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>> call this meeting to order on monday, july 21st, 2025 at 5:30.

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would everybody please stand for the invocation and also the pledges?

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heavenly father. We owe it all to you.

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tonight, the council is going to be doing business. We ask for your wisdom and knowledge.

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but lately, we have lost special people.

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I want to pray for mark pate and his family.

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I want to thank you for his leadership

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and his example that this man brought to the police department and everybody around him.

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also, [inaudible].

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you get individuals you send us that spend their life taking care of others,

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and we want to thank you for her. Heavenly father, be with us tonight.

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we love you. We thank you for your son. In christ name we pray, amen.

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>> good evening, mayor and council. That moves us on to section 2, public presentations.

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we have no proclamations this evening. However, we do have two presentations.

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I will announce both presentations. We'll have a brief update by deanna phillips,

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director of community services, and then at the end, we'll take one big picture for each one.

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first is the adoptable shelter pet.

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>> terry compos. Animal control officer shelby welch

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has brought kingston with her for us tonight to feature. Kingston loves it here,

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and he might just become our council dog. He's been greeting everyone. Kingston obviously is still a puppy.

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he's about three months old. Him and his sister came into the shelter. Our best estimate is he's some shepherd mix.

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we think he'll probably become a medium to large sized dog. He's very sweet and very friendly,

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but he is a puppy, and puppies do need a lot of attention. Goodness. He's not potty trained yet.

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as a reminder, the animal shelter is at capacity, and in order for us to place as many dogs in available homes,

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we do waive the adoption fees. All potential adopters must still go through all the shelter screening process before an adoption can be complete,

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so please come over to the burleson animal shelter and let us match you with your forever friend. Maybe it's kingston.

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that's literally my nightmare, but it's fine.

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you read the next one.

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>> thank you. Next is to receive a report to recognize the communications and police departments for statewide marketing awards.

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once again, deanna phillips, director of community services. >> thank you very much.

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it's my honor to present to city council tonight the various marketing communications awards

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the city of burleson received this year during the texas association of municipal information officers,

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that's a mouthful, tami annual conference in june. More than 650 entries were submitted across

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29 categories and the city of burleson is proud to have brought home 10 awards.

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these honors highlight the creativity, innovative and engaging ways the talented professionals behind me work

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to cut through the noise and educate our community on important initiatives and services.

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I'm going to take a moment to introduce the team. We have collin gregory, who serves as the police department side as

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the community engagement and crime prevention specialist. We have tina brinkman, the marketing manager and head of

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the city's communications team, marcus jackson, our video production specialist,

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jessica pounds our multimedia specialist, and carrie chavez, our website content coordinator.

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these individuals are truly among the top public communicators in texas,

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which I already knew, but the awards only confirmed it. We were second only to the city of mckinney,

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who took home 11 awards, to our 10. For a city of our size that speaks volume

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about the caliber of this team and the work they produce. I could easily brag on them all day,

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but I will jump to the awards because I know you have a full schedule tonight. The first, we did receive four first place trophies,

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and the first ones for the explore btx blog, jessica partners with the economic development team

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to highlight new things to do in town each month. The love shouldn't hurt poster is

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collin's powerful campaign offered a discreet way for victims of domestic violence to seek help.

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this police piece was even recognized by congressman roger williams on the floor of the us house of representatives.

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poorly drawn pets campaign was jessica's creative idea to raise funds for

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the shelters new adoption trailer and had all of our staff drawing hilarious pet portraits,

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which helped both drive awareness and donations. The best use of photography,

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jessica again captured adoptable pets, paired with our public safety personnel creating compelling and heartwarming images.

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moving on to the second place categories, an award for collin's video,

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unveiling the police department's new vehicle design with the help of legos.

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calendar for a cause, and was a shelter project led by jessica.

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pet owners paid to feature their pets in the calendar, allowing us to produce it at no cost.

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it received both awards in special publication, and most creative with lease dollars.

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best use of vertical video. Video, again, was tied to jessica's leadership in

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shelter marketing and our campaign to raise funds for the adoption trailer, and a public education video produced by marcus that shared

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a cardiac arrest survivor story and promoted cpr awareness. This video is part of a broader campaign led by tina,

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who partnered with the fire department to reinvent their cpr classes. Now branded as save a life saturday.

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as a result, their monthly classes are consistently filled up. Finally, we earn third place for btx bob,

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a fun and informative campaign developed by katie brown in public works and brought to life through collaboration with marcus.

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please join me in congratulating this exceptional team, and on behalf of the entire group,

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we want to thank council, city management, and all the departments that we get the honor to

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represent as for your continued support of our communication efforts. Your trust allows us to do meaningful,

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impactful work that truly serves our community.

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>> council, if you would like to come down and take pictures. Council?

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thank you, mayor and council. That brings us to 2c, community interest items.

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>> I have a few.

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hold on. Yes, I followed larry's lead, and I wrote it all down.

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>> you got a minute.

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>> I'm hurrying. Now I can't find it. I'd like to take a moment and recognize hidden creek golf course.

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since our last meeting, I felt compelled to see it for myself.

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I'm so glad I did. I even picked up a new to me set of clubs,

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and my husband and I have been visiting a couple of times a week. I must say, I've been genuinely impressed.

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lately, I've been on a mission to discover and appreciate the beauty that surrounds us right here in burleson.

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hidden creek has become one of those special places that really captures what makes the community so wonderful.

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a few moments really stood out to me. A father watching his young daughter golf turned to her and said,

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"that was beautiful. Good job, baby." while waiting for range balls to be reloaded,

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a man who had no idea who I was, started chatting with me.

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he said, "my wife and I have a membership. We pay $30 a month.

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it's our time together. Just have to watch out for those sprinklers at 8:30."

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I saw two young people in aggie t shirts on a first date.

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one was from mansfield, the other had just graduated from centennial.

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the young man will be playing golf at texas a&m. Hearing their laughter and conversation from a few feet away was just heartwarming.

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I share all of this because this is the burleson we are building; a place where families, couples,

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and friends come together to create memories. Hidden creek is a shining example of

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a community investment that brings people joy, connection, and pride.

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it's more than a golf course. It's a gathering place, and it's something we can all be proud of.

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way to go hidden creek. My next one. I'm going to not cry.

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after spending a few days volunteering at the centerpoint volunteer fire department,

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known locally as the command, just outside of kerrville, texas, I came home with a lot of my mind,

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and I kept asking myself, what would you do, in burleson,

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if a natural disaster hit? Are we prepared? What emergencies are we vulnerable to?

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what plans are in place to protect our first responders, public works crews, distressed citizens,

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volunteers, and even the media? These are important questions,

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so I reached out to fire chief casey davis, he and joe laster,

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our emergency operations manager, responded right away and sat down with me

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to go over our city's emergency preparedness plans. We had a great conversation about the what ifs,

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and looked closely at the resources and response strategies we have in place.

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one of the key things we discussed is the cert program, community emergency response team.

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this is a volunteer based initiative that equips residents with vital skills in disaster response,

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such as fire safety, basic first aid, search and rescue, and team coordination.

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cert trained volunteers play a crucial role during real emergencies

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and are also active in supporting local events and preparedness efforts.

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we're currently gearing up for our next cert basic training course this fall,

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and we're looking for new participants. This training is completely free and open to all members of the public.

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if you've ever asked, how can I help or what can I do to support our community?

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this is your opportunity. Also, don't miss our burleson emergency preparedness fair happening on saturday,

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september 28th, 2025, at the brick.

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this event will bring together first responders, local organizations, and vendors,

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to promote public safety and emergency readiness through hands on family friendly activities.

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cert will play a big role in this year's fair, and it's a great chance to learn more and get involved.

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we are fortunate to have a community full of people who are ready and willing to help.

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if you've ever said, "I want to help when it really matters," this is your chance to get trained,

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get informed, and be part of something meaningful. I truly invite you to join us.

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let's get ready together. Now, I'm done. Do you want me to talk more?

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>> I want to thank the lions club for the parade,

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and thank chief cordell for chauffering and me and alexa round.

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I had a blast. We had so much fun out there. The weather was great.

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I also want to welcome our new recruits, valeria figueroa and also austen zimmerman,

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who just graduated the police academy. Welcome on board. But I'm going to talk about my favorite nodehead and that's stacy singleton.

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stacy is really a prime example of what we have in burleson.

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he has been in kirk county helping with the recovery. Hats off to you, bud. Proud of you.

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>> thank you, mayor and council. That will bring us to section 3, changes to the posted agenda.

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3.a is items to be continued or withdrawn, and 3.b are items to be withdrawn from

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the consent agenda for separate discussion by the city council, staff, or members in the public in attendance.

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>> madam secretary, I'd request that we remove item 5.d, I,

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j and o from consideration tonight due to the cancellation of our tiff and 4.b meeting,

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and five all of these items will be coming back. 5.o is administratively removed for me addressing some purchasing items.

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>> those are items on the consent agenda this evening. Is there anything else?

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that'll move us on to section 4, citizens appearance. Each person in attendance who desires to speak to

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the city council on an item not posted on the agenda, should speak during this section.

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speaker card must be filled out and turned into the city secretary prior to addressing the city council.

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each speaker will be given three minutes to speak. Each person in attendance who desires to speak to

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the city council on an item posted on the agenda, shall speak when that item is called forward for consideration.

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at this time, I have no speaker cards. Is there anybody in the audience who would like to address the city council on an item not

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listed on the agenda? There are none.

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mayor, that'll move us on to section 5, consent agenda.

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all items on the consent agenda are considered to be routine by the city council,

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and we'll be enacted with one motion. There'll be no separate discussion of the items,

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and approval of the consent agenda authorizes the city manager to implement each item in accordance with staff recommendations.

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this evening, consent agenda is items 5.a through 5.c, and

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5.e through 5.h, 5.k through 5.n, 5.p through 5.u.

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>> is there a motion?

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>> I'll move to a proof. >> a motion by adam and a second by victoria,

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please vote. Pass, unanimous.

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>> thank you, mayor and council. That brings us to item 6.a, etj release petition for 1700 tarver road, case 25-176.

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tonight's to consider and take possible action on a petition for release from

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the city of burleson's extraterritorial jurisdiction for approximately 27 acres of land addressed as 1700 tarver road.

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the staff presenter this evening is tony mcilwain, development services director, mr. Mcllwain.

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>> yes. Thank you, madam city secretary. Mayor and council, mr. Baisden with renfrew street holdings limited,

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filed a petition for the release of his property at 1,700 tarver

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road from the city's etj on june 17th.

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I'll not go through the presentation unless prompted to do so by you, but your options on tonight's item are to

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approve the petition or to take no action on the petition.

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again, if it's the council's desire to not grant the petition,

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the city attorney recommends that the council take no action, on item as opposed to formally denying the petition.

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I'd be happy to answer any questions that you may have. >> any questions?

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>> do we agree with no action on this?

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we're going to take no action on this time. >> yes, sir.

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>> thank you. That brings us to section 7, development applications 7.

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a. Excuse me,1679 southwest wilshire, case 25-128,

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hold a public hearing and consider and take possible action on a zoning ordinance change request

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from gr general retail to gr general retail with a specific use permit for a liquor store.

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this is before the city council on first and final reading. The staff presenter is tony mcilwain development services director.

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mr. Mcllwain, once again. >> thank you. Mayor and council, as the city secretary just mentioned,

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this property is located at 1679 southwest wilshire.

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that's an old aerial on the screen. This is a developed site with an applicant looking for

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council's consideration for sup approval for a liquor store.

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this is an urban mixed use designation in the city with the current zoning of general retail.

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we've got the parcel polygon highlighted in white on the left hand side of your screen,

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and then the blue area some round on the property on the right hand side.

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the building supplemental regulations, we've got on the screen.

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we have our standards. This particular site is not the 5,000 square foot standard that the city has set up,

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is approximately excuse me 3,000 square feet. They do meet the provisions regarding proposed distance from any other liquor store.

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the location does not include a walk up or drive through or drive up windows.

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independent entrance will be available on the site and it will be physically partitioned from any of the retail space,

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and they meet the other provisions that we have on the screen.

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we provided public notices to property owners within 300 feet of the site and

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published the notice of the public hearing in the newspaper and posted

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signs on the property received no formal opposition. P&z's recommendation was via vote of 7-0 to recommend approval.

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I'll answer any questions that you have prior to opening the public hearing.

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>> any questions? Is there a motion.

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>> mayor. Open the public hearing.

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>> I'm sorry. I want to open the public hearing at 5:52.

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is there anybody in the audience who would like to speak on this?

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then I'll close the public hearing at 5:53.

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is there a motion on this?

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>> I make a motion to approve the sep.

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>> is there a second? >> I have a motion by larry and a second by alexa,

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please vote. Pass is unanimous.

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>> thank you, mayor and council. That brings us, sorry.

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that brings us to 7.b, 138 north wilson street, suite a.

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hold a public hearing and consider and take possible action on a zoning ordinance change request from

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"c" commercial to "c" commercial with a specific use permit for indoor commercial amusements as an escape room.

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this is before city council on first and final reading. The staff presenters. Once again,

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tony mcilwain, director of development services. >> thank you. Mayor and council. We have interesting application tonight submitted by robyn reyna,

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who's the applicant for the phobia room. This is an escape room that she's looking to open here in burleson.

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these type of indoor amusements are allowed per sup,

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which is why she's petitioning for that tonight to go along with her commercial zoning district.

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this is a commercial area that's within the old town overlay.

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this is our street view picture.

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we've highlighted the suite that she's going to look to occupy in that golden color,

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so you can get some idea of where it's going to be if approved.

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we asked for a layout not to give any trade secrets away,

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but this is the proposal renovations that she's looking to do with existing walls,

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and then some proposals to make some changes within the lease space.

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you'll see two entry points located within the building.

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in addition to this sup request, she's looking to propose an outdoor patio.

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that's a sketch that they provided to city staff for review.

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this would be for patrons to utilize while they're at her location.

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again, we provided notice to those surrounding property owners as well as in the newspaper,

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received no formal opposition. P&z's recommendation to you is by vote of 7-0 to approve the indoor amusement,

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as well as the patio seating area and staff also is supportive of the request.

