Okay, I will call to order the city of Bvida council meeting for Monday, April
the 13th, 2026. Can I get a roll call, Beth?
» Council member Cooper >> here.
» Council member Burke >> here.
» Mayor Wilkinson >> present.
» Council member Mark >> here.
» Council member Carropat here. >> And with that, I think we will be
adjourning to a close session.
Uh, for the record, there are no attendees.
Okay, we will uh reconvene our city council meeting um in relation to the
close session items. Um we there is nothing
» can we >> sorry there's nothing to report in
relation to the uh conference with labor negotiator and in relation to um the
conference with legal council in relation to existing litigation. I would
like to report out that the city and the owners of 339 Golden Gate Avenue have
agreed to settle the pending litigation relating to the construction project at
339 Golden Gate Avenue. As part of that settlement, the owners will make a
contribution to the city of $100,000 which the city will use to fund parks
and open space projects in Belvadier for the public's benefit. We are pleased to
have this matter settled. Thank you. Beth, do I need to do a roll call again?
I don't. No, we're good. Okay. So, we will um we're going to move the agenda
around a little bit and we are going to move up to the first item, the open
forum. Item seven will move to the beginning. And so, uh the open forum,
this is an opportunity for any member of the public to briefly address the city
council on any matter that does not appear on this agenda, but that is
within the city council's subject matter jurisdiction. Upon being recognized by
the mayor, please limit your oral statement to no more than three minutes.
Under the Brown Act, council members may not deliberate or take action on items
not on tonight's agenda. Matters that may warrant a more lengthy presentation
or council consideration may be placed on the agenda for further discussion at
a later meeting. Um, can I see whether anybody wishes to make public comment?
Please come up. >> Would you mind just stating your name
and address for the record?
Turn. Okay. Sorry. Thank you. Sorry. My first meeting. My name is Kathy Roas. Um
and I live at 12 Cove in Belvadier. um we are new to the community, but um
what we wanted to just kind of address with um the city council is the pump
station renovation um that just became the notice just went
up this week, so it was kind of news to the community. Um there's a noise
concern. Their generator will be at 83 dB. That's before their enclosure, which
we don't know what it would be after. We that's all we've been told so far.
There is a meeting tomorrow at 1:00 with everybody. Um Tony Rubio will be there
from sanitation 5. But our concern is it's a very industrial look. There's a
big monor rail going up with a pulley system over the tanks. Um the generator
is going up in the front. We don't know what that enclosure looks like, but the
Montreal itself over the tanks is 9 ft plus the pad. And we know they had to go
with a 3T the F themma pad. So, um I don't know where that's going to put
that if they could do a smaller pad over there or not. I'm not sure. We just we
just got actual schematics. There was a very generic drawing that went up um
Monday. Um but that's our concern is one the um visual impact. It's a very
industrial look. It doesn't really fit into the neighborhood. I'm not sure that
they're an organization that has to abide by any setbacks, any easements,
any design review, anything. Um, but we have the visual impact. There are
neighbors that are just going to be sitting looking at the um monolith, you
know, in their backyard. So, that's a concern. The noise is a concern. Um we
also is it possible um we don't know that they're subject to any review or
design reviews but is it possible that they are um there's oversight bodies
like CQA or BCDC because they're within 100 ft of water.
So is it possible that they need to be um maybe reviewed by them? So right now
they were there today marking so they're ready to go. Um, and I don't know that I
kind of reached out to the town um today to say did anybody have any knowledge? I
didn't hear that anybody had any knowledge of the project, you know, and
even if they don't have to report to the um design review or anything or the
building committee, the um there's also a thing about fitting in
with the neighborhood and being working with the neighbors. I think they so far
have seemed to be a very pleasant group to deal with, but I don't know how set
right now the monolith is going in where right now all they do is they back a
truck in and they service the tanks that way. Um I asked today um Tony Rubio
today when we were on site if there's a reason they're going for the monolith.
Are they really wed to it? Um he said, "Well, the truck is diesel and it's
loud." And I said, "Well, I have to tell you, I live next door and I've not heard
it once since we moved in in November." Um, so are they really wed to that or
not? Because that's a like our neighbor in the back, his um him and his wife
really are home most of the time. They're she's housebound and that's
their view like right there. Um, so, you know, we have some concerns about this,
um, that it's kind of just flying by and can we make it more can we make it more
suiting to, you know, fit in with the neighborhood, make the sure the noise
level is um, quieter. And we talked to Tony today, you know, they put up an 8ft
fence with lattice. I'm not sure anybody really wants to see the sanitation, you
know, because that's when you come into Belvadier, I mean, it's a main
thoroughare, like when you're coming into Belvadier itself. Um, lots of
people walk by there, bike by there, everything. Um, I think we could make it
in keeping with the neighborhood. I think it's, you know, I know they
probably are not something that they need to abide by all the um, design
review and everything. I don't think that they have to. Sanitation 5 has
indicated that they don't have to report to anybody, but um, in a nice way they
did it. >> Kathy, do you mind just wrapping up if
you don't mind because a little bit past the three minutes.
» Okay. Um yeah, I think that's kind of was we just were wondering like did
anybody have any knowledge of this? Do is there anything that we need to like
talk to anybody about? I mean is it just that we just let them do what they need
to do and I mean it's going to be there for you know the lifespan is 25 30
years. Okay. >> Thank you for your comment.
» Okay thank you. >> Is there any other public comment?
Anything online Beth? There are no hands raised.
» Great, Robert. I know we don't address. >> Oh, I'm sorry. I didn't see you. I'm
sorry. Come on up.
» Mayor, members of council, thank you very much for all you do. Um, I want to
talk about the recommendations for a full-time project manager for Malard
Point. >> This is actually agendaized potentially
at another time. So, do you mind holding your comment for that time?
» Sure. >> Thank you.
» Um, Robert, in relation to the pump station, I know we don't directly
address public comment, but is there anything you would like to uh uh to pass
on to the to the council and members of the public?
» Yeah, I would just say that it's it's on our radar now. We'll be looking into
this and myself, uh, Tony, who is our public works director, and Rebecca
Marquick will decide whether or not uh there's any additional review that needs
to happen. Um, and if needed, we'll have a conversation at council at the next
meeting. >> Okay. And will you be attending this
meeting? Somebody from the city be attending this meeting tomorrow.
» Uh, yes. I don't think we've had the invite yet, but we'll make sure we go on
that list. >> Okay. Thank you.
Okay. And if there's nobody else, we will close our um public forum and we
will move on to item number three, reports and presentations. Um 3A is city
council reports. Does anybody any members of uh city council have reports?
» I do. >> Go ahead.
» Um so this um last month I attended the um RBR meeting and I want to report that
they're down to uh two boats that are legally anchored um to stay in
Richardson Bay until October of 2026. Um, of the two, one is actively looking
for housing and is being assisted by RBR in trying to find um, housing and the
other boat um, has agreed that they will be leaving Richardson Bay by the October
date in um, October, the BCDC deadline. Um, we are going to be reviewing our
budget um, this next month in May. And um we've been um the members of RBR have
been asked to um uh um get some feedback um for our um
director. Um, uh, next year's budget, um, we're going
to be facing a $300,000 shortfall,
uh, due to the 2023 board's decision to guarantee housing for the first year,
which includes the social worker for the, um, individuals.
Um the proposed budget for 2026 um is going to be 3% lower than our
contribution last year. So our contribution for next year is proposed
at $129,893.
Um and um
they proposed two budgets. one not considering the shortfall of the 300,000
and one um considering the shortfall. Our instruction was to proceed with the
2627 budget not including the shortfall and it
probably will be coming back. The um shortfall for Belvadier would add an
additional 34,500 to our uh contribution. So the total
would then become 164,393.
Um then in 2027 um it's anticipated that that housing
shortfall will total $1 million and our contribution at that time um
they're projecting would be $115,000 additional to our regular um assessment.
and they're projecting that estimated around now around um 245,000.
» So the director has asked and I know this is not an agendaized item for full
discussion but just to have some um guidance from the cities on how they
will feel um if requested to pay those additional funds for the housing. So
what I'm asking is just sort of a general
statement that I can go back to RBR next month during our um budget session and
um give them some um just initial broad nothing specific because we don't have
all the details yet of um how the city of Belvadier feels if they're going to
be asked for those additional contributions from our budget. Are are
these um mandatory fees if you're a member if you remain a member and is it
mandatory that we remain a member of the group as a city?
» Well, I think if the majority of the board agrees that they're going to cover
the additional housing cost, then that would be become our responsibility.
um as far as the agreement and Robert can probably speak better than I on
that, but I think that at any time a member can can withdraw from the um the
board >> and is the JPA I should say
» is every uh marin jurisdiction part of that right now like Salelo, Mil Valley?
No, the only towns that are included are the town of Tibrron, the city of Mil
Valley, Belvadier, and the county. And the county pays the biggest portion of
the budget. >> So, Salelo, even though it's located
primarily on Richardson Bay, is not part of the JPA.
» They removed themselves from the JPA, and I'm not quite sure what year, but it
it's been a while they since they removed themselves.
What I don't understand there is you're saying there's there'll be two
uh people or families that they'll be providing housing for just for one year
» all the previous Yeah. So in 2023, the board decided that they were, you know,
it was at a time when there was federal money out there and state money out
there and we were getting grants um from the federal government and from the
state and the board felt that the RBR could put in their budget a guarantee
that when these people transition, because it was a it is a big transition
from somebody living on the water to going to land that they would make sure
that, you know, they were successful in that first year. So, they guaranteed the
housing any shortfall in the housing, you know, they um didn't get county
money or the um was lacking and coming in with the section 8 money from the
federal government. And um and they agreed that they would have a social
worker work with these people for the first year.
» But but I thought I thought it was more than just one year. Well, the housing is
supposed to be forever, but RBR just their position was is they were going to
make sure that people would get the guaranteed housing for the first year.
» But therefore, if we've only got two new people, how can that be a million
dollars? >> Well, because they have people left over
from this year that are going to be in the year.
» But but if only if they're only funded for one year, why why does it become a a
a successive year obligation? Because you said you're talking about 2728
budget. That's more than it you think is from October of they're moving October
26 and so it runs into the next fiscal year for that reason.
» Well, it runs into the next fiscal year and then the one person that's there
now. Let's say he doesn't get off until 2026. You know, he's going to be there
and there might be I don't know all the figures. So, this is sort of a generic,
but these are good questions and I can take them back and I know we need to
have more answers, but I was just looking for some general broad
statements on the possibility of us assuming that additional responsibility
on this JPA. My sense was it was a um the the housing
agreements had uh longer than one-year broader commitments on assuming a level
of funding that RBR um would not be responsible for but were able to
facilitate that hasn't come through and my sense is that they're feeling
obligated to maintaining and upholding those those housing guarantees for the
broader um group of individuals who have been um relocated inland. Um that was my
understanding of it. I could be wrong, but that's my broad understanding of it.
And so it's a it's a compounding um expenditure cost that RB is is assuming
and asking their their member municipalities to cover with their
participation.
» I can give you my opinion. um we only get 20.7% of our property
taxes that are paid from Belvadier residents come to the city of Belvadier
and the rest of them go to many other places. I'm just not quite sure why with
that small amount of revenue that we get that we would we've already made a
commitment uh to RB. I'm not sure that we're in the business
of providing uh housing support on a long-term basis
outside of Belvadier, but it feels like a that's not a small amount for our
budget, I would say. Um you're talking about rising to nearly quarter of a
million dollars. Um so that would be my opinion. I'm not
sure what others think. >> Can we have this conversation, Andrew,
or is this are we getting a little far field?
I think this is probably a good time to put a put a pause button there and
continue the discussion at a future time.
» I mean I I I I have to say that um similar one report I would have in a
minute is is um for for a similar type of expenditure plan um um transit
authority marine can send a representative to give up a description
and some details. Maybe maybe RBR can come with an agenda item in the future
um to describe what the what the specifics are and ask ask more formally
for some guidance. That would be an appropriate way to
proceed. >> Okay, perfect. Um, does anybody else
have any updates for the council? >> I do.
» Um, just real quickly, um, as I mentioned from a from a transit
authority marin perspective, uh, two quick things. uh one uh we'll be seeing
I'm sure Robert you've already seen it uh a measure AA expenditure plan needs
to be ratified by all the 10 cities and towns in Marin which is reclassifying
their dollars um into some some new categories. I won't get into the
specific specifics of it but it pulls some local funding away and puts it into
um interchanges and reimagining roadways that um cross over between different
jurisdictions. Uh so individual communities will be losing some part of
their local streets and street funding which has been um mitigated to some
degree because we had some outspoken um uh uh representatives. Thank you Pat
Carropat when she attended a few months ago. They've they've shifted it to give
a one-time double payment of those Measure A funds, which is basically
taking year 35 of the um Measure A funding program, moving it back to this
year. Um so that it'll pay for that shortfall going forward, which um I know
Tony and Helga are already planning to use um for the for the for the for the
sidewalk and and paving portion of the seaw wall project. So I think that's a
good opportunity there to help mitigate some of those expenditures. Um the
second real announcement quickly is that the uh TAM's support of uh crossing
guard programs across the county um has been finalized and I've notified um Reed
Union School District as well as the Tibberon Peninsula Traffic Alliance. Um
they they're aware of this but I just I just notified them of the final aspect
of it. Um unfortunately we're losing three sorry
four sites and gaining one for a net loss. um they're hopefully able to
mitigate that with a swap and potentially um finding some budgeted um
way to do so. Uh these were three losses out of 10 or 12 across the county. Um
the state sorry TAM has um because of a national um standards requirement has
been forced to bring two guards to places where there is a median and two
sides of the street which effectively lost six or seven sites um that had
guards before and the re school union district um
is the unfortunate um uh uh has has the consequence of losing some sites because
of that. Um, so just that quick announcement, not not the best news, but
that has happened. >> Anything else, Jane?
