oh he's not here tonight all right it is
Monday July 17th at 7 30 and this is the
city of Brainerd city council I and I
call the meeting to order item two is
roll called Minister Bergman please call
the roll cheshock yes oh day yep stunic
Terry sting line here Johnson here
Bevins here and bedou please rise for
the Pledge of Allegiance strong
item four is the approval of the agenda
we have one request from the street and
engineering department to add to safety
and Public Works item eight the Lum Park
Road uh anything else yes Mr chair yeah
the consent agenda item and I have this
okay I was going to do that next okay
let's do the agenda next oh well we can
no let's do it separate let's do them
separately
so we'll move to move the agenda thank
you motion by chezek to approve the
amended agenda is our second second by staying line any discussion
hearing none all in favor say aye aye
oppose same sign that motion carries
next up is item five the consent
calendar all matters listed are
considered routine by the council will
be enacted by one motion there'll be no
separate discussion of these items
unless good cause is shown prior to the
time the council votes on the motion to
be adopted by a roll call we have one
request to the consent calendar and
that's a move to approve the consent
calendar with the uh okay with the
addition of Minnesota lawful gambling
application
resolution authorizing the Brainerd
American Legion Post 255 to conduct
off-site gambling on July 28th and 29th
at the Mills parking lot on Front Street
in Brainerd Minnesota
so let's let's make a motion let's look
for a motion just with the addition okay
all right we have a motion by Cheswick
second by Chief Stewart any discussion
hearing non-administrator Bergman please
call the role
yes student Terry yes sting line yes
Johnson yes and Bevins yes next up one
of my absolute favorite things and I'm
sure it's all of yours our audit
presentation Mary Reedy thanks for
joining us again you have to state your
name and
I don't know why we need to address but
it's part of the gig if you don't mind
and then okay please thank you for
coming yes thank you for having me
um Mary Reedy I'm actually one three two
zero eight Little Falls Minnesota
um so thank you for having me tonight we
do have the audit results a little bit
later than usual but it was issued
actually earlier than last year just
couldn't make the June council meeting
work everything wrapped up together went
smooth everything went on time
you do have the big bound document that
feel free to read at any time the first
part of that is your management
discussion analysis really gives you a
big picture of what happened throughout
the year so if you read nothing else
kind of take a peek at that we will base
ours on the PowerPoint presentation so
within there some graphs some charts
just kind of where you you can see where
the city's been and where you're where
you're at now
so we'll start with that feel free to
stop me at any time if you have any
questions definitely can be interactive
as well
so a few things that we'll go over is
brainer Public Utilities their audit
results the financial results
cities require communication that we do
every year the city's audit results
Financial results and then any other
discussions insights or observations
that came from the audit
so overall the Brainerd Public Utilities
had a clean opinion on the financial
statements no findings in internal
control and no issues with Minnesota
legal compliance so clean clean results
there
page four just shows you the overall
results so 2018 is on your far left and
then 2022 is on your far right here
you can see that operating revenues did
go up expenses also increase so expenses
actually went higher than revenues but
if you look at overall the two top lines
for the most part revenues have been
over the blue line over expenditures so
when you look at that you're doing
fairly well there
you do have some local options sales tax
coming in the green line down there and
then your overall change in net position
so a total unrestricted net position
dropped a little bit down from 10.9 to
10.4
but page five shows you then the the
assets far left you can see that 2022
and then 2021 on your right
so cash did decrease there were some
Bond proceeds issued in the prior year
which were spent this year
revenues increased they did have a sale
of renewable energy there so you'll see
that come through
and then overall I had a positive cash
flow from operations even though it was
slightly lower than prior year it still
was positive
page six then this net position is at
the top on the far left and then down
below that is the liabilities
overall debt did decrease overall just
principal payments being made on those
electric Department had a Net game of
about 1.4 million there water had a net
loss of about 273
000 so brought down that net position
from 11.8 last year to 11.5 this year
and then Wastewater also had a net loss
of about 267
000 so it went from 19.8 to 19.6 million
there
but overall when you look at the totals
we combine all three of those
departments into one
page seven
so we'll go through the required
Communications so our primary
responsibilities Auditors for an opinion
on the fairness of the financial
statements presented tonight we do
review internal accounting controls of
course we want to make sure that there
are some in place with the city and that
they're working
risk-based audit approach no way to test
every transaction so we do some detail
level testing and then some overall
testing in comparison current year to
budget current year to Prior year if
anything looks out of the ordinary we do
more testing there
Federal Awards you did expend over 750
000 of that so you were required to have
a single audit so we do additional tests
on those funds specifically
significant accounting policies of
course those are always going to be
outlined in note 1.
unusual transaction so this you'll see the city we did record that
payment of the lawsuit it did have to go
in there this year but the funding will
come in next year just the way that we
have to record it under accounting
standards
new standard governmental Accounting
Standards Board statement number 87
deals with leases so that was the new
software that the city implemented the
biggest change will be with your airport
you had a lot of lessor receivables
booked and then a deferred revenue on
there pretty significant there when you
look and then it changed the format for
the city as well for the Lee c side so
you had a lot of leases with like your
vehicles and things like that those all
now are just re-categorized and
relabeled so when you look through the
notes you'll see that change from last
year
hmm
so overall within the bound document of
course you're going to have some
management judgments in accounting
estimates we go through those each year
we come in and we do the audit we don't
have any adjustments so Connie has
everything ready for us when we come out
here everything's adjusted so what that
means is as you're getting financial
information throughout the year it's
accurate you can really rely on that to
make informed decisions
no disagreements with management there
no difficulties encountering form in the
audit the new gasby standard took a lot
of work but Connie was able to get
through that and get us the stuff we
needed so we were able to release on
time
so page 10 overall the city's audit
report so an unmodified or a clean
opinion on the financial statement so
highest level of assurance that we can
give
compliance and internal controls no
findings there we did audit the airport
Improvement program there were no
findings there so everything was clean I
know Connie Works hand in hand with them
as well to make sure they follow all of
their regulations
we also tested Minnesota Leo compliance
and we test about seven areas there and
no findings so overall really clean
audit report I know Connie and her team
put in a lot of work to get all of those
issued with no findings
so I'll let Connie take it from here
run slide 11.
expenditures exceeded revenues by 260
thousand dollars
this as Mary mentioned this includes the
settlement payout of 1.9 million dollars
and we had to recognize it in 2022 even
though we didn't make the payment until
2023 the settlement was reached and
therefore it had to be recognized in
2022.
