[0:12] Try it again. [0:14] Awesome. [0:14] Thank you. We're going to try this again. [0:17] Good evening, Bensalem, and welcome to the Policy Committee meeting. [0:22] I am your chair, Rachel Fingles, and we are here to discuss some of the latest and [0:26] greatest on policy news. [0:30] All right. So, [0:34] announcements to the audience. [0:37] Our meetings are videotaped and available on the district's website. [0:41] There is public comment. There is no one here, so we're not going to have any [0:46] public comment, at least not this time. And we're going to move on. [0:51] We're actually going to skip ahead to Policy 707, Use of School Facilities. [0:58] We [0:59] tabled this item last month. Mr. Allen was asking for a change to [1:05] allow people to submit rental forms more than nine months in advance because our [1:10] policy specifies that it should be not more than nine months in advance, but we [1:14] recognize that there are occasions and events where decisions need to be made prior [1:19] to that. So, we're [1:23] going to open up the policy, but I also wanted [1:27] Leanne Hart to comment on this because was this your- [1:34] I don't have a specific comment up front, but I figured since it would end up back [1:38] for business, I would just come and save the back-and-forth time. [1:41] Fair enough. All right. So, [1:44] the provision we were looking at specifically, [1:49] Dr. Cohen, do you remember where in the policy it is? [1:52] It's what I'm looking for, ma'am. [1:56] Just looking myself. [2:02] Yeah, I think so. [2:04] Okay. [2:15] Okay, thank you. [2:20] It's under right Application Process. [2:22] Mm-hmm. [2:22] Second paragraph down, "Application should be made." [2:25] Yes. So when we tabled this, we tabled it to come up with some new language. [2:31] Were you able to do that this month? [2:33] So I did not have an opportunity to talk to Mr. [2:36] Steffy yet to see if there were some issues about extending the timeframe beyond [2:41] the nine months. Remember there was some conversation about [2:46] certain areas that they would rent, like athletics. [2:49] Do they know how far out they're going to be able to provide the gym usage and that [2:54] type of stuff? I know ICAP is one that rents a lot of stuff. [2:58] Mm-hmm. [2:59] And I think that that was part of the issue, but he was tied up with some other [3:04] facility things, and I wasn't able to get that for him yet at this point. [3:08] All right. [3:09] But there is something else on here that we added that also does need board [3:14] attention as well. [3:16] Okay. [3:17] And that, I believe, is in green. [3:22] Yeah, I didn't see any colors yet. [3:23] Yeah. [3:27] What I found was if I make a draft on it, so it's actually underlined. [3:31] It's number 14 towards the bottom. [3:34] Okay. [3:34] If we put it in draft- [3:36] Okay [3:36] ... for some reason, [3:38] it gives you one chance, and then for whatever reason, when I try to re-edit it [3:42] again, it doesn't let me do it in green. [3:44] It does this-- When I do my editing in the policy section, it's in green, but when [3:48] I save it, it underlines it for some reason. [3:50] Okay. [3:51] So it's almost like you have to get everything right the first time. [3:53] Almost a green underline, actually. [3:56] Yeah. It just [3:58] doesn't make it easy to see. And this has to do with some devices that were [4:03] apparently set up- [4:05] Yeah [4:05] ... in one of the buildings, and- [4:07] Pyrotechnics [4:07] ... we don't want that to be done in it. [4:11] Okay. [4:15] All right. So [4:18] of course, I [4:20] obviously have no issue with this, with one exception that I can think of off the [4:24] top of my head, but I think this language provides for it, which is that in the [4:27] event that somebody wanted to use something like that, they would be able to seek [4:32] authorization. And the only thing I can think of at the moment that [4:38] could happen is, for example, a show, a play, or a musical where on occasion you're [4:43] going to see some really basic pyrotechnics. [4:48] And that's if there's money to do that, which usually there's not. [4:53] But just as long as there's a provision. [4:55] I don't think we usually go past fog machines. [4:57] No, I don't think we do either, but you know what? The sky's the limit. [5:01] We don't know. We don't know what we're doing this year with pyrotechnics, so [5:07] probably nothing, but- [5:08] I believe the last paragraph, it's underlined, makes mention that- [5:12] Yeah [5:12] ... you can waive it with authorization from the superintendent, board approval- [5:18] Right [5:18] ... that sort of thing, yeah. [5:19] Okay. Well, I don't have a problem with this language. [5:22] The only thing I do, I want to go back to the first issue, and my thought is [5:27] really as follows, which is that we can put the language in to change, [5:35] we can put in exception language for the nine-month rule with the understanding [5:40] that it's going to be case by case, and just because you can apply doesn't mean [5:45] you're going to get approved. I don't think it's necessary for us to [5:52] cross every T and dot every I with what could potentially happen, because this [5:58] isn't going to just allow people to do it. This language allows them to apply. [6:04] That's it. [6:05] And I think one of the questions I had, too, was is there a set amount of months [6:10] you're looking? If it's not nine months, is it 12, a year? Is it a year and a half? [6:16] I don't know how far out people look to book. [6:18] Well, the problem comes in where we need to have something, I don't know if it has [6:24] to be bold, can't be neon lights, whatever. [6:27] Can't be pyrotechnics. [6:28] Because, definitely not pyrotechnics, which should also include stuff on the [6:32] grounds, on dry grass when you're lighting off your fireworks, but whole separate [6:36] topic. [6:39] I can understand the need to want to advertise and get everything ready, [6:46] but they need to understand, just because they advertise and they have something [6:49] ready, if the schools have something, and we can't accommodate them, you're going [6:54] to have to scramble and find something. [6:56] Right. [6:57] Maybe that needs to be a separate signature that they sign off on. [7:01] If you're more than that far out or whatever, and yes, I acknowledge [7:07] that this is a [7:09] preliminary approval until we're closer and can- [7:14] So here's what I think we- [7:16] Because it would then keep them from another outside organization getting there [7:21] first when the nine-month window opens. [7:23] But if a school thing comes up, then it does. [7:27] So I think what we should actually do is create a form that is special for rental [7:32] requests that go outside of the typical nine months, and that form should have very [7:37] specific language that says that you are assuming a risk [7:43] by asking for this date if we give it to you, because at the end of