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>> [laughter] do you know what the time is?

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>> the time is 5:30 o'clock. Present however, in quarters for the state federal guidelines regarding the ongoing covid 19 pandemic.

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only limited in-person attendance is permitted for [noise] employees or members of the public.

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doctor brown, will you confirm this meeting was duly called and notice that the meeting was posted in accordance to texas open meetings act?

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>> yes, mr. Gordon. We did post and advertise this meeting in accordance with the law.

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>> we will now convene into closed session as authorized by texas government code 551 specifically 074 personnel,

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072 real property 071 constellation of boards attorney and 076 security.

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the time is still 5:30. All right.

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time is 7:00 o'clock we will now reconvene in the open session, I'd like to call matt mc candice principle of haltom high school.

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he will introduce the students who are with him tonight to commutate social distancing pictures were taken in the board prior to the meeting.

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>> thank you. President mccarty bisd board, dr. Brown and cabinet,

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winston high school is home to over 2,100 fantastic students.

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tonight I'm honored to introduce two of our finest seniors of the class of 2021.

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presenting the pledges tonight is caitlin ostramon she's the executive board president of the student council,

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member of the student advisory council, top 10 percent in the class, national honors society and just an all around great person.

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with her tonight is her parents mark and stacy ostramon and her sister casey.

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presenting in a moment of student expression is austin valdez,

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he's a member of our awesome band in the varsity soccer team as well,

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member of the student advisory council, top 10 percent national honors society,

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and also a great person. He's the son of alfredo valdez and elizabeth.

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so would you please rise?

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>> I pledge allegiance to the flag of the united states of america

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and to the republic for which it stands one nation under god,

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indivisible with liberty and justice for all.

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honor the texas flag, I pledge allegiance to the texas one say under god one and indivisible.

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>> good evening everyone, my name is austin valdez as and I just wanted to take this opportunity to address

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our current circumstances and how it's easy to get overwhelmed with all the negative factors that are impacting our lives right now.

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but we're on the home stretch in year and we decide the outcome. So I'd like to take this time to be thankful for all the positives in this year

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like the health of my friends and family and being able to live out my senior year. At times like these I think it's important to focus on what's really

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important to us and all those circumstances aren't ideal. I think we can finish this year strong and finish it together as a community.

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thank you for your time, have a great meeting. [applause]

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>> thank you. Now for words of recognition, mr. Thomas.

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>> thank you, mr. Mccarty. At this time, I'd like to recognize phil beckman our partners.

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he's an education manager, and he will come and make tonight's presentation.

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>> thank you mr. Thomas. Good evening.

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in partnership with the texas association of school boards, bisd is pleased to recognize the community enrichment center tonight.

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with us is their president and chief executive officer andy clinton and community outreach coordinator alex [inaudible].

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whether ensuring students are ready for the start of school through refresh bisd or feeding families,

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their generosity and support enabled students to succeed and goes a long way to help families break the cycle of poverty.

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it is with great appreciation that through texas business recognition programs stand up for texas public schools.

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we recognize the community enrichment center for their ongoing generous contributions in partnership with bisd.

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[applause]

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>> miss. President, I will be remorse that I didn't say something about mr. Clinton here,

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he's really part-time [inaudible] he's already announced he's going to be retiring by the end of the year.

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for 25 years he served his community.

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like I saw a picture he looked like me he had hair 25 years ago and so did I.

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but around the years he served his community in so many ways. Not just through cec,

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the chamber of commerce and I get the privilege of working with you in the lions club and we'll get a lot of good things for the community.

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he's still going to be around which I'm grateful for that, but he'll have more free time now for his family and stuff.

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thank you from the bottom my heart, of what you've done and how you've made big impact.

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this place wouldn't be what it is today without what you started. Thank you very much. [applause]

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>> next, we have a request here for the board, in accordance with the state federal guidelines regarding the ongoing covid-19 pandemic,

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we're required to limit the in-person attendance. The number of people allowed in the boardroom at one time will be monitored.

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those wishing to address the board will be allowed entry and space per minute.

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I'd like to remind those persons who have signed up to address the board concerning the general topic that

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the public participation is limited in the open forum to a three minute limit per speaker, and it shall be in effect.

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personal attacks on the staff or students will not be allowed for the texas open meeting at government code 551 of to

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and local board policy bed and the board shall not deliberate or take action regarding any subject that is not on the agenda.

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first person to speak on the list is debbie villa recentiel.

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all right. Here's your name and address.

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>> all right. I'm debbie villa recentiel, I live at 5408 rocky mountain in fort worth, texas, 76137.

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>> thank you. Go ahead, it's fine. >> all right. I'm very happy to get to address you.

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I've been a long time haltom parent I'm on child number 5, I believe mr. [inaudible] even taught some of my kids earlier.

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so go buffs. So there you go. I wanted to address you today because my child was caught

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in what is now called a cluster event. As I understand the timeline within the choir at haltom high school,

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there was one child who tested positive over the weekend.

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contact tracing on monday, a couple more people tested positive on tuesday, on wednesday,

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they contacted care in public health who gave them a guideline recommendation to quarantine the competition choirs.

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so I'm going to just read you a little bit about my son hunter. This is what I sent to the district nurse today.

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my son hunter is a senior at haltom high school and chose to go virtual to avoid illness or quarantine as he doesn't want to get sick,

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make anybody sick or affect his football team mates. He had only been attending the football class period and just recently started

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attending choir as he felt safe according to the guidelines that kids were given. There weren't very many kids there.

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he sat in the back row and was socially distance 10-12 feet

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at no time were kids given any kind of inclination that this could happen? This is devastating to someone who has done

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everything he knew possible to comply with the rules. I've reviewed the guidelines put forth by

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tarrant county and it looks like they're not all being followed. What they got back from the attorney was a recommendation, it's not a rule.

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causing me to question where the decisions are being made. I will just say he's a football player,

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he's trying to get a scholarship. I really would hope that we could look at this so that he is able to play tomorrow,

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it affects personally him on another level because he loses that opportunity to play.

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on a broader level even if I don't get anything switch, I would like to see a policy from the district on how to handle

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these cluster events so that it can be communicated to parents and to students,

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even these 18-year-old students, so that they can make those decisions. Because, he made his decision based on what had been told to him by the school,

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by his teachers, by the principals, by everyone and still got caught in this.

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he was there for 30 minutes, maybe less than 30 minutes for the class period.

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ten to twelve feet distanced, still caught in the cluster, still quarantined.

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I really don't have much to say other than we do need to follow the guidelines.

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I have a printout here, I also teach preschool and church, so there's a little bit of deep cleaning issues I would also like you to look at,

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because if we are truly going to follow the cluster than we need to close that classroom,

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let the aerosol settle, do the deep cleaning so that people can react in a safe way.

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so thank you very much. Good luck. >> thank you.

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mr. Randy barkley, give us your address as well and then you can start.

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>> yes, sir. My name is randy barkley. I live at 5745 robin court, calton city, 76148.

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I'm here to speak to the board tonight also about covid advances, particularly these ones that have recently happened at haltom high school.

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but just in general, to echo what miss [inaudible] says here, we just talked about in respect

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to the need to review the guidelines that are currently in place, and adapt those to changing conditions which we all know change daily.

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I think that the district should really look at this, and not only look at the policy of how we're handling the covid clusters,

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if they're calling it that name, whatever that is, that's a new term I guess we're all learning, but also each individual case and so that we're not just treating everything as a whole.

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I think that we have to look at each case individually, and we have to follow the guidelines that's not just

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set out by our local schools in the district, but by the county public health and cdc.

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some of those guidelines that I think they get mixed up here is some of the things that we were being told about the cluster of answers.

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it doesn't matter the time that they were there per say, it doesn't matter if they were wearing mask.

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it doesn't matter the distance of which they were separated, it just simply matters that you were there.

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in some cases, I don't believe that is going to interpret the rule or the guideline as necessary,

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and we're going to catch people like this young man unfortunately has gotten caught, and needlessly put them out of their sports,

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any athletic event or any other events, and in some cases keep them out of school.

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my child too has chosen to go to an online platform to keep himself from being able to be eliminated or be exposed.

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I have a special needs child. I know how dangerous that this virus can be,

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and we certainly want to make sure that he's protected, and that we're protecting others.

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I know that that's your goal as well, is to protect the children and to protect the community as a whole.

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I urge you though, to re-look at these and put a new set of guidelines out that covers these events,

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and to make it a district policy that each case is dealt with on

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a exposure level versus on a happened to be there level.

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that's the only way that it's going to be fair, and that's the only way that we're really going to make a difference.

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I thank you for your time. I thank you for what you do for our community, and thank you for trying to keep our kids safe in this ever-changing environment.

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please work with the district or with the school individually, and let's get a program that keeps our kids truly safe,

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but allows them to keep going and allow them to exercise those liberties that we all hold clear and close to our heart.

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that is that we have individual liberties and we are not treated as a group.

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thank you so much for your time, and you have a [inaudible] night. >> thank you.

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>> thanks. >> now, the osterman and the valadez family,

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if you all want to get up and go, you're welcome to do that or you can listen to the rest of it.

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katie is about to give us a very exciting update on the financial audit.

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I talked to her beforehand and she promised to go page at a time for everyone. Miss bone.

