it's
our
Harry Bergman
is now joining
... Mr Deputy Mayor we are live streaming and recording
the Mayor is currently at a Roman delegation but will
be joining the meeting a little bit later grasses councillor
Sampson
thank you Madame clerk with that this is the specialty
of council of public meeting for January twenty fourth it's
one PM so this is the call to order with
that I will turn it back to the clerk for
the traditional territory acknowledgement on work
we would like to begin our meeting by recognizing the
First Nations matey and in what peoples of Canada there's
traditional stewards of the land the municipality is located within
the boundary of treaty eighteen region of eighteen eighteen which
is the traditional land of the honest and I'll be
honest only and when that wind up people's
thank you Madame clerk will not take a moment of
reflection
thank you with that ... and quickly take the council
member tenets place
certainly Mr Deputy Mayor each member could please respond present
when their name is called councillor hope
councillor mattress tops
I see that she's join the meeting maybe having technical
issues yes we do need councillor Metso's for corneal we
...
all I want I'll go down the list and come
back thank you okay councillor Sampson as I mentioned is
that a delegation will be joining a bit later
as as mayor so whatever else you're your own
I'm present thank you
councillor mattress sauce
you muted Andrea
councillor mattress tops
can you hear can you hear us
councillor mattress tops
councillor matter stops
your muted
I'll use I'm just said I'm speakers not working
okay so let me just a moment here you see
I can
so perhaps
in the bottom right corner Andrea if you're able to
go down
to the sound fair and and turn the sound on
okay M. councillor matched up is going to restart the
computer so just wait a moment Mr Deputy Mayor
thank you create I will just ... woods because for
a moment before we continue okay great thank you and
I will watch for her to to me trying
Mr book when I see the join the meeting now
three to the comments by telephone
and on the computer
right now here on the computer
okay so you can hang up the telephone
can you hear me the okay
can you hear me through the computer Lancaster
is now exiting
Berkman
can you hear me through the computer
Mr workmen
can you hear me through the computer now
your mics open Mr Bergman I've just tested just saying
hello
you had joined the meeting
three times I just removed the one connection Mr Deputy
Mayor thank you Mr Brookman
can you hear me Mr recommends it's not your hand
if you can hear me
I'm going to send an email thank you
and we're just waiting for council match subsystem for the
public from where to catch myself restarted technical issues ...
we do have a tendency councillors hope your arm and
myself and we're just waiting on that councillor not a
substitute for
councillor matter subs can you hear us now
yes thank you now I can hear you okay that's
great thanks so much Andrea okay Mr Deputy Mayor I
will do another role to ensure of ... just another
world right from the start thank you councillor whole present
councillor mattress tops present
councillor Sampson the Mayor so wherever are absent they will
join the meeting a little bit later councillor your own
present and and Deputy Mayor boarding L.
present thank you in this my apologies for the delay
and ... we're ready to start
thank you ... we now will want to the approval
of the agenda it's recommended the agenda of January twenty
fourth twenty twenty to be approved as circulated including any
items and added to this agenda ... can I remove
and second for that motion to get on the floor
placed
some of them thank you zero thank you moved by
councillor your M. second recount circle ... medlar keep make
all that will
could you please vote for affirmative for me man clerk
will they re open he scrapped thank you I will
thank you
that was closed
motions cared for nothing with all attendance favorite boarding affirmative
thank you counsel with that we moved to a for
declaration of pecuniary interest and generate for their up
no in accordance with misspoke conflict of interest act and
the temperature bylaw twenty one dash seventy six sorry twenty
twenty one dash seventy six council members must pirate statement
of the interest and its general nature with the clerk
for inclusion on the registry are there any declarations for
this agenda today
seeing none of any do arise from the conversation please
alert the clerk with that is one away PM we're
gonna move into the public meetings
under the authority of the missile Oct twenty twenty one
in accordance with materials municipal freedom of information and protection
of privacy act the corporation the town of blue mounds
wishes to inform the public that all information including opinions
presentations reports and documentation provided for about a public meeting
for public consultation or the public process are considered part
of the public record this information may be posted to
the town's website and or made available to the public
on its request note not pertinent shall be granted for
members of the public to provide verbal comments in response
to the subject nature of the public meeting is commentator
must be limited and speaking to no more than ten
minutes at the public meeting a specialist time shall be
permitted at the direction of the chair comments will address
only those matters that are directly related to the matters
for which the public meetings are being held
note written submissions received written submissions received by the clerk
prior to one PM noon the Friday before the schedule
public meeting will be circulated and included in the record
of the out of the public meeting all written submissions
received in response to a public meeting notice
whether received before or after public meeting will be circulated
to council for their information in accordance with the town
it in accordance with the public meeting comments policy PLLC
Ward fifteen dash Europe you will be considered prior to
decisions on this matter to which the public meeting is
being held
we have for today
B. one this is a public meeting regarding a site
specific zoning bylaw amendment for the property located at one
oh seven Hoover late
the application process the applicant the application proposes to rezone
the subject lands from the open space ... S. own
into the residential zone R. one one to prevent single
detached residential uses
the public meeting is an opportunity for members of the
public to learn more about the proposed development the moderate
the moderator will keep the meeting in order and allow
the applicant the public and members of council to speak
and ask questions
remember no decisions are being made at this meeting is
simply an opportunity to learn and provide feedback please be
advised that you must
make in writing request if you wish to receive a
notice of the decision of council on this proposal
person or public body would otherwise have an ability to
appeal the decision of council in the blue mountains to
the Ontario land tribunal
but the person public body does not make oral submissions
the public meetings or make written submissions to council before
the bylaw is passed the person public body is not
entitled to appeal this decision
they also may not be added as a party to
the hearing of an appeal before the tribunal and less
in the opinion of the tribunal there are reasonable grounds
to do so
so with that Madame clerk I. S. return to you
for public comments received ... into your office
thank you Mr Deputy Mayor I confirm that notice of
this public meeting was given in accordance with the planning
act and in response comments have been received
