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Okay.
Good evening, ladies and gentlemen,

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welcome to the City Benton Door for a
special City Council meeting. It is

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Tuesday, September 8th, 2026. It's 5:00
p.m. Michelle, would you please call the

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roll?
>> Naman?

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» Here.
>> Jaeger?

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» Here.
>> Brown? [clears throat]

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» Here.
>> Flaherty?

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» Here.
>> Sexauer?

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» Here.
>> Baden?

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» Here.
>> Palensky?

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» Here.
>> Thank you all for being here and for

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attending our groundbreaking at 4:00 for
the police station, which is why we are

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here tonight. We do have a resolution
and before we take that resolution up, I

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welcome our city engineer, Brent
Moorlock, for a little explanation of

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what is happening this evening. Brent,
you have the floor.

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» Thank you, Your Honor.
Um yes, as you said, we had a great

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groundbreaking and we will have the
first of what's most likely just going

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to be two resolutions uh awarding
recommending award of all the

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subcontracts for this project. Um we had
a bid opening actually in this room. We

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had an old-school physical bid opening,
first one we've had in a long time,

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uh a week ago with the first four bid
packages. There's going to be a total of

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12 bid packages for the various trades
for the projects. So, a little unlike

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what you're used to seeing from our
typical bids where

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uh you've got a single general
contractor,

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um you know, line item bidding, that
kind of thing. This is a little

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different because obviously we have
Estes already under contract as our

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construction manager.
They will hold all the contracts, so

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they will hold all the sub agreements.
Um the construction manager risk law,

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the chapter 26A Iowa code, is a little
unclear

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uh as to whether or not the city's
actually need to hold a uh or have a

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formal award of contract. We chose to
kind of have the belts and suspenders

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method uh that Chris has referenced at
times. So, we're going to go ahead and

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and have a resolution recommending award
of these subcontracts, at which point

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Estes will then issue the the actual
contracts and uh

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» [clears throat]
>> once we get the remaining eight bid

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packages, which are going to go out uh I
believe this week,

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um then we'll consider them in about 3
weeks. Once those come back,

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hopefully that same council meeting, we
would recommend award of those

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subcontracts, and then we would also
bring back the amendment to our

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agreement with Estes, which will
establish the

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maximum guaranteed maximum price. So,
that's the construction manager risk

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portion.
So, all new things that we're we're

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learning a new process. It's only been
legal in Iowa for a little over a year

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or two at this point. So, the four bid
packages that we did send out early, we

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call them early release packages cuz the
final design is still

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at that point was still being finalized,
but those packages were ready. They were

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identified by Estes as being the most
volatile given the bidding market.

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They're pretty typical. Usually, you'll
the only other one you might see other

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than what we had sometimes is the
electrical gear, which actually has been

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pretty normal about getting anymore,
which is good. That was a COVID era

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problem.
We did that for example on the landing

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project. We had an early release package
to

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secure [clears throat] the electrical
switch gear.

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We had four packages. We had the site
work and utilities package. We had the

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concrete site concrete.
We had the structural masonry, and then

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we also had the precast concrete and
steel

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erection and
supply of those.

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We'll start with the site work and
utilities. We had three site bidders for

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that. KE Flatwork, a company out of
Eldridge,

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does a lot of work in in Bettendorf, has
built several subdivisions, several

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streets.
They were the low bid at 759,375.

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That was nearly $600,000 under budget.
The next two low bidders

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were about 400 and 450,000 higher than
that, so it was a great bid. I think as

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we put in the council letter, Estes has
performed

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some actual interviews with all the low
bidders to make sure that everything

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they had in their bid scope was
included.

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Just similar to what we would do with
our normal unit pricing, review

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everything.
KE confirmed that, so we got a great

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number there.
Site concrete, we had six bidders.

