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I have six o'clock, so I'd like to call this meeting the time of order. We can start with the budget leaders.

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I'd like to leave this to the flag on the United States of America, and to the Republic for which it stands.

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So we currently have just three of the five supervisors here, Tom Mayer, will be a little later and

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the decision could not make it as the public can properly notify.

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So, we start off with presentations from the gym.

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Yeah, both of the folks that are here are not here tonight, torn and even.

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I have been with our department one year now, so I have their certificate pin.

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Just kind of, not that they're not appreciative, but kind of shows that they're really not here for just

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certificates and pens are really here to do the job, so that's kind of how they are, both of those guys.

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Torn is just a shout out to him because he's probably beyond all the yetpods.

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If you could have saw him tonight, I wish he would have been here because Torn is one of the probably only firefighter that I know of in the nation.

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He is an MPT, only has one leg, so he's got a prosthetic leg, and is able to do all of the functions of the firefighter.

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And so he is a phenomenal individual.

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So anybody's an arm wrestling?

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He competes an arm wrestling, so.

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He wants people to compete.

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Yeah, he, yes.

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So he encourages people to compete against himself.

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All right.

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We'll assure that we pass them on to our next Internet

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Business meeting.

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Yes, please do.

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Thank you.

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We don't have any public hearings tonight.

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So, it's time for the public comment forum.

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If there's anyone who would like to address the tone board on a gender-related item,

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under the podium, state your name and address, and tell us what's on your mind.

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Anyone?

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My name is Mark Andrews.

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I live at W926 County Road, ZZ in Kakana.

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I would have come to the July meeting, but I spent a lot of time looking at your website.

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I'm trying to find information on a road survey, results, any of your comments.

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It's trying to numerous nights looking.

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Finally, two weeks ago, I called the town clerk.

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The other lady helped me.

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She talked me through how to get to your videos.

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And like, what Mr. Retire said,

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Langlass meeting, your website's horrible to try and navigate and find things.

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So, I agree with her on that.

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So I watched the last three meetings and my comments tonight are going to be about the survey and more discussions.

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Mr. Ranky said the survey was a waste of money. I disagree because it showed that three of you thought the combination of the referendum borrowing would not pass.

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So it was good that a rough random didn't get pushed through really fast.

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You've got to look at this a lot more carefully like you've discussed.

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Also an on a June meeting Mr. Coon and you gave an example of a person having a $4,000 tax bill.

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And maybe 500 would come to the town a very small amount.

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That's 12.5% my tax bill last year was $5,100.

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twelve hundred came to the town that was twenty three and a half percent. Neither one of those numbers of my opinion are a very small amount.

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I looked at your-

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Part in the survey. And if I use that same combination borrowing, referendum thing, that column, using my assessed

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home's value right now, over these 20 years, I'd be paying 26,000 extra over and above what I'm

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paying already to the town. So again, that is not a very small amount.

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I like Mr.

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Mr. Routier's discussion, like the flat with Mr. Braun in my ear and about looking again

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at the rule of priorities and not doing curb and dollar everywhere. It's good to use that

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black top if you can extend the rule of 10 years. I agree with that. You can't just keep asking

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taxpayers for more money to do everything you want to do. The dollar boy area doesn't have to

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look like a city with curving gutter everywhere.

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If you looked at, I looked at the survey here

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in the next 10 years, your estimation, every single road

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you want to fix is in the Darbore area.

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Nothing West East of Highway 55.

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Another thing, too, is maybe when you're talking about

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some of those small streets, maybe you've got to bring

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back street assessments.

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Those are the people that use those streets every single day.

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I'll probably never use use one of the streets ever, some of those.

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So that's something maybe you can consider.

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Maybe you're not legally allowed to do that.

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I don't know the rules.

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Now, the other thing I noticed, Mr. Ranki,

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said he doesn't like wasting taxpayers money.

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I agree.

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To examples of past board,

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change all the streets signs from the green to the blue color.

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And at that time, the town chairman said, well, someone's driving through the town,

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we can, and they see that sign, and all of a sudden, all of a sudden, they know they're

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in the town, and we can't.

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What a stupid reason to spend money like that and change all those signs makes no sense to

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me.

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The other ones were perfect and fine.

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Last spring, I read in your newsletter,

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you're going to put signs up for the ATVU

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on roads. And it listed like mainly the county highways that you couldn't write on. So, if

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you would have posted that in like four newsletter straight, every single person probably

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would have saw that at some point. Because in one of your meetings, you said 88% of the

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people read the newsletters. So now you spent how much money buying four by four treated posts,

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It's probably 10 feet long and putting a sign on it.

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It says you can drive an ATV on this road.

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Talk to me about wasting money.

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I live by Fox River Road and Wiggen Road.

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It's like a huge shape that goes in off as easy.

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There's a sign on each one of those roads going in.

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That's just ridiculous.

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So maybe you need to look at the entire budget coming up.

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Maybe you can cut money somewhere.

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Maybe not every part of it.

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They need all that money.

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You can take some of that for the role, it's to help.

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And you got to look at different things.

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You got to get inventors sometimes.

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The last thing I kind of want to say is being retired.

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I live on social security and my 401k.

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I don't have all this extra money to pay what

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you might be asking for like a future or spring election coming up,

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which was talked about possibly doing.

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I'm already paying for 20 years for a new

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the condom mill school that I didn't want.

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Last year they took out the first one, 850 bucks extra

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for the first year.

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Now, you're talking about taking money out for roads too.

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That school board wasn't transparent

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when they bought that land.

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I found out about it in the time of times.

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There was no transparency on that.

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After they buy it, then they didn't even know

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where the access was to that land.

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They didn't know a roundabout was gonna be needed.

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So my point is that you need to be very transparent how long should a referendum be for,

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how much every year is the cost, and does it change if an assessed value changes?

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Because in my opinion, if your assessed value goes up, that's what these numbers in the survey

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is based on your assessed value.

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So if that goes up, I'm not going to be paying more now this next year or the year after,

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whatever. You know those are real serious issues in my opinion. Excuse me. And last

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thing, please keep in mind how this could affect taxpayers. Retired people like me,

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single moms, that all in their own home trying to buy their own house or all in

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their own house, actually say you have to tell you ask yourself, is it really fair or

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is it right? Take...

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We're asking to take this much money from us. For this amount of years, it's a long time. So if I'm wrong, like some of my facts or something like that, I might be wrong about it. Feel free to contact me. I'm sure you can get my phone number from the clerk. I'd be happy to talk to anybody. So just give me a call if you want. So I appreciate your time. Thank you.

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Thank you.

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Anyone else that would like to address the tone board?

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The editor of Edmund 2695 Hill, Psych,

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Drive, Appleton.

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I just want to comment on agenda for a plan commission

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with the verbatings there.

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Back in June, it was a unanimous vote to deny it,

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to deny this change.

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Now, two months later, they came back

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and they want to change again.

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Now, they're saying that they're concerned about keeping the four or five acres in Buchanan

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for tax reasons for one thing.

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They want to keep the tax space in Buchanan, but the 30 acres they had go over to Cacana.

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This four or five acres is not justify what we lost, and verbatens made a comment if you don't get this change,

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they're going to annex into Kakana.

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Well, the only reason they really want to stay here is because Kakana has three times more taxes than we do.

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And that whole corner is going to be a Kakana in a few years anyhow, regardless.

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because this town the way we're losing land we're not going to be able to

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keep going and fixing the roads and cacana is really gabbling us up and they didn't

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care about they didn't weren't worried about the town of Buchanan then when they

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sold that 30 acres and now they're so concerned I just think that's wrong so

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That's just what I want to say.

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Thanks.

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Thank you.

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Good evening.

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My name is Kim Burbetton.

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I recited on N214 to Green Road.

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And we got to what Missouri had me just said.

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I am part of the family that recently sold the property under Green Road to Tom Dirk's.

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I have no control over with Tom Dirk's or anybody that does with the property once I sell it.

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He had mentioned that it's four acres of land that's being questioned to be a

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really generates a minimal amount of tax base and there are two private people that would

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like to build single family homes on those each of those two acre parcels and I just

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I think that it would just much more benefit the tone chip for the tax base, you know, taxing over a million dollars over the property and the dwelling opposed to keeping it in agricultural.

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I guess that's the point I'd like to make.

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Thank you.

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Thank you.

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Anyone else that would like to address the Tom Ward

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on an agenda related item?

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Great.

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We'll move on.

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Come to the business agenda.

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The consent agenda.

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Is there anything that anyone would like to take out of

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a consent agenda to discuss separately?

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Part of the consent agenda, we have the law enforcement report. We have an option. Deputy here. If you would like to address

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us and tell us what's going on, there will be a stand point. We'd appreciate it.

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Hello, everybody. My name is Deputy Cody Porath. I work with the Sheriff's Office. I'm specifically

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assigned to the town of B.K. in the village of combine mocks. So for this past month, the biggest

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things we've had is vehicle break-ins.

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So I just want to remind everybody to please lock your vehicles

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at nighttime, do not leave any valuable items in there.

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Obviously, this day of Wisconsin is a pretty proud second-man

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state I would say, but please avoid leaving your firearms

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in your vehicles because they are getting stolen as well.

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Any property that you have in there that's of value,

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please place in your center console in a way from the view,

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because they're not afraid to also smash what your windows.

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We had a few auto thefts, too, and those auto thefts were done

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because the keys were left in the ignitions of the cars.

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Most of these, the vehicle breakings occurred in the area of Coupe Road

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and Springfields, so if you reside in that area,

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just please keep that in mind, but they've also been making their way

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to Kimberly and then north into combined locks.

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So, other than that, we had the PGI event, obviously,

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which went pretty well.

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We didn't have too many calls for service down there.

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So, as far as any traffic complaints,

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we've received a few stolen M&M's road

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where it's a 25 zone there.

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So, we're working to patrol that.

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And then I was in how we're driving,

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I think we dropped onto a 25 because the construction

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so we've been kind of sitting there and hammering that pretty hard.

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But other than that, does anybody have any concerns

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or anything for me?

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Awesome.

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Thank you so much.

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The other thing that I wanted to point out is in Justin's report on the town engineer.

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Could you tell us when the pre-construction meetings are for all the game you wrote and don't all.

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working on? Yes, both of those are tomorrow, August 19th, so we'll have an unspacked

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back to the same contractors. We'll get that taken care of, and then find out the exact

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schedules I'm thinking in the early September those will probably be starting, but I don't know

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for sure you'll be not. And what time was that? That is at 1 o'clock tomorrow.

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Okay,

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and the only

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other thing I noticed that it was caught in my eye was in reading the dark voice sanitary

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district notes. I think it's the first time that I have seen where the gallons of water

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sent out was more than the gallons of sewage treated. And that's because with the drought that we're in

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The people are watering lawns and there's a lot less infiltration in the system, so as an interesting number.

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Anything else on the consent agenda?

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I'd look for a motion to approve the consent agenda as written.

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All in favor say aye.

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Aye.

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Motion carries.

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Then we go to the Plan Commission items for discussion and possible action.

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Okay. First is resolution 2026-11, rezoning of parcels from General Ag to single family residential

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and Michael.

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All right. Thank you. As you heard before, this is the verb eight and property. You did

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see this a couple months ago. At that time, both, thank we should in town board did. You

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And it's pretty deniable, three zoning and CSM request.

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They have since come back for slightly different requests,

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different sets of property, different layout,

232
00:19:35,960 --> 00:19:37,720
and after talking with the ton of attorney,

233
00:19:37,840 --> 00:19:41,140
there's really not a whole lot that we can do to kind of

234
00:19:41,140 --> 00:19:43,860
stop the annexation that's already taken place in Cacana.

235
00:19:44,680 --> 00:19:47,520
We tried to have some conversations with those parties,

236
00:19:47,880 --> 00:19:49,080
but nothing came of it.