the day, [7:49] we can cancel your event for school purposes, [7:54] period. And that's something that they will sign. [7:58] When they apply, they will have to sign that. [8:02] And if they don't sign it, they don't get the rental. [8:04] I think that is the absolute protection. It's very explicit. [8:09] And then when they sign it and they hand it in, they need to be given a copy. [8:12] And so they're not guaranteed. I understand you're putting a $500 deposit down or [8:16] whatever it is, but you're still not guaranteed to have the venue on that specific [8:20] date- [8:21] Correct [8:21] ... because it's 16 months down the road- [8:23] Right [8:23] ... or whatever it is. [8:24] Right. Now, I think that being said, if you're going to put a deposit down and we [8:27] have to cancel the event, you're going to get your deposit back. [8:30] That's for those rentals that when we have to cancel on them, not the other way [8:35] around. [8:37] So I think regardless of what Mr. Steffy says, which is still in complete deference [8:42] to him, we can put this together. [8:46] And then [8:48] I think that what we should do is attach the form to the policy, [8:55] and it can be on the website. And if people come in to apply in person, it should [9:01] be at the desk. [9:03] And again, it's just for those that are looking to reserve something outside of the [9:08] nine months. [9:09] Well, there are certain things we know roughly when any shows are going to be held [9:15] at the high school. We know roughly when Snyder's [9:21] is renting out for their fall fling, or there's certain things we know. [9:26] Right. Yeah, for sure. We know approximately when middle schools are going to have [9:31] concerts at the high school, and when the high schools are going to run their [9:34] concerts, and when the shows are. We know these things. [9:38] So for the most part, it's probably not going to be an issue. [9:41] I think it's good. I don't know that, Mr. [9:42] Steffey, you'll have one issue or another if it doesn't make a difference, if you [9:46] booked it 12 months out and then something else comes up and the school needs to [9:49] call that person back and say, "Sorry, this came up." You signed the form. [9:53] It was never a guarantee. [9:55] Right. [9:56] But I'll run it by him. [9:58] Yeah, and I think that what should happen to be really thorough is that you make [10:04] the copy, and you give it to the person when they apply, and you send an email with [10:09] the form so that it exited a footprint for it. [10:16] Yeah. [10:16] Yep. Yes, just right away. [10:23] So we need some language, which I'm happy to work on. [10:30] We're really talking about maybe a sentence in the policy, and then the form [10:34] itself. Is that something you can put together? [10:37] Do you want me to put something together? [10:40] I'll work with Mr. Steffey- [10:41] Okay [10:41] ... on the form, because obviously they have one already, and maybe we can just [10:44] tweak the one they have- [10:45] Yeah [10:45] ... and then have two separate forms, A and B, or one and two, whatever. [10:48] Absolutely. [10:49] Six months or nine months beyond nine months. [10:52] Yep, absolutely. Okay, great. And if we could have... [11:00] Is there a group that is waiting for this to pass? That's what I'm not sure of. [11:05] I haven't heard any of that. [11:07] Okay. I'll ask Mr. Allen if he's aware of people who are waiting for this, because [11:13] I'm not inclined to rush it through unless somebody is waiting on it. [11:17] And what I'll say publicly is if there is somebody or a group that is looking to [11:21] rent and they need that exception, this is a publicly available [11:27] conversation. They can check our system, and they can feel free to come to [11:33] us to see if this is something they can take advantage of. [11:36] Even if we don't pass it yet, we can consider it. [11:40] Okay. [11:40] Super. [11:41] So for next month, when it comes to this policy, we're going to see a form, and [11:44] we're going to see the language in the policy. Those are the two goals. [11:51] Does that cover everything for 707? [11:54] No. [11:56] Oh. [11:56] The other thing on there was [11:59] removing the prohibition on political group rentals. [12:03] So [12:05] have you been to this meeting to discuss that yet? [12:07] No. [12:08] All right. Why don't you talk about that? [12:11] So I've looked it up, and most of the districts in [12:17] our area don't have any specific language that I can find that allows or [12:23] prohibits it. [12:25] There's no mention of political use or political groups or partisan [12:31] activities, nothing like that. Except for, [12:35] let me see, where is it? [12:40] Central Bucks doesn't allow it, and Bristol Township specifically does allow it, [12:46] which I thought was interesting. So [12:52] category H is where it is for Bristol Township. [12:58] And really most of their policy surrounding it is that attendance of any district [13:03] students or employees is purely voluntary. [13:04] So most of their outlining of it has less to do with the actual event and more to [13:08] do with the impact on students and [13:14] employees. [13:15] Okay. So are you suggesting that we have language that-- [13:21] Do we take language out that says we can't, or do we put language in that says we [13:26] can? [13:26] I would think remove the [13:31] part that prohibits it. [13:33] Okay. [13:33] I don't think we're going to end up with a lot of requests for this, and we can [13:37] always still take it case by case. We don't approve everything that comes before [13:41] us. But if there's [13:44] a group that wants to use the auditorium for a meeting and they want to pay us. [13:50] So they would be [13:52] essentially class seven. [13:54] Yeah. [13:54] So the people who don't get any waivers, don't get any- [13:58] Correct [13:58] ... exceptions. [14:01] Now, Heather, I know you don't want to see a bunch of political activity on school [14:06] grounds. [14:07] If it's a monthly meeting or something like that, that's inside and [14:13] it's classroom or auditorium, [14:16] I don't really care. [14:17] Which I think is where- [14:18] If we're filling out the stadium, and there's signs on and all over, I don't want [14:22] it to look like the school is supporting one way or the other. [14:26] Mm-hmm. [14:26] And I don't want to leave it too vague. [14:29] Mm-hmm. [14:29] Because then you get down to the chance of it not being consistent. [14:34] Mm-hmm. [14:34] And then that'll become its whole thing because we all know how it is here. [14:38] Right. [14:38] And I'm just trying to keep consistency when it comes to anything, especially- [14:43] Okay [14:44] ... when it's politically charged. I'll go there, I'll say it, I don't care. [14:48] No, that's fine. Yeah, that makes sense. [14:53] No. So the way Bristol has it, the part that they have that addresses [14:59] that, well, it [15:03] does not talk about not being allowed to use