fund balance is approximately 2 million
uh 100 or excuse me one million six
hundred fifty five thousand of which
approximately 2 million 240 000 is
unassigned and can be used for
operations the fund balance did take a
hit with not all of the revenue of how
we're going to pay for the lawsuit being
recognized until 2023 but that did why
it took a hit
um if we look at our 22 operating
expenditures it was approximately 13
million 504 000. and so that gives us a
17 of our our 2022 expenditures and
unassigned fund balance and so we do not
meet our goal of being 35 to 50 percent
um and 20 at the end of 2021 we were at
39 percent and now we're at 17 percent
um I try to do a calculation if we would
have uh recognized all the revenue in
2022 what that would have been and we
would have been at 28 percent
if we go to the next slide this compares
the part chart pie charts compare the
revenues to budgeted actual revenues to
budgeted revenues the actual numbers are
close to what which budgeted the biggest
difference is the interest income we
budgeted for forty thousand dollars and
we actually had a negative 473 thousand
dollars
and that is pretty accepted accounting
principles at the end of the year the
Investments need to be adjusted to
market value this is a non-cash
transaction and we don't budget for it
because the city intends to hold our
investments to maturity and not to
actually realize that loss
um so and of course the market took a
hit in December
the next slide is also a compares the
budgeted expenditures of the general
fund to the expenditures and the biggest
difference is the recognizing of the
lawsuit in the general government
for the 2022 audit just as an exam or as
a reminder that the general fund
includes the operations of Public Safety
parks and streets so this is the first
year that we haven't had to combine
those three funds it was all reported
under one in the audit and that was
based on Council action in August of
2022
so this slide is basically the numbers
behind the two previous graphs we were
budgeting a deficit of fifteen thousand
dollars and that's because 2022 was a
non-election year
or it was an election year so we were
using fund balance excuse me and then we
had our actual where actual expenditures
exceeded revenues by the two million one
hundred and sixty three thousand so we
were a difference between our budget and
actual of 2 million one hundred and
forty eight thousand dollars
so the next slide I mean that loss is
significant when you look at the budget
and so I wanted to kind of show Council
on what we were at can you two more
slides Sean right there thank you
um
we want to know what was our true
results because that's important as we go into the 2024 budget
season two so the First Column basically
shows how we get from page 32 of the
audit to where we came to the actual
slide so there's two funds that we have
to report for reporting purposes that we
do not budget for that's the city's
economic initiative and the cafe plan so
if we take that out and then we report
differently for like the airport
contribution
leases and Pera we just report those
differently for Budget versus Under Gap
and so we come to that and that's how we
get to the far right column of the
adjusted actual this is what our
previous slide showed so then if we
could go down to the second row and we
take out the lawsuit adjustment so we
take out the expense and we also reduce
the revenues that we did recognize in
2022 and we take out that a fair market
value adjustment we get to our actual
compared to our budget of twenty two
thousand one hundred and seventy three
dollars where our revenue is actually
exceeded our expenditures
then if we look at our budget which this
budget is a little bit different than
what was in your packet the numbers are
the same but they're just kind of in
different orders due to the adjustments
that were placed
we missed the budget by 37 173 dollars
you missed the balance budget nope the
budget that was in the packet Jeff and
the information that you got was the
budget that wasn't adjusted for some of
those accounting factors okay it was the
one that was in the audit not the one
that we want not the one you have seen
all year long in the financial reports
so I think that's really important to
know as we go into the 2024 budget
process
the next slide is um at the end of the
year a city should have enough
unassigned fund balance to operate until
June when the first half property taxes
are received
um this is why we have the fund balance
between 35 and 50 that's also the state
Auditor's recommendation and again we
only had 72 days available versus last
year when we had 162 timing of the
lawsuit recognition
if we go on to the next slide we have
the
oh let's see here
this is a bar graph for all of the
city's fun ex funds excluding the
airport the library and the Enterprise
funds BPU and sanitarian storm sewer
this shows for the last five years from
2018 to 2022 the biggest differences is
the intergovernmental revenue between 21
and 22 and this is a timing of when the
revenue was received for World projects
and then you could also see the
investment income is the fair market of
value adjustment being negative for the
last two years
the next slide is a bar graph for all
the expenditures for all the
governmental funds again we see the
general increase in general government
due to the lawsuit Capital outlay we did
delay construction projects in 2022 and
then in just a reminder in 21 we started
reporting bpu's debt as well on the
cities we did a prior period adjustment
the next slide show is that we need to
have enough cash at 12 31 2022 when our
debt service funds to pay the February
1st debt payments we had enough cash
plus some if you recall last year we
would like our graph to look more like
how it did in 2019
this was because of how we were
budgeting for prepaid assessments that
we received and we're making that
adjustment slowly up as we talked about
during budget process
the last slide I do believe uh this is
the total cities debt this is the bar
graph that shows the city's outstanding
debt by type this includes BPU and most
of our debt is Geo revenue bonds for the
city
slide 21 shows the sanitarian storm
sewer funds these operate like BPU their
Enterprise funds the 2022 numbers were
very similar to 2021. in fact our
charges for services were down about 4
000 and our operating expenses had
increased 11 600 compared to 2021. we
had a positive net position increase of
426 330 where revenues exceeded
expenditures
so just a few follow-up insights and
observations over there so overall audit
results are positive right no findings
on the single audit you're doing what
the federal government is requiring you
have great staff working here
um very very much want to so get it
right the first time they do contact us
to ensure that it makes the audit go
very well as well
um State reporting form and the gfoa
certificate was submitted timely that is
submitted by your staff not us so staff
do take care of that to get the award
fund balance reserves general fund kind
of hit on this already 17 percent
um expect that to grow next year then
with the revenue coming in the policy
there like Connie said and then paid for
the seven settlements and revenues to be
collected next year
page 23 just hit on some other those
small funds that you have included in
the audit and Connie did point out so
when you go to read the audit you'll
only see general fund and then you
actually go right to the revolving loan
whereas last year we kind of had all
four of those back to back so you could
combine them all so a little bit of
change there revolving Loan Fund had a
positive change in fund balance so we
received about 31 000 in loan repayments
there Debt Service fund restricted fund
balance of about 31 million expenditures
about 5.5 million now a lot of that is
two from the component unit as Connie
said BPU there
fund balance did decrease spin down of
on proceeds miscellaneous revenues when
you look at that is the interest coming
from BPU for the bond payments it is
just going right back out
capital projects fund had an assigned
fund balance of about 1.2 million with
expenditures about 6.8 there did
transfer in about transfers in taxes
intergovernmental about 5.5 million to
pay for those projects and when you look
at that fund you actually did spend it
down a little bit so it came in at a
loss of about 1.1 there but still with a
1.3 million fund balance at the end
so that was a brief overview I didn't
know if there were any follow-up
questions any questions of our auditor
or our finance director president yes Mr
chezik Quick I think I there's an item
in there called customer deposits what
is that
I don't remember the dollar amount
is that is it going to be BPU or is that
going to be the city I'd have to go back
I I just it's just it must be BPU I I
that's what I was thinking
because it would be the prepayments from
the customers
the only deposits that the
that's the only deposits that the city
have are like if we hold an escrow for a
big building project until the Grass
Grows or something like that but those
are called deposits payable so I do
believe it was probably
thank you thank you anything else Mr
chezik or anybody else
all right thank you very much thank you
uh to Mary Reedy our auditor to Connie
Hillman our finance director and Gabe
Johnson our finance chairman and
everybody else on the staff who worked
on that
audit next up is item 6B our Parks
Capital asset presentation discussion
Jesse I'm just going to turn over to you
to introduce this
because you know who's here and who's
not and what they're going to do thank
you Mr President so Park Board chair
Andrew Shipe and board member Kevin
Yeager are here to present the work that
the park board has completed the last
several months with collecting a list of