» Um, I just wanted to announce that I've agreed to attend the fourth annual Marin
Youth Town Hall presented by the Marin County Student Elections um, Ambassador
Program uh, as a representative from Belvadier. It'll take place on Sunday,
April 26 from 2 to 4 in the afternoon. And it's a great opportunity for any
high school students interested in how uh local government works to uh come and
learn. And I would encourage any of our community uh high school students to
attend. Um I also attended the March B Ready Belvadier meeting chaired by uh
council member Carropet and the determination there was that the
theme for the year would be shelter in place whereas last year the theme was uh
get ready to go. So um a few other items were discussed uh we had we we were
introduced to the portable LRAD alert siren system.
um which was under consideration. And um we also discussed putting together a
list of medical support people in our community, doctors, nurses, medical
assistants um who might be willing to help out in case of a communitywide
um natural disaster emergency. So it was um a lot of good things were discussed
and thank you. And we also had the opportunity to meet um the uh new um
representative at the uh Tbron Fire Department um Miss Ramirez um who um
works with communities and emergency plans. And so we were able to make a
nice connection with her and she's on board for assisting us with anything
that we need the Tibberon Fire Department for.
Okay. Um, do we have any public comment in relation to our city council reports?
Seeing none in the audience, any online? >> No hands raised.
» Okay, great. We're going to move on to the city manager report 3B. Robert,
» yes. Thanks, Mayor Wilkinson. I just have a couple of quick items. I'll start
off by taking a moment to announce a bit of good news. We have a new addition or
soon we'll have a new addition to our city hall team. Jules Fogerty will be
joining the city as our new administrative technician at the front
desk. His start date will be April 27th. Jules holds a degree in economics and
sustainability from UC Berkeley and brings uh his experience in data
analysis from his work at local startup firms. He's also recently served as a
member of his hometown sustainability committee. So, he's familiar with
government operations, which is a big bonus. Uh I do think he's going to be a
great fit. We look forward to his arrival. I do encourage members of the
council and the residents to stop by city hall again towards the end of this
month to welcome Jules uh to Belvadier. And then regarding Melor Point, uh staff
continues to meet with the developers team. The focus these last few weeks has
been on the final map. A few of the larger outstanding items from the final
map are the subdivision improvement agreement, the affordable housing
agreement, and the regulatory agreement. Uh, these agreements are currently being
reviewed by our attorneys and will be sent back to the Malard team hopefully
this week. If you've been closely following this project, then you may be
aware that the tenative map is set to expire midmay. Malard will be submitting
a letter to the city asking for an extension of the tenative map. This is a
process that is allowed per government code and is also uh in the city's
municipal code as well. Once the city receives the request for the extension,
the map is automatically extended for 60 days or until the applicant uh the
application for the extension is approved, conditionally approved or deny
deny whichever comes first. The developer is targeting the June uh
meeting to bring the final map to city council and uh you know, we'll see how
that uh continues with regard to the overall schedule for that project. Um,
on a related note, I'm also happy to report that staff intends to bring
aboard an outside project coordinator for the Malard Point project this April.
Approval of that uh coordinator position is on the consent calendar tonight for
consent for council's consideration. So, that might come up again, but that's all
I have for now. >> Thanks, Robert. Does anybody have
questions? >> Nope. Do
» Oh, Jane, go ahead. >> Sorry, Robert. Could you um just
reexlain the 60-day extension and then how that comes to the council and what
you said about 30-day, 60-day, whatever comes first. I didn't catch that.
» So, yeah, I'm sure Rebecca can fill in the gaps here, but from what I
understand, there's uh in this in the government code and the city's municipal
code, there's a section which addresses this in the subdivision map act.
» Okay. Um it allows for extensions of a tenative map uh when an applicant
submits a an application for that request. Um the city I don't believe has
a official application we've ever adopted. Uh in this case I think we're
considering a memo a letter from uh the Malard team is as sufficient. Um but
there is a 60-day period which uh does allow that tenative map to be extended.
Um Rebecca do you want to add anything on to that? I I think you summarize it
very well. It's, you know, as Robert mentioned, per the government code as
well as in our Belvadier municipal code. Essentially, once we get that, we're
asking them to submit a letter to us. Um, and then that kind of essentially
buys them 60 days on that tenative map. Um,
and they're hopeful that within those 60 days that they the final map will be
before the city council. >> Oh, okay. So it's not like it becomes
» the tenative map decision doesn't come to the city council to determine whether
I thought you said something like whether it's denied or accept. I I I
messed that talking about the final map, >> right? So if we have everything all of
the conditions of approval are met for the final map
» prior to that 60-day expiration, then the final map will come to the council.
If we if the condition of appro conditions of approval have not been met
within those 60 days, we will also bring it to council for an extension or we
will instead bring it to council for approval of the extension.
» So there's a second extension opportunity if the 60 days tolls. Is
that the idea? >> Yes.
» But that's a decision then that gets made at the council level or again at
the staff level. at the council level.
» At the council, >> our code says actually our municipal
code says planning commission, but we figured we would just bring it to the
council. >> So there's So I misunderstood what
Robert said about, you know, the the you know up until it's either approved,
denied or or or um continued. Um but so with a letter in in the in absence of an
of an application, I understand that or um they would receive a 60-day extension
of the um period with which they could get approval for their final map. Um
assuming they present they have a final application or final um all the
information um uh the checklist is complete by within that 60 days. It
comes to city council for approval. If it's not, you'll bring a application to
further extend or further um renew the um tenative map um for some period of
time based on their needs at that point in time.
» That is correct. >> What discretion does the council have to
you know approve, deny or continue or what
» to be determined by? >> Yeah.
» Further further guidance on that should we be in that position.
» Thank you. >> Um can I can I ask one? Oh, sorry. Okay.
It's on a different topic. >> Um, a question for Rebecca since we're
on this topic is can you give us an update on completeness in terms of
mallet point? I know there's a lot of talk about where they are as it relates
to completeness. >> Yeah. So, it's still considered
incomplete the project. >> Um, so there's sort of different
» areas of the project, right? There's the bulkhead and there's the demolition and
then there's the final map. Um, so we're getting closer to it being, you
know, sort of in we're moving towards completeness. Um, but there are still
some sort of outstand larger outstanding items in, you know, Robert mentioned
those three agreements. Also, the relocation consultant, we're working on
getting that person in contract. Um, and that's another of the sort of larger um
outstanding items that need to be complete before
we're moving forward with anything. >> Thank you. Can Can I follow up on that
real quick? And unless is I know Rebecca, we spoke about this today. Um
uh I would I would I would suggest that uh uh certainly
you and your department or the the the coordinator that that we're considering
hiring uh and this was this is a subject of a lot of the public comment that
we've received in in writing is among other things uh consolidate these
checklists so that by permit you know the the um the demolition and the and
the tenative final map and I don't know if the bulkit has its own separate
permit or not but Um, specific to permit, I would have a published um,
consolidated checklist of where things stand and what's complete, what's
incomplete, so that there's a comprehensive guideline for um, the
community and also perhaps your own staff to be able to work through. I
think that would be a I know you have them behind the scenes. It would just be
I think probably good to have this individual consolidate and present as
well. So >> that is certainly one of our goals with
this individual as well as organizing the Malard point page and all of those
documents sort of goes in hand inhand with what you're saying.
» So um yeah I was going to say something but should we hold that for when it
comes up on the the >> Jane you wanted to ask a question about
something else. >> Well it's about Malard Point but not
what's coming up tonight necessarily. So, um, my question is where the
demolition permit fits in with the final map.
Is that, um, where, how does that fit in your timeline with this with the out the
final map? Is it totally separate from the demolition permit? Are they
connected to the between the final map and the demolition permit?
Do you do you know? >> That's a good question. I don't know.
» Okay. I mean, I don't think that would the demolition permit until we have a
final map. So, I think it's on this final map approval, right? We're not
going to issue right a building permit for something that we don't have a map
for. >> Okay. Thank you.
» So, I do know. Yeah, >> that's exactly um what I was uh curious
to know. That helps. Thank you. >> Okay. Thanks.
» Okay. I will. Um, yeah, there's there's some reverberation.
» Yeah. Would you mind turning your volume down? Someone someone has a a phone on.
» It's echoing throughout the room if you don't mind.
» Thank you. >> Okay. Um, okay. So, we if there is,
let's see if there's any public comment on the city manager report, but just
bearing in mind that the item to discuss the construction coordinator for
Malipoint is a separate item. So, is there uh any public comment on the city
manager report? Seeing none in the room, is there
anything online? There are no hands raised.
» Perfect. Thank you, Beth. Okay, we'll move to 3C, the sorry, the police chief
report. Jason, you're up.
» Thank you. And good evening, Mayor Wilkinson and council members. Tonight I
am pleased to present the police department's
uh first quarter report for 2026. During this quarter, the department
handled 8889 incidents which included one part one
offense of lararseny and two part two offenses uh suspicion and fraud. They're
highlighted in bold. Uh and the remaining 886 incidents are classified
as all other incidents. During this quarter, the department
conducted 46 traffic stops, made three arrests, referred two cases for
prosecution, and assisted Tibbrron on two occasions. We also received multiple
citizens appreciation with zero citizen complaints.
And also this quarter, we were pleased to swearing officer Tyler Preston as our
newest police officer. He has since completed his field training and has
been working as a solo patrol officer. During this quarter, we updated two
flexible policies in alignment with amendment laws and best practices. And
these updates are detailed in the staff report. And regarding our RIPA data, uh
officers detained 49 individuals stemming from 46 traffic violations, one
suspicious activity, and two welfare checks. The perceived racial
compositions consist of 27 Caucasians, 10 Hispanics, six Asians, one Pacific
Islander, and five Middle Eastern or or Southeast Asians. Of these 49 contacts,
46 were officer initiated, while three were related to calls for service. In
all, BPD issued 11 citations, gave 35 warnings, and made three arrests.
And during this quarter, police department personnel attended in-person
and online training that were either mandated or for knowledge and skill
enhancements. And lastly, as part of our community policing, we always take great
pride in joining and participating in community events. And this concludes my
report and I'm available for questions. >> Do any council members have questions?
Seeing none, um, do any members of the public have public comment in relation
to this item? Seeing none, is there anything online?
» Mayor Wilkinson, there are no hands raised.
» Great. And Jason, I just wanted to make a comment that I have seen your police
officers very actively out in the community. Um, it's greatly appreciated.
I've had feedback from a number of members of the community to uh just to
say thank you for that. >> Thank you for your kind words and I will
certainly relate that to you. >> And I echo that. I've heard feedback
also. >> Fantastic. I I guess that's hence the uh
uptick in traffic violation. >> I'm just hoping I'm not one of those
traffic violations going forwards because that's it seems like that
number's gone up. Is that because you're the police officers are more actively
patrolling or >> Well, it it was kind of uh multifolds.
Number one is with the addition of a new officer. It made traffic enforcement a
lot easier or enforcement's u you know invisibilities because at times we would
have up to two officers out and about as opposed to one. And secondly, we are
trying to to identify enforcement um challenges, if you will. Um and so this
quarter we decided to do a lot of uh traffic enforcements.
» Okay. Thank you so much. >> Can I ask a question? Is this still a
question or we have we closed this? We've had the public comment, but can I
still ask a question? >> I'm just curious. I know I know that the
county has done a done this is relating to ebikes and helmets on on on
um kids and underage riders of ebikes. I know the county has had had a had a
pretty sophisticated PR campaign to try to let that be, you know, let parents
aware of that and and and law enforcement as well.
Do you stop kids, you know, with, you know, under 16 without helmets, um,
tandem riding and so forth? Because I know it's still a it's still a safety
hazard. I'm just curious what what our policy and our approach is with that.
» Sure. Thank you for the question. Um, normally for for us, it's hard for us to
discern at times whether someone's 16 or or
under. I mean, some are very obvious, but some are a little harder. So, what
we can do is we can stop based on probable cause. Um, and that's usually
associated with traffic violations. Or sometimes if it's pretty obvious that
they're riding ebikes, we do in the short answer is yes, we do uh stop.
» Thank you. >> Okay. Uh we are moving it on to item 3D,
which is a presentation from our Balvid Tbron library director, Crystal Giran.