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miss reyna is in attendance tonight, but I'll answer any questions that you may have

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prior to opening the public hearing, mr. Mayor. >> where's the patio going to be?

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>> of the north side.

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>> can you please come forward and state your name for the record, please?

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>> thank you. My name is robyn reyna. If you're facing the building,

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the north side would be on the far left right now. It's more like a just like a gravel pit,

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some weeds and stuff. That's what's there right now. >> that's all I needed to. I'm fine, anybody else?

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>> look at that, mike. I'm familiar with that building.

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hardly any parking in that place. Business hours are going to be wild because you have other businesses open during the day.

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is there going to be enough parking? Or we have a back entrance? There's no back entrance to those places at all.

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>> I've spoken to the landlord about it, and he is planning on adding additional parking around the north side,

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so we had to cut down on our patio space so that he could add some wrap around parking that comes up.

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it'll extend what's already there at the front, and then wrap around the north side.

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>> I'm fine with this. I just don't know anything about it. Will it be during the day or evening.

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>> we probably won't be open on monday and tuesday. I'll actually probably keep similar hours to the business that was there,

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which was ax throwing, and we'll probably be open from 4 o'clock to about 10 o'clock at night.

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>> thanks. >> anybody else? I'm going to open the public hearing at 5:57. Thank you.

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is there anybody else in the audience who'd like to speak on this?

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then I will close the public hearing also at 5:57. Is there a motion?

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>> I make a motion to approve sup case 25-145.

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>> motion bear and a second by feel. Please vote. Pass is unanimous.

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>> thank you, mayor and council. That brings us to section 8, general.

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8.a is to hold a public hearing and consider an ordinance renaming a portion of county road

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1016 between county road 1016b and county road 914 to chisholm summit boulevard.

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this is before the city council on first and final reading. Staff presenter is tony mcilwain, development services director.

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>> mayor, council, this is the first of two street name changes that I'll be presenting to you.

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as miss campos mentioned, ra development is developing a portion of

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roadway that will realign portions of existing county road 1016.

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their request to you tonight is to rename a portion of county road 1016

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from county road 914 heading west to county road 1016b to chisholm summit boulevard.

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this is the roadway connection that we have illustrated in the 2023 thoroughfare plan with

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the connection point being that dotted area that we have the arrow pointing to.

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then you see the orientation of the roadway of the project as it hits west.

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this is a major arterial in the city's thoroughfare plan.

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this graphic was put together by city staff that gives you an idea of the full extent of the road,

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and the extent of the road that their street name change they're looking to have for county road 1016.

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excuse me. If approved,

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street name change will affect the addresses of five abutting property owners.

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staff provided notice of the public hearing to the property owners and in the star telegram. I actually made a mistake on the first letters and provided

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the second notice just to make sure we're covered for tonight. But those names listed at the bottom

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right are according to the johnson county appraisal district. If there's a change in property recently that's not accounted for,

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we're required to notice in accordance with the property tax records.

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with regard to the city's naming policy, adopted in resolution r-1162-09 reserves the right to initiate renaming of a street,

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if it determines a name change is appropriate to eliminate driver confusion, enhance economic development,

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to improve emergency response or other circumstances which in the decision of the council necessitate the street be renamed.

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staff is of the determination that street name change request satisfies the above reference criteria.

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staff recommend city council approve an ordinance renaming that portion of

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county road 1016 to chisholm summit boulevard,

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and then amend the official map of the city of burleson. As of the date of this meeting,

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I've not received any phone calls nor had any conversations with any of the individuals that we direct mailed regarding the street name change.

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people may be in attendance tonight, but we just haven't received any calls.

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that concludes my presentation, mr. Mayor, if you want to ask questions or open the public hearing.

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>> is there any questions on council?

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>> then I'll open the public hearing at 6:01. Is there anyone in the audience that would like to speak on this?

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then I'll close the public hearing at 6:02,

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and I'll entertain a motion.

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>> I'll make a motion to approve the renaming.

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>> I have a motion by alexa and a second by phil. Please vote. Passes unanimous.

276
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>> thank you, mayor and council. That brings us to 8b, hold a public hearing and consider an ordinance renaming that portion of county road 914,

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located between county road 1020 and county road 1016 to lakewood drive,

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and designating the roadway extension from county road 1016 to farm to market 1902 as lakewood drive.

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this is before city council on first and final reading. Staff presenter is tony mcilwain.

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once again, director of development services. >> I'll sit down after this. I promise.

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00:31:49,165 --> 00:31:49,165
this street name change mayor and council is for lakewood drive.

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as you know, this has been in the hopper for a while, for us to bring this to you.

283
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it is actually two fold tonight. It's to approve the renaming of county road 914,

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which is now owned and maintained by the city to lakewood drive. Also approve the naming of the roadway extension,

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which we consider greenfield project in the 2023 mobility plan to lakewood drive.

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just as a reminder, anytime there's a greenfield roadway project,

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we have to have the council name that per ordinance. We're combining these efforts into one action tonight.

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back on june 7 of 2021, 380 economic development agreement was approved with the developer of chisholm summit.

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per that agreement, the developer is responsible for designing and constructing extension of

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lakewood drive from just south of county road 1020 to fm 1902.

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that phase of road construction is complete, I believe we're still putting in some landscaping things of the like,

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and a temporary connection fm 1902 has been done. As a result of these actions and requirements,

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staff is recommending a street name change renaming the entire facility between

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fm 1902 and county road 1020 to lakewood drive.

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mayor and council, this is the thoroughfare plan that shows

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the lakewood drive extension that's been constructed and also the segment of county road 914 down toward 1020.

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00:33:32,290 --> 00:33:36,280
again, it's another major arterial on the city's thoroughfare plan. We've got a map that shows portions of the roadway dedicated per plate,

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the existing county road 914, which affects the surrounding property owners,

299
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and then the area that you see in the middle in pink is dedicated by a separate instrument.

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that will require an ordinance which will be incorporated in tonight's actions if you approve this.

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00:34:01,120 --> 00:34:04,225
again, we have five abutting property owners, we provided notice to them as well as in the start telegram.

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00:34:07,405 --> 00:34:10,570
we provided the notice in the start telegram at least 10 days prior so that we allow enough time for people to respond.

303
00:34:14,275 --> 00:34:17,560
I did not personally receive any responses from anybody regarding the street name change for this.

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00:34:20,305 --> 00:34:23,710
I'm not aware of my staff receiving anything as well. Again, you have the authority with

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00:34:26,260 --> 00:34:30,175
you through this resolution to approve a street name change. Staff is of the opinion and determination and recommendation to you that should occur.

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00:34:35,410 --> 00:34:35,410
we recommend the renaming of county route 914 between 1020 and 1016 of lakewood drive.

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we want you to officially designate the roadway extension as lakewood drive and then amend the official map.

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I'll answer any questions that you have, mayor and council, prior to open the public hearing.

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>> anyone? I'll open the public hearing at 6:05.

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is there anyone in the audience that I'd like to speak on this? Then I'll close the public hearing at 6:06. Is there a motion?

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>> I'd like to make a motion to first renaming the portion of county road 914 located between

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county road 1020 and county road 1016 to lakewood drive, second,

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officially designate the roadway extension from county road 1016 to fm

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1902 as lakewood drive and third amend the official map of the city of burleson.

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>> I have a motion by larry and a second by alexa, please vote. Passes unanimous.

316
00:35:43,690 --> 00:35:46,350
>> thank you, mayor and council. >> thank you, mayor and council.

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that brings us to 8c, consider the use of eminent domain to condemn property and consider

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00:35:54,640 --> 00:35:54,640
resolution number cso 5842-07-2025,

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authorizing the filing of eminent domain proceedings for the purpose of obtaining the necessary real property for drainage and roadway improvements as part of

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the hooper business park drainage improvement and realignment of county road 1019 project to serve existing and new developments in the city.

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the staff presenter this evening is michelle mccullough, deputy director, city engineer. Michelle.

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>> thank you. Good evening, everyone. As ms. Campos said,

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my name is michelle mccullough, deputy director of development services.

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I believe you have seen this in the past. This is our hooper business park drainage project,

325
00:36:41,080 --> 00:36:41,080
and what we need to do is acquire a piece of property that is

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00:36:46,075 --> 00:36:46,075
included in one person's ownership.

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00:36:51,235 --> 00:36:51,235
this currently is a section of roadway at the elbow of 1019 up to fm 1902.

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00:37:02,365 --> 00:37:05,500
as part of the design, the north pond will outfall onto this property,

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00:37:10,000 --> 00:37:10,000
so we are also looking to acquire a drainage easement.

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00:37:15,570 --> 00:37:18,790
as mentioned, the roadway that is currently there, we will be realigning that to go out to what is

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going to eventually be the realignment of fm 1902 to lakewood.

332
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condemnation process will provide a clear title to this property.

333
00:37:33,655 --> 00:37:36,700
the staff recommendation is to authorize the use of eminent domain and approve the resolution.

334
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I'm here to answer any questions you have. >> any questions? Is there a motion?

335
00:37:49,020 --> 00:37:49,020
>> I move that the city council of the city of burleson authorize the use of

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the power of eminent domain to acquire the land and drainage easement described in resolution number cso number 5842-07-2025

337
00:38:03,355 --> 00:38:03,355
as presented specifically a 0.453 acre 19,738 square feet,

338
00:38:10,090 --> 00:38:10,090
tract of land on property described in document number 2014-23765,

339
00:38:17,785 --> 00:38:19,525
official records johnson county, texas, and a 0.029 acre 1,254 square feet,

340
00:38:24,490 --> 00:38:24,490
permanent drainage easement on property described in document number 2014-23765,

341
00:38:30,925 --> 00:38:33,280
official records johnson county, texas, for the purpose of construction and maintenance of drainage and roadway improvements

342
00:38:37,060 --> 00:38:37,060
as part of the hooper business park drainage improvements and realignment of

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county road 1019 project to serve existing and new development in the city and for other public purposes as permitted by law.

344
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I further move to adopt resolution number cso 5842-07-2025 as presented.

345
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the first record vote will apply to all units of property to be condemned.

346
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>> I have a motion by adam and a second by alexa, of which you talked longer than alexa did a while ago.

347
00:39:11,840 --> 00:39:11,840
please vote. That is unanimous.

348
00:39:20,105 --> 00:39:24,025
>> thank you, mayor and council. That brings us to 8d, consider and take possible action on an ordinance,

349
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establishing a 30 mile/hour speed limit along county road 914 between

350
00:39:33,190 --> 00:39:33,190
county road 1021 and 155 feet north of county road 914a.

351
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this is before city council on first and final reading. The staff presented this evening is eric thompson,

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director of public works. Mr. Thompson. >> thank you, miss campos, and good evening, mayor and council.

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we have two different roadways, but they have relatively similar recommendations from staff,

354
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and that's that we establish 30 mile an hour speed zones for each of them.

355
00:40:04,975 --> 00:40:04,975
I'll start with a little bit of background on county road 714,

356
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sometimes known as south dobson street. On the aerial to the right,

357
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we start at hidden creek at the north. Every time that line changes color from green to blue or blue to

358
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yellow or back to blue or back to yellow or blue and green,

359
00:40:27,835 --> 00:40:27,835
the speed limit officially changes on county road 714.

360
00:40:31,930 --> 00:40:31,930
that segment is a mix of city and county maintained portions of the road.

361
00:40:37,075 --> 00:40:38,550
the speed limit, again, it bounces back and forth between 30 and 40 miles an hour.

362
00:40:42,015 --> 00:40:44,565
city and county staff are supportive of a consistent speed limit of 30 for the entire stretch

363
00:40:48,825 --> 00:40:48,825
from hidden creek at the north to fm 731 or john jones on the west.

364
00:40:55,985 --> 00:40:59,375
actually on july 12, the county commissioners court

365
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approved an order for the county portions of this road to become 30 mile/hour officially.

366
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this would basically be complimentary action on the city's part so that we would result in 130 mile an hour speed limit.

367
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a little more background.

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this is the city portions in the middle are really only the front edge of russell farm.

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that's the rectangle to the left there in yellow, and then the new pecan grove development

370
00:41:38,230 --> 00:41:40,810
that's under construction right now a little further to the west, but you see there's a couple of 100 feet of county

371
00:41:43,810 --> 00:41:43,810
maintained 714 in the middle between those two city segments.

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00:41:48,835 --> 00:41:48,835
russell farm, you are probably aware was donated to the city back in 2011.

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pecan grove will be 81 residential lots. It's on the construction now that was annexed into the city november of 2018.

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then we also have a couple of significant vertical and horizontal curves along the way,

375
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which sometimes challenge sight distance. From a professional staff perspective,

376
00:42:14,665 --> 00:42:18,295
the 30 mile/hour speed limit is really supported, and that's part of how we got here today.

377
00:42:23,140 --> 00:42:26,170
now moving to the west out to county road 914, you've heard about that sum in the previous few items.

378
00:42:32,040 --> 00:42:32,040
here, we're talking about the section of

379
00:42:36,220 --> 00:42:36,220
914 south of where you just renamed a couple of agenda items ago.

380
00:42:42,220 --> 00:42:46,195
this will be between county road 1021 on the south. This map has turned almost 90 degrees for just to make it fit the slide a little better.

381
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north to the left. From 1021 on the south up to 914a,

382
00:43:00,270 --> 00:43:00,270
that's a section that's got a lot of challenges with the road conditions.

383
00:43:05,980 --> 00:43:05,980
there's a lot of truck traffic with a lot of construction out in this part of the area.

384
00:43:13,740 --> 00:43:15,910
between the narrow road with, significant truck traffic and the road conditions,

385
00:43:20,110 --> 00:43:20,110
staff would also support lowering the speed limit from 40-30.

386
00:43:25,410 --> 00:43:25,410
until such time as the city can improve the roadway.

387
00:43:30,505 --> 00:43:32,260
you got a couple pictures on the lower right to give you a little bit of idea of the conditions.

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00:43:38,970 --> 00:43:42,220
video probably would have been a little better to help you get a feel for the speed that some of the vehicles are traveling out there.

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but I think if you drove it, you'd probably agree that 40 is probably a little more than we would consider safe.

