[0:13] Courtney's getting those what's that
Courtney's printing them for me okay
[0:17] okay good
morning uh gentlemen motion to approve
[0:23] the
agenda okay a motion and a second to
[0:28] approve the agenda call for vote Prim or
I and I very good now we have the
[0:37] minutes I'm going to make a
recommendation Haley's done a great job
[0:42] of knocking down the discussion and
comments
[0:47] portion uh but in order to be in
complete compliance with our training
[0:53] last week from
ipib they recommended no discussion no
[0:58] comments and and I would state that
needs to be for this current set of
[1:04] minutes and going forward can't change
what's in the past point of order on the
[1:09] minutes yes sir we need all these people
probably really need to see what was in
[1:14] there what isn't in there because you
may not you may have inconcl
[1:17] inconclusive
minutes and I think everybody before you
[1:21] approve them you should everybody should
get a chance that is correct and what
[1:25] was given to us Doug in our uh training
okay was that it is the minute should
[1:34] have
basically any action
[1:41] item is what we were told any action
item needs to be yeah so in other words
[1:47] if it's on the agenda to do action
that's what we we have in there plus I
[1:53] try to summarize resolutions and so any
the more we put in there the more we pay
[1:58] to publish yeah
and so that's why the discussion
[2:02] comments portion would be omitted and we
would not be the only county that does
[2:08] this by any means okay so then I can
honestly ask you a specific question
[2:14] then that without trying to Rifle
through this quick before you approve
[2:17] the minutes that the files that Tracy
was planning on moving is that in here
[2:22] that you approved moving those files yes
okay I just wanted to make sure and how
[2:26] Gary abstained it's in there okay I just
I'm just trying to Y and you'll see the
[2:31] full resolutions in there because that's
what's printed and put in the official
[2:35] record minute book in the courthouse
okay and signed but what I send to the
[2:39] paper I summarize all those resolutions
yeah but you can find it all online or
[2:44] in our Courthouse well that's what I was
starting to do the other day and I was
[2:47] trying to figure out how you put all
your minutes in there yep because they
[2:51] go from when you usually the page of
pops up as a newest one but it's not you
[2:55] start January 2nd yeah and then we keep
adding to it so it's timeline rather
[3:01] rather than the first page correct so
that's kind of where yep and it should
[3:04] be the full version whereas the
newspaper prints might summarize and
[3:08] that would be a discussion excuse me
that was an action item that
[3:13] yeah still it should be recorded correct
an action item would be yeah okay all
[3:18] the other chatter if you will would not
be does that make sense yes okay got it
[3:27] m thanks and and she did a a great job
reducing it here but there's still some
[3:35] comments and discussion and that would
be
[3:38] omitted and just shortened up just as
coach now would it be omitted in her
[3:46] records that are kept there or the
records going to the uh that are printed
[3:51] or that are put out that should be both
both is what we were told from iip so
[3:56] public comments or not well I put like a
little blur like the subject of what was
[4:00] discussed but not like every word for
word or there's no way I could and we're
[4:05] going to my recommendation according to
iip the way I got it all that's
[4:12] omitted all that's
[4:15] omitted y
interesting y so that's was their
[4:22] recommendation okay things that we were
trained on I can always find out from
[4:26] another source sure for sure okay that's
my recommendation
[4:37] gentlemen only thing I seen she's got on
the big set of minutes twice in there ay
[4:44] you got to mention that we approve
Kim's okay there twice cuz I think I had
[4:50] to go back CU didn't let should bring it
back so I'll fix it okay I'll make a
[4:56] motion approve the
minutes so I um that would be as uh
[5:04] direct as my
recommendation okay yeah okay all right
[5:09] so what does that mean not approving the
current minutes not approving the
[5:12] current minutes okay that she would
delete the discussion and comments okay
[5:18] you mean that way we are in compliance
with the Iowa public information board
[5:24] sure so the ones I sent you I did kind
of eliminate comments well you didn't
[5:28] eliminate all of
okay so you want eliminate all of them
[5:35] yeah but at the bottom you don't want me
to leave those little bits of what was
[5:39] discussed like with the roads or any of
that under public comments at the very
[5:44] bottom it's very
summarized very end of it
[5:50] yes right before we adjourn I put just
very little
[5:56] blue uh I have that you
[6:01] I put uh you have Kelly vanry inquired
about the proposed software and cost
[6:07] what what page is that please it's the
very end right before we adjourn on the
[6:12] first set and then I put Jerry grief
inquired on the secondary roads project
[6:16] and David Thompson gave a quick repair
update on the
[6:22] clock well that's under public comments
I don't know gentlemen how would you
[6:27] read that with our training
again with our training
[6:33] that's that wasn't an action
[6:37] item according to what we got instructed
last week I would say they're they're
[6:56] omitted last page
[7:26] would you go by what they instructed us
to do
[7:31] I guess you're not supposed to put that
in cuz that's not an action action
[7:38] item okay all right that's the way I
interpreted it so
[7:48] okay okay I will clean up that okay like
a whole paragraph then right very good I
[7:54] need to call for a vote okay Peri
and I beer shankai good thank those were
[8:02] all three sets then with those
[8:09] correct
Robert am I going to have time before
[8:13] you I don't know that uh we have a
[8:18] 915 we could probably jump come back to
you if that's okay okay all right how
[8:25] about a Class
C thank you
[8:44] [Applause]
[8:50] firewor permits as well thank you
[9:03] [Applause]
[9:20] yeah I think this first one you sent
us yeah it come electronically m
[9:33] they can do those through our website
and it'll come to us that way
[9:40] cool yeah get this
[9:50] stuff got that looked over Gary yeah do
we have a motion to approve the class
[9:56] C uh retail alcohol license for Casino
farms for August
[10:05] 7th I get a motion for that please yes
I'll make a motion for a 12 month
[10:10] too yes
yes
[10:16] second okay that's been moved and
seconded call for vote please prar I
[10:24] I you just need an initial anywhere yep
okay on that
[10:35] there you go thank
[10:42] you okay you got a
[10:46] uh
Iowa uh pirate Technic
