I'd like to call toward the Buffalo Grove Village Board meeting for Monday, September 19, 2022. Please join me for the pledge of allegiance.
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all.
Well, the clerk, please call the roll.
The first item is approval of minutes for the village board regular meeting on August 15, 2022.
Motion to approve.
Any questions or comments?
Will the clerk please call the roll?
Aye.
Here we go.
Next is approval of minutes for the Village Board Special Meeting on September 12, 2022.
Motion to approve.
Aye.
Second.
Any questions or comments?
Well, the clerk, please call the roll.
Aye.
Next is approval of war.
1, 3, 4, 5, Chris Burman.
evening.
1, 13, 45 consists of expenditures in the following funds.
The general fund, a 573,594 dollars and 34 cents.
The parking lot fund 139,162 dollars and 35 cents.
The school and park donations, 3,094 dollars and 92 cents.
Capital projects facilities fund 175,617 dollars and 82 cents.
Capital projects vehicles and equipment 140,161 and 34 cents.
Capital projects streets, 412,781 dollars.
11 cents. The water fund 1,887,552 dollars and 17 cents. The Buffalo Grove Golf Fund
18,429 dollars, 56 cents. The Arboretum Golf Fund 26,778 dollars and 8 cents. The Refuse Fund
$7,927, the information technology internal service fund, 149,585 dollars and 44 cents.
The central garage internal service fund, $90,282, 78 cents.
The building maintenance internal fund, internal service fund, 76,042 dollars and 49 cents.
And also includes expenditures for the payroll period ending August 14th, 2022 for $1 million, $40,000, $200,000, $28,000.
1 million, $40,000, $20,000, $28,000.
The payroll period ended August 28, 2022, $1,622,000,
in the payroll period, any September 11th, 2022, 1,045,742 dollars in 50 cents.
For a total warrant number 1345 for 6,863,582 dollars in 68 cents.
Thank you, Chris.
Is there a motion to approve?
So I made second. Any questions or comments? Will the clerk please call the roll.
Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. There is no village president's report.
There is no village managers report. There is no special business reports from trustees.
Okay. Next, yes.
Can I make an announcement?
You certainly can.
We all know this election coming up on November 8th.
Please be sure that you are registered to vote before October 7th.
And most importantly to us, there is a municipal election on April 4th.
In 2023, there will be a village president, a village clerk, and three trustees elected.
Petitions may be circulated, starting tomorrow for those positions.
You may sign a position for one village president, one village clerk, and three village trustees.
That does not mean you have to vote for them.
You are merely signing the petition to allow them to be placed on the ballot.
So, if someone should ask you for your signature on their petition, that is what it is for.
Patitions are available in the clerk's office beginning tomorrow morning at 8am and, again, the election will be on April 4th, 2023.
Thank you.
Thank you, clerks, Rabian. Next, we have the consent agenda. All items on the consent agenda,
which are available in the room this evening, are considered to be routine by the village board,
and will be enacted by a single motion. There will be no separate discussion on any of these items,
unless a board member or member of the audience so requests it. In that case, it will be discussed
Under new business. Will the clerk please list the items on the consent agenda?
Thank you. First item is National Preparedness Month, Proclamation. This Proclamation
recognizes September as National Preparedness Month. Authorization to wave bids and negotiate
for amusement services. Refer request authorization to wave bids and negotiate as further
detailed in the memo contained in board packets, resolution 2020-12, ratifying execution
of an extension to an agreement for natural gas supply and service.
Staff recommends that the Village Board ratified the execution of an extension to a natural
gas agreement with constellation new energy gas division LLC as further detailed in the memo contained
in board packets. Resolution 2022-13 ratifying execution of an agreement for electrical supply
and service. Staff recommends that the roads board ratify the execution of an electricity
supply agreement with constellation new energy as further detailed in the memo contained
in board packets. Ordnance 2022-89, approving amendments to chapter 5.20 liquor controls
staff for proposing several changes to existing liquor licenses, as well as new license reservations.
All changes are included in the ordinance contained in board packets, updating section 5.20.072 in its entirety, ordinance 2022-90 County Intergovernmental Agreement.
Cook County and the villager are proposing to enter into an agreement.
Into an intergovernmental agreement to address paving of a short section of Rob Boulevard, south of Lake Cook Road, with their future Lake Cook Road.
Project, as the work is outside of their right of way, and at the village, and at the village's cost, an agreement is required.
Ornance 2022-91 authorizing granting a perpetual utility easement to common wealth Edison company
comment.
The public works department recommends approval of the proposed ordinance providing an easement
to comment for their utility and providing the village manager the authority to sign all
associations, documents, when received pending review and approved by the village attorney.