the stadium or anything. [15:06] So we could carve that out if we want. [15:10] But it says, where is this? It does say, "All contending candidates or parties are [15:15] given equal opportunity in the use of the facilities in accordance with the [15:18] district's rules governing such use." Which basically says you can't pick one or [15:23] the other. Then after that, [15:27] and I guess this part is, too, it does clarify that it can't be during school [15:31] hours, [15:33] the attendance part. [15:38] And then it just is very clear about which set of fees they are paying. [15:45] Okay. [15:48] The partisan political meetings, which is what is in there, if it's just a meeting, [15:53] I honestly don't care. [15:55] And from what I know of surrounding districts and things I've been to, that is the [16:00] majority of the use cases is that that's a place where you can have a meeting [16:06] because there's seating already available. [16:09] Okay. Yeah. [16:10] So I think that [16:15] because things are so contentious here at times, [16:21] it might make some sense to have some language that [16:27] says that it's permissible, [16:32] but under certain circumstances, like you mentioned, it can't be during school [16:35] hours. There can be absolutely no political solicitation with any other person [16:41] who is in the building for any other reason. [16:44] And maybe something like with posted signage, because that would be different, [16:47] because then you're making it part of district property, even if it's just for a [16:52] small time. [16:53] So maybe no signage. [16:58] No posted signage. [16:59] Yeah. [17:00] And that if you leave anything, you risk not being given the rental again. [17:05] And that way, everybody has an opportunity. [17:08] It's an opportunity for us to bring in some money, but it's also [17:14] this is not going to be a political game, and anybody who abuses it will lose the [17:19] privilege and will ruin it for everybody. [17:22] So I'm okay with that conceptually. We just need some language. [17:27] So do you want to shoot me over the Bristol? [17:31] Yeah. I used that new notes feature on the agendas and saved everything, [17:37] so [17:40] I'll just copy-paste. I don't think I can share those. [17:43] That'd be cool. [17:45] I'm just going to copy-paste into an email. [17:47] Great. Awesome. [17:50] So the proposal is to strike prohibited activities number eight. [17:56] Make it more clear. [17:59] Yeah. [18:01] It wouldn't be prohibited, right? [18:03] Right. So strike it with an outline, but instead of just- [18:06] Just frozen [18:06] ... omitting it completely, we will define what is allowable. [18:12] Yeah. So permissible use. [18:14] Yep. [18:16] Yeah. [18:17] Because [18:19] we might as well take their money. [18:20] We don't want any 1,500 people political rallies out on the- [18:25] No [18:25] ... outside of the school. [18:27] No, we're not doing a political rally. [18:29] No. [18:32] You've sent me a message, and I've sent them. [18:35] The day after, somebody forgets a sign, it's like, "You need to go pick this up." [18:39] Okay. [18:39] After an election. [18:41] Everybody's guilty of that. It's awful. [18:43] And I was going to say, Addison sent me the picture, and then I texted you. [18:49] Is there any thoughts of limiting [18:51] locations that they can rent? Is it indoor usage only? [18:56] Is it- [18:57] Yeah [18:57] ... strictly indoor, no football stadium, no front lawn of Snyder, no- [19:02] Yeah. I think that's- [19:03] Technically, we're not, football stadium is a varsity field, and we shouldn't be [19:07] renting it anyway, but... [19:12] Yeah, no, indoor I think. Yeah. [19:16] Does that cover? [19:17] Mm-hmm. [19:18] Okay. [19:19] I'm going to go back in the hall. [19:20] Okay. You're dismissed. [19:22] There you go. [19:25] All right. So let's hop to [19:29] number four on the agenda, which is Policy 122, extracurricular activities. [19:37] So this one is on. We have not spoken about this before, but [19:43] when I was going through policies for something else, I came across extracurricular [19:48] activities, and there was a line in it [19:52] under authority, where the board shall maintain the program of extracurricular [19:58] activities at no cost to participating students. [20:01] And so there is a nominal fee- [20:04] Mm-hmm [20:04] ... at this point that we're looking to charge for athletics and activity fees. [20:09] And so I think the board needs to address that. [20:22] I don't think we've collected, right? [20:25] We haven't collected anything because we don't even have the ability to do it. [20:31] Electronically we have, and I can't tell you how many families actually brought in [20:36] cash yet. [20:37] Okay. [20:37] And some people were doing that. [20:40] Okay. Well, thank you to those- [20:41] Yeah. Some parents were on it. [20:43] Okay. [20:43] Me too. Now, I can't tell you if they were for the Chromebook or for the activity [20:48] athletic fee, but there's been some collection. That's correct. [20:52] We have policies that are rolling changes during the school year that affect. [20:57] So I think we should [21:02] change it so that it's- [21:06] Current [21:07] ... yeah, so that it's current and so that it's consistent with the letter that [21:13] went out. So I think minimal is an appropriate word to use, [21:20] because it's not specific and- [21:23] Yeah. I wasn't sure what the future would hold, right? Is it always 40? [21:27] Does it go down to 25? I don't know. You know what I mean? [21:30] And so we don't have to continue to go back and forth and change the policy. [21:34] The pricing is in the student handbook, and that would get updated and changed [21:39] every year, right? So. [21:42] I think that we should, however, include language that [21:48] does carve out what to do if you can't afford it. [21:52] I think it would be a good idea to have that in there, [21:57] so that people have access to that information, [22:02] and that's actually for the student handbook, which may get a facelift [22:08] anyway. That might be a good thing to include, to have those [22:13] instructions in the handbook as well, so that it's not just in policy where no [22:17] one's really looking, but is in something that is getting touched by more hands. [22:26] Does that seem fair? [22:30] Yes. [22:30] Are you good with that, Heather? Okay. [22:33] And as a side note, your green and red did show up just fine on this one. [22:37] Because he got it right the first time. [22:39] That's because I did it the first time. [22:41] So now, if I go back and add the language about people unable to afford [22:47] the fee and the methods to [22:50] go around that, it [22:53] might come up underlined. [22:56] Yeah, I'll let you know. [22:58] Okay. [23:00] That was easy. [23:01] Thank you. [23:02] Yeah. Thank you. [23:04] You're welcome. [23:08] Oh, no. All right. [23:11] So I want to get into the longer conversation, but I think we should