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There he is.
>> All right, we'll call the meeting to

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order. Please stand for the pledge of
>> allegiance.

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I aliance to the flag of the United
States of America and to the republic

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for which it stands. One nation under
God, indivisible, with liberty and

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justice for all.
>> Thank you.

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Um, first on the agenda, Miss Dulki and
from the election committee is going to

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draw the names as uh the order it appear
on the ballots for the board candidates.

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Jeff,

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» Carlson,

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Armstrong,

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Stephen McKe.

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» Thank you. You're
>> welcome.

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» And uh and if you could confirm uh that
the elections committee reviewed all

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applications and they were all approved.
>> Yes.

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» Thank you.
>> Thank you.

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» And you're welcome.
>> Okay. Um, approval of the minutes from

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the January 22nd regular board meeting.

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» Thank you, Bob.
>> Sandy.

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» Sandy. Thank you. Anybody corrections,
questions?

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Good.
Um, need to mention also Jackie, she she

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zoomed in. No, Jackie. Uh, Director
Gain's not here and I do have a proxy.

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So, all in favor?
90. Thank you.

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The next is our February 19th work
session.

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» Motion, please.
>> I make a motion approving the minutes

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00:02:21,360 --> 00:02:25,599
from the February 19th uh board work
session.

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» Thank you, Kathleen.
>> Second.

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» Thank you, Jeff. Any corrections,
questions on those? No. All right. All

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in favor?
90. Thank you. Um, next is the joint

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advisory committee reports.
>> You have

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00:02:40,160 --> 00:02:46,000
» I have wreck and lakes
>> and lakes. Okay.

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» Um, we had two members attend two
members speak on behalf of multiple uh

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members uh that are active in the tennis
community. They were concerned about uh

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00:02:53,920 --> 00:03:02,319
rumors that uh pickle ball lines would
be painted on the tennis courts at

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Kingsdale. Uh we dispelled that rumor.
Um and I had a pleasant conversation

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00:03:04,720 --> 00:03:14,640
with Mr. Sullivan afterwards and uh
reiterated once more that uh that rumor

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00:03:10,480 --> 00:03:20,480
was false. Um current business uh the
2026 non-member events were approved

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00:03:18,000 --> 00:03:26,159
well most of them uh there's uh they're
going to consider another set of events

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00:03:23,280 --> 00:03:33,280
at their March meeting and these are all
um uh for variety of locations um in the

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00:03:31,360 --> 00:03:39,760
POA and then the ones they're going to
consider in March are solely for

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00:03:35,760 --> 00:03:44,879
Burksdale South staff report uh Rick
stated that refilling of Loman will

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00:03:42,319 --> 00:03:52,879
begin the 1st of March uh and will be
contingent upon uh the water level will

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00:03:48,640 --> 00:03:57,920
be contingent upon uh rainfall. Uh John
Irwit mentioned that the shooting range

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00:03:55,120 --> 00:04:04,000
has had lower uh than expected
attendance uh primarily due to the

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00:04:00,720 --> 00:04:10,400
weather. Uh Trey reported a 39% increase
in trail usage and Huntley will have a

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00:04:06,799 --> 00:04:15,200
facelift on the downhill section. Roland
mentioned that uh a pipe burst between

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00:04:13,120 --> 00:04:21,600
the Kingsdale pool and Tescort and is
currently under repair. Uh couple items

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00:04:18,239 --> 00:04:27,120
that need to be uh uh some attention was
the basketball net uh at Branchwood. One

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00:04:24,639 --> 00:04:33,199
of them needs to be fixed. Uh the water
spet at Blowing Springs at Space 56 is

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00:04:31,440 --> 00:04:38,720
leaning to one side and probably needs
to be repaired at Lake Avalon. Uh the

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00:04:35,840 --> 00:04:43,520
picnic area mulch under the big tree was
being worked on and should look great

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00:04:40,880 --> 00:04:48,800
when complete. And the Metville fitness
center, the

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00:04:45,840 --> 00:04:53,840
Octane machines mentioned last month
have been repaired and they look great.

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00:04:51,040 --> 00:04:58,240
So those are all the comments for the
rec committee and the minutes will be

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00:04:55,840 --> 00:05:05,120
available on our website for the lakes
committee. Uh the kids fishing derby

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00:05:01,199 --> 00:05:10,000
will take place on May 9th. Um, and the
kayak demo day will take place the first

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00:05:07,360 --> 00:05:15,840
Saturday in June. Uh, both of these were
voted upon by the committee. Uh, a 6

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00:05:12,960 --> 00:05:24,240
vote. Uh, Trey mentioned that the marina
will open April 1st. Um,

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00:05:20,000 --> 00:05:31,280
uh, grass carp a grass carp trap trout
trap, sorry, a grass carp trap in Tyrie

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00:05:28,400 --> 00:05:36,240
Cove has been completed. Uh, and this
will help eliminate uh the grass carp.

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00:05:34,720 --> 00:05:41,600
Um,
Rick will be picking up the remodeled

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00:05:38,960 --> 00:05:48,479
electro fishing boat, which has actually
already taken place. Uh, the grass carp

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00:05:44,800 --> 00:05:53,520
raffle will continue in 2026.
And that would be it for the minutes.

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Thank you, Miss Ruth. Golf.
>> Okay. Even though the committee took the

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00:05:56,160 --> 00:06:02,639
two months, the golf department did not.
you will see they've been very busy.