Good evening, Crystal Dan with the Belvad Tibbron Library. Uh, thank you,
Mayor Wilkinson, council members, and staff for having me tonight for the
annual presentation on what is happening at the library. I want to acknowledge
that you have three board members that you appoint. That's Roxan Richards,
Emily Paplowski, and Tony Hooker. And Tony Hooker is uh here tonight in
chambers as well. So just as a a general overview of the
library. So our mission is to nurture curiosity, spark connections, and foster
lifelong learning. And we do that in a variety of ways through our programming
and the services that we provide. Um before we go into the fun stuff, I'll
tell you some of the technical stuff though. Uh we for the fiscal year 2526,
we have a budget of 3.75 million in revenue and we use up all of those
funds. We've got 18.2 to FTE, which is about uh 13 full-time staff and 13
part-time staff. So, we are um well staffed at the library. We have a very
healthy reserve. The bulk of our operating costs goes to our personnel uh
costs and that also includes not just salary benefits and wages, but also
includes our insurance um workers comp insurance kind of staff development as
well. Our next area where we spend some of our money is in our administrative
overhead and the technology. Um, we spend about 13% in collections and
programs, which you'll learn a little bit more. And then lastly, 3% on the
bond repayment. So, if you'll remember in the 90s, we took out a bond to pay
for the original building at 1501 Tibbron Boulevard. Um, we will finally
pay that pay that off um next fiscal year. So, we'll likely use that
continued revenue to offset programs and services going forward.
Just some library usage at a glance. So, we have um in the nine months past for
the current fiscal year, so this is July 2025 through June, I'm sorry, through
March 2026, we've had just over 124,000 visits. Um this is on par for our annual
uh goal that we see typically annually, just over about 150 or so. Um we have
currently 8,026 card holders. That's a pretty significant number given the
population of both Belvadier and Tibbron. These are 9492 proper card
holders. Um, and that that that typically stays around the 8,000 number.
We've had um we've answered over 13,000 reference questions. These are questions
like, you know, can I get some book recommendations or I need some help
doing some research on the certain topic. And then I think also what's
important to note is um the Belvadier Tibon Library has four public meeting
rooms that are available. uh other libraries, two other libraries in the
county only have small what look like phone booths, little pods that you can
use. We're the only ones that have that infrastructure built in and there are
just high utilization from those meeting rooms and that's anything from tutoring
pairs so a tutor and a child meeting after school to folks working remote
taking Zoom meetings during the day um to folks playing bridge in the evenings.
And so we've had over 3,200 room bookings for the year so far. And then
the other significant note is that we've had over 17,000 attendees to our
programs. Now I'm really proud to share that the Beltip Library hosts the
highest number of programs of any library in Marin County and we also have
the highest business hours um in any for any library in Marin County. So that's
something to be very proud of and I think that speaks to the resources
available to us and then the staff capacity that we do have and make
available locally. >> Chris, while you're on the slide, could
I just ask a question? directionally are these numbers up flat or down from a
year ago. >> So we are on par for kind of an annual
baseline that we've hit so far. Yeah. >> Yes. So it's about 75%. It's right
compared at the nine month for the fiscal year.
» So in the library we are uh all of our work is driven by a strategic plan and
there are four goal areas within that strategic plan. This first area is uh to
ensure that the library is a warm welcoming space for neighbors to connect
and we live that in a few different ways. So we host largecale community
events like Shakespeare in the park um which we just hosted two weeks ago on a
beautiful Saturday afternoon um and a senior fair that we are actually po um
hosting uh in conjunction with the ranch and that'll be this Friday from 10 to 2
at the Bellip Library. I want to thank council member Cooper who was at the
Shakespeare in the Park event this uh two weekends ago. Um, that was a great
event that was an inaugural event that we hope to host annually going forward
in the springtime. Another area of focus that we've had
over the last three years is expanding our library of things. So, the library
of things are basically all the things that you can borrow from the library
that aren't books essentially. Um, some of the highest items that circulate the
most frequently are, believe it or not, still are laptops and hotspots. So, that
just speaks to the fact that not everyone has a device and not everyone
has internet available to them. So, they are utilizing those resources. We also
um a fruit picker is something we added last year and that circulates so
frequently which is part of our sustainability work. Uh a label maker, a
mending kit, and a pressure washer. So these are all the types of things that
you can borrow from the Beltib Library. A few other items to note are um fun
things like a ice cream maker that you can borrow, karaoke machine,
uh ukuleles, a croquet set. If you've got grandbabies visiting, you can borrow
high chair from the library as well. These are all part of our work towards
um providing things that could be reused instead of wasting instead of buying and
spending money on wasteful things.
And another area of work for our strategic goals are delivering
responsive services to the community. So we host a weekly one-on-one tech
support. This is on Mondays. We have a tech dropin hour. This is highly
utilized by community members. So, this is folks coming in and asking for
support in how to set up their new laptop that they've purchased, how to
get their email accounts connected because something's going on. So, um you
might liken it to like the Best Buy in the library world. So, people can drop
in with a lot of technical questions and staff provide some one-on-one support to
them. It's a highly utilized service service available. Another big
initiative this year that's going on right now is we working with the Reunion
School District and this is actually in relation to legislation that passed a
few years ago that mandates that all school all children will have a a public
library card by the third grade. And so we're working with the district right
now to enroll all of their current students with a public library card. Now
this is if they don't already have one. And um going forward it'll just be part
of the uh registration process for new students coming in that they'll be
enrolled with their public library card when they enroll in the district. Um we
are using an opt out process so that um we get more participation. So right now
um the period just closed where parents had to opt out and choose to not have
their child receive or get enrolled with a public library card. Um we've had just
under 30 students opt out of that process. So that's a pretty good rate
for us.
Another area of focus for us is that we're partnering with organizations to
leverage resources. And so we partner really frequently with the Rotary Club.
We do some we co-host some programs together with the ranch like the senior
fair coming up chamber of commerce and the autobond. Another area of work is
really building out our sustainability and resilience work. And in the last
year, one project that we did was worked with Bay Ren, which is the Bay Area
Regional um energy network. They did an energy audit for us and we also asked
them in that process to look at the infrastructure needs the library would
have in order to operate as a community resilience center. So what that means is
right now when the power goes out, which it did I think what a week or two ago,
uh power went out in the library just the way it did um all around the
peninsula. Now, people come to the library assuming that we have power and
we're still running, but we actually don't. And so, uh, what we've had Bayron
Run do is engage in this process to tell us how much solar would we need, what
does a potential backup battery system look like so that we can operate for,
uh, 3 days or 72 hours uninterrupted to provide that resilience for community
members. And really, the focus is on members who maybe don't have solar in
their home. So, folks who have limited resources, folks who are maybe in rental
units. Um so your really your most vulnerable members of the community
would have a space when there's a climate emergency or natural disaster
they could potentially go to the library and at least have some respit there
during that time. We are working with the town of Tibrron for this project and
we'll be engaging this group if you haven't heard about it already. Um and
so essentially the plan is for the town hall building and the library to be able
to provide this resilience for the community and be that central location.
More to come on that if you have not heard from your emergency preparedness
advisory uh liaison. That's a mouthful.
Our last area of strategic plan focus is connecting community members to
resources, expertise, and opportunities. Um and one thing I want to highlight
with this is that we do have programs where we work with local residents. So
we spotlight local talent through our local authors event. We've got a lot of
talented talented folks who live on the peninsula and so we host a quarterly
author event where we put a call out for authors. We um group thematically and
then we host a program for them to speak to the work that they're doing. We also
recently hosted an artisan fair and this was crafters and makers from the
peninsula um to post their items for sale on a two-day weekend um fair
essentially. The other thing that's important to note about the maker space,
which is a really innovative space in the library, is that we often see
entrepreneurs who are coming into the maker space to 3D print their prototypes
and then they shop those prototypes around with investors. And so that's a
really interesting use, I think, not something that we would have imagined
initially when when thinking about the maker space. Other things that people
are doing in the maker space also include digitizing old old media. So if
you've got old 8 millimeter film or old VHS, you can digitize that at the
library. um they're using the sound booth. We have a sound recording booth
to um record their podcasts now too. And so there's just a lot of dynamic use of
the library here.
Just a few initiatives that are forthcoming. Uh it is the end um this
year marks the end of our three-year strategic plan. So we'll be uh I'll be
working with the board to find out what does a refresh look like going forward?
How do we engage with the community to find um just some more data to inform
planning for the next few years? And the other part is um it's part of our
current plan and will likely carry over is how do we serve residents who are are
homebound potentially have limited mobility, have special needs, who aren't
coming to the library physically anymore. We've observationally noticed a
drop off with our residents, folks who we would see regularly who are just
aren't coming anymore and we and they'll still call and try to connect with
staff, but they're clear but they're not physically able to. And so there's some
missed opportunity and connection that residents are seeking. And so we really
feel it's an opportunity to partner uh likely with local safety who does the
welfare checks to provide some level of service to those residents who maybe
have mobility challenges. And with that, I'm happy to answer any
questions. >> Thanks very much, Crystal. Um who has
questions?
I don't have any questions, but I every time I hear what you're doing and go to
the library or read your newsletter, I'm always just so impressed at how dynamic
everything is and how really you serve so every single um aspect and area in
the both communities of Tibbron and Belvadier. And we're just so lucky.
We're just so lucky. So, thank you. Thank you.
» Thank you, council member. I'll share that with staff.
» Yeah, I was going to say the same thing. I mean, here here it's you you're doing
a tremendous job and um the numbers are impressive. The programming is
impressive. The things that you lend out. I mean, Jane and I were like, "Oh,
maybe we'll get the ice cream maker." Um,
» it's just it's it's it's amazing. So, thank you for all you do and your team
does for our community. >> I think if I can add with the library
with all those unique items that were added, those were actually all
communitydriven. So, we um solicited a cohort of residents. It was about 10
members who provided input over a three-month process about what are the
things that you want the library to lend out. And it was all those fun things
that library staff would probably never have come up with. And that's what we've
added to the collection. And they're popular. So, it's really communitydriven
collection. >> And I just want to jump on the bandwagon
and saying that Crystal, you're doing a fantastic job in um leading our library.
I think that you touch from small little baby toddlers all the way
up to um we won't go how old but um very old
people who really use the library for many many things and I think that um you
you touch a lot of people's the library is touching a lot of people's lives that
people didn't realize um that it had the capability and I think the foresight of
our community members that pushed for the expansion and the idea that it would
become really a community center were right and that you have taken it to the
next level and I think that we should all be very appreciative that the um
I don't know what it is the agency or the board whatever um hired you um in
the position and that we're very lucky to have you. You're are very much a
treasure to this community and thank you.
» Thank you. Okay, Crystal, I have a question. Um,
which is you mentioned the solar plus storage, which sounds very exciting.
Yes. >> Um, how does that get funded?
» That's a good that's the million-doll question, of course. Or maybe that's the
$2.5 million question. >> So, what what will likely happen next in
terms of next steps is we will come to I'll likely be doing a study session, I
hope, with the council um and with staff to figure out is this a priority for the
community? What are the needs here locally? We'll be doing this on the
Tibbron side and the Belvier side. Um because it's a shared facility space
with Tibrron, we'll likely have a memorandum of understanding where we'll
talk about some of those mechanics. I do think we're not there at the point of
the funding question yet. Um the town, myself and the Bayron folks are pretty
confident that there are still state funding. I was going to say federal, but
I was walking that one back. But there's potentially still state funding
available. There's some climate bond funding that'll likely be coming down
available for agencies to become community resilience centers. Um, I kind
of had the foresight of that coming down a few years ago, which is why I was
pretty active in moving us towards this work and and investing so much time into
sustainability and resilience. Um, so I I suspect it'll be a combination of
public and private fundraising that funds the community resilience center
and the infrastructure needed. >> Okay. And you're working closely with
MCE presumably because a lot of those grants come through MCE,
» correct? Yeah, they will become a key partner.
» Okay, perfect. And then the other question was you'd mentioned that um uh
participation generally is is sort of flat and that's consistent with your
with your plan. Is there a longerterm plan to try and grow activity in terms
of number of people passing through the library or you add a level that you're
comfortable with? >> So, we've exceeded our so that for a
long time the goal was to get back to prepandemic levels. We've now exceeded
that and so that's great. I think to your question um the two initiatives
that I mentioned which is the school student success card initiative is going
to draw a new um user base that maybe isn't using the library as frequently
because they might have resources on school. So that student population and
their families we potentially will see coming into the libraries more
frequently. the other piece which is um the homebound individuals which is what
I mentioned um like I said we see folks up into their 90s and then all of a
sudden they're not coming through the door anymore and so we want to make sure
we're still meeting their needs and um so another way to think about it is just
the library beyond the walls we don't need to have people physically coming
into the library but if we're serving them in some kind of way I think that's
meeting our our goals and so that is definitely still a priority for us.
» Okay, good. Well, thank you very much. I just I know Tony is on the board. I
don't know whether you wanted to make any comment at all.
Oh, okay.
» Council,
» thank you very much. And Crystal, thank you for everything you do. Um, just hold
on there for a minute. I see whether there's any public comment on this item.
I see none in the room. >> No hands raised.
» Okay, perfect. Thank you very much for your time. Thanks.
