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Okay, I will call to order the city of
Bvida council meeting for Monday, April

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the 13th, 2026. Can I get a roll call,
Beth?

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» Council member Cooper
>> here.

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» Council member Burke
>> here.

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» Mayor Wilkinson
>> present.

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» Council member Mark
>> here.

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» Council member Carropat here.
>> And with that, I think we will be

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adjourning to a close session.

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Uh, for the record, there are no
attendees.

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Okay, we will uh reconvene our city
council meeting um in relation to the

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close session items.
Um we there is nothing

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» can we
>> sorry there's nothing to report in

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relation to the uh conference with labor
negotiator and in relation to um the

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conference with legal council in
relation to existing litigation. I would

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like to report out that the city and the
owners of 339 Golden Gate Avenue have

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agreed to settle the pending litigation
relating to the construction project at

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339 Golden Gate Avenue. As part of that
settlement, the owners will make a

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contribution to the city of $100,000
which the city will use to fund parks

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and open space projects in Belvadier for
the public's benefit. We are pleased to

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have this matter settled. Thank you.
Beth, do I need to do a roll call again?

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I don't. No, we're good. Okay. So, we
will um we're going to move the agenda

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around a little bit and we are going to
move up to the first item, the open

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forum. Item seven will move to the
beginning. And so, uh the open forum,

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this is an opportunity for any member of
the public to briefly address the city

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council on any matter that does not
appear on this agenda, but that is

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within the city council's subject matter
jurisdiction. Upon being recognized by

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the mayor, please limit your oral
statement to no more than three minutes.

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Under the Brown Act, council members may
not deliberate or take action on items

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not on tonight's agenda. Matters that
may warrant a more lengthy presentation

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or council consideration may be placed
on the agenda for further discussion at

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a later meeting. Um, can I see whether
anybody wishes to make public comment?

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Please come up.
>> Would you mind just stating your name

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and address for the record?

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Turn. Okay. Sorry. Thank you. Sorry. My
first meeting. My name is Kathy Roas. Um

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and I live at 12 Cove in Belvadier.
um we are new to the community, but um

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what we wanted to just kind of address
with um the city council is the pump

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station renovation
um that just became the notice just went

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up this week, so it was kind of news to
the community. Um there's a noise

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concern. Their generator will be at 83
dB. That's before their enclosure, which

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we don't know what it would be after. We
that's all we've been told so far.

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There is a meeting tomorrow at 1:00 with
everybody. Um Tony Rubio will be there

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from sanitation 5. But our concern is
it's a very industrial look. There's a

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big monor rail going up with a pulley
system over the tanks. Um the generator

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is going up in the front. We don't know
what that enclosure looks like, but the

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Montreal itself over the tanks is 9 ft
plus the pad. And we know they had to go

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with a 3T the F themma pad. So, um I
don't know where that's going to put

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that if they could do a smaller pad over
there or not. I'm not sure. We just we

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just got actual schematics. There was a
very generic drawing that went up um

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Monday. Um but that's our concern is one
the um visual impact. It's a very

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industrial look. It doesn't really fit
into the neighborhood. I'm not sure that

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they're an organization that has to
abide by any setbacks, any easements,

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any design review, anything. Um, but we
have the visual impact. There are

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neighbors that are just going to be
sitting looking at the um monolith, you

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know, in their backyard. So, that's a
concern. The noise is a concern. Um we

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also is it possible um we don't know
that they're subject to any review or

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design reviews but is it possible that
they are um there's oversight bodies

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like CQA or BCDC
because they're within 100 ft of water.

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So is it possible that they need to be
um maybe reviewed by them? So right now

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they were there today marking so they're
ready to go. Um, and I don't know that I

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kind of reached out to the town um today
to say did anybody have any knowledge? I

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didn't hear that anybody had any
knowledge of the project, you know, and

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even if they don't have to report to the
um design review or anything or the

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building committee, the um
there's also a thing about fitting in

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with the neighborhood and being working
with the neighbors. I think they so far

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have seemed to be a very pleasant group
to deal with, but I don't know how set

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right now the monolith is going in where
right now all they do is they back a

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truck in and they service the tanks that
way. Um I asked today um Tony Rubio

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today when we were on site if there's a
reason they're going for the monolith.

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Are they really wed to it? Um he said,
"Well, the truck is diesel and it's

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loud." And I said, "Well, I have to tell
you, I live next door and I've not heard

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it once since we moved in in November."
Um, so are they really wed to that or

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not? Because that's a like our neighbor
in the back, his um him and his wife

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really are home most of the time.
They're she's housebound and that's

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their view like right there. Um, so, you
know, we have some concerns about this,

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um, that it's kind of just flying by and
can we make it more can we make it more

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suiting to, you know, fit in with the
neighborhood, make the sure the noise

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level is um, quieter. And we talked to
Tony today, you know, they put up an 8ft

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fence with lattice. I'm not sure anybody
really wants to see the sanitation, you

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know, because that's when you come into
Belvadier, I mean, it's a main

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thoroughare, like when you're coming
into Belvadier itself. Um, lots of

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people walk by there, bike by there,
everything. Um, I think we could make it

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in keeping with the neighborhood. I
think it's, you know, I know they

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probably are not something that they
need to abide by all the um, design

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review and everything. I don't think
that they have to. Sanitation 5 has

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indicated that they don't have to report
to anybody, but um, in a nice way they

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did it.
>> Kathy, do you mind just wrapping up if

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you don't mind because a little bit past
the three minutes.

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» Okay. Um yeah, I think that's kind of
was we just were wondering like did

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anybody have any knowledge of this? Do
is there anything that we need to like

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talk to anybody about? I mean is it just
that we just let them do what they need

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to do and I mean it's going to be there
for you know the lifespan is 25 30

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years. Okay.
>> Thank you for your comment.

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» Okay thank you.
>> Is there any other public comment?

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Anything online Beth?
There are no hands raised.

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» Great, Robert. I know we don't address.
>> Oh, I'm sorry. I didn't see you. I'm

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sorry. Come on up.

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» Mayor, members of council, thank you
very much for all you do. Um, I want to

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talk about the recommendations for a
full-time project manager for Malard

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Point.
>> This is actually agendaized potentially

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at another time. So, do you mind holding
your comment for that time?

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» Sure.
>> Thank you.

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» Um, Robert, in relation to the pump
station, I know we don't directly

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address public comment, but is there
anything you would like to uh uh to pass

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on to the to the council and members of
the public?

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» Yeah, I would just say that it's it's on
our radar now. We'll be looking into

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this and myself, uh, Tony, who is our
public works director, and Rebecca

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Marquick will decide whether or not uh
there's any additional review that needs

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to happen. Um, and if needed, we'll have
a conversation at council at the next

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meeting.
>> Okay. And will you be attending this

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meeting? Somebody from the city be
attending this meeting tomorrow.

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» Uh, yes. I don't think we've had the
invite yet, but we'll make sure we go on

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that list.
>> Okay. Thank you.

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Okay. And if there's nobody else, we
will close our um public forum and we

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will move on to item number three,
reports and presentations. Um 3A is city

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council reports. Does anybody any
members of uh city council have reports?

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» I do.
>> Go ahead.

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» Um so this um last month I attended the
um RBR meeting and I want to report that

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they're down to uh two boats that are
legally anchored um to stay in

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Richardson Bay until October of 2026.
Um, of the two, one is actively looking

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for housing and is being assisted by RBR
in trying to find um, housing and the

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other boat um, has agreed that they will
be leaving Richardson Bay by the October

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date in um, October, the BCDC deadline.
Um, we are going to be reviewing our

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budget um, this next month in May. And
um we've been um the members of RBR have

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been asked to
um uh um get some feedback um for our um

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director. Um,
uh, next year's budget, um, we're going

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to be facing a $300,000
shortfall,

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uh, due to the 2023 board's decision to
guarantee housing for the first year,

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which includes the social worker for
the, um, individuals.

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Um the proposed budget for 2026
um is going to be 3% lower than our

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contribution last year. So our
contribution for next year is proposed

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at $129,893.

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Um
and um

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they proposed two budgets. one not
considering the shortfall of the 300,000

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and one um considering the shortfall.
Our instruction was to proceed with the

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2627 budget
not including the shortfall and it

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probably will be coming back. The um
shortfall for Belvadier would add an

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additional 34,500
to our uh contribution. So the total

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would then become 164,393.

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Um then in 2027
um it's anticipated that that housing

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shortfall will total $1 million
and our contribution at that time um

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they're projecting would be $115,000
additional to our regular um assessment.

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and they're projecting that estimated
around now around um 245,000.

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» So the director has asked and I know
this is not an agendaized item for full

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discussion but just to have some um
guidance from the cities on how they

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will feel um if requested to pay those
additional funds for the housing. So

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what I'm asking is just sort of a
general

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statement that I can go back to RBR next
month during our um budget session and

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um give them some um just initial broad
nothing specific because we don't have

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all the details yet of um how the city
of Belvadier feels if they're going to

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be asked for those additional
contributions from our budget. Are are

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these um mandatory fees if you're a
member if you remain a member and is it

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mandatory that we remain a member of the
group as a city?

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» Well, I think if the majority of the
board agrees that they're going to cover

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the additional housing cost, then that
would be become our responsibility.

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um as far as the agreement and Robert
can probably speak better than I on

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that, but I think that at any time a
member can can withdraw from the um the

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board
>> and is the JPA I should say

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» is every uh marin jurisdiction part of
that right now like Salelo, Mil Valley?

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No, the only towns that are included are
the town of Tibrron, the city of Mil

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Valley, Belvadier, and the county. And
the county pays the biggest portion of

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the budget.
>> So, Salelo, even though it's located

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primarily on Richardson Bay, is not part
of the JPA.

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» They removed themselves from the JPA,
and I'm not quite sure what year, but it

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it's been a while they since they
removed themselves.

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What I don't understand there is you're
saying there's there'll be two

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uh people or families that they'll be
providing housing for just for one year

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» all the previous Yeah. So in 2023, the
board decided that they were, you know,

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it was at a time when there was federal
money out there and state money out

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there and we were getting grants um from
the federal government and from the

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state and the board felt that the RBR
could put in their budget a guarantee

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that when these people transition,
because it was a it is a big transition

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from somebody living on the water to
going to land that they would make sure

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that, you know, they were successful in
that first year. So, they guaranteed the

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housing any shortfall in the housing,
you know, they um didn't get county

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money or the um was lacking and coming
in with the section 8 money from the

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federal government. And um and they
agreed that they would have a social

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worker work with these people for the
first year.

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» But but I thought I thought it was more
than just one year. Well, the housing is

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supposed to be forever, but RBR just
their position was is they were going to

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make sure that people would get the
guaranteed housing for the first year.

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» But therefore, if we've only got two new
people, how can that be a million

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dollars?
>> Well, because they have people left over

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from this year that are going to be in
the year.

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» But but if only if they're only funded
for one year, why why does it become a a

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a successive year obligation? Because
you said you're talking about 2728

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budget. That's more than it you think is
from October of they're moving October

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26 and so it runs into the next fiscal
year for that reason.

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00:17:01,680 --> 00:17:09,439
» Well, it runs into the next fiscal year
and then the one person that's there

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now. Let's say he doesn't get off until
2026. You know, he's going to be there

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and there might be I don't know all the
figures. So, this is sort of a generic,

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but these are good questions and I can
take them back and I know we need to

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have more answers, but I was just
looking for some general broad

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statements on the possibility of us
assuming that additional responsibility

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00:17:31,760 --> 00:17:41,200
on this JPA.
My sense was it was a um the the housing

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agreements had uh longer than one-year
broader commitments on assuming a level

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of funding that RBR um would not be
responsible for but were able to

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facilitate that hasn't come through and
my sense is that they're feeling

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obligated to maintaining and upholding
those those housing guarantees for the

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broader um group of individuals who have
been um relocated inland. Um that was my

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understanding of it. I could be wrong,
but that's my broad understanding of it.

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And so it's a it's a compounding um
expenditure cost that RB is is assuming

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and asking their their member
municipalities to cover with their

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participation.

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» I can give you my opinion.
um we only get 20.7% of our property

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taxes that are paid from Belvadier
residents come to the city of Belvadier

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and the rest of them go to many other
places. I'm just not quite sure why with

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that small amount of revenue that we get
that we would we've already made a

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commitment uh to RB.
I'm not sure that we're in the business

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of providing
uh housing support on a long-term basis

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outside of Belvadier, but it feels like
a that's not a small amount for our

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budget, I would say. Um you're talking
about rising to nearly quarter of a

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million dollars. Um
so that would be my opinion. I'm not

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sure what others think.
>> Can we have this conversation, Andrew,

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or is this are we getting a little far
field?

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I think this is probably a good time to
put a put a pause button there and

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continue the discussion at a future
time.

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» I mean I I I I have to say that um
similar one report I would have in a

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minute is is um for for a similar type
of expenditure plan um um transit

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authority marine can send a
representative to give up a description

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and some details. Maybe maybe RBR can
come with an agenda item in the future

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um to describe what the what the
specifics are and ask ask more formally

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for some guidance.
That would be an appropriate way to

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proceed.
>> Okay, perfect. Um, does anybody else

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have any updates for the council?
>> I do.

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» Um, just real quickly, um, as I
mentioned from a from a transit

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authority marin perspective, uh, two
quick things. uh one uh we'll be seeing

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I'm sure Robert you've already seen it
uh a measure AA expenditure plan needs

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to be ratified by all the 10 cities and
towns in Marin which is reclassifying

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their dollars um into some some new
categories. I won't get into the

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specific specifics of it but it pulls
some local funding away and puts it into

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um interchanges and reimagining roadways
that um cross over between different

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jurisdictions. Uh so individual
communities will be losing some part of

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their local streets and street funding
which has been um mitigated to some

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degree because we had some outspoken um
uh uh representatives. Thank you Pat

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Carropat when she attended a few months
ago. They've they've shifted it to give

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a one-time double payment of those
Measure A funds, which is basically

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taking year 35 of the um Measure A
funding program, moving it back to this

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year. Um so that it'll pay for that
shortfall going forward, which um I know

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Tony and Helga are already planning to
use um for the for the for the for the

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sidewalk and and paving portion of the
seaw wall project. So I think that's a

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good opportunity there to help mitigate
some of those expenditures. Um the

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second real announcement quickly is that
the uh TAM's support of uh crossing

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guard programs across the county um has
been finalized and I've notified um Reed

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Union School District as well as the
Tibberon Peninsula Traffic Alliance. Um

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they they're aware of this but I just I
just notified them of the final aspect

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of it. Um
unfortunately we're losing three sorry

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four sites and gaining one for a net
loss. um they're hopefully able to

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mitigate that with a swap and
potentially um finding some budgeted um

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way to do so. Uh these were three losses
out of 10 or 12 across the county. Um

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the state sorry TAM has um because of a
national um standards requirement has

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been forced to bring two guards to
places where there is a median and two

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sides of the street which effectively
lost six or seven sites um that had

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guards before and the re school union
district um

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is the unfortunate um uh uh has has the
consequence of losing some sites because

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of that. Um, so just that quick
announcement, not not the best news, but

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that has happened.
>> Anything else, Jane?

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» Um, I just wanted to announce that I've
agreed to attend the fourth annual Marin

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Youth Town Hall presented by the Marin
County Student Elections um, Ambassador

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Program uh, as a representative from
Belvadier. It'll take place on Sunday,

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April 26 from 2 to 4 in the afternoon.
And it's a great opportunity for any

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high school students interested in how
uh local government works to uh come and

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learn. And I would encourage any of our
community uh high school students to

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attend. Um I also attended the March B
Ready Belvadier meeting chaired by uh

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council member Carropet
and the determination there was that the

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theme for the year would be shelter in
place whereas last year the theme was uh

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get ready to go. So um a few other items
were discussed uh we had we we were

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introduced to the portable LRAD alert
siren system.

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um which was under consideration. And um
we also discussed putting together a

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list of medical support people in our
community, doctors, nurses, medical

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assistants um who might be willing to
help out in case of a communitywide

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um natural disaster emergency. So it was
um a lot of good things were discussed

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and thank you. And we also had the
opportunity to meet um the uh new um

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representative at the uh Tbron Fire
Department um Miss Ramirez um who um

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works with communities and emergency
plans. And so we were able to make a

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nice connection with her and she's on
board for assisting us with anything

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that we need the Tibberon Fire
Department for.

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Okay. Um, do we have any public comment
in relation to our city council reports?

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Seeing none in the audience, any online?
>> No hands raised.

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» Okay, great. We're going to move on to
the city manager report 3B. Robert,

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» yes. Thanks, Mayor Wilkinson. I just
have a couple of quick items. I'll start

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off by taking a moment to announce a bit
of good news. We have a new addition or

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soon we'll have a new addition to our
city hall team. Jules Fogerty will be

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joining the city as our new
administrative technician at the front

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desk. His start date will be April 27th.
Jules holds a degree in economics and

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sustainability from UC Berkeley and
brings uh his experience in data

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00:25:11,279 --> 00:25:17,919
analysis from his work at local startup
firms. He's also recently served as a

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00:25:15,840 --> 00:25:21,120
member of his hometown sustainability
committee. So, he's familiar with

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government operations, which is a big
bonus. Uh I do think he's going to be a

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great fit. We look forward to his
arrival. I do encourage members of the

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council and the residents to stop by
city hall again towards the end of this

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00:25:30,640 --> 00:25:39,279
month to welcome Jules uh to Belvadier.
And then regarding Melor Point, uh staff

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continues to meet with the developers
team. The focus these last few weeks has

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been on the final map. A few of the
larger outstanding items from the final

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00:25:46,080 --> 00:25:53,039
map are the subdivision improvement
agreement, the affordable housing

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00:25:50,320 --> 00:25:56,480
agreement, and the regulatory agreement.
Uh, these agreements are currently being

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reviewed by our attorneys and will be
sent back to the Malard team hopefully

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this week. If you've been closely
following this project, then you may be

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aware that the tenative map is set to
expire midmay. Malard will be submitting

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a letter to the city asking for an
extension of the tenative map. This is a

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00:26:12,080 --> 00:26:18,880
process that is allowed per government
code and is also uh in the city's

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00:26:16,159 --> 00:26:23,200
municipal code as well. Once the city
receives the request for the extension,

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the map is automatically extended for 60
days or until the applicant uh the

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00:26:26,159 --> 00:26:32,960
application for the extension is
approved, conditionally approved or deny

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00:26:30,480 --> 00:26:37,039
deny whichever comes first. The
developer is targeting the June uh

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00:26:35,360 --> 00:26:41,919
meeting to bring the final map to city
council and uh you know, we'll see how

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that uh continues with regard to the
overall schedule for that project. Um,

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on a related note, I'm also happy to
report that staff intends to bring

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aboard an outside project coordinator
for the Malard Point project this April.

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Approval of that uh coordinator position
is on the consent calendar tonight for

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consent for council's consideration. So,
that might come up again, but that's all

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I have for now.
>> Thanks, Robert. Does anybody have

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questions?
>> Nope. Do

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» Oh, Jane, go ahead.
>> Sorry, Robert. Could you um just

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reexlain the 60-day extension and then
how that comes to the council and what

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00:27:20,960 --> 00:27:28,480
you said about 30-day, 60-day, whatever
comes first. I didn't catch that.

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00:27:26,080 --> 00:27:32,640
» So, yeah, I'm sure Rebecca can fill in
the gaps here, but from what I

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understand, there's uh in this in the
government code and the city's municipal

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code, there's a section which addresses
this in the subdivision map act.

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00:27:38,480 --> 00:27:46,400
» Okay. Um it allows for extensions of a
tenative map uh when an applicant

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submits a an application for that
request. Um the city I don't believe has

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a official application we've ever
adopted. Uh in this case I think we're

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considering a memo a letter from uh the
Malard team is as sufficient. Um but

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there is a 60-day period which uh does
allow that tenative map to be extended.

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00:28:04,880 --> 00:28:10,880
Um Rebecca do you want to add anything
on to that? I I think you summarize it

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00:28:08,960 --> 00:28:14,320
very well. It's, you know, as Robert
mentioned, per the government code as

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well as in our Belvadier municipal code.
Essentially, once we get that, we're

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asking them to submit a letter to us.
Um, and then that kind of essentially

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buys them 60 days on that tenative map.
Um,

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and they're hopeful that within those 60
days that they the final map will be

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before the city council.
>> Oh, okay. So it's not like it becomes

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» the tenative map decision doesn't come
to the city council to determine whether

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00:28:41,360 --> 00:28:47,919
I thought you said something like
whether it's denied or accept. I I I

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00:28:45,039 --> 00:28:52,559
messed that talking about the final map,
>> right? So if we have everything all of

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the conditions of approval are met for
the final map

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00:28:54,320 --> 00:29:02,320
» prior to that 60-day expiration, then
the final map will come to the council.

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00:29:00,240 --> 00:29:07,440
If we if the condition of appro
conditions of approval have not been met

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00:29:04,240 --> 00:29:13,120
within those 60 days, we will also bring
it to council for an extension or we

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00:29:10,640 --> 00:29:16,640
will instead bring it to council for
approval of the extension.

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00:29:15,120 --> 00:29:20,799
» So there's a second extension
opportunity if the 60 days tolls. Is

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00:29:19,600 --> 00:29:24,320
that the idea?
>> Yes.

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00:29:22,080 --> 00:29:28,640
» But that's a decision then that gets
made at the council level or again at

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the staff level.
at the council level.

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00:29:29,760 --> 00:29:34,240
» At the council,
>> our code says actually our municipal

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00:29:32,640 --> 00:29:37,440
code says planning commission, but we
figured we would just bring it to the

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council.
>> So there's So I misunderstood what

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00:29:38,960 --> 00:29:46,880
Robert said about, you know, the the you
know up until it's either approved,

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00:29:42,480 --> 00:29:51,919
denied or or or um continued. Um but so
with a letter in in the in absence of an

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00:29:49,360 --> 00:29:58,640
of an application, I understand that or
um they would receive a 60-day extension

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of the um period with which they could
get approval for their final map. Um

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00:30:01,039 --> 00:30:08,240
assuming they present they have a final
application or final um all the

351
00:30:06,000 --> 00:30:11,840
information um uh the checklist is
complete by within that 60 days. It

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00:30:09,919 --> 00:30:17,039
comes to city council for approval. If
it's not, you'll bring a application to

353
00:30:14,240 --> 00:30:21,360
further extend or further um renew the
um tenative map um for some period of

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time based on their needs at that point
in time.

355
00:30:22,000 --> 00:30:27,919
» That is correct.
>> What discretion does the council have to

356
00:30:25,360 --> 00:30:30,480
you know approve, deny or continue or
what

357
00:30:28,960 --> 00:30:34,080
» to be determined by?
>> Yeah.

358
00:30:32,159 --> 00:30:37,279
» Further further guidance on that should
we be in that position.

359
00:30:35,360 --> 00:30:43,279
» Thank you.
>> Um can I can I ask one? Oh, sorry. Okay.