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00:43:56,100 --> 00:43:56,100
more background, staffs install some warning signs to help

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at least give the message to drivers that they would be well advised to slow down.

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00:44:07,840 --> 00:44:10,870
we've got the rough road and advisory, 30 mile an hour speed limit signs on either end.

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00:44:14,095 --> 00:44:16,780
the action that we're asking for tonight is actually to establish the regulatory speed limit.

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00:44:19,225 --> 00:44:19,225
the speed limit that could actually be enforced as 30.

395
00:44:26,880 --> 00:44:26,880
mentioned a couple, at least once about future improvements, potentially.

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staff is working on some funding options for council's consideration in the future of how we might go about improving this roadway,

397
00:44:40,180 --> 00:44:40,180
so that could be a project that starts as early as the next fiscal year,

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00:44:44,890 --> 00:44:48,445
and it will likely require some minor land acquisition. There are some drainage needs that would need to be addressed as well,

399
00:44:51,610 --> 00:44:51,610
so that could compound the land acquisition needs.

400
00:44:56,110 --> 00:44:59,215
then there's also, as you're well aware, additional development, out in this area,

401
00:45:01,765 --> 00:45:01,765
there may very well be a need for a second sewer line to run down the same roadway.

402
00:45:09,085 --> 00:45:10,930
we would love to be able to coordinate all that and make it all happen as part of one project.

403
00:45:15,300 --> 00:45:17,830
again, bottom right, you've got a couple of pictures of conditions.

404
00:45:21,100 --> 00:45:21,100
everyone likes to use the part of the pavement that's in best condition,

405
00:45:25,240 --> 00:45:25,240
but only one vehicle can do that at a time in one direction.

406
00:45:30,925 --> 00:45:30,925
it's making for some challenging conditions.

407
00:45:35,750 --> 00:45:35,750
>> state law, transportation code gives you the authority

408
00:45:39,930 --> 00:45:39,930
to change speed limits in certain conditions.

409
00:45:45,050 --> 00:45:47,400
this is not the typical one. Typically, you see requests to change speed limits that are based on a traffic study.

410
00:45:53,780 --> 00:45:57,555
in this case, because of conditions and circumstances, there's a carve out in the code that allows you to still change

411
00:46:00,540 --> 00:46:04,155
speed limits provided you meet certain requirements. All those requirements are met.

412
00:46:05,730 --> 00:46:09,570
there's one more that we'd be subject to, which is an annual reporting requirement.

413
00:46:13,360 --> 00:46:15,425
won't read all of that, but if you authorize this speed limit change on 914,

414
00:46:21,790 --> 00:46:24,870
under this section of the transportation code, we would have to produce on

415
00:46:27,810 --> 00:46:27,810
our website and provide to txdot every year by february 1st, I think.

416
00:46:33,720 --> 00:46:33,720
a report that gives some data on traffic and speed enforcement.

417
00:46:42,285 --> 00:46:45,480
how many citations were issued by burleson police officers for speeding on this particular section,

418
00:46:51,880 --> 00:46:51,880
how many warnings were issued by those same staff,

419
00:46:58,350 --> 00:47:01,905
and then how many vehicle collisions resulted in injury or death that were attributable to speed limit.

420
00:47:08,270 --> 00:47:11,760
it probably sounds maybe a little more cumbersome than it is, I'm not sure that there is.

421
00:47:13,065 --> 00:47:16,170
well, I won't speak to the volume of enforcement out there or how many tickets or citations or warnings are issued,

422
00:47:20,250 --> 00:47:22,770
but we'll be careful to work with the police department to make sure that we can pull that data to get

423
00:47:25,470 --> 00:47:25,470
it loaded to the website and sent to txdot according to the requirements.

424
00:47:31,560 --> 00:47:31,560
again, we would only have to do this for the county road 914 section,

425
00:47:36,770 --> 00:47:36,770
separate from the 714.

426
00:47:42,830 --> 00:47:42,830
two reports, but each section has its own report.

427
00:47:50,320 --> 00:47:50,320
tonight, we're asking that you approve an ordinance

428
00:47:54,410 --> 00:47:58,120
establishing a 30-mile per hour speed limit along 714, those sections previously mentioned,

429
00:48:00,210 --> 00:48:03,510
and then also would ask that you approve an ordinance establishing a 30-mile per hour speed limit along county road 914.

430
00:48:07,755 --> 00:48:11,520
both of these items are public hearings, so we'll take questions or discussions or we can just go right to the public hearing.

431
00:48:18,195 --> 00:48:21,315
>> I'm sorry. First of all, I didn't read item e into the record because this is a presentation for two items,

432
00:48:26,040 --> 00:48:27,900
so I'll read that item in. Consider and take possible action on an ordinance

433
00:48:30,690 --> 00:48:34,140
establishing a 30-mile per hour speed limit along the city's portion of county road 714 between fm 731 and hidden creek parkway.

434
00:48:41,100 --> 00:48:44,520
this is before city council on first and final reading. Also, mr. Thompson,

435
00:48:45,900 --> 00:48:49,620
there is no listing of a public hearing on these items. >> tony had one, so I wanted one.

436
00:48:51,540 --> 00:48:55,485
[laughter] >> we cannot copy tony. >> I'm going to ask you if there's any questions on d or e. We'll have two votes on that.

437
00:49:01,485 --> 00:49:01,485
is there a motion on d?

438
00:49:06,110 --> 00:49:09,975
>> could you state that you're approving which speed limit, please? >> I move to approve an adjustment to 30-mile per hour speed limit

439
00:49:17,535 --> 00:49:17,535
along cr 914 between county road 1021 and 155 feet north of county road 914a.

440
00:49:27,230 --> 00:49:27,230
>> I have a motion by victoria and a second by alexa. Please vote.

441
00:49:41,300 --> 00:49:44,040
pass is unanimous. Now, 7e. Is there a motion?

442
00:49:49,670 --> 00:49:49,670
>> I move to approve 7e establishing the 30-mile hour speed limit on portions

443
00:49:56,040 --> 00:49:56,040
along county road 714 between fm 731 and hidden creek parkway.

444
00:50:02,400 --> 00:50:05,310
>> I have a motion by adam, second by alexa. Please vote.

445
00:50:15,290 --> 00:50:17,985
pass is unanimous. >> thank you, mayor and council.

446
00:50:20,250 --> 00:50:23,415
that brings us to item 8.f. Consider approval of an ordinance amending the city budget for

447
00:50:29,520 --> 00:50:33,480
fiscal year 2024 through 2025 by increase in appropriations to various funds to accommodate operating and capital needs,

448
00:50:38,670 --> 00:50:41,730
and find also that time is of the essence. This is before city council on first and final reading.

449
00:50:44,925 --> 00:50:47,400
the staff presenter is kevin hennesy, interim director of finance. Kevin?

450
00:50:51,740 --> 00:50:54,765
>> thank you, amanda. Mayor, council, it's a pleasure to be with you this evening to discuss

451
00:50:57,180 --> 00:50:57,180
a proposed amendment to the 2025 fiscal year budget.

452
00:51:02,820 --> 00:51:02,820
what we will do we'll begin by looking at a city wide impact,

453
00:51:07,410 --> 00:51:09,390
broken down by fund, and then we'll dive into each one of those funds,

454
00:51:11,730 --> 00:51:14,745
looking at the purpose of the proposal, as well as the fiscal impact of each one of those items per fund.

455
00:51:20,280 --> 00:51:24,200
we'll begin with the citywide table. Due to the cancellation of the 4b meeting that tommy alluded to earlier,

456
00:51:30,870 --> 00:51:30,870
we will have to remove the parks performance fund items from consideration this evening.

457
00:51:36,900 --> 00:51:39,375
they will be coming back at a later date. But without that considered,

458
00:51:41,955 --> 00:51:41,955
the total amount of the proposal this evening is $2,737,917.

459
00:51:51,650 --> 00:51:55,200
whereas the bulk of these items we'll see in the fora and the erp replacements are items that we've discussed,

460
00:51:59,970 --> 00:51:59,970
as well as been a part of long term planning.

461
00:52:04,820 --> 00:52:04,820
we go from there, we'll look at the general fund.

462
00:52:09,200 --> 00:52:09,200
the beginning item on this is an interdepartmental transfer from

463
00:52:14,550 --> 00:52:14,550
the city manager's office to animal services to cover overtime associated with egret.

464
00:52:23,450 --> 00:52:23,450
a re-wiring of city maintained overhead lights along wilshire,

465
00:52:28,860 --> 00:52:28,860
and then another interdepartmental transfer from city manager's office

466
00:52:33,270 --> 00:52:33,270
for a automatic door opener for the senior center front door.

467
00:52:38,655 --> 00:52:38,655
then a contract for lonestar lobbyist firm.

468
00:52:44,610 --> 00:52:48,480
this is how that breaks down at the fund level as we see those interdepartmental transfers net themselves out.

469
00:52:52,800 --> 00:52:52,800
the increases to budget consists of their rewiring and the contract for the lobbyist.

470
00:53:00,440 --> 00:53:02,730
which leads us to 4a. The 4a board reviewed this this afternoon.

471
00:53:05,610 --> 00:53:08,865
this is for the purchase of the building at 114 west ellison street for the purpose of economic redevelopment.

472
00:53:16,430 --> 00:53:16,430
the purchase price was $1,100,000.

473
00:53:23,810 --> 00:53:26,520
this brings us to the parks performance fund, which we'll skip over this evening,

474
00:53:29,460 --> 00:53:29,460
but these items again will be brought to you at a future date.

475
00:53:34,910 --> 00:53:34,910
items related to the bartlett.

476
00:53:39,570 --> 00:53:42,825
this is what that will look like in the future. But what brings us forward to the miscellaneous special revenue fund.

477
00:53:47,100 --> 00:53:47,100
this is related to a donation that we received recently.

478
00:53:51,660 --> 00:53:51,660
it's to purchase a memorial bench at one of our park facilities. The cost of that.

479
00:53:57,390 --> 00:53:57,390
this is to appropriate the cost of that donation is $8,997.

480
00:54:04,610 --> 00:54:07,845
this brings us to the equipment replacement funds. I do want to mention and remind you that this is for the 2026 replacement items.

481
00:54:12,975 --> 00:54:16,965
we're bringing this to you in advance so that we can order these things in advance. All these items are for 2026 replacements.

482
00:54:20,325 --> 00:54:23,475
these are the five items for the governmental. We do have a generator replacement that's been added throughout the summer.

483
00:54:28,905 --> 00:54:28,905
but the impact on the fund is $557,330.

484
00:54:37,700 --> 00:54:41,280
those two big items, the john deere tractor and the generator, making up the bulk of that.

485
00:54:42,510 --> 00:54:42,510
but we also have a ford f-550 chevrolet traverse for the police office,

486
00:54:47,340 --> 00:54:51,050
as well as some graphics for the fire department. Which brings us to the proprietary equipment replacement fund.

487
00:54:55,095 --> 00:54:57,660
this list is a little bit longer. But we look at f-550,

488
00:55:00,580 --> 00:55:00,580
sprayer, which will also have a gps attachment to it.

489
00:55:04,880 --> 00:55:06,560
it's a little further down the list, but those was added a little bit later in this summer.

490
00:55:09,080 --> 00:55:12,845
a couple of ford rangers, a couple mowers, and f-450, john deere/gator,

491
00:55:18,195 --> 00:55:19,860
as well as a backhoe. There's that gps conversion I alluded to.

492
00:55:22,695 --> 00:55:26,445
the generator, as well as an f-150. The impact on the equipment replacement fund is $797,590.

493
00:55:34,080 --> 00:55:34,080
again, this is all for fy 26 replacements that we're proposing a budget amendment for,

494
00:55:40,200 --> 00:55:40,200
so we can order early.

495
00:55:44,450 --> 00:55:47,805
which brings us to the library grants fund. The library received a grant.

496
00:55:50,475 --> 00:55:54,180
the texas library association awarded a $2,000 grant. This proposed budget amendment is to appropriate that award so that

497
00:55:58,770 --> 00:55:58,770
they can spend it on the activities of the library.

498
00:56:05,150 --> 00:56:05,150
with that, the staff recommendation would be to consider approving

499
00:56:11,160 --> 00:56:11,160
a mid-year amendment to increase the appropriations in the amount of 2,737,917,

500
00:56:19,380 --> 00:56:23,300
which would need to be mentioned in the motion, but I'll have to defer to the attorney to guide you very specifically on how to do that.

501
00:56:28,240 --> 00:56:31,500
>> mayor, council, what we'd ask you to do tonight is reference, simply, if you moved to approve,

502
00:56:33,330 --> 00:56:37,230
it'd be subject to the removal of the items associated with 4b and then state the amount that mr. Henesy has provided.

503
00:56:44,720 --> 00:56:44,720
>> would the removal of 5.of the consent agenda have any effect on this erf?

504
00:56:51,470 --> 00:56:51,470
>> no, sir. That's for this fiscal year, those items.

505
00:56:56,850 --> 00:56:56,850
mr. Thompson, are you correcting me?

506
00:57:03,470 --> 00:57:05,535
>> yeah. We need the amendment, but that item was for the purchase authority of those vehicles.

507
00:57:12,210 --> 00:57:15,510
>> the authorization, we'll still need the amendment, but we'll come back for the purchase. Does that make sense?

508
00:57:18,045 --> 00:57:18,045
>> that makes sense.

509
00:57:23,210 --> 00:57:27,170
>> is there any other questions? Then we're ready to vote. Is there a motion on this?

510
00:57:38,510 --> 00:57:38,510
>> I'll make a motion to approve the amendments.

511
00:57:43,610 --> 00:57:45,630
>> I have a motion by larry, a second by phil, please vote.

512
00:57:48,500 --> 00:57:48,500
>> excuse me. I forgot to say accept the parks performance fund.

513
00:57:52,875 --> 00:57:53,370
>> yes, sir. >> great. That's good. Thank you. Pass is unanimous.

514
00:58:02,715 --> 00:58:05,420
>> thank you. >> thank you, mayor and council.

515
00:58:07,890 --> 00:58:07,890
that brings us to section 9, reports and presentations.

516
00:58:12,330 --> 00:58:15,315
9.a is to receive a report, hold a discussion, and provide staff direction regarding

517
00:58:17,490 --> 00:58:17,490
the wicker hill road and green ridge drive improvements.

