[0:07] Good afternoon. [0:10] It is now 5:00 and I'm calling this [0:15] meeting to [0:18] order. It is now 5:00 and I am calling [0:21] this meeting to [0:23] order. And I want to say thank you all [0:26] for being here [0:27] today. At this I will entertain a motion [0:31] for the approval of the agenda. [0:44] All in favor say I [0:54] no at this time we will hear from Mr. [0:58] Eric Bush the budget workshop session [1:02] number one Mr. Bush. Thank you President [1:05] Johnson and welcome more members to Dr. [1:08] Sims. I'm going to let Dr. Sims, walk us [1:10] through the first couple slides here, [1:12] mission and vision and the priorities [1:13] for this session. Thank you, Mr. Bush. [1:16] And once again, good evening to [1:17] everyone. Thank you for being here. [1:22] As we begin our first budget work [1:24] session, we want to always ground [1:25] ourselves in the mission and vision that [1:27] drives our work on a daily basis. We [1:29] maximize student achievement and social [1:32] emotional well-being by using the [1:34] resources at our disposal human and [1:36] otherwise building a sense of community [1:38] for all of our students and learning [1:40] environments that are safe and [1:41] equitable. Further, we want to ensure [1:43] the use of these resources such that [1:45] they lead to empowered students in every [1:47] way possible on their way to living [1:50] meaningful adult lives. Our three goal [1:53] areas of student achievement, staff [1:55] effectiveness, and stakeholder [1:56] engagement continue to guide our [1:58] decisions daily, supported by guiding [2:02] principles designed to promote our [2:04] quality learner outcomes. We recognize [2:06] the importance of investing in highly [2:08] engaging and rigorous experiences that [2:10] lead to enlightenment on the part of our [2:12] students as they choose meaningful [2:14] pathways to success, one or more of the [2:16] four listed. [2:19] Further, we know full well the [2:21] importance of engaging our all [2:22] stakeholders and strengthening the [2:24] effectiveness of our staff in order to [2:26] maximize student achievement. This is [2:28] our map to more victory and a key [2:31] component of our district's built for [2:33] strategic [2:37] plan. Today's presentation will provide [2:39] an initial [2:41] finan financial outlook to include [2:44] calculations that impact the FY26 [2:46] budget. [2:49] This budget process will include [2:51] up-to-date information on enrollment [2:53] projections, staffing allocations, [2:55] salary and related data, operational [2:57] costs, and other estimated revenue in [3:00] order to provide a clear path for [3:02] meaningful questions to better [3:04] understand. As we engage, it will be [3:06] important to walk away with [3:07] understanding the impact of state [3:08] mandates, inflation, and ongoing [3:11] challenges with recruitment and [3:13] retention on our decision making. The [3:16] balance Increasing revenues and/or [3:18] reducing expenditures continues to be a [3:20] forefront topic as we strive to offer [3:22] the most advantageous recommendations [3:25] while maintaining a primary focus on the [3:27] needs of our students. [3:31] As shared before with you, our [3:33] preliminary budget priorities account [3:35] for the continued need to recruit and [3:37] retain the best and brightest of our for [3:39] our students, to account for the diverse [3:42] literacy needs of our students, to [3:44] strengthen overall attendance with an [3:46] emphasis on shifting a narrative for [3:48] chronically absent families, and to [3:50] continue building strong leaders and [3:52] teachers in all buildings using a strong [3:54] coaching and feedback cycle for optimal [3:56] educator performance. With that said, I [3:59] will now turn it over to our chief [4:00] financial officer, Eric Bush, to carry [4:03] us through the remainder of this work [4:04] session. [4:07] Thank you, Dr. [4:09] Sims. We have a a very thorough [4:12] slideshow for you today that includes [4:15] um outtakes from the governor's budget, [4:18] some salary slides, and um and various [4:20] other information that'll help us get [4:22] through this work session. Some of it I [4:24] will just go over lightly. Some of it [4:25] I'm going to stop and go over in detail [4:27] when we get to the numbers. Um the first [4:29] slides here show the highlights from the [4:31] governor's budget for [4:32] FY26. These numbers represent uh the [4:36] numbers for the state of Georgia, not [4:38] just Bib County School [4:45] District. The impacts from the