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Really good numbers. Concrete numbers
were were still a little high, but they

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were all very consistent, however. Uh
Centennial Contractors of the Quad

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Cities out of Moline was the low bidder
for that. Uh they were a little over

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$200,000 over the estimate on that
project or that bid package. Uh

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structural masonry only had two bidders,
which is something we're seeing more and

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more in the area. There are not a lot of
masons left. Um so the the

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competition is getting pretty steep.
That came in about $200,000 over Estes's

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estimate. Um again, most likely because
of staff availability. Uh masons just uh

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aren't
aren't available. Uh and then the last

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package is the precast and steel. Uh had
three bidders. Uh Peak Construction out

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of Cedar Rapids, I believe. Estes said
they've worked with them. They're a a

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smaller general contractor that
sometimes acts as a GC, but does a lot

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of uh precast and steel work. Um that
number came in about $300,000 over

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estimate. So, as you can see, three of
the four uh came in under, the one came

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in quite a bit three of the four came in
over, excuse me. One came in quite a bit

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under. Our net for these four bids uh
was just $86,000 uh over budget or

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approximately 1.45%.
Um we're carrying currently uh two

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separate contingencies, but for a total
budget amount of a little over 1.5

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million. Um
believe we've kind of explained to you

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before, but if we haven't, we started
with uh design contingency. They start

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pretty high when you're at the beginning
of the design cuz you're estimating. You

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don't have the any real design to start
working off of, and then as you get done

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with say schematic design and we move
into design development. Then design

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development into final design, you keep
narrowing those numbers down, tightening

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up your budget cuz you have regular
design uh now concluded and your

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estimating gets a lot more accurate. Uh
and then we always carry a construction

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budget or construction contingency as
part of that budget as well. Um so I

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think we're still sitting really well.
Um

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so we reduced that 1.
58

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number. Yeah, 1.586 take that down by
the 86,000 you're still at 1.5 million.

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They got in contingencies and the
review that we had had back from Estes

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is they feel very comfortable with the
remaining trades

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from the other projects that they've
been seeing. They see good number of

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bidders.
You know, that's going to be your

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electrical, your HVAC, your plumbing.
It's it's actually a little more

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probably the systems are a little more
complex but they're actually easier to

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bid because it's things that you're used
to seeing on all of their projects.

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Um
Also included with the packet was kind

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of an overall bid budget summary.
A lot of things on there that you

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generally speaking you guys wouldn't see
as a part of a normal city project. A

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lot of allowances, things that that are
part of the agreement with Estes.

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Um the big thing I wanted to point out
to two of them um at the bottom of the

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total project cost you can see where it
estimated 26.99 million.

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Um there's a lot of estimates still in
there.

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Um you know, the bond issuance cost
depending on the total soft so soft ta

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cost. I'm saying that again soft cost
contingency.

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That's going to be a lot of the owner
provided items. We're still carrying

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um
firing range allowance which we're

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hoping to that that can stay in the the
project itself.

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Um one item I did want to point out at
the very end there is we have a added

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city funding portion of the north
parking lot $200,000. So the main

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parking for well actually the only
parking for visitors for this project

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will be basically exactly where the
current seal coat parking lot is for

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that baseball diamond Lone Devils Glen.
Um that'll be all the rear parking for

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staff um is is all part of the project.
But that main north-south parking lot

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uh
we have to remove the existing one.

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We're also [clears throat] roughly
doubling the size of it because we need

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to still maintain some for the park once
the project is done. Uh but then

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obviously add parking cuz on the south
end closer to the building for the PD

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and and visitors there.
So, we didn't feel like the portion of

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the parking lot that we're rebuilding,
that will be mainly parks, really should

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be attributed to the project. We didn't
feel like that necessarily should come

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out of referendum monies. So, that
200,000 is an annual

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you'll remember CIP project that we do.
We just awarded this year's was the

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middle park parking lot. So, it's funded
at $200,000 annually. So, the intent

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would be that next year we would
dedicate that $200,000 to this portion

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of the park parking lot. Uh it's a sales
tax item that we

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routinely well, annually rebuild city
parking lots using. We've done several

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in Crow Creek Park. Uh we've done City
Hall with that. We're going to probably

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do public works the year after. Um we're
doing the middle park parking lot this

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year.
So, that is included in there. If our

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remaining budget numbers come back
differently, obviously we could see if

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council feels differently on it, but we
wanted to identify it right now um

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before those uh remaining eight bid
packages come back.