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>> good evening, president mccarty, dr. Brown and board. We are excited.

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it always is a wonderful day when we can present the audit report to you and put that behind us.

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we do have our auditors from weaver here tonight, jackie gonzales and stephanie wilson,

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and I think jackie's going to come up and do her presentation. [noise].

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>> thank you so much for having us here tonight, testes, dr. Brown. I am excited as katie mentioned to present the audit,

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and I think you'll be excited after this presentation also. I have here an overview.

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we'll go through some introductions a little bit about the audit process results and then highlights.

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of course if you have questions we'll answer any of those that you may have.

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to introduce, I am jackie gonzales. I'm your audit partner here, engagement partner.

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I have been with weaver and in public accounting and serving school districts for over 16 years.

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I have with me stephanie wilson, she serves as the senior manager, and she has been serving school districts for over 12 years.

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in addition to us, we have bailey lunsford who serves as the senior associate.

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in addition to myself, I have adam mccane, who serves as my concurring partner,

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who takes just an independent look at the audit after we've completed our work.

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on the other side you'll see there reema and elisa gilbertson who help us on the it side,

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they do some deep analytics for us and take a look at big data and break it down so that we're better able to analyze that.

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little bit about our audit process. When we talk about the audit cycle,

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I know it sounds daunting, but it is really a year-round process. Early on we started gathering information.

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we do a lot of initial planning, and then come out for interim fieldwork in june,

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and then back again for our final fieldwork in september, and then we met on november tenth to go over results and

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issued the report to present to you tonight,

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and then it starts all over again. As we know, this has been a challenging year and we know changes are still to come.

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we're constantly checking in on that to make sure that we understand and can

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help the district account for those and answer any questions as they come along.

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we do perform our audit in accordance with generally accepted auditing standards,

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and generally accepted government auditing standards. In addition, we perform a single audit.

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in this year we did multiple. We did a federal and a state single audit.

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this is the first time for your state single audit, and that's just due to the amount of federal and state funding that you get.

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we do perform that federal single audit in accordance with uniform guidance,

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and then the state single audits is performed in accordance with what we call ugms,

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or the texas governor's office of budget and planning uniform grant management standards.

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we also test compliance related to laws, regulations,

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and contracts specifically put in place by the public funds investment act and tea.

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these next slides are the most exciting, and these are the overall results of the audit.

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this first slide here are the financial statement results. We have issued an unmodified opinion,

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which is the highest level of assurance that we, as your independent auditors can provide or a clean opinion, if you will.

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we had no material weaknesses, no significant deficiencies, and no matters of noncompliance material to the financial statements.

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this next slide is over your federal ward or that federal single audit.

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you'll see there at the bottom, we had two major federal programs.

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those are the two grants that we tested this year. Again, issuing an unmodified or a clean opinion over compliant for both programs,

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the district qualified as a low-risk oddity, which for us as auditor's,

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allows us to audit a lower percentage of your total federal awards when you have that designation.

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we had no material weaknesses, again, no significant deficiencies, and no audit findings or compliance issues in either of those grants.

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next is this state award. Like I mentioned earlier, this is new for the district.

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again, we did issue an unmodified or clean opinion over compliance.

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the non low-risk designate is only because this is the first year and in the first year,

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we're not allowed to say that it is low risk. But we didn't have any material weaknesses,

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no significant deficiencies, no compliance findings. You'll see that we audited.

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it's called the texas volkswagen environmental mitigation program. This was an award for best purchases.

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we do perform a risk-based audit, and each year take a look at

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those areas that are most significant to the district or pose the most risk. In this year, the federal and state grant revenue and expenditures,

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of course, we spent quite a bit of time on, as well as the state foundation school program revenue

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and the related estimates to that source of revenue. Then payroll and payroll related liabilities as it's the largest expense that you incur.

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then capital assets related depreciable lives and the construction in progress.

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we do additional analysis. We take a look at your total disbursement throughout the whole year.

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we break those down and we look for patterns or irregularities that may pop up.

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we take that throughout the whole year, review payments to management and throughout all of those tests,

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we did not note anything that was unusual, irregular, or unrelated to district operations.

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similar with payroll, we take the entire payroll for up throughout the year,

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break that down, we look at your top five earners, we look at overtime paid.

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we review salaries of all the highest earners

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in the district and compare those to other similar positions.

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we also look for irregularities there throughout the year. Number of payments made,

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consistency of payments throughout the year. We didn't identify any irregularities,

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anything unusual or unexpected in that test either. When we look at child nutrition that we tested through that federal single audit,

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we break down the composition of cost to make sure that they are in line with our expectations and knowledge of the grant.

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as you can see here those costs were primarily comprised of payroll and supplies and materials,

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which of course includes the food purchases. That was right in line with what we expected,

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no unusual transactions were noted throughout our test.

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the esser grant or the elementary and secondary school emergency relief funds

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were passed through the federal government through the cares act. That was of course, were passed through to school districts

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to offset the costs related to covid-19. We tested that and you'll see there are a 100 percent of

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those costs that we're recognizing in that grant were related to payroll. That of course is what we expected and allowable under that grant.

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the next was this state program and as I mentioned earlier, a 100 percent of this is related to best purchases,

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which was why the grant was applied for and received.

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we also take a look at estimates. As you know, in any set of financial statements,

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there are estimates included, the largest of those for the district are state foundation revenue,

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the pension and opeb, liabilities, depreciable lives of capital assets,

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and the related depreciation expense, as well as your property tax allowance. We test those each year,

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we do a look that test. We didn't note anything irregular, there's consistency and the same method applied.

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we also looked for any additional issues, we didn't note any of those,

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so no material errors or irregularities, no difficulties encountered with management or anything of that sort.

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then we'll move forward to the financial highlights. These first two slides,

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this is 2020 and we'll flip forward to 2019 in just a second.

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we know that this has been a quite an unusual year but when we look here at the composition of costs,

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it's exactly what you would expect for both years. That big green section here in your general fund, as you can see,

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is instruction, which is exactly what we'd expect and that's 59.7.

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the next slide you'll see is just over 60 percent,

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so pretty consistent year over year as far as the breakout of those cost.

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when we move forward and take a look at revenue, you'll see similarly that those costs in the revenue streams in the general fund are slit

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almost 50-50 between your local and intermediate sources which are property taxes,

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and then the state program revenues, which are comprised of that state foundation school program revenue.

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a little bit of movement year over year, but you can see almost 50-50 in both years.

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now what's working best? I don't think I have to tell any of you sitting here that you do

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have very knowledgeable management team, very knowledgeable in school finance,

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knowledgeable in district operations in our pleasure for us to work with. Of course, it's been

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a difficult year and I know us coming in and doing the audit on top of that, making all of our requests is never easy,

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but having to couple that on top of everything that you had challenging your district,

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we appreciate everything that was given to us, full cooperation,

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timely responses, of course, no findings as I mentioned earlier,

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either in internal controls or otherwise, which I think speaks to just the processes that were already in place before

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the pandemic hit and you had to decide what to do from there.

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kudos to all of you, your government. Thank you to kd and shre and all of the teams that have helped us get through this audit.

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as we move forward, of course, construction in progress continues.

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we want to make sure that we're focusing on the retainage payable and making sure that's included in

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liabilities when we take a look at those and then just monitoring access levels.

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as we know now, of course, cybersecurity is more important now than ever.

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just keeping an eye on that as we move forward. Lastly, if you are staying up and reading every page in the audit report,

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you'll notice that we added a covid-19 disclosure. Any set of financials that you'll look at that have been issued recently,

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will have a disclosure very similar to this, just this state as a subsequent event that the effects of the pandemic are still unknown.

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but of course, the district continues to monitor cost and take advantage of any funding opportunities that are out there to

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offset the cost similar to the grant that we saw related to the cares act in this year that just ended 6:30, 2020.

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thank you again. We appreciate the opportunity to serve your auditors and I would love to take any questions that you may have.

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>> any question? >> I have two questions that jumped out at me and they happened to be pages 70 and

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71 on the opia showing the contributions as a percentage of pay.

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there's a covered payroll number of $162 million there,

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but in the front of the report we're showing total payroll of $188 million.

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is this covered people that are receiving medical benefits from our district,

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from our state and excluding those that are not? Is that what the difference in the payroll numbers are there?

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>> there's a few differences, but a lot of those differences are some in timing and then some of the people that

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are receiving benefits and being included. >> benefits if he is looking at total gross payroll.

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>> they can't have post-retirement medical if they're not receiving active medical,

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is the is that [overlapping]. >> yes. Receiving benefits versing your total gross payroll.

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>> then I guess my second question is on page 70, we showed the proportion of the net opeb liability is something less than 0.2 percent.

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that's 0.2 percent of the whole state's program.

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how does someone factor that's retired that worked for us sometime and for other districts sometime,

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is that taken into account to that detail to get our portion of the contribution?

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or if they're retiring from us and we're having to take the whole thing in.

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how's that percentage? Is it a detailed percentage or is it maybe less detailed? Do we know?

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>> I would say probably less detailed because that percentage is for the district and so there is a study done though based on the employees.

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it's not going to go down to the granular level and take every employee

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and take that into consideration because there is a study done.