Ernest 2022-92, approving a North West community health care planned unit of development
ordinance 2019-042, approval for a veterinary hospital use and sign variation for a
commercial building at 41 South McHenry Road.
GW McHenry BG LLC is requesting approval of an amendment to the NCH planned unit of development
for a new 10,000 square foot commercial building,
the Planning Commission, recommended approval,
staff can serve, occurs with this recommendation.
Ordnance 2022-93 of a word of bid-proof project, PD.
Staff recommends that the village board
authorized the village manager to execute a contract
with auto-bomb company Inc.
For the police station skylight repair project
in and amount not to exceed $31,595.
spending a view on approval by the village attorney.
And finally, ordinance 2022-9, 4-way for a Bids,
led service line replacements,
staff request that the village board
weighed Bids and authorized the village manager
to execute an agreement with Joe Kennedy contractors,
JKC, for led service line replacements in and amount
not to exceed $31,195 and 20 cents pending review and approval by the bill of attorney staff
recommends approval.
Thank you very much.
Does any member of the board wish to remove an item from the consent agenda?
Does any member of the audience wish to remove an item from the consent agenda?
Is there a motion to approve the consent agenda as presented?
It's all made.
Well, the clerk, please call the roll.
Aye.
Right and fell.
Aye.
We'll concur.
Under ordinances.
We have ordinance.
Zero.
Dash.
2020.
Dash.
95.
And ordinance.
Approving an amendment to the existing economic incentive agreement.
between the village of Buffalo Grove and business IT source located at 8.50 as
Barry,
is there a motion to approve?
Thank you.
Second.
Mr. Stilling.
Thank you.
Good evening.
So in 2017 the village entered into a sales tax sharing agreement with business IT source
or we come alert for two as bits.
The current agreement is set to expire
in May 1st, 2024.
Originally, bits occupied 39,000 square feet,
and that's current location at 850 asbury.
Bits is now seeking to expand and occupy
over 91,000 square feet of space at their location,
and also extend their current lease
through June of 2028.
Given the recent expansion plans,
and lease extension, both staff and bits
are seeking the village boards approval
for an amendment to extend the existing
in terms of the sales tax sharing agreement to June 30th, 2028, as well as provide for a
five-year extension beyond that time. No changes are being proposed to the sales tax
sharing formula. Stepally, as beneficial as it ensures that bits remains in the village
for an extended period of time. Therefore, staff recommends approval, subject to the
final approval of the village attorney, and the villages receive them an executed lease
extension. I'm happy to answer any questions.
Okay, and it's a wonderful company to have in our village.
We're very happy they chose a little, a little grove.
Will the clerk please call the roll?
Aye.
Next, we have an ordinance, 2022-96.
An ordinance, a mending section.
15, 12, 0, 2, 0 of the village code,
as it relates to the local amendments,
to the 2014 Illinois Plumbing Code, trusty Whitenfield, would you be able to handle that?
I think so. I would move the Board of Dopp, ordinance 2022-96, which amendment section 15.12.020.
The village code as it relates to these local amendments, the plumbing code, 2014 plumbing code,
as more specifically described in our package.
Second. Okay.
Ms. Wood's. Yes, thank you as indicated earlier. The village's plumbing
closed adapts the 2014 Illinois plumbing hope by reference and it does have several local
amendments. One of these local amendments does prohibit the use of
chlori polyvinyl chloride, CPVC, water pipe and buffalo grove. Our staff, including our
building services manager, our building inspector, and our contracted out plumbing
inspector, as well as myself and other members of the Community Development staff, have collectively
examined this local amendment and have decided that this local amendment is outdated and should
be revised and deleted. This is mainly for three reasons. The first is that such material
is allowed by the Illinois Plumbing Code. Second, we feel like this local amendment is outdated.
materials and products have improved since this local amendment was first adopted and this is evidence by other
municipalities allowing for its utilization as well as inclusion obviously in the state code. Third is that the
proposed material has proven to be satisfactory in our in the professional experience of our building staff and the third
party inspectors including B&F. They have found that the materials comparable and sometimes even better than the proposed material.
The concludes my remarks, and Adam Garcia, a building service manager, would be happy to
address any further detail questions.
Any questions?
Well, the clerk, please call the roll.
Aye.
Right and fell.
Aye.
Motion carried.
Next, we have ordered in 2022 to ask 97, an ordinance demanding section 15.08.020 of the village code.
as it relates to the local amendments to the 2017 National Electrical Code, Trustee Pike.