council has received the comments in their entirety and what
I'm reading right now is just a summary of those
thing comments from the county of great given that the
uses existing and all new development or change of use
is proposed county staff have no significant concerns with the
subject application it is recommended that further comments be received
from the conservation authority regarding the proximity to to Georgian
bay from Kerry Eagleson I am writing to you to
support the rezoning application I do have several questions that
I would like answered how did the zoning get changed
in two thousand eighteen why is it taking so long
to correct this problem this is clearly an error and
should be corrected immediately the machine of the zoning amendment
in the first place from don rate over the years
construction of new built around our property and the associated
grading changes that was recommend
the surrounding lots have significantly raise the ground level and
has resulted in an increase in stormwater runoff through our
property increased lot ... run walk run up is now
joining
in an increasing groundwater level the current zoning of the
applicant's property being open space does indicate some thoughtful planning
for stormwater control my rezoning back to residential the township
will in effect removal planning opportunity for stormwater controls in
this area and continue to ignore the effects on our
property we respectfully request that the township insurers that in
rezoning this land the effects of storm water and increased
groundwater on our property ... adequate adequately mitigated and that
there will be no negative impact where property due to
this application and that's it ... Mr chair
thank you ... with that I will take it to
... staff to start and then and into council
our presentations are planning service development one of seven who
were lane ... who's gonna walk us through this
... ... ... I'm going to walk through ... Walker
this presentation ... throughout the
you wanna call it dawned on me my name's Alexander
Graham planner to for the for the town
... so as with that the ball is that this
is a public meeting for site specific zoning bylaw amendment
for one oh seven moved away
our next slide please clean up
... this is that in general information that the application
... the property is owned by Gordon felt heavy and
then she did consent ... the town of the blue
mountains is actually the applicant missed eight on the order
detail will be ... provided on that aspect a little
later on the presentation
the property is located walk Devin Booker lane which is
in the general secretary of AMPA down area ... and
the property in question is about twelve hundred square meters
in size
and next slide please
I'm in terms of the application to protest ... there's
a few major milestones ... at this point we are
at the public meeting stage ... and before there's a
decision made by council and there's any bylaw considered by
council ... following today's staff are going to complete a
more detailed review of the application including the comments received
... as well as throughout the planning documents
I think I just
they have lost the presentation that
critically ill go back to the tournament yeah something's up
here there we go thank you thank you
staff more than ... prepare reports council ... at this
at this point that specific date is undetermined ... but
just to highlight there's no decision being made today today
is ... the intent of today's is that the pain
comments from the public and and council at this application
next slide please
aerial photo of the subject lands um provide a little
bit of contacts of where where the property is that
you can tell ... the areas yeah I know the
... generally consider that low density residential uses characterized a
single detached dwelling units there has been some ...
some redevelopment of this area where number these properties have
have undergone a new constructed ... with single detached dwelling
units
next slide please
by the subject property is located within the residential recreational
area designation of the town's official plan ... B. R.
A. designation is a settlement area ... is generally comports
residential uses ... thought of their to you just for
a recreational amenity in the area
next slide please
um so the current zoning on the subject property as
open space or the ... Aspell ... and not zone
category I'm no buildings or structures that permitted and no
residential uses are permitted hence the work pants are the
purpose for the zoning in on that
our next slide which will provide more detail on that
aspect
so formally this part of this property was zoned R.
street with a small portrait of open space along need
this provides both David garden bay there is an amending
bylaw is in that and nineteen ninety two ... which
rezoned
property in order to increase the size are result of
the land ... and I was under the former colony
bylaw bylaw eighty three forty of the township of calling
with ... and not ours rezone permitted a single detached
residential dwelling unit ... and it was under those zoning
provisions that the existing structure was built ... and and
and that at that time did conform with those that
those previous felony provisions
at the end of the passing of the new comprehensive
zoning bylaw and twenty eighteen ... being brought down about
twenty eighteen fifty five on this property was rezoned into
the open space ... completely into the open space owned
allegory ... and at that point the single detached dwelling
unit on the lands ... became a legal non conforming
use
... at the at this time ... it's proposed that
the entirety of the land be rezoned back to the
R. one dash one zone in order to recognize the
existing dwelling unit and use of the land ... and
which is constructed with all the neighboring properties have basically
just to put it back into that that residential zone
category and I should note that no new developments is
proposed that the part of this application it simply to
put it back into the original phone category under bylaw
eighty three forty ... in doing so would that take
away that legal nonconforming use that it would just become
a legal conforming yes
and that's the ... the summary of a staff presentation
hopefully that provides ... some appropriate context so it's it's
from the fact that
thanks Travis ... with that I will open up to
my council colleagues for questions or comments ... doesn't have
any questions or comments for Travis at this time
that way of thinking ... they're out Travis I'm just
gonna ask one so I hate use what housekeeping issue
because this is only as the anything but housekeeping but
is this
is this really more administration than it is change
our
... ... I I would jobs the fact that it
is exactly that it's more of an administrative ... attraction
of that of that building map ... rather than than
any actual physical change on the property
thank you ... with that there's ... make colleagues have
any other questions for Travis
and Madame clerk you have ... you have gone through
all the ... public comments correct
that's correct Mister chair and I confirm that and no
one has registered to speak at today's public meeting
thank you ... with that I believe we can close
off B. one Madame clerk
that's correct Mister chair thank you thank you with that
we ... we have three more on the agenda today
... B. two which is a public meeting revisions to
the sale or other deposit deposition of land policy that's
P. O. L. C. or zero seven zero two
what is being proposed staff are recommending repealing replacing the
current sailing deposition of land policy P. O. L. C.
