We are recording now.
» We actually
» the city clerk kind of goes through them and uploads them.
» So I think the February and March the last last two meetings are up on our
website. >> Yeah.
» On the subcommittee page. >> Okay. Well, why don't we jump in? Do we
start roll call for John Tantum? uh a community member.
» Uh we'll say Peter Mark, council representative,
» Tony Boyd, public works director. >> Chris Barry, associate engineer.
» Uh Patrick Feder, finance committee representative.
» Okay, good. Um next is approving the minutes from our March 25th meeting. Um
which Tony, you had had you distributed those previously? Those
may have been a link on the website, but it doesn't look like we have a print out
of them here. Um, so yeah, if you haven't seen them, we can certainly make
them available for the next meeting. Um, I'm not sure if there was um
I think I said, >> first of all, do we have is I can't vote
anyway. Do we is two a quorum? >> Yes,
» it's two out of three, so I'm sure it's fine.
» Yeah. >> Okay. Um yeah.
» Um why don't we I I have not looked at them. So why don't you not unless you
feel otherwise let's let's not vote on that now.
» Yeah postpone that. >> Yeah. Okay. That's that sounds good. And
my apologies for that because um I assume that with the agenda.
» Okay. So that brings us to the meeting itself. And Tony, your um memo dated
yesterday was a useful summary. So I'll turn it to you to to go through that and
hit the the key points of discussion. >> All right. Great. Yep. Thank you. Um
chair.
So I'm just seeing a phone call from Adrian. Looks like I can email him the
length. Yeah. Yeah. You should have it on the website, but
um we're being joined by Adrien Vier, who's the construction manager. Um
yeah, so uh the purpose of this meeting is to uh update you on on the
developments um that have uh occurred uh since since we last met. Um and
um I can run through my memo and share a couple of images of some of the uh some
of the details in it. Um so starting with the contract, city
council approved the contract um as was uh well u recommended by this committee
and staff uh to Gordon uh awarded to Gordon Nball Construction
um and that's been executed. So all the communications with them are now formal
communications and um they've um provi pro provided some submittals and um yeah
so we are moving forward with them. We've actually had a pre-construction
meeting um to establish you know sort of the uh lines of communication and so on.
Um and we've also had um an on-site meeting which I'll get into a little bit
later. But uh as far as the project goes, starting
with the permits, we have two outstanding permits. Uh BCDC have
approved um our application. Um but their draft permit is in review and um
they're unable to give us an exact date. They say they are trying to expedite it,
but the only definite date that we know from them is they're uh they have to
provide us with something by uh June the 22nd. Um, so that's uh BCDC.
» So can you what does BCDC stand for? >> Uh, that's the Bay Area um conservation
and development commission. >> Yeah.
» Yeah. Um, and they um they regulate uh activities in the water um from um I
believe it's the the mean high tide line uh uh to 100 ft in land. Um, so yeah,
everything in that zone has to be approved by them.
» So the June 22nd deadline, is that for a a permit or is could they like something
other than a permit by then like a like a postponement or a
» Oh, no, that's that's for a permit. So yeah, that's uh yeah, they've said that
uh the draft that they have is for a um approved an approved permit.
» Yeah. >> And you have a you have a a completeness
confirmation or or or there equivalency of that? Um,
I'm not sure. I mean, I I can uh >> because to John's point, if they they
determine to pro the the I'm sure that they're referring to the streamline
permitting act, permitting streamlining act, I should say. Um, if they determine
something's not complete, that will invalidate that date.
» Yeah. So, my understanding is that they um they confirmed that that the
application is complete upon in uh sort of in the first stage. Um it was then
approved um and then um the the permit was drafted and is now in review. Um
that's that's my understanding and I and I I can certainly confirm that with our
consultants to just make sure that there's there's no possibility of any um
any detours. >> I certainly think the permitting process
we should you know cross our tees and dot our eyes just make sure at every
step of the way that >> Yeah.
» we're not doing something or leaving something off the table and that needs
to be done. >> Right. Yeah. again and yeah I can
certainly um make sure that uh that we get some some
of those details um yeah the second outstanding one is the Army Corps of
Engineers um and that's been quite a frustrating
process um but to to uh to summarize where we are now
with them is is that um they uh they've started a form consultation process,
which means that they forward our application to other agencies for
review. Um, and it seems like Noah, um, fisheries in particular were interested
in in a more formal review. Um, so we've now met with them and their biologist um
to really to just try and um move this thing along as quickly as possible. um
ask if there's any information that we still need to provide. Um they had said
uh prelim before the meeting they had said we will likely need a a survey um a
benthographic survey of the eel grass um beds near in the vicinity which our
consultant thought was unreasonable um that that there's there are no eel grass
beds within uh 40 50 ft of the site. Um and
» if that I mean does the marinas have anything? I mean they couldn't be
conducting marine activities if they're eager there right I mean isn't that
» well um yeah I think if that is the is the main thing yeah it's the the problem
was so he had done a survey and he's a he's a biologist himself so he's able to
provide a a sort of you know a survey within the within the guidelines that
they that they need um but it was from land with binoculars um and they wanted
something more substantial okay um he feels that this is not not unfortunately
not that uncommon sometimes because but if they just don't have very much
information about an area they might uh they might like to get that and they'll
use a project like this to obtain it. But we were able to um uh you know with
with a another consultant um able to explain to them um what what it looks
like out here um and they said they'd be fine with a preliminary slogan. So, um,
at this point, that's what we're doing. We are, uh, we have a pre, uh, a
proposal for a preliminary survey. Um, and then the potential, uh,
pre-construction survey and post construction survey are lined up as well
in case in case that's needed. >> When when we did the uh, prior beach
wall retrofit, didn't we have to go through this?
» Nope. Nope. And believe it or not, it was the same uh reviewer from from Noah
um who said it wasn't needed at that time.
» So was involved with a preliminary survey. Is this something we have to
contract you to come do the >> Yes. Yeah. So we have a qualified um
there's a there's a company I I don't know exactly what the sort of
certifications are that are needed, but um it's uh it's a company out of San
Francisco that's familiar with Noah um sort of parameters of what they need. Um
they're going to come out at low tide uh walk out as far as they can in the water
and identify if there are any signs of of wheelgrass. Um and I believe probably
similar to what what our our consultant had done previously just from the land
estimating a distance of any signs of egrass
um and then presenting it as you know in a in a sort of a formal report. So they
have not done that yet. Is that scheduled to be done? But yeah, we're
we're um we're working through the details of the contract right now. Um
they just need some insurance um changes for us to be able to for them to
schedule the work and get the contract signed and and move forward with that.
Um but that said, um the the Noah biologist said that she would finish up
her um she was she she uh she was fine with our assurances that we were going
to go ahead and do it. um we need the permit, you know, if this is what we
need to do, then fine, let's do it. Um and um you know, she said it would be in
the conditions. So, um she was happy to finalize all of her review and send it
back to the Army Corp of Engineers. Um yeah, when we asked, you know, what
how long did did she think that would take um she said mid June probably
» until she gets hers to the armed? >> Yes. Yeah. until she finalizes
everything she needs to do. Um yeah, there's a little bit of back and forth.