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00:06:00,160 --> 00:06:06,479
We'll start with Graham Cornme uh golf
maintenance report. The frost line is

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00:06:04,720 --> 00:06:10,080
now discontinued and message forward
people to the POA website. The

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00:06:08,479 --> 00:06:13,440
superintendents are making a decision
when to open following frost with their

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00:06:11,840 --> 00:06:17,919
local conditions and temperatures in
mind and updating today's play each

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00:06:15,280 --> 00:06:22,720
morning by 7:00. The reason for that is
not every place in the village has frost

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00:06:20,639 --> 00:06:26,240
at the same level. So sometimes one
course can open earlier than another

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00:06:24,160 --> 00:06:29,680
course and so it allows the individual
superintendent to make the decision and

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00:06:28,160 --> 00:06:34,080
it seemed to be working better. They get
more tea times that way. 8 ines of snow

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00:06:32,240 --> 00:06:37,759
in January hopefully insulate our trees,
fairways and roofs against the very cold

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00:06:35,840 --> 00:06:40,880
temperatures with experience during the
with experience during that time period.

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00:06:39,520 --> 00:06:45,520
Additionally, Greg made an effort to
cover Bermuda uh grass tees that have

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00:06:43,520 --> 00:06:50,240
been previously winterkill and tarp
prior to snowfall. All Bermuda grass

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00:06:48,000 --> 00:06:53,120
greens were covered as well and we will
wait to see it approach when the

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00:06:51,520 --> 00:06:57,840
potential winter kill when we get to see
the spring green up. Bermuda fairways

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00:06:55,520 --> 00:07:01,919
have been colored with turf paint and
all of them have been done at this time.

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00:07:00,000 --> 00:07:05,599
We will begin spring pre-emergence
herbicide application for spring and

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00:07:03,680 --> 00:07:10,639
summer weeds this month in all golf
courses. We are in the process of a

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00:07:07,759 --> 00:07:14,240
limming trees and removing dead trees
from the properties and grinding stumps.

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00:07:12,960 --> 00:07:19,919
Took me a while to figure out what
limming trees like. Just take the limbs

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00:07:16,880 --> 00:07:24,000
off. We are in the process. Uh we are
spreading mulch in areas that are

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00:07:21,919 --> 00:07:28,479
traditionally mulched and mulching new
areas of landscape around the golf

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00:07:25,840 --> 00:07:33,680
course that have not had long st had
large stock piles of mulch from the

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00:07:30,639 --> 00:07:38,080
summer of 2024 storm that left many
trees down. We continue to clean and

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00:07:36,000 --> 00:07:42,800
repaint course accessories across the
golf course to get them ready for the

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00:07:39,520 --> 00:07:48,560
golf season. the capital project up uh
update number 13, the country club where

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00:07:45,919 --> 00:07:53,280
we had the problem with the water uh is
done. They're simply waiting for now to

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00:07:51,039 --> 00:07:58,639
get ready for to put the grass on ry
grass on King's Woods uh failing

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00:07:56,639 --> 00:08:03,680
drainage cover replacement chain is
installed a new cover pipe on number 11

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00:08:00,639 --> 00:08:08,639
and 10 covers on eight and nine remain
to be replaced. Kingswood green fans of

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00:08:06,400 --> 00:08:12,240
five greens. He's ordering the pars and
hopefully they'll be done by March.

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00:08:10,400 --> 00:08:16,160
Nursery green and highlights. Greg just
finished installing new greens to mix

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00:08:13,759 --> 00:08:20,240
the nursery greens in hopes of plants
and bed grass in late February and early

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00:08:18,319 --> 00:08:25,520
March.
And the driving range at uh Scottdale,

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00:08:23,840 --> 00:08:30,560
they have been removing all liming up
the trees and left uh left hand side of

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00:08:28,080 --> 00:08:35,839
the teeth to provide the sunlight to the
area. and Mac Division is beginning

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00:08:33,039 --> 00:08:41,839
reshaping the driving and uh they hope
to have the project done real soon.

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00:08:38,240 --> 00:08:45,279
Daryl has been busy as well. January was
a strong month for golf rounds when

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00:08:43,440 --> 00:08:49,200
courses were open largely driven by
unceasably warm temperatures early in

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00:08:47,279 --> 00:08:53,519
the month. Later in the month, however,
we had an impact of extremely cold and

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00:08:50,959 --> 00:08:59,040
snowfall resulting in 13 days of course
closure. The cave book book numbers

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00:08:56,800 --> 00:09:02,880
booking numbers will be tracked on this
report. It should be noted that each

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00:09:00,880 --> 00:09:07,279
booking represents four players at
average.

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00:09:04,399 --> 00:09:14,160
The golf rounds were up, they ended at
5,565,

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00:09:09,519 --> 00:09:20,720
up more than 3,5 over last January and
uh up 2,400 over last. Yeah, up 2,400

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00:09:18,320 --> 00:09:26,080
over last January. The members, the
guest rounds ended at 1,19,

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00:09:23,519 --> 00:09:31,519
up over 600 from last January. The cave
bookings were 114 bookings times 4 or

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00:09:29,760 --> 00:09:39,279
more.
Range buckets ended the month at 3,123

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00:09:35,519 --> 00:09:43,040
up from 20 thou up by 2378
over the past year. Okay, down to the

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00:09:41,600 --> 00:09:47,920
nitty-gritty. We have some exciting
news. Dave Armstrong presented a check

