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It's 5.30 on this, the 25th day of 2022, 25th day of October 2022, at which time I'm going to call this meeting, the Big Spring City Council, to order.

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If you would all please stand, and Dr. John Key will lead us in invocation.

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Thank you, Mayor.

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Ladies and gentlemen, I'm a Christian, and this is a Christian prayer.

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Father,

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Heavenly Father, we thank you for our blessing and thank you for our troubles.

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For through our troubles, we learn to who and what you are.

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Father, we humble ourselves before your throne of grace, and I ask you to grant to the leaders

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of our city, the county, state, and nation, the wisdom to make correct decisions in accordance

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with the Word of God. Father, we ask that you keep us safe here and when we depart and

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go our separate ways. In the name of my Lord and Savior, Jesus Christ, the King of Kings

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and Lord of lords, I pray, amen.

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Public for Richeson, one nation under God, indivisible,

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with liberty and justice for all.

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Honor the Texas flag.

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Thank you, Julie.

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One day and one night.

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One day and one night.

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Thank you, Dr. D.

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Okay,

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at this time I'm going to open the meeting up for public comment.

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Members of the public are entitled to speak on any topic.

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At this time, additionally, members of the public may comment on any action item before

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or during its consideration.

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Speakers are requested to stand at the podium and state their names and address.

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Speakers should fill out the form at the podium and turn it into the city secretary.

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Please do not exceed five minutes.

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So at this time, is there any matter about which any member of the public wishes to address

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this assembly?

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You can address it, it doesn't have to be an action item at this time, it could be

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any matter about which there is a concern from any member of the public who wishes to

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address council.

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Okay,

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also, as we approach the various items on the agenda, if they are action items,

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items, any member of the public will be entitled to speak prior to any action being taken on

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any of the agenda items at that time.

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Now next item on the agenda is number five, a proclamation on World Polio Day.

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This will be read by Councilman Troy Tompkins.

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October 24th is World Polio Day.

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I'd like to read this proclamation.

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Whereas Rotary is a global network of neighbors, friends, leaders, and problem solvers,

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to unite and take action, create lasting change in communities across the globe.

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And whereas the Rotary motto, service above self, inspires members to provide humanitarian

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service, follow high ethical standards and promote goodwill and peace in the world.

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And whereas Rotary in 1985 launched Polio Plus and in 1988 helped establish Global Polio

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Eradication Initiative, which today includes the WHO, Centers for Disease Control, UNICEF,

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the Gates Foundation, and Gavi the Alliance Foundation

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to immunize children of the world against polio.

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And whereas polio cases have dropped by 99.9%

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since 1988, and the world stands on the threshold

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of eradicating the disease.

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Whereas to date, Rotary has contributed more than $2.4

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billion and countless volunteer hours

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to protect nearly 3 billion children in 122 countries.

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Whereas Rotary is working to raise

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an additional $50 million per year,

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which will be leveraged by a $100 billion annual matching grant from the Gates Foundation.

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And whereas these efforts are providing much-needed operational support, medical staff, laboratory

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equipment, and educational materials for health workers and parents.

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And whereas, Rotary has played a major role in decisions by donor governments to contribute

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more than $10 billion to this effort.

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Whereas there are over 1.4 million Rotary members and 46,000 clubs throughout the world

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to sponsor service projects to address such critical issues as poverty, disease, hunger,

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literacy, and the environment in their local communities and abroad.

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Therefore, on behalf of Mayor Robert Moore, the City of Big Spring, Texas, I do hereby

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proclaim October 24, 2022 as World Polio Day in Big Screen, Howard County, Texas.

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I encourage all citizens to join me in Rotary International in the fight for a polio-free

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world.

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Thank you, Councilman Tomkins.

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And the next item on our agenda is item number six, a proclamation with regard to Red Ribbon

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Week, Councilman Cody Hughes.

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Proclamation of the City of Big Spring, City Council.

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Whereas alcohol and other drug abuse in this nation has reached epidemic stages and whereas

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it is imperative that visible unified prevention, education efforts by community members be

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launched to eliminate the demand for drugs and whereas the national family

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partnership is sponsoring the national red ribbon campaign offering citizens

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the opportunity to demonstrate their commitment to drug-free lifestyles no

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use of illegal drugs no illegal use of legal drugs and whereas the national red

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ribbon campaign will be celebrated in every community in America during the

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red ribbon week October 23rd 31st and whereas business government parents

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law enforcement, media, medical, religious institutions, schools, senior citizens,

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service organizations, and youth will demonstrate their commitment to a healthy, drug-free lifestyle

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by wearing and displaying red ribbons during this week-long campaign. And whereas the City of

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Big Spring further commits its resources to ensure the success of the red ribbon campaign,

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now therefore be it resolved on behalf of Robert H. Moore, Mayor of the City of Big

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City of Big Spring, Texas, do hereby proclaim October 23rd to the 31st, 2022 as Red Ribbon

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Week in the City of Big Spring and encourages its citizens to participate in drug prevention

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education activities, making a visible statement that we are strongly committed to a drug-free

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state.

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Thank you, Councilman Hughes.

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Okay, at this time, item number seven on the agenda, City Manager's Report, Mr.

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Darden.

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Thank you Mayor and Council. Just a few items. I did give you a handout. We've gone back through our

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minutes and agendas. We did not find where I'd notified you about updates regarding GEO and

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communications with the FATS on the ICE facility. That memo has been placed before you. Have any

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questions on it, you can give me a call. We'll discuss those items. Large item pickup for

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District 4. We received four tons in for District 4 on a large item pickup.

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Hopefully, Ms. McDonald, we're getting your district cleaned up. The number went

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down a little bit, so if anybody wants to participate in that, those occur monthly

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by district, so District 5 is coming up for the month of November. Update on

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the sports complex, waterline project. I've had several council members contact

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me about this project. We'd just let you know we completed this project last week. We are now

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receiving raw water with the help of the Water District providing us a tap out on Leatherwood

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Road. We brought it in to our well-popped line system. Utility crews did it in-house with the

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DNC group. We'll state thanks Steve Salinas and his crew and Shane and Haley's Parks crew as

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well for helping out on that project. It was a joint effort and laid up almost three-quarters

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of a mile of pipeline to get it to the wells, but it only took a day and a half to fill

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up the tank. That's a million and a half gallons of water just to give you an idea

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of what that represents. The steer tank on the north side is a million and a half gallons

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of water. So we've struggled all summer long, all winter long trying to keep that

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that pond full, and we barely could hold it in capacity to even pump water, much less

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water the entire complex.

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So that new supply will help us out.

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We're going to use it hopefully as a backup and get our water scheduled back on along

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with our chemical treatment as well.

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So thanks to the crews for their help on that.

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And then Bench Trail Festival of Lights, we began that process.

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It starts usually in early October.

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We've made a request to the FCI to get some inmates' support.

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We have not received word as of yet, but our park crews are steadfast working on that.

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And we anticipate having some lights up with our Thanksgiving on the dam

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and the spring area probably.

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Maybe some other areas, but we have started on that.

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And if you want to volunteer for being a greeter on the booth,

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you can contact Ms. Lewis at her office,

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or you can email her.

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And it's H. Lewis at MyBigSpring.com

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to get on the list to be a greeter

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during the begin this season with December 4th

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through December 25th is when that run.

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So we need folks to help out and greeting folks

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from out of town and in town and and other countries even coming to see our

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Festival of Lights. We're very proud of that. And again we're still needing boards

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and committee members.

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Tammy's provided you with a list of vacancies that we have

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so if you have somebody in mind please let us know and we'll talk about some

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other boards and committees later on in the agenda and I'll reserve any

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comments for that later at that time. Does she have any questions? That's all

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any council member have any questions Mr. Darden about any items on the his

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report I have a request for you Todd is it possible that we can put it on the

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next agenda for approval for next year because I want to start really early this

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year probably in early November and start going out giving flyers to my

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I know that in January, because I started it really late last year, I mean, the last

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time, and I really want to start early this year.

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Just for large-odd and pick-up?

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Yes.

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We've got those, you know, getting the template was what cost us in the beginning, but now

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we have the template, so the costs are a little bit cheaper.

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So yes, we'd be happy to do that for every district, if y'all want, so.

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Yeah, because the young Marines are here and they graciously helped me many times throughout

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the large-item pickup, Kerry Rodman, the Rodman's, Kerry and Roger and the young Marines.

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Yes, sir.

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We can use that.

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You're talking about going ahead and scheduling now for next year, so you'll know well in

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advance when it's going to be?

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Yeah, it's the third Wednesday of every month, so that way I can already start letting

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microstituents know in advance, so they're prepared and ready to go, not wait until the

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last minute.

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Okay.

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Any further questions from Council to Mr. Gardner about his report?

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Not to Mr. Gardner.

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I need IT help.

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Okay.

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Thank you.

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Okay, going on to the consent items on the agenda, we have five items, number eight through 12.