Um she she uh she noted that um that they had lost 40% of their staff and
that um this was this this project was actually close to the top of of her pile
of of of work in in her inbox, I guess. But in any case, um they
uh she expects to return it to the Army Corps of Engineers uh in June um mid
middle of June. um communications with with the construction manager um who uh
is familiar with with these permits, more familiar than I am certainly um
said that they can they usually turn it around quite quickly once once the army
have received their documentation. Um but we don't have we don't have an exact
timeline for that. Um and they don't have the same statutory uh limits that
we dec. Uh so um
so at this point that's that's as far as we know um for that permit and
um yeah we're we're um in touch with them
constantly reminding them that uh we have a schedule and that's our deadline.
the window that we're working in started starts on June the 1st and closes on
October 30th. That's the environmental window. Um if if it goes beyond October
30th, we need special permission for that. Um and it's usually either a daily
or a weekly uh permit that we obtain. So it's not something that's that we plan
on having to do. Um but yeah that is the sort of the
loose end that we don't um don't have any control of right now. Um yeah
moving on to utility coordination. Um and I will actually share my screen here
so we can take a look at the utilities on the site.
Is it usually to turn into a panelist?
Nice.
All right. those attendees people who should be at the meeting.
» It's Yes, it's Adrian Cormier the commander. Do you want to put him up? I
mean, because he he can't talk if he's not
elevated to a panelist, I think.
up any second. Um, I'm just going to turn the screen. I
think it might be him.
» See,
just uh gives us a a view of of what we're dealing with in here.
Um the main the main work that needs to happen
before the project is a P Gen joint trench which is this yellow and black
line. Um want to get up there? Maybe. Yeah, that would be good. Thanks, Chris.
Delay. There we go. Yep. It's that yellow and black line over there. Um is
it also the one on the other side of it too?
Right there. Chris to your left. Right here. Nope. card right there.
» Oh, that that's a Comcast. >> Okay. Yeah, that is also yellow and
black, your own. Um Yeah. Okay. Um that's not a joint trench
that Comcast using, but they are participating in the joint trench on the
right hand side of the screen. So, that joint trench will be removing um all of
the existing utilities which are shown with the the black uh hash marks through
them. Um uh so they're all going to be replaced with this with um this joint
trench here um that's going to reconnect all the homes. Um that will be in place
before the project so that when uh excavation begins and the sheet piles
all go in and this road the inroad alignment um there's going to be no
disruptions to uh to the properties uh because of that. Um
» do they dig up the old services or just abandon them where they are? I I believe
they just abandoned them. Yeah. Yeah. >> They usually just cut and cap.
» Yeah. >> At the end they'll be there.
» Yeah. Um the the water line that's shown over there, there's a 4-in water line.
um will be a separate uh project and the water district will be um I think they
have already installed a um a temporary two temporary shut off valves and pipe
that they'll be able to so when the when the road is excavated and the sheet pile
work begins they'll come and uh shut off valves remove their pipe let the sheep
pile pass and then uh return it um as soon as it's complete. Um why why are
they able to cross the sheep piles where otherwise can't? Well um the main reason
is they're actually more nimble. Um so they can be there uh on the day or uh in
the morning of of uh the the construction. Um and so they can plan to
just be there for that wait until the the sheet paths have passed and then
restore the the line. Um PG& can't guarantee that. Um so the options for EG
were either to um uh install a bypass a temporary bypass uh for until
construction was complete um and then and then reconnect their line um or um
reconfigure their their holes. Um >> so that's their only penetration for all
those properties below it and it goes horizontally from there.
» Yes, exactly. Um and >> so that's all the water needs to do is
what Chris showed us that one line. That's that's it. just need to
disconnect and connect >> to bypass the the work.
» Yeah. Just for that and then the normal connection is remain.
» Yep. Exactly. >> That makes sense.
» Yeah. Um and that's so that's gas uh there are two two gas lines actually. So
the two uh coming down from the other side of the street that are that have
hash marks and then a single electric line um that are being abandoned and
replaced. >> Yeah. Over there um sewer. There's a
sewer district line which is the green one on the left hand side. Uh that's
actually a private lateral that goes to to the sewer district line. Um and that
uh the the contractor will be um uh excavating exposing and um uh similar
thing to what the water district's doing. Cathley
or um >> Gordon
» uh Gordon and B. Yeah. So when they do that figure area, they'll just literally
cap cap and we connect. >> Yes. Yeah. Exactly. Yeah. Yeah.
Um Yeah. Uh Comcast. Okay. So the next
» Do we know what that is? I mean, could that be Play in the street?
» Uh I don't recall. Did we I know there was San Die. They don't know. It's not
their line, right? So it could be could be
» Yeah. Right. Exactly. >> Yeah. Exactly. That we we were hoping to
do the same thing on West West Shore a couple years ago and we're expecting it
to be PVC and it wasn't and that caused some problems
» really. Oh, right. Yeah. Yeah. Clay is is a lot a lot more difficult to
» Well, you can't you can't cut and replace as easily,
» right? Yeah. Um >> they'll they'll be prepared, I imagine.
» Yes. Yeah. And it's kind of on them to Yeah. to be prepared. Um
thankfully, not that we don't want to also know, but um yeah. Um
so let's see the the next area of utilities is
not really shown in this in this image uh because these are all the PG ones.
But um I will get to the right page here
and yeah we can we can look at these gang
ways. Um so over here as you can see we've got um
at gangway one we've got water, gas and electric that all um converge at gangway
one. And then um that's how they um that's how this building this first
building 16 to 20 beach road um uh has its utilities. Uh gangway 2 has no
utilities and gangway 3 has water and sewer and uh Comcast cable.
Um, and that's a different part of my uh memo here, but um,
yeah, so I don't want to jump to that too soon.
My notes,
right? I mean, none of the utilities you've been talking to have have raised
timing issues or obstacles with the schedule. Is that is that correct or
what's the summary there? >> Um, right. Yeah, thank you. Um, the PG&
were the were the main concern because um they had to schedule a fairly big
project for that joint trench. Um, and the interesting thing with PG& is that
gas and electric are almost separate entities. they they really barely ever
communicate with each other and so getting them to communicate for a joint
trench was was interesting. Um we do have a date from them though. Um it took
took a little it took a while but they finally got a date to us and that is
last week of June and first week of July is when they have scheduled this work.
Um they've applied for encroachment permits. So that's um
uh they've assured us that that's um that's the soonest they can get to it.
Um and and they are um they're committed to it.
» Okay. >> Yeah. And that when they do that, their
work will include uh temporary electric service uh for the for the private um uh
facil the private buildings over here. Um that we'll get to in a minute. Um
» and their work would could could go whether we're we've been or not.
» Correct. Yep. Exactly. Yeah. Yeah. It needs to happen before the project. um
in any case. >> Mhm.
» Um so yeah, it's yeah, just that they're doing it is uh is the main thing. Um
» but none of the other utilities and you didn't mention AT&T. Are they are they
there too? Is that another >> No, they're not. Um so they had a copper
uh a co a single copper wire um that they uh that was not in in service and
is is won't be brought back into use. So, uh, they were happy to abandon that.
» So, it's only Comcast that's providing TCO.
» Correct. Yeah. Yeah. They're the only, uh, provider up there. Okay. Yeah.
» Um, yeah. >> Would you put in would you would it make
sense to put an additional conduit for future expansion? I mean, I know Toner,
we've talked about broader um, telecom and fiber and other connectivity. Um
would would it would it be I mean they were talking about that with the 131
project is just laying down conduit for some future you know service provider.
