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Can I do a roll call, please? Deron
>> here.

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» Howard
>> here.

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» Miller
>> here.

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» Here.
>> Blackburn.

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» Absent. Hagerman.
>> Mc Alexander

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» here.
>> All right.

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Approval of the agenda. Is there a
motion to approve the agenda?

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» I make a motion to approve the agenda.
I'll second.

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» Okay.
>> Any discussion?

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» None.
>> Any disc

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» any discussion?
>> No.

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» Okay.
>> We do. All

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» in favor?
>> Yeah.

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» We approve.
>> Okay. [laughter]

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Okay.
>> I All right.

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And then approval of regular council
meeting minutes from July 27th. Is there

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a motion and a second?
>> I move to approve the minutes of uh July

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27th.
>> Is there a second?

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» You can't.
>> I'll second.

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» My turn already. Don't look at me.
[laughter]

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» Approved.
Yes. Hi.

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» Okay.
>> All right. Is there any public comments

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for items not on the agenda?
>> Yeah, please take it.

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» Hi, my name is Ken Daniels. I'm on Henry
Hall Lane. Just wondering what the uh

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update is for the Ballards on Timber
Trail, which you voted on graciously on

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May the 18th with photos from Mark
Milner, who's an architect, was

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approved, and I still see those ugly
yellow ballards and police tape on the

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other lane. and getting tired of it. So,
just wondering what the update is.

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» Be great.
>> Thanks.

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» Thank you.

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» Can say something?
>> Yeah.

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» Okay. So, the the I'm Brad Shappler,
Roen Clark. Um the final design has been

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sent to the builder that is going to
construct what we what was ultimately

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decided on. We're waiting to get his
final cost to us along with us and

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package to us. So everything has been
set and decided. It's just waiting on

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him to deliver the final package, final
cost and everything like that so we can

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get to Jamie.
>> So that's where we're at.

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» Do you have any idea of timing? Is this
like we're not going to get to winter

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time?
>> I hope not. I mean it's it's

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» up to it's up to him. It's not really
out of our control at this point unless

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you want me to push him.
>> Not pushing.

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» Okay. [clears throat] I'll remind him.
I'll keep reminding him, but we're not

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building it. So, I you know,
>> kind of at his mercy. He's works in the

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village, so I would hope you'd want to
take care of the village.

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[clears throat]
>> Yep.

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» Who is the builder?
>> Uh Jerry Johnson, right?

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» Oh, yeah.
>> Oh, yeah. I may see Jerry in a day or

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two.
>> Okay. You remind him, too.

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» You will.
>> Thank you, Brad.

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Any
other public comments for items on the

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agenda?
All right, discussion topics. Police

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Department monthly report.
>> Good evening. And I believe all of you

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have my report. Is there any questions
on the report itself? [clears throat]

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» Does not appear. So, um I want to let
people know that there's going to be uh

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an educational event. We've partnered
with Bingham Farms Mobile Watch uh on

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September 10th at 7 p.m. and we're going
to be discussing ebikes, escooters,

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electric motorcycles. We're trying to
educate the public on the laws and

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safety because uh that has kind of
exploded all over all over the place

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with you know parents buying their kids
uh those devices which are a lot of fun

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but they're also very dangerous. So
again that'll be on September 10th 7

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p.m. at the Franklin uh library. And
again thanks for mobile watch for

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supporting us with that. Uh and as all
of you know uh thankfully the millillage

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passed in Franklin, one of the few
police uh millages that passed in

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Oakland County. So we're very thankful
and happy and uh that mill is for a

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period of five years.
>> Any questions?

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» Sure.
>> I the mobile or the excuse me the

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ebikes.
>> Yes. There are still there's no

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legislation about safety and protocols
to follow, age restrictions on who can

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ride them in the street.
>> So there there is a state law that that

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that talks about it. Um, what a lot of
jurisdictions are doing, I think the

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latest was Berkeley, is they're going
farther than the state law and limiting

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them limiting them in like the downtown
areas, uh, where they can't be on

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sidewalks or they have to walk their
their ebikes or scooters if there's a

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lot of people in the road, things like
that. But if you look at, um, uh, like

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electric motorcycles, they can't be
driven on sidewalks. And if you're the

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between the age of 14 and 18, you have
to wear a helmet and you have to have a

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motorcycle endorsement. And a lot of
kids that are getting these bikes from

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their parents, they have no idea. So,
we're just trying to educate. If we see

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someone that's driving carelessly or
recklessly, we will write them a ticket,

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but we're trying to educate at this
point.

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» Yeah. Which is always a good idea.
>> Are the vehicles are they legal to drive

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on the streets? I mean, they don't have
a lot of them don't have lights or

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» they they have to be street legal. Um,
if it's [clears throat] an electric

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motorcycle, has to have a license plate.
It has to have registration.

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» You see a lot just there's no
registration.

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» Nice to stop for those stop signs.
>> There's a spect it's everywhere from

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pedal things all the way to motorcycles
>> with mopeds in between.

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» So the ebikes and there's three
different classifications. I don't want

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to get too much into the weeds, but the
class 3 go up to almost 30 miles an

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hour. So
>> yeah. Well, I have two little ones,

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adorable little boys, eight, and they're
out cruising up and down the street. and

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he stopped to say hi and I said you do
know you have to observe all traffic

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laws.
He gave you that what [laughter]

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» exactly?
>> Whoa. You know, this is you got to stop

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at stop signs. You know, all the things
that you have to do.

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» It's dangerous.
>> And then the last thing I'll throw out

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there is uh you know, we have Kevin is
our new interimm fire chief and he's

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been great to work with. And I have got
along great. Had several meetings

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already, so my hats off to him.
>> Good. You

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» Thanks, Chief.

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Good evening. Good evening everyone.
>> Uh my report or Tony's last report was

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included in the packet.
>> You'll get my first one next month.

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» Okay.
>> Hopefully it's just as good. Um there

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any questions on the report?

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» Okay. Um couple of runs of note that
we've had in the last month in the uh

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commercial district up and down
telegraph here. We had a uh uh a fire

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and some air handling equipment up on
the roof which um charged the whole

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four-story building with smoke. Uh we
worked with the uh maintenance of the

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building to help evacuate all the smoke.
We used some positive pressure fans so

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we're able to return that building to
normal operating uh status. And another

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one up the road, we had a burned up belt
on an HVAC unit which also filled the

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building with smoke and uh were able to
uh ventilate that building and make it

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safe. Um
other than that, it's been a little

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quiet.
>> Yes.

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» Uh I have a neighbor on Outland Trail.
>> Yes.

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» Who a week ago, Sunday, I guess this
past Sunday, had a house fire at like we

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hours of the morning. And she said
initial investigation attributed to an

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extension cord that was plugged in on
one side into the outlet but not into

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anything else. Then the second
inspection she said attributed it to you

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know you have those
>> spray bottles with round power sprayer

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» and there's a little battery in the
power sprayer.

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» Is it really the case with that fire
that you're aware of?

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» That's what the insurance investigator
determined was the cause. It wasn't the

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extension cord
um that was there. He he eliminated that

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in his investigation.
>> How viable. I mean, I I've counted eight

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sprayer bottles
>> right after that in my garage.

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» Yeah, exactly. [laughter]
>> Yeah, that's the first one I've ever

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heard of. if if that indeed was the
cause.

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» Um I I take his word for it because he's
an expert, but uh we kind of go with

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what the insurance company says because
it's there, you know.

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» So, do [clears throat] we have to take
precautions about those things,

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especially if I leave my garage for 6
months over the winter or whatever?

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» Like I said, that's the first time I've
ever heard of that. So, I have several

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at my house. I'm not
>> I'm not really concerned about it. I

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mean, it could be a fluke or a one-off,
>> but I have not I've not heard in any

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other community of of that happening.
So,

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» Chief, I I I had a I have a request and
and that is I'm on mobile watch as well

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as council and there have been two
incidences. This one where it's it's

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really unknown. I mean, nobody's
committing to it being the roundup

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battle, the spray, but that it's being
considered. And the other one was in

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Franklin, the house fire where it was
the plug on the extension cord was

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underneath the sofa.
>> Yes.

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» Yes.
>> In the basement.

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00:14:23,199 --> 00:14:29,519
» Right. I think that would be good
material to put in our newsletter.

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00:14:27,920 --> 00:14:34,480
» I've I've been addressing some of these
issues as they come up with with my

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weekly newsletter. So I think I have the
height one this week or was that the

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walking?
>> Yeah.

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» Yeah. I think we need to start including
this type of information for all

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residents in the village that they be
made aware that these have occurred and

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to please take precautions.
>> All right. Thank you.

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00:14:50,320 --> 00:14:55,040
» Yep. I've been trying to address some of
the the items that have been coming up

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at both village councils and
incorporating that into my newsletter.

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» Good. Thank you.
>> Okay. Any other questions?

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00:15:00,720 --> 00:15:06,585
» All right. Have a good evening. Thank
you.

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00:15:04,565 --> 00:15:06,585
[clears throat]

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» All right. Uh, village manager report.
My report was in the packet. I don't

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have anything else to add unless there
were any questions.

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» All right. So, I'll turn it over to Yav.
>> Um, likewise, you have my written report

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and I'm happy to take any questions if
there audience. Yes, you made a

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reference to our previous study session
um on the Bingham Ridge project

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» and uh were there notes taken from that
study session?

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» Um I mean I took notes as part of just
the discussion we were doing but no not

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like minutes style notes because
historically we've never done that with

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study sessions.
>> So minutes are not required.

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Okay. Since no decisions are made by
council at study sessions, that's why

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we've historically never done that
either.

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00:15:55,199 --> 00:16:02,560
» Okay. But we had certain action items
that came out of that study session. Can

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00:16:00,320 --> 00:16:06,160
you update us on those action items?
>> Um I mean not right this instance

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because I don't have any of those notes
in front of me right now, but um I can

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certainly take a look at them tomorrow
and um send out an update email. Well,

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00:16:12,959 --> 00:16:20,320
not implying that we have poor memories,
but it would be nice to get written

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00:16:17,839 --> 00:16:25,759
updates that remind us of things that
we've discussed and action items that we

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want to make sure we address. That would
be very helpful if we could get that.

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Thank you.
>> Well, Mike, you're you're working with

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the developer.
>> Yes.

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» On trying to come to an agreement on
what's red.

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» Yes. I can give you a quick update on
that. Would you please? So,

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» if I could segue,
>> um,

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we prepared pretty extensive redline
proposed edits based to that draft that

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you saw based upon the study session,
the comments, the areas of concern, the

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issues that were listed. Um, those went
out. Mary Kacher went through those

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00:17:02,079 --> 00:17:11,520
after I prepared them. She did some mod
modification, sent him over to the

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00:17:08,240 --> 00:17:17,839
developer. Uh the developer is now
included an attorney. Um and I believe

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00:17:15,600 --> 00:17:21,280
it, yeah, he's got an attorney. Then the
owner is using an attorney who we

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00:17:19,360 --> 00:17:27,600
haven't dealt with. So that attorney,
John Bieber, has gone through and done

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00:17:24,240 --> 00:17:32,799
his own red lines and sent that back.
Um, I got back from vacation and when I

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00:17:30,640 --> 00:17:39,120
got my head above water, took a dive
into that and have made some further

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00:17:36,720 --> 00:17:44,000
changes to his. He's he his were pretty
extensive. So, um,

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00:17:42,720 --> 00:17:48,480
Mary and I are going to go through those
in the next day or so and then probably

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00:17:46,799 --> 00:17:52,320
get on a call with him and actually talk
through where we're at on some of these

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00:17:50,080 --> 00:17:57,120
things. It's probably time to just do
that, but there have been extensive

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00:17:54,559 --> 00:18:00,960
edits shared back and forth. Are these
small legalities and phrasing or are

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00:17:59,039 --> 00:18:06,000
these major issues that are
>> res of it is clean up and there's a few

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00:18:03,840 --> 00:18:09,280
things that are few areas that I'd
rather not

195
00:18:07,120 --> 00:18:15,760
» discuss right now but areas that you
would want to have uh negotiated.

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00:18:14,000 --> 00:18:22,160
» Okay. Should we be
>> at what point do we actually are I was

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00:18:18,320 --> 00:18:26,160
going to say made aware of this? Yeah, I
well I as I committed before I want to

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00:18:24,559 --> 00:18:29,600
I'll share something with you well
before we come back to a meeting with

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00:18:28,160 --> 00:18:32,960
the document that you're going to be
looking at. So we'll share you share

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00:18:31,919 --> 00:18:37,520
with you a red line and sort of
summarize I think how we got there. It's

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00:18:34,880 --> 00:18:42,082
probably the best approach.
>> Okay. Don't give away the story.

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[laughter]

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00:18:42,400 --> 00:18:45,720
» We're trying.

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00:18:46,320 --> 00:18:52,799
Has
the subject of trees come up?

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00:18:50,799 --> 00:18:55,799
» Yes.
>> And

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00:18:56,559 --> 00:19:05,200
» um we're going back and forth on that
issue a little bit and that'll be an

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00:19:01,919 --> 00:19:08,559
item of discussion about
>> um

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00:19:06,320 --> 00:19:11,440
» Eric, I know you had an issue as well, a
question about how to handle that and

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00:19:10,240 --> 00:19:16,480
we're working on that.
>> Yeah. probably it's going to have

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another um
study session I guess.

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» Yeah.
>> As the appropriate time, too. So,

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» okay.
>> Well, that was part of the

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» That was part of the action plan.
>> Action plan. Yeah.

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» Okay.
>> Do you have if at your convenience you

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could just go back to your notes and
sort of recap those action items and

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just drop us an email as to this?
>> Okay.

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» Yeah, that's about it right now, though.
Mhm. But

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» yeah, I think it that study session that
we talked about will be helpful and

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we'll
>> you'll see how we got from where we were

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at last time to where we're at now.
You'll have a red line. It'll all be

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real clear.
>> Okay.

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» All right. Do we want to move on to any
new business?

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» Rose, we've got Brad here.
Sorry. Oh, sorry.

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» Did we already get through? Sorry.
Sorry. Board and committee updates. Any

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other board committee updates?
>> I I'll say that Wednesday morning at

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8:00 is our next strategic planning
meeting with fire department. So if

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anybody's interested, it'll be at 8:00
at the fire department Wednesday

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morning.

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We're done.

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[laughter]
>> All right. Then we'll move on to the

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Rose project phase three.
>> All right.

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» Are we going to have a discussion of
some kind before the presentation on

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this material?
>> There's no presentation. This is just a

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proposal for your consideration.
>> Okay.

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Yeah, it's up to you if you want to
listen to him first and then ask

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questions. Yeah.
>> Well, um we were uh HRC was asked to uh

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write a proposal to begin the
discussions on phase three to kind of

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keep the momentum uh going for the road
programs in in the village of Bingham

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Farms. Um we don't want I mean
everyone's paying the millillage. So we

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want to make sure that we don't forget
about last phase of this that we have to

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do just to keep it on everyone's minds I
guess. So we were asked to raise a

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proposal. Um, I thought based on what we
learned from phase one and two, the

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discussions from the roads advisory
council that we should probably be good

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to maybe have more of a study phase for
this one to relook at the scope. um have

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more discussion, have more time
essentially during during the between

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when we get topographic survey and when
we start the design process and during

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the design process to really nail down
exactly what we want to do, what we

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don't want to do, and why we want to do
those things and come up with a a a good

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scoping document at the end to kind of
justify why we made the decisions that

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we did based on what discussions, based
on what decisions, based on what

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background research. That's really what
this this proposal is. is kind of a

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study phase but also to get the
topographic survey done because the

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topographic survey will be done will be
good for years to come. Nothing much

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changes in the roadway in terms of
grades and things like that. So whether

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you do it you want to do it next summer
or the summer 28 or the summer 20 2030

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00:22:18,320 --> 00:22:22,159
whatever that topographic survey will
still be good. It's not something that's

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going to be wasted.
>> So that's the big thing about this

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proposal is the topo
>> is the too. Yeah. And that's that's much

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of the budget as well. And we didn't do
that when we were doing all the work.

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» So we did selective topo and because
we're we what we did was we looked at

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the drainage areas. We we looked at the
drainage found the areas that we thought

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were the areas that we wanted to correct
and did too in those areas. And then it

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turns out it kind of burns us in the
back end because there were other areas

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that people wanted to get done that we
didn't have too with. So we were taking

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too multiple times. just it it ended up
I don't think it cost us more money, but

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it just didn't it didn't it's easier if
you have everything all at once and all

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there and then you can justify why we
did well why we made this decision and

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why we didn't make this decision. So
rather than trying to do trying to be

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too smart for our own good, right, and
just do too in areas that we think are

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the problem, too the entire thing, get
the whole lay of the land, figure out

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where the areas are that need work. Why
there's areas that we didn't um propose

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improvements on and justify why we
didn't. So when people come and say, "I

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have an issue," to be like, "Well,
here's why we didn't decide to do

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something here." And try to keep that
budget tight.

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I think you know from from my
perspective of course I was involved

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with the women's committee and I think
everybody will recall that was here then

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this is this is the part of the project
that's going to be by far the most

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expensive or at least potentially by far
the most expensive. Um you guys proposed

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before a complete reconstruction. My
memory is pretty good. It seemed like it

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was north of $4 million I believe.
um

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00:23:57,440 --> 00:24:03,280
part and this was a big part really a
very significant part of the road

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00:24:01,679 --> 00:24:08,240
committee discussion because of the
price tag and the discussion about why

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00:24:05,919 --> 00:24:12,640
it couldn't be
something similar to what we were doing

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00:24:09,919 --> 00:24:17,039
in phase one milling fill versus a
complete reconstruction.