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We can pull any of those items from the consent agenda if any council member wishes to discuss them further.

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If not, I would entertain a motion that we approve all five of those consent items.

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Make a motion. We approve all five.

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Motion made by Mr. Smith.

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Seconded by Ms. Giannis.

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All in favor indicate by saying yes.

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yes yes we

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yes minded okay

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that basis 7 0 going into the next item on the agenda

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item number 13 vouchers miss mcdonald

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vouchers for October 13th 2022 and 1

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And for the checks and graphs are $616,076.69 and I found no discrepancies and I make a motion

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and we accept as read.

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Is there a second to that motion?

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Motion made by Ms. McDonnell, seconded by Ms. Giannis.

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All in favor indicate by saying yes.

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Yes.

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And that passes unanimously.

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Going then to item number 14 on the agenda,

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bids, consideration and possible action

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on awarding a bid for a 2022 John Deere backhoe

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for the distribution and collections department.

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Mr. Medina.

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Thank you, Mr. Mayor and Council.

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Here's the budget process.

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We allocated monies for four backhoes,

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three of which will be in the Utilities Department,

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what we call DNC.

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We have gone out and started looking at quotes

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to fill those orders.

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We actually found a brand new 2022 model back home available to us.

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We don't have to wait six months till the production is done or whatever that date is.

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We found it through Sourcewell, which is a co-op, so we don't have to do a formal bid process.

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It's already been done for us.

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So our recommendation is to award this bid to Yellow House in the amount of $129,000.

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We budgeted 120, however with our trade-in, the amount for that, the backhaul will be

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under budget for a total of $99,000, so we budgeted 120 with the trade-in, it's $99,000.

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Our recommendation is to award the bid for this ski track backhaul.

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Any questions from Council or Mr. Medina about this item?

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them.

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Any questions from any member of the public about this?

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I'll entertain a motion

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in this regard. I'll make a motion to accept a bid. A second. A motion made by Councilman

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Hughes, seconded by Ms. McDonald. Any further discussion? If not, I'll call the vote. All

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in favor indicate by saying yes. Yes.

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Somebody voted twice. Overwhelming approval. Mr.

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Mr. Mayor,

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clearly that's an invalid vote you may want to just take a voice

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vote or a hand raised voters okay all in favor of the passage of mr. Medina's

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request that we purchase the award the bid of the 2022 John Deere backhoe to

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Yellow House indicate my saying yes yes all opposed by the same okay that

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passes unanimously. Going into item number 15 on the agenda, consideration and

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possible action on awarding a bid for a second backhoe for the distribution and

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collections department. Again, Mr. Medina. Thank you, Mayor and Council.

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Similar situation, we heard late last week that there was another backhoe

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available. This model is a 2023. We couldn't pass up the opportunity to

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bring this on because it will be on site. Both of these items will be at

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our disposal shortly after we approve this. The amount for this particular backhoe is

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$131,500. It is through Yellow House. It is through Sourcewell Coal. With the trade and

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allowance, the amount will be $95,500. And again, the budget amount was $120,000, so we're

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happy about that.

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Any questions by Councilor Mr. Medina about this matter? From either Council or the

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public question on the two back on the two caterpillar back those you're

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trading in either either one of them work there is one that's on actually at the

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on the fence line the motors shot in it they're allowing us $6,000 there's the

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two others that we're trading in are operational however the maintenance on

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that is so you know I that it doesn't make sense for us to keep your

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here Sean has made a motion to approve this item your second I'll second

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Seconded members to use all in favor indicate

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Saying yes,

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okay that passes unanimously

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Going in to the item of new business item number 16

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Knowledge received of the quarterly claims and litigation report for the third quarter of

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2022 from the city attorney

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sent on October the 11th

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2022 mr. Hagan thank you mr. Mayor the report was emailed October 11th

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And if you would like to enter into executive session

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and discuss that, we could or you could call me

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or email me about it at another time.

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Thank you.

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00:23:01,900 --> 00:23:02,940
You want to have any questions?

247
00:23:04,480 --> 00:23:06,120
Okay, we will acknowledge or say it.

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I'm sorry, go ahead.

249
00:23:11,110 --> 00:23:14,090
And this is the text pool, the investment report, right?

250
00:23:14,530 --> 00:23:18,130
Sir, the investment report, the cash and the text pool.

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00:23:18,690 --> 00:23:19,430
The next item.

252
00:23:19,430 --> 00:23:20,470
16, not 17.

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Next item.

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00:23:22,950 --> 00:23:23,910
Okay. Thank you.

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00:23:25,940 --> 00:23:30,320
Okay. Council acknowledge receipt of your report, Mr. Hagan. Thank you. Going

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into item number 17, acknowledge receipt of the investment report for the quarter ending

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00:23:35,380 --> 00:23:42,040
September the 30th, 2022. Ms. Smith. Thank you, Mayor, Council. This is our quarterly

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report regarding investments in cash. We have 26,000 in checking as 26 million. Sorry.

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a little bit broke. We'd be a little broke. $26,315,844 in checking. We just, to update

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00:24:07,040 --> 00:24:15,440
the council, we have almost completely moved our checking from PNC to Prosperity Bank. So

261
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So the bulk of the funds now are in prosperity.

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00:24:19,620 --> 00:24:25,900
We have text pool funds, $8,440,466.92.

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00:24:27,470 --> 00:24:32,400
We have a CD at prosperity that's been there for a long time.

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It was an RSVP CD, it now belongs to the Senior Center.

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BBVA, we have $6,736,972.24. And in brokerage CDs, we have an agency bond, we have $7,186,427.

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We are pretty cash flush in the checking account. We will be looking to invest some

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of those funds so that we can – we do not receive interest on the pool checking, so

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we will be moving some of those funds so that we can take advantage of some of the higher

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interest rates.

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And I'll be glad to answer any questions.

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If this data is already in your system, it wouldn't require a bunch of data input.

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When you generate this report, can we get maturity dates and interest rates, like

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all of these brokered CDs?

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That would be awesome.

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Thank you.

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Any further questions of Ms. Smith from either the council or from the public?

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Okay, thank you, Ms. Smith.

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Item number 18, Acknowledged receipt of the quarterly financial report.

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Again, Ms. Smith.

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This is just a review.

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We have not closed 2021-2022 year yet.

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But we still have some year-end adjustments and some accounting to do before the year

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is closed, but as of 9.30, 2022, this is a synopsis, I know you all have looked at budgets

284
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and reviewed budgets till you're budgeted out, but basically, obviously property taxes

285
00:26:23,300 --> 00:26:32,720
are mostly collected. Tiffany Sales Office reported that she was 96.3391% of the current

286
00:26:32,720 --> 00:26:40,140
years adjusted levy collected, which is better than last year. Sales tax collections are

287
00:26:40,140 --> 00:26:48,060
up, but if you look at it with the inflation rate, which we're looking at a 10% basically

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permeant wide. The sales tax kind of has a 6% loss, but we are up over the last prior

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00:26:59,760 --> 00:27:07,780
year, the COVID year, so sales taxes are better there. I've got, I don't know how detailed

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00:27:07,780 --> 00:27:13,320
you want me to go, Mayor. This is in front of you. I'll be glad to go through each

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page if you want me to.

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Mayor, I just might

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00:27:21,300 --> 00:27:25,500
add on the, if you look at the net increase or decrease at the bottom

294
00:27:25,500 --> 00:27:29,400
of each page, that'll just pretty much tell you how we ended the year,

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00:27:29,660 --> 00:27:32,660
the fiscal year. Very proud of this crew up here.

296
00:27:34,260 --> 00:27:37,280
The golf course again made money this year.

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It's two years in a row now. We've made money out there at the golf course.

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00:27:44,320 --> 00:27:51,780
We're kind of lumped some of the revenues together, but we're $24 million and to be within $150,000

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00:27:51,780 --> 00:27:54,600
of being balanced, that's pretty good budgeting.

300
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Thank the council and staff, everybody for making that happen.

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00:28:00,620 --> 00:28:03,820
And if you go through each fund, you'll find it pretty much the same.

302
00:28:03,920 --> 00:28:10,040
And depreciation is listed, which tends to skew those numbers because we do not budget depreciation,

303
00:28:10,040 --> 00:28:14,200
But I've noted that it'll be on the enterprise funds. So

304
00:28:20,680 --> 00:28:24,840
When you guys did the budget, I know the city has some

305
00:28:25,500 --> 00:28:27,120
Royalty income as does the airport

306
00:28:28,140 --> 00:28:32,200
What number did you guys use in budgeting to?

307
00:28:33,140 --> 00:28:37,300
You look on the revenues for property on the revenue side on the property side of it

308
00:28:37,300 --> 00:28:41,180
That's where it's at. Well and not not not the total but like what was the line?

309
00:28:41,180 --> 00:28:44,840
You based it on dollars per barrel, a target price,

310
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do you know what that was?