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00:30:40,799 --> 00:30:46,960
It's on a different topic.
>> Um, a question for Rebecca since we're

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00:30:45,279 --> 00:30:52,320
on this topic is can you give us an
update on completeness in terms of

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00:30:49,760 --> 00:30:55,840
mallet point? I know there's a lot of
talk about where they are as it relates

363
00:30:54,399 --> 00:30:59,679
to completeness.
>> Yeah. So, it's still considered

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00:30:57,600 --> 00:31:04,559
incomplete the project.
>> Um, so there's sort of different

365
00:31:02,640 --> 00:31:10,559
» areas of the project, right? There's the
bulkhead and there's the demolition and

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00:31:06,640 --> 00:31:16,480
then there's the final map. Um,
so we're getting closer to it being, you

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00:31:14,640 --> 00:31:21,039
know, sort of in we're moving towards
completeness. Um, but there are still

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00:31:18,799 --> 00:31:25,039
some sort of outstand larger outstanding
items in, you know, Robert mentioned

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00:31:23,039 --> 00:31:30,320
those three agreements. Also, the
relocation consultant, we're working on

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00:31:27,120 --> 00:31:34,960
getting that person in contract. Um, and
that's another of the sort of larger um

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00:31:33,360 --> 00:31:40,159
outstanding
items that need to be complete before

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00:31:37,120 --> 00:31:43,840
we're moving forward with anything.
>> Thank you. Can Can I follow up on that

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00:31:41,760 --> 00:31:49,600
real quick? And unless is I know
Rebecca, we spoke about this today. Um

374
00:31:47,120 --> 00:31:55,519
uh I would I would I would suggest that
uh uh certainly

375
00:31:53,440 --> 00:31:58,960
you and your department or the the the
coordinator that that we're considering

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00:31:56,880 --> 00:32:02,799
hiring uh and this was this is a subject
of a lot of the public comment that

377
00:32:00,399 --> 00:32:07,679
we've received in in writing is among
other things uh consolidate these

378
00:32:05,360 --> 00:32:12,559
checklists so that by permit you know
the the um the demolition and the and

379
00:32:10,640 --> 00:32:16,799
the tenative final map and I don't know
if the bulkit has its own separate

380
00:32:14,159 --> 00:32:21,440
permit or not but Um, specific to
permit, I would have a published um,

381
00:32:19,600 --> 00:32:24,399
consolidated checklist of where things
stand and what's complete, what's

382
00:32:22,720 --> 00:32:27,919
incomplete, so that there's a
comprehensive guideline for um, the

383
00:32:26,399 --> 00:32:30,720
community and also perhaps your own
staff to be able to work through. I

384
00:32:29,360 --> 00:32:34,000
think that would be a I know you have
them behind the scenes. It would just be

385
00:32:32,240 --> 00:32:37,200
I think probably good to have this
individual consolidate and present as

386
00:32:36,080 --> 00:32:40,559
well. So
>> that is certainly one of our goals with

387
00:32:38,720 --> 00:32:45,600
this individual as well as organizing
the Malard point page and all of those

388
00:32:43,760 --> 00:32:50,720
documents sort of goes in hand inhand
with what you're saying.

389
00:32:48,640 --> 00:32:54,399
» So um yeah I was going to say something
but should we hold that for when it

390
00:32:52,640 --> 00:32:56,640
comes up on the the
>> Jane you wanted to ask a question about

391
00:32:55,840 --> 00:33:00,720
something else.
>> Well it's about Malard Point but not

392
00:32:58,480 --> 00:33:07,279
what's coming up tonight necessarily.
So, um, my question is where the

393
00:33:03,679 --> 00:33:12,960
demolition permit fits in with the final
map.

394
00:33:08,880 --> 00:33:18,640
Is that, um, where, how does that fit in
your timeline with this with the out the

395
00:33:16,320 --> 00:33:23,120
final map? Is it totally separate from
the demolition permit? Are they

396
00:33:20,799 --> 00:33:27,000
connected to the between the final map
and the demolition permit?

397
00:33:27,039 --> 00:33:33,600
Do you do you know?
>> That's a good question. I don't know.

398
00:33:30,559 --> 00:33:38,880
» Okay. I mean, I don't think that would
the demolition permit until we have a

399
00:33:35,360 --> 00:33:42,960
final map. So, I think it's on this
final map approval, right? We're not

400
00:33:40,559 --> 00:33:45,200
going to issue right a building permit
for something that we don't have a map

401
00:33:44,720 --> 00:33:47,120
for.
>> Okay. Thank you.

402
00:33:46,000 --> 00:33:55,039
» So, I do know. Yeah,
>> that's exactly um what I was uh curious

403
00:33:50,880 --> 00:34:00,320
to know. That helps. Thank you.
>> Okay. Thanks.

404
00:33:57,279 --> 00:34:03,039
» Okay. I will. Um, yeah, there's there's
some reverberation.

405
00:34:01,519 --> 00:34:08,240
» Yeah. Would you mind turning your volume
down? Someone someone has a a phone on.

406
00:34:06,880 --> 00:34:10,960
» It's echoing throughout the room if you
don't mind.

407
00:34:10,480 --> 00:34:15,280
» Thank you.
>> Okay. Um, okay. So, we if there is,

408
00:34:13,679 --> 00:34:21,280
let's see if there's any public comment
on the city manager report, but just

409
00:34:17,440 --> 00:34:26,079
bearing in mind that the item to discuss
the construction coordinator for

410
00:34:23,520 --> 00:34:32,159
Malipoint is a separate item. So, is
there uh any public comment on the city

411
00:34:28,879 --> 00:34:35,200
manager report?
Seeing none in the room, is there

412
00:34:33,520 --> 00:34:37,599
anything online? There are no hands
raised.

413
00:34:35,520 --> 00:34:45,399
» Perfect. Thank you, Beth. Okay, we'll
move to 3C, the sorry, the police chief

414
00:34:41,280 --> 00:34:45,399
report. Jason, you're up.

415
00:34:47,599 --> 00:34:52,879
» Thank you. And good evening, Mayor
Wilkinson and council members. Tonight I

416
00:34:51,599 --> 00:34:58,480
am pleased to present the police
department's

417
00:34:54,720 --> 00:35:02,160
uh first quarter report for 2026.
During this quarter, the department

418
00:35:00,079 --> 00:35:06,960
handled 8889
incidents which included one part one

419
00:35:04,079 --> 00:35:12,160
offense of lararseny and two part two
offenses uh suspicion and fraud. They're

420
00:35:09,839 --> 00:35:18,079
highlighted in bold. Uh and the
remaining 886 incidents are classified

421
00:35:15,520 --> 00:35:22,880
as all other incidents.
During this quarter, the department

422
00:35:20,079 --> 00:35:27,760
conducted 46 traffic stops, made three
arrests, referred two cases for

423
00:35:25,119 --> 00:35:32,800
prosecution, and assisted Tibbrron on
two occasions. We also received multiple

424
00:35:30,400 --> 00:35:35,800
citizens appreciation with zero citizen
complaints.

425
00:35:37,520 --> 00:35:43,760
And also this quarter, we were pleased
to swearing officer Tyler Preston as our

426
00:35:41,760 --> 00:35:49,280
newest police officer. He has since
completed his field training and has

427
00:35:45,599 --> 00:35:53,280
been working as a solo patrol officer.
During this quarter, we updated two

428
00:35:51,280 --> 00:35:57,440
flexible policies in alignment with
amendment laws and best practices. And

429
00:35:55,760 --> 00:36:03,520
these updates are detailed in the staff
report. And regarding our RIPA data, uh

430
00:36:01,200 --> 00:36:08,960
officers detained 49 individuals
stemming from 46 traffic violations, one

431
00:36:06,960 --> 00:36:13,599
suspicious activity, and two welfare
checks. The perceived racial

432
00:36:10,880 --> 00:36:18,960
compositions consist of 27 Caucasians,
10 Hispanics, six Asians, one Pacific

433
00:36:16,240 --> 00:36:24,000
Islander, and five Middle Eastern or or
Southeast Asians. Of these 49 contacts,

434
00:36:21,839 --> 00:36:29,839
46 were officer initiated, while three
were related to calls for service. In

435
00:36:26,160 --> 00:36:35,200
all, BPD issued 11 citations, gave 35
warnings, and made three arrests.

436
00:36:33,040 --> 00:36:38,880
And during this quarter, police
department personnel attended in-person

437
00:36:37,280 --> 00:36:43,200
and online training that were either
mandated or for knowledge and skill

438
00:36:40,480 --> 00:36:46,560
enhancements. And lastly, as part of our
community policing, we always take great

439
00:36:44,960 --> 00:36:51,680
pride in joining and participating in
community events. And this concludes my

440
00:36:48,880 --> 00:36:55,880
report and I'm available for questions.
>> Do any council members have questions?

441
00:36:56,240 --> 00:37:03,760
Seeing none, um, do any members of the
public have public comment in relation

442
00:37:01,280 --> 00:37:07,119
to this item?
Seeing none, is there anything online?

443
00:37:05,760 --> 00:37:09,359
» Mayor Wilkinson, there are no hands
raised.

444
00:37:07,520 --> 00:37:12,720
» Great. And Jason, I just wanted to make
a comment that I have seen your police

445
00:37:10,880 --> 00:37:16,800
officers very actively out in the
community. Um, it's greatly appreciated.

446
00:37:15,280 --> 00:37:20,480
I've had feedback from a number of
members of the community to uh just to

447
00:37:18,960 --> 00:37:22,800
say thank you for that.
>> Thank you for your kind words and I will

448
00:37:21,839 --> 00:37:24,960
certainly relate that to you.
>> And I echo that. I've heard feedback

449
00:37:24,480 --> 00:37:29,280
also.
>> Fantastic. I I guess that's hence the uh

450
00:37:27,520 --> 00:37:31,920
uptick in traffic violation.
>> I'm just hoping I'm not one of those

451
00:37:30,400 --> 00:37:35,200
traffic violations going forwards
because that's it seems like that

452
00:37:33,359 --> 00:37:39,040
number's gone up. Is that because you're
the police officers are more actively

453
00:37:37,040 --> 00:37:43,520
patrolling or
>> Well, it it was kind of uh multifolds.

454
00:37:41,599 --> 00:37:47,760
Number one is with the addition of a new
officer. It made traffic enforcement a

455
00:37:45,520 --> 00:37:51,920
lot easier or enforcement's u you know
invisibilities because at times we would

456
00:37:49,520 --> 00:37:57,599
have up to two officers out and about as
opposed to one. And secondly, we are

457
00:37:54,320 --> 00:38:02,960
trying to to identify enforcement um
challenges, if you will. Um and so this

458
00:38:00,560 --> 00:38:05,280
quarter we decided to do a lot of uh
traffic enforcements.

459
00:38:04,240 --> 00:38:08,320
» Okay. Thank you so much.
>> Can I ask a question? Is this still a

460
00:38:06,800 --> 00:38:10,720
question or we have we closed this?
We've had the public comment, but can I

461
00:38:09,599 --> 00:38:14,880
still ask a question?
>> I'm just curious. I know I know that the

462
00:38:12,480 --> 00:38:20,400
county has done a done this is relating
to ebikes and helmets on on on

463
00:38:17,760 --> 00:38:24,560
um kids and underage riders of ebikes. I
know the county has had had a had a

464
00:38:21,920 --> 00:38:27,599
pretty sophisticated PR campaign to try
to let that be, you know, let parents

465
00:38:26,400 --> 00:38:32,240
aware of that and and and law
enforcement as well.

466
00:38:30,079 --> 00:38:36,320
Do you stop kids, you know, with, you
know, under 16 without helmets, um,

467
00:38:34,640 --> 00:38:38,880
tandem riding and so forth? Because I
know it's still a it's still a safety

468
00:38:37,599 --> 00:38:42,160
hazard. I'm just curious what what our
policy and our approach is with that.

469
00:38:40,560 --> 00:38:45,680
» Sure. Thank you for the question. Um,
normally for for us, it's hard for us to

470
00:38:44,079 --> 00:38:49,760
discern
at times whether someone's 16 or or

471
00:38:48,079 --> 00:38:54,000
under. I mean, some are very obvious,
but some are a little harder. So, what

472
00:38:51,760 --> 00:38:59,440
we can do is we can stop based on
probable cause. Um, and that's usually

473
00:38:56,800 --> 00:39:02,640
associated with traffic violations. Or
sometimes if it's pretty obvious that

474
00:39:00,880 --> 00:39:09,280
they're riding ebikes, we do in the
short answer is yes, we do uh stop.

475
00:39:07,200 --> 00:39:14,640
» Thank you.
>> Okay. Uh we are moving it on to item 3D,

476
00:39:12,320 --> 00:39:19,920
which is a presentation from our Balvid
Tbron library director, Crystal Giran.

477
00:39:47,040 --> 00:39:52,480
Good evening, Crystal Dan with the
Belvad Tibbron Library. Uh, thank you,

478
00:39:50,960 --> 00:39:56,240
Mayor Wilkinson, council members, and
staff for having me tonight for the

479
00:39:53,680 --> 00:40:00,079
annual presentation on what is happening
at the library. I want to acknowledge

480
00:39:58,079 --> 00:40:04,079
that you have three board members that
you appoint. That's Roxan Richards,

481
00:40:01,839 --> 00:40:08,320
Emily Paplowski, and Tony Hooker. And
Tony Hooker is uh here tonight in

482
00:40:05,839 --> 00:40:12,560
chambers as well.
So just as a a general overview of the

483
00:40:10,960 --> 00:40:16,400
library. So our mission is to nurture
curiosity, spark connections, and foster

484
00:40:14,720 --> 00:40:20,560
lifelong learning. And we do that in a
variety of ways through our programming

485
00:40:18,079 --> 00:40:23,280
and the services that we provide. Um
before we go into the fun stuff, I'll

486
00:40:22,000 --> 00:40:30,480
tell you some of the technical stuff
though. Uh we for the fiscal year 2526,

487
00:40:26,880 --> 00:40:35,440
we have a budget of 3.75 million in
revenue and we use up all of those

488
00:40:32,560 --> 00:40:40,560
funds. We've got 18.2 to FTE, which is
about uh 13 full-time staff and 13

489
00:40:38,320 --> 00:40:44,720
part-time staff. So, we are um well
staffed at the library. We have a very

490
00:40:42,800 --> 00:40:49,119
healthy reserve. The bulk of our
operating costs goes to our personnel uh

491
00:40:47,440 --> 00:40:54,560
costs and that also includes not just
salary benefits and wages, but also

492
00:40:51,119 --> 00:40:59,119
includes our insurance um workers comp
insurance kind of staff development as

493
00:40:56,319 --> 00:41:03,440
well. Our next area where we spend some
of our money is in our administrative

494
00:41:00,800 --> 00:41:06,640
overhead and the technology. Um, we
spend about 13% in collections and

495
00:41:05,520 --> 00:41:10,560
programs, which you'll learn a little
bit more. And then lastly, 3% on the

496
00:41:08,800 --> 00:41:15,520
bond repayment. So, if you'll remember
in the 90s, we took out a bond to pay

497
00:41:12,880 --> 00:41:20,640
for the original building at 1501
Tibbron Boulevard. Um, we will finally

498
00:41:17,680 --> 00:41:24,960
pay that pay that off um next fiscal
year. So, we'll likely use that

499
00:41:22,880 --> 00:41:30,160
continued revenue to offset programs and
services going forward.

500
00:41:27,599 --> 00:41:34,400
Just some library usage at a glance. So,
we have um in the nine months past for

501
00:41:32,640 --> 00:41:40,160
the current fiscal year, so this is July
2025 through June, I'm sorry, through

502
00:41:36,560 --> 00:41:45,680
March 2026, we've had just over 124,000
visits. Um this is on par for our annual

503
00:41:43,680 --> 00:41:51,359
uh goal that we see typically annually,
just over about 150 or so. Um we have

504
00:41:48,319 --> 00:41:54,560
currently 8,026 card holders. That's a
pretty significant number given the

505
00:41:53,359 --> 00:42:00,800
population of both Belvadier and
Tibbron. These are 9492 proper card

506
00:41:57,280 --> 00:42:06,880
holders. Um, and that that that
typically stays around the 8,000 number.

507
00:42:03,839 --> 00:42:10,640
We've had um we've answered over 13,000
reference questions. These are questions

508
00:42:08,480 --> 00:42:13,520
like, you know, can I get some book
recommendations or I need some help

509
00:42:12,160 --> 00:42:18,160
doing some research on the certain
topic. And then I think also what's

510
00:42:16,079 --> 00:42:22,079
important to note is um the Belvadier
Tibon Library has four public meeting

511
00:42:20,079 --> 00:42:25,839
rooms that are available. uh other
libraries, two other libraries in the

512
00:42:23,599 --> 00:42:28,640
county only have small what look like
phone booths, little pods that you can

513
00:42:27,359 --> 00:42:32,640
use. We're the only ones that have that
infrastructure built in and there are

514
00:42:30,800 --> 00:42:36,640
just high utilization from those meeting
rooms and that's anything from tutoring

515
00:42:34,480 --> 00:42:41,119
pairs so a tutor and a child meeting
after school to folks working remote

516
00:42:38,960 --> 00:42:45,359
taking Zoom meetings during the day um
to folks playing bridge in the evenings.

517
00:42:43,280 --> 00:42:50,000
And so we've had over 3,200 room
bookings for the year so far. And then

518
00:42:48,160 --> 00:42:54,079
the other significant note is that we've
had over 17,000 attendees to our

519
00:42:52,079 --> 00:42:57,599
programs. Now I'm really proud to share
that the Beltip Library hosts the

520
00:42:56,000 --> 00:43:02,560
highest number of programs of any
library in Marin County and we also have

521
00:42:59,760 --> 00:43:05,440
the highest business hours um in any for
any library in Marin County. So that's

522
00:43:04,240 --> 00:43:08,800
something to be very proud of and I
think that speaks to the resources

523
00:43:07,280 --> 00:43:12,480
available to us and then the staff
capacity that we do have and make

524
00:43:10,160 --> 00:43:15,280
available locally.
>> Chris, while you're on the slide, could

525
00:43:13,680 --> 00:43:18,480
I just ask a question? directionally are
these numbers up flat or down from a

526
00:43:18,079 --> 00:43:24,079
year ago.
>> So we are on par for kind of an annual

527
00:43:20,640 --> 00:43:27,839
baseline that we've hit so far. Yeah.
>> Yes. So it's about 75%. It's right

528
00:43:26,400 --> 00:43:31,160
compared at the nine month for the
fiscal year.

529
00:43:31,599 --> 00:43:37,760
» So in the library we are uh all of our
work is driven by a strategic plan and

530
00:43:36,319 --> 00:43:41,760
there are four goal areas within that
strategic plan. This first area is uh to

531
00:43:40,560 --> 00:43:45,839
ensure that the library is a warm
welcoming space for neighbors to connect

532
00:43:44,240 --> 00:43:49,680
and we live that in a few different
ways. So we host largecale community

533
00:43:47,760 --> 00:43:53,599
events like Shakespeare in the park um
which we just hosted two weeks ago on a

534
00:43:51,359 --> 00:43:57,599
beautiful Saturday afternoon um and a
senior fair that we are actually po um

535
00:43:55,359 --> 00:44:01,440
hosting uh in conjunction with the ranch
and that'll be this Friday from 10 to 2

536
00:43:59,359 --> 00:44:04,640
at the Bellip Library. I want to thank
council member Cooper who was at the

537
00:44:02,880 --> 00:44:08,400
Shakespeare in the Park event this uh
two weekends ago. Um, that was a great

538
00:44:06,880 --> 00:44:11,839
event that was an inaugural event that
we hope to host annually going forward

539
00:44:10,079 --> 00:44:14,880
in the springtime.
Another area of focus that we've had

540
00:44:13,440 --> 00:44:18,319
over the last three years is expanding
our library of things. So, the library

541
00:44:16,800 --> 00:44:22,079
of things are basically all the things
that you can borrow from the library

542
00:44:19,440 --> 00:44:25,839
that aren't books essentially. Um, some
of the highest items that circulate the

543
00:44:24,319 --> 00:44:29,520
most frequently are, believe it or not,
still are laptops and hotspots. So, that

544
00:44:28,240 --> 00:44:32,800
just speaks to the fact that not
everyone has a device and not everyone

545
00:44:31,119 --> 00:44:37,599
has internet available to them. So, they
are utilizing those resources. We also

546
00:44:35,839 --> 00:44:40,960
um a fruit picker is something we added
last year and that circulates so

547
00:44:39,200 --> 00:44:46,560
frequently which is part of our
sustainability work. Uh a label maker, a

548
00:44:44,560 --> 00:44:49,680
mending kit, and a pressure washer. So
these are all the types of things that

549
00:44:47,760 --> 00:44:53,599
you can borrow from the Beltib Library.
A few other items to note are um fun

550
00:44:52,240 --> 00:44:59,440
things like a ice cream maker that you
can borrow, karaoke machine,

551
00:44:56,160 --> 00:45:03,040
uh ukuleles, a croquet set. If you've
got grandbabies visiting, you can borrow

552
00:45:01,200 --> 00:45:07,520
high chair from the library as well.
These are all part of our work towards

553
00:45:05,280 --> 00:45:13,319
um providing things that could be reused
instead of wasting instead of buying and

554
00:45:09,200 --> 00:45:13,319
spending money on wasteful things.

555
00:45:13,680 --> 00:45:19,680
And another area of work for our
strategic goals are delivering

556
00:45:17,520 --> 00:45:23,599
responsive services to the community. So
we host a weekly one-on-one tech

557
00:45:21,839 --> 00:45:27,200
support. This is on Mondays. We have a
tech dropin hour. This is highly

558
00:45:25,520 --> 00:45:30,560
utilized by community members. So, this
is folks coming in and asking for

559
00:45:28,640 --> 00:45:34,160
support in how to set up their new
laptop that they've purchased, how to

560
00:45:32,400 --> 00:45:39,040
get their email accounts connected
because something's going on. So, um you

561
00:45:37,359 --> 00:45:42,640
might liken it to like the Best Buy in
the library world. So, people can drop

562
00:45:40,800 --> 00:45:46,160
in with a lot of technical questions and
staff provide some one-on-one support to

563
00:45:44,160 --> 00:45:50,000
them. It's a highly utilized service
service available. Another big

564
00:45:48,480 --> 00:45:54,640
initiative this year that's going on
right now is we working with the Reunion

565
00:45:52,640 --> 00:45:58,720
School District and this is actually in
relation to legislation that passed a

566
00:45:56,960 --> 00:46:03,680
few years ago that mandates that all
school all children will have a a public

567
00:46:01,359 --> 00:46:06,720
library card by the third grade. And so
we're working with the district right

568
00:46:05,119 --> 00:46:10,880
now to enroll all of their current
students with a public library card. Now

569
00:46:08,800 --> 00:46:15,599
this is if they don't already have one.
And um going forward it'll just be part

570
00:46:13,200 --> 00:46:18,319
of the uh registration process for new
students coming in that they'll be

571
00:46:16,640 --> 00:46:23,920
enrolled with their public library card
when they enroll in the district. Um we

572
00:46:20,800 --> 00:46:29,040
are using an opt out process so that um
we get more participation. So right now

573
00:46:27,040 --> 00:46:32,800
um the period just closed where parents
had to opt out and choose to not have

574
00:46:30,880 --> 00:46:37,280
their child receive or get enrolled with
a public library card. Um we've had just

575
00:46:35,040 --> 00:46:42,000
under 30 students opt out of that
process. So that's a pretty good rate

576
00:46:39,119 --> 00:46:42,000
for us.

577
00:46:45,760 --> 00:46:51,920
Another area of focus for us is that
we're partnering with organizations to

578
00:46:49,440 --> 00:46:55,359
leverage resources. And so we partner
really frequently with the Rotary Club.

579
00:46:53,760 --> 00:46:59,440
We do some we co-host some programs
together with the ranch like the senior

580
00:46:57,440 --> 00:47:03,920
fair coming up chamber of commerce and
the autobond. Another area of work is

581
00:47:02,000 --> 00:47:08,160
really building out our sustainability
and resilience work. And in the last

582
00:47:06,160 --> 00:47:12,319
year, one project that we did was worked
with Bay Ren, which is the Bay Area

583
00:47:09,760 --> 00:47:16,480
Regional um energy network. They did an
energy audit for us and we also asked

584
00:47:14,640 --> 00:47:20,400
them in that process to look at the
infrastructure needs the library would

585
00:47:18,240 --> 00:47:24,240
have in order to operate as a community
resilience center. So what that means is

586
00:47:22,880 --> 00:47:28,560
right now when the power goes out, which
it did I think what a week or two ago,

587
00:47:27,040 --> 00:47:31,599
uh power went out in the library just
the way it did um all around the

588
00:47:30,000 --> 00:47:34,560
peninsula. Now, people come to the
library assuming that we have power and

589
00:47:33,119 --> 00:47:38,800
we're still running, but we actually
don't. And so, uh, what we've had Bayron

590
00:47:37,040 --> 00:47:42,880
Run do is engage in this process to tell
us how much solar would we need, what

591
00:47:41,119 --> 00:47:47,920
does a potential backup battery system
look like so that we can operate for,

592
00:47:45,040 --> 00:47:51,599
uh, 3 days or 72 hours uninterrupted to
provide that resilience for community

593
00:47:49,359 --> 00:47:55,839
members. And really, the focus is on
members who maybe don't have solar in

594
00:47:53,440 --> 00:48:00,000
their home. So, folks who have limited
resources, folks who are maybe in rental

595
00:47:57,920 --> 00:48:02,400
units. Um so your really your most
vulnerable members of the community

596
00:48:01,200 --> 00:48:06,079
would have a space when there's a
climate emergency or natural disaster

597
00:48:04,480 --> 00:48:09,839
they could potentially go to the library
and at least have some respit there

598
00:48:07,599 --> 00:48:14,160
during that time. We are working with
the town of Tibrron for this project and

599
00:48:12,720 --> 00:48:17,680
we'll be engaging this group if you
haven't heard about it already. Um and

600
00:48:15,920 --> 00:48:20,720
so essentially the plan is for the town
hall building and the library to be able

601
00:48:19,359 --> 00:48:25,359
to provide this resilience for the
community and be that central location.