capital Assets in the Parks at this time
they're looking for discussion and input
from the Council on next steps so I'll
turn it over to chair Shipe and Parks
assets
perfect don't don't forget you guys if
you would list your name and yes uh
Andrew 711 North 8th Street Brainerd
Kevin Yeager 325 Bluff Brainerd
yep
all right thank you very much for for
having us out
um we are reaching I'll say the the
Final Phase of a project that's it's
probably started 18 months ago uh to
develop master plan for every Park in
Brainerd and then to identify the
capital items in those parks and find a
way to maintain and improve what we have
so what I've handed out is a breakdown
of the Assets in the park uh in your
packet this week you had a detailed list
of every item this breaks it out by Park
and by kind of activity
write Sports uh General Park equipment
playground equipment things like that so
the park board put in a tremendous
amount of work I'm really proud of
everyone on the board we went to every
single Park in the city and walked
through and picked out right there's 12
picnic benches here there's you know 18
street lights anything you can imagine
every component of a tennis court a
basketball court and that's how we got
to these numbers so we're really excited
to start working with you to develop a
plan going forward we have a lot of
wonderful parks and we want to maintain
them so I will turn it over to Kevin
who's got kind of some ideas and how we
want to gather information on that
fantastic thank you Miss shape
um okay guys well uh if you'll remember
not all of you uh were present but about
two years ago I promised you that we
would get a budget that actually made
sense and was more forward thinking that
one we have been operating on for quite
some time so it's taken a while but we
finally got in there and and basically
to summarize uh Andrew's Point we've now
basically have a list of every single
thing that we own on a capital side
within our Parks we have also not only
created that list but we've also
projected the dates of when those items
we think need to be replaced so as we
have that information we can then create
a chart that basically says what we
think we need for Capital operating to
maintain these items to just a basic
level of 50-year replacement you'll see
that this is broken down in both 30-year
and 50 year but generally speaking in
Industry standards 50-year on most
Capital items that need replaced some of
them we know are shorter for instance
like a splash pad we know does not last
50 years it lasts a shorter duration we
go by the manufacturer's recommendations
of like 30 years something like that so
if you take all that math and you work
it backwards you're going to see this
chart that we've created here which is a
30-year capital year-to-year budget
chart on the right hand side and you
will notice that there is a dramatic um
Heist a dramatically High starting point
and then as it reaches a a maturity date
of around 2034 it begins to kind of
level off uh and those these numbers are
not intended to scare anyone or say that
we've done a bad job or that we're in
trouble or anything like that what it is
intended to do is to illustrate that we
feel that there is a gap in maintenance
that has occurred over the past 25 30
years that is now beginning to expose
itself we have a perfect manifestation
of exactly what I'm talking about yes
last year with our softball lights
seemingly a problem that comes out of
nowhere that no one knew was coming or
if we did we didn't plan for it
accordingly so I would think of the
chart that you see there as more of a
representation of what we believe the
blight is or what we believe were behind
if we were perfectly up to date we would
be able to kind of just Cruise along at
this 600 roughly Grand per year and
maintain everything we have and we would
have money set aside to replace our
splash pad and to replace Lyman P white
when it reaches its age and so forth and
you would have that kind of steady
um cost per year to maintain your
Capital we don't have that obviously
because again we believe that we're
blighted in in some areas pretty
severely so that's why you see it very
front end loaded here money-wise also
keep in mind these charts do not uh
anticipate or project anything any
monetary value for inflation we believe
that inflation happens in Parks or in
capital at a higher rate than standard
National inflation and this is because
typically construction inflation
increases faster than National inflation
so that's not taking any of that account
okay so this is a broad stroke tool this
is not a surgical instrument that's in
front of you here it's just intended to
kind of show you guys what we think
we've discovered and then what we're
really asking for is for you guys to
spend some time just look at this and
give us some ideas on how we think we
might attack this over the next 30 years
and we've kind of put together what we
think are some very broad stroke
strategies and that's what's you see in
your packet tonight and I'm just going
to hit those really quickly just so we
can talk about what might be potential
strategies and how you do this
the first ones are fundraising
strategies obviously you close a Gap a
money Gap by creating money that's one
strategy one is fundraising charging for
events raising fees activities programs
reservations those types of things
there's also a factor that could be
considered where you use the assets in
your Park to create funds or Revenue in
branding for instance you take a park
and you sell The Branding as this park
is such and such of an entity at such
and such Park and you sell branding on
your those are all examples of how you
might raise money to help cover this Gap
second is you request your Community
Partners and clubs to take over a
greater share of ownership this would be
Kiwanis rotary those types of things and
you re we would really reach out and
really lean on them to not just help
when items get built but really help to
maintain them in perpetuity
third one now not crazy about it maybe
some people are some people aren't but a
referendum you go back to the taxpayers
and say we have a gap to maintain our
Parks we believe that we could maintain
our parks at a much higher level if we
had more money would you help that's
certainly one strategy uh then you have
the non-fundraising strategies one of
those obviously is you do nothing you
absolutely just maintain what you have
and you fix only what's broken and it's
a much more reactive strategy but it's a
much less expensive strategy for sure in
the short short run it's my belief that
we've been using that basic strategy for
about 30 years and it is now really
beginning to show
that with the condition of some of our
parks in our Park spaces another one is
to avoid what we call the grant trap
which is we are constantly being
bombarded with a grant that allows us to
build that or to build this or to build
this which is really exciting and
fascinating and and great for instant
Improvement but it actually creates a
greater long-term burden so one of those
is one of the things we feel pretty
strongly about is to really try to avoid
those Grant traps
another potential mindset would be to
think about our Parks more as green
spaces and not so much buildings and
structures and when Capital maintenance
items comes up maybe at that time you
have the conversation of should we just
demolish this and reduce our greater
burden going forward that doesn't mean
you tear down an entire park but what it
does mean I'm just going to use an
example is you take for instance Mills
field that has a really high amount of
decking that's around one side that
needs a lot of work at this point and
you say instead of decking we're going
to put in concrete or we're going to
remove those patios just to remove the
burden so that's just one example of how
you can reduce your burden by removing
capital or just having a different
mindset and then the last one is just
life cycle planning and replacement
that's really what we're pitching do you
guys here this evening is is you you
think of the long-term game you think
about setting aside money today because
you know you're going to have to replace
something 10 or 20 years from now it's a much more long-term Visionary
approach to managing your money and your
Capital items and that I know you guys
have a long meeting here already but and
that in in kind of a nutshell is kind of
where we're at so we'd encourage you to
reach out to our the liaison Park Board
liaison which is Dave or even come to
our next meeting we meet basically once
every Tuesday not quite but pretty close
we meet every other Tuesday generally
and our next meeting is coming up
Tuesday so we really would love feedback
from you guys
on what to do or how we may attack this
as a team between Park Board and city
council working together with a mindset
that is less reactive less myopic and a
more long-term Vision on how to do this
because we haven't even started our 2024
budget yet we have one set aside but
we've really just now got these numbers
and we'd really like your feedback
before we put a 2024 in front of you
that is has some version of a vision
attached to it so with that um if you
have any questions any questions
president Bevins yes
um I read the item that was in our
packet and I apologize if it's there and
I can't remember but the as this assets
Does it include parking lots and trails
it depends uh generally speaking uh if
the parking lot is right in the middle
of our park for instance an example of
this would be a lum then we did put a
value in there for the replacement of
that parking lot uh sidewalks that are
inside our parks are but it does not
have items like grass or trees or
necessarily those types of things think
of this as more of hard structure