518
00:58:22,080 --> 00:58:25,470
the staff presented this evening is randy morrison, director of capital engineering. Mr. Morrison?

519
00:58:28,980 --> 00:58:31,950
>> good evening, mayor, city council. My name is randy morrison,

520
00:58:33,570 --> 00:58:35,355
director of capital engineering. This item this evening is to review and discuss

521
00:58:39,435 --> 00:58:39,435
the wicker hill road and green ridge drive improvements project.

522
00:58:45,440 --> 00:58:49,440
to recap on the background, the parks at panchasarp farms development includes

523
00:58:52,605 --> 00:58:52,605
a elementary school site for joshua isd,

524
00:58:57,255 --> 00:58:57,255
and that project is now moving forward, and jisd,

525
00:59:01,905 --> 00:59:01,905
they now have an estimated completion and school opening for the fall semester of 2027.

526
00:59:08,570 --> 00:59:12,345
in june 16th, 2025, staff introduced the wicker hill and greenridge improvements project as

527
00:59:15,930 --> 00:59:15,930
an additional consideration for the fy 26 cip.

528
00:59:20,145 --> 00:59:20,145
the reason it wasn't presented previously is because we were still working

529
00:59:24,240 --> 00:59:24,240
closely with jisd on the progress of their project and it is very preliminary,

530
00:59:28,545 --> 00:59:31,995
and we are waiting on some key items, including their traffic impact analysis and the site plan submittals.

531
00:59:36,300 --> 00:59:36,300
that allowed us to determine the improvements that are needed.

532
00:59:41,325 --> 00:59:41,325
based on the discussion from the june 16th council meeting,

533
00:59:45,990 --> 00:59:45,990
council asked for us to consider and look into temporary interim solutions

534
00:59:51,615 --> 00:59:54,600
that the city can move forward with until we can fund the full improvement or full build out alternative.

535
01:00:01,070 --> 01:00:01,070
with that, staff looked additionally at the existing improvements,

536
01:00:08,205 --> 01:00:08,205
and just want to recap on these that were presented on the june 16th meeting.

537
01:00:12,555 --> 01:00:14,730
the existing conditions on the roadway, there's a lot of pavement failures.

538
01:00:17,790 --> 01:00:17,790
the existing overall pavement condition index is 14.6,

539
01:00:22,575 --> 01:00:25,740
which is essentially a failed roadway at this point. There's a lot of concerns with the existing conditions,

540
01:00:28,770 --> 01:00:31,650
as well as some of the drainage improvements. There's three drainage coverts that would need to be improved

541
01:00:34,980 --> 01:00:34,980
and/or replaced if any expansion of the roadway were to take place.

542
01:00:41,930 --> 01:00:45,255
in addition to the pavement condition, the average pavement width is around 20 feet along the corridor,

543
01:00:50,820 --> 01:00:50,820
so it presents additional concerns with bus traffic passing by with opposing traffic.

544
01:00:57,585 --> 01:01:00,990
that's some concerns and one of the primary concerns that joshua isd has presented or brought up in our coordination meetings.

545
01:01:06,315 --> 01:01:06,315
in addition, staff looked at the right of way along this corridor,

546
01:01:11,430 --> 01:01:15,000
and a lot of it is prescriptive right of way and a lot of it needs to be dedicated by the developers that are adjacent to the roadway.

547
01:01:19,680 --> 01:01:19,680
in addition to the pavement width and right of way,

548
01:01:24,315 --> 01:01:28,020
we could not perform any widening efforts without going out and perfecting some of the right of way along the corridor.

549
01:01:33,920 --> 01:01:33,920
with that information, we took another look at the alternatives.

550
01:01:39,285 --> 01:01:43,020
we're presenting tonight here three alternatives, really. One is a do nothing alternative,

551
01:01:45,345 --> 01:01:45,345
one is a interim solution, 5-10-year interim improvements,

552
01:01:50,295 --> 01:01:52,755
which is estimated around 1.4 million, and then the full build-out option for a full build-out

553
01:01:56,610 --> 01:01:56,610
of the roadway to the ultimate width at 6.9 million.

554
01:02:02,480 --> 01:02:06,435
as I mentioned, alternative 1 is really do nothing. Obviously, this presents additional concerns,

555
01:02:10,935 --> 01:02:12,330
the longevity of the roadway, as well as any potential safety concerns with

556
01:02:15,540 --> 01:02:19,470
the bus traffic that will be added to this roadway. This would more than likely increase operational cost for the public works department.

557
01:02:28,150 --> 01:02:30,230
>> alternative 2, this is a 5-10-year estimated interim improvements;

558
01:02:35,980 --> 01:02:39,335
this would include perfecting the right-of-way. In order to do that,

559
01:02:40,850 --> 01:02:44,420
we would need to have some preliminary schematic design, the drainage improvements that I mentioned earlier.

560
01:02:47,975 --> 01:02:50,645
I would be some upfront preliminary work, also acquiring the right-of-way.

561
01:02:53,990 --> 01:02:56,570
once we acquire the right-of-way, then we can go in and do some temporary improvements,

562
01:02:58,955 --> 01:03:01,370
which would include pulverizing in place, stabilization, some minor widening,

563
01:03:03,665 --> 01:03:05,675
and repaving the roadway. The reason this is identified as an interim improvement

564
01:03:09,230 --> 01:03:12,695
because this would not include building out ultimate improvements. It would not be reconstructing the roadway to an ultimate pavement section.

565
01:03:17,945 --> 01:03:21,140
in our opinion, this would be an inadequate pavement section, but this would provide a safer road,

566
01:03:25,025 --> 01:03:27,155
a better condition that would hold up for some time until we could fund the full buildout.

567
01:03:30,305 --> 01:03:30,305
but this project, also,

568
01:03:34,670 --> 01:03:36,140
the funding behind it, it's still considered a maintenance project or at least a portion of it,

569
01:03:39,785 --> 01:03:39,785
and would consume a good portion of the public works street maintenance budget,

570
01:03:44,525 --> 01:03:47,405
if not all of it, for one year. I mentioned the preliminary estimate on this alternative is at 1.4 million,

571
01:03:52,850 --> 01:03:55,355
and that does include some schematic design, right-of-way acquisition, and construction.

572
01:03:59,320 --> 01:04:02,630
the timeline for alternative 2, roughly estimating 18-24 months for this,

573
01:04:06,275 --> 01:04:06,275
this would put us beyond the estimated completion of the school or opening of the school.

574
01:04:12,005 --> 01:04:12,005
that timeline is really dictated by the right-away acquisition and

575
01:04:16,190 --> 01:04:16,190
the preliminary design work that we'd have to start before going to acquire.

576
01:04:23,230 --> 01:04:25,865
now, looking at alternative 3, which is the full build-out alternative,

577
01:04:28,535 --> 01:04:28,535
that would include full design to put together plan,

578
01:04:33,020 --> 01:04:35,405
specifications for us to go to construction. It would include the right-of-way acquisition to perfect the

579
01:04:38,240 --> 01:04:38,240
right-of-way and a full buildout with new concrete roadway,

580
01:04:43,280 --> 01:04:45,215
curb, gutter, sidewalks. Almost all of the improvements with the ultimate buildout.

581
01:04:47,960 --> 01:04:51,665
this estimate doesn't include any traffic signal work, assuming that the adjacent development would trigger that at wilshire and wicker hill.

582
01:04:58,465 --> 01:05:00,280
this estimate doesn't include that, and it doesn't include landscaping improvements as well.

583
01:05:03,850 --> 01:05:06,775
ultimately, this would provide us with a brand new roadway fully reconstructed to ultimate improvements.

584
01:05:10,905 --> 01:05:14,360
the project estimate on that is at 6.9 million that includes the design right away and construction.

585
01:05:20,110 --> 01:05:20,110
the timeline on this alternative is roughly 30-36 months,

586
01:05:24,830 --> 01:05:24,830
and a lot of that is also due to right-away acquisition, full design.

587
01:05:29,825 --> 01:05:33,770
but also, if council desires to pursue this route, we would add this to the fy26 cip.

588
01:05:37,010 --> 01:05:40,190
due to timing of that and then getting the project started, we're estimating 30-36 months to complete the project.

589
01:05:47,530 --> 01:05:47,530
with that, staff is seeking direction from counsel and

590
01:05:51,590 --> 01:05:51,590
any discussion on which alternative to pursue.

591
01:05:56,300 --> 01:05:58,715
that includes, again, the do nothing alternative, the interim solution, as well,

592
01:06:01,730 --> 01:06:03,410
the full build out, which would require adding the project to the cip, amending the cip,

593
01:06:07,760 --> 01:06:07,760
and we're estimating that adding this to

594
01:06:12,290 --> 01:06:12,290
the cip could have an impact of $0.01 on the tax rate.

595
01:06:17,165 --> 01:06:20,300
I know there's additional information that's coming on that. There's still preliminary numbers,

596
01:06:21,560 --> 01:06:21,560
and the estimate could definitely change.

597
01:06:29,860 --> 01:06:33,860
>> we can't do absolutely nothing. The condition that the road is that bad.

598
01:06:37,340 --> 01:06:37,340
we did speak with our financial advisor over the weekend,

599
01:06:42,680 --> 01:06:45,485
and harlan's got some updated information. I do want to just note for the council that everything that we talk about tonight,

600
01:06:49,970 --> 01:06:52,520
as it relates to this, and in my presentation later, assumes a 2% growth rate.

601
01:06:54,305 --> 01:06:56,675
we do not have our certified roles yet. If those numbers come back with the growth rate

602
01:06:59,060 --> 01:07:01,160
that's less than that or different than that, it would have an impact on anything harlan's about to tell you,

603
01:07:03,710 --> 01:07:05,960
as well as what I'll discuss later. >> thank you, tommy. Good evening,

604
01:07:07,970 --> 01:07:11,885
mayor and members of the council. I want to briefly talk a little bit about the finances. We did have a meeting,

605
01:07:13,970 --> 01:07:17,360
a follow-up meeting this past friday with our financial advisor. I want to give you the latest information we have from them.

606
01:07:21,980 --> 01:07:24,245
I'll begin by giving you a little context. Early may, we had a meeting with the finance committee,

607
01:07:27,185 --> 01:07:29,805
and we talked about the cip and funding it. We were basically asking two questions.

608
01:07:32,110 --> 01:07:32,110
should we reduced the cip to stay within

609
01:07:36,130 --> 01:07:36,130
our current debt service tax rate or increase it to fund the existing cip?

610
01:07:44,295 --> 01:07:46,820
they made a recommendation that went on to the full council to adjust the tax rate to fund the full cip,

611
01:07:49,910 --> 01:07:53,210
and the council concurred with that in late may. At that time, we were considering a tax rate of 5.4 $0.07,

612
01:07:58,055 --> 01:07:58,055
but that didn't include the use of the fund balance in the debt service fund.

613
01:08:03,545 --> 01:08:07,490
we've been discussing using the fund balance and drawing it down which we have an additional 3.6 million we could use.

614
01:08:12,245 --> 01:08:14,135
we've talked to the financial advisor about rerunning her numbers and including that as well.

615
01:08:17,150 --> 01:08:17,150
to fund the current cip as proposed,

616
01:08:21,440 --> 01:08:21,440
it would require 3.4 cents if you use the fund balance in your debt service fund.

617
01:08:29,540 --> 01:08:32,525
if you would add this additional project, the tax rate increase would go to 3.77, almost four tenths.

618
01:08:36,620 --> 01:08:40,450
the percent increase is the difference. Mended the last bullet is based on her conversation.

619
01:08:44,915 --> 01:08:48,590
the question is, if you're interested in adding this project, which would still be a much

620
01:08:51,290 --> 01:08:54,245
lower of a tax rate increase than we discussed with you in may, but it's really a bit less than four to tenths of a percent.

621
01:09:00,620 --> 01:09:02,750
then the second question would be, do you want to use all of the fund balance of this upcoming year,

622
01:09:06,920 --> 01:09:09,200
as we have been discussing, or do you want to spread that use out over two years?

623
01:09:13,295 --> 01:09:15,530
>> I think the only thing I would say, too, is that we plan with the council for a planned drawdown of the debt service fund.

624
01:09:19,970 --> 01:09:19,970
we would still keep the minimum $1,000,000 that we've discussed per policy.

625
01:09:25,205 --> 01:09:27,080
the drawdown harlan's talking about would still leave approximately 1 million in the debt service fund.

626
01:09:40,060 --> 01:09:42,725
>> we have to do something. But we're in such a money crunch,

627
01:09:45,185 --> 01:09:45,185
and because a cat hadn't given us our numbers. I don't know what to tell you.

628
01:09:51,560 --> 01:09:51,560
we can't go over the 3.5 cent because if we don't get that bond,

629
01:09:56,405 --> 01:09:58,820
that tax increase is approved, then we're in a real pickle, right?

630
01:10:01,685 --> 01:10:04,910
is that right? Is it all or nothing on the [inaudible]? >> 3.5 is on the maintenance and operation component portion of the tax rate.

631
01:10:08,570 --> 01:10:11,600
what we're talking about here is the interest in sinking. You're not bound by that same cap there.

632
01:10:15,880 --> 01:10:19,790
>> when are we supposed to get the certified roles? Friday? >> friday. >> theoretically?

633
01:10:20,555 --> 01:10:24,550
>> yes, sir. >> theoretically. >> we talked in may, and we were going to raise the debt rate 5.5 cents.

634
01:10:28,790 --> 01:10:28,790
now it's 3.4,

635
01:10:33,500 --> 01:10:36,110
possibly 3.7, if we do option three. I'd do option three.

636
01:10:37,580 --> 01:10:38,630
we're already adding it back, spend the money, get a good road in there and go for it.

637
01:10:41,630 --> 01:10:44,300
but I'm also tempted to table this till the fourth until we get

638
01:10:45,950 --> 01:10:49,565
the certified roles where we can make a good decision. We are not this. >> one of the challenges that we have is that we're going to

639
01:10:52,700 --> 01:10:55,310
be having to finish our tax rate calculation, so I can file the budget.

