1 00:00:13,000 --> 00:00:19,240 Courtney's getting those what's that Courtney's printing them for me okay 2 00:00:17,279 --> 00:00:24,080 okay good morning uh gentlemen motion to approve 3 00:00:23,119 --> 00:00:31,519 the agenda okay a motion and a second to 4 00:00:28,560 --> 00:00:39,520 approve the agenda call for vote Prim or I and I very good now we have the 5 00:00:37,559 --> 00:00:46,120 minutes I'm going to make a recommendation Haley's done a great job 6 00:00:42,520 --> 00:00:51,879 of knocking down the discussion and comments 7 00:00:47,840 --> 00:00:55,719 portion uh but in order to be in complete compliance with our training 8 00:00:53,800 --> 00:01:01,320 last week from ipib they recommended no discussion no 9 00:00:58,760 --> 00:01:06,880 comments and and I would state that needs to be for this current set of 10 00:01:04,439 --> 00:01:12,840 minutes and going forward can't change what's in the past point of order on the 11 00:01:09,240 --> 00:01:15,960 minutes yes sir we need all these people probably really need to see what was in 12 00:01:14,439 --> 00:01:19,200 there what isn't in there because you may not you may have inconcl 13 00:01:17,520 --> 00:01:22,600 inconclusive minutes and I think everybody before you 14 00:01:21,360 --> 00:01:30,119 approve them you should everybody should get a chance that is correct and what 15 00:01:25,840 --> 00:01:36,560 was given to us Doug in our uh training okay was that it is the minute should 16 00:01:34,880 --> 00:01:40,759 have basically any action 17 00:01:41,079 --> 00:01:50,399 item is what we were told any action item needs to be yeah so in other words 18 00:01:47,799 --> 00:01:56,799 if it's on the agenda to do action that's what we we have in there plus I 19 00:01:53,200 --> 00:02:00,560 try to summarize resolutions and so any the more we put in there the more we pay 20 00:01:58,520 --> 00:02:06,960 to publish yeah and so that's why the discussion 21 00:02:02,799 --> 00:02:12,080 comments portion would be omitted and we would not be the only county that does 22 00:02:08,840 --> 00:02:16,120 this by any means okay so then I can honestly ask you a specific question 23 00:02:14,280 --> 00:02:19,560 then that without trying to Rifle through this quick before you approve 24 00:02:17,319 --> 00:02:25,480 the minutes that the files that Tracy was planning on moving is that in here 25 00:02:22,000 --> 00:02:29,080 that you approved moving those files yes okay I just wanted to make sure and how 26 00:02:26,800 --> 00:02:33,800 Gary abstained it's in there okay I just I'm just trying to Y and you'll see the 27 00:02:31,319 --> 00:02:37,640 full resolutions in there because that's what's printed and put in the official 28 00:02:35,760 --> 00:02:42,000 record minute book in the courthouse okay and signed but what I send to the 29 00:02:39,840 --> 00:02:46,560 paper I summarize all those resolutions yeah but you can find it all online or 30 00:02:44,680 --> 00:02:49,599 in our Courthouse well that's what I was starting to do the other day and I was 31 00:02:47,680 --> 00:02:53,879 trying to figure out how you put all your minutes in there yep because they 32 00:02:51,480 --> 00:02:58,480 go from when you usually the page of pops up as a newest one but it's not you 33 00:02:55,959 --> 00:03:02,879 start January 2nd yeah and then we keep adding to it so it's timeline rather 34 00:03:01,239 --> 00:03:06,239 rather than the first page correct so that's kind of where yep and it should 35 00:03:04,519 --> 00:03:10,440 be the full version whereas the newspaper prints might summarize and 36 00:03:08,120 --> 00:03:16,239 that would be a discussion excuse me that was an action item that 37 00:03:13,120 --> 00:03:22,040 yeah still it should be recorded correct an action item would be yeah okay all 38 00:03:18,599 --> 00:03:31,200 the other chatter if you will would not be does that make sense yes okay got it 39 00:03:27,319 --> 00:03:37,480 m thanks and and she did a a great job reducing it here but there's still some 40 00:03:35,239 --> 00:03:42,640 comments and discussion and that would be 41 00:03:38,799 --> 00:03:47,879 omitted and just shortened up just as coach now would it be omitted in her 42 00:03:46,000 --> 00:03:54,040 records that are kept there or the records going to the uh that are printed 43 00:03:51,400 --> 00:03:59,040 or that are put out that should be both both is what we were told from iip so 44 00:03:56,920 --> 00:04:03,599 public comments or not well I put like a little blur like the subject of what was 45 00:04:00,840 --> 00:04:08,239 discussed but not like every word for word or there's no way I could and we're 46 00:04:05,319 --> 00:04:15,680 going to my recommendation according to iip the way I got it all that's 47 00:04:12,200 --> 00:04:15,680 omitted all that's 48 00:04:15,959 --> 00:04:25,040 omitted y interesting y so that's was their 49 00:04:22,360 --> 00:04:30,919 recommendation okay things that we were trained on I can always find out from 50 00:04:26,680 --> 00:04:34,400 another source sure for sure okay that's my recommendation 51 00:04:37,520 --> 00:04:47,440 gentlemen only thing I seen she's got on the big set of minutes twice in there ay 52 00:04:44,479 --> 00:04:52,600 you got to mention that we approve Kim's okay there twice cuz I think I had 53 00:04:50,520 --> 00:04:57,600 to go back CU didn't let should bring it back so I'll fix it okay I'll make a 54 00:04:56,280 --> 00:05:06,120 motion approve the minutes so I um that would be as uh 55 00:05:04,160 --> 00:05:10,720 direct as my recommendation okay yeah okay all right 56 00:05:09,120 --> 00:05:15,199 so what does that mean not approving the current minutes not approving the 57 00:05:12,800 --> 00:05:21,039 current minutes okay that she would delete the discussion and comments okay 58 00:05:18,680 --> 00:05:26,520 you mean that way we are in compliance with the Iowa public information board 59 00:05:24,360 --> 00:05:30,199 sure so the ones I sent you I did kind of eliminate comments well you didn't 60 00:05:28,880 --> 00:05:37,520 eliminate all of okay so you want eliminate all of them 61 00:05:35,199 --> 00:05:41,319 yeah but at the bottom you don't want me to leave those little bits of what was 62 00:05:39,400 --> 00:05:46,319 discussed like with the roads or any of that under public comments at the very 63 00:05:44,199 --> 00:05:52,919 bottom it's very summarized very end of it 64 00:05:50,199 --> 00:05:55,360 yes right before we adjourn I put just very little 65 00:05:56,160 --> 00:06:01,639 blue uh I have that you 66 00:06:01,919 --> 00:06:09,000 I put uh you have Kelly vanry inquired about the proposed software and cost 67 00:06:07,520 --> 00:06:15,000 what what page is that please it's the very end right before we adjourn on the 68 00:06:12,039 --> 00:06:18,840 first set and then I put Jerry grief inquired on the secondary roads project 69 00:06:16,759 --> 00:06:21,400 and David Thompson gave a quick repair update on the 70 00:06:22,039 --> 00:06:30,280 clock well that's under public comments I don't know gentlemen how would you 71 00:06:27,280 --> 00:06:37,280 read that with our training again with our training 72 00:06:33,280 --> 00:06:37,280 that's that wasn't an action 73 00:06:37,919 --> 00:06:44,800 item according to what we got instructed last week I would say they're they're 74 00:06:56,080 --> 00:07:00,400 omitted last page 75 00:07:26,360 --> 00:07:31,520 would you go by what they instructed us to do 76 00:07:31,840 --> 00:07:42,599 I guess you're not supposed to put that in cuz that's not an action action 77 00:07:38,599 --> 00:07:47,039 item okay all right that's the way I interpreted it so 78 00:07:48,080 --> 00:07:59,599 okay okay I will clean up that okay like a whole paragraph then right very good I 79 00:07:54,759 --> 00:08:06,280 need to call for a vote okay Peri and I beer shankai good thank those were 80 00:08:02,759 --> 00:08:06,280 all three sets then with those 81 00:08:09,440 --> 00:08:18,199 correct Robert am I going to have time before 82 00:08:13,639 --> 00:08:18,199 you I don't know that uh we have a 83 00:08:18,639 --> 00:08:27,000 915 we could probably jump come back to you if that's okay okay all right how 84 00:08:25,159 --> 00:08:31,199 about a Class C thank you 85 00:08:44,770 --> 00:08:49,609 [Applause] 86 00:08:50,200 --> 00:08:55,120 firewor permits as well thank you 87 00:09:03,740 --> 00:09:10,440 [Applause] 88 00:09:20,880 --> 00:09:29,160 yeah I think this first one you sent us yeah it come electronically m 89 00:09:33,800 --> 00:09:39,279 they can do those through our website and it'll come to us that way 90 00:09:40,279 --> 00:09:44,120 cool yeah get this 91 00:09:50,079 --> 00:10:00,680 stuff got that looked over Gary yeah do we have a motion to approve the class 92 00:09:56,959 --> 00:10:04,360 C uh retail alcohol license for Casino farms for August 93 00:10:05,120 --> 00:10:14,440 7th I get a motion for that please yes I'll make a motion for a 12 month 94 00:10:10,920 --> 00:10:18,760 too yes yes 95 00:10:16,279 --> 00:10:24,279 second okay that's been moved and seconded call for vote please prar I 96 00:10:24,720 --> 00:10:31,320 I you just need an initial anywhere yep okay on that 97 00:10:35,680 --> 00:10:38,920 there you go thank 98 00:10:42,040 --> 00:10:46,200 you okay you got a 99 00:10:46,519 --> 00:10:54,320 uh Iowa uh pirate Technic 100 00:10:51,519 --> 00:10:59,079 Association uh fireworks permit and this is for July 20th 101 00:11:00,560 --> 00:11:12,360 any questions on that gentlemen 102 00:11:05,320 --> 00:11:12,360 no no okay um do they 103 00:11:12,519 --> 00:11:20,040 have someone sign off on this from the fire department yeah isn't there stuff 104 00:11:17,519 --> 00:11:25,240 on the back I thought he sent me his certificates and 105 00:11:22,639 --> 00:11:31,240 everything don't know that I had I got the certificates but I didn't see a 106 00:11:27,760 --> 00:11:31,240 signature from the fire department 107 00:11:31,720 --> 00:11:39,399 that's supposed to be on the application so I guess we that one was for 108 00:11:37,279 --> 00:11:43,120 the Iowa 109 00:11:41,079 --> 00:11:46,720 Technic Association I guess I didn't look at 110 00:11:44,959 --> 00:11:50,519 over close yeah it's right on the front he marked it though so I don't 111 00:11:48,959 --> 00:11:55,320 know if he's going to be following up with 112 00:11:51,360 --> 00:12:01,120 that he could approve it and say okay in yeah this is my copy and reflecting of 113 00:11:57,160 --> 00:12:06,760 getting that signature okay so this would be subject to getting that 114 00:12:02,959 --> 00:12:11,800 signature from the uh fire department no okay can I get a motion to approve that 115 00:12:09,200 --> 00:12:17,639 make a motion to approve the Iowa pyro assistant Association permit for July 116 00:12:15,480 --> 00:12:24,639 20th of 24 is there second second okay been 117 00:12:22,079 --> 00:12:29,279 moved and seconded call for vote premar I I sh 118 00:12:30,440 --> 00:12:39,000 and then that other one when it's on the actual fourth I was thinking the state 119 00:12:35,519 --> 00:12:43,560 superseded that County but did the you know on the actual Fourth of July with 120 00:12:40,560 --> 00:12:48,040 that state ruling okay but I had him put it on there just in case it's for a 121 00:12:46,120 --> 00:12:51,880 church function and they've done it in the 122 00:12:48,920 --> 00:12:57,000 past okay and he has his insurance on there all 123 00:12:53,320 --> 00:13:02,760 right well they need to get the uh well I don't that's because if you read that 124 00:13:00,680 --> 00:13:08,959 when the law went into effect they're already restricted to certain hours Etc 125 00:13:05,279 --> 00:13:11,839 on the actual 4th of July you seen that okay all 126 00:13:12,680 --> 00:13:20,839 right but this way we notify the Sheriff's Office and such so that they 127 00:13:16,480 --> 00:13:20,839 know if they get calls where they're at 128 00:13:28,120 --> 00:13:32,079 sure for 129 00:14:28,199 --> 00:14:34,800 think I got a the back of this no I 130 00:14:36,120 --> 00:14:43,920 don't you want an initial the fireworks permit I thought there was a spot to 131 00:14:40,560 --> 00:14:43,920 sign it because we have to put Mark 132 00:14:50,240 --> 00:14:59,600 that that's the courthouse ground so just yeah here it is it's on the other 133 00:14:55,880 --> 00:15:02,800 page oh it's on the back oh sure okay thank you 134 00:15:31,920 --> 00:15:39,639 thank you chance look that over gently yes 135 00:15:36,639 --> 00:15:46,360 motion to approve okay fireworks permit for Randy Nash yes second all right been 136 00:15:44,279 --> 00:15:52,279 move and seconded to approve the fireworks permit for Randy 137 00:15:48,600 --> 00:15:56,279 Nash call for vote please primmer I and I sh 138 00:15:54,079 --> 00:16:00,519 I you're good well Matt 139 00:16:07,360 --> 00:16:11,680 I have thank 140 00:16:14,920 --> 00:16:21,279 you Paul and Susan Phillips are requesting change the use of 141 00:16:19,079 --> 00:16:25,839 approximately two acres of land to allow for two single family dwellings and a 142 00:16:23,839 --> 00:16:31,240 workshop this site is located approximately 2 miles Northwest of 143 00:16:27,920 --> 00:16:38,880 Shellsburg in section three of Canton Township this site is located on a 16.2 144 00:16:34,800 --> 00:16:44,079 n acre parcel that is owned by the applicants no part of this parcel is 145 00:16:41,319 --> 00:16:47,680 considered highquality Farmland uh the parcel has an average weighted corn 146 00:16:45,959 --> 00:16:53,360 stability rating of 66 and this partial is currently in Hay 147 00:16:51,360 --> 00:16:57,959 production um there is an existing driveway used to access his property 148 00:16:56,000 --> 00:17:02,920 Randy Sherwood was secretary road report that this driveway was updated a few 149 00:16:59,959 --> 00:17:08,079 years ago so it conforms to County policy 62nd Street of County Rock Road 150 00:17:06,160 --> 00:17:12,400 has an annual average daily traffic count of 45 151 00:17:10,160 --> 00:17:16,000 Vehicles a private sewage Disposal system will need to be installed at this 152 00:17:14,079 --> 00:17:20,799 site and a preconstruction mean has already occurred a private water well 153 00:17:18,720 --> 00:17:24,679 will also need to be installed to serve these new 154 00:17:22,079 --> 00:17:28,640 dwellings there are rad cops located north of the site and to the South 155 00:17:26,480 --> 00:17:32,679 there's pasture land and then to the West West and East there are single 156 00:17:30,280 --> 00:17:37,720 family dwellings or proposed single family dwellings seven notices were sent 157 00:17:35,559 --> 00:17:42,080 out to adjacent property owners and legal noses were published in the 158 00:17:39,480 --> 00:17:46,640 official newspapers of Ben county is required by the ordinance um and as 159 00:17:44,520 --> 00:17:51,760 today Ben County land use did not receive any comments regarding this 160 00:17:49,440 --> 00:17:55,600 request this proposal is located in an area with the lower corn ability rating 161 00:17:53,880 --> 00:18:00,000 and is located in an area with steep slopes um which is not conducive to 162 00:17:57,840 --> 00:18:04,720 farming the applicant also intends to have some agricultural activities on 163 00:18:02,400 --> 00:18:09,080 this property this proposal should not have any negative impacts on surrounding 164 00:18:06,640 --> 00:18:15,080 Farm operations good and do you have anything 165 00:18:11,919 --> 00:18:15,080 you would like to add 166 00:18:18,400 --> 00:18:23,400 there gentlemen have any questions 167 00:18:34,960 --> 00:18:43,280 how does that work Barb since he's going to put two small hous on one going to 168 00:18:40,320 --> 00:18:49,840 have to have two separate septic systems for those 169 00:18:45,280 --> 00:18:55,520 and depends if if he's also looking at maybe a holding tank in his shop not 170 00:18:52,400 --> 00:19:00,840 sure yet what all of his plans are but as long as he doesn't split anything off 171 00:18:57,760 --> 00:19:05,200 it's won't County if he goes to split then there'll be a split under that 172 00:19:02,480 --> 00:19:10,200 property because it's already been split and they can do a shared well is 173 00:19:07,679 --> 00:19:15,799 that correct absolutely 174 00:19:11,880 --> 00:19:23,799 okay very good motion approve second okay it's been moved and seconded call 175 00:19:19,000 --> 00:19:29,039 for vote please primier I shank very good thank you 176 00:19:33,679 --> 00:19:42,000 Robert all right I knew we'd finally get to you that's all right I want to make 177 00:19:39,400 --> 00:19:48,440 sure we had plenty of times I handed them out what you sent me did good good 178 00:19:44,640 --> 00:19:52,520 okay um we got word that we're being moved out of our 179 00:19:49,919 --> 00:19:58,240 office um I I just I'm kind of disappointed at 180 00:19:56,120 --> 00:20:02,120 the lack of communications we were never contact acted and discussed with 181 00:19:59,960 --> 00:20:13,440 anything prior to this we our commission is your 182 00:20:08,799 --> 00:20:20,640 historical uh arm we do things for you which affects the county we uh help the 183 00:20:16,919 --> 00:20:25,159 public the citizens of Venton County who have historic 184 00:20:22,440 --> 00:20:31,720 properties um we help them with uh tax credits for historical stuff 185 00:20:28,799 --> 00:20:37,320 but we we do a lot of stuff and we need our information in one location where we 186 00:20:33,679 --> 00:20:43,880 can come and work and not put things away or or uh you know leave things out 187 00:20:41,960 --> 00:20:46,799 where we know what's going on so we we don't mess things up we want to make 188 00:20:45,240 --> 00:20:53,159 sure we get everything right for people when they come in to us to do their 189 00:20:50,799 --> 00:20:59,480 historic property they have to come through us to do to get on the national 190 00:20:56,520 --> 00:21:04,760 register so we have to have meetings and stuff so that that's one of the things I 191 00:21:01,960 --> 00:21:09,520 wanted to make sure you knew because we feel it's important that we have the an 192 00:21:06,600 --> 00:21:15,640 office to where we can come and do our work 193 00:21:11,799 --> 