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So, with that, I would ask, do you have
any questions on the four packages?

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» Thank you, Brian. Any questions?
>> You're on mute.

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» Yeah, just please.
>> Just clear something up really quickly.

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Thank you to the Councilmember Flaherty.
There is a scrivener's error that I just

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want to point out in the resolution.
It's uh in subsection four, um the peak

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construction bid, that's actually bid
package D. It's in conformity with the

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the [clears throat] the recitals of the
resolution as well as the the council

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letter, but I just want to make that
that clear for the record that we will

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we will fix that.

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» I'll fix it.
>> We can either do a motion or we can just

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have the scrivener's error noted in the
record and we'll we'll fix it.

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» Let's go questions, and then we'll going
to I'll entertain a motion to change

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the resolution that we're changing.
And we'll and then we will

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tackle the resolution for Councilmember
Baden. So, questions for Brian.

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Brian.
>> Thank you, Your Honor. Just very

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briefly,
Looking at the page that shows early bid

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packages as bid. Which is probably right
at the very end of our packet of

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materials.
Do I understand that total project costs

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are shown as 26 991315?
>> Correct.

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» So that's your expected total project
costs. Does that include the contingency

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of the 1.5?
>> It does.

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» Okay. So there's another page somewhere
that would show the contingency.

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» It's It's actually under the
construction subtotal.

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Uh there's a construction contingency
and a bid contingency.

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» Okay.
>> They are one two lines three and four.

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» Okay. So those two total the 1.5.
>> Yes.

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» Thank you. And then you say there are
owner carried items. What What does that

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mean?
>> Uh so there's some items we're going to

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bring forward an agreement probably in a
couple weeks. Um so like furniture for

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example is something generally speaking
we won't bid with a general contractor.

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So we'll actually go out and source that
ourselves. It's part of the overall

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project cost. But we'll do it outside of
Estes. So Ray for example is going to

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solicit two or three interior designers
to help us do the work and then uh

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they're they're all um the purchasing
co-ops. So whether it's state bid or

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Omni partners or Source well or
whatever. Uh we'll buy directly from

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them. So those are some of the items and
some of the security stuff too.

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» Could be that line that says furnishings
and fixed equipment allowance?

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00:11:04,200 --> 00:11:08,360
» Yes.
>> Okay. I got you. Thank you.

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» Other questions?
Scott?

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» Thank you, Honor. Um so
maybe we'll [clears throat] need a

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little bit
of extra explanation about the for

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example in your packet the project 80
0039 approved for a maximum cost in the

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referendum of 27 million dollars, right?
And then when you when you just went

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through the construction management at
risk process that we then get all this

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back to come up with a guaranteed
maximum price. So, can you speak to how

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we make sure that we're as we're
collectively trying to protect the

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taxpayers' trust and so forth that we're
aware of okay. What do you mean get?

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» The guaranteed maximum price is a
I would say a a little bit of a gray

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00:11:49,360 --> 00:11:55,520
area. Uh the process doesn't seem as
intuitive as it should be because you

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don't actually establish the guaranteed
maximum price until all these

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uh subcontracts have come back. So,
if you're probably not familiar with it

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and we weren't that familiar with it
either, you might think originally that

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when we hired SS that without any of
that design or anything up front, they

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00:12:09,920 --> 00:12:15,600
would have to guarantee that what we
want to settle on is going to be at 27

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00:12:14,120 --> 00:12:19,400
million. You have to get through the
full project. You design it. Basically,

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00:12:17,480 --> 00:12:22,920
what that'll protect us from is if
there's anything missing in their bid

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00:12:20,640 --> 00:12:26,120
packages, for example, we are not on the
hook for that.

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00:12:24,120 --> 00:12:29,520
Um if they
missed a portion of the concrete or they

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miss electrical something or an HVC
piece is not specified, if it's an error

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00:12:31,520 --> 00:12:37,000
on their part, they are on the hook to
take care of that overage.