640
01:10:56,960 --> 01:10:59,750
this is something that we've talked about internally. Now, what we're attempting to try to do is to establish

641
01:11:03,320 --> 01:11:03,320
a debt service rate that remains consistent across the five years.

642
01:11:09,035 --> 01:11:09,035
you theoretically could not raise the tax rate this year,

643
01:11:13,850 --> 01:11:15,875
but you'd have to increase it the next. We're trying to be cognizant of the fact that we know that there is going to be one.

644
01:11:20,990 --> 01:11:20,990
you could add this later and adjust the rate accordingly,

645
01:11:27,890 --> 01:11:31,460
or we move with what we've got and then adjust it in the future. You have options, but we need to try to file the budget and do our tax rate calculations.

646
01:11:38,810 --> 01:11:42,785
>> then I'd say I like option three. Add it back to cip. >> the region I agree with is the fact that we go in there and we do a nice,

647
01:11:49,370 --> 01:11:51,320
heavy-duty patch on it. We're spending money.

648
01:11:54,130 --> 01:11:57,890
to redo that to get the final product at some times, is probably so, is that correct?

649
01:12:00,335 --> 01:12:00,335
is what is the fix going to be part of the new construction,

650
01:12:05,945 --> 01:12:09,880
or are we starting over? >> we would have some duplicated efforts or not lost efforts,

651
01:12:16,310 --> 01:12:19,055
right with the right away acquisition and some of the schematic design. But the construction effort,

652
01:12:20,795 --> 01:12:22,550
we would be redoing that with a full reconstruction when we did the final buildout at a later time?

653
01:12:26,650 --> 01:12:29,300
option 2 comes out of m&o money, and option 3, we can put it on the debt rate.

654
01:12:32,180 --> 01:12:32,180
option 3 is good. I don't want to take money from the street maintenance budget.

655
01:12:38,080 --> 01:12:40,720
we need that money for another district. >> we are trying to get the more money at every turn.

656
01:12:42,875 --> 01:12:42,875
then here we're talking about completely emptying out their account

657
01:12:47,240 --> 01:12:47,240
to fix one road that will inevitably have to be rebuilt.

658
01:12:52,010 --> 01:12:52,010
if we are considering a tax rate increase for the debt rate,

659
01:12:57,845 --> 01:12:57,845
to adam's point, this is the time to do that.

660
01:13:02,285 --> 01:13:04,100
the unfortunate thing, really, our options are do nothing or fix it completely,

661
01:13:07,850 --> 01:13:10,580
rebuild, because that going in between is just not responsible to empty out an entire maintenance operation budget.

662
01:13:14,435 --> 01:13:17,000
only give it a patch job. But we know an elementary is going in there.

663
01:13:19,925 --> 01:13:23,675
these are those times when the citizens look to us and say, if you knew this was coming,

664
01:13:25,700 --> 01:13:28,400
why didn't you do it right the first time? I think that as much as it stings,

665
01:13:31,085 --> 01:13:33,830
it's the right thing to do. >> option 3 to me would be the right way to go.

666
01:13:36,710 --> 01:13:39,620
my concern is, as we're talking about the tax rate, do we want to go ahead and run the debt service fund balance down to 1 million,

667
01:13:44,405 --> 01:13:47,105
or do we want to increment it down over a period of years? That would be my only concern in this option.

668
01:13:50,495 --> 01:13:54,080
to keep the debt rate down, we can deplete it down to 1 million in one time.

669
01:13:57,215 --> 01:14:00,170
or we can increment it over two to three years. >> the financial advisor did run two scenarios for us.

670
01:14:04,070 --> 01:14:04,070
one, reducing it according to your policy in the first year next year,

671
01:14:08,960 --> 01:14:11,360
and the other one spreading it over two years. It was really cost-neutral because of what the city manager said a moment ago

672
01:14:15,980 --> 01:14:15,980
that the big hump in the debt service rate comes out in a couple of years.

673
01:14:21,125 --> 01:14:21,125
it didn't make a difference if you used it the first year or spread it over two years.

674
01:14:25,940 --> 01:14:29,330
I'd like to mention also we would prefer to have this conversation after we receive the certified numbers as well.

675
01:14:32,720 --> 01:14:36,260
but the way the truth and taxation calendar work in terms of noticing and when the council needs to receive information and provide direction,

676
01:14:40,895 --> 01:14:43,520
it really is such a crunch that we would have to everything would be backed up substantially.

677
01:14:46,490 --> 01:14:50,300
that's why we didn't have that luxury. But we do plan to meet friday. Hopefully, we have all of those certified numbers and

678
01:14:52,370 --> 01:14:54,230
we can get you updated information, and we can make any adjustments necessary.

679
01:14:56,435 --> 01:14:58,850
>> senator, to adam's point, do we need to look at the certification before we talk about this,

680
01:15:05,630 --> 01:15:09,470
or do we need to go ahead and go on? Four option three. >> we're saying, we don't really have the luxury of waiting

681
01:15:11,870 --> 01:15:14,375
until we get it because of the timelines. We're scheduled to come back to you on august 4 with the truth and taxation tax rates,

682
01:15:20,150 --> 01:15:22,820
the no new revenue, the voter approval. To do that, we have to have a projection of

683
01:15:26,000 --> 01:15:29,060
what the debt service schedule is going to be next year. >> I'm getting the temperature of council number 3?

684
01:15:32,180 --> 01:15:36,160
>> alternative 3. >> I don't think we gave. Larry had raised a point of how are we opting

685
01:15:40,640 --> 01:15:44,165
for the single drawdown or the over two years. >> over two years, what we're going to have to do.

686
01:15:47,080 --> 01:15:47,080
that keeps us at around $3.34 or $3.43.

687
01:15:54,010 --> 01:15:57,815
>> 3.77 with this project included. >> yes.

688
01:15:58,335 --> 01:15:59,990
>> with this project. >> based on an assumption of 2% growth?

689
01:16:02,885 --> 01:16:04,690
>> that's right. >> I'm sorry, harlan, before you skewed away from that.

690
01:16:09,095 --> 01:16:09,095
john, if there was legislation

691
01:16:15,350 --> 01:16:15,350
passed at the last minute that said they would have to move toward annual reappraisals,

692
01:16:21,410 --> 01:16:21,410
but the tax roles will not have the growth rate,

693
01:16:27,560 --> 01:16:28,955
will that be impacted? That's going to go off of how they initially prepared

694
01:16:31,640 --> 01:16:34,760
their tax rules until we get all this shaken out, as far as whether or not they'll be mandated to have an annual reappraisal.

695
01:16:38,360 --> 01:16:40,325
>> that's an excellent question. Currently, there is a debate whether or

696
01:16:43,340 --> 01:16:43,340
not legislation has already passed that would require the annual appraisals.

697
01:16:48,800 --> 01:16:48,800
the way our delinquent tax collection attorney put it,

698
01:16:52,925 --> 01:16:55,475
and he also represents the appraisal district, he said, board can't approve

699
01:16:58,760 --> 01:16:58,760
a reappraisal plan that requires anything less than annual reappraisals.

700
01:17:05,000 --> 01:17:07,880
it places the hands in the chief appraiser, whether or not they elect to follow best business practices for appraisals.

701
01:17:14,500 --> 01:17:17,570
now, of course, johnson county, a central appraisal district,

702
01:17:19,010 --> 01:17:21,410
is in the process of selecting a new chief appraiser, so we can't ask that person at this time.

703
01:17:23,795 --> 01:17:26,480
it puts a little bit of a question mark over our head. But if the plans in terms of every three years go away and they do annual re-appraisals,

704
01:17:35,120 --> 01:17:38,885
then our long-term forecast is changed substantially. In that setting. That is another wild card that we

705
01:17:43,430 --> 01:17:43,430
have to consider in forecasting impact on our debt service.

706
01:17:49,630 --> 01:17:52,430
>> until we have more clarity on that, we've elected to not change any of our financial assumptions and be very conservative.

707
01:18:00,970 --> 01:18:00,970
>> option 3. Thank you, sir.

708
01:18:07,690 --> 01:18:09,860
>> thank you, mayor and council. That brings us to nine b receiver report,

709
01:18:12,530 --> 01:18:12,530
hold a discussion and provide staff direction on updates identified

710
01:18:17,165 --> 01:18:17,165
for the 2025-2026 fiscal year employee handbook.

711
01:18:22,240 --> 01:18:22,240
the staff presenter this evening is cheryl marthiljohni director of human resources.

712
01:18:27,850 --> 01:18:30,820
>> thank you, ms. Campos. Appreciate that. Good evening, mayor. Members of council.

713
01:18:32,655 --> 01:18:32,655
I come to you this evening to talk about updates for our employee handbook.

714
01:18:38,525 --> 01:18:40,280
just as a reminder, we do an annual policy review as part of our budget process throughout the city.

715
01:18:44,825 --> 01:18:44,825
we take that position to review any updates to our employee policies on

716
01:18:49,190 --> 01:18:51,740
that annual basis as well and then bring those items back to you for review and consideration.

717
01:18:54,845 --> 01:18:57,710
it's important for us to keep an annual review of our policies in front of us to ensure legal requirements are met,

718
01:19:01,235 --> 01:19:03,455
aligned practices with policy. We want to also maintain that we have that competitive position in

719
01:19:06,410 --> 01:19:06,410
our marketplace and provide clear expectations for all employees.

720
01:19:11,235 --> 01:19:14,200
as a reminder amendments to the policy, the city manager may make revisions

721
01:19:16,690 --> 01:19:19,390
to the policy which do not involve a change in benefits offered or changes which would then require an amendment to any annual operating budget.

722
01:19:24,905 --> 01:19:24,905
tonight, we bring forth a couple of changes for city council consideration that must

723
01:19:29,090 --> 01:19:29,090
approve all changes involving employee benefits and/or budget amendments.

724
01:19:33,425 --> 01:19:36,320
any new rules or regulations issued supersede the regulations before and then are fully binding by all employees.

725
01:19:40,775 --> 01:19:40,775
the ones we bring forward to council tonight on proposed changes.

726
01:19:45,155 --> 01:19:47,765
the first one deals with our sick leave policy. We want to add a provision that allows our employees to

727
01:19:51,260 --> 01:19:54,995
utilize their earned sick leave in a different way, and that would deal with any additional bereavement leave that the employee would need.

728
01:20:00,470 --> 01:20:00,470
it also will allow that those employees can also take paid

729
01:20:06,080 --> 01:20:08,840
sick time to cover bereavement relationship that might be outside of our current bereavement policy.

730
01:20:11,885 --> 01:20:15,470
this update just allows more flexibility for our employees to use some earned leave time dealing with bereavement leave.

731
01:20:21,105 --> 01:20:24,010
the next one is paid parental leave. We've had some requests,

732
01:20:25,570 --> 01:20:25,570
and we've looked into offering or dropping the one year waiting period for new employees.

733
01:20:31,735 --> 01:20:31,735
we're requesting that we remove that one year waiting period for our new employees,

734
01:20:36,190 --> 01:20:38,800
but give them 40 hours, 53 for fire if they want to tap

735
01:20:41,740 --> 01:20:44,920
into this benefit and utilize that as paid parental leave. Again, to be competitive in the marketplace,

736
01:20:47,290 --> 01:20:48,550
be that employer of choice, we felt like this was a benefit

737
01:20:51,995 --> 01:20:51,995
that we could make some changes to for our new eligible employees.

738
01:20:56,270 --> 01:20:59,045
military leave deals with the new law, the h.b.2513, which becomes effective september 1 of 2025.

739
01:21:03,920 --> 01:21:03,920
military leave for paid military leave absences for a fire shift employee,

740
01:21:09,350 --> 01:21:09,350
either has to be a 24 hour work shift constitutes workday,

741
01:21:15,170 --> 01:21:16,820
or for our 4896, it would be a 48 hour work shift constitutes one workday.

742
01:21:20,825 --> 01:21:23,180
we would have to do some calculation with regards to their paid military leave that goes into effect that september 1.

743
01:21:28,570 --> 01:21:31,790
other provisions that we're asking counsel to review tonight also goes into our leaves under other.

744
01:21:35,300 --> 01:21:38,690
it includes currently, we have mental health leave for police officers and telecommunication operators.

745
01:21:43,565 --> 01:21:43,565
we want to broaden that and also include firefighters to our existing policy.

746
01:21:49,475 --> 01:21:49,475
then catastrophic leave, we wanted to add language that the city will

747
01:21:54,050 --> 01:21:54,050
review case by case options for leave outside of the catastrophic leave pool.

748
01:21:58,295 --> 01:21:58,295
if an employee does not have enough time to donate as a member of the pool and need

749
01:22:02,945 --> 01:22:02,945
arises that they meet that criteria otherwise described in our catastrophic leave pool.

750
01:22:08,585 --> 01:22:12,320
we've had a couple of incidences this past year after adopting that policy last year that causes us to come back and want to clean up that language.

751
01:22:16,670 --> 01:22:18,890
we also want to update the language to include gapping the compensation between short term and long term.

752
01:22:21,950 --> 01:22:25,625
there's no avoiding that double benefit time with either paid leave time and then what they earn at a short term and long term disability.

753
01:22:30,290 --> 01:22:33,650
those are the ones under consideration tonight for council. We do have a list of those that we're recommending for city manager,

754
01:22:37,190 --> 01:22:37,190
but are there any questions on those that I've covered tonight?

755
01:22:41,470 --> 01:22:41,470
the next is we're keeping tommy busy.

756
01:22:46,505 --> 01:22:49,700
we've got a request for city manager approval, so I'll go through these fairly quickly.

757
01:22:51,260 --> 01:22:54,365
if you have any questions on any of them, I'd be glad to answer them. Some of it's cleanup.

758
01:22:55,835 --> 01:22:58,580
we want to replace the word termination with separation throughout the employee handbook discrimination.

759
01:23:01,400 --> 01:23:04,280
we wanted to make sure that we added the same statement that we had under our grievance policy in our discrimination section of the handbook.

760
01:23:08,585 --> 01:23:10,235
probation period. We needed to add the licensed telecommunications probation period begins after they

761
01:23:14,450 --> 01:23:14,450
complete their training plans to align with sworn peace officer and firefighters.