00:21:19,279 um the paper that I had Haley give to you all tell us what we are supposed to 194 00:21:17,640 --> 00:21:25,960 do or how we were supposed to be involved and I don't know that we've 195 00:21:21,559 --> 00:21:31,159 been involved in anything much from you guys um haven't seen any of you at our 196 00:21:29,240 --> 00:21:35,159 meetings but I think we're an important part just 197 00:21:33,480 --> 00:21:41,120 like any other Bard commission and I just want you to really 198 00:21:38,240 --> 00:21:44,120 think about that think about how the citizens of the county are affected by 199 00:21:42,840 --> 00:21:52,000 the work that we do um we do projects the clock 200 00:21:47,840 --> 00:21:59,440 Courthouse clock project is our B is our project along with the sheriff 201 00:21:56,360 --> 00:22:04,960 frde uh Memorial stuff that our project we work with the law 202 00:22:01,840 --> 00:22:10,480 enforcement uh group on that and we have uh activities 203 00:22:08,960 --> 00:22:17,600 throughout the county that we do each year we did youngville last year to 204 00:22:15,200 --> 00:22:23,120 focus the historical value of that property and what it was and just kind 205 00:22:20,039 --> 00:22:29,440 of focus on them so we try to do that across the whole County all that takes 206 00:22:26,039 --> 00:22:33,679 time and effort and a place to do do it and that that's what I've asked him that 207 00:22:31,159 --> 00:22:39,320 You' consider we do need an office and a place to do our 208 00:22:35,840 --> 00:22:45,520 work so I don't know you guys have anything to 209 00:22:40,880 --> 00:22:51,720 add yeah for example with the uh the historic area in Venton here uh this was 210 00:22:49,600 --> 00:22:58,120 uh set up by the city of Venton After the bo8 flood it's an historic uh area 211 00:22:56,120 --> 00:23:02,840 kind of in the south central part of the city 212 00:22:59,520 --> 00:23:06,159 um it wouldn't exist if we didn't have a a historic preservation Commission in 213 00:23:05,200 --> 00:23:12,559 our County couple of years ago one of our 214 00:23:08,679 --> 00:23:19,559 projects was to do uh a uh during kind of the back end of Co we did a a 215 00:23:16,400 --> 00:23:27,240 National presentation about 30 35 people attended mainly online we did the U 216 00:23:23,480 --> 00:23:32,760 event at Blairstown or at uh um yeah Blairstown at the uh 217 00:23:29,279 --> 00:23:36,120 Center there Vann Van Horn I'm sorry but you know people from all over the 218 00:23:34,159 --> 00:23:41,799 country actually participated and the three speakers for that event were from 219 00:23:39,200 --> 00:23:47,080 mainly from the Memphis area for example ordinarily those kinds of events are 220 00:23:43,559 --> 00:23:54,159 held in places like Chicago uh Portland New York and so on we did it in Benton 221 00:23:50,400 --> 00:23:59,440 County a national event pretty cool and a lot of that was done planned and 222 00:23:56,919 --> 00:24:06,039 organized in the office office so we can have everything taken care of and 223 00:24:02,240 --> 00:24:09,840 and laid out right so we could all get together to do it before we moved to the 224 00:24:08,279 --> 00:24:16,440 office here and we have we have appreciated very much having a a home 225 00:24:13,520 --> 00:24:21,440 before that the records were uh stored at the courthouse and uh and in a couple 226 00:24:19,840 --> 00:24:27,360 of different places and we actually didn't have access to the historic 227 00:24:24,720 --> 00:24:32,919 preservation records from the past uh without going through a lot of 228 00:24:29,240 --> 00:24:38,080 Rigo and so on and they were stored in was it with some confidential 229 00:24:35,919 --> 00:24:43,760 organization so they had to have one of their representatives present when we 230 00:24:40,480 --> 00:24:50,000 looked at our own records I mean that is uh not smart and some of our records 231 00:24:46,360 --> 00:24:55,720 were stored in at personal homes and were lost we don't have some of them so 232 00:24:53,480 --> 00:25:02,799 that's what we want to try to avoid is going back to something that didn't 233 00:25:00,240 --> 00:25:08,360 work um it's it's not good for us or you if if 234 00:25:05,880 --> 00:25:14,559 we are asked about something and well we had it but now we 235 00:25:10,320 --> 00:25:19,640 don't so I I think we're one of the most active historic preservation groups in 236 00:25:17,000 --> 00:25:26,559 the whole state and we've been recognized for that um actually this 237 00:25:23,240 --> 00:25:30,840 week uh we meet in Mount Pleasant Thursday Wednesday night Thursday 238 00:25:28,279 --> 00:25:38,640 Thursday Friday and Saturday morning for our annual uh historic Summit Iowa uh 239 00:25:35,120 --> 00:25:41,559 event uh and uh we'll be showcasing some of the things that we've accomplished 240 00:25:40,039 --> 00:25:47,039 over the last year including this young Bill thing this year this past 241 00:25:43,960 --> 00:25:49,720 year we're doing neat stuff we have a lot of stuff to 242 00:25:50,039 --> 00:25:59,240 do that's was the office space that you had 243 00:25:55,399 --> 00:26:04,279 sufficient for you yes okay I didn't realize that you folks left 244 00:26:01,440 --> 00:26:07,919 things lay out like on a table or such yeah we have to because there's so much 245 00:26:05,799 --> 00:26:15,760 stuff that goes on if we put it away we could we we lose aot start over yeah y 246 00:26:12,440 --> 00:26:21,880 okay makes sense all right very good well we will try to find a spot and I 247 00:26:18,760 --> 00:26:26,919 hopefully you understand with the uh Public Health while we're 248 00:26:24,320 --> 00:26:33,960 shuffling you know when when are we going to be shuffled 249 00:26:30,120 --> 00:26:39,320 don't know that that's planned yet I don't even know if they've got an 250 00:26:35,279 --> 00:26:43,799 assistant hired I don't know that so all right we just ask that you keep us in 251 00:26:40,960 --> 00:26:51,919 mind and definitely need a place definitely you folks ever 252 00:26:47,799 --> 00:26:55,720 um keep your records off site we try not to because that's how we lost 253 00:26:56,200 --> 00:27:04,200 records you know either in the shuffle or you know in a personal home you don't 254 00:27:01,720 --> 00:27:06,480 know what's happening so we've had things 255 00:27:06,520 --> 00:27:15,440 disappear okay well we'll try to come up with a a good alternative for you and we 256 00:27:13,559 --> 00:27:22,600 ask that you please keep us in the loop okay all right in fact thank you 257 00:27:19,799 --> 00:27:28,320 Robert before you leave today I'd like to get your phone number I don't think I 258 00:27:26,000 --> 00:27:33,520 have it so I'll get it toy get it to Haley okay 259 00:27:31,080 --> 00:27:35,840 good then I can get it okay thank you all right 260 00:27:36,760 --> 00:27:49,720 yep right moving on soe you've got uh vacation carryover 261 00:27:45,600 --> 00:27:55,799 yeah a request for um caring over days beyond my anniversary 262 00:27:52,640 --> 00:28:00,120 date not had a chance to use all of that okay working some 263 00:28:13,559 --> 00:28:20,279 hour okay don't we usually give a time frame 264 00:28:18,080 --> 00:28:25,799 gentlemen I can't recall sometimes we do most time we 265 00:28:26,440 --> 00:28:34,640 do you have date in mind I didn't see that on there sorry 266 00:28:32,880 --> 00:28:38,760 just says vacation time carried over must must be taken within the time 267 00:28:36,519 --> 00:28:46,519 period specified by the department head so I guess 268 00:28:42,240 --> 00:28:52,360 um I don't I haven't um do you typically do like is there a typical like 90 days 269 00:28:49,679 --> 00:28:55,919 like October 1 it's usually done sometimes you usually give them certain 270 00:28:53,919 --> 00:29:00,679 days or depending on when the budget was new cuz then the new wage come out yeah 271 00:28:59,360 --> 00:29:08,039 and then they're paid at the higher rate for the vacation track yeah she's going 272 00:29:03,279 --> 00:29:14,559 to get it in before the new budget so yeah is like October one reasonable or I 273 00:29:12,120 --> 00:29:19,640 mean again I'm getting that help now so that Willow me an opportunity to take a 274 00:29:16,640 --> 00:29:25,120 little more time off okay I don't have a problem with that 275 00:29:21,279 --> 00:29:30,039 gentlemen that's what about 90 days maybe 120 I can't 276 00:29:32,200 --> 00:29:41,880 all right give till October 1st thank you all right is that your motion that's 277 00:29:37,720 --> 00:29:48,159 my motion second been moved and seconded to do the vacation carryover uh 8 days 278 00:29:45,360 --> 00:29:56,480 until October 1 of 24 call for vote primar 279 00:29:52,320 --> 00:30:02,120 I very good just want an initial on this Haley do you want me to put 280 00:29:58,919 --> 00:30:02,120 the data 281 00:30:21,679 --> 00:30:30,519 please thank you all right we've got uh authorized 282 00:30:27,440 --> 00:30:35,880 chair to sign a 30-day burn acceptance letter this is for 283 00:30:33,640 --> 00:30:41,279 e911 the radio project what what's the the burn so 284 00:30:39,720 --> 00:30:45,159 right that's why I came I figured you'd want a little explanation I I figured 285 00:30:43,320 --> 00:30:51,960 it's a testing time if anybody wants copies I got something 286 00:30:47,440 --> 00:30:56,120 out did you guys all get it or okay so this is just another no I don't think 287 00:30:53,960 --> 00:31:00,279 you've got it Gary I just I just got it handed to me You' just got it okay I 288 00:30:58,360 --> 00:31:05,600 thought maybe she sent it out to all three of you I did I think I did I did 289 00:31:03,799 --> 00:31:11,960 send it to him that's fine 290 00:31:07,519 --> 00:31:16,080 so um in the radio system project uh everything was installed and up and 291 00:31:13,480 --> 00:31:20,840 running in Benton County on the Benton County system only not not not connected 292 00:31:19,039 --> 00:31:24,159 into the Sarah wide Network they set it up as Benton County only for doing all 293 00:31:22,600 --> 00:31:29,880 the testing that was done by the middle of April we spent two days doing a lot 294 00:31:26,679 --> 00:31:35,360 of uh uh uh voice quality testing around the county that was all very successful 295 00:31:33,120 --> 00:31:39,200 and then in the industry they follow that up with what they call a 30-day 296 00:31:37,039 --> 00:31:44,039 burn and as we found out the 30 days is just an arbitrary number picked out of 297 00:31:40,760 --> 00:31:48,600 the blue sky it doesn't mean anything so we started that process and we have 298 00:31:47,039 --> 00:31:53,600 three Legacy VHF systems interupt into the new system 299 00:31:52,399 --> 00:31:56,840 because that's what we're still working on the County Fire the county EMA 300 00:31:55,399 --> 00:32:02,200 repeater and the County EMS those are degrading quickly uh 301 00:32:00,480 --> 00:32:07,559 they're way past their life as far as the the equipment um and so as we got 302 00:32:04,919 --> 00:32:14,440 into the 30-day burn period the quality of that audio was degrading on a daily 303 00:32:09,720 --> 00:32:18,159 basis so we uh asked Raycom to uh bump that period up we were comfortable with 304 00:32:16,039 --> 00:32:24,639 20 days the equipment's been working flawlessly for over 30 days we didn't 305 00:32:20,600 --> 00:32:28,440 feel we needed another full 30-day um in that in that uh time frame we have all 306 00:32:27,360 --> 00:32:34,360 law enforce has the new radios Portables in their 307 00:32:31,480 --> 00:32:40,480 hands and have been using it daily that's part of the process we're using 308 00:32:36,519 --> 00:32:44,840 that new system also bplan PD is on it uh conservation is on it Venton PD had 309 00:32:42,559 --> 00:32:48,679 to come on it because their legacy VHS system started failing on them so we 310 00:32:47,039 --> 00:32:51,880 brought in even more Partners than we thought we were going to for that burn 311 00:32:50,200 --> 00:32:57,120 period and everything's been working flawlessly we've had no major issues at 312 00:32:53,880 --> 00:33:01,279 all and only a couple minor issues so Raycom and our radio committee agreed to 313 00:32:59,519 --> 00:33:07,240 knock that down to a 20-day burn and that's what that document is and uh even 314 00:33:04,679 --> 00:33:11,720 our consultant Mike day agreed with that and Raycom has already signed it we just 315 00:33:09,080 --> 00:33:18,240 need your signature that the test period dates were May 7th 2024 through May 26 316 00:33:15,360 --> 00:33:21,639 2024 there were no major failures a minor failure was a loss of an 317 00:33:19,799 --> 00:33:27,279 encryption key on dispatch number two which was fixed immediately and there 318 00:33:24,559 --> 00:33:33,000 were no systemwide issues during that time frame um we're all happy and 319 00:33:30,320 --> 00:33:37,840 confident with the new system working so we're trying to get on it as quickly as 320 00:33:34,760 --> 00:33:41,039 we can um tonight and tomorrow night we're doing all the training on all the 321 00:33:39,279 --> 00:33:44,440 portable radios for all the agencies they're coming to my office to get 322 00:33:42,559 --> 00:33:48,960 training on how to use the new portable radios and then they're going to be 323 00:33:46,320 --> 00:33:54,480 issued to them that will occur the next two nights and then next Monday at 10:00 324 00:33:51,600 --> 00:33:58,279 a.m. we are cutting over to the new system on portable only and then they 325 00:33:56,600 --> 00:34:02,919 start the mobile install through the end of June and hopefully 326 00:34:00,679 --> 00:34:05,840 not too far into July we're pushing them hard to get all the mobiles installed 327 00:34:04,240 --> 00:34:10,599 once we're cut over on this system so that we can use it and get rid of the 328 00:34:07,279 --> 00:34:17,280 old VHF so that's all this document's about okay very good so you need a 329 00:34:14,240 --> 00:34:22,879 motion to authorize the signature yes so 330 00:34:19,399 --> 00:34:30,119 move burn all right it's been moved and seconded call for vote Prim I I shankai 331 00:34:27,960 --> 00:34:30,119 thank 332 00:34:30,940 --> 00:34:34,099 [Applause] 333 00:34:39,850 --> 00:34:43,020 [Music] 334 00:34:47,889 --> 00:34:50,968 [Applause] 335 00:34:51,639 --> 00:35:05,000 you there you go thank all right and now we' got 336 00:34:59,320 --> 00:35:14,079 the to approve a excess flood policy said you're waiting for quote 337 00:35:08,280 --> 00:35:20,280 yet this y um so Judy haker sent that out she said that you guys would have to 338 00:35:17,200 --> 00:35:25,760 formally approve if you want that quote obtained through Holmes 339 00:35:23,079 --> 00:35:32,560 Murphy okay so this should be basically to uh inrease your coverage and yeah I 340 00:35:29,480 --> 00:35:32,560 request the quote 341 00:35:33,760 --> 00:35:37,400 okay any thoughts 342 00:35:38,400 --> 00:35:42,640 gentlemen gu it don't hurt to get a 343 00:35:43,040 --> 00:35:47,599 quote that part's true doesn't cost 344 00:35:47,800 --> 00:35:53,560 nothing but I guess the question to be to what 345 00:35:54,240 --> 00:36:01,440 amounts and I don't have those with me at the moment did I give those to you 346 00:35:59,440 --> 00:36:04,680 did you have a question oh no not 347 00:36:11,560 --> 00:36:17,760 yet I can forward you Judy's email but it's just it's hard to give you an 348 00:36:16,800 --> 00:36:25,040 amount without asking them to increase to give 349 00:36:21,839 --> 00:36:31,200 yeah see if I've got that I thought Nancy forwarded it to you 350 00:36:27,640 --> 00:36:35,359 maybe is that in the regular Insurance the actual flood policy well that's 351 00:36:33,760 --> 00:36:39,960 that's totally separate then from what we got to build insur you guys already 352 00:36:38,480 --> 00:36:43,880 approved the flood policy but now they're asking if you want the 353 00:36:41,240 --> 00:36:48,920 additional and I I can't remember what those amounts were I'm sorry and I don't 354 00:36:46,960 --> 00:36:53,319 think I can get to it I mean at this point she just wants a 355 00:36:51,400 --> 00:36:59,520 verbal yes or no I mean you're not acting on the actual but just verifying 356 00:36:56,240 --> 00:36:59,520 if you want the re 357 00:37:00,160 --> 00:37:04,359 quote and then I can bring it back to 358 00:37:05,800 --> 00:37:12,880 you well it won't cost anything to get a quote correct 359 00:37:16,119 --> 00:37:20,480 correct I'll make a motion go ahead 360 00:37:20,880 --> 00:37:30,880 and get a quote from them okay for increase for an increased uh policy 361 00:37:28,280 --> 00:37:37,319 coverage okay and I would imagine they would do that in stages you know like 362 00:37:34,319 --> 00:37:42,560 2550 you know up to 100 or something yeah be an increment yeah so that's 363 00:37:40,400 --> 00:37:48,560 that's what I would imagine it would be so okay well it's been moved and 364 00:37:45,800 --> 00:37:53,359 seconded and I will call for did you second it who seconded it car I didn't 365 00:37:51,000 --> 00:37:59,560 hear it yeah he's kind of quiet over quiet over there yeah okay primay and I 366 00:37:57,720 --> 00:38:04,839 beer shankai and that's what 367 00:38:01,800 --> 00:38:11,119 company it's it's through Heartland it's for our flood uh insurance I think it's 368 00:38:08,040 --> 00:38:17,240 Holmes Murphy or Arthur isn't that I just didn't know so I think so and and I 369 00:38:15,640 --> 00:38:24,000 I had my computer I could probably access it it's pretty tough on a 370 00:38:18,960 --> 00:38:27,760 telephone at least for me so okay gentlemen any reports 371 00:38:30,000 --> 00:38:38,880 I had Housing Trust fund last Thursday along with easy C they starting to look 372 00:38:36,800 --> 00:38:45,160 at projects on Eastern IA trust fund not so much 373 00:38:42,960 --> 00:38:48,680 nothing in really in B County it's all kind of in Iowa 374 00:38:47,079 --> 00:38:56,040 County so okay that's about it yeah and I 375 00:38:52,119 --> 00:39:04,040 forgot to report last week that I had uh I had Heartland which we went over 376 00:38:59,119 --> 00:39:12,319 the policy you know the have a gentleman come in and they go through our policy 377 00:39:08,960 --> 00:39:18,040 for Heartland and