buildings light fixtures water fountains
playground equipment flag poles stadiums
that kind of stuff fencing more of that
type of thing and that's why you see for
instance a gap in the cost of Lyman P
white was much more than what we're
showing here is the capital value and
that's because we didn't put a value to
the grass and trees and plantings and
those kind of things but more just the
pure cap so this is just the capital
side so I don't know if that's even
worse news or not but that is just the
capital side
anything else
any other questions
any other Mr ordain
um
just the capital side so just a rough
estimate between this ask of 1.5 million
that doesn't include Park's maintenance
correct this is just the capital side
and what were we at last year for Parks
maintenance I don't know okay just curious
any other questions uh Kara Terry I
don't have a question but I just
appreciate all of this work this was a
lot for you guys to take on holy moly so
thank you for doing that and and I would
appreciate a joint Workshop as well I
think that would be really good
yeah that's great I think I failed to
mention that would be a possibility too
I think I mentioned uh working through
Dave or coming to the coming to a park
board meeting but a joint Workshop we
would love that also we had one that
kind of kicked off all of this work if
you guys remember so it might be great
to just get back one more time and just
talk about it and see if we can come up
with a strategy strategy is probably a
combination of several or even all of
these things don't know but we really
would love your
we would really be like to be working on
this as a team when we present a budget
we want it to land upon you guys as
though you were contributors in the
conversation and have a voice in
directing us as an entire entity in the
right way to go so
okay we'll look at that in just a moment
any other questions
thank you thank you guys
anybody want to pull up the global
calendar administrative Workman and see
if there's something we want to look at
Andrew is that your meetings during the
day or in the evening
four o'clock on Tuesdays
I'm open July 31st certainly flexible
later in the evening
we have a BPU meeting at six
going to pay study at seven Park board
at eight bring a case of beer
I mean there's something to there is
something to do that or you could go
ahead at four four o'clock
ahead of everything
anybody have a suggestion on the 31st at
four or eight
not the 31st that's our council meeting
oh no that's BPU okay right that's a BPU
workshop at six o'clock
okay my brain starts to shut down too
late at night so I'm gonna suggest the
four o'clock
okay I'll go with that
that's coming okay I know anybody object
to that
okay
older woman staying line can you make
that as a motion I move that we have a
joint workshop with Park board at four
o'clock on Monday the 31st of July
second 2023. exactly by Cheswick any
discussion
Andrew how does that sound
all in favor say aye aye opposed same
sign
that's what we're going to shoot for
the 31st had four here in council
chambers
okay
thank you park to lunch Park guys
item seven is Council committee report
seven a safety and Public Works
committee chairman Mike O'Day thank you
Mr President we did have uh originally
seven items and spw tonight we had an
additional
total of eight uh
first item was a discussion on the
assessment reductions due to the detours
on Norwood Street 14th and 17th we had
some individuals in here speaking last
week this was just a discussion item
tonight staff's recommendation was not
to
um make any motions or or move forward
on on any reductions to these
assessments
this streets project might happen five
six seven years from now and by what
we've seen in this in this memo it would
be a reduction in their assessment of
maybe
30 or 40 or 50 dollars six years from
now what we did direct staff to do was
pay some extra attention to that road as
soon as we end The Detour and do
whatever repairs we need to do necessary
to to clean it up from whatever recent
damages might have occurred or added to
what was already there
and the staff was receptive to say that
we can we can go ahead and make sure we
clean it up as best as we can
but that was just uh that was just a
discussion item so no motion there hold
on was there was something though that
was we had directed staff on the signs
did it I I know the answer to this but
for the public record what what happened
there with it trying to detour trucks
further south right yes sir Mr chair so
we did have a vendor to deliver one sign
and ended up just west of the
intersection of Highways 18 and 25 uh
that sign did in intoclude messaging
that said Oak Street was closed and that
trucks were to use an alternative route
we had a second sign that we were
waiting for from that vendor however it
was broken waiting for repairs and we
have not seen that one that one was
intended to go just east of 13th Street
at this point we're expecting the road
to be reopened on Thursday so it did
inform the vendor that we're probably
not going to need that sign at this
point so we were hoping for a second
sign but we just weren't able to acquire
it thank you anything else on the Oaks
The Detour chairman Johnson yeah I I do
think we should do something about the
assessments but I think it should be
done by the council in 2026 when they're
setting the assessments for the project
but I know the MnDOT policy that was
included in the agenda or calculation
included how MnDOT does theirs
but MnDOT directs truck traffic onto
truck traffic type roads Norwood Street
is a four ton
maximum road so the amount of truck
traffic and fifth wheelers and
everything that's been on there has done
a lot of damage and I think I think that
few blocks stretch of road we should
make note that when the assessments are
being set in a few years that we did the
city detoured trucks that are not that
are too big to even fit on that road to
use it that wasn't what that
neighborhood did it was what the city
did and I think we should take
responsibility for our actions
thank you any other comments on the
Norwood Oak Street detour
thank you please proceed thank you Mr
President uh next item was uh the
approval of the Brainerd Transit Fair
increase as most you remember we had
this on our agenda two weeks ago
um
and we started a discussion in committee
but the the motion
came to move this discussion to full
Council and I still moved second
well we can't really that's not really
emotionary I was gonna ask if you wanted
a motion we don't need it we're going to
detail it right now why don't you like
can you lay out the issue for everybody
who maybe hasn't heard it over on PNF I
would pass it to Mr Dean Mr Dean can you
lay out the issue and what's a
recommendation out of the transit
committee was thank you Mr President uh
so staff reported uh provided the
financial analysis that was done uh last
spring and that was presented to the
tech Committee in April
um through that Tech committee they did
uh vote to move the recommendations uh
they did not formally recommend the fair
increases they wanted to let the
councils and Boards elect them
themselves without that recommendation
but they did move forward with the other
recommendations
we did summarize in the agenda the
actions taken by our three Cooperative
Partners to date so Baxter Crow Wing
County and Pine River have all taken
actions generally going with the staff
recommendations with the exception of a
one slight change by the Baxter city
council that did increase their fares
beyond what we recommended so at this
time with the analysis we are
recommending that Brainerd increase
their fares to four dollars for a
Brainerd originating trip with a
same-day service of eight dollars I did
want to note that uh
with the changes to the service and the
removal of Pine River we did have to
come up with a way to project what the
expenses and the share of the expenses
were so part of the methodology that we
use when preparing this spreadsheet was
generally a fuel cost analysis So based
on the ridership a rough cost of fuel
per Rider and developing that we use
that percentage of how much fuel was
going into each of the three remaining
Cooperative Partners to a kind of
established or put a draft percentage of
the expenses moving forward and that's
how we divided out what the recommended
options expenses would be split moving
forward so that's how we kind of came up
with the the recommendation is as we
have it there and with those fears
that's kind of where we came to with the
recommendation on that but with that I
have would be willing to answer any
other questions any questions of Staff
as to the issue
okay so this was on spnw
last two weeks ago it ended up being a
tie vote so the mayor was absent so we
pushed it on to
tonight
the recommendation on the transportation
advisory committee is to move it to four
dollars correct Mr Dean
they did not formally make a
recommendation on the fair increases
there's no recommendation from the
Transportation advisory committee so
why is this here
so this is this was a staff
recommendation that was presided
prevented
has the attack discussed it but chose
not to make a recommendation they did
not want to formally recommend any of
the fair increases they felt that they
wanted to leave that up to the boards
and councils to make their own decisions
on the matter you got an open floor
anybody want to tear if we don't have a
motion there's not a lot to discuss we
can you know we can do that on the
sidewalk so we're looking for a motion
Mr President yes Mr chezik I'll make a
motion that we increase the fares to a
advance notice in the city limits of
brainer to three dollars a ride and a
same-day call for six dollars a ride
okay so that's one dollar less than
staff recommendation yes well and two on