311
00:28:46,440 --> 00:28:48,820
We based it on a very conservative estimate.

312
00:28:49,500 --> 00:28:52,120
You know, we didn't know what the market's gonna do,

313
00:28:52,240 --> 00:28:58,360
but in essence, we made, was it four million, roughly?

314
00:28:59,020 --> 00:28:59,740
The general fund?

315
00:28:59,980 --> 00:29:02,620
The general fund was about seven million,

316
00:29:02,920 --> 00:29:04,800
and Air Park is about 10.

317
00:29:08,010 --> 00:29:11,510
Six, six, and change on the general fund,

318
00:29:11,510 --> 00:29:16,070
close to 7 million. Thank you. We budgeted it by any

319
00:29:20,330 --> 00:29:26,590
further questions about Council or any member of the public? Okay, thank you, Mr. Smith, for your report.

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Going to item number 19 on the agenda. First reading of an ordinance of the City Council of the City of

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00:29:35,090 --> 00:29:40,850
Spring, Texas, amending Chapter 2 of the Big Spring City Code entitled Administration,

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00:29:41,630 --> 00:29:50,070
Article 7, Boards and Commissions, Division 4, Parks and Recreation Board, Section 2-295

323
00:29:50,330 --> 00:29:58,310
by amending Subsection D and adding a new Subsection E and amending Division 10, Convention

324
00:29:58,310 --> 00:29:59,790
Visitors Bureau Board.

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00:29:59,790 --> 00:29:59,870
forward.

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00:30:00,560 --> 00:30:09,420
Section 2, day 315 by adding a new section C in order to inactivate the said boards and

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release the members of each board for potential consideration for service on other boards, providing

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for severability and providing an effective day. Ms. Lewis.

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00:30:20,220 --> 00:30:26,540
Thank you, Mayor and Council. At past meetings, Mr. Smith has brought forth wanting to do

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something about our boards and these were two of my boards that have not met

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00:30:32,200 --> 00:30:37,580
due to not having quorums. So at this time what we are doing as we are instead

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00:30:37,580 --> 00:30:42,960
of getting rid of the boards completely we're just going to make them

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00:30:42,960 --> 00:30:46,800
inactive and release those board members because we have it written in

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00:30:46,800 --> 00:30:51,080
ordinances right now where you cannot serve on more than one board. So the

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00:30:51,080 --> 00:30:54,200
Parks and Recreation Board and the Commission and Visitors Bureau board

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00:30:54,200 --> 00:31:01,380
will both be made inactive for the time being. Those members shall be released so that our

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00:31:01,380 --> 00:31:07,300
council members can put them on different boards if they are willing to serve and if in the future,

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00:31:07,540 --> 00:31:13,880
if the council wishes to reenact these boards, it's not so much of a process to get them going again.

339
00:31:17,110 --> 00:31:18,330
Questions? Yes.

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00:31:19,610 --> 00:31:24,870
Ms. Lewis, these inactive members now and they serve other boards?

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00:31:24,870 --> 00:31:30,330
that's what the point of this is yes sir is so that we the this ordinance

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00:31:30,330 --> 00:31:35,070
specifically states that the members that are serving on these boards right

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00:31:35,070 --> 00:31:40,510
now once this passes will be released to serve on any other board thank you just

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00:31:40,510 --> 00:31:41,890
making that yes sir

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00:31:44,420 --> 00:31:47,860
so a question for you Haley who is gonna head these two

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00:31:47,860 --> 00:31:53,640
boards is it gonna be counsel well yes what as they're inactive if there's

347
00:31:53,640 --> 00:31:58,220
It wasn't an item that would typically go to the CVB board.

348
00:31:58,500 --> 00:32:00,640
Like I've been doing, it's just bringing it straight to the council.

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00:32:02,280 --> 00:32:06,620
And the parks and recreation, really the only thing we were doing was going through our

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ordinances and updating those.

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00:32:08,960 --> 00:32:12,260
We kind of put that with pricing and everything.

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We kind of put that on the back burner due to COVID.

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We didn't want to raise prices on the different pavilions and facilities at the time.

354
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When we are ready to start doing that again,

355
00:32:21,540 --> 00:32:25,900
then we can either reactivate the board or I can just bring it straight to council and

356
00:32:25,900 --> 00:32:29,880
it's a quicker process. So whichever is council's pleasure at the time.

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Any further questions, Mr. Lewis?

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Any member of the public? Okay, I would entertain a

359
00:32:40,840 --> 00:32:45,560
motion as to whether or not we approve this request. I want to make sure I understand

360
00:32:45,560 --> 00:32:49,740
we have these two boards. They're really not active at this time and there's no

361
00:32:49,740 --> 00:32:58,220
present need for their involvement in anything. And as I understand in the past, we have disbanded

362
00:32:58,220 --> 00:33:03,380
these boards entirely, passed an ordinance doing away with them, and then at some future

363
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point decided we need them again and had to go back and re-enact the past new ordinance

364
00:33:09,260 --> 00:33:14,960
or resolution enacting those boards. And this does not disband those boards. I mean,

365
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they're still going to be in existence. It's just they're in kind of a state of

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and we're going to allow the members of that board to be appointed to other boards.

367
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Of course, if in the future we need one of these boards to be active,

368
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probably we'll have to appoint new members of the board at that time

369
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because their terms may very well have expired and they're now on other boards.

370
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But it's simply not to do away with the boards and have to reenact them later on if they're needed.

371
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Is that correct?

372
00:33:45,680 --> 00:33:46,120
Yes, sir.

373
00:33:48,680 --> 00:33:55,980
I make a motion that we approve item 19 most made by Mr. Analyst Secretary by

374
00:33:55,980 --> 00:33:59,500
Mr. Hughes all in favor indicate by saying yes that

375
00:34:15,620 --> 00:34:21,370
passes 61 okay six

376
00:34:32,630 --> 00:34:33,010
in favor

377
00:34:33,010 --> 00:34:34,730
one against okay

378
00:34:41,420 --> 00:34:50,880
okay all right Adam number 20 on the agenda consideration

379
00:34:50,880 --> 00:34:57,900
and possible action on an agreement with Air Med Care Network for payroll deduction

380
00:34:57,900 --> 00:35:03,220
memberships and authorizing the city manager or his designee to execute any

381
00:35:03,220 --> 00:35:07,220
necessary documents. Mr. Medina. Thank you, Mr. Mayor, Council.

382
00:35:09,740 --> 00:35:12,860
Air MedVac or Air

383
00:35:12,860 --> 00:35:18,580
MedCare approached us about providing a deduction for our employees. They did

384
00:35:18,580 --> 00:35:24,020
It offered us a plan that we could work with and we thought it was a good plan, basically

385
00:35:24,020 --> 00:35:30,460
a discounted amount for using the EVAC service from my understanding that it's a network

386
00:35:30,460 --> 00:35:33,000
across the state, probably across the nation.

387
00:35:34,340 --> 00:35:38,140
So we went ahead and said we'll go ahead and take this to the council.

388
00:35:38,300 --> 00:35:45,820
I think it's a very good benefit for all the employees and what the membership fee

389
00:35:45,820 --> 00:35:52,920
will be a six-month deduction period so that the city employees will be able to afford

390
00:35:53,460 --> 00:36:01,220
maybe a better plan. So on page 41, it will show you the four options that they're providing

391
00:36:01,220 --> 00:36:08,660
and we're going to sign up employees during open enrollment. This service covers the

392
00:36:08,660 --> 00:36:14,760
entire household and it takes effect after the first payment is made to AREVAC. So

393
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So our recommendation is to approve this agreement in order to start signing up some

394
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of our employees to this added benefit.

395
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Any questions made to Council or Mr. Medina about this plan are from the public for that

396
00:36:30,280 --> 00:36:30,540
matter.

397
00:36:35,080 --> 00:36:35,820
It is a pleasure.

398
00:36:37,660 --> 00:36:47,520
Most have been made to approve this agreement by Ms. Yonis, Mr. Smith, all in favor indicate

399
00:36:47,520 --> 00:36:48,540
by saying yes.

400
00:36:49,120 --> 00:36:49,340
Yes.

401
00:37:10,090 --> 00:37:11,070
This is unanimously.

402
00:37:11,990 --> 00:37:13,610
Item number 21 on the agenda.

403
00:37:15,110 --> 00:37:17,870
Consideration and possible action on a contract extension.

404
00:37:18,750 --> 00:37:21,370
Amendment number seven with vector fleet management

405
00:37:21,990 --> 00:37:24,110
for the annual pricing adjustment

406
00:37:24,110 --> 00:37:28,150
and authorizing the city manager or his designee

407
00:37:28,150 --> 00:37:30,610
to execute necessary documents.

408
00:37:30,850 --> 00:37:31,350
Mr. Medina.

409
00:37:32,270 --> 00:37:33,230
Thank you, Mr. Mayor and Council.