» It's an interesting thought. Um I think uh because the and maybe that might uh
might be useful for the inroad work. Um but I think because the the the the top
height elevation of the the sheet piles is quite far down the wall. Um, anything
that would need to come through to the homes would be above the definition.
» I know. Why rip it up? I mean, that's if you're if if you
» Yeah. >> It's not appropriate.
» Yeah. Yeah. No, but it's I mean, it's like while while we have it open.
» Actually, surprised AT&T's not wanting to throw it in there while they're
» Well, I I think I think um normal telecom is just abandoning, you know,
area after area. >> Yeah. Um that that was the issue with
131 is that no one wants to service this area with anything wired. they they
don't want to take it's just not it's just not worth their they won't get the
service agreements down the road for the level of uh infrastructure improvements.
» Yeah. Yeah. Yeah. It's Yeah. It's amazing. Comcast and AT&T whenever we
deal with them on anything um to try and be proactive. For example, uh temporary
service here that will be that will be needed. Um they are very reluctant to to
do anything. They're um pretty much the only time that they will come out
definitely is is when um when something's broken and they need to
repair it or >> our contractors, Gordon, they should
they should be able to do it. Yeah. It's not high technology.
» Correct. Yeah. And that's So, we're actually doing that. We're basically
setting the whole thing up for them to be able to pull their wire through for a
temporary connect and they've uh and they've confirmed that they'll be
» uh they'll they'll be there for that. But yeah, they, you know, they're not
having to do any work for it. They just, you know, arrive and plug it in. Um, but
that's fine. It's not, you know, it's not, it's not difficult, uh, or costly
work. Um, yeah, two more things with the utilities. Actually, going back to that,
um, and speaking of, um,
Comcast,
hold on.
Uh so that uh that line that you pointed out on the left hand side over there uh
that is that is a Comcast line. Um so that will reconnect uh their line that's
going to be um cut with with the sheet piles. So they have two two access uh
lines to these buildings. One one from that that side and the other that will
now be coming through the joint trench on the other side.
Um, another issue that um, uh, when we met
with the contractor and and these utilities on site, another issue that
um, came to light was a a sewer line that was
u basically at main road that hadn't been been marked in the uh, in the
original surveys or the initial surveys of the site. So are not isn't shown in
the plan. Um, and that runs under the seaw wall. Uh so um that's going to have
to be dealt with uh one way or another. Um it's about 10 ft from the end of the
um that the the extent of the the sheet piles. Um so that's something that we're
going to uh we're going to ask the contractor for a submitt for how to um
uh bridge that bridge over that. >> Sorry, I was writing what was that was
that service for? >> Yeah. So there's a it's a sewer line
that wasn't marked uh in the first uh you know in the first stages of the
design really when all the utilities were being marked out. Um and yeah and
I can show a picture of that as well but um but yeah the the important thing
really is that it's there. Um
yeah, let's see. Um
so that's where we are with utilities. Basically that loose end is is is is
tied up as far as PG& are concerned. Um where the modifications are concerned
with the private utilities I'll move into next because um that's an area that
we're we're looking at quite closely right now. um
uh the the team feels that there is potential for um improvement in that
area. Um the the engineering design originally called for uh for the seaw
wall um or or the sheet pile alignment on the outside of the seaw wall uh to to
cross through all of these gang ways. Um >> yeah,
» sorry. Yes. under the gang ways. Um which means removing the gang ways um
and uh making sure that all the utilities to the residents are not uh
are not impacted or you know bypasses and temporary services are provided and
so on. Um, so you can see the total alignment here. The area that we're
talking about is sort of just actually in the overlap pretty much of those uh,
yeah, it's uh, those >> those three gang ways right there,
right? >> Those two and and gang way one as well
actually is what we've been um, focused on. Um
there's um the original proposal for those um
was for the alignment that's in the street um alignment B um basically to
continue um past all the gangways and uh and then uh overlap with the the
alignment on the seabboard side just as it does right there. So that sorry just
so that's the blue line there extending past all the one on the the top the
topmost blue line extending all the way past the gang way number one is that was
the correct >> yeah exactly that was the original
proposal um and after looking at it closely the
design engineers uh and speaking to the um the geotech um
found that it was it it was not cost-ffective um
uh the the the costly part of that is the the beams that need to go across
from the the the sheet piles in the street need these
reinforced beams that to connect to the seaw wall. Um and that that would have
been very costly. Um uh the other thing actually is that at
gangway one there's a a cluster of of utilities in the street um that would
have made it very difficult uh for the contractor to to install the the sheet
piles there. Um,
» so, so, so at the end of the >> building, I don't know the address, I
can't see that. But before the Gangway building,
» you've now shifted that to the water side to the extent of the gangway
building, right? That that that upper blue line
was longer to the right before. Now it's longer to the left below it, right?
» Yeah. Well, so that's Yeah, exactly. And this actually came up in the early
stages of of the design but was discussed um just because it was you
know clear that there were going to be issues over here. Um so this is this
this is the original design right now. There's there's an overlap over here and
um this this alignment over here has these these reinforced beams that go
across and connect to the uh to the seaw wall with these helical anchors that are
all um driven in as well. Um so the first proposal was to basically extend
that just past that that gang way that there's that same kind of overlap over
here and then continue on the on the seabboard side over there. Um yeah it
wasn't cost effective and the geotech >> this is the yeah this but this is a
revised plan. This is revisit >> yeah this is revised from the early
design conversation. Yeah. Yeah. So this is this is the this is the 100% plan
that um that went out for bid. >> It was one considered before that that
where that extended that >> got it wall.
» Exactly. It was considered an early stage of design and um what brought it
up? >> I'm sorry. So this is better or we're
going back to what was considered before.
» Well, so this is this is in place basically um you know until
construction, but we are uh trying to find ways to improve it.
» So you'd rather put it in the street where those gangways are? Um that was so
yeah where the gang ways are is where is where there's there's a sort of complex
set of issues. Um so putting it in the street was one was one option um that uh
that the team looked at um and you first of all it wasn't cost effective because
of the beams. Um second of all the geotechnical engineer um was uh
there are issues with it from the geotechnical perspective because it
doesn't provide toe protection for the seaw wall.
» Um so right now there's erosion that's happening from this from from the waves
over here. >> Um but there's a building right here
right on the seaw wall. So the erosion doesn't doesn't impact this section of
the seaw wall as much as it does does over here. And in fact this section over
here is where it's where it's the worst. Um so over here it's acceptable to the
geotech to put the uh to put the alignment behind the the seaw wall and
connect it with with with beams. But over here he was he wasn't he didn't
like that idea. Basically, um he basically said if you're going to do
that, if you're going to have this extended out to here, then you'd also
have to add toe protection on this side of the wall in any case. Um because
because that would, you know, you're losing that then.
That makes sense. Yeah. You'd be cutting this out. See this this part of the of
the alignment would be removed um and and basically moved to the back of the
seaw wall over here which would leave the front or the front of the concrete
seaw wall there exposed. >> Right. But now you're considering an
alternate to this currently and what what might that look like? What might
the new lead alternate be? >> Yeah. So it's we're I I I can share
uh with you what we u exactly what we've been discussing. Uh this would probably
be helpful. Um and uh yeah,
it up here. But
So, this is probably quite useful. Um,
I'll share what I was uh what I was just talking about first.