and kind of summarizes if you will and then uh I had Central 378 00:39:16,480 --> 00:39:25,040 Iowa juvenal detention and so thank goodness 379 00:39:22,000 --> 00:39:33,079 we're about the end of that fiscal year so yeah okay 380 00:39:28,680 --> 00:39:33,079 well then I'll ask for a public 381 00:39:35,440 --> 00:39:44,680 comment okay I'll go okay car Cara is it Cara or Cara it's 382 00:39:45,160 --> 00:39:51,800 Cara my name is Cara Martin and I'm the former Benton County VA director there 383 00:39:50,079 --> 00:39:56,480 was some email communication between the HR Director and I last week and I'd like 384 00:39:53,640 --> 00:39:59,760 to address those questions she had Miss Wilbur wanted to know why I stated I 385 00:39:58,200 --> 00:40:05,280 don't trust her with my confidential information sue if you are so worried 386 00:40:02,400 --> 00:40:09,520 about employees and what they say and think during the on boarding process 387 00:40:06,960 --> 00:40:13,480 exit interviews and now stay interviews why wasn't I afforded the opportunity to 388 00:40:11,240 --> 00:40:18,560 have an exit interview I only left two months ago well after you implemented 389 00:40:15,640 --> 00:40:22,000 those matter of fact you even blocked me from having an interview conducted with 390 00:40:20,040 --> 00:40:25,920 Terry as a department head due to your allotted budget you got this plan on her 391 00:40:23,599 --> 00:40:29,280 Services the short story I was told you didn't have enough Mone me an interview 392 00:40:27,839 --> 00:40:32,800 and be afforded the chance to offer my insights concerns and 393 00:40:30,880 --> 00:40:36,920 opinions do you want to know the best part my successor in the VA office was 394 00:40:35,079 --> 00:40:40,079 allowed to get that in deal so you didn't have money for me but you 395 00:40:38,119 --> 00:40:43,560 conveniently did for her it would seem to me that you only want to listen to 396 00:40:41,400 --> 00:40:47,920 employees that have your back if I have been afforded not one but two of those 397 00:40:46,040 --> 00:40:50,680 opportunities to express my insights and opinions you might not be wondering why 398 00:40:49,800 --> 00:40:54,440 I make mement in short I don't trust you 399 00:40:53,280 --> 00:40:58,720 because you have proven yourself to be an untrustworthy individual you came to 400 00:40:56,880 --> 00:41:02,000 this Full Throttle with some good ideas and I was initially excited to have you 401 00:41:00,160 --> 00:41:05,319 on board as your time here proceeded you started to investigate the duties of 402 00:41:03,359 --> 00:41:08,720 other departments you pushed to take on duties that aren't yours my 403 00:41:07,240 --> 00:41:12,000 understanding is you've attended ISAC trainings for other departments that are 404 00:41:10,000 --> 00:41:15,280 outside of your curfew you waste time and taxpayer dollars by sitting in every 405 00:41:13,680 --> 00:41:18,560 posted meeting rather than conducting your actual assigned duties and then you 406 00:41:17,160 --> 00:41:22,880 hire an assistant because you don't have enough time to compl your work you which 407 00:41:20,880 --> 00:41:25,920 employees that don't agree with or stand against you for the more you push for 408 00:41:24,280 --> 00:41:30,520 them to be terminated as we all witness with the IT director you publicly argue 409 00:41:28,520 --> 00:41:33,640 and degrade our elected officials you publicly insinuated that the sheriff's 410 00:41:32,160 --> 00:41:37,359 department couldn't be trusted and implemented your own policies for 411 00:41:35,119 --> 00:41:40,920 background checks spending more taxpayer money you consistently seek outside 412 00:41:39,480 --> 00:41:45,720 legal council as we've all witnessed with the legal bills again spending more 413 00:41:42,960 --> 00:41:49,400 taxer money you went to the auditor's office with a former employee under 414 00:41:47,200 --> 00:41:53,240 false pretenses to view and in your own words last week spot check files an 415 00:41:51,960 --> 00:41:57,680 effort to throw that department under the bus you have a second job something 416 00:41:55,960 --> 00:42:00,760 other employees haveed because it goes against the handbook and I don't trust 417 00:41:59,319 --> 00:42:05,000 that you AR conducting Federal Business on County time you're out attempting to 418 00:42:03,440 --> 00:42:09,359 intimidate employees by taking pictures of them and members of the public myself 419 00:42:07,200 --> 00:42:12,680 included just last week youve very clearly aligned yourself with a few of 420 00:42:10,839 --> 00:42:16,839 the most hated men in this County and last but not least I feel like you're 421 00:42:14,000 --> 00:42:19,920 creating a tax work environment I feel like you care less about all the extra 422 00:42:18,640 --> 00:42:23,640 taxpayer money you're costing this County because it doesn't personally 423 00:42:21,520 --> 00:42:29,119 affect you you are not a bent County resident and as such your office budget 424 00:42:25,880 --> 00:42:29,119 doesn't affect your L rad 425 00:42:29,160 --> 00:42:34,640 shame on this board for constantly turning a blind eye and allowing all 426 00:42:32,480 --> 00:42:38,079 this to happen without any repercussions you've actually done the opposite you've 427 00:42:36,000 --> 00:42:41,400 contined to support her thus supporting this Behavior employees in the public 428 00:42:40,119 --> 00:42:45,680 are both crying out she is out of control with harassment and 429 00:42:43,079 --> 00:42:48,599 spending and you continue to vote I on everything she desires rather than 430 00:42:47,400 --> 00:42:51,960 taking a stand for the people that elected you and the employees that you 431 00:42:49,920 --> 00:42:55,599 should be protecting there are other options rather than seconding a motion 432 00:42:53,599 --> 00:42:59,400 you disagree with does nobody listen to their constituents anymore if you all 433 00:42:57,839 --> 00:43:03,079 stay the course you'll continue to lose good hardworking employees in this 434 00:43:00,920 --> 00:43:06,920 County and one last did that I'd like to point out Rick when I worked here you 435 00:43:04,680 --> 00:43:10,760 commonly refer to me as young lady I'd like to take this opportunity to let you 436 00:43:08,440 --> 00:43:14,839 know that I was offended each and every time your tone Affliction and verbage 437 00:43:13,559 --> 00:43:19,119 made me feel as though you were speaking down to me as if I were a child I think 438 00:43:17,480 --> 00:43:23,800 it would behoove you to assess how this might affect some other employees before 439 00:43:22,200 --> 00:43:27,480 continuing to refer to them as young lady as well for example in my own 440 00:43:25,960 --> 00:43:32,079 personal opinion you should addressing the comedy auditor as auditor Ripple Mrs 441 00:43:29,839 --> 00:43:35,640 Ripple or Haley and not young lady as she did a few weeks ago in Open Session 442 00:43:34,119 --> 00:43:39,240 it's degrading and insulting thank you Haley for taking the 443 00:43:37,760 --> 00:43:43,400 stand for yourself your staff County employees and the public that you 444 00:43:40,440 --> 00:43:47,280 diligently serve and thank you Alexa for con consistently coming here to voice 445 00:43:45,319 --> 00:43:49,960 your concerns and opinions those two ladies are my elected officials because 446 00:43:48,839 --> 00:43:57,119 they stand for us thank you thank you like to comment 447 00:43:53,520 --> 00:44:03,040 too my name is CHR I'm very new here get speak up Christine a my husband 448 00:44:00,720 --> 00:44:09,000 Christine we've been in Residence of Bon County now for 19 years just recently 449 00:44:05,720 --> 00:44:12,559 retired and so tring to be a little more active I volunteer at Showers of 450 00:44:10,480 --> 00:44:18,079 Blessings I watched the meeting last week online yesterday and I was 451 00:44:14,960 --> 00:44:24,319 absolutely appalled um at what took place between M rle and whomever and 452 00:44:22,720 --> 00:44:29,640 just the professionalism of this meeting us supervisor should have stopped that 453 00:44:27,240 --> 00:44:35,640 and you're trying to do transparency but from a professional standpoint it was 454 00:44:32,119 --> 00:44:40,520 just I was just going wow I almost applied for that HR job I was that far 455 00:44:37,920 --> 00:44:44,760 didn't Anarchy but we would have been very qualified to have done it or at 456 00:44:42,880 --> 00:44:49,040 least got an interview but I'm really glad I didn't now when I on the being 457 00:44:46,640 --> 00:44:53,280 last week it's like Co and that I shouldn't have to feel that way as as 458 00:44:51,599 --> 00:44:57,800 not even aning about Benton County but just watching the the shades happened 459 00:44:55,200 --> 00:45:01,920 last week I will ask a couple of things right now for and I don't have the 460 00:44:59,800 --> 00:45:06,359 agenda try to look for the agenda the only one I can find online is May 7th 461 00:45:04,599 --> 00:45:09,640 was the last agenda I mean the meeting minutes so I don't know what the 462 00:45:07,599 --> 00:45:13,880 repercussions were but I'm kind of curious