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[Captioner present]

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[Captioner present]

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>> It is 6:00.

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We are going to go ahead and call this meeting to order,

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our September 2nd Economic Vitality Board meeting to order.

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Just a little business and reminder that our meetings

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are held in person, and you can also

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access them through our video conferencing system.

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You can also watch or stream our meetings on channel 190,

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and you can attend in person.

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If you have a public comment and you

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want to do that over the phone the number is 12532050468.

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Do we have any Disclosures in regards

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to what we're going to be talking about tonight?

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Any changes to the agenda?

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>> No changes.

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>> I'm going to go over how to give public comment.

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This is the time to comment by any non-agenda member falling

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within the scope of the Economic Vitality Board.

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They will also be a time in conjunction with each agenda

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item for public comment relating to that item,

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but you may only speak once per topic.

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Please note that the board cannot take any item which does

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not appear on the agenda.

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All persons addressing the board shall

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speak in a civil and courteous manner.

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And members of the audience shall be respectful of others.

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Please state your name, stay if you are a resident of the city,

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please state if you are a property owner.

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And please limit your comments to three minutes.

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Do we have any public comments in regards to anything?

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Not related to agenda items.

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>> I see two members of the public online but they are not

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raising their hands for public comment.

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>> Thank you very much for that.

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We have a wonderful presentation.

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I'm going to have Brett introduce our presenters

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tonight.

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>> So tonight I'd like to introduce Courtney Smith

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to the podium.

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She is doing a presentation on belonging in Bozeman.

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And I will let you provide her with the details of what

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she's trying to accomplish with you tonight.

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But welcome Courtney.

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And thank you for being here.

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>> Thank you.

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Good evening, everyone.

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Tonight I'm presenting on the belonging in Bozeman decision:

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Making tool.

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It's a work session and it's very interactive.

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I definitely appreciate your input and feedback on this.

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Just a bit of an overview of tonight,

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we will go through the background of the decision

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making tool.

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We will go over the tools, have an example walk through

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where I will have you walk through the decision making tool

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with me.

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And then I have some questions and input from you all on this.

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A little bit of background, the belonging in Bozeman plan was

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adopted by the Bozeman City Commission December 19th, 2023.

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This is in alignment with goal five recommendation one

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under Community Safety and Civic Health

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within the Belonging in Bozeman plan

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to develop a decision making tool

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and train elected officials, Advisory board members and staff

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and its use.

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I think this is a priority for the commission as well.

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So what is the decision making tool?

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This is a set of structures -- structured questions that guides

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the examination of policies, practices and decisions

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to ensure they align with equal access goals.

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I will also point out that this decision-making tool shows up

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in a couple other places within the Belonging in Bozeman plan,

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like our transportation section, to ensure

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that all of the policies and practices and decisions that

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are made by leaders within the city government

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have equal access in mind.

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So I use this decision making tool?

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Really, it's to make sure that there's a structured methodology

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for recognizing, addressing and rectifying

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disparities and ensuring that decisions are based

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on data, community engagement, and clear objectives

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and at advancing our intended outcomes.

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And it's a valuable resource within government practices.

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A lot of different government entities

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utilize this type of tool.

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We also hope that it addresses root causes of disparities

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and biases that exist within our community.

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Another reason why we exist is --

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why we use the decision making tool can be found by the way

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of example through the Americans with Disability Act.

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That was co-created with and by and for people

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with living with disabilities and expanded upon section 504

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of the Rehabilitation Act.

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The focus on accessibility spurred innovation and design

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and technology leading to products and services

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that are more easily used by everyone.

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For example, curb cuts, ramps and accessible restrooms

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benefit not only people with disabilities

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but people with strollers, older adults, delivery workers,

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and travelers with luggage.

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The electric toothbrushes commonly used by people

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and was intended originally for people with disabilities.

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When we target the needs of a particular group,

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we can actually meet the needs of a variety

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of groups of people.

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So that is what this tool is intended to do.

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You all have a hand in front of you

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and we will go through each of these questions one by one.

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But this is an outline of what the decision-making tool looks

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like.

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First you'll start with the proposal.

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What is the policy, program or budget

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decision under consideration and what are the broad desired

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outcomes?

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And example -- for example, all people in Bozeman have x.

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You'll start with a broad policy that you want for everybody

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when you're making a decision.

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Next, you'll look at the data and what is available

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and what does it tell us.

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Who is currently well-served and has access?

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And who does not, and why?

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Some resources that could help with your decision-making

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include the belonging in Bozeman data

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dashboard, even though it needs to be updated.

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And the belonging in Bozeman plan.

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We also have community census data and the community survey

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which informs a lot of data that we

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utilize within the city as well as the Library of Congress.

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There are also nonprofit data sources

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that exist like the Opportunity Atlas and the Kids Count data

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Center resources.

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I'll also point that -- point out that disaggregated data is

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preferable in these types of situations where you look

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at subgroups that share identifying factors that include

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but are not limited to race ethnicity, income,

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languages spoken, gender, geography and disability.

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And once you select a proposal related to a condition

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of well-being, we want you to look --

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you look at that data to reveal some groups that are more

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or less impacted.

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The next question asks how have stakeholders been engaged

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and what does that community engagement process look like?

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It's especially important to hear from those

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who will be directly impacted by a decision

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and whose voices are missing from a conversation,

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and how we can gain their perspectives.

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The next question, analysis and strategies.

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We want to look at who will benefit from the proposal

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that you have, who will be burdened by that proposal?

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And are there any strategies for mitigating unintended

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consequences?

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And these are some helpful starting considerations

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that we have here.

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Next, what is the plan for implementing your policy goals?

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How will you ensure that the timeline, communications,

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and the process address the needs of key groups identified

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above?

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Lastly, we have accountability and communication.

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How will you ensure accountability

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to meeting the proposed goals?

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How will the results of your proposal be evaluated?

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And make sure you include checkpoints

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for reviewing, reporting and addressing

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those outcomes along the way.

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You all have the handout in front of you.

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Now, we are going to go into an example using the MSU ex board

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member position.

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In March of this year, the Bozeman City Commission

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adopted a resolution establishing MSU students

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as ex officio members of different boards including

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the Community Development Board, economic vitality

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sustainability, transportation, urban parks and forestry boards

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as non-voting members we will use that as an example

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and try to step through that using the tool

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that you have in front of you.

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Great.

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So I'm going to encourage you all

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to think through this with me with each of these questions.

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And I'm doing this because my intent

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is to also walk through staff an example with this handout

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and see if this tool is helpful in their decision

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making processes.

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The first question is, what is the policy, program or budget

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decision under consideration and what are the broad desired

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outcomes?

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Anybody want to share how they would state this?

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>> I would assume that their reasoning for a desired outcome

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would be that you have a succession plan for board

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members so that you have additional folks you can tap

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into.

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In my mind are we supposed to answer that?

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What is it that we are supposed to do?

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Am I on the right track?

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>> Yeah you're on the right track.

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Why do we have the ex officio board member MSU students

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(Indiscernible) the policy?

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>> I guess, increasing representation from students

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in Bozeman. (Indiscernible) hear what they think,

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given that they make up such a large share of the citizens.

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>> Yes.

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Good.

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This is how I framed it.

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For all of those are correct answers.

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College student voices in Bozeman

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are represented through the ex officio board member position.

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That's the policy proposal.

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Next, data.

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What data is available and what does it tell us?

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Who currently has access and is well served?

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Who does not and why?

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Anything off of the top of your heads

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could be helpful in thinking through this.

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I know this might be tough.

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>> We have the knowledge and experience of past commenters

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and board members of city boards,

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knowing a little bit about the composition of what kind

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of people come up and give comments.

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So we can say, if we dug into it,

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we could figure out how frequently MSU students have

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participated in either part of that.

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>> Yes, sure.

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>> We could maybe look through our past work plans and get

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an idea of how often the topics we address do impact

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the university or students living in the community.

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>> Yes, that is helpful data -- on who is being impacted

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by different policies.

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Okay, here are some data points that I wrote about.

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Generally, the city of Bozeman's population is about 5000,

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maybe closer to 60,000.

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MSU student enrollment is approximately 17,000.

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That means students make up about 34% of Bozeman.

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And MSU students historically have not

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been represented in Bozeman City Commission.

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15% of MSU enrolled students identify

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as some underrepresented race or ethnicity.

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The average student at MSU is about 20 years old.

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And young people aged 20 to 29 make up about of about 32%

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of Bozeman's population and have been underrepresented

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in community service and public comment input, like you said,

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Albert.

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And young people under the age of 25

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are going to be more likely to be renters and low income

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earners.

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Community engagement.

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How stakeholders have been engaged,

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what happened in the process?

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>> Can we go back a moment?

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Just to the previous slide.

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Just to understand this tool a little bit more.

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I'm just kind of getting used to it.

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I guess I'm kind of --

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I guess I'm kind of wondering, should we

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go into the sort of thing where you want to go into more detail?

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And I guess I was even thinking for the previous point,

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as a proposal, the other part of that question

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was this broad desired outcome.

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Where, I guess I'm getting a sense --

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this is pretty detailed.

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I was thinking, like, we've got the students, but what about --

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I, is there more to it?

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We want to hear the young people's voices

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but they're not students.

264
00:19:57,313 --> 00:20:00,411
In the back of my head, I'm trying to go to that question

265
00:20:00,411 --> 00:20:01,983
that we come to later.

266
00:20:01,983 --> 00:20:07,839
I guess I'm thinking forward about this type of thing.