O. R. zero seven zero two two include revisions that
will make the process clearer and more efficient the revised
draft policy and supporting process supports council's direction not to
consider any request to sell town owned waterfront property staff
are suggesting there were land as been identified as road
allowance street lane way fairly or is of the sizes
deemed not to be building lot actually registered on title
and there shall be no future requests for building permits
or vacancies considered for subject lands because it because of
it being acquired from the town to protect the overall
feel and character of the local area the current policy
allows for exclusions for land formerly used for railway lines
staff suggested that this reference to be removed and the
land that was formerly a railway line in most cases
is currently with alignment of the Georgian trail
for the exception of the sections of the trail that
have an existing realignment staff recommend that no sale of
these lands that be part of the former railway line
shall be considered for potential disposition or surpluses for the
foreseeable future town staff recommend a process where twice a
year consideration may be brought forward to consider land surplus
with the purpose
being to dispose of land from the town's current land
inventory
we cannot start by about employers as a without interacting
with the clerk
thank you ... I just wanted to make mention that
notice of this public meeting has been given in accordance
with our notice policy in response comments have been received
I confirm that all the comments received were circulated to
council in their entirety and what it I'm reading right
now is just a summary of those seen comments
I'm Paul Graham and Sally leopard we are in support
of the provision to prohibit the sale of publicly owned
let owned waterfront lands being road allowances etcetera the town
has a scarcity of publicly accessible waterfront lands considering the
extent of our shore line thus protecting the what the
lands we have is vital the town is encouraged not
only to protect the lands we all but to develop
a water front acquisition policy in order to take advantage
of extending public access to the waterfront when opportunities arise
thank you for the opportunity to provide our comments from
John roar with respect to the public meeting to be
held on January twenty fourth at one PM I have
two questions with two parts as they relate to adjoining
owners that have joined town owned lands described as a
stopped up non traveled road allowance that may be deemed
surplus these may have been stopped up and close but
it joined both residential and employment lands currently my driveway
and garage is at the end of a stocked up
non traveled road allowance stopped up stopped up post op
motion is also stopped off close our motion to in
two in a row allowance on the other side the
services access to employment lands the full length of my
property adjoins a non traveled road allowance my driveway has
utilized this non travel road allowance since the nineteen fifties
as a provides access to my garage which is at
the end of the non travel grow allowance question number
one eight with the surplus lands be considered a joining
to commercial lands where the residential I'm traveled road loan
stoppage is located where employment or I see I land
begins and B. what guidelines are are being discussed that
prevented commercial purchaser from acquiring surplus lands in a residential
zone and
using them as an access road to the employment lands
question number two
eight I have been steward of the land since I
moved to the area in two thousand fifteen what liabilities
what I face if the appraised value of this land
is deemed unaffordable and another purchases that being if another
purchases this property when I lose my access to my
driveway and garage thank you for taking the time to
respond to my questions from Allison mackenzie as an adjoining
landowner to a possible disposition of a road allowance I'm
wondering about the possibility of a first right of refusal
to purchase this land I would also like to ask
whether the flow chart included in this file is representative
of how things are going to proceed in the future
alright this is the past flowchart and Mister chair ...
Heery Burkman also provided comments Mr Bergman is on the
line so I will leave it to Mr Bergman to
provide those comments you may be having some technical ...
difficulties with the sound that we'll see if you can
provide those comments or questions thank you Karina Mr Bergman
can you hear us
you can you hear me now go to your telephone
it's just big through the phone there you go
no that's that's worse
maybe in your microphone on the computer Mr Bergman
while he's doing that Mister chair ... if you wanted
to go to the town presentation Shawn Everett CA ...
he has a presentation
to provide where we owe to the public actually all
right ... thank you so with that ... Mr Brookman
well your figure that out where to go to R.