the [4:47] governor's budget that's that's going to [4:49] directly impact us. Um the main ones are [4:52] going to be dealing with the state [4:53] health insurance benefit, teacher [4:55] retirement, and the decrease from our [4:57] equalization grant. The certified state [4:59] health insurance has been in a phase in [5:02] period that we've gone about for about [5:04] three years. Um that would push the [5:06] price of health insurance per employee [5:08] up to 22,620. [5:10] um that final state for the certified [5:12] class cert certified staff it completes [5:15] this year and it um it raises the cost [5:19] for them $1,500 per person. Most of the [5:22] state certified um health insurance is [5:26] covered by QBE revenue. We do cover some [5:30] uh staff that we are not funded for. The [5:33] classified health insurance though [5:35] although some of the positions are [5:37] funded, most of those are are um paid [5:40] for by the local tax base. That health [5:43] insurance this year went up [5:45] 5,700 [5:47] $5,970 per person alone. So that was a [5:50] major um cost increase for us this year. [5:54] Next, looking at this teacher retirement [5:55] system increases that has gone up 5.4% [5:59] from a [6:01] 20.78% contribution rate to a [6:04] 21.91% contribution rate. Um and then in [6:08] next is the technology expenses. We are [6:10] budgeting $3 million. As we move to our [6:13] next set of devices for the onetoone [6:16] program that was implemented in 2020, [6:18] that's about five years old. We're [6:20] looking to refresh those devices for our [6:22] students at a cost of around $3 million [6:25] per year for four [6:26] years. Um and then you'll see this [6:29] throughout the presentation as [6:30] inflationary costs continue um to affect [6:33] the district. [6:36] some assumptions for preparing this [6:38] year's budget is um we were able to [6:42] increase QBE [6:43] revenue [6:46] by by looking at our FTE counts a little [6:48] closer and and documenting every [6:50] student's need as properly as we can [6:53] that's yielded about a 2.1 million [6:56] increase in QBE revenue the increases um [7:00] that I mentioned earlier for the [7:01] certified state health do pass through [7:03] from the state that increases our [7:04] revenue by $2.4 million. I'm not [7:07] assuming any uh tax digest increases as [7:11] of yet. Um but we are this says estimate [7:15] a 3% increase but that should be 2% as [7:17] you'll see in the slides moving [7:20] forward. And then we will be um this all [7:23] these situations maintain the mill rate [7:24] of 14.674 674 mills. And as we mentioned [7:29] earlier, the preliminary number suggests [7:31] that we're going to lose $9.12 million [7:33] in our equalization grant. That is um [7:37] pretty much final, but it will not be [7:38] completely final until the governor [7:40] signs the [7:43] budget. Next, to get started in our [7:45] whole budget process after we know those [7:47] assumptions is to start looking at our [7:49] enrollment for this coming year. Our [7:52] enrollment is holding very steady around [7:55] 21,500. I'm showing 181 student increase [7:59] from 2025, which is great. We're moving [8:02] in the right direction, but it's still [8:04] not a leaping bound. Um, so once we have [8:07] enrollment projections by grade, um, we move into what's called staff and [8:12] allocations. [8:14] We base those staffing allocations off a [8:16] formula you see here and a set of [8:20] criteria depending on how many students [8:22] are in each building and how many are [8:24] allotted for each classroom and at each [8:26] grade level. So I won't go into all the [8:28] detail here but this is here for your um [8:30] for your review. [8:37] Once we apply all the enrollment data to [8:40] those staffing allocations, we end up [8:41] with these total staffing allocation [8:44] sheets, which are the next three [8:48] pages. Going through all the numbers [8:50] this year, we are seeing that we need an [8:52] additional 12.75 teachers for those of [8:56] extra students. That is a combination [8:59] like I talked about the FTE counts. We [9:01] had increases in um EIP program and [9:04] programs. So that does increase include [9:07] some increases in those areas alone to [9:09] support those [9:15] programs. Next, we spend a lot of time [9:17] determining operational requirements and [9:19] requests from other um other departments [9:21] around the district. We gather all of [9:24] that information and start laying it out [9:27] for the budget process. [9:31] Um, as well as all the