Okay. So yeah, basically that's uh yeah, the very basic sketch of what
was being discussed. Uh so along the top there would be uh would be
the new the continued alignment of the sheet piles and then you'd have these
beams going across uh to the to the seaw wall. Um, yeah. So, that's
» But I thought I said I thought you said they didn't want to do that.
» Yeah, correct. Yeah. Sorry. I'm really just illustrating. Um,
» okay. Sorry. >> Uh,
» so that's not that's not proposed either. That's that that was one. We're
at two. You're trying to You're proposing three.
» Uh, yes, exactly. And it's really just to give you an idea of of um how this
has all been discussed and how you know kind of different ideas have been
arrived at. Um
and yeah so I can share what we have here.
This is what we're discussing right now.
Um, so it's a much more subsurgical approach.
Um,
I guess
I can Yeah, just to do a quick run through. Uh, so basically these red
lines over here. um
» say a little better. >> That's right. Yeah, I think it is. Um
would be where new alignments would be. So basically at each gang way. Um so we
put the two gangs here, one there and one here. Um we've actually moved on
from this design because we discussed this with the contractor and said how
feasible do you think this would be? Uh before we go into you know get a a
technical drawing to you. Um they looked at it carefully. they came back and said
that this gang way over here is not doable not not like this because of all
these utilities that you've got in this area. Um their uh their recommendation
is to stick with the plan, remove the remove this gang way and keep with the
the outboard alignment of sheet piles. Um so we've taken that on board. Um over
here um this is this is a complicated gang
way because you have a sewer line that actually runs on both sides of the gang
way quite low down closer to the water. Um and um you also have a water line
that runs through there. Um the sewer line runs all the way around the
footing. There's a concrete footing under this gang way and part of it would
be above exactly above where the where this uh where this the sheet piles would
be driven in. So that would all have to be removed temporarily, bypasses
installed possibly with pumps um and and then restored afterwards, which is which
is complicated. Um and so this section here, this gang doesn't have any
utilities. So this is actually the easiest gang to remove. Um the only
disruption to residents is access. Um right now um we're down to this one. Um
so basically over here at this gang way number three it's called um the the
um the sheet piles on the on the outboard side would be up would start
over here, end over here and then on this side they would start here and
continue over there. uh and and we're going to have a uh a section of sheet
pile under the sidewalk. This is the proposal. We've yet to see the the cost.
Um it seems like it should be cost effective, especially considering all
the utility kind of uh work that would be that would be needed for it. It also
would be less disruptive for the residents uh because um it would make it
would keep access open for longer wouldn't be removed. Um
» so the 30 foot um sheet pile installed along the back of the seaw wall that
wouldn't penetrate or interfere with utilities.
It would erode right. So yes there there would still be utility work needed over
here but it would be um a lot easier basically under the sidewalk over here
it would be a problem. Um, but over here it's it's doable
or it's I should say it's it's not as complicated to do it under the sidewalk
as it is to do it under the gang way. >> Is it cheaper to do that or is it just
because you can't because you're not removing the gang ways?
» Um, well, we've we've yet to get an actual proposal from them with with
cost. Um, but um the gang way the gang way removal is fairly straightforward.
It's a carpentry task that's um it's it involves some custom work. So it's it it
it's it's it is detailed. Um but because the utilities are servicing the homes
with people in there and they need to be maintained, that's what makes um all the
utility work um costly really. >> No, I know. I'm trying to I'm trying to
understand how this option is less expensive than removing it, installing
the sheet piles as planned and put putting the gang ways back because you
still have utility work. The only difference seems to be you're
not doing you're putting inland sheet piles versus waterbound sheet piles and
you're even putting the shallow sheet piles there for aesthetic purposes. It's
it says in a note so I don't understand outside of sheep are optional. It may be
I'm just I don't I'm not >> Yeah. Yeah. Yeah. No, it's um and maybe
let me show you a picture of that gang way so we can get a sense.
» We don't need to get into too much detail. I I guess
if if it's cheaper because you're not remove the gang way. That's the answer.
Pardon me. >> It may that's the answer because if if
it's if that if that inbound just against the wall rebolted we don't have
to do the this the the the detach separate connectors which you talked
about before. Um I remember last meeting we talked about
that and there was a question is why why are we detaching it so far? like why
don't you put it right up against the wall and here they seem to be proposing
this now but there was some reason why you didn't put it up against the wall
the whole way because I didn't think there was a question why you doing
anything water bound why wouldn't you just put it right along the wall on the
inside and bolt it to the wall >> right
» and there was some discussion that it was better to give some distance
especially where the building was >> yeah um that's that's a very good point
and I don't recall what that was why we why we're not doing it directly under
the sidewalk instead under the curve. Do you remember Chris?
» Yeah, it's to protect um rotation a little better.
» Um no, no. So further away. Why are we doing it further away for a human being?
» Well, these ones out here you mean? >> Yeah. Yeah.
» Um I think this also said they couldn't get close enough to the building to do
it when where the building is. You had to do it some distance out because the
machinery wouldn't couldn't come up against a wall,
» right? So that is definitely one one factor. Um, but I'm saying if if there's
some logic and we don't need to spend too much time this is beyond our this is
your guys expertise by by all means. Um, but if there's some logic that is more
it's more in effect it's more cost effective with the exception of where
the building is because of the agency of the building itself.
» Um to put it inside the wall. >> Yeah.
» Um why would you do that everywhere? I mean but if it's only because you you're
not removing the gang way that might be the answer.
» Yeah I guess. Well, that's yeah, that's definitely a part of it. Um I think so
the utilities are still a complication. It's it's still um I think the I think
over here the different one of the differences here is that so
yeah the the erosion was the erosion is is worse on the wall over here. Um
because of the building that's that's uh right here that butts up against the
wall. There's protection of the wall over here. So it's not as critical for
the for the sheet piles to be close to the wall.
» Um so that's one thing. So they can be further away and there are utilities in
the sidewall. So it's not as you're not dealing with utilities as much by having
it further away. Um over here um you have utilities. You're going to have to
deal with them. Um but you also have have to be under the sidewall because uh
the erosion is uh uh worse here um that the walls experiencing and there's no
protection other than um you know other than this this alignment. Uh and the
protection over here would would still be needed. Um it would be a slight
option of basically matching the the rest of the seaw wall there. It just
wouldn't go down 32 feet. it would be a um a formed concrete.