the yeah two on same day thank you we
have a motion
is there a second oh second
we have a motion to increase the fare uh
is this a same effective date of August
21st Mr Cheswick to three dollars per
ride and six dollars on same day
we have a second by Chief stunic any
discussion Mr ordain obviously this
would expand a shortfall where where uh
where would that get filled in
where would the money come from
potentially uh right now we have a small
fund balance if that would be expended
it would have to come out of uh the
city's general fund if that was the city
that had a shortfall
okay
so there still leaves us with the
shortfall
any further discussion
and Mr chairman
um
this service costs money we all know
that and uh
at this time I feel the four dollar and
Eight dollar fares
are just going to affect people too much
that don't have
any other options
and I know we have to we have to cover
our costs to some degree and I feel this
is more of a compromise Fair increase
I
if the projections are correct
um it will be short but um I just call
I'll just call this a compromise
increase thank you thank you
any further discussions chairman Johnson
thank you Mr President I was uh ready to
vote no on a increase to four and eight
we already increased it from 125 to
say that 225 now or something this year
and it's public transportation so I
don't want to squeeze people
you know try to turn this into a
profitable Venture but I also don't want
to use any Levy dollars it should be
able to fund itself it just seems that
is the transit department is just
spending entirely too much money
you know Personnel costs of one hundred
twenty thousand dollars don't we only
have one in one employee there now
instead of two
so I don't think that 120 000 number is
right
you know the big thing is just the the
three PC contract of over a million
dollars I don't get how the
transportation advisory committee
consult confidently
the demand that the city council go with
the high bidder for busing services
but then when it comes time to pay for
that high bidder they can't make a
decision and they're going to put it off
on the city council very disappointed in
that committee not quite sure what
purpose they serve at this point if they
can't make a recommendation
but finally
this financial projection I know it was
back in April and things change and Pine
River left and well Pine River has
decided they want to leave but they are
under contract until they notify Us in
writing they're still under contract
with us but this financial analysis said
same day three dollars or no regular
three dollars same day five dollars and
the brainerds the Brainerd routes with
cash flow so I think going three dollars
and six dollars if we were to trust this
analysis
should cash flow the Brainerd side of
the operation so I think I'll support
this motion
thank you
any further discussion
since we have a tie vote last time I'll
ask administer Bergman to call the roll
and if you vote Yes you are supporting
the three dollars and six dollars
yes
Terry yes
sting line yes Johnson yes and Bevins
yes that motion passes thank you very
much
please proceed thank you Mr President
our next item uh number three was a
request authorization request
authorization to solicit Engineering
Services for Southwest 4th Street
outfall repair uh motion coming out of
committee was authorized staff to direct
solicit surveys design proposal from a
Consulting engineering firm for the
repairs at ISO move second we have a
motion by our day as psychomycesic any
discussion
in the discussion chairman all day I'll
just mention this is um right off
Southwest fourth you can almost see it from the street
but you can't really because it's such a
steep hill but if you walk down here and
look at it these pictures don't do much
justice but this just came to our
attention about a week ago and staff
would like to move forward with this as
quickly as possible so we can take
advantage of the low water levels that's
all washout and a brand new beach for
the individual that owns this chunk of
property so obviously we gotta clean
that up fix the pipe that I don't know
if it rusted out or just fell off but
um it turned into a new Gully for us and
we don't need any more of those right
now
thank you any further discussion hearing
none all in favor say aye aye
oppose same sign that motion carries
please proceed thank you Mr President
number four was a discussion on the
street scanning software and proposal uh
motion coming out of committee was uh to
recommend including the street scanning
and asset management software services
in the 10-year Capital plan beginning
with the the initial scanning in 2024
ISO moved second we have a motion mild
day a second by staying line terminal
day
um we had a discussion about this last
year and then we uh we haven't we're
having it brought back again after
having kind of shopped around we
actually had two proposals on the agenda
in the memo and now we have a third one
that we are brought just tonight we
didn't move forward with any of those
proposals necessarily so we felt
comfortable moving forward just
budgeting this and then as those
proposals come forward with more detail
we'll be able to pick and choose what we
want from a street scan
um whether that be just the street scan
um
what was the other two parts
sidewalk scans and uh the citizen
engagement I believe ramp collection
correct so
thank you any further discussion
chairman Johnson is this coming out of
the uh construction fund
that's that's what we proposed in the uh
memo uh but we would
be open to anything that the council
wishes yeah when the memo says
construction fund but then
it says put it on the capital plan too
so you're talking about the street
Capital plan the 10-year
okay I understand
thank you any further discussion hearing
none all in favor say aye aye aye
opposed same time that motion carries
please proceed thank you Mr President
number five was a discussion on micro
Mobility regulations uh motion coming
out of committee was the direct Council
or direct staff to prepare and propose
an ordinance regulating micro mobility
and ISO move second motion by O'Day
second by Cheswick any discussion hearing done at all in
favor say aye aye aye well same sign
that motion carries please proceed thank
you Mr President number six was uh
consider directing staff to amend
Section 320 of the city code pertaining
to contesting citations uh motion coming
out of committee was to direct staff to
amend those citations or those sections
of the city code pertaining to
contesting citations and designate city
council as the authority to hear and
review appeals and isil move
motion by our day second by Cheswick any
discussion chairman O'Day if you have
any more questions I can kind of brush
on this a little bit but there was a
pretty lengthy process before it is
right now currently for anybody that
wants to contest their citations we
don't have that happen very often but
just seeing how expensive it can be in
the way that we do it right now moving
it to this more streamlined design would
actually help a lot in the long run
thank you any further discussion
hearing none all in favor say aye aye opposed same sign that motion
carries please proceed thank you number
seven was uh just Direction on active
Code Enforcement cases we had two cases
on here 1306 Oak Street this is an
abatement of offense this is another
repeat offender it's a offense I don't
know if we have a picture on here or not
but there's a fence that's falling over
we haven't heard anything back from them
they've received their three citations
and we can't get a hold of them so we
need to Abate the fence
next one was 412 J Street Northeast same
type of deal but just junk and debris
that needs to be abated and uh motion
coming out of
uh committee was to go with staff's
recommendations on both properties nice
so move second we have a motion by our
day a second by staying line any
discussion hearing none all in favor
say aye aye aye opposed same sign that
motion carries please proceed thank you
Mr President number eight was our
additional item tonight this is just
approval plans and specs and authorized
bidding for Lum Park Road spr Project
motion coming out of committee was to
approve the plans and specifications as
presented and authorized bidding of the
Improvement 2117 SAP
018-600-034 with an anticipated bid
opening of Thursday August 10th 2023 and
I still move second Dash
second by Cheswick any discussion
do we have an engineer's estimate on
this
yes sir Mr chair uh it's included in the
agenda item but the total cost of the
project is about 200 just over 260 000
with a
uh about not quite half of it funded by
the State Park Road account project
through the DNR
thank you any further discussion hearing
none all in favor say aye aye opposed
same sign that motion carries please
proceed and the report item 7B thank you
very much is personal and finance
committee chairman Gabe Johnson thank
you Mr President we have an item and the
motion is to accept the resignation of
paid on call firefighter Matthew
ingerman effective Friday July 28 2023
in ISO move second we have a motion by
Johnson a second by stunic any
discussion
you've got a half hour
no no all in favor say aye aye aye op
for the same sign that motion carries
item eight is unfinished business
calling for applicants the mayor has a
charter commission with two terms
expiring in 2026 and two terms expiring
in 2025 Library board one term is open
and expiring in 2025 rental dwelling
license board of appeals has five terms
to expire in 2024 and that
aforementioned Transportation advisory
committee has one term to expire in 2023
as well as uh term one term on The
Economic Development Authority to expire
in September of 07 as council president
I have one open Committee of parking
commission uh one term to expire in
2026.