positions we [9:33] mentioned, we're going to do a make sure [9:35] we understand salary and benefit cost, [9:37] too. And as you know, and and I talked [9:40] about earlier, as health insurance [9:41] increases, TRS increases, we got to [9:44] calculate what that's going to cost the [9:46] district. We also calculate the step [9:48] increases in this scenario. So, if I'm [9:51] on have 15 years of service and I'm [9:54] going to 16 years of service, that's a [9:56] step that's in our salary schedule. [9:58] We'll calculate the people that are [9:59] moving steps this year as [10:02] well. Once that's all completed, we [10:06] start to line item line item cost by [10:09] school using these sheets right here. [10:11] The next three or four pages will show [10:14] by school uh enrollment projections, the [10:18] capacity. It'll also show salary [10:20] benefits, total salary benefits, [10:23] operational costs, which leads us to [10:25] total expenditures. On the far right, [10:27] you'll see a column that says cost per [10:29] student, which is averaging around [10:32] $10,864 for elementary [10:36] school. Comes down a little bit for [10:38] middle and high school at around [10:41] $9,400 per [10:46] student. The next couple slides are all [10:48] of our operational departments um and [10:52] the salary benefits associated with [10:54] those departments. [10:59] This is how we develop our bottom line [11:02] general fund budget salary benefits and [11:10] operations which is around [11:12] 289 million this [11:17] year. Next, I was just going to go put a [11:19] couple slides in here about our health [11:20] insurance costs and what that's looked [11:22] like over time. These unfund funded [11:24] mandates from the state um have gone [11:27] from [11:28] $10,600,000 to $21.2 million since [11:33] 2022, representing [11:35] 99.47% increase in health insurance [11:38] costs for the [11:41] district. There's a small line right [11:43] under that 21240 total that says 5.520. [11:49] That is the increase for the 2026 year [11:53] alone. Just to point that [11:57] out. The next slide shows various other [12:00] benefits that we have. Social Security, [12:03] Medicare, teachers retirement, state [12:05] health, unemployment, and workers [12:07] compensation benefit increases this [12:12] year. So once we know all of our [12:15] expenditures, we're going to start [12:16] looking at our revenue. This year we're [12:18] budgeting um [12:21] $265.1 million of revenue which is a net [12:25] decrease of $3.7 [12:27] million. Um some things to note in here [12:30] on the right side is just taking the [12:33] differences from 2025 to [12:36] 2026 are a one and a half increase in [12:40] tax revenue. [12:43] um investment earnings. I've decreased [12:46] that just a hair because interest rates [12:47] have been kind of volatile and moving [12:49] down. Um and as we come out of these uh [12:53] COVID years, we're going to have less [12:55] cash to operate with. So those [12:57] investment returns may be [12:59] less. We do have an increase in indirect [13:02] costs due to our additional grants that [13:04] we're running right now. That includes [13:06] um the regular grants are include of [13:08] course our federal programs like title [13:10] one after school [13:13] program school food nutrition but we [13:15] have some additional grants right now [13:16] such as the EPA grant uh that will also [13:20] give some indirect cost back to the [13:23] district. I have a million dollars in [13:25] here from the school speed zone cameras [13:27] from the bacon bib county that has been [13:30] mentioned um [13:31] recently and we also have as you see the [13:34] QBE changes that we've talked about [13:36] previously $2.1 billion for increase in [13:39] FTE revenue and then the reduction of [13:42] equalization of $9.1 million. [13:50] The next slide shows uh the change in [13:52] equalization grant over time. We think [13:54] this is important because of the [13:55] volatility of this uh grant awarded from [13:57] the state. Uh just in 2023, we received [14:00] $4.4 million that increased to $23 [14:03] million in 2025 and now it's going back [14:05] down to $14 million. It plays a vital [14:08] role in supporting the district, but [14:10] it's also a challenge when it's just um [14:13] when it es and flows like it does. [14:20] The next couple slides are um the [14:23] general fund preliminary budget. This is [14:25] assuming no salary increases and just [14:27] items I talked about previously. Uh if [14:30] we start with a beginning fund balance [14:32] of [14:33] 67 [14:34] million791 196 add in the revenues of [14:38] 265 million [14:40] um and then subtract off the salary and [14:42] benefits which leaves us with a deficit [14:46] or net deficit of $24.5 million [14:50] um currently for the 2026 preliminary [14:53] budget. That leaves us with a fund [14:55] balance to expense ratio of 14.9% which [14:58] is in the toleration of the state [15:00] requirements. As a reminder, those are a [15:03] minimum of 8% maximum of [15:06] 15%. Um many districts exercise the [15:09] right to go a little bit over that to be healthy. But if we were to follow [15:14] this plan in FY26, we would land on [15:16] about a 14.9% ratio there. [15:24] The next couple of slides are the same [15:26] information you saw on the previous [15:27] slide except they give some scenarios [15:29] that we wanted to do salary increases [15:31] for all staff. So there's a 2% salary [15:33] increase scenario, 3% 4%. And we just [15:37] this is important to look at because you [15:38] can see how that trends um for each [15:41] option. [15:49] I'm also providing a scenario of what a [15:52] bill would do. One mill of taxes is [15:54] worth $5.9 million. And this is a [15:57] scenario for each of those salary [15:59] increase options, but also adding one [16:01] meal to all [16:15] those. The next couple slides just give [16:17] you [16:17] more data to go off the same numbers we [16:20] just saw. and it projects out those [16:23] scenarios over the next five years from [16:25] 2026 to 2030. Um the first slide I'm [16:29] showing here is assuming no salary [16:32] increases, no military increases. Um it [16:36] starts with that $24.5 million deficit. [16:39] And if we were just to increase [16:42] inflation 1% for revenue and expenses [16:45] going out to 2030, [16:47] um the result is depicted here. your [16:51] deficit would remain somewhat stable, [16:54] but you can see your fund balance to [16:55] expense [16:56] ratio drops under 8% in the 2027 [17:07] year. The next slide adds in a 3% salary [17:11] increase if that was an option this year [17:14] and gives the results [17:16] um for those numbers. So, you can see [17:18] pretty quickly that FY26 comes down to a [17:23] 13.2% fund balance to expense ratio and [17:26] drops all the way to three in 2027 and [17:29] then next after [17:36] that next steps in these processes or [17:39] what we're doing right now. We're going [17:40] to have a couple board work sessions [17:44] um share with you the concerns that we [17:46] have. [17:49] This page is is some concerns that are [17:51] actually continuations from the previous [17:53] year. So, we've been seeing this for a [17:56] while. So, our district continues to [17:58] fall behind certified and classified [17:59] salary schedules. Um the update to that [18:03] is we did make a a pretty nice salary [18:06] change last year that addressed some of [18:08] these issues. The um problem with that [18:11] is what will the counties do in FY26 [18:13] that we're unable to do and how how far [18:15] can we go um to keep pace with uh with [18:19] our com competing counties. Uh the next [18:22] is we've had um s classified salary [18:25] studies for some years now. We still lag [18:27] behind in that area. It would cost [18:29] around $5 million compared to other [18:32] comparatively sized districts uh to make [18:34] us um competitive in that field. So that [18:38] continues to be a challenge on the [18:41] classified employee [18:47] side. We've also had a history of [18:49] rolling back the miller rate. Um it [18:51] prevents us from receiving increased tax [18:53] revenue and [18:57] um because of the equalization grant [18:58] this year has put us in kind of a a [19:00] place with a larger deficit than than [19:03] we're used to. Some of the solutions [19:05] there are have been discussed this year. [19:08] you know, is it the right time to [19:09] consolidate? Will we need to look at [19:12] reducing some programs? Um, even staff [19:15] in some [19:17] instances. Uh, the next is how will we [19:19] fund the desired changes for our new [19:21] strategic plan? Um, and the same answer [19:24] is there. Do we you can only increase [19:26] revenue or decrease expenses? [19:28] And the last slide, the last bullet [19:31] point here is, can we continue to [19:32] operate small neighborhood schools with [19:33] the increasing cost and the inability to [19:35] hire and maintain quality staff of those [19:37] schools? Uh, will the community [19:39] understand the need to do this? Um, and [19:43] that that is something that will