410
00:37:33,230 --> 00:37:37,810
So this is an agreement that we entered in 2013.

411
00:37:38,650 --> 00:37:43,510
Previous to that, we had another company run it for about a year until we went out to bid.

412
00:37:46,170 --> 00:37:48,430
We went out for our proposals.

413
00:37:49,170 --> 00:37:51,010
Vector won the proposals.

414
00:37:51,670 --> 00:37:55,270
We negotiated with that company, and the initial term was for three years.

415
00:37:55,810 --> 00:38:00,150
Thereafter, we have extended the contract annually.

416
00:38:00,150 --> 00:38:03,050
It's mutually beneficial for both.

417
00:38:03,450 --> 00:38:09,670
They provide a good service and it's been very beneficial for all.

418
00:38:10,490 --> 00:38:14,190
So this company has been around for 35 years.

419
00:38:14,890 --> 00:38:21,390
They currently serve Eckerd County, Midland County, as part of the West Texas group that

420
00:38:21,390 --> 00:38:24,310
they serve along with cities like Carrollton and Addison.

421
00:38:24,310 --> 00:38:31,290
Again, they've been providing fleet services for nine years, going on nine years, and we

422
00:38:31,290 --> 00:38:33,150
are happy to have them on board.

423
00:38:33,310 --> 00:38:35,730
Our recommendation is to award the bid.

424
00:38:36,090 --> 00:38:39,510
There is a cap on the CPI at 3%.

425
00:38:39,510 --> 00:38:41,850
They're asking for a 3% increase.

426
00:38:42,330 --> 00:38:47,410
I feel that it's more than fair in this market.

427
00:38:48,250 --> 00:38:51,470
So if I have any questions, if you have any questions, let me know.

428
00:38:51,470 --> 00:38:55,130
But a staff recommendation is to extend the contract another year

429
00:38:56,710 --> 00:39:00,110
Any questions by council of mr. Modena are from the public

430
00:39:09,930 --> 00:39:11,550
Motion to accept the

431
00:39:12,510 --> 00:39:21,330
Contract to get action contract extension made by mr. Hughes. Is there a second second made by miss mcdonnell all in favor and I'm sorry

432
00:39:21,330 --> 00:39:24,770
May I have a comment or question at this time sure?

433
00:39:26,330 --> 00:39:30,730
when was the last time the city looked at the economics the viability of doing

434
00:39:30,730 --> 00:39:39,550
this in the house we evaluated on an annual basis as far as our fleet is being

435
00:39:39,550 --> 00:39:47,930
turned over by the vector and we started this process because I believe the last

436
00:39:47,930 --> 00:39:54,690
budget that we had in 2012 when the city ran it was 1.9 million. This contracts

437
00:39:54,690 --> 00:40:01,150
for 1.6 so you do the economics there you see that we are we're saving money

438
00:40:01,150 --> 00:40:09,070
from nine years ago when we ran better than and cost wise and we were able to

439
00:40:09,070 --> 00:40:15,470
do look at percentages break out on you know what we're they're farming

440
00:40:15,470 --> 00:40:22,710
out and what they're fixing pretty even used to when we had the service center

441
00:40:22,710 --> 00:40:29,330
and I ran it it was 85% of the things that were being repaired were outsourced so

442
00:40:29,330 --> 00:40:34,690
we were not in a contract hourly rate we were at the mercy of whoever was working

443
00:40:34,690 --> 00:40:41,070
on our fleet we've got a contracted amount that is very good for this

444
00:40:41,070 --> 00:40:48,670
market and we couldn't keep mechanics with the amount of tools and software that's needed

445
00:40:48,670 --> 00:40:53,230
for working on everything from a weed eater to a dozer.

446
00:40:54,890 --> 00:40:59,990
I want to add, I mean, Mr. Darden's correct, we do evaluate this on an annual basis and

447
00:40:59,990 --> 00:41:03,970
if you look on page 49 it'll kind of break that down for you.

448
00:41:04,330 --> 00:41:08,630
The non-target labor rate, which means that it's not a fixed amount, that means

449
00:41:08,630 --> 00:41:16,350
any other repair is at $48 an hour for that, using Chilton basically as a repair guides

450
00:41:16,350 --> 00:41:19,090
of how many hours it will take to repair a certain item.

451
00:41:19,590 --> 00:41:26,050
So if you try to go out in the private market just for that, it's almost impossible, I

452
00:41:26,050 --> 00:41:29,790
would imagine, to get that type of rate.

453
00:41:29,790 --> 00:41:37,830
And Mr. Darden's correct in the fact that prior to outsourcing this service for our department,

454
00:41:38,570 --> 00:41:45,530
we were outsourcing 85 percent or better at un-contracted prices, which meant we would

455
00:41:45,530 --> 00:41:50,410
pay for whatever it would cost, anywhere from, you know, 80 to $100 an hour for repairs.

456
00:41:50,570 --> 00:41:54,630
So it wasn't very viable for us to continue, you know, doing business that way.

457
00:41:54,630 --> 00:41:59,570
So that's when we started investigating, reviewing whatever the cities were doing,

458
00:42:00,130 --> 00:42:03,750
travel to cities like Victoria and to see what they were doing.

459
00:42:03,990 --> 00:42:08,230
And we found that most cities are running into the same situation

460
00:42:08,230 --> 00:42:12,050
that we're running into is getting the proper staffing.

461
00:42:12,310 --> 00:42:16,150
So these companies are designed solely to provide that service.

462
00:42:16,670 --> 00:42:20,630
They're better at it than we are as far as staffing and things like that.

463
00:42:20,630 --> 00:42:24,390
So we do review it on an annual basis, short answer.

464
00:42:24,890 --> 00:42:28,850
They have other contracts in other areas of government.

465
00:42:29,270 --> 00:42:33,270
And so if they run across a problem that's, you know,

466
00:42:33,630 --> 00:42:38,210
maybe not conducive to our area, but they found it in Virginia

467
00:42:38,210 --> 00:42:41,370
that they have these same problems, we get the benefit

468
00:42:41,370 --> 00:42:43,970
of that knowledge from across the nation

469
00:42:43,970 --> 00:42:45,610
because they are a national company.

470
00:42:46,690 --> 00:42:49,770
You'll see in the report that sanitation uses

471
00:42:49,770 --> 00:42:54,050
is the majority of the budget when it comes to fleet services.

472
00:42:54,970 --> 00:42:58,290
And I think it's another reason those numbers are low

473
00:42:58,290 --> 00:43:01,830
is because we've been more proactive as a body of government

474
00:43:02,260 --> 00:43:07,030
in replacing our equipment, keeping that stock rotated

475
00:43:07,420 --> 00:43:10,550
so that we're not spending hundreds of thousands of dollars

476
00:43:10,550 --> 00:43:14,750
to replace a motor on a dozer or a compactor.

477
00:43:16,590 --> 00:43:18,990
We've rotated our fleet out, and we

478
00:43:18,990 --> 00:43:24,410
We do it at the recommendation, a lot of times, based on what vector sees in our equipment.

479
00:43:24,950 --> 00:43:32,690
They keep that data fresh, they keep us up to speed on what fleet we need to look at

480
00:43:32,690 --> 00:43:34,430
replacing for the upcoming year.

481
00:43:35,090 --> 00:43:36,310
They've been a good partner for us.

482
00:43:36,350 --> 00:43:41,210
We've even gotten some rebate checks from them, I think, for two years that I can

483
00:43:41,210 --> 00:43:41,610
remember.

484
00:43:42,050 --> 00:43:46,050
It was a couple thousand dollars, several thousand dollars on one.

485
00:43:46,050 --> 00:43:52,690
So in the the parts and supplies or I guess on a cost plus contractual basis in the agreement is that right?

486
00:43:52,990 --> 00:43:59,590
Yes, and they have a lot more buying power than we right so is there someone in the city that's performing some oversight maybe

487
00:44:00,190 --> 00:44:04,510
Randomly auditing what they're doing to make sure they're I

488
00:44:04,510 --> 00:44:08,570
Mean they're just our independent auditor to do it and where we can do it and we have done

489
00:44:09,490 --> 00:44:10,170
Thank you

490
00:44:12,660 --> 00:44:16,860
Any further discussions of questions from either mr. Medina or mrs. Darden?

491
00:44:19,890 --> 00:44:21,330
Okay, I'll call the vote.

492
00:44:22,070 --> 00:44:23,770
All in favor indicate by saying yes.

493
00:44:24,370 --> 00:44:24,730
Yes.

494
00:44:31,580 --> 00:44:32,680
Passes unanimously.

495
00:44:35,950 --> 00:44:38,470
Okay, item number 22 on the agenda.