762
01:23:19,280 --> 01:23:22,460
nepotism. We want to update to include city will not hire immediate relatives of internal service departments.

763
01:23:25,700 --> 01:23:28,550
that's hr, finance, and it. Weapons. We want to broaden that and include any knives that are

764
01:23:33,680 --> 01:23:33,680
5.5 inches in length and have that as a prohibited weapon.

765
01:23:38,705 --> 01:23:41,720
cell device is just clean up, update language. That one was pretty dated,

766
01:23:43,250 --> 01:23:46,535
so we just want to update the language to line with current practice. Corrective action, we want to add reassignment and

767
01:23:49,970 --> 01:23:49,970
retraining as steps or actions that can be taken as part of corrective action.

768
01:23:54,245 --> 01:23:57,710
under the grievance, we wanted to update our current steps to include deputy city manager into the evaluations of any grievances that are filed.

769
01:24:02,600 --> 01:24:02,600
then comp leave update that the records are kept in time keeping software,

770
01:24:07,610 --> 01:24:10,550
not with staff, accountant, or hr. Inclement weather, we wanted to update to align with current practice that

771
01:24:14,300 --> 01:24:17,900
non essential staff may be deemed essential based on the event, severity and expectation for essential and non-essential to remote work when practical.

772
01:24:23,345 --> 01:24:23,345
bereavement leave. We want to remove language regarding paperwork being completed by hr.

773
01:24:28,310 --> 01:24:28,310
in voting, we just added clarity when voting is considered pay time.

774
01:24:32,930 --> 01:24:32,930
internship. We wanted to remove just college level language

775
01:24:37,145 --> 01:24:37,145
and allow high school and/or career and technical students to intern or job shadow.

776
01:24:41,585 --> 01:24:41,585
we also clarified the provision for unpaid interns, compensation.

777
01:24:46,385 --> 01:24:48,455
in the event an employee passes. We wanted to add language to discontinue use of

778
01:24:50,810 --> 01:24:50,810
a final pay beneficiary form and follow state statute regarding final pay and

779
01:24:55,130 --> 01:24:58,535
clarifying language for vacation and sick payout for the years of service that they're eligible for.

780
01:25:03,380 --> 01:25:03,380
travel. Finances no longer have a petty cash,

781
01:25:07,820 --> 01:25:10,850
so we wanted to remove the language referring to petty cash. Workers' compensation.

782
01:25:12,365 --> 01:25:14,780
we want to clarify payments for first responders will be offset by temporary income benefits,

783
01:25:17,300 --> 01:25:17,300
in essence, keeping them home from a pay perspective, avoiding double payment.

784
01:25:22,235 --> 01:25:22,235
then reasonable accommodation, remove citizen ada policy,

785
01:25:26,360 --> 01:25:28,340
since this is an employee handbook and add employee related reasonable accommodation policy aligning with current practice.

786
01:25:32,555 --> 01:25:32,555
those are the ones that we are requesting city manager review and approve.

787
01:25:37,220 --> 01:25:40,690
any questions on those? Next step then would be that we would adopt the updated handbook on october 1,

788
01:25:46,880 --> 01:25:50,555
2025 and communicate these changes to all employees. Any final questions or comments tonight?

789
01:25:53,180 --> 01:25:54,410
>> anybody? >> thank you.

790
01:25:58,720 --> 01:26:01,880
>> thank you. >> thank you, mayor and council.

791
01:26:03,230 --> 01:26:06,485
that brings us to 9.c. Receiver report, hold a discussion and provide staff direction on

792
01:26:10,340 --> 01:26:10,340
the proposed fee changes for fiscal year 25-26 budget.

793
01:26:15,125 --> 01:26:17,720
this evening, the staff presenter is dylan whitehead, deputy director of development service building official. Mr. Whitehead.

794
01:26:26,830 --> 01:26:26,830
>> good evening, mayor. Council. Dylan whitehead,

795
01:26:31,190 --> 01:26:34,565
deputy director development services building official. During the budget process,

796
01:26:37,250 --> 01:26:40,070
city management asked us to review all of our department fees to see what fees need to be adjusted.

797
01:26:47,060 --> 01:26:51,020
either bring them into rate, find out what services that we are currently offering that don't have any fees associated with them.

798
01:26:55,010 --> 01:26:55,010
the following fees are just a outline of what those fees were that were found to hit

799
01:27:02,510 --> 01:27:05,540
the general fund that are either going to be new fees for the upcoming year or adjustments to existing fees.

800
01:27:10,130 --> 01:27:12,860
we'll start with the police department. This is their commercial alarm permit fees.

801
01:27:17,240 --> 01:27:20,895
these fees were last updated over five years ago. They are looking to increase it from $75-$100 for

802
01:27:26,110 --> 01:27:26,110
the application plus $10 for any business representatives over the allotted five.

803
01:27:36,790 --> 01:27:39,290
if this fee is approved, we're looking at an increase of around $1,800-$2,500 annually.

804
01:27:44,610 --> 01:27:48,190
next up is community services, our library. The library currently has in their possession is a large plotter.

805
01:27:53,200 --> 01:27:53,200
they're looking at adding an extra service to customers to do large format printing.

806
01:27:59,115 --> 01:28:02,720
similar to what you would go to kinko's or costco or staples to have posters printed and stuff like that.

807
01:28:07,445 --> 01:28:08,930
they're able to do that in house, and they want to start offering that to their customers.

808
01:28:12,005 --> 01:28:15,680
they're looking at offering for five dollars per linear foot. This equates out to be a little bit less than those other businesses in town.

809
01:28:20,480 --> 01:28:20,480
it's just a new service that they're looking to offer to the citizens.

810
01:28:25,660 --> 01:28:25,660
they're anticipating that this could potentially bring in $1,500-$2,300 annually a year.

811
01:28:35,650 --> 01:28:35,650
onto development services, our planning department for etj plat exemption letters,

812
01:28:43,040 --> 01:28:43,040
they are looking to increase this from the current $25 per letter to $50.

813
01:28:48,770 --> 01:28:52,340
there are no comparison cities for this one, since we are the only one currently with

814
01:28:54,020 --> 01:28:54,020
the interlocal agreement with johnson county for plating in our etj.

815
01:29:00,820 --> 01:29:04,115
our etj release applications. Currently, we do not have this on the fee schedule.

816
01:29:08,045 --> 01:29:10,745
as noted earlier today, when we get applications,

817
01:29:12,470 --> 01:29:16,100
there is staff time that goes into them to put that report together, bring it to the council for consideration.

818
01:29:21,760 --> 01:29:21,760
proposed rate will be $200 for each application.

819
01:29:29,770 --> 01:29:29,770
legal filing fees for these are for when we have to go down and with the county,

820
01:29:36,845 --> 01:29:38,750
whether it be plats, easements or anything else like that.

821
01:29:41,960 --> 01:29:41,960
currently, our small plat is $50 for the first sheet,

822
01:29:48,590 --> 01:29:50,825
$25 for each additional sheet, and then our larger plats is $80 for the first sheet,

823
01:29:53,840 --> 01:29:56,330
$25 per each additional sheet. Johnson county and tarrant county have increased their fees recently.

824
01:30:01,235 --> 01:30:01,235
their fees are up to let's see.

825
01:30:07,720 --> 01:30:07,720
pardon me. Johnson county has increased their fees up to $80.

826
01:30:13,505 --> 01:30:13,505
staff is proposing $100 fee to help compensate for staff time actually traveling down to

827
01:30:20,990 --> 01:30:23,180
the county appraisal district and filing these fees and just come in line with some other cities.

828
01:30:31,150 --> 01:30:31,150
municipal utility districts, mmds.

829
01:30:35,750 --> 01:30:38,705
currently, we do not have this on the books. There's a lot of staff time that goes into these whenever we get approached by

830
01:30:42,740 --> 01:30:42,740
developers that we're currently not getting any compensation for.

831
01:30:47,615 --> 01:30:47,615
staff is recommending a $4,000 non refundable application fee.

832
01:30:51,815 --> 01:30:53,090
this is just again, to help compensate and recover some of those costs for staff's time.

833
01:31:01,030 --> 01:31:01,030
pids. Again, something we are currently in the middle of.

834
01:31:06,560 --> 01:31:08,615
we do not have a current rate for. Staff proposing a $2,000 application fee for these.

835
01:31:12,065 --> 01:31:12,065
again, just to help recover the staff's time that goes into doing the research,

836
01:31:17,480 --> 01:31:17,480
putting in the work and putting together presentations.

837
01:31:23,200 --> 01:31:23,200
this is just a breakdown on what we would expect if these fees

838
01:31:27,560 --> 01:31:30,920
were to move forward with the etj plat exemption, we're looking around $3,000 additional revenues,

839
01:31:34,985 --> 01:31:37,985
the etj releases, $11,000, legal filing fees, around $1,000,

840
01:31:40,850 --> 01:31:42,875
the mmds and muds, around 8,000, and for the pids,

841
01:31:45,485 --> 01:31:45,485
we're anticipating around 4,000.

842
01:31:50,290 --> 01:31:53,615
for permits and inspections. This is for our commercial one trade permit.

843
01:31:56,630 --> 01:32:00,470
if a business is going to need a new water heater replaced or get some their hvac system replaced.

844
01:32:04,505 --> 01:32:08,225
this is specifically for commercial properties. What we're doing is trying to catch up this fee rate

845
01:32:12,500 --> 01:32:12,500
a few years ago when we adjusted our validation fees.

846
01:32:18,650 --> 01:32:21,635
we did not touch this fee. In essence, whenever we have a full bigger project and

847
01:32:25,310 --> 01:32:29,120
there's other trades working underneath the main permit, they're validating underneath that main building permit for $75,

848
01:32:34,025 --> 01:32:37,055
whereas if they were just going in and do individual work, they can get away with a $50 rate on some smaller work.

849
01:32:41,390 --> 01:32:41,390
this is just trying to keep that in line and keep it consistent.

850
01:32:49,210 --> 01:32:52,400
foundation only permits. This is again, addressing specifically commercial projects.

851
01:32:55,325 --> 01:32:58,055
our current rate is only $75. We do get some of these requests in that really is to the benefit of the development.

852
01:33:04,055 --> 01:33:07,490
it allows them to speed line their progress and they're able to get construction work going while they're still working through the rest of the main permit.

853
01:33:12,940 --> 01:33:16,460
we're proposing a $250 rate. Again, that's just to go through and recoup some staff's time going back in.

854
01:33:22,490 --> 01:33:24,755
we're creating separate permits. We have to separate the plans out.

855
01:33:28,775 --> 01:33:28,775
again, that's just to recoup some of that.

856
01:33:35,930 --> 01:33:39,615
>> if the fees go through commercial one-trade permits, we're looking at about $10,000 increase annually.

857
01:33:42,675 --> 01:33:44,760
for the commercial foundation permits, we're looking at roughly $175-$350.

858
01:33:50,990 --> 01:33:54,530
development engineering. For our construction plan review process,

859
01:33:57,645 --> 01:33:59,430
there's a few changes here. Primarily, it's a 3% increase just to recover the 3% staff salary increase.

860
01:34:09,240 --> 01:34:12,270
the other change on this one is going to be the full review fees going to be due at time of submittal,

861
01:34:16,020 --> 01:34:16,020
versus we were collecting 10% for residential and 20% for commercial at certain times,

862
01:34:23,820 --> 01:34:25,965
and this is just not been working out. We've been getting burned on some of those reviews where

863
01:34:28,500 --> 01:34:30,990
some of the projects don't actually make it all the way through, but we've already put in the work doing the reviews.

864
01:34:33,330 --> 01:34:36,090
we're looking at changing that. For construction inspections, again,

865
01:34:39,570 --> 01:34:41,670
this is basically a few years ago, we had to change our fees from a 4% inspection fee rate to a set rate.

866
01:34:47,955 --> 01:34:51,705
these fees are just a 3% increase based on, again, staff salary increasing.

867
01:34:58,160 --> 01:34:58,160
just a few more of the inspection fees.

868
01:35:05,480 --> 01:35:05,480
right-of-way encroachments, this fee is proposed to go from 250-525.

869
01:35:13,380 --> 01:35:15,240
last year in april, council amended chapter 70 to adjust the fees.

870
01:35:22,575 --> 01:35:23,805
actually, you set the fee, and that amendment,

871
01:35:29,900 --> 01:35:29,900
it designated on when planning would handle

872
01:35:35,295 --> 01:35:35,295
right-of-way encroachments and engineering would handle right-of-way encroachments,

873
01:35:40,830 --> 01:35:44,535
which is essentially outside of old town. This fee increase is just to keep it in line with what was

874
01:35:48,330 --> 01:35:48,330
adopted last year with the amendment.

875
01:35:54,800 --> 01:35:58,110
sign installation. Currently, city staff is responsible for installation of all the public street signs.

876
01:36:02,620 --> 01:36:05,240
our current rate, as you can see, is only $250 per pole.

877
01:36:07,490 --> 01:36:09,830
estimated cost per pole, staff time included, is around $300-$350.

878
01:36:13,510 --> 01:36:13,510
as you can see, we're not even recouping what we're presenting.

879
01:36:18,765 --> 01:36:18,765
staff have made a recommendation of $350 per pole to

880
01:36:22,920 --> 01:36:22,920
finance committee after some discussion and further research.

881
01:36:27,345 --> 01:36:27,345
looks like $700 per pole is more in

882
01:36:31,590 --> 01:36:31,590
line with what it actually costs developers to have this installed.

883
01:36:36,390 --> 01:36:36,390
we are also offering the option for the developer to install these signs.

884
01:36:42,435 --> 01:36:45,270
if they want to do that, they can do it on their own cost. The city is not going to charge them.

885
01:36:46,470 --> 01:36:48,600
we will still come out and make that part of our final inspections to make sure the poles meet our standards,

886
01:36:52,050 --> 01:36:52,050
the signs meet our standards, and everything else.

887
01:36:57,680 --> 01:37:01,065
traffic impact analysis. Again, this change in the fee is going to be our current rates, $1,400.

888
01:37:08,805 --> 01:37:08,805
as you can see, the projects on the right,

889
01:37:13,190 --> 01:37:13,190
those projects are costing the city more than the $1,400 we're collecting.