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So and and I know even the council at
the time said let's get moving on phase

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00:24:19,760 --> 00:24:28,320
one but phase two will be for the uh for
the next council to work on and probably

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00:24:25,440 --> 00:24:32,159
just because there was still maybe some
amount of controversy, maybe a lot, and

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because of the price tag. There is no
question that we need to do the roads,

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00:24:34,240 --> 00:24:40,000
and you're right, there's been a millage
assigned to do that. There's been

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00:24:38,480 --> 00:24:47,440
special assessments, at least on the
people that are involved already. Um,

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00:24:44,480 --> 00:24:52,960
but I I don't I for me because I'm
driven a lot by the financial health and

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00:24:51,120 --> 00:24:57,120
condition of the of the village, which
is good right now. Very good right now.

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00:24:55,039 --> 00:25:02,960
I I'm not sure. I'm not sure we're I'm
not sure we know when we can

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00:25:00,159 --> 00:25:07,120
um when we might be financially ready to
do this. Maybe it's in two years, three

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00:25:04,640 --> 00:25:12,799
years. Back to your point, I'm not for
me, I'm not sure we need the to do the

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00:25:09,120 --> 00:25:19,039
too right now until we may have a better
understanding of when this project may

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00:25:16,400 --> 00:25:27,679
occur. I maybe the too is good for years
to come, but right now based on what was

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00:25:24,080 --> 00:25:32,000
studied a lot, um this is a $4 million
project.

299
00:25:29,279 --> 00:25:35,520
» That's fair. Again, that's why this is
for your consideration. Uh we want to

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make sure we we capitalize on the
lessons learned from the previous. The

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00:25:36,880 --> 00:25:40,880
longer we wait, the more we forget.
>> Right.

302
00:25:39,200 --> 00:25:46,400
» Right. So again, it's just for your
consideration.

303
00:25:42,640 --> 00:25:52,720
» Well, in in light of what Eric just said
and in light of a review of how valuable

304
00:25:49,440 --> 00:26:00,000
the previous road advisory committee was
to our understanding of this immense

305
00:25:55,440 --> 00:26:05,520
project. And third, in viewing that what
will be probably the most expensive

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00:26:02,559 --> 00:26:11,520
project in the history of Bingham Farms,
I make a motion to establish a phase

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three road advisory committee comprised
of village council members and community

308
00:26:13,279 --> 00:26:21,440
volunteers for the purpose of conducting
thorough research and making project

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00:26:18,799 --> 00:26:27,600
recommendations to the village council
for their final approval.

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00:26:24,720 --> 00:26:32,799
And then there's one other motion on its
tail. I make a motion to require a

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00:26:29,840 --> 00:26:39,279
minimum of two competitive vendor quotes
for all services in excess of $25,000

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00:26:36,480 --> 00:26:44,000
pertaining to the phase three roads
project.

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00:26:41,120 --> 00:26:49,360
We talked about the need to begin
aggressively getting multiple vendor

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00:26:46,159 --> 00:26:54,960
quotes for large projects. I mean we,
you know, we love our vendors, but we

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00:26:51,200 --> 00:26:59,440
need to ourselves see the different
approaches to projects from various

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00:26:57,600 --> 00:27:04,320
vendors.
And with that in mind, I'll repeat, I

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00:27:02,320 --> 00:27:10,880
make a motion to require a minimum of
two competitive vendor quotes as a

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00:27:07,600 --> 00:27:16,880
minimum of for all services in excess of
$25,000 pertaining to the phase three

319
00:27:14,240 --> 00:27:22,000
roads project. So I guess I have two
motions on the floor. Madame chair,

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00:27:19,200 --> 00:27:24,880
would you take each motion and call a
vote on that?

321
00:27:24,000 --> 00:27:28,799
» Second.
>> I have a second. Second that.

322
00:27:27,440 --> 00:27:32,960
» Okay.
>> So we can make a vote a few comments

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00:27:30,640 --> 00:27:35,960
now. [clears throat] the discussion. So
>> you're

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00:27:36,000 --> 00:27:43,600
» so the the first motion on the road
advisory committee um

325
00:27:42,000 --> 00:27:47,600
I I don't know how many advisory
committees the village has used

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00:27:45,200 --> 00:27:53,440
historically. I thought that particular
one was was really good. I think it was

327
00:27:51,440 --> 00:27:57,200
worthy. I think people were serious
about it. Uh we it went for several

328
00:27:56,159 --> 00:28:01,919
months. There was a number of
presentations done and I think it really

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00:27:59,600 --> 00:28:06,399
helped people
understand uh the magnitude of the

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00:28:04,159 --> 00:28:10,720
project and how to finance it and when
to do it and so forth uh and prepared

331
00:28:08,880 --> 00:28:15,120
people that it was going to be a tax
increase property tax increase.

332
00:28:13,039 --> 00:28:20,720
» So I think there was a lot of value that
came out of it. This this next phase of

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00:28:17,679 --> 00:28:25,039
the project phase three
um I think a road advisory committee is

334
00:28:23,520 --> 00:28:28,320
a good idea actually
>> and I think and we're going to talk a

335
00:28:26,640 --> 00:28:32,480
little bit more maybe about how we get
volunteers from the I don't know how you

336
00:28:31,120 --> 00:28:36,480
got in it last time. You guys will have
to tell me. How'd you get people to even

337
00:28:34,399 --> 00:28:43,440
say, "Yeah, we're willing to do this."
But we really need to try to encourage

338
00:28:38,880 --> 00:28:48,399
however we can. Um the residents that
live on Bristol Lane and all the

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00:28:46,000 --> 00:28:50,799
associated courts,
>> huh,

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00:28:49,039 --> 00:28:53,520
» the resident Jim Burley was the one,
>> well, Jim Burley was actually on the

341
00:28:52,159 --> 00:28:57,360
committee at the time. There may have
been others from Bristol Lane, but he

342
00:28:54,799 --> 00:29:04,080
was the one I remember.
Um, and point being is as a council

343
00:29:01,279 --> 00:29:07,440
member, I wouldn't be comfortable
I'm not sure I'd be comfortable either

344
00:29:05,679 --> 00:29:14,559
way, but I'm not sure I'd be comfortable
voting on something without knowing that

345
00:29:10,720 --> 00:29:20,000
the people on that in that road and the
courts, Bristol Lane and the courts knew

346
00:29:17,039 --> 00:29:23,279
exactly what was being proposed and why
because because again it's a big big

347
00:29:21,760 --> 00:29:27,840
project.
So the project needs to be done. I'm not

348
00:29:26,080 --> 00:29:33,600
sure we know the best way to do it. You
probably probably think think you know

349
00:29:30,399 --> 00:29:39,039
the best way to do it. Um
I think a a advisory group is is a good

350
00:29:37,120 --> 00:29:46,960
idea and I think we need to work hard to
at least get people that you live over.

351
00:29:43,600 --> 00:29:49,600
We're signing you up.
>> To be a big part of this discussion. So

352
00:29:48,399 --> 00:29:52,799
that's kind of that's kind of my
>> Yeah,

353
00:29:51,120 --> 00:29:57,039
» I would I would agree with your
assessment.

354
00:29:54,240 --> 00:30:01,440
I think about it as like it okay this is
like I guess I wasn't here last month if

355
00:29:59,600 --> 00:30:04,799
there was discussions but I don't think
there was

356
00:30:02,799 --> 00:30:09,520
» um but it's like okay time to talk about
phase three and and how do we want to do

357
00:30:07,600 --> 00:30:13,120
that this is a
>> you know a basic

358
00:30:11,039 --> 00:30:18,000
» these kind of things need to happen this
suggestion yes starting to topographic

359
00:30:16,559 --> 00:30:22,240
survey and this is if we were going to
do it in two years a kind of timeline

360
00:30:19,600 --> 00:30:25,200
that we'd be looking at I think big yeah
to to

361
00:30:23,279 --> 00:30:31,440
Hey, let's get people together and talk
about how do we want to do this? Even

362
00:30:28,240 --> 00:30:36,480
$61,000 is a big chunk of stepping into
how do we want to move forward.

363
00:30:33,279 --> 00:30:40,240
» Um that may be the right first step, but
I think we can talk about it some more.

364
00:30:44,399 --> 00:30:54,080
You know, we had talked about continuing
the road committee

365
00:30:50,159 --> 00:31:01,039
because we're always going to have areas
of all our roads susceptible to some

366
00:30:57,520 --> 00:31:06,000
form of degradation or damage.
In my investigation of other

367
00:31:02,880 --> 00:31:10,720
communities, I found that many of them
have a standard road committee. I mean,

368
00:31:07,919 --> 00:31:17,120
Bloomfield Township, granted, they're
monolithic compared to our size, their

369
00:31:13,679 --> 00:31:21,600
road committee meets twice a month. They
have a lot of roads, but we would that

370
00:31:20,000 --> 00:31:25,440
would be overkill
>> unless you served wine and cheese.

371
00:31:24,456 --> 00:31:30,320
[laughter]
But, you know, I think it's really

372
00:31:27,039 --> 00:31:37,120
important that we pay attention to the
the ongoing costs to our residents and

373
00:31:34,480 --> 00:31:44,640
roads is one of them. And I would
suggest that we have a more permanent

374
00:31:40,320 --> 00:31:49,200
committee because it is a constant issue
and not that they have to meet every

375
00:31:47,440 --> 00:31:56,640
month. Our planning commission doesn't
meet every month but when there are

376
00:31:53,360 --> 00:32:05,000
incidences then I think giving a record
of that would be very handy.

377
00:32:00,559 --> 00:32:05,000
So that's something else to consider.

378
00:32:06,720 --> 00:32:12,480
Oh, for sure. I think we're going to be
we're going to be into phase three for a

379
00:32:10,080 --> 00:32:15,360
while. So, if we have some people
getting together and talking about this,

380
00:32:14,000 --> 00:32:19,120
we're set for a while. When we're done
with phase three,

381
00:32:16,799 --> 00:32:20,480
» then we decide, do we want to keep going
>> over wine and cheese?

382
00:32:20,320 --> 00:32:23,600
» Yeah.
>> Okay. Of course. [laughter]

383
00:32:22,480 --> 00:32:26,000
» Of course.
>> White wine, too.

384
00:32:24,559 --> 00:32:34,080
» Yes. [snorts]
>> Yeah. So, that's my take on it.

385
00:32:32,159 --> 00:32:37,760
Jim, do you have a discussion point or
anything you want to add?

386
00:32:35,919 --> 00:32:40,240
» I'm thinking through the financial
aspects of the

387
00:32:38,720 --> 00:32:42,080
» Well, let's do the first one first.
>> Yeah.

388
00:32:40,640 --> 00:32:44,559
» Well, I guess you're saying the
financial of the this one or just phase

389
00:32:44,240 --> 00:32:50,159
three
>> or just phase three overall? Yeah. Okay.

390
00:32:46,799 --> 00:32:54,720
» Phase three overall and then phase four,
five, six, and seven in the future.

391
00:32:52,640 --> 00:32:58,559
We're going to have to fix the roads
forever,

392
00:32:55,840 --> 00:33:06,320
» pay for them. And the way we're doing it
so far is is sort of halfhazard and uh

393
00:33:03,200 --> 00:33:13,440
contentious and we fix the roads south
of 13 mile. Are are we going to only

394
00:33:08,960 --> 00:33:18,799
assess those people south of 13 mile for
for this $4 million or is the rest any

395
00:33:16,320 --> 00:33:24,880
part of north of 13 mile going to pay
for any of this? So this whole uh idea

396
00:33:22,640 --> 00:33:29,840
that we we have to always have spend
money or save money every year towards

397
00:33:27,279 --> 00:33:35,120
fixing roads, I think that should be
permanently part of our

398
00:33:32,399 --> 00:33:41,240
» our budget and
>> baked into baked into our our finances

399
00:33:38,240 --> 00:33:41,240
somehow.

400
00:33:43,519 --> 00:33:50,240
» What do you think?
>> Well, I mean I agree. We've been, you

401
00:33:47,760 --> 00:33:55,440
know, from the time that I've been on,
um, when I came on board, we did the

402
00:33:53,200 --> 00:34:00,320
increase of the 1 mill towards the
taxable base to put towards the roads.

403
00:33:58,000 --> 00:34:06,799
Uh, when we had surplus, we would move
over $150,000 a year. upon council's

404
00:34:04,799 --> 00:34:11,200
approval to move it over. That was a lot
by Trusty Jones that pushed that

405
00:34:08,639 --> 00:34:15,119
initiative for upkeep and maintenance
and repairs of the road so that they

406
00:34:13,119 --> 00:34:18,879
didn't degrade further than what their
paser rating was.

407
00:34:16,720 --> 00:34:22,399
» Um, but yeah, I mean it's a it's a lot
of money. I mean, Eric, you had

408
00:34:20,240 --> 00:34:26,639
indicated 4 million. I recall it was
probably the top end of 4 million

409
00:34:24,560 --> 00:34:31,919
depending upon which way we did it. I
know Bill West was here and talked about

410
00:34:28,560 --> 00:34:36,399
the base and also if I recall correctly
sitting in on the road committee and

411
00:34:34,000 --> 00:34:40,480
listening to a lot of things that HRC
said I think there's more issues correct

412
00:34:38,399 --> 00:34:44,720
me if I'm wrong Brad with the drainage
>> that has to be taken care of on Bristol

413
00:34:43,599 --> 00:34:48,720
» um than
>> other areas of the village. So, I don't

414
00:34:46,800 --> 00:34:54,480
know how much of a increase to the cost
that that does, but we uh you know, as

415
00:34:51,520 --> 00:34:59,680
we're finishing up phase two, uh we are
going to be looking at uh we have our

416
00:34:57,280 --> 00:35:05,119
auditor coming in to close out the year
and start the fieldwork for the audit.

417
00:35:02,720 --> 00:35:09,440
Once we get all of that in the regular
buckets and any adjustments that need to

418
00:35:06,800 --> 00:35:13,520
be made to close out, um obviously you
guys want to know where we're at as far

419
00:35:11,040 --> 00:35:19,200
as what we have in the hopper in order
to do that. And then we all kind of know

420
00:35:16,240 --> 00:35:22,560
we already have one SI uh SIB loan.
>> I've already confirmed with the state

421
00:35:20,880 --> 00:35:27,280
that we can have two.
>> That's a that was a good really big

422
00:35:24,880 --> 00:35:32,320
question. Good point that we can have
two, but it was you can have two if you

423
00:35:29,839 --> 00:35:36,400
can financially afford it and your
financial statements have the

424
00:35:34,160 --> 00:35:39,680
wherewithal to be able to repay it.
>> Um, you know, I've been talking a little

425
00:35:37,839 --> 00:35:45,200
bit with Brad as well. You know, we've
got that 2 million that we got from the

426
00:35:41,599 --> 00:35:50,880
SIB loan. we pay uh another nine years
of 20 call it $235,000 a year. That

427
00:35:49,520 --> 00:35:54,800
funding doesn't has to come from
somewhere. It comes from the funds that

428
00:35:52,640 --> 00:35:57,839
we set aside within the road funds. So,
we've got that. We've got the

429
00:35:56,000 --> 00:36:02,079
maintenance that comes on board and we
all know we only have maybe four levers

430
00:35:59,599 --> 00:36:06,720
to pull, right? You finance it through
your fund balance and what we put in the

431
00:36:04,320 --> 00:36:10,640
uh through the tax base on the 1 mill.
You can get outside financing through

432
00:36:08,640 --> 00:36:14,240
the SIB loan, which we substantiated
that we could have more than one loan at

433
00:36:12,560 --> 00:36:18,480
a time concurrently going.
>> Second loan capped at $2 million.

434
00:36:16,400 --> 00:36:21,520
» Uh it would it depends. What she said is
they come out with rules every year as

435
00:36:20,320 --> 00:36:24,800
far as what it is.
>> Start taking a look at that.

436
00:36:22,640 --> 00:36:29,200
» Yes. And it also again depends. It says
up to but again you're if you are a very

437
00:36:27,839 --> 00:36:32,560
small village and you don't have the
wherewithal, they're not going to loan

438
00:36:30,640 --> 00:36:37,839
you $2 million if you don't have the
ability to repay.

439
00:36:34,640 --> 00:36:42,240
» Right. The other one is um which we've
done right SAD or increasing the mill

440
00:36:40,320 --> 00:36:48,640
from 1 mil to something higher than 1
mil. And the last one is of course B

441
00:36:46,640 --> 00:36:52,000
municipalities bonded. So those are
basically the levers that we have to

442
00:36:50,320 --> 00:36:56,720
pull in order to be able to finance that
we can't go out as a village and

443
00:36:53,920 --> 00:36:59,920
actually just borrow money other than
the sanction of the state infrastructure

444
00:36:58,640 --> 00:37:04,720
loan. You just can't go to a regular
bank and like a business or private or

445
00:37:02,720 --> 00:37:08,480
private entity right and say we want to
borrow money for it. We can't do that as

446
00:37:06,320 --> 00:37:13,040
a village. So it is going to be
important and a lot of it too as we

447
00:37:10,640 --> 00:37:17,440
start going through and looking at what
it is is going to be based upon the cost

448
00:37:15,359 --> 00:37:21,440
which I hope that we'll have some I mean
it's different if we say all right if we

449
00:37:19,200 --> 00:37:26,720
do a mill and fill it's going to be 2.8
8 million versus if we rip it all up, do

450
00:37:24,400 --> 00:37:31,520
the base and do a brand new, you know,
buildup forklift replacement, it's going

451
00:37:28,880 --> 00:37:34,000
to be five million. So that's $3 million
spread. That's a lot of That's a lot of

452
00:37:33,760 --> 00:37:37,040
money.
>> That's a lot of money.

453
00:37:34,880 --> 00:37:42,880
» So, do we do that first?
>> Do we look at the finances to know at

454
00:37:40,560 --> 00:37:47,680
what point we're going to have that much
money and then schedule

455
00:37:46,320 --> 00:37:51,839
» things? You know what I mean?
>> Maybe maybe a little hard to say what

456
00:37:49,839 --> 00:37:53,280
comes first. It's a good question.
>> Yeah.