602
00:48:24,000 --> 00:48:31,040
More to come on that if you have not
heard from your emergency preparedness

603
00:48:28,000 --> 00:48:36,319
advisory uh liaison.
That's a mouthful.

604
00:48:33,920 --> 00:48:40,800
Our last area of strategic plan focus is
connecting community members to

605
00:48:37,520 --> 00:48:44,160
resources, expertise, and opportunities.
Um and one thing I want to highlight

606
00:48:42,800 --> 00:48:47,440
with this is that we do have programs
where we work with local residents. So

607
00:48:45,920 --> 00:48:50,880
we spotlight local talent through our
local authors event. We've got a lot of

608
00:48:49,280 --> 00:48:54,800
talented talented folks who live on the
peninsula and so we host a quarterly

609
00:48:52,559 --> 00:48:59,839
author event where we put a call out for
authors. We um group thematically and

610
00:48:58,160 --> 00:49:04,240
then we host a program for them to speak
to the work that they're doing. We also

611
00:49:01,920 --> 00:49:08,480
recently hosted an artisan fair and this
was crafters and makers from the

612
00:49:05,839 --> 00:49:12,240
peninsula um to post their items for
sale on a two-day weekend um fair

613
00:49:10,720 --> 00:49:15,440
essentially. The other thing that's
important to note about the maker space,

614
00:49:13,839 --> 00:49:19,040
which is a really innovative space in
the library, is that we often see

615
00:49:17,599 --> 00:49:23,839
entrepreneurs who are coming into the
maker space to 3D print their prototypes

616
00:49:22,240 --> 00:49:27,520
and then they shop those prototypes
around with investors. And so that's a

617
00:49:25,599 --> 00:49:30,640
really interesting use, I think, not
something that we would have imagined

618
00:49:28,800 --> 00:49:34,079
initially when when thinking about the
maker space. Other things that people

619
00:49:32,559 --> 00:49:38,400
are doing in the maker space also
include digitizing old old media. So if

620
00:49:36,640 --> 00:49:42,000
you've got old 8 millimeter film or old
VHS, you can digitize that at the

621
00:49:40,079 --> 00:49:47,280
library. um they're using the sound
booth. We have a sound recording booth

622
00:49:43,760 --> 00:49:52,680
to um record their podcasts now too. And
so there's just a lot of dynamic use of

623
00:49:49,119 --> 00:49:52,680
the library here.

624
00:49:52,720 --> 00:49:58,559
Just a few initiatives that are
forthcoming. Uh it is the end um this

625
00:49:57,119 --> 00:50:03,119
year marks the end of our three-year
strategic plan. So we'll be uh I'll be

626
00:50:01,119 --> 00:50:06,319
working with the board to find out what
does a refresh look like going forward?

627
00:50:04,960 --> 00:50:10,559
How do we engage with the community to
find um just some more data to inform

628
00:50:08,160 --> 00:50:14,720
planning for the next few years? And the
other part is um it's part of our

629
00:50:12,640 --> 00:50:19,359
current plan and will likely carry over
is how do we serve residents who are are

630
00:50:17,680 --> 00:50:22,319
homebound potentially have limited
mobility, have special needs, who aren't

631
00:50:21,040 --> 00:50:26,319
coming to the library physically
anymore. We've observationally noticed a

632
00:50:24,720 --> 00:50:30,160
drop off with our residents, folks who
we would see regularly who are just

633
00:50:28,400 --> 00:50:33,520
aren't coming anymore and we and they'll
still call and try to connect with

634
00:50:31,520 --> 00:50:37,839
staff, but they're clear but they're not
physically able to. And so there's some

635
00:50:36,000 --> 00:50:42,079
missed opportunity and connection that
residents are seeking. And so we really

636
00:50:39,760 --> 00:50:46,319
feel it's an opportunity to partner uh
likely with local safety who does the

637
00:50:44,079 --> 00:50:51,040
welfare checks to provide some level of
service to those residents who maybe

638
00:50:48,160 --> 00:50:55,680
have mobility challenges.
And with that, I'm happy to answer any

639
00:50:53,119 --> 00:51:00,520
questions.
>> Thanks very much, Crystal. Um who has

640
00:50:57,520 --> 00:51:00,520
questions?

641
00:51:01,280 --> 00:51:09,440
I don't have any questions, but I every
time I hear what you're doing and go to

642
00:51:06,319 --> 00:51:15,200
the library or read your newsletter, I'm
always just so impressed at how dynamic

643
00:51:12,240 --> 00:51:22,160
everything is and how really you serve
so every single um aspect and area in

644
00:51:20,160 --> 00:51:27,040
the both communities of Tibbron and
Belvadier. And we're just so lucky.

645
00:51:25,119 --> 00:51:28,960
We're just so lucky. So, thank you.
Thank you.

646
00:51:27,760 --> 00:51:31,520
» Thank you, council member. I'll share
that with staff.

647
00:51:30,240 --> 00:51:36,640
» Yeah, I was going to say the same thing.
I mean, here here it's you you're doing

648
00:51:33,680 --> 00:51:40,079
a tremendous job and um the numbers are
impressive. The programming is

649
00:51:38,160 --> 00:51:43,680
impressive. The things that you lend
out. I mean, Jane and I were like, "Oh,

650
00:51:41,760 --> 00:51:47,760
maybe we'll get the ice cream maker."
Um,

651
00:51:45,359 --> 00:51:50,640
» it's just it's it's it's amazing. So,
thank you for all you do and your team

652
00:51:49,280 --> 00:51:54,160
does for our community.
>> I think if I can add with the library

653
00:51:52,800 --> 00:51:58,640
with all those unique items that were
added, those were actually all

654
00:51:55,760 --> 00:52:02,079
communitydriven. So, we um solicited a
cohort of residents. It was about 10

655
00:52:00,319 --> 00:52:05,440
members who provided input over a
three-month process about what are the

656
00:52:03,839 --> 00:52:08,720
things that you want the library to lend
out. And it was all those fun things

657
00:52:07,200 --> 00:52:11,599
that library staff would probably never
have come up with. And that's what we've

658
00:52:10,480 --> 00:52:15,680
added to the collection. And they're
popular. So, it's really communitydriven

659
00:52:13,599 --> 00:52:20,559
collection.
>> And I just want to jump on the bandwagon

660
00:52:17,839 --> 00:52:27,680
and saying that Crystal, you're doing a
fantastic job in um leading our library.

661
00:52:24,640 --> 00:52:31,680
I think that you touch from
small little baby toddlers all the way

662
00:52:29,920 --> 00:52:37,680
up to
um we won't go how old but um very old

663
00:52:34,960 --> 00:52:44,000
people who really use the library for
many many things and I think that um you

664
00:52:41,760 --> 00:52:49,119
you touch a lot of people's the library
is touching a lot of people's lives that

665
00:52:46,240 --> 00:52:54,720
people didn't realize um that it had the
capability and I think the foresight of

666
00:52:52,640 --> 00:53:00,800
our community members that pushed for
the expansion and the idea that it would

667
00:52:57,280 --> 00:53:06,079
become really a community center were
right and that you have taken it to the

668
00:53:04,160 --> 00:53:11,920
next level and I think that we should
all be very appreciative that the um

669
00:53:10,240 --> 00:53:16,480
I don't know what it is the agency or
the board whatever um hired you um in

670
00:53:15,040 --> 00:53:20,240
the position and that we're very lucky
to have you. You're are very much a

671
00:53:18,400 --> 00:53:23,920
treasure to this community and thank
you.

672
00:53:20,880 --> 00:53:28,800
» Thank you.
Okay, Crystal, I have a question. Um,

673
00:53:26,559 --> 00:53:31,119
which is you mentioned the solar plus
storage, which sounds very exciting.

674
00:53:30,640 --> 00:53:35,040
Yes.
>> Um, how does that get funded?

675
00:53:33,440 --> 00:53:39,599
» That's a good that's the million-doll
question, of course. Or maybe that's the

676
00:53:36,720 --> 00:53:44,400
$2.5 million question.
>> So, what what will likely happen next in

677
00:53:41,839 --> 00:53:48,960
terms of next steps is we will come to
I'll likely be doing a study session, I

678
00:53:46,720 --> 00:53:52,240
hope, with the council um and with staff
to figure out is this a priority for the

679
00:53:51,040 --> 00:53:55,920
community? What are the needs here
locally? We'll be doing this on the

680
00:53:53,440 --> 00:53:58,960
Tibbron side and the Belvier side. Um
because it's a shared facility space

681
00:53:57,599 --> 00:54:02,720
with Tibrron, we'll likely have a
memorandum of understanding where we'll

682
00:54:00,800 --> 00:54:06,720
talk about some of those mechanics. I do
think we're not there at the point of

683
00:54:04,240 --> 00:54:12,000
the funding question yet. Um the town,
myself and the Bayron folks are pretty

684
00:54:08,400 --> 00:54:15,440
confident that there are still state
funding. I was going to say federal, but

685
00:54:13,520 --> 00:54:18,319
I was walking that one back. But there's
potentially still state funding

686
00:54:16,800 --> 00:54:21,760
available. There's some climate bond
funding that'll likely be coming down

687
00:54:19,839 --> 00:54:25,280
available for agencies to become
community resilience centers. Um, I kind

688
00:54:23,839 --> 00:54:28,240
of had the foresight of that coming down
a few years ago, which is why I was

689
00:54:26,640 --> 00:54:33,680
pretty active in moving us towards this
work and and investing so much time into

690
00:54:30,160 --> 00:54:38,319
sustainability and resilience. Um, so I
I suspect it'll be a combination of

691
00:54:36,559 --> 00:54:41,280
public and private fundraising that
funds the community resilience center

692
00:54:39,760 --> 00:54:44,720
and the infrastructure needed.
>> Okay. And you're working closely with

693
00:54:43,040 --> 00:54:48,319
MCE presumably because a lot of those
grants come through MCE,

694
00:54:46,400 --> 00:54:50,319
» correct? Yeah, they will become a key
partner.

695
00:54:48,960 --> 00:54:55,760
» Okay, perfect. And then the other
question was you'd mentioned that um uh

696
00:54:53,119 --> 00:54:59,520
participation generally is is sort of
flat and that's consistent with your

697
00:54:57,359 --> 00:55:04,240
with your plan. Is there a longerterm
plan to try and grow activity in terms

698
00:55:02,319 --> 00:55:07,280
of number of people passing through the
library or you add a level that you're

699
00:55:06,400 --> 00:55:10,800
comfortable with?
>> So, we've exceeded our so that for a

700
00:55:09,359 --> 00:55:15,359
long time the goal was to get back to
prepandemic levels. We've now exceeded

701
00:55:13,280 --> 00:55:18,880
that and so that's great. I think to
your question um the two initiatives

702
00:55:17,280 --> 00:55:23,200
that I mentioned which is the school
student success card initiative is going

703
00:55:20,480 --> 00:55:26,319
to draw a new um user base that maybe
isn't using the library as frequently

704
00:55:24,640 --> 00:55:30,319
because they might have resources on
school. So that student population and

705
00:55:28,000 --> 00:55:33,920
their families we potentially will see
coming into the libraries more

706
00:55:31,599 --> 00:55:38,160
frequently. the other piece which is um
the homebound individuals which is what

707
00:55:35,599 --> 00:55:40,559
I mentioned um like I said we see folks
up into their 90s and then all of a

708
00:55:39,520 --> 00:55:44,000
sudden they're not coming through the
door anymore and so we want to make sure

709
00:55:41,760 --> 00:55:47,200
we're still meeting their needs and um
so another way to think about it is just

710
00:55:45,680 --> 00:55:50,000
the library beyond the walls we don't
need to have people physically coming

711
00:55:48,640 --> 00:55:53,920
into the library but if we're serving
them in some kind of way I think that's

712
00:55:51,839 --> 00:55:57,599
meeting our our goals and so that is
definitely still a priority for us.

713
00:55:55,920 --> 00:56:00,000
» Okay, good. Well, thank you very much. I
just I know Tony is on the board. I

714
00:55:59,119 --> 00:56:03,520
don't know whether you wanted to make
any comment at all.

715
00:56:04,480 --> 00:56:07,880
Oh, okay.

716
00:56:12,000 --> 00:56:15,000
» Council,

717
00:56:22,720 --> 00:56:26,880
» thank you very much. And Crystal, thank
you for everything you do. Um, just hold

718
00:56:25,920 --> 00:56:32,240
on there for a minute. I see whether
there's any public comment on this item.

719
00:56:30,720 --> 00:56:34,480
I see none in the room.
>> No hands raised.

720
00:56:33,119 --> 00:56:38,319
» Okay, perfect. Thank you very much for
your time. Thanks.

721
00:56:35,200 --> 00:56:43,200
» Thank you.
>> Okay, we are moving on to item four,

722
00:56:40,640 --> 00:56:47,040
which is the consent calendar. The
consent calendar consists of items that

723
00:56:44,880 --> 00:56:51,839
the city council considers to be routine
or council has discussed previously and

724
00:56:49,359 --> 00:56:56,240
do not require further action. Unless
any item is specifically removed by any

725
00:56:53,920 --> 00:57:00,480
member of the city council, the consent
calendar will be adopted by one motion.

726
00:56:58,559 --> 00:57:06,240
Council will take public comment on all
items on the consent cal calendar when

727
00:57:02,880 --> 00:57:10,000
the cons calendar is called.
Jane, would you like to remove any items

728
00:57:08,240 --> 00:57:16,160
from the consent calendar?
>> Just a few. I would like to remove 4 I,

729
00:57:13,760 --> 00:57:21,480
4J, and 4K.
>> Does any other council member want to

730
00:57:17,839 --> 00:57:21,480
remove any other items?

731
00:57:21,760 --> 00:57:26,559
» Nope.
In that case,

732
00:57:24,240 --> 00:57:30,960
» I can move the consent calendar for item
4 A through 4G. Although that's

733
00:57:29,440 --> 00:57:33,440
premature, isn't it? I'm sorry.
>> Do I need to take public comment first?

734
00:57:32,640 --> 00:57:36,240
Yes.
>> I apologize.

735
00:57:34,559 --> 00:57:42,640
» Is there any public comment in the room
in relation to 4 A through 4?

736
00:57:41,680 --> 00:57:46,559
Any online?
>> I see none.

737
00:57:43,920 --> 00:57:51,119
» Can I get a motion to move items 4 A
through 4 H?

738
00:57:48,079 --> 00:57:54,799
» Sorry. Now I will move 4 A through 4 H.
>> Second. Uh can we get a vote? All in

739
00:57:54,079 --> 00:57:59,280
favor?
>> I

740
00:57:55,200 --> 00:58:07,680
» I against motion passes. Okay. So let's
move to four. I uh Jane, this was you.

741
00:58:04,240 --> 00:58:12,640
What is your question or this is on the
uh

742
00:58:10,480 --> 00:58:18,400
» the um Reena numbers and the housing
element. Um well, first of all, I want

743
00:58:15,200 --> 00:58:26,400
to thank um our director of planning and
building, Rebecca Markwick, because this

744
00:58:21,280 --> 00:58:32,000
was a very complicated um form and when
we first got it, it was a very

745
00:58:28,240 --> 00:58:38,559
confusing, but um uh then some changes
were made and it clarified so much that

746
00:58:35,520 --> 00:58:44,960
um I really wanted to just pull it to
thank you for that. And I the only other

747
00:58:41,119 --> 00:58:52,880
question I had was that we
um we did promise um HCD, you know, a

748
00:58:49,520 --> 00:58:58,079
lot of goals, policies, programs, and
that we're going to need to do even

749
00:58:55,280 --> 00:59:08,880
though they've just um recently given us
our authorization for this. Um

750
00:59:02,240 --> 00:59:15,440
I I um listened to a MCCMC meeting of
Marine Council members and um they were

751
00:59:12,079 --> 00:59:22,160
told at that meeting that we need to
begin planning for the seventh cycle as

752
00:59:18,880 --> 00:59:30,720
early as 2027 which is like five minutes
from now. And I was just thinking,

753
00:59:27,280 --> 00:59:36,160
you know, how what plans do we have to
begin meeting the current

754
00:59:34,079 --> 00:59:41,599
um
uh element six update and all those

755
00:59:39,280 --> 00:59:47,839
programs we have to do? Do you discuss
this with other planners in the county?

756
00:59:45,359 --> 00:59:53,119
Do you have ways to get some assistance
for all this?

757
00:59:49,839 --> 00:59:57,920
Yeah. So the um there's a monthly
meeting of burn county planning

758
00:59:54,480 --> 01:00:04,000
directors um that's sort of hosted by
the um the county and we are um

759
01:00:01,520 --> 01:00:08,160
certainly in discussions and talking
about how this next cycle the seventh

760
01:00:06,400 --> 01:00:13,359
cycle housing element can sort of be
looked at sort of as a more countywide

761
01:00:11,119 --> 01:00:20,559
approach to at least certain chapters
and um sort of using our resources

762
01:00:17,599 --> 01:00:26,160
as a county versus you know individual
cities

763
01:00:22,319 --> 01:00:29,920
um working on every element of the
seventh cycle. And to answer your

764
01:00:27,920 --> 01:00:38,000
question about the sixth cycle, now that
it's been we have our um our letter from

765
01:00:34,480 --> 01:00:41,760
HCD certifying it um or substantial that
we're in substantial compliance. Now, I

766
01:00:39,760 --> 01:00:47,119
will put together a spreadsheet and sort
of go through and assess all of those

767
01:00:44,640 --> 01:00:50,160
programs and policies and really dig
into implementing them.

768
01:00:49,680 --> 01:00:53,599
Okay.
>> Which we have allocated for in the next

769
01:00:52,559 --> 01:00:57,599
year's budget as well.
>> Oh, great. Okay. Thank you. And and

770
01:00:55,760 --> 01:01:01,040
thanks again because I know that was a
>> Thank you. And just so I can touch Let

771
01:00:59,599 --> 01:01:03,599
me just touch on the changes a little
bit so we say it in in a public form

772
01:01:02,880 --> 01:01:11,200
here.
>> So I really uh primarily you want to

773
01:01:05,760 --> 01:01:18,000
look at um table B which went from the
total units was at 30 and through some

774
01:01:14,480 --> 01:01:27,040
updates into table A2 it's now at 35.
And then our so our total um remaining

775
01:01:20,799 --> 01:01:32,400
reena numbers went from 130 to 125 as a
result of adding some units in table A2

776
01:01:29,680 --> 01:01:37,680
and you have those on the dis as well.
There are some at the back as well.

777
01:01:35,680 --> 01:01:42,000
» Okay. Does anybody have any questions
relating to 4 I?

778
01:01:40,319 --> 01:01:46,799
» I don't have a question but can I make a
comment? Sure. Just to reiterate what um

779
01:01:44,640 --> 01:01:52,799
Rebecca has said is that that this is
three years into the eight-year cycle

780
01:01:48,720 --> 01:01:57,359
and going from um
uh

781
01:01:54,480 --> 01:02:03,200
12 permitted units in the first two
years to third 23 in the third year is a

782
01:02:01,440 --> 01:02:06,319
uh step in the right direction. We have
a long way to go and I think what Jane

783
01:02:04,960 --> 01:02:10,240
was talking about is the programs and
policies that um will get us there still

784
01:02:08,799 --> 01:02:15,760
need to be implemented. We got a late
start obviously hence the these numbers

785
01:02:12,000 --> 01:02:22,000
show that um but
it's quite dramatic in 2026

786
01:02:18,400 --> 01:02:25,200
as the staff reported uh is looking
promising as well. I mean I think

787
01:02:23,520 --> 01:02:30,559
there's 17 or 18 projects under
construction for new units and there's a

788
01:02:27,040 --> 01:02:34,880
pipeline of 35 40 um projects in review
or have entitlements. Um Malor Point

789
01:02:33,040 --> 01:02:40,319
isn't in these numbers at all either. So
any potential um development as they're

790
01:02:38,079 --> 01:02:44,400
um entitled to would be a benefit to
that as well. And my second point is

791
01:02:43,119 --> 01:02:49,040
just that this doesn't happen
accidentally. Uh I think there's been a

792
01:02:46,559 --> 01:02:53,280
strong concerted effort for years by the
planning staff and the planning

793
01:02:50,400 --> 01:02:58,880
commission um to a great degree led by
Pat um prior to her time here on the

794
01:02:55,200 --> 01:03:03,520
city council to educate and um express
the opportunities associated with second

795
01:03:00,880 --> 01:03:08,720
units um for homeowners. and that's
yielded real results. Um, and I think

796
01:03:05,920 --> 01:03:13,440
these numbers show that and I think we
can look forward to a steady progression

797
01:03:11,760 --> 01:03:17,440
probably not maybe not in the same step
up we've seen this year because this is

798
01:03:14,720 --> 01:03:21,440
really our first year of this effort um
um while we were able to divert our

799
01:03:20,079 --> 01:03:27,760
efforts from the housing element
formulation to actually implementation.

800
01:03:24,000 --> 01:03:31,920
Um and whether the full arena is
achievable or not to be determined but I

801
01:03:30,000 --> 01:03:35,119
think we we'll give it a good shot. So,
I just wanted to thank the the planning

802
01:03:33,599 --> 01:03:39,039
staff in particular and the planning
commission um really for the past three

803
01:03:37,440 --> 01:03:42,559
or four years because that's been a
strong effort to like I said educate and

804
01:03:41,119 --> 01:03:45,680
let people know about the opportunity
for these second units. So, thank you

805
01:03:44,160 --> 01:03:50,640
very much.
>> Okay. Do we have any public comment in

806
01:03:48,400 --> 01:03:59,520
» I'm sorry. Go for it.
>> Um I did have a couple questions and I

807
01:03:52,960 --> 01:04:05,119
think it relates to B. So I think is the
in in

808
01:04:02,640 --> 01:04:11,960
In the acutely low, you have one deed
restricted. Was that for 333 Bella Vista

809
01:04:08,000 --> 01:04:11,960
ADU that was approved?

810
01:04:13,440 --> 01:04:20,640
» Uh I don't know to be honest, but I can
get back to you on that. I can

811
01:04:18,480 --> 01:04:23,200
» because that is because they they the
one thing they went for was the more

812
01:04:22,319 --> 01:04:30,319
square footage.
>> Yeah. Yeah. So, and I think that it's

813
01:04:26,960 --> 01:04:36,240
important for us
for us and also to show HCD

814
01:04:33,760 --> 01:04:43,599
that the programs we created during our
six housing cycle is working.

815
01:04:40,000 --> 01:04:49,839
um that um we should make notation for
the properties that did deed restrict

816
01:04:46,319 --> 01:04:54,480
for to in order to get the um incentive
for the more square footage and I know

817
01:04:51,520 --> 01:05:00,000
333 Belvadier or Bella Vista was one of
them. The other one is is that

818
01:04:58,400 --> 01:05:07,200
and I don't know how or when it's
reported is 431 Golden Gate also did a

819
01:05:03,440 --> 01:05:11,280
moderate back in 2020. So, I don't know
if it got reported then or if it gets

820
01:05:09,760 --> 01:05:16,359
reported now because it's actually
finished. I don't know how HTD looks at

821
01:05:13,359 --> 01:05:16,359
that.

822
01:05:16,799 --> 01:05:25,760
I'm pretty sure now that you're asking
me that that low is um 431

823
01:05:24,000 --> 01:05:33,680
Golden Gate, but I will I'll look into
it and send an email to the council.