496
00:44:39,510 --> 00:44:42,390
Consideration and possible action on a contract agreement

497
00:44:42,730 --> 00:44:45,670
for the auditorium HVAC renovations

498
00:44:45,670 --> 00:44:53,750
for $692,525 to be drawn from the Hotel Motel Tax Fund

499
00:44:54,070 --> 00:44:57,610
and authorizing the city manager or his designee

500
00:44:57,610 --> 00:44:59,850
to execute any necessary documents.

501
00:45:00,430 --> 00:45:06,870
Ms. Lewis. Thank you, Mayor and Council. At this time, we are requesting to enter into

502
00:45:06,870 --> 00:45:15,030
a contract with Veratech to complete our heating and cooling renovation project for the auditorium

503
00:45:15,030 --> 00:45:22,410
so that we can hopefully get that open soon again. I do have John DeLong with Veratech

504
00:45:22,410 --> 00:45:29,210
on Zoom call if anyone has any questions. Okay, first off, Mr. Boudin, excuse me, Mr.

505
00:45:32,110 --> 00:45:35,490
What are we needing to do at the auditorium, and how did this come about?

506
00:45:36,010 --> 00:45:40,930
The system that we currently have, mainly in the heating area, and the cooling area,

507
00:45:41,050 --> 00:45:42,450
was put in in 1987.

508
00:45:43,710 --> 00:45:47,870
It's been several years of some harsh weather.

509
00:45:48,270 --> 00:45:53,270
As you remember, we've had two February's that caused some water leaks that flooded

510
00:45:53,270 --> 00:45:53,910
that area.

511
00:45:53,910 --> 00:45:58,410
and we patched and repaired and done a little bit of work

512
00:45:58,410 --> 00:45:59,370
to keep it going.

513
00:45:59,670 --> 00:46:02,890
And then, you know, this last flood pretty much did it in

514
00:46:02,890 --> 00:46:05,630
as far as we had to replace all the electrical guts

515
00:46:05,630 --> 00:46:08,390
on each panel that we had.

516
00:46:08,850 --> 00:46:12,830
Thanks to Brunley, he was able to find some used parts

517
00:46:12,830 --> 00:46:15,710
that were already made up and ready to go

518
00:46:15,710 --> 00:46:17,790
and he bought those and we went and picked them up.

519
00:46:18,110 --> 00:46:21,370
Otherwise we were looking at not having power

520
00:46:21,370 --> 00:46:27,710
for City Hall entirely is complex for about six months based on having to build new panels

521
00:46:27,710 --> 00:46:32,630
and switch gear. We run in the same thing on the heating and air conditioning. Chiller

522
00:46:32,630 --> 00:46:37,010
is new. It's the newest part of the system we have. The coils that are in the basement

523
00:46:37,010 --> 00:46:42,410
were flooded. They're the ones that were put in in 87. That's the bulk of this replacement

524
00:46:42,410 --> 00:46:49,870
price is those coils in the basement, getting those out and new ones in and some of

525
00:46:49,870 --> 00:46:56,330
The components that we were needing are pretty lengthy in time and getting them.

526
00:46:56,430 --> 00:46:57,530
They're not a shelf item.

527
00:46:57,970 --> 00:47:03,890
They'll be a custom-built job for that air handler that service the entire auditorium.

528
00:47:04,350 --> 00:47:07,050
We do have a air handler that services the stage.

529
00:47:08,050 --> 00:47:12,670
But what we were trying to do is we were looking at it from a patch standpoint of

530
00:47:12,670 --> 00:47:14,030
just preparing what we had.

531
00:47:14,110 --> 00:47:15,690
It was about 400,000.

532
00:47:15,690 --> 00:47:21,130
So we started looking at it a little closer and said let's look at taking advantage of

533
00:47:21,130 --> 00:47:26,590
replacing some of these units that are kind of an older design and replacing them where

534
00:47:26,590 --> 00:47:31,930
we had some redundancy in our heating and cooling so if we lost a portion of it we wouldn't

535
00:47:31,930 --> 00:47:36,290
lose the entire heating and cooling aspect of that building.

536
00:47:37,270 --> 00:47:42,370
The other thing is our current system was either on or off and to get the building

537
00:47:42,370 --> 00:47:46,070
to a comfortable level, whether it's heat or air conditioning.

538
00:47:46,910 --> 00:47:50,330
You had to fire it up several days in advance and just let it run.

539
00:47:51,130 --> 00:47:57,530
The system will be more economic in that we can keep it at controlled temperature all

540
00:47:57,530 --> 00:47:58,090
the time.

541
00:47:59,570 --> 00:48:05,430
So it has some better automation to it than what we currently have, which is again

542
00:48:05,430 --> 00:48:08,030
on or off type situation.

543
00:48:08,770 --> 00:48:16,590
So for another 200,000, Veratech is on the, I want to call it Byboard, but it's a program

544
00:48:16,590 --> 00:48:20,130
like Byboard where their services are already bid out.

545
00:48:20,250 --> 00:48:21,610
We hired an engineering firm.

546
00:48:22,150 --> 00:48:27,130
They worked with Veratech to come up with a design that would meet those guidelines

547
00:48:27,130 --> 00:48:33,790
and that's the price that they came up with based on those simple guidelines.

548
00:48:33,790 --> 00:48:38,590
lines. We tried to take out all the fancy bells and whistles. It could have been a lot

549
00:48:38,590 --> 00:48:47,670
more, but we wanted the convenience of having it automated and readily available and redundancy.

550
00:48:48,090 --> 00:48:53,350
We wanted parts that you could get that were on the shelf that you didn't have to go have

551
00:48:53,350 --> 00:48:58,630
them built when you ordered them. So those are kind of some of the parameters that

552
00:48:58,630 --> 00:49:05,410
we put on the construction guidelines as we began this process, and then Veratech is

553
00:49:05,410 --> 00:49:11,570
the company that got all the subs together that will be doing the work and orchestrating

554
00:49:12,090 --> 00:49:13,710
getting that equipment replaced.

555
00:49:14,830 --> 00:49:19,430
There is some lengthy timelines associated with that, and I'll let John address that.

556
00:49:19,890 --> 00:49:25,430
Mr. Daylong, with Veratech, he can explain why there is a lengthy time in getting

557
00:49:25,430 --> 00:49:30,230
some of that, but I don't think it's anything that they have control over.

558
00:49:31,270 --> 00:49:36,930
But again, what we were trying to do was get a system that had redundancy that was more

559
00:49:36,930 --> 00:49:45,590
simplified in usage and start-up, and if we ever have another freeze like we had, then

560
00:49:46,910 --> 00:49:50,270
we could find parts for it.

561
00:49:50,270 --> 00:49:56,930
We were looking at renting a boiler for somewhere in the neighborhood of about $100,000 just

562
00:49:56,930 --> 00:50:00,110
to get a couple events, shows in there.

563
00:50:02,710 --> 00:50:08,630
Lewis indicated this morning that there's not one time a month that the facility's not

564
00:50:08,630 --> 00:50:09,010
used.

565
00:50:09,850 --> 00:50:16,890
We hope to get it more used as time goes, when you have better heating and cooling

566
00:50:16,890 --> 00:50:24,070
and we spent a lot of money on the lighting sound system to the tune of an ADA of about

567
00:50:24,070 --> 00:50:33,150
a million dollars per blader, so when we put the system in I think it was in 1987, 450,000.

568
00:50:34,430 --> 00:50:39,590
We had an alternate bid for what I'm asking for the council to consider tonight that we

569
00:50:39,590 --> 00:50:43,950
couldn't afford in 87 because it was a grant that we received to put it in.

570
00:50:45,450 --> 00:50:47,650
So the present system is 35 years old?

571
00:50:47,750 --> 00:50:48,770
35 years old.

572
00:50:48,870 --> 00:50:52,970
We're not, it'll be brand new, there won't be any of it is repaired.

573
00:50:53,510 --> 00:50:57,450
No, we're replacing all the motors and pumps and coils in the basement.

574
00:50:59,050 --> 00:51:00,690
We're going to listen to Mr. DeLong.

575
00:51:07,040 --> 00:51:17,860
Mr. Darden, do we have any, like, standby power to pump that basement out if it does

576
00:51:17,860 --> 00:51:22,180
flood again and it doesn't demolish everything like it did in the past.

577
00:51:22,560 --> 00:51:25,440
It wasn't so much the pyre that caused it.

578
00:51:25,540 --> 00:51:30,900
It was the pump that we had in the sump pit was not designed adequately.

579
00:51:31,240 --> 00:51:32,080
It is bigger now.

580
00:51:33,120 --> 00:51:35,120
But we do have that.

581
00:51:35,120 --> 00:51:37,840
We have a pump that will keep up with the water leak if it occurs.

582
00:51:38,120 --> 00:51:38,500
Yes, sir.

583
00:51:38,900 --> 00:51:39,200
Yes, sir.

584
00:51:39,280 --> 00:51:39,500
Okay.

585
00:51:40,540 --> 00:51:40,960
Thank you.

586
00:51:44,960 --> 00:51:49,080
At the auditorium, what is the next major system that will need an upgrade?