» So if you were to this is being considered but it doesn't change the
timeline or or it could fit within our original timeline and and broad budget
essentially. >> Yes. Yeah. Exactly. The the the timeline
would would stay the same would remain the same. Um and it would have to be
cost effective. It would have to be um worth
Yeah. Yeah. Exactly. and and um yeah, I mean there you know that uh disruption
to the residents and um project coordination really are are the main
things we're looking at. So um Hadley uh construction were um that's who we
had originally planned to do this work. um
their uh their costs are seem to be quite fluid. Unfortunately, they haven't
been able to give us an exact price of how you know what what what it'll cost
to do all this work. They would prefer to work with a time and materials
contract and um we're not comfortable with that uh for a start. Uh and then
the other thing is now that we have some unit prices from this contractor um we
may be able to uh you know we've asked them to provide a a quote for the for a
similar work some of it would still be in Hadley's uh plants but um yeah so
» this is so so the 270 if I remember correctly
» um you're not getting a firm contract from Hadley so you're considering having
Gordon and Ball do some of it and Hadley do the rest of it but still stay within
270 if they're >> Exactly. Yeah. Yeah. So, the costs um
Yeah. those costs that 270 um has, you know, has has shifted and it's moved up
basically. They're above 300,000 now. So, um and yeah,
» but that but you're saying that because you but you're not additively that is
» additely. Yeah. Yeah. >> And so, that's the way you're describing
them being fluid or or >> Yes, exactly. um they um
it it's it's been quite difficult to to get a um a set price from them. Um they
you know and they've explained they've been transparent about it. They said we
we need to add a cushion in here. If we're going to give you a set price, we
need enough of a cushion to be comfortable. um and you know um they
would prefer to work with time and materials but in that case then they
they're not comfortable with not to exceed amount of you know um
» and are they are they the the only in town I mean are they
» no exactly this is the so and the reason that Hadley's were specified is because
they've just done this work they they built those gangways less than two years
ago and installed all of those utilities so they're familiar with the
configuration of the utilities the the layout of the uh scaffolding and
everything that they needed before. Um, as far as efficiency goes, they would be
able to be in there, do the work, and get out of there. Um, so it made sense.
Um, they're also, you know, familiar with the residents, um, and have worked
in these buildings, I believe, many times.
Um, but yeah, there's there's a couple of issues. One of them is that they're
not a union, um, shop. Um, and this the contractor is. Um so um construction sh
construction site um sharing uh is apparently a problem. Um I think even
without union issues I think there are you know there's there's there can be
friction and it's something that the prime contractor B um they basically
said we would prefer to control the whole project um and if you can allow us
to do that we can give you a proposal uh for for this work uh including the
modifications. So um >> are you doing that?
» Yes. Yeah. Yeah. We're preparing a yeah it's it's actually it's kind of as
speed. um uh the design engineers are putting together a conceptual sketch
that we're going to send out to them to get get past.
Is there is there any rationale to um I mean considering that that time is of
the essence from a you know with our water bound work um is there any work
that Hadley could be doing to before the union contractors are on site with
permit since since we have control over the the work that Hadley is doing
arguably >> can they can they advance that work
could they be doing that sooner than the project
» um yes um and and in fact the, you know, um, Hadley are are still they're not off
the table. Uh, because if we get a quote back from a contractor that's that's
higher than Hadley's, then um, we're going to going to go back to Hadley
basically. Um, but their their portion of the work was uh, planned for before
this contract starts. go in there uh before the the big
project starts, remove all the gangways, set up the uh temporary uh utility lines
uh and then move off the site. Then the prime contractor comes in, completes the
project, um and then Hadley returns to restore all those.
» But it does seem like if Word and Ball can do that work, it might be more
efficient to have them just do all aspects of it rather than have a handoff
between them and Havly. is not known to be an inexpensive right
» operator. Exactly. >> I would guess that ball could could
undertak them and it might be a simpler less coordination and a better approach
ultimately. >> Yes. Yeah. That's that's definitely the
um the impression that we get >> and I I don't personally know just
because they did this work two years ago doesn't mean that the same person's
going to be there doing it. I mean I don't know what familiarity means and
when you look at it you probably see what they did and yeah undo. So
» yeah, at the end of the day, I think um that's
we we this is what we're exactly discussing. Um it's you know, it's not
ideally you're not rocket scientists, this is not that that difficult. Um so
Bordon Ball should be able to manage this, especially if they've they've
already said that they would like to. >> Can I move on to I had a question about
the easements by the property owners? I didn't see that addressed here. See
easements? >> Yes. So, we have uh uh three temporary
construction easement contracts that have been approved. Um not signed yet,
but they were approved at the last city council meeting and they've been
approved by the the property owners as well. Um so, that's um
that is remains to be executed, but um yeah, everybody's on the same page with
that. Um yeah so that's there were there were there were questions about kind of
different details of the work um and it is uh a question my understanding is
that if there are changes to the works such as these these changes here um that
that that won't that won't change any of the substance of the of the agreements
that you know maybe the scope the description of work but not
» and the council didn't approve the agreements per se they agreed they they
approved the city manager's ability to excuse the agreements.
» Correct. Yeah. Yeah. Right. So, yeah. So, the important thing is that the
property owners are not resisting and are agreeing to to them.
» Yes. Yeah. Exactly. Yeah. They're um uh Yeah. In fact, um the land company are
enthusiastic about the work. Um they've been aware of the, you know, the issues
with the seaw wall. So, yeah, they're they're happy to to see it going ahead.
Um and then the other two lots are owned by the same group, the Strauss group. uh
and um they had a lot of questions. I think they were sort of wanted to learn
about um what was going on. Um so and we had been updating the land company from
the start of the project. Um we didn't uh yeah it was only in in January I
think that the that there was a change changing of plans.
Um but yeah, no so the the uh the easements construction easements are are
in place. Um yeah, um
we should probably try and keep moving for one or the next 10 15 minutes or so,
right? Um,
let's move the schedule because I think that's just just just what are your um
» um you know are there any you mentioned the August I think third date. Are there
any key dates that you need to achieve and really strive to highlight there?
Well, um yes. So, so August the 3 is the is
using the 65 working days uh estimated working time that the design engineers
have provided. Um August 3rd is the is the latest start that we can have with a
you know flexibility. You talk about water work and nonwater work. Is that 65
days for the whole project or just >> project? In theory, it's a lot less
water work. >> Correct.
» Yes. Um, does BCDC or that moratorum care mean like if you're working what I
mean is if you're working inland of that um is it still prohibited or or is it
only just literally the work on the water?
» It's it's only the work on the water. So the the outside of the
» Have you guys with um our project managers and or Gordon Ball have you put
together sort of a schedule um specifically um identify scope of work
which isolates water work. So that's that's my word, not your word as far as
water work, but that that that so that if you had to, you know, focus on um
working outside that window else elsewhere other than water, you could
still get it done, right? Not yet. No. Um yeah, we
um I I think we just don't feel that we're
there yet. Um, and I think as we communicate more with the Army Corp of
Engineers, um, we've asked them if there's any way we can have some kind of
provisional permit or pro provisional approval, um, for example, just some way
that we can kind of start start moving ahead. We can give the contractor a
notice to proceed and so on. Um, they're, uh, they're not easy to work
with. Um, but in any case, um, does their approval also, um, is that
required for Hadley's work? I'm calling it Hadley's work, but
» No. No. >> So, arguably someone could go out there
today and relocate the peers and I know we wouldn't do it for the for the fear
of not having the project go forward in this window. I get that. Y but
theoretical. >> Yes.
» Could they could they go out there? Is anything stopping um either Gordon and
Ball or Hadley going out there and removing the peers, creating a wave
pathway for people to get in and out and working on utilities?
