[0:00] oh he's not here tonight all right it is
[0:03] Monday July 17th at 7 30 and this is the
[0:07] city of Brainerd city council I and I
[0:10] call the meeting to order item two is
[0:13] roll called Minister Bergman please call
[0:15] the roll cheshock yes oh day yep stunic
[0:17] Terry sting line here Johnson here
[0:20] Bevins here and bedou please rise for
[0:23] the Pledge of Allegiance strong
[0:38] item four is the approval of the agenda
[0:41] we have one request from the street and
[0:45] engineering department to add to safety
[0:47] and Public Works item eight the Lum Park
[0:49] Road uh anything else yes Mr chair yeah
[0:53] the consent agenda item and I have this
[0:55] okay I was going to do that next okay
[0:58] let's do the agenda next oh well we can
[1:02] no let's do it separate let's do them
[1:04] separately
[1:05] so we'll move to move the agenda thank
[1:08] you motion by chezek to approve the
[1:11] amended agenda is our second second by staying line any discussion
[1:17] hearing none all in favor say aye aye
[1:19] oppose same sign that motion carries
[1:22] next up is item five the consent
[1:25] calendar all matters listed are
[1:27] considered routine by the council will
[1:29] be enacted by one motion there'll be no
[1:31] separate discussion of these items
[1:33] unless good cause is shown prior to the
[1:35] time the council votes on the motion to
[1:37] be adopted by a roll call we have one
[1:40] request to the consent calendar and
[1:43] that's a move to approve the consent
[1:46] calendar with the uh okay with the
[1:49] addition of Minnesota lawful gambling
[1:52] application
[1:54] resolution authorizing the Brainerd
[1:57] American Legion Post 255 to conduct
[1:59] off-site gambling on July 28th and 29th
[2:03] at the Mills parking lot on Front Street
[2:05] in Brainerd Minnesota
[2:07] so let's let's make a motion let's look
[2:11] for a motion just with the addition okay
[2:15] all right we have a motion by Cheswick
[2:18] second by Chief Stewart any discussion
[2:20] hearing non-administrator Bergman please
[2:23] call the role
[2:25] yes student Terry yes sting line yes
[2:28] Johnson yes and Bevins yes next up one
[2:33] of my absolute favorite things and I'm
[2:35] sure it's all of yours our audit
[2:37] presentation Mary Reedy thanks for
[2:39] joining us again you have to state your
[2:41] name and
[2:43] I don't know why we need to address but
[2:45] it's part of the gig if you don't mind
[2:47] and then okay please thank you for
[2:50] coming yes thank you for having me
[2:52] um Mary Reedy I'm actually one three two
[2:55] zero eight Little Falls Minnesota
[2:59] um so thank you for having me tonight we
[3:02] do have the audit results a little bit
[3:03] later than usual but it was issued
[3:05] actually earlier than last year just
[3:06] couldn't make the June council meeting
[3:08] work everything wrapped up together went
[3:11] smooth everything went on time
[3:14] you do have the big bound document that
[3:17] feel free to read at any time the first
[3:20] part of that is your management
[3:21] discussion analysis really gives you a
[3:23] big picture of what happened throughout
[3:25] the year so if you read nothing else
[3:26] kind of take a peek at that we will base
[3:29] ours on the PowerPoint presentation so
[3:32] within there some graphs some charts
[3:34] just kind of where you you can see where
[3:36] the city's been and where you're where
[3:38] you're at now
[3:40] so we'll start with that feel free to
[3:42] stop me at any time if you have any
[3:43] questions definitely can be interactive
[3:45] as well
[3:46] so a few things that we'll go over is
[3:48] brainer Public Utilities their audit
[3:50] results the financial results
[3:52] cities require communication that we do
[3:54] every year the city's audit results
[3:56] Financial results and then any other
[3:58] discussions insights or observations
[4:00] that came from the audit
[4:03] so overall the Brainerd Public Utilities
[4:06] had a clean opinion on the financial
[4:07] statements no findings in internal
[4:10] control and no issues with Minnesota
[4:11] legal compliance so clean clean results
[4:15] there
[4:16] page four just shows you the overall
[4:18] results so 2018 is on your far left and
[4:21] then 2022 is on your far right here
[4:24] you can see that operating revenues did
[4:27] go up expenses also increase so expenses
[4:30] actually went higher than revenues but
[4:33] if you look at overall the two top lines
[4:35] for the most part revenues have been
[4:37] over the blue line over expenditures so
[4:41] when you look at that you're doing
[4:42] fairly well there
[4:44] you do have some local options sales tax
[4:46] coming in the green line down there and
[4:48] then your overall change in net position
[4:50] so a total unrestricted net position
[4:53] dropped a little bit down from 10.9 to
[4:56] 10.4
[4:58] but page five shows you then the the
[5:01] assets far left you can see that 2022
[5:04] and then 2021 on your right
[5:07] so cash did decrease there were some
[5:09] Bond proceeds issued in the prior year
[5:11] which were spent this year
[5:13] revenues increased they did have a sale
[5:15] of renewable energy there so you'll see
[5:18] that come through
[5:19] and then overall I had a positive cash
[5:21] flow from operations even though it was
[5:23] slightly lower than prior year it still
[5:26] was positive
[5:29] page six then this net position is at
[5:33] the top on the far left and then down
[5:35] below that is the liabilities
[5:37] overall debt did decrease overall just
[5:40] principal payments being made on those
[5:42] electric Department had a Net game of
[5:44] about 1.4 million there water had a net
[5:48] loss of about 273
[5:50] 000 so brought down that net position
[5:53] from 11.8 last year to 11.5 this year
[5:57] and then Wastewater also had a net loss
[6:00] of about 267
[6:02] 000 so it went from 19.8 to 19.6 million
[6:07] there
[6:09] but overall when you look at the totals
[6:11] we combine all three of those
[6:13] departments into one
[6:16] page seven
[6:18] so we'll go through the required
[6:20] Communications so our primary
[6:21] responsibilities Auditors for an opinion
[6:24] on the fairness of the financial
[6:25] statements presented tonight we do
[6:28] review internal accounting controls of
[6:29] course we want to make sure that there
[6:31] are some in place with the city and that
[6:33] they're working
[6:34] risk-based audit approach no way to test
[6:37] every transaction so we do some detail
[6:39] level testing and then some overall
[6:41] testing in comparison current year to
[6:43] budget current year to Prior year if
[6:45] anything looks out of the ordinary we do
[6:47] more testing there
[6:49] Federal Awards you did expend over 750
[6:52] 000 of that so you were required to have
[6:54] a single audit so we do additional tests
[6:56] on those funds specifically
[6:59] significant accounting policies of
[7:01] course those are always going to be
[7:02] outlined in note 1.
[7:04] unusual transaction so this you'll see the city we did record that
[7:09] payment of the lawsuit it did have to go
[7:11] in there this year but the funding will
[7:13] come in next year just the way that we
[7:16] have to record it under accounting
[7:17] standards
[7:19] new standard governmental Accounting
[7:22] Standards Board statement number 87
[7:24] deals with leases so that was the new
[7:27] software that the city implemented the
[7:29] biggest change will be with your airport
[7:31] you had a lot of lessor receivables
[7:33] booked and then a deferred revenue on
[7:35] there pretty significant there when you
[7:38] look and then it changed the format for
[7:41] the city as well for the Lee c side so
[7:44] you had a lot of leases with like your
[7:46] vehicles and things like that those all
[7:49] now are just re-categorized and
[7:50] relabeled so when you look through the
[7:52] notes you'll see that change from last
[7:54] year
[7:56] hmm
[7:57] so overall within the bound document of
[8:00] course you're going to have some
[8:00] management judgments in accounting
[8:02] estimates we go through those each year
[8:05] we come in and we do the audit we don't
[8:07] have any adjustments so Connie has
[8:09] everything ready for us when we come out
[8:11] here everything's adjusted so what that
[8:14] means is as you're getting financial
[8:15] information throughout the year it's
[8:17] accurate you can really rely on that to
[8:19] make informed decisions
[8:21] no disagreements with management there
[8:25] no difficulties encountering form in the
[8:27] audit the new gasby standard took a lot
[8:31] of work but Connie was able to get
[8:34] through that and get us the stuff we
[8:35] needed so we were able to release on
[8:37] time
[8:39] so page 10 overall the city's audit
[8:43] report so an unmodified or a clean
[8:45] opinion on the financial statement so
[8:47] highest level of assurance that we can
[8:49] give
[8:50] compliance and internal controls no
[8:52] findings there we did audit the airport
[8:55] Improvement program there were no
[8:57] findings there so everything was clean I
[9:00] know Connie Works hand in hand with them
[9:01] as well to make sure they follow all of
[9:03] their regulations
[9:05] we also tested Minnesota Leo compliance
[9:07] and we test about seven areas there and
[9:10] no findings so overall really clean
[9:12] audit report I know Connie and her team
[9:15] put in a lot of work to get all of those
[9:17] issued with no findings
[9:19] so I'll let Connie take it from here
[9:25] run slide 11.
[9:27] expenditures exceeded revenues by 260
[9:31] thousand dollars
[9:32] this as Mary mentioned this includes the
[9:35] settlement payout of 1.9 million dollars
[9:37] and we had to recognize it in 2022 even
[9:40] though we didn't make the payment until
[9:42] 2023 the settlement was reached and
[9:44] therefore it had to be recognized in
[9:45] 2022.