» Thank you. >> Okay, we are moving on to item four,
which is the consent calendar. The consent calendar consists of items that
the city council considers to be routine or council has discussed previously and
do not require further action. Unless any item is specifically removed by any
member of the city council, the consent calendar will be adopted by one motion.
Council will take public comment on all items on the consent cal calendar when
the cons calendar is called. Jane, would you like to remove any items
from the consent calendar? >> Just a few. I would like to remove 4 I,
4J, and 4K. >> Does any other council member want to
remove any other items?
» Nope. In that case,
» I can move the consent calendar for item 4 A through 4G. Although that's
premature, isn't it? I'm sorry. >> Do I need to take public comment first?
Yes. >> I apologize.
» Is there any public comment in the room in relation to 4 A through 4?
Any online? >> I see none.
» Can I get a motion to move items 4 A through 4 H?
» Sorry. Now I will move 4 A through 4 H. >> Second. Uh can we get a vote? All in
favor? >> I
» I against motion passes. Okay. So let's move to four. I uh Jane, this was you.
What is your question or this is on the uh
» the um Reena numbers and the housing element. Um well, first of all, I want
to thank um our director of planning and building, Rebecca Markwick, because this
was a very complicated um form and when we first got it, it was a very
confusing, but um uh then some changes were made and it clarified so much that
um I really wanted to just pull it to thank you for that. And I the only other
question I had was that we um we did promise um HCD, you know, a
lot of goals, policies, programs, and that we're going to need to do even
though they've just um recently given us our authorization for this. Um
I I um listened to a MCCMC meeting of Marine Council members and um they were
told at that meeting that we need to begin planning for the seventh cycle as
early as 2027 which is like five minutes from now. And I was just thinking,
you know, how what plans do we have to begin meeting the current
um uh element six update and all those
programs we have to do? Do you discuss this with other planners in the county?
Do you have ways to get some assistance for all this?
Yeah. So the um there's a monthly meeting of burn county planning
directors um that's sort of hosted by the um the county and we are um
certainly in discussions and talking about how this next cycle the seventh
cycle housing element can sort of be looked at sort of as a more countywide
approach to at least certain chapters and um sort of using our resources
as a county versus you know individual cities
um working on every element of the seventh cycle. And to answer your
question about the sixth cycle, now that it's been we have our um our letter from
HCD certifying it um or substantial that we're in substantial compliance. Now, I
will put together a spreadsheet and sort of go through and assess all of those
programs and policies and really dig into implementing them.
Okay. >> Which we have allocated for in the next
year's budget as well. >> Oh, great. Okay. Thank you. And and
thanks again because I know that was a >> Thank you. And just so I can touch Let
me just touch on the changes a little bit so we say it in in a public form
here. >> So I really uh primarily you want to
look at um table B which went from the total units was at 30 and through some
updates into table A2 it's now at 35. And then our so our total um remaining
reena numbers went from 130 to 125 as a result of adding some units in table A2
and you have those on the dis as well. There are some at the back as well.
» Okay. Does anybody have any questions relating to 4 I?
» I don't have a question but can I make a comment? Sure. Just to reiterate what um
Rebecca has said is that that this is three years into the eight-year cycle
and going from um uh
12 permitted units in the first two years to third 23 in the third year is a
uh step in the right direction. We have a long way to go and I think what Jane
was talking about is the programs and policies that um will get us there still
need to be implemented. We got a late start obviously hence the these numbers
show that um but it's quite dramatic in 2026
as the staff reported uh is looking promising as well. I mean I think
there's 17 or 18 projects under construction for new units and there's a
pipeline of 35 40 um projects in review or have entitlements. Um Malor Point
isn't in these numbers at all either. So any potential um development as they're
um entitled to would be a benefit to that as well. And my second point is
just that this doesn't happen accidentally. Uh I think there's been a
strong concerted effort for years by the planning staff and the planning
commission um to a great degree led by Pat um prior to her time here on the
city council to educate and um express the opportunities associated with second
units um for homeowners. and that's yielded real results. Um, and I think
these numbers show that and I think we can look forward to a steady progression
probably not maybe not in the same step up we've seen this year because this is
really our first year of this effort um um while we were able to divert our
efforts from the housing element formulation to actually implementation.
Um and whether the full arena is achievable or not to be determined but I
think we we'll give it a good shot. So, I just wanted to thank the the planning
staff in particular and the planning commission um really for the past three
or four years because that's been a strong effort to like I said educate and
let people know about the opportunity for these second units. So, thank you
very much. >> Okay. Do we have any public comment in
» I'm sorry. Go for it. >> Um I did have a couple questions and I
think it relates to B. So I think is the in in
In the acutely low, you have one deed restricted. Was that for 333 Bella Vista
ADU that was approved?
» Uh I don't know to be honest, but I can get back to you on that. I can
» because that is because they they the one thing they went for was the more
square footage. >> Yeah. Yeah. So, and I think that it's
important for us for us and also to show HCD
that the programs we created during our six housing cycle is working.
um that um we should make notation for the properties that did deed restrict
for to in order to get the um incentive for the more square footage and I know
333 Belvadier or Bella Vista was one of them. The other one is is that
and I don't know how or when it's reported is 431 Golden Gate also did a
moderate back in 2020. So, I don't know if it got reported then or if it gets
reported now because it's actually finished. I don't know how HTD looks at
that.
I'm pretty sure now that you're asking me that that low is um 431
Golden Gate, but I will I'll look into it and send an email to the council.
» Okay. Um and then um the the only other um uh um comment I have I just saw that
the latest updates that um were done um was that um uh
it would I think it would be nice to have like a living document that as we
get these applications for the like the year that you're
actually almost like daily or not daily but weekly, monthly,
whatever, you're you're updating a an N anxl that's a living document that um
has the information so that it's not such a big lift. it was such a huge lift
um in making sure we don't let anything fall through the cracks um that if we
could create a a live document not doesn't necessarily have to be HCD's
document but a live document and it tracks
um uh um applications you know because ADUs
we don't know which ADUs are being approved because it just comes in to you
by address so you know an ADU that you know you got an application, you
approved it, the building permit was issued, it was final. If they took the
incentive for the more square footage so we can say that our program, Peter, you
know what it is for incentives for ADU, we were able to create in this, you
know, eight cycle period, we were able to create two or three units from that
incentive. So we can go back to HCD and show that the programs that we push that
we knew our community would go for are being successful.
And if um projects come in and ask for an SB9 or there's an SB 330 that we can
kind of keep track of of of the the the uh basis of what's going on. And I think
that if we could maybe get a quarterly report of how we're progressing with our
um housing short report saying, you know, x amount of applications for ADUs
or whatever came in. Um so we're kind of keeping track um through the year to
kind of know where we're at and and and I think it's good for the community to
know where we're at. Um the housing element is such a um hot button
um concern these days that I think the more we have out there and show that
we're really doing the best we can because that's all we can do is the best
we can I think it's um it's a a good thing. So, um I just want
to say that, you know, the report was tremendous and you did a great job and I
know it was a lot of work and um it was over a very complicated period and uh
but I'm I'm hoping that if we do do some kind of live document that it'll be
easier than having to, you know, pull our hairs
out for hours to make sure we get all the housing numbers because that's what
we need to do to show HCD that we're doing our job. So, thank you.
» Thank you. >> This shouldn't be a great idea.
» This shouldn't be a Rubik's, you know, a mousetrap or a Rub Goldberg that that we
need to invent. I mean, I I quite confident I works should be able to do
this. I mean, track it.
» You don't >> I don't We do have a spreadsheet, but
it's um >> Excel might be better.
» Yeah, but it's just it's just >> it's just an old spread. Yes, that
spreadsheet needs to create a new one and we will move forward in a more
organized fashion. I think that's a great idea.
» Just bring on consent every quarter. That would be helpful I think for us to
see. >> Yeah.
» So the only thing is is that for what Peter just said about putting it in
eyeworks is that we don't get to see that as a public. I mean the eye works I
mean it doesn't show. You could. >> Well, you'd have to know that four
lagoon went in and pulled an ADU permit. I mean, who's going to know that but me
and maybe my couple neighbors that are going to know that?
» But I think if members of the public, if we know every quarter, that's
sufficient. So, can you look into that providing that quarterly to the council?
» Yes. >> Um, okay. Is there any public comment on
4 I? Seeing none in the room. Is there any
online? >> I see none.
» Great. Can I get a motion to approve for I?
» So moved. >> Second. All in favor?
» I. Motion passes. >> Um, okay. Now we're going to move to 4J.
Jane, you're open again. >> Okay. So 4J is the um this is related to
the >> 130 uh Bay View and um Hi Nancy. Um, so,
um, I did go visit the the area and I noticed that the streets quite narrow
there and there are some public parking spaces on the street
right right in front of the fence there. And um, Sammy, do you have the ability
to put up that RL or not the picture? >> Yes.
» Oh. Um, and so I I'm I've been very aware recently about um what I see as
the duty that we have whenever we can to widen streets
um mainly on Belvadier Island, but also on Corinthian if possible. And I think
it's a great safety issue and a direct benefit to the community to be able to
widen the roads whenever we can. So, I really think that this property presents
a great opportunity to work together with this RL um with the potential to
widen the street at some point by changing the RL line to go along the
fence line on the outside um rather than uh the drawing that shows
the RL going to the street right now. But um there was the um the homeowner is
not asking to do anything outside of the fence. All the planting and hedges
um are on the inside of the fence, not on the street side. And so my request
that I hope seems reasonable since it wouldn't impact at all what um um Miss
Barber is planning on doing uh would be to move to take the if you look here
take the um edge of oops sorry edge of the driveway you you see that says edge
of carport and then it the Um, and then there's the gate with the
stairs. So, if you take the gray line in front of the carport and just continue
it straight along what's considered the fence line,
you would be able to capture back around 20 to 24 in along there, which at some
point we could go ahead and widen the street um without having to go back and
revoke that in the future if we wanted to widen the street. So, uh, the
homeowner gets exactly what they're asking for. They haven't asked to put
anything out there. And I'm suggesting that as a city we re we recapture that
um dirt right now and be able at some point to create um a wider road there
which would I think be safer for everybody driving and um be able to move
the parking spaces in a teeny bit creating a wider lane of passage. So, is
that something that you think, Nancy, is reasonable for you?
» Okay.
» Can I ask a question? >> So, Jane, are you talking about that
little strip of dirt there in front of the fence?
» Right. It's it's that that little strip of dirt there is in
the revocable license that the picture that you gave us and I'm just saying
move the line back to your fence. >> Okay.
» Do you want the >> Can you get Nancy? Do you mind going to
the mic where it is so I'm not touching your fence?
» Oh, but Nobody's there.
» But don't our don't our RL don't our revocable licenses
cover the area of the right away from someone's property line outbound based
on the proposed improvements. So unless this proposed improvements
were to pull that back and repave it, leaving it
as it is would would define their revocable license as they're proposing
it, which is to do do nothing with it. We we we would have to I agree with you.
I mean, great opportunity to to recapture it, but we would have to write
into the into the revocical license that that area that sliver from the fence
outward to the existing curb edge of street. um uh is to be approved as
asphalt arguably at the city's discretion.
» It would have to say something along those lines, wouldn't it?
» Why can't you just >> ask change the line?
» Yeah. Unshade that part. >> But that's not I mean our our our I
thought our our licenses are the property line outward.
» Sorry. >> Our licenses are for the property line
outward. We don't distinguish within our right away. I don't believe. Do we?
» Yeah. Do we? >> No, we do. The only If we were to
unshade that part that's in front of the what they're calling the repair existing
36 inch tall fence, then Nancy would not take on the responsibility and liability
of that area. Then it would be okay. >> The city's
» responsibility. >> So, do you feel okay with that, Nancy?
» I still I'm confused. Um, my concern is that there is a hill on the other side
of the fence and I just want to protect the the parking space that's there so
that nobody falls down the hill, >> right?
» And so that's why that I wanted and I don't I mean if you want to move the
fence further in the property, I'm okay with that.
» Um, >> no, that's not being proposed. I mean,
you would keep the fence as it is. The paperwork would only change.
» Oh, okay. that that the paper >> the paperwork would change in the sense
that that gray line um you would not in a sense have a license to alter affect
modify the space in front of the fence towards this towards the street and the
city would have the right at some point in time should they deem it necessary
appropriate or or reasonable to pull it back to that line of your fence and pave
it and maybe move the the parking space in a little bit towards your property if
they could coordinate it with the property next door for example.
» Yeah, because I agree with you. It's very the street is very thin right
there. And I mean it would be great to move the parking space in further.
» It would be great. Yeah. Thank you. >> Andrew, do you see any issues with
what's being proposed here?
» I may be a little bit outside my wheelhouse here, but I think I
understand. Um Nancy, is that your name? I I think you're saying that the little
buffer right between the the little bit of the curb and uh I don't know a foot
or two before the fence, you feel like that's a safety precaution, right? So
people don't get too close to the fence. Right.
» There's a hill on the other side of the fence, right? Fence has to be somewhere
in that area. >> Well, the fence wouldn't move. Fence
would stay where it is. >> Okay.
» Right. But I I think if I hear what you're saying, that just does provide a
little bit of extra room >> just in case so people don't get too
close to the fence and the hill on the other side.
» Car, >> right?