possibly-- I [23:16] know 220 and- [23:20] So can we look at 220 and just talk about that one real quick? [23:23] Yep. [23:23] And so 220 has been on for quite a while. [23:26] Mm-hmm. [23:26] And that was back in February. The board chair at the time requested this to be put [23:32] on because you'll remember around February is where high schools were having some [23:37] walkouts- [23:38] Yeah [23:38] ... and some protests, right? And so she wanted to take a look at student [23:43] expression to see where we were and what our rules were. [23:49] And so [23:55] I don't know that there's anything that needs to be updated with the policy. [23:57] It's a pretty recent policy. Oh, no, I'm sorry. Well, we reviewed it in '23. [24:04] So it's pretty up-to-date. I'm not sure that we had any particular issues [24:10] back in February or March. [24:13] Well, [24:15] I don't know that we had an issue per se, but I think that what was happening at [24:20] the high school was that students wanted to be able to express how they felt about [24:25] a particular issue, and Principal Parr gave them that opportunity, [24:31] but within [24:33] limitations, right? And that's like it says here, limitations on student [24:38] expression. So, a lot of people don't know this, but just because you have rights [24:42] granted to you by the Constitution does not mean that those rights apply similarly [24:46] or exactly the same when you are in school. [24:49] Because you do not have, anybody who's not listening, which is everybody, you [24:55] don't have the same rights in school that you do outside of school. [24:58] That's not how it works. [25:00] So you can't just walk into school and say, "Well, I have a First Amendment right." [25:04] Yes, you do, but it is limited. You don't have a right to privacy in school. [25:09] That is also limited. Your locker is our locker. [25:11] You put something silly in that locker, we have the right to go in and look for it. [25:16] And so, Principal Parr tried to put some reasonable [25:22] limitations to ensure that the kids were as safe as possible, and that was good for [25:28] some and not good for others. And people have the right to, whether they should or [25:32] shouldn't, whether they are allowed to or not allowed to. [25:35] Some of the kids left the grounds, and that was dealt with. [25:38] But so I don't want to say there wasn't an issue because there was an issue. [25:41] The question is whether or not this policy gives them the right and gives [25:48] folks like Principal Parr the opportunity to allow them to have that moment. [25:54] So I think it does do that. [25:59] Obviously, you can't walk around saying hateful things. [26:02] We're not going to tolerate that, so don't bother. [26:06] But if you have a viewpoint on something, you're allowed to express it. [26:12] I [26:13] think this is okay. If I'm missing something, someone should certainly say so and- [26:19] I think the students that followed Mr. [26:22] Parr's option of going to the gym and they had their moment, were okay. [26:26] There was no negative disciplinary issues or anything with those kids. [26:29] Correct. [26:30] If you left the building and left campus, then they were treated like every other [26:33] student who happens to leave campus and may cut school that particular day, right? [26:37] Right. [26:37] And obviously, there becomes safety concerns when kids start to do that, right? [26:41] Right. [26:41] And so when you're in the building, we can keep you much safer than when you're [26:46] outside the building walking down Humeville Road unaccompanied. [26:50] Right. [26:50] Freedom doesn't mean free from consequences. [26:56] Well put. [27:00] Everybody has the ability to make a choice whether or not there are consequences, [27:05] like you said. So yeah, and I think that it's just important that when applying [27:11] this policy, and this is really for administrators more so than anybody else, that [27:16] we are giving everybody equal access to these opportunities so long as those [27:22] messages that they want to send are appropriate and [27:27] not In [27:32] conflict with safety and well-being of students. [27:36] So, yeah, I don't have any specific changes, but I'm always happy to entertain them [27:40] if people want to bring it up again. [27:44] Let's see. Okay. Video surveillance. [27:49] Can we just move 122 off- [27:52] Yeah [27:53] ... for next month? We'll get to- [27:53] I think that's fine [27:54] ... the rest. [27:55] Sorry, yeah. [27:55] That's okay. [27:56] Are you good with that, Adam? [27:57] Thank you. [27:57] Okay. [27:59] Yeah, we don't have to do anything to it. [28:00] Okay, great. So 709, video surveillance. [28:06] Dr. Velasquez asked if [28:11] we could have some [28:13] language. [28:28] See- [28:41] So, yeah. Page four? [28:44] That's page five. [28:48] It should be number 10, but it came out as a... [28:52] Yes, and I know there's a 12, too, which isn't there either. [28:57] I like the language in 11 that was added. [28:59] Actually, I think it's technically supposed to be 10. [29:02] That is correct. [29:03] Yeah. [29:03] It is 10. [29:04] It's just I know what happens when- [29:07] We're just trying to- [29:08] No, I- [29:08] ... provide for viewing. [29:10] No, I like the language. It's good. [29:13] That it's a case by case, and that nobody has the right to just come in and say, [29:17] "Show me what happened in room 309." [29:23] Okay. And then parents/guardians or students directly involved in a particular [29:28] disciplinary action, security, or life/safety incident. [29:34] Yeah, and it limits the viewership. I think that makes sense. [29:39] Okay. [29:40] So I would move this to a first read. [29:44] I'm fine with that. [29:44] Okay. [29:46] Thank you. [29:46] Yeah. Thank you. [29:50] I want to have a longer conversation about 4E, [29:55] so should we skip to 5A? [30:00] Because that's not going to be a super long conversation. [30:03] Oh, sure. Absolutely. [30:05] Yeah. [30:05] Yep. [30:07] What gave rise to this? [30:09] So, one second. [30:12] Money. [30:13] Okay. [30:15] So you might remember, last school year, I think Mrs. [30:19] Fernandez brought up advertising in school buses, [30:25] probably at a business affairs or something, if I'm not mistaken. [30:28] And so I was asked to see other districts that had [30:34] policies for advertising in buses, and so it went to the solicitor and they did [30:39] some policy work on it, and this is the draft. [30:42] It is legal, we can advertise within a school bus. [30:48] Okay. [30:57] So [31:01] do we have an advertising committee? [31:04] We do not. So that's part of if we were going to do something like this, right? [31:09] Mm-hmm. [31:10] It's bigger than just the policy. Is there going to be a committee? [31:14] What committee's going to handle it? [31:15] Should that be business affairs committee as opposed to advertising committee? [31:21] How does that process also work? [31:23] I think that should fall under business because, A, they're collecting the money [31:26] for it, and B, that's where the buses report. [31:30] Yeah, that makes sense. So- [31:34] Yeah. So I would say we should strike advertising and put in business, [31:40] and [31:44] all advertising fee shall be subject. [31:48] So it doesn't actually have fees in here, so how do we [31:53] determine the fees? [31:56] Because it says the superintendent can determine the fees, but how do we- [31:59] All good questions. [32:00] Yeah. [32:01] All great questions. [32:02] I would suggest we do something similar to my beloved policy- [32:06] That's what I was going to say [32:07] ... 