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>> we probably have a lot of employees that retire from our district that started

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elsewhere in maybe more so than many other districts,

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and so does that hurt us in this percentage of the contribution for it to be less detailed,

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would it help us to be more detailed?

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>> I think my comment on it and is honestly,

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we don't know, this is an actuarial amount for the whole state.

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of course, looking into the future as to life expectancies, payroll increases.

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there's a lot of actuarial stuff that gets in this [overlapping]. >> yeah I understand that, in getting our percentage. [overlapping]

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>> I think it's based on our total payroll. They take the total payroll for the state and then allocate it that way.

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my understanding is they're not looking employee, they're not going out and saying, "okay,

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which of these employees belongs to you." >> so you're saying they aggregate with the actual the current snapshot.

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they don't actually go backwards and that's the methodology they leave for everyone. >> right. >> does that make sense? >> okay.

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>> they do take demographic all that information into account, but not per person and what you've done historically instead [overlapping]

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>> I'm just saying that probably hurts us when we don't do that detail calculation,

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or that calculation not done by the state. It hurts us because we have more people that retire from our district than [overlapping]

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>> it doesn't in this regard because it's just based on a percentage, based on your overall payroll.

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>> but that percentage could be less. >> it could, absolutely. But it's just doing it as a state level.

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>> it's just not an available percentage, is that right? >> exactly. >> in the way that actuarial studies done

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throughout the state, I don't know that it would. Once it gets allocated across the all the districts.

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yeah, I think that would be hard to say if it would. How much differential would be in there if it went at that granular level?

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>> well, it's calculable, but it's just a lot of work.

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>> [overlapping] [laughter]. >> if this is a lot of work for them. [overlapping] >> I guess it's calculable, but I bet it's not reconcilable [laughter].

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>> that would be true. >> yeah. >> we may not be able to be here today if we [laughter].

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>> yeah, I would agree with that. Thank you. Anybody else?

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>> thank you all. This staff says you all are great to work with as well, by the way.

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>> thank you so much. We appreciate it. >> thank you cindy. Thank you jackie. >> next, we have a 2018 bond oversight committee quarterly report to mark thomas,

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but I see ms. Wheeler back there, so I assume that you're going to be giving the report ms. Wheeler and you have another member here ms. Roeder.

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is there anybody else from the committee? >> I don't think so. I think she said [overlapping] [laughter].

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>> exactly right. >> president mccarty, members of the board,

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dr. Brown, and members of the cabinet. The bond oversight committee met via zoom,

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on november 16th, per our regularly scheduled meetings,

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we were apprised of details concerning financial construction and technology progress within the current 2018 bond projects.

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financial news was that, katie informed us that interest rates have dipped even lower and therefore,

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we are keeping our promise to our taxpayers with no tax raises, which is a great thing.

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the master budget summary showed that we are working and spending within

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our budget contingency money that began at nine million dollar is now holding just over three million.

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the technology budget is extremely positive. It has spent under half of its allotted budget yet has still

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risen to the demand of a one-to-one ratio for our students in technology.

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in construction, projects are in step with the timing proposed,

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even amid this crazy covid world, many projects are complete,

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including our safety vestibule at all of our schools, smithfield middle school gym,

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and many other projects are rolling right along on time. Our hvac projects, many of those are finished as well,

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and others will begin working during the spring and summer of 2021.

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with a drone video, we were shown that the new haltom and richland middle schools are both getting exterior brick,

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roofing and interior framing. At cheney hills elementary, the exterior framing is in progress and the pedestrian bridge project is on track.

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smithfield elementary is also getting weathered in with exterior brick and roofing.

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the city is working with us to get a new road into the school paved and ready on time as well.

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the hope is that we will have most of our buildings weatherproofed before the spring rains begin.

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all have summer 2021 completion expectations and

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the high school auditorium upgrades at both haltom and birdville high school are close to being finished in january of 2021,

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and they are looking good as well. Technology news, I think is the most exciting.

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bisd is now a one-to-one ratio school district.

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we have a computer for every student in our educational system and a plan

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for rotation of those computers as our students move through the different stages of school.

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the district has purchased 1500 webcams and wireless microphones

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for the classrooms and continued online learning adjustments that have to be made.

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the teachers have all received their upgraded computers as well.

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dave lamson informed us that the next stage would be to purchase upgraded computers for our administration offices.

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the data center generator projects say that ten times fast,

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is in planning and procurement stages. Other projects in planning are the classroom projectors and large tvs for our classrooms,

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also student chromebooks for the 21/22 school year.

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the committee is confident in the bisd administration, financial, construction,

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and technology departments, and we are satisfied in the efforts to complete the projects of the bisd 2018 bond.

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thank you for your time. Any questions? >> any questions?

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>> okay. [overlapping] >> just a comment. I love all the good news

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and if you all are driven by smithfield elementary, it's [overlapping] worth the wait. [overlapping].

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>> very exciting. >> yeah. >> [overlapping] it's looking great. >> okay. Thank you.

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>> thank you. [inaudible] counseling services,

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department of the day.

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>> good evening. It's a pleasure to invite mitchelle broadwater a coordinator of crisis intervention and lee carroll,

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director of counseling services are to speak to you this evening, give you an update on some of the programs already in place.

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I won't bore you with the challenges, that all school districts students,

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staff have faced in starting the school year, the board has been very kind, and flexible,

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and let us make some changes as we go forward to try to address the needs of student and staff.

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I'd like to invite ms. Broadwater up and we have some guests that'll come in and be [inaudible] ,

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introduce those, but ms. Broadwater. [noise]

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>> thank you, and good evening. As we were preparing to return back to school this fall,

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we anticipated a lot of our kids would come back with more trauma than they usually do.

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we were able to develop a re-entry screener that was part of the registration packet this year.

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we were able to get some feedback from our families, to gauge where they were and what our children were coming back to us with.

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some of our top findings were that 27% of our students felt isolated during remote learning.

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21% had someone in their family that was sick or had died of covid.

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39% of our families suffered financial hardships due to losses of jobs or income.

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as of november ninth, we have had 75 completed suicide risk assessments,

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44 percent of those were elementary students and 56 percent were secondary students.

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as of november ninth, we'd also had 11 suicide attempts in our district and

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29 of our students were hospitalized due to have mental illness.

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goguardian. Goguardian is a program that we have in birdville,

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that monitors our computer devices. Anytime students look at risk behaviors,

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suicide ideations or any type of self-harm, we get a notification.

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typically, when I receive a notification, I'll immediately forward that to

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our crisis intervention counselors or professional school counselors. If it is after hours in the evenings, or on the weekends,

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I will typically follow up with those students to make sure that they're safe, that they do not have a plan and get in touch with

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those parents just to make them aware of the situation. Some examples of what the goguardian alerts look like when we receive them.

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one is how to tie a noose, another one is I want to die,

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we get painless ways to die, quick ways to die,

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it's a huge realm of things that students are googling these days,

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which is very scary. If you'll notice, as of november ninth,

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we had 149 goguardian alerts compared to

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the 128 goguardian alerts we had for the 2019/2020 school year.

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hope squad. We are in our third year of hope squad.

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all nominations have been completed and all hope squads are completely formed, and up and running.

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[noise] excuse me. All of our advisors, members, and parents have been through the hope squad and qpr training,

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as well, all of our teachers have received their annual qpr training.

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we want to make sure that we stay on top of the suicide prevention program and make sure that all of

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our staff are equipped and know what to do in case a student or another staff member makes an outcry.

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hope week is also planned for the week of january 25th. It's going to look a little bit different this year,

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but we are still excited for it.

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due to our new mental health mandates from senate bill 11,

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we are required to provide lessons on mental health awareness, trauma informed care,

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social emotional learning, and so by incorporating self,

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which is self or social emotional learning foundations,

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into our core values, our counselors are able to continue to promote

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positive character development while teaching the social emotional skills of self-awareness,

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self engagement, and just being able to really regulate themselves.

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in all of these, this is a timeline of what our counselors are using and basing their guidance lessons on.

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we are thankful to have a social emotional learning facilitator this year.

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our sel facilitator has worked very closely with our two sel,

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social emotional learning curriculums. We're using character strong for our secondary schools in sanford harmony for our elementary schools.

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our sel facilitator is working very closely in assessing and evaluating these programs and the impact that they're having on each of our campuses.

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she's also been able to create sel lessons for all of our asynchronous learners.

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creates daily sel morning announcements. She works and plans our mental health topics

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and sel activities for our campuses every month as well and develops our sel newsletter for our staff that we send out monthly.

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she's also available to help our campuses with any trainings that they may need or extra assistance that they may have.

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she's also developed our counselor canvas course, which all of our sel lessons have been uploaded to make sure that all of

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our online learners are receiving the same skills and the same lessons,

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and it allows our counselors to be able to have that connection with them as well.

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we're also thankful to have been able to hire three full-time elementary crisis intervention counselors.

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we have one per cluster, and they typically spend about one day a week at a school.

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there are a few schools that we've had to double up on, instead they'll go to those schools on half days.

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these crisis intervention counselors work with our at-risk students.