C. A. O. Sean Everitt Sean Doherty
thank you at Deputy Mayor aboard you know
if you can go to the next slide yeah
so just a bit of an overview of how we
got here ... we broader brought forward a ... ...
report in November first of twenty twenty one I would
line ... the ability for us to move for with
this public meeting ... which shall over the Christmas break
identified the January the twenty fourth is being ... today
being that the date for the public meeting next light
as you can see the
public notice in the approval process ... we've all the
required public notice ... ... process ... with some additional
time being provide it and ... looking towards ... report
coming back to council ... with follow up to this
public meeting ... that would be at anticipating February the
fifteenth and if all goes well and we're able to
provide the information for council we would see the ...
of the March twenty eighth ... council are considering the
recommendations from the March fifteenth committee of the whole next
slide
the key things that ... we want to identify through
this ... public meeting is first that we already have
an existing land disposition of Policy but thought it would
be appropriate time to have of some ... ... revisions
review completed ... we're seeing over the last number of
years a definite intake ... opted to the number of
requests for ... potential disposition of lands from a residence
... council had made it very clear ... decision and
recommendation ... for us not to for staff not to
consider town water front properties as being surplus this ...
... staff is moving forward with that same understanding that
... water front access that would not be considered for
... disposition of lands I think one of the key
areas and and some of the comments received thus far
to the public in regards to the road allowance in
the streets and laneways and fire lanes ... there is
a lot of work and I think some additional explanation
that we're happy to provide through the follow up to
the public meeting these are actually the areas that you
know we're very interested in and having further discussions with
council just to consider ... on our on a regular
and very consistent basis how we deal with these ...
... these types of properties where they may be a
stopped up in close around on open road allowance or
fire lane ... we feel that the municipality is in
a position where we would like to get the clarity
and consistency of how we deal with these on a
regular basis ... and one of the key things in
this goes back a number of years ago the protection
of the Jordan trail is as critical and one of
one of the things that we believe that should be
in the disposition of land policy very clearly is that
no areas within the Georgian trail will be considered a
surplus in the future ... just for the clarity in
and again the consistency for individuals who may wish to
... make that request
it would be ... very ... very handy for staff
to be able to just clearly state that the lands
that ... affect the Jordan trail would not be considered
... the other key thing which is that we thought
it was was a good idea was to be able
to bring the council twice per year there the request
for this positions of land so ... that way we
could be doing in a very consistent and transparent ...
method where ... council would be considering any disposition of
land are as a group as opposed to one office
the other one of us are very you know
they're fine but for council to be able to take
a look on a regular basis of any request in
a very ... consistent manner I think would be very
beneficial ... just when you start consideration are considering where
potential lands could be declared surplus
the next slide thank you grant ... the appraisals for
specific types of land and we're very very clear that
not these would not be for building a redevelopment properties
we believe that there is the ... a benefit to
getting appraisals done for our ... certain types of lands
whether or not there be per per meter per square
meter per ... that could be wrong allowances or we
could just simply say this is this these these appraisals
would actually create the minimum bets um so we were
to go out and say you know this road allowance
I don't run allowance that's been stopped up in close
that it meets all the requirements as we went through
a public process public consultation process we could just simply
say based on the appraised value this is the minimum
bid ... ... we have seen in the past where
you know trying to do the appraisals as we go
...
it it it becomes very very ... time ... time
management sort of gets thrown out the window because it
is it is sometimes very hard from a timeliness to
get appraisals done so this would just allow us to
move the process through from appraisal process the one key
thing that I do want to make very clear through
this disposition of land policy is that this is only
the process for council to be brought forward a recommendation
to consider lands surplus this does not replace the public
consultation process so that's still process staff could come forward
to council and suggest three or four different piece of
the property is being concise being able to be considered
for this position
if council so where's the would still require ... staff
would still require council approval to initiate the actual public
consultation process so I know that there is a there
is a fear that this would ... maybe replace that
does not replace it all this just to simply allows
us to get the subject matter in front of council
if council wished to for most for staff to initiate
the public process to then consider lands surplus dot public
process would still take place and council with that and
with the benefit of hearing from the public and local
residents of whether or not they believe it's a good
idea to sell land that process is still in place
the next slide
so next steps is ... we we plan on on
receiving ... reviewing the public comments that have been received
... and then provide a follow up report we've identified
February the fifteenth ... to bring up a follow up
report back to committee the hall ... and some of
the ... the comments that we've received to date R.
one R. wanna thank the public for providing those ...
they acted they have provided some good additional insight for
staff to be able to go back and ... and
review ... those comments and also provide the clarity that
... the cap and that the public can council's looking
for thank you for that
thank you shot
... with that before I go to the council and
see if Mr Bergman is ...
it is available for his comment
can you run with you your
Mr back when are you able to hear style yes
on the tele yes we can are you through the
telephone that's great okay with apologies sorry ... I bought
a new computer a week ago and I'm having trouble
connecting to teams ... might sound ... I can see
that ... I'm there ... video Weiss ...
I have no substantial ... issues with that what is
proposed ... what I do note and I've sent a
letter is that the official policy only does half of
what the province intense and the province by the Municipal
actors established that the municipality shall have an official policy
that deals with sales and other dispositions of land
and if one looks through the existing policy
dating back to two thousand and eight it only deals
with sales it doesn't deal with other dispositions of land
although which entitles sale and other dispositions of land ...