890
01:37:19,050 --> 01:37:19,050
the traffic impact analysis are done through an outside consultant.

891
01:37:24,975 --> 01:37:28,680
what we're offering now is a $1,000 application fee; the way we get that up front,

892
01:37:30,045 --> 01:37:31,920
they'll at least get the ball rolling. Then, before the project is released for construction,

893
01:37:36,975 --> 01:37:36,975
they will have to pay the true cost of what that survey was.

894
01:37:42,300 --> 01:37:45,180
this is just pretty much a pass-through so that we're making sure we're covering the cost of the consultant,

895
01:37:47,910 --> 01:37:47,910
and we're getting the $1,000 application fee upfront.

896
01:37:52,610 --> 01:37:52,610
similar to the traffic study,

897
01:37:57,180 --> 01:37:58,965
is going to be our flood studies. Our current rates, again,

898
01:38:01,455 --> 01:38:04,110
we're losing money on what we're collecting versus what is actually costing our consultants to do these studies.

899
01:38:07,390 --> 01:38:10,115
similar to the traffic impact analysis. We're looking at a $1000 application fee,

900
01:38:12,290 --> 01:38:14,000
which is going to be due at submittal, and then plus the actual cost of the consultant.

901
01:38:22,400 --> 01:38:24,450
these are just some numbers. If these fees are adopted or flood study,

902
01:38:26,700 --> 01:38:30,600
we're looking at potentially a $21,000 increase. Traffic studies, potentially a $9,000 increase.

903
01:38:34,470 --> 01:38:38,310
just keep in mind, those are going to be pretty much a pass. It's not additional revenue,

904
01:38:39,750 --> 01:38:39,750
it's going to be really a money savings that we're not paying out.

905
01:38:44,190 --> 01:38:44,190
then the sign installation is potentially a $13,000.

906
01:38:50,150 --> 01:38:50,150
for the fire inspections, I'm going to ask chief davis to run through these for you.

907
01:38:56,250 --> 01:38:59,970
>> good evening, mayor and counsel. Thank you for the opportunity to come and talk to you about our annual fire inspection fee.

908
01:39:03,615 --> 01:39:06,495
if you're not aware, every year, the fire marshal's office is charged with going and doing

909
01:39:10,035 --> 01:39:10,035
annual commercial fire inspections for all of our businesses.

910
01:39:14,415 --> 01:39:14,415
there's a little over 1,900 businesses in town that we have to inspect each year,

911
01:39:21,330 --> 01:39:23,460
and we're inspecting those to be in compliance with the fire code that's adopted by city council for us to enforce.

912
01:39:28,770 --> 01:39:28,770
[noise] one of the challenges that we currently have with that is

913
01:39:34,110 --> 01:39:37,200
that a vast majority of those inspections are done by operations from firefighters out on the fire trucks,

914
01:39:40,980 --> 01:39:43,890
and it's due to the fact that we don't have the staffing in the fire marshals office to be able to

915
01:39:47,010 --> 01:39:47,010
keep up with the demand of that and all the other objectives that is part of that office.

916
01:39:53,205 --> 01:39:56,340
we're going to walk through what all that office does here shortly for you. But tonight, really,

917
01:39:58,110 --> 01:39:58,110
we're here to talk about a way to receive some revenue that could

918
01:40:02,940 --> 01:40:02,940
help potentially offset some costs for another fte in the fire marshal's office.

919
01:40:07,935 --> 01:40:11,130
it's a supplemental package that I've put into the budget. Now, of course, I know nothing is set in stone or anything like that.

920
01:40:14,190 --> 01:40:15,600
this is just a request, but we were looking at ways that we could try to offset those costs,

921
01:40:19,290 --> 01:40:21,720
and this is one of those ways. Our current model is very inefficient.

922
01:40:25,680 --> 01:40:29,175
we're sending four firefighters out in a fire truck to do an inspection that really one person in a pickup truck could do,

923
01:40:33,420 --> 01:40:37,380
but since we don't have the staffing in there, we've had to utilize that model, and I'll walk through a little bit more about the why on

924
01:40:40,080 --> 01:40:42,840
that here shortly when we look at the fire marshal staffing. But right now in the fire marshal's office,

925
01:40:44,880 --> 01:40:48,825
there's three ftes in there, so you have the fire marshal rob moore. He is in charge of all of these things on the far right of the screen.

926
01:40:53,490 --> 01:40:53,490
he is the administrator of the tico agency because their law enforcement,

927
01:40:58,440 --> 01:41:01,860
they have their own tico regulations. Rob serves as the tico. Administrator for that.

928
01:41:03,315 --> 01:41:03,315
fire code interpretation, [noise] commercial plan review, permitting, open records,

929
01:41:08,565 --> 01:41:08,565
development, assistance, social media,

930
01:41:12,870 --> 01:41:15,765
and city events that we participate in. Rob's got a lot going on,

931
01:41:16,980 --> 01:41:20,340
plus he has two ftes that report to him. We have one investigator inspector.

932
01:41:23,295 --> 01:41:23,295
their primary role and function is on the commercial inspection,

933
01:41:27,795 --> 01:41:31,170
whenever we're building new projects, new businesses, stuff like that, going out and keeping up with that.

934
01:41:32,370 --> 01:41:34,980
that's pretty much a full-time job on that side. Then that position also helps with our community risk reduction efforts.

935
01:41:38,580 --> 01:41:38,580
like our cpr, drowning prevention,

936
01:41:43,785 --> 01:41:46,200
going to the schools, those things. The other position in there is

937
01:41:47,850 --> 01:41:50,550
another law enforcement position that's an arson investigator. They have full investigation responsibilities,

938
01:41:53,235 --> 01:41:53,235
plus this role serves on our swat team medic program to

939
01:41:58,470 --> 01:41:58,470
assist that as a medical component along with chief moore.

940
01:42:03,795 --> 01:42:03,795
but this also is heavily involved in our community risk reduction efforts as well.

941
01:42:08,655 --> 01:42:11,580
between all of the different areas that they have, there's not enough time to be able to get to all of these.

942
01:42:15,770 --> 01:42:18,630
just walking through a little bit of a timeline with the fire marshal's office over the years,

943
01:42:20,820 --> 01:42:22,990
back in 1991, we had one fte in the fire marshal's office,

944
01:42:26,240 --> 01:42:26,240
and it wasn't until 2006 that another fte was added.

945
01:42:31,220 --> 01:42:34,130
[noise] went from 06 all the way to 15. Before, there was three in there.

946
01:42:36,365 --> 01:42:37,820
at that point, there was two arson investigators and a fire marshal that was also an arson investigator.

947
01:42:42,995 --> 01:42:42,995
2018, we took on the management of the oil wells,

948
01:42:49,770 --> 01:42:52,215
and we got that position in fte. We added on to what the responsibilities of the fire marshal's office was.

949
01:42:56,055 --> 01:42:57,810
but we got creative with that position, and we turned them into an inspector,

950
01:43:00,360 --> 01:43:02,700
and that way they could assist with the day-to-day operations in the office and also keep up with the oil wells.

951
01:43:06,120 --> 01:43:08,850
then in 2021, during the middle of covid, we had one of the arson investigators retire,

952
01:43:12,720 --> 01:43:15,870
and the decision at the time was not to replace that position due to fears in the budget with things that were going on at covid at the time.

953
01:43:20,430 --> 01:43:23,520
we are still currently with three ftes in there. [noise] as we discussed through and talk through the impact of what this fee could be,

954
01:43:29,825 --> 01:43:32,810
it's just trying to get back to where we were back in 2018 with another arson investigator in there.

955
01:43:36,820 --> 01:43:36,820
the department is much busier now than it ever has been,

956
01:43:40,860 --> 01:43:44,325
especially back in 2018. We're building a lot more things. We're running over 9,000 calls a year.

957
01:43:46,200 --> 01:43:48,615
we have the ambulance service on top of it. There's a lot going on in the department to try to keep up with this as well.

958
01:43:53,655 --> 01:43:55,305
but these are incredibly important. Fire prevention is hugely important

959
01:43:58,520 --> 01:43:58,520
to reduce the risk of fires or prevent them from even happening on the front end.

960
01:44:03,835 --> 01:44:06,750
we want to make sure that we're inside of these businesses each year, making sure that code is being followed and all of that.

961
01:44:09,570 --> 01:44:09,570
but it comes with a cost associated with staff time and being out there.

962
01:44:14,610 --> 01:44:18,570
we polled 32 city agencies. We found that 11 had no fees associated with annual fire inspections, such as ourselves.

963
01:44:23,620 --> 01:44:26,120
twenty-one had some fee in some manner, 10 use a tiered approach based on square footage.

964
01:44:28,850 --> 01:44:30,320
then, eight charged for re-inspections if they failed an inspection, and they had to come back.

965
01:44:33,560 --> 01:44:37,165
then, two used a flat fee rate. Here's where it averaged out based on those square footages.

966
01:44:40,590 --> 01:44:44,400
you can see there that 5:10,000, $66, and it goes all the way up to $209 whenever you get above the 200,000 square foot model.

967
01:44:53,990 --> 01:44:57,405
thinking through, there's several different models of this out there. What are the different responsibilities?

968
01:44:59,535 --> 01:45:02,085
we wanted to make sure that we understood that. This chart summarizes like 77% rely

969
01:45:05,670 --> 01:45:09,540
solely on the fire marshal's office to do these fire inspections. They don't use operations whatsoever.

970
01:45:11,640 --> 01:45:14,595
the vast majority are under that model, and I don't know that we would ever get fully to that model,

971
01:45:18,780 --> 01:45:18,780
but we would want the vast majority of that to be in the fire marshal's office,

972
01:45:23,760 --> 01:45:26,610
reducing the in operations, having to be a part of doing the annual fire inspections.

973
01:45:29,820 --> 01:45:33,780
fifteen percent share some responsibility on the fire crews, 4% rely only on the fire crews,

974
01:45:36,315 --> 01:45:38,115
and then 4% use conditional or mixed approach based on staffing and building type, and those things.

975
01:45:43,020 --> 01:45:43,020
that's really a model that I think we would still continue,

976
01:45:47,070 --> 01:45:50,820
but like I said, the vast majority being on the fire marshal's office. These are the total cities that we sampled,

977
01:45:53,445 --> 01:45:56,565
and then I'll break those down for you on the next slide. This is the typical burleson comparable cities that we benchmark ourselves against.

978
01:46:01,935 --> 01:46:01,935
of course, all of them do annual fire inspections, as you can see there.

979
01:46:06,825 --> 01:46:10,410
then what divisions do that? Again, you can see here, the vast majority is the fire marshal's office.

980
01:46:13,245 --> 01:46:16,800
only two of our comparable cities use fire crews to some degree. Cedar hill said that they use their crews moderately.

981
01:46:20,520 --> 01:46:20,520
keller said they use high similar to us.

982
01:46:27,260 --> 01:46:30,270
I'm sorry, I went through that. Then re-inspections. Do they use them for re-inspections?

983
01:46:32,070 --> 01:46:32,070
again, our crews also go back out and do re-inspections as well.

984
01:46:36,285 --> 01:46:38,850
again, if you think about the efficiency of that model of a fire truck that's out there,

985
01:46:41,250 --> 01:46:44,640
they're in the middle of doing an inspection, they catch a call, they have to immediately leave, so they may have to drive back to finish the initial inspection.

986
01:46:47,550 --> 01:46:50,040
then if there's some compliance issue, they may have to come back another time or another time after that as well.

987
01:46:53,700 --> 01:46:56,970
again, that's why a lot of these other cities don't have their fire crews doing re-inspections or inspections to begin with.

988
01:47:00,555 --> 01:47:03,150
then fees charged associated with the annual fees on that last column there to the far right.

989
01:47:06,585 --> 01:47:10,200
you can see that there are several arlington, cedar hill, cleburne, and fort worth all charge an annual fee to do that.

990
01:47:15,645 --> 01:47:19,410
then we also looked at the texas fire chiefs association, which is a much broader group.

991
01:47:21,360 --> 01:47:24,870
again, here, I think what we wanted to show is the vast majority are doing annual inspections performed through the fire marshal's office.

992
01:47:29,145 --> 01:47:29,145
again, the division that's typically doing it's the fire marshal's office.

993
01:47:34,170 --> 01:47:36,105
midlothian, princeton, and colville were the only ones that had their fire crews participating in those.

994
01:47:40,095 --> 01:47:42,570
then re-inspection again, was similar, with only midlothian and colville doing re-inspections.

995
01:47:46,890 --> 01:47:48,240
then again, on the far right, you can see what cities are charging an annual fee for that.

996
01:47:52,335 --> 01:47:54,450
there's more and more cities, I think, looking at trying to do this.

997
01:47:57,300 --> 01:47:57,300
we presented this to the finance committee back in june,

998
01:48:01,800 --> 01:48:05,370
and this is what we presented at the time, based on the data and the feedback that we had gotten was basically doing a square footage model.

999
01:48:09,300 --> 01:48:11,280
if you're a smaller business, where it's a simple inspection where it doesn't utilize a lot of staff time,

1000
01:48:16,020 --> 01:48:19,155
we thought that $50 was the right place for that. All the way up to $175 for that 1,000-250 square foot.

1001
01:48:24,870 --> 01:48:27,465
during the middle of this conversation, the question came up, well, what about if and when we get a place that's bigger than 250,000 square foot?

1002
01:48:33,075 --> 01:48:35,355
we walk through it a little bit. This is what the finance committee recommended.

1003
01:48:38,505 --> 01:48:38,505
we bring this before you tonight for consideration on feedback.

1004
01:48:44,520 --> 01:48:47,380
>> we simplified it down a little bit more, cleaned it up and really made it more simple.

1005
01:48:49,765 --> 01:48:51,790
it goes 50, 75, 100, and 200 for that 50,000 square foot and above.

1006
01:48:55,795 --> 01:48:58,045
really, whenever you're getting into those bigger buildings, there's a lot more doors and exits and lights and offices and extension cords,

1007
01:49:02,770 --> 01:49:05,890
and those things, but also there's usually some fire protection system. Alarm systems and fire sprinkler systems.