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they do the intake interviews with our homeless students. They do follow-up meetings with them,

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as well as provide any needed resources and supports that they might need. They follow up with all of our asynchronous learners,

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and they also are available to provide mental health and trauma informed care to our students,

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reinforcing those sel lessons that they are learning in their gardens lessons,

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00:39:30,440 --> 00:39:34,410
creating safe places and just helping the students learn to regulate their emotions and facilitate any group discussions on social skills,

391
00:39:40,350 --> 00:39:42,780
life skills, or our sel skills, they also are very instrumental in

392
00:39:45,405 --> 00:39:48,710
planning our mental health activities every month as well. We know that our youth and suicide rates are at an all time high right now,

393
00:39:54,130 --> 00:39:54,130
and mental health is more important than it's ever been before.

394
00:39:59,395 --> 00:40:03,355
we're thankful to have these positions, but if you recall, about 33 of our completed suicide risk assessments were elementary students.

395
00:40:08,875 --> 00:40:08,875
there definitely is a need for more of these elementary crisis intervention counselors.

396
00:40:15,445 --> 00:40:15,445
lastly, anonymous alerts is our new anti bullying and safety app,

397
00:40:21,865 --> 00:40:21,865
that we have rolled out in the past month.

398
00:40:27,990 --> 00:40:30,970
it's replacing our blackboard tip lines. Any time a person from our community, a student,

399
00:40:34,690 --> 00:40:37,885
or a parent has an anonymous tip that they want to submit, they can do it from the comfort of their phone

400
00:40:40,030 --> 00:40:42,505
because we know kids are on their phones all the time. They can also do a web version as well.

401
00:40:45,355 --> 00:40:45,355
it's set up right now to where all of our campus administrators, counselors,

402
00:40:49,720 --> 00:40:49,720
and sors will automatically receive the alert for their particular campus.

403
00:40:54,325 --> 00:40:58,120
dr. Showell and I also have receive all the alerts for the district. We're able to help monitor as well.

404
00:41:00,715 --> 00:41:04,510
some really neat features about this program is that it allows us to anonymously interact back and forth with the submitter.

405
00:41:08,380 --> 00:41:08,380
in the past, we haven't been able to have that access, for example,

406
00:41:13,060 --> 00:41:13,060
last year we had a report about a second grade student who is being abused,

407
00:41:18,294 --> 00:41:20,545
and that was all the information we received. We didn't know the name, the school,

408
00:41:23,050 --> 00:41:26,620
we did know the school, but we didn't know the name or the teacher. This allows us to ask more clarifying questions and get more information that we need.

409
00:41:32,950 --> 00:41:35,830
it's also a great way to let the submitter know, "hey, we're on it.

410
00:41:37,285 --> 00:41:39,850
we're working to investigate. We want to make sure that we're taking care of any concerns that you guys have."

411
00:41:44,050 --> 00:41:48,010
there's also a help button, that allows us to upload personal resources that are specific to our district and our community.

412
00:41:53,695 --> 00:41:53,695
it has been very well received and it's been very neat to watch that.

413
00:41:58,780 --> 00:41:58,780
[background]

414
00:42:05,060 --> 00:42:07,485
>> it's my turn. Good evening, I wanted to start off with talking to you about

415
00:42:10,720 --> 00:42:10,720
the professional secondary school counselors and what the pandemic,

416
00:42:15,250 --> 00:42:15,250
the workload that is going on the counselors because of the pandemic.

417
00:42:20,355 --> 00:42:23,750
this is a table that I put in to show you and I chose the three traditional high schools and two middle schools.

418
00:42:27,380 --> 00:42:29,600
this is through the second six weeks. From school starting until the end of the second six weeks,

419
00:42:32,495 --> 00:42:32,495
I want to show you the sheer number of students that are moving back and forth.

420
00:42:36,650 --> 00:42:39,335
for an example, for wholesome high school, there was 404 students who started online,

421
00:42:42,949 --> 00:42:45,860
but then ended up going back to face-to-face. For face-to-face to online,

422
00:42:49,400 --> 00:42:52,175
there was 591 students. If you add that together,

423
00:42:54,215 --> 00:42:54,215
that's 995 different students that had to have some support from this counselor.

424
00:43:00,860 --> 00:43:03,965
when a kid decides to change their learning platform, a counselor has to go in and actually change the learning platform.

425
00:43:08,420 --> 00:43:10,865
it shows that student is an online student. They'll have an o indicator.

426
00:43:12,830 --> 00:43:12,830
for some schools, depending upon how they set up their online section,

427
00:43:17,900 --> 00:43:19,850
some schools had to actually change the schedule as well as doing changing the method of instruction.

428
00:43:24,665 --> 00:43:27,005
besides their regular workload, this just shows you because of the pandemic

429
00:43:29,270 --> 00:43:31,760
and we know it's everywhere, especially for teachers. Just the additional work that is in place,

430
00:43:35,405 --> 00:43:39,400
even in the counseling office because of the pandemic. Last year we came to you guys when we did

431
00:43:42,260 --> 00:43:45,980
our update and we talked about how we were going to put in a district expectation for counselors to start documenting in skyward.

432
00:43:52,205 --> 00:43:52,205
we wanted them to document anytime they did something to support a student.

433
00:43:57,335 --> 00:43:57,335
now, we have recently in the last two years,

434
00:44:01,640 --> 00:44:01,640
I would say there's been at least two or three times where somebody

435
00:44:05,900 --> 00:44:05,900
has came back for whatever has happened that has asked us,

436
00:44:10,070 --> 00:44:10,070
"we want to see what all documentation you have dealing with this student."

437
00:44:14,480 --> 00:44:17,090
very easy. All we had to do was go in and print the report for the student and we had it right there in front of us.

438
00:44:20,270 --> 00:44:24,035
what day, what time and what were the office visit codes. If they want to, they can write a little note in there.

439
00:44:27,290 --> 00:44:27,290
I wanted to give you an example and this was at battle high school example.

440
00:44:31,535 --> 00:44:32,960
for the first six weeks, I would say they were that stellar school as far as doing they're documenting.

441
00:44:37,925 --> 00:44:39,665
this just shows you an example. These aren't all at the office visit codes.

442
00:44:42,020 --> 00:44:44,180
there are numerous office visit codes, but I just gave you a little sample.

443
00:44:46,115 --> 00:44:48,320
basically if you look at the first one, the parent call, the e-mail, the texts.

444
00:44:50,555 --> 00:44:52,250
in the first six weeks, those counselors called or text or e-mailed 1,047 parents.

445
00:44:58,720 --> 00:45:01,385
you want to go down to the scheduling. In the first six weeks,

446
00:45:02,975 --> 00:45:02,975
they did something with 1,358 students schedules.

447
00:45:07,475 --> 00:45:07,475
that just goes to show you some of the things that they are documenting.

448
00:45:11,840 --> 00:45:15,110
I just wanted to give an example of three of the counselors over there. Let's look at stephanie stevenson.

449
00:45:16,850 --> 00:45:16,850
she had 856 different office code visits.

450
00:45:23,260 --> 00:45:25,895
that number was awesome. That just shows you how our counselors are supporting our students.

451
00:45:31,985 --> 00:45:35,495
this is elementary all the way through high school. I just wanted to give you an example of battle high.

452
00:45:39,610 --> 00:45:39,610
I know that there are some things coming out of the pandemic that

453
00:45:45,440 --> 00:45:45,440
our pluses that we have been able to see a better way of doing things.

454
00:45:52,505 --> 00:45:56,150
because of the pandemic, obviously we have kids that are at home, we have kids that are face-to-face.

455
00:45:58,010 --> 00:45:58,010
but every single kid has a counselor or has a canvas dashboard.

456
00:46:03,830 --> 00:46:03,830
the canvas dashboard is what has all their courses on it.

457
00:46:08,015 --> 00:46:11,810
we came up with the idea, how are we going to support these students? How are we going to support all of these students?

458
00:46:14,135 --> 00:46:14,135
what we did, we came up with what's called a counselor connection canvas course.

459
00:46:18,635 --> 00:46:20,975
what I had to do is I went into skyward, I made the counselor connection course in skyward.

460
00:46:24,335 --> 00:46:27,859
I uploaded all the students to it for the different schools and then each counselor made their own connection course.

461
00:46:32,285 --> 00:46:32,285
basically every single student in the secondary level has

462
00:46:37,235 --> 00:46:39,590
a counselor connection canvas course on their dashboard that they can reach out to their counselor at anytime.

463
00:46:43,610 --> 00:46:43,610
also, you'll see on here these are interactive.

464
00:46:48,400 --> 00:46:48,400
if it was the kid and they needed some skills on mindfulness,

465
00:46:53,930 --> 00:46:57,200
they could click on mindfulness and all different resources on how they could do mindfulness would be on there.

466
00:47:00,980 --> 00:47:03,500
also if they want to see their counselor, all they have to do is check in with ms. Poston.

467
00:47:06,380 --> 00:47:08,720
a google form comes up, they fill it out. It immediately goes to ms. Poston and then

468
00:47:10,970 --> 00:47:14,015
she knows who she needs to have direct support with. Once we started doing this,

469
00:47:16,145 --> 00:47:18,500
it was a little work in the beginning because the counselors have never had to do like a canvas course before,

470
00:47:21,185 --> 00:47:21,185
but every single counselor that is using it absolutely loves it.

471
00:47:25,205 --> 00:47:25,205
this is something that I see us doing from now and forever, hopefully.