» No. No. I mean, you know, we'd need to, you know, obviously give them the notice
to proceed, but um that would be that yes, that would be possible. So, we
could certainly do some of the ground work, you know, to to minimize the the
time needed um for for inwater work. Um but
yeah, I think because we are we're still planning on on having uh the contractor
provide us with a schedule uh to fit within the 65 days. Um
um we we haven't uh started thinking about those uh those part well I mean
we've we have them in mind but um we haven't I guess you call them
contingency plans. we haven't sort of moved into
» well a project like this you would have to think that it's not really a
contingency it's sort of a requirement I'm just just throwing it out there that
» you may want to consider having unless it's a it's it's literally an additional
cost to do so but I don't know that it necessarily will be but
» come up with a methodology that you know you know packs the water work into the
middle of the project which is by definition when you'll have your window
» right you know so that you can do the preparation work you know as efficiently
as possible do water work all when you have to do it and if you still have two
months worth of work afterward it's not you know project threatening because if
the window closes you're you're you're out of the water
» right the 65 working days is that is that the number of inwater working days
or is that >> that's that's the whole project how many
roughly how many of those days are in water is it 10 or
» that's a good question >> um
and I would say you know based on the on the alignment
lengths Um it's it's maybe 60 to 70% would be in water.
» So might be 40 or so days in water. So that 40 days counting back from from
October 30th does make a potentially later start date.
» Yes. >> Right. Exactly. Yeah.
» Yeah. >> But you can only do that if you have
figured out how you can do it efficiently.
» You're ready. >> Yeah. Yeah.
» Yeah. Absolutely. And so just to throw into that um the piece of equipment that
that the city has specified is needed for this work is is called a ge or a
geon um silent driver. Um and it's a very expensive piece of equipment uh to
mobilize. Um so um the contra they're going to limit it and and make
it efficient. >> Yeah, exactly. They also may not be
available at at any moment. maybe some schedule for other projects in the list
of each kid. >> We we haven't heard from that from the
contractor that there's that there's any potential for that. Um but uh we're
we're definitely aware of that. >> And is Gordon Ball also flexible? Are
they able to start kind of in the line with how permit
availability? Are they showing flexibility
» at this point? Yes. Yeah. Yeah. I mean um they were ready to go as soon as
possible. Um they had said early to mid June uh they they they
anticipated being ready. Um at this point um we've we've asked them to sort
of push that back uh to early July. Um and they they've been understanding you
know they they know how permitting agencies operate. So um yeah they're
they were very the other the permits and P gen were their two almost first
questions. So P gen has been buttoned down at this point. Um and it's the
outstanding permit the window is June is it June 1 to
October 30th? >> Yes. Yeah.
I'm just curious if if there's any focusing on the residents here a little
bit more. I mean, I personally think a project from June 1 to or even June 15th
to to July 15th or or August 1st, something like that, is a much different
project than August through October. >> People being around in our city. I mean,
it looks like we're and we're looking like it's going to be an August,
October, >> right, type project. And even if we have
to extend the nonwater work beyond October, it's getting into November and
December, which is don't want to do it work here both weatherwise and also
people wise. Um I mean is there a logic risk
notwithstanding of you know at least having a contingency plan get everything
lined up and then starting you know June 15th of next year when because because I
think there is a big community impact doing this project in June and July and
early August is much better >> with a little bit of shift there than
doing it in August, September, October, November.
» Um >> well that's something we haven't
considered. >> No, I I'm just and I know that that
that's an economic issue. While it is slightly less convenient, there may be
more people around in September and October and there's schools around
» it uh it feels like there's so much sort of work and momentum to be sure to be
sure >> and that this the slight heightened
inconvenience is not worth not worth it change in the schedule my in my
» plus we don't know is the contract and the fees value valid for over a year
probably not >> right it would be too bad if it's filled
in the September October but it's a minor inconvenience on the schema very
exciting. So >> yeah, I guess it's I'm I'm agree. I'm
just saying just in the back of your mind like you know as this schedule
pushes and as we start you know hearing from the um Army Corps of Engineers
later in June and as as things happen um if we're pushing this too far into the
fall I think I think it's more unions than than just minor but that's
» yeah that might be my perception. I think schools are a big deal and traffic
on those roads picks up quite a bit. Weather will impact it more. Yeah, I I
think it's well so you know I think in the team's sort of mind that's been a a
sort of a last resort really is just right if this army core is is not going
to come through >> um then we're going to have to you start
negotiating with the contractor whether they can you know what pricing they can
retain for next year and so on. Um but the the the question of um sort of
public convenience is uh yeah that's something that we haven't really sort of
included in in the conversation and a lot of things a big inconvenience to
begin with. >> Um but yeah if there is a big difference
um >> no big is is our it's our capital gain
on the the 3.6 year versus
» I don't think it will be but just it's not a bad thing to think about as I mean
John's right as I think >> so the army approval I mean I don't know
if there's other I'm sure you're you're pressuring them but I don't know if
there other things we can do to you know calls from the mayor calls from other
community members to >> US representatives I don't I'm just
trying to think of how we can influence that um Yeah. Uh that I mean great
question and and I I did put that to our consultants. Um is there any anything
that we can be doing at this point? You know what where can we apply pressure?
And yeah, he said it's I mean so his his take was that they're kind of an an
immovable object. They're a federal agency and they're um they they're
not trans not very transparent and you you kind of have to uh be a squeaky
wheel. Um, I'm sure mayor, council members, maybe
um, you know, a letter or or something from or even the subcommittee actually
would would, um, >> I assume you are being his squeaky
wheel. Is that right? You >> Yeah, exactly.
» bugging them tag team with them. >> And John making just a great point. I
mean, talk to talk to them. If if they'd like to draft a letter that the mayor
can sign, I'll talk to Sally about that. I'm sure we can do that. to a degree
it's just adding to the squeaky. >> Yeah. Yeah. Okay. Yeah. I think that's
Yeah. I mean it kind of hurt the federal maybe our member of Congress
» maybe.
» Yeah. Um yeah that's that's a very good point. Um
» I mean it seems like we should prepare for that but
» I mean time is getting short but that all will take time to do. So
» yeah we can certainly do that. Um, >> okay. Well, we should probably consider
any final things we want to cover here, >> Tony. Were there other things we
haven't? >> Um, yeah, two two other things that I
didn't hadn't included in the memo really because like I say, it's sort of
as we speak sort of discussions. One of them is is that uh there was a
suggestion from the contractor that we move the people living there uh into a
hotel for a few nights. Um, that would allow them to cut and cap all the
utilities, do the work. they wouldn't have to do the bypasses and the and the
temporary services uh to keep people uh and and they would be disruptions in any
case to those people living there um even with the the bypasses. Um so that
was an interesting suggestion and something yeah I um ran by Robert um
this morning. >> How many households is it? How many
homes is it? Um so uh there are in 16 to 20 there are three three homes uh
» is it seven total from 16 to 30. >> Yeah. Or three
» right. Yeah. Exactly. Yeah. >> Um so that's something we'll definitely
» and make it attractive. I mean they could stay locally or they could go
somewhere else if they want to take a >> go time. I mean couldn't we couldn't we
give them a I don't know a budget and say go somewhere. Well, as a contractor,
I mean, I'm sure the contractor saying it's on us. It's not a huge amount of
money, but I'm sure they're it's it's making it easier for them, too.