457
00:37:52,079 --> 00:37:57,680
» I think we have to go along
>> parallel work now and get get the quote

458
00:37:55,839 --> 00:38:00,640
and then can't do it for five years is
you know the quot

459
00:37:59,760 --> 00:38:04,240
anyway.
>> I my opinion would be we have a good

460
00:38:02,720 --> 00:38:07,200
enough idea
>> if we could

461
00:38:05,680 --> 00:38:09,440
» like Bill was saying let's close out
phase two. We got to close out phase one

462
00:38:08,960 --> 00:38:11,520
too.
>> Correct.

463
00:38:09,920 --> 00:38:16,160
» We got to close out the first phase.
first phase, second phase, understand

464
00:38:13,599 --> 00:38:21,119
what if anything's left over and then
make some type of model that suggests

465
00:38:19,119 --> 00:38:23,520
what inflation is going to look like,
>> right?

466
00:38:22,000 --> 00:38:26,720
» Property taxes are going to look like,
>> correct?

467
00:38:24,400 --> 00:38:28,640
» Is this PUD really going to be built and
how much that might deliver?

468
00:38:28,320 --> 00:38:32,160
» Correct.
>> And then there's the other side of,

469
00:38:30,240 --> 00:38:36,000
well, we haven't really
>> funded the fire department like they've

470
00:38:34,079 --> 00:38:42,079
been asking.
police and fire have uh you know have u

471
00:38:40,160 --> 00:38:47,040
you know at least 5 year 10 year
forecast that would suggest their costs

472
00:38:43,920 --> 00:38:51,119
are going to go up 7 8 n 10% a year
>> right

473
00:38:47,920 --> 00:38:54,880
» um fire trucks are two times more
expensive than they used to be that's

474
00:38:52,720 --> 00:38:56,079
even a big debate in the US Congress
right now

475
00:38:55,520 --> 00:39:02,000
» right
>> so anyway point being I think we got a a

476
00:38:59,599 --> 00:39:04,320
good enough idea to at least put us in a
place where if you look at all the

477
00:39:03,359 --> 00:39:06,800
variables
>> we could probably.

478
00:39:06,000 --> 00:39:10,320
» Yeah,
>> I would feel better about at least make

479
00:39:08,720 --> 00:39:13,119
having some thoughts on when we could do
it and how we do it.

480
00:39:11,920 --> 00:39:16,240
» Right. [clears throat] That's the thing
I want to just make sure that you're

481
00:39:14,560 --> 00:39:19,200
cognitive in the mind because as I think
back and look at it, right, it's like,

482
00:39:17,680 --> 00:39:22,320
okay, we know what we're paying for
fire. We know what they're going to be

483
00:39:20,720 --> 00:39:25,119
asking. You have a better idea over the
next five years. That gap right there,

484
00:39:24,320 --> 00:39:28,240
» it's a big gap
>> is a big gap, right?

485
00:39:26,320 --> 00:39:31,119
» Because you know, we're already
>> last year and this year we had a deficit

486
00:39:30,320 --> 00:39:34,240
budget,
>> right? Correct. Correct. We were

487
00:39:32,400 --> 00:39:40,000
fortunate that actuals came in better
than we thought. But um but back to

488
00:39:38,240 --> 00:39:42,560
Jim's point, I mean, the village has
been in a position to be able to finance

489
00:39:41,440 --> 00:39:46,720
these things in the past because they
always have a surplus. And the days of

490
00:39:44,640 --> 00:39:50,320
surpluses, I'm afraid,
>> right? And if we look at the mills that

491
00:39:48,560 --> 00:39:54,160
we assess, I mean, I'm not saying that
it's like really light, but compared to

492
00:39:51,920 --> 00:39:58,640
other municipalities, it's I mean, it
was at 9%.

493
00:39:55,839 --> 00:40:02,720
» It was 9% for like 5 years before we
raised it one, right? The other thing

494
00:40:00,560 --> 00:40:08,640
that we have to think about is obviously
inflation. If we decide to do this

495
00:40:05,359 --> 00:40:11,760
starting in 2028, that's election year.
Administrations are going to change. We

496
00:40:10,160 --> 00:40:17,359
don't know what effect that's going to
have on pricing and cost of, you know,

497
00:40:15,200 --> 00:40:21,839
hot mix asphalt or the other, you know,
labor. So, there's a lot of there's

498
00:40:19,280 --> 00:40:25,040
always going to be um variables that are
in there that we need to consider, but I

499
00:40:23,359 --> 00:40:29,680
think we kind of do have to do it kind
of like in parallel where we find out

500
00:40:27,440 --> 00:40:33,280
where we're at as far as what we have
projections of what we think we're going

501
00:40:31,359 --> 00:40:37,680
to be bringing on a revenue basis and
then of course what the cost is and what

502
00:40:35,599 --> 00:40:42,160
direction the village wants to go as far
as do we just I don't want to call it a

503
00:40:39,760 --> 00:40:46,800
patch, but do we do a lighter road
recovery and rebuild or we do a ground

504
00:40:44,640 --> 00:40:51,200
uplift and just do it from a buildup
>> bill? That decision is not we seven

505
00:40:49,599 --> 00:40:53,200
people on council. It's the people who
live on Bristol Lane.

506
00:40:52,320 --> 00:40:57,599
» Correct. Correct.
>> They have got to be involved a lot

507
00:40:55,359 --> 00:41:01,599
sooner in the game as as Eric mentioned
earlier

508
00:40:58,560 --> 00:41:07,440
» and to be part of the decision- making
monetarily if if they're going to get an

509
00:41:04,720 --> 00:41:12,319
SAD, it could be significantly higher
than the existing SI sad if we go

510
00:41:10,240 --> 00:41:16,640
through a really expensive project. That
may be the only way that it gets paid

511
00:41:14,960 --> 00:41:24,000
for is through special assessment
combinations with village help.

512
00:41:19,839 --> 00:41:27,920
» And literally Bristol Lane is uh you
don't go down Bristol Lane to get

513
00:41:25,920 --> 00:41:33,680
anywhere unless there you live there or
you're a peeping town. You know,

514
00:41:31,599 --> 00:41:38,480
» I I think it's all saying that we Yeah,
we we need time because it's a big big

515
00:41:35,839 --> 00:41:40,880
discussion. the time is probably good to
say, okay, it's time to start thinking

516
00:41:39,920 --> 00:41:43,839
about
>> and citizenship.

517
00:41:41,760 --> 00:41:48,079
» I'm sure I would be
>> supportive of spending money at this or

518
00:41:45,760 --> 00:41:52,480
even approving to spend money at this
very moment.

519
00:41:50,640 --> 00:41:55,440
» So, do we go back to the motions on the
floor?

520
00:41:53,440 --> 00:41:58,000
» I I just want to say something. I think
the decision you need to make is do you

521
00:41:56,640 --> 00:42:01,599
want to build the project around the
budget or the budget around the project?

522
00:42:00,319 --> 00:42:04,560
» That's a big decision that you guys need
to make.

523
00:42:02,000 --> 00:42:08,880
» I agree. I agree. Um and then one of the
lessons learned talking about

524
00:42:06,000 --> 00:42:13,920
stakeholder engagement was um you know
we we provided the opportunity for

525
00:42:11,839 --> 00:42:19,920
residents to look at plans and all that
beforehand. I think this round it would

526
00:42:16,000 --> 00:42:24,000
be who project to seek out comments
>> go doortodoor things like that. It all

527
00:42:22,079 --> 00:42:28,640
costs more money. But I think that we
need to seek out that involvement rather

528
00:42:26,079 --> 00:42:31,359
than try and have them because it was it
was all available but some people can't

529
00:42:30,079 --> 00:42:34,880
get here or forget about it and stuff
like that and we needed to be a little

530
00:42:32,800 --> 00:42:37,359
more boots on the ground out there say
hey we're doing something in front of

531
00:42:36,240 --> 00:42:42,079
your house this is what we're going to
do so you know here's why here's why I

532
00:42:39,839 --> 00:42:45,280
made a decision do you have any input
and seek it out rather than let them

533
00:42:44,160 --> 00:42:49,520
come to you
>> so those are couple again that what

534
00:42:47,119 --> 00:42:53,280
that's part of the proposal but fair if
you don't want to do it I understand

535
00:42:51,200 --> 00:42:57,440
» it was just asked of us to present
at today's meeting

536
00:42:54,800 --> 00:43:03,680
» to approve what's before us
>> because we need a lot more research and

537
00:42:59,680 --> 00:43:06,720
homework and expert opinion besides us
to say which direction should we go with

538
00:43:06,319 --> 00:43:08,960
this.
>> Yeah,

539
00:43:07,040 --> 00:43:11,839
» it's fair. That's why I was presented.
>> Yeah,

540
00:43:10,240 --> 00:43:16,480
» it's good information and good to start
thinking about it. Good to Yep. no time

541
00:43:14,240 --> 00:43:20,880
to talk about this and and I think yeah
we started with the roads discussion and

542
00:43:18,400 --> 00:43:24,240
do we want to have a roads committee but
really it's also the the budget

543
00:43:22,960 --> 00:43:28,079
committee
>> or others start talking about the kinds

544
00:43:26,800 --> 00:43:31,920
of things you guys just talked about
which is yeah where do we see ourselves

545
00:43:30,079 --> 00:43:35,040
» between now and five and 10 years from
now financially yeah

546
00:43:33,280 --> 00:43:39,200
» and how does this fit into it and then
to the which comes first there's a

547
00:43:36,880 --> 00:43:44,480
chicken and an egg there but we got to
do both it's it's we got to talk about

548
00:43:42,400 --> 00:43:47,280
both of those very seriously.
>> Okay.

549
00:43:45,359 --> 00:43:48,960
» Yes. Are we going to vote?
>> Yeah.

550
00:43:47,520 --> 00:43:53,400
» Well, we have a motion on the floor. We
have to take action on what's on the

551
00:43:50,400 --> 00:43:53,400
floor.

552
00:43:56,160 --> 00:44:00,800
» Well, which are we voting on?
>> The first one.

553
00:43:59,119 --> 00:44:03,040
» Well, you on the first one. We have a
second.

554
00:44:01,599 --> 00:44:05,520
» Yeah.
>> You second.

555
00:44:03,760 --> 00:44:06,720
» So, yeah. Take a motion to establish
phase three. Yeah.

556
00:44:06,240 --> 00:44:10,880
» Yep.
>> Okay. Blackburn

557
00:44:09,119 --> 00:44:12,960
» absent. Howard
>> I.

558
00:44:11,520 --> 00:44:16,110
» Yes. Miller.
>> Hi [clears throat]

559
00:44:18,880 --> 00:44:21,760
» Mc Alexander.
>> Hi

560
00:44:21,200 --> 00:44:25,200
» J.
>> Hi.

561
00:44:24,400 --> 00:44:27,920
» The second motion.
>> Second motion.

562
00:44:26,640 --> 00:44:34,000
» Well, can we have discussion on that
one? So I think

563
00:44:31,440 --> 00:44:41,280
» the well the roads committee and then
also a discussion around finances can

564
00:44:37,680 --> 00:44:46,400
get in because this to me is um this is
more of a budget planning and how do we

565
00:44:43,200 --> 00:44:52,880
run the budget and how do we get things
versus the specific to the roads. Um so

566
00:44:49,680 --> 00:44:57,040
I think that is that just something
finance committee should talk about and

567
00:44:54,720 --> 00:44:59,920
propose back to the council. I am a
member of finance committee.

568
00:44:58,240 --> 00:45:03,680
» Okay.
>> All right. Well, [laughter]

569
00:45:01,760 --> 00:45:05,040
» as I'm looking at the finance committee
here.

570
00:45:04,160 --> 00:45:11,680
» All right. Well,
>> right now I made the motion pertaining

571
00:45:07,440 --> 00:45:19,440
to phase three project as a working you
know an initial procedural for all other

572
00:45:15,440 --> 00:45:23,359
future projects. But you know we've got
snow plowing services. We've got, you

573
00:45:21,839 --> 00:45:28,000
know, all kinds of other village
services that we contract

574
00:45:25,839 --> 00:45:32,160
and getting competitive bids in this day
and age is almost a fade of complete is

575
00:45:31,040 --> 00:45:37,520
that's how you do business.
>> Well, we used we did

576
00:45:34,480 --> 00:45:38,960
» I believe this is already our process.
Yes.

577
00:45:37,839 --> 00:45:40,800
» You're talking about for professional
services.

578
00:45:39,520 --> 00:45:44,079
» Yeah.
>> Not just contractual services.

579
00:45:42,319 --> 00:45:46,640
» That's right.
>> Damn.

580
00:45:44,640 --> 00:45:50,079
» Will this be quality based
>> services? Fire.

581
00:45:48,560 --> 00:45:52,000
» That's exactly what we're doing. We just
went through.

582
00:45:50,560 --> 00:45:57,119
» That's exactly what we went through.
>> Oh, yeah. Our going through. Yes.

583
00:45:54,400 --> 00:46:00,560
» We we we had a look.
>> Yeah.

584
00:45:58,240 --> 00:46:03,599
» We just can't say we love you and just
automatically sign the re.

585
00:46:01,839 --> 00:46:08,000
» Well, I think I think that's another
thing is requiring a minimum of two

586
00:46:06,079 --> 00:46:12,160
versus
it being a topic that has to be talked

587
00:46:09,680 --> 00:46:17,280
about because we may decide, oh, no,
that, you know, is that one worthy of a

588
00:46:15,040 --> 00:46:21,520
second bid or not? Well, the dollar
amount is what was specified

589
00:46:20,400 --> 00:46:22,960
» is what this is saying.
>> Yes.

590
00:46:22,079 --> 00:46:28,400
» Yeah.
>> If it's so much money a year that we're

591
00:46:25,680 --> 00:46:37,040
investing in it, then we needed to get a
second bid. I think it's really best

592
00:46:31,839 --> 00:46:41,119
practices in municipal um operation is
that you want to know that you're

593
00:46:40,319 --> 00:46:43,839
getting
>> I'm not saying I'm I'm [clears throat]

594
00:46:42,160 --> 00:46:47,440
just I'm not saying we shouldn't. I'm
just kind of peeling apart the details

595
00:46:45,520 --> 00:46:51,599
of what's written here and understanding
what it means

596
00:46:48,720 --> 00:46:55,599
» to Bill and to the for the office and
what is normally done, what's commonly

597
00:46:53,440 --> 00:46:59,920
done, what your experience is, Bill,
what your experience is,

598
00:46:57,280 --> 00:47:04,400
» Jamie and other places.
>> You're shaking your head.

599
00:47:01,040 --> 00:47:08,000
» I I would ask around on on that
>> other mun other municipalities.

600
00:47:06,960 --> 00:47:10,480
» Correct.
>> There's different ways that they do it

601
00:47:09,280 --> 00:47:15,119
and there's different reasons why they
do it that way. I guess my point I guess

602
00:47:12,800 --> 00:47:19,520
I stand on this one that it's worth
talking about if [clears throat] we're

603
00:47:16,720 --> 00:47:24,240
going to I guess this this is a change
that says we are going to

604
00:47:22,319 --> 00:47:28,000
I would change it to be we should make a
motion to discuss and figure out how

605
00:47:26,720 --> 00:47:31,760
would we implement this what's the
impact how many things are going to be

606
00:47:29,599 --> 00:47:34,079
affected
um I guess that's the questions I have

607
00:47:33,839 --> 00:47:41,280
around
>> well that's why I said pertaining to the

608
00:47:36,960 --> 00:47:44,800
phase three roads project Okay.
>> I actually could I say something? I

609
00:47:43,520 --> 00:47:46,640
believe you're you have an ordinance
that addresses this.

610
00:47:46,160 --> 00:47:51,839
» Yes.
>> Specifically and does require this. It's

611
00:47:49,680 --> 00:47:56,560
not worded identically, but unless you
wave out of it by five votes, I think.

612
00:47:54,319 --> 00:48:00,240
So, I think that's I think this is
required anyway. And I think 25,000 may

613
00:47:58,880 --> 00:48:05,119
even be the
>> contractual threshold.

614
00:48:02,480 --> 00:48:07,839
» Yeah. Is that what we're talking about?
>> No.

615
00:48:05,839 --> 00:48:11,440
» I mean, it's just vendor.
>> They're still contractual. I would still

616
00:48:09,920 --> 00:48:15,280
» it's still a contract and I think
>> they're saying that if there was a a

617
00:48:14,000 --> 00:48:18,800
legal issue that they knew it was going
to cost more than $25,000 they could go

618
00:48:17,040 --> 00:48:24,400
get competitive bids for it
>> as well. Oh, well I do.

619
00:48:22,240 --> 00:48:27,599
» Yeah,
>> like a project by project manage.

620
00:48:26,400 --> 00:48:31,760
» We did do that.
>> We did look we did look at several law

621
00:48:29,760 --> 00:48:37,040
firms. We did look at what their costs
were going to be. We did all of that.

622
00:48:33,920 --> 00:48:39,760
And we're just saying it needs to apply
the project as well.

623
00:48:37,920 --> 00:48:43,760
» You know, it's it's a good business
practice that we followed in the past.

624
00:48:42,000 --> 00:48:48,079
We're just saying we need to continue
doing that.

625
00:48:44,960 --> 00:48:50,640
» And you did that 10 years ago when we
came out. you want to offer general

626
00:48:49,440 --> 00:48:52,720
engineering services.
>> Yeah.

627
00:48:51,119 --> 00:48:56,559
» And that's that's all I'm saying. I
would I would I would ask around because

628
00:48:54,240 --> 00:48:59,200
there's pros and cons to each way of
doing it.

629
00:48:57,200 --> 00:49:02,400
» So, I guess the other side of it is I
don't think we're ready to approve the

630
00:49:00,800 --> 00:49:06,000
$61,000
here. So, I don't know if this matters

631
00:49:04,800 --> 00:49:10,160
today.
>> Uh I

632
00:49:07,200 --> 00:49:14,720
» I don't I guess I would want to always
look

633
00:49:11,599 --> 00:49:20,000
» at two proposals from two vendors and
say what was the strength and what was

634
00:49:16,160 --> 00:49:20,000
the weakness with each one. Okay.