uh the website is
www.ci.brainerd.mn.us and it's forward
slash boards
next up is a public hearing an adoption
of a resolution considering allowing the
HRA to establish Redevelopment project
area TIF district in approving a tiff
financing plan uh this is Eric
sharpenter come on up Eric tell us what
we need to know
thank you Mr President and city council
this is a continuation really from our
joint meeting that we held on May 30th
with the HRA board and the city council
where at that meeting we had an overview
of the tax increment financing kind of
in general and then we had some
discussion uh on the potential
Redevelopment Redevelopment TIF district
at the former Thrifty White building by
D.W Jones who's the developer or
proposed developer the Tiff District
would be a Brainerd HRA TIF district and
the HRA would be responsible for the
development of the development agreement
with the developer and required
reporting of the TIF district however
the reason that we are in front of
council is the city is responsible for
calling and holding that public hearing
for public input and then adopting a
resolution for the creation of that Tiff
District I do have a representative
financial advisor from Baker Tilly
Michaela is with us she was at our May
30th joint Workshop as well she'd like
to give a little bit of a brief uh
update on on where we're at as far as
the development Tiff agreement to them
or the Tiff and development plans and we
do have the developers here as well if
you would like to after the public
hearing ask any questions of the
developers and really I will then hand
it off to Michaela we do have a couple
items that we do want from Council
tonight as far as recommended actions
number one obviously listen to the the
short presentation from Michael Tilly
hold that public hearing to get public
input and then if the council chooses
adopt the resolution establishing
Redevelopment project number two and
improving a Redevelopment plan therefore
establishing that tick Tiff
Redevelopment District 2-1 and approving
tax increment plan there too so I will
hand that off to Michaela if you so
choose please all right thank you Mr
President
thank you Eric good evening president
members of the council I am here to give
an overview or follow-up from the
workshop on tax increment specifically
to provide a brief overview of the the
Redevelopment plan and the tax increment
plan that's before you this evening the
consideration for city council is the
after public hearing consideration of
the adoption of the tax increment
financing plan for redevelopment tax
agreement financing District number 2-1
as well as the Redevelopment plan for
the Redevelopment project area number
two
as a background the city and the HRA
have been working with the developer for
a couple years on the Redevelopment of
the properties to be included within the
Redevelopment district there was a blade
assessment done on the property in
January of 2022 that did determine that
the project area and the tax increment
the properties within the TIF district
and project area do meet the
requirements for inclusion within a
Redevelopment District meaning that at
least
50 percent of the buildings are
considered substandard
requiring
upgrade or renovation to the building
that is greater than 15 percent of the
cost of constructing a new similar
building as well as 70 percent of the
area within the tax increment District
being occupied meaning some type of
structure including buildings parking
lots Street sidewalks Etc so that
assessment was done and did again
provide the Authority for the city to
consider the establishment of a
Redevelopment tax income District the
project that is proposed within the tax
increment District would be a mixed-use
project with first floor commercial
with several stories of market rate
housing consisting of Studio one and two
bedroom units there is 78 units being
housing units being proposed as well as
65 underground parking stalls and
surface parking to support the project
the tax increment financing plan
includes the general project
descriptions of the project including
the statutory Authority which again is
the qualification as a Redevelopment
District the purpose for which the
district is being created and again
that's to facilitate Redevelopment of
the existing substandard properties into
the new mixed-use building consisting of
the both of the first four commercial
and the housing and it also includes the
budget of the projected tax increment
revenues generated by that new
development and the total development
costs the county assessor did review the
Project's
details and determine a taxable value of
about 9 million which over 26 years
which is the maximum term of
Redevelopment District could generate
about 4.5 million so the budget within
the Tiff plan is 4.5 million for both
the total estimated project costs as
well as the projected tax increment
revenues
um the first step so as part of this
project the developer is is planning to
finance it with private sources
including debt and Equity however due to
the extraordinary costs associated with
acquiring the existing property the site
Improvement demolition costs as well as
the new construction costs including
underground parking there are
significant extraordinary Redevelopment
costs and tax increment financing has
been requested by the HRA as an
additional Gap financing source to help
close the gap that the private financing
and Equity cannot support
the request before the city council
tonight is to consider after public
hearing adopting the tax increment plan
which simply provides the the city and
the HRA with the authority to use tax
increment financing and author and
allows a developer to proceed with some
of the other financing sources that it
need that he needs to close the
financing Gap
should
the project move forward there would be
a tax increment financing agreement that
actually contains the term of the Tiff
assistance between the HRA and the
developer and so this again the Tiff
plan simply provides the authority to
use tax increment financing but it does
not obligate the HRA or the city council
in any way for providing Tiff that would
be where the Tiff agreement would come
at a later point between the HRA and the
developer
um one last piece prior to creating a
tax increment district there are
findings that need to be made including
the again the qualifications as a
Redevelopment District what you might
refer to as the bud 4 test and but for
the assistance the project has proposed
would not proceed
and that the taxable value to be created
on that site is greater with the tax
increment assistance and if no
assistance were provided
as part of reviewing the financials that
would be included later or the
financials have been reviewed to
determine there is a financial gap the
actual level of Tiff assistance would be
subject to the other funding sources
that the developer would receive and
that again would come at a later date
within the Tiff assistance agreement
with that overview I'd be happy to
answer any questions or step aside for
the public hearing
um and could be any questions of Staff
or our Baker tele representative
as to what the issue were just before us
this evening
so far so good
all right it's 8 31
and I'm going to open the public hearing
and ask if there's anybody in the
audience or online who wishes to speak
to the council regarding the Tiff uh
proposal and the project and or the
project
online
if you wish to note that you want to
speak you hit star three and that'll let
our let us know that you're online and
wish to speak
and Then star six unmute you if you're
in the audience please step forward
state your name and address
and let us know what you think of the
project
or what you anything you want us to know
about the project or the tip propose
diff District
ask a second time
and a final time and I will close the
public hearing at 8 32
and it appears
Eric that we've got at least two motions
we're proposing tell me if I'm right or
wrong the first one appears to be we are
looking to adopt a resolution
establishing Redevelopment project
number two and approving a Redevelopment
plan therefore
period should be all one all this is all
one and the second part of that
establishes the tax increment financing
Redevelopment District 2-1 and approves
the tax increment financing plan there
too Johnson motion by Johnson is our
second by Stang line any discussion on
the resolution
final time yes oh we did have a it's
okay it's okay
everybody's staying with me
um the Planning Commission did meet to
talk about this
um just to kind of
boil down what we were talking about in
our meeting was how this fits into the
comprehensive plan
and
um also that this is definitely not