472
00:47:30,680 --> 00:47:30,680
it's awesome because if the parents are also subscribed to canvas,

473
00:47:34,685 --> 00:47:36,650
then they get the same thing. You can put whatever information in this canvas course that you need.

474
00:47:40,250 --> 00:47:42,140
for seniors, they have put all college related stuff in there so the parents and the kids can access it.

475
00:47:46,985 --> 00:47:49,715
it's really cool. Cardonex, you guys remember this from back in the spring.

476
00:47:54,605 --> 00:47:54,605
this is our master schedule programmer that helps us make a master schedule.

477
00:47:59,765 --> 00:47:59,765
for next year, this will be our second year of implementation.

478
00:48:04,370 --> 00:48:06,200
basically what cardonex does, it allows the schools to build a master schedule within two days or less.

479
00:48:10,400 --> 00:48:12,380
that's what we found in the spring. Inside cardonex, they were able to build their master schedule in two days or less,

480
00:48:17,330 --> 00:48:20,840
which is a lot better than six weeks. That was definitely a plus.

481
00:48:22,595 --> 00:48:24,500
now if cardonex is done right, it has the capability to feel more than 90 percent of the students first request choices.

482
00:48:30,605 --> 00:48:30,605
we are planning on moving forward with continued in depth, in-person training.

483
00:48:35,090 --> 00:48:36,650
we're hoping by the spring. Hopefully we will be able to do in-person training because of the new plc

484
00:48:41,360 --> 00:48:43,610
that allow us to have room to train and also maintain all the safety protocols that we need.

485
00:48:46,235 --> 00:48:46,235
the trainers actually come out to us and work with our staff.

486
00:48:51,005 --> 00:48:54,724
tonight, I want to highlight three ladies who make up a part of our dropout prevention plan.

487
00:48:59,090 --> 00:49:00,665
I think seven years ago, you guys approved graduation coaches.

488
00:49:04,940 --> 00:49:08,660
I can't tell you what a great decision that was. I want to introduce them real quick before I talk about what they do.

489
00:49:12,560 --> 00:49:16,490
susan shaw, she's the graduation coach at haltom high. Shelby griffith is at shannon and at board vote and

490
00:49:20,720 --> 00:49:20,720
kinzie morgan mallott is at regional high school and shannon.

491
00:49:25,850 --> 00:49:25,850
basically we need graduation coaches more than ever the spring and the pandemic.

492
00:49:31,010 --> 00:49:32,870
because as you can imagine, based on what we're seeing now we have lots of seniors that just did not

493
00:49:36,860 --> 00:49:36,860
engage and doing what they needed to do so they could graduate.

494
00:49:41,735 --> 00:49:41,735
this is just a small sample of what these ladies do.

495
00:49:46,535 --> 00:49:49,085
I couldn't put it all on one page. But these ladies, you will never find a group of people that have more passion,

496
00:49:55,070 --> 00:49:58,940
more resilience, more perseverance for all these kids. They do not give up on any kid.

497
00:50:02,090 --> 00:50:02,090
because of that, we had 100 percent graduation rate in the spring.

498
00:50:07,625 --> 00:50:10,715
if a kid was scheduled to graduate in may, they graduated in may.

499
00:50:12,275 --> 00:50:12,275
I can tell you that's because of the biggest part's because of these three ladies.

500
00:50:16,895 --> 00:50:18,710
they would call parents, call students, show up at their house.

501
00:50:20,915 --> 00:50:24,530
they would bribe them with incentives. I reached out to phil beckman who is the partners in education and asked,

502
00:50:29,225 --> 00:50:29,225
"is there any way that we could get some gift cards or something?"

503
00:50:33,335 --> 00:50:33,335
he reached out to the chamber in about a week I had 35 gift cards.

504
00:50:37,385 --> 00:50:37,385
these ladies use those gift cards to convince those kids, "hey,

505
00:50:42,350 --> 00:50:44,555
if you do this much work tonight, I'm going to send you this gift card or I'm going to send you a pizza to your house."

506
00:50:48,365 --> 00:50:51,305
surprisingly or not so surprisingly, they got to work.

507
00:50:53,285 --> 00:50:53,285
but I tell you it's because those three ladies right there pulled them across the stage.

508
00:50:58,400 --> 00:51:02,285
I can't be any proud of a group that I have in my counseling service department. I just wanted to highlight them today because they were in

509
00:51:04,790 --> 00:51:04,790
circle part in these kids graduating in may.

510
00:51:08,800 --> 00:51:08,800
thank you, ladies. Lastly, we have

511
00:51:14,300 --> 00:51:14,300
seen with our professional elementary school counselors, this first semester.

512
00:51:20,150 --> 00:51:20,150
they have been just overloaded obviously with all the pandemic stuff going on,

513
00:51:25,700 --> 00:51:28,985
since we only have three elementary crisis counselors. Then the elementary professional school counselors do a lot of that crisis work.

514
00:51:33,710 --> 00:51:35,420
because of this pandemic, they were really overloaded and they were pretty down.

515
00:51:40,385 --> 00:51:40,385
michelle and I got together and we went and talked to mr. Baskerville and we

516
00:51:45,500 --> 00:51:48,560
decided that we look through our budget and we found enough money to hire two part-time counselor clerks.

517
00:51:52,490 --> 00:51:55,700
basically what they do is they just help with assisting with all the continuous data that has to be entered.

518
00:51:59,375 --> 00:52:02,570
they're also going to help upload the section 504 documents into our new success ed program.

519
00:52:06,395 --> 00:52:09,650
also hopefully we can pay them long enough that they can help schedule and begin the paperwork for section 504 meetings.

520
00:52:14,990 --> 00:52:16,370
because the amount of time it takes just a schedule a 504 meeting takes quite a long time,

521
00:52:20,240 --> 00:52:22,130
especially if you have over 100, 504 students and having those 504 meeting scheduled.

522
00:52:28,020 --> 00:52:30,370
last but not least, obviously, you guys probably know how to get in touch with us.

523
00:52:33,115 --> 00:52:35,385
we wanted to give you that. Honestly, I really want to thank you guys for letting us come and

524
00:52:39,575 --> 00:52:41,870
update you on all the great things I feel like we're doing in the counseling service department,

525
00:52:44,345 --> 00:52:45,545
but more than anything, I thank you for your continued support always in the counseling service department.

526
00:52:50,510 --> 00:52:52,925
[noise] questions? >> thank you. Any comments, questions?

527
00:52:55,115 --> 00:52:58,280
>> you all know how I feel about you. >> thank you for that.

528
00:53:00,125 --> 00:53:00,125
>> you're on you're a game, so thank you.

529
00:53:04,980 --> 00:53:08,860
I've one question about counselor check in and I'm wondering if there's a way to make sure that tab.

530
00:53:12,145 --> 00:53:15,475
if a student presses that tab and wants to enter in the google form, that the counselors aren't dead,

531
00:53:16,735 --> 00:53:18,430
that they're protected from weekends, and if there's a way for a student to get direct help if they if they're using

532
00:53:21,670 --> 00:53:21,670
that tab without the counselor feeling like they're constantly tethered to that canvas.

533
00:53:28,240 --> 00:53:31,345
>> right. Honestly, most of the counselors constantly either look at their email or are going to be looking at this.

534
00:53:35,755 --> 00:53:38,740
I can't say that I have very many that would look at that if a kid was a need and turn the other way.

535
00:53:42,220 --> 00:53:45,400
I mean art department is such a great group of people that all they know how to do is support these kids,

536
00:53:48,670 --> 00:53:48,670
and I can't imagine that somebody would not look at that and then do something about it.

537
00:53:53,260 --> 00:53:56,440
>> certainly, I understand that, but I also want to make sure that they are protected, that there's a way for a student to

538
00:53:58,720 --> 00:53:58,720
supersede that and there's a way for a counselor to not feel tethered to it.

539
00:54:03,340 --> 00:54:03,340
but the students still get that 9-1-1 type access that they needed it.

540
00:54:07,915 --> 00:54:08,575
>> right. >> you said

541
00:54:20,710 --> 00:54:22,000
the counselor cross check his tab and

542
00:54:24,835 --> 00:54:27,760
list of immediate resources and hot lines and then will also have their office hours so that students can [background] >> perfect. That's what I wanted to know.

543
00:54:29,635 --> 00:54:32,605
the office code data collection is just brilliant. I hope that that gives you all some insight that you can continue to share with mr.

544
00:54:37,960 --> 00:54:40,720
baskebo and with us to know how we can better support you because those numbers they speak volumes [overlapping].

545
00:54:43,660 --> 00:54:44,920
>> they speak out volumes, and it really will help show you their trend of what's going on on the campus.

546
00:54:48,835 --> 00:54:52,120
we let last year be a pilot, but this year every six weeks for

547
00:54:53,950 --> 00:54:57,160
a running documentation reports and it goes to the principal, so he can see exactly what's going on on their campuses. Anything else?

548
00:55:04,540 --> 00:55:07,540
>> [overlapping] any other question? >> thank you very much. >> [overlapping] thank you guys again to we appreciate it

549
00:55:09,415 --> 00:55:09,415
>> thanks for all the work. [applause]

550
00:55:16,450 --> 00:55:16,450
>> next we have bond that day, let's go on.