[10:51] Association uh fireworks permit and this
is for July 20th
[11:00] any questions on that
gentlemen
[11:05] no no okay um do they
[11:12] have someone sign off on this from the
fire department yeah isn't there stuff
[11:17] on the back I thought he sent me his
certificates and
[11:22] everything don't know that I had I got
the certificates but I didn't see a
[11:27] signature from the fire department
[11:31] that's supposed to be on the application
so I guess we that one was for
[11:37] the
Iowa
[11:41] Technic
Association I guess I didn't look at
[11:44] over close yeah it's right on the
front he marked it though so I don't
[11:48] know if he's going to be following up
with
[11:51] that he could approve it and say okay in
yeah this is my copy and reflecting of
[11:57] getting that signature okay
so this would be subject to getting that
[12:02] signature from the uh fire department no
okay can I get a motion to approve that
[12:09] make a motion to approve the Iowa pyro
assistant Association permit for July
[12:15] 20th of
24 is there second second okay been
[12:22] moved and seconded call for vote premar
I I sh
[12:30] and then that other one when it's on the
actual fourth I was thinking the state
[12:35] superseded that County but did the you
know on the actual Fourth of July with
[12:40] that state ruling okay but I had him put
it on there just in case it's for a
[12:46] church function and they've done it in
the
[12:48] past okay and he has his insurance on
there all
[12:53] right well they need to get the uh well
I don't that's because if you read that
[13:00] when the law went into effect they're
already restricted to certain hours Etc
[13:05] on the actual 4th of July you seen that
okay all
[13:12] right but this way we notify the
Sheriff's Office and such so that they
[13:16] know if they get calls where they're at
[13:28] sure for
[14:28] think I got a the back of
this no I
[14:36] don't you want an initial the fireworks
permit I thought there was a spot to
[14:40] sign it because we have to put Mark
[14:50] that that's the courthouse ground so
just yeah here it is it's on the other
[14:55] page oh it's on the back oh sure okay
thank you
[15:31] thank
you chance look that over gently yes
[15:36] motion to approve okay fireworks permit
for Randy Nash yes second all right been
[15:44] move and seconded to approve the
fireworks permit for Randy
[15:48] Nash call for vote please primmer I and
I sh
[15:54] I you're
good well Matt
[16:07] I
have thank
[16:14] you Paul and Susan Phillips are
requesting change the use of
[16:19] approximately two acres of land to allow
for two single family dwellings and a
[16:23] workshop this site is located
approximately 2 miles Northwest of
[16:27] Shellsburg in section three of Canton
Township this site is located on a 16.2
[16:34] n acre parcel that is owned by the
applicants no part of this parcel is
[16:41] considered highquality Farmland uh the
parcel has an average weighted corn
[16:45] stability rating of
66 and this partial is currently in Hay
[16:51] production um there is an existing
driveway used to access his property
[16:56] Randy Sherwood was secretary road report
that this driveway was updated a few
[16:59] years ago so it conforms to County
policy 62nd Street of County Rock Road
[17:06] has an annual average daily traffic
count of 45
[17:10] Vehicles a private sewage Disposal
system will need to be installed at this
[17:14] site and a preconstruction mean has
already occurred a private water well
[17:18] will also need to be installed to serve
these new
[17:22] dwellings there are rad cops located
north of the site and to the South
[17:26] there's pasture land and then to the
West West and East there are single
[17:30] family dwellings or proposed single
family dwellings seven notices were sent
[17:35] out to adjacent property owners and
legal noses were published in the
[17:39] official newspapers of Ben county is
required by the ordinance um and as
[17:44] today Ben County land use did not
receive any comments regarding this
[17:49] request this proposal is located in an
area with the lower corn ability rating
[17:53] and is located in an area with steep
slopes um which is not conducive to
[17:57] farming the applicant also intends to
have some agricultural activities on
[18:02] this property this proposal should not
have any negative impacts on surrounding
[18:06] Farm
operations good and do you have anything
[18:11] you would like to add
[18:18] there gentlemen have any questions
[18:34] how does that work Barb since he's going
to put two small hous on one going to
[18:40] have to have two separate septic systems
for those
[18:45] and depends if if he's also looking at
maybe a holding tank in his shop not
[18:52] sure yet what all of his plans are but
as long as he doesn't split anything off
[18:57] it's won't County if he goes to split
then there'll be a split under that
[19:02] property because it's already been
split and they can do a shared well is
[19:07] that correct
absolutely
[19:11] okay very good motion approve second
okay it's been moved and seconded call
[19:19] for vote please primier I
shank very good thank you
[19:33] Robert all right I knew we'd finally get
to you that's all right I want to make
[19:39] sure we had plenty of times I handed
them out what you sent me did good good
[19:44] okay um we got word that we're being
moved out of our
[19:49] office
um I I just I'm kind of disappointed at
[19:56] the lack of communications we were never
contact acted and discussed with
[19:59] anything prior to
this we our commission is your
[20:08] historical uh arm we do things for you
which affects the county we uh help the
[20:16] public the citizens of Venton County who
have historic
[20:22] properties um we help them
with uh tax credits for historical stuff
[20:28] but we we do a lot of stuff and we need
our information in one location where we
[20:33] can come and work and not put things
away or or uh you know leave things out
[20:41] where we know what's going on so we we
don't mess things up we want to make
[20:45] sure we get everything right for people
when they come in to us to do their
[20:50] historic property they have to come
through us to do to get on the national
[20:56] register so we have to have meetings and
stuff so that that's one of the things I
[21:01] wanted to make sure you knew because we
feel it's important that we have the an
[21:06] office to where we can come and do our
work
[21:11] um the paper that I had Haley give to
you all tell us what we are supposed to
[21:17] do or how we were supposed to be
involved and I don't know that we've
[21:21] been involved in anything much from you
guys um haven't seen any of you at our
[21:29] meetings
but I think we're an important part just
[21:33] like any other Bard