707. It's been the bane of my existence for 19 years now. [32:11] I'm allowed to do that. So something similar to that, so that when it needs to be [32:16] updated, you're not updating the whole policy. [32:19] But as far as the advertising committee, would it make more sense to just have it [32:24] be the business committee? Like, don't even have a separate- [32:29] Yeah [32:29] ... committee? [32:30] Yes. [32:30] Yep. [32:30] I agree. [32:36] And I [32:42] think we could do good things for the district. [32:45] For example, [32:48] if we didn't have people that were necessarily using it for advertising space, [32:53] we could be putting things in there, like reminders to kids about certain upcoming [32:58] events or something like that. I don't want to spend a ton of money on this, but [33:04] it may, on occasion, be a useful idea. [33:11] Business is also going to have to figure out how much is it going to cost to put [33:14] the things up in the bus to hold the signage. [33:19] Who's going to maintain the signage when you might have a child that [33:24] wants to affect it? Are we going to have to replace it at our [33:30] cost? I'm not trying to be a downer, I'm just- [33:34] Yeah [33:35] ... questions before we say, "Yes, let's take your money," and realize it's costing [33:39] us. [33:40] Frankly, [33:42] this is really a business policy that they have to piece together. [33:48] We're here to make sure it makes sense and that it doesn't conflict with other [33:53] policies. [33:55] The first thing I was directed was, before you start talking about even attempting [33:59] to advertise in your bus, you need a policy on advertising in the bus because you [34:03] never know who's going to want to jump on that and put up advertisements in your [34:07] school buses with kids. [34:08] Right. [34:09] And you don't have a way to limit who's going to do that advertising, right? [34:15] Yeah. So I would say it could be as simple as SAT companies [34:22] putting up an ad or something like that. Yeah, tutoring, something like that. [34:26] So I would say that as a whole, I don't have a problem with the concept, but I [34:30] think that only the business committee can evaluate whether or not this is a [34:34] worthwhile endeavor. And I don't want them to go down a rabbit hole if they [34:38] determine that the costs are going to outweigh the benefits. [34:42] Makes sense. [34:42] So I would kick it to them. Sorry, guys. Sorry, Leanne. [34:47] And [34:49] see what they think. It's just going to require some research. [34:53] And on my copy, on every single page, I have this little thing covering up some [34:59] words that says, "Policy saved. Content-" [35:02] I know, right? Okay. [35:04] Yes. It's not your computer. It's on there. [35:07] Yeah. [35:10] Awesome. All right. [35:11] So we'll pass it to, I'll let Mr. Sapp know, and we'll- [35:14] Yeah [35:14] ... pass it to business affairs and they can start taking a look at it- [35:17] Yeah [35:17] ... and see how they want to roll it out. [35:19] Yeah, we don't even need to table it or anything. [35:20] I think we just take it off, and then if they want to pursue it, [35:26] we just have to make sure the language is okay. Yeah. Yeah, that makes sense. [35:31] All right. Yeah, thank you. All right, so- [35:34] Might as well do a draft administrative regulations while they're at it, while [35:37] they're doing the whole thing because you know there's going to be questions. [35:40] Oh, yeah. [35:41] Do it all. [35:43] All right. So this is one that I've been itching to discuss [35:50] for a while now. So, I appreciate all the attachments, first of all, and I [35:57] like that you pulled the policies that are affected by these concepts. [36:01] And just for the public, the [36:05] reason we are talking about this is because we want to make sure that our students, [36:10] our staff, our community knows that this is This is not the place to [36:16] come to spread your hateful messages. [36:18] If you have something hateful to say, do not say it on our grounds. [36:22] Everybody has the right to a free, appropriate, safe, public education, [36:28] and nobody should feel like coming to school is a place they can't feel free to be [36:34] who they are, no matter what that means. [36:37] So, if you go into policy 103, I was looking at some of the [36:44] additions, and I really appreciated a lot of them. [36:47] I liked the bit on the top of the second page, "This district prohibits hate [36:52] speech, bias-motivated conduct, and discriminatory harassment directed [36:57] toward an individual or group based on actual or perceived race, color, religion, [37:02] ancestry, national origin, ethnicity, sex, sexual orientation, gender identity, [37:07] disability, or any other protected characteristic. [37:11] Such conduct is inconsistent with the district's commitment to providing a safe, [37:14] respectful, and inclusive learning environment and may result in disciplinary [37:17] action." [37:19] So, I love that we have that language in there. I think it's really important. [37:24] I think that it sets the tone for what people can expect for their children in [37:30] these buildings and what staff can expect from each other, [37:36] and no matter what level, so to speak, you're on. [37:42] So I definitely like that language. [37:44] I think that was the only change to this policy, right? [37:49] Yes. [37:49] Okay. [37:50] There is no specific PSBA policy on just hate speech. [37:55] It's encompassed in, baked into other policies on discrimination or diversity. [38:01] Right. [38:01] There's stuff in personal computing. [38:03] So, the last, I'm not trying to rush you through the rest of the policies. [38:06] No, you're good. [38:07] The last potential change is regarding hate speech handbook. [38:11] That is a newer add that I put on there today, and it's [38:16] clips that I added into the handbook. [38:20] And I tried to capture similar language, [38:26] but putting it under specific policies. [38:29] Okay. And, [38:32] yeah, so I was looking at this earlier, and I like what's on page one, [38:37] the electronic devices one. So this is just an overall question because [38:44] I know this is an issue all the time, which is, if it's on an electronic device and [38:49] it belongs to a student, [38:52] when is it grounds