551
00:55:28,170 --> 00:55:31,990
>> [laughter] I couldn't do much better than ms. Wheeler, but I'll give it a try here. Update you on the bond,

552
00:55:33,460 --> 00:55:37,120
it's going great. We move on to the next slide. We just start with the budget here, and you see we're making quite a bit of progress in that

553
00:55:40,360 --> 00:55:43,840
costing commitments 209 million of the 215 million, that's the construction budget.

554
00:55:46,450 --> 00:55:49,465
moving right along, making progress, you can see down there the contingency she talked about it,

555
00:55:52,060 --> 00:55:55,975
3.1 million will go into a little detail here next on that. It'll just show the allocations have been made on the contingency.

556
00:56:00,355 --> 00:56:01,990
starting with that nine million, the first allocation was the security vestibules,

557
00:56:04,840 --> 00:56:07,975
which went over budget, as well as a pedestrian bridge. Those were our two projects that needed help from contingency.

558
00:56:11,335 --> 00:56:14,320
otherwise, all the rest were under budget and in great shape. Then of course, there was birdville high and haltom high hvac projects,

559
00:56:17,800 --> 00:56:17,800
which were a deliberate allocation from contingency to bolster those shortages in

560
00:56:24,325 --> 00:56:28,030
18 million budget for hvac and roughing in those type of things to do those really large-scale replacements at those schools.

561
00:56:32,575 --> 00:56:34,720
we still have a very healthy contingency and that should be great for us to finish out the program.

562
00:56:38,950 --> 00:56:41,230
the completed projects list is growing. We have collegiate academy was done,

563
00:56:43,540 --> 00:56:46,885
security vestibules are finally done and worked out great. Those are operating just as we would have hoped and we're even

564
00:56:50,485 --> 00:56:54,370
able to do a little more than I think was contemplated in the original bond. Smithfield middle gym is finished up you'll see some pictures of that in a minute.

565
00:56:58,585 --> 00:57:01,660
north ridge middle school kitchen roofing, birdville high roofing, couple good roofing projects we wrapped up.

566
00:57:04,855 --> 00:57:08,035
then all of these hvac projects are finished as well, including the haltom high chiller replacement that was a good one to get done recently.

567
00:57:12,850 --> 00:57:16,150
in planning right now we're working on watauga middle hvac, that was the one that was postponed last in

568
00:57:18,490 --> 00:57:21,985
this past summer because of covid where we were just didn't want to get too aggressive. We're gearing up to get that one done this summer now.

569
00:57:25,975 --> 00:57:25,975
then birdville high and haltom high some major hvac projects there that we talked about.

570
00:57:31,150 --> 00:57:31,150
we're going to do birdville high this summer and they're both really aggressive,

571
00:57:35,710 --> 00:57:38,635
but we feel good about birdville high because it's large but much simpler than haltom high systems.

572
00:57:42,565 --> 00:57:45,970
haltom high we're going to face that over 2022 and 2023 to make sure we don't get ourselves in trouble with biting off too much work,

573
00:57:49,660 --> 00:57:52,035
so that's the plan. Smithfield middle, here's the finished product.

574
00:57:54,405 --> 00:57:56,160
the addition just reveal, kay did a great job marrying that into the science edition, match the material.

575
00:58:00,795 --> 00:58:03,750
it just looks like they were all done together and it just looks great on that corner and really added to the look of the campus.

576
00:58:07,215 --> 00:58:09,495
you can see inside how the gym turned out just great. That is our first tornado shelter

577
00:58:11,525 --> 00:58:11,525
so in place and ready to go and hopefully we never use it.

578
00:58:16,280 --> 00:58:19,515
ultimately richland middle are going great. Contractor is doing a wonderful job,

579
00:58:21,360 --> 00:58:24,495
whether it's been really nice obviously for our projects. If it can just keep like this, it's great.

580
00:58:27,390 --> 00:58:27,390
they're, they're making use of every bit of that good weather and moving right along.

581
00:58:31,450 --> 00:58:35,230
masonry, roofing, interior framing, we've got mep, mechanical, plumbing systems all going in inside so I couldn't be happier with that.

582
00:58:39,790 --> 00:58:41,965
they're on schedule and looking good. Cheney hills is going really well.

583
00:58:44,350 --> 00:58:48,310
it isn't making the progress that the other schools are, but it's by no means a problem. It's right, brought on track.

584
00:58:49,750 --> 00:58:52,780
I think it's that our other schools are doing so good. This one is on its heels to catch up.

585
00:58:56,110 --> 00:58:59,110
but same thing, structural steel, exterior framing. It's a simpler building as some of the other,

586
00:59:02,590 --> 00:59:06,040
so that it's got that going for its a bit it looks great. Pedestrian bridge, after a little pause there.

587
00:59:09,535 --> 00:59:12,700
after the summer, the contractors back in and going full steam and they've actually finished the parking lot on the other side of the creek

588
00:59:17,575 --> 00:59:17,575
and they are building the bridge supports now down in the creek and they've

589
00:59:22,060 --> 00:59:23,500
actually bridge across the water in there and getting everything ready to set that bridge on.

590
00:59:26,590 --> 00:59:28,600
the bridge is set to deliver in february. So in the spring we should see that thing done, which is great.

591
00:59:31,945 --> 00:59:35,260
but sooner than we want that sooner than later, not just when the school finishes.

592
00:59:37,555 --> 00:59:37,555
smithfield elementary is really looking good.

593
00:59:42,415 --> 00:59:45,415
progress is probably the best on that school. Same thing, masonry, roofing, interior framing,

594
00:59:48,865 --> 00:59:48,865
in packaged with that is the high school auditorium upgrades which haltom,

595
00:59:52,990 --> 00:59:56,350
all the architectural portions of that word finished this summer. Now we're at all the high schools working on the audio-visual lighting,

596
01:00:00,640 --> 01:00:03,340
all the other components that needed to be put off because of covid and some material delays.

597
01:00:06,520 --> 01:00:06,520
but by january all of that should be wrapped up and in good shape.

598
01:00:11,185 --> 01:00:14,110
of course, we're definitely on schedule with that project, if not a little ahead.

599
01:00:16,225 --> 01:00:19,990
the road project that the city is doing is almost finished. The whole phase one, phase two is a very small portion connecting to smithfield road,

600
01:00:25,060 --> 01:00:25,060
but that went great and so just couldn't be happier with everything they're.

601
01:00:29,740 --> 01:00:32,305
back on that haltom high auditorium upgrades. This is the lobby, so we were able to put some nicer flooring material in there.

602
01:00:35,800 --> 01:00:39,280
reconfigure some walls, get him a real nice ticket booth. Really made that whole area little more useful and then of course,

603
01:00:42,910 --> 01:00:46,045
just totally revamped their dressing rooms and you can see, I don't know if you've seen them before,

604
01:00:47,650 --> 01:00:49,300
but this is great, so they're happy with that.

605
01:00:51,865 --> 01:00:55,270
then what we wanted to show you this time is some aerial flyovers of the projects rather than pictures because they're

606
01:00:56,950 --> 01:00:59,395
hard to see as big as these projects are. We put this together. From here.

607
01:01:08,635 --> 01:01:08,635
because it's okay.

608
01:01:18,610 --> 01:01:18,610
yes. It's supposed to pop up with the little u.

609
01:01:24,280 --> 01:01:24,280
>> I don't see the arrow, should be a arrow there.

610
01:01:31,040 --> 01:01:33,545
>> what's that? [overlapping]. >> yeah, should give you an arrow. >> yeah, it usually has the little play symbol of youtube in there.

611
01:01:38,830 --> 01:01:40,910
>> well, bummer. >> I can continue then you can send me the link [overlapping] and the video.

612
01:01:43,415 --> 01:01:43,415
before that we can show that right after we're done with the technology portion.

613
01:01:48,260 --> 01:01:49,970
but that video is fantastic. We cannot leave this meeting without you seeing that video the [inaudible] put together,

614
01:01:54,590 --> 01:01:54,590
he started capturing some drone footage and different things.

615
01:01:58,640 --> 01:02:01,190
so [inaudible] if you'll just email me that direct link to your channel we'll be able to show that.

616
01:02:03,455 --> 01:02:05,255
we'll give the technology update. I really quick for our bond portion as ms. Wheeler said,

617
01:02:09,125 --> 01:02:11,105
the technology budget is doing very well. We have a very healthy budget for where we're at.

618
01:02:13,370 --> 01:02:16,520
we're definitely a little bit behind due to covid-19, it has caused a little bit of chaos in our bond roll out plans.

619
01:02:21,335 --> 01:02:21,335
I just literally ran some numbers for all of last school year,

620
01:02:25,400 --> 01:02:27,695
we were 33,000 tickets. This school year in the short amount of time,

621
01:02:30,155 --> 01:02:32,555
we're already at 27,000. We're at 82 percent right now and we haven't even made it halfway into the school year.

622
01:02:38,630 --> 01:02:41,780
we're on track doing well as the technology department, our bond is moving along well and we'll give you a quick update on the project status.

623
01:02:46,190 --> 01:02:46,190
like we said, we've adjusted and we're now a 1-1 school district,

624
01:02:51,350 --> 01:02:53,900
with student chromebooks for all of our kids. Since we met last,

625
01:02:55,640 --> 01:02:57,860
we've completed installing the charging cabinets and additional power strips in each of our classrooms,

626
01:03:00,380 --> 01:03:04,370
mainly focusing at the elementary level there due to our 1-1 program now. We've also rolled out 1500 webcams and some wireless microphones in certain classrooms.

