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I agree call this meeting to order this
is a breezy point City Council April

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fourth seven o'clock first order
businesses pledge allegiance to the play

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I pledge allegiance to the flag of the
United States of America and whose

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Republic for which it stands one nation
under God indivisible with liberty to

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justice rural

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the first item on the agenda is the
consent calendar you have before you the

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90 minutes from March 7th meeting and we
have the check register for claims

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totalling 113 thousand three hundred
twenty seven dollars and 42 cents which

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is checks electronic checks 1472 1480 e
through 14 84 e 132 and paper checks 132

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616 132 260 through 132 664 does anybody
want to consider anything on the consent

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calendar separately sure councilman
brownie no no sir all those in favor of

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the consent calendar hey I as opposed
consent calendar is proved next order of

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business is open forum anybody which
includes before City Council on any

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topic whatsoever you can do so now
please come to the microphone state your

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name and address and the top you wish to
speak up don't everybody rush at once he

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didn't say down Maury Wohlers 8871
birch lane Breezy Point Minnesota going

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through the agenda for tonight's meeting
there is shown there as far as

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insurance for sewer problems I guess we
could assume a Cathar back yeah and soul

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in essence this probably could affect
the whole a city the Breezy Point not

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just sewer hookup people well if in fact
something happened and the city had to

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pay out some money it would come from
the whole of the city not just the sewer

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people so it would it's a bigger picture
than just the sewer hookup possibly

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yeah which people from the whole cruzi
point pay into no only the people only

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the people that are on super people
start to it I'm not answer amore okay

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alright so it's one of the people that
are on the sewer that actually pay into

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the sewer fund and it's a sewer fund
that pays for insurance misunderstood

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that okay Oh is there any public input
for this I don't um as the people on the

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sewer system do they have been have they
been notified about this no no okay you

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can go on record yeah I'm probably one
of a few of the 753 so there's 752 other

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people okay they need to be notified and
looking at the rates it says a manual

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rate what is a manual rate

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there is at an annual rate or a manual

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so I got I got to interpret that that
way uh okay yeah we'll be talking about

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that you know later on it may be that a
sorcerer so it's an annual rate that

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we're going to say not per quarter per
year per month ok so my input on that is

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said if you're going to have any
coverage at all I wouldn't have to shoot

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for the max on that what you're looking
at because you can't do much for

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anything less than that nowadays you
never know what you're going to get into

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ok and I suppose

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not to pick on Neil but I will is he one
or five sewer hookup sir cause he those

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are individual hookups it's not the
number okay so he's won he's won okay

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long bristow ok

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no no

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uh

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seems like there's a lot of people right
now that aren't around faucet hill

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there's nobody around their summer
people are not back yet so they really

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don't know what's going on here
hopefully you'll keep your eyes open on

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this and get them informed as to what's
going on before you vote thank you

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anybody else for open forum video
securing an open forum is closed our

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next order of business is the 2015 audit
report we've had our audit completed you

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have the size of the pot report before
you and the memo from Joe to the council

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members I'm not going to go into detail
on them Joe I'll let you if you want to

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get started on that bill look John
Archer jump right into it ok John Archer

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from ashlynnwinter ok you will have all
the details and that's this handout that

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you have here correct yeah okay so what
I've done is I've taken all the

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information in the financial statements
I've kind of summarized them to get the

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high points for East we're not getting
all day long good so let's flip in we're

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going to talk a little bit about the
auditor's report itself well every year

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along with the financial statements we
issue an independent auditors report and

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what that talks about is I talked about
a few things what not it is what it

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isn't and then the end result of all
that is that we give an opinion on your

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financial statements on whether we think
they're correct or not the open yin

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we're giving is called an unmodified
opinion you could think of it like a

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clean opinion so this is the one that
you want to have one thing that you want

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to keep in mind is the opinion we're
giving is on what we call the regulatory

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basis so not not the basis of accounting
that large cities use generally accepted

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accounting principles but the the basis
of accounting that the state auditor has

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prepared for small cities to use there's
quite a few differences between the two

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the one that you're using is almost like
the cash basis so it's cash in cash out

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the threshold for that is cities under
2500 can use the small basis of

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accounting and I know you've been
thinking about moving to the accrual

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basis it's something that we've kind of
still got in the back of our heads we

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haven't really pulled the trigger on
anything yet we're kind of waiting out a

