Please join me in the pledge.
Good evening, I will now call the order of the April 20th, 2020, bell plane city council meeting to order.
roll call council chart here let me know here
hoop cranks here Mayor Myers-Preson we have a historic event happening this evening our
our city staff is joining us by Zoom this evening which is the electronic format for
the meeting so on Zoom this evening we got fire chief Steve Otto
community development director Cynthia Smith's track community ed director Dorothy
We have our public work superintendent, L. F. A.
Our City of Legal Council, V. V.
And our City Engineer, Joe Duncan.
And joining us in house this evening is our police detective
Sergeant Terry Steer, and also our administrative assistant
Renee Eirick and our City Administrator John Meyer.
I think I accounted for everybody.
So welcome everybody.
So with that we will move to item number three and look for
an approval of the agenda.
I make a motion.
Thank you.
Second, I can cooop any other discussion on favor by the sign of aye.
Aye.
Opposed.
That would carry.
Moving on to number four approval of our consent agenda this evening.
Four point one regular session minutes of April 6 2020.
Four point two resolution 20 does 0.056 authorizing the Marin City Administrators of
a memorandum of understanding for an on-call qualification changes for the 2019-2020
collective bargaining agreement. 4.3 is resolution 20-057 adopting job descriptions and
wage scales for the lifeguards, water safety instructors and aquatic staff positions. 4.4
resolution 20-058, re-appointing seasonal lifeguards, water safety instructors and aquatic
staff for the 2020 Belpane Aquatic Center season 4.5 to accept the resignation of part-time police officer blaze his
lat and 4.6 except the resignation of public works office assistance Shannon Rose. That's the consent agenda.
I would look for a motion to approve. I'm a little under consent.
Coop.
Second.
Lemue any other discussion?
All in favor by the sign of aye.
I pose that would carry.
Moving on to Department reports 5.1.
Doug's not with us this evening.
So again, if there's any questions on that, we can take those back and don't get us the
answers on that.
So we will move to 5.2 to the fire department.
Chief Steve Otto, good evening.
Can you give the council an update on the tanker project, please?
We, by the committee that you're talking to the New Tanger,
I can reach an out last week,
as I have some parts warm.
And I haven't heard anything bad, and as far as the other one, the other Tanger,
that that is approved for maintenance of the whole and off on that.
During this COVID-19 thing, I don't want that truck up there,
and then all of a sudden they get sick and shut down
and our truck is all in to our part.
All right, anybody else?
Thank you.
All right, thank you.
Thank you, Steve.
Please department.
All right, Mr. Mayor members of the council,
you have my report.
Some highlights in the month of March,
officers read to our lady at the Prairie School.
And see, we read a Trinity Lutheran School.
And Officer Peterson spoke to the driver's education class about teen driving laws.
I can answer any questions if you have it this time.
Anybody any questions?
I know there was a change.
The governor signed the order.
So now you guys will be informed if there's a case in town where the potential person is.
So you're a little more prepared?
Yes, I know.
The information will be sent to Scott County dispatch.
And then if an officer is dispatched to that location at House,
then they'll be notified that there is a positive COVID test.
So we will not be receiving a list of names.
At this point, if an officer goes to that address,
they will be notified that there's a positive test at the address.
They will not give us names just the address.
We'll be the only thing we know.
And would that go for police and fire, too then?
All right.
Anybody else?
Any other questions?
Okay.
Community Services Report Dorothy. Good evening.
Dorothy, the council's ready.
Good evening, Mary.
Council.
You have Mary important in front of you. It's rather
room as we are not doing anything in the media right now.
Aside from we are taking child care for essential
Tier 1 employees at the kids company.
That is technically closed and we are only doing child care at this
time with those people. We did have our normal preschool registration at the beginning of the
month and that went very well so things are looking good as far as preschool for next
school year. And our ECFB is staying busy. They're contacting and connecting with their
families as normal and our preschool is doing distance learning. Even though it is not a
requirement right now to provide distance learning for them. We continue to do so.
Other than that, our driver's ed car is just sitting in the school parking lot. Unfortunately,
we can't drive it, offering some virtual classes for adult fitness line, in which is mainly just
for the people who are already registered for the classes when this hit.
and I've been taking registrations for people for all of our upcoming events mainly via e-mails
so people don't have to make that financial commitment and then we'll deal with the finances
if we can do some programming later and just kind of a wait and see a game right now.
Okay, thank you. Thank you. Any questions for Dorothy? Any what? All right. Thank you.
No questions. Thank you, Dorothy.
All right. Moving on to community development department.