635
00:49:20,559 --> 00:49:26,720
Yeah,
>> I think that's right. If there's a

636
00:49:23,599 --> 00:49:32,559
ordinance already in place and I don't
know the hierarchy of a motion to a

637
00:49:29,839 --> 00:49:36,800
resolution to an ordinance to a
>> charter, I don't know if there's

638
00:49:34,640 --> 00:49:41,680
something already in place that says,
>> but we're only looking at one proposal

639
00:49:38,559 --> 00:49:44,000
over 25,000. That's only one. I guess I
agree. So then if the ordinance would

640
00:49:43,200 --> 00:49:49,760
apply to everything,
>> the ordinance speaks to contracts.

641
00:49:46,559 --> 00:49:53,359
That's right. And I I guess what we're
saying here is these services fall under

642
00:49:52,000 --> 00:49:57,200
your overall
>> contract overall contract with your

643
00:49:55,440 --> 00:50:00,480
engineering
>> uh firm. So

644
00:49:59,280 --> 00:50:03,359
» um
>> I I think

645
00:50:01,599 --> 00:50:06,960
» and you and you I'm I'm letting you are
more than that's what you want to do

646
00:50:05,440 --> 00:50:11,119
then that's fine. If you want to go out
for proposal for every single contract

647
00:50:08,400 --> 00:50:14,400
that's over $25,000 you by all means can
do that. I'm just asking if you would

648
00:50:12,960 --> 00:50:18,079
talk to other municipalities and ask
about the pros and cons of doing that

649
00:50:16,400 --> 00:50:20,960
and having different people in and out
of your village.

650
00:50:19,359 --> 00:50:26,000
» But I think our ordinances would
actually be more of a decision maker

651
00:50:23,520 --> 00:50:29,920
than what other villages are doing. We
have our own interpretation.

652
00:50:28,160 --> 00:50:33,040
» I'd look at both. I Yeah, we should
understand more of both. I think we

653
00:50:31,520 --> 00:50:37,599
should understand more too because there
are nuances here and because maybe in

654
00:50:36,319 --> 00:50:41,200
listening carefully to what Brad's
saying, maybe in the case of the roads

655
00:50:39,200 --> 00:50:46,000
is not getting competitive bids or
anything more sort of services more than

656
00:50:43,440 --> 00:50:52,000
$25,000 because there could be a list of
500 services in

657
00:50:48,880 --> 00:50:55,200
one guy come dig a ditch and another guy
come and put the gravel in the ditch. I

658
00:50:53,920 --> 00:51:00,240
guess you're going to use one
contractor. Point being is we should get

659
00:50:57,760 --> 00:51:02,960
competitive quotes on the road project.
That's

660
00:51:02,000 --> 00:51:06,800
» in totality,
>> right?

661
00:51:03,440 --> 00:51:12,800
» Because somebody like HRC or whoever
competes with HRC is going to

662
00:51:10,880 --> 00:51:16,559
provide all the engineering work that's
required, all the drawings, all the

663
00:51:14,559 --> 00:51:19,680
topo, all the drainage, everything else,
and they're then they're going to take

664
00:51:17,680 --> 00:51:24,319
it out to bed
and uh and then the contract will be

665
00:51:21,599 --> 00:51:27,680
written with the village.
And there

666
00:51:25,280 --> 00:51:30,640
» but but a big part of what Brad does the
61,000 is a tiny part of what he'll do

667
00:51:29,760 --> 00:51:34,480
on this project.
>> The big part of what Brad's going to do

668
00:51:32,000 --> 00:51:38,040
this project is the engineering work and
the project that

669
00:51:38,240 --> 00:51:41,520
» is that right?
>> What any engineer would do. Yes.

670
00:51:40,480 --> 00:51:45,359
» Yes.
>> But your any saying if you want to go

671
00:51:43,760 --> 00:51:48,319
out for competitive it would be that
engineer that you hire. And again, you'd

672
00:51:47,119 --> 00:51:50,400
have if you want to do a study phase,
you can hire a different one for the

673
00:51:49,280 --> 00:51:53,040
study phase, different one for the
design, a different one for the

674
00:51:51,920 --> 00:51:55,040
construction engineering if you wanted
to as well. You have every right to do

675
00:51:54,720 --> 00:51:58,559
that.
>> Yeah. But yeah, but again, I think that

676
00:51:57,040 --> 00:52:02,000
goes back to the discussion because I
think you're bringing up things that we

677
00:52:00,000 --> 00:52:07,680
really need to be careful with.
>> Because I do I don't think the the

678
00:52:04,400 --> 00:52:14,000
process you describe is a good process.
>> I agree, but I'm also biased. [laughter]

679
00:52:11,440 --> 00:52:17,200
» I'm biased, too, with what the kind of
business I do. if you come, we're going

680
00:52:15,680 --> 00:52:20,359
to give you the whole we want to do the
whole thing.

681
00:52:21,920 --> 00:52:26,240
» So, but I do think we agreeing and
there's there we're agreeing that we're

682
00:52:24,880 --> 00:52:30,000
going to take the roads project out to
bid. I'm not sure if that needs a motion

683
00:52:28,079 --> 00:52:32,880
or not, but if it does, we should vote
on it.

684
00:52:30,640 --> 00:52:37,200
» And this one proposal for the roads
project.

685
00:52:34,480 --> 00:52:43,280
I'm saying I'd like to,
you know, you're our village engineer in

686
00:52:40,480 --> 00:52:48,160
general, but this is a specific project
outside of the norm of running the

687
00:52:45,520 --> 00:52:53,280
regular village in my mind. And since
this is a very specific project, that's

688
00:52:50,800 --> 00:52:55,520
why the motion is
>> But you do understand now that there's

689
00:52:55,200 --> 00:53:00,000
» yes,
>> there's already proposals out there for

690
00:52:58,319 --> 00:53:03,119
other people to come and be like, oh, I
see they were going to charge this much.

691
00:53:01,119 --> 00:53:06,240
I'm going to go under this much. The
whole road advisory committee has

692
00:53:04,880 --> 00:53:10,319
proposals and cost estimates and
everything in it. Just there's a lot of

693
00:53:08,720 --> 00:53:14,720
information out there to make it kind of
a little a little nuance there to bring

694
00:53:13,440 --> 00:53:16,800
other people in and say, "Okay, well,
can can you beat this price

695
00:53:16,160 --> 00:53:21,599
essentially?"
>> Well, I think we have to we have to act

696
00:53:19,440 --> 00:53:27,079
ethically,
>> but uh we we would need to be careful

697
00:53:24,079 --> 00:53:27,079
there.

698
00:53:27,760 --> 00:53:35,440
» So, I don't know. I'm not sure where
that puts us other than I think I think

699
00:53:33,280 --> 00:53:37,839
it'd be a good idea to study it a little
more

700
00:53:36,240 --> 00:53:40,720
» while at least leaving with an agreement
that we all think it's a great idea to

701
00:53:39,359 --> 00:53:45,440
make sure we get more than one.
>> Do we want it on the agenda for next?

702
00:53:44,319 --> 00:53:49,440
» Yeah, let's do that.
>> Yep.

703
00:53:45,839 --> 00:53:54,000
» Okay. So I will withdraw the motion
that's sitting the second motion that is

704
00:53:52,480 --> 00:53:58,319
sitting on the floor [clears throat]
requiring

705
00:53:56,160 --> 00:54:03,040
a minimum of two competitive entries. So
I guess there will be no motion but we

706
00:54:00,480 --> 00:54:06,160
will create an agenda item to discuss
this

707
00:54:03,920 --> 00:54:09,960
» the next at the next council meeting.
>> Yeah.

708
00:54:06,960 --> 00:54:09,960
» Okay.

709
00:54:10,160 --> 00:54:15,240
» You get it with me?
>> All right.

710
00:54:16,559 --> 00:54:22,640
All right, the next item is in our MMR.
It's our insurance renewal. It's

711
00:54:21,280 --> 00:54:27,760
actually pretty good news because it's
only up 2.3% which is actually pretty

712
00:54:25,359 --> 00:54:31,520
good right now. Um, so I would just look
for a motion to renew that. You can see

713
00:54:30,000 --> 00:54:36,640
everything that is covered. They have
added some data breach and cyber

714
00:54:34,800 --> 00:54:41,040
security coverage that we didn't have
before, which is good. Um, and we also

715
00:54:39,680 --> 00:54:45,040
are going to get they call it a
distribution, but it's sort of like a

716
00:54:42,400 --> 00:54:48,720
refund. So we'll get back about $7,000
when we renew. So that's always good

717
00:54:47,359 --> 00:54:53,040
too. So I would just
>> Is that refund? Is that because of like

718
00:54:50,480 --> 00:54:57,599
a experience rate? Is that claim?
>> Yeah. So every year you renew Oh,

719
00:54:56,000 --> 00:55:00,480
because it's a big number. We only pay
what was it 15 or 16?

720
00:54:59,040 --> 00:55:06,880
» But if you don't renew, you don't get
it. So but yeah, [laughter]

721
00:55:03,280 --> 00:55:09,599
it's just I bet they just pay $8,000 and
not get a refund. [laughter]

722
00:55:08,559 --> 00:55:14,960
No teacher.
>> It's based upon a pool and the pool of

723
00:55:12,480 --> 00:55:19,440
everyone that's in that it depends on
the losses or what the payouts are on

724
00:55:17,280 --> 00:55:23,280
that and at the end they take it all and
then they distribute it because it's

725
00:55:20,960 --> 00:55:26,079
claims based something like that happen
somewhere [clears throat] owe money at

726
00:55:25,040 --> 00:55:30,720
the end of it.
>> Have we've never as far as I've been on

727
00:55:28,880 --> 00:55:34,880
we've never Yeah. We've never own We've
always got money back. It just varies

728
00:55:32,720 --> 00:55:38,319
from how much the distribution back to
the village has been.

729
00:55:36,319 --> 00:55:41,280
» Oh my gosh. This is this is yeah
specifically yeah

730
00:55:39,440 --> 00:55:47,119
» and this is a I think this is a pool
it's we're self-insured through this

731
00:55:44,400 --> 00:55:53,280
» whatever it is m
>> Jamie would this cover the uh incident

732
00:55:51,280 --> 00:55:58,480
that Franklin experienced where the
clerical error resulted in a million

733
00:55:55,280 --> 00:56:02,480
» they did have it's my understanding
I don't want to speak for them it's my

734
00:55:59,760 --> 00:56:07,839
understanding they did have mmma so yes
yeah they had some coverage I don't want

735
00:56:05,040 --> 00:56:10,160
to speak to the amount that they covered
But

736
00:56:08,240 --> 00:56:14,400
» what would this cover if we had the same
million dollars flying out the window?

737
00:56:12,240 --> 00:56:18,640
» It said
2 and a half million I believe.

738
00:56:17,280 --> 00:56:22,640
» Yeah.
>> Now Jamie, you recall we were on a we

739
00:56:20,640 --> 00:56:28,240
were on a call with them and Keith
Pottery, we we after council had asked

740
00:56:25,599 --> 00:56:32,079
that we confirmed that it was two at the
time 2 million is what we were told.

741
00:56:30,720 --> 00:56:33,760
» Yeah, it was 2 million. Now it's 2
million.

742
00:56:32,319 --> 00:56:37,599
» She wasn't trying to put you on it.
>> That's okay. I can say in general terms,

743
00:56:35,760 --> 00:56:41,760
but it depends on what kind of cyber
attack it is or what kind of fraud it is

744
00:56:39,440 --> 00:56:46,720
uh and what your policy says.
>> So in this circumstance in Franklin, it

745
00:56:44,559 --> 00:56:50,880
did not cover the entire amount. It
covered a smaller portion. Our

746
00:56:48,720 --> 00:56:54,079
deductible was 25,000.
So they're still working through that at

747
00:56:52,960 --> 00:57:00,799
this point.
>> So my question is, would that exact same

748
00:56:56,400 --> 00:57:06,960
incident be 100% covered by this policy?
>> I haven't seen your policy. Yeah, it

749
00:57:03,839 --> 00:57:08,640
it's probably less a deductible also,
right?

750
00:57:08,319 --> 00:57:13,920
» Yeah.
>> Yeah.

751
00:57:10,720 --> 00:57:16,000
» But if Franklin in the same self-insured
pool that we're in.

752
00:57:15,599 --> 00:57:18,720
» Yes.
>> So by default, their coverage would be

753
00:57:18,160 --> 00:57:22,000
the same.
>> It would be the same. I would guess. I

754
00:57:20,400 --> 00:57:25,119
don't think we're customizing our our
coverage.

755
00:57:22,319 --> 00:57:27,760
» Correct.
>> So other than the changes from last

756
00:57:26,559 --> 00:57:32,079
year, this year
>> just Yeah. Other than Yeah. The changes

757
00:57:30,240 --> 00:57:36,480
would be we have a little more coverage.
There's a slight increase by $358 per

758
00:57:35,359 --> 00:57:40,160
annually.
>> Yes.

759
00:57:37,760 --> 00:57:44,559
» I guess I don't understand if Franklin's
in the same pool

760
00:57:42,240 --> 00:57:49,599
and there's just an increase from 2
million to 2 million five. Their loss

761
00:57:47,119 --> 00:57:55,040
was 1 million.
>> Yeah, I don't want to speak about

762
00:57:51,200 --> 00:58:00,559
» I I just Well, whatever. But it was less
than this max. So for them not to have

763
00:57:57,760 --> 00:58:06,160
full reimbursement, thus the deductible,
it makes me concerned that there's a

764
00:58:03,040 --> 00:58:11,200
loophole in this policy.
>> Yeah, I don't want to speak to them too

765
00:58:08,960 --> 00:58:17,200
much. Um I'm sure you're pretty familiar
with MMA if you could chime into, but

766
00:58:13,760 --> 00:58:21,200
this is a very common
>> Yeah, but I don't I'm not familiar with

767
00:58:19,280 --> 00:58:26,079
the loss in Franklin or what happened
there. You would need an insurance

768
00:58:23,440 --> 00:58:30,960
specialist to read the policy and
>> make a determination whether or not

769
00:58:28,480 --> 00:58:34,799
» you have coverage. Cyber security is a
whole different ball game you see and

770
00:58:34,079 --> 00:58:39,599
that's [clears throat] what we're trying
to see

771
00:58:36,079 --> 00:58:44,960
» how sophisticated this policy is in
terms of this new world that we're

772
00:58:41,520 --> 00:58:48,160
living out there with with AI and cyber
security and

773
00:58:46,079 --> 00:58:54,559
» there are other steps that we take too
with like our IoT company right so like

774
00:58:52,079 --> 00:58:58,559
dual au like you know there there's lots
of steps that we take

775
00:58:56,079 --> 00:59:00,640
» so should we I mean yeah I think we all
agree

776
00:58:59,359 --> 00:59:02,160
you know, we need to go forward in
approving of this.

777
00:59:01,599 --> 00:59:06,000
» Yeah.
>> But maybe as a future item to talk more

778
00:59:04,160 --> 00:59:09,920
about, I know in the past you commented
about stuff you're doing in the office

779
00:59:07,520 --> 00:59:14,480
and do those things.
>> Maybe an information on hey, is there

780
00:59:12,640 --> 00:59:18,000
something else available? Would we want
to [snorts] have the

781
00:59:16,720 --> 00:59:20,559
» whatever you want to, you know,
>> umbrella.

782
00:59:19,440 --> 00:59:24,559
» That's exactly right.
>> Some special some special rider or

783
00:59:22,960 --> 00:59:27,920
something. Is it worth understanding
some more about at least

784
00:59:26,160 --> 00:59:30,720
» to understand what would it cover and
what would it cost and we'll all go oh

785
00:59:29,440 --> 00:59:32,880
well we can't afford that one that's
okay

786
00:59:31,280 --> 00:59:35,520
» and are [laughter] we as trustees
covered

787
00:59:33,520 --> 00:59:40,000
» right right so I think it'd be worth it
in future

788
00:59:38,400 --> 00:59:44,000
» well and again I think you're right
exactly right Mike

789
00:59:41,680 --> 00:59:48,079
» uh so because it is a big deal I've
personally been a victim of a ransomware

790
00:59:45,440 --> 00:59:53,760
attack and cyber fraud and it's no
joking matter it's dead serious stuff

791
00:59:50,319 --> 00:59:58,240
and you're dealing with criminals Um, so
and and uh you know it's hard to track

792
00:59:55,920 --> 01:00:06,160
these guys. This ransomware stuff is you
know deep dark web North Korean people

793
01:00:01,680 --> 01:00:10,240
and it's it's uh it's crazy stuff. Um
having said that I think the insurance

794
01:00:08,160 --> 01:00:13,599
is critically important and it's not for
not for today but we really need to

795
01:00:12,000 --> 01:00:18,880
know. You mentioned multiffactor
authentication. It could be how do we

796
01:00:15,920 --> 01:00:24,559
change passwords or set up passwords. It
could be just training on how to recon

797
01:00:21,760 --> 01:00:29,920
because because we got hit because
somebody clicked on a link in an email

798
01:00:28,160 --> 01:00:32,240
» and that's all it took
>> and they were in our they were in our

799
01:00:31,520 --> 01:00:35,520
network
>> and they sat in our network for months

800
01:00:33,920 --> 01:00:39,200
and months and months and we didn't know
it.

801
01:00:36,640 --> 01:00:44,559
» So how do you recognize that? How do you
report that? Anyway, it's it is serious

802
01:00:42,640 --> 01:00:48,319
and um
>> you'll wake up one morning and there'll

803
01:00:46,880 --> 01:00:53,680
be a million dollars missing from the
account and you'll never

804
01:00:51,667 --> 01:00:58,079
[clears throat]
>> Well, that's disappointing. [laughter]

805
01:00:56,799 --> 01:00:59,680
» It's scary.
>> It is scary.

806
01:00:59,119 --> 01:01:02,400
» It's a lot.
>> It's terrifying.