I provided a ... a copy of the existing policy
and ... I'm uncertain effect can be showing online and
I will ... to show ... by color highlighting exactly
what I'm referring to is is that possible
Mr it
thank you so the comments that that Mr Bergman's sent
and they were circulated to council in their entirety we
don't we have the policy here in front of us
but we don't have is highlighted document in front of
us oh okay well alright then then we'll proceed so
you can see the subject title on page one of
sailing of the disposition of land ... the policy direction
is the sale another disposition of land the application of
the bottom line refers to the sale and other disposition
of land but then when we had two pages to
through the conclusion there are no more references to other
dispositions of laughter it's all sales that's what happens if
you sell ... the same with the current with the
proposed new policy ... it is called the policy for
the sale of and disposition of land but it only
deals with sales and so one would ask for what
is other disposition of land well it would include at
least it would include a ... a license it would
include a right of way it would include a permit
so there are so many ways that one can actually
... have a transaction with respect to lamb that is
not a sales so what is happening here is the
town ... and I believe this happened sort of inadvertently
dating back to prior to two thousand and eight ...
has only concerned itself with sales but you no one
can the end and by the way I I don't
know offhand where to locate the registry of town owned
lands according to this document it's supposed to be a
public document but when I go to the ... the
website I I can't locate it but the town owns
land and road allowances and rapes and throughout the ...
is
its geographic boundaries and ... there are future developments ...
both for the infrastructure and ... you know residential ...
in the prospect and the town can basically circumvent all
these policies are for sale by simply leasing the lands
giving a right away over the lands giving a right
to occupy the lands giving a license for the lands
so in that regard ... this policy is is basically
half good it doesn't cover half of what the municipal
act says that it's supposed to cover and ... ...
it's an easy oversight but there are too many transactions
that can possibly happen going forward ... for ... you
know such an oversight to be allowed to continue it
also is
strictly speaking in violation of the municipal act requirements I'm
at a few comments that I did make ... in
my letter with respect to what is proposed ... the
... number one was the word ... best use ...
as a modifier of fair market value ... I I
I I I realize this is the thorny issue and
it's very difficult ... but ... in one place the
proposed new policy says that they will be ... ...
potentially requesting a best use fair market value appraisal well
we'll be ... ... that that that will be an
interesting challenge ... you know to obtain exactly that appraisal
I understand the the the complexity ... is there there
is we're doing and the ... ... you know that
the public benefit may be considered ... but in my
letter I basically ask what is the best use for
a piece of property that could potentially be a park
or a beach is at a park or a beach
or is it a ... commercial subdivision
and ... recently I was ... ... in ... southern
Ontario town driving along and I noticed all these beautiful
beach fronts and very expensive ... you know subdivision country
and ... and that thought that came to my mind
... there is an out clause one G. of the
procedures of the ... sorry clause one a of the
procedures ... and that deals with requests and I believe
it's just the sort of garbled for lack of a
better description request may be received and considered twice per
year and that it goes on to say formal requests
will be submitted to the town via a formal request
for consideration
by individuals groups and our corporations or number company now
... I I don't know what's meant by that does
the town have corporations and a number company that can
be making requests or is it just basically a a
clause that needs to be ... ... we worked hard
because as it stands it sounds like the town's corporations
maybe making requests to buy town owned land but that
doesn't make sense so ... just to a tiny issue
and then the final thought I had was ... in
the timing clause under proposed call us proposed policy clause
one G. it refers depending council direction to to clear
the town owned lands surplus staff may proceed with the
disposition of town owned land and follow the process outlined
and I I do believe that the intention is that
... council would direct before staff proceeds with the any
disposition ... so other than that ... might be ...
a better comments are in my letter and if you
can turn your attention when you have a chance to
the color highlighted versions of the existing policy on the
current policy you'll notice thank thanks means sale and you'll
notice in those pages where they're at the highlighting is
just paying there is no green meaning for other dispositions
so ... I'm available to my attorney questions you may
wish to ask
thank you Mr Bergman ... during during the the public
section ... we'll take that take the notes in from
from yourself and ... there's normally not back forth on
the on the on the public comments section but I
know I saw our CEO us writing notes as you're
going along ... for that process most definitely ... so
Sean if you wanna comment on that
thank you W. more Deputy Mayor working out I wanna
thank ... misprint for forced comments I will ensure that
those comments and the review of his document ... are
part of the ... report follow up report to the
public being great points ... you know very helpful ...
from from the perspective of of this sale as compared
to the lease ... and the license in the right
way comments so those ... those points will be ...
included in the next ... follow up report and ...
... I would suggest that we may I may actually
retired at some point during the drafting of that report
to ... Mr Bergman just to make sure that we're
on the right page so ... very very very helpful
comments are being received thank you
yes thank you Mr Bergman the very very clear and
concise comments and ... you know if if that's okay
with you than I do the sale may reach out
to you well is drafting its report if that's alright
with you
yes it is thank you
thank you very much for your comments Mr Bergman boy
were received ... with that man clerk I see councillor
Sampson has joined the meeting if you want to reflect
that in the minutes
and
and with that ... I will go to the counsel
table for questions for Mister Everett ... before we go
back to the other comments so with that ...
council colleagues of my questions for
for Sean press CEO
archer has presentation
any comments relating to the the policy
that we have in front of this
all right ... seeing none madam clerk of any public
I'm sorry R. all comments have been received and read
that's right ... Mr chair all comments have been read
Mr Brookman provided his comments ... verbally so I did
not read his his correspondence thank you
thank you and Mister Berger that has been distributed to
all staff as well as anybody's in writing
so what that meant clerk I can close off ...
B. two thank you to all the people that have
responded and I just wanna make sure that ...