Thank you, Madam President. I motion to approve ordinance 2022-97, ordinance amending section 15.08.020 of the village code as it relates to the local amendments to the 2017 national electrical code staff recommends approval.
Is there a second?
This would.
Thank you.
Disapplies of similar logic as was with the plumbing code.
Again, we have adopted the 2017 National Electrical Code by reference, but also have some local amendments.
One of these local amendments does preclude the use of scheduled 40 PVC.
We have decided for the same reasons.
And the same grouping of people have analyzed this material and for the same reasons.
we feel the material has progressed, we feel it's outdated, and that it is adopted and utilized
by other municipalities as well as recognized by the National Code, that it should, this local
amendment should be modified, and the material should be allowed for utilization. Any questions
again, and I'm Garcia building services manager, can address? Trustee Smith.
Thank you, just no questions. Just thank you for updating these codes. It's overdue. We need
keep up with current standards. Are there any others that are we still looking over the codes
or are we done? That's an excellent question. This is an ongoing process. We are in the work,
I think 2023 is slated to be the year where we look at our building codes more completely.
This was come to our attention due to some of the recent developments have been happening.
We've had developer come and said and asked us to formally evaluate these two specific materials.
So we were happy to do that and now that we have built and restored some of our staff capacity.
We're happy and we feel like we have the bandwidth.
And to be frank, the intellect to give this a thorough overview and examination
and with full confidence and stand before you and recommend this.
That's great to hear. Thank you.
Well, the clerk, please call the roll.
Thank you Madam President, I make a motion to approve ordinance number 2298, authorizing the village manager to execute a contract with A1 roofing company for the Waterwell 7 storage facility.
roof replacement project in an amount not to exceed 116,006,009 dollars, pending review and approval
by the bill of jittering.
Second.
four skylights. We receive bids from four different companies. Those bids were received by staff
and the villages consultant industrial roofing services based upon the review and comments provided
staff recommends an award of bid to the lowest responsive and responsible bidder A1 roofing company.
This project was budgeted for in the 2020 CIP budget. I'll be happy to answer any questions.
Any questions? Will the clerk please go the roll.
The next is ordinance 2022-99, an ordinance providing for the issuance of not to exceed $7,500,000
general obligation line of credit note and trustee.
Biden failed.
Thank you, Madam President.
I move the adoption of ordinance number 2022-99, an ordinance providing for the issuance
of that to exceed $7.5 million, general obligation line of credit note, Village Buffalo
Grove County's, thank you for the cost of capital projects in and for the village, providing
for the security and for the payment of said note and authorizing the sale of said note
to Northbrook Bank and Trust Company, and as attached in our further documents to this and
as well as the staff comments that are going to be made.
Chris Burman.
Yes.
Thank you.
Good evening.
So second.
It was only 7,500,000 dollars.
It was 8 million.
We'd have to be different.
Exactly.
So the ordinance before you tonight is the final step in establishing a line of credit note in
the amount of 7,500,000 dollars with North Brook bank and trust company.
This note will provide the village flexibility for associated costs for the 1650 lighter lane project as well as other capital projects.
Any funds borrowed against this line of credit will be paid off with a combination of the proceeds from the sale of the current public work building as well as grants and the use of general fund reserves.
included in this ordinance is a requirement that we have two signers needed in order to
request funds from the bank towards the line of credit, the village president and the finance
director or the village manager. And then it further requires that there's an initial draw of
$50,000 made immediately after the line of credit is established. And the reason for that is that
will allow the bond council to establish this as tax exempt status. And immediately upon getting
that establishment, we will repate that first initial 50,000 out.
So, with that being said, staff recommends approval of the attached ordinance providing
for the issuance of not to exceed 7,500,000 general obligation line of credit note by and
through Northbrook Bank and Trust Company National Association to finance capital improvements in
for the village including but not limited to purchasing and improving a building to serve as a public
work facility. Thank you. Any questions? Will the clerk please call the roll.
Hi. Hi. Hi. My name is Elka. Hi.
Hi. Hi. I'm Richard Kerry. Next is ordinance 2022-100 award of bid village hall partial roof replacement
project trusty Smith yes thank you I make a motion to approve ordinance number
2022-100 authorizing the village manager to execute a contract with seal
tight exterior's ink for the village hall partial roof replacement
project in amount not to exceed one hundred sixty one thousand seven hundred
dollars pending review and approval by the village attorney I'll second
Mr. Snowski.
Good evening.
Staff led a bid for a partial roof replacement at Village Hall
and it was open on August 25th.
This work includes, but is not limited to, replacing all
shingle roof areas, including steep slope roofs
and replacing the roof membrane.
We received bids from five companies.