» Exactly. Well, that's >> You wonder should come out of their
contract price because it's going to make it easier for them,
» right? Yeah. And and well, so we said, you know, what would your uh what would
your cost if if we were able to to do that? What would your cost for that
section of work be? Um, so they they are going to uh look more closely at it and
hopefully get us a number. If you tell them they can save the the motel down
the road, they're going to be like, "No, don't do it." But log on. You're telling
me you can go, you know, put this 1,500 bucks for the Ritz Carlton in Half Moon
Bay. Bad idea. So anyway, >> yeah. No, I mean, look at the numbers. I
mean, 270,000 kind of, you know, just a
» Oh, it's on it's on that contract versus I thought the broader contract.
» Um, well, it would be broader contract. >> Yes. That's a yeah, just as a sort of a
number for just that that portion of the utilities and the gang ways kind of
thing. Um, which would actually the gang ways would still need to be removed. But
» I mean, so it's a $20,000 number at the end of the day if it's if it's a few
nights, you know, for seven households, something like that.
» Yeah. Yeah. >> You got to sort of
be, you know,, 1500 bucks a night, you're going to have to, it's going to
have to be attractive like that, I would think, for someone
» want to do it. >> Yeah. Yeah. So, um, yeah, just another
angle that we're sort of looking at. I guess the thing is is it's all or none
really. Um, if if one person doesn't want to do it, then we can't Yeah. make
it uh >> I think at least some of them make them
temporary and not temporary. I don't know if they're all full-time residents.
I think some of the part-time residents, I believe. So, might
» Right. Yeah. Good. >> They're all wrenches, but we part time.
» Yeah, good good point. And and I believe a couple of those units are empty. Um so
they're not all it's not seven full, it might be only five. Um
» and and all and since they are they're all rentals, I mean all rental
agreements have um utility outage provisions. So arguably it's not that
it's not that the landlord can't legally do that,
» right? >> Where we're where the landlord's
» Yeah. >> agent in that in that aspect,
» right? Yeah. And I think Chris actually mentioned this. I think I think our
general guidance or general sort of thought with this also related to the
the the new option as far as outbound if the gang way is not moving is like knock
your socks off but as but but obviously our our our provision or or our guidance
is is to keep it sort of cost neutral or cost positive you know when it becomes
cost negative that's where you really want to question the logic because we
have a we have a guaranteed you know type of um arrangement with someone more
than we wanted but nonetheless we have that so let's not go from there upward
let's Let's add things and subtract things and modify things as they are
cost benefit. >> Yeah, absolutely. Yeah. Yeah. No, that's
that's really our our primary um aim. Yeah. Um
» so you said two things. That was one. >> Um yes. So that was one. Uh the other
Oh. Um yeah, it was I guess to share a traffic
control plan that was just submitted today. Um if if you're interested in
seeing that um
just because this is uh so this is provided by the by the
contractor submitted uh we would still need to approve the official.
Okay. >> Adrian, do you have a comment?
Uh
um I think well several things I'm sorry I I apologize but the communication uh
throughout this meeting has been very difficult for for me so I've been uh
I've heard a bit um uh but I I don't I think the best thing at this point I've
missed quite a bit coming in and out um sorry
uh but the the last thing and the most important thing I just wanted to clarify
uh Tony and everyone that just to to make sure that we're all on the same
page, but the contractor never indicated and or initiated communication on
relocating residents. >> Okay.
» That no, that was never ever the case. No. Um so that was brought up through
the um um the ease of eliminating their statements of if they could cap and um
um um uh take the gas line out is the primary issue. So, if they can cap the
gas line for x amount of days to be determined uh that they are going to be
getting back to us once now that they have the information that we're looking
for that would uh potentially prompt uh um
uh you know a lot a lot less work in that area. So there's a lot of moving
parts to that, but they certainly did not have a plan or said, "Hey, listen,
if we if you know, we can achieve this if the residents are gone." You know, it
it's been a moving uh a topic of discussion on how to
accommodate and or um uh make temporary facilities uh usable. and um in
discussions and within just the last couple of days uh internally was it
discussed that well maybe that's a better option and then out of that I
discussed just this morning with the contractor I believe this was discussed
yesterday Tony correct me if I'm wrong when we initially started to talk about
it >> yes yesterday afternoon
» so so yesterday we discussed this that maybe this is a viable solution so
» this morning I reached out to the contract
Great. Yeah, thanks. Thanks, uh, Adrian. Um, I stand corrected is the suggestion
didn't come from the contractor. It was more part of that conversation.
» We hear you. Thanks, Adrian. >> Yeah. Yeah.
» Yeah. >> Yeah. Okay.
» Um, yeah. And that's again just just Yeah. The gas line that he that he was
talking about, there's a question of perhaps that could be capped. Um and the
so the water would be maintained to the to the homes but if if they could live
without gas for a little longer. Um and yeah so really out of that that
discussion uh the idea of the hotel uh uh
offer was uh came from that. Um yeah so thanks Adrian and yeah let us know if
you have anything else. Um >> uh well yeah I mean there were several
other things but I think at the best point I'll kind of recap um um again and
there were on some of the design changes I mean I had some insight on it um and
some of the you know with respect to the water work versus landside work. Uh
we've lost you Adrian. Yeah. Okay. Um
this is just a the uh to show you the the traffic plan that's been uh provided
by uh uh the contractor. Um so this plan would be for weekends and overnight. Um
so basically uh two-lane traffic would be maintained uh throughout the site. Uh
the work zone in front of the buildings over here would be their staging area.
» Is that fenced in? Is that where it's fenced in?
» Yes. Yeah. So that's uh certainly in front in front of these buildings. Um so
that they'll be um forget what they barriers filled with
water big blocks that would be would protect that that zone. Um yeah and
that's uh along Beach Road. But but is there like I see the works on there, but
that orange line above it? >> Yeah.
» Will there be a fence there? >> Um so there there'll definitely be a
barrier and it might actually be on here. Um but not a fence. Exactly. Um
» three foot plastic barriers. Orange. >> Yeah. Yeah. Those Yeah, those orange
plastic barriers. They get filled with water, so they're heavy for the
vehicles. >> Um you
I I just wonder I mean those are they're wider than they need. they're wider and
they're short. Um, and it it's not going to prevent access if there's
» Right. Yeah. And I think well and that's a great point. I mean, do we do we need
something >> I I guess I'm throwing out the question,
you know, one of the issues of job sites is you want to prevent access. You want
to security and safety and liability and everything else and you don't want it to
become a >> I don't know tempting kids or anybody
else to climb around there. >> Yeah. It's a a fence might be a better
fence panels might be a better option >> or just throw it out to them, you know,
how do they want to protect the site? How do they want to um protect their
equipment, you know, protect the city from liability and ourselves from
liability, >> right? Yeah. Especially over weekends
and um yeah, when there's not going to be people around during the day even
» and so dur during the day it goes to alternative one way.
» Yes. >> From peninsula to main street.
» Right. Correct. Exactly. And we have flaggers um to to direct traffic through
uh through there. Um but yeah, this section over here would be
um one way in one direction and then and then in another.
» Is that expected for 65 days basically that
or is that of the time? >> That's I I
would say no. Um but I couldn't tell you sort of how long that how long it would
be. the this the main thing here would be this would this is when that section
of road is is excavated and you've got that alignment in the street that that
work happening um which I think they've called phase phase one
» um yeah so that's um generally speaking are are flaggers deemed more effective
and more um traffic u um positive than you know fixed signals
» great question. Um I think I think so. Um because they're able to communicate
and um if nobody's coming, they can let people through more quickly. Um
» I'm pretty sure that that there are AI um signals available these days. Uh so
that would probably be ideal, but um I don't know if they're available.