824
01:05:28,640 --> 01:05:43,599
» Okay. Um and then um the the only other
um uh um comment I have I just saw that

825
01:05:39,920 --> 01:05:49,240
the latest updates that um were done um
was that um uh

826
01:05:49,359 --> 01:05:57,039
it would I think it would be nice to
have like a living document that as we

827
01:05:54,960 --> 01:06:02,079
get these applications
for the like the year that you're

828
01:05:59,039 --> 01:06:07,359
actually almost like
daily or not daily but weekly, monthly,

829
01:06:04,720 --> 01:06:14,240
whatever, you're you're updating a an N
anxl that's a living document that um

830
01:06:11,359 --> 01:06:20,640
has the information so that it's not
such a big lift. it was such a huge lift

831
01:06:18,079 --> 01:06:27,440
um in making sure we don't let anything
fall through the cracks um that if we

832
01:06:24,160 --> 01:06:31,039
could create a a live document not
doesn't necessarily have to be HCD's

833
01:06:29,200 --> 01:06:34,240
document but a live document and it
tracks

834
01:06:32,559 --> 01:06:40,240
um
uh um applications you know because ADUs

835
01:06:38,559 --> 01:06:46,000
we don't know which ADUs are being
approved because it just comes in to you

836
01:06:42,400 --> 01:06:49,520
by address so you know an ADU that you
know you got an application, you

837
01:06:47,440 --> 01:06:54,799
approved it, the building permit was
issued, it was final. If they took the

838
01:06:52,720 --> 01:07:00,400
incentive for the more square footage so
we can say that our program, Peter, you

839
01:06:57,200 --> 01:07:05,039
know what it is for incentives for ADU,
we were able to create in this, you

840
01:07:03,039 --> 01:07:10,880
know, eight cycle period, we were able
to create two or three units from that

841
01:07:08,319 --> 01:07:16,400
incentive. So we can go back to HCD and
show that the programs that we push that

842
01:07:14,319 --> 01:07:21,119
we knew our community would go for are
being successful.

843
01:07:18,559 --> 01:07:28,880
And if um projects come in and ask for
an SB9 or there's an SB 330 that we can

844
01:07:25,280 --> 01:07:34,880
kind of keep track of of of the the the
uh basis of what's going on. And I think

845
01:07:32,799 --> 01:07:40,799
that if we could maybe get a quarterly
report of how we're progressing with our

846
01:07:38,079 --> 01:07:46,559
um housing short report saying, you
know, x amount of applications for ADUs

847
01:07:43,680 --> 01:07:51,520
or whatever came in. Um so we're kind of
keeping track um through the year to

848
01:07:49,280 --> 01:07:55,920
kind of know where we're at and and and
I think it's good for the community to

849
01:07:53,440 --> 01:08:02,079
know where we're at. Um the housing
element is such a um hot button

850
01:07:59,359 --> 01:08:07,680
um concern these days that I think the
more we have out there and show that

851
01:08:05,280 --> 01:08:12,799
we're really doing the best we can
because that's all we can do is the best

852
01:08:09,359 --> 01:08:20,799
we can I think it's um
it's a a good thing. So, um I just want

853
01:08:17,520 --> 01:08:27,279
to say that, you know, the report was
tremendous and you did a great job and I

854
01:08:23,520 --> 01:08:32,480
know it was a lot of work and um it was
over a very complicated period and uh

855
01:08:30,239 --> 01:08:36,799
but I'm I'm hoping that if we do do some
kind of live document that it'll be

856
01:08:35,279 --> 01:08:42,159
easier
than having to, you know, pull our hairs

857
01:08:39,279 --> 01:08:46,880
out for hours to make sure we get all
the housing numbers because that's what

858
01:08:44,719 --> 01:08:50,480
we need to do to show HCD that we're
doing our job. So, thank you.

859
01:08:49,839 --> 01:08:54,080
» Thank you.
>> This shouldn't be a great idea.

860
01:08:51,679 --> 01:08:58,480
» This shouldn't be a Rubik's, you know, a
mousetrap or a Rub Goldberg that that we

861
01:08:56,239 --> 01:09:02,480
need to invent. I mean, I I quite
confident I works should be able to do

862
01:09:00,319 --> 01:09:05,040
this.
I mean, track it.

863
01:09:04,560 --> 01:09:08,640
» You don't
>> I don't We do have a spreadsheet, but

864
01:09:08,000 --> 01:09:11,199
it's um
>> Excel might be better.

865
01:09:09,759 --> 01:09:15,359
» Yeah, but it's just it's just
>> it's just an old spread. Yes, that

866
01:09:13,120 --> 01:09:19,679
spreadsheet needs to create a new one
and we will move forward in a more

867
01:09:17,839 --> 01:09:22,480
organized fashion. I think that's a
great idea.

868
01:09:20,640 --> 01:09:24,159
» Just bring on consent every quarter.
That would be helpful I think for us to

869
01:09:23,839 --> 01:09:26,640
see.
>> Yeah.

870
01:09:24,560 --> 01:09:32,159
» So the only thing is is that for what
Peter just said about putting it in

871
01:09:28,319 --> 01:09:38,560
eyeworks is that we don't get to see
that as a public. I mean the eye works I

872
01:09:35,920 --> 01:09:42,960
mean it doesn't show. You could.
>> Well, you'd have to know that four

873
01:09:40,319 --> 01:09:46,319
lagoon went in and pulled an ADU permit.
I mean, who's going to know that but me

874
01:09:44,560 --> 01:09:49,199
and maybe my couple neighbors that are
going to know that?

875
01:09:47,199 --> 01:09:52,640
» But I think if members of the public, if
we know every quarter, that's

876
01:09:50,319 --> 01:09:55,120
sufficient. So, can you look into that
providing that quarterly to the council?

877
01:09:54,719 --> 01:09:59,679
» Yes.
>> Um, okay. Is there any public comment on

878
01:09:57,600 --> 01:10:01,360
4 I?
Seeing none in the room. Is there any

879
01:10:00,880 --> 01:10:04,080
online?
>> I see none.

880
01:10:02,080 --> 01:10:06,640
» Great. Can I get a motion to approve for
I?

881
01:10:05,679 --> 01:10:10,640
» So moved.
>> Second. All in favor?

882
01:10:08,480 --> 01:10:15,760
» I. Motion passes.
>> Um, okay. Now we're going to move to 4J.

883
01:10:12,800 --> 01:10:23,040
Jane, you're open again.
>> Okay. So 4J is the um this is related to

884
01:10:20,640 --> 01:10:36,800
the
>> 130 uh Bay View and um Hi Nancy. Um, so,

885
01:10:31,120 --> 01:10:41,520
um, I did go visit the the area and I
noticed that the streets quite narrow

886
01:10:39,199 --> 01:10:48,000
there and there are some public parking
spaces on the street

887
01:10:44,239 --> 01:10:55,199
right right in front of the fence there.
And um, Sammy, do you have the ability

888
01:10:51,600 --> 01:11:02,719
to put up that RL or not the picture?
>> Yes.

889
01:10:55,679 --> 01:11:09,679
» Oh. Um, and so I I'm I've been very
aware recently about um what I see as

890
01:11:06,719 --> 01:11:14,000
the duty that we have whenever we can to
widen streets

891
01:11:11,679 --> 01:11:20,640
um mainly on Belvadier Island, but also
on Corinthian if possible. And I think

892
01:11:17,040 --> 01:11:27,040
it's a great safety issue and a direct
benefit to the community to be able to

893
01:11:22,800 --> 01:11:32,159
widen the roads whenever we can. So, I
really think that this property presents

894
01:11:29,040 --> 01:11:38,960
a great opportunity to work together
with this RL um with the potential to

895
01:11:35,920 --> 01:11:46,719
widen the street at some point by
changing the RL line to go along the

896
01:11:43,360 --> 01:11:55,120
fence line on the outside
um rather than uh the drawing that shows

897
01:11:50,239 --> 01:12:03,600
the RL going to the street right now.
But um there was the um the homeowner is

898
01:12:00,400 --> 01:12:09,760
not asking to do anything outside of the
fence. All the planting and hedges

899
01:12:06,719 --> 01:12:17,280
um are on the inside of the fence, not
on the street side. And so my request

900
01:12:13,920 --> 01:12:24,800
that I hope seems reasonable since it
wouldn't impact at all what um um Miss

901
01:12:21,360 --> 01:12:34,000
Barber is planning on doing uh would be
to move to take the if you look here

902
01:12:29,360 --> 01:12:41,440
take the um edge of oops sorry edge of
the driveway you you see that says edge

903
01:12:37,280 --> 01:12:48,080
of carport and then it the Um,
and then there's the gate with the

904
01:12:43,760 --> 01:12:54,560
stairs. So, if you take the gray line in
front of the carport and just continue

905
01:12:51,040 --> 01:13:00,159
it straight along what's considered the
fence line,

906
01:12:56,560 --> 01:13:05,520
you would be able to capture back around
20 to 24 in along there, which at some

907
01:13:03,120 --> 01:13:10,800
point we could go ahead and widen the
street um without having to go back and

908
01:13:08,719 --> 01:13:15,600
revoke that in the future if we wanted
to widen the street. So, uh, the

909
01:13:13,360 --> 01:13:19,920
homeowner gets exactly what they're
asking for. They haven't asked to put

910
01:13:17,600 --> 01:13:27,120
anything out there. And I'm suggesting
that as a city we re we recapture that

911
01:13:23,600 --> 01:13:33,760
um dirt right now and be able at some
point to create um a wider road there

912
01:13:31,520 --> 01:13:39,760
which would I think be safer for
everybody driving and um be able to move

913
01:13:37,600 --> 01:13:45,840
the parking spaces in a teeny bit
creating a wider lane of passage. So, is

914
01:13:43,760 --> 01:13:49,640
that something that you think, Nancy, is
reasonable for you?

915
01:13:50,800 --> 01:13:53,800
» Okay.

916
01:13:53,920 --> 01:13:59,280
» Can I ask a question?
>> So, Jane, are you talking about that

917
01:13:57,520 --> 01:14:03,199
little strip of dirt there in front of
the fence?

918
01:14:00,080 --> 01:14:11,040
» Right. It's it's that
that little strip of dirt there is in

919
01:14:07,520 --> 01:14:18,000
the revocable license that the picture
that you gave us and I'm just saying

920
01:14:14,480 --> 01:14:21,280
move the line back to your fence.
>> Okay.

921
01:14:19,600 --> 01:14:25,840
» Do you want the
>> Can you get Nancy? Do you mind going to

922
01:14:23,600 --> 01:14:28,880
the mic where it is so I'm not touching
your fence?

923
01:14:26,960 --> 01:14:34,719
» Oh,
but Nobody's there.

924
01:14:31,040 --> 01:14:41,679
» But don't our don't our RL
don't our revocable licenses

925
01:14:38,239 --> 01:14:47,199
cover the area of the right away from
someone's property line outbound based

926
01:14:44,480 --> 01:14:52,480
on the proposed improvements.
So unless this proposed improvements

927
01:14:50,320 --> 01:14:56,560
were to
pull that back and repave it, leaving it

928
01:14:55,120 --> 01:15:01,120
as it is would would define their
revocable license as they're proposing

929
01:14:58,640 --> 01:15:04,960
it, which is to do do nothing with it.
We we we would have to I agree with you.

930
01:15:03,440 --> 01:15:10,400
I mean, great opportunity to to
recapture it, but we would have to write

931
01:15:07,040 --> 01:15:15,520
into the into the revocical license that
that area that sliver from the fence

932
01:15:12,880 --> 01:15:23,120
outward to the existing curb edge of
street. um uh is to be approved as

933
01:15:20,800 --> 01:15:26,159
asphalt arguably at the city's
discretion.

934
01:15:24,960 --> 01:15:29,920
» It would have to say something along
those lines, wouldn't it?

935
01:15:27,520 --> 01:15:34,159
» Why can't you just
>> ask change the line?

936
01:15:31,360 --> 01:15:38,880
» Yeah. Unshade that part.
>> But that's not I mean our our our I

937
01:15:36,480 --> 01:15:42,000
thought our our licenses are the
property line outward.

938
01:15:41,600 --> 01:15:45,120
» Sorry.
>> Our licenses are for the property line

939
01:15:43,600 --> 01:15:47,600
outward. We don't distinguish within our
right away. I don't believe. Do we?

940
01:15:46,880 --> 01:15:54,320
» Yeah. Do we?
>> No, we do. The only If we were to

941
01:15:50,880 --> 01:16:00,480
unshade that part that's in front of the
what they're calling the repair existing

942
01:15:56,560 --> 01:16:04,880
36 inch tall fence, then Nancy would not
take on the responsibility and liability

943
01:16:02,480 --> 01:16:08,239
of that area. Then it would be okay.
>> The city's

944
01:16:06,080 --> 01:16:16,159
» responsibility.
>> So, do you feel okay with that, Nancy?

945
01:16:10,560 --> 01:16:21,120
» I still I'm confused. Um, my concern is
that there is a hill on the other side

946
01:16:19,199 --> 01:16:25,440
of the fence and I just want to protect
the the parking space that's there so

947
01:16:23,440 --> 01:16:29,600
that nobody falls down the hill,
>> right?

948
01:16:25,920 --> 01:16:33,440
» And so that's why that I wanted and I
don't I mean if you want to move the

949
01:16:31,440 --> 01:16:35,760
fence further in the property, I'm okay
with that.

950
01:16:34,719 --> 01:16:39,280
» Um,
>> no, that's not being proposed. I mean,

951
01:16:37,520 --> 01:16:42,880
you would keep the fence as it is. The
paperwork would only change.

952
01:16:40,640 --> 01:16:46,400
» Oh, okay. that that the paper
>> the paperwork would change in the sense

953
01:16:44,159 --> 01:16:52,640
that that gray line um you would not in
a sense have a license to alter affect

954
01:16:49,040 --> 01:16:55,679
modify the space in front of the fence
towards this towards the street and the

955
01:16:54,400 --> 01:17:00,080
city would have the right at some point
in time should they deem it necessary

956
01:16:57,440 --> 01:17:03,520
appropriate or or reasonable to pull it
back to that line of your fence and pave

957
01:17:01,840 --> 01:17:06,960
it and maybe move the the parking space
in a little bit towards your property if

958
01:17:05,920 --> 01:17:09,920
they could coordinate it with the
property next door for example.

959
01:17:08,560 --> 01:17:12,800
» Yeah, because I agree with you. It's
very the street is very thin right

960
01:17:11,360 --> 01:17:16,640
there. And I mean it would be great to
move the parking space in further.

961
01:17:14,719 --> 01:17:21,960
» It would be great. Yeah. Thank you.
>> Andrew, do you see any issues with

962
01:17:18,159 --> 01:17:21,960
what's being proposed here?

963
01:17:22,480 --> 01:17:27,600
» I may be a little bit outside my
wheelhouse here, but I think I

964
01:17:25,040 --> 01:17:31,040
understand. Um Nancy, is that your name?
I I think you're saying that the little

965
01:17:29,040 --> 01:17:36,080
buffer right between the the little bit
of the curb and uh I don't know a foot

966
01:17:33,760 --> 01:17:39,120
or two before the fence, you feel like
that's a safety precaution, right? So

967
01:17:37,840 --> 01:17:40,640
people don't get too close to the fence.
Right.

968
01:17:39,360 --> 01:17:43,679
» There's a hill on the other side of the
fence, right? Fence has to be somewhere

969
01:17:42,960 --> 01:17:45,600
in that area.
>> Well, the fence wouldn't move. Fence

970
01:17:44,800 --> 01:17:47,600
would stay where it is.
>> Okay.

971
01:17:45,920 --> 01:17:51,199
» Right. But I I think if I hear what
you're saying, that just does provide a

972
01:17:49,120 --> 01:17:54,800
little bit of extra room
>> just in case so people don't get too

973
01:17:52,960 --> 01:17:57,880
close to the fence and the hill on the
other side.

974
01:17:57,920 --> 01:18:01,120
» Car,
>> right?

975
01:17:59,199 --> 01:18:05,679
» Yeah. But that's typical on the island.
You know, sometimes you have those

976
01:18:02,480 --> 01:18:09,760
retaining walls and you almost sideswipe
the side of your car trying to get close

977
01:18:07,199 --> 01:18:13,360
enough to the Yeah. And you know, and
then the person has to get out before

978
01:18:11,600 --> 01:18:17,679
you actually park there. And that's very
common on the island to have to do that

979
01:18:15,600 --> 01:18:22,640
kind of a thing.
>> Realistically, is the the would the so

980
01:18:20,400 --> 01:18:26,480
the liability would shift to the city if
you were to redraw the line. And so I

981
01:18:24,640 --> 01:18:31,840
mean looking at this now, I have no idea
of knowing how secure that edge is near

982
01:18:29,280 --> 01:18:36,159
that fence. So I think we would need to
understand that before we took on the

983
01:18:34,400 --> 01:18:39,840
responsibility
of it because right now the way the RL

984
01:18:38,800 --> 01:18:43,199
reads is it would be your
responsibility. So for instance if

985
01:18:41,280 --> 01:18:47,199
somebody were to come in closer to the
fence and that were to cave in that

986
01:18:45,520 --> 01:18:53,520
would be the homeowner's responsibility
to fix it. Is that correct?

987
01:18:51,360 --> 01:18:58,000
» There's a curb there right now. So
actually there is a curb out on the

988
01:18:55,440 --> 01:19:01,840
street before the dirt. But if the curb
gets moved in in the future because

989
01:18:59,440 --> 01:19:05,440
we're trying to get back space, what
happens?

990
01:19:02,400 --> 01:19:08,719
» Who's responsible for cars damaging the
fence for example?

991
01:19:06,880 --> 01:19:11,360
» I mean, I guess I think it would be an
insurance issue, but

992
01:19:11,040 --> 01:19:14,960
» yeah.
>> Andrew, what do you recommend here? Do

993
01:19:12,880 --> 01:19:18,400
we can we change this on the fly or you
would rather bring this back next month

994
01:19:16,159 --> 01:19:22,560
or what do you recommend?
>> And is there any urgency from the

995
01:19:20,480 --> 01:19:28,560
applicant's perspective?
>> And does u Mr. Boyd have any comments as

996
01:19:25,600 --> 01:19:28,560
he's sitting here?

997
01:19:33,360 --> 01:19:38,960
Yeah,
>> I don't I mean if it's really just

998
01:19:35,600 --> 01:19:43,199
deleting that shaded portion.
>> Oh, sorry.

999
01:19:42,159 --> 01:19:45,920
» Boris, can you hear me?
>> Yes.

1000
01:19:43,679 --> 01:19:51,440
» Um I guess I just my question would be
what is the purpose of the RL being

1001
01:19:48,159 --> 01:19:56,000
outside the fence line? if that's just a
a strip of dirt. Um, is there a reason

1002
01:19:53,840 --> 01:19:59,760
that you've included it in your RL
application?

1003
01:19:57,600 --> 01:20:04,600
» Um, that would be up to the architect
that

1004
01:20:01,280 --> 01:20:04,600
I don't know whe

1005
01:20:06,719 --> 01:20:11,120
» it's probably just because it's the dirt
and they went to where the street is.

1006
01:20:10,239 --> 01:20:13,920
That's all.
>> I'm sure

1007
01:20:12,880 --> 01:20:17,520
» Rebecca,
>> I think also if she were to ever want to

1008
01:20:15,679 --> 01:20:22,239
landscape it, right? I mean, it's just a
sort of dirt area. Like, that's probably

1009
01:20:19,840 --> 01:20:26,560
why they included it, I'm guessing. But
I I think it would be fine if this is

1010
01:20:24,960 --> 01:20:30,880
the direction the council wants to go is
to look at it tonight and just say

1011
01:20:29,360 --> 01:20:35,600
delete the portion in front of the
fence, unshade. I think I think as a

1012
01:20:34,239 --> 01:20:38,560
practical matter, no one's going to stop
Nancy from from landscaping that if if

1013
01:20:37,280 --> 01:20:42,960
she wants to, if the city hasn't done
anything with it, even if we do

1014
01:20:41,120 --> 01:20:47,840
um remove that shading, I I think I
think it's a good forward thinking

1015
01:20:44,400 --> 01:20:51,760
perspective that Jane's proposing that
where we can where it's not an obstacle

1016
01:20:49,840 --> 01:20:54,960
to the homeowner that we're we're
leaving the open open the possibility

1017
01:20:53,360 --> 01:20:58,719
for the city to widen streets where
possible. And like everything else, if

1018
01:20:56,880 --> 01:21:02,400
you if you don't do it once, you're
screwing yourself up in the future

1019
01:21:00,239 --> 01:21:05,920
because of this of this license. You
don't want to, you know, rogue it

1020
01:21:03,920 --> 01:21:10,000
unnecessarily. So, I would suggest we
just approve this with a condition that

1021
01:21:07,120 --> 01:21:13,280
that line gets pushed back to 6 in
beyond the fence. Something like that.

1022
01:21:11,360 --> 01:21:16,560
So, you have a little bit of a buffer.
>> Nancy, is that something that you're

1023
01:21:14,800 --> 01:21:20,960
comfortable with?
>> So, the fence stays where it is and just

1024
01:21:18,400 --> 01:21:23,120
the line goes back to where the fence is
in short to

1025
01:21:21,920 --> 01:21:26,640
» short of it. Yes.
>> Fine.

1026
01:21:23,600 --> 01:21:29,600
» Perfect. Um,
yes.

1027
01:21:27,679 --> 01:21:33,840
» Uh, it's not related to this. It's a
it's a broader topic.

1028
01:21:31,679 --> 01:21:35,199
» Um, okay. Let's open. We haven't done
public comment on this item yet. Let's

1029
01:21:35,040 --> 01:21:37,760
open.
>> Maybe I should make my comment now.

1030
01:21:36,480 --> 01:21:39,280
» Well, let's do a public comment, then
we'll bring it back to discussion.

1031
01:21:38,719 --> 01:21:43,199
» Sure.
>> Um, are there is there any public

1032
01:21:40,800 --> 01:21:44,960
comment in the room? Is there any public
comment online?

1033
01:21:44,080 --> 01:21:48,320
» No hands raised.
>> Okay. Let's bring this back for

1034
01:21:45,920 --> 01:21:51,280
discussion and a motion. But Kevin, I
think you want to say something. I would

1035
01:21:49,760 --> 01:21:55,600
just suggest I mean I think this raises
a really important point that we should

1036
01:21:52,880 --> 01:21:58,960
at some point tackle which is our
approach to RL's in the city. So it

1037
01:21:57,280 --> 01:22:02,639
doesn't it's not about you specifically.
It's just I mean if we want to have a

1038
01:22:00,880 --> 01:22:06,880
policy going forward in terms of taking
every opportunity when the RL comes

1039
01:22:04,560 --> 01:22:12,000
forward, how do we want to approach that
to potentially give the city the

1040
01:22:10,080 --> 01:22:16,320
opportunity to widen the roads? We
should just be consistent. So we always

1041
01:22:14,719 --> 01:22:21,920
approach them in the same way where
we're trying to do our best to reclaim

1042
01:22:18,800 --> 01:22:24,000
land or street space for the city. Okay.
>> So

1043
01:22:22,239 --> 01:22:27,280
» and we've had an initial discussion with
staff around that. So I think there's a

1044
01:22:25,360 --> 01:22:31,600
plan to have this as a as a proper
discussion brought back to the city

1045
01:22:28,560 --> 01:22:38,080
council in coming months. Um Peter,
would you like to make a motion?

1046
01:22:33,520 --> 01:22:42,960
» Sure. um to move item 4 J, the re
license at 13 Bay View Avenue. Um as

1047
01:22:41,199 --> 01:22:48,080
presented with the modification or the
condition that the the line um the

1048
01:22:45,920 --> 01:22:53,760
shaded portion outward of the fence on
the um uh eastern portion of the

1049
01:22:50,560 --> 01:22:57,440
property is moved back to within 6 in of
the existing fence line.

1050
01:22:56,639 --> 01:23:00,560
» Second.
>> All in favor? I

1051
01:22:58,880 --> 01:23:04,000
» I
thank you.

1052
01:23:01,440 --> 01:23:09,360
» Thanks, Nancy. Okay, now we're moving on
to 4K, which is the motion to approve

1053
01:23:07,120 --> 01:23:13,600
the contract with Philip Seabbrook
Associates for project and construction

1054
01:23:11,760 --> 01:23:17,440
coordination services for the Malad
Point project. Jane, this was you that

1055
01:23:15,840 --> 01:23:20,719
asked to pull it. Do you have questions
or comments?