807
01:01:02,000 --> 01:01:06,480
» So
>> So anyway, even your um even your guest

808
01:01:05,280 --> 01:01:09,359
Wi-Fi,
>> I don't know. Oh, is there any

809
01:01:07,599 --> 01:01:12,079
possibility if I'm on a guest Wi-Fi that
I can get into a network? Okay. So, you

810
01:01:11,119 --> 01:01:12,960
guys do a lot of
>> firewall.

811
01:01:12,640 --> 01:01:16,599
» Yeah,
>> that's why it's a guest

812
01:01:19,599 --> 01:01:26,400
» right. So, there's a suggested motion. I
would recommend

813
01:01:23,599 --> 01:01:30,240
» I I'll suggest that we approve the Bing
and Farm September 30th renewal of the

814
01:01:28,480 --> 01:01:33,359
MMRMA
and authorize the village manager to

815
01:01:32,240 --> 01:01:38,319
sign.
>> I'll second that. Good idea. Okay.

816
01:01:41,280 --> 01:01:46,000
Do a roll call to Miller.
>> Hi

817
01:01:45,520 --> 01:01:49,440
again.
>> Hi. [clears throat]

818
01:01:48,400 --> 01:01:52,799
» Mc Alexander.
>> Hi.

819
01:01:50,880 --> 01:01:56,359
» Hi.
>> How?

820
01:01:53,359 --> 01:01:56,359
» Hi.

821
01:02:02,960 --> 01:02:08,400
» Good evening, council. My name is Eric
Peach with Githles Webster, planning

822
01:02:06,480 --> 01:02:12,720
consultant for the village. Uh I'm here
tonight to discuss with you and just

823
01:02:10,559 --> 01:02:17,119
give you a general update for the status
of the master plan update. Um as you may

824
01:02:15,520 --> 01:02:20,240
be aware, the planning commission had
been going through months of

825
01:02:18,799 --> 01:02:26,640
conversation and discussion about
whether or not uh an update to the 21

826
01:02:23,119 --> 01:02:30,799
2021 approved and adopted master plan uh
was required or if there was any areas

827
01:02:28,480 --> 01:02:36,000
that would warrant uh significant
updates. uh at their last planning

828
01:02:33,200 --> 01:02:42,079
commission in August uh a few weeks ago,
um the planning commission did make a

829
01:02:38,319 --> 01:02:47,680
final determination to uh provide an
amendment to the future land use section

830
01:02:44,400 --> 01:02:54,000
of the master plan um because um back in
May of 2026, you may recall um the HOA

831
01:02:51,760 --> 01:02:59,680
for the Bingham Road Estates had called
uh attention to uh the future land use

832
01:02:56,799 --> 01:03:06,400
section of the master plan uh where they
believed uh there was unnecessary uh

833
01:03:02,880 --> 01:03:11,119
reference to their subdivision uh the
Bingham Road estate subdivision. Um and

834
01:03:08,880 --> 01:03:16,559
so they requested the removal of a
certain uh language within that

835
01:03:13,280 --> 01:03:21,280
paragraph um of the future land use. Uh
so the copy of the master plan amendment

836
01:03:19,760 --> 01:03:26,000
that you have within your packet this
evening uh is the actual language as

837
01:03:23,760 --> 01:03:30,480
it's currently proposed and it's simply
to remove that language that was

838
01:03:28,640 --> 01:03:36,160
requested of the planning commission and
now the village council. Um, so if you

839
01:03:32,880 --> 01:03:40,659
looked at page 45 of the of the master
plan, uh, under future land use, the

840
01:03:38,319 --> 01:03:44,160
estate residential, formerly low density
[clears throat] residential, that

841
01:03:41,760 --> 01:03:49,599
paragraph is the only section that's,
uh, proposing a change. Um and the

842
01:03:47,280 --> 01:03:54,400
removal of the language uh is to state
that the category uh for estate

843
01:03:52,400 --> 01:04:00,000
residential is also recommended for
property abuing 14-mi road immediately

844
01:03:57,119 --> 01:04:04,319
west of Outland Trail to to assist in
protection of the woodlands on this

845
01:04:02,240 --> 01:04:09,280
site. So that is the language that was
requested to be removed uh from that

846
01:04:06,720 --> 01:04:13,760
paragraph. Uh that changes nothing
within the intent uh behind that

847
01:04:11,520 --> 01:04:18,960
statement. So nothing is really
changing. It's just the preference uh

848
01:04:15,680 --> 01:04:25,440
from the uh Bingham Road Estates
subdivision to have that reference

849
01:04:22,559 --> 01:04:29,680
removed so that it wasn't um referencing
their subdivision uh within that

850
01:04:27,599 --> 01:04:33,440
statement. Additionally, on the back of
the front cover will be a disclaimer

851
01:04:31,680 --> 01:04:39,760
that when working with the village
attorney, um that disclaimer states that

852
01:04:37,039 --> 01:04:43,920
the um that nothing within the master
plan or the village ordinances

853
01:04:41,680 --> 01:04:50,000
supersedes um the deed restrictions of
any um land within the community. Um and

854
01:04:47,920 --> 01:04:55,440
so those two amendments kind of work
hand inand together. Um because again,

855
01:04:53,440 --> 01:05:03,280
nothing changes with the intention of
the future land use. uh the area where

856
01:04:59,119 --> 01:05:09,920
the uh Bingham Road estates currently is
um would still be um applicable to the

857
01:05:07,440 --> 01:05:14,960
uh master plan language. Um but again,
the deed restrictions within that

858
01:05:12,240 --> 01:05:18,559
subdivision would not have any impact on
the changes being made here. So,

859
01:05:16,480 --> 01:05:23,599
» but they would
because our deed restrictions and it's

860
01:05:21,119 --> 01:05:29,119
been this way for more than 50 years. I
have all the documentation and letters

861
01:05:25,920 --> 01:05:34,400
from Slaughter who was the kingpin
behind all the legal action. Um you

862
01:05:32,319 --> 01:05:38,400
state that the maximum density proposed
for this category is.7 dwellings per

863
01:05:37,599 --> 01:05:43,039
acre.
>> Yes.

864
01:05:39,039 --> 01:05:48,240
» And our deed restrictions state that
acreage has nothing to do with it. It's

865
01:05:45,200 --> 01:05:51,280
how many acres the property is. You can
have one house,

866
01:05:50,799 --> 01:05:54,559
» right?
>> That's it.

867
01:05:52,480 --> 01:05:59,599
» Yes. And so the section of the master
plan that is being amended, so the um

868
01:05:57,440 --> 01:06:05,119
estate residential
is laid on top of that area, but the

869
01:06:03,039 --> 01:06:11,520
deed restrictions
of the um Bingham Road estates, those

870
01:06:08,480 --> 01:06:15,839
would be in place. So this doesn't have
any impact over what that could be.

871
01:06:13,599 --> 01:06:24,240
» But why wouldn't they be reflective
accurately of the area that is being

872
01:06:20,720 --> 01:06:28,640
discussed? the area is part of the HOA.
It would be like Bingham Point. It would

873
01:06:26,400 --> 01:06:32,240
be like Bingham Woods. It would be like
Woodland.

874
01:06:29,920 --> 01:06:37,520
» You can't just go in and state, "Well,
you're part of Bingham Farms Woodland,

875
01:06:34,079 --> 01:06:43,839
so you're going to be uh 7 dwellings per
acre."

876
01:06:39,440 --> 01:06:50,720
» The problem the problem was um that the
master plan as written actually was

877
01:06:46,960 --> 01:06:57,359
referring to a property that's in the
subdivision. It was actually referring

878
01:06:52,559 --> 01:07:02,640
to a platted lot in our subdivision.
>> Uh, and that was troubling into itself

879
01:07:00,559 --> 01:07:06,640
because I'll use the words even
developers have used in this room is

880
01:07:04,559 --> 01:07:08,640
that our master plan is advertising for
them to come in build stuff.

881
01:07:08,079 --> 01:07:15,039
» Exactly.
>> So, we're advertising in the in the plan

882
01:07:11,280 --> 01:07:19,760
as it sits today to come build on that
property that's clearly referenced.

883
01:07:17,119 --> 01:07:25,280
Taking that out removes that, which in
my opinion is a great really good thing.

884
01:07:22,559 --> 01:07:30,799
» The reference to the overall village
doesn't bother me because now you have

885
01:07:27,760 --> 01:07:34,960
this other statement that says uh that
that this master plan does not supersede

886
01:07:33,119 --> 01:07:37,359
any private deed restrictions.
>> Okay.

887
01:07:35,680 --> 01:07:46,000
» So the deed restrictions by that
language would would take part.

888
01:07:40,480 --> 01:07:51,119
» But it's not mentioned. Uh I I just the
that we have deed restrictions on the

889
01:07:49,280 --> 01:07:56,960
maximum density property that they're
talking about that there are

890
01:07:54,160 --> 01:08:01,280
there are deed restrictions on that lot.
>> Well, I'm not sure. I mean, it doesn't

891
01:07:59,680 --> 01:08:05,119
say
>> it just says that the master plan

892
01:08:02,880 --> 01:08:08,480
reflects the village's public use. Does
not determine

893
01:08:07,280 --> 01:08:12,720
» Can I comment?
>> Well, I there's one other question I

894
01:08:10,480 --> 01:08:19,120
have. Um
and go ahead.

895
01:08:14,559 --> 01:08:24,080
» Oh um so what the Erics are trying to
are both uh saying in different words is

896
01:08:22,319 --> 01:08:29,920
no we are not referencing the deed
restrictions directly in the master

897
01:08:25,839 --> 01:08:33,440
plan. the um estate residential section
of the future land use that Eric is

898
01:08:31,920 --> 01:08:37,920
talking about that language that
pertains to the entire area on the

899
01:08:35,600 --> 01:08:42,799
future land use map that is highlighted
for estate residential which includes

900
01:08:39,839 --> 01:08:48,159
way more than just Bingham Road estates
um and it states that the maximum

901
01:08:45,279 --> 01:08:53,120
allowed density on that per the village
future land use is that 0.7 which means

902
01:08:50,960 --> 01:08:56,799
in places without deed restrictions that
is the maximum you can build in places

903
01:08:55,120 --> 01:09:02,480
with deed restrictions Again, per the
disclaimer we added at the beginning

904
01:08:59,440 --> 01:09:05,920
of the master plan that states that the
master plan does not supersede any deed

905
01:09:04,560 --> 01:09:09,440
restrictions. Any deed restriction
enforcement is outside the scope of

906
01:09:07,600 --> 01:09:12,319
village planning and zoning.
>> Yeah.

907
01:09:09,839 --> 01:09:17,279
» So, it just makes makes that separation
clear. It does help, but I think it's

908
01:09:14,719 --> 01:09:23,040
the the fact that it doesn't have a
direct reference to the property like

909
01:09:20,400 --> 01:09:28,080
you would get at Woodlands or any any
other um HOA,

910
01:09:26,799 --> 01:09:32,640
» right? The master plan
>> and it's a permanent injunction. It's

911
01:09:30,159 --> 01:09:36,960
not just a deed restriction,
>> right? The the original language that

912
01:09:34,640 --> 01:09:41,040
was included was meant to protect that
area. Um but by removing it, it doesn't

913
01:09:39,679 --> 01:09:46,319
really change anything. it just takes
away the what the HOA felt was an

914
01:09:43,359 --> 01:09:51,520
unnecessary attention to that property
or to that area uh of their subdivision.

915
01:09:48,960 --> 01:09:56,880
So by adding the uh disclaimer to the
front, that's where the master plan

916
01:09:54,320 --> 01:10:01,040
draws connection to deed restrictions.
So the deed restrictions are in place.

917
01:09:58,640 --> 01:10:05,600
The master plan has nothing to
necessarily say about that. Um, so I

918
01:10:04,239 --> 01:10:12,880
don't know if you want to
>> Well, one other thing um that I was

919
01:10:08,640 --> 01:10:18,800
going to get to was that in the past
if

920
01:10:14,960 --> 01:10:24,560
somebody was going to build on a lot on
Bingham Lane or um Bingham Road that is

921
01:10:22,159 --> 01:10:30,719
included in our HOA.
Um those plans would have to be stamped

922
01:10:27,920 --> 01:10:35,920
approved by our HOA.
They could not you would not send those

923
01:10:33,440 --> 01:10:42,159
plans or send the builder or developer
homeowner to Southfield for a B building

924
01:10:39,520 --> 01:10:47,120
permit until we had stamped it. Is that
true today?

925
01:10:44,640 --> 01:10:51,840
» Um well we haven't had a new build in
that area in a while. So

926
01:10:49,199 --> 01:10:55,520
» we got one going on next door.
>> Correct. But I was not involved in the

927
01:10:53,920 --> 01:10:58,880
intake of those documents at the time.
So that's why I can't answer your

928
01:10:57,040 --> 01:11:01,760
question. That doesn't count because you
needed to be. Somebody needed to be.

929
01:11:01,360 --> 01:11:05,040
» So,
>> well, somebody was that was Ken. He's

930
01:11:03,360 --> 01:11:08,239
not here. So, until I review some stuff,
I can't answer your question right now

931
01:11:06,560 --> 01:11:12,640
is what I'm saying.
>> Ken's been gone how long?

932
01:11:10,960 --> 01:11:15,199
» A year. And that house started building
being built two years ago. So, those

933
01:11:14,000 --> 01:11:21,679
plans went in two years ago.
>> Two. Okay. Well, and we had the White

934
01:11:17,280 --> 01:11:25,679
House that at the end that was also Ken,
>> correct?

935
01:11:22,880 --> 01:11:30,400
» So, but we want to make sure that these
safeguards are in place. I don't want to

936
01:11:27,520 --> 01:11:38,320
assume. We need we need everybody to
know that they need to to call Jim, our

937
01:11:35,520 --> 01:11:44,560
president, and make sure that he sees
every plan that is involved on our HOA.

938
01:11:42,800 --> 01:11:47,760
» The other thing is that you're only
responsible for enforcing the village

939
01:11:47,360 --> 01:11:53,920
rule.
>> Correct.

940
01:11:48,560 --> 01:12:01,840
» Yes. But if a potential builder doesn't
know that there's also another level of

941
01:11:56,719 --> 01:12:07,760
HOA rules, what onus falls on you to
inform them or anyone? I mean, if you

942
01:12:05,600 --> 01:12:11,920
don't say anything, who will?
>> It's CO

943
01:12:09,679 --> 01:12:15,920
HOA's responsibility to
>> How does the HOA know somebody's coming

944
01:12:14,320 --> 01:12:18,159
to them to build a house? They don't
know.

945
01:12:16,400 --> 01:12:22,640
» They come to the office. Well, we we're
we're proactive. We we had all the plans

946
01:12:20,400 --> 01:12:24,159
for the two houses
as an

947
01:12:22,880 --> 01:12:28,719
» HOA. We saw those
>> and we were allowed to see them. And I'm

948
01:12:26,480 --> 01:12:31,280
not sure that that there was actually a
stamp because that's the first time I've

949
01:12:30,239 --> 01:12:34,719
heard that was a good question.
>> Yeah, we had in the past.

950
01:12:32,640 --> 01:12:39,440
» Uh but we actually got the the plans to
both of those homes. I mean, I mean, the

951
01:12:37,120 --> 01:12:43,360
detailed drawings, everything.
>> Well, there was construction plans. We

952
01:12:41,280 --> 01:12:45,840
saw the construction plans which gives
you all the information you need in

953
01:12:45,120 --> 01:12:50,480
terms of
>> my my view. But again, I may be wrong,

954
01:12:47,440 --> 01:12:55,120
but our HOA has to be proactive and and
knowing that a property's been sold that

955
01:12:53,760 --> 01:13:00,560
it's going to be torn down, who the
builder's going to be. I mean, the pro

956
01:12:57,280 --> 01:13:05,120
the the reference to that that was
removed. We have had I've been here for

957
01:13:03,199 --> 01:13:08,400
20 years and we've had three attempts to
develop that property in the 20 years

958
01:13:06,719 --> 01:13:10,239
I've been here.
And um

959
01:13:09,040 --> 01:13:15,840
» rather bizarre attempts.
>> Yeah, some bizarre attempts. So anyway,

960
01:13:12,480 --> 01:13:21,520
um I do think the I think the obligation
of the village and the planning

961
01:13:18,239 --> 01:13:27,679
commission is to at least be aware that
there are deed restrictions in place and

962
01:13:24,400 --> 01:13:32,080
and there's a HOA involved. So at least
at least they can say if somebody comes

963
01:13:29,600 --> 01:13:35,920
and says here's the plans go well have
you talked to the HOA yet?

964
01:13:33,520 --> 01:13:42,159
» That's right. Communication generally do
>> at least do that. Yeah, that would be

965
01:13:37,679 --> 01:13:48,239
very helpful if we could. I know that
>> I did witness um prior counsel telling

966
01:13:46,080 --> 01:13:51,920
Ken that
when I asked if they would let us know,

967
01:13:50,320 --> 01:13:55,600
he leaned over and said, "You don't have
to tell her anything." And I thought,

968
01:13:53,920 --> 01:14:01,120
"Wow,
that's rather bizarre." But it's nice if

969
01:13:59,440 --> 01:14:06,480
we can be cooperative. We can work
together. Appreciate it. Thank you.

970
01:14:04,800 --> 01:14:13,920
And I can tell you that's how I
represent Bloomfield Village, which is

971
01:14:10,719 --> 01:14:17,120
HOA on steroids.
>> That's how it works with Bloomfield

972
01:14:15,280 --> 01:14:22,480
Township. I mean, they work hand in hand
on on those things.