587
00:51:49,080 --> 00:51:51,580
the next expensive is at a roof, or what's next?

588
00:51:51,880 --> 00:51:55,300
I mean, we'd need to do some cosmetic work to it,

589
00:51:55,340 --> 00:51:57,880
and that's in some upcoming planning that we have,

590
00:51:58,100 --> 00:52:02,580
but paint and carpet and things like that,

591
00:52:02,780 --> 00:52:04,060
re-glazing the windows.

592
00:52:04,540 --> 00:52:06,920
But this is the most expensive component

593
00:52:06,920 --> 00:52:08,460
that we have in the auditorium.

594
00:52:08,660 --> 00:52:11,320
Besides the sound and lighting that we've already done.

595
00:52:12,440 --> 00:52:12,920
Thank you.

596
00:52:16,300 --> 00:52:16,780
Other questions?

597
00:52:24,640 --> 00:52:30,380
I believe we have Mr. DeLong with Fair Attack on the Zoom call if you have any questions

598
00:52:30,380 --> 00:52:32,380
for him or if you want to add anything, sir.

599
00:52:38,030 --> 00:52:38,950
John, can you hear us?

600
00:52:40,610 --> 00:52:41,170
Yes, sir.

601
00:52:41,270 --> 00:52:41,570
I can hear you.

602
00:52:41,950 --> 00:52:48,770
You want to add anything to what Ms. Lewis or myself said for this project?

603
00:52:50,350 --> 00:52:59,310
lead times there unfortunately as everything is with COVID hitting the labor workforce we don't

604
00:52:59,310 --> 00:53:07,350
have an idea on lead times yet as soon as this is approved we will get with our vendors as soon

605
00:53:07,350 --> 00:53:11,510
as we receive a PO we'll start placing orders and we'll have an idea of lead times of how

606
00:53:11,510 --> 00:53:18,210
things are looking from what I've been seeing recently is where they were out 45 to 60 weeks

607
00:53:18,210 --> 00:53:24,870
for a boiler or an air handler, they are starting to come back down. Everything is starting

608
00:53:24,870 --> 00:53:29,890
to slowly come back in the range where hopefully, you know, we won't be out near as long as

609
00:53:29,890 --> 00:53:36,970
we're thinking. We will be a lot more efficient than we were in the past. As far as we were

610
00:53:36,970 --> 00:53:42,890
talking to someone mentioned earlier about the flood, if I remember right, we had talked

611
00:53:42,890 --> 00:53:50,230
about putting in a wet a couple wet sensors on the basement floor so if they

612
00:53:50,230 --> 00:53:55,610
got if we had a water leak in there and it got on that sensor it would send an

613
00:53:55,610 --> 00:54:03,190
email to I want to say probably Terry and Todd to let them know we have an

614
00:54:03,190 --> 00:54:07,250
issue so someone would come up there and hopefully find it and figure out what

615
00:54:07,250 --> 00:54:10,890
what we need to do before we have anything major like we had last time.

616
00:54:11,150 --> 00:54:11,410
Any

617
00:54:14,860 --> 00:54:16,180
questions, Mr. DeLong?

618
00:54:19,760 --> 00:54:20,520
Okay, thank you, sir.

619
00:54:22,000 --> 00:54:22,200
What?

620
00:54:22,540 --> 00:54:23,960
What is your pleasure?

621
00:54:26,170 --> 00:54:31,330
Most have been made by Mishonis that we approve the contract agreement.

622
00:54:31,790 --> 00:54:32,370
Is there a second?

623
00:54:32,790 --> 00:54:33,170
I'll second.

624
00:54:33,650 --> 00:54:33,950
Question?

625
00:54:36,330 --> 00:54:37,590
Most have been made and seconded.

626
00:54:37,750 --> 00:54:39,770
We hope for discussion, Mr. Tompkins.

627
00:54:42,480 --> 00:54:49,100
Is it safe to assume this will be funded from a loan from the general fund to CVB

628
00:54:49,100 --> 00:54:51,080
and then pay back over time? Is that how this is going to work?

629
00:54:51,340 --> 00:54:52,640
Utility fund is going to loan it.

630
00:54:52,660 --> 00:54:57,060
Utility fund? What's the annual repayment? How much and how long?

631
00:54:58,040 --> 00:54:58,920
Did it take five years?

632
00:55:02,000 --> 00:55:04,660
We talked about a five-year payment.

633
00:55:04,820 --> 00:55:11,460
She was able to repay another loan for the parking lot quicker than what we had anticipated.

634
00:55:11,460 --> 00:55:12,640
It just depends on her revenue.

635
00:55:13,420 --> 00:55:13,880
Okay, thank you.

636
00:55:16,490 --> 00:55:18,270
Okay, any further discussion?

637
00:55:18,750 --> 00:55:19,130
Will we vote?

638
00:55:21,020 --> 00:55:23,330
Any questions from any member of the community?

639
00:55:23,590 --> 00:55:23,890
Public.

640
00:55:25,990 --> 00:55:26,990
Okay, I'll call the vote.

641
00:55:27,030 --> 00:55:28,930
All in favor indicate by saying yes.

642
00:55:29,430 --> 00:55:29,730
Yes.

643
00:55:40,150 --> 00:55:41,750
Okay, it's six to one.

644
00:55:48,540 --> 00:55:51,960
Going to item number 23 on the agenda,

645
00:55:52,180 --> 00:55:54,480
discussion on requiring the timely repair

646
00:55:55,030 --> 00:55:58,580
or boarding up of broken windows in the downtown area

647
00:55:58,580 --> 00:56:03,540
between 6th Street and Gregg Street and 1st Street and 6th Street.

648
00:56:03,780 --> 00:56:04,360
Mr. Ronales.

649
00:56:05,420 --> 00:56:06,160
Thank you.

650
00:56:06,480 --> 00:56:13,660
So I added, I asked Andrew to put this on the agenda because last week I was out picking

651
00:56:13,660 --> 00:56:20,400
up trash in the downtown area and I noticed that there was many, many broken windows

652
00:56:20,740 --> 00:56:26,480
and we have an ordinance so we need to look at the ordinance to either repeal it

653
00:56:26,480 --> 00:56:30,380
or start enforcing the ordinance that we passed.

654
00:56:33,500 --> 00:56:35,440
So it's just open for discussion.

655
00:56:39,780 --> 00:56:42,080
So we can get our code enforcement

656
00:56:42,440 --> 00:56:47,320
to start IDing these places and start notifying

657
00:56:47,320 --> 00:56:51,340
the owners of the property and having them taken care of.

658
00:56:51,620 --> 00:56:52,200
30 days.

659
00:56:52,740 --> 00:56:54,760
30 days, okay, thank you, Nick.

660
00:57:01,070 --> 00:57:01,870
Jordan, did you have anything?

661
00:57:02,290 --> 00:57:05,370
Just asking Mr. Bulls if we were fully staffed yet,

662
00:57:05,530 --> 00:57:07,610
we still have, how many positions open?

663
00:57:09,090 --> 00:57:14,350
To code officer positions so anybody in the public needing a job as a code officer with good benefits

664
00:57:14,350 --> 00:57:15,590
It was a call

665
00:57:23,000 --> 00:57:25,040
Okay, that was simply a discussion item

666
00:57:25,040 --> 00:57:30,380
No action need to be taken on that other than to bring it to the attention staff that we need to

667
00:57:30,380 --> 00:57:36,220
Start enforcing that ordinance. Is that what you're saying? Yes, sir. All right either that or repeal it

668
00:57:36,220 --> 00:57:37,620
whichever young

669
00:57:38,300 --> 00:57:42,980
It doesn't matter to me, but we need it if we're passing ordinances. We need to

670
00:57:42,980 --> 00:57:45,320
follow the ordinances that we're passing.

671
00:57:48,620 --> 00:57:49,220
Okay.

672
00:57:51,860 --> 00:57:54,760
Going into item number 24 on the agenda.

673
00:57:55,400 --> 00:57:57,060
Discussion regarding the charter.

674
00:57:57,680 --> 00:57:59,280
Possible issues with the charter.

675
00:57:59,880 --> 00:58:03,600
It may require amendment and the Charter Review Committee.

676
00:58:04,180 --> 00:58:05,460
Again, Mr. Ornallis.

677
00:58:06,420 --> 00:58:07,060
Thank you.

678
00:58:07,160 --> 00:58:09,580
This is another item that I had Andrew put on

679
00:58:10,120 --> 00:58:10,820
the agenda.

680
00:58:11,660 --> 00:58:15,740
We are coming up for our two years for the charter.