» Yeah. But that's typical on the island. You know, sometimes you have those
retaining walls and you almost sideswipe the side of your car trying to get close
enough to the Yeah. And you know, and then the person has to get out before
you actually park there. And that's very common on the island to have to do that
kind of a thing. >> Realistically, is the the would the so
the liability would shift to the city if you were to redraw the line. And so I
mean looking at this now, I have no idea of knowing how secure that edge is near
that fence. So I think we would need to understand that before we took on the
responsibility of it because right now the way the RL
reads is it would be your responsibility. So for instance if
somebody were to come in closer to the fence and that were to cave in that
would be the homeowner's responsibility to fix it. Is that correct?
» There's a curb there right now. So actually there is a curb out on the
street before the dirt. But if the curb gets moved in in the future because
we're trying to get back space, what happens?
» Who's responsible for cars damaging the fence for example?
» I mean, I guess I think it would be an insurance issue, but
» yeah. >> Andrew, what do you recommend here? Do
we can we change this on the fly or you would rather bring this back next month
or what do you recommend? >> And is there any urgency from the
applicant's perspective? >> And does u Mr. Boyd have any comments as
he's sitting here?
Yeah, >> I don't I mean if it's really just
deleting that shaded portion. >> Oh, sorry.
» Boris, can you hear me? >> Yes.
» Um I guess I just my question would be what is the purpose of the RL being
outside the fence line? if that's just a a strip of dirt. Um, is there a reason
that you've included it in your RL application?
» Um, that would be up to the architect that
I don't know whe
» it's probably just because it's the dirt and they went to where the street is.
That's all. >> I'm sure
» Rebecca, >> I think also if she were to ever want to
landscape it, right? I mean, it's just a sort of dirt area. Like, that's probably
why they included it, I'm guessing. But I I think it would be fine if this is
the direction the council wants to go is to look at it tonight and just say
delete the portion in front of the fence, unshade. I think I think as a
practical matter, no one's going to stop Nancy from from landscaping that if if
she wants to, if the city hasn't done anything with it, even if we do
um remove that shading, I I think I think it's a good forward thinking
perspective that Jane's proposing that where we can where it's not an obstacle
to the homeowner that we're we're leaving the open open the possibility
for the city to widen streets where possible. And like everything else, if
you if you don't do it once, you're screwing yourself up in the future
because of this of this license. You don't want to, you know, rogue it
unnecessarily. So, I would suggest we just approve this with a condition that
that line gets pushed back to 6 in beyond the fence. Something like that.
So, you have a little bit of a buffer. >> Nancy, is that something that you're
comfortable with? >> So, the fence stays where it is and just
the line goes back to where the fence is in short to
» short of it. Yes. >> Fine.
» Perfect. Um, yes.
» Uh, it's not related to this. It's a it's a broader topic.
» Um, okay. Let's open. We haven't done public comment on this item yet. Let's
open. >> Maybe I should make my comment now.
» Well, let's do a public comment, then we'll bring it back to discussion.
» Sure. >> Um, are there is there any public
comment in the room? Is there any public comment online?
» No hands raised. >> Okay. Let's bring this back for
discussion and a motion. But Kevin, I think you want to say something. I would
just suggest I mean I think this raises a really important point that we should
at some point tackle which is our approach to RL's in the city. So it
doesn't it's not about you specifically. It's just I mean if we want to have a
policy going forward in terms of taking every opportunity when the RL comes
forward, how do we want to approach that to potentially give the city the
opportunity to widen the roads? We should just be consistent. So we always
approach them in the same way where we're trying to do our best to reclaim
land or street space for the city. Okay. >> So
» and we've had an initial discussion with staff around that. So I think there's a
plan to have this as a as a proper discussion brought back to the city
council in coming months. Um Peter, would you like to make a motion?
» Sure. um to move item 4 J, the re license at 13 Bay View Avenue. Um as
presented with the modification or the condition that the the line um the
shaded portion outward of the fence on the um uh eastern portion of the
property is moved back to within 6 in of the existing fence line.
» Second. >> All in favor? I
» I thank you.
» Thanks, Nancy. Okay, now we're moving on to 4K, which is the motion to approve
the contract with Philip Seabbrook Associates for project and construction
coordination services for the Malad Point project. Jane, this was you that
asked to pull it. Do you have questions or comments?
» Um, I have a I I thought I'd start with questions and then I have a comment
later. >> Okay. Um, so I know it's hard to talk
about this because it's not on the agenda where we get a presentation and
people hear about it and then we ask questions. So, I'm just going to jump in
and ask questions, hoping people understand that this is about um uh us
authorizing funding for the position of a project coordinator to help the um
community and the city uh throughout the process of um the Malard Point project.
So, that's sort of the background. And then um so a couple of questions I had
were um to whom does this project coordinator report um ideally.
» So good question. I think that person's going to report to both myself and
Rebecca Marquick. >> Okay.
» Yeah. >> And you'll also be giving feedback etc
from anything that you or questions that you need. you'll it'll be a give and
take situation. >> Great.
» Um and then um how do you see um public reporting
um how do you expect reporting like a structure so that it comes to the city
council or to the community on a regular basis? I mean we've built in Robert
reporting to the about Malard Point. I'm curious about this individual. So, when
Robert and I talked to um a couple different people, this was something
that we discussed and um you know, Robert reports to council right now. We
thought Robert should continue to report to council, but this person will give
Robert a summary. Right now, I give Robert a summary. So, this person will
take on that responsibility. It could be, you know, some months a lot more
detailed, some months, you know, just they're continuing to do the demolition,
right? So there there'll be that that component of it. Um we also talked about
this person having specific office hours at city hall like Tuesdays from 11 to 1
or something like that. Um we also talked about having um sort of a
community meeting before we issue the building permits to, you know, go over
what exactly the city's issuing the permit for, what the first steps are.
Um, so really engaging with the community, having a separate email,
maybe you know, I don't we haven't talked about this, but a separate phone
line, you know, so we can really pinpoint and narrow these malard
specific questions to this person with Robert and I overseeing
all of it as well. >> Oh, great. Yeah, that'll actually you
stole one of my ideas, but I'm glad you got it. I'll mention it later.
Um, okay. So, I know that in reviewing um
the demolition permit and conditions, I was noticing that the um there's a
couple of conditions that include working with the Belvadier Lagoon uh
property owners association. And I was wondering if you felt that this project
coordinator could also work with the Bla
to get these conditions accomplished to help to make sure that whatever BLPA is
working on, the city understands it, what the city's working on rather than
it feels a little disjointed right now. And I was hoping maybe that person could
help actually coordinate the different um parts of the community that are
involved. >> Yeah, I mean I I think you know I've
certainly have talked to BLPOA. I've talked to the Malard team. I've sort of
understood you know the meetings that they've had. The city hasn't necessarily
been involved but I've been pretty involved with hearing the outcomes of
those meetings. Um >> okay.
So I think yeah when this person comes on we'll certainly debrief and say this
is where we are with BLPOA and then maybe sort of reassess you know what
this person's role would be in that um in those yeah meetings. I
» mean I realize you're not going to know every single thing that they're going to
be doing yet because it'll I imagine develop as
» the needs arise. >> Yeah. Um
so in thinking about the um job description and expectations I think the
community has a lot of very um valid expectations for this role and certainly
we've received quite a few letters that um have touched on many of the different
aspects and I I thought that um in Mr. Sebrook's letter that he wrote to the
city um that under his number one he actually listed
um uh the suggested services that he felt were important and um I I do feel
that they um capture a lot of what we read in in letters from the community.
Um in his number one he said um ensure conditions of approval are adhered to
oversee demolition and preparation for development provide monthly written
updates which we've talked about um including status timelines outstanding
issues etc. I don't have to read the whole thing working with uh utility
agencies which are a big part of this uh project and establishing meeting hours.
So, it it did seem to me that um he actually uh wrote up a really nice
description, job description, so to speak. And as as you mentioned earlier
on, Rebecca, that you are also hope hopeful that the coordinator will help
with um organizing uh the the permits uh that all all the conditions that need
for the permits and the website organizations. So, do you feel that this
this uh paragraph is something that we can all agree on going forward will sort
of be the baseline of what the job is? Does it seem?
» Yes, I think this I think um well, I know that this letter from him is based
on a conversation that Robert and I had with him. So, he took what we were
asking him and summarized it here. I also think um the letter that we
received from Susan Kloff summarizes um a lot of the aspects you know it's like
she was sitting in on the meeting with Robert and I because everything yeah
with with Eric is in her letter. So I think the combination of this plus
Susan's letter you know and we we didn't necessarily want to have a bullet point
list because as you mentioned it will probably evolve and change and you know
we need to meet the needs of the community. Yeah. as well as city.
» Great. Okay. Um I think those are my questions. I have a little comment
after. >> Any other questions? So I I had a
question. Um it sort of relates to this and um so what it is is that um we got
the application and the city took it and then sent it back with their first
incomplete letter. and John Mo at that time did this really nice chart with
everything that had to be done, all the conditions, approval conditions for the
demo and then the final map and everything else and and so then um
Malard Point put their comments in when they came back and then the second time
he went in and said, "Okay, you know, I take this. No, you got to work on that.
Yeah, this is good. No, that's not get good." And then when we got the the next
one back there, he didn't continue with that nice chart to see the progress. It
was like a chart that showed the progress, you know, from
not much to a little bit to a little bit more. And so now it's back in Malard
Point's hands to come back to us. But it would be nice if
John Mo or this new person could take that chart and continue with what has
because it's so difficult on the website to figure out what actually is remaining
and not remaining um on this new incompleteness letter
that came out in March because he just did a a sheet, you know, and he didn't
do the chart and the chart was really I felt very easy that you could go in
and you could see what the progress of everything is and if they sat there and
said oh you know you have to do something with your geotech or something
then you could go and say well what's going on in the geotech and you could
get the geotech report so it would be nice to either have John Mo continue
using his flowchart or maybe it's time for the new person to take it over, get
it up to date, and then when Malor Point comes back, then John Mo or whoever is
going to do the comments can continue on with that that flowchart because right
now it's very difficult to see exactly what's outstanding. Sometimes
it's partially accepted but not accepted and you have to go back to that chart to
see what he was talking about in the beginning. So I I think that
well for myself I'm talking but I think for the community too if there was just
a nice continuation of that flowchart it would help everybody know how we're
making progress and what is remaining. So that was um kind of my question is if
John Mo or this person can take it over. >> That flowchart was actually um produced
by the Malard team not John Mo. >> Oh
» that it was there they created did a good job. So, let's continue.
» So, we can probably get it from them and continue and implement our comments
moving forward. >> Yeah, because it I I don't know. I
thought it was a good way to see how they were progressing and what needed to
be done. So, thank them for a very nice flowchart, but let's
» but continue. >> Yeah, continue.
» Could that be included in the monthly update if you're going to be bringing a
a monthly update anyway in the report? >> Yeah.
» Okay. Um, any other questions from council members? No. Let's open this up
for public comment. Please come up to the mic.
» Please just identify yourself for the record.
» My name is Tom Price. We and my wife live at 53 Peninsula Road. We've lived
in Lagoon for just short of 50 years. And this is our fourth uh project that
we're working on right now. What I wanted to really do is just to
point out to the council the complexity uh of building on the lagoon right now.
Um I've built multiple buildings, probably half million square feet of
both commercial and and residential. Uh this is the most complex project I've
ever been involved with. We're dealing with first the lagoon, FEMA, new
regulations to it. Um, our home has both an ADU and a junior ADU. I think they
cap for two additionals. Um, we're in a flood zone. Um, the cost and the
complexity of the engineering, the boring of everything we've done this so
far. If you want to go by and look at it sometime, you'll be amazed at the
complexity of the of the foundation that's being put in place. And so what
my point is is to really as we look at a project director and or program reviewer
whatever the exact title is is to reemphasize the need for this. Uh the
developer has been very slow. Uh we did not have a incomplete item on there. We
had some comments that we needed to update answer questions, but um with
over two years to still be trying to figure out a a property lines seems a
little unusual to me, but that's beside the point on this. It's what it is
saying is the attention to detail and complexity on this is required to
complete this project as it's been approved by the city and the planning
commission is extremely complex and you need someone who's really good and
really knowledgeable to look at it and make sure that it's done properly. So
with that, I just want to say I hope you support this. Uh it's really important
to the community and to all of us. So thank you very much. Thank you, Tom.
Jill, come on up. Again, please just identify yourself for the record.
» Hi, I'm Jill Barnett at Steep Peninsula Road and I'm speaking for my husband
Andy as well. So, adding a dedicated project manager for Malard Point is the
right thing to do. the complexity as Tom was saying of the project and we look
forward to your affirmative vote this evening. Um it is critical at this time
that the role emphasize completeness of the statutory requirements and
coordination of the project plans and conditions of approval rather than
simply pushing the project along. In our communications with more than 500 Brig,
our 500 Brig group, um, a consistently expressed concern is the difficulty
following the process of the project because of its complexity and
incompleteness reviews. It seems a simplified I just learned this thing. A
swim lane diagram posted on the city website would make things clear and
ensure that nothing is missed in in proper reviews or done out of sequence.