267
00:20:07,839 --> 00:20:10,839
It's moving quickly for me.

268
00:20:11,150 --> 00:20:13,380
That's what I'm saying.

269
00:20:13,380 --> 00:20:14,928
>> That is a great point.

270
00:20:14,928 --> 00:20:18,412
And I think it's important to look at all of the data,

271
00:20:18,412 --> 00:20:20,447
as much data as you can.

272
00:20:20,447 --> 00:20:23,412
But also, see where there are gaps in that type of data.

273
00:20:23,412 --> 00:20:26,799
There are a lot of young people aged 20 to 29

274
00:20:26,799 --> 00:20:30,967
who are not enrolled at MSU that might be missing out by not

275
00:20:30,967 --> 00:20:32,351
having that representation.

276
00:20:32,351 --> 00:20:35,560
And that is a good point to think about.

277
00:20:35,560 --> 00:20:43,870
It will help us to stuff out -- suss out where those gaps

278
00:20:43,870 --> 00:20:46,467
in what we're doing in some of our policies and decision making

279
00:20:46,467 --> 00:20:48,557
by using this type of tool.

280
00:20:48,557 --> 00:20:50,557
Any other thoughts?

281
00:20:57,502 --> 00:21:00,527
>> For example, when I read these, I'm thinking to myself,

282
00:21:00,527 --> 00:21:02,759
what issues are the students most concerned with

283
00:21:02,759 --> 00:21:03,655
in our community?

284
00:21:03,655 --> 00:21:06,870
And I realize that students doesn't

285
00:21:06,870 --> 00:21:08,671
capture everyone in their age range you just described.

286
00:21:08,671 --> 00:21:12,207
The sake of discussion, that's what I'm talking about.

287
00:21:12,207 --> 00:21:16,309
Does the university survey the students in a way that --

288
00:21:16,309 --> 00:21:19,909
where the results (Indiscernible) get any

289
00:21:20,227 --> 00:21:23,831
information out of those results on city-related services?

290
00:21:23,831 --> 00:21:28,199
That might be where those students might be impacted.

291
00:21:28,199 --> 00:21:30,535
We can't solve all these problems

292
00:21:30,535 --> 00:21:34,790
but the thing that comes to mind, I hear about parking.

293
00:21:34,790 --> 00:21:35,943
I hear about housing.

294
00:21:35,943 --> 00:21:40,127
Those are the two primaries that come to mind.

295
00:21:40,127 --> 00:21:43,233
The question is, when you talk about data,

296
00:21:43,233 --> 00:21:45,698
can we get any info out of the surveys

297
00:21:45,698 --> 00:21:49,220
at the university might already be putting out that we

298
00:21:49,220 --> 00:21:51,107
just maybe aren't aware of?

299
00:21:51,107 --> 00:21:53,507
That was my comment.

300
00:21:54,407 --> 00:21:58,387
>> I know that the registrar's office does a survey of incoming

301
00:21:58,387 --> 00:22:02,227
students every year and asks them specifically what issues

302
00:22:02,227 --> 00:22:03,743
are important to them.

303
00:22:03,743 --> 00:22:06,550
So that could be important data for us

304
00:22:06,550 --> 00:22:10,255
to have when we think about this.

305
00:22:13,734 --> 00:22:15,609
>> This may be just a distinction to be made,

306
00:22:15,609 --> 00:22:18,527
I see this as context data.

307
00:22:18,527 --> 00:22:24,527
Whereas later on in the sequence of analysis and implementation,

308
00:22:24,847 --> 00:22:26,759
maybe there's a role for performance data

309
00:22:26,759 --> 00:22:29,727
as well to practice the recursive editing

310
00:22:29,727 --> 00:22:32,538
of the plan in real time.

311
00:22:32,538 --> 00:22:35,487
But yeah, there's almost two different types

312
00:22:35,487 --> 00:22:40,223
of data that are helped without this life cycle.

313
00:22:40,223 --> 00:22:42,457
And maybe that's a distinction worth making

314
00:22:42,457 --> 00:22:44,857
in that second step.

315
00:22:45,247 --> 00:22:47,925
>> Yeah, I think what you're saying is spot on.

316
00:22:47,925 --> 00:22:50,467
Especially down the line when you think about accountability,

317
00:22:50,467 --> 00:22:53,380
and are we actually meeting the goals that we

318
00:22:53,380 --> 00:22:56,980
want and are intending to meet?

319
00:22:57,727 --> 00:23:00,727
The next is community engagement.

320
00:23:00,753 --> 00:23:03,234
How have stakeholders been engaged?

321
00:23:03,234 --> 00:23:05,151
Whose voices are missing from the conversation

322
00:23:05,151 --> 00:23:08,259
and how can we gain their perspective?

323
00:23:08,259 --> 00:23:12,700
I don't have all the details of how this came about,

324
00:23:12,700 --> 00:23:15,147
but I have a couple of things that I've written down.

325
00:23:15,147 --> 00:23:18,580
But if you are in a situation and you came up

326
00:23:18,580 --> 00:23:22,717
with the MSU ex officio board position, how would

327
00:23:22,717 --> 00:23:24,717
you engage stakeholders?

328
00:23:42,233 --> 00:23:43,321
>> (Indiscernible)

329
00:23:43,321 --> 00:23:45,321
>> (Laughs)

330
00:23:45,404 --> 00:23:48,880
>> I guess it all depends on who is passing this decision, right?

331
00:23:48,880 --> 00:23:54,631
In this case, I would assume that the MSU students

332
00:23:54,631 --> 00:24:00,631
and the people who had a say in whether this

333
00:24:00,639 --> 00:24:06,540
MSU ex officio role should be part of the board plan.

334
00:24:06,540 --> 00:24:10,927
I guess it all depends on what's been passed

335
00:24:10,927 --> 00:24:13,172
and what's in front of us.

336
00:24:13,172 --> 00:24:18,167
In this case, it would be us if it comes in front of us.

337
00:24:18,167 --> 00:24:23,567
And then whoever the other side is for MSU.

338
00:24:24,767 --> 00:24:26,687
>> For sure.

339
00:24:26,687 --> 00:24:30,713
>> Since this is community engagement for college students,

340
00:24:30,713 --> 00:24:35,423
and they are a huge stakeholder, so I would begin their.

341
00:24:35,423 --> 00:24:38,807
I would talk to members of student government.

342
00:24:38,807 --> 00:24:42,393
I would talk to members of community groups

343
00:24:42,393 --> 00:24:45,870
that represent marginalized groups to see

344
00:24:45,870 --> 00:24:47,199
what they are thinking.

345
00:24:47,199 --> 00:24:52,967
I would talk to professors that are knowledgeable in areas

346
00:24:52,967 --> 00:24:54,967
that we represent.

347
00:24:55,127 --> 00:25:01,127
And obviously, I would talk with other organizations that maybe

348
00:25:02,367 --> 00:25:04,727
help with highlighting voices of young people,

349
00:25:04,727 --> 00:25:08,962
just to see what they are doing and how they are doing it.

350
00:25:08,962 --> 00:25:12,562
So that's what I would do.

351
00:25:12,673 --> 00:25:16,103
Anyone else have any thoughts on how

352
00:25:16,103 --> 00:25:18,503
you could engage stakeholders?

353
00:25:22,807 --> 00:25:24,807
yes.

354
00:25:25,607 --> 00:25:28,607
>> Is part of the process what we're doing now is thinking

355
00:25:28,607 --> 00:25:32,207
about slight changes to the framework?

356
00:25:32,527 --> 00:25:37,311
Because I guess I'm intrigued by the first,

357
00:25:37,311 --> 00:25:39,711
who are the stakeholders?

358
00:25:39,832 --> 00:25:43,497
Almost before, how have the stakeholders been engaged?

359
00:25:43,497 --> 00:25:46,191
And this specific policy, maybe it's

360
00:25:46,191 --> 00:25:48,727
very broad because the stakeholders are essentially

361
00:25:48,727 --> 00:25:52,433
everyone, because this is going to be a city wide kind of thing.

362
00:25:52,433 --> 00:25:56,287
But for my thinking was, who are the stakeholders?

363
00:25:56,287 --> 00:25:58,207
And recognizing that.

364
00:25:58,207 --> 00:26:00,807
Then, how have stakeholders been engaged?

365
00:26:00,807 --> 00:26:05,447
And then -- that's just a thought I had on reading these

366
00:26:05,447 --> 00:26:05,947
questions.

367
00:26:05,947 --> 00:26:08,792
I don't know if that's useful or not.

368
00:26:08,792 --> 00:26:10,167
>> I was thinking the same thing.

369
00:26:10,167 --> 00:26:12,777
But I would almost move the analysis step

370
00:26:12,777 --> 00:26:16,347
in front of the community engagement step.

371
00:26:16,347 --> 00:26:18,719
Because to me, the analysis part where

372
00:26:18,719 --> 00:26:21,420
we are thinking about who's being differentially impacted

373
00:26:21,420 --> 00:26:24,731
is really useful for identifying some of the stakeholders

374
00:26:24,731 --> 00:26:26,567
and who they are.

375
00:26:26,567 --> 00:26:29,615
For example, if there's something that we are not really

376
00:26:29,615 --> 00:26:31,360
saying that women or men are going

377
00:26:31,360 --> 00:26:32,940
to be differentially impacted.

378
00:26:32,940 --> 00:26:35,943
I'm not too worried about the gender balance of who's

379
00:26:35,943 --> 00:26:38,870
been engaged in this process.