M. weather's questions and comments to come in that staff
and I know that is this ... just want to
say that they will be they will be addressed and
sent back out to ... when when people did ask
questions part as part of their correspondence to the proper
department will reach out a business six years ago greetings
it's good is one but the comment there think you
... with that amount of parking not sure if that
matters here yet so I can continue on to be
three ... with the addition of our councillor Sampson
... B. three is revisions to the corporate hiring of
employees policy peel L. C. O. R. zero seven zero
six what is being proposed staff recommended repealing replacing the
current hiring of employees policy P. O. L. C. O.
R. zero seven zero six to include revisions that will
provide efficiencies to the current recruitment and selection process recommendations
and revisions will include updates to employee status definition to
provide more clarity on permanent temporary and seasonal employment types
additional statement on legislative requirements under the human Ontario merry
parkland
is now exiting and accessibility for Ontarians with disabilities act
twenty oh five and how the town complies with the
integrated standards regulation removing barriers Director current process upon hire
additional statement the unionized positions we posted in accordance with
the collective agreement
and for updates job posting and advertising timelines requirements that
incorporate new strategies and flexibility to allow staff to be
more responsive staffing needs they can in that consistently changing
and competitive labor market
so with that man clerk ... I will have any
comments been around with that bit been received from the
public thank you Mr chair I can permit notice of
this public meeting was given in accordance with the town's
notice policy in response no comments have been received and
Serra trainer of the manager of HR is here to
provide a presentation
welcome Sir and thank you all turn the Mike over
to you for your presentation
thank you and good afternoon and so you can go
to next slide please greener thank you so ... in
terms of where we are today following direction from council
at the twenty nine November twenty ninth meeting and stuff
about the draft hiring employees policy to this public meeting
to receive comments as required under the town's noticed policy
and next slide
thank you so this just gives an overview of the
process we've taken today to ensuring adequate notice of the
public meeting has been provided and from this meeting that
timeline by which will report back to committee and council
the recommendations and implied that we received next please
all right so I'm next couple slices give ... overview
of the prize River I'm sorry revised revisions to the
policy and we'll go through all that is it a
provisions but I'll just highlight it use the staff are
recommending strength strengthening the language regarding legislative requirements on the
Ontario human rights code in accommodating employees and accessibility through
the recruitment process as well as updating some definitions to
provide a bit more clarity regarding employment status ... we've
also enhanced our internal process for hiring managers to initiate
the recruitment process uniforms ... we've also added some language
... just around the improper influencing our permanent selection decisions
and that's with just within the consequences for non compliance
section
in the next slide please all right so most of
the recommended revisions are around job posting and advertising of
positions and really the intent is to incorporate new strategy
and the bucs ability to allow staff to be more
responsive and nimble to developing conditions while ensuring ... a
fair consistent and transparent hiring process and what is very
much at competitive labor market
the some of those suggest revisions include reducing the number
of
business days a position would be posted for so from
ten to five business days ... and there would be
still that option or if the hiring manager to extend
our that post hosting if they felt it was necessary
... allowing for temporary contract contracts of any duration to
be posted internally first and that would just give her
employees priority consideration for these opportunities so to promote career
development cross training assists with succession planning and provide opportunity
for employees to take on some special work assignment
and another suggest revision and again in an effort to
promote employees from within and retain our greats
yeah if a temporary position becomes permanent so whether that
be through the budget process or ... incumbent not returning
from a leave of absence an employee in a temporary
role would be placed in a permanent position with out
of competition subject to acceptable performance ... and the director's
approval
and next slide please
so those there again just some overview an overview of
some of the proposed revisions and in terms of next
steps ... doppler view public comment that we received I
had to date ... and any suggestion that we received
from council during this public meeting hi as well including
some of the comments that we did receive at the
November twenty third street home meeting as well and then
the report will be brought forward February fifteenth committee of
the whole meeting
addicts thank you and all of minutes any comments or
questions that
council may have
thank you Sir ... for the presentation with that ...
the floor is open to the council colleagues for questions
for our human resources department in relation to this new
policy change
are there any questions for Sir
not seeing any site just of it jabber quick when
... I assume that ... because there the tighter competitive
market and a lot of these changes are being made
and ... I assume that ... from people you compete
against are making similar changes
but it hasn't been a discussion within the HR network
but again we are trying to really justify their own
process then and where we can be more competitive responsive
... at was really ... weren't an internal process soliciting
feedback from hiring interested to make these recommended changes
good to know thank you ... without announcing any other
questions ... Madame clerk over you any that would close
the public comments correct that's correct Mister chair no additional
public comments regarding agenda item be three
thank you with that we can close off the three
and ...
as I have not seen the merit believe still a
conference I will continue on with B. for madam clerk
...