for [38:55] the school to get involved? Because obviously they're not supposed to be on their [38:59] phones during school, but let's say they go home, and they start posting about a [39:03] kid, and let's say it's a racist comment. [39:06] Do we have the authority and ability to do something about that? [39:12] So, we do. It depends how much of the disruption occurs [39:18] throughout the school day within the building, right? [39:23] But there are limitations to what the school can do, right? [39:26] Right. [39:26] So if middle school kids are going home, and they're on the phone, and they're [39:30] inappropriately texting or putting stuff on Instagram or whatever they're using [39:34] today about each other, [39:37] does it ultimately spill over in the building the next day? Possibly, right? [39:41] Mm-hmm. [39:42] Some of those instances, depending on the level of it, is where we'll start to get [39:46] the SRO involved because the police obviously have different level of gaining [39:51] access to students' devices than a principal does, right? [39:54] Sure. [39:56] All right, so basically, let's say Sally goes home. [40:00] She sees something terrible about her on Instagram. She comes in. [40:03] She goes to the guidance counselor. [40:05] Is that considered a disruption in the school day? [40:12] You might not be able to answer this question- [40:13] Great question [40:14] ... but I think, I'm just trying to get a feel for it. [40:22] I don't know that it would be a substantial enough disruption to the school [40:26] process, right? [40:28] Mm-hmm. [40:29] I think it would be an issue where the administrator would then need to get [40:32] involved and see. [40:36] Obviously, if that student went to the counselor and was claiming that this other [40:41] kiddo was harassing them or doing, they would probably then volunteer their device [40:47] to show. I'm assuming this is a personal cell phone. [40:50] Sure. [40:50] If it's on the Chromebook, that's a school device, then it's different. [40:54] That's different. [40:54] It's completely different, and we'll be able to pull whatever we need to pull, [40:57] right? But we have had instances of those as well. [41:01] And, [41:02] depending on once that victim shares that information with our [41:08] counselor or administrator, then they have access to the full thread, and then it [41:14] becomes an issue depending on what kind of comments are being made or if there's [41:18] threats, and then again, it could be SRO involvement as well. [41:22] All right. So if I'm looking at-- Oh, go ahead. [41:25] 237, you can see, so I missed putting in policy [41:31] 237, electronic device. It wasn't even in the handbook. [41:35] So that's why I have this on here. [41:36] Mm-hmm. [41:37] Electronic devices. This policy was adopted to support an educational environment. [41:40] So I put that piece in, but also the language underneath it as well, [41:47] which would be new. [41:48] Mm-hmm. [41:49] And that, again, I tried to tie the hate speech piece, right? [41:53] I tried to kind of thread it through different policies throughout the course of [41:57] the process here. [41:59] All right. So I [42:01] have a question. If you go to page five, it has... [42:06] Wait, hold on. Yeah, page five. It has level two, it has level three major [42:10] offenses, and they're both identified as major offenses. [42:15] Is there a level one? [42:17] There is a level one. [42:19] Okay. [42:19] But I did not list hate speech or bias-based harassment under level one. [42:25] So what is level one compared to these? Is it less offensive? [42:29] It is less. [42:29] Okay. [42:29] Level one is a minor, not a major offense. [42:32] Okay. All right. [42:33] All right, so- [42:36] There was some conversation in cabinet if I should put hate speech, bias-based [42:41] harassment in level one as well. [42:44] I just, I didn't do it yet. You can- [42:59] Okay. Sure, okay. So, just because you don't have the microphone, the [43:05] conversation we just had was that hate speech [43:10] and bias-based harassment is not appropriate for level one because it's more [43:13] serious than take the gum out of your mouth or take your hat off. [43:19] So basically, by putting it in level two and level three, we're saying that [43:25] we're not treating this like you don't get a slap on the hand. [43:28] There is not a slap on the hand situation. [43:32] And that all of the consequences listed under levels two and three, they [43:38] start with as little as detention and go up from there to Saturday [43:44] school, in-school suspension, restitution/restoration, loss of privileges, police [43:49] referral. [43:54] Is there any way, and maybe the answer is no, but is [44:00] there any way to [44:03] basically clearly identify if you're found in violation of... [44:09] What I don't want to do is say that some hate speech is not as bad as others. [44:13] Obviously, there's always going to be some merit to some insults are worse than [44:17] others, but I don't want anybody thinking that... [44:23] I think that the kids and the staff, and no one is excluded from this, [44:29] need to understand that this is bad behavior that [44:35] will be punished. We would love to have everything be a learning experience, and [44:40] hopefully it will be, but there can't be, again, like it was with my [44:46] daughter, "Well, we had him write an apology letter, and he's really sorry." Oh, is [44:52] he? Is he sorry he got caught? What are the consequences? [44:58] So I don't know if there's more teeth we can add to this. [45:01] I'm not necessarily suggesting that we need to. I just don't know. [45:05] I know there's a topic under this that you mentioned, or I think it says something [45:10] about comparing it to the surrounding districts. [45:12] Did you have an opportunity to see what other folks are doing? [45:15] I did, and [45:18] they're using the existing policies. [45:21] I think there's some concern to put too detailed in- [45:26] Mm-hmm [45:30] Yeah. I think that's the concern is I don't know that we're going to be able to [45:35] necessarily cover every possible- [45:39] Sure [45:39] ... you know what I mean? That making a comment to this person equals X number of [45:44] days suspended or something. You know what I mean? [45:47] I think that was kind of the rub. [45:51] So, I mean this without any disrespect- [45:54] Oh, thank you [45:54] ... but can you tell me why? Because I just want to understand [45:59] what the hesitation is in doing that. [46:03] About anything. [46:07] Yeah. Well, I think the language that talks under bullying, right? [46:11] Mm-hmm. [46:12] That includes slurs, derogatory language symbols. [46:17] I feel like that kind of encompasses every possible- [46:21] Oh, I'm sorry. I don't mean the kind of speech. [46:23] I'm saying, if we determine that you have used hate speech in [46:29] school and you have offended another student, or you have done something to harm [46:33] them in that