Mr. Strack, could you be?
Thank you,
Mayor.
Also, focus just on time to assist businesses.
Thank you for filling our law for you for our revolving law.
But for instance, I'm
trying to define and bring to you
at our painting, which may assist other businesses,
especially on paint street.
So as a planning side of things goes, we're relatively
the same as we've always been. We're still issuing your building permits. The only thing
we're not doing is rental inspections. We'll re-embelling. We'll re-embelling. We'll
re-evaluate that process at the beginning of May. You should take that to a video format.
Otherwise, our inspectors out in the field are the businesses usual. The apartment building is going
vertical within the next couple of weeks. Our phones are still ringing about extra chances
So, pretty much this is normal on the planning side of things and of course we're very focused on the economy, you know what I'm saying, okay, thank you.
All right, thank you.
I was happy to see we have three new housing permits.
That's awesome.
For March, yeah.
Anybody else have any questions?
Oh, okay.
Thank you.
So with that, I'm going to move on to the Arbor Day Proclamation.
So it's my honor to read that, whereas in 1872, Jay Sterling Martin proposed to the Nebraska Board of Agriculture that a special day be set aside for planting of trees and whereas this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska and whereas Arbor Day is now observed throughout the nation and the world and whereas trees can reduce the erosion of our precious top soil by wind and water
cutting, heating and cooling costs, moderate the temperature, clean the air, produce life
giving oxygen, and provide habitat for wildlife, and whereas trees are a renewable resource
giving us paper, wood for our homes, fuel for our fires, and countless other wood products,
and whereas trees in our city increase property values, enhance the economic viability of business
areas and beautify our community, and whereas trees wherever they are planted are a source
of joy and spiritual renewal. And whereas the last Friday and April, and throughout the month
of May, citizens of Bell Plain, pay special tribute to our trees as national resources and
re-dedicate ourselves to the viatility of our forest. Now, therefore, I Christopher G.
Meyer, Mayor of the City of Bell Plain, do hereby proclaim Monday, April 27, 2020, as
So get out and enjoy a treat.
All right.
Moving on to item number six this evening on our agenda.
Public hearings.
We have non-schedrel.
So we'll go on to business.
7.1 is the presentation of claims.
And I had a couple of just clarifications.
On the first one's probably for.
Detective Sergeant steer on the.
Body cam storage that Fee is that annual is that quarterly is that what's that a
Believe it's quarterly, but
Quarterly
Okay, and then
Tell me again about the fines
We had a ton of money going out to Scott County. So we collect the fines and then we
So we
Collect our fines based on tickets and we turn it over to the
Scott County Attorney's Office to pay for joint Scott joint prosecution so it's a coalition
of all the cities and Scott County to pay for the attorneys to prosecute those so as the
fines come in return that over to them. It used to be that each city had to pay a percentage
based on population and usage and actually when they switched to the system a long time ago,
It actually saves us money for the prosecution costs of anything that's issued within the city of both
time.
And in the last one I had was where did we put $2,500 worth of ornamental railings?
In the council chambers?
Oh, those.
Okay.
All right.
Good.
It's all I had.
Anybody else?
Really?
Oh, you're good.
You got them.
All right.
It's a cookie, good.
Yep.
Any with that? I'd look for motion to approve. I'll move on the folio, okay?
Second, let me owe any other discussion. All in favor by the sign of I. I post. That would carry.
7.2 is resolution 20-059 awarding the bid for the 2020 pavement maintenance project appears in brothers
Incorporated for 63,430 dollars. Don, you want to take us through that, please?
Mayor Council, so annually we do a pavement maintenance program that includes crack, fill, seal, coating, and in various areas of the city.
It's always reviewed by the Public Works Committee and recommended prior to going to bids by the Council.
With that, I will turn it over to Engineer Joe Duncan to take you through the specifics of this year's proposed project.
Good evening, Mr. Drunkett.
Thank you, Dawn.
Mayor and council.
The project here for pavement maintenance in 2020 included.
Seal Coding and Crack Filling on what was the 2014
Street Newtility Improvement Project done.
South Chestnut Raven.
It also included some older streets on the south side of the highway.
In the Prairie Ridge, south of the visions.
East of the Rado and west of Hickory.
And we had looked at some other streets in the heritage acres subdivision as well, but faced on the budget we had backed that off.
And I just went with that initial project.
Interestingly enough, using last year's numbers pretty much for the basis of the estimate of $98,995.
You can see where Pearson came in, extremely favorable pricing.
Allied was not far behind them, and then last year's contractor Aztec was there about
92,383.