[9:47] fund balance is approximately 2 million
[9:49] uh 100 or excuse me one million six
[9:52] hundred fifty five thousand of which
[9:54] approximately 2 million 240 000 is
[9:57] unassigned and can be used for
[9:58] operations the fund balance did take a
[10:00] hit with not all of the revenue of how
[10:02] we're going to pay for the lawsuit being
[10:03] recognized until 2023 but that did why
[10:07] it took a hit
[10:08] um if we look at our 22 operating
[10:10] expenditures it was approximately 13
[10:12] million 504 000. and so that gives us a
[10:15] 17 of our our 2022 expenditures and
[10:19] unassigned fund balance and so we do not
[10:21] meet our goal of being 35 to 50 percent
[10:26] um and 20 at the end of 2021 we were at
[10:28] 39 percent and now we're at 17 percent
[10:31] um I try to do a calculation if we would
[10:33] have uh recognized all the revenue in
[10:36] 2022 what that would have been and we
[10:37] would have been at 28 percent
[10:41] if we go to the next slide this compares
[10:43] the part chart pie charts compare the
[10:46] revenues to budgeted actual revenues to
[10:48] budgeted revenues the actual numbers are
[10:50] close to what which budgeted the biggest
[10:52] difference is the interest income we
[10:54] budgeted for forty thousand dollars and
[10:56] we actually had a negative 473 thousand
[10:59] dollars
[11:00] and that is pretty accepted accounting
[11:02] principles at the end of the year the
[11:04] Investments need to be adjusted to
[11:05] market value this is a non-cash
[11:07] transaction and we don't budget for it
[11:09] because the city intends to hold our
[11:12] investments to maturity and not to
[11:14] actually realize that loss
[11:16] um so and of course the market took a
[11:19] hit in December
[11:21] the next slide is also a compares the
[11:25] budgeted expenditures of the general
[11:27] fund to the expenditures and the biggest
[11:30] difference is the recognizing of the
[11:31] lawsuit in the general government
[11:36] for the 2022 audit just as an exam or as
[11:39] a reminder that the general fund
[11:40] includes the operations of Public Safety
[11:42] parks and streets so this is the first
[11:44] year that we haven't had to combine
[11:46] those three funds it was all reported
[11:47] under one in the audit and that was
[11:49] based on Council action in August of
[11:51] 2022
[11:52] so this slide is basically the numbers
[11:54] behind the two previous graphs we were
[11:56] budgeting a deficit of fifteen thousand
[11:58] dollars and that's because 2022 was a
[12:00] non-election year
[12:02] or it was an election year so we were
[12:04] using fund balance excuse me and then we
[12:06] had our actual where actual expenditures
[12:08] exceeded revenues by the two million one
[12:11] hundred and sixty three thousand so we
[12:12] were a difference between our budget and
[12:13] actual of 2 million one hundred and
[12:16] forty eight thousand dollars
[12:18] so the next slide I mean that loss is
[12:20] significant when you look at the budget
[12:21] and so I wanted to kind of show Council
[12:23] on what we were at can you two more
[12:25] slides Sean right there thank you
[12:28] um
[12:29] we want to know what was our true
[12:31] results because that's important as we go into the 2024 budget
[12:35] season two so the First Column basically
[12:37] shows how we get from page 32 of the
[12:40] audit to where we came to the actual
[12:42] slide so there's two funds that we have
[12:43] to report for reporting purposes that we
[12:45] do not budget for that's the city's
[12:47] economic initiative and the cafe plan so
[12:49] if we take that out and then we report
[12:51] differently for like the airport
[12:53] contribution
[12:55] leases and Pera we just report those
[12:58] differently for Budget versus Under Gap
[13:00] and so we come to that and that's how we
[13:02] get to the far right column of the
[13:04] adjusted actual this is what our
[13:06] previous slide showed so then if we
[13:08] could go down to the second row and we
[13:10] take out the lawsuit adjustment so we
[13:12] take out the expense and we also reduce
[13:13] the revenues that we did recognize in
[13:16] 2022 and we take out that a fair market
[13:19] value adjustment we get to our actual
[13:21] compared to our budget of twenty two
[13:23] thousand one hundred and seventy three
[13:25] dollars where our revenue is actually
[13:26] exceeded our expenditures
[13:28] then if we look at our budget which this
[13:30] budget is a little bit different than
[13:31] what was in your packet the numbers are
[13:33] the same but they're just kind of in
[13:35] different orders due to the adjustments
[13:36] that were placed
[13:38] we missed the budget by 37 173 dollars
[13:42] you missed the balance budget nope the
[13:46] budget that was in the packet Jeff and
[13:48] the information that you got was the
[13:50] budget that wasn't adjusted for some of
[13:52] those accounting factors okay it was the
[13:54] one that was in the audit not the one
[13:55] that we want not the one you have seen
[13:57] all year long in the financial reports
[14:01] so I think that's really important to
[14:03] know as we go into the 2024 budget
[14:05] process
[14:06] the next slide is um at the end of the
[14:10] year a city should have enough
[14:11] unassigned fund balance to operate until
[14:13] June when the first half property taxes
[14:15] are received
[14:17] um this is why we have the fund balance
[14:19] between 35 and 50 that's also the state
[14:22] Auditor's recommendation and again we
[14:25] only had 72 days available versus last
[14:28] year when we had 162 timing of the
[14:31] lawsuit recognition
[14:33] if we go on to the next slide we have
[14:35] the
[14:37] oh let's see here
[14:40] this is a bar graph for all of the
[14:43] city's fun ex funds excluding the
[14:45] airport the library and the Enterprise
[14:47] funds BPU and sanitarian storm sewer
[14:50] this shows for the last five years from
[14:52] 2018 to 2022 the biggest differences is
[14:56] the intergovernmental revenue between 21
[14:58] and 22 and this is a timing of when the
[15:01] revenue was received for World projects
[15:03] and then you could also see the
[15:04] investment income is the fair market of
[15:06] value adjustment being negative for the
[15:08] last two years
[15:10] the next slide is a bar graph for all
[15:13] the expenditures for all the
[15:15] governmental funds again we see the
[15:17] general increase in general government
[15:19] due to the lawsuit Capital outlay we did
[15:22] delay construction projects in 2022 and
[15:25] then in just a reminder in 21 we started
[15:28] reporting bpu's debt as well on the
[15:30] cities we did a prior period adjustment
[15:35] the next slide show is that we need to
[15:36] have enough cash at 12 31 2022 when our
[15:39] debt service funds to pay the February
[15:41] 1st debt payments we had enough cash
[15:44] plus some if you recall last year we
[15:47] would like our graph to look more like
[15:48] how it did in 2019
[15:50] this was because of how we were
[15:52] budgeting for prepaid assessments that
[15:53] we received and we're making that
[15:55] adjustment slowly up as we talked about
[15:57] during budget process
[16:01] the last slide I do believe uh this is
[16:03] the total cities debt this is the bar
[16:06] graph that shows the city's outstanding
[16:08] debt by type this includes BPU and most
[16:11] of our debt is Geo revenue bonds for the
[16:14] city
[16:18] slide 21 shows the sanitarian storm
[16:20] sewer funds these operate like BPU their
[16:22] Enterprise funds the 2022 numbers were
[16:25] very similar to 2021. in fact our
[16:28] charges for services were down about 4
[16:30] 000 and our operating expenses had
[16:32] increased 11 600 compared to 2021. we
[16:36] had a positive net position increase of
[16:38] 426 330 where revenues exceeded
[16:42] expenditures
[16:49] so just a few follow-up insights and
[16:52] observations over there so overall audit
[16:54] results are positive right no findings
[16:56] on the single audit you're doing what
[16:58] the federal government is requiring you
[17:01] have great staff working here
[17:03] um very very much want to so get it
[17:05] right the first time they do contact us
[17:08] to ensure that it makes the audit go
[17:10] very well as well
[17:12] um State reporting form and the gfoa
[17:14] certificate was submitted timely that is
[17:16] submitted by your staff not us so staff
[17:19] do take care of that to get the award
[17:21] fund balance reserves general fund kind
[17:24] of hit on this already 17 percent
[17:27] um expect that to grow next year then
[17:29] with the revenue coming in the policy
[17:31] there like Connie said and then paid for
[17:34] the seven settlements and revenues to be
[17:36] collected next year
[17:37] page 23 just hit on some other those
[17:40] small funds that you have included in
[17:43] the audit and Connie did point out so
[17:45] when you go to read the audit you'll
[17:46] only see general fund and then you
[17:48] actually go right to the revolving loan
[17:50] whereas last year we kind of had all
[17:51] four of those back to back so you could
[17:53] combine them all so a little bit of
[17:55] change there revolving Loan Fund had a
[17:57] positive change in fund balance so we
[17:59] received about 31 000 in loan repayments
[18:01] there Debt Service fund restricted fund
[18:04] balance of about 31 million expenditures
[18:07] about 5.5 million now a lot of that is
[18:10] two from the component unit as Connie
[18:12] said BPU there
[18:14] fund balance did decrease spin down of
[18:16] on proceeds miscellaneous revenues when
[18:19] you look at that is the interest coming
[18:20] from BPU for the bond payments it is
[18:23] just going right back out
[18:25] capital projects fund had an assigned
[18:27] fund balance of about 1.2 million with
[18:30] expenditures about 6.8 there did
[18:33] transfer in about transfers in taxes
[18:36] intergovernmental about 5.5 million to
[18:39] pay for those projects and when you look
[18:41] at that fund you actually did spend it
[18:43] down a little bit so it came in at a
[18:45] loss of about 1.1 there but still with a
[18:48] 1.3 million fund balance at the end
[18:54] so that was a brief overview I didn't
[18:57] know if there were any follow-up
[18:58] questions any questions of our auditor
[19:02] or our finance director president yes Mr
[19:05] chezik Quick I think I there's an item
[19:08] in there called customer deposits what
[19:10] is that
[19:12] I don't remember the dollar amount
[19:14] is that is it going to be BPU or is that
[19:16] going to be the city I'd have to go back
[19:18] I I just it's just it must be BPU I I
[19:22] that's what I was thinking
[19:24] because it would be the prepayments from
[19:25] the customers
[19:27] the only deposits that the
[19:30] that's the only deposits that the city
[19:32] have are like if we hold an escrow for a
[19:35] big building project until the Grass
[19:37] Grows or something like that but those
[19:38] are called deposits payable so I do
[19:40] believe it was probably
[19:43] thank you thank you anything else Mr
[19:45] chezik or anybody else
[19:48] all right thank you very much thank you
[19:50] uh to Mary Reedy our auditor to Connie
[19:53] Hillman our finance director and Gabe
[19:55] Johnson our finance chairman and
[19:57] everybody else on the staff who worked
[19:59] on that
[20:00] audit next up is item 6B our Parks
[20:03] Capital asset presentation discussion
[20:06] Jesse I'm just going to turn over to you
[20:07] to introduce this
[20:09] because you know who's here and who's
[20:10] not and what they're going to do thank
[20:13] you Mr President so Park Board chair
[20:15] Andrew Shipe and board member Kevin
[20:16] Yeager are here to present the work that
[20:18] the park board has completed the last
[20:20] several months with collecting a list of