973
01:14:18,480 --> 01:14:28,080
» Yeah, it's it's a good thing. Thank you.
So what's before you uh this evening

974
01:14:24,880 --> 01:14:31,280
then is um because we uh made reference
to the Michigan Planning Enabling Act

975
01:14:30,000 --> 01:14:35,920
for the next steps. The planning
commission at their last meeting uh

976
01:14:33,120 --> 01:14:40,800
forwarded uh the proposed amendments to
the village council to approve moving

977
01:14:38,719 --> 01:14:46,080
the process forward. So everything from
here on out would stay with the planning

978
01:14:42,640 --> 01:14:52,640
commission. Um, so by you approving
what's proposed, um, that would start a

979
01:14:49,199 --> 01:14:56,880
42-day period where, um, the surrounding
communities would be notified of the

980
01:14:54,320 --> 01:15:01,360
minor amendment, um, utility companies
and whatnot. Uh, and so my job would be

981
01:14:59,360 --> 01:15:06,960
to work with the staff to provide those
notifications to go out. And so if

982
01:15:03,600 --> 01:15:11,520
everything stays uh, on time, um, the
42-day period would close roughly around

983
01:15:09,040 --> 01:15:15,760
the beginning of October. So then once
that occurs then the planning commission

984
01:15:13,840 --> 01:15:19,520
will meet in October to establish a
public hearing for November. So then

985
01:15:18,239 --> 01:15:24,400
they would hold a public hearing on
November to receive any additional

986
01:15:21,520 --> 01:15:31,040
feedback from the public. Uh and if
everything is um good to go, they could

987
01:15:27,199 --> 01:15:34,400
make the final uh um approvals and
adoption at that time. It doesn't

988
01:15:33,040 --> 01:15:38,400
necessarily have to come back to the
village council, but it can if you wish

989
01:15:36,640 --> 01:15:42,560
to have it come back for your adoption
as well.

990
01:15:40,719 --> 01:15:46,320
But because it's such a minor amendment,
it could stay with the planning

991
01:15:43,760 --> 01:15:48,960
commission to make the adoption.
>> I just want to ask a general question

992
01:15:48,080 --> 01:15:55,280
about
>> the numbers and the projections for how

993
01:15:52,320 --> 01:16:02,560
large or how small our community will be
in the future. That's based on

994
01:15:57,679 --> 01:16:08,400
statistical census data. That's how old.
>> The the data that we have is from the

995
01:16:04,719 --> 01:16:12,640
previous um master plan in 2021. So we
can run some numbers to project what it

996
01:16:10,560 --> 01:16:15,600
currently would be. Um but I don't think
it's changed significantly from what the

997
01:16:14,560 --> 01:16:20,800
current master plan
>> because it has the population being

998
01:16:17,920 --> 01:16:25,199
reduced by 2030 when I see all these new
young families

999
01:16:22,239 --> 01:16:29,120
» buying these houses with kids
having more kids. Yeah.

1000
01:16:26,800 --> 01:16:34,000
» Yeah. So that's why I was a little taken
back

1001
01:16:30,159 --> 01:16:37,520
» at the accuracy of these projections
>> and if it's a different and also the

1002
01:16:35,920 --> 01:16:44,640
average age
>> of our community. It might have been 62

1003
01:16:41,440 --> 01:16:50,880
back when but is it today? And that
average age helps drive our decisions as

1004
01:16:48,159 --> 01:16:54,080
council members. Do we want bike paths,
t toddler playgrounds? I mean, you know,

1005
01:16:53,360 --> 01:16:58,159
whatever.
>> Yeah.

1006
01:16:55,360 --> 01:17:01,440
» That influences. Yeah, master plan.
>> Yeah, and we've had that conversation

1007
01:16:59,840 --> 01:17:05,920
with the planning commission and I think
the um implementation section of the

1008
01:17:04,080 --> 01:17:09,120
master plan is something that we'll
continue to work with staff on so that

1009
01:17:07,520 --> 01:17:14,159
we can have those conversations with the
planning commission um regarding, you

1010
01:17:11,600 --> 01:17:18,239
know, housing, the commercial corridor,
um and that sort of thing. Um to use the

1011
01:17:16,480 --> 01:17:21,760
guidelines of the master plan to
implement what the goals and objectives

1012
01:17:20,400 --> 01:17:26,480
that are established in the approved
2021 plan are. Um and so they felt the

1013
01:17:24,800 --> 01:17:31,120
planning commission that there was not a
significant enough change to warrant an

1014
01:17:28,719 --> 01:17:35,440
update. Um but we can certainly look at
um projections you know through the the

1015
01:17:33,360 --> 01:17:38,560
census um as we go through those
implementation strategies.

1016
01:17:36,560 --> 01:17:41,520
» The next review will be five years from
now which will be a new census.

1017
01:17:40,320 --> 01:17:43,920
» Yes.
>> Exactly.

1018
01:17:41,840 --> 01:17:46,640
» Because in 31 we'll review it but 30
there will have been a census.

1019
01:17:45,120 --> 01:17:50,400
» That's right. And so maybe at that time
it would be worthwhile to do a full

1020
01:17:48,880 --> 01:17:52,400
update to the master plan instead of
just a small amendment.

1021
01:17:52,000 --> 01:17:55,360
» Yeah.
>> Okay. So that was taken under

1022
01:17:53,600 --> 01:18:00,000
consideration.
>> Yes. Yeah. So they planning commission

1023
01:17:57,600 --> 01:18:04,880
discussed every five years. Um and they
wanted to get that on record now so that

1024
01:18:02,159 --> 01:18:09,280
this will be established for 2026 and
then going forward um you know with the

1025
01:18:06,880 --> 01:18:15,000
new census in 2030 uh that they'll go
through the update process again 2031.

1026
01:18:11,440 --> 01:18:15,000
» Thank you. You're welcome.

1027
01:18:16,320 --> 01:18:22,640
» So we're we're required to update it
every five years.

1028
01:18:19,679 --> 01:18:26,880
» Yes. And so if this minor amendment was
not a consideration by the planning

1029
01:18:24,719 --> 01:18:31,679
commission, they could have just readted
the 2021 plan and it would have been

1030
01:18:29,199 --> 01:18:35,040
acknowledged that that occurred in 2026
and then that process would reoccur in

1031
01:18:33,840 --> 01:18:41,280
2031.
>> So this is just intuition. It just seems

1032
01:18:37,199 --> 01:18:46,080
like after five years this is a ext
may not change very much. I agree. Just

1033
01:18:43,600 --> 01:18:48,320
seems like it's uh there should have
there should have been more

1034
01:18:47,679 --> 01:18:50,400
» more
>> more more changes

1035
01:18:49,679 --> 01:18:53,760
» more changes
>> to reflect some of the things Diane was

1036
01:18:52,480 --> 01:18:58,320
just saying. So yeah, I
>> I don't know. Um I have to admit I've

1037
01:18:56,239 --> 01:19:00,800
I've read through it. It's not a legal
document. It's a guidelines.

1038
01:19:00,400 --> 01:19:05,120
» Correct.
>> Yeah. Well, there will be some changes

1039
01:19:02,480 --> 01:19:07,120
in um you may be aware of the uh
discussion about fences in the

1040
01:19:06,719 --> 01:19:10,000
community.
>> Exactly. That's exactly right. It's an

1041
01:19:08,800 --> 01:19:13,120
or fencing is an ordinance.
>> That's an ordinance. And so, you know,

1042
01:19:11,520 --> 01:19:16,560
we'll use the master plan as guidance,
which we've already done to a certain

1043
01:19:14,719 --> 01:19:21,760
extent to say that if there is going to
be a conversation about allowing fences

1044
01:19:18,880 --> 01:19:24,719
within residential properties that it
complies with what the master plan's

1045
01:19:23,760 --> 01:19:29,600
guidelines are.
>> And what if it doesn't?

1046
01:19:26,960 --> 01:19:31,760
» If the fence ordinance doesn't comply
with

1047
01:19:30,080 --> 01:19:34,960
» Well, we would want to ensure that it
does. And so, that's one thing that

1048
01:19:33,360 --> 01:19:37,280
we're going to have to keep an eye on to
make sure that there's a marriage

1049
01:19:36,159 --> 01:19:39,520
between
>> Let me ask that question a different

1050
01:19:38,320 --> 01:19:43,840
way. What if the fence ordinance comes
out and we all decide we really like it?

1051
01:19:41,040 --> 01:19:48,239
That's a great idea. But but it wouldn't
it doesn't conform? Can we

1052
01:19:46,719 --> 01:19:51,760
» Does that mean we can't do the fence
ordinance or

1053
01:19:48,880 --> 01:19:55,199
» you can still pass it. It just
>> it leaves you open to some argument that

1054
01:19:54,080 --> 01:19:58,560
it's
>> you know because it's not consistent

1055
01:19:56,960 --> 01:20:00,719
with the master plan
>> that

1056
01:19:58,960 --> 01:20:03,440
» it depends how different it is from the
master plan.

1057
01:20:01,520 --> 01:20:05,920
» Right. And master plan says go that way
and we're going to go that way. like

1058
01:20:05,790 --> 01:20:09,120
[laughter]
>> if it says absolutely no fences ever.

1059
01:20:08,640 --> 01:20:12,640
» Yeah. [clears throat]
>> Well, and for example, you know, as

1060
01:20:11,199 --> 01:20:16,159
we've had this conversation with the
planning commission up until this point,

1061
01:20:14,320 --> 01:20:20,080
we've made reference to the current
master plan to see, well, if we are

1062
01:20:18,400 --> 01:20:24,400
going to take consideration for fences
in the community, what does the master

1063
01:20:21,520 --> 01:20:29,760
plan say? And it it's it's more or less
silent to the fact, but what it does say

1064
01:20:26,880 --> 01:20:33,040
is that the village wants to uphold the
character of the community. And so that

1065
01:20:31,120 --> 01:20:36,560
means if there's no fences to be seen,
then what does that look like? If you

1066
01:20:35,040 --> 01:20:40,719
then have an amendment to allow for
fences, well, potentially landscape

1067
01:20:38,640 --> 01:20:44,880
screening would be a requirement where
you put a fence in a sideyard that if

1068
01:20:42,800 --> 01:20:47,360
you have evergreen screening that would
last throughout the year, even during

1069
01:20:46,159 --> 01:20:51,760
the winter, so that you wouldn't be able
to see the fence. That might be one way

1070
01:20:49,280 --> 01:20:55,840
that you keep the uh ordinance and the
master plan in sync with one another,

1071
01:20:53,679 --> 01:21:00,719
even though you're kind of going against
>> what president is currently, not

1072
01:20:57,920 --> 01:21:06,159
allowing fences in the community. So,
>> Eric, are you aware of communities that

1073
01:21:02,880 --> 01:21:10,159
have sued because of something that was
different in the master plan than what

1074
01:21:08,239 --> 01:21:14,560
was going on in the community? So, you
use it the master plan as the basis for

1075
01:21:13,440 --> 01:21:19,679
a lawsuit.
>> I'm not familiar with any um because

1076
01:21:16,719 --> 01:21:23,840
that's mostly heavily reliant on the the
zoning code primarily. Yeah, that would

1077
01:21:21,679 --> 01:21:31,120
that would come up from time to time in
zoning disputes where uh like a zoning

1078
01:21:27,920 --> 01:21:36,719
request has been denied a variance and
they would try and use the master plan

1079
01:21:33,600 --> 01:21:41,360
where you've you know strayed from the
master plan and deny their variance.

1080
01:21:38,640 --> 01:21:46,800
Something like that comes up. It's an
argument,

1081
01:21:43,120 --> 01:21:51,280
» but it's you're your your your
zoning ordinance is not required to be

1082
01:21:49,360 --> 01:21:57,199
in strict conformity with the master
plan. It's a it's a guide like I say.

1083
01:21:54,080 --> 01:22:02,560
» So this reference to the aesthetic
beauty within Bingham Farms. It is just

1084
01:22:00,239 --> 01:22:07,120
totally impossible to litigate against
those kind of terms though, isn't it?

1085
01:22:06,159 --> 01:22:13,520
» Kind [clears throat] of why it's there.
So unless the ordinance is really

1086
01:22:10,719 --> 01:22:20,719
specific
>> and enforcable by law with consequences,

1087
01:22:18,400 --> 01:22:24,560
you know that it's it's for not, right?
>> The ordinance. Yeah. If you want to be

1088
01:22:22,880 --> 01:22:25,679
more specific with an ordinance if you
can.

1089
01:22:24,800 --> 01:22:27,520
» Yeah.
>> Less vague,

1090
01:22:26,639 --> 01:22:30,400
» right? [clears throat]
>> But that's not the master plan,

1091
01:22:30,000 --> 01:22:33,120
» right?
>> Yeah.

1092
01:22:31,199 --> 01:22:37,360
» Yeah. So if when we go through that
process, we'll be looking at the master

1093
01:22:35,120 --> 01:22:40,719
plan as it's currently written um to
take that into consideration when we

1094
01:22:39,440 --> 01:22:45,440
have those conversations with the
planning commission what if any types of

1095
01:22:43,280 --> 01:22:49,840
changes to the fence ordinance they
would take into consideration. So, and

1096
01:22:47,600 --> 01:22:54,400
right now what I see is maintaining the
character of the community and to

1097
01:22:51,600 --> 01:22:59,199
possibly entertain if they want to
allowing fences um so long as what the

1098
01:22:57,760 --> 01:23:03,120
master plan says about that is to
maintain the character of the community

1099
01:23:01,040 --> 01:23:08,719
to not have fences in your front yard
and exposed and you know looking like a

1100
01:23:05,920 --> 01:23:12,159
gated community so to speak. So um but
again that's all speculation and a

1101
01:23:10,800 --> 01:23:16,880
future conversation that we'll be having
with the planning commission. So

1102
01:23:14,239 --> 01:23:20,800
process-wise, right, this starts going
forward from here, the next step is the

1103
01:23:19,040 --> 01:23:25,840
42-day window for for
>> That's right. Yeah. So you're

1104
01:23:22,000 --> 01:23:28,159
» and then if because now on one hand
public's been aware that it's been in

1105
01:23:27,040 --> 01:23:31,040
the planning commission, but now they
made more aware of what's going on

1106
01:23:29,520 --> 01:23:34,639
because it's coming here. If people are
coming with questions about any part of

1107
01:23:32,880 --> 01:23:37,600
it, Yeah. questions or comments and
wants and desires to change.

1108
01:23:37,199 --> 01:23:41,600
» Yes.
>> Um it's not just about the change in the

1109
01:23:40,080 --> 01:23:44,880
language. It's really the whole thing.
If somebody comes in and has questions

1110
01:23:43,199 --> 01:23:48,239
about all kinds of things,
>> they can come and comment on it. And the

1111
01:23:46,560 --> 01:23:52,320
planning commission takes that
>> and says, "Okay, now what we do? Do we

1112
01:23:50,320 --> 01:23:54,960
» there's all this public comment? What do
we do now?"

1113
01:23:53,040 --> 01:23:58,320
» Yeah, for sure. Yeah, that could be kind
of just something that's not really

1114
01:23:56,080 --> 01:24:04,639
foreseen at this point. And that the
only change to the 2021 master plan is

1115
01:24:00,960 --> 01:24:08,960
what's that minor um um portion that's
taken out. Um, but if there becomes this

1116
01:24:07,440 --> 01:24:13,040
conversation about something much larger
during that 42-day period, then

1117
01:24:10,719 --> 01:24:16,000
certainly that can be something that is
taken into consideration. Um, and we'll

1118
01:24:14,880 --> 01:24:19,280
just have to cross that bridge when we
get there. But the 42 days allows for

1119
01:24:18,000 --> 01:24:24,800
the surrounding communities to be
notified. Um, and then for any public

1120
01:24:22,560 --> 01:24:28,320
comment, but the last portion of it
would be for the planning commission to

1121
01:24:26,639 --> 01:24:33,239
offer another public hearing before the
final adoption takes place in November.

1122
01:24:33,280 --> 01:24:40,320
So again, what's before you today is
just to allow for staff to release uh

1123
01:24:38,159 --> 01:24:44,639
for notification
or distribution, I should say.

1124
01:24:43,840 --> 01:24:47,679
» And that's it.
>> Good.

1125
01:24:45,280 --> 01:24:51,239
» Thank you very much for explaining it.
We appreciate it.

1126
01:24:58,080 --> 01:25:05,600
» So we need a resolution.
depending on I think is this a motion or

1127
01:25:03,360 --> 01:25:08,400
» I didn't find anything that um stated
that you technically have to have a

1128
01:25:06,880 --> 01:25:11,520
motion but you can
>> I think do you agree Mike?

1129
01:25:10,000 --> 01:25:15,440
» Yeah I didn't think you needed a motion.
>> I don't think so either. So, it's just a

1130
01:25:13,600 --> 01:25:17,679
confirmation network to move forward
with a plan.

1131
01:25:16,400 --> 01:25:22,760
» Like a thumbs thumbs up.
>> Thumbs up. Thumbs up. [laughter]

1132
01:25:19,520 --> 01:25:22,760
» That works.

1133
01:25:28,320 --> 01:25:35,040
» We can get the demographics.
>> You want ahead?

1134
01:25:31,440 --> 01:25:39,600
» Is that next on the agenda? Okay. So, um
I requested uh have a discussion point

1135
01:25:37,360 --> 01:25:45,120
on the agenda about
how do we as a village inform and

1136
01:25:43,199 --> 01:25:49,440
encourage
our residents to be willing to be

1137
01:25:47,760 --> 01:25:55,120
volunteers
of any nature. Maybe it's a specific

1138
01:25:51,520 --> 01:25:59,760
committee, maybe it's just a a one-off
like a roads commission.

1139
01:25:57,360 --> 01:26:03,600
Um if I remember correctly, we actually
passed a motion for a deer committee

1140
01:26:01,440 --> 01:26:07,920
months ago. That would be another one if
we had some volunteers.