627
01:03:10,490 --> 01:03:13,700
we didn't do wireless microphones in every classroom but that's something that we're evaluating and looking at and seeing if it will have an impact.

628
01:03:17,075 --> 01:03:19,925
we're actually running some pilots and getting some data. The wireless microphone you can see is that little

629
01:03:22,730 --> 01:03:26,075
square almost the third from the right and the base station. The teacher wears this little microphone on

630
01:03:28,880 --> 01:03:31,790
a lanyard and it acts as the input to their computer, lets him walk around the room.

631
01:03:33,545 --> 01:03:35,210
if they're running a zoom session or different things it allows them to be anywhere in the room,

632
01:03:37,640 --> 01:03:40,460
but have the kids online still hear them. As you know, we've completed our data center racks in

633
01:03:44,795 --> 01:03:48,560
the uninterruptible power supply and the cooling system. We still have some work to do here as far as

634
01:03:50,570 --> 01:03:53,060
the cabling infrastructure and you're aware of the generator, we'll talk about that in just a little bit.

635
01:03:55,310 --> 01:03:58,250
this is the generator of richland high school, this project is done and this is acting as

636
01:04:00,860 --> 01:04:04,205
a backup for our dr and business continuity site. That project was completed and is now online

637
01:04:07,640 --> 01:04:07,640
supporting that equipment as a backup for some of the things that we mirror over there.

638
01:04:12,370 --> 01:04:15,950
then as you know, we've completed our building wide public address, we've completed our lockdown buttons.

639
01:04:17,990 --> 01:04:17,990
we also have some of our large fine arts av equipment that was planned in the bond.

640
01:04:22,640 --> 01:04:25,340
we did the new projector in the colosseum and we've added the fine arts and athletics complex to that completed list as well.

641
01:04:28,760 --> 01:04:32,420
as far as projects and planning and procurement, in the last board meeting, I think we presented that we're doing a generator for our new data center.

642
01:04:36,920 --> 01:04:40,730
that first picture is an overview of where it's going to be placed. We just had some meetings today with the engineering firm.

643
01:04:43,955 --> 01:04:46,910
we may move it to a location just to the right of that loading dock but that project is moving along well.

644
01:04:49,820 --> 01:04:49,820
[inaudible] you'll be happy to know we added a war room functionality into that setup,

645
01:04:54,560 --> 01:04:54,560
so we do have a conference room that's got full power into this system.

646
01:04:59,735 --> 01:05:02,375
then the other thing is planning, [inaudible] talked about, we haven't really started our central administration.

647
01:05:04,909 --> 01:05:08,300
this is something that we had planned to do in the spring and the fall, but covid-19 completely knocked that timeline off the wall,

648
01:05:13,385 --> 01:05:15,965
and so we're just now starting to revamp. We're getting some surveys out with our departments and

649
01:05:18,650 --> 01:05:22,250
our central administration because they're still running some pretty old desktops, some pretty old hardware.

650
01:05:24,005 --> 01:05:27,230
we're working on that shift and that vision to help move a lot of what they do to the more collaborative cloud technologies.

651
01:05:30,680 --> 01:05:33,080
we're also working on our classroom projectors, the large tvs that we may be using in the elementary level and

652
01:05:37,160 --> 01:05:37,160
then our plans for the 2021-22 are maintaining our 1-1 program.

653
01:05:41,580 --> 01:05:45,475
all new kids that enroll in a district are going to have to get their chromebook. Students that move from fifth grade to sixth grade are going to get

654
01:05:49,030 --> 01:05:51,085
a new device and students that move from eighth grade to ninth grade are going to get a new device.

655
01:05:53,715 --> 01:05:56,390
all of their old devices go back into our inventory so that we can offset warranty and repair.

656
01:06:00,080 --> 01:06:02,855
it gives us a pool of devices to hot swap. Some of them aren't usable anymore;

657
01:06:04,850 --> 01:06:08,810
they've got different things on them, they'll have makeup or be broken in different places and so that just helps to offset that.

658
01:06:12,155 --> 01:06:15,980
I think that's it for technology. Let me jump on, mark, I'm going to use my keyboard to open my email real quick to get

659
01:06:19,100 --> 01:06:19,100
that link and we'll pull up that bond presentation for you.

660
01:06:30,990 --> 01:06:34,540
it's nothing like typing in your password with the world watching. [laughter] whose idea was it to make these 16 characters?

661
01:06:38,875 --> 01:06:42,040
>> it was yours. >> I think it was, [laughter]. Actually, it was missed.

662
01:06:43,090 --> 01:06:43,090
[music]

663
01:10:48,635 --> 01:10:51,020
who the heck would want to follow that. I like how this worked out for us. [laughter]

664
01:10:53,780 --> 01:10:56,690
>> there you go. >> any questions on technology? Or [overlapping] the other?

665
01:11:00,550 --> 01:11:03,080
>> just for the board's information, our board oversight contraction committee where we call jack and killna.

666
01:11:08,540 --> 01:11:10,700
we've looked over some of these things with the staff as we've met almost on a monthly basis.

667
01:11:13,145 --> 01:11:13,145
they talk to us about things and we encourage things to come to the all of us.

668
01:11:17,810 --> 01:11:20,720
this is been looked at on a very continual basis, not just when we see something periodically, but they'd been kept.

669
01:11:24,740 --> 01:11:28,025
it's really up to speed, particularly on the new street, thereby spiffy at elementary school there I'm glad to hear they're on

670
01:11:31,400 --> 01:11:31,400
track and phase two really can't happen until we chair of the old building down anyway.

671
01:11:35,975 --> 01:11:37,250
>> right. >> I'm really pleased the city got off haas center there.

672
01:11:41,450 --> 01:11:44,870
that'll help us a lot, but it's being monitored also by your colleagues on a very regular basis.

673
01:11:49,660 --> 01:11:51,830
>> thank you, guys. >> thank you. >>> information and discussion items.

674
01:11:54,890 --> 01:11:54,890
interlocking agreements for the 2018 bond projects, street resurfacing,

675
01:11:59,659 --> 01:11:59,659
misspelling, or is it [overlapping] iconic and comes up.

676
01:12:06,285 --> 01:12:06,285
>> yes. What this is, we have a great opportunity this time for where we have to do

677
01:12:11,230 --> 01:12:13,210
some street restoration around the new construction projects where there's incidental damage from heavy equipment,

678
01:12:17,380 --> 01:12:17,380
to our counties available to do that work if it credibly affordable price,

679
01:12:22,340 --> 01:12:24,305
basically just material cost only. In doing that, the cities are very used to this arrangement where they get into an inner

680
01:12:28,130 --> 01:12:28,130
local with tarrant county to do the work and then pay for it,

681
01:12:32,420 --> 01:12:32,420
but then separate inner local between the city and us to reimburse the city for the work.

682
01:12:37,790 --> 01:12:41,030
that's the clean, it doesn't sound clean.that's complicated, but that's how they like to do it.

683
01:12:43,130 --> 01:12:45,695
there's some inner local agreements involved in that. They're executing the ones between tarrant county in the city

684
01:12:48,260 --> 01:12:50,690
now and so there'll be coming to us, the ones that are for us to execute and I expect to have those hopefully in january.

685
01:12:54,980 --> 01:12:56,600
just want to let you know those are coming in. I'll bring those in another board meeting for approval.

686
01:13:00,215 --> 01:13:00,215
>> it might be a good idea in the future and this is all done is to

687
01:13:05,480 --> 01:13:08,150
command a partner with the commissioner gary fickes might be a good partner we want to recognize sometime in the spring.

688
01:13:10,850 --> 01:13:11,420
>> absolutely. >> this is already done. He started this program quite a while ago and not just him,

689
01:13:15,530 --> 01:13:17,750
but the entire commissioners court did, assisting cities of getting things done with

690
01:13:20,900 --> 01:13:24,815
the machinery and things they have and the expertise. The city is paying for it and they do a lot of work.

691
01:13:27,395 --> 01:13:30,320
in the back of our mind to recognize commissioner fickes, who's our commissioner for this area.

692
01:13:32,690 --> 01:13:35,030
I've had that partnership is really going to help all the taxpayers of northeast county, including bergvall taxpayers.

693
01:13:40,930 --> 01:13:43,990
>> anybody else in comments? Thank you. Placements, school board,

694
01:13:48,155 --> 01:13:48,155
the fine arts athletic complex.

695
01:13:56,500 --> 01:13:56,500
>> we wanted to bring this item to you as something we have in

696
01:14:01,160 --> 01:14:05,060
our budget to replace the scoreboard over our fine arts and athletic complex. We got these pictures of the existing scoreboard,

697
01:14:07,790 --> 01:14:09,965
so that's what is there right now. The part that's highlighted in red is the video display portion.

698
01:14:14,329 --> 01:14:14,329
now as you know, this scoreboard is well over 10 years old.

699
01:14:18,530 --> 01:14:18,530
it's no longer qualifies for the warranty from the manufacturer,

700
01:14:22,910 --> 01:14:25,595
the preventative cost and any types of repairs. Are very costly sometimes parts are very difficult to source and so we're right on time.