with regard to your vision substantial bylaw at twenty twenty
one seventy six as it relates to timelines associate with
the release of agendas what is being proposed the blue
mountains council will be holding a public meeting to receive
comments on the proposed changes of the procedure bylaw twenty
twenty one dash seventy six as it relates to timelines
associated with the release of objectives number one move the
timeline for the release of agendas to Monday at three
PM one week in advance of the meeting from the
current Wednesday at three PM five days in advance of
the meeting
to move the deadline for submission of correspondence or a
deputation request to Friday at nine AM ten days in
advance of the meeting from the current Monday at nine
AM one week in advance of the meeting
and number three is move the deadline for submission of
correspondence or deputations following the release of an agenda to
Wednesday at twelve noon five days in advance of the
meeting my current Friday twelve noon three days in advance
of the meeting
doesn't close changes ... without Madame clerk will turn it
over to you for public comments received
thank you Mr chair notice of this public meeting was
given in accordance with the town's notice policy in response
to comments have been received the first being a from
the ... communications advisory committee ... their motion is as
follows where's the committees what supports the earlier release of
gender and agenda items and where's the public has been
following the existing agenda released process for the last ten
years the communications advisory committee recommends that the deadline to
provide deputations any correspondence from the public remain the same
being Monday at nine AM
and from Blue Mountain ratepayers association this is from Terry
Keller I read the comments now I'm Terry Keller in
my comments on behalf of myself and the Blue Mountain
ratepayers association I am currently on that board we support
the proposal to move the release of the agenda as
from Wednesday to the Monday being seven days before the
meetings this move will give ratepayers who may have an
interest or concern with an item on and that any
agenda and earlier opportunity to research research and prepare however
the proposed date for the submission of correspondence or deputation
if the taxpayer is to respond to a concern remains
at forty five hours after the agendas publication and our
experience forty five hours is not adequate to research consult
and to prepare proper response members of committees of the
blue route repairs Association have always struggled with and sometimes
fail to meet the short timeline would it be possible
to have the deadline at nine AM on the Friday
prior to the meeting
as volunteers we have neither managers nor staff to handle
the work and so we must budget our time many
interested citizens have working families and often the research and
preparation must be accomplished in the evenings we feel that
this would encourage more more participation by taxpayers worth both
working and retired the process can be intimidating and the
average citizen it made it takes time to find out
what the process is and to work through it participation
in a democracy is everyone's right and this is just
the role should allow that participation to be easy and
achievable please consider this recommendation as it comes from the
extensive experience of art association and that's it Mr chair
thank you Madame clerk and thank you to the communications
the treasury committee as well as ...
Terry and ... the PMR A. for their comments without
a water bacteriophage station Madame clerk thank you Mr chair
so I have a small presentation just to go over
the proposed changes
I'm on the second slide you'll see um we received
a direction from council to move forward with the public
meeting at today to ... provide ... to allow the
public an opportunity to provide their comments in response to
the proposed changes
the next slide shows of the public notice and approval
process we received that ... council direction we advertised on
in the newspaper and on the town's website we ...
received correspondence interest in response being two comments
... if the depending on on how many comments are
received to date I'm hoping to provide a follow up
report to the public meeting ... to the committee of
the whole meeting on February the first
and recommendations from February first maybe the whole will be
considered by council on February the fourteenth
she was gonna do a short overview of the proposed
revisions
so
the proposed revisions are the deputation requesting correspondences are to
be included on the council committee the whole agenda must
be received by the clerk's office by nine AM on
the Friday being ten days in advance of the subject
meeting
council committee the whole agendas are released by three on
the Monday prior to accounts or committee of the whole
meeting this will be our one week in advance of
the meeting
following the recent release of the agenda as the public
will have until noon on the Wednesday evening five days
in advance just a minute Deputy shore Custer correspondence in
response to any matter that's included on the agenda on
an agenda at the in the council or committee of
the whole
the revised council committees will agenda is released by the
end of the day Wednesday five days in advance of
the kit councillor committee of the whole meeting
and on the following the next page I've done a
bit of a a summary just to show the current
in the proposed deadlines
what you'll see is an example of the deadlines as
it relates to the January thirty first council and February
first committee of the whole meeting so the first bulleted
item ... the so anyone that wants to appear as
a deputation earth provide comments or correspondence to council of
the current deadline is Monday January twenty fourth at nine
AM the proposed deadline would go to the Friday January
twenty first at nine AM
the council committee the whole package is released the current
deadline is Wednesday January twenty six the proposed deadline would
be Monday January twenty fourth
once that packages released ... that often he also will
be aware of the public will receive a package and
they'll say ... I would like to submit deputation request
or correspondence in response to an item that's included on
the agenda so that deadline will move from the Friday
immediately before the meeting to the Wednesday being five days
in advance from the from the current three days in
advance
and then the revised agenda including all additional deputations and
correspondence currently the deadline if it's released by end of
day Friday now we'll go to Wednesday January twenty six
days that
I believe rob since
is that question
yeah really just just your summary amount parking then we'll
go to council sense okay thank you ... and next
steps counts ... staff will review the public comments and
council's comments and bring forward at a follow up report
for council consideration if it fits council's desire we will
pass that a by law to amend the procedural
I can answer any questions
thank you Madame clerk ... I believe that should be
February first twenty twenty two cal football sorry thank you
no problem ... with that I will turn it over
to the counsel table and I can sense and because
it's virtual end up near ... Bravo at
yes thank
you're going up so what would be the fix them
to the point that Terry raise I guess it would
be going back to the Friday is that is that
the fix it would fix the concerns done so and
thank you through you Mr chair so concern raised by
Keller implement ratepayers association was this the span of time
between when the package goes out so currently the package
goes out on the Wednesday and anyone wanting to submit
a correspondence or deputation in response to an item on
the agenda what would have until the Friday so that
would be from Wednesday at potentially three and tell Friday
at noon so what I'm proposing is is moving those
dates back two days old the package what Monday they
would have until Wednesday noon so ... Mr Keller is
asking if we could continue the deadline being a Friday
so they would have until from Monday when the package
is released so the Friday at noon to provide that
additional deputation there or correspondence to be added to ...