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00:09:46,000 --> 00:09:52,240
of $10,000
to the Hannah Hillier for for the

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00:09:50,560 --> 00:09:56,560
futures cup event that was held in
October. Dave expressed the gratitude to

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00:09:54,640 --> 00:10:00,399
Charlie Powell and Bob Ward and the
futures cup team captains and also

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00:09:58,880 --> 00:10:06,399
acknowledged the contributions of the
golf operation staff Megan von uh Hannah

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00:10:03,680 --> 00:10:10,560
and Daryl Maldun their and their efforts
and support this event. The Future Cup

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00:10:08,640 --> 00:10:14,640
Academy will allocate the donations
toward the golf program high school and

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00:10:12,640 --> 00:10:19,839
scholarships, academic ambassadors and
golf equipment for academic for academy

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00:10:16,959 --> 00:10:24,079
students. Uh, I express appreciation for
Hannah for her outgoing and ongoing

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00:10:22,079 --> 00:10:30,640
dedication for advancing junior golf in
Northwest Arkansas. It's a a good place

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00:10:26,240 --> 00:10:36,320
to start. Next up, uh, the maintenance
we have online

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00:10:32,800 --> 00:10:40,160
and committee asked about removing trees
around the golf course, potential impact

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00:10:38,320 --> 00:10:44,480
on future play, and that's going to be
discussed further as we go along the

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00:10:41,839 --> 00:10:47,760
year because some trees makes a big
difference on how the hole plays, some

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00:10:46,320 --> 00:10:52,160
it doesn't. So they'll take a look at
that. Daryl Maldun announced that the

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00:10:50,000 --> 00:10:56,959
golf expo will not be held this year due
to sub sustained decline in

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00:10:54,720 --> 00:11:01,920
participation. Golf organizations are
encouraged to register for inclusion in

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00:10:59,920 --> 00:11:07,120
the digital golf directory which will
also be online.

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00:11:05,040 --> 00:11:13,760
After completing a comprehensious list
of activities for the 2012 uh events for

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00:11:10,800 --> 00:11:17,920
2026, Alex announced that they will have
reduce some of the high school golf

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00:11:15,519 --> 00:11:22,000
events to allow for uh more play for
individuals.

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00:11:19,600 --> 00:11:25,680
Guidelines regarding golf cart usage on
par three holes. It was brought to our

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00:11:24,079 --> 00:11:30,480
attention we need to look at that. We
did Maldun know that half of the par 3es

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00:11:28,640 --> 00:11:35,600
are too steep for safeguards off the
path cutting safety concern or sighting

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00:11:33,600 --> 00:11:40,480
safety concerns. His research indicated
92% of golf courses require golf course

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00:11:37,760 --> 00:11:45,360
to remain on car paths for all par 3s.
Ruth Hatcher comment that several length

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00:11:42,959 --> 00:11:49,600
uh less steep par 3es currently permit
players with blue flags, handicap flags

140
00:11:47,279 --> 00:11:54,880
to be driven on. Graham comment that
excessive golf cart traffic

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00:11:52,160 --> 00:11:58,480
negative impact the turf health. Several
committee members expressed concern of

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00:11:56,560 --> 00:12:02,560
allowing golf carts on par three holes
for safety and liability issues. We

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00:12:00,640 --> 00:12:08,959
called for a vote and it was unanimous
not to allow golf carts off the path on

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00:12:05,600 --> 00:12:14,480
par 3es except for those with blue flags
as designated on par 3es. Um meeting was

145
00:12:12,480 --> 00:12:20,200
adjourned and we will come back in
March.

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00:12:16,399 --> 00:12:20,200
» Questions comments

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00:12:21,519 --> 00:12:24,519
financial

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00:12:34,320 --> 00:12:37,959
wasn't going to come out.

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00:12:41,279 --> 00:12:47,399
» Come on.
Did you offer that up?

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00:12:58,720 --> 00:13:02,440
supposed to have filler.

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00:13:03,360 --> 00:13:06,360
» Start.

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00:13:06,720 --> 00:13:14,959
» There we go.
>> All right. Um we are here to talk about

153
00:13:11,600 --> 00:13:20,160
January uh the 20 the financial overview
for January and we're going to start

154
00:13:17,920 --> 00:13:27,760
with looking at overall which is
consolidated both POA and water uh

155
00:13:24,480 --> 00:13:32,800
overall January January's EBIDA was
30,000 and that ex was better than

156
00:13:30,240 --> 00:13:38,480
budget by 105,000
uh 27,000 lower compared to last year.

157
00:13:36,720 --> 00:13:44,320
You're going to see a theme throughout
this presentation of uh timing

158
00:13:41,440 --> 00:13:49,920
differences. It's the first month of a
new budget year, so it's really hard to

159
00:13:46,560 --> 00:13:57,760
predict when a lot of revenue or
expenses, a lot of different types will

160
00:13:53,920 --> 00:14:01,839
exactly hit during the year. Um so
there's just inherently some timing

161
00:14:00,160 --> 00:14:07,440
differences
um that's associated with that. We're

162
00:14:04,959 --> 00:14:13,680
looking at operating expenses. You'll
notice they were 168,000 better than

163
00:14:10,399 --> 00:14:20,000
budget. So 105,000
IBIDA better than budget. 168,000 of

164
00:14:17,120 --> 00:14:24,639
that is in operating expenses and that's
largely due to those timing differences