about this HR part time 463 00:45:12,319 --> 00:45:19,400 assistant how could you have published it but yet you're still arguing over 464 00:45:17,040 --> 00:45:23,520 that particular employment was this a whole project that 465 00:45:21,599 --> 00:45:28,359 was rolled out and a said hey we need a new uh Software System I've just got 466 00:45:26,079 --> 00:45:33,040 some bullet points through Qui can I any comments but you cut $45,000 for the 467 00:45:31,319 --> 00:45:38,599 software what information with the HR software hold only payroll information 468 00:45:35,480 --> 00:45:42,400 or will it will it have date of births H dates Social Security numbers job 469 00:45:40,000 --> 00:45:46,599 descriptions pay scale how much is the annual possiby to to sustain that 470 00:45:45,200 --> 00:45:51,760 software going forward um what job Duty should is going 471 00:45:49,480 --> 00:45:56,319 to be automated with the new HL package so once you automate I was an it for 472 00:45:53,440 --> 00:46:02,480 over 40 years I love automation I love computers love it but did you consider 473 00:45:59,240 --> 00:46:06,040 that was it a whole project bu up um anytime you go from a manual system I 474 00:46:04,040 --> 00:46:10,160 know there's always a need for additional input of data as you want to 475 00:46:08,480 --> 00:46:13,480 get the get up and going but at the same time you're probably running parallel 476 00:46:11,680 --> 00:46:18,440 systems you have to keep the manual going for a while you have to the new 477 00:46:15,520 --> 00:46:23,319 one going what is the roll out time of that software has it been purchased 478 00:46:21,480 --> 00:46:27,559 already they had nothing's been purchased nothing's been purchased yeah 479 00:46:25,960 --> 00:46:33,000 so another thing when you talked about the records that part there was in 480 00:46:30,520 --> 00:46:38,440 Safety and Security EDM for 14 years before retired and from a security 481 00:46:35,400 --> 00:46:45,000 standpoint I know it's a hard copy file but I was in Safety and Security and I 482 00:46:40,720 --> 00:46:50,119 had HR we had different access to records some of the records are meant 483 00:46:46,960 --> 00:46:54,960 for HR some are not and just like Mr cook said I watched him last week that's 484 00:46:52,680 --> 00:46:59,800 when to knew his name Mr cook last week had said they should be divided when we 485 00:46:57,520 --> 00:47:04,760 would have do come in on nightm we didn't hand them personal folder we 486 00:47:02,280 --> 00:47:09,440 handed them only records obtaining you know pertaining to do when Workman count 487 00:47:07,440 --> 00:47:13,400 was involved Safety and Security was with it once we got the medical 488 00:47:11,280 --> 00:47:18,119 information to HRC we this is what recommended they couldn't get the whole 489 00:47:15,520 --> 00:47:22,920 orance comp cases there's so so there's certain things and the way that just 490 00:47:19,559 --> 00:47:27,240 happened last week was just okay typic we'll move the files from over there 491 00:47:24,400 --> 00:47:30,800 today who's going to have access to them and once they have access to them from a 492 00:47:29,000 --> 00:47:34,480 hard copy standpoint I know they're being scanned do you have an IT 493 00:47:32,839 --> 00:47:40,200 department that controls your cyber security as to who can access that so if 494 00:47:38,079 --> 00:47:45,520 you've scanned these documents can I still see it everything was on the 495 00:47:42,200 --> 00:47:54,040 argument of that so just just points make and with with that comment I um 496 00:47:50,240 --> 00:48:00,040 Miss W haded this out person record this is the payroll file that we are asking 497 00:47:55,960 --> 00:48:03,480 to conduct payroll so for those of you that 498 00:48:16,880 --> 00:48:23,440 should and the board all got a copy of that today as well as some letters from 499 00:48:21,079 --> 00:48:28,760 other County Auditors who have both HR and the auditor doing the same stuff so 500 00:48:30,960 --> 00:48:38,599 say one along of lines these guys go ah went 501 00:48:35,319 --> 00:48:42,359 ahead design a god nature person and I guess and then we're going down this 502 00:48:40,119 --> 00:48:48,000 road and that's fine I don't 503 00:48:44,599 --> 00:48:52,160 know like Christina St stated also like I said before there is time to separate 504 00:48:51,160 --> 00:48:58,839 these things cuz what pertains to K's office 505 00:48:57,119 --> 00:49:05,000 St with da or HR to PHR I mean it's it's fairly simple 506 00:49:03,280 --> 00:49:10,640 and we're making it a big to-do and uh so it would take Haley and 507 00:49:08,799 --> 00:49:15,119 Sue to sit down with somebody maybe be a mediator and go through the files this 508 00:49:12,400 --> 00:49:18,839 is mine this is yours I if that's what it takes you guys have got to decide 509 00:49:17,200 --> 00:49:23,319 this stuff there's got to be laws and compliances I mean compliance you can 510 00:49:21,079 --> 00:49:28,119 say Etc so forth and but you have to be in compliance there's compliance laws 511 00:49:26,359 --> 00:49:33,200 there sometimes Safety and Security was in charge of the compliance laws when it 512 00:49:30,480 --> 00:49:38,400 came to Personnel a took care of that divided duties I don't understand why 513 00:49:36,079 --> 00:49:42,280 one person is trying to tackle all of this and I don't know any of you I know 514 00:49:40,040 --> 00:49:46,160 no history I don't I've read minutes since I've 515 00:49:43,200 --> 00:49:51,599 retired um I have just now that was my first meeting I watched last week and 516 00:49:48,160 --> 00:49:56,040 again I was just labber that that took place down here and that our Board of 517 00:49:53,480 --> 00:50:01,119 Supervisors allowed that to happen that h should have been presented a long time 518 00:49:58,319 --> 00:50:05,119 ago and what that project was going to do that project should have been 519 00:50:02,440 --> 00:50:09,040 presented by the new HR person and said this is what I plan on doing and you 520 00:50:07,559 --> 00:50:13,480 guys talk about it and then bring it to the public say this is what we plan can 521 00:50:11,400 --> 00:50:18,680 I make one comment I have somebody email the public speakers if you could come 522 00:50:15,000 --> 00:50:25,160 forward by the microphones the future y thank you it is a little hard especially 523 00:50:20,440 --> 00:50:25,160 with this thing blowing behind us so 524 00:50:26,880 --> 00:50:33,200 gentlemen so is there anything going forward what you're doing I mean is this 525 00:50:30,920 --> 00:50:37,559 just all that stand still not I asked to be respected this week with the election 526 00:50:35,720 --> 00:50:41,480 um if you anybody's been in my office this week there's a lot of traffic 527 00:50:39,280 --> 00:50:45,680 there's a lot of equipment I did not want to be burdened with this but we are 528 00:50:43,920 --> 00:50:50,559 more than willing to sit with Sue and go through the plat okay uh can I make a 529 00:50:48,680 --> 00:50:54,599 suggestion how about a date let's have a date it's com to 530 00:50:51,880 --> 00:50:58,359 by you guys are you know got to decide that but let's put up let's let we're 531 00:50:57,160 --> 00:51:03,280 going to work on it we're going to get it done by a 532 00:51:00,480 --> 00:51:07,640 date I would say like July to Circle back on that too if I may so it sounds 533 00:51:05,280 --> 00:51:11,680 like last week action was approved and taken that they would be there in 534 00:51:09,240 --> 00:51:16,599 Tuesday and then I got a call from Tracy Tuesday that said that they would come 535 00:51:13,400 --> 00:51:24,119 Thursday and then Thursday um I asked for them and was told um that it would 536 00:51:20,440 --> 00:51:30,480 be further delayed um with no date given and to respect the busy for the office 537 00:51:27,240 --> 00:51:36,240 um you know there's been comment about uh you know sitting down and asking 538 00:51:33,280 --> 00:51:41,000 about this I did go back and look um it looks like I first started asking about 539 00:51:38,000 --> 00:51:46,559 this on July 20th um there was a few other ones in there then March 6th or 540 00:51:43,400 --> 00:51:52,359 April 2nd April 19th May 10th May 24th May 28 that I've been asking about this 541 00:51:50,079 --> 00:51:57,040 um I now have requests from employees for copies of their personnel files and 542 00:51:55,119 --> 00:52:01,079 I don't have um a full file to be able to give them and 543 00:51:59,280 --> 00:52:07,559 they don't want to say here's your file and they don't know that it's not a full 544 00:52:03,359 --> 00:52:12,400 file on them um they said that they scan some files in um I haven't been able to 545 00:52:10,400 --> 00:52:17,760 look at all of them but by my brief count there's at least 4 missing so not 546 00:52:15,319 --> 00:52:23,000 all the files are in there when you re would you tell us which ones you think 547 00:52:19,280 --> 00:52:28,760 are missing cuz you've said that twice so yeah I guess I'm I guess which 548 00:52:26,359 --> 00:52:33,760 one are you looking for you know we had um had that