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few things here and there but that's
kind of what the auditor's report

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basically says let's look at some
numbers we're going to go to the next

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page so this page is a budget to actual
for the general fund so the general fund

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is worth the bulk of your day to day
operations happen the way I've got it

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laid out is we've got our revenues on
top expenditure is kind of on the bottom

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so if we look at total revenues for the
year they came in at 2 million 54,000

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you budgeted for 1 million 977 so you're
actually about 76,000 dollars above

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budget on revenues and if we look at
what's going on in the detail there to

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kind of pinpoint where it's off special
assessments are up a little bit from

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what you planned on the biggest change
is the line us as intergovernmental so

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if you look at that intergovernmental
revenues are 73,000 over budget and what

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that is is small cities assistance
grants that most cities have got this

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year from the stage
on the expense side of things expenses

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came in at 1.8 million you plan for just
about two million 1 million 977 so

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you're about 114,000 below budget on
expenses and if we look at the lines

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that maybe stand out there general
government's quite a bit below budget at

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below at 283,000 transfers oh it's
actually quite a bit above budget you

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did a large transfer to the capital
revolving capital market overall your

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cash balance in this fund increased
191,000 you plan you actually plan for

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breakeven ending cash is a little over a
million dollars at 1 million 98,000 had

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a nice increases here you actually have
a policy on what you want that target

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number to be your policy is forty to
forty-five percent of your budget

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expenditures you're a little above that
okay let's move on we're going to look

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at debt service and revolve in capital
here debt service is one of those funds

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were there's really not a whole lot to
say about it because it's all pretty

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much set up ahead of time when you issue
your debt so you've got your property

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taxes and your special assessment
revenue coming in you've made your debt

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principal and interest payments as you
should have that fun ends the year of

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the cash balance of 221,000 it's not on
this page but you have one bond left at

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one point nine million dollars
revolving capital the biggest activity

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here is that you have that large
transferring from the general fund

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otherwise we got fifty three thousand
dollars of other revenues we spend sixty

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seven thousand there this fund increased
cash by 339 thousand ending cash is

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about a million in half okay

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the next page is going to be the
remainder of what we call your

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governmental funds and so we've got the
cemetery fund we've got the ED cemetery

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fund you had receipts of 35 thousand
dollars about half of that was charges

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you have expenditures of fourteen
thousand dollars so this fund increase

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cash by 20,000 ending cash in this fund
is ninety-five thousand dollars EDA fund

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really minimal activity this year in the
EDA fund ending cash is five thousand

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seven hundred dollars okay this next
page is a snapshot of your sewer fund so

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the sewer fund gets a little bit
different format than the governmental

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funds because it's almost run like a
like a small business within the city

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you can think about it it's got more of
a focus on operating profitability let's

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focus on just making sure your your
budget zeroes out at the end so if we

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look at the sewer fund receipts came in
at three hundred seventy three thousand

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dollars that's your service charges
operating expenses so this would be envy

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your payroll chemicals whatever else you
need we're two hundred twenty two

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thousand dollars you've got operating
income of one hundred fifty one thousand

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dollars that's good because you want
that number to be positive and you're

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you're well into the positive there
you've got some non operating items

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mostly hook up fees some special
assessments that totals 125,000 from

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there we spent a little bit of money on
capital outlay or some capital assets

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this fund at the end of everything cash
balance increased $250,000

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at the end of the year this fund has
three million 184,000 so this fund also

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has a pretty nice fund balance that was
really corrected are there any questions

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on the numbers that I went through it
all okay let's talk a little bit about

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how the city is doing in terms of
compliance so every year as a part of

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the audit we look at your internal
controls and you've heard this probably

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every year that you've been getting it
out of her probably quite a while I like

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you've got a lack of segregation of
duties in your accounting function so

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what that means is that you've you've
only got a couple staff members the

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accounting functions are handled by a
few different staff members so the risk

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there is that one person is handling
multiple functions but you do a pretty

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good job of mitigating that you look at
bills that kind of thing material audit

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adjustments is another thing we did so
if you think back to that opinion that I

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talked about that clean opinion when we
go into an audit we tip you typically

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don't see a lot of bad opinions because
if we see something that needs to be

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fixed we're going to fix it for you this
is where we're saying that we've made

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some fixes for you okay
third thing we have here is that we've