380
00:26:38,870 --> 00:26:40,307
But if we've already said, we think

381
00:26:40,307 --> 00:26:43,503
this is going to be having a big impact on women in particular,

382
00:26:43,503 --> 00:26:46,171
then I would say, do we have a plan for how we're

383
00:26:46,171 --> 00:26:50,517
going to make sure that we are engaging both men and women

384
00:26:50,517 --> 00:26:52,917
in this particular process?

385
00:26:54,287 --> 00:26:58,427
>> I think it makes sense to ask the question of, who are

386
00:26:58,427 --> 00:27:01,427
the stakeholders, before beginning engagement.

387
00:27:05,470 --> 00:27:09,847
So some ways that the public is engaged.

388
00:27:10,167 --> 00:27:12,807
Communication with staff and MSU students

389
00:27:12,807 --> 00:27:15,807
including multiple organizations across campus.

390
00:27:16,127 --> 00:27:19,180
And public comments solicited during City Commission meetings

391
00:27:19,180 --> 00:27:22,547
from community members with different perspectives

392
00:27:22,547 --> 00:27:24,547
on the issue.

393
00:27:26,700 --> 00:27:30,796
>> I'll just note, one stakeholder we didn't identify.

394
00:27:30,796 --> 00:27:34,996
And I think (Indiscernible) the advisory board

395
00:27:36,430 --> 00:27:40,420
chairs (Indiscernible) to talk about getting extra or different

396
00:27:40,420 --> 00:27:42,820
representation on the board.

397
00:27:43,967 --> 00:27:47,999
>> I will say that this is also something to think through all

398
00:27:47,999 --> 00:27:49,267
of these things.

399
00:27:49,267 --> 00:27:52,935
So you're not actually doing the community engagement yet.

400
00:27:52,935 --> 00:27:54,893
You're just thinking through all of these steps

401
00:27:54,893 --> 00:27:58,400
before you consider your proposal, even.

402
00:27:58,400 --> 00:28:00,207
So that way you've thought about all of these things

403
00:28:00,207 --> 00:28:02,970
before you've proposed.

404
00:28:02,970 --> 00:28:06,970
We're going to have this board member position.

405
00:28:06,970 --> 00:28:09,897
I've already thought about who should engage,

406
00:28:09,897 --> 00:28:13,683
what that analysis looks like, what engagement looks like,

407
00:28:13,683 --> 00:28:17,679
how we can implement it -- before even saying we're doing

408
00:28:17,679 --> 00:28:18,607
a thing.

409
00:28:18,607 --> 00:28:21,330
That way, hopefully, you'll mitigate

410
00:28:21,330 --> 00:28:24,132
some unintended consequence and leaving people out.

411
00:28:24,132 --> 00:28:26,900
So this is kind of a tool to use before you even

412
00:28:26,900 --> 00:28:28,707
make this decision.

413
00:28:28,707 --> 00:28:32,530
The next question kind of asks us

414
00:28:32,530 --> 00:28:35,147
about the analysis and strategy.

415
00:28:35,147 --> 00:28:39,871
Who will benefit from the MSU ex board member position proposal?

416
00:28:39,871 --> 00:28:44,671
And who will be burdened by the proposal?

417
00:28:45,527 --> 00:28:47,927
Any thoughts on this?

418
00:28:50,420 --> 00:28:54,407
>> This actually might be a good spot to add in age groups

419
00:28:54,407 --> 00:28:58,407
specifically as something to start for consideration.

420
00:28:58,407 --> 00:29:04,407
Youth, children or families of children, and the elderly. --

421
00:29:06,187 --> 00:29:08,563
families with children and the elderly.

422
00:29:08,563 --> 00:29:11,627
But obviously, in this case, one of the groups

423
00:29:11,627 --> 00:29:13,463
that will benefit from the proposal

424
00:29:13,463 --> 00:29:15,948
will be MSU students in particular,

425
00:29:15,948 --> 00:29:19,599
and the youth of the population, and could perhaps

426
00:29:19,599 --> 00:29:25,599
give a stronger voice to the renter population as well.

427
00:29:30,860 --> 00:29:32,860
>> Any other thoughts?

428
00:29:32,327 --> 00:29:35,767
>> I believe students come in all kinds of different colors

429
00:29:35,767 --> 00:29:40,179
and genders, and economic status, and all of that.

430
00:29:40,179 --> 00:29:43,487
So a lot of what you have in here,

431
00:29:43,487 --> 00:29:46,627
when it comes to consideration, it's

432
00:29:46,627 --> 00:29:49,335
(Indiscernible) the example that you gave us with the toothbrush.

433
00:29:49,335 --> 00:29:53,200
Where, if you help one, you help many.

434
00:29:53,200 --> 00:29:59,620
And this may be the case on that one as well.

435
00:30:07,105 --> 00:30:09,647
>> I think it's super useful to recognize all these different

436
00:30:09,647 --> 00:30:10,447
groups here.

437
00:30:10,447 --> 00:30:13,847
I was also wondering, I know that's helpful

438
00:30:13,847 --> 00:30:17,447
starting considerations as a useful toolkit.

439
00:30:17,839 --> 00:30:24,439
But picking up on what Daisy was saying, for city-level policies,

440
00:30:26,547 --> 00:30:30,147
I think you could (Indiscernible) geographic

441
00:30:31,138 --> 00:30:33,907
neighborhoods and more city-level analyzes

442
00:30:33,907 --> 00:30:38,522
and types of things in addition to these important things.

443
00:30:38,522 --> 00:30:41,987
But just recognizing what Bozeman looks like.

444
00:30:41,987 --> 00:30:46,680
We've got southwest, Northwest, and that type of thing.

445
00:30:46,680 --> 00:30:48,680
More Bozeman-specific categories,

446
00:30:49,353 --> 00:30:51,807
I guess could be useful to include

447
00:30:51,807 --> 00:30:54,127
as a starting consideration.

448
00:30:54,127 --> 00:30:56,927
Which is kind of like what was being talked

449
00:30:56,927 --> 00:31:00,470
about with the renters and owners and that type of thing,

450
00:31:00,470 --> 00:31:02,470
making that distinction.

451
00:31:03,767 --> 00:31:05,767
>>, yes, for sure.

452
00:31:06,167 --> 00:31:08,733
Some of the things that I pointed out

453
00:31:08,733 --> 00:31:10,600
when I was doing this.

454
00:31:10,600 --> 00:31:14,522
MSU students make up all of the demographics listed to the left.

455
00:31:14,522 --> 00:31:16,522
Daisy, (Indiscernible).

456
00:31:16,578 --> 00:31:18,120
And students in the broader community

457
00:31:18,120 --> 00:31:20,537
will benefit from learning opportunity and representation.

458
00:31:20,537 --> 00:31:22,409
The potential for increased student

459
00:31:22,409 --> 00:31:23,867
engagement in the local government.

460
00:31:23,867 --> 00:31:26,667
Students could be burdened by additional responsibility

461
00:31:26,667 --> 00:31:29,146
and need to represent their peers.

462
00:31:29,146 --> 00:31:31,127
Even though we're representing students,

463
00:31:31,127 --> 00:31:36,367
what young people who are not in college may be left out of this.

464
00:31:36,367 --> 00:31:39,870
And that is an important consideration.

465
00:31:39,870 --> 00:31:41,335
And then city commissioners, board members,

466
00:31:41,335 --> 00:31:44,420
and city staff will be responsible for ensuring that

467
00:31:44,420 --> 00:31:47,227
our representatives are prepared and can provide input within

468
00:31:47,227 --> 00:31:47,727
the board's.

469
00:31:47,727 --> 00:31:49,417
And those are all important to consider

470
00:31:49,417 --> 00:31:51,817
when thinking about this.

471
00:31:52,617 --> 00:31:55,697
Next, what is the plan for implementation?

472
00:31:55,697 --> 00:32:00,480
Again, I don't really know what the plan is for implementation,

473
00:32:00,480 --> 00:32:02,951
but what do you think the plan could be?

474
00:32:02,951 --> 00:32:07,478
Making sure that the timeline, communications, and the process

475
00:32:07,478 --> 00:32:09,527
address the needs of a variety of these groups

476
00:32:09,527 --> 00:32:11,927
that we talked about.

477
00:32:25,677 --> 00:32:28,848
>> Can you just repeat the question that you're asking?

478
00:32:28,848 --> 00:32:29,404
(Laughs).

479
00:32:29,404 --> 00:32:34,447
>> So, thinking about the MSU ex officio board member position,

480
00:32:34,447 --> 00:32:38,127
how would you make a plan to implement that,

481
00:32:38,127 --> 00:32:41,246
ensuring that the timeline for, the communications,

482
00:32:41,246 --> 00:32:45,722
in the process address the needs of a --

483
00:32:45,722 --> 00:32:52,322
and the process addresses the needs of a variety of people.

484
00:32:52,825 --> 00:32:54,617
>> Anybody want to share on implementation?

485
00:32:54,617 --> 00:32:58,567
How are you going to implement it?

486
00:32:58,567 --> 00:33:00,967
>> I'm guessing what the City Commission might have been

487
00:33:00,967 --> 00:33:05,767
thinking about finding a target group (Indiscernible) students

488
00:33:07,217 --> 00:33:08,467
union or students association.

489
00:33:08,467 --> 00:33:11,673
Thinking, we will reach out to this group

490
00:33:11,673 --> 00:33:14,947
and we'll use them as leverage and lay out a timeline.

491
00:33:14,947 --> 00:33:17,327
But I'm just guessing what the city commissioners

492
00:33:17,327 --> 00:33:19,727
might have been thinking.