commission and I just want you to really
[21:38] think about that think about how the
citizens of the county are affected by
[21:42] the work that we
do um we do projects the clock
[21:47] Courthouse clock project is our B is our
project along with the sheriff
[21:56] frde uh Memorial stuff that our project
we work with the law
[22:01] enforcement uh group on
that and we have uh activities
[22:08] throughout the county that we do each
year we did youngville last year to
[22:15] focus the historical value of that
property and what it was and just kind
[22:20] of focus on them so we try to do that
across the whole County all that takes
[22:26] time and effort and a place to do do it
and that that's what I've asked him that
[22:31] You' consider we do need an office and a
place to do our
[22:35] work so I don't know you guys have
anything to
[22:40] add yeah for example with the uh the
historic area in Venton here uh this was
[22:49] uh set up by the city of Venton After
the bo8 flood it's an historic uh area
[22:56] kind of in the south central part of the
city
[22:59] um it wouldn't exist if we didn't have a
a historic preservation Commission in
[23:05] our
County couple of years ago one of our
[23:08] projects was to do uh a uh during kind
of the back end of Co we did a a
[23:16] National presentation about 30 35 people
attended mainly online we did the U
[23:23] event at Blairstown or at uh um yeah
Blairstown at the uh
[23:29] Center there Vann Van Horn I'm sorry but
you know people from all over the
[23:34] country actually participated and the
three speakers for that event were from
[23:39] mainly from the Memphis area for example
ordinarily those kinds of events are
[23:43] held in places like Chicago uh Portland
New York and so on we did it in Benton
[23:50] County a national event pretty cool and
a lot of that was done planned and
[23:56] organized in the office office so we can
have everything taken care of and
[24:02] and laid out right so we could all get
together to do it before we moved to the
[24:08] office here and we have we have
appreciated very much having a a home
[24:13] before that the records were uh stored
at the courthouse and uh and in a couple
[24:19] of different places and we actually
didn't have access to the historic
[24:24] preservation records from the past uh
without going through a lot of
[24:29] Rigo and so on and they were stored in
was it with some confidential
[24:35] organization so they had to have one of
their representatives present when we
[24:40] looked at our own records I mean that is
uh not smart and some of our records
[24:46] were stored in at personal homes and
were lost we don't have some of them so
[24:53] that's what we want to try to avoid
is going back to something that didn't
[25:00] work um
it's it's not good for us or you if if
[25:05] we are asked about something and well we
had it but now we
[25:10] don't so I I think we're one of the most
active historic preservation groups in
[25:17] the whole state and we've been
recognized for that um actually this
[25:23] week uh we meet in Mount Pleasant
Thursday Wednesday night Thursday
[25:28] Thursday Friday and Saturday morning for
our annual uh historic Summit Iowa uh
[25:35] event uh and uh we'll be showcasing some
of the things that we've accomplished
[25:40] over the last year including this young
Bill thing this year this past
[25:43] year we're doing neat stuff we have a
lot of stuff to
[25:50] do
that's was the office space that you had
[25:55] sufficient for you yes okay
I didn't realize that you folks left
[26:01] things lay out like on a table or such
yeah we have to because there's so much
[26:05] stuff that goes on if we put it away we
could we we lose aot start over yeah y
[26:12] okay makes sense all right very good
well we will try to find a spot and I
[26:18] hopefully you understand with the uh
Public Health while we're
[26:24] shuffling you know when when are we
going to be shuffled
[26:30] don't know that that's planned yet I
don't even know if they've got an
[26:35] assistant hired I don't know that so all
right we just ask that you keep us in
[26:40] mind and definitely need a place
definitely you folks ever
[26:47] um keep your records off site we try not
to because that's how we lost
[26:56] records you know either in the shuffle
or you know in a personal home you don't
[27:01] know what's happening so we've had
things
[27:06] disappear okay well we'll try to come up
with a a good alternative for you and we
[27:13] ask that you please keep us in the
loop okay all right in fact thank you
[27:19] Robert before you leave today I'd like
to get your phone number I don't think I
[27:26] have it so
I'll get it toy get it to Haley okay
[27:31] good then I can get it okay thank you
all right
[27:36] yep right moving
on soe you've got uh vacation carryover
[27:45] yeah a request for um caring over days
beyond my anniversary
[27:52] date not had a chance to use all of
that okay working some
[28:13] hour
okay don't we usually give a time frame
[28:18] gentlemen I can't
recall sometimes we do most time we
[28:26] do you have date in
mind I didn't see that on there sorry
[28:32] just says vacation time carried over
must must be taken within the time
[28:36] period specified by the department head
so I guess
[28:42] um I don't I haven't um do you typically
do like is there a typical like 90 days
[28:49] like October 1 it's usually done
sometimes you usually give them certain
[28:53] days or depending on when the budget was
new cuz then the new wage come out yeah
[28:59] and then they're paid at the higher rate
for the vacation track yeah she's going
[29:03] to get it in before the new budget so
yeah is like October one reasonable or I
[29:12] mean again I'm getting that help now so
that Willow me an opportunity to take a
[29:16] little more time off okay I don't have a
problem with that
[29:21] gentlemen that's what about 90
days maybe 120 I can't
[29:32] all right give till October 1st thank
you all right is that your motion that's
[29:37] my motion second been moved and seconded
to do the vacation carryover uh 8 days
[29:45] until October 1 of
24 call for vote primar
[29:52] I very good just want an initial on this
Haley do you want me to put
[29:58] the data
[30:21] please thank
you all right we've got uh authorized
[30:27] chair to sign a 30-day burn acceptance
letter this is for
[30:33] e911 the radio
project what what's the the burn so
[30:39] right that's why I came I figured you'd
want a little explanation I I figured
[30:43] it's a testing time if anybody wants
copies I got something
[30:47] out did you guys all get it or okay so
this is just another no I don't think
[30:53] you've got it Gary I just I just got it
handed to me You' just got it okay I
[30:58] thought maybe she sent it out to all