So right now the bid is at 63,430, if it's something that we want to look at, maybe adding
some of those streets back in along heritage.
We could certainly do a stole and still stay within the budget, but again, that could be something that's discussed with public works for intent and public works committee if that's desirable.
You know, as the awarding of the bid to Pearson Brothers in corporate
rich subdivision, as well as the 2014 street utility project streets for 63,000 or 130 dollars.
okay thank you for that any questions no I agree with you all that if we've got a little
room in the budget there's plenty of money to care yeah so Joe what was your
Take on this because of the oil prices? Is that the difference?
It certainly could be a factor, it could potentially could be a factor of the workload specific
to peers. But certainly you would look to the oil pricing certainly today was a whole different
story and how that might affect the market. But one would certainly believe that oil had an
fact on it. But then you look at Aztec and they're fairly close to last year's numbers right
on. So it's hard to get us how things are coming together on these bits. But I guess
it's to take advantage of some favorable pricing and get a little bit more done this year.
And you know, give us a little bit of a head start towards next year.
Okay, any other questions? Otherwise, I'd look for motion and resolution 20-259.
So moved.
Second.
Little crings and chart.
All right.
I'll in favor with the Senate.
All right.
Opposed.
That would carry.
Okay.
You're going to move down to resolution 20-060 authorities in the mayor and city administrator
to enter into a construction cooperative agreement for trail maintenance with Scott
County.
Go ahead.
Mayor, council.
Scott County is beginning something different.
they're participating with trail maintenance or trails that are located along their county
roads within a city jurisdiction. So they have come up with a agreement to handle that.
They are doing the bidding. We are allowed to ask them to bid trail maintenance for our
trails as well. Should we want to, as long as we do it within the specified timeline.
And this year, they are looking at doing some Joel, probably get the terminology wrong.
It's sort of a seal coat type solution for the trails that's for preventative maintenance and for prolonging the life.
And they are looking at the trail that's located along County Road 3 from Enterprise Drive to Centri Street.
And with that, the city's portion of the actual cost plus administration fee would be about $975.
We did public work superintendent and engineer Joe Duncan did send back comments regarding a couple of the other trails that we feel actually could use some attention as well that our county jurisdiction within the city limits.
And the county is looking into those so that number may change if they add those to this project or not.
But currently it's a agreement.
It does go through 2020-24.
All right. Any questions on any of that?
I have a couple of questions.
Don, what was the impetus for this?
I think it was several cities talking to the county about just some of what goes on.
on within our city limits.
So it came out of more of a scale initiative discussion
than anything in particular.
So the trail along 203 is fairly new, a couple of years old.
But so we're going to take advantage of their knowledge.
So they are choosing to do this trail.
The city did not approach them on that.
They are choosing to do that in their maintenance.
So they're going to start taking some control or some of the responsibility of maintaining the trails that are alongside their roads.
So if you, and that's what this says, they're going to start doing that. And the past they haven't actually had anything formal that says,
who's responsible and at whose cost.
So that's why this came out of. And now they had come forward with county row three that they want to do that portion.
That's why I said there were comments made by public work superintendent Fahey and engineer Joe Duncan,
which I submitted back to them and they're looking at as a possibility of adding on as well.
So, Hickory would come into play.
Hickory?
Yes.
Some of them.
If there's anything along six that's trail ridden, main street from like the bridge showed or the ramp to Hickory?
they used. Yeah, sure. So yeah, there's a few, it's not that many roads, but they are doing
your remittance with all of them.
We're just talking the trail, right? Yeah, just trail.
So how does it work for the concrete trails? I assume we're talking the two. That's what
this is. It just talks about maintenance. So if they would did them, I would assume that
it would fall under this as well.
And just to clarify, I noticed you,
it only said maintenance.
So if we have a new trail along a county road,
that doesn't mean they'll necessarily participate
in the cost for the construction.
Yeah, this is just solely maintenance.
Good question.
Thank you.
So I know we've talked about trails before,
and at one time, they did their rock.
Yeah, they still caught them.
and that wasn't too sought after by the skateboarders and rollerbladers and so are is there any
yeah so Joel or is there any talk about that in here yeah Joe do you want I sent you those
specs can you we did I did make it very clear to the county that we're kind of specific about what
we will and won't allow on the trails um due to past history they did send the specs of what they'll
doing? Joe, do you want to comment on that?