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written your financials for you other
thing that we report on during the audit

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is we do some tests for compliance with
Minnesota Statutes no findings there

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everything looked good okay the next two
pages talk maybe a little bit more about

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how did the audit itself goal vs of how
is the city doing financially so these

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this these are some communications that
are required we have to go through every

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year it talks about things like do we
have any issues with your accounting

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policies do we have any issues with
adopting new accounting standards do we

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have any disagreements with management
did we come across any weird

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transactions for unusual transactions
nothing with that everything looked

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really good there it talks about
uncorrect admit statements so what that

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would mean is if we're going through the
audit we see something wrong it's pretty

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small we can still give that clean
opinion and not correct it we actually

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don't have anything like that no
disagreements with management don't

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really know significant issues or
difficulties everything went really well

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00:15:13,080 --> 00:15:22,010
any questions
questions for the auditor yeah

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councilman Maroni I do not have an image
map well just an observation and I found

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so for Moses my Ethier and every year we
kind of talked about moving into the

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modified accrual when is that going to
happen job

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there's some issues

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we're busy and so make it back to us
after the only reason I keep bringing it

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up is personally I think it gives a
clear picture as to where we're at at

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any given time during the fiscal year
and you know I would really encourage

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the council to pursue that and you know
I'd like to think that perhaps next year

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the report would indicate that one's
being implemented in that process is

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being implemented so the only other
thing I'd say is it's always nice to see

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that kind of a audit report I think it
indicates that this city is being

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fiscally managed very well I think the
use of the taxpayers you know the funds

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that we derive in the taxpayers are
being spent appropriately people may

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think well how come you got such a big
fund balance for example in that sewer

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fund and the thing that we have to keep
reminding folks is is that one of these

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days we're going to be on the hook for
some major expenditures and that fund is

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going to be there in order to cover that
infrastructure so you know that's good I

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think it's again the the staff is to be
commended for their work jining

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especially as I noted in Joe's right up
it is a great asset to this community I

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00:17:30,830 --> 00:17:44,790
am no on your comment comes my way of
the Bakken I would just echo councilman

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Schmitz I do have one question in the
letter you talked about during the

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course of the engagement we propose
material otter adjustments I think you

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00:17:49,500 --> 00:17:58,560
alluded to it what in specific things
that you make or was it just several

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real small things they're rigid itemize
them yeah there was a few small just

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kind of tweaks moving things between
accounts probably the biggest was

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recording your investment income so
their investment the investment and

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00:18:09,390 --> 00:18:15,330
comments on your books hadn't changed
from last year and so what we've what we

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did was we went in we adjust them to you
the market value that was probably the

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biggest okay

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00:18:25,549 --> 00:18:38,389
right okay okay and again I would echo a
lot of foam but Otto had said I will

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have to say that the last several years
that we've been working with the slender

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00:18:41,269 --> 00:18:49,039
winner as has been absolutely marvelous
and it's getting now to be when the

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00:18:46,100 --> 00:18:56,539
audit comes in things go very smoothly
they're in there out all the questions

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00:18:51,950 --> 00:19:02,330
are answered so I applaud not only janay
and the entire staff you know for

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preparing for it but for working with
your auditors and your people so so well

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00:19:05,749 --> 00:19:15,169
so thank you very much Thank You mayor I
would move that we accept a 2015 audit

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their second to that motion all those in
favor of steps know any more discussion

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I'm sorry Ronie no holes in favor of
accepting the 2015 audit thank you very

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00:19:31,940 --> 00:19:34,149
much

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00:19:37,000 --> 00:19:52,940
next order of business is ngpa NJ PA
representative the National joint powers

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Association as seems like they put
everybody on the board and we have an

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opening where we can have a member and
in the past we've looked for

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representatives and nobody wants to
volunteer I guess this time is as

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00:20:08,150 --> 00:20:20,330
anybody else would like to volunteer to
be on the NJ PA board if nobody else

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00:20:16,580 --> 00:20:25,940
wants I'll take that position as I am
working with the region 5 and region

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five works very closely with in jp-a so
let's just go right on with what I'm

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00:20:29,030 --> 00:20:36,920
already doing so put me down for the
volunteer on that if anybody's really

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00:20:34,220 --> 00:20:40,340
interested in reading through the bylaws
I suppose I could read it line by line