493
00:33:20,207 --> 00:33:22,265
>> Yeah, I don't know either.

494
00:33:22,265 --> 00:33:24,807
But this is just an example to think through how you would do

495
00:33:24,807 --> 00:33:29,287
something like this as some -- >> As someone who attended

496
00:33:29,287 --> 00:33:36,487
the discussion about it, I think the plan proposed at ASMSU will

497
00:33:37,655 --> 00:33:41,217
be represented -- will recruit students to start in the fall.

498
00:33:41,217 --> 00:33:43,428
And it will be a one year term and it

499
00:33:43,428 --> 00:33:45,470
will make it a little bit more easier to students

500
00:33:45,470 --> 00:33:47,801
who may not have to commit to a two year

501
00:33:47,801 --> 00:33:49,359
like most board members.

502
00:33:49,359 --> 00:33:52,767
And they are responsible for recruiting and interviewing

503
00:33:52,767 --> 00:33:57,247
and then proposing to the commission to approve.

504
00:33:57,247 --> 00:33:59,887
>> Some sample things that I said to think about

505
00:33:59,887 --> 00:34:03,487
for the timeline communications,, -- timeline,

506
00:34:09,887 --> 00:34:13,807
communication and process is ensuring that MSU students

507
00:34:13,807 --> 00:34:18,127
on campus have adequate notice and opportunity to be appointed

508
00:34:18,127 --> 00:34:22,727
to various boards with outreach from MSU to various student

509
00:34:22,727 --> 00:34:25,453
groups and departments across campus.

510
00:34:25,453 --> 00:34:30,130
Assigning current board students to provide training for newly

511
00:34:30,130 --> 00:34:32,180
selected MSU student Board members to make sure that

512
00:34:32,180 --> 00:34:35,431
the training meetings -- meets the needs of the busy students

513
00:34:35,431 --> 00:34:36,302
and their schedules.

514
00:34:36,302 --> 00:34:39,130
And the student board member will be given opportunity

515
00:34:39,130 --> 00:34:41,710
to regularly attend meetings in between meetings

516
00:34:41,710 --> 00:34:42,906
that they can meet with staff and can

517
00:34:42,906 --> 00:34:44,614
be successful in their role and prepared.

518
00:34:44,614 --> 00:34:46,201
Those are some of the thoughts on how

519
00:34:46,201 --> 00:34:48,933
to roll it out so that it meets the needs of the students.

520
00:34:48,933 --> 00:34:51,277
And then come accountability and communication.

521
00:34:51,277 --> 00:34:53,340
How would you ensure accountability

522
00:34:53,340 --> 00:34:55,927
to meeting the proposal goals?

523
00:34:55,927 --> 00:34:58,147
How will results be evaluated?

524
00:34:58,147 --> 00:35:03,547
And making sure that plans include checkpoints for review,

525
00:35:03,860 --> 00:35:05,753
reporting and addressing outcomes.

526
00:35:05,753 --> 00:35:08,153
Any thoughts on that?

527
00:35:15,480 --> 00:35:17,813
>> I'm assuming results be evaluated by having an actual

528
00:35:17,813 --> 00:35:20,435
role where you see a person sitting in front of you,

529
00:35:20,435 --> 00:35:23,559
and they are an MSU ex officio.

530
00:35:23,559 --> 00:35:26,987
And you have a pipeline of upcoming students

531
00:35:26,987 --> 00:35:30,260
that are coming for the role once the term ends.

532
00:35:30,260 --> 00:35:33,775
And then, plenty of other candidates

533
00:35:33,775 --> 00:35:39,159
to choose from to be able to make a good selection.

534
00:35:39,159 --> 00:35:45,759
And then, accountability, I would assume that as long as --

535
00:35:45,915 --> 00:35:49,847
you had mentioned that MSU takes accountability for selecting

536
00:35:49,847 --> 00:35:53,673
and making a proposal for that candidate.

537
00:35:53,673 --> 00:35:59,673
Then, the accountability is truly just on the MSU body.

538
00:36:00,273 --> 00:36:04,727
And just holding accountable -- hold them accountable based

539
00:36:04,727 --> 00:36:07,547
on timelines, similar to any other role.

540
00:36:07,547 --> 00:36:09,547
Unless I'm oversimplifying.

541
00:36:12,287 --> 00:36:14,587
>> I think it all goes back to the why.

542
00:36:14,587 --> 00:36:16,951
Why do we want to do this?

543
00:36:16,951 --> 00:36:18,827
Why do we need representation?

544
00:36:18,827 --> 00:36:22,942
And that will kind of help answer these questions.

545
00:36:22,942 --> 00:36:27,407
I'm thinking for how results will be evaluated.

546
00:36:27,407 --> 00:36:31,407
You could also implement self-surveys after someone has

547
00:36:31,407 --> 00:36:37,700
finished their term to just give their opinions on how their time

548
00:36:37,700 --> 00:36:41,990
was used -- if they thought it was valuable,

549
00:36:41,990 --> 00:36:42,599
what they got out of being a member.

550
00:36:42,599 --> 00:36:45,321
But again, I think that the city always

551
00:36:45,321 --> 00:36:47,352
has to go back to the why.

552
00:36:47,352 --> 00:36:50,327
Why do we want their representation?

553
00:36:50,327 --> 00:36:53,807
And then once you have that, the checkpoints and the reviewing

554
00:36:53,807 --> 00:36:56,207
becomes a lot easier.

555
00:36:57,103 --> 00:37:01,841
So that's where I would start, is to always ask the why

556
00:37:01,841 --> 00:37:06,410
and then follow up with the members.

557
00:37:08,155 --> 00:37:10,447
>> I think that is a good point to always come back to.

558
00:37:10,447 --> 00:37:15,327
Some things that I said as an example -- accountability,

559
00:37:15,327 --> 00:37:18,150
regular evaluation of the position with input from

560
00:37:18,150 --> 00:37:20,927
the boards and MSU students on any changes that they would

561
00:37:20,927 --> 00:37:21,687
make.

562
00:37:21,687 --> 00:37:23,980
Regularly updated changing for board members.

563
00:37:23,980 --> 00:37:26,617
Annual review of the position by city commissioners

564
00:37:26,617 --> 00:37:28,255
to ensure the role is in alignment

565
00:37:28,255 --> 00:37:30,790
with meeting the stated goals.

566
00:37:30,790 --> 00:37:32,337
And then regular review of student representation

567
00:37:32,337 --> 00:37:35,387
and attempts to continue to gain different perspectives.

568
00:37:35,387 --> 00:37:39,720
So that is what I have for you.

569
00:37:39,720 --> 00:37:42,544
I would appreciate any input that you have.

570
00:37:42,544 --> 00:37:46,927
Did we hit the mark on what should be included in this tool?

571
00:37:46,927 --> 00:37:49,927
Was there anything that was confusing or unclear

572
00:37:49,927 --> 00:37:54,127
about how to use the decision-making tool?

573
00:37:54,587 --> 00:37:56,831
And how would you recommend we incorporate this

574
00:37:56,831 --> 00:37:59,231
into our city operations?

575
00:38:06,323 --> 00:38:08,990
>> One thing that I think might be useful would be to give a few

576
00:38:08,990 --> 00:38:14,390
shoulds for each of these items in terms of ,

577
00:38:15,349 --> 00:38:20,647
when should I feel that I've reviewed the data adequately?

578
00:38:20,647 --> 00:38:26,475
What should have -- what sort of criteria do you want me to hit

579
00:38:26,475 --> 00:38:30,253
before I give this plan a thumbs up and start moving forward?

580
00:38:30,253 --> 00:38:33,183
And of course, one of the challenges

581
00:38:33,183 --> 00:38:35,207
here is you're talking about such a wide range

582
00:38:35,207 --> 00:38:36,807
of different decisions.

583
00:38:36,807 --> 00:38:41,700
It's hard to have a consistent (Indiscernible),

584
00:38:42,292 --> 00:38:44,750
but for something like community engagement, you might say,

585
00:38:44,750 --> 00:38:46,703
you should have plans to engage most

586
00:38:46,703 --> 00:38:50,239
of the groups you've identified as likely to be impacted

587
00:38:50,239 --> 00:38:52,239
by this policy.

588
00:38:53,215 --> 00:38:57,967
So, just a little bit of should to it.

589
00:38:57,967 --> 00:38:58,847
>> I like that.

590
00:38:58,847 --> 00:39:02,870
Maybe some more specificity on when to use this,

591
00:39:02,870 --> 00:39:05,887
and what is the absolute must haves for this.

592
00:39:05,887 --> 00:39:10,172
I will say that the (Indiscernible) is already

593
00:39:10,172 --> 00:39:11,755
thinking about how to incorporate this

594
00:39:11,755 --> 00:39:14,117
into all of our community engagement processes

595
00:39:14,117 --> 00:39:17,420
so that leaders think about this during the engagement process

596
00:39:17,420 --> 00:39:19,420
in particular.

597
00:39:25,350 --> 00:39:27,433
>> Yeah, to piggyback on what Kelsey said earlier,

598
00:39:27,433 --> 00:39:32,311
although I understand your thinking of this as one document

599
00:39:32,311 --> 00:39:34,687
where you're thinking about things all together.

600
00:39:34,687 --> 00:39:37,627
I do think possibly rephrasing some

601
00:39:37,627 --> 00:39:40,869
of the order of these questions could be helpful.

602
00:39:40,869 --> 00:39:44,393
And I have a few other things, but I

603
00:39:44,393 --> 00:39:48,287
guess the main first thing that I would hit

604
00:39:48,287 --> 00:39:51,847
is potentially separating the goal as the very first thing.