165
00:14:22,480 --> 00:14:30,959
which we'll we'll talk about as we go
forward. It was also 222,000

166
00:14:28,240 --> 00:14:38,959
worse more than uh operating expenses in
the prior year. Um a good share of that

167
00:14:34,480 --> 00:14:45,040
was uh was can be related to labor cost.
Uh we started in 2026

168
00:14:42,000 --> 00:14:50,000
acrewing labor monthly according to how
many work days there are in the month

169
00:14:47,040 --> 00:14:55,360
versus uh how many pay periods when the
pay periods hit. We've previously done

170
00:14:52,639 --> 00:15:01,760
that only annually. Um, now we're going
to do it monthly to better uh match

171
00:14:58,399 --> 00:15:07,279
revenue and expenses as each month goes.
Uh, but that will cause some periodic

172
00:15:04,079 --> 00:15:14,040
variances versus 2025 throughout the
year as we're comparing 26 to 25 on on

173
00:15:11,040 --> 00:15:14,040
labor.

174
00:15:15,839 --> 00:15:24,480
And looking at revenue overall
consolidated, it reached uh 3.08

175
00:15:21,440 --> 00:15:30,480
million. that was uh below budget by
just 47,000

176
00:15:26,320 --> 00:15:34,480
uh but better than last year by 203,000.
Um

177
00:15:32,000 --> 00:15:39,440
revenue for the water utility uh
typically um this time of year

178
00:15:36,560 --> 00:15:46,399
especially comes from an increase um in
new uh water taps which affects water

179
00:15:43,440 --> 00:15:51,360
service um connection fees and capital
buyin fees. uh that is one of those

180
00:15:49,360 --> 00:15:57,360
items that's hard to predict when that's
going to happen and also weather um

181
00:15:54,240 --> 00:16:03,920
really uh affects that as well and we
did have some uh poor weather conditions

182
00:16:00,480 --> 00:16:09,839
uh during January. So um between that
and the unpredictable timing nature um

183
00:16:07,040 --> 00:16:16,399
it led to those key revenue drivers
falling short of budget in January.

184
00:16:13,839 --> 00:16:22,320
So wrapping it all up, home consolidated
revenue again was 3.08

185
00:16:18,959 --> 00:16:28,000
million uh which was uh worse than
budget, better than prior year. Expenses

186
00:16:25,199 --> 00:16:33,120
was 2,651,000
which was better than budget um worse

187
00:16:30,720 --> 00:16:41,480
than prior year and IBIDA coming in at
30,000 which was 105,000 better than

188
00:16:36,480 --> 00:16:41,480
budget and just below prior year.

189
00:16:42,240 --> 00:16:53,360
Looking at POA only without water, um it
came in at Ebid of a negative 177,000.

190
00:16:49,360 --> 00:17:00,800
That was better than budget by 225,000.
Um and 20,000 better than prior year. Uh

191
00:16:57,279 --> 00:17:06,559
total revenue reached 2.1 million which
was better than budget by 9,000 and

192
00:17:03,279 --> 00:17:12,079
prior year by 146,000.
Uh cost of goods sold was 12,000 worse

193
00:17:09,039 --> 00:17:18,240
than budget. So between the revenue
variance and the cost of goods sold

194
00:17:14,000 --> 00:17:24,240
variance, gross margin was just 3,000 uh
difference to budget. So you'll see the

195
00:17:21,199 --> 00:17:28,720
IBIDA was 225,000 better than budget.
That was all pretty much almost all

196
00:17:26,559 --> 00:17:34,960
related to operating expenses for the
POA and that timing issue that we're

197
00:17:31,679 --> 00:17:40,640
talking about. And a lot of that is in
um repairs and maintenance, uh delivery

198
00:17:38,400 --> 00:17:44,720
of supplies that arrived earlier than
expected.

199
00:17:42,160 --> 00:17:50,559
Um health insurance, it's hard to
predict when claims are going to come

200
00:17:46,400 --> 00:17:54,480
in. Uh unused vacation acral when people
are going to take vacations. Those were

201
00:17:52,160 --> 00:18:02,640
a lot of the big bucket items of those
uh operating expense timings.

202
00:17:57,360 --> 00:18:09,360
Looking at POA uh revenue was 2,61,000
9,000 better than budget 146,000 better

203
00:18:05,919 --> 00:18:16,000
than prior year. Uh COGS as mentioned
122,000 12,000 worse of budget 3,000

204
00:18:12,160 --> 00:18:22,720
more than prior year. expenses were
2,116,000

205
00:18:18,240 --> 00:18:28,720
which was 228,000 better than budget 123
uh worse than prior year with Ibid

206
00:18:25,280 --> 00:18:36,120
coming in at negative 177,000
again 225,000 better than budget and

207
00:18:31,679 --> 00:18:36,120
20,000 more than prior year.

208
00:18:36,640 --> 00:18:46,480
Diving into some of POA's divisions,
golf operations, um achieved 192,000

209
00:18:43,520 --> 00:18:52,559
positive IBIDA in January, which was
better than budget by 54,000. They just

210
00:18:49,840 --> 00:18:59,520
did that despite being closed 13 days
for weather. Um higher than expected uh

211
00:18:56,799 --> 00:19:07,120
in January was greens fees, cart fees,
and pro shop sales, which was 49,000 of

212
00:19:02,880 --> 00:19:11,840
that revenue above budget. Um and they
had a good warm temperatures earlier in

213
00:19:09,360 --> 00:19:17,840
the month before the the severe cold and
snow hit. So um they were they were able

214
00:19:15,440 --> 00:19:22,720
to still close the month um up from
budget. Uh in the pro shop it was

215
00:19:20,559 --> 00:19:27,919
equipment, golf balls, and club repair
that was the key contributor to pro shop

216
00:19:25,200 --> 00:19:33,600
sales in January and cost of goods sold
on the pro shop was 68%.