237
00:19:49,860 --> 00:19:52,760
So at this point in time, at least the Plan Commission felt

238
00:19:52,760 --> 00:19:58,260
it was appropriate to approve of the rezoning and the CSMs to at least keep a couple of

239
00:19:58,260 --> 00:20:00,000
properties worth developing in the time.

240
00:20:01,390 --> 00:20:06,650
So, with that, these next two items are go ahead in hand. So, I can answer any questions you might have.

241
00:20:15,330 --> 00:20:16,190
How much do I have to do?

242
00:20:18,030 --> 00:20:19,530
How much do I have to do?

243
00:20:23,320 --> 00:20:25,940
I don't recall the amounts of how much was sold.

244
00:20:28,660 --> 00:20:31,780
Part of that was in the United States for crime in the 328

245
00:20:45,860 --> 00:20:47,680
and United States.

246
00:20:47,980 --> 00:20:52,680
We did that in an attempt to

247
00:20:55,200 --> 00:20:59,680
stop the annexation, but it didn't work.

248
00:20:59,680 --> 00:20:59,680
I

249
00:21:17,990 --> 00:21:21,390
think there's a reason that we would say no.

250
00:21:21,530 --> 00:21:22,690
You speak up.

251
00:21:23,630 --> 00:21:26,710
But I don't see a reason that we would say no.

252
00:21:27,470 --> 00:21:27,670
Dennis,

253
00:21:32,150 --> 00:21:32,570
I'll comment.

254
00:21:36,690 --> 00:21:44,810
Then I'd be looking for a motion to approve the Resolution 2026-11.

255
00:21:55,560 --> 00:21:58,960
Okay, is there further discussion,

256
00:22:05,030 --> 00:22:06,130
roll call vote?

257
00:22:06,910 --> 00:22:06,930
Aye.

258
00:22:08,770 --> 00:22:09,510
Motion carries.

259
00:22:10,410 --> 00:22:14,810
And then I'd be looking for a motion to approve the certified survey map.

260
00:22:15,790 --> 00:22:16,990
That goes along with that.

261
00:22:19,680 --> 00:22:22,700
Motion to approve the certified survey map.

262
00:22:26,750 --> 00:22:26,910
Aye.

263
00:22:27,110 --> 00:22:27,730
For the discussion.

264
00:22:29,390 --> 00:22:30,350
All in favor say aye.

265
00:22:30,350 --> 00:22:34,030
All right. Motion carries.

266
00:22:39,940 --> 00:22:45,740
I beg you for goodness. I want to ask a couple other questions about the consent agenda.

267
00:22:47,680 --> 00:22:53,200
There was an operative license request with violation.

268
00:22:53,200 --> 00:22:54,000
It

269
00:22:56,210 --> 00:22:58,210
should probably not have had the violation.

270
00:22:59,310 --> 00:23:01,350
He, the little check it,

271
00:23:04,580 --> 00:23:09,280
we reviewed one, and that wasn't enough to put down that.

272
00:23:09,440 --> 00:23:11,900
There was a violation, so she must have put, yes, one.

273
00:23:12,160 --> 00:23:15,500
She did the report, and then didn't fix the one I told her that it was okay.

274
00:23:16,320 --> 00:23:18,900
Oh, it was on the table, right?

275
00:23:21,180 --> 00:23:21,880
It was on the,

276
00:23:24,040 --> 00:23:25,500
no more on the sheet.

277
00:23:25,500 --> 00:23:26,160
I

278
00:23:30,200 --> 00:23:31,280
was,

279
00:23:42,350 --> 00:23:44,730
let's see, 7C,

280
00:23:48,520 --> 00:23:50,240
7C, 7C.

281
00:23:50,240 --> 00:23:53,460
Yeah, they should have both said, yeah, they both should have said no.

282
00:23:53,880 --> 00:23:55,100
There were three of them on there, right?

283
00:23:55,420 --> 00:23:59,000
Right. There was one for all the garden that had none to begin with.

284
00:23:59,140 --> 00:24:02,420
And then the fuel line one, something did show up on the report,

285
00:24:02,580 --> 00:24:05,860
but it wasn't anything that would create from keeping a license.

286
00:24:06,000 --> 00:24:07,680
All right. Okay.

287
00:24:09,300 --> 00:24:23,940
And then there was a the request of routine request for fireworks in September, it's said fireworks timing 930.

288
00:24:28,160 --> 00:24:39,180
It's probably completion, because the sunset on September 11 is 711.

289
00:24:39,180 --> 00:24:43,240
Sure. And I would think that fireworks would start at 745.

290
00:24:43,720 --> 00:24:47,560
Yeah, it's for the eve of destruction. I don't think it's still a 930.

291
00:24:48,220 --> 00:24:48,760
It's what they're saying.

292
00:24:48,820 --> 00:24:50,420
Oh, it's after the eve of destruction.

293
00:24:50,420 --> 00:24:51,740
Yeah, it's after the eve of destruction.

294
00:24:53,380 --> 00:24:53,560
Okay.

295
00:24:53,960 --> 00:24:54,700
And before midnight.

296
00:24:55,240 --> 00:24:55,560
Yeah. Understand.

297
00:25:00,430 --> 00:25:02,670
All right, apologies.

298
00:25:03,110 --> 00:25:03,610
That's okay.

299
00:25:04,510 --> 00:25:05,270
Let's see.

300
00:25:05,470 --> 00:25:09,270
Then we go to unfinished business and talk about the capital improvement plan.

301
00:25:10,930 --> 00:25:11,630
All right, thank you.

302
00:25:11,930 --> 00:25:16,170
So last month we had a discussion about the CIP, the capital improvement plan.

303
00:25:18,210 --> 00:25:22,990
The board was happy to keep the capital improvement plan kind of the way it is.

304
00:25:23,210 --> 00:25:27,270
We just and just really updated the years kind of some of the dollars

305
00:25:27,270 --> 00:25:36,390
and then added an additional year on to the end of the CIP as we just keep moving it from

306
00:25:36,390 --> 00:25:43,650
year to year so he added year 2035 and added on some additional roads there. Pine

307
00:25:43,650 --> 00:25:52,210
Crespo of our Coup Road and Hank Drive. Otherwise the order of the roads from each year

308
00:25:52,210 --> 00:25:57,970
the same and again just some updates to dollar amounts but really what the board was focused

309
00:25:57,970 --> 00:26:04,530
on during the discussion last month was road maintenance. And so while internally staff

310
00:26:04,530 --> 00:26:09,410
has been working over the last few years with kind of a list of sorts for road maintenance,

311
00:26:10,870 --> 00:26:16,030
Justin sat down and looked at what this would look like looking at all the different types of

312
00:26:16,030 --> 00:26:21,370
roads based on the pace of rating as well as the different techniques that should be used based

313
00:26:21,370 --> 00:26:23,050
on the payser ratings as well as a talent.

314
00:26:24,090 --> 00:26:26,950
So just if you want to kind of elaborate more on the maintenance

315
00:26:28,490 --> 00:26:30,250
of playing that you put together,

316
00:26:31,050 --> 00:26:32,590
we can have some discussion from there.

317
00:26:33,010 --> 00:26:33,330
Sure.

318
00:26:34,210 --> 00:26:36,810
That one up there, so we'll start on west side of town.

319
00:26:36,930 --> 00:26:39,430
These are kind of broken up east and west of 55.

320
00:26:41,510 --> 00:26:45,850
Like we said, we're trying to get, instead of just an all-out list,

321
00:26:45,990 --> 00:26:48,650
we're trying to get tool, I guess I'm going to say it more like tools

322
00:26:48,650 --> 00:26:50,990
from the toolbox for based on pizarre ratings.

323
00:26:51,230 --> 00:26:52,570
Hey, here's what we can do.

324
00:26:52,870 --> 00:26:53,790
Trying to look at it at that.

325
00:26:53,910 --> 00:26:55,290
And while these are not all inclusive,

326
00:26:55,750 --> 00:26:57,750
these were just kind of the first blusher

327
00:26:57,750 --> 00:27:00,770
that had been looking at it and getting a list together,

328
00:27:00,990 --> 00:27:02,830
though, as we're going on this year to year,

329
00:27:02,950 --> 00:27:04,350
we can kind of group some of these together

330
00:27:04,350 --> 00:27:05,070
and move forward.

331
00:27:05,550 --> 00:27:08,010
No means really a priority yet.

332
00:27:08,270 --> 00:27:09,730
I think that'll be kind of the next step.

333
00:27:10,290 --> 00:27:12,490
But we just want to get these down right now.

334
00:27:12,650 --> 00:27:14,790
So this was kind of an area where we were looking

335
00:27:14,790 --> 00:27:16,450
at that ultra-thinway process.

336
00:27:16,450 --> 00:27:18,950
And you know, these are five to sixes on there.

337
00:27:19,230 --> 00:27:20,690
These are on the road that could be done.

338
00:27:21,350 --> 00:27:21,570
All right.

339
00:27:22,290 --> 00:27:28,630
This one and it pertains to the CIP for year 2035 as well.

340
00:27:29,910 --> 00:27:33,930
It lists fine crest from Emmons to Crete View.

341
00:27:34,330 --> 00:27:36,310
I believe that should be split with Kimberly.

342
00:27:38,390 --> 00:27:41,370
Yes, some of these I didn't, that should probably be in the comments,

343
00:27:41,850 --> 00:27:42,770
but yeah, you are correct.

344
00:27:43,070 --> 00:27:44,330
I think that is some of that.

345
00:27:47,410 --> 00:27:51,090
And that's on the capital improvement plan as well.

346
00:27:53,010 --> 00:27:54,230
I can check that good catch.

347
00:27:59,790 --> 00:27:59,930
Okay.

348
00:28:00,550 --> 00:28:01,790
So I had a net so far.

349
00:28:03,450 --> 00:28:05,910
But that's that's kind of some of the stuff we can do there.

350
00:28:06,530 --> 00:28:08,490
Those are the roads because any questions let me know.

351
00:28:08,910 --> 00:28:09,750
But this will be too.

352
00:28:09,870 --> 00:28:13,230
We'll also depend on how this work in on the next couple of years.

353
00:28:13,330 --> 00:28:15,550
We ought to really see how this is the first year doing it.

354
00:28:15,930 --> 00:28:17,970
So how that goes is going to have a big impact.

355
00:28:17,970 --> 00:28:21,890
had, you know, that these roads would either, if we don't do

356
00:28:21,890 --> 00:28:25,890
ultra thinly, they get added to the back the list, I'm

357
00:28:25,890 --> 00:28:30,110
possibly the CIP list for urbanization or a lot of these

358
00:28:30,110 --> 00:28:32,990
roads are in areas that aren't urbanized right now, so

359
00:28:32,990 --> 00:28:35,230
that's kind of what I picked and said, okay, in this area,

360
00:28:35,770 --> 00:28:38,930
right now we're not urbanizing. They're proud. Or they're

361
00:28:38,930 --> 00:28:41,570
called the sacks or something on the middle of, you know,

362
00:28:41,690 --> 00:28:47,170
other areas are kind of isolated, many of them. But that's kind

363
00:28:47,170 --> 00:28:49,850
And that's the list there for that.

364
00:28:50,610 --> 00:28:52,670
The second page there.

365
00:28:53,030 --> 00:28:57,130
There is a Fontana Ways one that has curbing gutter right now.

366
00:28:57,390 --> 00:29:02,390
So that would be a spot, maybe we just do a millen overlay instead of just mill off the asphalt

367
00:29:02,390 --> 00:29:04,410
and put it back into meet the curbing gutter.

368
00:29:05,190 --> 00:29:08,190
It's a definitely one we can kind of throw in somewhere else here.

369
00:29:08,410 --> 00:29:10,130
It probably doesn't need a full reconstruct.

370
00:29:10,450 --> 00:29:15,450
All these we need boring, we check all that and make sure the base is right before we do

371
00:29:15,450 --> 00:29:17,110
some of this as well.