605
00:39:51,847 --> 00:39:54,455
Again separating that from that proposal.

606
00:39:54,455 --> 00:39:57,447
Like, the very first question is,

607
00:39:57,447 --> 00:40:01,647
what is the board's desired outcome --

608
00:40:02,327 --> 00:40:04,247
broad desired outcome?

609
00:40:04,247 --> 00:40:06,327
And what is the proposal?

610
00:40:06,327 --> 00:40:08,487
It's always come back to the why.

611
00:40:08,487 --> 00:40:11,798
As always, you have that at the very top of everything

612
00:40:11,798 --> 00:40:14,527
as what you are trying to do, as its own category.

613
00:40:14,527 --> 00:40:17,600
And I think it would be helpful --

614
00:40:17,600 --> 00:40:18,972
and going through this was super useful.

615
00:40:18,972 --> 00:40:23,887
When I did this when I was reading through the agenda,

616
00:40:23,887 --> 00:40:29,570
a concrete example makes it so much clearer what's happening.

617
00:40:29,570 --> 00:40:33,447
And to Kelsey's point about the stakeholders getting

618
00:40:33,447 --> 00:40:37,470
recognized earlier, but also then be

619
00:40:37,595 --> 00:40:41,167
very useful for how to think about some of these questions.

620
00:40:41,167 --> 00:40:44,460
That's my take after a few moments.

621
00:40:44,460 --> 00:40:47,527
I'm sure there might be cons to what I'm suggesting,

622
00:40:47,527 --> 00:40:51,727
but that's kind of my initial thoughts.

623
00:40:52,567 --> 00:40:55,927
>> Do you think there is value to actually pushing the goal

624
00:40:55,927 --> 00:40:57,447
after the data?

625
00:40:57,447 --> 00:41:01,454
Like, look at the data and then see what the goals should be.

626
00:41:01,454 --> 00:41:04,927
And almost have the goal be reflective of that.

627
00:41:04,927 --> 00:41:07,431
>> Yes, I guess in some sense you're saying,

628
00:41:07,431 --> 00:41:12,231
what is the problem , as the first question.

629
00:41:13,353 --> 00:41:14,867
And making sure to look at the data,

630
00:41:14,867 --> 00:41:18,467
and make sure this is (Indiscernible)?

631
00:41:18,928 --> 00:41:21,434
Or you're saying, we don't have any MSU engagement.

632
00:41:21,434 --> 00:41:24,807
We should make sure because maybe MSU students were coming

633
00:41:24,807 --> 00:41:27,223
to present and we just didn't even realize

634
00:41:27,223 --> 00:41:31,367
and so we anecdotally thought they were having opinions.

635
00:41:31,367 --> 00:41:36,167
I guess that's what you're getting >> Sort of.

636
00:41:38,309 --> 00:41:39,767
I'm thinking of telescoping our way

637
00:41:39,767 --> 00:41:42,831
from the proposal to the goal.

638
00:41:42,831 --> 00:41:46,740
The proposal is, here's the recognition of a potential gap.

639
00:41:46,740 --> 00:41:53,122
But then the data tells you the specifics about might --

640
00:41:53,122 --> 00:41:55,252
about a gap that might exist.

641
00:41:55,252 --> 00:41:57,919
And then it gives you some clues on what outcomes could actually

642
00:41:57,919 --> 00:42:03,919
plug the gaps and drive you towards your goal definition.

643
00:42:10,395 --> 00:42:11,937
>> For me, just in regards to a tool,

644
00:42:11,937 --> 00:42:14,953
I would want something that's really useful -- usable,

645
00:42:14,953 --> 00:42:18,627
that straightforward, that lends itself to many different areas.

646
00:42:18,627 --> 00:42:21,360
This was really hard, to be honest.

647
00:42:21,360 --> 00:42:24,447
But once we got into it and we had you explain,

648
00:42:24,447 --> 00:42:28,367
it did get a little bit easier.

649
00:42:28,367 --> 00:42:33,227
But I want to know how other people felt using the tools.

650
00:42:33,227 --> 00:42:37,147
We are coming in completely green and fresh,

651
00:42:37,147 --> 00:42:39,887
but maybe if they had a little bit more time with this tool

652
00:42:39,887 --> 00:42:43,207
it would feel a lot familiar and would work.

653
00:42:43,207 --> 00:42:45,675
So that's what I would say.

654
00:42:45,675 --> 00:42:46,824
Is it usable?

655
00:42:46,824 --> 00:42:48,824
Is it straightforward?.

656
00:42:50,387 --> 00:42:52,387
That's my advice.

657
00:42:53,913 --> 00:42:57,747
>> I guess I'm curious, do you see the city Commission using

658
00:42:57,747 --> 00:43:01,980
this before they direct staff to work on something?

659
00:43:01,980 --> 00:43:05,663
Or does the City Commission make the decision and then staff

660
00:43:05,663 --> 00:43:08,187
uses it when they're crafting an engagement plan

661
00:43:08,187 --> 00:43:13,447
or figuring out how to do a public survey or something?

662
00:43:13,447 --> 00:43:16,767
>> My hope is that this tool is used in many steps along

663
00:43:16,767 --> 00:43:17,487
the process.

664
00:43:17,487 --> 00:43:20,513
But for a city commission to actually use the tool

665
00:43:20,513 --> 00:43:24,887
before they even think of their idea or make a proposal,

666
00:43:24,887 --> 00:43:27,691
go through the tool, look at the data,

667
00:43:27,691 --> 00:43:31,870
and then present something for the community.

668
00:43:31,870 --> 00:43:33,267
And then same with internal leadership.

669
00:43:33,267 --> 00:43:36,770
Let's say they have a directive from the commission,

670
00:43:36,770 --> 00:43:39,810
but they need advice on how to do it.

671
00:43:39,810 --> 00:43:42,327
Think through these items before even beginning that, before

672
00:43:42,327 --> 00:43:44,487
beginning an engagement process, just

673
00:43:44,487 --> 00:43:50,967
making sure to look at all of the school items first.

674
00:43:50,967 --> 00:43:54,460
>> I just wanted to add to this third question which I believe

675
00:43:54,460 --> 00:43:56,860
gets at that two.

676
00:43:57,553 --> 00:44:02,953
We want to hear from-- gets at that too.

677
00:44:06,861 --> 00:44:08,769
We want to hear from you all on what

678
00:44:08,769 --> 00:44:12,663
you think is the best time to use this tool for the city

679
00:44:12,663 --> 00:44:15,663
and provide feedback on that.

680
00:44:16,870 --> 00:44:18,487
>> I myself was also confused.

681
00:44:18,487 --> 00:44:24,567
I think what I struggle with the most is the applicability.

682
00:44:24,567 --> 00:44:29,367
When in time and who can use this?

683
00:44:29,412 --> 00:44:35,340
And if this is a tool, what kind of decision?

684
00:44:35,340 --> 00:44:38,340
Is it every single decision?

685
00:44:38,455 --> 00:44:43,383
I just struggled with finding focus more than anything.

686
00:44:43,383 --> 00:44:49,587
And then also, when you roll out a tool, you have to think about,

687
00:44:49,587 --> 00:44:51,787
is this just a check the box item?

688
00:44:51,787 --> 00:44:53,467
Is this a template?

689
00:44:53,467 --> 00:44:54,407
A guide?

690
00:44:54,407 --> 00:44:56,807
Will it be enforced?

691
00:44:57,167 --> 00:45:02,567
Will it just be a nice thing to have?

692
00:45:03,322 --> 00:45:06,378
Those things are what I'm thinking about when

693
00:45:06,378 --> 00:45:07,503
it comes to implementation.

694
00:45:07,503 --> 00:45:11,382
It was a bit difficult to follow, and I think a lot of it

695
00:45:11,382 --> 00:45:13,407
is because I didn't have enough context.

696
00:45:13,407 --> 00:45:20,700
In my mind, I was thinking this decision (Indiscernible) for us.

697
00:45:20,342 --> 00:45:22,217
So if something comes to us, and we are like,

698
00:45:22,217 --> 00:45:24,470
are we asking the right question?

699
00:45:24,470 --> 00:45:27,900
In my mind, I kept thinking, this would be good for us

700
00:45:27,900 --> 00:45:29,215
so that we can address whether we have enough data,

701
00:45:29,215 --> 00:45:31,495
whether we have heard from everyone.

702
00:45:31,495 --> 00:45:34,833
But at the same time, sometimes we have little to no time

703
00:45:34,833 --> 00:45:36,585
to really think about and ask other people

704
00:45:36,585 --> 00:45:38,460
outside of this group what their thoughts are

705
00:45:38,460 --> 00:45:40,136
on this or the other.

706
00:45:40,136 --> 00:45:43,599
And so it does require a little bit more preparation.

707
00:45:43,599 --> 00:45:47,281
I do not know how it is that this

708
00:45:47,281 --> 00:45:53,847
can go and be applied to other areas of the city Commission.

709
00:45:53,847 --> 00:45:59,247
But I would say for anything, we could probably

710
00:45:59,639 --> 00:46:03,887
benefit from a little simplification and a little bit

711
00:46:03,887 --> 00:46:09,895
more focus on what decisions are meant to be rolling down

712
00:46:09,895 --> 00:46:11,895
with this tool.

713
00:46:12,870 --> 00:46:14,677
And certainly not everything requires

714
00:46:14,677 --> 00:46:18,877
all seven different aspects of this, right?