217
00:19:30,720 --> 00:19:39,039
Um operating expenses were just 9,000
better than budget and that was mainly

218
00:19:35,520 --> 00:19:44,960
from um hourly wages saved uh due to the
weather closures.

219
00:19:41,840 --> 00:19:51,360
Looking at the golf locations, uh the
the top performers were Kingsdale, which

220
00:19:47,600 --> 00:19:58,880
was 20,000 better than budget on Ibida.
Highlands was 16,000 better than budget.

221
00:19:55,760 --> 00:20:05,840
Metfield uh came in at 13,000 better
than budget and country club 12,000

222
00:20:02,160 --> 00:20:11,280
better than budget. And last, but still
great, uh, Tanner Creek came in at

223
00:20:08,640 --> 00:20:15,320
10,000 better than budget and Scottsdale
4,000 better than budget.

224
00:20:15,600 --> 00:20:25,120
Turning to food and beverage, uh, food
and beverage exceeded their budgeted

225
00:20:19,840 --> 00:20:30,159
IBIDA by 16,000. Um again uh despite uh
revenue softness due to weather, the

226
00:20:27,520 --> 00:20:35,840
extreme cold and snow um affected them
as well on revenue.

227
00:20:32,799 --> 00:20:42,240
And but they did have labor savings and
operating expenses uh that were due to

228
00:20:39,919 --> 00:20:47,360
reduced hourly and part-time labor from
from closings and also um a couple

229
00:20:45,679 --> 00:20:52,880
vacancies.
and their gross margin was 23,000 worse

230
00:20:50,480 --> 00:20:58,080
than budget, but it was 9,000 better
than prior year.

231
00:20:56,000 --> 00:21:04,720
Looking at locations,
uh BV Bar and Grill uh beat their IBIDA

232
00:21:01,120 --> 00:21:10,400
budget by 10,000, Lake 6,000.
Um the total golf uh locations, Food and

233
00:21:07,760 --> 00:21:16,159
Beverage was 2,000 better than budget.
Uh, Little Sugar Beastro uh came in

234
00:21:13,600 --> 00:21:21,039
7,000 worse than budget on their IBIDA
and Highlands Pub a thousand worse than

235
00:21:18,400 --> 00:21:26,640
budget.
Some other POA highlights uh the RV

236
00:21:24,080 --> 00:21:33,600
storage fees exceeded budget in January
by 18,000 due to member resources did a

237
00:21:30,400 --> 00:21:40,880
good push of contacting uh members early
and and followup air follow up efforts

238
00:21:37,600 --> 00:21:46,240
to bring that in. um recreation division
surpassed IBIDA by 36,000.

239
00:21:43,760 --> 00:21:52,240
Um but that was driven by expense timing
and and also labor savings. Um as I

240
00:21:50,559 --> 00:21:55,919
talked about earlier, health, dental,
and life life insurance costs were

241
00:21:54,159 --> 00:22:00,640
25,000
uh better than budget in January. We

242
00:21:58,400 --> 00:22:06,640
expect that to potentially balance out
during the year. um one a notable

243
00:22:03,679 --> 00:22:12,559
one-time cost, street signs um were
repaired um and that was a project that

244
00:22:09,600 --> 00:22:15,880
was completed in January um with a cost
of 42,000.

245
00:22:17,039 --> 00:22:27,919
Now turning to water, uh water's ebida
was 28,000 in January. That did fall

246
00:22:23,520 --> 00:22:35,039
120,000 short of budget. Um the IBIDA
shortfall stems from um some delayed

247
00:22:31,360 --> 00:22:40,080
water taps that impact revenue um and
also um early supply deliveries that

248
00:22:37,919 --> 00:22:45,200
impacted expenses.
Uh that budget variance was evenly split

249
00:22:43,280 --> 00:22:51,919
pretty much between the gross margin
reduction and the operating expenses.

250
00:22:49,760 --> 00:22:55,600
Um looking at the revenue variance
specifically

251
00:22:53,520 --> 00:23:02,080
new water service connections, capital
buyin fees, they fell short of budget um

252
00:22:58,799 --> 00:23:07,760
due to the unpredictable timing nature
of those and weather. Uh water sales

253
00:23:04,960 --> 00:23:11,760
were slightly below budget but they were
significantly higher than previous

254
00:23:09,600 --> 00:23:17,520
years. showing growth despite
challenges. And operating expenses were

255
00:23:14,880 --> 00:23:22,000
above budget uh due to timing
differences primarily in meter

256
00:23:19,840 --> 00:23:26,840
installation materials and equipment
delivery that came in earlier than

257
00:23:23,840 --> 00:23:26,840
expected.