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00:20:38,720 --> 00:20:50,390
but since there's a basketball game
tonight I think we'll pass do we need a

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00:20:45,440 --> 00:20:54,350
motion Joel for if you'd like if you
have why did you make one okay I'll both

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the two we appoint our merit observe on
the NJ PA type of gun holes in paper any

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discussion all those in favor that's me
okay next item is the no-fault sewer

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00:21:05,570 --> 00:21:17,240
backup coverage the the memo basically
states that we've had a couple backups

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in the past few years and they were not
caused by anything that we did one was

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00:21:19,580 --> 00:21:25,480
caused by towels got flushed down the
drain

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00:21:26,920 --> 00:21:36,110
clogging the impellers of the lift pump
and the other one was caused by the

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00:21:33,080 --> 00:21:46,940
sewer line freezing so what looked into
is League of Minnesota cities has a

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00:21:39,050 --> 00:21:52,610
no-fault sewer backup coverage the the
cost of this is actually relatively

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00:21:48,980 --> 00:21:58,940
minimal and we have more than enough
money in the sewer fund to pay for this

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00:21:56,480 --> 00:22:06,740
and it would give the city added
protection we haven't had this insurance

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00:22:04,220 --> 00:22:16,450
before and so I think it's probably a
good thing to do if we want to do it we

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have the options here the various
amounts for coverage and there's a

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formula that they go through with to how
they come up with the the premium Sunnis

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00:22:28,180 --> 00:22:44,870
so we have a resolution 1610 where we
would set the insurance coverage that we

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would like to purchase at this point
I'll just take some discussion as to do

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we think we should do this and do you
think what would be the recommended

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00:22:52,670 --> 00:23:03,500
amount start for you councilman
I have some questions on it first off on

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an annual policy 7 or 53 connections if
we add 5 throughout the year are we

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adjusting that as we go or to just come
up on the next renewal comes up with an

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extra normal okay and it's time eluded
you know this is to protect the city or

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00:23:17,150 --> 00:23:28,250
the city users because correct me from
wrong if something happens and we you

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00:23:25,160 --> 00:23:31,670
know I toggles back up are we liable at
that pointer is insurance going to be

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00:23:29,900 --> 00:23:35,630
kicking in insane old that we're not
liable we're covering insurance they're

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saying that there's no fault they will
cover damages up to that amount and

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that's after the homeowners policy
insurance has kicked in as well okay and

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my third question I had was in the
resolution that it states that the

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maximum the city would reimburse as X
dollar per building per year is it is it

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really per year or per instance per year
yeah so something happened two times in

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a year
wouldn't be going

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00:24:12,739 --> 00:24:21,389
another question can have at this time
questions cosmic now so as I understand

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00:24:19,019 --> 00:24:27,239
it the for example that forty thousand
dollars that's per incident or per year

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00:24:24,059 --> 00:24:35,700
per year per building per year per
building so if if let's say they had two

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00:24:34,019 --> 00:24:41,309
incidents and it amounted to
thirty-eight thousand dollars total and

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00:24:39,179 --> 00:24:54,359
the insurance would cover it I believe
so many of the portion dr. Lee

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00:24:51,269 --> 00:24:58,619
just an observation yeah it's an
indemnification for the city and

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00:24:55,979 --> 00:25:04,979
empathize the city protects us protects
the city and the money so with that I

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00:25:02,639 --> 00:25:11,759
will prepare to make a motion move
resolution 610 for the full amount forty

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00:25:08,489 --> 00:25:19,399
thousand dollars okay is there a second
to that motion further discussion the

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boggin in also

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00:25:20,120 --> 00:25:28,350
it's on the first page of the resolution
Joe that was comfortable and not a

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condition not from a condition in a
private line yes where is the private

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00:25:32,700 --> 00:25:39,480
the private language in your house or
from your house to the main server it's

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00:25:37,170 --> 00:25:44,810
from those to the main so that's
privately that's correct probably under

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00:25:41,610 --> 00:25:44,810
your front lawn yes

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00:25:47,750 --> 00:25:55,650
any further discussion kassam intricate
no problem No all those in favor of the

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00:25:53,760 --> 00:26:04,890
suit and no fault sewer backup coverage
say aye aye opposed romola so order the

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00:26:01,370 --> 00:26:12,510
alcohol super coverage next item
business he is roads feasibility study