going to be the last time we're going to
see these folks we will be
seeing them many times over the course
of this project
so
no need to worry about the siding or
whatever at this point
thank you any further discussion on
the motion any further discussion
hearing none the minister Bergman please
call the role
yes Terry
yes Johnson and Bevins yes that
resolution is adopted next anything else
we need to do for this Eric nope okay
item nine new business item nine B is to
adopt a resolution of municipality
consent for deed Redevelopment Grant
application by the Brainerd HRA Eric
sharpentier tell us what we need to know
thank you Mr President and Council uh so
hearing that we are allowed to move
forward with uh you know exploring and
adopting or creating this Tiff plan uh
all those funding sources that Michaela
had referred to and the developer is
looking at really brings us to this next
item so the Brainerd HRA would like to
apply for a Redevelopment Grant through
the Minnesota Department of Employment
Economic Development or deed for the
Redevelopment of that former Thrifty
White building the Redevelopment is
really a demolition and Redevelopment
grant program and and the either the
city or the HRA or the Eda could be the
applicant since we are looking at doing
the Tiff financing side of it there are
some matching dollars that that the
developer or the the deed does require a
one to two so for every one dollar that
deed puts in we need to have two dollars
of match uh by the HRA establishing that
Tiff District we would have that match
for that so it makes sense for the HRA
to be the applicant on this and these
dollars would be going towards that
demolition of Redevelopment at the site
it's one piece of the puzzle what we are
asking for from Council is that you will
give us Municipal consent to do that and
apply for those funding dollars from
deed
perfect any questions of staff
sure yes Mr chezik um
what's the amount of the grant you're
looking for sure so uh final numbers as
we work with the developer are still
being determined but somewhere between
400 and 500 000 they've got about two
million dollars worth of financing
available for our August first funding
deadline they do have another funding
mechanism that would be in February as
well we do intend to try to get that
application submitted for August 1st
though
with the creation of that Tiff District
we would
any further questions all right thank
you very much we're looking at
the consideration of adopting a
resolution of municipality consent for
Minnesota Department of Economic uh
employment and economic development
Grant application by the Brainerd hras
a motion by staying line a second by
Johnson any discussion on the motion Mr Bergen
please call the roll chesuk oh Dave
Johnson and
resolution is adopted unanimously and
look at that Tiffany you were so right
it was the very next item 9C is the first reading of proposed
ordinance 1553 establishing Country
Manor a planned unit development
District consider approval of the
preliminary plot and final plant for
Country Manor and consider approval of
the planned unit development General
concept plan and development stage plan
for Country Manor James cranback thank
you Mr President tell us what we need to
know okay so Country Manor has submitted
a request to construct a senior living
facility comprised of 92 apartments and
18 Memory Care units a child care
facility for eight infants 14 toddlers
40 preschoolers and 30 school-age
children and for a rehabilitation
service for residents and the general
public so this is really a three-step
process tonight the first step in the
process is to create a PUD District
which allows Country Manor flexibility
on lot sizes as well as proposed uses
the proposed Country Manor PUD district
has an underlying cn2 District for
anything that is not called out in the
table that's been provided the Pud
District allows for commercial day cares
as a permitted use instead of a
conditional use in the cn2 and also adds
Office business clinics as a conditional
use in the cn2 which would not have been
allowed previously it also increases the
impervious surface percentage to 75
percent from 60 percent so the second
step is replatting the property to allow
for the creation of two lots and three
Outlets as well as planning for a
potential future right-of-ways the
re-plat allows for the consolidation of
lot one block one that's been included
in the packet makes it possible for the
senior living facility to be constructed
on the north side of the property as a
construction cannot occur across
property lines the last step tonight is
to review the plan unit development's
General concept plan and development
stage plan these processes can be done
at the same time and a PUD is required
because Country Manor does propose more
than one primary structure on the
property Perla provided findings they
have met all the criteria for approval
of Staff recommendation Planning
Commission or unanimously recommended
approval of the ordinance amendment to
establish a PUD overlay District
approval of the preliminary and final
plat to allow country manner to
establish two lots and three outlets and
approval of the planned unit development
General concept plan and development
stage plan
uh if the city council does approve
these items tonight the applicant would
be required to enter into a development
agreement with the city of Brainerd as
well as submit a PUD final plan that
would be reviewed by the Planning
Commission and city council at a later
date so with that staff has recommended
three actions and motions and each
should be done as a separate action and
motion so the first is first motion is
to conduct the first reading of proposed
ordinance 1553 and dispense with the
actual reading an ordinance amending
section
515-2-21d of the zoning code and note a
vote to dispense with the actual reading
of the ordinance must be unanimous the
second recommended action motion is to
approve country managed preliminary
Platinum final plat based on the
findings of fact with the following
conditions approval of the preliminary
and final plat are subject to city
council approval of the rezoning request
which is proposed ordinance 1553 and the
third action recommended action would be
to approve the Pud General concept plan
and development stage plan based on the
findings of fact with the following
conditions approval of the Pud General
concept plan and development stage plan
are subject to city council approval of
the rezoning request and approval of the
Country Manor preliminary Platinum final
plat and the final lighting plan
conforms to section
515-4-8 of the zoning code and the cn2
district standards with that I can
certainly answer any questions and the
applicants are also present from Country
Manor thank you very much
you did great thank you Mr grandma
let let can we can we take this by
motion so let's start with the zoning
code any questions of staff on what
we're looking for with the first motion
presented by staff which is the first
reading of proposed ordinance 1553
um
and dispensing with the actual reading
of the ordinance amending section
515-2-21d of the zoning code any
questions on that before I ask for a
motion
from staff hearing none is there a
motion to approve staff's recommendation
on that and hold the first reading so
moved second by Sting line
Second by Cheswick any discussions on
the motion hearing none and I remind you
it must be unanimous to not read it uh
everybody say aye oppose same sign that motion
Carriage excited me
maybe a little bit all right item two is
approving the Country Manor preliminary
plant and final plant based on the
findings of fact with the following
condition and that's the rezoning
request was the condition any questions
of staff on that that
we're looking for a motion to approve
the preliminary and final plat based on
the findings of fact with the condition
that the rezoning request is approved so
I'm a motion by okay second second by
Sting line any discussion
hearing none all in favor say aye aye oppose same sign that motion carries
item three is the approval of the
planned unit development General concept
plan the development stage plan based on
the findings effect with the two
conditions of
uh city council approval of the rezoning
which we've done and the final lighting
plan
um of the zoning code of the cn2
district standards are there any
questions of staff on that hearing
none is there a motion to approve the
Pud concept plan and development stage
plan based on those findings of facts so
moved motion by staying line is there a
second second second by Terry any
discussion hearing none all in favor say
oh I'm sorry go ahead
um so we again this comes out of the
Planning Commission