be [19:45] brought before you this Thursday as we [19:48] work through that year-long process to [19:49] study those [19:52] options. I won't go through every one of [19:55] these in detail, but the next several [19:57] slides the 2024 comparison to the 2025 [20:01] um year that we're currently in and how [20:03] the Bib County salaries increased based [20:06] on the raises we we implemented in [20:09] 2025. And you'll see the green bar on [20:12] these goes from from a lower to a to a [20:15] higher status as compared to the other [20:17] districts which is a move in the right [20:19] direction. [20:22] We've detailed these out for M's um or [20:24] bachelor's degree employees, master's [20:27] degrees, [20:29] doctorates. Um we've also looked at [20:33] administrative salaries on one of the [20:35] slides toward the back where we still [20:38] are kind of in the mid-range for [20:39] administrative salaries kind of the mid [20:41] lower range on [20:42] those. And when I say administrative [20:44] salaries, we're talking about [20:46] administrators in the classroom in [20:48] school buildings. These are um [20:49] principles and assistant [20:58] principles. Excuse me. Next, we'll look [21:00] at our mill rate history. Um as we move [21:03] through the [21:04] presentation, this is a slide showing [21:06] all the way back from [21:08] 2013 what the mill rate has done. It's [21:11] steadily decreased. And not just that [21:14] it's decreased. What kind of revenue [21:16] have we lost or how much have we created [21:19] through levy and taxes? Last year was [21:22] the most marketable one other than 2016 [21:24] where we maintain the mill rate and that [21:27] increased our revenue $4.5 million which [21:30] was a 5.5% [21:32] increase in tax levy. [21:39] I've also included several slides uh [21:41] that compare [21:43] uh surrounding districts in the state on [21:46] how their millage rates look. So on the [21:49] far left you would see FTEES by QBE. [21:52] This is the student counts per the FTE [21:55] schedules that the state puts out for [21:58] each of these districts. And it's [22:00] comparing 2020 to 2025. I wanted to give [22:02] a five-year comparison here. the tax [22:04] digest um runs on a calendar year. So [22:08] that's why it says 2019 to 2024 there. [22:12] Still a five-year comparison of the same [22:14] uh funding cycle for the [22:20] schools. And I've highlighted Bev County [22:22] in the bottom there just to give you an [22:24] example of um the changes that have [22:26] happened in comparison to our to our [22:29] other counties. [22:44] So that leads us to our our next steps [22:46] in this process. Want to hear and and [22:48] get your questions and feedback um in [22:51] preparation for our work session number [22:53] two and subsequent tenative adoption in [22:56] June. [22:59] And then following those meetings, um, [23:02] pending tax digest information, we will [23:04] go straight into the military [23:06] discussions, um, as soon as that [23:09] information is given to [23:12] us. The calendar for the ne for that [23:15] series of events is posted on the screen [23:16] here and in the back of the handout. The [23:19] next meeting will be May 5th followed by [23:21] May [23:22] 14th tentative [23:25] adoption. And uh, that would give us [23:27] time to advertise public and public [23:29] hearings before the final adoption in [23:31] June. [23:34] That is the conclusion of my [23:36] presentation today. [23:39] Thank you, Mr. Bush. Board members, you [23:42] heard the report. Did you have any [23:44] questions for Mr. Bush? Concerns work [23:46] session number one. [23:54] Thank you, Mr. Presentation. And uh my [23:57] question is has any [24:01] uh projections been given uh as to how [24:05] the governor's [24:07] uh school choice initiative may impact [24:12] what money we get. We haven't done any [24:15] projections inside yet because we don't [24:16] have any numbers to work on from yet. [24:19] So, I don't know how many students have [24:21] accepted it, where they're going, and [24:22] how many we would lose. And until we get [24:24] that data, we'll be on it when we get [24:27] it. But it's It's not available yet. [24:30] Yeah, that's why I was saying [24:32] projections on it. Sometimes you can [24:34] find out from the school uh that school [24:38] would know what parents are thinking [24:39] about doing that and try to you know [24:42] find out how many students may be you [24:44] know uh going somewhere else and how [24:48] that would impact us. But you'll have no [24:50] question. Okay. Yes