Those bids were reviewed by staff and the villagers
consultant in industrial roofing services.
Based upon the review and comments provided,
staff recommends an award of bid to the lowest responsive
in response will better seal tight next year years. This project was also included in the 2022.
Any questions? Will the clerk please call the roll?
Aye. Aye. Aye. Aye. Aye. Aye.
Next is ordinance 2022-101, an ordinance approving a revised municipal geographic information services GIS partners
This MGP contract and Trustee Widenfeld can I ask you to be Trustee Johnson again.
Thank you.
I appreciate the honor.
I move the adoption of ordinance 2022-101, which is an ordinance approving a revised
Municipal GIS partnership contract, which is recommended by staff to authorize the village manager to execute a contract
with municipal GIS partners for geographical information services for an amount not to exceed 155,790.
$790.
Is this?
Mr. Robinson.
Thank you very much.
The GIS consortium has become one of the Chinese examples of consortiums in our area.
When the village of Buffalo Grove joined about eight years ago, the only 20 members were now at 40 and growing.
It's a great model of a shared service model.
Services are shared.
The hardware share and the software share.
As a member of the consortium, we must execute a agreement with MGP.
We're doing so again, these are small changes to the contract with MGP.
Instead of doing a simple escalator here, we're clarifying some terms of agreement
and removing some duplications.
As a point of note, this $155,790 represents a 4% increase over this year's rates with the CPIU
at 8.8, that is a very reasonable request, especially in a very technical field.
And I'd be happy to answer any questions that the Board might have.
Just a little bit.
Just a quick one.
I'm assuming that Mr. Brian, can this add an opportunity to review this or will review this
before somebody signs he's already seen it. Yes. Thank you. Any other questions? Well, the clerk, please call the roll.
Aye. Aye. Aye. Aye. Aye.
Aye. Aye. Aye. Aye.
Motion carries. Next we have ordinance 2022-102 weather system hardware and program agreement.
Trustee Smith.
Thank you.
I make a motion to approve ordinance number 2022-102, which waves bids and authorizing the
village manager to execute an agreement with Vaisala for weather system hardware and software
in an amount not to exceed 70,203 dollars, pending review and approval by the village attorney.
Second.
Okay.
Kyle Johnson.
Thank you.
The past several years public works has used DTN Weather
Century as our weather program for gauging strong storms and winter weather.
The program gives radar, hourly information, and general snow response recommendations for the Chicago land area.
By solids for prior toary hardware and software devolved weather data and predictions that are specific to Buffalo Grove.
The Reconvenation of Sensors installed in the streets,
odd snow piles, and at weather stations around the village, we will be able to see
a multitude of data points that will allow us to make better decisions in all operations.
There's a few examples of these new benefits are the ability to gauge row conditions remotely,
receive high wind alerts, and see rain data correlated directly with sewer flows.
Baisala is a sole source provider of this hardware and software.
Staff recommends the Village Board Wave Bids and authorize the Village Manager to execute the agreements
for the purchase of this hardware and the first year of the program agreement in an amount not to exceed
70,203 dollars in no sense.
I'm now happy to answer any questions.
Well, the clerk, please call the roll.
Aye.
Motion carried.
Next, we have ordinance 2022-103.
An ordinance approving the Atticissive Road Project,
Specific Agreement, Trustee Pike.
Yes, I'm motion to approve ordinance 2022-103.
1, 0, 3, ordinance, proving the aptic kissic road, logic, specific agreement, staff recommends a approval subject to review and approval by the village attorney.
Okay.
Mr. Monaco.
Good evening.
I'm here to discuss the IGA with Lake County DOT relating to the Project Pacific Agreement for aptic kissic road from Buffalo Grove Road and west to the western corporate limits of Buffalo Grove.
This project-specific agreement identifies the villages and the county's responsibilities
for the project-notable items included in this agreement include provisions for village facilities,
such as sidewalks, traffic signals, and streetlights.
Much like Buffalo Grove Road, only the minimum amount of streetlights are being installed,
and this project will also include a noise wall on the south side of Epicsic Road on both sides of Brandywine.
As voted for by the adjacent residents, however, as Epicsic Road will remain a county road,
the village will not be responsible for the maintenance of this noiseball.
The agreement also includes language-estaticating one portion of village property to be converted to right away
in for some permanent and temporary easements for construction purposes.
The county is planning for a late 2022 bid in a 2023 construction.
The amount of village contribution would be approximately $393,000.
And with that staff recommends approval or the private specific agreement
for the abskissic road improvements and authorizes the village manager to execute all necessary documents
related to the agreement subject to review and approval by the village attorney.
I'm happy to answer any questions.