three of you I did I think I did I did
[31:03] send it to him that's
fine
[31:07] so um in the radio system project uh
everything was installed and up and
[31:13] running in Benton County on the Benton
County system only not not not connected
[31:19] into the Sarah wide Network they set it
up as Benton County only for doing all
[31:22] the testing that was done by the middle
of April we spent two days doing a lot
[31:26] of uh uh uh voice quality testing around
the county that was all very successful
[31:33] and then in the industry they follow
that up with what they call a 30-day
[31:37] burn and as we found out the 30 days is
just an arbitrary number picked out of
[31:40] the blue sky it doesn't mean anything so
we started that process and we have
[31:47] three Legacy
VHF systems interupt into the new system
[31:52] because that's what we're still working
on the County Fire the county EMA
[31:55] repeater and the County
EMS those are degrading quickly uh
[32:00] they're way past their life as far as
the the equipment um and so as we got
[32:04] into the 30-day burn period the quality
of that audio was degrading on a daily
[32:09] basis so we uh asked Raycom to uh bump
that period up we were comfortable with
[32:16] 20 days the equipment's been working
flawlessly for over 30 days we didn't
[32:20] feel we needed another full 30-day um in
that in that uh time frame we have all
[32:27] law enforce
has the new radios Portables in their
[32:31] hands and have been using it daily
that's part of the process we're using
[32:36] that new system also bplan PD is on it
uh conservation is on it Venton PD had
[32:42] to come on it because their legacy VHS
system started failing on them so we
[32:47] brought in even more Partners than we
thought we were going to for that burn
[32:50] period and everything's been working
flawlessly we've had no major issues at
[32:53] all and only a couple minor issues so
Raycom and our radio committee agreed to
[32:59] knock that down to a 20-day burn and
that's what that document is and uh even
[33:04] our consultant Mike day agreed with that
and Raycom has already signed it we just
[33:09] need your signature that the test period
dates were May 7th 2024 through May 26
[33:15] 2024 there were no major failures a
minor failure was a loss of an
[33:19] encryption key on dispatch number two
which was fixed immediately and there
[33:24] were no systemwide issues during that
time frame um we're all happy and
[33:30] confident with the new system working so
we're trying to get on it as quickly as
[33:34] we can um tonight and tomorrow night
we're doing all the training on all the
[33:39] portable radios for all the agencies
they're coming to my office to get
[33:42] training on how to use the new portable
radios and then they're going to be
[33:46] issued to them that will occur the next
two nights and then next Monday at 10:00
[33:51] a.m. we are cutting over to the new
system on portable only and then they
[33:56] start the mobile install
through the end of June and hopefully
[34:00] not too far into July we're pushing them
hard to get all the mobiles installed
[34:04] once we're cut over on this system so
that we can use it and get rid of the
[34:07] old VHF so that's all this document's
about okay very good so you need a
[34:14] motion to authorize the signature
yes so
[34:19] move burn all right it's been moved and
seconded call for vote Prim I I shankai
[34:27] thank
[34:30] [Applause]
[34:39] [Music]
[34:47] [Applause]
[34:51] you there you go
thank all right and now we' got
[34:59] the to approve a excess flood
policy said you're waiting for quote
[35:08] yet this y um so Judy haker sent that
out she said that you guys would have to
[35:17] formally approve if you want that quote
obtained through Holmes
[35:23] Murphy okay so this should be basically
to uh inrease your coverage and yeah I
[35:29] request the quote
[35:33] okay any thoughts
[35:38] gentlemen gu it don't hurt to get a
[35:43] quote that part's true doesn't cost
[35:47] nothing but I guess the question to be
to what
[35:54] amounts and I don't have those with me
at the moment did I give those to you
[35:59] did you have a question oh
no not
[36:11] yet I can forward you Judy's email but
it's just it's hard to give you an
[36:16] amount
without asking them to increase to give
[36:21] yeah see if I've got
that I thought Nancy forwarded it to you
[36:27] maybe is that in the regular Insurance
the actual flood policy well that's
[36:33] that's totally separate then from what
we got to build insur you guys already
[36:38] approved the flood policy but now
they're asking if you want the
[36:41] additional and I I can't remember what
those amounts were I'm sorry and I don't
[36:46] think I can get to
it I mean at this point she just wants a
[36:51] verbal yes or no I mean you're not
acting on the actual but just verifying
[36:56] if you want the re
[37:00] quote and then I can bring it back to
[37:05] you well it won't cost anything to get a
quote correct
[37:16] correct I'll make a motion go ahead
[37:20] and get a quote from them okay for
increase for an increased uh policy
[37:28] coverage okay and I would imagine they
would do that in stages you know like
[37:34] 2550 you know up to 100 or something
yeah be an increment yeah so that's
[37:40] that's what I would imagine it would be
so okay well it's been moved and
[37:45] seconded and I will call for did you
second it who seconded it car I didn't
[37:51] hear it yeah he's kind of quiet over
quiet over there yeah okay primay and I
[37:57] beer
shankai and that's what
[38:01] company it's it's through Heartland it's
for our flood uh insurance I think it's
[38:08] Holmes Murphy or Arthur isn't that I
just didn't know so I think so and and I
[38:15] I had my computer I could probably
access it it's pretty tough on a
[38:18] telephone at least for me so okay
gentlemen any reports
[38:30] I had Housing Trust fund last Thursday
along with easy C they starting to look
[38:36] at projects
on Eastern IA trust fund not so much
[38:42] nothing in really in B County it's all
kind of in Iowa
[38:47] County
so okay that's about it yeah and I
[38:52] forgot to report last week that I had
uh I had Heartland which we went over
[38:59] the policy you know the have a gentleman
come in and they go through our policy
[39:08] for Heartland and and kind of summarizes
if you will and then uh I had Central
[39:16] Iowa juvenal
detention and so thank goodness
[39:22] we're about the end of that fiscal year
so yeah okay
[39:28] well then I'll ask for a public
[39:35] comment okay I'll go okay car Cara is it
Cara or Cara it's
[39:45] Cara my name is Cara Martin and I'm the
former Benton County VA director there
[39:50] was some email communication between the
HR Director and I last week and I'd like