Yeah, we had some discussion, Mayor and Council, about what it is they're trying to
place on the trail. It's a slurry seal and so it's a little bit more than what
you'd seen in a mulligan, which is what we've used before, but it's far from a
chip, which is what we use in our streets. And so they also gave us, I think, a
location in Chocopy that I haven't been up to see yet, and I want to make sure
We either ally have an opportunity to take a look at that before they place anything on this segment to make sure that it's something that we that we do want.
You know, in the past we've had some.
Some trail treatments that weren't received very well, so we're sensitive to that.
And we want to make sure that we're taking an advantage of maintenance that the county's offering to do on a grander scale.
that they can get, it may be bulk pricing.
This is under 50 cents a square yard, which is good.
But again, it's more than what you'd see in an emulsion seal,
but not it not close to what you'd find in a chip seal
like we use on our streets.
We had our discussion before it's kind of like,
you can look at the gradations and so forth,
similar to a recipe, right?
But until you actually see how the stew is made,
I want to look like it's really hard to be confident on what it is, so I think that's really the proof and what we've got in front of us to make sure that we get something that we're going to be happy with.
Okay.
And that would be any early summer year.
Yeah, they'll be moving forward with it.
So that is something that we discussed that we'll be going to look at several segments.
The county did say that this specification that they're using comes from the city of
Shakape and what they use on all of their trails there, but we still do want to view it.
And so public work superintendent Fayette, engineer Duncan on myself, we're going to look at those.
Anybody else?
Any other questions?
All right.
So I look for motion and resolution 20-060.
on them. So I can, all right, so I got
Cringes in the other discussion. All in favor of the
Senate of I. Of course, that would carry. 7.4
resolution 20 to S 0 6 1 authorizing the
preliminary report for the proposed 2021
Street Improvement Project one.
Here, Council, as you'll recall, there was some
up in the air about what our 2021 project might be
as we were discussing with the county about a possible segment of one of their roads in a participation.
However, that's been put on hold and so based on the previous Public Works Committee recommendation,
we will be going forward with the proposed 2021 Street Project as it was originally set up.
And with that, I'll turn it over to Engineer Joe Duncan for explanation.
Thanks, Don Mitter and Council.
What you have here is the result of a process that we've done for several years now in coming
out of the Public Works Committee and trying to set up the CIP that we look at a number
of areas and are able to adapt next year or even the year after that, our street project
to address, you know, shortcomings or real issues that may surface and we try to group
those projects in proximity and target areas that have as well as for utilities, underneath
that pavement, specifically targeting clay sewers and cast iron water mains and so prior
to looking at segment of cassas six or a short duration as a potential joint project with
Scott County Public Works Committee had landed on the figure that you have in your
packet here that includes segments of raven.
We also look at these segments so that
they're manageable pieces for the city to take off and bond for which one of the
issues with the Cassat project, a six project that was getting a little large for the city
to consider, at least, as a project for 2021,
process for this being chapter 429 special
benefit or assessment project includes the hearings as we're accustomed to for all the
projects that we've done previously and therefore there is a time table that we need to
adhere to and we've done that for a number of years culminating in letting our projects in
here.
We saw a number of projects being advertised and let on around the same time frame that we were
looking at and so we had a discussion that potentially we would look to move our schedule up in
In the season a little bit and start the process a little bit earlier than we had and see if we can move our
letting dates into January, lead a mid-January to make sure that we're doing what we can to achieve
most favorable pricing landscape our residents.
And so previous years we had authorized the PER in June.
We present in that P.E.R. to the Council on July, it typically held our improvement hearings
in August.
So I had that discussion about cassasix fairly recently and deciding to put that on hold
at least for a couple of years.
We decided then we should move forward with the original 2021 area that you have in your
packet.
That's scheduled up accordingly to obtain that favorable pricing.
This would potentially allow us to have a presentation of that report or the first meeting in June.
Presentation in May and then having the improvement hearing in June potentially moving that up anywhere from six to eight weeks.
And giving us enough time to get that project out on the market and hopefully obtain global pricing atmosphere that we can.
So that's the project in a nutshell and in why we're coming a little bit sooner than we have in the past.
Okay, thank you for that. Questions on the council level?
I have.
Is there any way we can improve the intersection of Willow and Sol Street?
It seems so blind.
It is very blind intersection, yeah.
I'll cut a bunch of trees down that we're in the right away here in last fall, but that's of course owned by the property owner.
Yeah, people have that corner so tight.
They're not activity there and hopefully it's all the way, but to our favor.
Joe and Al can you hear them?
They're requesting if there is any way while looking at this project, could we consider some sort of improvement to the South Street,
raven, or yes, I'm sorry.
South Street willow intersection to help improve how that connects there.
So it's not such a blind intersection.
With no control.