372
00:29:18,410 --> 00:29:21,630
Next page then I kind of went, okay, what about, you know,

373
00:29:21,750 --> 00:29:26,530
get hit these roads early, crack ceiling is kind of what you do

374
00:29:26,530 --> 00:29:29,850
when you have your, you know, your sevens and some of these that have been,

375
00:29:30,290 --> 00:29:32,730
some of these were a crack sealed prior, but they're still in good condition.

376
00:29:33,310 --> 00:29:38,970
So here's a list here that we could run some more crack ceiling out here just to make

377
00:29:38,970 --> 00:29:45,250
and some sort of

378
00:29:47,650 --> 00:29:51,470
something that makes it not sticky over the top of that, and that's it.

379
00:29:52,110 --> 00:29:53,510
But not a chip seal.

380
00:29:53,630 --> 00:29:59,090
Not a chip seal, we're trying to move away from chip seal and west of 55 if possible.

381
00:30:00,210 --> 00:30:06,690
I'm trying to do that just for that way. These cracks see when I just take on those cracks and get in, it's basically preserved.

382
00:30:06,950 --> 00:30:12,070
I've tried to maintain that road for as long as we can. That's kind of the point of that.

383
00:30:12,670 --> 00:30:15,930
We'll hold that seven there for as long as we can.

384
00:30:17,310 --> 00:30:27,410
And then, east side, here's some where there's we've done a lot of work out there recently, so this is not all inclusive, but we've done a lot of chip ceiling out there.

385
00:30:27,410 --> 00:30:29,850
So a lot of these roads are in kind of that condition,

386
00:30:29,990 --> 00:30:34,190
where they've been done, so this first layer here

387
00:30:34,190 --> 00:30:35,910
was more of a pulverized impave though.

388
00:30:36,050 --> 00:30:39,350
These are roads with ratings of three or less.

389
00:30:39,610 --> 00:30:40,630
So they're kind of past the point

390
00:30:40,630 --> 00:30:41,770
you're going to want to chip seal.

391
00:30:42,490 --> 00:30:44,950
At the same time, it's probably the next way to really

392
00:30:44,950 --> 00:30:47,070
doing it, it's probably a pulverized impave.

393
00:30:47,810 --> 00:30:49,690
A lot of these though, if you'll see in the comments,

394
00:30:50,270 --> 00:30:53,010
it was fellow camper, it was chip seal in 2025.

395
00:30:53,330 --> 00:30:54,090
There's only three holes.

396
00:30:54,310 --> 00:30:55,590
So stuff we got to watch.

397
00:30:55,590 --> 00:31:01,410
Cabin all road is one there's with Cocona as well if depending on much spots so some of these

398
00:31:01,410 --> 00:31:04,310
There's maybe opportunities to you know we're together there

399
00:31:05,030 --> 00:31:09,850
There's also you know motorbours on there depending on when we'd want to try that, but that's

400
00:31:10,870 --> 00:31:14,270
That's kind of where these roads are at so I try to find some of those roads that

401
00:31:14,790 --> 00:31:24,090
Run that three range there and then there's a small called a second Gillian court on there as well

402
00:31:25,630 --> 00:31:29,050
I'd like clarification on fell camp road.

403
00:31:30,630 --> 00:31:35,310
That's that, that is west of WG.

404
00:31:36,290 --> 00:31:38,250
Oh, no, good catch, that's the eastern part.

405
00:31:39,130 --> 00:31:39,630
Okay, east.

406
00:31:39,690 --> 00:31:41,770
Tell one where you play long hover.

407
00:31:44,110 --> 00:31:44,570
Correct.

408
00:31:45,150 --> 00:31:45,350
Yes.

409
00:31:45,590 --> 00:31:46,890
Okay, east.

410
00:31:46,890 --> 00:31:47,250
Got it.

411
00:31:47,250 --> 00:31:49,230
They east and yep, it's my mistake.

412
00:31:49,490 --> 00:31:51,910
There it's a longer portion there, but that's another portion.

413
00:31:52,090 --> 00:31:55,950
We just chips you not to long go, but it's still in a pizorating three, there's only three

414
00:31:55,950 --> 00:32:00,910
is on it, so it's kind of decisions have to be made on one to do that.

415
00:32:04,320 --> 00:32:08,560
Okay, then some other chip seal ones, since we've a lot of the roads,

416
00:32:08,720 --> 00:32:11,800
our chip seal, though, ready, but there were some that are in that

417
00:32:11,800 --> 00:32:14,860
payser ratings of four that believe our chip seal,

418
00:32:15,100 --> 00:32:17,060
though, five, six years ago I want to say,

419
00:32:17,400 --> 00:32:20,560
but they could be done again just to preserve them as much as possible

420
00:32:20,560 --> 00:32:22,620
before we have to pulverize and pave them.

421
00:32:23,280 --> 00:32:26,560
That's in that house and drive, cave, and we had Jacob court.

422
00:32:26,560 --> 00:32:33,920
and to drive you on here to consider in that subdivision to do the ultra thinway.

423
00:32:35,300 --> 00:32:41,440
That's your other option there. If we would we can look at that based on the

424
00:32:41,440 --> 00:32:47,180
borings in the, yeah, part of the concern with the ultra thinlay is that you get past

425
00:32:47,180 --> 00:32:53,860
a certain phasorating, the roads that are ultra thinmed and they may not do justice.

426
00:32:53,860 --> 00:32:58,480
What was the target piece of reading to do the object anyway?

427
00:32:59,180 --> 00:33:03,200
I was shooting for like five and sixes for that.

428
00:33:03,420 --> 00:33:05,360
So this is one notch below it.

429
00:33:11,620 --> 00:33:14,960
First of that, we check it out and we could also, I mean, that's one way to probably check

430
00:33:14,960 --> 00:33:15,840
what the contract is.

431
00:33:16,120 --> 00:33:18,320
You have to contractors to get their opinion, what they think.

432
00:33:18,660 --> 00:33:22,080
It's either kind of chip seal it again or there's options.

433
00:33:24,800 --> 00:33:30,040
And then the last part here, there's some cracks ceiling that could also be done out here.

434
00:33:30,040 --> 00:33:36,500
A lot of these were roads that were done, I want to say, 20, 21, less, 5, 6 years, so there are

435
00:33:36,500 --> 00:33:41,120
pays of ratings of eights, they could be cracks sealed, though, to preserve those, these

436
00:33:41,120 --> 00:33:46,680
were roads that were pulverized and paved, in the last couple of years, so those are all very

437
00:33:46,680 --> 00:33:48,480
little traffic roads.

438
00:33:49,660 --> 00:33:53,960
And then just a cracks seal, and then at least they'll keep them in that 7-8 range, they'll

439
00:33:53,960 --> 00:33:54,880
for future years.

440
00:33:55,120 --> 00:33:58,140
I'll trade them now, try to preserve them as much as we can, you know, it's simple.

441
00:34:00,030 --> 00:34:07,670
And again, I think what this will do is it'll give staff and the board a good plan to look

442
00:34:07,670 --> 00:34:09,190
at when it comes to budgeting.

443
00:34:10,210 --> 00:34:14,590
Like I said, we didn't add years in here because it's going to have to wait and see

444
00:34:14,590 --> 00:34:14,930
right.

445
00:34:15,490 --> 00:34:22,130
What do we have available for road maintenance, every budget cycle, and then kind of pick and

446
00:34:22,130 --> 00:34:27,210
choose roads that are near to each other and what makes most sense and again what the priority

447
00:34:27,210 --> 00:34:33,410
is at that time from the board, so it provides you some flexibility but also gives you a snapshot

448
00:34:33,410 --> 00:34:35,050
of what's out there.

449
00:34:37,710 --> 00:34:42,130
I think that addition to the plan is what we're working for.

450
00:34:47,820 --> 00:34:52,980
So with that we'd be looking for approval of both the CIP and the maintenance plan, and again,

451
00:34:53,240 --> 00:34:57,940
like I said every year we'll review this, review it during the budget time too and again

452
00:34:57,940 --> 00:35:00,000
I'm really, um...

453
00:35:00,000 --> 00:35:08,800
Face it with the maintenance, really look at that come early spring, wait late winter, early spring and kind of figure out what are we going to do.

454
00:35:09,060 --> 00:35:18,440
Typically, we've been bringing you the maintenance work in January, February timeframe, so that we can get that out to bed and be ready to go by at times spring breaks.

455
00:35:20,380 --> 00:35:26,440
I think it's good to take a look at both at budget time.

456
00:35:31,760 --> 00:35:35,820
So you're looking for approval of this as is?

457
00:35:38,200 --> 00:35:39,440
Promotion to that effect.

458
00:35:39,660 --> 00:35:43,200
I make the motion to approve the capital improvement plan and road maintenance plan.

459
00:35:49,190 --> 00:35:49,870
Further discussion?

460
00:35:54,340 --> 00:35:56,680
That's something we're going to want to evaluate every year, but.

461
00:35:58,140 --> 00:36:00,120
point, can we Farley?

462
00:36:01,000 --> 00:36:01,380
Good.

463
00:36:02,500 --> 00:36:03,600
All in favor say aye.

464
00:36:04,720 --> 00:36:04,860
Aye.

465
00:36:05,600 --> 00:36:06,140
All in precarious.

466
00:36:08,600 --> 00:36:13,560
Then we move on to the new business building inspector agreement.

467
00:36:14,640 --> 00:36:15,460
Right thank you.

468
00:36:15,860 --> 00:36:17,740
So last month you proved it.

469
00:36:17,740 --> 00:36:20,360
And are a key to go out to search for a new building inspector.

470
00:36:21,000 --> 00:36:23,640
We did go out for that.

471
00:36:23,880 --> 00:36:27,720
We received one proposal from Ryan Gidger.

472
00:36:28,780 --> 00:36:32,740
He is here this evening, so if you have some questions for him, he is available.

473
00:36:34,080 --> 00:36:40,100
But basically, what our previous inspector was, you know, did the billing inspection to

474
00:36:40,100 --> 00:36:48,160
prove it to the inspections for both homes as well as smart building projects, zoning projects

475
00:36:48,160 --> 00:36:48,900
and such.

476
00:36:50,100 --> 00:36:56,060
His, his agreement that we had with him was he received 80% of the permit fees, tower, we

477
00:36:56,060 --> 00:37:03,100
20 percent, Brian's proposal is E would retain 90 percent, we would retain 10 percent, and then

478
00:37:03,100 --> 00:37:07,380
there's an additional $100 administrative fee every month.

479
00:37:08,780 --> 00:37:14,500
So I think that's fair, especially when there are other companies out there that actually

480
00:37:14,500 --> 00:37:16,820
would be charged for their time and materials, basically.

481
00:37:18,380 --> 00:37:24,060
So if we were to receive proposals like that, our current fee structure would not be able to

482
00:37:24,060 --> 00:37:25,360
cover something like that, typically.

483
00:37:25,360 --> 00:37:32,840
So I think this is fair and reasonable and I actually work with Ryan when he's in Greenville right now

484
00:37:32,840 --> 00:37:34,320
I work with Ryan there

485
00:37:34,320 --> 00:37:41,580
Former state inspector very knowledgeable on the field. He's actually certified for both commercial and residential

486
00:37:41,580 --> 00:37:46,260
So I'm very qualified and eligible about building inspection and processes

487
00:37:47,240 --> 00:37:53,080
With that staff would recommend approval of the agreement this has been reviewed by the attorney

488
00:37:53,080 --> 00:38:01,000
Like I said, Ryan is here this evening. If you have any further questions for him, we need to suspend the rules.

489
00:38:01,180 --> 00:38:02,020
You should.

490
00:38:03,920 --> 00:38:07,180
Make a motion, Mrs. and the rules to speak with Ryan.

491
00:38:07,620 --> 00:38:07,980
All right.

492
00:38:08,540 --> 00:38:09,020
All right.

493
00:38:10,560 --> 00:38:12,500
Ryan, we've come to the podium.

494
00:38:14,040 --> 00:38:14,220
Hello.