training by I last week that 549 00:52:31,280 --> 00:52:38,640 kind of talked about um you know board action and close meeting and C meeting 550 00:52:36,240 --> 00:52:44,520 and so a directive was given at that meeting there was no conditions put on 551 00:52:41,119 --> 00:52:49,799 it there was no I believe in the meeting he said come and get them have at it and 552 00:52:47,240 --> 00:52:54,559 so that was decided and so I'm just not sure why 553 00:52:52,119 --> 00:53:00,440 we're are we going to go there again guys come on please be respectful I had 554 00:52:57,799 --> 00:53:04,799 a funeral last Thursday and an election you're beating a dead horse you got 555 00:53:02,119 --> 00:53:10,119 legal advice from our County attorney not the old County attorney who was 556 00:53:06,520 --> 00:53:16,079 voted out so what do you want to do you can we put a date on it yes and I 557 00:53:13,720 --> 00:53:20,640 want her and Nancy to sit down together and I'm going to keep what I respected 558 00:53:17,880 --> 00:53:27,960 to ask to keep on that list you read what other County Auditors are telling 559 00:53:22,799 --> 00:53:31,960 me these are my documents I do the payroll how do you expect us to continue 560 00:53:30,280 --> 00:53:37,160 to do payroll without the proper documents Personnel files are separate 561 00:53:34,520 --> 00:53:43,920 than payroll I want all the public to know that that's what this is about 562 00:53:40,920 --> 00:53:43,920 so 563 00:53:46,599 --> 00:53:49,880 typically I got 564 00:53:51,760 --> 00:53:58,599 things and so again I guess I would like to know set a date that they we get 565 00:53:56,640 --> 00:54:06,960 together and they can look at the files and go through it so again and decide 566 00:54:02,599 --> 00:54:10,559 last Tuesday you had said Haley had said go ahead and take them and you had taken 567 00:54:08,599 --> 00:54:15,160 an action that said you were going to take them there was no conditions put on 568 00:54:12,760 --> 00:54:19,280 it and nobody really needs to be involved in it it's just transporting 569 00:54:17,240 --> 00:54:25,640 from one location to the other but I think I said he lost a lot of files 570 00:54:23,119 --> 00:54:30,599 while what's that we're not changing nothing she can go through and take 571 00:54:27,799 --> 00:54:35,400 what's Personnel versus payroll out but I'm keeping those hard files at my 572 00:54:32,559 --> 00:54:38,960 office purchase with my budget and those are documents that my office prepared 573 00:54:37,200 --> 00:54:43,160 and I will keep those for payroll payroll files would be part of the 574 00:54:40,960 --> 00:54:47,880 personnel file it's a separate section of the personal file so if somebody 575 00:54:45,160 --> 00:54:53,440 would want to call and ask a question about their W4 576 00:54:50,200 --> 00:54:58,359 or so what about when I get audited code dictates who gets the payroll file and 577 00:54:56,079 --> 00:55:02,480 that's that's dictated by code and when the ipers or somebody comes in and 578 00:54:59,960 --> 00:55:06,160 audits payroll my name is on those paychecks I want to verify and proove 579 00:55:04,839 --> 00:55:10,040 I'm not going to come over here and say oh Sue I need to look in your files you 580 00:55:08,240 --> 00:55:14,200 don't need to do that you can keep that cop we're just saying we don't want an 581 00:55:12,079 --> 00:55:19,240 electronic copy you can print off those copies that I scanned for you same thing 582 00:55:16,319 --> 00:55:24,000 as what I have if you're you have them I want everybody to know you already have 583 00:55:20,960 --> 00:55:27,839 them I I do not from what I looked at I do not you took the top ones but but 584 00:55:26,440 --> 00:55:32,880 this is not an argument for the public did you not learn this last 585 00:55:29,640 --> 00:55:37,039 week okay let's get a date set for iib we don't need to do this in a public 586 00:55:34,640 --> 00:55:41,839 stop right here let's get a date set um I said by July 1st because just 587 00:55:40,039 --> 00:55:46,039 because the election's over tomorrow doesn't mean we're not still busy no you 588 00:55:43,760 --> 00:55:51,039 still have to do your polling such next week for example we have the post audit 589 00:55:48,039 --> 00:55:54,799 we have the canvas so I would ask for Respect by the end of the fiscal year by 590 00:55:53,119 --> 00:55:58,960 July 1st she can come through with Nancy we 591 00:55:57,400 --> 00:56:01,799 have some time in between and they can sit down and 592 00:56:02,280 --> 00:56:11,359 decipher so I want to be clear on a couple things one is um the direction 593 00:56:09,079 --> 00:56:16,640 that was taken last week that was approved and voted to take the board is 594 00:56:14,359 --> 00:56:22,559 not honoring that direction is that correct because that was what was said 595 00:56:18,760 --> 00:56:28,720 in public meeting that I would get them and um there was no parameters 596 00:56:25,440 --> 00:56:31,640 discussions deadlines uh conditions at that time but I think you're going to 597 00:56:29,599 --> 00:56:35,599 get access to them so you are actually going to see them I just want to make 598 00:56:33,319 --> 00:56:39,400 sure that I I have this notated correctly the action that was approved 599 00:56:37,920 --> 00:56:43,400 last week that I was supposed to have them last week the board is not honoring 600 00:56:41,559 --> 00:56:48,559 that action that that was approved in close session you guys can amend your 601 00:56:45,400 --> 00:56:52,559 actions and resend as well we do that that's my first question we cannot do 602 00:56:51,039 --> 00:56:56,559 that because it's not on the agend no it's not but we're not physically moving 603 00:56:54,520 --> 00:57:02,440 them correctly did you not get ADV viice after the fact 604 00:56:58,920 --> 00:57:06,480 yes after the fact correct what was the advice after the fact some of the well 605 00:57:04,680 --> 00:57:10,480 you're not supposed to share some of it though I'm sorry I was asking Tracy I 606 00:57:08,720 --> 00:57:15,559 couldn't hear some of the things should stay with the audit of office okay and 607 00:57:12,680 --> 00:57:21,559 where did that direction come from the county attorney okay and what about 608 00:57:18,039 --> 00:57:28,160 Christie the ISAC attorney would would her specialty in employment law have any 609 00:57:24,079 --> 00:57:32,359 weight in that can we can I have a copy County attorney has said a couple times 610 00:57:30,640 --> 00:57:37,640 to me and I think he'll willingly admit employment law is in his specialty where 611 00:57:34,680 --> 00:57:43,480 is the ISAC attorney I would say and I had sent you what she sent about 612 00:57:40,880 --> 00:57:48,400 that so just to be clear we're not doing it because we're 613 00:57:45,680 --> 00:57:53,039 going to take that over ISAC attorney recommendation is that correct I'd like 614 00:57:50,559 --> 00:57:58,359 to open record request what ISAC was sent and what you received back want to 615 00:57:56,400 --> 00:58:04,359 see how that was worded if I could please um because we all sat through 616 00:58:01,559 --> 00:58:10,440 that at is want to be clear on that of right now we're not moving nothing as of 617 00:58:06,640 --> 00:58:14,760 right now okay you will get something until I get more information on this on 618 00:58:13,200 --> 00:58:21,359 both sides okay so 619 00:58:19,280 --> 00:58:28,039 um when I guess when would that date be 620 00:58:24,119 --> 00:58:35,119 July 1 she said okay this is by July 1st or on July 621 00:58:31,319 --> 00:58:39,839 1st by July 1st what's by July 1st 622 00:58:36,880 --> 00:58:44,200 meeting to decide what record she gets no she will 623 00:58:41,359 --> 00:58:48,240 get her and ancy will sit down and go through the records I'm requesting that 624 00:58:46,319 --> 00:58:52,520 I keep anything like I said listed in there for payroll so can have the 625 00:58:50,280 --> 00:58:56,440 Personnel portions so in other words you're going to vet those files first 626 00:58:54,640 --> 00:59:00,359 that's exactly what you're saying no they're open you get to keep what you 627 00:58:57,920 --> 00:59:02,920 got in in the meantime in a month's time you could take what you want out of 628 00:59:01,480 --> 00:59:06,319 those files but they're already she's already got them she's already seen them 629 00:59:04,720 --> 00:59:10,680 so it's not like I'm withholding anything at all I don't have them I do 630 00:59:08,480 --> 00:59:16,079 not have them see you have them on the scan I already looked at them so the 631 00:59:13,440 --> 00:59:19,920 first drawer the top drawer you had but it's not the place they're not there I 632 00:59:17,920 --> 00:59:24,920 can show you them right here it's not in there then we need to talk to them 633 00:59:21,760 --> 00:59:30,680 because they're in a secure server scanned document so um again I just want 634 00:59:28,839 --> 00:59:39,680 to try to protect the county as much as I can um I have heard from um potential 635 00:59:36,640 --> 00:59:45,680 staff that um um I'm just going to put in here that 636 00:59:43,559 --> 00:59:50,839 