[39:53] to address those questions she had Miss
Wilbur wanted to know why I stated I
[39:58] don't trust her with my confidential
information sue if you are so worried
[40:02] about employees and what they say and
think during the on boarding process
[40:06] exit interviews and now stay interviews
why wasn't I afforded the opportunity to
[40:11] have an exit interview I only left two
months ago well after you implemented
[40:15] those matter of fact you even blocked me
from having an interview conducted with
[40:20] Terry as a department head due to your
allotted budget you got this plan on her
[40:23] Services the short story I was told you
didn't have enough Mone me an interview
[40:27] and be afforded the chance to offer my
insights concerns and
[40:30] opinions do you want to know the best
part my successor in the VA office was
[40:35] allowed to get that in deal so you
didn't have money for me but you
[40:38] conveniently did for her it would seem
to me that you only want to listen to
[40:41] employees that have your back if I have
been afforded not one but two of those
[40:46] opportunities to express my insights and
opinions you might not be wondering why
[40:49] I make
mement in short I don't trust you
[40:53] because you have proven yourself to be
an untrustworthy individual you came to
[40:56] this Full Throttle with some good ideas
and I was initially excited to have you
[41:00] on board as your time here proceeded you
started to investigate the duties of
[41:03] other departments you pushed to take on
duties that aren't yours my
[41:07] understanding is you've attended ISAC
trainings for other departments that are
[41:10] outside of your curfew you waste time
and taxpayer dollars by sitting in every
[41:13] posted meeting rather than conducting
your actual assigned duties and then you
[41:17] hire an assistant because you don't have
enough time to compl your work you which
[41:20] employees that don't agree with or stand
against you for the more you push for
[41:24] them to be terminated as we all witness
with the IT director you publicly argue
[41:28] and degrade our elected officials you
publicly insinuated that the sheriff's
[41:32] department couldn't be trusted and
implemented your own policies for
[41:35] background checks spending more taxpayer
money you consistently seek outside
[41:39] legal council as we've all witnessed
with the legal bills again spending more
[41:42] taxer money you went to the auditor's
office with a former employee under
[41:47] false pretenses to view and in your own
words last week spot check files an
[41:51] effort to throw that department under
the bus you have a second job something
[41:55] other employees haveed because it goes
against the handbook and I don't trust
[41:59] that you AR conducting Federal Business
on County time you're out attempting to
[42:03] intimidate employees by taking pictures
of them and members of the public myself
[42:07] included just last week youve very
clearly aligned yourself with a few of
[42:10] the most hated men in this County and
last but not least I feel like you're
[42:14] creating a tax work environment I feel
like you care less about all the extra
[42:18] taxpayer money you're costing this
County because it doesn't personally
[42:21] affect you you are not a bent County
resident and as such your office budget
[42:25] doesn't affect your L rad
[42:29] shame on this board for constantly
turning a blind eye and allowing all
[42:32] this to happen without any repercussions
you've actually done the opposite you've
[42:36] contined to support her thus supporting
this Behavior employees in the public
[42:40] are both crying out she is out of
control with harassment and
[42:43] spending and you continue to vote I on
everything she desires rather than
[42:47] taking a stand for the people that
elected you and the employees that you
[42:49] should be protecting there are other
options rather than seconding a motion
[42:53] you disagree with does nobody listen to
their constituents anymore if you all
[42:57] stay the course you'll continue to lose
good hardworking employees in this
[43:00] County and one last did that I'd like to
point out Rick when I worked here you
[43:04] commonly refer to me as young lady I'd
like to take this opportunity to let you
[43:08] know that I was offended each and every
time your tone Affliction and verbage
[43:13] made me feel as though you were speaking
down to me as if I were a child I think
[43:17] it would behoove you to assess how this
might affect some other employees before
[43:22] continuing to refer to them as young
lady as well for example in my own
[43:25] personal opinion you should addressing
the comedy auditor as auditor Ripple Mrs
[43:29] Ripple or Haley and not young lady as
she did a few weeks ago in Open Session
[43:34] it's degrading and
insulting thank you Haley for taking the
[43:37] stand for yourself your staff County
employees and the public that you
[43:40] diligently serve and thank you Alexa for
con consistently coming here to voice
[43:45] your concerns and opinions those two
ladies are my elected officials because
[43:48] they stand for
us thank you thank you like to comment
[43:53] too my name is CHR I'm very new here get
speak up Christine a my husband
[44:00] Christine we've been in Residence of Bon
County now for 19 years just recently
[44:05] retired and so tring to be a little more
active I volunteer at Showers of
[44:10] Blessings I watched the meeting last
week online yesterday and I was
[44:14] absolutely appalled um at what took
place between M rle and whomever and
[44:22] just the professionalism of this meeting
us supervisor should have stopped that
[44:27] and you're trying to do transparency but
from a professional standpoint it was
[44:32] just I was just going wow I almost
applied for that HR job I was that far
[44:37] didn't Anarchy but we would have been
very qualified to have done it or at
[44:42] least got an interview but I'm really
glad I didn't now when I on the being
[44:46] last week it's like Co and that I
shouldn't have to feel that way as as
[44:51] not even aning about Benton County but
just watching the the shades happened
[44:55] last week I will ask a couple of things
right now for and I don't have the
[44:59] agenda try to look for the agenda the
only one I can find online is May 7th
[45:04] was the last agenda I mean the meeting
minutes so I don't know what the
[45:07] repercussions were but I'm kind of
curious about this HR part time
[45:12] assistant how could you have published
it but yet you're still arguing over
[45:17] that particular
employment was this a whole project that
[45:21] was rolled out and a said hey we need a
new uh Software System I've just got
[45:26] some bullet points through Qui can I any
comments but you cut $45,000 for the