1056
01:23:18,320 --> 01:23:23,760
» Um, I have a I I thought I'd start with
questions and then I have a comment

1057
01:23:23,280 --> 01:23:29,520
later.
>> Okay. Um, so I know it's hard to talk

1058
01:23:27,360 --> 01:23:34,400
about this because it's not on the
agenda where we get a presentation and

1059
01:23:32,560 --> 01:23:38,159
people hear about it and then we ask
questions. So, I'm just going to jump in

1060
01:23:36,320 --> 01:23:46,239
and ask questions, hoping people
understand that this is about um uh us

1061
01:23:42,719 --> 01:23:54,080
authorizing funding for the position of
a project coordinator to help the um

1062
01:23:49,920 --> 01:24:00,719
community and the city uh throughout the
process of um the Malard Point project.

1063
01:23:57,760 --> 01:24:07,520
So, that's sort of the background. And
then um so a couple of questions I had

1064
01:24:03,920 --> 01:24:13,320
were um to whom does this project
coordinator report um ideally.

1065
01:24:13,600 --> 01:24:18,719
» So good question. I think that person's
going to report to both myself and

1066
01:24:17,280 --> 01:24:20,159
Rebecca Marquick.
>> Okay.

1067
01:24:19,199 --> 01:24:25,920
» Yeah.
>> And you'll also be giving feedback etc

1068
01:24:23,360 --> 01:24:30,480
from anything that you or questions that
you need. you'll it'll be a give and

1069
01:24:28,400 --> 01:24:36,239
take situation.
>> Great.

1070
01:24:31,040 --> 01:24:40,400
» Um and then um how do you see um public
reporting

1071
01:24:37,840 --> 01:24:45,760
um how do you expect reporting like a
structure so that it comes to the city

1072
01:24:43,040 --> 01:24:51,120
council or to the community on a regular
basis? I mean we've built in Robert

1073
01:24:48,719 --> 01:24:55,679
reporting to the about Malard Point. I'm
curious about this individual. So, when

1074
01:24:53,280 --> 01:25:00,159
Robert and I talked to um a couple
different people, this was something

1075
01:24:57,520 --> 01:25:04,560
that we discussed and um you know,
Robert reports to council right now. We

1076
01:25:01,920 --> 01:25:08,880
thought Robert should continue to report
to council, but this person will give

1077
01:25:07,199 --> 01:25:12,480
Robert a summary. Right now, I give
Robert a summary. So, this person will

1078
01:25:10,800 --> 01:25:16,080
take on that responsibility. It could
be, you know, some months a lot more

1079
01:25:14,159 --> 01:25:21,520
detailed, some months, you know, just
they're continuing to do the demolition,

1080
01:25:18,560 --> 01:25:27,199
right? So there there'll be that that
component of it. Um we also talked about

1081
01:25:24,719 --> 01:25:33,040
this person having specific office hours
at city hall like Tuesdays from 11 to 1

1082
01:25:30,480 --> 01:25:39,920
or something like that. Um we also
talked about having um sort of a

1083
01:25:37,199 --> 01:25:44,239
community meeting before we issue the
building permits to, you know, go over

1084
01:25:42,480 --> 01:25:49,840
what exactly the city's issuing the
permit for, what the first steps are.

1085
01:25:46,639 --> 01:25:53,760
Um, so really engaging with the
community, having a separate email,

1086
01:25:52,320 --> 01:25:57,120
maybe you know, I don't we haven't
talked about this, but a separate phone

1087
01:25:55,120 --> 01:26:02,480
line, you know, so we can really
pinpoint and narrow these malard

1088
01:25:59,760 --> 01:26:06,239
specific questions to this person with
Robert and I overseeing

1089
01:26:05,199 --> 01:26:11,120
all of it as well.
>> Oh, great. Yeah, that'll actually you

1090
01:26:09,040 --> 01:26:17,199
stole one of my ideas, but I'm glad you
got it. I'll mention it later.

1091
01:26:14,480 --> 01:26:25,360
Um,
okay. So, I know that in reviewing um

1092
01:26:21,520 --> 01:26:32,000
the demolition permit and conditions, I
was noticing that the um there's a

1093
01:26:29,440 --> 01:26:37,760
couple of conditions that include
working with the Belvadier Lagoon uh

1094
01:26:34,719 --> 01:26:45,239
property owners association. And I was
wondering if you felt that this project

1095
01:26:40,080 --> 01:26:45,239
coordinator could also work with the Bla

1096
01:26:45,600 --> 01:26:53,520
to get these conditions accomplished to
help to make sure that whatever BLPA is

1097
01:26:51,600 --> 01:26:58,800
working on, the city understands it,
what the city's working on rather than

1098
01:26:56,400 --> 01:27:03,920
it feels a little disjointed right now.
And I was hoping maybe that person could

1099
01:27:00,880 --> 01:27:07,600
help actually coordinate the different
um parts of the community that are

1100
01:27:06,000 --> 01:27:11,840
involved.
>> Yeah, I mean I I think you know I've

1101
01:27:09,760 --> 01:27:16,080
certainly have talked to BLPOA. I've
talked to the Malard team. I've sort of

1102
01:27:14,239 --> 01:27:20,159
understood you know the meetings that
they've had. The city hasn't necessarily

1103
01:27:17,840 --> 01:27:23,840
been involved but I've been pretty
involved with hearing the outcomes of

1104
01:27:22,159 --> 01:27:28,480
those meetings. Um
>> okay.

1105
01:27:25,840 --> 01:27:32,880
So I think yeah when this person comes
on we'll certainly debrief and say this

1106
01:27:30,639 --> 01:27:38,719
is where we are with BLPOA and then
maybe sort of reassess you know what

1107
01:27:35,600 --> 01:27:42,239
this person's role would be in that um
in those yeah meetings. I

1108
01:27:40,639 --> 01:27:46,560
» mean I realize you're not going to know
every single thing that they're going to

1109
01:27:43,840 --> 01:27:49,920
be doing yet because it'll I imagine
develop as

1110
01:27:47,840 --> 01:27:55,760
» the needs arise.
>> Yeah. Um

1111
01:27:52,159 --> 01:28:02,400
so in thinking about the um job
description and expectations I think the

1112
01:27:58,239 --> 01:28:08,000
community has a lot of very um valid
expectations for this role and certainly

1113
01:28:05,520 --> 01:28:14,320
we've received quite a few letters that
um have touched on many of the different

1114
01:28:10,880 --> 01:28:20,239
aspects and I I thought that um in Mr.
Sebrook's letter that he wrote to the

1115
01:28:16,560 --> 01:28:25,440
city um that under his number one he
actually listed

1116
01:28:22,159 --> 01:28:36,159
um uh the suggested services that he
felt were important and um I I do feel

1117
01:28:31,520 --> 01:28:44,239
that they um capture a lot of what we
read in in letters from the community.

1118
01:28:40,320 --> 01:28:48,800
Um in his number one he said um ensure
conditions of approval are adhered to

1119
01:28:46,480 --> 01:28:54,480
oversee demolition and preparation for
development provide monthly written

1120
01:28:51,120 --> 01:28:59,199
updates which we've talked about um
including status timelines outstanding

1121
01:28:57,199 --> 01:29:04,639
issues etc. I don't have to read the
whole thing working with uh utility

1122
01:29:02,080 --> 01:29:11,120
agencies which are a big part of this uh
project and establishing meeting hours.

1123
01:29:07,840 --> 01:29:16,880
So, it it did seem to me that um he
actually uh wrote up a really nice

1124
01:29:14,639 --> 01:29:22,320
description, job description, so to
speak. And as as you mentioned earlier

1125
01:29:19,600 --> 01:29:28,800
on, Rebecca, that you are also hope
hopeful that the coordinator will help

1126
01:29:24,080 --> 01:29:32,719
with um organizing uh the the permits uh
that all all the conditions that need

1127
01:29:30,639 --> 01:29:39,040
for the permits and the website
organizations. So, do you feel that this

1128
01:29:36,400 --> 01:29:46,080
this uh paragraph is something that we
can all agree on going forward will sort

1129
01:29:42,320 --> 01:29:49,840
of be the baseline of what the job is?
Does it seem?

1130
01:29:46,960 --> 01:29:54,960
» Yes, I think this I think um well, I
know that this letter from him is based

1131
01:29:52,719 --> 01:29:59,360
on a conversation that Robert and I had
with him. So, he took what we were

1132
01:29:56,800 --> 01:30:03,840
asking him and summarized it here. I
also think um the letter that we

1133
01:30:01,360 --> 01:30:08,239
received from Susan Kloff summarizes um
a lot of the aspects you know it's like

1134
01:30:06,639 --> 01:30:15,199
she was sitting in on the meeting with
Robert and I because everything yeah

1135
01:30:12,239 --> 01:30:19,120
with with Eric is in her letter. So I
think the combination of this plus

1136
01:30:16,719 --> 01:30:22,719
Susan's letter you know and we we didn't
necessarily want to have a bullet point

1137
01:30:20,639 --> 01:30:26,880
list because as you mentioned it will
probably evolve and change and you know

1138
01:30:25,040 --> 01:30:32,560
we need to meet the needs of the
community. Yeah. as well as city.

1139
01:30:29,840 --> 01:30:35,840
» Great. Okay. Um I think those are my
questions. I have a little comment

1140
01:30:35,120 --> 01:30:41,600
after.
>> Any other questions? So I I had a

1141
01:30:38,320 --> 01:30:49,040
question. Um it sort of relates to this
and um so what it is is that um we got

1142
01:30:46,080 --> 01:30:53,840
the application and the city took it and
then sent it back with their first

1143
01:30:50,719 --> 01:30:59,440
incomplete letter. and John Mo at that
time did this really nice chart with

1144
01:30:56,719 --> 01:31:04,800
everything that had to be done, all the
conditions, approval conditions for the

1145
01:31:01,840 --> 01:31:10,800
demo and then the final map and
everything else and and so then um

1146
01:31:08,480 --> 01:31:16,080
Malard Point put their comments in when
they came back and then the second time

1147
01:31:13,600 --> 01:31:19,760
he went in and said, "Okay, you know, I
take this. No, you got to work on that.

1148
01:31:17,920 --> 01:31:24,880
Yeah, this is good. No, that's not get
good." And then when we got the the next

1149
01:31:22,320 --> 01:31:30,000
one back there, he didn't continue with
that nice chart to see the progress. It

1150
01:31:28,560 --> 01:31:35,679
was like a chart that showed the
progress, you know, from

1151
01:31:32,960 --> 01:31:41,760
not much to a little bit to a little bit
more. And so now it's back in Malard

1152
01:31:38,800 --> 01:31:48,400
Point's hands to come back to us. But it
would be nice if

1153
01:31:45,040 --> 01:31:55,920
John Mo or this new person could take
that chart and continue with what has

1154
01:31:52,000 --> 01:32:01,679
because it's so difficult on the website
to figure out what actually is remaining

1155
01:31:59,360 --> 01:32:06,560
and not remaining
um on this new incompleteness letter

1156
01:32:04,480 --> 01:32:14,159
that came out in March because he just
did a a sheet, you know, and he didn't

1157
01:32:10,880 --> 01:32:18,480
do the chart and the chart was really
I felt very easy that you could go in

1158
01:32:16,719 --> 01:32:24,480
and you could see what the progress of
everything is and if they sat there and

1159
01:32:20,960 --> 01:32:28,159
said oh you know you have to do
something with your geotech or something

1160
01:32:26,800 --> 01:32:32,480
then you could go and say well what's
going on in the geotech and you could

1161
01:32:29,600 --> 01:32:40,719
get the geotech report so it would be
nice to either have John Mo continue

1162
01:32:36,080 --> 01:32:47,120
using his flowchart or maybe it's time
for the new person to take it over, get

1163
01:32:44,480 --> 01:32:52,960
it up to date, and then when Malor Point
comes back, then John Mo or whoever is

1164
01:32:50,800 --> 01:32:59,120
going to do the comments can continue on
with that that flowchart because right

1165
01:32:55,679 --> 01:33:04,880
now it's very difficult to see
exactly what's outstanding. Sometimes

1166
01:33:01,520 --> 01:33:08,719
it's partially accepted but not accepted
and you have to go back to that chart to

1167
01:33:06,880 --> 01:33:13,920
see what he was talking about in the
beginning. So I I think that

1168
01:33:11,920 --> 01:33:20,000
well for myself I'm talking but I think
for the community too if there was just

1169
01:33:16,560 --> 01:33:24,800
a nice continuation of that flowchart it
would help everybody know how we're

1170
01:33:21,920 --> 01:33:32,080
making progress and what is remaining.
So that was um kind of my question is if

1171
01:33:29,679 --> 01:33:36,400
John Mo or this person can take it over.
>> That flowchart was actually um produced

1172
01:33:34,159 --> 01:33:38,880
by the Malard team not John Mo.
>> Oh

1173
01:33:36,880 --> 01:33:42,960
» that it was there they created did a
good job. So, let's continue.

1174
01:33:40,639 --> 01:33:47,199
» So, we can probably get it from them and
continue and implement our comments

1175
01:33:46,159 --> 01:33:50,320
moving forward.
>> Yeah, because it I I don't know. I

1176
01:33:48,719 --> 01:33:54,719
thought it was a good way to see how
they were progressing and what needed to

1177
01:33:52,320 --> 01:33:56,719
be done. So, thank them for a very nice
flowchart, but let's

1178
01:33:55,920 --> 01:33:58,800
» but continue.
>> Yeah, continue.

1179
01:33:57,520 --> 01:34:02,880
» Could that be included in the monthly
update if you're going to be bringing a

1180
01:34:00,400 --> 01:34:06,560
a monthly update anyway in the report?
>> Yeah.

1181
01:34:03,280 --> 01:34:11,760
» Okay. Um, any other questions from
council members? No. Let's open this up

1182
01:34:08,719 --> 01:34:15,560
for public comment.
Please come up to the mic.

1183
01:34:17,760 --> 01:34:24,800
» Please just identify yourself for the
record.

1184
01:34:22,320 --> 01:34:30,639
» My name is Tom Price. We and my wife
live at 53 Peninsula Road. We've lived

1185
01:34:27,520 --> 01:34:34,639
in Lagoon for just short of 50 years.
And this is our fourth uh project that

1186
01:34:32,880 --> 01:34:39,840
we're working on right now.
What I wanted to really do is just to

1187
01:34:36,480 --> 01:34:45,280
point out to the council the complexity
uh of building on the lagoon right now.

1188
01:34:43,040 --> 01:34:50,719
Um I've built multiple buildings,
probably half million square feet of

1189
01:34:46,800 --> 01:34:55,840
both commercial and and residential. Uh
this is the most complex project I've

1190
01:34:53,600 --> 01:35:02,639
ever been involved with. We're dealing
with first the lagoon, FEMA, new

1191
01:34:58,800 --> 01:35:09,679
regulations to it. Um, our home has both
an ADU and a junior ADU. I think they

1192
01:35:05,600 --> 01:35:16,159
cap for two additionals. Um, we're in a
flood zone. Um, the cost and the

1193
01:35:14,080 --> 01:35:21,199
complexity of the engineering, the
boring of everything we've done this so

1194
01:35:19,360 --> 01:35:25,280
far. If you want to go by and look at it
sometime, you'll be amazed at the

1195
01:35:23,040 --> 01:35:32,800
complexity of the of the foundation
that's being put in place. And so what

1196
01:35:28,080 --> 01:35:39,840
my point is is to really as we look at a
project director and or program reviewer

1197
01:35:36,800 --> 01:35:46,239
whatever the exact title is is to
reemphasize the need for this. Uh the

1198
01:35:43,280 --> 01:35:50,800
developer has been very slow. Uh we did
not have a incomplete item on there. We

1199
01:35:49,040 --> 01:35:56,480
had some comments that we needed to
update answer questions, but um with

1200
01:35:54,480 --> 01:36:03,679
over two years to still be trying to
figure out a a property lines seems a

1201
01:36:00,639 --> 01:36:08,480
little unusual to me, but that's beside
the point on this. It's what it is

1202
01:36:05,520 --> 01:36:12,960
saying is the attention to detail and
complexity on this is required to

1203
01:36:10,719 --> 01:36:18,080
complete this project as it's been
approved by the city and the planning

1204
01:36:14,560 --> 01:36:22,080
commission is extremely complex and you
need someone who's really good and

1205
01:36:19,679 --> 01:36:27,679
really knowledgeable to look at it and
make sure that it's done properly. So

1206
01:36:24,800 --> 01:36:32,000
with that, I just want to say I hope you
support this. Uh it's really important

1207
01:36:29,679 --> 01:36:38,719
to the community and to all of us. So
thank you very much. Thank you, Tom.

1208
01:36:34,960 --> 01:36:46,080
Jill, come on up. Again, please just
identify yourself for the record.

1209
01:36:42,400 --> 01:36:52,639
» Hi, I'm Jill Barnett at Steep Peninsula
Road and I'm speaking for my husband

1210
01:36:48,880 --> 01:36:58,560
Andy as well. So, adding a dedicated
project manager for Malard Point is the

1211
01:36:55,280 --> 01:37:02,639
right thing to do. the complexity as Tom
was saying of the project and we look

1212
01:37:00,480 --> 01:37:09,360
forward to your affirmative vote this
evening. Um it is critical at this time

1213
01:37:06,320 --> 01:37:14,560
that the role emphasize completeness of
the statutory requirements and

1214
01:37:11,520 --> 01:37:20,080
coordination of the project plans and
conditions of approval rather than

1215
01:37:17,119 --> 01:37:27,600
simply pushing the project along. In our
communications with more than 500 Brig,

1216
01:37:24,080 --> 01:37:32,480
our 500 Brig group, um, a consistently
expressed concern is the difficulty

1217
01:37:30,080 --> 01:37:38,239
following the process of the project
because of its complexity and

1218
01:37:34,560 --> 01:37:44,800
incompleteness reviews. It seems a
simplified I just learned this thing. A

1219
01:37:41,360 --> 01:37:50,000
swim lane diagram posted on the city
website would make things clear and

1220
01:37:47,600 --> 01:37:56,400
ensure that nothing is missed in in
proper reviews or done out of sequence.

1221
01:37:53,440 --> 01:38:02,000
The swim lane diagram could show each
step of the project. Responsible

1222
01:37:58,719 --> 01:38:08,320
Belvadier administrator or reviewer,
responsible local, state, and federal

1223
01:38:04,560 --> 01:38:14,639
agency laws, timeline and critical
dates, and progress report status to

1224
01:38:11,920 --> 01:38:19,520
completion. It's been two years since
the project received design review

1225
01:38:16,560 --> 01:38:24,239
approval. With the May tenative map
expiration coming up, it's hard to

1226
01:38:22,320 --> 01:38:29,360
understand how this project can keep
moving forward when so many key issues

1227
01:38:27,040 --> 01:38:33,440
are still incomplete. Clear
communication with neighbors and

1228
01:38:31,040 --> 01:38:36,719
residents will allay any fears and
concerns. So,

1229
01:38:36,320 --> 01:38:40,080
» thank you.
>> Thank you, Jill.

1230
01:38:37,840 --> 01:38:42,960
» Um, so it's called a swim link.
>> Yeah. Swim lane. Swim lane.

1231
01:38:42,400 --> 01:38:46,239
» A lane.
>> It's like a flowchart like what you

1232
01:38:44,639 --> 01:38:49,360
» a critical path flowchart.
>> What? It's a critical path flowchart,

1233
01:38:48,960 --> 01:38:51,679
» right?
>> Yeah,

1234
01:38:49,760 --> 01:38:56,840
» Peter can do one.
>> Okay. Uh, any public comment online?

1235
01:38:57,199 --> 01:39:01,600
» Mayor Wilkinson, there are no hands
raised.

1236
01:38:59,280 --> 01:39:05,360
» Okay. Um, okay. Let's bring this back
for if there's any discussion or just a

1237
01:39:04,159 --> 01:39:12,960
motion.
Um I I would just like to uh since since

1238
01:39:09,040 --> 01:39:20,320
Rebecca mentioned that the um one
chart that is on the website was done by

1239
01:39:17,280 --> 01:39:25,760
the developer, I did review it and
notice that it does not contain all the

1240
01:39:22,960 --> 01:39:32,320
conditions of approval. And so I think
as we um if we were to use it, I think

1241
01:39:29,840 --> 01:39:38,080
it needs to not just continue but
actually be expanded to include all cont

1242
01:39:35,760 --> 01:39:42,960
conditions of approval covering all
departments because I I do think that

1243
01:39:40,560 --> 01:39:51,520
was missing.
Um so thank you Tom and Jill. Those were

1244
01:39:48,159 --> 01:39:55,679
wonderful comments and um I want to
thank everybody that took the time to

1245
01:39:53,679 --> 01:40:03,280
write letters, especially Susan Kluff
who got a shout out from Rea.

1246
01:39:58,239 --> 01:40:11,440
I hope she's listening. Um anyway, um I
think uh I I obviously support this uh

1247
01:40:08,000 --> 01:40:17,040
person and um
I would also like to suggest that we

1248
01:40:14,719 --> 01:40:23,119
organize a special meeting where Mr.
Cabbrook and the project coordinator are

1249
01:40:19,920 --> 01:40:28,320
introduced to the community. And I I
think it would be great if we could do

1250
01:40:24,880 --> 01:40:32,719
this sooner than later, not not wait for
um the building permit necessarily. I

1251
01:40:30,960 --> 01:40:36,560
think it would save a lot of time in the
long run because anybody in the

1252
01:40:34,880 --> 01:40:43,280
community could come and meet them face
to face and be able to have a um

1253
01:40:39,920 --> 01:40:48,159
discussion, ask questions. And then from
there, uh going to the emails or

1254
01:40:46,239 --> 01:40:52,000
visiting hours, I think I'll flow a lot
more easily rather than having him have

1255
01:40:50,639 --> 01:40:56,960
to deal with every single person
one-on-one. So, I um greatly

1256
01:40:55,040 --> 01:41:01,119
appreciative that you had the thought of
a community meeting and I would just

1257
01:40:58,719 --> 01:41:07,119
recommend it early on perhaps with
others following as needed. So, thank

1258
01:41:04,560 --> 01:41:11,520
you for that.
>> Uh I'm very much in support of this and

1259
01:41:09,520 --> 01:41:16,080
I think I mean as we've discussed at
council on a few occasions I think

1260
01:41:13,360 --> 01:41:19,360
everybody is. Um the only suggestion I
would have is I mean Cabbrook was

1261
01:41:17,520 --> 01:41:24,159
obviously picked for their expertise is
I would go to them with the problem not

1262
01:41:21,760 --> 01:41:27,600
the solution. Um I mean I think there's
been some interesting ideas in terms of

1263
01:41:25,600 --> 01:41:31,760
types of charts and so forth. Um the
Malard chart but again I think we should

1264
01:41:29,679 --> 01:41:36,480
be very clear as to what it is we need
and want. I would hope that they have

1265
01:41:34,159 --> 01:41:40,719
access to best practices that are far
beyond what we've seen so far. And I

1266
01:41:39,040 --> 01:41:43,360
mean we might come back with an even
better or they'll come back with a

1267
01:41:42,000 --> 01:41:48,719
better recommendation but I think the
needs have been outlined I think fairly

1268
01:41:46,239 --> 01:41:52,360
well and go to them with the problem and
ask for a solution.

1269
01:41:52,560 --> 01:42:00,080
» Sorry. Thank you. Uh just just I support
this absolutely as well. Just one quick

1270
01:41:56,480 --> 01:42:04,320
comment and um uh reading the fiscal
impact in the staff report I do um

1271
01:42:02,400 --> 01:42:08,400
understand
the uh approach here is defined it in

1272
01:42:07,040 --> 01:42:13,760
the existing budget for this year and
and allocated for the next year. Uh I

1273
01:42:11,440 --> 01:42:18,639
don't know how much of next year we've
planned for the fees associated with

1274
01:42:16,320 --> 01:42:25,119
this project um the demolition and the
site work associated with that but

1275
01:42:20,880 --> 01:42:31,280
risking Kevin's um um solution versus a
a problem um I do think one of the tasks

1276
01:42:29,199 --> 01:42:36,159
this person needs to do is very
accurately and very very specifically

1277
01:42:33,679 --> 01:42:40,159
contract for or add detail to the
expected cost of these projects so that

1278
01:42:38,000 --> 01:42:43,840
we get applicable and appropriate fees
up front so we don't have to do it on a

1279
01:42:41,520 --> 01:42:48,159
retroactive basis.
So that would be that would be the

1280
01:42:45,119 --> 01:42:55,679
that's the problem, not the solution.
Thank you.