The swim lane diagram could show each step of the project. Responsible
Belvadier administrator or reviewer, responsible local, state, and federal
agency laws, timeline and critical dates, and progress report status to
completion. It's been two years since the project received design review
approval. With the May tenative map expiration coming up, it's hard to
understand how this project can keep moving forward when so many key issues
are still incomplete. Clear communication with neighbors and
residents will allay any fears and concerns. So,
» thank you. >> Thank you, Jill.
» Um, so it's called a swim link. >> Yeah. Swim lane. Swim lane.
» A lane. >> It's like a flowchart like what you
» a critical path flowchart. >> What? It's a critical path flowchart,
» right? >> Yeah,
» Peter can do one. >> Okay. Uh, any public comment online?
» Mayor Wilkinson, there are no hands raised.
» Okay. Um, okay. Let's bring this back for if there's any discussion or just a
motion. Um I I would just like to uh since since
Rebecca mentioned that the um one chart that is on the website was done by
the developer, I did review it and notice that it does not contain all the
conditions of approval. And so I think as we um if we were to use it, I think
it needs to not just continue but actually be expanded to include all cont
conditions of approval covering all departments because I I do think that
was missing. Um so thank you Tom and Jill. Those were
wonderful comments and um I want to thank everybody that took the time to
write letters, especially Susan Kluff who got a shout out from Rea.
I hope she's listening. Um anyway, um I think uh I I obviously support this uh
person and um I would also like to suggest that we
organize a special meeting where Mr. Cabbrook and the project coordinator are
introduced to the community. And I I think it would be great if we could do
this sooner than later, not not wait for um the building permit necessarily. I
think it would save a lot of time in the long run because anybody in the
community could come and meet them face to face and be able to have a um
discussion, ask questions. And then from there, uh going to the emails or
visiting hours, I think I'll flow a lot more easily rather than having him have
to deal with every single person one-on-one. So, I um greatly
appreciative that you had the thought of a community meeting and I would just
recommend it early on perhaps with others following as needed. So, thank
you for that. >> Uh I'm very much in support of this and
I think I mean as we've discussed at council on a few occasions I think
everybody is. Um the only suggestion I would have is I mean Cabbrook was
obviously picked for their expertise is I would go to them with the problem not
the solution. Um I mean I think there's been some interesting ideas in terms of
types of charts and so forth. Um the Malard chart but again I think we should
be very clear as to what it is we need and want. I would hope that they have
access to best practices that are far beyond what we've seen so far. And I
mean we might come back with an even better or they'll come back with a
better recommendation but I think the needs have been outlined I think fairly
well and go to them with the problem and ask for a solution.
» Sorry. Thank you. Uh just just I support this absolutely as well. Just one quick
comment and um uh reading the fiscal impact in the staff report I do um
understand the uh approach here is defined it in
the existing budget for this year and and allocated for the next year. Uh I
don't know how much of next year we've planned for the fees associated with
this project um the demolition and the site work associated with that but
risking Kevin's um um solution versus a a problem um I do think one of the tasks
this person needs to do is very accurately and very very specifically
contract for or add detail to the expected cost of these projects so that
we get applicable and appropriate fees up front so we don't have to do it on a
retroactive basis. So that would be that would be the
that's the problem, not the solution. Thank you.
» So, and I just wanted to um add that um actually it's our next agenda item. Um
but I brought up something to our public director um Mr. void when um uh he was
working on the um with the um stabilization project, sorry. And um we
talked about travel time and um he was able to um discuss with them travel time
because they come from Soma and it's you can be in traffic for a long time. So, I
would hope that I haven't seen the contractor or anything, but I would hope
that the staff would try to address that travel time upfront um
in the sense of that it's not something that gets out of control that we're
paying for sitting in traffic for two hours and maybe come up with, you know,
normally it's wherever there's Santa Rosa, I think, you know, 45 minutes to
an hour and we'll pay you X amount, you hour, hour and 15 minutes. And then if
they sit there in two-hour traffic, we're not paying for somebody to sit in
traffic because the travel time um can creep up quite quickly and really put a
project in over um budget. So, I would just add that we keep an eye on that and
maybe discuss with them a way of controlling it. But I am 110% in favor
of this and I am happy it's finally being done and I can make a motion. Go
ahead. I make a motion to approve um item number 4K.
» Second. >> All in favor?
» I I motion passes. Okay. We are moving on to item number
five which is our public hearing 5A discussion and adoption of a resolution
updating and establishing user and regulatory fees.
I believe this is your item.
got a little >> and we have Terry here as well. Hi,
Terry. >> Good evening, everybody.
» So, thank you and good evening, Mayor Wilkinson and council members. The item
before you this evening is to present the annual update of the city's user fee
schedule. On April 14, 2025, council adopted an updated schedule of user and
regulatory fees based on the results of a comprehensive cost of service study.
This is an interyear update to apply authorized inflationary adjustments and
to adop adopt sorry and to update some of the fees based on feedback on the
current fee schedule. If approved this evening, the updated user and regulatory
fee schedule will be effective on July 1st, 2026.
I want to highlight a change in the name of one of the public work fees. The fee
for slurry seal should be renamed to paving fee with the two categories
renamed A slurry seal and B overlay. This new naming better describes what
the fees cover. This is only an administrative update to the proposed
fee schedule. And at this time, I'll turn over the
presentation to Terry Madson, president of Clear Source Financial Consulting,
who will present the changes that were made as part of this year's update. And
staff and Terry will be available for questions regarding the proposed fee
schedule. >> Well, good evening, mayor and members of
the city council. Thank you for allowing me to speak with you this evening. Just
uh by way of orientation, city clerk, will you um open the presentation or
would you like me to share my screen?
» Um I'll go ahead and share. Let's see if this works.
» And if it doesn't work, then we'll um come back to you.
» Do you guys see the presentation? >> Yes, we do.
» Okay. Well, thank you so much. I know you've had a very full agenda this
evening and a lot of important topics. So, I will avoid being long-winded.
Helga did a wonderful job orienting you. I just have uh you know about 10 slides
to walk through to make sure that uh to reorient the city council to this topic
and any interested members of the public. But just um in terms of an
agenda for the evening, we'll we'll talk about background, some historical
precedent that Helga uh uh described and then we'll ask the council um to
consider adopting an updated fee schedule that would be effective July 1,
2026. So, by way of reminder, um communities
uh derive revenue from a number of sources and typically um when they
receive tax revenues, they they attempt to use the tax revenues to fund services
that provide broad benefit things like we would think about as communitywide
benefit. And most commonly we would think of these as public work services,
public safety services, park maintenance services, sort of that we all have
access to at any point in time. when um we provide services to a specific member
of the community, a specific resident or a specific business um as part of like a
regulatory activity or a discretionary activity, we frequently target recovery
of costs from the receiver of service so that all other residents and businesses
in Belvier wouldn't have to be paying for um let's say my square footage
addition to my home or or something like that. And we um use user and regulatory
fees as a common mechanism for recovering our costs. And most commonly
in Belvadier and in in communities throughout the state, we would think of
this as permit processing services, plan review services, construction inspection
services, and so forth. These are um services that the the city provides as
part of um compliance with California building code, your own municipal code,
and so forth. um and and we look to recover costs of providing those
services. The world we deal with and the topic for
this evening is limited to what we would consider service-based fees. So there is
uh a human providing service on behalf of Belvadier. It's either your own
in-house staff or contract service providers, but we're typically thinking
of building fees, planning fees, engineering fees. We are not um
discussing any sort of taxes, any assessments, any utility rates. These
things that sort of um we think about most commonly as affecting us on a
day-to-day basis. They are not a part of this evening's topic. Um we're we're
strictly limited to these um periodic discrete user and regulatory fees.
As Helga mentioned, there was a study completed in calendar year 2025. As part
of that study, the city council adopted updated fees that were effective July 1,
2025. In the resolution that adopted those
fees, effective July 1, 2025, the city council authorized annual inflationary
adjustments for the years between fee studies. Um, so this evening's action is
intended to comply with the direction council has already provided. Um, we
simply want to provide the council an opportunity to review the changes and
review any non-inflationary changes that might be proposed. Staff anticipates
completing that sort of periodic study, you know, like we did last year, the
more um intensive study every 3 to 5 years. And in the interim years, you
would do these inflationary adjustments with minor sort of discrete changes. So
this year for 2627 we're we're treating this as an interim
year that should primarily be an inflationary adjustment to existing
fees. Um prior to making that adjustment um
because last year you you um completed your first comprehensive fee study um in
some time. It might have been the city's first actual comprehensive fee study.
Um, but it it had been some time since you had any sort of significant update
to fees. So, you you did identify or we identified um and presented to you some
significant underreovery. There were proposed fee adjustments that we
anticipated would uh enhance cost recovery. And so just to test those
outcomes, we've looked at forecast um expenditures and revenues for the fiscal
year 2526 um based on the information we have
available to date. And we do see what we anticipated would happen is actually
happening. So that's comforting. And so we would say that um we feel comfortable
with the direction that you could continue these inflationary
adjustments in between your fee studies and then every 3 to 5 years you do a
formal fee study to figure out do we need to do any sort of recalibration?
How do we look from an aggregate cost recovery perspective and so forth. So
the annual change to CPI for this year as outlined in the resolution is 2.18%.
So, the majority of fees in your fee schedule are proposed to be adjusted by
2.18%. There are a handful of other discrete
changes that are intended to enhance fee schedule clarity or more closely align
fees to services provided. Um, you'll see these in um, you know, I I believe
it's a planning fee where you have historically had like a standard and a
major and um, Rebecca's team identified there is such a thing as sort of like a
minor that that is easier to process and we could um, you know, it would be more
appropriate to collect a lower fee based on the typical level of effort provided.
So those are the kind of uh, refinements that we're proposing. There are three
new fees proposed. One is for a city tree pruning request. Another is for a
road closure sign placement associated with an encroachment in the right ofway.
And then finally the police department. Um it's very rare, but um if you had to
uh tow a vehicle and administer the release of that vehicle, um you would
have a vehicle release fee. So, those are the three proposed for city council
consideration in addition to your routine inflationary updates. At the
conclusion of this evening's public hearing, staff recommends that the
council would adopt a resolution establishing and updating user and
regulatory fees. These would be the fees that would be effective July 1, 2026.
Thank you so much for your attention. I'm available to receive any feedback or
questions. Thank you, >> Terry. Thank you very much for that. Um,
okay. Let's go to city council for questions for either Helga or Terry. Go
for it. >> Hi, Terry. Thank you. Um, two two quick
questions. Uh, maybe I'm mistaken about this, but it
also looks like the um longerterm encroachment permits, uh, those are new
as well. >> Oh, go ahead, Helga.
» Sorry, I can answer that. Um, we those fees were on our website, but they were
not in our fee study. So, >> so, so we had that in our misal code,
those longer term, those those one week, two week, 3 week or two week, 3 week,
four-w week. >> Um, no, they were available on our
website for people to purchase those, >> but that was in in our adopted fee
schedule originally. >> No. So, that's why we're including them
in the this, >> but the fact that it was on the website,
it still wasn't adopted to us in a fee schedule.
» Correct. >> Okay. That's just that's my question.
and and Terry um your CPI of 2.18. Can you just tell me what that term covered?
» It's the prior year annual regional CPI. So if you looked at your regional CPI,
it has, you know, let's say January, February, March, April. At the end of
the CPI window, they say the annual CPI was this amount. We use the annualized
number. >> Okay. Thank you.
» Yep. I have um some questions. Um might be
Rebecca. Sorry. Um can you tell me give me an example of the difference between
a uh exception standard and a exception minor? What like what
» kind of project? Um, a good example is we had a a project that went through a
design review exception for a landscaping project on the lagoon with
some um decking and landscaping and um when we went to go final it, they had
planted a tree that was not part of the approved plan and was going to require
retroactive design review for this tree because it was going to be over 12t
tall. So, in our current fee schedule, it would have cost them, I think,
upwards of $8,000 to have this retroactive design review fee for one
tree. So, we we we realized while we had these new fee schedules, we needed
something that was just a little bit more minor in scope. And so, um, hence
we're here right now with something that would fall into the minor.
So it wouldn't be anything that like is a maintenance kind of type thing like a
roof or painting colors or >> no painting and roofs go under um
exemptions. >> And then um my other question was hold
on. Oh, I have a few. Um, so city city city tree pruning request
fee. Um, is that like if somebody asks for a tree to be trimmed and it's not
time for trim, but they want it trimmed because it's blocking their view or
something, then they have to pay for it, or is it general maintenance? I mean,
why why would somebody be paying for a city tree pruning? What what would be
the circumstance? I'll let Tony Boyd to answer that
question. >> Yep. Uh thank you.
» Can you hear me? Okay, there we go. Um thank thanks for the question. Um so
right now it's kind of a convoluted process if anybody wants to um have a
city tree pruned. Um and it's outlined in city code. Um what's needed is for a
person to send a letter to the city manager um who then directs staff to
send letters um with copies of that original letter to all the the residents
within 300 ft of the home uh giving them the opportunity to to comment. And um
basically this this is a um available to anybody uh but there's been no fee
attached to it in the past. So anybody can for free just you know ask for this
process to be run and it uses quite a lot of staff time and staff hours. So
» So you're just trying to recover your staff time.