715
00:46:19,815 --> 00:46:22,617
There are things where you may not even have data.

716
00:46:22,617 --> 00:46:25,907
And if you don't have data, should you have a proposal?

717
00:46:25,907 --> 00:46:28,767
If you don't feel any of these questions,

718
00:46:28,767 --> 00:46:30,908
does that mean that you don't have a problem?

719
00:46:30,908 --> 00:46:34,207
And therefore, we don't get to work on it,

720
00:46:34,207 --> 00:46:35,840
and you can't be heard.

721
00:46:35,840 --> 00:46:37,330
It's just those things.

722
00:46:37,330 --> 00:46:39,767
And I don't know if I'm going in circles,

723
00:46:39,767 --> 00:46:41,791
but I think you need some refinement.

724
00:46:41,791 --> 00:46:44,487
And I still don't know what stage

725
00:46:44,487 --> 00:46:47,197
of the process this should be.

726
00:46:47,197 --> 00:46:49,263
Whether, should this be at the beginning?

727
00:46:49,263 --> 00:46:51,361
Or should this be part of our group

728
00:46:51,361 --> 00:46:53,591
so that we can evaluate things as we go along

729
00:46:53,591 --> 00:46:59,591
when a proposal does come to a body of approvers.

730
00:47:06,469 --> 00:47:08,110
>> As far as timing goes, personally,

731
00:47:08,110 --> 00:47:10,812
I see this as being useful at a couple of stages.

732
00:47:10,812 --> 00:47:17,772
One of them is when we have either a data or a policy idea,

733
00:47:17,772 --> 00:47:23,359
or a big goal, and we're trying to figure out,

734
00:47:23,359 --> 00:47:25,467
what kind of things do we want to consider?

735
00:47:25,467 --> 00:47:27,681
What possible method do we want to use

736
00:47:27,681 --> 00:47:29,390
while we're implementing it?

737
00:47:29,390 --> 00:47:34,593
So it's in the initial drafting stage of some kind of proposal.

738
00:47:34,593 --> 00:47:38,929
And I'd also maybe think it could be useful to run through,

739
00:47:38,929 --> 00:47:40,637
we've gone through a couple of iterations

740
00:47:40,637 --> 00:47:44,900
of what seems feasible, we've gathered some more data.

741
00:47:44,900 --> 00:47:48,487
Before we sign off and make this thing really happen,

742
00:47:48,487 --> 00:47:53,224
let's use this as a second last check --

743
00:47:53,224 --> 00:47:57,967
as a last checklist as we're bumping things off and seeing

744
00:47:57,967 --> 00:48:01,871
if we've lost anything in the process or changed anything.

745
00:48:01,871 --> 00:48:05,103
I don't want to make it at too many stages

746
00:48:05,103 --> 00:48:07,761
because I think the more times people need to fill it out,

747
00:48:07,761 --> 00:48:10,727
the more likely it is to turn into a box checking exercise

748
00:48:10,727 --> 00:48:12,935
that people don't think about enough.

749
00:48:12,935 --> 00:48:17,687
And so trying to identify talking to the commission,

750
00:48:17,687 --> 00:48:20,707
maybe talking to us about, here's

751
00:48:20,707 --> 00:48:24,287
a key place in a proposal's life cycle

752
00:48:24,287 --> 00:48:28,877
where we want to go through this tool and make that standard.

753
00:48:28,877 --> 00:48:32,747
And hopefully the questions will lead themselves

754
00:48:32,747 --> 00:48:36,720
through other part of the process as well.

755
00:48:36,720 --> 00:48:40,470
It risks unnecessarily slowing things down as well

756
00:48:40,470 --> 00:48:42,713
if we try making it in at too many points.

757
00:48:42,713 --> 00:48:48,863
I also wonder if you might be able to make a flowchart version

758
00:48:48,863 --> 00:48:52,953
of this to help people see the connections between

759
00:48:52,953 --> 00:48:58,953
the different questions , and it might be interesting to play

760
00:48:59,777 --> 00:49:01,777
around with.

761
00:49:07,474 --> 00:49:09,807
>> For me in my mind, I would split this into two parts.

762
00:49:09,807 --> 00:49:12,700
Like, the proposal and the why.

763
00:49:12,700 --> 00:49:14,855
I think that's something that the city commission decides

764
00:49:14,855 --> 00:49:20,497
when they set their priorities and they pass a resolution.

765
00:49:20,497 --> 00:49:24,697
They say, whereas because of this data,

766
00:49:24,991 --> 00:49:26,655
whereas because of this problem.

767
00:49:26,655 --> 00:49:30,700
They might use that whenever they're passing a resolution.

768
00:49:30,700 --> 00:49:34,630
The city commission is in charge of the piece of the proposal

769
00:49:34,630 --> 00:49:36,863
and the data that seems relevant to define the problem.

770
00:49:36,863 --> 00:49:40,307
That seems beyond our pay grade, I would say.

771
00:49:40,307 --> 00:49:46,350
But maybe the part that we could help with (Indiscernible) more

772
00:49:46,350 --> 00:49:48,767
tool-based is when you guys put the public engagement plan

773
00:49:48,767 --> 00:49:51,599
for either you're talking about the urban forest outreach plan

774
00:49:51,599 --> 00:49:53,487
or how it's going to reach people.

775
00:49:53,487 --> 00:49:55,837
You could come in front of the board and say,

776
00:49:55,837 --> 00:49:58,211
we've came up with these stakeholders.

777
00:49:58,211 --> 00:50:00,930
Who are we missing?

778
00:50:00,930 --> 00:50:02,222
And given these stakeholders, what

779
00:50:02,222 --> 00:50:04,647
are the best ways to reach them?

780
00:50:04,647 --> 00:50:06,927
That might be a way that depending on the boards

781
00:50:06,927 --> 00:50:11,467
expertise, they could weigh on the most effective ways of who's

782
00:50:11,467 --> 00:50:13,613
being impacted, what would be the best ways

783
00:50:13,613 --> 00:50:16,130
to engage those groups?

784
00:50:16,497 --> 00:50:20,697
Maybe through community engagement and strategies --

785
00:50:20,727 --> 00:50:24,126
the last four pieces might be helpful to go in front

786
00:50:24,126 --> 00:50:28,351
of the relevant board to get feedback before the public

787
00:50:28,351 --> 00:50:31,631
outreach kicks off on the relevant project.

788
00:50:31,631 --> 00:50:32,767
At

789
00:50:32,767 --> 00:50:36,807
>> I'm just curious about the data component and how we are

790
00:50:36,807 --> 00:50:37,895
accessing data.

791
00:50:37,895 --> 00:50:42,220
This has been a huge issue in the last five years,

792
00:50:42,220 --> 00:50:44,897
particularly with belonging in Bozeman

793
00:50:44,897 --> 00:50:48,967
and trying to get data for a very small population of people.

794
00:50:48,967 --> 00:50:52,807
And considering that it's a major vital part of this tool,

795
00:50:52,807 --> 00:50:57,470
I'm interested in knowing, how are we gathering that data?

796
00:50:57,470 --> 00:50:59,247
Who's responsible for that?

797
00:50:59,247 --> 00:51:01,687
And when the data is very small, how

798
00:51:01,687 --> 00:51:05,967
are we making sure that we protect people's anonymity so

799
00:51:05,967 --> 00:51:09,870
that they will feel like they can actually

800
00:51:09,870 --> 00:51:14,487
answer the question without people knowing, that was Daniel.

801
00:51:14,567 --> 00:51:15,607
You know?

802
00:51:15,607 --> 00:51:17,567
Those are some things that I always

803
00:51:17,567 --> 00:51:19,207
think about with the data.

804
00:51:19,207 --> 00:51:22,279
Because we are in a unique situation in Bozeman.

805
00:51:22,279 --> 00:51:26,470
We don't have large populations of marginalized groups.

806
00:51:26,470 --> 00:51:28,559
And the people that are part of those communities,

807
00:51:28,559 --> 00:51:31,647
I think we need to be respectful of their anonymity

808
00:51:31,647 --> 00:51:33,457
when we ask questions.

809
00:51:33,457 --> 00:51:37,983
I'm curious to note, maybe you could speak to that,

810
00:51:37,983 --> 00:51:44,583
how are we finding >> First of all, this discussion is helpful

811
00:51:48,675 --> 00:51:50,920
and I really appreciate this tool.

812
00:51:50,920 --> 00:51:52,847
It is a question of how do we make decisions as a community

813
00:51:52,847 --> 00:51:55,167
and as a commission?

814
00:51:55,167 --> 00:51:59,759
What I like about this is that it brings a certain amount

815
00:51:59,759 --> 00:52:01,213
of structure to that.

816
00:52:01,213 --> 00:52:04,813
Or it could bring some structure.

817
00:52:05,927 --> 00:52:09,881
I think the data right now, how we

818
00:52:09,881 --> 00:52:12,167
get the data is there's a variety of ways.

819
00:52:12,167 --> 00:52:14,567
We have city staff.

820
00:52:14,607 --> 00:52:19,307
We have double Dutch all of your commissions have been elected

821
00:52:19,307 --> 00:52:23,255
and knocking on doors. -- all of your commissions have been

822
00:52:23,255 --> 00:52:24,922
elected and have been knocking on doors.

823
00:52:24,922 --> 00:52:27,959
We bring different things to the table in a different sense

824
00:52:27,959 --> 00:52:29,127
of what the community is.

825
00:52:29,127 --> 00:52:32,361
We hear different things from constituents via public comment.