[45:31] software what information with the HR
software hold only payroll information
[45:35] or will it will it have date of births H
dates Social Security numbers job
[45:40] descriptions pay scale how much is the
annual possiby to to sustain that
[45:45] software going
forward um what job Duty should is going
[45:49] to be automated with the new HL package
so once you automate I was an it for
[45:53] over 40 years I love automation I love
computers love it but did you consider
[45:59] that was it a whole project bu up um
anytime you go from a manual system I
[46:04] know there's always a need for
additional input of data as you want to
[46:08] get the get up and going but at the same
time you're probably running parallel
[46:11] systems you have to keep the manual
going for a while you have to the new
[46:15] one going what is the roll out time of
that software has it been purchased
[46:21] already they had nothing's been
purchased nothing's been purchased yeah
[46:25] so another thing when you talked about
the records that part there was in
[46:30] Safety and Security EDM for 14 years
before retired and from a security
[46:35] standpoint I know it's a hard copy file
but I was in Safety and Security and I
[46:40] had HR we had different access to
records some of the records are meant
[46:46] for HR some are not and just like Mr
cook said I watched him last week that's
[46:52] when to knew his name Mr cook last week
had said they should be divided when we
[46:57] would have do come in on nightm we
didn't hand them personal folder we
[47:02] handed them only records obtaining you
know pertaining to do when Workman count
[47:07] was involved Safety and Security was
with it once we got the medical
[47:11] information to HRC we this is what
recommended they couldn't get the whole
[47:15] orance comp cases there's so so there's
certain things and the way that just
[47:19] happened last week was just okay typic
we'll move the files from over there
[47:24] today who's going to have access to them
and once they have access to them from a
[47:29] hard copy standpoint I know they're
being scanned do you have an IT
[47:32] department that controls your cyber
security as to who can access that so if
[47:38] you've scanned these documents can I
still see it everything was on the
[47:42] argument of that so just just points
make and with with that comment I um
[47:50] Miss W haded this out person record this
is the payroll file that we are asking
[47:55] to conduct payroll so for those of
you that
[48:16] should and the board all got a copy of
that today as well as some letters from
[48:21] other County Auditors who have both HR
and the auditor doing the same stuff so
[48:30] say
one along of lines these guys go ah went
[48:35] ahead design a god nature person and I
guess and then we're going down this
[48:40] road and that's
fine I don't
[48:44] know like Christina St stated also like
I said before there is time to separate
[48:51] these
things cuz what pertains to K's office
[48:57] St with da or
HR to PHR I mean it's it's fairly simple
[49:03] and we're making it a big
to-do and uh so it would take Haley and
[49:08] Sue to sit down with somebody maybe be a
mediator and go through the files this
[49:12] is mine this is yours I if that's what
it takes you guys have got to decide
[49:17] this stuff there's got to be laws and
compliances I mean compliance you can
[49:21] say Etc so forth and but you have to be
in compliance there's compliance laws
[49:26] there sometimes Safety and Security was
in charge of the compliance laws when it
[49:30] came to Personnel a took care of that
divided duties I don't understand why
[49:36] one person is trying to tackle all of
this and I don't know any of you I know
[49:40] no history I don't I've read minutes
since I've
[49:43] retired um I have just now that was my
first meeting I watched last week and
[49:48] again I was just labber that that took
place down here and that our Board of
[49:53] Supervisors allowed that to happen that
h should have been presented a long time
[49:58] ago and what that project was going to
do that project should have been
[50:02] presented by the new HR person and said
this is what I plan on doing and you
[50:07] guys talk about it and then bring it to
the public say this is what we plan can
[50:11] I make one comment I have somebody email
the public speakers if you could come
[50:15] forward by the microphones the future y
thank you it is a little hard especially
[50:20] with this thing blowing behind us so
[50:26] gentlemen so is there anything going
forward what you're doing I mean is this
[50:30] just all that stand still not I asked to
be respected this week with the election
[50:35] um if you anybody's been in my office
this week there's a lot of traffic
[50:39] there's a lot of equipment I did not
want to be burdened with this but we are
[50:43] more than willing to sit with Sue and go
through the plat okay uh can I make a
[50:48] suggestion how about a date let's have a
date it's com to
[50:51] by you guys are you know got to decide
that but let's put up let's let we're
[50:57] going to work on it we're going to get
it done by a
[51:00] date I would say like July to Circle
back on that too if I may so it sounds
[51:05] like last week action was approved and
taken that they would be there in
[51:09] Tuesday and then I got a call from Tracy
Tuesday that said that they would come
[51:13] Thursday and then Thursday um I asked
for them and was told um that it would
[51:20] be further delayed um with no date given
and to respect the busy for the office
[51:27] um you know there's been comment about
uh you know sitting down and asking
[51:33] about this I did go back and look um it
looks like I first started asking about
[51:38] this on July 20th um there was a few
other ones in there then March 6th or
[51:43] April 2nd April 19th May 10th May 24th
May 28 that I've been asking about this
[51:50] um I now have requests from employees
for copies of their personnel files and
[51:55] I don't have um
a full file to be able to give them and
[51:59] they don't want to say here's your file
and they don't know that it's not a full
[52:03] file on them um they said that they scan
some files in um I haven't been able to
[52:10] look at all of them but by my brief
count there's at least 4 missing so not
[52:15] all the files are in there when you re
would you tell us which ones you think
[52:19] are missing cuz you've said that
twice so yeah I guess I'm I guess which
[52:26] one are you looking for you know we had
um had that training by I last week that
[52:31] kind of talked about um you know board
action and close meeting and C meeting
[52:36] and so a directive was given at that
meeting there was no conditions put on
[52:41] it there was no I believe in the meeting