1141
01:26:05,440 --> 01:26:11,040
» Maybe it's a a garden committee who how
to keep the deer out of my garden

1142
01:26:09,360 --> 01:26:16,400
committee. I don't know.
>> But but my my personal feeling is I'm

1143
01:26:14,800 --> 01:26:23,440
not even sure how people in Bingham
Farms know that there's an opening on

1144
01:26:18,800 --> 01:26:27,920
the council, much less anywhere else. So
um because I don't I don't I don't sense

1145
01:26:26,480 --> 01:26:33,520
that we're doing a lot of direct
communication in that way. Now this now

1146
01:26:30,800 --> 01:26:36,239
so those were some of the examples but
coming up very soon the planning

1147
01:26:34,960 --> 01:26:42,159
commission is going to have a number of
openings.

1148
01:26:38,080 --> 01:26:46,159
So as those openings occur and Jamie
informed me that we don't have any

1149
01:26:44,000 --> 01:26:51,840
volunteer applications on file at all.
There's a there is a application online

1150
01:26:49,600 --> 01:26:57,840
probably nobody takes the time to figure
out if there's one there or not. Um

1151
01:26:55,760 --> 01:27:03,440
uh and so we get in these situations at
a council that you got to you need

1152
01:26:59,600 --> 01:27:08,719
somebody to serve a
uh a volunteer position for instance on

1153
01:27:05,840 --> 01:27:10,880
the planning commission. And I guess I I
don't know how you find it. Maybe you

1154
01:27:09,760 --> 01:27:14,239
just call up your best friend and say,
"Hey, will you help me out?" And sit on

1155
01:27:13,040 --> 01:27:16,719
the planning commission. I don't know.
That's that's probably how it works, I

1156
01:27:15,679 --> 01:27:21,679
guess. I don't know.
>> I I have a suggestion. I mean, I was

1157
01:27:19,840 --> 01:27:26,320
criticized tonight for walking my dog
five times a day, but every time I walk

1158
01:27:24,400 --> 01:27:30,159
my dog, I have neighbors out that are
walking their dog. They're just walking.

1159
01:27:28,400 --> 01:27:36,000
And yesterday morning, I had a neighbor
from Bingham Road

1160
01:27:33,280 --> 01:27:39,360
wanting to know about the house. And so
we discussed it briefly and he said,

1161
01:27:37,520 --> 01:27:42,719
"Well, what can I do?" And I said, "Oh
my god, [laughter]

1162
01:27:40,480 --> 01:27:48,159
thank you. Yes, you can volunteer." I
said, "Well, we would love to have you

1163
01:27:44,400 --> 01:27:54,800
on a on a committee." So, he gave me his
contact information and um he's retired

1164
01:27:52,239 --> 01:27:59,840
head of design for Chrysler. I mean,
he's got really good credentials. I

1165
01:27:56,639 --> 01:28:04,880
think he'd be an asset to have working
with um the village. So, and that's just

1166
01:28:03,040 --> 01:28:09,760
an example. I mean, there there's a
plethora of other people that have many

1167
01:28:07,840 --> 01:28:12,400
skill sets that I think would help.
>> I think that's and that's a good

1168
01:28:10,800 --> 01:28:15,760
example. How do we find more of those
people that might be willing to some

1169
01:28:14,560 --> 01:28:19,520
people just don't want to commit to
three years or four years or whatever it

1170
01:28:17,440 --> 01:28:24,480
is? I get it. But they might be glad to
commit to a a committee that's going to

1171
01:28:22,239 --> 01:28:27,280
be formed and meet five times over the
next three months and and and help us

1172
01:28:26,639 --> 01:28:29,600
out. So
>> yeah,

1173
01:28:28,080 --> 01:28:34,159
» um
>> we need to find we I guess my real point

1174
01:28:31,760 --> 01:28:38,880
is we need to find a way to to inform
residents that there are

1175
01:28:36,880 --> 01:28:41,840
positions that we need volunteers to
help us on. and if you would be willing

1176
01:28:41,120 --> 01:28:44,639
to help.
>> Yeah.

1177
01:28:42,639 --> 01:28:50,480
» And at least have some applications or
resumes or whatever it is in place so

1178
01:28:46,960 --> 01:28:54,560
when the time comes we're not going well
I don't know who's going to do that job.

1179
01:28:52,639 --> 01:29:03,760
» Well I think one of the problems is we
still don't have a database of all

1180
01:28:57,280 --> 01:29:08,480
residents. So we have 500 homes.
We have it for taxes. We don't have it

1181
01:29:06,320 --> 01:29:11,520
for communication.
We got addresses for everybody. You

1182
01:29:10,239 --> 01:29:15,280
could do a direct.
>> We don't have email or text.

1183
01:29:13,280 --> 01:29:22,560
» Email or phones or text.
>> We really need to broaden that and be

1184
01:29:18,800 --> 01:29:27,760
more inclusive of all residents. And
maybe investing in something like

1185
01:29:25,600 --> 01:29:37,679
constant contact
would be um a good tool to use.

1186
01:29:32,960 --> 01:29:40,880
And um but any if if
Yeah.

1187
01:29:38,960 --> 01:29:45,120
» Are you aware of constant con?
>> I I ran a business for 17 years. Yes, I

1188
01:29:43,520 --> 01:29:48,239
know. I know it.
>> Well, then you know the importance of

1189
01:29:46,719 --> 01:29:51,440
being able to reach out to your
audience.

1190
01:29:48,880 --> 01:29:54,560
» Correct. Um the only concern I have
about this and I'm going to let Mike

1191
01:29:53,360 --> 01:29:59,199
speak to this because I think it's more
of a legal issue. All of those services

1192
01:29:57,120 --> 01:30:03,679
and contacting people via email and
phone has to be voluntary on their end

1193
01:30:01,440 --> 01:30:08,639
to provide that information. So if they
choose to unsubscribe, much like our

1194
01:30:05,360 --> 01:30:12,639
eblast, we can't forcibly keep sending
emails or phone calls or texts to people

1195
01:30:10,480 --> 01:30:16,560
if they say I don't want it.
>> So So that's the only concern I have

1196
01:30:14,719 --> 01:30:20,400
about having that kind of database, but
on a volunteer basis, of course. And and

1197
01:30:18,480 --> 01:30:23,840
we have our uh our eblast available
already as kind of

1198
01:30:21,840 --> 01:30:31,440
» what percentage of households do you
have emails or a text number for? What

1199
01:30:28,960 --> 01:30:35,120
percentage roughly? I don't know that I
can give you that number because again I

1200
01:30:33,280 --> 01:30:38,639
don't keep a phone and email database
because I'm not aware of the legality of

1201
01:30:36,880 --> 01:30:42,239
that. We have addresses the way we
normally the way we traditionally

1202
01:30:40,480 --> 01:30:47,520
contact all the residents in the village
when we need to for example for large

1203
01:30:43,920 --> 01:30:51,840
items to pick up is by USPS and we do
have a database of everybody's address

1204
01:30:49,280 --> 01:30:54,320
» but the e-class is
>> what I guess that's [clears throat]

1205
01:30:53,679 --> 01:30:57,520
emails
>> that's email correct that's that's where

1206
01:30:56,080 --> 01:31:02,719
people signed up through our website
>> right is 20% or 80% is it

1207
01:31:00,800 --> 01:31:05,040
» that's a hard number to guess because I
think that

1208
01:31:03,360 --> 01:31:09,199
» oh I guess if there's two in a household
>> a similar question was posed back when

1209
01:31:07,040 --> 01:31:14,560
Ken was manager and we we pulled up the
eblast directory that we have on our

1210
01:31:11,199 --> 01:31:19,120
website and there is a silly number of
emails on there. I'm talking about like

1211
01:31:16,320 --> 01:31:23,120
over 1,800 because what happens is
>> the eblast has existed for years.

1212
01:31:21,360 --> 01:31:26,560
Residents signed up that moved from the
village their email is still rattling

1213
01:31:24,880 --> 01:31:29,280
around there or residents got a new
Gmail

1214
01:31:27,679 --> 01:31:33,040
» they're not using their old one.
>> So it's 200% is the answer.

1215
01:31:31,040 --> 01:31:36,719
» Correct. So, so it's very hard to nail
down how many percentage of active

1216
01:31:34,880 --> 01:31:39,360
residents we have because of that
overshot.

1217
01:31:37,520 --> 01:31:43,920
» It's doable. It's just getting a plan
together.

1218
01:31:39,600 --> 01:31:46,719
» What about I mean I think we we as
council members

1219
01:31:45,280 --> 01:31:48,480
» we can all do our part. We can meet
people on the street.

1220
01:31:47,600 --> 01:31:51,840
» Y
>> um you know I mean we can just throw all

1221
01:31:50,639 --> 01:31:53,679
kinds of ideas out.
>> Yep.

1222
01:31:52,239 --> 01:31:58,080
» Of absolutely
>> you know [clears throat]

1223
01:31:54,400 --> 01:32:01,600
hey what if every one of us visits two
people that we don't know.

1224
01:32:00,159 --> 01:32:05,440
» Yeah. Well, the other thing
>> it doesn't count when it's people, you

1225
01:32:02,800 --> 01:32:09,040
know, and then let them know I this is
this is what I do. Do you want to help?

1226
01:32:07,040 --> 01:32:14,159
And do you have two other people that I
can talk to or that they can talk to?

1227
01:32:12,080 --> 01:32:18,000
» So, so that I was going to add my next
comment. We're about to do the postcard

1228
01:32:16,000 --> 01:32:23,520
mailing for the fall large item pickup.
>> We're already tacking on the um fence

1229
01:32:21,120 --> 01:32:26,800
ordinance survey uh onto that to get
feedback from the residents. We can

1230
01:32:25,120 --> 01:32:29,760
easily add a bullet point on there for
villages. Always looking for a

1231
01:32:28,239 --> 01:32:32,639
volunteers. Here's the link to that.
Yes. A star somehow somewhere.

1232
01:32:31,360 --> 01:32:36,239
» Absolutely.
>> It's just hard for me to believe there's

1233
01:32:33,679 --> 01:32:39,199
so there's so many retired people in
this community, especially in

1234
01:32:38,000 --> 01:32:43,689
» Yes.
>> I know.

1235
01:32:41,669 --> 01:32:43,689
[laughter]

1236
01:32:44,719 --> 01:32:51,199
» On September 4th, I
>> Yeah. [laughter]

1237
01:32:48,639 --> 01:32:56,080
» September 4th of which year.
>> I've said that every September 4th for

1238
01:32:53,120 --> 01:32:58,719
the past [laughter] 20 years.
>> Send your right.

1239
01:32:56,880 --> 01:33:02,800
» But yes, there's a ton of knowledge. But
there's just people I just think if they

1240
01:33:00,800 --> 01:33:07,199
were encouraged and informed with we
could get a dozen maybe that said.

1241
01:33:06,400 --> 01:33:12,159
» Yeah.
>> No, I think you're right. I think it's

1242
01:33:08,960 --> 01:33:17,199
we're missing a a great opportunity to
engage people that are so valuable to

1243
01:33:15,360 --> 01:33:21,280
our village and I know that they would
love to contribute too. So, it's just a

1244
01:33:19,840 --> 01:33:24,960
matter of making that
>> I don't I have to say I don't remember

1245
01:33:22,880 --> 01:33:29,120
how the whole the roads committee had a
good that was a good group of people.

1246
01:33:26,480 --> 01:33:32,159
I'm not sure how the village I'm not
sure how I found out about it.

1247
01:33:30,719 --> 01:33:33,840
» Well, part of it is networking.
>> Friends of friends, I think

1248
01:33:33,360 --> 01:33:38,320
» they do.
>> I have a friend on Bristol who knows all

1249
01:33:36,560 --> 01:33:42,880
the other people on Bristol. [laughter]
>> Well, yes.

1250
01:33:39,600 --> 01:33:46,320
» And he went to Jim Burley and
>> I think Lisa had people

1251
01:33:45,920 --> 01:33:47,199
» Oh, yeah.
>> I think so.

1252
01:33:46,960 --> 01:33:49,920
» Yeah.
>> Yeah. I think putting in in the mailing

1253
01:33:49,360 --> 01:33:52,960
would be good.
>> Yeah. I don't recall if we did a mailing

1254
01:33:51,520 --> 01:33:57,840
for the roads committee, but I know we
definitely did an eblast and I think we

1255
01:33:55,360 --> 01:34:01,040
did like a news uh posting on our
website as well in addition to

1256
01:33:59,600 --> 01:34:03,920
» go back and just look and say this is
what we did because I somehow the word

1257
01:34:03,120 --> 01:34:07,760
got out.
>> I can go back and look some of the news

1258
01:34:05,840 --> 01:34:11,120
notifications time out after their
deadline. So obviously I can't pull up

1259
01:34:09,679 --> 01:34:14,120
something that's no longer there, but
>> six.

1260
01:34:15,280 --> 01:34:20,560
» Oh,
>> that's right. Okay. So yeah, we included

1261
01:34:18,880 --> 01:34:22,960
it in the special roads newsletter then
too that we were looking for volunteers

1262
01:34:21,760 --> 01:34:25,160
for the road committee because I think
Yeah, that's right. The first newsletter

1263
01:34:24,239 --> 01:34:27,120
went out before the committee.
[clears throat] Second one went out

1264
01:34:26,320 --> 01:34:32,400
after the committee.
>> Are police and fire departments? They

1265
01:34:28,719 --> 01:34:35,120
have pretty good like social media.
>> That be a great place to latch on to

1266
01:34:34,880 --> 01:34:38,120
their
>> social

1267
01:34:40,000 --> 01:34:43,000
donuts.

1268
01:34:43,920 --> 01:34:50,560
» Well, they do a good job. They like, you
know, I

1269
01:34:49,280 --> 01:34:55,520
Yeah.
>> Well, they do a great job. So, we can

1270
01:34:53,040 --> 01:34:58,520
latch on to them and also use that
resource.

1271
01:34:59,040 --> 01:35:05,679
» It's about 500 homes.
>> I had a lot of success in Oakland

1272
01:35:04,080 --> 01:35:10,400
Township by piggybacking on like the
Pinker Trail. people who live nearby or

1273
01:35:08,239 --> 01:35:15,520
visited the area would follow that
Facebook page or social media and would

1274
01:35:13,679 --> 01:35:19,280
maybe see things that they wouldn't
otherwise really care to follow like a

1275
01:35:17,280 --> 01:35:23,239
government site, you know.
>> I don't know. Just an idea.

1276
01:35:24,000 --> 01:35:28,920
» I'll get with the chiefs and see what

1277
01:35:28,960 --> 01:35:35,199
the other thing is that when I look at
emails, some things just have a sameness

1278
01:35:33,120 --> 01:35:39,360
to them. So, I don't
>> open it. I just sort of, you know, every

1279
01:35:38,000 --> 01:35:43,280
month I get this, you know, it looks the
same.

1280
01:35:40,080 --> 01:35:48,000
» And so we need to vary communication,
you know, and that's where the email and

1281
01:35:45,040 --> 01:35:52,159
the text messages would come into play
>> like with boxwood. And the issue that

1282
01:35:50,239 --> 01:35:56,000
happened all over our community was
should you shouldn't you destroy your

1283
01:35:53,600 --> 01:36:01,760
boxwood plants? And the answer was
13313, you know, chemical that's going

1284
01:35:58,960 --> 01:36:06,239
to rejuvenate the boxwoods. just sharing
that information with our friends and

1285
01:36:04,000 --> 01:36:12,320
neighbors through email or a special
text. So, it's like an alert for

1286
01:36:09,040 --> 01:36:17,360
emergencies or concerns. Uh, and I think
the police and the fire department would

1287
01:36:13,840 --> 01:36:22,239
take huge if we had a better database.
I'm thinking that they surely would want

1288
01:36:19,920 --> 01:36:26,800
to send some messaging on certain kind
of things.

1289
01:36:25,199 --> 01:36:30,239
» So,
>> it's like code riding. do have that for

1290
01:36:28,880 --> 01:36:34,639
for true emergencies.
>> That's for emergencies.

1291
01:36:31,120 --> 01:36:38,320
» Yeah, true emergencies. Yeah.
>> But for true emergencies, we even don't

1292
01:36:36,320 --> 01:36:42,239
have it.
>> I mean, there's no way if there's a

1293
01:36:40,719 --> 01:36:43,600
tornado coming that
>> code red.

1294
01:36:42,800 --> 01:36:46,080
» Code red.
>> Code red. If you have it,

1295
01:36:45,199 --> 01:36:49,080
» if you have it red.
>> Yeah.

1296
01:36:54,480 --> 01:37:00,239
I think I think we should try to at
least maybe come up for the next meeting

1297
01:36:58,320 --> 01:37:03,920
some type of proposal. It doesn't have
to be much, but just get something

1298
01:37:02,159 --> 01:37:08,000
memorialized that, you know, we're going
to put it on the direct mailing that's

1299
01:37:06,239 --> 01:37:13,600
going out. We're going to attempt to get
uh uh a better database to email people,

1300
01:37:11,600 --> 01:37:17,119
text people. I I've never heard of this
app, Contact. What was it? Contact.

1301
01:37:16,080 --> 01:37:22,560
» Constant contact.
>> Constant contact.

1302
01:37:19,119 --> 01:37:26,880
I've got enough constant contacts. So,
>> but that's the problem today. You get

1303
01:37:25,119 --> 01:37:29,600
» a thousand emails a day, most of which
are

1304
01:37:28,480 --> 01:37:34,400
» nothing.
>> Yeah.

1305
01:37:31,520 --> 01:37:38,880
» Yes. It's true.
>> But we really need to do it as a

1306
01:37:37,119 --> 01:37:44,560
council. We really need to do a better
job of informing people that there are

1307
01:37:40,880 --> 01:37:48,560
opportunities. I really don't know how
people are going to know.

1308
01:37:47,119 --> 01:37:52,480
What if I want to be on the planning
commission, but I don't even know what

1309
01:37:50,880 --> 01:37:58,119
to do to get there
>> or when it's gonna happen.

1310
01:37:54,800 --> 01:37:58,119
» So, okay.