Maybe we add control.
Maybe you make it more 90 degree.
Can you look at that in the preliminary portion of that?
Yeah.
And it brings up another good point, Donna.
And as I understand what you're conveying is that trying to extend the yellow line or the yellow polygon, if you will, around the corner on the cell street, a little bit to see if we can take a look at a little bit better intersection or it would be harder to maybe look at a larger curve through there just because there's private property to the northwest.
But certainly you can look at some options there and in one important point that I wanted to bring out is that the council had previously authorized a trail along the east side of
Hello from Raven, down to West Commerce, and if this project, and that is part of the 2020 improvement project.
So it is certainly something that's been bid and is part of the contract currently, but I think it's something to consider pulling that back off.
If this indeed is something that the city is wanting to look forward to in 2021, it would make a lot more sense to address it with this project.
than the only other thing I had. As you come down market street, I think it's been cleaned
up to the west but to the east, there's still a lot of what is a poilage or growth along the
ravine there. On south street as you come down. I've come down market street to the east looking
That's overgrown compared to the west side. I'm so one of the same could be cut back
So that would be some brush cutting on
Market street on on South Street on market on South Street at market and that's more just maintenance that you would
Submit to public works. Okay. Yep, not as part of the project. Oh, okay. It looks like they cut the west side
down
Okay, that's all I have. Thank you.
We more are right of what they're done.
So that would be a letter that's copyrighted.
Is there that out?
Okay, I will meet with Pat to get specific areas.
And you can review that with Cynthia then.
And then there's some talk that we're really going to beef up that one corner on
Willow and Bark.
And they want to know what additional items are going in the intersection of Willow and Park.
It's hoping for a stone boat.
I'm going to do a lot of work on the southwest corner of that intersection.
We appreciate that.
Okay.
Any other questions?
Now, we're going to extend this around the corner on the
South Street, try to do something with you.
If Council directs, we will have Engineer Duncan
include that intersection as part of the pre-lim to see if
there's any opportunity there.
Yeah, I think that'd be appropriate.
I think you're looking at it.
You know, even to ask the property owner, I mean, right now
there, they cleaned up on the, which would be the west side
a willow here last last fall, but they're at the right away, so we'd have to go into the
setback and that's something we can talk to the property only about seeing, there's some
major concern with safety. There's the problem with that is that's 30, but they're coming down
there going right, 40, at least, and then they're way over in either the center. If you'd put a
have the visibility back, but it's it's it's it's pretty heavily danced. Yeah, it's been like that for years
They cut it once a minute grew back. Yeah, we're gonna have to talk to the property owner. I know they've been trying to sell it
Okay, so we good on that so resolution 20-061. I'll move on to one of those six
How second let me you all in favor of the Santa fine? I can pose that would carry
Joe, as long as we have you any update on this year's project.
There are counsel I've been in contact with BCM, they're currently obtaining their bonds
and insurance.
I've asked them for a few dates as soon as they possibly could.
We could target conducting a pre-construction meeting.
Obviously, the stage will be doing that through a meeting just like this.
We have received shop drawings, submittals, so we're working through those.
I still anticipate, you know, a May start on this,
and you can correct me if I'm wrong,
but centerpoints have been busy on forestry, placing your gas mains,
so hopefully they've
got a good start on it, and we won't have to necessarily have the issues that we had last
year regarding centerpoints.
Okay, I think if we're right, they're quite of what he's done already, so it's going well.
Okay, thank you.
All right.
Moving on to, we don't have an eight, so we're going to nine, we're going to administration.
Nine point one is our tentative upcoming meetings.
City Council Monday, May 4th at 630.
We'll have a work session following that council meeting.
EDA is tentatively set for Monday, May 11th at 5 p.m.
Planning Commission Monday, May 11th at 6.30 p.m.
Public Safety is Tuesday, May 12th at 7.30 a.m.
And public works is Thursday, May 14th at 9 a.m.
And of course, those will all be reviewed as necessary due
to our current COVID situation that we're working at.
Before we close tonight, anything from the emergency
manager on COVID or anything that we want to give our public an update on?
No real updates, we continually monitor the situation.
We just asked that everybody abide by the stay-at-home order.
We have seen a lot of people out and about congregating in parks.
So if you can just remember that the stay-at-home order is in place.
It's for the safety of the vulnerable adults and for everybody in general public.
Okay, thank you.
All right, that is our agenda this evening, and I look for a motion to adjourn.
Make a motion?
I'm you.
Second.
I can't cope while I'm in favor of the Senate by.
Hi.
We stand adjourned.