826
00:52:32,361 --> 00:52:38,231
So how we get data is not right now terribly structured.

827
00:52:38,231 --> 00:52:41,633
But I think having a tool like this,

828
00:52:41,633 --> 00:52:45,467
and having that muscle memory of the City commission

829
00:52:45,467 --> 00:52:47,867
could get into this.

830
00:52:48,470 --> 00:52:52,647
And we are very upfront about where we see this

831
00:52:52,647 --> 00:52:56,319
and where the data comes from as we make decisions.

832
00:52:56,319 --> 00:52:57,455
What's the problem?

833
00:52:57,455 --> 00:52:58,799
What's the why?

834
00:52:58,799 --> 00:53:00,867
These are great questions to be thinking

835
00:53:00,867 --> 00:53:03,267
about as your commission.

836
00:53:09,758 --> 00:53:11,966
>> You can't do this tool if you don't have the data.

837
00:53:11,966 --> 00:53:14,216
We can't utilize this tool if we do not have the data.

838
00:53:14,216 --> 00:53:17,380
That is a component that you really need to lean into.

839
00:53:17,380 --> 00:53:22,287
And I understand the limitations of that, and the money involved.

840
00:53:22,287 --> 00:53:23,907
And the resources that are involved.

841
00:53:23,907 --> 00:53:26,700
And everyone works so incredibly hard.

842
00:53:26,700 --> 00:53:30,887
But I want to make sure that this tool is useful

843
00:53:30,887 --> 00:53:35,709
and that it is actually going to do what it's supposed to do.

844
00:53:35,709 --> 00:53:39,687
And I know I'm speaking frankly, but we

845
00:53:39,687 --> 00:53:43,843
need to make sure that that is a component that

846
00:53:43,843 --> 00:53:45,333
is 100% addressed.

847
00:53:45,333 --> 00:53:50,687
And I would do that before moving forward with this tool.

848
00:53:50,687 --> 00:53:55,330
>> I will say, just regarding the data privacy piece,

849
00:53:55,330 --> 00:53:59,247
in all of our dashboards, we do make sure if there's a certain

850
00:53:59,247 --> 00:54:03,287
number that seems too small, then we will either group some

851
00:54:03,287 --> 00:54:08,727
groups together or just make a disclaimer at the bottom,

852
00:54:08,727 --> 00:54:12,302
there was less than x number, so we decided not to share this

853
00:54:12,302 --> 00:54:14,302
particular data set.

854
00:54:14,553 --> 00:54:16,287
>> Thank you.

855
00:54:16,287 --> 00:54:18,687
>> About the data, right?

856
00:54:19,872 --> 00:54:23,123
So I sat on the school board.

857
00:54:23,123 --> 00:54:25,600
The school board or the school district

858
00:54:25,600 --> 00:54:27,453
grapples with this all the time.

859
00:54:27,453 --> 00:54:30,553
And they have small groups of data.

860
00:54:30,553 --> 00:54:35,353
And they are really careful about protecting anonymity

861
00:54:35,407 --> 00:54:37,807
and protecting confidential information.

862
00:54:38,463 --> 00:54:41,759
But yet, they do make decisions.

863
00:54:41,759 --> 00:54:46,180
And they are able to use that data to drive policies.

864
00:54:46,180 --> 00:54:50,662
So some of it may be, as policy makers in the public,

865
00:54:50,662 --> 00:54:53,570
we don't necessarily see that public.

866
00:54:53,570 --> 00:54:56,793
But it is kind of kept in confidence with staff.

867
00:54:56,793 --> 00:55:00,991
And we have to rely on staff to be that extra filter.

868
00:55:00,991 --> 00:55:08,191
But there are definite ways to get to data from small sample

869
00:55:08,347 --> 00:55:09,167
sizes.

870
00:55:09,167 --> 00:55:14,727
Five of you on here already know how to do that, right?

871
00:55:14,727 --> 00:55:18,917
So I think we can get to that.

872
00:55:18,917 --> 00:55:21,999
And we have partners in the community

873
00:55:21,999 --> 00:55:24,999
who are already doing that.

874
00:55:25,580 --> 00:55:26,553
>> All right.

875
00:55:26,553 --> 00:55:33,220
This hurts my heart to say a little bit and --

876
00:55:33,220 --> 00:55:35,422
bit as an economist.

877
00:55:36,282 --> 00:55:38,120
But if you get to the data step and you

878
00:55:38,120 --> 00:55:40,293
realize you have garbage data for the most part,

879
00:55:40,293 --> 00:55:41,891
that doesn't necessarily mean you have

880
00:55:41,891 --> 00:55:43,231
to throw away the whole tool.

881
00:55:43,231 --> 00:55:45,807
And I think that's something that you can make clear

882
00:55:45,807 --> 00:55:47,140
of in the should section.

883
00:55:47,140 --> 00:55:51,527
If you just have a collection of anecdotes that say something

884
00:55:51,527 --> 00:55:54,247
seems to be really a problem, but nobody

885
00:55:54,247 --> 00:55:56,830
has collected any statistics that can tell us something

886
00:55:56,830 --> 00:55:58,223
one way or another.

887
00:55:58,223 --> 00:56:00,508
The fact that we don't have that information

888
00:56:00,508 --> 00:56:02,383
is something that we should be thinking about

889
00:56:02,383 --> 00:56:05,767
as we are moving forward with the plan.

890
00:56:05,767 --> 00:56:09,247
And in particular, in the feedback step we might say,

891
00:56:09,247 --> 00:56:13,567
okay, I don't actually know whether MSU students feel

892
00:56:13,567 --> 00:56:14,827
underrepresented or not.

893
00:56:14,827 --> 00:56:18,340
For example, if we didn't have any data on that.

894
00:56:18,340 --> 00:56:19,659
So maybe as we start thinking about how

895
00:56:19,659 --> 00:56:21,977
we're going to do the community engagement step,

896
00:56:21,977 --> 00:56:23,993
maybe a really important part of that

897
00:56:23,993 --> 00:56:25,647
is going to be to start by talking

898
00:56:25,647 --> 00:56:27,587
with MSU students and student groups

899
00:56:27,587 --> 00:56:30,440
about whether they feel underrepresented or not.

900
00:56:30,440 --> 00:56:33,507
A lack of data doesn't need to mean,

901
00:56:33,507 --> 00:56:36,759
full stop, we can't do anything, not moving forward.

902
00:56:36,759 --> 00:56:40,707
It just maybe shows some gaps in some places where

903
00:56:40,707 --> 00:56:43,870
we want to be a little humble and continue

904
00:56:43,870 --> 00:56:46,747
to get feedback in as we figure out

905
00:56:46,747 --> 00:56:52,747
what approach we want to take to the possible problem.

906
00:57:03,834 --> 00:57:07,391
I would say come on to add on to that,

907
00:57:07,391 --> 00:57:12,525
that is with any of the questions. -- >> I would say,

908
00:57:12,525 --> 00:57:16,174
to add on to that, that is with any of the questions.

909
00:57:16,174 --> 00:57:17,967
I think the subjective interpretation,

910
00:57:17,967 --> 00:57:20,900
depending on who's using the tool,

911
00:57:20,900 --> 00:57:23,910
I think what I was suggesting about the shoulds

912
00:57:23,910 --> 00:57:25,698
to help clarify each item.

913
00:57:25,698 --> 00:57:28,262
Just by passing because there's not enough data,

914
00:57:28,262 --> 00:57:31,532
or what about the rest of the other questions?

915
00:57:31,532 --> 00:57:35,732
Just reducing some subjectivity would help clarify.

916
00:57:37,740 --> 00:57:41,290
>> I'll just say one thing, I'm very happy that limited English

917
00:57:41,290 --> 00:57:42,219
proficiency is on here.

918
00:57:42,219 --> 00:57:45,259
As someone who used to work with that population a lot,

919
00:57:45,259 --> 00:57:47,394
having everything in plain English

920
00:57:47,394 --> 00:57:49,138
is one of the things that benefits

921
00:57:49,138 --> 00:57:51,474
more than just people who speak English

922
00:57:51,474 --> 00:57:53,554
as a second or third language.

923
00:57:53,554 --> 00:57:56,284
So I'd be happy if that could be something that's incorporated

924
00:57:56,284 --> 00:57:58,887
in the city outreach stuff.

925
00:57:58,887 --> 00:58:02,487
It's simplifying (Indiscernible) plain as possible.

926
00:58:03,234 --> 00:58:08,634
I think that would be something good to practice.

927
00:58:13,854 --> 00:58:15,940
>> Any other thoughts?

928
00:58:15,940 --> 00:58:19,740
Well, I appreciate all of your input and your thoughts

929
00:58:19,740 --> 00:58:20,354
into this tool.

930
00:58:20,354 --> 00:58:21,967
And it's going to be helpful.

931
00:58:21,967 --> 00:58:23,954
Go ahead.

932
00:58:23,954 --> 00:58:28,106
>> I had one more which is just piggybacking what's already been

933
00:58:28,106 --> 00:58:28,642
said.

934
00:58:28,642 --> 00:58:34,642
In some sense, sometimes less is more in some ways.

935
00:58:37,906 --> 00:58:43,906
And sometimes, I guess I'm just imagining, working with this,

936
00:58:45,978 --> 00:58:51,260
maybe you might have one column which is suggested questions,

937
00:58:51,260 --> 00:58:54,647
rather than listing them all in the main heading.

938
00:58:54,647 --> 00:59:00,361
So some of them could be relevant and some of them won't.