[20:21] capital Assets in the Parks at this time
[20:24] they're looking for discussion and input
[20:25] from the Council on next steps so I'll
[20:27] turn it over to chair Shipe and Parks
[20:29] assets
[20:34] perfect don't don't forget you guys if
[20:36] you would list your name and yes uh
[20:39] Andrew 711 North 8th Street Brainerd
[20:42] Kevin Yeager 325 Bluff Brainerd
[20:50] yep
[21:05] all right thank you very much for for
[21:07] having us out
[21:09] um we are reaching I'll say the the
[21:10] Final Phase of a project that's it's
[21:12] probably started 18 months ago uh to
[21:15] develop master plan for every Park in
[21:16] Brainerd and then to identify the
[21:19] capital items in those parks and find a
[21:21] way to maintain and improve what we have
[21:24] so what I've handed out is a breakdown
[21:26] of the Assets in the park uh in your
[21:29] packet this week you had a detailed list
[21:31] of every item this breaks it out by Park
[21:35] and by kind of activity
[21:37] write Sports uh General Park equipment
[21:41] playground equipment things like that so
[21:44] the park board put in a tremendous
[21:46] amount of work I'm really proud of
[21:47] everyone on the board we went to every
[21:49] single Park in the city and walked
[21:51] through and picked out right there's 12
[21:54] picnic benches here there's you know 18
[21:56] street lights anything you can imagine
[21:59] every component of a tennis court a
[22:01] basketball court and that's how we got
[22:03] to these numbers so we're really excited
[22:05] to start working with you to develop a
[22:07] plan going forward we have a lot of
[22:10] wonderful parks and we want to maintain
[22:13] them so I will turn it over to Kevin
[22:15] who's got kind of some ideas and how we
[22:18] want to gather information on that
[22:19] fantastic thank you Miss shape
[22:22] um okay guys well uh if you'll remember
[22:23] not all of you uh were present but about
[22:26] two years ago I promised you that we
[22:27] would get a budget that actually made
[22:29] sense and was more forward thinking that
[22:30] one we have been operating on for quite
[22:32] some time so it's taken a while but we
[22:34] finally got in there and and basically
[22:36] to summarize uh Andrew's Point we've now
[22:39] basically have a list of every single
[22:41] thing that we own on a capital side
[22:42] within our Parks we have also not only
[22:45] created that list but we've also
[22:46] projected the dates of when those items
[22:48] we think need to be replaced so as we
[22:52] have that information we can then create
[22:54] a chart that basically says what we
[22:57] think we need for Capital operating to
[23:00] maintain these items to just a basic
[23:02] level of 50-year replacement you'll see
[23:05] that this is broken down in both 30-year
[23:06] and 50 year but generally speaking in
[23:08] Industry standards 50-year on most
[23:10] Capital items that need replaced some of
[23:12] them we know are shorter for instance
[23:15] like a splash pad we know does not last
[23:16] 50 years it lasts a shorter duration we
[23:19] go by the manufacturer's recommendations
[23:21] of like 30 years something like that so
[23:23] if you take all that math and you work
[23:24] it backwards you're going to see this
[23:25] chart that we've created here which is a
[23:27] 30-year capital year-to-year budget
[23:29] chart on the right hand side and you
[23:31] will notice that there is a dramatic um
[23:34] Heist a dramatically High starting point
[23:37] and then as it reaches a a maturity date
[23:40] of around 2034 it begins to kind of
[23:42] level off uh and those these numbers are
[23:44] not intended to scare anyone or say that
[23:46] we've done a bad job or that we're in
[23:48] trouble or anything like that what it is
[23:50] intended to do is to illustrate that we
[23:52] feel that there is a gap in maintenance
[23:55] that has occurred over the past 25 30
[23:57] years that is now beginning to expose
[23:59] itself we have a perfect manifestation
[24:01] of exactly what I'm talking about yes
[24:03] last year with our softball lights
[24:04] seemingly a problem that comes out of
[24:06] nowhere that no one knew was coming or
[24:09] if we did we didn't plan for it
[24:11] accordingly so I would think of the
[24:13] chart that you see there as more of a
[24:15] representation of what we believe the
[24:17] blight is or what we believe were behind
[24:20] if we were perfectly up to date we would
[24:22] be able to kind of just Cruise along at
[24:24] this 600 roughly Grand per year and
[24:26] maintain everything we have and we would
[24:28] have money set aside to replace our
[24:29] splash pad and to replace Lyman P white
[24:31] when it reaches its age and so forth and
[24:33] you would have that kind of steady
[24:36] um cost per year to maintain your
[24:38] Capital we don't have that obviously
[24:39] because again we believe that we're
[24:41] blighted in in some areas pretty
[24:43] severely so that's why you see it very
[24:44] front end loaded here money-wise also
[24:47] keep in mind these charts do not uh
[24:49] anticipate or project anything any
[24:51] monetary value for inflation we believe
[24:55] that inflation happens in Parks or in
[24:57] capital at a higher rate than standard
[24:59] National inflation and this is because
[25:01] typically construction inflation
[25:03] increases faster than National inflation
[25:06] so that's not taking any of that account
[25:08] okay so this is a broad stroke tool this
[25:11] is not a surgical instrument that's in
[25:14] front of you here it's just intended to
[25:16] kind of show you guys what we think
[25:17] we've discovered and then what we're
[25:19] really asking for is for you guys to
[25:22] spend some time just look at this and
[25:24] give us some ideas on how we think we
[25:26] might attack this over the next 30 years
[25:27] and we've kind of put together what we
[25:31] think are some very broad stroke
[25:32] strategies and that's what's you see in
[25:35] your packet tonight and I'm just going
[25:36] to hit those really quickly just so we
[25:39] can talk about what might be potential
[25:42] strategies and how you do this
[25:44] the first ones are fundraising
[25:46] strategies obviously you close a Gap a
[25:49] money Gap by creating money that's one
[25:51] strategy one is fundraising charging for
[25:54] events raising fees activities programs
[25:56] reservations those types of things
[25:58] there's also a factor that could be
[26:01] considered where you use the assets in
[26:03] your Park to create funds or Revenue in
[26:07] branding for instance you take a park
[26:09] and you sell The Branding as this park
[26:11] is such and such of an entity at such
[26:13] and such Park and you sell branding on
[26:16] your those are all examples of how you
[26:17] might raise money to help cover this Gap
[26:19] second is you request your Community
[26:21] Partners and clubs to take over a
[26:23] greater share of ownership this would be
[26:24] Kiwanis rotary those types of things and
[26:26] you re we would really reach out and
[26:28] really lean on them to not just help
[26:30] when items get built but really help to
[26:32] maintain them in perpetuity
[26:35] third one now not crazy about it maybe
[26:38] some people are some people aren't but a
[26:39] referendum you go back to the taxpayers
[26:41] and say we have a gap to maintain our
[26:43] Parks we believe that we could maintain
[26:45] our parks at a much higher level if we
[26:46] had more money would you help that's
[26:48] certainly one strategy uh then you have
[26:51] the non-fundraising strategies one of
[26:53] those obviously is you do nothing you
[26:55] absolutely just maintain what you have
[26:57] and you fix only what's broken and it's
[27:01] a much more reactive strategy but it's a
[27:04] much less expensive strategy for sure in
[27:06] the short short run it's my belief that
[27:08] we've been using that basic strategy for
[27:10] about 30 years and it is now really
[27:13] beginning to show
[27:14] that with the condition of some of our
[27:17] parks in our Park spaces another one is
[27:20] to avoid what we call the grant trap
[27:22] which is we are constantly being
[27:24] bombarded with a grant that allows us to
[27:26] build that or to build this or to build
[27:28] this which is really exciting and
[27:29] fascinating and and great for instant
[27:32] Improvement but it actually creates a
[27:34] greater long-term burden so one of those
[27:36] is one of the things we feel pretty
[27:37] strongly about is to really try to avoid
[27:39] those Grant traps
[27:41] another potential mindset would be to
[27:45] think about our Parks more as green
[27:47] spaces and not so much buildings and
[27:49] structures and when Capital maintenance
[27:51] items comes up maybe at that time you
[27:53] have the conversation of should we just
[27:55] demolish this and reduce our greater
[27:57] burden going forward that doesn't mean
[27:58] you tear down an entire park but what it
[28:00] does mean I'm just going to use an
[28:01] example is you take for instance Mills
[28:02] field that has a really high amount of
[28:05] decking that's around one side that
[28:07] needs a lot of work at this point and
[28:09] you say instead of decking we're going
[28:11] to put in concrete or we're going to
[28:12] remove those patios just to remove the
[28:13] burden so that's just one example of how
[28:16] you can reduce your burden by removing
[28:18] capital or just having a different
[28:20] mindset and then the last one is just
[28:22] life cycle planning and replacement
[28:23] that's really what we're pitching do you
[28:25] guys here this evening is is you you
[28:27] think of the long-term game you think
[28:30] about setting aside money today because
[28:32] you know you're going to have to replace
[28:34] something 10 or 20 years from now it's a much more long-term Visionary
[28:38] approach to managing your money and your
[28:40] Capital items and that I know you guys
[28:42] have a long meeting here already but and
[28:44] that in in kind of a nutshell is kind of
[28:46] where we're at so we'd encourage you to
[28:48] reach out to our the liaison Park Board
[28:50] liaison which is Dave or even come to
[28:53] our next meeting we meet basically once
[28:55] every Tuesday not quite but pretty close
[28:57] we meet every other Tuesday generally
[28:58] and our next meeting is coming up
[29:00] Tuesday so we really would love feedback
[29:03] from you guys
[29:05] on what to do or how we may attack this
[29:08] as a team between Park Board and city
[29:10] council working together with a mindset
[29:13] that is less reactive less myopic and a
[29:17] more long-term Vision on how to do this
[29:19] because we haven't even started our 2024
[29:21] budget yet we have one set aside but
[29:23] we've really just now got these numbers
[29:25] and we'd really like your feedback
[29:27] before we put a 2024 in front of you
[29:29] that is has some version of a vision
[29:32] attached to it so with that um if you
[29:35] have any questions any questions
[29:36] president Bevins yes
[29:39] um I read the item that was in our
[29:41] packet and I apologize if it's there and
[29:43] I can't remember but the as this assets
[29:45] Does it include parking lots and trails
[29:47] it depends uh generally speaking uh if
[29:50] the parking lot is right in the middle
[29:52] of our park for instance an example of
[29:54] this would be a lum then we did put a
[29:58] value in there for the replacement of
[30:00] that parking lot uh sidewalks that are
[30:02] inside our parks are but it does not
[30:04] have items like grass or trees or
[30:07] necessarily those types of things think
[30:09] of this as more of hard structure
[30:11] buildings light fixtures water fountains
[30:14] playground equipment flag poles stadiums
[30:17] that kind of stuff fencing more of that