495
00:38:19,240 --> 00:38:20,620
Michael, would there be,

496
00:38:23,540 --> 00:38:25,100
I think I asked you this last time,

497
00:38:25,100 --> 00:38:33,200
But with him here, is there a need for us to utilize his commercial building

498
00:38:33,200 --> 00:38:33,720
perspective?

499
00:38:34,820 --> 00:38:38,940
I don't think at this time we don't see a lot of that right now.

500
00:38:39,320 --> 00:38:43,920
There is a process that we actually have to go through to basically request the

501
00:38:43,920 --> 00:38:46,860
state to give up that right and give it to us.

502
00:38:47,900 --> 00:38:51,500
I think if we start seeing more commercial development in the future, that might be

503
00:38:51,500 --> 00:38:54,080
something we can look into, but at this time I don't think that's not

504
00:38:54,080 --> 00:39:03,080
I did a quick internet search and your busy guy.

505
00:39:04,180 --> 00:39:10,700
It says your building inspector for village of Rima, village of Greenville, village of Green

506
00:39:10,700 --> 00:39:16,680
Leaf, town of Annembroke, town of Dale, commercial building inspector for Lincoln County.

507
00:39:16,980 --> 00:39:18,140
I don't do Lincoln County.

508
00:39:18,460 --> 00:39:21,900
That's just on the internet from years past it.

509
00:39:23,780 --> 00:39:32,640
Billingspector for Tonne of Winchester, Tonne of Holland, and Tonne of Glenmore, and City of

510
00:39:32,640 --> 00:39:34,400
Conalistio as a State Billingspector.

511
00:39:34,480 --> 00:39:36,960
Yeah, that's just years ago as well.

512
00:39:37,560 --> 00:39:42,120
Okay, so my question to you is do you have capacity?

513
00:39:43,080 --> 00:39:48,900
A lot of those municipalities are very minimal permit load, so he's talking about Michael

514
00:39:48,900 --> 00:39:53,980
I feel that it would be able to accomplish it yet.

515
00:39:55,640 --> 00:39:59,960
You kind of want to wear the permit volume with me, and I think it's doable, yes.

516
00:40:00,430 --> 00:40:13,110
And I do have other local inspectors that are willing to mail it as well on that end of it, too, if it needs to be.

517
00:40:13,110 --> 00:40:13,390
All right.

518
00:40:18,490 --> 00:40:21,030
That's what's just all in the construction, then?

519
00:40:23,150 --> 00:40:23,250
No.

520
00:40:23,250 --> 00:40:25,010
It would be any residential permits.

521
00:40:25,030 --> 00:40:26,390
Any further permits?

522
00:40:26,870 --> 00:40:28,250
Who's going to Kimberley right now?

523
00:40:28,690 --> 00:40:28,710
Then.

524
00:40:29,110 --> 00:40:31,370
I think they hired MSA.

525
00:40:32,570 --> 00:40:33,990
I'm not 100% ago.

526
00:40:34,930 --> 00:40:35,370
On that.

527
00:40:35,850 --> 00:40:37,890
I don't know who's doing that to me.

528
00:40:38,110 --> 00:40:40,410
I want to say it's MSA, but yeah.

529
00:40:40,790 --> 00:40:46,150
And I'm surprised that they didn't qualify for post something.

530
00:40:46,150 --> 00:40:57,590
But as that's one we had our pony meetings a lot of them talked about having them as their inspection process.

531
00:40:57,890 --> 00:40:58,450
Is

532
00:41:01,200 --> 00:41:02,920
this something that we have to approve tonight?

533
00:41:04,280 --> 00:41:05,580
We don't have an inspector right now.

534
00:41:06,220 --> 00:41:16,160
So I think legally we have some issues if people start coming in for inspections that we can't legally perform or approve permits.

535
00:41:17,000 --> 00:41:18,300
Where do you live, Ryan?

536
00:41:18,960 --> 00:41:19,340
In Ableton.

537
00:41:27,400 --> 00:41:31,460
Is this a certain term that we use him?

538
00:41:31,800 --> 00:41:35,900
The way that the agreement set up is that it would renew yearly automatically.

539
00:41:36,700 --> 00:41:42,340
And both parties have the option to terminate the agreement with the 90 day notice.

540
00:41:45,720 --> 00:41:48,700
I just know that Linda has a lot of questions about this.

541
00:41:49,360 --> 00:41:57,660
So, I hate, I mean, I know that she couldn't be here, she didn't submit any questions, right?

542
00:41:57,760 --> 00:41:58,460
She did not.

543
00:42:02,040 --> 00:42:06,960
Yeah, like I said, if you don't make it, if you don't approve it tonight, then we go another

544
00:42:06,960 --> 00:42:11,700
month without an inspector, and then we run into problems because we won't be able to issue permits

545
00:42:12,520 --> 00:42:13,940
or perform any inspections.

546
00:42:16,300 --> 00:42:20,280
I mean, I think there's options, but I mean, I'm not saying not to.

547
00:42:20,280 --> 00:42:25,300
I just, we have one person, and I know she had a lot of questions she told me,

548
00:42:28,080 --> 00:42:28,080
but.

549
00:42:28,300 --> 00:42:34,480
Well, actually, if I'm reading the agreement correctly,

550
00:42:36,680 --> 00:42:38,840
you basically would have a month

551
00:42:38,840 --> 00:42:47,100
and a half probationary time before 90 days or the end of the year, which could terminate.

552
00:42:48,640 --> 00:42:48,960
Sure.

553
00:42:48,960 --> 00:42:52,160
with the timing. That's an out.

554
00:42:57,040 --> 00:43:00,620
Hopefully wouldn't come with that, but away, it's written.

555
00:43:06,290 --> 00:43:13,010
And I reached out to other local inspectors similar to Ryan that do this on the side as well,

556
00:43:13,810 --> 00:43:17,050
but didn't get a new response from them, so. Okay.

557
00:43:20,810 --> 00:43:25,090
You reached out to the inspectors that do the other municipalities around us?

558
00:43:25,510 --> 00:43:28,370
There's a couple that I know of that I reached out to you directly.

559
00:43:28,370 --> 00:43:29,430
Do

560
00:43:31,640 --> 00:43:34,620
you have anything else you'd like to say to us?

561
00:43:34,800 --> 00:43:37,260
I'm not off the top of my head.

562
00:43:40,580 --> 00:43:40,660
No.

563
00:43:40,700 --> 00:43:41,380
You renew.

564
00:43:41,860 --> 00:43:43,920
It's only good for one year.

565
00:43:44,680 --> 00:43:44,700
No.

566
00:43:44,960 --> 00:43:46,140
It's auto renewing.

567
00:43:46,780 --> 00:43:51,360
I think one

568
00:43:59,040 --> 00:44:05,800
of her questions for the last inspector was about the expectation of being on site.

569
00:44:05,980 --> 00:44:07,120
When doing inspections.

570
00:44:07,620 --> 00:44:09,060
How do you view that?

571
00:44:09,940 --> 00:44:18,140
I document all my inspections with report so anytime I go anywhere it has a paper trail behind it, essentially.

572
00:44:19,400 --> 00:44:24,880
It's mandated by the state that we do that, so the state and compliance with the state, it's a requirement anyway.

573
00:44:25,900 --> 00:44:30,120
So if someone has questions, I have documentation for every stop I make.

574
00:44:30,120 --> 00:44:41,200
And are you allowed to, I know you just said this but I think she was seeing issues with people sending photos and then things being approved.

575
00:44:41,480 --> 00:44:47,780
So the way I look at photos, they're not meant as in all the time inspection.

576
00:44:48,520 --> 00:44:59,960
It's like a quick follow-up if there's an easy fix that they can easily snap a picture and show you what was done or if you clearly can't make it.

577
00:45:00,000 --> 00:45:06,480
Then the time frame here allowed by statutory requirements. Sometimes, photos are accepted then.

578
00:45:07,000 --> 00:45:09,580
It's not as alternative to an inspection.

579
00:45:15,360 --> 00:45:25,580
My most recent experience with building inspection was when I built, when I put solar panels on my shop.

580
00:45:25,580 --> 00:45:36,920
And our former inspector said he didn't need to come out and inspect it because WPS does that.

581
00:45:37,100 --> 00:45:40,960
They don't care about structurally how it is, they only care electrically.

582
00:45:41,940 --> 00:45:50,300
And he should have checked it for to make sure that it's attached properly and isn't a hazard in the wind.

583
00:45:50,840 --> 00:45:52,300
Things like that.

584
00:45:53,240 --> 00:45:57,420
There's definitely things that an inspector looks or that the utility doesn't.

585
00:45:57,560 --> 00:45:59,200
They're worried about back feet in the grid.

586
00:45:59,440 --> 00:46:06,520
They're main concern versus inspector as all the codes as far as structural and electrical behind it.

587
00:46:12,240 --> 00:46:15,080
I'm looking for a motion to approve the agreement with Ryan Geiger.

588
00:46:17,820 --> 00:46:21,100
Our G inspections LLC for building inspector services.

589
00:46:22,120 --> 00:46:29,480
I make the motion to approve the agreement with Ryan Geiger with our G inspection LLC for building inspector services.

590
00:46:31,020 --> 00:46:32,660
I'll second that.

591
00:46:32,940 --> 00:46:34,020
Is there further discussion?

592
00:46:34,980 --> 00:46:36,580
I do have one question.

593
00:46:37,880 --> 00:46:41,780
It's that the insurance shall include a million dollars coverage for general liability.

594
00:46:44,480 --> 00:46:48,640
Is that number set by our insurance company or by our attorneys?

595
00:46:49,020 --> 00:46:51,920
I mean, I'm asked to have more coverage than that for our food truck.

596
00:46:52,120 --> 00:46:55,980
Yeah, it's kind of the general that stare that we use for the town.

597
00:46:58,660 --> 00:47:03,720
And Ryan did indicate that he is able to get all the coverage he did to me with his insurance company.

598
00:47:05,890 --> 00:47:09,350
And we need to amass you if our fund is that enough.

599
00:47:09,890 --> 00:47:17,930
Yeah, so previously with some other services that we are going out for service for I reached out to our insurance company.

600
00:47:18,450 --> 00:47:24,370
And they said that that is pre-standard for account on our size and for the types of services.

601
00:47:24,370 --> 00:47:30,770
Now, for example, when you get into the larger construction projects, I think sometimes there

602
00:47:30,770 --> 00:47:36,550
are larger insurance requirements, but for a service like this, it is acceptable.

603
00:47:38,170 --> 00:47:40,010
I think, in general, we should review that.

604
00:47:40,070 --> 00:47:45,170
I mean, my insurance agent suggested that I increase my to 2 million.

605
00:47:47,470 --> 00:47:49,690
Yeah, I can touch base with our insurance company.

606
00:47:50,770 --> 00:48:00,990
One would be an example of when the inspector would be held responsible if something went wrong.

607
00:48:01,270 --> 00:48:02,170
I'm just asking.

608
00:48:03,230 --> 00:48:04,150
You have an example?

609
00:48:06,450 --> 00:48:13,530
I mean, basically, if the main case I've heard is if inspector goes and writes up a violation,

610
00:48:13,530 --> 00:48:21,510
and doesn't follow up on it, doesn't notify the proper people, and basically throws

611
00:48:21,510 --> 00:48:27,170
this report over for your shoulder and walks away from it, and there's no follow-up.

612
00:48:28,050 --> 00:48:34,630
Otherwise, I mean, typically, it's homeowners and the contractors that installed the work.

613
00:48:36,130 --> 00:48:40,670
But our main thing is, as long as we notify the proper people, help the documentation,

614
00:48:40,670 --> 00:48:43,910
and then try to follow up on it.

615
00:48:45,290 --> 00:48:50,050
I haven't seen many cases that go on that way.

616
00:48:51,090 --> 00:48:52,010
What did an example be?