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If we decide to change something during
the design collectively, that's still on

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us. So, it's it's really once you get
your bid packages established, get all

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the final design, that's where you set
it and then we work from there.

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» And there are things that you just
mentioned like owner provided and and I

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00:12:51,480 --> 00:12:58,280
just wonder uh like what's our history
or do we feel like we have to go out and

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use Bray or third-party design cuz
everyone going to want a piece.

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Obviously, there are things like hey, we
know we we've got a good working

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relationship with these, you know,
furnishing folks, be it furniture or

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whatever.
I mean

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» There
I think on the interior design, um a lot

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of their fees tend to get built into
their pricing.

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Um
and given how much furniture we have to

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outfit this building, I think we will
want to use. Um it's going to be one of

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three, I think that we identified which
is either Paragon,

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uh Pigott
Pigott or Workspace, I think is the

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third we to be called right.
But there's some stuff that Captain

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Champion for example has been handling
on our security and it's we're dealing

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directly with the vendors. It's same
guys that we've used for however long.

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There's no third party there.
>> Great. Thank you. Thank you, Your Honor.

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You're back. Other questions?
Jerry got my attention then we'll go

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Connor and anybody else and Nick.
>> Thank you, Your Honor.

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So, who inspects this project?
Estes or or you or both?

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» Yeah, they'll still have to go through
all of our normal building procedures.

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So, our building department will be the
inspectors.

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My staff will handle all of the exterior
work. So, they will handle the concrete,

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the
site density test, that kind of stuff

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that the civil work that we're used to.
Our building department will require all

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the normal inspections that they have to
carry.

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And then a building of this size
actually has some special inspections as

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well. So, there is some like testing
services line item in there where we'll

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have to hire a third party to do some
specialized testing that's required by

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international building code.
>> Who pays the bills? Does Jason pay the

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bills or does Estes pay the bill and
then we pay Estes?

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» Yes. Yep. So, Estes will pay their
subcontractors and then they will submit

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their monthly bills to us and we pay
them.

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» So, if we decide that we miss something
that didn't get put in the package and

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need a change order,
we still have to stay within the 27

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million, correct?
>> Yep.

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Yeah, and that's why something like the
construction contingency line item

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that's in there because there's going to
be things on on a project this complex

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there there'll be something that comes
up. So, that's where we want to make

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sure we're able to carry a solid
contingency still under the 27 million

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that's already included in that budget
number.

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» And if you end up real close, is it
possible that that parking lot,

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the north part of it,
ends up being, what I say deleted from

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from from Estes and we live with what's
there now?

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» Well, so what's there now is going to
all be ripped out. So we were actually

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as part of this we're extending quite a
bit further north

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because the I would say the south half
of the proposed lot

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we would dedicate as strictly to the
police department and it's about the

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size of what's there now. Um
we'd still like to provide something for

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the park. So if for some reason if
numbers are really bad, yes, we'd live

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without it and come back at you know
following year under a city CIP number

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and do it then.
>> Thank you.

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» Conner.
>> Yeah, thank you your honor. Um so we've

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got 14.7 million left. What's your
confidence level seeing that spring

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that spread from -45 to over 90?
Yeah, they're a little concerning.

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» Like we said the the remaining bid
packages are carpentry, electrical,

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HVAC. Um
even if we think back to the kind of you

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were in the city here but the landing
project that stuff was was really locked

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in. It was always the those one-off kind
of things

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like the precast for example that was
really high.