if I'm asked to produce it and I don't have it and um it's a violation I will 637 00:59:49,079 --> 00:59:58,240 just put on here that I asked I requested I was told I could and then it 638 00:59:54,720 --> 01:00:03,760 got table and so if if a government agency comes in here to do an audit and 639 01:00:00,319 --> 01:00:07,799 it's not in there um I'm going to say I did everything I could and you guys are 640 01:00:05,319 --> 01:00:13,200 comfortable with that if they would if you request it she's got to we 641 01:00:10,960 --> 01:00:18,280 can get it to you I've had individual employees come 642 01:00:15,760 --> 01:00:24,280 to me as well and want copies of theirs so um where I mean where's the 643 01:00:21,039 --> 01:00:30,559 communication at like is it completely lacking yes well like I was not shared 644 01:00:28,119 --> 01:00:35,720 this information that that she obviously shared with the board I was not shared I 645 01:00:32,640 --> 01:00:40,119 don't know what kind of advice or what the questions were asked to legal 646 01:00:37,200 --> 01:00:44,559 counsel at ISAC either because my ISAC and other County Auditors are all like 647 01:00:42,880 --> 01:00:50,440 I've shared some letters from different counties they have HR departments but 648 01:00:47,480 --> 01:00:55,760 again they keep their payroll files in order to do payroll I have audits I have 649 01:00:53,000 --> 01:00:59,839 iers audits I have a fiscal audit so when those Auditors come in and want to 650 01:00:57,319 --> 01:01:06,720 know why I change somebody's pay or this or that I need the documentation to show 651 01:01:03,079 --> 01:01:11,079 that you would still have it the attorneys 652 01:01:08,000 --> 01:01:17,200 that we have too many people going at once here we're beating a dead horse are 653 01:01:14,200 --> 01:01:24,880 and what I would recommend is if you would sue get her a copy of uh 654 01:01:21,720 --> 01:01:29,160 ISX ATR seminars yes and a lot of elected officials were there Ron was 655 01:01:26,720 --> 01:01:34,000 even there too you said you hadn't heard it and so you were at that they said 656 01:01:31,160 --> 01:01:40,079 best practices but it's not the law all right let's stop this right you're 657 01:01:36,760 --> 01:01:48,200 allowing so if you would get her a copy of that letter and then she would have 658 01:01:43,119 --> 01:01:52,440 that please okay okay from there uh it's not on the agenda so we can't make a 659 01:01:50,480 --> 01:01:58,440 motion or anything of that nature for that uh date for you to have it by but 660 01:01:55,599 --> 01:02:04,279 you have a verbal on what they're looking at so okay like I did last week 661 01:02:01,359 --> 01:02:12,039 that wasn't honored okay but at least now you got a date so okay um all 662 01:02:09,039 --> 01:02:17,599 right okay uh let me just see here um so the 663 01:02:16,160 --> 01:02:21,119 employees that have asked for a copy of their file just tell them I don't have 664 01:02:19,200 --> 01:02:25,640 this you don't have it they'll have to go to the auditor's office that is 665 01:02:23,079 --> 01:02:32,559 correct okay if they want the pay all right 666 01:02:27,599 --> 01:02:32,559 so okay okay 667 01:02:33,599 --> 01:02:41,640 um okay I had a couple other things for public comment again we're not supposed 668 01:02:39,799 --> 01:02:45,240 to take the comments from employees doing that what was 669 01:02:45,319 --> 01:02:54,960 that I was talking to myself let's let's sorry um another thing I just want 670 01:02:53,319 --> 01:02:58,680 to give you an update on in case you get questions from the public or anything 671 01:02:56,839 --> 01:03:06,160 like that um uh we have a sheriff's deputy posting 672 01:03:02,640 --> 01:03:11,039 currently and um a member I've been asked by the sheriff to not be involved 673 01:03:07,799 --> 01:03:15,680 in that process anymore um it was posted on 674 01:03:12,079 --> 01:03:20,520 522 but the someone reached out and said they couldn't apply because the wrong 675 01:03:17,240 --> 01:03:26,119 website was listed in the posting um and so I advised the sheriff's department of 676 01:03:23,079 --> 01:03:32,000 that and then they fixed it on 52 before it looks like it was reposted in the 677 01:03:28,440 --> 01:03:37,400 courthouse with the correct website but um applicants couldn't find the website 678 01:03:35,599 --> 01:03:42,160 I guess or it wasn't on the website on 524 it says apply on the website um but 679 01:03:40,680 --> 01:03:46,920 it wasn't out there so then I received another call and it said that it was 680 01:03:44,160 --> 01:03:50,520 posted on the website on 5:30 but now I got another call from a potential 681 01:03:48,520 --> 01:03:56,440 applicant that says they can't access the posting on the website so um in case 682 01:03:54,520 --> 01:04:01,240 you should get a call or shiff our department should get a call um uh looks 683 01:03:59,880 --> 01:04:06,279 like it's not out there active for people to apply to and um I wasn't 684 01:04:03,680 --> 01:04:09,559 involved in that process so I can't um help or direct them or anything so just 685 01:04:08,079 --> 01:04:13,880 wanted you to know that um they're having some difficulty applying for that 686 01:04:12,359 --> 01:04:19,160 so and uh the only other thing I wanted to 687 01:04:16,520 --> 01:04:28,279 do was just revisit this Transportation Fleet issue um I think um on 520 Ron you 688 01:04:26,440 --> 01:04:35,200 had said that you were in process of getting the vehicle registered um to get 689 01:04:31,480 --> 01:04:39,000 that kind of in process um and then I reached out to Judy and she said she 690 01:04:36,880 --> 01:04:43,960 hadn't heard from you yet on that process um and I know the vehicle was 691 01:04:41,680 --> 01:04:49,000 ready back on 423 so I was just wondering if I could get a status update 692 01:04:46,079 --> 01:04:52,319 on um you know if if you were planning to reach out to duty you're kind of 693 01:04:50,520 --> 01:04:58,799 where that was the vehicle registration 694 01:04:56,520 --> 01:05:04,200 actually goes doesn't get registered in the county it goes through de Mo they 695 01:05:01,920 --> 01:05:10,359 register it send it back and then it gets the white official County plates 696 01:05:07,000 --> 01:05:13,720 put on it uh as far as a pool vehicle goes it's 697 01:05:11,950 --> 01:05:18,160 [Music] not only got one Department that says 698 01:05:15,960 --> 01:05:22,920 they're going to utilize it so far that would be Sue everybody else says they 699 01:05:20,880 --> 01:05:27,720 wouldn't that I've talked to I hav't talked wouldn't need it says they 700 01:05:24,960 --> 01:05:33,440 wouldn't utilize it if only got one Department can utilize it uh it's 701 01:05:30,799 --> 01:05:38,480 probably not worth doing so when I asked you about it I think back in February or 702 01:05:35,200 --> 01:05:41,799 March and you said that's no problem um is there a reason you didn't tell me 703 01:05:39,799 --> 01:05:45,599 back then that if it's only you it would be a problem or kind of where or why or 704 01:05:43,720 --> 01:05:50,520 how that changed we're looking at a cost savings 705 01:05:48,920 --> 01:05:56,240 right and I don't believe everybody getting a vehicle to 706 01:05:54,119 --> 01:06:00,359 use that would sit in the parking lot most of the time would be a cost savings 707 01:05:58,680 --> 01:06:06,880 to the county so is it sitting in your parking 708 01:06:03,400 --> 01:06:11,359 lot not being used yep okay and so it's going to be less insurance to switch it 709 01:06:08,920 --> 01:06:15,440 out of law enforcement's name yep so it's sitting over there not being used 710 01:06:13,039 --> 01:06:21,960 otherwise we'd just uh sell it right so because we don't have a use 711 01:06:19,839 --> 01:06:27,039 anymore right so again I just I just want to be 712 01:06:24,440 --> 01:06:31,000 clear it it was an issue previously and it was a cost savings but now it's an 713 01:06:29,079 --> 01:06:36,839 issue still it doesn't look like it's going to be a cost Savings in any in 714 01:06:34,520 --> 01:06:40,799 anyway so when you came to the meeting and the only cost savings would be in 715 01:06:38,680 --> 01:06:46,039 the insurance okay but we would still pay insurance on it uhuh but if we've 716 01:06:43,240 --> 01:06:50,599 only got one Department going to use it it's not going to be much of a cost 717 01:06:47,720 --> 01:06:58,000 saing how about you and I get together and uh I got a couple counties that do 718 01:06:54,760 --> 01:07:02,400 this and I'll contact him and then you and I 719 01:06:59,000 --> 01:07:09,160 can I sent you a few cuz we did contact a yeah they don't have any policy they 720 01:07:05,839 --> 01:07:15,200 just they just do it they just do it okay let's let's you and I get together 721 01:07:11,760 --> 01:07:19,440 on that can we please okay thank you all right very 722 01:07:17,279 --> 01:07:28,039 good is that it um I think that's how I have my list 723 01:07:23,799 --> 01:07:34,650 very good motion here second Ben moved and seconded call for vote prar I sh 724 01:07:32,520 --> 01:07:37,809 thank you [Applause]