to the package the concern I have with that
is that
when we receive the follow up visit deputies request a
follow up correspondence what happens is we receive that the
package goes out Friday afternoon it includes it could include
a number of deputations could include a number of number
of additional correspondences then
eight trigger sometimes others wishing to provide additional comments and
when we meet on Monday morning at nine AM I
monitor my my emails all weekend so that council has
the most up to date information and comments in response
so I do as council's aware I'm I'm often replying
over the weekend to provide council with that information because
there's no time on Monday morning before council meetings are
meeting start at nine AM so that was something that
that ... Terry Keller had asked that that deadline continue
on the frock to the Friday
I'm just so
10
just relation that the time frame we are was what
date is it still the same amount of time it's
right for the public correct that's right okay ... follow
up robin and ... accounts here
it ... yes ... just wanting whether you did the
old Canadian thing coming had yet made it Thursday
yeah thank you very much the difference in the game
make everybody happy noted that not but I'll getting inside
it gives a little bit more time for the point
that Mr Callum was raising which is you know I
think people need the chance to do their research
and yet gives you a bit of time to recover
from that ... because there's some things to deal with
on Friday on the business day not quite ...
you know complete but I'm just gonna whether we might
do a lot of the we've it to see if
you could make that work if I can certainly include
that in the fall of staff report most definitely thank
you thanks Anderson thank you thanks Robert see I was
going to suggest something you know ... if we allow
the public little part time but you know so the
nature not getting enough the emails from Karina well
that's okay work part of the part of the job
with that'll go to council your
all those two things to keep in mind when we
look talking about to access extending that particular time or
giving it a little bit of flexibility ...
one is most of the most important things that we
do with me with the council have already been in
front of the public for quite some time by the
time they get to this stage
so at that point I think
particulate blue not rate payers may have had a head
start on some of these things yes to boot the
other party is there's always the day of the council
meeting itself where they're allowed to add items to whatever
their presentation would have normally being sold I'm not so
sure that ...
one it's as important
to give them that much flexibility and I'm not saying
not to I'm just saying that I'm not sure it's
all that important because most of the really good stuff
they we give them a lot more time
to take a look at it then what does this
kind of exercise really shelves
thank you Jim your comments ... without over a concert
hall the next in the queue ... counselor at yes
thank you other P. Mayor I think that ... the
ex so first of all I think would be ...
suggestion of Thursday councillor Sampson suggestions sort of going down
the middle it's a very good one because I do
think the public is looking for more time so with
forty five hours before forty five hours now we extend
that on the proposal of weeks on that I think
that that would be meaningful the public because ... there
is a strategic time frame as well to make sure
that your input is placed and and I do I
do think it's important ... as part of the process
that we that council here's what it needs to here's
as soon as it can yeah ... so I think
that that's the first thing second ... item for me
... Mr chair is for you to the clerk I
believe that the community ... a communications advisory committee if
you can bring forward their motion I believe that it
does and that comes from citizens ... I am a
member of that group and and so is our at
the lake to Deputy Mayor our OP hotter ... so
when that motion came forward ... I do believe that
that's exactly the request as well would you want to
just to ... confirm that ... madam chair I don't
have the motion in front of me
through you Mr chair I can read that again yes
I read it verbatim where where is the committee supports
the earlier release object of agenda and agenda items
and where is the public has been following the existing
agenda released process for the last ten years
that the community communications advisory committee recommends that the deadline
to provide deputations any correspondence for the public remain the
same being Monday at nine AM
oh okay all right so
right so so the committee is looking for yes okay
no I just wanted to confirm what the understanding was
... and as I said I do think that ...
that that extra time is very meaningful to the public
so and we are making a change when something is
ten years ... establish we want to make sure that
we give people time in and out to make a
change and to be able to have more time to
prepare their case so ... so great to hear all
of the input and ... thank you Mr chair
I think answer hope
any other questions any other questions or comments from the
floor
no I'm I'm I'm
I think the suggestions are are great and maybe Thursday's
a great compromise that gives the public a little more
time but also because the clerk time to do her
job and then that it information and our ends as
well ... so ... we'll leave that to Madame clerk
because she will be bringing forth a staff report to
... cal first this only public meeting we have to
go to cal and we still to go to council
so the time for further discussion once we do that
unplug settle public comments received during in relation to be
for
that said Mr chairman thank you for the comments she
thank you with that we can close off our last
public comment ... we move right into notice of meeting
dates ... we have a council meeting January thirty first
twenty twenty two town hall council chambers and virtual ...
that we have a Cao meeting on February first twenty
twenty two same ... virtual and online and council public
meeting will be February seventh ... which will be virtual
as well ... without that concludes our our for our
four sections or public comments today thank you public for
making all their comments and staff and counsel for the
questions comments recommendations with that I will look for more
that this council does not return at two eight PM
to meet again February seventh twenty twenty two town hall
council chambers or at the call of the chair cover
mover to second place
I will move Andrea councillor match such move that seconded
by councillor local second councillor hope thank you moved across
much of technical circle might clear to you for the
vote
thank you Mr chair the borders open
that was closed
that motion's carried five nothing thank everybody for your time
today into the public and stuff very much appreciate it
a good rest of the day
thank you Mr Deputy Mayor