Will the clerk please call the roll.
I.
Hi.
I.
Or should carry.
Next is ordinance 2022-104 and ordinance
Mending chapter BG-11 rules of the road.
Trustee Pike.
Yes, I motion to approve ordinance 2022-14 or
and submitting after a BG 11 rules of the road title 10,
the village of Buffalo Grove, Municipal Code,
the Nard, Drive, and Indian Hill, no parking zone.
That for recommends approval.
Second.
OK.
Mr. Manico.
Thank you.
This item is to propose a 50 foot no parking area
on the north side of Bernard Drive, east of Indian Hill.
If you recall from last month's presentation on safety
from our Buffalo Grove resident in Girl Scout and Angela, this is the area that started her
into this idea for her Gold Scout Award.
So, unfortunately, she could not attend tonight, otherwise she would be here in the audience
with this.
A state law is no parking within 20 feet of a crosswalk, but after reviewing this area with
the traffic committee, then later the highly used crosswalk near Cooper School and due to
the curvature of the road, we are recommending a 50 foot no parking zone in this area during
school pickup hours, such as the afternoon.
As a quick follow-up, after we reached out to District 21 about Angela's safety presentation,
it opened up a dialogue with District 21 about this and other safety issues, and we had a great
conversation with them in the police department, and that resulted in the village in a district
coming to an agreement for the crossing guards on Buffalo Group's Aranite and Heights Road,
which was great to see again. So with this, staff recommends the 50 foot no parking zone
on the north side of Bernard Drive from Nice right away line
of Indian Hill Drive from 245 p.m.
to 330 p.m., I'm happy to answer any questions.
Trustee Stein.
Thank you, Madam President, not a question.
I just want to reiterate what Mr. Monaco said.
This was brought to us by a resident, young resident,
and I want to point out to our residents
who are watching this, who are never too young
to get involved with village activities, especially when it comes to health safety and welfare.
And I encourage our younger residents to become involved, like Angela pasto did.
So thank you.
Just you, I can tell.
Thank you. I actually want to commend Mr. Monaco and all the folks involved in this for actually
taking the time. To take a look at this very seriously, to investigate it to
pursue this and to produce a result that's really sort of astonishing and it's
trusty Stein said to say show how a single individual could bring something to us
and get us started on some pretty significant safety measures.
I think everybody involved and this should really be commended, so thank you very much.
Well, the clerk, please call the row.
Aye.
Smith.
Aye.
And if Angela had been here, I have an ordinance, a copy of it for her and a buffalo pin to thank her for taking the time to do this and to show that young people as well as older adults can certainly get involved in local government.
where you actually have a voice as clerks or avian says all the time, you may not have a big voice in federal government or state, but you certainly have a big voice your own voice in local government, correct?
Which we find out in our civics form over here. Great.
Okay. Next we have ordinance, 2022-105, 41 McKenry Road Development Improvement Agreement, trusty Pike.
A motion to approve ordinance 2022-10541, canary road development and improvement agreement, staff
for recommends approval, subject to review, and approval by the bill of attorney.
Second.
Mr. Monaco.
Thank you.
My last item.
Tonight is the developer's improvement agreement for 41 McKennery Road.
This DAA is for a two-tenant building located west of North NCH community building.
It's a 10,000 square feet. Most of the site engineering was already completed with the NCH project.
This is really just a fairly simple agreement which is developer agrees to complete the required improvements in the engineering plans.
Therefore staff recommends approval of this DAA subject to the review and approval of the village attorney and receipts of the required fees.
I'm happy to answer any questions.
Well, the clerk, please call the road.
I.
I can tell.
Hi.
Or should carry.
There is no unfinished business.
There is no new business.
Questions from the audience?
Off for items that are not on the regular agenda.
If you have a question, please go up to the podium and state your name and address.
We will have an executive session this evening, once the board goes into executive session,
we will not be coming back to do any business here in open session.
We are in executive session for two purposes.
The first is to see one of the open meetings act,
appointment, employment, compensation, discipline, performance or dismissal of specific employees,
these specific individuals who serve as independent contractors in a park, recreational or educational
setting, or specific volunteers of the public body, or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee, a specific individual
who serves as an independent contractor in a park, recreational or educational setting, or
volunteer of the public body or against legal counsel for the public body to determine its
validity.
And the next one is two C6 of the Open Meetings Act.
The setting of a price for sale or lease of property owned by the public body.
That is what we will be doing in executive session.
Is there a motion to go into executive session?
So made second will the clerk please call the roll
I
As
is
yes, okay, that's okay, and we will be going into executive session
We will not be coming back to do business good evening everyone