617
00:48:52,190 --> 00:48:55,170
I'm just thinking of historically that if you signed off on something,

618
00:48:55,410 --> 00:48:57,030
but we're never actually on site.

619
00:48:57,630 --> 00:48:58,890
And then something went wrong.

620
00:48:58,950 --> 00:49:00,710
Would that be something that?

621
00:49:00,850 --> 00:49:01,350
Potentially.

622
00:49:01,730 --> 00:49:03,270
I mean, if you said you were on site,

623
00:49:04,510 --> 00:49:06,970
then I would say that would definitely be a liability.

624
00:49:09,890 --> 00:49:13,190
But yeah, I would like to see if they agree.

625
00:49:13,250 --> 00:49:16,130
Arrangements could be that a million dollars coverage is not.

626
00:49:16,270 --> 00:49:17,950
Yeah, I can ask them.

627
00:49:25,320 --> 00:49:26,180
On clear for the motion.

628
00:49:26,880 --> 00:49:27,340
Say aye.

629
00:49:27,740 --> 00:49:27,900
Aye.

630
00:49:28,160 --> 00:49:28,360
Aye.

631
00:49:29,000 --> 00:49:29,520
Motion carries.

632
00:49:30,420 --> 00:49:30,920
Thank you.

633
00:49:30,940 --> 00:49:31,220
Thank you.

634
00:49:31,700 --> 00:49:31,760
All right.

635
00:49:33,120 --> 00:49:36,240
Then we move on to a website update.

636
00:49:37,380 --> 00:49:37,400
All right.

637
00:49:37,560 --> 00:49:38,180
Thank you.

638
00:49:39,260 --> 00:49:41,700
And so as part of this website update,

639
00:49:41,700 --> 00:49:45,820
main purpose started with ADA compliance. There's some

640
00:49:45,820 --> 00:49:48,620
federal regulations that are out there that require us all

641
00:49:48,620 --> 00:49:53,380
municipalities, large and small to be compliant with our

642
00:49:53,380 --> 00:49:56,940
electronic media of website, social media, video,

643
00:49:57,400 --> 00:50:00,000
recordings, etc. And so we...

644
00:50:00,530 --> 00:50:07,770
Until, because we are a community under 50,000, we have until April of 28 to comply with this.

645
00:50:08,030 --> 00:50:12,150
Committees that are over 50,000 have until April of next year to comply with this.

646
00:50:12,570 --> 00:50:17,530
And so we've been working with our website company, Grannicus, who also oversees,

647
00:50:18,150 --> 00:50:22,250
work with them on our videoing and our agenda and minutes, et cetera.

648
00:50:22,910 --> 00:50:27,690
And so I actually have Brittany here from Grannicus, who has a short presentation to give you,

649
00:50:27,690 --> 00:50:35,110
to kind of talk about this, so you kind of understand what's going on, so I guess we'd be looking for a motion to suspend the rules to allow her to speak.

650
00:50:37,200 --> 00:50:39,860
I'll make a motion to suspend the rules, please speak.

651
00:50:42,110 --> 00:50:42,990
I'll favor say aye.

652
00:50:43,490 --> 00:50:43,570
Aye.

653
00:50:44,650 --> 00:50:45,390
Okay, Brittany.

654
00:50:45,890 --> 00:50:46,570
All right.

655
00:50:47,210 --> 00:50:50,050
Well, thank you for having me tonight, and for the opportunity to speak with you.

656
00:50:50,070 --> 00:50:51,050
My name is Brittany Greer.

657
00:50:51,150 --> 00:50:58,730
I'm an executive at Granicus, as mentioned, for the current provider of website solutions, as well as agenda and meeting management, including video streaming.

658
00:50:59,510 --> 00:51:03,090
I've been working with your administrator, Michael, and some other staff over the last

659
00:51:03,090 --> 00:51:04,070
several months now.

660
00:51:05,470 --> 00:51:08,870
I'm here tonight to just to speak to the recommended path that we've aligned on answer

661
00:51:08,870 --> 00:51:13,630
any questions that you may have as you take these into consideration for the 2027 budget.

662
00:51:14,370 --> 00:51:18,610
So feel free to stop me, if any point you really want to ask a question, totally fine with

663
00:51:18,610 --> 00:51:19,230
that.

664
00:51:19,750 --> 00:51:24,670
So going to the next slide, just at a high level, kind of introduction, I'll be touching

665
00:51:24,670 --> 00:51:31,590
on a strategic website redesign project as well as enabling close captioning for the public meetings

666
00:51:31,590 --> 00:51:33,790
that are currently streamed live and on demand.

667
00:51:34,770 --> 00:51:39,310
So with the website, it's the more involved of the two of the bigger undertaking for

668
00:51:39,310 --> 00:51:39,970
sure.

669
00:51:40,210 --> 00:51:45,250
We're focused on accessibility, digital service delivery, making information and services easier

670
00:51:45,250 --> 00:51:51,730
to find and interact with, and then proper governance and compliance, whereas with the video

671
00:51:51,730 --> 00:51:56,850
for the public meeting, we're again, both live and I demand we're updating some aging hardware,

672
00:51:57,330 --> 00:52:01,210
which also comes with some enhancements, both for the resident and staff, but really

673
00:52:01,210 --> 00:52:04,730
aimed at enabling that closed captioning and improving equal access.

674
00:52:06,310 --> 00:52:11,470
So, both of these initiatives really are aimed at reducing manual work for staff, making information

675
00:52:11,470 --> 00:52:16,410
and services more accessible, and then improving transparency and communications overall.

676
00:52:17,350 --> 00:52:21,510
But, of course, reducing legal risk and compliance risk is a critical piece.

677
00:52:21,510 --> 00:52:26,590
So on the next slide, I just wanted to take a quick moment around the compliance piece.

678
00:52:27,310 --> 00:52:31,210
So as Michael had just mentioned, these conversations really were initially sparked and

679
00:52:31,210 --> 00:52:36,070
given urgency and response to the DOJ's ruling that those new standards were accessibility.

680
00:52:36,770 --> 00:52:43,290
So that does require all-state and local governments to meet WCAG 2.1 level AA standards going

681
00:52:43,290 --> 00:52:45,450
forward given the deadlines that he had mentioned.

682
00:52:46,490 --> 00:52:51,210
For those not super familiar with it, simply put there's a lot that goes into it, but ADA compliance

683
00:52:51,210 --> 00:52:55,370
in the digital world means making sure that every resident, including those with disability,

684
00:52:55,550 --> 00:53:00,770
you can access government information, services, public meetings, just online.

685
00:53:01,130 --> 00:53:06,650
So just as a city hall needs a ramp or accessible entrances, websites, documents, forms,

686
00:53:06,930 --> 00:53:11,090
videos, images, all those need to be accessible as well.

687
00:53:11,970 --> 00:53:12,670
I have a question.

688
00:53:16,570 --> 00:53:22,650
I went back to look at some of our videos, normally I don't because I'm there, right?

689
00:53:22,650 --> 00:53:30,710
But I was surprised that closed captioning isn't already there.

690
00:53:31,150 --> 00:53:36,330
I mean, for example, when we live stream from our church, it's automatic.

691
00:53:39,480 --> 00:53:41,900
Why is it not automatic with these videos?

692
00:53:42,680 --> 00:53:47,260
Currently, it has to do with the encounter that we're currently using.

693
00:53:47,600 --> 00:53:48,920
So, there is an option.

694
00:53:49,580 --> 00:53:53,440
It's a live human captioning is the only option right now, which is a truly a live human type

695
00:53:53,440 --> 00:53:59,240
away, which is much more costly versus an automated closed captioning.

696
00:54:02,580 --> 00:54:15,060
So, okay, so, say that again, your proposal then is to use an automated closed captioning.

697
00:54:15,060 --> 00:54:15,540
Correct.

698
00:54:17,380 --> 00:54:22,300
And that just requires is that it's the hardware, so the streaming device, the hardware

699
00:54:22,300 --> 00:54:27,280
itself, just needs to be updated on an aging more of a legacy encoder for video streaming.

700
00:54:28,420 --> 00:54:40,730
So, what you're using is not capable of closed caption currently, even though Facebook

701
00:54:40,730 --> 00:54:42,930
and YouTube are.

702
00:54:42,970 --> 00:54:43,650
Correct, yes.

703
00:54:44,930 --> 00:54:48,790
There's two things to do with network accuracy rates and things under the guidelines as

704
00:54:48,790 --> 00:54:50,950
well that we have to be mindful of, but yes.

705
00:54:54,920 --> 00:54:59,960
It's kind of like that next piece, I think, you know, ADA compliance decided a lot.

706
00:55:00,000 --> 00:55:03,400
A lot of these things, a lot of the parts of the conversation that we're having when we're talking about

707
00:55:03,400 --> 00:55:09,160
EDA compliance is really helpful to every resident. So there's comment made just earlier in this meeting.

708
00:55:09,440 --> 00:55:12,500
You know, it's frustrating when you can't go on, find what you're looking for.

709
00:55:12,600 --> 00:55:17,220
Be able to complete that form online or request that service and to have close captioning.

710
00:55:17,260 --> 00:55:20,240
When you can't listen and you want to be able to know what's going on in a meeting.

711
00:55:20,700 --> 00:55:26,780
So I think all of these things really apply. We want things to be easy to find, easy to understand and easy to use.

712
00:55:26,780 --> 00:55:31,380
So resident access, I think, is a more overarching kind of theme, not just the compliance

713
00:55:31,380 --> 00:55:31,720
driven.

714
00:55:33,080 --> 00:55:34,620
And then, I think that long-term governance.

715
00:55:35,320 --> 00:55:39,920
We talked about different approaches that an agency can take here when it comes to ADA compliance,

716
00:55:39,980 --> 00:55:44,460
meeting that deadline, and I think, ultimately, we agreed that, like, Band-Aids and Quick

717
00:55:44,460 --> 00:55:48,340
Fixes, we're not going to be the answer and not going to set the tone up for a long-term

718
00:55:48,340 --> 00:55:48,880
success.

719
00:55:50,420 --> 00:55:54,600
A reaching ADA compliance isn't something that you reach, you pass that finish line and you're

720
00:55:55,360 --> 00:56:00,180
It's ongoing maintenance, ongoing effort, ongoing governance to be able to maintain ADA compliance.

721
00:56:00,420 --> 00:56:04,100
It's every piece of content that you create, every user that's creating that content.

722
00:56:05,200 --> 00:56:06,480
So it's an ongoing effort.

723
00:56:06,720 --> 00:56:10,740
And I'll share that for, we are, of course, doing our pieces on the back end of product and design.

724
00:56:11,080 --> 00:56:13,680
The one thing a vendor can't control is the content that's created.

725
00:56:14,780 --> 00:56:18,160
So I appreciated the moment where it's kind of take us that back.

726
00:56:18,820 --> 00:56:22,400
If we're going to have to put in the work and, you know, fixing all these little instances,

727
00:56:22,400 --> 00:56:29,280
Why not take a look at that bigger picture strategy address some of the the complaints and the issues that people have had with the website

728
00:56:30,060 --> 00:56:33,940
And put in some of that governance so how can we make sure that we get to this point?

729
00:56:33,940 --> 00:56:36,720
How is the governance systems in place to prevent

730
00:56:36,720 --> 00:56:39,000
Adia compliance from getting out of hand again?

731
00:56:41,630 --> 00:56:46,510
Perfect so these next couple slides are going to really focus on the website side of things

732
00:56:47,970 --> 00:56:54,650
Currently, the CMS that you're on is an older CMS, it's still very much prevalent out there.

733
00:56:55,830 --> 00:56:57,450
But it's a lot less service forward.

734
00:56:58,090 --> 00:57:00,210
So many agencies are kind of making that move.

735
00:57:00,450 --> 00:57:05,130
One major difference is the CMS was built mobile first rather than just mobile forward.

736
00:57:06,290 --> 00:57:09,710
All of this design was done, you know, pre pandemic and things.