he said come and get them have at it and
[52:47] so that was decided and so I'm just not
sure why
[52:52] we're are we going to go there again
guys come on please be respectful I had
[52:57] a funeral last Thursday and an election
you're beating a dead horse you got
[53:02] legal advice from our County attorney
not the old County attorney who was
[53:06] voted out so what do you want to
do you can we put a date on it yes and I
[53:13] want her and Nancy to sit down together
and I'm going to keep what I respected
[53:17] to ask to keep on that list you read
what other County Auditors are telling
[53:22] me these are my documents I do the
payroll how do you expect us to continue
[53:30] to do payroll without the proper
documents Personnel files are separate
[53:34] than payroll I want all the public to
know that that's what this is about
[53:40] so
[53:46] typically I got
[53:51] things and so again I guess I would like
to know set a date that they we get
[53:56] together and they can look at the files
and go through it so again and decide
[54:02] last Tuesday you had said Haley had said
go ahead and take them and you had taken
[54:08] an action that said you were going to
take them there was no conditions put on
[54:12] it and nobody really needs to be
involved in it it's just transporting
[54:17] from one location to the other but I
think I said he lost a lot of files
[54:23] while what's that we're not changing
nothing she can go through and take
[54:27] what's Personnel versus payroll out but
I'm keeping those hard files at my
[54:32] office purchase with my budget and those
are documents that my office prepared
[54:37] and I will keep those for payroll
payroll files would be part of the
[54:40] personnel file it's a separate section
of the personal file so if somebody
[54:45] would want to call and ask a question
about their W4
[54:50] or so what about when I get audited code
dictates who gets the payroll file and
[54:56] that's that's dictated by code and when
the ipers or somebody comes in and
[54:59] audits payroll my name is on those
paychecks I want to verify and proove
[55:04] I'm not going to come over here and say
oh Sue I need to look in your files you
[55:08] don't need to do that you can keep that
cop we're just saying we don't want an
[55:12] electronic copy you can print off those
copies that I scanned for you same thing
[55:16] as what I have if you're you have them I
want everybody to know you already have
[55:20] them I I do not from what I looked at I
do not you took the top ones but but
[55:26] this is not an argument for the public
did you not learn this last
[55:29] week okay let's get a date set for iib
we don't need to do this in a public
[55:34] stop right here let's get a date
set um I said by July 1st because just
[55:40] because the election's over tomorrow
doesn't mean we're not still busy no you
[55:43] still have to do your polling such next
week for example we have the post audit
[55:48] we have the canvas so I would ask for
Respect by the end of the fiscal year by
[55:53] July
1st she can come through with Nancy we
[55:57] have some time in between and they can
sit down and
[56:02] decipher so I want to be clear on a
couple things one is um the direction
[56:09] that was taken last week that was
approved and voted to take the board is
[56:14] not honoring that direction is that
correct because that was what was said
[56:18] in public meeting that I would get them
and um there was no parameters
[56:25] discussions deadlines uh conditions at
that time but I think you're going to
[56:29] get access to them so you are actually
going to see them I just want to make
[56:33] sure that I I have this notated
correctly the action that was approved
[56:37] last week that I was supposed to have
them last week the board is not honoring
[56:41] that action that that was approved in
close session you guys can amend your
[56:45] actions and resend as well we do that
that's my first question we cannot do
[56:51] that because it's not on the agend no
it's not but we're not physically moving
[56:54] them correctly did you not get ADV viice
after the fact
[56:58] yes after the fact correct what was the
advice after the fact some of the well
[57:04] you're not supposed to share some of it
though I'm sorry I was asking Tracy I
[57:08] couldn't hear some of the things should
stay with the audit of office okay and
[57:12] where did that direction come from the
county attorney okay and what about
[57:18] Christie the ISAC attorney would would
her specialty in employment law have any
[57:24] weight in that can we can I have a copy
County attorney has said a couple times
[57:30] to me and I think he'll willingly admit
employment law is in his specialty where
[57:34] is the ISAC attorney I would say and I
had sent you what she sent about
[57:40] that so just to be
clear we're not doing it because we're
[57:45] going to take that over ISAC attorney
recommendation is that correct I'd like
[57:50] to open record request what ISAC was
sent and what you received back want to
[57:56] see how that was worded if I could
please um because we all sat through
[58:01] that at is want to be clear on that of
right now we're not moving nothing as of
[58:06] right now okay you will get something
until I get more information on this on
[58:13] both
sides okay so
[58:19] um
when I guess when would that date be
[58:24] July 1 she said okay this is by July 1st
or on July
[58:31] 1st by July 1st what's by July
1st
[58:36] meeting to decide what record she gets
no she will
[58:41] get her and ancy will sit down and go
through the records I'm requesting that
[58:46] I keep anything like I said listed in
there for payroll so can have the
[58:50] Personnel portions so in other words
you're going to vet those files first
[58:54] that's exactly what you're saying no
they're open you get to keep what you
[58:57] got in in the meantime in a month's time
you could take what you want out of
[59:01] those files but they're already she's
already got them she's already seen them
[59:04] so it's not like I'm withholding
anything at all I don't have them I do
[59:08] not have them see you have them on the
scan I already looked at them so the
[59:13] first drawer the top drawer you had but
it's not the place they're not there I
[59:17] can show you them right here it's not in
there then we need to talk to them
[59:21] because they're in a secure server
scanned document so um again I just want
[59:28] to try to protect the county as much as
I can um I have heard from um potential
[59:36] staff that
um um I'm just going to put in here that
[59:43] if I'm asked to produce it and I don't
have it and um it's a violation I will
[59:49] just put on here that I asked I
requested I was told I could and then it
[59:54] got table and so if if a government