way, [46:36] this is what happens to you. You get a three-day suspension. [46:40] Is there some kind of problem with having what I guess would be considered a [46:45] mandated punishment? [46:47] Well, [46:50] I'm not aware that we mandate any specific- [46:53] Okay [46:53] ... discipline issue with any specific punishment. [46:55] Okay. [46:56] That's kind of why we have those broken down into level one, level two, and level [47:00] three offense. And it gives some latitude to the building administration, right? [47:05] So you can end up in a level two major offense, insubordination, defacing school [47:11] property, and end up with a detention, a Saturday [47:16] school. You could end up with one day out-of-school suspension or up to five days [47:20] out-of-school suspension. It gives that latitude to the building admin. [47:25] I'm not aware of anything that says it automatically equals X, short of [47:31] violating board policy and end up in expulsion, like you get- [47:34] Sure [47:34] ... a weapon or something. [47:35] Sure. [47:35] Right. Yeah. [47:36] Okay. That's fine. I just wasn't sure. [47:40] And I understand. You [47:45] are concerned about [47:48] something happening in one location and someone being disciplined in a certain way. [47:53] Right. [47:54] And a similar incident happening in another location being disciplined differently, [47:59] right? [48:00] Right. [48:00] Sort of. [48:01] Yes, and I guess the question is, can we provide or do we provide [48:07] training or guidance as to how to assess [48:13] each situation? Because look, it's not a secret that different buildings handle [48:17] different things differently. And it's not because anyone's trying to be [48:22] inconsistent. It's just the nature of the beast. [48:25] So I don't want some schools to be easier on kids than others. [48:30] I think everything should be handled the same. [48:32] So do we have, [48:35] and I know I'm asking you guys for a lot of work, but I just think this is really, [48:37] really important. Do we have ARs that we can pull? [48:41] Do we have trainings that we can give? [48:43] And I know there's already not enough time for that, but what can we [48:49] do [48:51] to bring this issue up to our administrators and our staff to reinforce these [48:57] concepts, to let them know that this is now in here, this is serious, this isn't [49:02] something we say sorry for and move on from? [49:06] So I guess that's really the question. [49:08] When it comes to teeth, it's great to have it, but it doesn't mean anything if we [49:13] don't do something about it. [49:14] Right. We've given the administrators the ability to discipline it. [49:17] The question is, do they exercise that ability, I guess, is what you're saying. [49:22] Right. [49:22] And is it consistent? [49:24] Is it consistent, and are there certain violations that warrant [49:30] escalating the issue up the chain in terms of not because everybody needs [49:36] to be handheld, but in an effort to make things as consistent as possible. [49:41] Does that make sense? If there's an issue and a principal says, "All right, well, [49:47] I feel like I should handle it this way, but let me check with DO because I don't [49:52] know how it's being handled across the board." [49:57] Dr. Minnich, do you have any thoughts on that? [50:05] I was scanning a neighboring district's student handbook expectations and [50:10] responsibilities, and I haven't gotten all the way through it yet. [50:13] But in my experience, and forgive me if this was discussed, the difference between [50:19] a level two or an escalation to a level three could also be repetitive behavior. [50:24] Mm-hmm. [50:25] If you do something once, yeah, it's horrific. We're going to do this. [50:28] Mm-hmm. [50:29] But if it's more than once and you've been warned, then we would escalate it to a [50:33] tier three. I think that's a matter of the admin team sitting down, either getting [50:38] the training or making a determination that these are a set of guidelines we would [50:43] use, but obviously understanding that there is still the case-by-case [50:46] considerations to be made, whether or not the student has an IEP, like all the- [50:50] Oh, of course [50:51] ... those kinds of things. But yeah, I'm looking through somebody's now, and they [50:55] have it broken down. It's 72 pages [51:00] . [51:01] Is there a [51:04] place where these things are reported to DO? [51:08] Do you have statistics on what's going on in the schools with regard to these types [51:13] of issues or any kind of disciplinary actions? [51:16] Yeah, I would think all of it's reported in Sapphire, and it's coded. [51:20] Okay. [51:21] Whatever the PIMS code is for certain offenses. [51:24] It's a safe school report. [51:25] And the safe schools report. Yeah, so we could definitely pull all that [51:28] information. [51:28] Because I'd be curious as to how these issues are being handled on a [51:33] school-to-school basis, and I'm wondering if it's worth-- I'm sure there's a lot of [51:37] things worth the time, but time is precious. [51:41] But I'm wondering if in an honest effort to curb some of the issues in our [51:47] schools, is it worth spending some time, maybe every two to three months, looking [51:53] at the data and saying, "All right, how many incidents fall under this category, [51:56] and how were they handled?" Because there might be a way to, instead of looking at [52:01] a year and then going back and trying to recalibrate 10 months of data, maybe it [52:06] makes sense to look at two to three months of data and then say, "All right, how [52:09] are we doing with these issues, and how were they handled, and do we need to [52:15] address how they're being handled because they're not being handled the same way?" [52:21] I just think we've [52:24] had so many issues, whether it's personal or you've heard about them, but everybody [52:29] seems to have a story about behaviors that are based in hate speech, and there [52:35] are kids who don't want to come to school because of it. [52:38] And it's our job to make those kids feel like they can come to school [52:43] not only to learn and to be social, but to feel comfortable and safe, and then to [52:49] feel safe enough to tell someone, because that's always the hardest part, is to [52:54] actually say it without fear of retribution or retaliation from their bullies. [52:59] So, I [53:02] think this is one of the most important things we can do for kids other than [53:05] educate them academically is educate them socially and [53:10] hold them to a standard that we [53:14] would like to see in our community. [53:17] So I don't know exactly what my ask is, but I do appreciate the additional [53:22] language. If we wanted to integrate that into the student handbook, I know we [53:26] have released it for the year, but can we make additions? [53:32] We can revise it. We really don't print paper copies anymore. [53:36] Sure. [53:36] And in the