737
00:57:09,830 --> 00:57:11,530
A lot has changed since then.

738
00:57:11,550 --> 00:57:14,410
I think it's clear, mobile devices are the go to.

739
00:57:14,410 --> 00:57:19,590
So having that accessibility from any device, looking at content,

740
00:57:20,410 --> 00:57:22,170
it's normal at agency deal with this.

741
00:57:22,170 --> 00:57:23,870
But content gets built up over time.

742
00:57:24,010 --> 00:57:25,070
You have staff turnover.

743
00:57:25,770 --> 00:57:28,310
People create different versions of things.

744
00:57:28,350 --> 00:57:29,890
There's duplicate out there.

745
00:57:29,970 --> 00:57:30,950
And it can kind of get out of hand.

746
00:57:31,410 --> 00:57:33,890
So just understanding that content, sprawl and document hygiene

747
00:57:33,890 --> 00:57:34,630
was an issue.

748
00:57:35,270 --> 00:57:36,770
And then PDF and form burden.

749
00:57:37,010 --> 00:57:39,930
This one will not be entirely what you'll be working on with

750
00:57:39,930 --> 00:57:43,150
grandkids that can apply maybe permitting software things like that.

751
00:57:43,150 --> 00:57:47,550
But we took a look at what kind of forms are out there in PDF form, which are ADA compliance

752
00:57:47,550 --> 00:57:52,270
road flags that can be turned into web pages, digital forms, or other more accessible means.

753
00:57:53,130 --> 00:57:56,470
Even the agendas, we were already kind of taking care of some of those things.

754
00:57:56,610 --> 00:58:00,450
We had changed those to HTML format instead of PDF, not to get in the weeds.

755
00:58:01,530 --> 00:58:04,830
And then finally, just for the level communication needs and communication in general.

756
00:58:06,690 --> 00:58:13,110
So, you know, I've seen that you have a lot of content out there that information is, you know,

757
00:58:13,110 --> 00:58:18,130
putting those top tests, figuring out the navigation so that residents do find what they're looking

758
00:58:18,130 --> 00:58:21,570
for, but also the information that you're wanting to push when you have surveys and things

759
00:58:21,570 --> 00:58:22,350
out here.

760
00:58:22,470 --> 00:58:25,950
How can make sure that we're delivering those, getting people informed about them?

761
00:58:26,190 --> 00:58:29,770
And a lot of that can be done when we think about information architecture and design as well.

762
00:58:32,180 --> 00:58:36,000
So, just a quick highlights, again, service oriented and mobile first that is designed for

763
00:58:36,000 --> 00:58:36,720
the mobile.

764
00:58:38,100 --> 00:58:39,100
We put a lot of work.

765
00:58:39,360 --> 00:58:44,380
Our team does a fantastic job going over data with you talking through that content rational

766
00:58:44,380 --> 00:58:50,300
what needs to move over, and then that information architect, what makes sense to you, what are the best practices?

767
00:58:50,800 --> 00:58:54,640
Granicus only works with governments, so we can use a lot of the data and insights that we've

768
00:58:54,640 --> 00:59:00,940
gleaned and then paired with how well you know the community to make sure some of those top tasks are important

769
00:59:00,940 --> 00:59:06,320
and then that they can change too. So everything on this website, you have complete accessing and

770
00:59:06,320 --> 00:59:14,380
over to the design of big deviation from historical CMS's for all companies, including granicous,

771
00:59:14,800 --> 00:59:19,980
so that you can say relevant, adaptable, change things for the season, whatever is most important during that time.

772
00:59:21,120 --> 00:59:23,880
And then the next slide, the search.

773
00:59:24,560 --> 00:59:28,640
I don't know what to company so long to figure out search, especially for government websites,

774
00:59:28,800 --> 00:59:32,940
but it has been awful. And that's probably my favorite change over in the new system.

775
00:59:32,940 --> 00:59:59,260
We actually have a built-in government, the source, if you will, based on residents speak, kind of translated to governments of different, sometimes you know, there's a difference in that language, so someone types in waste, it understands this garbage, it's predictive search, and on the back end you also can tell what people are searching, what's not delivering responses, and you can tweak it even further, which can be really helpful again when there are certain terms and things within the community that franticists would end up built in the back end.

776
00:59:59,660 --> 00:59:59,960
Um, so good.

777
01:00:00,000 --> 01:00:02,180
Getting people to what they need a little bit quicker.

778
01:00:05,160 --> 01:00:31,960
And then this slide, so there's some back-end tools. They're extremely important when I keep saying governance. One of them is the accessibility checker. So staff this creating content on the back-end. I think it's great when we have a decentralized kind of management system where departments and people kind of own their content or out there doing it. But it runs a risk of, you know, accessibility compliance getting out of hand. So this can be turned on to be required to run. So that when someone's doing it,

779
01:00:31,960 --> 01:00:33,860
content, it will tell them if they pass.

780
01:00:34,080 --> 01:00:38,220
If there's errors, those are hyperlinks where they can click in and say, okay, I didn't put

781
01:00:38,220 --> 01:00:41,880
alt text describing the image on that one and be able to do that.

782
01:00:42,540 --> 01:00:47,800
There's also things like deactivate, you know, schedule a deactivate, schedule a review of a page.

783
01:00:48,300 --> 01:00:52,660
Some of those tools that we talked about where that content is getting duplicated or it's

784
01:00:52,660 --> 01:00:53,380
out of date.

785
01:00:53,620 --> 01:00:57,880
So just some helpful kind of tools like that to ensure that even if there's staff turnover,

786
01:00:57,880 --> 01:01:02,480
like there always is, someone's getting notified, hey, this page needs to be reviewed, it's got

787
01:01:02,480 --> 01:01:07,460
2025, fee schedules, whatever it may be, just make sure things are relevant. And the whole

788
01:01:07,460 --> 01:01:13,480
gamut of permissions, controls, page version, control, all of those on the back end, to help

789
01:01:13,480 --> 01:01:14,560
with that eye-gling maintenance.

790
01:01:17,350 --> 01:01:21,570
And this just kind of summarizes it. The county is an incredible

791
01:01:21,570 --> 01:01:27,330
partner, as far as really actually, they were just at our annual conference to the speaking engagement.

792
01:01:27,330 --> 01:01:40,350
And they have more than just our website, a lot of tools kind of built, and so I just wanted to highlight that if anyone's interested, I can definitely pass along contact information for some reference and there in the communications and administration.

793
01:01:41,630 --> 01:01:44,330
But this just kind of summarizes what I just went over.

794
01:01:44,890 --> 01:01:52,650
Again, really, you know, data driven and really focused on that content governance, creating the accessibility today and making sure that can carry on.

795
01:01:52,650 --> 01:01:57,770
and then person form was really making sure we're connecting residents with what they're looking for.

796
01:01:59,620 --> 01:02:02,820
And then this one I don't have so many slides on, public meetings.

797
01:02:04,400 --> 01:02:08,180
So, closed captioning is required by the DOJ under the new standards.

798
01:02:08,980 --> 01:02:13,840
Again, we went through kind of the two options that we had with the live human being the only option on the current encoder.

799
01:02:14,620 --> 01:02:19,040
So it would require an encoder upgrade to what we call live pass.

800
01:02:19,140 --> 01:02:21,420
So if you see that mentioned anywhere that's the name of the encoder.

801
01:02:21,420 --> 01:02:27,180
There are some additional benefits, one of it, it's a cloud-based solution, but now it is

802
01:02:27,180 --> 01:02:27,780
web-based.

803
01:02:28,200 --> 01:02:32,940
So the person is not held to a certain computer where that program is downloaded.

804
01:02:33,480 --> 01:02:36,240
Someone could actually control the meeting from a different room if they wanted.

805
01:02:36,560 --> 01:02:41,640
There's pause, some features like that, and then the AI closed captioning.

806
01:02:43,040 --> 01:02:48,660
So we'd be enabling that 720p, it's a little bit higher quality, and it's also about

807
01:02:48,660 --> 01:02:50,440
additional health monitoring as well as

808
01:02:50,440 --> 01:02:51,520
time-eucass options.

809
01:02:51,680 --> 01:02:54,380
So if you did want to cast to the website as well as

810
01:02:54,380 --> 01:02:56,480
YouTube and Facebook, you could be doing all of those

811
01:02:56,480 --> 01:02:58,880
elements just to further increase the number of

812
01:02:58,880 --> 01:03:00,380
channels and reach more people.

813
01:03:03,560 --> 01:03:06,400
And just to highlight, you know, we always talk about

814
01:03:06,400 --> 01:03:09,240
what are the greater priorities and goals with any

815
01:03:09,240 --> 01:03:11,160
community that we're working in.

816
01:03:11,220 --> 01:03:14,260
So we did talk about where this aligns of

817
01:03:14,260 --> 01:03:16,780
all just, you know, a couple is that again,

818
01:03:17,340 --> 01:03:19,320
senior governance workflows, content ownership,

819
01:03:19,320 --> 01:03:22,900
just having some of those systems in place for, you know, people that are here today and in

820
01:03:22,900 --> 01:03:28,180
the future. Also, fiscal responsibility. So, like I mentioned, we went through a couple

821
01:03:28,180 --> 01:03:32,980
different ways. There can be the peace meal kind of option where we get an audit done.

822
01:03:33,100 --> 01:03:38,060
You find out every red flag from ADA compliance and then you retroactively fix those. Again,

823
01:03:38,160 --> 01:03:42,240
that's not going to help with the greater challenges or goals that you all have for your website

824
01:03:42,240 --> 01:03:47,900
or that kind of residents are expecting nor does it put that governance in place. And then

825
01:03:47,900 --> 01:03:53,380
community development engagement, again, just the communication, getting information, service pathways,

826
01:03:53,600 --> 01:03:54,240
helping guide.

827
01:03:54,580 --> 01:03:57,560
We'll talk a lot about way of finding during that implementation phase.

828
01:03:59,020 --> 01:04:00,560
I guess I said that, that's that for that one.

829
01:04:01,260 --> 01:04:04,340
And then I believe that Michael provided our ready-cost details.

830
01:04:04,600 --> 01:04:08,120
I did highlight them here with some additional details about implementation.

831
01:04:08,900 --> 01:04:11,540
So for our website, we'd like to say nine to 12 months.

832
01:04:11,740 --> 01:04:13,740
I've seen it done a little shorter, I've seen it take longer.

833
01:04:14,100 --> 01:04:17,600
It really depends mostly on the availability of your staff,

834
01:04:17,600 --> 01:04:21,800
talk quickly, we can move through things, but we do like to take the time and it does require

835
01:04:21,800 --> 01:04:27,660
lifts from you all, you know, input in those early phases in order to be at that design

836
01:04:27,660 --> 01:04:29,940
right, but also that information what's coming over.

837
01:04:30,540 --> 01:04:35,080
So we've got the one-time fees as well as the increase in animal, happy to talk through that

838
01:04:35,080 --> 01:04:35,560
process.

839
01:04:35,760 --> 01:04:41,980
And then the final slide is the meeting and closed captioning this one can be implemented a

840
01:04:41,980 --> 01:04:47,560
lot quicker, and the one-time fees again are really for the hardware setup and shipping

841
01:04:48,120 --> 01:04:49,540
those are the video components.

842
01:04:54,610 --> 01:04:58,530
This was just my final recap slide to get it all into one.

843
01:04:58,670 --> 01:04:59,970
I feel like I probably talked fast.

844
01:05:00,000 --> 01:05:02,520
A lot there is the deficit open to questions.

845
01:05:06,250 --> 01:05:14,950
Go if you said in the one I answering many questions about closed captioning, needing a different

846
01:05:15,770 --> 01:05:16,410
translator.

847
01:05:18,530 --> 01:05:20,250
I'm not word sure what you've been.

848
01:05:20,770 --> 01:05:21,410
Incoder?

849
01:05:24,960 --> 01:05:26,420
Isn't that system wide?