[30:19] type of thing and that's why you see for
[30:21] instance a gap in the cost of Lyman P
[30:23] white was much more than what we're
[30:25] showing here is the capital value and
[30:27] that's because we didn't put a value to
[30:28] the grass and trees and plantings and
[30:30] those kind of things but more just the
[30:31] pure cap so this is just the capital
[30:33] side so I don't know if that's even
[30:35] worse news or not but that is just the
[30:37] capital side
[30:40] anything else
[30:42] any other questions
[30:44] any other Mr ordain
[30:47] um
[30:47] just the capital side so just a rough
[30:50] estimate between this ask of 1.5 million
[30:55] that doesn't include Park's maintenance
[30:57] correct this is just the capital side
[30:59] and what were we at last year for Parks
[31:01] maintenance I don't know okay just curious
[31:08] any other questions uh Kara Terry I
[31:11] don't have a question but I just
[31:13] appreciate all of this work this was a
[31:15] lot for you guys to take on holy moly so
[31:18] thank you for doing that and and I would
[31:20] appreciate a joint Workshop as well I
[31:23] think that would be really good
[31:25] yeah that's great I think I failed to
[31:26] mention that would be a possibility too
[31:27] I think I mentioned uh working through
[31:29] Dave or coming to the coming to a park
[31:31] board meeting but a joint Workshop we
[31:33] would love that also we had one that
[31:35] kind of kicked off all of this work if
[31:36] you guys remember so it might be great
[31:38] to just get back one more time and just
[31:40] talk about it and see if we can come up
[31:42] with a strategy strategy is probably a
[31:44] combination of several or even all of
[31:46] these things don't know but we really
[31:47] would love your
[31:49] we would really be like to be working on
[31:51] this as a team when we present a budget
[31:52] we want it to land upon you guys as
[31:54] though you were contributors in the
[31:56] conversation and have a voice in
[31:58] directing us as an entire entity in the
[32:01] right way to go so
[32:03] okay we'll look at that in just a moment
[32:05] any other questions
[32:10] thank you thank you guys
[32:13] anybody want to pull up the global
[32:16] calendar administrative Workman and see
[32:18] if there's something we want to look at
[32:21] Andrew is that your meetings during the
[32:23] day or in the evening
[32:25] four o'clock on Tuesdays
[32:29] I'm open July 31st certainly flexible
[32:32] later in the evening
[32:33] we have a BPU meeting at six
[32:37] going to pay study at seven Park board
[32:40] at eight bring a case of beer
[32:43] I mean there's something to there is
[32:45] something to do that or you could go
[32:47] ahead at four four o'clock
[32:51] ahead of everything
[32:53] anybody have a suggestion on the 31st at
[32:57] four or eight
[33:00] not the 31st that's our council meeting
[33:02] oh no that's BPU okay right that's a BPU
[33:05] workshop at six o'clock
[33:09] okay my brain starts to shut down too
[33:11] late at night so I'm gonna suggest the
[33:13] four o'clock
[33:14] okay I'll go with that
[33:17] that's coming okay I know anybody object
[33:20] to that
[33:24] okay
[33:26] older woman staying line can you make
[33:28] that as a motion I move that we have a
[33:31] joint workshop with Park board at four
[33:32] o'clock on Monday the 31st of July
[33:35] second 2023. exactly by Cheswick any
[33:38] discussion
[33:41] Andrew how does that sound
[33:44] all in favor say aye aye opposed same
[33:47] sign
[33:48] that's what we're going to shoot for
[33:51] the 31st had four here in council
[33:53] chambers
[33:55] okay
[33:57] thank you park to lunch Park guys
[34:01] item seven is Council committee report
[34:04] seven a safety and Public Works
[34:06] committee chairman Mike O'Day thank you
[34:08] Mr President we did have uh originally
[34:11] seven items and spw tonight we had an
[34:13] additional
[34:14] total of eight uh
[34:17] first item was a discussion on the
[34:19] assessment reductions due to the detours
[34:21] on Norwood Street 14th and 17th we had
[34:24] some individuals in here speaking last
[34:26] week this was just a discussion item
[34:29] tonight staff's recommendation was not
[34:31] to
[34:32] um make any motions or or move forward
[34:35] on on any reductions to these
[34:37] assessments
[34:38] this streets project might happen five
[34:42] six seven years from now and by what
[34:44] we've seen in this in this memo it would
[34:46] be a reduction in their assessment of
[34:48] maybe
[34:49] 30 or 40 or 50 dollars six years from
[34:52] now what we did direct staff to do was
[34:55] pay some extra attention to that road as
[34:57] soon as we end The Detour and do
[35:00] whatever repairs we need to do necessary
[35:02] to to clean it up from whatever recent
[35:05] damages might have occurred or added to
[35:07] what was already there
[35:09] and the staff was receptive to say that
[35:11] we can we can go ahead and make sure we
[35:14] clean it up as best as we can
[35:16] but that was just uh that was just a
[35:18] discussion item so no motion there hold
[35:20] on was there was something though that
[35:22] was we had directed staff on the signs
[35:25] did it I I know the answer to this but
[35:27] for the public record what what happened
[35:30] there with it trying to detour trucks
[35:32] further south right yes sir Mr chair so
[35:35] we did have a vendor to deliver one sign
[35:37] and ended up just west of the
[35:39] intersection of Highways 18 and 25 uh
[35:42] that sign did in intoclude messaging
[35:45] that said Oak Street was closed and that
[35:46] trucks were to use an alternative route
[35:49] we had a second sign that we were
[35:51] waiting for from that vendor however it
[35:53] was broken waiting for repairs and we
[35:55] have not seen that one that one was
[35:56] intended to go just east of 13th Street
[35:59] at this point we're expecting the road
[36:01] to be reopened on Thursday so it did
[36:04] inform the vendor that we're probably
[36:05] not going to need that sign at this
[36:06] point so we were hoping for a second
[36:09] sign but we just weren't able to acquire
[36:10] it thank you anything else on the Oaks
[36:14] The Detour chairman Johnson yeah I I do
[36:18] think we should do something about the
[36:20] assessments but I think it should be
[36:21] done by the council in 2026 when they're
[36:24] setting the assessments for the project
[36:26] but I know the MnDOT policy that was
[36:29] included in the agenda or calculation
[36:32] included how MnDOT does theirs
[36:35] but MnDOT directs truck traffic onto
[36:39] truck traffic type roads Norwood Street
[36:42] is a four ton
[36:44] maximum road so the amount of truck
[36:46] traffic and fifth wheelers and
[36:48] everything that's been on there has done
[36:50] a lot of damage and I think I think that
[36:52] few blocks stretch of road we should
[36:54] make note that when the assessments are
[36:56] being set in a few years that we did the
[36:59] city detoured trucks that are not that
[37:02] are too big to even fit on that road to
[37:04] use it that wasn't what that
[37:06] neighborhood did it was what the city
[37:07] did and I think we should take
[37:09] responsibility for our actions
[37:11] thank you any other comments on the
[37:14] Norwood Oak Street detour
[37:16] thank you please proceed thank you Mr
[37:19] President uh next item was uh the
[37:21] approval of the Brainerd Transit Fair
[37:23] increase as most you remember we had
[37:26] this on our agenda two weeks ago
[37:29] um
[37:30] and we started a discussion in committee
[37:33] but the the motion
[37:35] came to move this discussion to full
[37:37] Council and I still moved second
[37:40] well we can't really that's not really
[37:43] emotionary I was gonna ask if you wanted
[37:45] a motion we don't need it we're going to
[37:47] detail it right now why don't you like
[37:49] can you lay out the issue for everybody
[37:52] who maybe hasn't heard it over on PNF I
[37:55] would pass it to Mr Dean Mr Dean can you
[37:57] lay out the issue and what's a
[38:00] recommendation out of the transit
[38:01] committee was thank you Mr President uh
[38:04] so staff reported uh provided the
[38:07] financial analysis that was done uh last
[38:10] spring and that was presented to the
[38:11] tech Committee in April
[38:13] um through that Tech committee they did
[38:15] uh vote to move the recommendations uh
[38:18] they did not formally recommend the fair
[38:20] increases they wanted to let the
[38:23] councils and Boards elect them
[38:25] themselves without that recommendation
[38:26] but they did move forward with the other
[38:28] recommendations
[38:30] we did summarize in the agenda the
[38:33] actions taken by our three Cooperative
[38:35] Partners to date so Baxter Crow Wing
[38:37] County and Pine River have all taken
[38:40] actions generally going with the staff
[38:42] recommendations with the exception of a
[38:44] one slight change by the Baxter city
[38:46] council that did increase their fares
[38:48] beyond what we recommended so at this
[38:51] time with the analysis we are
[38:53] recommending that Brainerd increase
[38:55] their fares to four dollars for a
[38:57] Brainerd originating trip with a
[39:00] same-day service of eight dollars I did
[39:03] want to note that uh
[39:05] with the changes to the service and the
[39:08] removal of Pine River we did have to
[39:10] come up with a way to project what the
[39:13] expenses and the share of the expenses
[39:15] were so part of the methodology that we
[39:18] use when preparing this spreadsheet was
[39:20] generally a fuel cost analysis So based
[39:23] on the ridership a rough cost of fuel
[39:26] per Rider and developing that we use
[39:29] that percentage of how much fuel was
[39:31] going into each of the three remaining
[39:34] Cooperative Partners to a kind of
[39:36] established or put a draft percentage of
[39:39] the expenses moving forward and that's
[39:42] how we divided out what the recommended
[39:44] options expenses would be split moving
[39:47] forward so that's how we kind of came up
[39:49] with the the recommendation is as we
[39:52] have it there and with those fears
[39:55] that's kind of where we came to with the
[39:56] recommendation on that but with that I
[39:59] have would be willing to answer any
[40:01] other questions any questions of Staff
[40:03] as to the issue
[40:07] okay so this was on spnw
[40:11] last two weeks ago it ended up being a
[40:14] tie vote so the mayor was absent so we
[40:17] pushed it on to
[40:18] tonight
[40:20] the recommendation on the transportation
[40:22] advisory committee is to move it to four
[40:25] dollars correct Mr Dean
[40:28] they did not formally make a
[40:30] recommendation on the fair increases
[40:32] there's no recommendation from the
[40:34] Transportation advisory committee so
[40:37] why is this here
[40:39] so this is this was a staff
[40:41] recommendation that was presided
[40:43] prevented
[40:44] has the attack discussed it but chose
[40:46] not to make a recommendation they did
[40:48] not want to formally recommend any of
[40:50] the fair increases they felt that they
[40:52] wanted to leave that up to the boards
[40:53] and councils to make their own decisions
[40:55] on the matter you got an open floor
[40:56] anybody want to tear if we don't have a
[41:00] motion there's not a lot to discuss we
[41:03] can you know we can do that on the
[41:05] sidewalk so we're looking for a motion
[41:07] Mr President yes Mr chezik I'll make a
[41:10] motion that we increase the fares to a
[41:13] advance notice in the city limits of
[41:15] brainer to three dollars a ride and a
[41:17] same-day call for six dollars a ride
[41:19] okay so that's one dollar less than
[41:22] staff recommendation yes well and two on
[41:24] the yeah two on same day thank you we
[41:27] have a motion
[41:28] is there a second oh second