handbook, we're able to revise it whenever we need to. [53:40] So really, it's almost like this ongoing living document, to be honest. [53:44] Okay. And which I love. Now, as a parent of a middle schooler and a high schooler, [53:50] I didn't receive, [53:54] I don't think I did. I don't think I received anything about a student handbook. [53:58] The kids may have, but I didn't. So is there a way [54:03] to-- There used to be, you get the handbook, and then you sign it, you received it, [54:08] and you read it. Do we have that still? [54:11] No, we took that away this past year. [54:13] Why? [54:14] Yeah. I think Dr. Velasquez felt that the buildings, [54:21] they had to rip the page out, if I'm not mistaken, or sign something, and it [54:24] became- [54:25] So- [54:25] ... answered and unreturned [54:27] ... in tech times to come- [54:28] Mm-hmm [54:29] ... what we're working on in our SEP is a way for parents to acknowledge, [54:35] to have it linked in there electronically. [54:37] They review it, and by clicking this button, I agree that I have read it. [54:41] So that is coming. We're building that. [54:43] Okay. [54:43] Coming. So that may be why the paper, we're trying to address it. [54:47] Great. That's fine. All right, so [54:49] Do you anticipate that this is something that we can achieve this year? [54:53] I'm hopeful. We're doing a lot with-- It's all built into the whole rev track [54:57] revamp of SEP. So I will double-check with my team, and I'll let you know. [55:02] I think that the school board, and I don't want to speak for everybody, but I think [55:06] I probably can speak for most people when I say that having a specific announcement [55:12] letter or rollout of these changes in particular would be great. [55:18] Maybe it's a letter from the superintendent saying that, "We have [55:24] updated the student handbook, we have updated our policies. [55:28] Here's where you can view them," with some hyperlinks. [55:32] "If you have any questions, reach out to the board, reach out to the [55:37] administration." [55:43] I don't want this to be a quiet [55:46] change. I want people to know that we do hear them when they say [55:52] it's a problem. [55:54] And this was not your fault at all, but I certainly was not heard. I was mollified. [56:01] So I don't want people to feel that way. [56:06] Is that something you think is reasonable, Heather? [56:13] Maybe not within the next few weeks. [56:17] No, no, I'm not saying-- No, I'm not suggesting that. [56:19] I just want anybody who might actually watch to understand that this [56:25] will take some time to put together. That's all. [56:29] Something important like this is worth doing slowly, methodically, and [56:33] thoughtfully, and getting it as right as we can, and then being big enough [56:39] to acknowledge when it can be improved upon. [56:41] And I don't think there's anything wrong with making changes as necessary or as [56:45] issues come up. I think that's fine. That's why we're here. [56:48] All law is living, breathing, and changing. [56:52] Unless you're a strict constructionist, but that's another story. [56:57] So what I would actually love to see is for the resolution, [57:04] we don't need to update it just yet, but once you find that you're coming to a [57:08] point where we're going to send that letter out, that [57:14] is when I would want to see this resolution go up for vote on the board. [57:19] Because the resolution can include some of the language we have here, but what I'd [57:24] like it to say is, "This is how we feel. [57:26] To that end, this is what we're doing differently, and this is what you need to be [57:30] aware of." So, I don't know that we need to change the language right now, but that [57:36] is, I think, how I see this rolling out. [57:39] Will you take a look at the existing resolution and tweak, kind of- [57:42] Yeah. Absolutely. [57:44] Perfect. [57:45] So what I would say is, for the policies, I think we can start [57:51] putting them on the agenda for reads. [57:59] Actually, before we do that- [58:01] Yeah [58:01] ... can you do me a favor, and after this meeting or this week, [58:07] can you send these policies out to the board for review? [58:12] I can, but not every one has an update to it. [58:15] But I can send them all, or do you want me to only do the ones that have updates? [58:18] You can send all the policies that fall under this [58:22] topic. [58:22] Topic. [58:23] And I think you said there's one other that needs to be included, right? [58:26] Did you say 237 or something like that? [58:28] Uh... [58:30] It might be easier to ask them to log into the personal agenda [58:36] instead of- [58:37] Emailing them [58:38] ... the board agenda. [58:39] Yeah. Log into this instead. [58:41] Yeah. Whatever works. [58:43] Yep. [58:44] Yeah, but if you email them and tell them, maybe just put the hyperlink in there [58:48] for the meeting or just say, "The meeting that occurred on so-and-so date. [58:52] We're looking at 4E, take a look." Because [58:59] people care about it, so they need to just be reminded to take a second. [59:05] Yeah. [59:05] And you're good with the language in 103, policy for discrimination, [59:10] that was in green at the top of the page there? [59:13] Yeah, I like that language. [59:15] Yeah. [59:15] I'm sure keener minds will have other ideas as well. [59:19] I'm really open to anything anybody wants to suggest, but I [59:25] just like that this is specific. You can't do this. [59:31] And I really appreciate you working on it. [59:33] Oh, thank you. [59:37] All right. Is there anything else to address tonight? [59:41] I know that the agenda doesn't say so. [59:43] I think we do need to keep working on the charter policy. [59:50] I know that's not on the agenda, but that is something we have discussed. [59:53] I got some notes from Karen on that. [59:58] So [59:59] that's not necessarily due at any point soon, right? There's no due date for that. [1:00:04] It is not. [1:00:05] Okay. And when is- [1:00:06] Progressing. [1:00:06] And the charter renewal, we have some time for that. [1:00:10] Yes, ma'am. [1:00:11] Okay. All right. So then let's just... [1:00:14] Yeah, that came up because PSBA made some updates to the charter. [1:00:17] Right. [1:00:18] I believe it was the transportation piece, right? [1:00:21] You have to provide transportation, but it doesn't necessarily have to be the same [1:00:24] type of transportation that we provide. [1:00:26] Right. [1:00:26] So that's what prompted PSBA to push out a new policy, but since we have a charter [1:00:31] school in our district, it's pretty important. [1:00:33] If we're going to look at it, we might as well look at the whole thing. [1:00:37] Yeah, no objection from me. All right. [1:00:41] Well, we have public comment number two. I have no public comment cards. [1:00:46] I have no public to comment. So with that, I think we're going to adjourn the [1:00:52] meeting at 6:33 PM. [1:00:55] Thank you so much.