258
00:23:27,440 --> 00:23:36,400
And looking at Wat's uh results for
January, uh revenue was 1,17,000

259
00:23:33,840 --> 00:23:42,400
which was 55,000 worse than budget,
57,000 better than the prior year. Cost

260
00:23:39,679 --> 00:23:48,720
of goods sold was 275,000
5,000 worse than budget and 6,000 worse

261
00:23:44,640 --> 00:23:55,039
than prior year. Expenses were 535,000
which was 60,000 worse than budget and

262
00:23:51,039 --> 00:24:01,280
99,000 worse than prior year. and IBIDA
coming in at 28,000 which was 119,000

263
00:23:58,559 --> 00:24:07,760
worse in budget and 46,000 better than
prior year. Uh turning to cash and debt,

264
00:24:04,559 --> 00:24:13,840
the POA had 1.8 million in operating
funds and 868,000 in reserves at the end

265
00:24:10,720 --> 00:24:18,159
of the month. The water utility had 3.1
million in operating funds and 3.6

266
00:24:16,320 --> 00:24:26,159
million in reserves at the end of the
month. Um the POA H maintains a debt of

267
00:24:22,159 --> 00:24:31,799
3.1 million to the water utility and uh
5.7 million in outstanding bank loans.

268
00:24:31,840 --> 00:24:40,320
Uh looking for expectations for the
first quarter. Um we we expect that

269
00:24:37,279 --> 00:24:46,159
volatility in in
operating expenses due to timing um and

270
00:24:43,440 --> 00:24:54,240
also revenue and and related to water
taps to continue uh in Q1. Um water taps

271
00:24:51,120 --> 00:24:59,200
also um you know recreation amenity fees
goes along with that on the POA side as

272
00:24:56,559 --> 00:25:03,840
well. Uh there was also I didn't mention
earlier um some volat some timing

273
00:25:01,919 --> 00:25:08,799
differences in membership transfer fees
that were down a little bit on the POA

274
00:25:05,520 --> 00:25:12,880
side. Uh golf and recreation activities
remain sensitive to the weather, but

275
00:25:11,360 --> 00:25:18,159
they're currently showing positive
trends. Um and management were remaining

276
00:25:15,600 --> 00:25:22,279
very focused on expense control and
responsible cash stewardship.

277
00:25:22,320 --> 00:25:30,000
Looking at the one pager uh on the left
side is the by department IBIDA

278
00:25:27,679 --> 00:25:35,039
variances to budget for the month.
You'll see that golf operations, golf

279
00:25:32,240 --> 00:25:39,840
maintenance, recreation, lakes and parks
were all the best uh big winners for the

280
00:25:37,600 --> 00:25:45,840
month. Uh going down to worse than
budget, water was uh the the one that

281
00:25:42,799 --> 00:25:51,360
was uh worse than budget by the most in
January. Um we've talked about

282
00:25:48,320 --> 00:25:55,120
everything on the right side. As always,
uh there's more detailed financial

283
00:25:53,120 --> 00:26:02,440
information that can be found at our
website at that at that address. You

284
00:25:59,039 --> 00:26:02,440
have any questions.

285
00:26:02,640 --> 00:26:05,960
» Thank you, Beth.

286
00:26:06,640 --> 00:26:10,320
» Open forum. Nobody has signed up. I got
it.

287
00:26:09,840 --> 00:26:17,600
» Thank you.
>> And no emails, correct? Okay.

288
00:26:14,000 --> 00:26:22,240
» Um next on the agenda is on February
12th GM meeting. We went into an

289
00:26:20,320 --> 00:26:26,720
executive summary uh sorry executive
session. Summary of that uh session was

290
00:26:24,799 --> 00:26:31,039
an emergency capital request country
club roof repair. In the interest of the

291
00:26:28,960 --> 00:26:34,480
quick quickening of the process for the
repair, the board of directors

292
00:26:32,559 --> 00:26:38,880
unanimously voted to approve the
emergency capital request for the

293
00:26:35,840 --> 00:26:44,400
country club roof repair and uh we're
working on scheduling that roof repair

294
00:26:41,760 --> 00:26:49,679
um which will probably require some
closure of at least portion of the

295
00:26:46,400 --> 00:26:54,400
restaurant uh and clubhouse. um maybe
all or portion and we're going to try

296
00:26:51,919 --> 00:26:59,840
and combine that with some uh window
work that we need to get done uh in the

297
00:26:57,840 --> 00:27:04,559
one dining area where the window is
loose. So, we're going to since that's

298
00:27:01,600 --> 00:27:08,640
probably going to be a an eyesore an
issue. So, we're going to try and

299
00:27:06,080 --> 00:27:15,200
combine if everything works great, we're
going to try and do both at the exact

300
00:27:10,559 --> 00:27:21,520
same time. So, thank you. Um Tom capital
project for tennis.

301
00:27:18,799 --> 00:27:28,880
» So for tennis um we included in the
budget um first of all uh the tennis um

302
00:27:26,480 --> 00:27:37,039
uh our tennis pro Kelly was successful
in uh securing three uh grants

303
00:27:33,679 --> 00:27:43,760
and uh a national grant for 20,900 a
southern grant for 8,470

304
00:27:39,679 --> 00:27:48,559
and a Arkansas grant for 500. Um we
assume that uh and this work is going to

305
00:27:45,919 --> 00:27:54,640
be uh the work we're going to do is to
fill some of the cracks and uh we just

306
00:27:52,159 --> 00:27:59,360
uh didn't realize that accounting would
have to code this as a capital project.

307
00:27:57,840 --> 00:28:05,039
So we had the grant money and then we
also had $5,000 in the operating budget.