1311
01:38:02,080 --> 01:38:08,320
» All right. Thank you, Eric.
>> Do you want to move on to the treasures

1312
01:38:07,520 --> 01:38:12,159
report?
>> Yes. Thank you. Last but not certainly

1313
01:38:11,360 --> 01:38:15,040
least,
>> not least, [clears throat]

1314
01:38:13,119 --> 01:38:21,040
» we have a handful of items under the
treasures report. um this evening. The

1315
01:38:18,080 --> 01:38:26,400
first one uh is in your packet uh is
regarding a resolution regarding public

1316
01:38:23,520 --> 01:38:32,080
act 152 which is known as the public
funding insurance act uh contribution

1317
01:38:29,119 --> 01:38:36,239
act for annual exemption. Um it happens
on a yearly basis. Uh the state of

1318
01:38:34,239 --> 01:38:41,600
Michigan sends it to me. It's due back
to them by the 30th of September. And

1319
01:38:38,960 --> 01:38:47,440
what it does is just exempts us for the
year under the rules of it. The reason

1320
01:38:44,719 --> 01:38:52,320
it came about was uh just a real quick
history lesson. Council back in 2005

1321
01:38:50,560 --> 01:38:57,760
determined that since the employees of
the village do not the village does not

1322
01:38:55,199 --> 01:39:01,199
uh provide health care benefits after
retirement when you leave the village

1323
01:38:59,600 --> 01:39:06,080
that they would just exempt themselves
from this public act. So you know we

1324
01:39:03,520 --> 01:39:10,560
have our insurance benefits once we
leave and or retire those don't go into

1325
01:39:08,320 --> 01:39:13,440
a retirement like the autos and some of
the other companies did in the past

1326
01:39:11,840 --> 01:39:18,960
year. So every year it comes in front of
council in order as a resolution to

1327
01:39:15,920 --> 01:39:22,080
approve recommend and approve uh the
resolution so that we can exempt

1328
01:39:20,560 --> 01:39:25,600
ourselves and send back the paper.
>> Conditions associated with that or you

1329
01:39:23,440 --> 01:39:30,080
just say we don't want to participate.
>> We well we meet all the the requirements

1330
01:39:27,920 --> 01:39:33,760
of of what the conditions are and we do
exempt ourselves. Uh the only other one

1331
01:39:32,080 --> 01:39:40,760
is that it has to be approved by
twothirds of the sitting body of of the

1332
01:39:36,400 --> 01:39:40,760
council that's in session at the time.

1333
01:39:40,960 --> 01:39:45,199
» I think it's
Do we need to vote on that?

1334
01:39:43,920 --> 01:39:48,199
» Uh, yes, it is a resolution.
>> Okay.

1335
01:39:50,159 --> 01:39:57,440
» Someone needs to offer it. Someone needs
move that we approve the annual

1336
01:39:54,000 --> 01:40:00,880
exemption of public act 152.
>> Second.

1337
01:40:00,400 --> 01:40:02,159
» Hi.
>> Howard.

1338
01:40:01,600 --> 01:40:03,360
» Hi.
>> Miller.

1339
01:40:02,800 --> 01:40:07,159
» Hi.
>> Michigan.

1340
01:40:04,159 --> 01:40:07,159
» I

1341
01:40:08,480 --> 01:40:12,199
Alexander. Hi.

1342
01:40:12,560 --> 01:40:20,560
resolution passes. Thank you. Second
item is uh more familiar as it is every

1343
01:40:18,159 --> 01:40:25,280
month, approval of the bills for August
of 2026. Um that is also in your packet,

1344
01:40:24,000 --> 01:40:29,760
but I'll just read through the
dispersements and then entertain any

1345
01:40:27,360 --> 01:40:36,800
questions that council may have. uh
under the general fund from the period

1346
01:40:31,679 --> 01:40:44,119
of July [snorts] 23rd 2026 through o
August 19th 2026

1347
01:40:40,320 --> 01:40:44,119
we dispersed $222,314.7

1348
01:40:45,040 --> 01:40:53,560
out of the general fund out of the gas
and weight fund for the same time period

1349
01:40:50,159 --> 01:40:53,560
was $183,434.97

1350
01:40:55,440 --> 01:41:03,600
for a total of 415,7
$7494.

1351
01:41:01,760 --> 01:41:08,080
Um, I'll just bring to council's
attention. The

1352
01:41:06,239 --> 01:41:12,800
183,434
under the gas and weight was the first

1353
01:41:10,320 --> 01:41:18,320
payment for phase two of the road
project that we received uh a letter and

1354
01:41:16,000 --> 01:41:22,239
information from HRC saying that they
reviewed everything. They have the hold

1355
01:41:20,320 --> 01:41:25,360
back in it. And what was they said
should be approved for payment on this

1356
01:41:24,000 --> 01:41:32,880
portion of it for the work that was
completed was the 1384 34 and 97 cents.

1357
01:41:30,719 --> 01:41:37,320
Um any other questions that I can answer
regarding the dispersements for the

1358
01:41:34,320 --> 01:41:37,320
checks?

1359
01:41:37,840 --> 01:41:46,400
None. With that, that motion uh is in
front of council for for your uh action

1360
01:41:43,280 --> 01:41:53,440
on that motion. I make a motion to ex to
approve the expenditures from July 23rd

1361
01:41:49,600 --> 01:41:56,679
through August 18th, 2026.
>> I'll second

1362
01:42:01,440 --> 01:42:07,920
just all in favor.
>> I I

1363
01:42:05,760 --> 01:42:13,360
» Any opposed?
Great. We'll move to the third item or

1364
01:42:11,360 --> 01:42:18,560
third item on it. uh accept the
financial statements for July [snorts]

1365
01:42:15,520 --> 01:42:24,000
2026. It is also a motion. In your
packet, you have the revenue and expense

1366
01:42:20,560 --> 01:42:28,080
report for the period ending July 31st,
2026.

1367
01:42:25,520 --> 01:42:32,320
Um it's pretty self-explanatory. I did
want to bring to council's attention one

1368
01:42:30,400 --> 01:42:37,520
oversight that was on my behalf. It was
my fault. If you look halfway down the

1369
01:42:35,199 --> 01:42:42,560
page on the first page, you'll see under
the cell phone, there are 690 I'm sorry,

1370
01:42:40,639 --> 01:42:47,360
$6825
under the balance. There's only a $25

1371
01:42:45,280 --> 01:42:51,920
for the cell phone. When I put the three
items in, uh, it picked up I miskeyed in

1372
01:42:50,080 --> 01:42:58,080
the one account number. So, that has
since been adjusted. It is not 227% of

1373
01:42:55,199 --> 01:43:02,560
the budget. It moved to a motion for not
a motion, but for a membership for Jamie

1374
01:43:00,159 --> 01:43:07,760
and then there was mileage. So that has
been corrected and it will be reflected

1375
01:43:05,199 --> 01:43:11,600
in uh next month's financial statements
as well. Uh and then pretty

1376
01:43:10,080 --> 01:43:16,080
straightforward as well. Obviously this
is the first month of the new fiscal

1377
01:43:13,199 --> 01:43:20,880
year that we're in. So everything else
was was just in in line as you can see

1378
01:43:18,880 --> 01:43:25,840
under the portion of the revenue taxes
are coming in uh typically just as they

1379
01:43:23,440 --> 01:43:30,800
are. We should get a big download from
the mortgage companies sometime this

1380
01:43:28,800 --> 01:43:36,000
week, beginning of next week. they wait
till the very end before penalties are

1381
01:43:33,040 --> 01:43:41,600
assessed and they'll do a drop load uh
to the county and then the county sends

1382
01:43:37,600 --> 01:43:47,119
me reports. So we have um you know right
now it's been pretty constant as it has

1383
01:43:43,520 --> 01:43:51,920
been every year um without very many
exceptions whatsoever. Um that leads me

1384
01:43:50,000 --> 01:43:58,400
to the second portion which is the
investments. Um, those have been updated

1385
01:43:54,800 --> 01:44:03,840
and you know, as you as I um continue to
tell council every month, I always watch

1386
01:44:00,800 --> 01:44:07,920
them. I make sure that we're trying to
maximize any benefit that's out there

1387
01:44:05,679 --> 01:44:13,360
for ones that are coming to maturity and
expiration. Um, and you have it for both

1388
01:44:11,760 --> 01:44:16,400
the general fund and the road fund. If
there's any questions that I could

1389
01:44:14,400 --> 01:44:19,119
answer about those, I'm I'm more than
happy to.

1390
01:44:17,600 --> 01:44:23,679
» If I could step back for a minute, last
year we had a lot of push back from uh

1391
01:44:21,760 --> 01:44:28,480
well more than push back. It was
challenges from some of the commercial

1392
01:44:25,360 --> 01:44:32,000
properties of their taxable value and I
know there was some adjustments made

1393
01:44:30,080 --> 01:44:34,960
there. Is any of that going on this
year?

1394
01:44:32,400 --> 01:44:38,880
» There is. Um as a matter of fact uh Joe
was kind enough since he sits a lot on

1395
01:44:36,639 --> 01:44:44,639
the review board uh he always provides
me information um before I it's I don't

1396
01:44:41,840 --> 01:44:48,000
want to say publicly available but he
takes the active role and brings it to

1397
01:44:46,080 --> 01:44:51,920
me of what the the board has looked and
which ones are going to the Michigan uh

1398
01:44:49,840 --> 01:44:56,560
tribunal. So, there are a couple that
are still out there. Um, there has not

1399
01:44:54,480 --> 01:45:02,159
been any decisions. It wasn't as much as
it had been in the past. Um, the listing

1400
01:44:59,679 --> 01:45:06,800
that I get, I do log in and and read the
docu the the information on what's put

1401
01:45:04,880 --> 01:45:11,440
on the docket and where it currently is
in the process. Um, we're on there for a

1402
01:45:09,520 --> 01:45:15,280
handful this current year. It's
typically the large commercial districts

1403
01:45:13,199 --> 01:45:19,040
that that do it regularly. They wait so
many years and then they'll file again.

1404
01:45:17,199 --> 01:45:22,239
Beverly Hills had a couple that were on
there and Franklin had one or two, I

1405
01:45:21,119 --> 01:45:27,199
believe, that were on there, but it's
not to the extent as it was this p the

1406
01:45:25,199 --> 01:45:30,199
past fiscal year. Yes.
>> Yep.

1407
01:45:31,199 --> 01:45:36,880
» I have seen a little bit, just to
comment secondary, I have seen a lot of

1408
01:45:34,400 --> 01:45:42,239
things come through too as houses uh
sale and people change their primary

1409
01:45:40,239 --> 01:45:45,679
exemption for their residency. a lot of
them move from Florida and now they take

1410
01:45:44,080 --> 01:45:49,040
that off on the floor or wherever their
other

1411
01:45:46,560 --> 01:45:53,440
» primary uh exemption is and they move it
back to here. So I get those reports

1412
01:45:50,880 --> 01:45:57,760
from the county every week. Uh and I
don't I'm not able to go in and actually

1413
01:45:55,920 --> 01:46:01,360
change it. The township is the one that
has the ability to update. It's called

1414
01:45:59,840 --> 01:46:06,960
the lamb system. So they're the ones
that go in and and move the exemption

1415
01:46:03,679 --> 01:46:12,480
from uh primary exemption from
non-exempt to exempt. Uh and that does

1416
01:46:09,679 --> 01:46:15,920
not affect the village taxes and the
reason why the township does it is

1417
01:46:13,920 --> 01:46:18,080
because it goes to the schools and all
of the other stuff. So we don't

1418
01:46:17,360 --> 01:46:21,920
» this at all.
>> Right. Correct. And that's why they have

1419
01:46:19,679 --> 01:46:25,440
the responsibility of updating it. So I
keep in close contact with Kim, the

1420
01:46:23,520 --> 01:46:27,040
treasurer that's in Southfield Township.
We

1421
01:46:25,600 --> 01:46:29,119
» But there's people actually moving back
from Florida to declare this is their

1422
01:46:28,480 --> 01:46:34,320
primary res.
>> Well, ne not necessarily not necessarily

1423
01:46:31,520 --> 01:46:39,280
moving back, but they move I'll get a
lot. It's surprising. Florida really is

1424
01:46:36,960 --> 01:46:42,000
very uh I don't want to say hawkish on
making sure I'll get a lot of calls that

1425
01:46:41,199 --> 01:46:46,560
says
>> can you verify and confirm that they're

1426
01:46:43,760 --> 01:46:49,920
not this this particular parcel is not
claiming primary exemption because

1427
01:46:48,320 --> 01:46:54,719
they're doing because you can't have it
in both states. So there's no other way

1428
01:46:52,080 --> 01:46:58,719
for them to they could query it but they
end up calling me and and have me

1429
01:46:56,719 --> 01:47:03,360
confirm whether or not it's either
>> primary or non-primary. Right. So, uh,

1430
01:47:01,679 --> 01:47:07,280
we have seen that. But to answer your
question, um, Eric, it is not

1431
01:47:05,679 --> 01:47:11,360
necessarily that they're moving back,
but they look at what the taxes are in

1432
01:47:09,600 --> 01:47:15,840
the impact hour in whatever the state it
is, and whatever is the most beneficial

1433
01:47:13,440 --> 01:47:18,320
for them, they'll unfile there and
they'll file back here.

1434
01:47:17,040 --> 01:47:24,000
» And with the stuff that's going on in
Florida right now about the elimination

1435
01:47:20,239 --> 01:47:27,040
of property tax, it's going to be a
>> Yes.

1436
01:47:25,199 --> 01:47:32,719
» Yep.
>> Any other questions I can answer?

1437
01:47:30,000 --> 01:47:36,800
I mean, we're doing fine. We're we're,
you know, interest rates are aren't

1438
01:47:34,800 --> 01:47:41,119
going to stay a relative, but we have
some that are in there that we have

1439
01:47:39,040 --> 01:47:44,960
maturity on that are still going up.
There's some that are going to be coming

1440
01:47:42,239 --> 01:47:48,480
up. And then I always go and work the
financial institutions to see if they

1441
01:47:46,880 --> 01:47:51,280
squeak out a couple more basis points
for us.

1442
01:47:48,960 --> 01:47:53,440
» Treasuries are up considerably this
week, aren't they?

1443
01:47:51,920 --> 01:47:57,280
» Well, that Well, if you take a look at
what happened to the bond market, that

1444
01:47:55,119 --> 01:48:00,560
had a big impact. So again, you know, we
were talking earlier about roads

1445
01:47:58,639 --> 01:48:04,000
inflation and all that stuff when you
have things that are jerking back and

1446
01:48:02,000 --> 01:48:08,480
forth. Uh sometimes when I look at it,
it's nice to know that we have set rates

1447
01:48:06,239 --> 01:48:12,239
that are that are there that are that
are Yes, exactly.

1448
01:48:10,080 --> 01:48:15,679
» Uh but we'll continue to keep an eye on
that. So if there's no other questions

1449
01:48:14,320 --> 01:48:19,440
on that, the motion is in front of
council for for that uh for the

1450
01:48:17,679 --> 01:48:21,840
investments and for the financial
statements.

1451
01:48:20,159 --> 01:48:26,480
» I make a motion to accept the financial
statements of July 22.

1452
01:48:24,880 --> 01:48:30,159
I second.
>> All in favor?

1453
01:48:28,239 --> 01:48:33,760
» Any opposed?
>> Motion passes. Jamie, I'm taking your

1454
01:48:32,480 --> 01:48:38,400
job.
>> Um I just thought I would just since

1455
01:48:35,520 --> 01:48:43,360
it's it's my deal right now. Um the last
two items are are really easy. Um the

1456
01:48:41,600 --> 01:48:48,960
reason why there's nothing included in
your packet on the uh not to exceed fees

1457
01:48:45,760 --> 01:48:53,760
are that I typically get invoices from
HRC around the 21st through the 24th.

1458
01:48:52,390 --> 01:48:57,600
[clears throat] So, I haven't had any
new invoices come that are updated. The

1459
01:48:56,080 --> 01:49:02,000
last one that was in the last packet was
as of June 30th. So, as soon as I get

1460
01:49:00,080 --> 01:49:07,199
those, obviously, I will make sure that
they're in next month's um next month's

1461
01:49:05,040 --> 01:49:13,840
packet. But, as you said, we're winding
down on um phase one. I talked to Brad a

1462
01:49:11,119 --> 01:49:17,840
little bit today back and forth and uh
obviously that one's going to come in.

1463
01:49:15,280 --> 01:49:23,520
We're we're I think virtually pretty
much done with a couple of other hitless

1464
01:49:20,960 --> 01:49:25,600
things that have to be completed taken
care of. Right.

1465
01:49:24,480 --> 01:49:31,280
» Need to close that out.
>> Right. So, um with that and then, you

1466
01:49:29,360 --> 01:49:36,239
know, phase two is moving along pretty
fast. As I came back to this meeting, I

1467
01:49:33,600 --> 01:49:41,040
saw they've got the apron portion uh of
that kind of torn up and blocked off.

1468
01:49:38,000 --> 01:49:45,199
and you saw the um the notice email from
uh HRC that was sent out on Friday about

1469
01:49:43,760 --> 01:49:51,840
what the intention was with weather,
what's the next portion of it. So that

1470
01:49:47,760 --> 01:49:55,840
should uh relatively uh finish up fairly
quickly in my opinion and then that'll

1471
01:49:53,840 --> 01:50:00,719
give us again a good staging point to
start looking at where do we go from

1472
01:49:57,920 --> 01:50:03,440
here regarding phase three. But that's
the answer of why there's nothing in the

1473
01:50:02,159 --> 01:50:07,679
package because I don't have any updates
for you.

1474
01:50:06,000 --> 01:50:13,719
Appreciate the time.
>> Thank you.

1475
01:50:10,719 --> 01:50:13,719
» Comment

1476
01:50:17,760 --> 01:50:22,159
to a motion to
>> adjourn.

1477
01:50:20,400 --> 01:50:25,800
Move to
>> second.

1478
01:50:22,800 --> 01:50:25,800
» Second.

1479
01:50:26,560 --> 01:50:31,159
» Thank you. [clears throat] Good night
everybody.