[41:34] we have a motion to increase the fare uh
[41:39] is this a same effective date of August
[41:41] 21st Mr Cheswick to three dollars per
[41:45] ride and six dollars on same day
[41:47] we have a second by Chief stunic any
[41:49] discussion Mr ordain obviously this
[41:52] would expand a shortfall where where uh
[41:56] where would that get filled in
[41:58] where would the money come from
[41:59] potentially uh right now we have a small
[42:04] fund balance if that would be expended
[42:05] it would have to come out of uh the
[42:08] city's general fund if that was the city
[42:09] that had a shortfall
[42:12] okay
[42:13] so there still leaves us with the
[42:14] shortfall
[42:16] any further discussion
[42:20] and Mr chairman
[42:21] um
[42:23] this service costs money we all know
[42:25] that and uh
[42:28] at this time I feel the four dollar and
[42:32] Eight dollar fares
[42:35] are just going to affect people too much
[42:38] that don't have
[42:40] any other options
[42:42] and I know we have to we have to cover
[42:45] our costs to some degree and I feel this
[42:48] is more of a compromise Fair increase
[42:52] I
[42:53] if the projections are correct
[42:56] um it will be short but um I just call
[42:59] I'll just call this a compromise
[43:00] increase thank you thank you
[43:04] any further discussions chairman Johnson
[43:06] thank you Mr President I was uh ready to
[43:09] vote no on a increase to four and eight
[43:12] we already increased it from 125 to
[43:16] say that 225 now or something this year
[43:20] and it's public transportation so I
[43:21] don't want to squeeze people
[43:24] you know try to turn this into a
[43:25] profitable Venture but I also don't want
[43:27] to use any Levy dollars it should be
[43:29] able to fund itself it just seems that
[43:33] is the transit department is just
[43:35] spending entirely too much money
[43:38] you know Personnel costs of one hundred
[43:40] twenty thousand dollars don't we only
[43:42] have one in one employee there now
[43:44] instead of two
[43:46] so I don't think that 120 000 number is
[43:49] right
[43:50] you know the big thing is just the the
[43:52] three PC contract of over a million
[43:55] dollars I don't get how the
[43:57] transportation advisory committee
[43:59] consult confidently
[44:01] the demand that the city council go with
[44:05] the high bidder for busing services
[44:07] but then when it comes time to pay for
[44:09] that high bidder they can't make a
[44:11] decision and they're going to put it off
[44:12] on the city council very disappointed in
[44:15] that committee not quite sure what
[44:17] purpose they serve at this point if they
[44:20] can't make a recommendation
[44:22] but finally
[44:24] this financial projection I know it was
[44:26] back in April and things change and Pine
[44:28] River left and well Pine River has
[44:30] decided they want to leave but they are
[44:32] under contract until they notify Us in
[44:34] writing they're still under contract
[44:36] with us but this financial analysis said
[44:39] same day three dollars or no regular
[44:42] three dollars same day five dollars and
[44:45] the brainerds the Brainerd routes with
[44:47] cash flow so I think going three dollars
[44:50] and six dollars if we were to trust this
[44:52] analysis
[44:54] should cash flow the Brainerd side of
[44:56] the operation so I think I'll support
[44:58] this motion
[45:00] thank you
[45:01] any further discussion
[45:06] since we have a tie vote last time I'll
[45:08] ask administer Bergman to call the roll
[45:10] and if you vote Yes you are supporting
[45:12] the three dollars and six dollars
[45:15] yes
[45:18] Terry yes
[45:20] sting line yes Johnson yes and Bevins
[45:23] yes that motion passes thank you very
[45:25] much
[45:26] please proceed thank you Mr President
[45:28] our next item uh number three was a
[45:32] request authorization request
[45:34] authorization to solicit Engineering
[45:36] Services for Southwest 4th Street
[45:37] outfall repair uh motion coming out of
[45:40] committee was authorized staff to direct
[45:43] solicit surveys design proposal from a
[45:46] Consulting engineering firm for the
[45:48] repairs at ISO move second we have a
[45:51] motion by our day as psychomycesic any
[45:53] discussion
[45:54] in the discussion chairman all day I'll
[45:56] just mention this is um right off
[45:59] Southwest fourth you can almost see it from the street
[46:04] but you can't really because it's such a
[46:05] steep hill but if you walk down here and
[46:07] look at it these pictures don't do much
[46:09] justice but this just came to our
[46:10] attention about a week ago and staff
[46:14] would like to move forward with this as
[46:15] quickly as possible so we can take
[46:17] advantage of the low water levels that's
[46:19] all washout and a brand new beach for
[46:22] the individual that owns this chunk of
[46:24] property so obviously we gotta clean
[46:27] that up fix the pipe that I don't know
[46:30] if it rusted out or just fell off but
[46:33] um it turned into a new Gully for us and
[46:36] we don't need any more of those right
[46:37] now
[46:38] thank you any further discussion hearing
[46:41] none all in favor say aye aye
[46:44] oppose same sign that motion carries
[46:46] please proceed thank you Mr President
[46:48] number four was a discussion on the
[46:50] street scanning software and proposal uh
[46:53] motion coming out of committee was uh to
[46:55] recommend including the street scanning
[46:57] and asset management software services
[46:59] in the 10-year Capital plan beginning
[47:01] with the the initial scanning in 2024
[47:05] ISO moved second we have a motion mild
[47:07] day a second by staying line terminal
[47:09] day
[47:11] um we had a discussion about this last
[47:12] year and then we uh we haven't we're
[47:15] having it brought back again after
[47:16] having kind of shopped around we
[47:18] actually had two proposals on the agenda
[47:21] in the memo and now we have a third one
[47:23] that we are brought just tonight we
[47:25] didn't move forward with any of those
[47:27] proposals necessarily so we felt
[47:30] comfortable moving forward just
[47:31] budgeting this and then as those
[47:33] proposals come forward with more detail
[47:35] we'll be able to pick and choose what we
[47:36] want from a street scan
[47:39] um whether that be just the street scan
[47:42] um
[47:43] what was the other two parts
[47:45] sidewalk scans and uh the citizen
[47:48] engagement I believe ramp collection
[47:50] correct so
[47:52] thank you any further discussion
[47:54] chairman Johnson is this coming out of
[47:56] the uh construction fund
[48:00] that's that's what we proposed in the uh
[48:02] memo uh but we would
[48:04] be open to anything that the council
[48:05] wishes yeah when the memo says
[48:07] construction fund but then
[48:11] it says put it on the capital plan too
[48:16] so you're talking about the street
[48:17] Capital plan the 10-year
[48:19] okay I understand
[48:21] thank you any further discussion hearing
[48:24] none all in favor say aye aye aye
[48:26] opposed same time that motion carries
[48:28] please proceed thank you Mr President
[48:30] number five was a discussion on micro
[48:33] Mobility regulations uh motion coming
[48:36] out of committee was the direct Council
[48:37] or direct staff to prepare and propose
[48:41] an ordinance regulating micro mobility
[48:43] and ISO move second motion by O'Day
[48:47] second by Cheswick any discussion hearing done at all in
[48:52] favor say aye aye aye well same sign
[48:55] that motion carries please proceed thank
[48:57] you Mr President number six was uh
[49:00] consider directing staff to amend
[49:03] Section 320 of the city code pertaining
[49:05] to contesting citations uh motion coming
[49:09] out of committee was to direct staff to
[49:12] amend those citations or those sections
[49:14] of the city code pertaining to
[49:16] contesting citations and designate city
[49:18] council as the authority to hear and
[49:20] review appeals and isil move
[49:22] motion by our day second by Cheswick any
[49:25] discussion chairman O'Day if you have
[49:28] any more questions I can kind of brush
[49:30] on this a little bit but there was a
[49:33] pretty lengthy process before it is
[49:35] right now currently for anybody that
[49:37] wants to contest their citations we
[49:39] don't have that happen very often but
[49:41] just seeing how expensive it can be in
[49:44] the way that we do it right now moving
[49:46] it to this more streamlined design would
[49:49] actually help a lot in the long run
[49:52] thank you any further discussion
[49:54] hearing none all in favor say aye aye opposed same sign that motion
[49:59] carries please proceed thank you number
[50:01] seven was uh just Direction on active
[50:04] Code Enforcement cases we had two cases
[50:06] on here 1306 Oak Street this is an
[50:09] abatement of offense this is another
[50:10] repeat offender it's a offense I don't
[50:13] know if we have a picture on here or not
[50:14] but there's a fence that's falling over
[50:16] we haven't heard anything back from them
[50:17] they've received their three citations
[50:19] and we can't get a hold of them so we
[50:21] need to Abate the fence
[50:24] next one was 412 J Street Northeast same
[50:27] type of deal but just junk and debris
[50:29] that needs to be abated and uh motion
[50:32] coming out of
[50:33] uh committee was to go with staff's
[50:35] recommendations on both properties nice
[50:37] so move second we have a motion by our
[50:39] day a second by staying line any
[50:41] discussion hearing none all in favor
[50:46] say aye aye aye opposed same sign that
[50:48] motion carries please proceed thank you
[50:51] Mr President number eight was our
[50:52] additional item tonight this is just
[50:54] approval plans and specs and authorized
[50:57] bidding for Lum Park Road spr Project
[51:00] motion coming out of committee was to
[51:02] approve the plans and specifications as
[51:05] presented and authorized bidding of the
[51:07] Improvement 2117 SAP
[51:13] 018-600-034 with an anticipated bid
[51:16] opening of Thursday August 10th 2023 and
[51:19] I still move second Dash
[51:23] second by Cheswick any discussion
[51:28] do we have an engineer's estimate on
[51:30] this
[51:33] yes sir Mr chair uh it's included in the
[51:36] agenda item but the total cost of the
[51:38] project is about 200 just over 260 000
[51:41] with a
[51:42] uh about not quite half of it funded by
[51:46] the State Park Road account project
[51:47] through the DNR
[51:49] thank you any further discussion hearing
[51:52] none all in favor say aye aye opposed
[51:55] same sign that motion carries please
[51:57] proceed and the report item 7B thank you
[52:01] very much is personal and finance
[52:02] committee chairman Gabe Johnson thank
[52:05] you Mr President we have an item and the
[52:08] motion is to accept the resignation of
[52:09] paid on call firefighter Matthew
[52:11] ingerman effective Friday July 28 2023
[52:14] in ISO move second we have a motion by
[52:17] Johnson a second by stunic any
[52:19] discussion
[52:21] you've got a half hour
[52:22] no no all in favor say aye aye aye op
[52:26] for the same sign that motion carries
[52:28] item eight is unfinished business
[52:31] calling for applicants the mayor has a
[52:36] charter commission with two terms
[52:37] expiring in 2026 and two terms expiring
[52:40] in 2025 Library board one term is open
[52:44] and expiring in 2025 rental dwelling
[52:48] license board of appeals has five terms
[52:50] to expire in 2024 and that
[52:53] aforementioned Transportation advisory
[52:56] committee has one term to expire in 2023
[52:59] as well as uh term one term on The
[53:02] Economic Development Authority to expire
[53:05] in September of 07 as council president
[53:09] I have one open Committee of parking
[53:12] commission uh one term to expire in
[53:15] 2026.