sir. [24:55] Are there other questions? [25:01] Thank you for your presentation, Mr. [25:02] Bush. And I kind of want to piggy back [25:04] on Dr. [25:06] Flynn. Um, do we have an [25:09] idea as far as that same program, the [25:12] school choice initiative as to how many [25:15] positions in B County would be funded by [25:18] that? Not how many parents are looking [25:20] to move, but you know how much money the [25:22] state's actually going to allocate to [25:25] schools. [25:32] I think the application process [25:33] determines that there's 22,000 spots [25:35] available. So as those are throughout [25:38] the state, we get more information, but [25:40] I'm not sure they do it how that's going [25:42] to be done. [25:44] Thank you. district. [25:57] All right. Um, so Mr. Bush, what I'm [25:59] hearing is some of the things are [26:01] increasing our expenses are reduction [26:03] 9.1 million in [26:05] equalization and roughly about 5 million [26:09] something for increased benefits for [26:12] employees, health benefits. Is that [26:14] about right? That's about 80. So TRS [26:17] increase was 1.5 million 5.5 [26:21] for health insurance and then those are [26:24] our mandated costs. Our step increases [26:26] internally are right at a million dollar [26:28] as well. So that's about $8 million. So [26:30] 17 between those two is [26:35] um one of the things I've been reading [26:37] is there's concern about what federal [26:39] funding may or may not be available for [26:41] schools. Do we have any information [26:42] about that? I do not. [26:46] Is there a situation where we might have [26:48] to look at a supplemental budget [26:50] depending on what happens related to [26:52] federal [26:53] funding? We could get involved with that [26:55] if we have contracts for those people [26:56] already and that money was [26:59] pulled during the mid year. It would [27:02] leave us in a [27:04] situation where we would have to have [27:06] some kind of supplement or an amendment [27:09] done for general funds to fix up. [27:12] Generally, what programs we talked about [27:14] that federal funds would like [27:26] Yes. But generally speaking, I sort of [27:29] thought Dr. Rogers might stand up at [27:31] some [27:36] point which is the [27:39] largest as well and depending on the [27:43] extent it could [27:46] also include nutrition [27:50] and our genet program is fedally funded [27:53] too. And we also have those onetime [27:55] grants that we've received from the [27:56] mental health program to support se [27:58] several staff there. The EPA grant is [28:03] we've been awarded to give us um several [28:05] electronic buses and get a program off [28:07] the ground for that as well as a small [28:10] the schoolbased health mental health [28:12] clinics which are smaller grants to get [28:14] those up and running. I don't think that [28:16] would affect us too much but there's [28:18] several of them that we accept. [28:24] and federal money is about what 10% of [28:26] our revenue or somewhere in that range. [28:30] I think it's around [28:33] 20. [28:35] Um you could um turn to slide 25. I'm [28:40] sorry. [28:51] 25. Okay. And so it's the slide with the [28:54] middle schools uh up at the top and it's [28:59] middle school. The Georgia Department of [29:02] Education base middle school size is 624 [29:04] students. That's the magic number for [29:06] middle school. [29:08] Yes. Like 450 is for elementary school. [29:12] Okay. And it says those in red are under [29:14] the base size. And I see two of them in [29:16] red are Miller and A, but they're over [29:19] 624. [29:22] So I think that's just a color [29:23] difference. Yeah, I think we just did [29:25] that. Okay. All right. Well, I mean [29:27] that's good. I'm glad they're not glad [29:29] they're over the [29:33] number. All right. I think that's all [29:36] right. [29:38] Okay. Any other questions? [29:42] I do have I have a comment. As you're [29:46] looking over here at the cost per [29:47] student for each school, [29:51] um please know that we don't spend [29:55] [Music] [29:56] 72,364 on 40 prek children. Um that's [30:01] just prek money, right? Is that prek [30:05] money? So we have um 40 slots that are [30:08] funed through PB, but the rest of [30:10] Northwood is funed. [30:14] Oh yeah, those would be the kindergarten [30:16] kids, right? That's correct. Yes, [30:20] got that. [30:23] We've always had trouble with that [30:24] slide. Yeah, I [30:31] know. Are there any other [30:39] questions? I will entertain a motion [30:43] [Music] [30:49] for all.