681
00:58:15,740 --> 00:58:22,320
charter. So we need to think about appointing. I know that in the, it says that we shall

682
00:58:23,020 --> 00:58:33,200
appoint into 2026, but we have the option to create the charter again. There, this last

683
00:58:33,200 --> 00:58:39,980
charter that we had, there was a lot of problems that arose, and there was a lot of misspelled

684
00:58:39,980 --> 00:58:48,140
words. There was the translation. Andrew, the translation didn't happen. The elections

685
00:58:48,140 --> 00:58:55,520
office had to do the translation for us, correct? Yeah. And then I believe that there should

686
00:58:55,520 --> 00:59:00,600
be a summary, should be attached to every measure. There was a lot of measures that

687
00:59:00,600 --> 00:59:08,580
really people didn't really know what the measure was. And then also Andrew, how long

688
00:59:08,580 --> 00:59:17,460
Did it take before when the boats were canvas and then it was the charter was updated it took quite a while didn't it?

689
00:59:18,000 --> 00:59:24,840
Yeah, it it actually took effect about a month after but it took a while to get everything

690
00:59:25,480 --> 00:59:28,760
Published yeah quite some time so

691
00:59:30,200 --> 00:59:30,920
and

692
00:59:30,920 --> 00:59:32,700
then we also need to

693
00:59:32,700 --> 00:59:37,940
to appoint the City Charter at the beginning of the year.

694
00:59:38,320 --> 00:59:41,800
We also have to give them time to discuss

695
00:59:42,100 --> 00:59:46,120
and then they also give them the opportunity

696
00:59:46,120 --> 00:59:49,580
to do a petition if there's any measures

697
00:59:49,580 --> 00:59:51,100
that are not passed by council.

698
00:59:51,720 --> 00:59:54,240
So, it's just a discussion.

699
00:59:55,520 --> 00:59:56,740
Mr. Arnalis.

700
00:59:57,140 --> 00:59:57,740
Yes, Mr. Schmid.

701
00:59:57,780 --> 00:59:59,980
Okay, when does this come?

702
01:00:00,000 --> 01:00:02,920
Can we come up at the fiscal year, beginning of the fiscal year?

703
01:00:03,020 --> 01:00:04,000
Yes, in 2020.

704
01:00:04,000 --> 01:00:06,400
Okay, so it's already, oh, in 2023.

705
01:00:07,740 --> 01:00:08,180
Okay, thank you.

706
01:00:08,200 --> 01:00:11,540
And then, so it'll go in for the voters in November.

707
01:00:12,460 --> 01:00:15,620
So it can be updated every two years.

708
01:00:18,610 --> 01:00:21,650
I thought the next charter review was in 2006.

709
01:00:26,330 --> 01:00:28,330
But it's four years,

710
01:00:28,330 --> 01:00:33,370
but we have the option to update anything within the two years.

711
01:00:41,720 --> 01:00:43,820
Any further discussion about the discussion?

712
01:00:47,830 --> 01:00:48,190
Okay.

713
01:00:48,990 --> 01:00:50,010
Thank you, Mr. Hernandez.

714
01:00:51,170 --> 01:00:53,690
Going to item number 25 on the agenda,

715
01:00:54,350 --> 01:00:57,030
this is nominations to board vacancies.

716
01:00:57,990 --> 01:01:01,370
I have nominated Terry McDaniel to fill a vacancy

717
01:01:01,370 --> 01:01:03,230
on the Planning and Zoning Commission.

718
01:01:04,010 --> 01:01:07,610
I have nominated Jeannie Kanoki to fill a vacancy

719
01:01:07,610 --> 01:01:14,050
on the Zoning Board of Adjustments, and Councilman Hughes has nominated Kerry Rodman to fill a

720
01:01:14,050 --> 01:01:18,970
vacancy on the Board of Adjustments, Zoning Board of Adjustments. I move that we approve

721
01:01:18,970 --> 01:01:20,850
all three of those nominations.

722
01:01:21,750 --> 01:01:22,310
Second.

723
01:01:24,510 --> 01:01:26,570
Most have been made in second into any discussion.

724
01:01:28,770 --> 01:01:30,790
All in favor of those indicate by voting

725
01:01:30,790 --> 01:01:31,310
yes.

726
01:01:42,710 --> 01:01:47,850
That is unanimously. Okay. Going to the matter of council input,

727
01:01:47,850 --> 01:01:51,930
that we have following that and going into executive session,

728
01:01:52,830 --> 01:01:57,210
may I suggest that we take a break here for a moment,

729
01:01:57,330 --> 01:01:59,550
go into executive session, and after that,

730
01:01:59,650 --> 01:02:01,630
come back for council input.

731
01:02:02,450 --> 01:02:03,830
Is that satisfactory with everyone?

732
01:02:04,330 --> 01:02:05,490
I have one request.

733
01:02:06,750 --> 01:02:09,770
The young Marines are asking for a picture

734
01:02:09,770 --> 01:02:11,810
with the whole council, so can we

735
01:02:11,810 --> 01:02:13,670
do that before we go into executive students

736
01:02:13,670 --> 01:02:16,530
so they can go home and get ready for school tomorrow?

737
01:02:17,850 --> 01:02:25,170
I move first off that we take a break for this photograph and take a ten minute break

738
01:02:25,170 --> 01:02:31,370
and then that we go into executive session for the purpose of taking up the items on

739
01:02:32,250 --> 01:02:33,770
item number 27.

740
01:02:35,630 --> 01:02:36,450
Is there a second?

741
01:02:36,810 --> 01:02:37,370
I'll second.

742
01:02:38,470 --> 01:02:40,710
All in favor indicate by saying yes.

743
01:02:41,030 --> 01:02:41,410
Yes.

744
01:02:42,450 --> 01:02:42,950
Any opposed?

745
01:02:43,890 --> 01:02:47,990
Okay, we're going to take a ten-minute break after which we will reconvene an executive

746
01:02:47,990 --> 01:02:48,490
session.

747
01:02:49,210 --> 01:02:51,890
It is now 6.30.

748
02:26:44,560 --> 02:26:54,500
855. We are back in open session. Is there a motion that we adjourn from executive session

749
02:26:54,500 --> 02:27:00,040
and come back into motion? Motion made and seconded. All in favor indicate by saying yes.

750
02:27:00,160 --> 02:27:03,840
Yes. Any opposed? Okay.

751
02:27:27,610 --> 02:27:31,050
Okay. At this time, I will entertain a motion for action or that

752
02:27:31,050 --> 02:27:34,930
no action be taken. What is your desire, council?

753
02:27:34,930 --> 02:27:35,790
So

754
02:27:42,160 --> 02:27:52,960
move that we proceed on taking action on the new judge's salary.

755
02:28:08,980 --> 02:28:09,800
Excuse me.

756
02:28:15,920 --> 02:28:26,040
So the City Council of Big Spring, Texas, establish the compensation for the judges of the municipal court as stated herein.

757
02:28:27,610 --> 02:28:35,310
Compensation for the presiding judge appointed by City Council shall be $77,800 per year.

758
02:28:36,330 --> 02:28:51,870
And presiding judge shall receive an automobile allowance of $600 per month unless the City provides a vehicle of presiding judge in which case presiding judge will not receive an automobile allowance.

759
02:28:51,870 --> 02:28:57,750
The compensation shall be remitted through the standard payroll policy of the city.

760
02:28:58,570 --> 02:29:06,830
Preciting judge shall be an attempt and exempt employee under the Federal Fair Labor Standards

761
02:29:06,830 --> 02:29:07,510
Act.

762
02:29:10,260 --> 02:29:16,420
Judicial education for the presiding judge shall be paid according to agreement between

763
02:29:16,420 --> 02:29:22,720
city and presiding judge, presiding judge shall be an at-will employee of the

764
02:29:22,720 --> 02:29:29,400
city of Big Spring. The presiding judge is a department head under

765
02:29:32,440 --> 02:29:33,240
section 5

766
02:29:33,240 --> 02:29:38,500
Article 4 of the Charter of the City of Big Spring.

767
02:29:39,440 --> 02:29:46,140
Residing judge shall be subject to the personal policies except as agreed in

768
02:29:46,140 --> 02:29:53,220
in writing. The presiding judge shall not be subject to the administrative directives

769
02:29:53,220 --> 02:29:59,880
of the city manager except as agreed in writing as or as the presiding judge may.

770
02:30:00,000 --> 02:30:00,440
Elect.

771
02:30:03,480 --> 02:30:13,040
Upon completing all judicial education specified in the Texas Rules of Judicial Education,

772
02:30:13,620 --> 02:30:22,080
rule five for a given year an associated judge appointed by city council shall certify the

773
02:30:22,080 --> 02:30:28,100
city of big strength that such judicial education has been completed and the city shall pay

774
02:30:28,100 --> 02:30:36,300
the Associated Judges' flat payment of $1,000 in compensation for the Associated Judges'

775
02:30:36,500 --> 02:30:36,700
time.

776
02:30:37,680 --> 02:30:44,660
For an Associated Judges' judicial education as state law requires, cities shall pay for

777
02:30:44,660 --> 02:30:51,660
an Associated Judges' enrollment and hotel expenses to one conference in Texas annually

778
02:30:51,660 --> 02:30:56,820
and for one new judge's conference, if applicable.