308
00:28:02,320 --> 00:28:10,799
Um so uh but we were informed by
accounting that it would need to

309
00:28:06,480 --> 00:28:16,480
classify as a capital project. So, it's
not going to change the net cash

310
00:28:14,000 --> 00:28:22,320
position of the budget. It's an
accounting um requirement. Um should

311
00:28:20,799 --> 00:28:26,559
have caught it before, but we didn't
unfortunately. Uh but we are correcting

312
00:28:24,640 --> 00:28:32,240
it to make sure that uh when our
auditors look at it in 2027, they will

313
00:28:30,080 --> 00:28:36,960
be happy with uh that we made sure to do
it the right way.

314
00:28:35,360 --> 00:28:42,799
» Thank you.
Uh, we need a motion for this project.

315
00:28:40,960 --> 00:28:47,919
» I move that we authorize a capital
project of $34,870

316
00:28:45,919 --> 00:28:52,559
for tennis court resurfacing with the
understanding that 29,870

317
00:28:50,480 --> 00:28:56,480
will come from the grants and 5,000 from
the recreation operating budget.

318
00:28:54,640 --> 00:29:00,080
» Thank you, Jeff. Second.
>> Second,

319
00:28:57,039 --> 00:29:05,279
» Bob. Thank you. Any further conversation
on this capital project? Go ahead, Bob.

320
00:29:02,159 --> 00:29:10,080
» One question. Do we have the current
funds from the grants

321
00:29:07,919 --> 00:29:13,600
in our account or will they be coming?
>> We do the work, we show them the bill,

322
00:29:12,399 --> 00:29:18,799
then they give us the money.
>> Okay. Thank you.

323
00:29:16,559 --> 00:29:23,440
» Anything else?
All right. All in favor?

324
00:29:22,159 --> 00:29:29,360
90.
>> Uh I want to back up real quick. um on

325
00:29:25,919 --> 00:29:35,279
the uh executive session uh the vote on
the uh the roof. You can actually see we

326
00:29:32,799 --> 00:29:39,279
included in the board packet uh the
suggested uh motion which actually

327
00:29:37,440 --> 00:29:43,520
turned out to be the actual motion that
was passed. And so uh for those viewers

328
00:29:41,840 --> 00:29:48,399
at home they can actually get a little
bit more information. We did discuss

329
00:29:45,120 --> 00:29:51,600
this at the work session uh but uh um
for those at home you can actually get a

330
00:29:50,159 --> 00:29:56,000
little bit more information in the board
packet which is available.

331
00:29:53,039 --> 00:30:03,279
» Thank y good clarification. Um uh next
item is uh credit card sir charge. If

332
00:29:59,279 --> 00:30:07,440
you recall in the uh uh fee change uh
that went through uh with the approval

333
00:30:05,279 --> 00:30:12,799
of the budget and the fee change for
2026

334
00:30:09,200 --> 00:30:18,640
uh we included some additional charges
uh for uh credit card fees. And at that

335
00:30:15,520 --> 00:30:24,799
time we were told by our software
provider TEI uh that they couldn't uh

336
00:30:22,000 --> 00:30:28,799
apply a percentagebased search charge
for transactions paid by credit cards.

337
00:30:27,120 --> 00:30:34,240
We have now been informed that they can
do this. And keep in mind that our

338
00:30:31,039 --> 00:30:42,880
credit card fees are between 800 and
900,000 a year. So it is a heavy hit to

339
00:30:38,080 --> 00:30:52,240
the POA. Um and so uh we are asking the
board uh to approve uh a uh credit card

340
00:30:47,679 --> 00:30:57,360
fee sir charge not to exceed 3% uh that
we would apply to retail transactions,

341
00:30:55,120 --> 00:31:02,399
FnB transactions, and we would spell
these out on the receipts uh so our

342
00:31:00,000 --> 00:31:05,799
customers are fully informed of what
they're paying for.

343
00:31:05,840 --> 00:31:12,159
» Thank you.
Can we get a motion to authorize

344
00:31:10,240 --> 00:31:17,320
the search charge?
>> Do you want that 3% stated in the

345
00:31:14,320 --> 00:31:17,320
motion?

346
00:31:17,360 --> 00:31:21,200
» That's probably
>> make a motion authorizing the

347
00:31:19,279 --> 00:31:27,120
implementation of a credit card
searchcharge to retail and food and

348
00:31:23,679 --> 00:31:31,279
beverage transactions not to exceed 3%.
>> Thank you, David.

349
00:31:29,039 --> 00:31:35,200
Second, Kathleen. Thank you.
>> Any more conversation, discussion on

350
00:31:33,279 --> 00:31:39,600
this one? And I was I was reading while
Tom was talking, but I do want to make

351
00:31:37,039 --> 00:31:43,519
sure that it's clear that this won't it
only is to credit card transactions, not

352
00:31:41,840 --> 00:31:47,360
debit cards or cash or anything like
that.

353
00:31:43,840 --> 00:31:49,440
» That's that is correct,
>> Deborah.

354
00:31:47,840 --> 00:31:53,600
» And we talked about this last week a
little bit, but I just want to reiterate

355
00:31:50,880 --> 00:31:58,320
for our members that were not watching.
Um, everyone is every establishment is

356
00:31:56,799 --> 00:32:02,159
hit with these charges. This is the cost
of doing business.

357
00:32:00,320 --> 00:32:06,240
It's a pretty big expense to the
business and they're not going to be

358
00:32:03,279 --> 00:32:11,120
able to absorb it. The majority of
businesses are adding this to their cost

359
00:32:08,720 --> 00:32:15,200
of goods and their operations. And so
the customer is paying this regardless.