» Exactly. Just great. >> And then um let's see which one is this
number. Oh that was number 15. number. Um,
oh, the um sign placement fee is does somebody have to pay for the sign
placement and or does sorry or you know if somebody comes and picks up the sign
they can put their own you know no parking the road closed you know Monday
8 to noon or something. >> Yes. Um so uh anytime there's a road
closure um there are quite strict requirements for signage um that need to
go into place uh 72 hours before um um and up until now that's uh that
requirement has been for the contractor um to place those. Um sometimes
contractors um you know especially if they're coming
from a long way away um that's quite difficult for them. um you know, we we
require them to do it one way or another, that's fine. Um but if they uh
if they make a mistake in where they put the signs or they, you know, have a
wrong detail on a sign or so on, um staff have to spend quite a bit of time
kind of chasing them to to get back out and and adjust their their signs. Um, if
the option was available for them to just pay the city a fee to place those
signs, um, uh, and have our crew do it ourselves, um, that would, um, probably
make it, uh, easier for us and we can, uh, collect a fee for it.
» Okay. And then one last question. I think it might be you. Sorry. Um
1G is um
projects modifying city property requiring inspection. What's that? Give
me an example. >> Yeah. Um so typical example would be um
a sewer lateral replacement requiring uh somebody to cut into the road. Um uh so
right now when when a contractor takes out an encroachment permit to do that
kind of work um uh there's nowhere on the permit that that um uh it gives them
the the uh requirement of of having to have an inspection.
» Okay. >> Um and an inspection is needed for that.
» Okay. Great. Perfect. Thank you.
» Excuse me. Can I jump in since there um what is
lane ema abandonment or lane vacation? I don't think they're going to Europe.
So I just wondered it's on page 14 and it's number six and it's under public
works and it says lane abandonment. Does that mean somebody's taking over
lane? >> I I don't know.
» Don't uh >> you may not know. I sure don't know.
Terry. >> Oh, Terry might know.
» Well, I'm not sure if Tony's encountered it or if it occurs in Belvadier, but it
is a common fee we see um where there might be easements offered or and
sometimes they think they call them Tony, they call them summary vacations
or right-of-way abandonments. And so, you're just giving yourself the
potential to recover costs if that did ever occur in Belvadier. I'm not sure if
it does occur, >> but we don't know what it is. probably.
» Yeah, it's it's not likely. Um that's Yeah, very good question cuz um the only
lane abandonment or vacation that I'm aware of would be by the city. Um yeah.
» Okay, thanks. So, we'll just leave it there and whatever. I just didn't know
what it was. Um okay, >> nothing else. Kevin,
» um I have just a couple of quick questions. The first was um for Terry.
Um obviously our cost recovery given that we budgeted for nothing this year
has been pretty impressive and I was curious in your experience whether it's
I haven't been any negative behavioral effects of us increasing these fees. Is
that typ is that typical or are we an outlier or or are you surprised by the
extent of our cost recovery? >> I'm pleasantly surprised. I you know I
always have anxiety of is what we anticipate will happen actually going to
happen and in this case it it does seem like it has happened. I thank the city
council for >> um you know sort of having mercy on us
last year and taking a conservative approach and waiting to see the revenue
before it showed up. That was what my primary concern. My primary concern is
anytime you have sort of significant changes, you just want to make sure that
this is really likely this is this will actually happen in practice and that I
didn't make some sort of mathematical error. This type of CPI change gives me
a lot less nervousness and anxiety than last year. So, thank you for um sort of
waiting to see the actual revenue show up. um in terms of you know sort of uh
behavior modifiers or anything like that. I didn't actually expect that
because we we haven't seen that. So what we hear from the development community
is what they value most is service. Um so they value this idea of access to
your um your planning team, your building team and so forth because
they're trying to move projects um through the pipeline. And so I I guess I
was not concerned about behavior modification. I was concerned, you know,
is this math going to work? It it feels like it has worked. I do think you'd be
wise to, you know, every 3 to 5 years think through this again. I noticed in
the in this earlier in this meeting, council member Mark mentioned that maybe
because of some of your efforts um to sort of encourage certain types of
development, you're actually seeing the fruit of that effort. And so um I think
the world works in in development cycles. And I don't know what cycle
you're in, but I just feel like if we could look at a longer picture of time
and figure out how how do we stand? Because I could think about, for
instance, if this Malard point, I know nothing about Malard Point. I just typed
in on the website and saw that it's a potential for multiple units. But I
would imagine when they make it to the building permit stage, the city would
collect some significant building permit fee revenue, but you would also be
obligating the city to conduct future plan reviews and inspections that may
happen over a long window of time. So, we want to think through a broad window
of time versus just a couple months or a few month window of time.
» Great. That's great. And then I have a a question for I guess this is for
Rebecca. When we first approved the um the new user fee schedule, we baked in
this idea that there'd be a backdoor, meaning if sometimes fees looked
excessive versus the amount of time that was actually committed that you had that
option to do something different. And I was just curious how often that actually
gets used. We haven't used it. I will say that that
one example I gave, they actually submitted under the old fee schedule.
So, we were able to use the old fee schedule instead of charging them the
$8,000 for that one tree. Um, but that's the only sort of,
» you know, but no, no one's no one has said, "This is so much money. It used to
be $2,000. Now you're making me pay $15,000 for a comparable project." And
so there was no um we haven't received any feedback and asking for that back
door. >> And just in terms of uh yourselves sort
of empirically, >> do the fees to you sort of feel right
still in terms of the hours that you spend on each of these, you're tracking
that to some degree. >> Yeah. And for from what I can see is
that that exemption fee is um you know we spend time on these exemptions and
it's amazing to see how much actual time we had previously all these years spent
on exemptions and never recovered a fee. >> Okay.
» Um yeah >> thank you. Um
» can I follow follow? Sure. >> Um I I I imagine part of that part of
the um the way to fi figure that out Helga would be to is a question of how
granular your your data is on cost or cut reverse the revenue. I mean if it's
just department head total um top line you're not going to have much much
detail. But if it's you know project by project or if it's it's item by item or
or or or line budget line item by budget line you might have to be able to see
what your revenue is versus the cost of things. And if we are surpassing revenue
versus cost, we're clearly charging more for that service than than we than we
do. I don't know if it is that granular, but that would be a way to because we
don't want to overcharge for the cost. >> Correct. And um we did look at that. We
did it by revenue line item. And Terry, I don't know if you want to expand on
that. >> Yeah. So I uh council member Mark I
think that without doing another truly
comprehensive study uh the data that we have access that we readily have access
to is sort of like these broad account codes like this is building permit fee
revenue this is uh zoning fee revenue and so forth. every time we do a broad
study. Um, even in broad studies, I would say we have not encountered a city
that maintains data at a at a level granular enough to sort of say, well, I
can just export this data from the system and this will inform my fees
going forward. because we use these ideas of like the 6 out of 10 rule. Um
especially when you're setting flat fees. And so we we really do want to
work with staff as the experts and say, you know, when you process an exemption,
what would what would typically happen? What would you be likely to encounter in
terms of your initial application review and so forth? And so, um we do feel like
technology is getting more and more robust. you have access to tracking
better information. But even if you tracked, you know, highly granular
information, we would still go to staff and say, "How do we interpret this and
how can we sort of reasonably average it out?" Because that's our mandate in
California is estimated reasonable cost of service.
Terry, do you think the um just just quick separate question um the uh the
shortfall we're seeing in public works, I'll leave technology aside because
that's not such a big number, but the 60% of cost recovery that you're seeing,
um is it is that too early to tell? I mean, maybe that's a more uh uh the
slower progression that you might have anticipated more broadly in in our
planning building. Or do you or do you or or perhaps do you see a gap in our in
our fees there that that that isn't accounting for something or isn't isn't
recovering something more significant? >> So, Council Member Mark, I'm I'm happy
to answer my my gut thought. I just don't want you to treat me as married to
this thought, but I did see it and think what what might be happening. And I
haven't run it by Tony or Rebecca yet, but my suspicion is that um there is
public works engineering effort that happens at the planning stage. And so
maybe Tony's team is providing effort um at like an entitlement review stage and
so forth. and it might be coming in as a planning revenue rather than as an
engineering revenue. And so it might be an area for cleanup in future years. My
other thought was I know that there might be some reduced encroachment
permits for these very short-term encroachment permits. I think I heard
that when you're trying to encourage um people to move quickly through the city
and get their projects done quickly. So, um, I think there's a couple potential
scenarios, but I would I would have to dive into them with the team and I think
they're beyond sort of this inflationary review.
» Thank you. >> Um, okay. Let's open this for public
comment. I see nobody in the room. Is there anything online?
» Uh, no hands are raised. >> Okay. So, uh, can I bring this back
unless there's discussion? Can I get a motion for
5A? >> No one has a comment on
» I'm sorry. I I do have a comment because I'm I'm I'm still so still concerned
about those longerterm encroachment permits. I mean, I'm sort of having
built in the city and being involved in planning and so forth. I'm curious,
Tony, what what you think about this. I mean,
this is the kind I understand this is a benefit to the city because of the
revenue associated with it and it's and it's a long-term um um for that. But the
but the only purpose for this is to is to is to uh stick a a a dumpster in the
street or to have exclusive use of the street for deliveries for a a contractor
that that's not really costconcious. I mean do you find people wanting these
long-term permits? I mean I know we allow dumpers on the street but we we we
we generally um through our um uh construction staging plan and and and
and parking and so forth. um we tend to discourage that um the dumpsters being
on the street. So So what's the point of a long-term encroachment permit?
» Yeah, that's a great question. And I think um what precipitated the thoughts
on this was a a recent construction project where they have um asked for a a
long-term encroachment permit um uh 3 months I believe it was.
» For what purpose? um for um uh multiple purposes actually.
Um so instead of uh returning to the city and um obtaining new encroachment
permits for um different concrete pores, deliveries
um uh
you know um basically things related to their construction project.
um instead of uh you having multiple uh encroachment permits just having one
that they and I think in in this case we um arranged for them to be able to renew
it um either every month or every 6 weeks or um can't remember exactly what
um but yeah so the idea is that when when that's needed um that uh a single
encroachment permit would be um sufficient. Yeah, I I see the benefit
for the city. I see the benefit for the um for the contractor, property owner at
that point. It's a it's a problem for the neighborhood though.
» I mean, that what that means is that's exclusive use of that space. They they
can, you know, stick vehicles there. They can have um ongoing construction
and it doesn't >> The point of a lot of the language in
our encroment permits is to minimize impact on the neighborhood and to keep
it as reasonable and as as as limited as possible. Um, this is sort of giving
someone a blank check to just not a blank check, but a but a but a but a
permission to be um um cavalier with with the um congestion and the
neighborhood quite frankly. So, I'm a little bit concerned about that. I don't
know how the rest of the um um um council feels about that. Uh I'd almost
rather aster and say come to the city for a um discussion of a long-term um
license if if if you wish it or desire that that can be discussed and
negotiated. I don't know if I' if having a fee there. I don't I don't want that
to be a standard procedure. >> Um I mean there's a fair amount of
discipline. That's even why we had the half day in there's a fair amount of
discipline in there to know you've got a day or two to do this or a week at most
to do this. >> You know, if you've got a month-long
permit and a lot of people are are less interested in price than they are in
convenience um when they're doing these projects, they're just going to get it
and they're going to have that exclusive use. They're going to put cones there.
They're going to they're going to put, you know, parking vehicles. They're
going to leave their LOL out front. you're going to leave, you know, all the
things out there that you don't necessarily want in the street.
» Yeah, absolutely understood. And and um I I can't disagree. this this does uh
really uh make uh the process easier from a staff perspective but from um
from your perspective what you're saying there I um I would agree that uh you
know either creating more hurdles for them to you know have to multiply uh
apply multiple times um or restrict them in another way um have a maximum number
of days per month that an encroachment permit can be used uh something like
that um yeah >> Terry do you have any experience from
other agencies in relation to this? >> I think you are truly a unique community
in relation to this.
» That was said very politely, Terry. >> Um, in many ways,
» um, I agree with Peter. I think
» so. How do you want to modify this? >> I think you only you don't have the
ability to do anything beyond uh a certain period, like two weeks or a week
or whatever it is. It's like you have to come back and reapply.
» I I mean, if you just didn't have it in there, which is which is it wasn't
adopted by the by the by the council beforehand anyway. So, I think it's
reasonable to to go back to that website. Notwithstanding. Uh if someone
raises the question, you can always negotiate something I think pretty
comfortably to expand that. I don't think we have a missile code that would
would prevent that from happening. Uh >> but meaning you want to strike you want
to go up to two weeks and then strike three weeks and one month. I mean I
don't think I we we've never had anything over one week in my experience.
» I would keep it at a week. >> Yeah.
» I mean you know to be clear that is how it has been done to this point. Um I
think on occasion there have been asked people have asked for extensions uh and
so on and but there's nothing to to stop that from continuing. I mean, I I sort
of um think Ghard would turn over to his grave if he saw this because he was he
was I mean, honestly, he was very focused on minimizing impact on
neighbors. Um so I don't >> he certainly was. Yeah.