[53:17] uh the website is
[53:24] www.ci.brainerd.mn.us and it's forward
[53:27] slash boards
[53:30] next up is a public hearing an adoption
[53:33] of a resolution considering allowing the
[53:36] HRA to establish Redevelopment project
[53:39] area TIF district in approving a tiff
[53:42] financing plan uh this is Eric
[53:45] sharpenter come on up Eric tell us what
[53:48] we need to know
[53:52] thank you Mr President and city council
[53:54] this is a continuation really from our
[53:56] joint meeting that we held on May 30th
[53:58] with the HRA board and the city council
[54:01] where at that meeting we had an overview
[54:03] of the tax increment financing kind of
[54:06] in general and then we had some
[54:08] discussion uh on the potential
[54:10] Redevelopment Redevelopment TIF district
[54:11] at the former Thrifty White building by
[54:14] D.W Jones who's the developer or
[54:16] proposed developer the Tiff District
[54:18] would be a Brainerd HRA TIF district and
[54:21] the HRA would be responsible for the
[54:24] development of the development agreement
[54:25] with the developer and required
[54:27] reporting of the TIF district however
[54:30] the reason that we are in front of
[54:31] council is the city is responsible for
[54:34] calling and holding that public hearing
[54:35] for public input and then adopting a
[54:38] resolution for the creation of that Tiff
[54:40] District I do have a representative
[54:42] financial advisor from Baker Tilly
[54:45] Michaela is with us she was at our May
[54:48] 30th joint Workshop as well she'd like
[54:50] to give a little bit of a brief uh
[54:52] update on on where we're at as far as
[54:54] the development Tiff agreement to them
[54:56] or the Tiff and development plans and we
[55:01] do have the developers here as well if
[55:02] you would like to after the public
[55:04] hearing ask any questions of the
[55:05] developers and really I will then hand
[55:08] it off to Michaela we do have a couple
[55:10] items that we do want from Council
[55:12] tonight as far as recommended actions
[55:13] number one obviously listen to the the
[55:15] short presentation from Michael Tilly
[55:17] hold that public hearing to get public
[55:19] input and then if the council chooses
[55:23] adopt the resolution establishing
[55:24] Redevelopment project number two and
[55:26] improving a Redevelopment plan therefore
[55:29] establishing that tick Tiff
[55:31] Redevelopment District 2-1 and approving
[55:33] tax increment plan there too so I will
[55:36] hand that off to Michaela if you so
[55:38] choose please all right thank you Mr
[55:40] President
[55:46] thank you Eric good evening president
[55:47] members of the council I am here to give
[55:50] an overview or follow-up from the
[55:52] workshop on tax increment specifically
[55:55] to provide a brief overview of the the
[55:57] Redevelopment plan and the tax increment
[55:59] plan that's before you this evening the
[56:02] consideration for city council is the
[56:05] after public hearing consideration of
[56:07] the adoption of the tax increment
[56:08] financing plan for redevelopment tax
[56:11] agreement financing District number 2-1
[56:13] as well as the Redevelopment plan for
[56:16] the Redevelopment project area number
[56:18] two
[56:19] as a background the city and the HRA
[56:23] have been working with the developer for
[56:24] a couple years on the Redevelopment of
[56:26] the properties to be included within the
[56:28] Redevelopment district there was a blade
[56:30] assessment done on the property in
[56:32] January of 2022 that did determine that
[56:35] the project area and the tax increment
[56:37] the properties within the TIF district
[56:39] and project area do meet the
[56:41] requirements for inclusion within a
[56:43] Redevelopment District meaning that at
[56:46] least
[56:47] 50 percent of the buildings are
[56:49] considered substandard
[56:50] requiring
[56:52] upgrade or renovation to the building
[56:54] that is greater than 15 percent of the
[56:57] cost of constructing a new similar
[56:58] building as well as 70 percent of the
[57:03] area within the tax increment District
[57:05] being occupied meaning some type of
[57:07] structure including buildings parking
[57:09] lots Street sidewalks Etc so that
[57:12] assessment was done and did again
[57:14] provide the Authority for the city to
[57:17] consider the establishment of a
[57:18] Redevelopment tax income District the
[57:21] project that is proposed within the tax
[57:22] increment District would be a mixed-use
[57:24] project with first floor commercial
[57:26] with several stories of market rate
[57:30] housing consisting of Studio one and two
[57:32] bedroom units there is 78 units being
[57:36] housing units being proposed as well as
[57:38] 65 underground parking stalls and
[57:40] surface parking to support the project
[57:43] the tax increment financing plan
[57:46] includes the general project
[57:48] descriptions of the project including
[57:50] the statutory Authority which again is
[57:52] the qualification as a Redevelopment
[57:54] District the purpose for which the
[57:56] district is being created and again
[57:57] that's to facilitate Redevelopment of
[57:59] the existing substandard properties into
[58:02] the new mixed-use building consisting of
[58:04] the both of the first four commercial
[58:06] and the housing and it also includes the
[58:09] budget of the projected tax increment
[58:12] revenues generated by that new
[58:13] development and the total development
[58:15] costs the county assessor did review the
[58:18] Project's
[58:20] details and determine a taxable value of
[58:23] about 9 million which over 26 years
[58:26] which is the maximum term of
[58:27] Redevelopment District could generate
[58:30] about 4.5 million so the budget within
[58:32] the Tiff plan is 4.5 million for both
[58:35] the total estimated project costs as
[58:37] well as the projected tax increment
[58:38] revenues
[58:40] um the first step so as part of this
[58:42] project the developer is is planning to
[58:45] finance it with private sources
[58:46] including debt and Equity however due to
[58:49] the extraordinary costs associated with
[58:52] acquiring the existing property the site
[58:54] Improvement demolition costs as well as
[58:57] the new construction costs including
[58:59] underground parking there are
[59:00] significant extraordinary Redevelopment
[59:02] costs and tax increment financing has
[59:04] been requested by the HRA as an
[59:07] additional Gap financing source to help
[59:09] close the gap that the private financing
[59:11] and Equity cannot support
[59:14] the request before the city council
[59:16] tonight is to consider after public
[59:19] hearing adopting the tax increment plan
[59:21] which simply provides the the city and
[59:24] the HRA with the authority to use tax
[59:25] increment financing and author and
[59:28] allows a developer to proceed with some
[59:30] of the other financing sources that it
[59:33] need that he needs to close the
[59:35] financing Gap
[59:36] should
[59:38] the project move forward there would be
[59:41] a tax increment financing agreement that
[59:43] actually contains the term of the Tiff
[59:44] assistance between the HRA and the
[59:46] developer and so this again the Tiff
[59:49] plan simply provides the authority to
[59:51] use tax increment financing but it does
[59:54] not obligate the HRA or the city council
[59:56] in any way for providing Tiff that would
[59:59] be where the Tiff agreement would come
[1:00:00] at a later point between the HRA and the
[1:00:02] developer
[1:00:05] um one last piece prior to creating a
[1:00:08] tax increment district there are
[1:00:09] findings that need to be made including
[1:00:11] the again the qualifications as a
[1:00:13] Redevelopment District what you might
[1:00:15] refer to as the bud 4 test and but for
[1:00:17] the assistance the project has proposed
[1:00:19] would not proceed
[1:00:21] and that the taxable value to be created
[1:00:24] on that site is greater with the tax
[1:00:25] increment assistance and if no
[1:00:27] assistance were provided
[1:00:29] as part of reviewing the financials that
[1:00:32] would be included later or the
[1:00:34] financials have been reviewed to
[1:00:35] determine there is a financial gap the
[1:00:37] actual level of Tiff assistance would be
[1:00:39] subject to the other funding sources
[1:00:41] that the developer would receive and
[1:00:43] that again would come at a later date
[1:00:44] within the Tiff assistance agreement
[1:00:47] with that overview I'd be happy to
[1:00:50] answer any questions or step aside for
[1:00:52] the public hearing
[1:00:53] um and could be any questions of Staff
[1:00:56] or our Baker tele representative
[1:00:58] as to what the issue were just before us
[1:01:01] this evening
[1:01:03] so far so good
[1:01:04] all right it's 8 31
[1:01:07] and I'm going to open the public hearing
[1:01:10] and ask if there's anybody in the
[1:01:13] audience or online who wishes to speak
[1:01:17] to the council regarding the Tiff uh
[1:01:21] proposal and the project and or the
[1:01:24] project
[1:01:25] online
[1:01:27] if you wish to note that you want to
[1:01:30] speak you hit star three and that'll let
[1:01:34] our let us know that you're online and
[1:01:36] wish to speak
[1:01:37] and Then star six unmute you if you're
[1:01:42] in the audience please step forward
[1:01:43] state your name and address
[1:01:46] and let us know what you think of the
[1:01:48] project
[1:01:49] or what you anything you want us to know
[1:01:51] about the project or the tip propose
[1:01:54] diff District
[1:01:56] ask a second time
[1:02:00] and a final time and I will close the
[1:02:02] public hearing at 8 32
[1:02:05] and it appears
[1:02:07] Eric that we've got at least two motions
[1:02:10] we're proposing tell me if I'm right or
[1:02:12] wrong the first one appears to be we are
[1:02:15] looking to adopt a resolution
[1:02:17] establishing Redevelopment project
[1:02:20] number two and approving a Redevelopment
[1:02:23] plan therefore
[1:02:25] period should be all one all this is all
[1:02:29] one and the second part of that
[1:02:31] establishes the tax increment financing
[1:02:34] Redevelopment District 2-1 and approves
[1:02:38] the tax increment financing plan there
[1:02:41] too Johnson motion by Johnson is our
[1:02:44] second by Stang line any discussion on
[1:02:47] the resolution
[1:02:52] final time yes oh we did have a it's
[1:02:57] okay it's okay
[1:02:59] everybody's staying with me
[1:03:01] um the Planning Commission did meet to
[1:03:03] talk about this
[1:03:04] um just to kind of
[1:03:05] boil down what we were talking about in
[1:03:08] our meeting was how this fits into the
[1:03:09] comprehensive plan
[1:03:11] and
[1:03:12] um also that this is definitely not
[1:03:14] going to be the last time we're going to
[1:03:15] see these folks we will be
[1:03:18] seeing them many times over the course
[1:03:21] of this project
[1:03:23] so