360
00:32:13,200 --> 00:32:18,399
They're just not aware or it's not front
of mind.

361
00:32:16,240 --> 00:32:23,200
» The way we are choosing to approach this
gives our members and our guests the

362
00:32:20,320 --> 00:32:26,000
option of using their credit card or
another means of payments and it is very

363
00:32:25,200 --> 00:32:31,360
transparent.
>> Yeah, transparency. Good call out. at

364
00:32:28,399 --> 00:32:36,159
also another point in what was the
number Beth last year 700,000

365
00:32:34,640 --> 00:32:40,640
roughly in
>> closer to 800

366
00:32:37,919 --> 00:32:46,640
» closer to 800,000 that the POA paid out
in credit card processing fees

367
00:32:45,120 --> 00:32:51,919
» anybody else
>> guess there's no free

368
00:32:49,840 --> 00:32:56,480
miles
>> yeah those miles car the money comes

369
00:32:54,240 --> 00:33:01,200
from somewhere you know everybody loves
to use the mileage cards. Uh but the

370
00:32:58,960 --> 00:33:05,720
money comes from somewhere and uh the
fees continue to go up and so

371
00:33:06,000 --> 00:33:16,080
anything else. All right. All in favor?
90. Thank you. Next item on the agenda

372
00:33:13,279 --> 00:33:21,120
is the second and final vote on the
modifications to uh policy 5.05 boat

373
00:33:19,440 --> 00:33:26,559
registrations and mooring lease
agreement. want to make it clear uh that

374
00:33:23,840 --> 00:33:33,600
these changes will actually kick in in
2027, but we're making the changes now.

375
00:33:30,240 --> 00:33:38,399
Our member resources is informing people
uh of these changes. We're trying to

376
00:33:34,960 --> 00:33:43,919
give as much advanced notice as possible
so that this is not these changes are

377
00:33:41,360 --> 00:33:49,600
not a surprise to our membership next
year.

378
00:33:46,000 --> 00:33:54,000
Thank you. Can I get a motion on policy
5.05 05 change.

379
00:33:51,840 --> 00:33:58,799
» I make a motion to approve the suggested
changes to policy 5.05

380
00:33:56,720 --> 00:34:02,640
boat registration and moing lease
agreement. This is the second reading of

381
00:34:01,120 --> 00:34:07,519
two required readings.
>> Thank you, Deborah. Second, Sandy. Thank

382
00:34:05,440 --> 00:34:12,879
you. Any further discussion? We've
talked about this one quite a bit.

383
00:34:10,399 --> 00:34:19,520
» Yeah. All right. Go to vote. All in
favor? 90. Thank you.

384
00:34:17,280 --> 00:34:22,720
That brings us to the end of the agenda
other than announcements. Does anybody

385
00:34:21,200 --> 00:34:25,760
have anything else they want to discuss?
Yeah, Bob.

386
00:34:23,520 --> 00:34:31,040
» Um, I just want to compliment uh Lake
Point for their Valentine's Day uh

387
00:34:28,159 --> 00:34:35,359
dinner offering. Um,
the plate of food that was put in front

388
00:34:32,480 --> 00:34:41,599
of me was like I was at a buffet. It was
fabulously prepared. Uh, the service was

389
00:34:38,879 --> 00:34:46,159
great. The cost was reasonable. For
those that didn't uh have the

390
00:34:43,440 --> 00:34:49,520
opportunity to go, I would strongly
suggest next year you make reservations

391
00:34:47,919 --> 00:34:54,480
because it was fantastic.
>> Good deal.

392
00:34:51,119 --> 00:34:56,720
» Yeah, we went to neon lights last the
nights last night. It was it was kind of

393
00:34:56,079 --> 00:35:01,839
neat.
>> So, doing a lot of cool stuff.

394
00:34:59,359 --> 00:35:05,359
» Anything else? All right, we'll go to
announcements.

395
00:35:03,359 --> 00:35:11,200
The next recreation
JAC meeting is Monday, March 9th at 400

396
00:35:08,240 --> 00:35:15,359
PM in the boardroom and live stream. And
they will all be that way unless

397
00:35:12,880 --> 00:35:21,520
otherwise noted. Lakes JAC meeting is
Wednesday, March 11th at 2 p.m. Followed

398
00:35:18,160 --> 00:35:27,520
by Ruth's Golf Jac meeting Wednesday,
March 11th at 4 p.m. Board of Directors

399
00:35:24,960 --> 00:35:32,480
GM meeting is Thursday, March 12th at
2:30 p.m. in the boardroom and that is a

400
00:35:29,839 --> 00:35:37,839
closed meeting. The first meet the or I
guess the only the meet the candidates

401
00:35:34,000 --> 00:35:44,800
night is Monday March 16th at 6 pm and
that is at BA Vista Recreation Center.

402
00:35:42,320 --> 00:35:50,160
Board of Directors work session is
Thursday, March 19th at 900 a.m. The

403
00:35:48,240 --> 00:35:57,359
next board of directors regular meeting
is Thursday the 26th of March at 6 and

404
00:35:53,839 --> 00:36:02,320
the board of the board of election
begins the election of the board begins

405
00:36:00,240 --> 00:36:08,960
April 13th and the ballots will start
arriving via mail and email.

406
00:36:06,000 --> 00:36:12,200
And once again, anything else? If not,
we're adjourned.