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It's just something you don't see a lot
of. The precast and the steel numbers

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could fluctuate.
Concrete numbers I

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not quite sure where their estimate on
that one was. It's a you know came in a

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couple hundred K high.
We had six bidders. I think they were

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all union guys which should also could
could lead to it. Um

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Um you don't see a lot of site work
going on. So I'm not quite sure on on

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00:16:55,280 --> 00:17:00,760
staff availability but those ones those
HVAC, electrical there's not a lot of

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large building projects going on in the
Quad Cities. So I think those numbers

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00:17:02,080 --> 00:17:07,520
are going to be where where we need them
to be. And there is most likely going to

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be a fair amount of um
some work that Estes will be able to

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self-perform.
Now when they self-perform they have to

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actually bid that project. So they did
they actually bid on the precast number

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for example.
For them to furnish and install that and

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they were just a hair higher than
subcontractor. But I think that always

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if you have the ability to do the self
perform work you always stand a chance

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of maybe getting a little better number
since their staff is already on site.

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» Okay. Thank you.
Nick, did you have something?

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00:17:36,360 --> 00:17:40,920
» Uh, it's been asked and answered. Thank
you, your honor.

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00:17:38,480 --> 00:17:46,360
» You bet. Anybody else? Jerry?
>> Another question. Will there be a impact

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agreement with uh, the contractors and
the labor unions?

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00:17:47,400 --> 00:17:49,880
» There will not be.

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00:17:51,080 --> 00:17:57,600
» Any other questions?
Okay, first I'd like to entertain a

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00:17:54,640 --> 00:18:03,440
motion that we revise the resolution at
number four so that it reads the bid of

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00:18:00,200 --> 00:18:09,600
Peak Construction is hereby accepted for
bid package D as in dog in the amount of

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00:18:06,600 --> 00:18:09,600
$2,498,000.

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» So moved.
>> Second.

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» Any discussion?
Michelle, please call the roll.

293
00:18:15,440 --> 00:18:17,080
» Namen.
>> Aye.

294
00:18:16,520 --> 00:18:18,080
» Jaeger.
>> Aye.

295
00:18:17,480 --> 00:18:19,200
» Brown.
>> Aye.

296
00:18:18,400 --> 00:18:20,440
» Flarity.
>> Aye.

297
00:18:19,760 --> 00:18:21,360
» Sexer.
>> Aye.

298
00:18:20,840 --> 00:18:22,400
» Baden.
>> Aye.

299
00:18:21,760 --> 00:18:25,240
» Pelzinski.
>> Aye.

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00:18:22,800 --> 00:18:28,800
» All right, we unanimously approve that
revision. Thanks for catching it.

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00:18:27,520 --> 00:18:31,840
And let's move to the resolution for
Council member Baden to present.

302
00:18:30,160 --> 00:18:37,400
» Ooh, thank you, your honor. I have a
resolution directing Estes Construction

303
00:18:34,800 --> 00:18:43,120
to award subcontracts for the bid
packages A, B, C, and D for the

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00:18:40,600 --> 00:18:46,200
Bettendorf Police Station project. I
move approval of the resolution.

305
00:18:45,240 --> 00:18:48,960
» Second.
>> Any discussion?

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00:18:49,120 --> 00:18:51,520
Okay, Michelle, would you please call
the roll?

307
00:18:50,920 --> 00:18:52,520
» Namen.
>> Aye.

308
00:18:51,880 --> 00:18:53,520
» Jaeger.
>> Aye.

309
00:18:52,920 --> 00:18:54,600
» Brown.
>> Aye.

310
00:18:53,800 --> 00:18:55,840
» Flarity.
>> Aye.

311
00:18:55,160 --> 00:18:56,760
» Sexer.
>> Aye.

312
00:18:56,240 --> 00:18:57,920
» Baden.
>> Aye.

313
00:18:57,120 --> 00:19:00,720
» Pelzinski.
>> Aye.

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00:18:58,480 --> 00:19:04,360
» All right, we unanimously pass the first
four bid packages. Fantastic. Thank you,

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00:19:02,960 --> 00:19:08,480
Mr. Morlock. I'd like to entertain a
motion to adjourn.

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00:19:07,080 --> 00:19:11,240
» So moved.
>> Second.

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00:19:09,880 --> 00:19:14,880
» Thank you. We stand adjourned.
Everybody, good work.

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Thanks for all being at the
>> Brent.

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00:19:15,240 --> 00:19:17,680
» uh