939
00:59:00,361 --> 00:59:03,534
And related to that, is some of the categories,

940
00:59:03,534 --> 00:59:07,719
I felt we asked too many questions under one heading.

941
00:59:07,719 --> 00:59:12,542
That was another thought I had in my mind.

942
00:59:12,542 --> 00:59:16,466
I think that was a very interesting exercise for me.

943
00:59:16,466 --> 00:59:20,660
I think it's very, very useful.

944
00:59:22,790 --> 00:59:24,934
And I think this is something that could become

945
00:59:24,934 --> 00:59:28,534
very >> I was thinking a table.

946
00:59:29,361 --> 00:59:30,634
Like a matrix.

947
00:59:30,634 --> 00:59:37,234
I'm going to use banking jargon, and I apologize about that.

948
00:59:38,369 --> 00:59:40,250
It's very complex sometimes.

949
00:59:40,250 --> 00:59:43,674
And we have to decide whether to get a loan

950
00:59:43,674 --> 00:59:46,942
or not to get a loan, similar to a decision.

951
00:59:46,942 --> 00:59:49,847
And when you have to translate complex ideas,

952
00:59:49,847 --> 00:59:55,247
typically tables help a lot -- and reduce wording.

953
00:59:55,414 --> 00:59:59,140
As Andrew mentioned, make it simple.

954
01:00:00,740 --> 01:00:03,194
And then, no more than one page.

955
01:00:03,194 --> 01:00:04,824
Because if you have multiple pages

956
01:00:04,824 --> 01:00:08,762
with paragraphs of instructions, you may lose the reader.

957
01:00:08,762 --> 01:00:11,660
It's just things like that.

958
01:00:11,660 --> 01:00:13,754
The content is still good.

959
01:00:13,754 --> 01:00:16,154
It's just refinement (Indiscernible)

960
01:00:17,707 --> 01:00:20,540
a little bit of help.

961
01:00:20,540 --> 01:00:20,554
>> Okay.

962
01:00:20,554 --> 01:00:21,994
Thank you.

963
01:00:21,994 --> 01:00:24,617
>> Thank you so much for coming tonight and sharing the work

964
01:00:24,617 --> 01:00:25,510
that you have done.

965
01:00:25,510 --> 01:00:27,180
We really appreciate it.

966
01:00:27,180 --> 01:00:29,980
And I hope that it's been helpful in some way.

967
01:00:29,980 --> 01:00:33,245
And if it hasn't, I'll make it up to you.

968
01:00:33,245 --> 01:00:35,245
I promise.

969
01:00:35,594 --> 01:00:37,594
>> Thank you, again.

970
01:00:38,727 --> 01:00:39,544
>> All right.

971
01:00:39,544 --> 01:00:42,258
I am going to take some public comments because this

972
01:00:42,258 --> 01:00:43,698
is such a fruitful discussion.

973
01:00:43,698 --> 01:00:48,167
I want to make sure that we give folks at home an opportunity

974
01:00:48,167 --> 01:00:49,626
to give public comment.

975
01:00:49,626 --> 01:00:53,754
I'm just going to remind people to please state your name,

976
01:00:53,754 --> 01:00:59,330
state of your resident of a city, please state if you're --

977
01:00:59,330 --> 01:01:01,486
please state if you're a resident of the city,

978
01:01:01,486 --> 01:01:03,594
please state if you're a property owner.

979
01:01:03,594 --> 01:01:05,938
Again please, only speak for three minutes.

980
01:01:05,938 --> 01:01:09,740
Do we have anyone who would like to give a public comment that

981
01:01:09,740 --> 01:01:11,740
is currently online?

982
01:01:11,591 --> 01:01:13,508
>> There are two members of the public online,

983
01:01:13,508 --> 01:01:16,954
but neither has their hand raised for public comment.

984
01:01:16,954 --> 01:01:17,620
>> Okay.

985
01:01:17,620 --> 01:01:19,634
Thank you very much.

986
01:01:19,634 --> 01:01:23,934
Before we move for adjournment, is there anything

987
01:01:23,934 --> 01:01:27,535
that we need to know for the good of the order, Brett,

988
01:01:27,535 --> 01:01:33,860
that you would like us to consider for our next meetings?

989
01:01:33,860 --> 01:01:35,703
>> Thank you for asking the question.

990
01:01:35,703 --> 01:01:38,354
I would like the board to know that the next meeting

991
01:01:38,354 --> 01:01:42,658
topic, if I'm not mistaken, is going to revolve around the C

992
01:01:42,658 --> 01:01:43,814
Bozeman Creek plan.

993
01:01:43,814 --> 01:01:47,840
I believe John Henderson will be here.

994
01:01:47,840 --> 01:01:49,474
Maybe some of the Bozeman Creek group

995
01:01:49,474 --> 01:01:51,794
that's been working with him as well.

996
01:01:51,794 --> 01:01:55,594
That'll be the topic for next month's agenda.

997
01:01:55,594 --> 01:01:56,570
>> Wonderful.

998
01:01:56,570 --> 01:01:59,378
And one other thing, can you just

999
01:01:59,378 --> 01:02:01,154
remind everyone where their term ends

1000
01:02:01,154 --> 01:02:04,466
and how to reapply if they would like to reapply

1001
01:02:04,466 --> 01:02:06,866
for Economic Vitality Board.

1002
01:02:07,434 --> 01:02:09,628
>> Yes, thank you for that.

1003
01:02:09,628 --> 01:02:11,619
I don't have the terms in front of me

1004
01:02:11,619 --> 01:02:14,562
but I will email that out to everyone tomorrow.

1005
01:02:14,562 --> 01:02:18,464
And I can't say that the application process --

1006
01:02:18,464 --> 01:02:20,620
I'll include the link in the email.

1007
01:02:20,620 --> 01:02:23,920
That way you have it right in front of you.

1008
01:02:23,920 --> 01:02:23,634
>> Wonderful.

1009
01:02:23,634 --> 01:02:27,240
Thank you so much, Brett, for all that you do.

1010
01:02:27,240 --> 01:02:30,940
And thank you, Commissioner, for being here.

1011
01:02:30,940 --> 01:02:31,524
I hope that --

1012
01:02:31,524 --> 01:02:34,434
I hope I didn't come a little too much for the data.

1013
01:02:34,434 --> 01:02:37,306
But I just strongly believe in that,

1014
01:02:37,306 --> 01:02:40,940
so strongly that we find a way to work around that,

1015
01:02:40,940 --> 01:02:43,314
to get that data.

1016
01:02:43,314 --> 01:02:45,194
I don't want things to not be pursued

1017
01:02:45,194 --> 01:02:46,847
because we don't have it.

1018
01:02:46,847 --> 01:02:51,647
So, thank you for being here and answering.

1019
01:02:51,754 --> 01:02:54,674
>> Certainly, I agree 100% about the data.

1020
01:02:54,674 --> 01:02:58,159
It's helpful to inform what to pursue and not to pursue.

1021
01:02:58,159 --> 01:02:59,954
Can I take a few minutes?

1022
01:02:59,954 --> 01:03:03,874
I wanted to call attention to an effort that Brett is doing.

1023
01:03:03,874 --> 01:03:06,465
The model and mentor initiative we

1024
01:03:06,465 --> 01:03:08,794
have with the Ukrainian delegation

1025
01:03:08,794 --> 01:03:11,194
visiting later this month.

1026
01:03:12,580 --> 01:03:17,458
And I've got a 15 page, in exquisitely small type,

1027
01:03:18,904 --> 01:03:24,534
an outline of goals and what the program initiatives are.

1028
01:03:24,534 --> 01:03:27,534
How many delegates are coming?

1029
01:03:28,234 --> 01:03:30,114
>> Eight delegates.

1030
01:03:30,114 --> 01:03:32,314
>> Eight delegates from our Ukrainian --

1031
01:03:32,314 --> 01:03:34,600
it's more than a sister city.

1032
01:03:34,600 --> 01:03:37,980
It's a model and a mentor initiative.

1033
01:03:37,980 --> 01:03:39,167
And it's really an effort to exchange ideas.

1034
01:03:39,167 --> 01:03:42,874
They will be here for almost a week, right?

1035
01:03:42,874 --> 01:03:45,234
>> They will be here for nine days.

1036
01:03:45,234 --> 01:03:47,900
>> Nine days, exactly.

1037
01:03:47,900 --> 01:03:49,348
And Brett has been working incredibly hard on this

1038
01:03:49,348 --> 01:03:53,180
to make them feel welcome, to make them feel involved, to plug

1039
01:03:53,180 --> 01:03:54,354
them into the community.

1040
01:03:54,354 --> 01:03:56,264
So I think he's setting them up for success.

1041
01:03:56,264 --> 01:03:58,134
And I just really appreciate the work

1042
01:03:58,134 --> 01:04:02,400
that you're putting into >> Thank you, deputy mayor.

1043
01:04:02,400 --> 01:04:03,150
I appreciate that.

1044
01:04:03,150 --> 01:04:04,920
I'm happy to share that in more detail

1045
01:04:04,920 --> 01:04:10,594
if you are interested in the content and in the programing.

1046
01:04:10,594 --> 01:04:15,274
I'm happy to share that at a time that's convenient for you.

1047
01:04:15,274 --> 01:04:20,227
>> All, I'm going to go ahead and call -- all right,

1048
01:04:20,227 --> 01:04:22,424
I'm going to go ahead and call for adjournment.

1049
01:04:22,424 --> 01:04:24,824
This meeting is adjourned.

1050
01:04:25,635 --> 01:04:28,350
It is 6:59 p.m..