[1:03:24] no need to worry about the siding or
[1:03:27] whatever at this point
[1:03:29] thank you any further discussion on
[1:03:33] the motion any further discussion
[1:03:35] hearing none the minister Bergman please
[1:03:38] call the role
[1:03:41] yes Terry
[1:03:44] yes Johnson and Bevins yes that
[1:03:47] resolution is adopted next anything else
[1:03:51] we need to do for this Eric nope okay
[1:03:53] item nine new business item nine B is to
[1:03:57] adopt a resolution of municipality
[1:03:59] consent for deed Redevelopment Grant
[1:04:02] application by the Brainerd HRA Eric
[1:04:07] sharpentier tell us what we need to know
[1:04:09] thank you Mr President and Council uh so
[1:04:12] hearing that we are allowed to move
[1:04:14] forward with uh you know exploring and
[1:04:16] adopting or creating this Tiff plan uh
[1:04:19] all those funding sources that Michaela
[1:04:22] had referred to and the developer is
[1:04:24] looking at really brings us to this next
[1:04:26] item so the Brainerd HRA would like to
[1:04:28] apply for a Redevelopment Grant through
[1:04:31] the Minnesota Department of Employment
[1:04:33] Economic Development or deed for the
[1:04:35] Redevelopment of that former Thrifty
[1:04:37] White building the Redevelopment is
[1:04:39] really a demolition and Redevelopment
[1:04:41] grant program and and the either the
[1:04:45] city or the HRA or the Eda could be the
[1:04:48] applicant since we are looking at doing
[1:04:50] the Tiff financing side of it there are
[1:04:52] some matching dollars that that the
[1:04:54] developer or the the deed does require a
[1:04:57] one to two so for every one dollar that
[1:04:59] deed puts in we need to have two dollars
[1:05:01] of match uh by the HRA establishing that
[1:05:05] Tiff District we would have that match
[1:05:07] for that so it makes sense for the HRA
[1:05:08] to be the applicant on this and these
[1:05:12] dollars would be going towards that
[1:05:13] demolition of Redevelopment at the site
[1:05:15] it's one piece of the puzzle what we are
[1:05:18] asking for from Council is that you will
[1:05:20] give us Municipal consent to do that and
[1:05:22] apply for those funding dollars from
[1:05:24] deed
[1:05:25] perfect any questions of staff
[1:05:28] sure yes Mr chezik um
[1:05:32] what's the amount of the grant you're
[1:05:34] looking for sure so uh final numbers as
[1:05:38] we work with the developer are still
[1:05:39] being determined but somewhere between
[1:05:41] 400 and 500 000 they've got about two
[1:05:44] million dollars worth of financing
[1:05:46] available for our August first funding
[1:05:48] deadline they do have another funding
[1:05:50] mechanism that would be in February as
[1:05:52] well we do intend to try to get that
[1:05:55] application submitted for August 1st
[1:05:56] though
[1:06:01] with the creation of that Tiff District
[1:06:03] we would
[1:06:06] any further questions all right thank
[1:06:12] you very much we're looking at
[1:06:16] the consideration of adopting a
[1:06:18] resolution of municipality consent for
[1:06:21] Minnesota Department of Economic uh
[1:06:23] employment and economic development
[1:06:25] Grant application by the Brainerd hras
[1:06:29] a motion by staying line a second by
[1:06:32] Johnson any discussion on the motion Mr Bergen
[1:06:38] please call the roll chesuk oh Dave
[1:06:43] Johnson and
[1:06:45] resolution is adopted unanimously and
[1:06:48] look at that Tiffany you were so right
[1:06:50] it was the very next item 9C is the first reading of proposed
[1:06:57] ordinance 1553 establishing Country
[1:07:00] Manor a planned unit development
[1:07:02] District consider approval of the
[1:07:04] preliminary plot and final plant for
[1:07:06] Country Manor and consider approval of
[1:07:09] the planned unit development General
[1:07:11] concept plan and development stage plan
[1:07:14] for Country Manor James cranback thank
[1:07:18] you Mr President tell us what we need to
[1:07:20] know okay so Country Manor has submitted
[1:07:22] a request to construct a senior living
[1:07:24] facility comprised of 92 apartments and
[1:07:26] 18 Memory Care units a child care
[1:07:28] facility for eight infants 14 toddlers
[1:07:31] 40 preschoolers and 30 school-age
[1:07:33] children and for a rehabilitation
[1:07:36] service for residents and the general
[1:07:38] public so this is really a three-step
[1:07:40] process tonight the first step in the
[1:07:42] process is to create a PUD District
[1:07:44] which allows Country Manor flexibility
[1:07:46] on lot sizes as well as proposed uses
[1:07:48] the proposed Country Manor PUD district
[1:07:51] has an underlying cn2 District for
[1:07:54] anything that is not called out in the
[1:07:55] table that's been provided the Pud
[1:07:57] District allows for commercial day cares
[1:07:59] as a permitted use instead of a
[1:08:01] conditional use in the cn2 and also adds
[1:08:04] Office business clinics as a conditional
[1:08:06] use in the cn2 which would not have been
[1:08:08] allowed previously it also increases the
[1:08:11] impervious surface percentage to 75
[1:08:14] percent from 60 percent so the second
[1:08:16] step is replatting the property to allow
[1:08:18] for the creation of two lots and three
[1:08:21] Outlets as well as planning for a
[1:08:23] potential future right-of-ways the
[1:08:25] re-plat allows for the consolidation of
[1:08:27] lot one block one that's been included
[1:08:29] in the packet makes it possible for the
[1:08:31] senior living facility to be constructed
[1:08:33] on the north side of the property as a
[1:08:35] construction cannot occur across
[1:08:37] property lines the last step tonight is
[1:08:39] to review the plan unit development's
[1:08:41] General concept plan and development
[1:08:43] stage plan these processes can be done
[1:08:45] at the same time and a PUD is required
[1:08:48] because Country Manor does propose more
[1:08:50] than one primary structure on the
[1:08:51] property Perla provided findings they
[1:08:54] have met all the criteria for approval
[1:08:57] of Staff recommendation Planning
[1:08:59] Commission or unanimously recommended
[1:09:01] approval of the ordinance amendment to
[1:09:02] establish a PUD overlay District
[1:09:04] approval of the preliminary and final
[1:09:06] plat to allow country manner to
[1:09:08] establish two lots and three outlets and
[1:09:10] approval of the planned unit development
[1:09:12] General concept plan and development
[1:09:13] stage plan
[1:09:14] uh if the city council does approve
[1:09:18] these items tonight the applicant would
[1:09:19] be required to enter into a development
[1:09:21] agreement with the city of Brainerd as
[1:09:23] well as submit a PUD final plan that
[1:09:26] would be reviewed by the Planning
[1:09:27] Commission and city council at a later
[1:09:29] date so with that staff has recommended
[1:09:32] three actions and motions and each
[1:09:34] should be done as a separate action and
[1:09:36] motion so the first is first motion is
[1:09:39] to conduct the first reading of proposed
[1:09:41] ordinance 1553 and dispense with the
[1:09:43] actual reading an ordinance amending
[1:09:45] section
[1:09:46] 515-2-21d of the zoning code and note a
[1:09:50] vote to dispense with the actual reading
[1:09:51] of the ordinance must be unanimous the
[1:09:54] second recommended action motion is to
[1:09:56] approve country managed preliminary
[1:09:57] Platinum final plat based on the
[1:09:59] findings of fact with the following
[1:10:00] conditions approval of the preliminary
[1:10:03] and final plat are subject to city
[1:10:04] council approval of the rezoning request
[1:10:07] which is proposed ordinance 1553 and the
[1:10:10] third action recommended action would be
[1:10:12] to approve the Pud General concept plan
[1:10:14] and development stage plan based on the
[1:10:16] findings of fact with the following
[1:10:18] conditions approval of the Pud General
[1:10:20] concept plan and development stage plan
[1:10:21] are subject to city council approval of
[1:10:23] the rezoning request and approval of the
[1:10:26] Country Manor preliminary Platinum final
[1:10:27] plat and the final lighting plan
[1:10:30] conforms to section
[1:10:31] 515-4-8 of the zoning code and the cn2
[1:10:34] district standards with that I can
[1:10:36] certainly answer any questions and the
[1:10:38] applicants are also present from Country
[1:10:39] Manor thank you very much
[1:10:43] you did great thank you Mr grandma
[1:10:46] let let can we can we take this by
[1:10:49] motion so let's start with the zoning
[1:10:51] code any questions of staff on what
[1:10:54] we're looking for with the first motion
[1:10:58] presented by staff which is the first
[1:11:00] reading of proposed ordinance 1553
[1:11:04] um
[1:11:05] and dispensing with the actual reading
[1:11:08] of the ordinance amending section
[1:11:12] 515-2-21d of the zoning code any
[1:11:15] questions on that before I ask for a
[1:11:17] motion
[1:11:19] from staff hearing none is there a
[1:11:21] motion to approve staff's recommendation
[1:11:23] on that and hold the first reading so
[1:11:26] moved second by Sting line
[1:11:28] Second by Cheswick any discussions on
[1:11:31] the motion hearing none and I remind you
[1:11:34] it must be unanimous to not read it uh
[1:11:37] everybody say aye oppose same sign that motion
[1:11:42] Carriage excited me
[1:11:44] maybe a little bit all right item two is
[1:11:49] approving the Country Manor preliminary
[1:11:51] plant and final plant based on the
[1:11:53] findings of fact with the following
[1:11:55] condition and that's the rezoning
[1:11:58] request was the condition any questions
[1:12:01] of staff on that that
[1:12:06] we're looking for a motion to approve
[1:12:08] the preliminary and final plat based on
[1:12:11] the findings of fact with the condition
[1:12:13] that the rezoning request is approved so
[1:12:17] I'm a motion by okay second second by
[1:12:20] Sting line any discussion
[1:12:23] hearing none all in favor say aye aye oppose same sign that motion carries
[1:12:30] item three is the approval of the
[1:12:33] planned unit development General concept
[1:12:35] plan the development stage plan based on
[1:12:38] the findings effect with the two
[1:12:40] conditions of
[1:12:42] uh city council approval of the rezoning
[1:12:45] which we've done and the final lighting
[1:12:47] plan
[1:12:51] um of the zoning code of the cn2
[1:12:53] district standards are there any
[1:12:54] questions of staff on that hearing
[1:12:59] none is there a motion to approve the
[1:13:03] Pud concept plan and development stage
[1:13:05] plan based on those findings of facts so
[1:13:08] moved motion by staying line is there a
[1:13:10] second second second by Terry any
[1:13:12] discussion hearing none all in favor say
[1:13:15] oh I'm sorry go ahead
[1:13:19] um so we again this comes out of the
[1:13:20] Planning Commission
[1:13:22] um one of the things that we took some
[1:13:24] time to wrap our heads around was the
[1:13:26] stormwater