701
01:14:31,610 --> 01:14:33,980
but the need thing is, if we'll go to the next slide, this is the video display,

702
01:14:35,855 --> 01:14:38,014
what it will look like of the new scoreboard. It'll basically be the entire thing.

703
01:14:40,445 --> 01:14:40,445
the school district will have the option to pick and choose what they want to put where.

704
01:14:44,480 --> 01:14:48,470
if we want to do a custom layout for each of our high scores to, one of them might want their scores on the top,

705
01:14:50,360 --> 01:14:53,270
one might want them on the bottom. We have that option. The other core part is if we want do

706
01:14:55,790 --> 01:14:58,655
things like on senior night when we have the seniors coming out, we can use the entire video board to be able to present them

707
01:15:02,810 --> 01:15:02,810
instead of that little tiny portion from the other scoreboard.

708
01:15:07,920 --> 01:15:11,770
we're working on evaluating a handful of different vendors, we're putting them through a review and a metric.

709
01:15:14,080 --> 01:15:14,080
we're working really close with katie bowman and our finance department on that process.

710
01:15:18,795 --> 01:15:21,350
we're planning to bring an action item to you at the december board meeting so that we can get a move

711
01:15:23,930 --> 01:15:23,930
on this and be able to do our installation in april right after the soccer season ends.

712
01:15:29,735 --> 01:15:32,585
this is just examples of what it will look like. We're going to use that existing structure,

713
01:15:34,640 --> 01:15:38,225
and so those columns will still be there. They're going to put new covers on them. On the back that catwalks going to extend across the entire back.

714
01:15:42,755 --> 01:15:46,685
there'll be a new scrim put over that as well. We just wanted to be able to show off what that's going to look

715
01:15:49,040 --> 01:15:51,020
like and answer any questions that you may have. I know we visited with the board construction committee,

716
01:15:54,515 --> 01:15:57,935
but any questions that we can help with, we'd be happy to answer. >> any questions?.

717
01:16:00,410 --> 01:16:03,770
>> well, thanks. We did talk about in our construct committee was that structurally for them to give us

718
01:16:06,650 --> 01:16:07,880
an engineering report that what the new screen they put up existing structure will support that.

719
01:16:12,590 --> 01:16:14,675
instead of to say now we have a fit, we're going to actually give us an engineer's report.

720
01:16:17,360 --> 01:16:20,180
it does fit co-vector structural engineering days. It's smart because we're changing what's being put there.

721
01:16:24,485 --> 01:16:27,020
>> that was a great idea brought forward by khan and to make sure that we had that included and they've got that built into the project.

722
01:16:29,750 --> 01:16:29,750
[overlapping]

723
01:16:34,850 --> 01:16:36,575
>> thank you. >> thank you. >> take action on personnel items. I want to announce.

724
01:16:39,290 --> 01:16:42,815
dr. Brown has accepted seven resignation into four retirements. Can I hear motion with personnel items.

725
01:16:44,720 --> 01:16:47,840
>> mr. President, I move that the board approved and adopt all personnel items in contract renewals as presented and recommended by the superintendent.

726
01:16:51,154 --> 01:16:54,790
>> thank you winny. >> [overlapping] second,. >>well. Figure that out.

727
01:16:58,510 --> 01:16:58,510
any comments? All in favor?

728
01:17:03,250 --> 01:17:05,960
looks like it's unanimous. Next one is consider all matters and incident unrelated to

729
01:17:09,170 --> 01:17:09,170
the issuance and sell and the barbell is bergvall independent school district,

730
01:17:14,135 --> 01:17:14,135
unlimited tax school building bonds, series 2021,

731
01:17:20,000 --> 01:17:20,000
including the adoption of order authorizing the issuance of such bonds and

732
01:17:24,110 --> 01:17:24,110
establishing procedures and delegating authority for the sale and delivery of such bonds.

733
01:17:29,840 --> 01:17:32,300
>> mr. President, I move that the board adopt an order authorizing the issuance and sale of

734
01:17:34,760 --> 01:17:34,760
bergvall independent school district unlimited tax school building bonds series 2021.

735
01:17:39,935 --> 01:17:41,705
>>think commission mitch take a second. >> I second.

736
01:17:45,160 --> 01:17:45,160
>> any comments? All favor?

737
01:17:49,460 --> 01:17:51,500
it's like it's unanimous. Consider the approval of the 1920 annual financial report.

738
01:17:55,880 --> 01:17:59,540
>> mr. President moved the board approved the 2019 that astronomy annual financial report as presented.

739
01:18:03,395 --> 01:18:06,755
>> thank mitch doerr. >> second. >> thing was harding. Any comments? All favor?

740
01:18:14,285 --> 01:18:17,470
so I get unanimous. Consider contract for asbestos abatement

741
01:18:22,970 --> 01:18:22,970
at halted enrichment middle schools and smith elementary school. Take the motion.

742
01:18:27,950 --> 01:18:30,830
>> move the board approve the contract to precision demolition, lp for asbestos abatement at

743
01:18:32,450 --> 01:18:35,720
ultimate rich and middle schools and smith elementary school has presented. >> think mitch doerr takes a second.

744
01:18:37,280 --> 01:18:40,970
>> I second. >> wish davis, any comments? >> this came way under budget I must be hungry.

745
01:18:44,630 --> 01:18:44,630
I get what maybe also putting them all three together that hill.

746
01:18:49,120 --> 01:18:53,030
that's 670 definitely will go to our contingency then. Thank you. [noise]

747
01:18:56,630 --> 01:18:59,915
>> any other comments questions or there are hands? It's like it's unanimous.

748
01:19:02,630 --> 01:19:05,690
next, we have the consent agenda before we take action, we want to highlight two donations that were safe.

749
01:19:07,520 --> 01:19:09,830
that is part of the consent agenda tonight. >> I'm getting ready for this one. [laughter].

750
01:19:13,580 --> 01:19:13,580
>> it's easy. Both donations came from the great tcu football player by

751
01:19:18,620 --> 01:19:18,620
time who was a former [laughter] high school student who now plays for the nfl.

752
01:19:24,050 --> 01:19:26,690
he donate $20,000 to be used towards the sat prep program for staff stipends and student centers.

753
01:19:31,595 --> 01:19:31,595
he also done in five $5,000 for teacher and staff appreciation on behalf of the board,

754
01:19:36,920 --> 01:19:36,920
we want to express our sincere appreciation for great tcu players for these donations.

755
01:19:41,929 --> 01:19:43,790
[laughter] I was ready. [laughter]

756
01:19:47,270 --> 01:19:50,120
>> they called him the big v. That's what [overlapping]. >> the big v. >> mrs. [inaudible] used to comment if you were at

757
01:19:52,340 --> 01:19:55,130
the outstanding citizens by quite a few years ago. I remember big v was there and he was our guest speaker.

758
01:19:58,310 --> 01:20:02,195
he was awaiting the possibility of drafter instantly senior year, gave a great speech and yeah,

759
01:20:05,060 --> 01:20:08,240
landed with the team that you just happen to go to the super bowl with a backup quarterback win the super bowl and now he's with the different team.

760
01:20:12,140 --> 01:20:12,140
>> detroit lines just signed a multi-million dollar free agent contract.

761
01:20:16,610 --> 01:20:18,650
>> maybe they reminded him of his contract for us and don't forget us about is invertible good.

762
01:20:20,975 --> 01:20:20,975
but he has, and I'm impressed by that.

763
01:20:25,130 --> 01:20:25,130
>> that's great. All tcp will have certain hearts. I understand that [laughter].

764
01:20:31,390 --> 01:20:34,270
all items on the consent agenda will be adopted with what motion? Unless I was going to get a lot of mileage out of that valid.

765
01:20:36,250 --> 01:20:38,380
I want to tell no [laughter]. >> privilege of being the chair [laughter].

766
01:20:42,490 --> 01:20:45,200
>> they were removed from the consent agenda by trustee for discussion. Is there motion for the consent agenda?

767
01:20:47,285 --> 01:20:50,390
>> I'll move the board approve all items in consent agenda as presented mr. [spanish] motion second?

768
01:20:53,165 --> 01:20:54,260
>> I second. >> [spanish] second. Any comment.

769
01:20:57,665 --> 01:20:57,665
all [foreign] it's like unanimous.

770
01:21:06,840 --> 01:21:06,840
>> superintendent report to the board and the reports that have been provided

771
01:21:12,610 --> 01:21:12,610
its information to the board had been made available to the board for review in burpo.

772
01:21:18,235 --> 01:21:18,235
does the board have any questions or comments concerning these reports?

773
01:21:22,330 --> 01:21:22,330
our next meeting will be here in the boardroom on thursday,

774
01:21:26,390 --> 01:21:28,520
december 10th. Closed session will be 5:30. Open session will be 07:00 pm,

775
01:21:30,800 --> 01:21:34,730
as there's no further business. Do I hear a motion to adjourn? >> moved.

776
01:21:35,540 --> 01:21:38,510
>> wish davis second? >> second. >> [spanish]. All in favor say I.

777
01:21:42,315 --> 01:21:43,925
>> I. >> that's a 100 percent. >> meeting is adjourned at 8:20.