1281
01:42:50,480 --> 01:43:00,639
» So, and I just wanted to um add that um
actually it's our next agenda item. Um

1282
01:42:58,400 --> 01:43:10,080
but I brought up something to our public
director um Mr. void when um uh he was

1283
01:43:05,440 --> 01:43:16,719
working on the um with the um
stabilization project, sorry. And um we

1284
01:43:13,199 --> 01:43:24,080
talked about travel time and um he was
able to um discuss with them travel time

1285
01:43:21,520 --> 01:43:29,280
because they come from Soma and it's you
can be in traffic for a long time. So, I

1286
01:43:27,280 --> 01:43:34,320
would hope that I haven't seen the
contractor or anything, but I would hope

1287
01:43:30,880 --> 01:43:40,960
that the staff would try to address that
travel time upfront um

1288
01:43:38,960 --> 01:43:46,080
in the sense of that it's not something
that gets out of control that we're

1289
01:43:44,000 --> 01:43:50,960
paying for sitting in traffic for two
hours and maybe come up with, you know,

1290
01:43:48,960 --> 01:43:56,560
normally it's wherever there's Santa
Rosa, I think, you know, 45 minutes to

1291
01:43:53,280 --> 01:44:00,480
an hour and we'll pay you X amount, you
hour, hour and 15 minutes. And then if

1292
01:43:58,320 --> 01:44:05,440
they sit there in two-hour traffic,
we're not paying for somebody to sit in

1293
01:44:02,159 --> 01:44:10,320
traffic because the travel time um can
creep up quite quickly and really put a

1294
01:44:07,520 --> 01:44:15,040
project in over um budget. So, I would
just add that we keep an eye on that and

1295
01:44:12,880 --> 01:44:21,679
maybe discuss with them a way of
controlling it. But I am 110% in favor

1296
01:44:19,520 --> 01:44:28,400
of this and I am happy it's finally
being done and I can make a motion. Go

1297
01:44:25,119 --> 01:44:32,080
ahead. I make a motion to approve um
item number 4K.

1298
01:44:31,360 --> 01:44:36,080
» Second.
>> All in favor?

1299
01:44:33,199 --> 01:44:41,760
» I I motion passes.
Okay. We are moving on to item number

1300
01:44:39,040 --> 01:44:45,600
five which is our public hearing 5A
discussion and adoption of a resolution

1301
01:44:43,600 --> 01:44:49,159
updating and establishing user and
regulatory fees.

1302
01:44:51,920 --> 01:44:56,520
I believe this is your item.

1303
01:45:02,719 --> 01:45:05,920
got a little
>> and we have Terry here as well. Hi,

1304
01:45:04,880 --> 01:45:10,480
Terry.
>> Good evening, everybody.

1305
01:45:08,159 --> 01:45:15,360
» So, thank you and good evening, Mayor
Wilkinson and council members. The item

1306
01:45:13,360 --> 01:45:22,080
before you this evening is to present
the annual update of the city's user fee

1307
01:45:17,840 --> 01:45:27,840
schedule. On April 14, 2025, council
adopted an updated schedule of user and

1308
01:45:24,880 --> 01:45:33,520
regulatory fees based on the results of
a comprehensive cost of service study.

1309
01:45:30,960 --> 01:45:39,920
This is an interyear update to apply
authorized inflationary adjustments and

1310
01:45:36,000 --> 01:45:44,560
to adop adopt sorry and to update some
of the fees based on feedback on the

1311
01:45:42,000 --> 01:45:49,520
current fee schedule. If approved this
evening, the updated user and regulatory

1312
01:45:47,040 --> 01:45:54,000
fee schedule will be effective on July
1st, 2026.

1313
01:45:51,840 --> 01:45:59,199
I want to highlight a change in the name
of one of the public work fees. The fee

1314
01:45:56,480 --> 01:46:06,560
for slurry seal should be renamed to
paving fee with the two categories

1315
01:46:02,080 --> 01:46:11,280
renamed A slurry seal and B overlay.
This new naming better describes what

1316
01:46:08,960 --> 01:46:15,600
the fees cover. This is only an
administrative update to the proposed

1317
01:46:13,520 --> 01:46:19,840
fee schedule.
And at this time, I'll turn over the

1318
01:46:17,360 --> 01:46:24,159
presentation to Terry Madson, president
of Clear Source Financial Consulting,

1319
01:46:22,400 --> 01:46:28,639
who will present the changes that were
made as part of this year's update. And

1320
01:46:26,639 --> 01:46:33,440
staff and Terry will be available for
questions regarding the proposed fee

1321
01:46:31,119 --> 01:46:36,800
schedule.
>> Well, good evening, mayor and members of

1322
01:46:35,360 --> 01:46:40,880
the city council. Thank you for allowing
me to speak with you this evening. Just

1323
01:46:38,639 --> 01:46:47,000
uh by way of orientation, city clerk,
will you um open the presentation or

1324
01:46:42,960 --> 01:46:47,000
would you like me to share my screen?

1325
01:46:49,679 --> 01:46:57,440
» Um I'll go ahead and share. Let's see if
this works.

1326
01:46:54,400 --> 01:47:02,480
» And if it doesn't work, then we'll um
come back to you.

1327
01:47:00,880 --> 01:47:05,360
» Do you guys see the presentation?
>> Yes, we do.

1328
01:47:03,600 --> 01:47:08,880
» Okay. Well, thank you so much. I know
you've had a very full agenda this

1329
01:47:07,119 --> 01:47:13,520
evening and a lot of important topics.
So, I will avoid being long-winded.

1330
01:47:11,199 --> 01:47:19,360
Helga did a wonderful job orienting you.
I just have uh you know about 10 slides

1331
01:47:16,560 --> 01:47:23,360
to walk through to make sure that uh to
reorient the city council to this topic

1332
01:47:21,280 --> 01:47:28,239
and any interested members of the
public. But just um in terms of an

1333
01:47:26,560 --> 01:47:34,159
agenda for the evening, we'll we'll talk
about background, some historical

1334
01:47:30,800 --> 01:47:38,560
precedent that Helga uh uh described and
then we'll ask the council um to

1335
01:47:36,480 --> 01:47:42,639
consider adopting an updated fee
schedule that would be effective July 1,

1336
01:47:40,480 --> 01:47:48,480
2026.
So, by way of reminder, um communities

1337
01:47:46,560 --> 01:47:54,719
uh derive revenue from a number of
sources and typically um when they

1338
01:47:51,600 --> 01:48:00,320
receive tax revenues, they they attempt
to use the tax revenues to fund services

1339
01:47:57,360 --> 01:48:04,080
that provide broad benefit things like
we would think about as communitywide

1340
01:48:01,920 --> 01:48:09,040
benefit. And most commonly we would
think of these as public work services,

1341
01:48:06,719 --> 01:48:15,199
public safety services, park maintenance
services, sort of that we all have

1342
01:48:11,199 --> 01:48:20,639
access to at any point in time. when um
we provide services to a specific member

1343
01:48:18,480 --> 01:48:25,679
of the community, a specific resident or
a specific business um as part of like a

1344
01:48:23,360 --> 01:48:31,760
regulatory activity or a discretionary
activity, we frequently target recovery

1345
01:48:28,880 --> 01:48:35,600
of costs from the receiver of service so
that all other residents and businesses

1346
01:48:33,840 --> 01:48:39,679
in Belvier wouldn't have to be paying
for um let's say my square footage

1347
01:48:38,000 --> 01:48:45,840
addition to my home or or something like
that. And we um use user and regulatory

1348
01:48:43,119 --> 01:48:50,000
fees as a common mechanism for
recovering our costs. And most commonly

1349
01:48:48,000 --> 01:48:55,440
in Belvadier and in in communities
throughout the state, we would think of

1350
01:48:52,080 --> 01:49:00,480
this as permit processing services, plan
review services, construction inspection

1351
01:48:58,320 --> 01:49:05,199
services, and so forth. These are um
services that the the city provides as

1352
01:49:02,719 --> 01:49:10,400
part of um compliance with California
building code, your own municipal code,

1353
01:49:07,440 --> 01:49:14,000
and so forth. um and and we look to
recover costs of providing those

1354
01:49:12,239 --> 01:49:18,400
services.
The world we deal with and the topic for

1355
01:49:16,400 --> 01:49:24,639
this evening is limited to what we would
consider service-based fees. So there is

1356
01:49:21,440 --> 01:49:27,600
uh a human providing service on behalf
of Belvadier. It's either your own

1357
01:49:25,920 --> 01:49:31,520
in-house staff or contract service
providers, but we're typically thinking

1358
01:49:28,960 --> 01:49:37,280
of building fees, planning fees,
engineering fees. We are not um

1359
01:49:34,639 --> 01:49:41,920
discussing any sort of taxes, any
assessments, any utility rates. These

1360
01:49:39,679 --> 01:49:46,080
things that sort of um we think about
most commonly as affecting us on a

1361
01:49:43,840 --> 01:49:52,159
day-to-day basis. They are not a part of
this evening's topic. Um we're we're

1362
01:49:49,520 --> 01:49:57,440
strictly limited to these um periodic
discrete user and regulatory fees.

1363
01:49:55,600 --> 01:50:02,960
As Helga mentioned, there was a study
completed in calendar year 2025. As part

1364
01:50:00,719 --> 01:50:07,119
of that study, the city council adopted
updated fees that were effective July 1,

1365
01:50:05,600 --> 01:50:12,480
2025.
In the resolution that adopted those

1366
01:50:09,199 --> 01:50:17,840
fees, effective July 1, 2025, the city
council authorized annual inflationary

1367
01:50:15,119 --> 01:50:23,280
adjustments for the years between fee
studies. Um, so this evening's action is

1368
01:50:20,880 --> 01:50:28,080
intended to comply with the direction
council has already provided. Um, we

1369
01:50:26,000 --> 01:50:33,040
simply want to provide the council an
opportunity to review the changes and

1370
01:50:30,480 --> 01:50:38,800
review any non-inflationary changes that
might be proposed. Staff anticipates

1371
01:50:36,080 --> 01:50:43,360
completing that sort of periodic study,
you know, like we did last year, the

1372
01:50:40,400 --> 01:50:47,600
more um intensive study every 3 to 5
years. And in the interim years, you

1373
01:50:45,600 --> 01:50:54,159
would do these inflationary adjustments
with minor sort of discrete changes. So

1374
01:50:51,520 --> 01:50:59,119
this year for 2627
we're we're treating this as an interim

1375
01:50:56,719 --> 01:51:02,719
year that should primarily be an
inflationary adjustment to existing

1376
01:51:00,960 --> 01:51:10,560
fees.
Um prior to making that adjustment um

1377
01:51:07,040 --> 01:51:15,440
because last year you you um completed
your first comprehensive fee study um in

1378
01:51:13,679 --> 01:51:19,520
some time. It might have been the city's
first actual comprehensive fee study.

1379
01:51:17,679 --> 01:51:24,800
Um, but it it had been some time since
you had any sort of significant update

1380
01:51:21,280 --> 01:51:29,679
to fees. So, you you did identify or we
identified um and presented to you some

1381
01:51:27,199 --> 01:51:33,920
significant underreovery. There were
proposed fee adjustments that we

1382
01:51:31,280 --> 01:51:40,080
anticipated would uh enhance cost
recovery. And so just to test those

1383
01:51:36,560 --> 01:51:45,119
outcomes, we've looked at forecast um
expenditures and revenues for the fiscal

1384
01:51:43,119 --> 01:51:50,000
year 2526
um based on the information we have

1385
01:51:46,560 --> 01:51:55,520
available to date. And we do see what we
anticipated would happen is actually

1386
01:51:52,400 --> 01:52:00,560
happening. So that's comforting. And so
we would say that um we feel comfortable

1387
01:51:58,960 --> 01:52:05,199
with the direction that you could
continue these inflationary

1388
01:52:03,040 --> 01:52:09,280
adjustments in between your fee studies
and then every 3 to 5 years you do a

1389
01:52:07,360 --> 01:52:12,880
formal fee study to figure out do we
need to do any sort of recalibration?

1390
01:52:11,119 --> 01:52:18,159
How do we look from an aggregate cost
recovery perspective and so forth. So

1391
01:52:15,440 --> 01:52:23,440
the annual change to CPI for this year
as outlined in the resolution is 2.18%.

1392
01:52:21,760 --> 01:52:28,080
So, the majority of fees in your fee
schedule are proposed to be adjusted by

1393
01:52:25,440 --> 01:52:32,880
2.18%.
There are a handful of other discrete

1394
01:52:30,719 --> 01:52:38,480
changes that are intended to enhance fee
schedule clarity or more closely align

1395
01:52:35,679 --> 01:52:44,639
fees to services provided. Um, you'll
see these in um, you know, I I believe

1396
01:52:41,920 --> 01:52:50,480
it's a planning fee where you have
historically had like a standard and a

1397
01:52:47,119 --> 01:52:55,599
major and um, Rebecca's team identified
there is such a thing as sort of like a

1398
01:52:52,239 --> 01:53:01,040
minor that that is easier to process and
we could um, you know, it would be more

1399
01:52:59,119 --> 01:53:05,280
appropriate to collect a lower fee based
on the typical level of effort provided.

1400
01:53:02,960 --> 01:53:09,599
So those are the kind of uh, refinements
that we're proposing. There are three

1401
01:53:07,280 --> 01:53:14,800
new fees proposed. One is for a city
tree pruning request. Another is for a

1402
01:53:12,800 --> 01:53:19,440
road closure sign placement associated
with an encroachment in the right ofway.

1403
01:53:16,960 --> 01:53:26,320
And then finally the police department.
Um it's very rare, but um if you had to

1404
01:53:23,840 --> 01:53:31,040
uh tow a vehicle and administer the
release of that vehicle, um you would

1405
01:53:28,480 --> 01:53:35,199
have a vehicle release fee. So, those
are the three proposed for city council

1406
01:53:32,880 --> 01:53:40,000
consideration in addition to your
routine inflationary updates. At the

1407
01:53:38,639 --> 01:53:42,960
conclusion of this evening's public
hearing, staff recommends that the

1408
01:53:41,360 --> 01:53:47,520
council would adopt a resolution
establishing and updating user and

1409
01:53:45,280 --> 01:53:52,480
regulatory fees. These would be the fees
that would be effective July 1, 2026.

1410
01:53:50,880 --> 01:53:55,920
Thank you so much for your attention.
I'm available to receive any feedback or

1411
01:53:54,400 --> 01:53:59,199
questions. Thank you,
>> Terry. Thank you very much for that. Um,

1412
01:53:57,520 --> 01:54:02,480
okay. Let's go to city council for
questions for either Helga or Terry. Go

1413
01:54:02,000 --> 01:54:09,119
for it.
>> Hi, Terry. Thank you. Um, two two quick

1414
01:54:05,280 --> 01:54:12,639
questions. Uh,
maybe I'm mistaken about this, but it

1415
01:54:10,639 --> 01:54:17,199
also looks like the um longerterm
encroachment permits, uh, those are new

1416
01:54:14,639 --> 01:54:21,360
as well.
>> Oh, go ahead, Helga.

1417
01:54:18,400 --> 01:54:27,040
» Sorry, I can answer that. Um, we those
fees were on our website, but they were

1418
01:54:24,159 --> 01:54:32,159
not in our fee study. So,
>> so, so we had that in our misal code,

1419
01:54:29,920 --> 01:54:35,360
those longer term, those those one week,
two week, 3 week or two week, 3 week,

1420
01:54:34,719 --> 01:54:39,840
four-w week.
>> Um, no, they were available on our

1421
01:54:37,199 --> 01:54:43,520
website for people to purchase those,
>> but that was in in our adopted fee

1422
01:54:41,599 --> 01:54:47,840
schedule originally.
>> No. So, that's why we're including them

1423
01:54:46,159 --> 01:54:51,440
in the this,
>> but the fact that it was on the website,

1424
01:54:49,679 --> 01:54:52,800
it still wasn't adopted to us in a fee
schedule.

1425
01:54:52,239 --> 01:54:58,480
» Correct.
>> Okay. That's just that's my question.

1426
01:54:54,639 --> 01:55:05,840
and and Terry um your CPI of 2.18. Can
you just tell me what that term covered?

1427
01:55:01,679 --> 01:55:10,239
» It's the prior year annual regional CPI.
So if you looked at your regional CPI,

1428
01:55:08,320 --> 01:55:16,560
it has, you know, let's say January,
February, March, April. At the end of

1429
01:55:12,960 --> 01:55:19,840
the CPI window, they say the annual CPI
was this amount. We use the annualized

1430
01:55:18,880 --> 01:55:22,639
number.
>> Okay. Thank you.

1431
01:55:21,360 --> 01:55:29,119
» Yep.
I have um some questions. Um might be

1432
01:55:26,239 --> 01:55:38,320
Rebecca. Sorry. Um can you tell me give
me an example of the difference between

1433
01:55:33,040 --> 01:55:42,800
a uh exception standard and a exception
minor? What like what

1434
01:55:40,880 --> 01:55:47,520
» kind of project? Um, a good example is
we had a a project that went through a

1435
01:55:44,960 --> 01:55:55,920
design review exception for a
landscaping project on the lagoon with

1436
01:55:50,800 --> 01:56:01,280
some um decking and landscaping and um
when we went to go final it, they had

1437
01:55:58,480 --> 01:56:06,719
planted a tree that was not part of the
approved plan and was going to require

1438
01:56:04,400 --> 01:56:11,280
retroactive design review for this tree
because it was going to be over 12t

1439
01:56:08,320 --> 01:56:15,840
tall. So, in our current fee schedule,
it would have cost them, I think,

1440
01:56:12,639 --> 01:56:22,560
upwards of $8,000 to have this
retroactive design review fee for one

1441
01:56:18,639 --> 01:56:26,159
tree. So, we we we realized while we had
these new fee schedules, we needed

1442
01:56:24,080 --> 01:56:33,040
something that was just a little bit
more minor in scope. And so, um, hence

1443
01:56:30,639 --> 01:56:39,040
we're here right now with something that
would fall into the minor.

1444
01:56:37,040 --> 01:56:44,239
So it wouldn't be anything that like is
a maintenance kind of type thing like a

1445
01:56:41,199 --> 01:56:49,199
roof or painting colors or
>> no painting and roofs go under um

1446
01:56:48,000 --> 01:56:57,920
exemptions.
>> And then um my other question was hold

1447
01:56:53,920 --> 01:57:04,960
on. Oh, I have a few. Um,
so city city city tree pruning request

1448
01:57:01,679 --> 01:57:10,320
fee. Um, is that like if somebody asks
for a tree to be trimmed and it's not

1449
01:57:08,400 --> 01:57:13,760
time for trim, but they want it trimmed
because it's blocking their view or

1450
01:57:11,920 --> 01:57:18,080
something, then they have to pay for it,
or is it general maintenance? I mean,

1451
01:57:16,320 --> 01:57:23,440
why why would somebody be paying for a
city tree pruning? What what would be

1452
01:57:20,719 --> 01:57:27,760
the circumstance?
I'll let Tony Boyd to answer that

1453
01:57:25,679 --> 01:57:31,599
question.
>> Yep. Uh thank you.

1454
01:57:29,360 --> 01:57:37,520
» Can you hear me? Okay, there we go. Um
thank thanks for the question. Um so

1455
01:57:34,719 --> 01:57:43,760
right now it's kind of a convoluted
process if anybody wants to um have a

1456
01:57:40,159 --> 01:57:48,639
city tree pruned. Um and it's outlined
in city code. Um what's needed is for a

1457
01:57:46,800 --> 01:57:55,360
person to send a letter to the city
manager um who then directs staff to

1458
01:57:52,239 --> 01:58:00,239
send letters um with copies of that
original letter to all the the residents

1459
01:57:57,679 --> 01:58:07,599
within 300 ft of the home uh giving them
the opportunity to to comment. And um

1460
01:58:04,400 --> 01:58:10,719
basically this this is a um available to
anybody uh but there's been no fee

1461
01:58:09,280 --> 01:58:15,119
attached to it in the past. So anybody
can for free just you know ask for this

1462
01:58:13,119 --> 01:58:18,000
process to be run and it uses quite a
lot of staff time and staff hours. So

1463
01:58:16,719 --> 01:58:20,880
» So you're just trying to recover your
staff time.

1464
01:58:18,880 --> 01:58:29,199
» Exactly. Just great.
>> And then um let's see which one is this

1465
01:58:26,000 --> 01:58:36,480
number. Oh that was number 15. number.
Um,

1466
01:58:30,719 --> 01:58:40,880
oh, the um sign placement fee is does
somebody have to pay for the sign

1467
01:58:38,239 --> 01:58:44,400
placement and or does sorry or you know
if somebody comes and picks up the sign

1468
01:58:42,639 --> 01:58:50,080
they can put their own you know no
parking the road closed you know Monday

1469
01:58:47,440 --> 01:58:55,199
8 to noon or something.
>> Yes. Um so uh anytime there's a road

1470
01:58:53,440 --> 01:59:02,400
closure um there are quite strict
requirements for signage um that need to

1471
01:58:57,840 --> 01:59:07,440
go into place uh 72 hours before um um
and up until now that's uh that

1472
01:59:05,119 --> 01:59:11,920
requirement has been for the contractor
um to place those. Um sometimes

1473
01:59:10,400 --> 01:59:16,239
contractors
um you know especially if they're coming

1474
01:59:13,679 --> 01:59:20,239
from a long way away um that's quite
difficult for them. um you know, we we

1475
01:59:19,040 --> 01:59:24,800
require them to do it one way or
another, that's fine. Um but if they uh

1476
01:59:23,280 --> 01:59:30,080
if they make a mistake in where they put
the signs or they, you know, have a

1477
01:59:27,280 --> 01:59:34,719
wrong detail on a sign or so on, um
staff have to spend quite a bit of time

1478
01:59:32,000 --> 01:59:40,560
kind of chasing them to to get back out
and and adjust their their signs. Um, if

1479
01:59:38,560 --> 01:59:45,679
the option was available for them to
just pay the city a fee to place those

1480
01:59:42,639 --> 01:59:51,840
signs, um, uh, and have our crew do it
ourselves, um, that would, um, probably

1481
01:59:49,360 --> 01:59:54,880
make it, uh, easier for us and we can,
uh, collect a fee for it.

1482
01:59:53,199 --> 02:00:03,159
» Okay. And then one last question. I
think it might be you. Sorry. Um

1483
01:59:58,159 --> 02:00:03,159
1G is um

1484
02:00:04,880 --> 02:00:13,520
projects modifying city property
requiring inspection. What's that? Give

1485
02:00:11,440 --> 02:00:21,119
me an example.
>> Yeah. Um so typical example would be um

1486
02:00:18,719 --> 02:00:26,400
a sewer lateral replacement requiring uh
somebody to cut into the road. Um uh so

1487
02:00:24,159 --> 02:00:30,960
right now when when a contractor takes
out an encroachment permit to do that

1488
02:00:27,920 --> 02:00:38,400
kind of work um uh there's nowhere on
the permit that that um uh it gives them

1489
02:00:35,440 --> 02:00:39,760
the the uh requirement of of having to
have an inspection.

1490
02:00:39,360 --> 02:00:47,080
» Okay.
>> Um and an inspection is needed for that.

1491
02:00:42,560 --> 02:00:47,080
» Okay. Great. Perfect. Thank you.

1492
02:00:47,199 --> 02:00:57,520
» Excuse me. Can I jump in since there um
what is

1493
02:00:52,960 --> 02:01:02,639
lane ema abandonment or lane vacation?
I don't think they're going to Europe.

1494
02:00:59,119 --> 02:01:09,599
So I just wondered it's on page 14 and
it's number six and it's under public

1495
02:01:05,679 --> 02:01:13,280
works and it says lane abandonment.
Does that mean somebody's taking over

1496
02:01:11,679 --> 02:01:14,719
lane?
>> I I don't know.

1497
02:01:14,000 --> 02:01:17,679
» Don't uh
>> you may not know. I sure don't know.

1498
02:01:17,040 --> 02:01:21,840
Terry.
>> Oh, Terry might know.