agency comes in here to do an audit and
[1:00:00] it's not in there um I'm going to say I
did everything I could and you guys are
[1:00:05] comfortable with that if they
would if you request it she's got to we
[1:00:10] can get it to
you I've had individual employees come
[1:00:15] to me as well and want copies of theirs
so um where I mean where's the
[1:00:21] communication at like is it completely
lacking yes well like I was not shared
[1:00:28] this information that that she obviously
shared with the board I was not shared I
[1:00:32] don't know what kind of advice or what
the questions were asked to legal
[1:00:37] counsel at ISAC either because my ISAC
and other County Auditors are all like
[1:00:42] I've shared some letters from different
counties they have HR departments but
[1:00:47] again they keep their payroll files in
order to do payroll I have audits I have
[1:00:53] iers audits I have a fiscal audit so
when those Auditors come in and want to
[1:00:57] know why I change somebody's pay or this
or that I need the documentation to show
[1:01:03] that you would still have it the
attorneys
[1:01:08] that we have too many people going at
once here we're beating a dead horse are
[1:01:14] and what I would recommend is if you
would sue get her a copy of uh
[1:01:21] ISX ATR seminars yes and a lot of
elected officials were there Ron was
[1:01:26] even there too you said you hadn't heard
it and so you were at that they said
[1:01:31] best practices but it's not the law all
right let's stop this right you're
[1:01:36] allowing so if you would get her a copy
of that letter and then she would have
[1:01:43] that please okay okay from there uh it's
not on the agenda so we can't make a
[1:01:50] motion or anything of that nature for
that uh date for you to have it by but
[1:01:55] you have a verbal on what they're
looking at so okay like I did last week
[1:02:01] that wasn't honored okay but at least
now you got a date so okay um all
[1:02:09] right okay
uh let me just see here um so the
[1:02:16] employees that have asked for a copy of
their file just tell them I don't have
[1:02:19] this you don't have it they'll have to
go to the auditor's office that is
[1:02:23] correct okay if they want the pay all
right
[1:02:27] so okay okay
[1:02:33] um okay I had a couple other things for
public comment again we're not supposed
[1:02:39] to take the comments from employees
doing that what was
[1:02:45] that I was talking to myself let's
let's sorry um another thing I just want
[1:02:53] to give you an update on in case you get
questions from the public or anything
[1:02:56] like that
um uh we have a sheriff's deputy posting
[1:03:02] currently and um a member I've been
asked by the sheriff to not be involved
[1:03:07] in that process anymore um it was posted
on
[1:03:12] 522 but the someone reached out and said
they couldn't apply because the wrong
[1:03:17] website was listed in the posting um and
so I advised the sheriff's department of
[1:03:23] that and then they fixed it on 52 before
it looks like it was reposted in the
[1:03:28] courthouse with the correct website but
um applicants couldn't find the website
[1:03:35] I guess or it wasn't on the website on
524 it says apply on the website um but
[1:03:40] it wasn't out there so then I received
another call and it said that it was
[1:03:44] posted on the website on 5:30 but now I
got another call from a potential
[1:03:48] applicant that says they can't access
the posting on the website so um in case
[1:03:54] you should get a call or shiff our
department should get a call um uh looks
[1:03:59] like it's not out there active for
people to apply to and um I wasn't
[1:04:03] involved in that process so I can't um
help or direct them or anything so just
[1:04:08] wanted you to know that um they're
having some difficulty applying for that
[1:04:12] so
and uh the only other thing I wanted to
[1:04:16] do was just revisit this Transportation
Fleet issue um I think um on 520 Ron you
[1:04:26] had said that you were in process of
getting the vehicle registered um to get
[1:04:31] that kind of in process um and then I
reached out to Judy and she said she
[1:04:36] hadn't heard from you yet on that
process um and I know the vehicle was
[1:04:41] ready back on 423 so I was just
wondering if I could get a status update
[1:04:46] on um you know if if you were planning
to reach out to duty you're kind of
[1:04:50] where that
was the vehicle registration
[1:04:56] actually goes doesn't get registered in
the county it goes through de Mo they
[1:05:01] register it send it back and then it
gets the white official County plates
[1:05:07] put on it uh as far as a pool vehicle
goes it's
[1:05:11] [Music]
not only got one Department that says
[1:05:15] they're going to utilize it so far that
would be Sue everybody else says they
[1:05:20] wouldn't that I've talked to I hav't
talked wouldn't need it says they
[1:05:24] wouldn't utilize it if only got one
Department can utilize it uh it's
[1:05:30] probably not worth doing so when I asked
you about it I think back in February or
[1:05:35] March and you said that's no problem um
is there a reason you didn't tell me
[1:05:39] back then that if it's only you it would
be a problem or kind of where or why or
[1:05:43] how that
changed we're looking at a cost savings
[1:05:48] right and I don't
believe everybody getting a vehicle to
[1:05:54] use that would sit in the parking lot
most of the time would be a cost savings
[1:05:58] to the
county so is it sitting in your parking
[1:06:03] lot not being used yep okay and so it's
going to be less insurance to switch it
[1:06:08] out of law enforcement's name yep so
it's sitting over there not being used
[1:06:13] otherwise we'd just uh sell
it right so because we don't have a use
[1:06:19] anymore
right so again I just I just want to be
[1:06:24] clear it it was an issue previously and
it was a cost savings but now it's an
[1:06:29] issue still it doesn't look like it's
going to be a cost Savings in any in
[1:06:34] anyway so when you came to the meeting
and the only cost savings would be in
[1:06:38] the insurance okay but we would still
pay insurance on it uhuh but if we've
[1:06:43] only got one Department going to use it
it's not going to be much of a cost
[1:06:47] saing how about you and I get together
and uh I got a couple counties that do
[1:06:54] this and I'll contact him and then you
and I
[1:06:59] can I sent you a few cuz we did contact
a yeah they don't have any policy they
[1:07:05] just they just do it they just do it
okay let's let's you and I get together
[1:07:11] on that can we please okay thank you all
right very
[1:07:17] good is that
it um I think that's how I have my list
[1:07:23] very good motion here second Ben moved
and seconded call for vote prar I sh
[1:07:32] thank you
[Applause]