» Okay. >> But yeah. Um yeah. Uh next one is Yeah.
So when the work zone is happening, this is phase two. This is where when work is
happening further down beach road towards Main Street. Um so both lanes
would be open um between Peninsula and Cove and when that's happening then we
have a lane closed between Cove and Maine.
So yeah, fairly fairly straightforward but um sometimes just visualizing it is
useful. >> Thank you.
Okay. Um I guess the next question is whether this group wants to convene
again and have another review or what how how and when we would do that if we
do that. >> Um yeah I mean we can certainly when uh
» I think when we have the numbers to see if there are savings in this alternative
it' be good to have the next one before then I don't really
» Army Corp of Engineers. >> Yes. Yeah.
» Yeah. and and hopefully a date of construction and and um sort of
stabilizing to >> we'll leave it up to but it sounds like
it's got to be middle beginning to middle of June
» maybe late June if >> well we should know I think by the by
the second week of June whether that 20 whether whether we're going to get the
permit or not by the second >> hopefully yeah yeah exactly um and
basically as soon as we know then and I'm hoping these sort of alternative
designs and so on can be can be straightened out long before then so
that everything's ready to go and the moment we get the the the word from the
army we can >> Are you allowed to give um written
updates to this group or does it have to be on public meeting like this?
» It's a good question. Um I can ask Beth. I mean I think it would be I don't see
why it can't be. >> You probably can do uh uh
uh agenda related updates. That's all we're talking about. This is, you know,
you know, these the these design modifications. Yay. No, yes, no go. You
know, costbenefit, you know, decisions. Um, as long as we post them
appropriately, >> right? Yeah.
» So, maybe do that for for for these as they're available, you know, modest, you
know, quick update based on our meeting last time and post it. I think that
should be okay. Um, and then we're clearly going to need to need need to,
you know, understand or make broader decisions. should you come
and we either do or don't get this permit from ACE and then you have your
by that point um clear understanding of whether this can this can this can
proceed right >> in this this window.
» Yeah. Exactly. >> So it's like you said end of June.
» Yeah. >> Right. Yeah. Um so it sounds like
written updates sort of as they become available
» don't do a lot because they have to be agenda based. They have to be you know I
believe they you can't bring in new information. I think they have to be
based on what we've talked about, >> right?
» And you have to follow the whatever rules Beth gives you.
» Yeah. Yeah. All the all the rules. Yeah. Um Yeah. Okay. So, periodic updates, I
guess, based on it's only a month. It's only been a month away. So, true. Yeah.
» Yeah. So, so in a couple weeks, just say, you know, we've we've cleared up
these design issues. We're going to do X or we're going to do Y.
» Um and then we're AC, you know, the core of engineers is here and we'll talk
about it more in this next meeting. Just real simple. Uh would you like to pencil
in a date sort of late mid to late June? Um just so we've got something on the
calendar. >> Can you I'm probably going to be I'll be
remote then but probably dialing. >> Is that Can we do a remote meeting like
that or is that >> be I think at least two of you three
here. Um um
I think I'll meet this whole second half of June. And I expect to be right.
» Well, why don't let's choose the week of the 15th. But
» okay, >> but why don't you as you get more
information? I mean, if everything is going going swim similarly and you've
got your your your your permits and we don't need to meet again. So, let's
let's target that week and do a you in the next two weeks. Um you should have
more information from the core of engineers and why don't you um you know
shoot a a few proposed times and see if we have a quorum.
» Okay. At the end of the day, that's going to be the issue whether we can
have a quorum to do it. >> Okay. Yeah, that sounds good. So, the
week of June 15th, you know, we we'll sort of um
» or the 22. I mean, we'll do the same be there,
» right? Okay. That's the week of the 22nd. I'm not here. So, you're gone and
I'm gone. >> Yeah.
» Okay. Yeah. Well, so then the 15th is is >> really the 15th and we'll we'll try to
make a forum there. >> Great.
» Okay. >> Yeah, sounds good. Um and yeah, thank
you. I mean the only other thing actually to to add is the uh public
outreach. Um and we were planning on on having engaged people already given them
uh given them details especially the residents of the homes. Um we know that
there have been articles in the ark. Um um the conclusion we've come to is that
we if we don't actually have any details to give them um it's not going to be it
may be unhelpful to to say there's this big disruptive project coming but we
don't know dates and we don't know which gang ways are going to be open and so
on. So um soon as we've got a little bit more um that we can kind of uh that we
can tell them um then we're going to we're going to move move to do that. um
the homeowners, the residents at uh 16 to 38 Beach. Um we'd like to, you know,
have a as sort of uh intimate is probably the wrong word, but informal
and uh sort of on-site um communication as possible. Um so knocking on doors,
inviting people to a meeting, um and then uh you know, and then you know,
being able to answer questions directly and giving cards in case there are um
follow-up questions and so on. Uh and then a a bigger workshop which would be
in the community center downstairs and that would be so sort of for everybody.
Um and that would be with you know design engineers there to answer
questions and present plans. We'd be able to show traffic plans and and have
more of a show and tell uh at that point. Um and so those would be the two
main public outreach activities and then uh a web page on the city website uh
with with updates um and yeah have that available. the web page definitely um
open up a can of worms if you have a public meeting like that but
» right >> I mean I think there's two issues I mean
one public meaning the broad public I think that's great
» I I I get some feedback from the property owners in relation to the the
tenants themselves >> you know if the property owners are okay
with it and their their tenants are okay with it you know I wouldn't go overboard
with Okay.
» And just I mean if if we need to Yes. Let's go over work with that. I'm saying
if if the if the property owners and the tenants are okay with what you're doing
and >> and so forth and you got the proper
ement sign. >> We got to get the ements signed. Yeah.
Yeah. At first because we don't want to start raising questions and give someone
letter. Oh, yeah. We need to get those signed before we do. I mean,
» yes. you just to the degree the public knows about
this is if they've been paying attention and the arc hasn't talked about it too
much and we haven't really had all things um
we have to do some sort of public u meaning I understand uh
just there could be definitely a a registered these works by something
which I can't even think of but you know >> I guess but that's the nature of our
business Right. Yeah. No, I mean it's a very good point and this is this is
something Robert's definitely more sort of um sort of
» that in mind you're probably better off doing it sooner than later. I mean I I
know you want information to be final and to be as accurate as possible but um
» but if we're on the verge of getting the easements signed, let's get those signed
first. >> Okay.
» Because we don't want them to say, "Well, before we do that, let me check
with my tenants and see what complaints they have and what demands they might
have." And then yeah, we should push to get those done.
» Yeah, let's get those signed once we know whether we can start this year and
if it's start of August or late August, then we can have the public forum.
» I think I think our biggest opposition is going to come from the peninsula
people or road people which mean justify just
» right >> disruption. Yeah, for sure.
» Yeah. We say we're putting a seaw wall so your house doesn't flood. Hopefully
so that road doesn't fall in the house is not washed away.
» Okay. Um Okay. Anything else? >> N that's it. We'll turn till next time.
» Thank you. Yeah. Thanks very much and the meeting.
» Thank you guys.
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