» So I I think that was the intent and the focus of our
» Yeah. >> permits encroachments. So, council
member Mark, what you would say is looking at the existing the proposed fee
schedule under encroachment permit, you would have category A, B, C,
and G. >> But you would not have D, E, or F. The
two week, 3 week, or one month.
» Ideally, yes. Sorry. >> Ideally, yes.
» ABC and and G. Well, relettered, but yes.
Yes. >> Um, it sounds like we have council
agreement on that. Um, unless are there any other comments or
can we go to a motion? Okay. Peter, do you want to make the
motion your amendment? I'll move that uh we uh approve item 5A adoption of uh res
resolution updating and establishing various user and regulatory fees with
the uh modification of the public works encroachment permick as discussed in
this conversation >> and also Peter to change the name of um
» I'm sorry you're right >> uh under public works number nine to
paving fee and option A to leave that as S slurry seal
and option B becomes overlay. Okay. Can I get a second?
» All in favor? >> Second.
» I >> I
» I >> Thank you,
» Terry. Thank you very much for your help. I say again that you are the most
valuable bang for your buck consultant that we have. Um you've raised enormous
revenue for the city. So, thank you for your guidance.
» Good evening. Thank you all. Bye-bye. >> Good night, Terry.
Okay, we're moving to our final item. Item number six, discussion and action
to award the Beach Road Seaw wall construction contract to Gordon N. Bore
Construction. Um, this is Tony, I believe, for the staff report. Or is
that you? You, Robert? >> That's correct. Tony's gonna kick it up.
» Tony, go ahead.
Thank you, mayor. And um I had written here, good evening,
council members, but I guess um it's it's a bit late for that. Um you are
familiar with the beach road stabilization project having received a
presentation at the annual retreat in February from the city's design engineer
stats and engineering providing details on the project design.
Um, and at the time of that meeting, the request for proposals for construction
of the project had just been posted on February the 22nd. And since then, a
procurement process has been conducted, the final step of which is this city
council meeting where staff is recommending awarding of the
construction contract. The BRSP subcommittee comprising of
three members of the public and one city council liaison, council member Peter
Mark, was appointed to oversee the project and provide a platform for
public engagement. The subcommittee met on February the
26th to review the project plans and RFP details and again on March the 25th
after proposals were received to receive information and to and to discuss the
proposals. Of the four proposals received, Gordon
N. Ball Incorporated was determined to be the lowest responsive and responsible
bidder with a bid of 3,511,620.
This was approximately 310,000 or 10% higher than the budgeted amount for this
the major portion of the project. To bridge the gap in funding, staff has
identified four sources of funds within the existing and forecast CIP budget
that can be allocated to this project. These are
$125,000 from the Marin measure AA funds. Measure
AA is the county's transportation tax, an annual pro proportional grant
allocation to the city used for transportation related infrastructure
work. $33,000 from the city's road impact fee
fund, which received higher than expected revenues and would be used to
pay for the paving restoration portion of the project.
172,000 from the retaining wall repair CIP fund, which would be a rollover in
the coming fiscal year. After the the infrastructure condition
assessments currently taking place are completed, a more defined retaining wall
project priority is likely to take its place. and $15,000 rollover amount from
the sidewalk repair CIP fund which would be used to cover the cost of the
sidewalk restoration portion of the project. This amounts to $345,000
which would cover the funding gap of 310,000 and provide 35,000 to the
construction contingency maintaining it at approximately 11% of the budgeted
construction costs. These reallocations would be
incorporated into the into the city's budget for fiscal year 2627.
Within the project's existing allocated budget, staff has identified cost
savings such as lower than expected costs for environmental mitigation,
sequent analysis, and surveying and mapping. The amount of these savings
will only be known in the coming months, but when they are realized, they will
also be added to the contingency budgeted for this project.
While this construction contract is the largest portion of the B RSP project, it
should be noted that two other components of the project will be coming
to council for approval at the May meeting. The first is a contract to be
approved for a portion of the project construction to be completed by a
different contractor. This work will be on the properties of number 16 to 30
Beach Road. It includes removal of pedestrian gangways between the sidewalk
and buildings and setting up temporary utility structures to the homes for the
duration of construction. The city has identified Hadley
construction for this portion of the project and is finalizing details of the
scope and costs for the contract. The second will be the approval of temporary
construction easements for 16 to 38 Beach Road. Staff have been working with
the property owners on these agreements.
In conclusion, staff and the BRSP subcommittee recommend that city council
award the contract for the BRSP construction to Gordon Nball
Incorporated and authorize the city manager to sign a contract with them.
And with that, I'll be happy to answer any questions.
» Are there any questions from council members?
» Can I if you don't mind? Um, as as a representative to the uh beach road
civilization subcommittee, I just wanted to uh thank Robert and and Tony for
their work on this as well as desks and engineers and um I'm sorry, the
gentleman from project manager >> uh Adrien.
» Adrian Adrien. Yes. Uh but also but also just ju just just note that uh the
subcommittee did look into this quite a bit. Worked with Tony on the RFP and the
process and have to say we're quite frustrated with the legal constraints of
the bidding and and awarding process which is labyrinthlike and and very
little agency for the client there I have to say. Um, but our recommendation,
as Tony pointed out, was to make the recommendation to city council, but to
focus on trying to trying to find those funds within the specific beach
stabilization project and or other um budgets within public works from this
year or rollover years that we can we can identify. um and then work with
Stson and the contractor to sharpen pencil as much as allowed within the um
contracting process to value engineer what we can within that project. Um I do
have to say that the savings that you would hope for SQA and engineering and
project management I agree what you're saying but but I wouldn't add that to
the contingency. I would I would I would reduce the project scope on that to
whatever savings you have on that. I mean because I understand we've already
gone beyond above it. So, it should be an attempt to uh uh return that to our
broader budgets as opposed to necessarily just rolling it into that
project, if you understand what I mean by that. But otherwise, I can recommend
and support this this um uh contract.
» Any other questions? Jane, >> I have just one. Um in the alternative
section it says the city could reduce total length and related quality of
sheep piles in the design for some overall savings. And was that an option
that was discussed or just presented in the subcommittee?
it it was discussed um and it's um a fallback option I think uh is probably
the best way to put it. Um at this point um
staff believes that that we are able to uh to get the funding together to to go
forward with the complete project. Um if there are any other um changes to the
scope um or or or changes in the costs um we don't know if there will be any
any other funds to be found. Um and in that case um we you know we would we
would probably have to reduce the scope of of the uh the work. Um and so that
would be our next step. >> Yeah. But but didn't you say we have to
find more funding to remove the gangways and create utilities for those?
» Um no, that that has been budgeted. >> Oh, that has Okay.
» Yes. Yeah. Yeah. >> Okay. I misunderstood,
» Jane. As as as the as the committee was looking at this, we had yet to um um
confer with or or Helga and Robert and Tony had yet to find the funds for it.
Oh, okay. So, so, so leaving that last subcommittee meeting was you can we can
only make this recommendation contingent upon the fact that you are can find the
funds within your existing budgets or within this budget. Um, and if not
because it's important to make our window of time here to mitigate that
risk. There might be some alternatives to reduce the scope.
» Okay, >> that was that was this that and
hopefully we we we haven't been able to do that but it is still a fallback
should should prices continue or we aren't able to make those budgets even
work what these are. >> Yeah. Okay. And I also want to thank the
staff and the subcommittee um for the work on this important infrastructure
project and I can support um expending the funding for the
project.
» I had uh one quick clarifying question. Is Blue Iron a sub of They're the sub.
» Yes. >> Yeah, I thought so, but just wanted to
be sure. >> Thank you.
Oh, um yes, thank you Tony for the work in the
subcommittee. Um uh it's been a project long coming and I think it's time has
arrived and that we need to go ahead do the project. Um and find the money
wherever we find it and get this project done because it's as time has proved it
doesn't get cheaper with time. So I'm in full support.
» Thanks. And Tony, my quick question. Is the timeline moved at all in terms of
implementation? >> Not not yet. Um there are as as I
mentioned, there are a couple more moving parts. Um the contractor has uh
said that um they haven't been awarded the contract yet, but um they would be
able to start um at the very beginning of the window, which would be June the
1st. Mhm. >> Um there may be remaining work by PG&E
uh to be done uh before that. Um and there are um two permits that are still
outstanding. U so um if things fall into place as we hope then yes it would the
project would start on June the 1st. Um if if not the the project window that
we've given the contractor is June the 1st to uh October 30th. Um and that's a
that's something that the jurisdictional agencies um have uh the limits that
they've given us. Um so um potentially it it would be moved um
to a later date >> and the PG& point you made there, I mean
how how much of a block could that be? >> Um so PG& have assured us um um every
time we've spoken to them that they are able to do this work that they need to
do. So, they need to um they need to modify some of their facilities in Beach
Road to allow these uh sheet piles to be installed. Um we've had progress
meetings with them every every two weeks for the last few months. Um and it seems
like uh they're more or less on track to be able to do the work, but as we
approach June the 1st, it is the time is getting tighter and tighter. Um we're
meeting with them on site tomorrow and um you know we're we're gonna seek their
uh confirmation that they that they will finish the work by then.
» Okay. Sound a little nervous but thank you.
» Well yeah and and the reason is is is they're not able to give any um you know
they're not uh any uh real uh assurances that it that it can be done. They they
sort of say yep it looks like it should be fine kind of thing. um they don't
really put anything on paper or in writing and and um yeah, so we're
working with them as as closely as possible. Um but um yeah, it's I I I I
feel like I'll believe it when I see it basically with BG.
» But so if for example this whole thing got pushed into next year because the
permitting and stuff didn't come through, what does that mean in terms of
the price of the quote? That's a great question and um I think
that would have to be something uh that we'd negotiate with the with the
contractor. Um yeah and uh from speaking to Adrian uh from uh Adrien Cornier from
from FA um he's he's mentioned that this has been uh that he's been involved in
in these kind of negotiations before where there's been some kind of um
allowance for uh a um you know an in an inflationary factor to to the price. Um,
but we we we wouldn't be able to say in if until we face the the situation.
» And you're doing everything you can with these agencies to try and get them to do
what they need to do. >> Yes. Um Yeah. And so the two permits
that are outstanding are the BCDC permits. Um they're having a meeting
this week, Thursday. Um and uh this permit's on the agenda. So that'll be a
yes or no uh on Thursday. Um the other permit is the Army Corps of Engineers
who are usually um a fairly straightforward permit. Uh I'm led to
believe. Um but in this case um they um seems like they've had some kind of
audit of their processes and um it's taking a little longer than than usual
uh for that uh to come through. But um my understanding is that it's still a
fairly straightforward process. Um it's just going to be a little delayed.
» Okay. Thank you. Um public comment birth. Nothing.
» Okay. Right. So let's bring this back if I don't think there's any further
discussion. Does anyone want to make the motion?
» I can make a motion. But before I do that, Tony, just real quick, um two
things I wanted to mention. Um I understand from our previous discussions
that PG& will be doing a a fairly substantial um upgrade and then
preparing it for Hadley to do the connections and interconnection and so
forth. Um but as a fallback um could you consider temp power to those to those
residences so you don't have to um delay arguably um um so that they can do that
after the fact if if you because we've seen through all of our CTL analysis
that PG& is a wild card you don't want to you don't want to bet on. So I mean I
would I would ask them is there any sort of sort of alternate strategy that you
could do as a construction site would do with a temp situation um during that
process just put in the back of your mind is something when you when you
speak with them. >> Yeah that that's a great idea um and I
think yeah we are meeting with them tomorrow so that's something I can I can
definitely ask. they uh they were planning so so for them the temp
electrical service is is a separate project from the from the joint trench
work that they're doing in the street >> um but they plan to do it at the same
time as the joint trench so >> um
» don't let don't let the larger project stop the necessary project of the temp
» right yeah absolutely um I think it's um I think it's a great idea yeah
» the other thing that you heard from the subcommittee um was don't underestimate
the uh the the complexity perhaps with uh resident notification communication
as well as the the um asbuilt surveys of those adjacent properties. Um so don't
don't don't kick that down the road too far because that's going to take some
time um and some effort both communication and um dealing with both
tenants and the and the property owners themselves. But but with that I can make
a motion to approve item 6A the beach real estabization projects award of a
construction contract Gordon and Ball Construction Inc. in the amount of
351620. >> I'll second that.
» All in favor? >> I.
» Motion passes. Um and again thank you to everyone involved. Can you just list off
the uh volunteers on the committee so that we can thank them directly?
» Yeah, absolutely. We um >> I'm sorry to put you on the spot here.
» No, no. Yeah, it's just that I've blanked on the the name of the chair.
» John Tatum. >> John Tatum um is is the chair of the
committee. Um Patrick Federer uh from the finance committee and Keith Pagan um
is the third um member of the community from
» and they've done they've all done a fantastic job. Thank you very much.
» Thank you to those individuals. Okay, I think we are done for the night. Thank
you to my fellow council members for being um uh so detail oriented in
everything. It's what we need. Um and with that we will adjourn. Thank you so
much. That's