[1:13:27] um and impervious surface percentages
[1:13:31] um but because they have to have an
[1:13:32] actual storm water plan the impervious
[1:13:35] surface percentages or less of an issue
[1:13:42] I just want to say I I appreciate the
[1:13:46] work the Planning Commission has done on
[1:13:48] this and all the other work they do as
[1:13:50] much as I do all Committees of the city
[1:13:52] that's fantastic thank you thank you any
[1:13:55] further comments hearing none we have a
[1:13:57] motion we have a second did you have a
[1:13:59] comment I apologize all in favor say aye aye oppose same sign that motion
[1:14:04] carries anything else Mr crambit
[1:14:07] that is it I'll be on con I'll be in
[1:14:10] contact with the applicants
[1:14:11] thank you very much next up is item 9d
[1:14:16] looking for a date for the Flaherty and
[1:14:18] Hood classification and compensation
[1:14:21] study presentation to be held in Mr
[1:14:25] Johnson already spilled the beans on
[1:14:27] this exciting item after the BPU
[1:14:30] commission which is after the park board
[1:14:34] commission after these so we've got a
[1:14:36] five hour meeting right yeah well at
[1:14:39] least five hours but minimum
[1:14:41] one night administrator Bergman thank
[1:14:45] you Mr chair
[1:14:46] um we kept this on here as a tentative
[1:14:49] meeting we believe that we are going to
[1:14:53] ask instead to have a work session on
[1:14:56] the fourth Monday in August with
[1:14:59] Flaherty and Hood we are not certain
[1:15:01] that the information will be ready by
[1:15:05] July 31st
[1:15:09] okay do you want to okay we don't have
[1:15:11] the July 31st
[1:15:13] we actually hadn't scheduled it so right
[1:15:16] correct so the recommendation would be for the BPU
[1:15:22] joint meeting which has already been
[1:15:24] established and the park board joint
[1:15:26] meeting which also has already been
[1:15:28] establish that work for you
[1:15:30] has to okay double check so so this
[1:15:34] would be do nothing so far I like it
[1:15:36] will just be a journey and then to the
[1:15:38] yeah we're going to adjourn to the park
[1:15:41] board yep the two yep okay okay
[1:15:44] next up is the public forum this is time
[1:15:48] allocated for citizens to bring matters
[1:15:50] not on the agenda to the attention of
[1:15:52] the council we usually like to have you
[1:15:54] keep it to three to five minutes uh it
[1:15:56] is 8 46 and I will ask if you have
[1:15:59] anything you'd like to direct to the
[1:16:02] council's attention now's your time
[1:16:03] please come forward to the microphone
[1:16:05] state your name and address and let us
[1:16:09] know what's important to you
[1:16:13] online star three lets us know you have
[1:16:16] something to add
[1:16:18] ask a second time
[1:16:21] if you're in the audience or online
[1:16:24] and a final time and I will close the
[1:16:28] public forum and go to staff reports
[1:16:31] let's start with Eric sharpenter right
[1:16:33] in the middle nothing further cut it out
[1:16:35] okay
[1:16:37] anything from Human Resources nothing
[1:16:39] from the legal department
[1:16:42] from Community Development Mr cranbic
[1:16:44] thank you Mr President I have one item
[1:16:45] here uh so at the June 28th Eda Workshop
[1:16:48] staff discussed a few ideas to
[1:16:50] incentivize development along Washington
[1:16:52] Street the first ideas allowing
[1:16:54] mixed-use development in the commercial
[1:16:56] Corridor District similar to brainerd's
[1:16:58] downtown this District kind of goes from
[1:17:00] Washington's bridge to about the Cub
[1:17:03] Food area so in conjunction with
[1:17:05] allowing mixed use development the Eda
[1:17:07] was also interested in creating an
[1:17:08] incentive program similar to the river
[1:17:10] to rails which
[1:17:13] allows for the waiving of building
[1:17:15] permit fees up to 150 000 in valuation
[1:17:18] from construction value as well as
[1:17:20] waving sack and whack staff will be
[1:17:22] discussing this with Rainier public
[1:17:23] utilities and the engineering department
[1:17:25] just to look at how potentially this
[1:17:28] could affect utilities but with that
[1:17:31] kind of the first step in here is at the
[1:17:33] next Planning Commission meeting staff
[1:17:34] will be bringing this to the Planning
[1:17:36] Commission for consideration of mixed
[1:17:38] use development within the corridor and
[1:17:40] that is all
[1:17:41] thank you city engineer Public Works
[1:17:43] director Dean nothing dad other than the
[1:17:45] prayer part in the packet Finance
[1:17:47] director Hillman
[1:17:49] all right and we'll go
[1:17:52] sorry it was almost forced to have
[1:17:55] I.T a GIS director strong
[1:17:59] ly from the police department yes Mr
[1:18:01] President just one thing I just would
[1:18:04] ask that we all keeping our thoughts and
[1:18:06] prayers uh the family of Officer Fargo
[1:18:08] Police Department Officer Jay qualine
[1:18:11] who was murdered in the line of duty on
[1:18:13] Saturday some of you may or may not know
[1:18:16] he was the great nephew of former mayor
[1:18:20] James walleen and has a significant
[1:18:22] amount of family in the area so just
[1:18:24] keep them our thoughts and prayers
[1:18:25] please thank you administrator Bergman
[1:18:30] uh just one item to let you know we will
[1:18:33] be sending out a packet for the joint
[1:18:35] meeting with the BPU commission and that
[1:18:37] will go out on the 27th uh despite
[1:18:39] adjourning to you will still get a
[1:18:41] packet as well
[1:18:43] thank you very much next up is the
[1:18:45] mayor's report and the mayor is absent
[1:18:47] this evening we'll start with Council
[1:18:49] committee reports we'll start with our
[1:18:51] two chairs uh we'll start chairman O'Day
[1:18:54] um I don't have much to add tonight I
[1:18:56] know that
[1:18:57] Mr chazak and I did meet with the
[1:18:59] Wastewater joint
[1:19:01] Commission
[1:19:04] um and we had a interesting discussion
[1:19:06] about Wastewater and he was going to
[1:19:10] ask a question of uh our City attorney I
[1:19:13] think based on that I just wanted to
[1:19:15] remind you make sure you don't forget
[1:19:17] that's all thank you Mr Johnson
[1:19:20] I've got three things one the uh
[1:19:23] Brainerd Baxter baseball association 10U
[1:19:27] baseball team went down to the uh the
[1:19:30] Tournament of Champions this weekend and
[1:19:32] won the state tournament so good on good
[1:19:35] for those boys they get to go to a Twins
[1:19:36] game and he presented
[1:19:38] giant rings that look like actual World
[1:19:40] Series rings for for winning state so
[1:19:42] good on them uh second the uh
[1:19:45] City Club the Cubs we're up six to zero
[1:19:48] in the third inning when I left tonight
[1:19:49] God only knows what happened since then
[1:19:53] and then finally on Code Enforcement
[1:19:56] cases I've complained about 1420 Quinn
[1:19:58] Street a number of times this year it's
[1:20:01] been over 10 years since the city
[1:20:03] council went to that property met at
[1:20:06] that property and voted
[1:20:08] to find this property one hundred
[1:20:10] dollars a day
[1:20:12] until he finishes the project it's still
[1:20:15] not finished he's still working on it so
[1:20:19] I have that complaint I don't know how
[1:20:20] we're going to get that 350 000 from
[1:20:22] this guy but let's look into it but
[1:20:24] secondly he has a semi-trailer parked in
[1:20:27] his driveway that has the door propped
[1:20:29] open with a cinder block and I have
[1:20:31] complained to the city about this a
[1:20:33] number of times
[1:20:34] a kid could climb up into that trailer
[1:20:37] accidentally knocked that block over and
[1:20:39] get locked in a semi-trailer and die it
[1:20:43] is a safety concern it has been for
[1:20:45] years and I I have to complain publicly
[1:20:48] because if I complain privately you guys
[1:20:50] don't do anything please do something
[1:20:53] about 1420 Quinn Street thank you Mr Johnson Tiffany sting line
[1:21:00] uh region five is going to be
[1:21:02] celebrating their 50th anniversary on
[1:21:04] the 27th
[1:21:07] so that's pretty exciting you're gonna
[1:21:08] have a big big to do yeah and it's going
[1:21:11] to be held in Brainerd so um if
[1:21:13] anybody's interested let me know
[1:21:17] um and I'm sorry I forgot the
[1:21:18] butterflies sitting on my kitchen table
[1:21:20] I'll have to bring them next time
[1:21:24] I know I can tell you're so disappointed
[1:21:26] Kelly Karen Terry
[1:21:29] uh we have our first age friendly
[1:21:31] community meeting scheduled in the
[1:21:32] couple weeks so that's going to be
[1:21:34] kicking off other than that no updates
[1:21:35] thank you Mr chezak yes um at the Joint
[1:21:41] Wastewater management board meeting uh
[1:21:43] our professional Mr Charlie Gammon is
[1:21:46] doing some work and has asked that we
[1:21:49] ask our City attorney to um
[1:21:53] proceed on whatever questions that you
[1:21:55] might have I I guess I understand
[1:21:57] perhaps waiting for the state to get
[1:22:00] back to you but Charlie's really waiting
[1:22:01] there's a quite a deadline looming so
[1:22:04] whatever you can do to get that going he would be very grateful and I know the
[1:22:09] rest of the public utilities and I know
[1:22:11] Mike and I would be as well I would hope
[1:22:13] the council would support that too
[1:22:15] so thank you Mr chesak Mr stunic I have
[1:22:19] nothing thank you very much and uh we'll
[1:22:23] welcome Mr tansky home our visitor and
[1:22:25] former former community development
[1:22:29] director
[1:22:30] and of all things the emails I got today
[1:22:36] is the city of Brainerd going to address
[1:22:38] anytime soon the smoking of weed in
[1:22:42] public
[1:22:45] so you got that to look forward to
[1:22:48] as you know the state has approved legal
[1:22:52] selling of
[1:22:54] recreational marijuana so
[1:22:57] the things we get to deal with we have
[1:22:59] two items left on the agenda the first
[1:23:01] would be to adjourn to a closed motion
[1:23:04] and I'll look for a motion to a closed
[1:23:06] session Now look for a motion in one
[1:23:09] second here uh this is pursuant to
[1:23:11] Minnesota statute
[1:23:13] 13d.05 subdivision 3 attorney client
[1:23:17] privilege to discuss pending litigation
[1:23:19] Scheffler versus the city of Brainerd
[1:23:22] and since you'll all have to leave
[1:23:24] during that part uh the second part will
[1:23:27] be to adjourn to when we adjourn the
[1:23:30] meeting after returning into Open
[1:23:32] Session we'll be adjourning to the July
[1:23:35] 31st 4 P.M Parks
[1:23:39] workshop and then the 6 PM July 31st BPU
[1:23:43] Workshop so
[1:23:45] you're not missing anything item 14 is
[1:23:48] there a motion to adjourn to that closed
[1:23:50] session
[1:23:51] day second stay line all in favor say
[1:23:55] aye aye aye we will take a five minute
[1:23:58] break before adjourning to allow people
[1:24:00] to leave