850
01:05:28,260 --> 01:05:29,200
Sorry, I don't know if I understand.

851
01:05:30,560 --> 01:05:34,400
Is there a separate encoder for the autonomy candidate?

852
01:05:34,400 --> 01:05:36,660
Where is it for grannicus?

853
01:05:37,280 --> 01:05:39,900
No, there's an encoder that's actually here in like an equipment rack.

854
01:05:40,020 --> 01:05:41,160
I don't know exactly where.

855
01:05:41,480 --> 01:05:42,800
Yeah, back in there.

856
01:05:43,260 --> 01:05:44,740
From there.

857
01:05:48,500 --> 01:05:51,540
The design, the 25,000, paid 79.

858
01:05:52,120 --> 01:05:52,800
I think I saw it.

859
01:05:52,920 --> 01:05:58,320
Is the, is for the current website design that you're saying that's like nine months.

860
01:05:58,800 --> 01:05:59,300
That's on how.

861
01:05:59,960 --> 01:06:04,400
Is that build as like a bucket of hours that you're like pulling from

862
01:06:04,400 --> 01:06:13,420
that you're expecting for it to take, so that could necessarily go up or that would be the

863
01:06:13,420 --> 01:06:14,280
price no matter what.

864
01:06:14,480 --> 01:06:15,620
Yeah, that's a fixed cost.

865
01:06:15,820 --> 01:06:19,240
So as money hours as it takes, we've accounted for any of that.

866
01:06:20,000 --> 01:06:23,800
So yeah, it wouldn't change unless there was like something crazy custom that you wanted

867
01:06:23,800 --> 01:06:28,060
us to create, which I wouldn't expect, but that's the only time we see that.

868
01:06:30,070 --> 01:06:36,710
is just based on that timeline there, if we did wait and make a decision and put this in the

869
01:06:36,710 --> 01:06:43,570
2027 budget, that would still give you time to have everything done by the April 26, 2028 deadline.

870
01:06:43,810 --> 01:06:44,570
Correct, yep.

871
01:06:45,150 --> 01:06:50,290
Yeah, the plan is if you're comfortable moving forward with, you know, at least giving approval

872
01:06:50,290 --> 01:06:57,410
tonight, we would put this in, we would budget this for 2027, and then I spoke with Brittany and

873
01:06:57,410 --> 01:07:03,110
at this afternoon, we wouldn't start this project until January of next year.

874
01:07:03,610 --> 01:07:08,950
Potentially there's room to start in December, but we wouldn't make any first payments

875
01:07:08,950 --> 01:07:10,930
until 2027.

876
01:07:12,810 --> 01:07:20,110
And you're in your comments, you said something about having the monthly increase start

877
01:07:20,110 --> 01:07:22,630
potentially after the work is done.

878
01:07:22,630 --> 01:07:23,050
Correct.

879
01:07:23,050 --> 01:07:24,790
So Brittany and I did discuss that.

880
01:07:24,910 --> 01:07:28,670
She's going to go back to her leadership and ask about that.

881
01:07:29,550 --> 01:07:33,630
My position was, I don't feel we should be paying the new annual

882
01:07:33,630 --> 01:07:37,790
upgraded fee until the work is done in the website is implemented.

883
01:07:39,950 --> 01:07:45,310
So I said, the plan is to pay for this in 2027, complete it in 2027.

884
01:07:45,870 --> 01:07:50,310
If we have to pay a little more upfront, then what it was initially proposed,

885
01:07:50,310 --> 01:07:57,350
You know, I'll be willing to do that if we can get that annual fee not to start until the website has been implemented.

886
01:08:00,040 --> 01:08:00,520
Yeah.

887
01:08:00,600 --> 01:08:04,520
Have we reached up to any other companies to get proposals for this?

888
01:08:05,380 --> 01:08:05,940
We have not.

889
01:08:06,420 --> 01:08:08,860
Mostly because we're in a current contract with Granicus.

890
01:08:09,860 --> 01:08:15,800
So if we were to do that, we would potentially have to probably pay out the rest of the contract.

891
01:08:16,400 --> 01:08:17,720
How long is that contract?

892
01:08:19,520 --> 01:08:25,780
We just renewed it recently, I think it's another four years or so, four, three or four years.

893
01:08:44,600 --> 01:08:45,680
Further questions down?

894
01:08:46,540 --> 01:08:50,580
No, I think I think I'd put on you mentally.

895
01:08:53,220 --> 01:08:54,180
I was expecting a lot.

896
01:08:57,080 --> 01:09:01,200
All the yelling that I took last week is beaten it out of me.

897
01:09:05,800 --> 01:09:24,580
I'm really able to put together so that you have the current website and current videos and then propose and then, can you put all the new pricing and one document with the old pricing so you can see what the total fees are going to be.

898
01:09:25,000 --> 01:09:28,900
Is it because I'm seeing some is monthly and some is annually.

899
01:09:29,440 --> 01:09:35,060
I don't know where the monthly is coming, and typically, unless it's requested, it would be

900
01:09:35,060 --> 01:09:40,500
an annual billing. The one-time fees, standard they come out as payment milestones, payment

901
01:09:40,500 --> 01:09:46,020
milestones of 40, 30, 30, 30, but we do have flexibility on billing terms of those one-time fees,

902
01:09:46,520 --> 01:09:50,940
changing payment milestones, pushing upon completion, whatever that may look like.

903
01:09:53,300 --> 01:09:53,860
Yeah, so

904
01:09:53,860 --> 01:09:59,960
But each contract is an annual fee, so we could definitely put...

905
01:10:00,000 --> 01:10:04,280
Something together to show that in one document, don't be able to compare.

906
01:10:05,740 --> 01:10:11,220
Just what we're currently paying annually, 4,919, is that correct?

907
01:10:12,860 --> 01:10:22,320
And the proposed for the video is a 63, but then the new subscription fee is, I guess,

908
01:10:24,390 --> 01:10:24,870
the subscription

909
01:10:24,870 --> 01:10:26,330
fees on all of them.

910
01:10:26,330 --> 01:10:32,490
Correct. There's an annual fee every year for the, for using this service or product.

911
01:10:37,600 --> 01:10:41,900
Right. So for the website it's hosting security, because we are a public sector has,

912
01:10:42,120 --> 01:10:46,480
and security and data protection in things, but like the hosting of a website.

913
01:10:48,220 --> 01:10:50,040
To look for that, the annual maintenance.

914
01:10:50,900 --> 01:10:59,060
But that would include updated ADA compliance in the updated feed that wouldn't be a separate every time.

915
01:10:59,060 --> 01:11:03,520
there's a big ADA change, there's another fee to get caught up.

916
01:11:04,220 --> 01:11:04,340
Okay.

917
01:11:10,960 --> 01:11:14,900
And then those fees increase 5% per year.

918
01:11:15,480 --> 01:11:16,420
That is what's quoted currently.

919
01:11:17,560 --> 01:11:18,620
One does that.

920
01:11:19,140 --> 01:11:20,840
When and how does that get reviewed?

921
01:11:22,120 --> 01:11:24,840
So it'd be at the end of the contract term.

922
01:11:24,940 --> 01:11:27,780
So if that was five years, we also could do three years or

923
01:11:27,780 --> 01:11:30,400
three years, two years optional, there's different options there.

924
01:11:30,700 --> 01:11:34,180
But it would be at the end of that contract term that we would

925
01:11:34,180 --> 01:11:41,900
Read discuss or reset and that can change do if you're doing another multi-year or I would just go into like an auto year-to-year

926
01:11:41,900 --> 01:11:42,360
year

927
01:11:42,360 --> 01:11:44,800
If you didn't choose to do another multi-year

928
01:11:46,440 --> 01:11:47,960
Did I read

929
01:11:48,500 --> 01:11:51,040
Trying to flip back and forth year one is

930
01:11:52,580 --> 01:11:53,060
517

931
01:11:55,080 --> 01:11:56,880
And then year two is

932
01:11:58,260 --> 01:11:58,740
7756

933
01:12:00,050 --> 01:12:04,310
I don't I'm all over it. There's no reason I'm everywhere. I guess I

934
01:12:04,310 --> 01:12:05,810
Can't I are you seeing the

935
01:12:07,130 --> 01:12:08,930
the code documents that will work.

936
01:12:09,070 --> 01:12:11,950
Well, so I'll pull up the website proposal.

937
01:12:14,820 --> 01:12:17,100
Yeah, so you'll see the terminating subscription that was

938
01:12:17,100 --> 01:12:17,880
that first box.

939
01:12:18,080 --> 01:12:19,480
That's the current website.

940
01:12:20,580 --> 01:12:21,440
And I apologize.

941
01:12:21,680 --> 01:12:22,940
You can kind of ignore the pro-rated fee.

942
01:12:23,080 --> 01:12:25,080
That will change depending on when we sign the contract.

943
01:12:25,820 --> 01:12:28,220
So if there is an unused portion of your current subscriptions,

944
01:12:28,380 --> 01:12:29,940
you pay an annual fee for current website.

945
01:12:30,240 --> 01:12:32,720
And we make an amendment during that year in the middle.

946
01:12:33,120 --> 01:12:35,560
You get credited back for any unused portion

947
01:12:35,560 --> 01:12:37,360
that credit can be applied to the news.

948
01:12:37,580 --> 01:12:38,280
So that changes.

949
01:12:38,280 --> 01:12:40,200
and we're not going to do any of that pro-rated

950
01:12:40,200 --> 01:12:42,540
stuff right, because we're not starting until January.

951
01:12:43,400 --> 01:12:47,440
Well, we're still in the middle of a contract here.

952
01:12:47,580 --> 01:12:51,340
I think I forget what our current contract here is.

953
01:12:51,640 --> 01:12:53,160
We have three different products with granicus.

954
01:12:53,460 --> 01:12:56,220
And they're all, their annual contract renewal

955
01:12:56,220 --> 01:12:58,180
is all in different times of the year.

956
01:12:58,180 --> 01:13:01,400
I think the website is April.

957
01:13:01,580 --> 01:13:02,660
Yeah, it sounds about right.

958
01:13:04,300 --> 01:13:06,880
So we would be paying, you know, theoretically, like I said,

959
01:13:06,880 --> 01:13:11,800
that I've requested that we don't pay this new annual fee

960
01:13:11,800 --> 01:13:13,940
for the new website until it's implemented.

961
01:13:14,320 --> 01:13:16,640
So again, Britney's going to go back and check with her,

962
01:13:16,720 --> 01:13:18,720
leadership, if that's acceptable.

963
01:13:19,840 --> 01:13:22,220
So we've already paid the bill for this year

964
01:13:22,220 --> 01:13:24,860
through April at least, so for next year.

965
01:13:25,300 --> 01:13:27,960
So depending on what that timing looks like for implementation,

966
01:13:29,220 --> 01:13:34,720
my hope would be that we continue paying the current website fee

967
01:13:34,720 --> 01:13:41,260
based on you know updated your contract and we wouldn't pay that new fee until it gets going.

968
01:13:41,480 --> 01:13:47,900
So then if you know we paid whatever it might be next year and then we started the new service.

969
01:13:48,140 --> 01:13:55,320
They would credit us for what we didn't pay in the old contract and then again or just pro rate

970
01:13:55,320 --> 01:14:02,420
for the new annual fee to the number of months within the fiscal term of the dollar.

971
01:14:02,680 --> 01:14:05,120
So what contract this four years left?

972
01:14:05,380 --> 01:14:06,720
Our card one.

973
01:14:07,140 --> 01:14:08,860
But he just said they all are different.

974
01:14:09,360 --> 01:14:10,560
They are all different.

975
01:14:11,060 --> 01:14:12,280
And I can follow up with that.

976
01:14:12,300 --> 01:14:13,320
I don't have it.

977
01:14:14,280 --> 01:14:17,220
There's right now the different contracts we have is one for the website.

978
01:14:18,020 --> 01:14:19,960
One for the video streaming.