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00:26:09,570 --> 00:26:18,510
Oh other council members I'm sorry
council Bakken I'm sorry thank you for I

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wanna definitely one of the only thing I
have their down jeff preiss our resident

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00:26:25,940 --> 00:26:36,690
metal sculpture and artist was
recognized in the echo maybe most of you

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00:26:33,960 --> 00:26:45,179
folks saw that but he's the one that did
our for our cemetery and he's the master

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00:26:40,980 --> 00:26:53,340
it's about choir and award and an
achievement so i just wanted to make

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00:26:48,240 --> 00:27:01,410
that aware it everybody that's all um as
long as we're talking of the airport fly

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00:26:58,679 --> 00:27:04,530
in sunday 7 says you are the liaison to
that d anything more than that was

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00:27:02,910 --> 00:27:10,440
affected not pirates know it's coming
along well okay do we have any

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00:27:07,590 --> 00:27:15,809
involvement by the city at this point or
we're going to answer that yet okay may

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00:27:13,620 --> 00:27:19,190
said with this coming up pretty quick so
my birthday okay

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00:27:21,450 --> 00:27:34,120
that's my ways I have anything report
awesome Schmidt I am next item of

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business then is the feasibility study
for the white bird 6th edition we're

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00:27:38,500 --> 00:27:44,980
starting this is for the 2017
construction cycle so that we're

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starting a little bit early on this
which is good so we can actually get

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00:27:47,230 --> 00:27:55,659
some walk downs and some surveying done
without having to traipse through snow

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00:27:51,820 --> 00:28:02,169
so this will be a good The Rose
committee has recommended the paving in

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00:27:59,980 --> 00:28:09,210
the white birch 6 edition which include
Navajo trail pima circle Zuni circle

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00:28:05,139 --> 00:28:15,580
Aztec circle and Pawnee circle we have
resolution 1609 to order feasibility

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00:28:12,580 --> 00:28:19,590
study for the paving project and I'll
entertain a motion for resolution 1609

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00:28:17,620 --> 00:28:29,139
and then we'll have some discussion somo
the second to that second discussion of

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00:28:25,299 --> 00:28:34,230
councilman Schmidt ah as you mentioned
the roads committee has reviewed the

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00:28:31,299 --> 00:28:39,630
proposal and discussed it with the
engineer and

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00:28:36,419 --> 00:28:45,610
we you know we feel this is a logical
project for the sitting in it in its

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00:28:42,340 --> 00:28:53,250
question eventually pave all the streets
in the city one thing Joe do we have an

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00:28:50,380 --> 00:28:58,450
actual count as to how many Lots
intuitive we have any lots that are tax

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00:28:56,230 --> 00:29:03,940
forfeit that would I don't believe we
have any tax forfeit lots Joe did an

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00:29:00,429 --> 00:29:09,429
inventory about Alfie broaden it very
one so I so these the assessment would

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00:29:07,510 --> 00:29:13,510
be spread through all of the locks and
that'd be spread through all the Lots

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00:29:10,720 --> 00:29:17,590
that's correct okay just wanted okay
just that clarification even with a tax

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00:29:15,909 --> 00:29:22,020
barford live we assess that lot
eventually weren't sold to get paid yeah

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00:29:22,049 --> 00:29:29,710
it just that it gets to be kind of
problematic if you have a whole bunch of

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00:29:26,049 --> 00:29:33,100
them yes it does we currently have about
ninety-five thousand dollars worth of

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00:29:31,240 --> 00:29:36,909
assessments sitting at the tax for
february's you know I don't think we

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00:29:34,690 --> 00:29:39,040
need any more help trying to do
something about that I have nothing

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00:29:38,289 --> 00:29:50,020
further
custom bakken anything no sir these are

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00:29:43,180 --> 00:29:58,270
these once already Seward in here next
20 years no one on most really friendly

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00:29:56,680 --> 00:30:03,760
to add you know they're all concentrated
in one area for the feasibility study

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00:30:01,210 --> 00:30:07,420
just to see where we're at we got a
favorable bits out for the projects

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00:30:05,590 --> 00:30:13,690
we've done this years since we got an
early start so hopefully we're going to

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00:30:09,310 --> 00:30:21,880
see that okay all those in favor of the
resolution 1609 to order the feasibility

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00:30:16,630 --> 00:30:27,430
say I was opposed the feasibility study
is so ordered and oh we have a proposal