779
02:30:58,340 --> 02:31:00,720
If an associated judge is an attorney,

780
02:31:01,220 --> 02:31:10,500
the city shall pay continuing legal education, CLE fees associated with the required judicial education,

781
02:31:13,550 --> 02:31:17,790
except as stated in subsection A and B,

782
02:31:17,790 --> 02:31:25,150
The Associated Judge shall not receive further compensation for judicial education, nor shall

783
02:31:25,150 --> 02:31:32,170
the Associated Judge receive reimbursement of other expenses related to judicial education.

784
02:31:33,150 --> 02:31:41,450
Except as specified in sections A, B, and C above, compensation for an Associated Judge

785
02:31:41,450 --> 02:31:48,110
shall be $1,250 per month for the months of November of 2022

786
02:31:48,710 --> 02:31:50,670
and December of 2022.

787
02:31:55,570 --> 02:32:01,220
Subsequentially compensate shall be $48 per hour.

788
02:32:02,280 --> 02:32:05,400
An associated judge shall be in a new independent contractor

789
02:32:05,400 --> 02:32:06,640
of the city of Big Spring.

790
02:32:07,140 --> 02:32:10,820
An associated judge shall not be a city employee.

791
02:32:11,580 --> 02:32:22,300
as an associate judge is not an employee of the city. The associate judge shall not be

792
02:32:22,300 --> 02:32:30,660
subject to Section 5 Article 4 of the Charter of the City of Big Spring. The associate judge

793
02:32:30,660 --> 02:32:36,540
shall not be subject to personal policies or administrative directives of the city

794
02:32:36,540 --> 02:32:44,500
manager except as agreed in writing. This ordinance subsides all prior conflict, ordinances

795
02:32:44,500 --> 02:32:52,200
and orders by motion of the City Council of Big Spring. This ordinance takes effect November

796
02:32:52,200 --> 02:33:03,660
13, 2022, except Section 3D, which will take effect immediately. This ordinance will

797
02:33:03,660 --> 02:33:05,480
will not be codified.

798
02:33:08,040 --> 02:33:10,240
It passed and approved on the first reading

799
02:33:10,240 --> 02:33:12,320
at the regular meeting of the city council

800
02:33:12,320 --> 02:33:15,980
on the 25th day of October 2022

801
02:33:16,740 --> 02:33:19,960
with all members of the council voting aye

802
02:33:20,560 --> 02:33:22,600
for the passage of the same.

803
02:33:23,940 --> 02:33:24,340
Pass.

804
02:33:25,040 --> 02:33:25,520
Okay.

805
02:33:26,020 --> 02:33:27,120
For a second to that motion.

806
02:33:28,460 --> 02:33:30,100
Most been made and seconded.

807
02:33:30,180 --> 02:33:32,120
All in favor indicate by saying yes.

808
02:33:32,880 --> 02:33:33,720
Yes. Yes.

809
02:33:33,720 --> 02:33:37,620
any opposed you

810
02:33:42,290 --> 02:33:52,820
voted no okay all right that's a six to one mr. Mayor do there's

811
02:33:52,820 --> 02:33:56,520
also the employment agreement with the presenting judge that

812
02:34:00,810 --> 02:34:01,510
doesn't have

813
02:34:01,510 --> 02:34:05,310
compensation on it but it sets the terms and conditions of employment do we

814
02:34:05,310 --> 02:34:09,070
need a motion to approve the employment agreements that what you're saying yes

815
02:34:09,750 --> 02:34:11,550
motion to approve the employment agreement?

816
02:34:12,410 --> 02:34:12,970
Second.

817
02:34:13,450 --> 02:34:13,950
I'll second.

818
02:34:14,870 --> 02:34:17,030
All in favor indicate my CNF.

819
02:34:17,470 --> 02:34:17,630
Aye.

820
02:34:18,250 --> 02:34:18,790
All opposed?

821
02:34:19,010 --> 02:34:19,430
Same sign.

822
02:34:25,000 --> 02:34:25,220
Okay.

823
02:34:25,380 --> 02:34:26,100
Passes unanimously.

824
02:34:29,580 --> 02:34:31,420
Do we want to have some council input?

825
02:34:31,840 --> 02:34:32,200
Does anybody?

826
02:34:33,020 --> 02:34:33,220
Yeah.

827
02:34:33,600 --> 02:34:33,720
Okay.

828
02:34:37,500 --> 02:34:41,980
Early voting has started, so please do your research, get out and vote.

829
02:34:42,740 --> 02:34:45,480
I also want to thank Big Spring Beautiful.

830
02:34:46,020 --> 02:34:47,920
Today is their last Toasty Tuesday.

831
02:34:48,800 --> 02:34:52,820
I was very fortunate and able to help out throughout the year.

832
02:34:53,340 --> 02:34:59,780
And I want to thank them for their great job in organizing the Big Keep Big Spring Beautiful.

833
02:35:01,580 --> 02:35:05,940
Mandy, I have no doubt in my mind that you're going to do great.

834
02:35:05,940 --> 02:35:13,760
I, um, congratulations on your, um, being nominated as the, uh, appointed as the, um,

835
02:35:14,620 --> 02:35:15,040
municipal judge.

836
02:35:15,540 --> 02:35:18,260
I have no doubt in my mind that you're going to do great.

837
02:35:25,070 --> 02:35:27,110
Again, I just want to reach out to all the staff.

838
02:35:27,490 --> 02:35:31,370
I look at everybody here, and we have a good staff, and I appreciate everything that you

839
02:35:31,370 --> 02:35:31,710
have done.

840
02:35:32,270 --> 02:35:36,170
Mandy, congratulations now that you're working with you, and you're good.

841
02:35:36,810 --> 02:35:36,990
Thank you.

842
02:35:40,180 --> 02:35:42,580
I'll echo my colleagues in one and two.

843
02:35:42,580 --> 02:35:42,700
Thank you.

844
02:35:43,100 --> 02:35:45,460
Mandy, I think you're going to do an amazing job.

845
02:35:45,560 --> 02:35:46,360
I look forward to working with you.

846
02:35:47,220 --> 02:35:49,800
Staff, I appreciate all that you're doing.

847
02:35:51,850 --> 02:35:52,950
We're blessed to have you.

848
02:35:55,940 --> 02:35:57,160
Congratulations, Mandy.

849
02:35:57,940 --> 02:36:00,760
I wish the young Marines were still here because I wanted to thank them

850
02:36:00,760 --> 02:36:06,260
and really give them kudos because they turned out to clean up the Vietnam Memorial

851
02:36:07,400 --> 02:36:10,820
after about three years of abandonment and neglect.

852
02:36:11,500 --> 02:36:14,700
And it absolutely looks alive and beautiful.

853
02:36:14,700 --> 02:36:17,400
If you haven't seen it, just drive through it.

854
02:36:17,540 --> 02:36:21,200
You can't believe the difference that it makes.

855
02:36:21,340 --> 02:36:23,160
And the young Marines were out there every second,

856
02:36:23,240 --> 02:36:26,040
and they did a great job.

857
02:36:31,690 --> 02:36:34,030
Well, I had a second thing, and I can't read it.

858
02:36:37,000 --> 02:36:39,260
Congratulations, Mandy. I don't know what I wrote.

859
02:36:44,320 --> 02:36:49,480
Large item pickup for District 5 will be on November 16th.

860
02:36:49,480 --> 02:36:52,820
So if you have a large item, please contact the city

861
02:36:52,820 --> 02:36:55,260
and make arrangements to have that picked up.

862
02:36:58,630 --> 02:37:03,810
Mandy, I'm so pleased that you've applied for Judge and been selected.

863
02:37:04,450 --> 02:37:05,870
I think you're doing a fantastic job.

864
02:37:06,590 --> 02:37:09,550
I'm looking forward to being part of that for the remainder of my term.

865
02:37:13,060 --> 02:37:13,420
Ditto.

866
02:37:14,140 --> 02:37:15,560
Congratulations, Mandy.

867
02:37:16,340 --> 02:37:20,880
Judge Green, thank you to 22 years of super service.

868
02:37:21,580 --> 02:37:23,260
We do appreciate you, sir.

869
02:37:23,260 --> 02:37:29,920
and the staff too. Y'all all keeping the budget looking really good and it's a lot

870
02:37:29,920 --> 02:37:37,260
of hard work and it's appreciated. Thank you. Can I go back? I read it. Crime

871
02:37:37,260 --> 02:37:44,360
Stomper's great award Chad. I read about that and that was a that was a super

872
02:37:44,360 --> 02:37:45,820
award from the city of Big Spring.

873
02:37:48,800 --> 02:37:51,740
Thank you all. Any further business for

874
02:37:51,740 --> 02:37:54,800
the council does not wish to end adjourned.