um one of the things that we took some
time to wrap our heads around was the
stormwater
um and impervious surface percentages
um but because they have to have an
actual storm water plan the impervious
surface percentages or less of an issue
I just want to say I I appreciate the
work the Planning Commission has done on
this and all the other work they do as
much as I do all Committees of the city
that's fantastic thank you thank you any
further comments hearing none we have a
motion we have a second did you have a
comment I apologize all in favor say aye aye oppose same sign that motion
carries anything else Mr crambit
that is it I'll be on con I'll be in
contact with the applicants
thank you very much next up is item 9d
looking for a date for the Flaherty and
Hood classification and compensation
study presentation to be held in Mr
Johnson already spilled the beans on
this exciting item after the BPU
commission which is after the park board
commission after these so we've got a
five hour meeting right yeah well at
least five hours but minimum
one night administrator Bergman thank
you Mr chair
um we kept this on here as a tentative
meeting we believe that we are going to
ask instead to have a work session on
the fourth Monday in August with
Flaherty and Hood we are not certain
that the information will be ready by
July 31st
okay do you want to okay we don't have
the July 31st
we actually hadn't scheduled it so right
correct so the recommendation would be for the BPU
joint meeting which has already been
established and the park board joint
meeting which also has already been
establish that work for you
has to okay double check so so this
would be do nothing so far I like it
will just be a journey and then to the
yeah we're going to adjourn to the park
board yep the two yep okay okay
next up is the public forum this is time
allocated for citizens to bring matters
not on the agenda to the attention of
the council we usually like to have you
keep it to three to five minutes uh it
is 8 46 and I will ask if you have
anything you'd like to direct to the
council's attention now's your time
please come forward to the microphone
state your name and address and let us
know what's important to you
online star three lets us know you have
something to add
ask a second time
if you're in the audience or online
and a final time and I will close the
public forum and go to staff reports
let's start with Eric sharpenter right
in the middle nothing further cut it out
okay
anything from Human Resources nothing
from the legal department
from Community Development Mr cranbic
thank you Mr President I have one item
here uh so at the June 28th Eda Workshop
staff discussed a few ideas to
incentivize development along Washington
Street the first ideas allowing
mixed-use development in the commercial
Corridor District similar to brainerd's
downtown this District kind of goes from
Washington's bridge to about the Cub
Food area so in conjunction with
allowing mixed use development the Eda
was also interested in creating an
incentive program similar to the river
to rails which
allows for the waiving of building
permit fees up to 150 000 in valuation
from construction value as well as
waving sack and whack staff will be
discussing this with Rainier public
utilities and the engineering department
just to look at how potentially this
could affect utilities but with that
kind of the first step in here is at the
next Planning Commission meeting staff
will be bringing this to the Planning
Commission for consideration of mixed
use development within the corridor and
that is all
thank you city engineer Public Works
director Dean nothing dad other than the
prayer part in the packet Finance
director Hillman
all right and we'll go
sorry it was almost forced to have
I.T a GIS director strong
ly from the police department yes Mr
President just one thing I just would
ask that we all keeping our thoughts and
prayers uh the family of Officer Fargo
Police Department Officer Jay qualine
who was murdered in the line of duty on
Saturday some of you may or may not know
he was the great nephew of former mayor
James walleen and has a significant
amount of family in the area so just
keep them our thoughts and prayers
please thank you administrator Bergman
uh just one item to let you know we will
be sending out a packet for the joint
meeting with the BPU commission and that
will go out on the 27th uh despite
adjourning to you will still get a
packet as well
thank you very much next up is the
mayor's report and the mayor is absent
this evening we'll start with Council
committee reports we'll start with our
two chairs uh we'll start chairman O'Day
um I don't have much to add tonight I
know that
Mr chazak and I did meet with the
Wastewater joint
Commission
um and we had a interesting discussion
about Wastewater and he was going to
ask a question of uh our City attorney I
think based on that I just wanted to
remind you make sure you don't forget
that's all thank you Mr Johnson
I've got three things one the uh
Brainerd Baxter baseball association 10U
baseball team went down to the uh the
Tournament of Champions this weekend and
won the state tournament so good on good
for those boys they get to go to a Twins
game and he presented
giant rings that look like actual World
Series rings for for winning state so
good on them uh second the uh
City Club the Cubs we're up six to zero
in the third inning when I left tonight
God only knows what happened since then
and then finally on Code Enforcement
cases I've complained about 1420 Quinn
Street a number of times this year it's
been over 10 years since the city
council went to that property met at
that property and voted
to find this property one hundred
dollars a day
until he finishes the project it's still
not finished he's still working on it so
I have that complaint I don't know how
we're going to get that 350 000 from
this guy but let's look into it but
secondly he has a semi-trailer parked in
his driveway that has the door propped
open with a cinder block and I have
complained to the city about this a
number of times
a kid could climb up into that trailer
accidentally knocked that block over and
get locked in a semi-trailer and die it
is a safety concern it has been for
years and I I have to complain publicly
because if I complain privately you guys
don't do anything please do something
about 1420 Quinn Street thank you Mr Johnson Tiffany sting line
uh region five is going to be
celebrating their 50th anniversary on
the 27th
so that's pretty exciting you're gonna
have a big big to do yeah and it's going
to be held in Brainerd so um if
anybody's interested let me know
um and I'm sorry I forgot the
butterflies sitting on my kitchen table
I'll have to bring them next time
I know I can tell you're so disappointed
Kelly Karen Terry
uh we have our first age friendly
community meeting scheduled in the
couple weeks so that's going to be
kicking off other than that no updates
thank you Mr chezak yes um at the Joint
Wastewater management board meeting uh
our professional Mr Charlie Gammon is
doing some work and has asked that we
ask our City attorney to um
proceed on whatever questions that you
might have I I guess I understand
perhaps waiting for the state to get
back to you but Charlie's really waiting
there's a quite a deadline looming so
whatever you can do to get that going he would be very grateful and I know the
rest of the public utilities and I know
Mike and I would be as well I would hope
the council would support that too
so thank you Mr chesak Mr stunic I have
nothing thank you very much and uh we'll
welcome Mr tansky home our visitor and
former former community development
director
and of all things the emails I got today
is the city of Brainerd going to address
anytime soon the smoking of weed in
public
so you got that to look forward to
as you know the state has approved legal
selling of
recreational marijuana so
the things we get to deal with we have
two items left on the agenda the first
would be to adjourn to a closed motion
and I'll look for a motion to a closed
session Now look for a motion in one
second here uh this is pursuant to
Minnesota statute
13d.05 subdivision 3 attorney client
privilege to discuss pending litigation
Scheffler versus the city of Brainerd
and since you'll all have to leave
during that part uh the second part will
be to adjourn to when we adjourn the
meeting after returning into Open
Session we'll be adjourning to the July
31st 4 P.M Parks
workshop and then the 6 PM July 31st BPU
Workshop so
you're not missing anything item 14 is
there a motion to adjourn to that closed
session
day second stay line all in favor say
aye aye aye we will take a five minute
break before adjourning to allow people
to leave