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00:30:24,760 --> 00:30:33,400
from mom wincest Smith and nothing for
the feasibility study for the

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00:30:28,870 --> 00:30:44,280
improvements in white / 6 which is
really nice you have before you the the

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00:30:39,340 --> 00:30:50,320
proposal for the feasibility study so
consider a motion to have a way of wood

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00:30:47,950 --> 00:30:55,360
Seth Smith and melting up perform the
feasibility study for five thousand

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00:30:52,360 --> 00:30:57,810
dollars so hold second further
discussion

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00:30:58,750 --> 00:31:07,810
no wins bakken non follows in favor of
would set Smith the nothing performing

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00:31:03,610 --> 00:31:20,170
the feasibility study for the 2017
paving I suppose next item business is

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00:31:14,410 --> 00:31:28,300
the audit transfer or out of the audit
we have the usual shifting around of

305
00:31:23,860 --> 00:31:34,840
funds oh and if you're really interested
we can go through them in detail but the

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00:31:31,510 --> 00:31:40,710
their departed in the audit report as to
what goes where so resolution 1608

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00:31:37,600 --> 00:31:47,880
carries out those transfers of funds
entertain a motion for approval of 69

308
00:31:43,300 --> 00:31:54,400
mobile second who's the second
discussion any discussion not me

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00:31:51,040 --> 00:32:02,800
discussion all in favor of resolution
1608 highness next item of business is

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00:31:59,710 --> 00:32:10,600
the Pequot Lakes fire contract pequot
has provided us the 2016-2017 fire

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00:32:08,080 --> 00:32:15,730
contract it's for eighty three thousand
seven hundred dollars and thirty cents

312
00:32:12,390 --> 00:32:20,830
couldn't round it off last year the
contract was seventy six thousand twenty

313
00:32:18,400 --> 00:32:28,570
seven dollars and sixty-six cents which
is an increase of 7670 to dot 64 cents

314
00:32:25,230 --> 00:32:34,540
there are obviously reasons for that and
part of it has to do with the new

315
00:32:32,350 --> 00:32:41,680
equipment that's purchased by through
slot lakes I'll consider a motion to

316
00:32:39,340 --> 00:32:47,270
approve the contract and then we'll have
some discussion so I'll move the

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00:32:45,220 --> 00:32:53,750
discussion start with you constable
and I have known Counsell Williams

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00:32:50,200 --> 00:33:03,290
calcinha fit the chief is here your
Sochi for you I don't know if he has any

319
00:32:59,330 --> 00:33:08,750
comments or observations but before the
meeting started I asked him about the

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00:33:05,060 --> 00:33:14,240
change in our classification as far as
insurance purposes and that that has

321
00:33:10,670 --> 00:33:20,080
changed it changed last year of him so
we are now in a better classification as

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00:33:17,300 --> 00:33:26,110
far as homeowners insurance in
consequently if you have homeowners in

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00:33:23,600 --> 00:33:31,790
church I assume just what everybody does
you should be getting an indication that

324
00:33:29,000 --> 00:33:36,620
your rates are less or lower than what
they were before that went into effect

325
00:33:34,210 --> 00:33:44,570
yeah that's something I'm sure the echo
would be highlighting in the report

326
00:33:40,940 --> 00:33:49,370
ability the only other thing i have is i
beg i think when you're still on the

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00:33:47,570 --> 00:33:55,160
council I brought up the fact that I'd
like to see on the side of all of the

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00:33:51,950 --> 00:34:00,560
equipment including that brand new fancy
a vehicle you got out there where it

329
00:33:58,370 --> 00:34:03,640
should say breezy point pequot lakes
fire to get hurt

330
00:34:06,270 --> 00:34:12,340
well I always say that because it's
based on the amount that's paid into the

331
00:34:10,570 --> 00:34:22,000
contract I think we'd be more than be
quite correct oh they are wonderful just

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00:34:18,790 --> 00:34:27,520
change your names every year forget we
got to be on a basketball yeah

333
00:34:24,149 --> 00:34:31,510
councilman world oh nothing okay all
those in favor of proving the Pequot

334
00:34:29,230 --> 00:34:42,510
Lakes fire contract say aye aye aye
those opposed pecan lace come contract

335
00:34:36,669 --> 00:34:46,619
is accepted and we have completed the
agenda for tonight meeting adjourned