1499
02:01:20,000 --> 02:01:27,199
» Well, I'm not sure if Tony's encountered
it or if it occurs in Belvadier, but it

1500
02:01:24,000 --> 02:01:31,040
is a common fee we see um where there
might be easements offered or and

1501
02:01:29,920 --> 02:01:35,360
sometimes they think they call them
Tony, they call them summary vacations

1502
02:01:32,960 --> 02:01:39,599
or right-of-way abandonments.
And so, you're just giving yourself the

1503
02:01:36,960 --> 02:01:44,400
potential to recover costs if that did
ever occur in Belvadier. I'm not sure if

1504
02:01:41,599 --> 02:01:50,880
it does occur,
>> but we don't know what it is. probably.

1505
02:01:47,679 --> 02:01:55,840
» Yeah, it's it's not likely. Um that's
Yeah, very good question cuz um the only

1506
02:01:53,920 --> 02:02:02,159
lane abandonment or vacation that I'm
aware of would be by the city. Um yeah.

1507
02:01:59,760 --> 02:02:06,800
» Okay, thanks. So, we'll just leave it
there and whatever. I just didn't know

1508
02:02:04,000 --> 02:02:11,440
what it was. Um okay,
>> nothing else. Kevin,

1509
02:02:09,360 --> 02:02:17,599
» um I have just a couple of quick
questions. The first was um for Terry.

1510
02:02:15,199 --> 02:02:22,080
Um obviously our cost recovery given
that we budgeted for nothing this year

1511
02:02:19,599 --> 02:02:27,040
has been pretty impressive and I was
curious in your experience whether it's

1512
02:02:25,119 --> 02:02:32,239
I haven't been any negative behavioral
effects of us increasing these fees. Is

1513
02:02:29,440 --> 02:02:38,480
that typ is that typical or are we an
outlier or or are you surprised by the

1514
02:02:34,800 --> 02:02:44,639
extent of our cost recovery?
>> I'm pleasantly surprised. I you know I

1515
02:02:40,800 --> 02:02:49,679
always have anxiety of is what we
anticipate will happen actually going to

1516
02:02:47,679 --> 02:02:53,520
happen and in this case it it does seem
like it has happened. I thank the city

1517
02:02:51,599 --> 02:02:57,520
council for
>> um you know sort of having mercy on us

1518
02:02:56,000 --> 02:03:01,440
last year and taking a conservative
approach and waiting to see the revenue

1519
02:02:59,520 --> 02:03:04,960
before it showed up. That was what my
primary concern. My primary concern is

1520
02:03:03,360 --> 02:03:10,719
anytime you have sort of significant
changes, you just want to make sure that

1521
02:03:08,320 --> 02:03:14,000
this is really likely this is this will
actually happen in practice and that I

1522
02:03:12,480 --> 02:03:18,800
didn't make some sort of mathematical
error. This type of CPI change gives me

1523
02:03:16,719 --> 02:03:24,239
a lot less nervousness and anxiety than
last year. So, thank you for um sort of

1524
02:03:22,239 --> 02:03:30,000
waiting to see the actual revenue show
up. um in terms of you know sort of uh

1525
02:03:28,480 --> 02:03:34,560
behavior modifiers or anything like
that. I didn't actually expect that

1526
02:03:32,159 --> 02:03:40,159
because we we haven't seen that. So what
we hear from the development community

1527
02:03:36,960 --> 02:03:45,679
is what they value most is service. Um
so they value this idea of access to

1528
02:03:43,840 --> 02:03:50,560
your um your planning team, your
building team and so forth because

1529
02:03:47,119 --> 02:03:55,040
they're trying to move projects um
through the pipeline. And so I I guess I

1530
02:03:53,520 --> 02:04:00,080
was not concerned about behavior
modification. I was concerned, you know,

1531
02:03:58,320 --> 02:04:04,960
is this math going to work? It it feels
like it has worked. I do think you'd be

1532
02:04:01,920 --> 02:04:08,480
wise to, you know, every 3 to 5 years
think through this again. I noticed in

1533
02:04:06,719 --> 02:04:14,159
the in this earlier in this meeting,
council member Mark mentioned that maybe

1534
02:04:11,360 --> 02:04:20,000
because of some of your efforts
um to sort of encourage certain types of

1535
02:04:17,679 --> 02:04:25,920
development, you're actually seeing the
fruit of that effort. And so um I think

1536
02:04:23,520 --> 02:04:30,080
the world works in in development
cycles. And I don't know what cycle

1537
02:04:27,520 --> 02:04:35,040
you're in, but I just feel like if we
could look at a longer picture of time

1538
02:04:32,080 --> 02:04:39,119
and figure out how how do we stand?
Because I could think about, for

1539
02:04:36,320 --> 02:04:42,480
instance, if this Malard point, I know
nothing about Malard Point. I just typed

1540
02:04:40,639 --> 02:04:46,560
in on the website and saw that it's a
potential for multiple units. But I

1541
02:04:44,400 --> 02:04:50,639
would imagine when they make it to the
building permit stage, the city would

1542
02:04:48,639 --> 02:04:55,840
collect some significant building permit
fee revenue, but you would also be

1543
02:04:52,880 --> 02:04:59,840
obligating the city to conduct future
plan reviews and inspections that may

1544
02:04:58,000 --> 02:05:04,320
happen over a long window of time. So,
we want to think through a broad window

1545
02:05:02,239 --> 02:05:08,239
of time versus just a couple months or a
few month window of time.

1546
02:05:06,400 --> 02:05:12,480
» Great. That's great. And then I have a a
question for I guess this is for

1547
02:05:09,679 --> 02:05:16,400
Rebecca. When we first approved the um
the new user fee schedule, we baked in

1548
02:05:14,560 --> 02:05:20,400
this idea that there'd be a backdoor,
meaning if sometimes fees looked

1549
02:05:18,400 --> 02:05:24,960
excessive versus the amount of time that
was actually committed that you had that

1550
02:05:22,400 --> 02:05:30,639
option to do something different. And I
was just curious how often that actually

1551
02:05:27,760 --> 02:05:35,679
gets used.
We haven't used it. I will say that that

1552
02:05:33,920 --> 02:05:39,280
one example I gave, they actually
submitted under the old fee schedule.

1553
02:05:37,440 --> 02:05:43,920
So, we were able to use the old fee
schedule instead of charging them the

1554
02:05:40,800 --> 02:05:49,440
$8,000 for that one tree. Um, but that's
the only sort of,

1555
02:05:45,599 --> 02:05:54,960
» you know, but no, no one's no one has
said, "This is so much money. It used to

1556
02:05:52,560 --> 02:06:00,719
be $2,000. Now you're making me pay
$15,000 for a comparable project." And

1557
02:05:58,400 --> 02:06:03,520
so there was no um we haven't received
any feedback and asking for that back

1558
02:06:03,040 --> 02:06:07,760
door.
>> And just in terms of uh yourselves sort

1559
02:06:06,080 --> 02:06:11,920
of empirically,
>> do the fees to you sort of feel right

1560
02:06:10,320 --> 02:06:14,400
still in terms of the hours that you
spend on each of these, you're tracking

1561
02:06:13,199 --> 02:06:20,719
that to some degree.
>> Yeah. And for from what I can see is

1562
02:06:17,520 --> 02:06:24,880
that that exemption fee is um you know
we spend time on these exemptions and

1563
02:06:22,880 --> 02:06:29,599
it's amazing to see how much actual time
we had previously all these years spent

1564
02:06:26,960 --> 02:06:31,119
on exemptions and never recovered a fee.
>> Okay.

1565
02:06:30,000 --> 02:06:33,679
» Um yeah
>> thank you. Um

1566
02:06:32,239 --> 02:06:38,239
» can I follow follow? Sure.
>> Um I I I imagine part of that part of

1567
02:06:36,320 --> 02:06:43,440
the um the way to fi figure that out
Helga would be to is a question of how

1568
02:06:40,719 --> 02:06:48,639
granular your your data is on cost or
cut reverse the revenue. I mean if it's

1569
02:06:45,040 --> 02:06:51,920
just department head total um top line
you're not going to have much much

1570
02:06:49,840 --> 02:06:56,320
detail. But if it's you know project by
project or if it's it's item by item or

1571
02:06:53,760 --> 02:07:00,079
or or or line budget line item by budget
line you might have to be able to see

1572
02:06:58,560 --> 02:07:03,599
what your revenue is versus the cost of
things. And if we are surpassing revenue

1573
02:07:01,599 --> 02:07:07,760
versus cost, we're clearly charging more
for that service than than we than we

1574
02:07:05,760 --> 02:07:12,159
do. I don't know if it is that granular,
but that would be a way to because we

1575
02:07:09,520 --> 02:07:18,400
don't want to overcharge for the cost.
>> Correct. And um we did look at that. We

1576
02:07:15,520 --> 02:07:21,199
did it by revenue line item. And Terry,
I don't know if you want to expand on

1577
02:07:20,320 --> 02:07:25,840
that.
>> Yeah. So I uh council member Mark I

1578
02:07:24,079 --> 02:07:30,960
think that
without doing another truly

1579
02:07:28,079 --> 02:07:36,000
comprehensive study uh the data that we
have access that we readily have access

1580
02:07:33,599 --> 02:07:40,320
to is sort of like these broad account
codes like this is building permit fee

1581
02:07:38,079 --> 02:07:46,800
revenue this is uh zoning fee revenue
and so forth. every time we do a broad

1582
02:07:43,360 --> 02:07:53,679
study. Um, even in broad studies, I
would say we have not encountered a city

1583
02:07:50,480 --> 02:08:00,239
that maintains data at a at a level
granular enough to sort of say, well, I

1584
02:07:58,239 --> 02:08:04,719
can just export this data from the
system and this will inform my fees

1585
02:08:02,320 --> 02:08:09,119
going forward. because we use these
ideas of like the 6 out of 10 rule. Um

1586
02:08:07,760 --> 02:08:14,880
especially when you're setting flat
fees. And so we we really do want to

1587
02:08:11,119 --> 02:08:19,760
work with staff as the experts and say,
you know, when you process an exemption,

1588
02:08:17,760 --> 02:08:24,719
what would what would typically happen?
What would you be likely to encounter in

1589
02:08:22,000 --> 02:08:30,880
terms of your initial application review
and so forth? And so, um we do feel like

1590
02:08:29,280 --> 02:08:35,040
technology is getting more and more
robust. you have access to tracking

1591
02:08:32,960 --> 02:08:39,599
better information. But even if you
tracked, you know, highly granular

1592
02:08:37,840 --> 02:08:44,079
information, we would still go to staff
and say, "How do we interpret this and

1593
02:08:41,360 --> 02:08:48,239
how can we sort of reasonably average it
out?" Because that's our mandate in

1594
02:08:46,079 --> 02:08:51,760
California is estimated reasonable cost
of service.

1595
02:08:49,760 --> 02:08:57,280
Terry, do you think the um just just
quick separate question um the uh the

1596
02:08:55,040 --> 02:09:00,239
shortfall we're seeing in public works,
I'll leave technology aside because

1597
02:08:58,560 --> 02:09:05,199
that's not such a big number, but the
60% of cost recovery that you're seeing,

1598
02:09:02,880 --> 02:09:09,440
um is it is that too early to tell? I
mean, maybe that's a more uh uh the

1599
02:09:08,159 --> 02:09:13,199
slower progression that you might have
anticipated more broadly in in our

1600
02:09:11,040 --> 02:09:17,760
planning building. Or do you or do you
or or perhaps do you see a gap in our in

1601
02:09:15,840 --> 02:09:23,040
our fees there that that that isn't
accounting for something or isn't isn't

1602
02:09:20,239 --> 02:09:27,599
recovering something more significant?
>> So, Council Member Mark, I'm I'm happy

1603
02:09:25,040 --> 02:09:31,760
to answer my my gut thought. I just
don't want you to treat me as married to

1604
02:09:29,679 --> 02:09:36,960
this thought, but I did see it and think
what what might be happening. And I

1605
02:09:35,040 --> 02:09:43,119
haven't run it by Tony or Rebecca yet,
but my suspicion is that um there is

1606
02:09:40,639 --> 02:09:50,320
public works engineering effort that
happens at the planning stage. And so

1607
02:09:45,679 --> 02:09:54,880
maybe Tony's team is providing effort um
at like an entitlement review stage and

1608
02:09:52,320 --> 02:09:58,400
so forth. and it might be coming in as a
planning revenue rather than as an

1609
02:09:56,800 --> 02:10:03,920
engineering revenue. And so it might be
an area for cleanup in future years. My

1610
02:10:00,960 --> 02:10:07,360
other thought was I know that there
might be some reduced encroachment

1611
02:10:05,679 --> 02:10:11,599
permits for these very short-term
encroachment permits. I think I heard

1612
02:10:08,960 --> 02:10:15,679
that when you're trying to encourage um
people to move quickly through the city

1613
02:10:13,280 --> 02:10:20,719
and get their projects done quickly. So,
um, I think there's a couple potential

1614
02:10:17,679 --> 02:10:24,560
scenarios, but I would I would have to
dive into them with the team and I think

1615
02:10:22,159 --> 02:10:27,199
they're beyond sort of this inflationary
review.

1616
02:10:25,840 --> 02:10:30,639
» Thank you.
>> Um, okay. Let's open this for public

1617
02:10:29,040 --> 02:10:34,239
comment. I see nobody in the room. Is
there anything online?

1618
02:10:32,960 --> 02:10:37,920
» Uh, no hands are raised.
>> Okay. So, uh, can I bring this back

1619
02:10:36,000 --> 02:10:41,520
unless there's discussion? Can I get a
motion for

1620
02:10:40,880 --> 02:10:44,480
5A?
>> No one has a comment on

1621
02:10:42,960 --> 02:10:47,119
» I'm sorry. I I do have a comment because
I'm I'm I'm still so still concerned

1622
02:10:45,840 --> 02:10:51,040
about those longerterm encroachment
permits. I mean, I'm sort of having

1623
02:10:49,440 --> 02:10:54,719
built in the city and being involved in
planning and so forth. I'm curious,

1624
02:10:52,960 --> 02:10:59,840
Tony, what what you think about this. I
mean,

1625
02:10:57,360 --> 02:11:02,800
this is the kind I understand this is a
benefit to the city because of the

1626
02:11:01,119 --> 02:11:08,000
revenue associated with it and it's and
it's a long-term um um for that. But the

1627
02:11:06,000 --> 02:11:14,719
but the only purpose for this is to is
to is to uh stick a a a dumpster in the

1628
02:11:12,639 --> 02:11:19,520
street or to have exclusive use of the
street for deliveries for a a contractor

1629
02:11:16,880 --> 02:11:24,000
that that's not really costconcious.
I mean do you find people wanting these

1630
02:11:21,360 --> 02:11:29,760
long-term permits? I mean I know we
allow dumpers on the street but we we we

1631
02:11:25,760 --> 02:11:34,400
we generally um through our um uh
construction staging plan and and and

1632
02:11:31,520 --> 02:11:37,840
and parking and so forth. um we tend to
discourage that um the dumpsters being

1633
02:11:36,400 --> 02:11:41,880
on the street. So So what's the point of
a long-term encroachment permit?

1634
02:11:42,239 --> 02:11:51,199
» Yeah, that's a great question. And I
think um what precipitated the thoughts

1635
02:11:48,320 --> 02:11:57,760
on this was a a recent construction
project where they have um asked for a a

1636
02:11:54,480 --> 02:12:01,040
long-term encroachment permit um uh 3
months I believe it was.

1637
02:11:58,960 --> 02:12:07,760
» For what purpose?
um for um uh multiple purposes actually.

1638
02:12:05,119 --> 02:12:13,599
Um so instead of uh returning to the
city and um obtaining new encroachment

1639
02:12:10,239 --> 02:12:16,639
permits for um different concrete pores,
deliveries

1640
02:12:15,119 --> 02:12:21,360
um
uh

1641
02:12:18,159 --> 02:12:26,960
you know um basically things related to
their construction project.

1642
02:12:23,840 --> 02:12:32,639
um instead of uh you having multiple uh
encroachment permits just having one

1643
02:12:28,880 --> 02:12:36,960
that they and I think in in this case we
um arranged for them to be able to renew

1644
02:12:34,239 --> 02:12:43,920
it um either every month or every 6
weeks or um can't remember exactly what

1645
02:12:40,000 --> 02:12:49,920
um but yeah so the idea is that when
when that's needed um that uh a single

1646
02:12:47,520 --> 02:12:54,800
encroachment permit would be um
sufficient. Yeah, I I see the benefit

1647
02:12:53,040 --> 02:12:59,199
for the city. I see the benefit for the
um for the contractor, property owner at

1648
02:12:57,679 --> 02:13:01,760
that point. It's a it's a problem for
the neighborhood though.

1649
02:13:00,239 --> 02:13:05,360
» I mean, that what that means is that's
exclusive use of that space. They they

1650
02:13:03,760 --> 02:13:09,040
can, you know, stick vehicles there.
They can have um ongoing construction

1651
02:13:07,520 --> 02:13:12,960
and it doesn't
>> The point of a lot of the language in

1652
02:13:10,960 --> 02:13:16,719
our encroment permits is to minimize
impact on the neighborhood and to keep

1653
02:13:14,320 --> 02:13:21,119
it as reasonable and as as as limited as
possible. Um, this is sort of giving

1654
02:13:19,040 --> 02:13:25,520
someone a blank check to just not a
blank check, but a but a but a but a

1655
02:13:23,040 --> 02:13:29,360
permission to be um um cavalier with
with the um congestion and the

1656
02:13:28,000 --> 02:13:33,280
neighborhood quite frankly. So, I'm a
little bit concerned about that. I don't

1657
02:13:30,400 --> 02:13:39,199
know how the rest of the um um um
council feels about that. Uh I'd almost

1658
02:13:36,000 --> 02:13:44,159
rather aster and say come to the city
for a um discussion of a long-term um

1659
02:13:41,679 --> 02:13:47,360
license if if if you wish it or desire
that that can be discussed and

1660
02:13:45,199 --> 02:13:51,360
negotiated. I don't know if I' if having
a fee there. I don't I don't want that

1661
02:13:48,800 --> 02:13:54,480
to be a standard procedure.
>> Um I mean there's a fair amount of

1662
02:13:52,880 --> 02:13:57,360
discipline. That's even why we had the
half day in there's a fair amount of

1663
02:13:55,679 --> 02:13:59,760
discipline in there to know you've got a
day or two to do this or a week at most

1664
02:13:58,880 --> 02:14:03,599
to do this.
>> You know, if you've got a month-long

1665
02:14:00,880 --> 02:14:06,320
permit and a lot of people are are less
interested in price than they are in

1666
02:14:04,800 --> 02:14:09,280
convenience um when they're doing these
projects, they're just going to get it

1667
02:14:07,840 --> 02:14:11,360
and they're going to have that exclusive
use. They're going to put cones there.

1668
02:14:10,400 --> 02:14:13,679
They're going to they're going to put,
you know, parking vehicles. They're

1669
02:14:12,480 --> 02:14:16,000
going to leave their LOL out front.
you're going to leave, you know, all the

1670
02:14:15,119 --> 02:14:21,520
things out there that you don't
necessarily want in the street.

1671
02:14:18,320 --> 02:14:27,280
» Yeah, absolutely understood. And and um
I I can't disagree. this this does uh

1672
02:14:24,480 --> 02:14:31,599
really uh make uh the process easier
from a staff perspective but from um

1673
02:14:30,000 --> 02:14:36,239
from your perspective what you're saying
there I um I would agree that uh you

1674
02:14:34,639 --> 02:14:43,280
know either creating more hurdles for
them to you know have to multiply uh

1675
02:14:39,679 --> 02:14:47,840
apply multiple times um or restrict them
in another way um have a maximum number

1676
02:14:45,840 --> 02:14:52,239
of days per month that an encroachment
permit can be used uh something like

1677
02:14:49,679 --> 02:14:57,520
that um yeah
>> Terry do you have any experience from

1678
02:14:53,920 --> 02:15:03,480
other agencies in relation to this?
>> I think you are truly a unique community

1679
02:14:59,599 --> 02:15:03,480
in relation to this.

1680
02:15:03,599 --> 02:15:12,159
» That was said very politely, Terry.
>> Um, in many ways,

1681
02:15:10,239 --> 02:15:15,199
» um,
I agree with Peter. I think

1682
02:15:13,599 --> 02:15:19,360
» so. How do you want to modify this?
>> I think you only you don't have the

1683
02:15:17,360 --> 02:15:22,320
ability to do anything beyond uh a
certain period, like two weeks or a week

1684
02:15:20,639 --> 02:15:26,159
or whatever it is. It's like you have to
come back and reapply.

1685
02:15:24,480 --> 02:15:29,119
» I I mean, if you just didn't have it in
there, which is which is it wasn't

1686
02:15:27,360 --> 02:15:32,239
adopted by the by the by the council
beforehand anyway. So, I think it's

1687
02:15:30,400 --> 02:15:36,960
reasonable to to go back to that
website. Notwithstanding. Uh if someone

1688
02:15:35,760 --> 02:15:40,560
raises the question, you can always
negotiate something I think pretty

1689
02:15:38,719 --> 02:15:45,119
comfortably to expand that. I don't
think we have a missile code that would

1690
02:15:41,599 --> 02:15:48,320
would prevent that from happening. Uh
>> but meaning you want to strike you want

1691
02:15:46,639 --> 02:15:51,840
to go up to two weeks and then strike
three weeks and one month. I mean I

1692
02:15:50,719 --> 02:15:56,560
don't think I we we've never had
anything over one week in my experience.

1693
02:15:53,199 --> 02:15:59,840
» I would keep it at a week.
>> Yeah.

1694
02:15:57,679 --> 02:16:04,159
» I mean you know to be clear that is how
it has been done to this point. Um I

1695
02:16:02,239 --> 02:16:09,119
think on occasion there have been asked
people have asked for extensions uh and

1696
02:16:07,040 --> 02:16:14,000
so on and but there's nothing to to stop
that from continuing. I mean, I I sort

1697
02:16:11,840 --> 02:16:17,040
of um think Ghard would turn over to his
grave if he saw this because he was he

1698
02:16:15,679 --> 02:16:21,599
was I mean, honestly, he was very
focused on minimizing impact on

1699
02:16:19,040 --> 02:16:24,560
neighbors. Um so I don't
>> he certainly was. Yeah.

1700
02:16:22,560 --> 02:16:27,040
» So I I think that was the intent and the
focus of our

1701
02:16:26,400 --> 02:16:30,719
» Yeah.
>> permits encroachments. So, council

1702
02:16:29,199 --> 02:16:36,000
member Mark, what you would say is
looking at the existing the proposed fee

1703
02:16:33,120 --> 02:16:42,000
schedule under encroachment permit, you
would have category A, B, C,

1704
02:16:39,840 --> 02:16:49,000
and G.
>> But you would not have D, E, or F. The

1705
02:16:44,639 --> 02:16:49,000
two week, 3 week, or one month.

1706
02:16:50,960 --> 02:16:55,599
» Ideally, yes. Sorry.
>> Ideally, yes.

1707
02:16:53,519 --> 02:17:00,639
» ABC
and and G. Well, relettered, but yes.

1708
02:16:59,200 --> 02:17:07,200
Yes.
>> Um, it sounds like we have council

1709
02:17:03,679 --> 02:17:13,519
agreement on that. Um,
unless are there any other comments or

1710
02:17:09,920 --> 02:17:17,439
can we go to a motion?
Okay. Peter, do you want to make the

1711
02:17:14,559 --> 02:17:23,519
motion your amendment? I'll move that uh
we uh approve item 5A adoption of uh res

1712
02:17:21,439 --> 02:17:29,200
resolution updating and establishing
various user and regulatory fees with

1713
02:17:25,519 --> 02:17:31,840
the uh modification of the public works
encroachment permick as discussed in

1714
02:17:30,719 --> 02:17:38,719
this conversation
>> and also Peter to change the name of um

1715
02:17:37,439 --> 02:17:44,559
» I'm sorry you're right
>> uh under public works number nine to

1716
02:17:41,599 --> 02:17:52,240
paving fee and
option A to leave that as S slurry seal

1717
02:17:48,080 --> 02:17:55,599
and option B becomes overlay.
Okay. Can I get a second?

1718
02:17:54,800 --> 02:17:56,479
» All in favor?
>> Second.