979
01:14:20,960 --> 01:14:23,760
And then one for the minutes and agendas program.

980
01:14:23,760 --> 01:14:30,500
So, I may all work together, right, so obviously the minutes and agendas program work together with the streaming, they kind of go hand in hand.

981
01:14:31,680 --> 01:14:44,640
Obviously, you could have a separate company do the website and still have the integration of video streaming and minutes and agendas program, but they all really work together.

982
01:14:46,180 --> 01:14:48,520
Is there an option? Could you look at a different company?

983
01:14:49,380 --> 01:14:50,400
Yes, you could.

984
01:14:51,480 --> 01:14:53,720
But that would mean you would get rid of

985
01:14:53,720 --> 01:14:56,860
Granite is altogether, potentially, and then you wouldn't have

986
01:14:56,860 --> 01:14:59,740
the video streaming that we have. We wouldn't have the meaning and agendas.

987
01:15:00,000 --> 01:15:09,260
The program that we use to develop and the agenda is in this efficiently that we do and have it as transparent as we have it right now.

988
01:15:09,520 --> 01:15:13,920
You're saying if we use another company to design our website, we wouldn't be able to use you.

989
01:15:13,980 --> 01:15:16,980
That's not my position, and that'd be up to the time.

990
01:15:17,720 --> 01:15:24,000
What would we be able to use the video, like the minutes and agenda portion of it?

991
01:15:25,200 --> 01:15:28,360
Yes, you can still use it. We could, I frame it into a different website.

992
01:15:29,120 --> 01:15:32,700
It shouldn't be a huge difference from that perspective, for the website.

993
01:15:33,340 --> 01:15:37,460
Obviously, we have a really smooth integration, but I think it can look fine on another CMS.

994
01:15:38,340 --> 01:15:46,480
Is there any pricing discount for having all of the contracts through you that would we would lose if we did go another direction?

995
01:15:47,080 --> 01:15:49,660
Let me have to double check if there was any.

996
01:15:50,180 --> 01:15:54,380
My instinct says no because they were on different contracts, but let me double check.

997
01:15:54,380 --> 01:15:58,940
But my instinct says no, because they were each contract different, usually they'd be on one if we did it that way.

998
01:16:00,800 --> 01:16:01,880
I just think.

999
01:16:02,700 --> 01:16:05,580
And I've built websites before and I built a serum from scratch.

1000
01:16:05,760 --> 01:16:08,420
So I understand the cost that goes into it.

1001
01:16:09,640 --> 01:16:12,760
It's just at 25,000, 26,000.

1002
01:16:13,020 --> 01:16:16,820
I just don't know if it's worth us, potentially getting a second estimate.

1003
01:16:17,580 --> 01:16:24,340
Because I know we can obviously, like I said, we can use a different company if it came out to be something.

1004
01:16:24,340 --> 01:16:26,300
where we say it to significant amount of money?

1005
01:16:28,550 --> 01:16:30,390
I mean, at this point, Michael, you need to know

1006
01:16:30,390 --> 01:16:32,250
if we should budget money for it.

1007
01:16:32,250 --> 01:16:33,490
I mean, we should budget money.

1008
01:16:33,710 --> 01:16:35,010
We should definitely budget money.

1009
01:16:35,270 --> 01:16:40,310
And so, if we say that, and to kick the tires, elsewhere,

1010
01:16:40,690 --> 01:16:41,870
is that doable?

1011
01:16:42,710 --> 01:16:46,330
I mean, if you like me to look at that, I definitely can.

1012
01:16:46,770 --> 01:16:49,350
Like I said, I wouldn't, and I told awareness

1013
01:16:49,350 --> 01:16:53,230
I wouldn't be signing the contract until, you know,

1014
01:16:53,230 --> 01:16:54,430
after the budget has been approved.

1015
01:16:54,430 --> 01:16:57,910
So I know that the money is there and your comfortable moving forward with it.

1016
01:16:58,710 --> 01:17:03,390
So I guess if you like me to do some for the research, I can definitely can.

1017
01:17:04,510 --> 01:17:09,170
You know, like I said, I think the options right now would be you could potentially go

1018
01:17:09,170 --> 01:17:10,410
with a different website designer.

1019
01:17:11,250 --> 01:17:16,650
But if you want to continue with meetings and agendas program and then, you know, the streaming

1020
01:17:16,650 --> 01:17:21,310
with the closed captioning, those would have to be, those would stay together, right?

1021
01:17:22,850 --> 01:17:29,570
You know, I mean, potentially, you could scrap all three contracts, but again, what is that cost to get out of those kind of contracts, right?

1022
01:17:30,070 --> 01:17:30,210
So...

1023
01:17:30,210 --> 01:17:32,810
Well, but you're saying the website contract is often April.

1024
01:17:33,850 --> 01:17:41,110
We just have annual renewal, like every year you get a new invoice, so that's where, like, the code of, like, when we make amendments and things.

1025
01:17:41,410 --> 01:17:44,510
But there's like a master contract that's in multi-year with an...

1026
01:17:44,510 --> 01:17:46,850
When I get run through the 6th of April 2030,

1027
01:17:59,750 --> 01:18:03,710
we stop that one in 2027, it's like we'd probably

1028
01:18:03,710 --> 01:18:05,630
be on the hook for about $15,000,

1029
01:18:10,500 --> 01:18:13,020
or just to pay someone to be not, how is the website?

1030
01:18:13,520 --> 01:18:15,060
So I don't know that that makes a decent answer.

1031
01:18:16,830 --> 01:18:21,150
I just think it doesn't make sense to only get, I mean, for the website design.

1032
01:18:21,570 --> 01:18:21,930
Oh, yeah.

1033
01:18:22,450 --> 01:18:22,530
Yeah.

1034
01:18:22,530 --> 01:18:23,510
No, I think that makes sense.

1035
01:18:24,170 --> 01:18:24,250
Yeah.

1036
01:18:24,430 --> 01:18:30,130
And when we stared down this path, my focus was on ADA compliance, and as we started talking

1037
01:18:30,130 --> 01:18:39,090
more about it, like Brittany explained, could you put a bandit on this? Yes, but there are

1038
01:18:39,090 --> 01:18:44,910
bigger issues at play with just the website in general. So at that point, because we had

1039
01:18:44,910 --> 01:18:51,550
so many other components tied together with Granicus. Now if we just had Granicus as the

1040
01:18:51,550 --> 01:18:58,230
only thing, right, with the website, I would have looked further, you know, it got some more

1041
01:18:58,870 --> 01:19:03,230
But I'm more than happy to look at other companies to see what's out there and what they can do.

1042
01:19:05,680 --> 01:19:08,500
Bottom line is we need to budget to do the work in 27.

1043
01:19:09,960 --> 01:19:12,200
Whether that's with granicus or somebody else.

1044
01:19:12,320 --> 01:19:13,980
Obviously that's up to you as the board.

1045
01:19:14,160 --> 01:19:15,980
So if you like me to do some further research,

1046
01:19:16,620 --> 01:19:18,400
I can see what I can put together,

1047
01:19:18,980 --> 01:19:20,940
at least get some numbers before the next meeting.

1048
01:19:25,360 --> 01:19:26,420
I mean that would be my preference.

1049
01:19:26,520 --> 01:19:28,920
I've noticed that I think granicus would do a poor job.

1050
01:19:29,640 --> 01:19:31,460
I just don't know what I don't know.

1051
01:19:31,460 --> 01:19:38,100
And having options isn't going to hurt particularly since the website is how people interact

1052
01:19:38,100 --> 01:19:39,940
with the talent most of the time.

1053
01:19:40,220 --> 01:19:43,380
And anything going wrong there means where it is, right?

1054
01:19:44,800 --> 01:19:46,340
Those are separate things.

1055
01:19:47,440 --> 01:19:49,960
And my only recommendation is just that ADA compliance piece, which I think he's giving

1056
01:19:49,960 --> 01:19:53,200
you out to make sure any partner you work with is understanding of that because, you know,

1057
01:19:53,280 --> 01:19:59,380
one penalty is costly there, so just from a public sector perspective, but definitely.

1058
01:20:02,960 --> 01:20:05,880
Thank you. Thank you. Thank you. Thank you.

1059
01:20:08,380 --> 01:20:11,880
Michael, would you like for us now?

1060
01:20:12,320 --> 01:20:22,020
We don't need any action tonight. If you want to just hold off on this. I will work on seeing about what I can get as far as some basic numbers from some other companies.

1061
01:20:23,100 --> 01:20:28,800
And then we can bring this back at the next meeting. Depending on where things lie, then you can give me some direction.

1062
01:20:28,800 --> 01:20:32,660
you know, if you say, hey, we're just going to stick with

1063
01:20:32,660 --> 01:20:36,220
grandkids, that's fine. Let's move forward. Or if you are

1064
01:20:36,220 --> 01:20:39,200
seeing something based on what I find, then you can tell

1065
01:20:39,200 --> 01:20:41,960
me otherwise and say, maybe we should go down this path.

1066
01:20:42,380 --> 01:20:45,640
And still budget money in the budget, but then work on

1067
01:20:45,640 --> 01:20:48,520
separate contracts, depending on what your pleasure is.

1068
01:20:48,540 --> 01:20:53,480
I think we need clarity from grandkids as well at our next

1069
01:20:53,480 --> 01:21:09,780
meeting, whether we will be build after improvements after implementing and clarity on

1070
01:21:09,780 --> 01:21:19,940
what the terms are as far as termination or time of each contract,

1071
01:21:23,270 --> 01:21:25,430
and perhaps a different

1072
01:21:25,430 --> 01:21:26,110
proposal,

1073
01:21:28,710 --> 01:21:29,630
whatever variation,

1074
01:21:31,710 --> 01:21:38,190
that would fit better with a website designer by another company.

1075
01:21:45,000 --> 01:21:45,780
OK, thanks.

1076
01:21:49,740 --> 01:21:55,320
And that brings us to the end of the open session agenda.

1077
01:21:58,710 --> 01:22:02,870
We then are looking to go to closed session.

1078
01:22:02,870 --> 01:22:05,730
And would you do the other term?

1079
01:22:07,670 --> 01:22:24,930
I move to move to close session pursuant to section 19.85 sub one sub c of the Wisconsin state statutes considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1080
01:22:24,930 --> 01:22:31,850
The board will then reconvene to open session under section 19.85 sub two of those

1081
01:22:31,850 --> 01:22:37,790
constant state statutes and act of appropriate clerk treasurer recruitment.

1082
01:22:41,760 --> 01:22:43,460
That is the motion for a second.

1083
01:22:43,460 --> 01:22:44,840
A second.

1084
01:22:44,940 --> 01:22:45,900
All in favor say aye.

1085
01:22:46,160 --> 01:22:46,400
I don't know.

1086
01:22:46,860 --> 01:22:47,420
I don't know.

1087
01:22:47,540 --> 01:22:47,600
I don't know.

1088
01:22:47,600 --> 01:22:51,240
I don't know.

1089
01:22:51,240 --> 01:22:51,700
Very.

1090
01:22:52,520 --> 01:22:54,060
We're moving to close session.

1091
01:22:54,100 --> 01:22:54,820
Thank you all.

1092
01:23:22,070 --> 01:23:23,590
All right, how are you going?

1093
01:23:23,590 --> 01:23:24,890
I'm just going to go.

1094
01:23:25,670 --> 01:23:25,770
Huh?

1095
01:23:27,350 --> 01:23:27,550
Good.

1096
01:23:27,670 --> 01:23:27,730
Good.

1097
01:23:27,730 --> 01:23:28,490
I'm just going to go.

1098
01:23:28,530 --> 01:23:29,650
I'm just going to go.

1099
01:23:29,650 --> 01:23:32,090
I don't either.

1100
01:23:32,910 --> 01:23:33,570
Give it to anybody.

1101
01:23:35,470 --> 01:23:35,830
You're fine.

1102
01:23:36,230 --> 01:23:37,250
You're just going to try to go through this.