1719
02:17:56,160 --> 02:17:58,800
» I
>> I

1720
02:17:57,200 --> 02:18:00,960
» I
>> Thank you,

1721
02:17:59,200 --> 02:18:06,479
» Terry. Thank you very much for your
help. I say again that you are the most

1722
02:18:04,000 --> 02:18:10,479
valuable bang for your buck consultant
that we have. Um you've raised enormous

1723
02:18:09,120 --> 02:18:12,719
revenue for the city. So, thank you for
your guidance.

1724
02:18:11,359 --> 02:18:18,160
» Good evening. Thank you all. Bye-bye.
>> Good night, Terry.

1725
02:18:15,920 --> 02:18:22,559
Okay, we're moving to our final item.
Item number six, discussion and action

1726
02:18:20,880 --> 02:18:30,639
to award the Beach Road Seaw wall
construction contract to Gordon N. Bore

1727
02:18:25,679 --> 02:18:32,559
Construction. Um, this is Tony, I
believe, for the staff report. Or is

1728
02:18:31,840 --> 02:18:38,280
that you? You, Robert?
>> That's correct. Tony's gonna kick it up.

1729
02:18:34,800 --> 02:18:38,280
» Tony, go ahead.

1730
02:18:50,880 --> 02:18:57,679
Thank you, mayor. And um
I had written here, good evening,

1731
02:18:55,120 --> 02:19:02,559
council members, but I guess um it's
it's a bit late for that. Um you are

1732
02:19:01,280 --> 02:19:07,040
familiar with the beach road
stabilization project having received a

1733
02:19:05,200 --> 02:19:11,439
presentation at the annual retreat in
February from the city's design engineer

1734
02:19:09,120 --> 02:19:16,559
stats and engineering providing details
on the project design.

1735
02:19:13,760 --> 02:19:21,120
Um, and at the time of that meeting, the
request for proposals for construction

1736
02:19:18,319 --> 02:19:26,319
of the project had just been posted on
February the 22nd. And since then, a

1737
02:19:23,920 --> 02:19:30,800
procurement process has been conducted,
the final step of which is this city

1738
02:19:28,639 --> 02:19:35,120
council meeting where staff is
recommending awarding of the

1739
02:19:32,319 --> 02:19:40,000
construction contract.
The BRSP subcommittee comprising of

1740
02:19:38,240 --> 02:19:44,080
three members of the public and one city
council liaison, council member Peter

1741
02:19:41,840 --> 02:19:47,920
Mark, was appointed to oversee the
project and provide a platform for

1742
02:19:46,080 --> 02:19:52,800
public engagement.
The subcommittee met on February the

1743
02:19:49,840 --> 02:19:58,800
26th to review the project plans and RFP
details and again on March the 25th

1744
02:19:56,160 --> 02:20:02,640
after proposals were received to receive
information and to and to discuss the

1745
02:20:00,880 --> 02:20:08,080
proposals.
Of the four proposals received, Gordon

1746
02:20:05,280 --> 02:20:15,000
N. Ball Incorporated was determined to
be the lowest responsive and responsible

1747
02:20:10,000 --> 02:20:15,000
bidder with a bid of 3,511,620.

1748
02:20:16,319 --> 02:20:26,080
This was approximately 310,000 or 10%
higher than the budgeted amount for this

1749
02:20:22,560 --> 02:20:30,240
the major portion of the project.
To bridge the gap in funding, staff has

1750
02:20:28,319 --> 02:20:35,120
identified four sources of funds within
the existing and forecast CIP budget

1751
02:20:32,560 --> 02:20:39,040
that can be allocated to this project.
These are

1752
02:20:37,359 --> 02:20:46,240
$125,000
from the Marin measure AA funds. Measure

1753
02:20:43,760 --> 02:20:50,319
AA is the county's transportation tax,
an annual pro proportional grant

1754
02:20:48,319 --> 02:20:53,600
allocation to the city used for
transportation related infrastructure

1755
02:20:52,160 --> 02:20:58,399
work.
$33,000 from the city's road impact fee

1756
02:20:56,800 --> 02:21:02,319
fund, which received higher than
expected revenues and would be used to

1757
02:21:00,560 --> 02:21:07,040
pay for the paving restoration portion
of the project.

1758
02:21:04,560 --> 02:21:12,399
172,000 from the retaining wall repair
CIP fund, which would be a rollover in

1759
02:21:09,439 --> 02:21:16,479
the coming fiscal year.
After the the infrastructure condition

1760
02:21:14,479 --> 02:21:21,040
assessments currently taking place are
completed, a more defined retaining wall

1761
02:21:18,960 --> 02:21:27,680
project priority is likely to take its
place. and $15,000 rollover amount from

1762
02:21:25,120 --> 02:21:31,200
the sidewalk repair CIP fund which would
be used to cover the cost of the

1763
02:21:29,040 --> 02:21:37,120
sidewalk restoration portion of the
project. This amounts to $345,000

1764
02:21:35,359 --> 02:21:43,760
which would cover the funding gap of
310,000 and provide 35,000 to the

1765
02:21:41,040 --> 02:21:48,479
construction contingency maintaining it
at approximately 11% of the budgeted

1766
02:21:46,000 --> 02:21:52,240
construction costs.
These reallocations would be

1767
02:21:49,920 --> 02:21:57,080
incorporated into the into the city's
budget for fiscal year 2627.

1768
02:21:57,600 --> 02:22:04,800
Within the project's existing allocated
budget, staff has identified cost

1769
02:22:01,600 --> 02:22:08,880
savings such as lower than expected
costs for environmental mitigation,

1770
02:22:06,800 --> 02:22:12,960
sequent analysis, and surveying and
mapping. The amount of these savings

1771
02:22:11,200 --> 02:22:16,640
will only be known in the coming months,
but when they are realized, they will

1772
02:22:14,960 --> 02:22:22,000
also be added to the contingency
budgeted for this project.

1773
02:22:19,920 --> 02:22:26,479
While this construction contract is the
largest portion of the B RSP project, it

1774
02:22:24,720 --> 02:22:30,000
should be noted that two other
components of the project will be coming

1775
02:22:28,160 --> 02:22:34,640
to council for approval at the May
meeting. The first is a contract to be

1776
02:22:32,960 --> 02:22:38,880
approved for a portion of the project
construction to be completed by a

1777
02:22:36,560 --> 02:22:43,600
different contractor. This work will be
on the properties of number 16 to 30

1778
02:22:41,200 --> 02:22:48,240
Beach Road. It includes removal of
pedestrian gangways between the sidewalk

1779
02:22:45,600 --> 02:22:52,560
and buildings and setting up temporary
utility structures to the homes for the

1780
02:22:50,319 --> 02:22:55,680
duration of construction.
The city has identified Hadley

1781
02:22:54,240 --> 02:23:00,720
construction for this portion of the
project and is finalizing details of the

1782
02:22:57,840 --> 02:23:05,840
scope and costs for the contract. The
second will be the approval of temporary

1783
02:23:02,880 --> 02:23:12,359
construction easements for 16 to 38
Beach Road. Staff have been working with

1784
02:23:08,160 --> 02:23:12,359
the property owners on these agreements.

1785
02:23:12,800 --> 02:23:20,880
In conclusion, staff and the BRSP
subcommittee recommend that city council

1786
02:23:18,880 --> 02:23:25,200
award the contract for the BRSP
construction to Gordon Nball

1787
02:23:22,960 --> 02:23:30,080
Incorporated and authorize the city
manager to sign a contract with them.

1788
02:23:28,240 --> 02:23:33,680
And with that, I'll be happy to answer
any questions.

1789
02:23:32,080 --> 02:23:37,280
» Are there any questions from council
members?

1790
02:23:34,720 --> 02:23:41,600
» Can I if you don't mind? Um, as as a
representative to the uh beach road

1791
02:23:39,600 --> 02:23:46,399
civilization subcommittee, I just wanted
to uh thank Robert and and Tony for

1792
02:23:44,880 --> 02:23:52,000
their work on this as well as desks and
engineers and um I'm sorry, the

1793
02:23:49,120 --> 02:23:55,439
gentleman from project manager
>> uh Adrien.

1794
02:23:52,720 --> 02:23:59,520
» Adrian Adrien. Yes. Uh but also but also
just ju just just note that uh the

1795
02:23:57,840 --> 02:24:04,640
subcommittee did look into this quite a
bit. Worked with Tony on the RFP and the

1796
02:24:02,800 --> 02:24:09,439
process and have to say we're quite
frustrated with the legal constraints of

1797
02:24:07,280 --> 02:24:14,399
the bidding and and awarding process
which is labyrinthlike and and very

1798
02:24:11,439 --> 02:24:19,600
little agency for the client there I
have to say. Um, but our recommendation,

1799
02:24:17,280 --> 02:24:24,800
as Tony pointed out, was to make the
recommendation to city council, but to

1800
02:24:21,760 --> 02:24:31,680
focus on trying to trying to find those
funds within the specific beach

1801
02:24:27,600 --> 02:24:35,040
stabilization project and or other um
budgets within public works from this

1802
02:24:33,439 --> 02:24:39,520
year or rollover years that we can we
can identify. um and then work with

1803
02:24:37,439 --> 02:24:44,880
Stson and the contractor to sharpen
pencil as much as allowed within the um

1804
02:24:41,680 --> 02:24:49,520
contracting process to value engineer
what we can within that project. Um I do

1805
02:24:47,920 --> 02:24:54,640
have to say that the savings that you
would hope for SQA and engineering and

1806
02:24:52,319 --> 02:24:57,840
project management I agree what you're
saying but but I wouldn't add that to

1807
02:24:56,240 --> 02:25:01,120
the contingency. I would I would I would
reduce the project scope on that to

1808
02:24:59,520 --> 02:25:05,120
whatever savings you have on that. I
mean because I understand we've already

1809
02:25:02,720 --> 02:25:09,359
gone beyond above it. So, it should be
an attempt to uh uh return that to our

1810
02:25:07,840 --> 02:25:12,160
broader budgets as opposed to
necessarily just rolling it into that

1811
02:25:10,880 --> 02:25:20,760
project, if you understand what I mean
by that. But otherwise, I can recommend

1812
02:25:14,640 --> 02:25:20,760
and support this this um uh contract.

1813
02:25:21,359 --> 02:25:30,720
» Any other questions? Jane,
>> I have just one. Um in the alternative

1814
02:25:27,520 --> 02:25:35,520
section it says the city could reduce
total length and related quality of

1815
02:25:32,960 --> 02:25:42,160
sheep piles in the design for some
overall savings. And was that an option

1816
02:25:38,479 --> 02:25:49,439
that was discussed or just presented
in the subcommittee?

1817
02:25:44,560 --> 02:25:56,160
it it was discussed um and it's um a
fallback option I think uh is probably

1818
02:25:52,080 --> 02:26:00,080
the best way to put it. Um at this point
um

1819
02:25:57,680 --> 02:26:05,439
staff believes that that we are able to
uh to get the funding together to to go

1820
02:26:02,160 --> 02:26:12,720
forward with the complete project. Um if
there are any other um changes to the

1821
02:26:09,280 --> 02:26:20,160
scope um or or or changes in the costs
um we don't know if there will be any

1822
02:26:16,479 --> 02:26:25,120
any other funds to be found. Um and in
that case um we you know we would we

1823
02:26:23,359 --> 02:26:30,800
would probably have to reduce the scope
of of the uh the work. Um and so that

1824
02:26:28,720 --> 02:26:36,000
would be our next step.
>> Yeah. But but didn't you say we have to

1825
02:26:33,120 --> 02:26:40,720
find more funding to remove the gangways
and create utilities for those?

1826
02:26:38,160 --> 02:26:43,040
» Um no, that that has been budgeted.
>> Oh, that has Okay.

1827
02:26:41,840 --> 02:26:46,399
» Yes. Yeah. Yeah.
>> Okay. I misunderstood,

1828
02:26:44,319 --> 02:26:51,840
» Jane. As as as the as the committee was
looking at this, we had yet to um um

1829
02:26:48,960 --> 02:26:56,399
confer with or or Helga and Robert and
Tony had yet to find the funds for it.

1830
02:26:53,760 --> 02:27:00,160
Oh, okay. So, so, so leaving that last
subcommittee meeting was you can we can

1831
02:26:58,640 --> 02:27:04,160
only make this recommendation contingent
upon the fact that you are can find the

1832
02:27:02,640 --> 02:27:08,479
funds within your existing budgets or
within this budget. Um, and if not

1833
02:27:07,200 --> 02:27:11,680
because it's important to make our
window of time here to mitigate that

1834
02:27:09,840 --> 02:27:13,120
risk. There might be some alternatives
to reduce the scope.

1835
02:27:12,880 --> 02:27:16,000
» Okay,
>> that was that was this that and

1836
02:27:14,479 --> 02:27:19,359
hopefully we we we haven't been able to
do that but it is still a fallback

1837
02:27:17,359 --> 02:27:22,160
should should prices continue or we
aren't able to make those budgets even

1838
02:27:21,200 --> 02:27:28,399
work what these are.
>> Yeah. Okay. And I also want to thank the

1839
02:27:25,280 --> 02:27:33,680
staff and the subcommittee um for the
work on this important infrastructure

1840
02:27:30,560 --> 02:27:38,439
project and I can support
um expending the funding for the

1841
02:27:35,439 --> 02:27:38,439
project.

1842
02:27:39,280 --> 02:27:45,359
» I had uh one quick clarifying question.
Is Blue Iron a sub of They're the sub.

1843
02:27:44,960 --> 02:27:48,240
» Yes.
>> Yeah, I thought so, but just wanted to

1844
02:27:46,880 --> 02:27:53,520
be sure.
>> Thank you.

1845
02:27:51,280 --> 02:27:59,439
Oh, um
yes, thank you Tony for the work in the

1846
02:27:55,760 --> 02:28:05,520
subcommittee. Um uh it's been a project
long coming and I think it's time has

1847
02:28:01,920 --> 02:28:10,640
arrived and that we need to go ahead do
the project. Um and find the money

1848
02:28:08,720 --> 02:28:16,319
wherever we find it and get this project
done because it's as time has proved it

1849
02:28:13,600 --> 02:28:20,000
doesn't get cheaper with time.
So I'm in full support.

1850
02:28:18,560 --> 02:28:24,560
» Thanks. And Tony, my quick question. Is
the timeline moved at all in terms of

1851
02:28:21,680 --> 02:28:29,439
implementation?
>> Not not yet. Um there are as as I

1852
02:28:28,160 --> 02:28:36,240
mentioned, there are a couple more
moving parts. Um the contractor has uh

1853
02:28:33,359 --> 02:28:41,760
said that um they haven't been awarded
the contract yet, but um they would be

1854
02:28:39,200 --> 02:28:44,080
able to start um at the very beginning
of the window, which would be June the

1855
02:28:43,120 --> 02:28:52,000
1st. Mhm.
>> Um there may be remaining work by PG&E

1856
02:28:48,399 --> 02:28:59,920
uh to be done uh before that. Um and
there are um two permits that are still

1857
02:28:55,280 --> 02:29:06,880
outstanding. U so um if things fall into
place as we hope then yes it would the

1858
02:29:03,840 --> 02:29:10,479
project would start on June the 1st. Um
if if not the the project window that

1859
02:29:08,800 --> 02:29:15,680
we've given the contractor is June the
1st to uh October 30th. Um and that's a

1860
02:29:14,080 --> 02:29:22,000
that's something that the jurisdictional
agencies um have uh the limits that

1861
02:29:19,359 --> 02:29:26,319
they've given us. Um so
um potentially it it would be moved um

1862
02:29:24,960 --> 02:29:33,040
to a later date
>> and the PG& point you made there, I mean

1863
02:29:28,880 --> 02:29:39,600
how how much of a block could that be?
>> Um so PG& have assured us um um every

1864
02:29:38,160 --> 02:29:43,920
time we've spoken to them that they are
able to do this work that they need to

1865
02:29:41,280 --> 02:29:48,880
do. So, they need to um they need to
modify some of their facilities in Beach

1866
02:29:46,319 --> 02:29:53,920
Road to allow these uh sheet piles to be
installed. Um we've had progress

1867
02:29:52,319 --> 02:30:00,399
meetings with them every every two weeks
for the last few months. Um and it seems

1868
02:29:57,680 --> 02:30:04,560
like uh they're more or less on track to
be able to do the work, but as we

1869
02:30:02,000 --> 02:30:09,760
approach June the 1st, it is the time is
getting tighter and tighter. Um we're

1870
02:30:06,960 --> 02:30:15,920
meeting with them on site tomorrow and
um you know we're we're gonna seek their

1871
02:30:13,600 --> 02:30:20,479
uh confirmation that they that they will
finish the work by then.

1872
02:30:18,399 --> 02:30:22,880
» Okay. Sound a little nervous but thank
you.

1873
02:30:21,120 --> 02:30:28,640
» Well yeah and and the reason is is is
they're not able to give any um you know

1874
02:30:25,120 --> 02:30:32,160
they're not uh any uh real uh assurances
that it that it can be done. They they

1875
02:30:30,479 --> 02:30:36,880
sort of say yep it looks like it should
be fine kind of thing. um they don't

1876
02:30:35,200 --> 02:30:42,160
really put anything on paper or in
writing and and um yeah, so we're

1877
02:30:40,000 --> 02:30:49,280
working with them as as closely as
possible. Um but um yeah, it's I I I I

1878
02:30:47,600 --> 02:30:51,760
feel like I'll believe it when I see it
basically with BG.

1879
02:30:50,319 --> 02:30:54,399
» But so if for example this whole thing
got pushed into next year because the

1880
02:30:53,280 --> 02:30:59,600
permitting and stuff didn't come
through, what does that mean in terms of

1881
02:30:55,840 --> 02:31:05,680
the price of the quote?
That's a great question and um I think

1882
02:31:03,600 --> 02:31:12,479
that would have to be something uh that
we'd negotiate with the with the

1883
02:31:07,439 --> 02:31:20,160
contractor. Um yeah and uh from speaking
to Adrian uh from uh Adrien Cornier from

1884
02:31:15,920 --> 02:31:24,479
from FA um he's he's mentioned that this
has been uh that he's been involved in

1885
02:31:22,319 --> 02:31:30,720
in these kind of negotiations before
where there's been some kind of um

1886
02:31:26,560 --> 02:31:37,840
allowance for uh a um you know an in an
inflationary factor to to the price. Um,

1887
02:31:35,439 --> 02:31:42,319
but we we we wouldn't be able to say in
if until we face the the situation.

1888
02:31:40,720 --> 02:31:47,520
» And you're doing everything you can with
these agencies to try and get them to do

1889
02:31:45,439 --> 02:31:53,359
what they need to do.
>> Yes. Um Yeah. And so the two permits

1890
02:31:51,120 --> 02:31:59,840
that are outstanding are the BCDC
permits. Um they're having a meeting

1891
02:31:55,840 --> 02:32:04,640
this week, Thursday. Um and uh this
permit's on the agenda. So that'll be a

1892
02:32:01,600 --> 02:32:08,800
yes or no uh on Thursday. Um the other
permit is the Army Corps of Engineers

1893
02:32:06,720 --> 02:32:16,319
who are usually um a fairly
straightforward permit. Uh I'm led to

1894
02:32:11,040 --> 02:32:21,280
believe. Um but in this case um they
um seems like they've had some kind of

1895
02:32:17,680 --> 02:32:27,600
audit of their processes and um it's
taking a little longer than than usual

1896
02:32:23,920 --> 02:32:31,439
uh for that uh to come through. But um
my understanding is that it's still a

1897
02:32:29,120 --> 02:32:37,600
fairly straightforward process. Um it's
just going to be a little delayed.

1898
02:32:35,120 --> 02:32:44,080
» Okay. Thank you. Um public comment
birth. Nothing.

1899
02:32:41,120 --> 02:32:46,960
» Okay. Right. So let's bring this back if
I don't think there's any further

1900
02:32:45,200 --> 02:32:49,600
discussion. Does anyone want to make the
motion?

1901
02:32:48,160 --> 02:32:53,280
» I can make a motion. But before I do
that, Tony, just real quick, um two

1902
02:32:51,200 --> 02:32:57,680
things I wanted to mention. Um I
understand from our previous discussions

1903
02:32:55,040 --> 02:33:01,600
that PG& will be doing a a fairly
substantial um upgrade and then

1904
02:33:00,160 --> 02:33:05,680
preparing it for Hadley to do the
connections and interconnection and so

1905
02:33:03,200 --> 02:33:11,280
forth. Um but as a fallback um could you
consider temp power to those to those

1906
02:33:07,439 --> 02:33:16,479
residences so you don't have to um delay
arguably um um so that they can do that

1907
02:33:14,640 --> 02:33:19,520
after the fact if if you because we've
seen through all of our CTL analysis

1908
02:33:17,840 --> 02:33:23,840
that PG& is a wild card you don't want
to you don't want to bet on. So I mean I

1909
02:33:22,399 --> 02:33:28,640
would I would ask them is there any sort
of sort of alternate strategy that you

1910
02:33:26,080 --> 02:33:32,479
could do as a construction site would do
with a temp situation um during that

1911
02:33:31,200 --> 02:33:34,319
process just put in the back of your
mind is something when you when you

1912
02:33:33,520 --> 02:33:39,600
speak with them.
>> Yeah that that's a great idea um and I

1913
02:33:37,120 --> 02:33:43,760
think yeah we are meeting with them
tomorrow so that's something I can I can

1914
02:33:41,520 --> 02:33:47,680
definitely ask. they uh they were
planning so so for them the temp

1915
02:33:46,000 --> 02:33:51,760
electrical service is is a separate
project from the from the joint trench

1916
02:33:49,920 --> 02:33:55,760
work that they're doing in the street
>> um but they plan to do it at the same

1917
02:33:53,439 --> 02:33:58,080
time as the joint trench so
>> um

1918
02:33:56,160 --> 02:34:04,640
» don't let don't let the larger project
stop the necessary project of the temp

1919
02:34:01,359 --> 02:34:07,280
» right yeah absolutely um I think it's um
I think it's a great idea yeah

1920
02:34:06,000 --> 02:34:12,560
» the other thing that you heard from the
subcommittee um was don't underestimate

1921
02:34:09,600 --> 02:34:18,080
the uh the the complexity perhaps with
uh resident notification communication

1922
02:34:15,359 --> 02:34:23,200
as well as the the um asbuilt surveys of
those adjacent properties. Um so don't

1923
02:34:21,040 --> 02:34:26,479
don't don't kick that down the road too
far because that's going to take some

1924
02:34:24,560 --> 02:34:30,399
time um and some effort both
communication and um dealing with both

1925
02:34:28,960 --> 02:34:35,840
tenants and the and the property owners
themselves. But but with that I can make

1926
02:34:33,280 --> 02:34:41,760
a motion to approve item 6A the beach
real estabization projects award of a

1927
02:34:38,000 --> 02:34:45,520
construction contract Gordon and Ball
Construction Inc. in the amount of

1928
02:34:43,520 --> 02:34:47,680
351620.
>> I'll second that.

1929
02:34:46,560 --> 02:34:51,120
» All in favor?
>> I.

1930
02:34:48,960 --> 02:34:55,200
» Motion passes. Um and again thank you to
everyone involved. Can you just list off

1931
02:34:52,720 --> 02:35:02,000
the uh volunteers on the committee so
that we can thank them directly?

1932
02:34:59,680 --> 02:35:04,560
» Yeah, absolutely. We um
>> I'm sorry to put you on the spot here.

1933
02:35:03,280 --> 02:35:07,680
» No, no. Yeah, it's just that I've
blanked on the the name of the chair.

1934
02:35:06,319 --> 02:35:13,359
» John Tatum.
>> John Tatum um is is the chair of the

1935
02:35:10,319 --> 02:35:20,240
committee. Um Patrick Federer uh from
the finance committee and Keith Pagan um

1936
02:35:16,720 --> 02:35:21,760
is the third um member of the community
from

1937
02:35:20,640 --> 02:35:25,920
» and they've done they've all done a
fantastic job. Thank you very much.

1938
02:35:23,520 --> 02:35:28,880
» Thank you to those individuals. Okay, I
think we are done for the night. Thank

1939
02:35:27,439 --> 02:35:35,280
you to my fellow council members for
being um uh so detail oriented in

1940
02:35:31,840 --> 02:35:39,600
everything. It's what we need. Um and
with that we will adjourn. Thank you so

1941
02:35:37,040 --> 02:35:39,600
much. That's