1008
01:49:08,935 --> 01:49:11,590
they spend a lot more time there on site. This isn't a lot of money,

1009
01:49:15,115 --> 01:49:18,475
and this would be a one time year fee, but it is something that we're adding to add onto

1010
01:49:21,430 --> 01:49:24,565
our businesses that's different than what we've done in the past. We wanted to show that it's not unprecedented to

1011
01:49:27,340 --> 01:49:29,785
do it with our peer cities at the same time. Then also, again, just to try to look

1012
01:49:33,970 --> 01:49:37,330
at how we can maybe recoup some of those costs to help offset the fte cost that is needed for that.

1013
01:49:41,485 --> 01:49:45,340
then here, this was just competitive fees, that 6,000 square foot. That's the biggest area that we're going to have.

1014
01:49:47,635 --> 01:49:51,025
was our proposal in the right space there? We wanted to break that out for you here.

1015
01:49:52,660 --> 01:49:52,660
as you can see, anywhere from 25 to as high as $60.

1016
01:49:58,870 --> 01:49:58,870
if we went with our $50 fee with our original model,

1017
01:50:04,810 --> 01:50:08,470
this is where this would break out to. This was what we originally presented. It would be a little over $108,000.

1018
01:50:11,185 --> 01:50:14,500
after taking recommendations from the committee, it would go up to $109,000,

1019
01:50:17,065 --> 01:50:19,210
so a little bit more, but really it would be the same and this fee structure simplifies it a little better,

1020
01:50:23,830 --> 01:50:25,900
and I think it serves us better. But that's what we would like for you to consider on the annual fire inspection fees,

1021
01:50:31,630 --> 01:50:31,630
and I'd be happy to answer any questions or concerns that you may have around.

1022
01:50:36,630 --> 01:50:40,225
>> do you take into account on sprinkler systems? Aren't they supposed to be certified every so often?

1023
01:50:42,700 --> 01:50:45,040
>> yes, sir. Part of the annual inspection is making sure that they got it inspected like they were supposed to.

1024
01:50:47,920 --> 01:50:50,950
we go into the room, we make sure it has a heater, and it has a light, and it's been inspected,

1025
01:50:53,050 --> 01:50:56,140
and they look at the pressures and make sure it hasn't been damaged or anything like that. That is part of our annual inspection. Yes, sir.

1026
01:50:58,930 --> 01:51:02,030
>> anybody else? >> I think it's needed.

1027
01:51:04,440 --> 01:51:08,115
>> well, I'll back up. I'm totally against it. I think there's more nose on cities here.

1028
01:51:10,880 --> 01:51:10,880
case, I'm sorry. I just think that's something we need to provide to people.

1029
01:51:14,905 --> 01:51:14,905
insurance on these buildings has tripled tremendously.

1030
01:51:19,330 --> 01:51:21,040
they have a question, do you have a fire sprinkling system, etc.

1031
01:51:24,280 --> 01:51:24,280
I think that's the cost and that they have to have that if they don't want it,

1032
01:51:30,790 --> 01:51:32,080
then they don't have to have it, but most buildings do have those particular things to protect.

1033
01:51:35,710 --> 01:51:39,640
their insurance rates are unbelievable. On a building in town, they tripled the insurance last year.

1034
01:51:42,220 --> 01:51:42,220
I just think that I saw a lot of no's that city have no fees.

1035
01:51:47,005 --> 01:51:49,615
I just think that fees were killing people. We've got fees all over the place.

1036
01:51:51,370 --> 01:51:54,280
well, that's for some reason in the last couple of years, that's a modern way of we're getting your money again.

1037
01:51:57,835 --> 01:52:01,510
these small businesses in burleson. I've been here since '83. We haven't grown near as much as mansfield.

1038
01:52:03,850 --> 01:52:07,300
>> sure. >> thank goodness. We have two schools. They have six. We used to have one piece.

1039
01:52:09,670 --> 01:52:13,315
mid lothian same way. A lot of towns are the same way. Hurst us, bedford. I'm sorry.

1040
01:52:16,480 --> 01:52:19,075
[inaudible] may be in favor, but I'm not. I just don't like it. Another fee.

1041
01:52:21,505 --> 01:52:24,700
>> think about it if we're paying for this service, we need to do it, and I've been in small businesses where they're set in

1042
01:52:27,070 --> 01:52:30,175
there with wires exposed and everything else. If we don't do this,

1043
01:52:33,840 --> 01:52:33,840
the difference here is either we charge or we do it for free because it has to be done.

1044
01:52:39,115 --> 01:52:41,860
bottom line, and a lot of these places just they don't mean anything bad but they're a hazard.

1045
01:52:46,795 --> 01:52:49,750
now you're putting our firefighters at risk. It's not something, they're in business.

1046
01:52:53,425 --> 01:52:53,425
if they're not making enough to be able to afford $50 a year,

1047
01:52:57,880 --> 01:53:01,270
maybe they need to get out of business. I'm not trying to be mean. I'm trying to be practical on this.

1048
01:53:02,650 --> 01:53:02,650
we're here sitting here fighting for revenue to get things done.

1049
01:53:07,615 --> 01:53:10,605
it just doesn't work that way. We need to charge for this.

1050
01:53:12,675 --> 01:53:12,675
>> I understand that, but we've always had inspections in the building.

1051
01:53:18,145 --> 01:53:20,935
the fire department would have come by. I'm not saying what else you have to do.

1052
01:53:23,305 --> 01:53:26,455
I know you're extremely busy. It's just part of the job. I just think that's part of it.

1053
01:53:28,690 --> 01:53:31,750
I had to do stuff that was required to me, and I didn't get to charge anything, part of the job.

1054
01:53:34,765 --> 01:53:37,390
I just think it's part of it. That's just another fee. It takes more money out of their pockets.

1055
01:53:39,580 --> 01:53:43,515
>> I'm sorry. I just don't agree with it. >> anybody else? >> I was going to say that the issue with it is right now we're

1056
01:53:47,485 --> 01:53:47,485
using basically a full fire truck to go around and do fire inspections.

1057
01:53:52,525 --> 01:53:54,040
then in the middle of the inspection, they get a call and they got to leave and they got to go do the call.

1058
01:53:57,040 --> 01:54:00,925
then they got to remember where they left off and come back and do the inspection. What these fees do is it offsets the cost to hire a fourth investigator.

1059
01:54:06,970 --> 01:54:10,030
they've got in which not to steal your thunder, tommy, but you put it at about 150,000 ongoing,

1060
01:54:13,090 --> 01:54:17,065
and then this would be 109,000 because I support the alternative. I'm biased because I'm on the finance committee.

1061
01:54:19,390 --> 01:54:21,610
>> sure. >> I like our recommendation. But that's what it is.

1062
01:54:24,400 --> 01:54:24,400
it's to get these guys that are on the trucks to not have to do these inspections,

1063
01:54:30,070 --> 01:54:33,340
and they can focus that additional time on the training that they are so badly wanting to do and continuing to brush up on,

1064
01:54:36,910 --> 01:54:39,505
and so that's why this is being brought up. >> that would include a smaller vehicle or go to do this in, too.

1065
01:54:43,090 --> 01:54:46,750
>> correct. The fire marshal's office, if we had this other fte, they would take on the vast majority of these.

1066
01:54:48,640 --> 01:54:50,425
it would be one person going out in a smaller utility style vehicle to take care of these and follow up with them

1067
01:54:54,895 --> 01:54:58,210
and be able to do a more thorough in depth inspection while they're there and not get interrupted like the fire crews do often now.

1068
01:55:01,885 --> 01:55:05,650
>> would this individual have the same training as everybody else or would this be [overlapping] >> yes. They would be a firefighter that has all of the exact same training,

1069
01:55:09,430 --> 01:55:12,595
plus they would be an arson investigator and investigate, and this would be their specialty.

1070
01:55:14,410 --> 01:55:16,870
this would be what they do every day all the time. They would be used to answering those questions and those unique situations.

1071
01:55:19,915 --> 01:55:19,915
they are are resident experts on when it comes to the fire code.

1072
01:55:24,370 --> 01:55:26,200
>> larry. >> I'm good with the fees.

1073
01:55:30,390 --> 01:55:33,850
>> mayor counsel, I just want to state and this comments really more about this entire presentation,

1074
01:55:37,330 --> 01:55:39,400
that as we went through the budget process, I knew that it was going to be a more difficult process,

1075
01:55:42,430 --> 01:55:42,430
and I challenged every department director to look at how we do business,

1076
01:55:46,855 --> 01:55:49,465
what we assess fees for, what we're out of market, what peer cities are doing,

1077
01:55:51,145 --> 01:55:52,960
and what are best practice. I fully understand and respect that many of these things

1078
01:55:57,925 --> 01:55:57,925
increases for for our residents or for people that do business in burleson,

1079
01:56:04,360 --> 01:56:06,010
that's not lost on us. We just simply want to give the council the ability

1080
01:56:08,710 --> 01:56:11,440
to see what options you have, what fees, maybe we haven't increased in some period of time,

1081
01:56:14,020 --> 01:56:17,845
and then revenue offsets to maybe do things a little bit better. I just want to make it be

1082
01:56:20,380 --> 01:56:23,185
known that I did challenge every department director to do this. This is ultimately coming from me.

1083
01:56:25,150 --> 01:56:25,150
chief davis is recommending it. It's from me.

1084
01:56:29,920 --> 01:56:32,590
>> my question is, what are the fees going to be used after you make the money where is the money going?

1085
01:56:34,750 --> 01:56:36,460
what's the fee going to be used for? >> I'm going to talk about that in my supplemental presentation,

1086
01:56:40,300 --> 01:56:42,850
but I do want to make it clear, also, and I'll get to it in mind.

1087
01:56:45,025 --> 01:56:48,505
right now we're not making any assumptions about revenue increases. In any of the numbers that I present,

1088
01:56:50,545 --> 01:56:52,630
I am not making an assumption, we've not modified revenue.

1089
01:56:54,955 --> 01:56:54,955
I do propose a revenue offset for the inspector position to fund it.

1090
01:57:00,640 --> 01:57:04,180
not recommending the inspector without an offsetting revenue to pay for it because I think there are other things.

1091
01:57:07,540 --> 01:57:07,540
but the long story short is that it would go back to just general fund.

1092
01:57:11,910 --> 01:57:11,910
it wouldn't be allocated or earmarked for a specific purpose.

1093
01:57:17,440 --> 01:57:21,340
>> do you want to answer. >> in this scenario [overlapping] >> casey you want to hire somebody to do it.

1094
01:57:23,080 --> 01:57:25,015
>> you have an option. I'm recommending that if you implement this fee,

1095
01:57:27,775 --> 01:57:30,880
we change the way we do business, and we hire another inspector, and we take the burden off of the firefighters.

1096
01:57:33,970 --> 01:57:37,060
the council reserves the right to assess the fee and tell us to keep doing business the same way we do it today.

1097
01:57:40,885 --> 01:57:40,885
not my recommendation, but it's 100% your purview.

1098
01:57:49,370 --> 01:57:53,205
>> thank you. >> casey? >> yes, sir. >> I think the counsel is on board with going with the fees.

1099
01:57:57,735 --> 01:57:57,735
>> thank you, guys.

1100
01:58:02,120 --> 01:58:02,120
>> thank you all. The affirmation fees that we just discussed,

1101
01:58:08,260 --> 01:58:11,300
those were all the ones going directly to the general fund. The following fees are proposed fees from other funds that are

1102
01:58:14,850 --> 01:58:14,850
focused on improving cost recovery and consolidating the fee schedule.

1103
01:58:20,850 --> 01:58:20,850
administrative services or utility customer services.

1104
01:58:25,345 --> 01:58:29,260
these fees are largely intact of making some corrections on some small errors that were in the previous fee schedule.

1105
01:58:34,480 --> 01:58:34,480
credit card processing fee is currently listed 3.75 or a minimum of $3.50 per payment.

1106
01:58:41,710 --> 01:58:43,975
actual minimum is only $2.50, propose updating the word to reflect this correction.

1107
01:58:48,680 --> 01:58:48,680
propose listing two separate credit card processing fees

1108
01:58:53,505 --> 01:58:53,505
in person of 3.75% or a minimum $2.50,

1109
01:58:57,660 --> 01:58:57,660
and additionally, adding a 50 cent ivr fee.

1110
01:59:02,040 --> 01:59:05,580
this is already something that's currently in the software, so now staff is just looking to incorporate that into our fee schedule.

1111
01:59:13,550 --> 01:59:16,860
then lastly, on this is to propose to add the solid waste section of the fee schedule under

1112
01:59:19,380 --> 01:59:19,380
administrative services and taking it out of the cmo section of the fee schedule.

1113
01:59:27,360 --> 01:59:27,360
if you have any questions, feel free to ask.

1114
01:59:36,210 --> 01:59:39,805
for parks and recs on the golf course. This is just simply increasing the maximum rate from the current $55 to $62

1115
01:59:47,305 --> 01:59:47,305
with the understanding the maximum fee will not change

1116
01:59:51,310 --> 01:59:51,310
until planned improvements that were discussed last council meeting.

1117
01:59:55,975 --> 01:59:59,020
those improvements begin to be implemented, staff has the ability to increase that maximum fee.

1118
02:00:05,190 --> 02:00:07,360
then on public works, our water and wastewater meter and tap fees.

1119
02:00:12,240 --> 02:00:12,240
the following slides give you a breakdown on

1120
02:00:16,975 --> 02:00:16,975
the various meters and tap fees that have paid by the developers.

1121
02:00:22,525 --> 02:00:25,540
this is all looking towards cost recovery. The proposed fees represent full cost recovery,

1122
02:00:28,570 --> 02:00:28,570
fees at less than full cost recovery represent subsidies

1123
02:00:33,040 --> 02:00:33,040
to the private redevelopment funded by the water wastewater pairs.

1124
02:00:38,395 --> 02:00:38,395
many small municipalities in the region make it very hard to

1125
02:00:42,970 --> 02:00:42,970
find information on their fees.

1126
02:00:49,890 --> 02:00:49,890
doing a quick search through comparable cities,

1127
02:00:54,655 --> 02:00:57,430
we just couldn't find them. Short of having to go through open records request,

1128
02:01:00,985 --> 02:01:00,985
you can't find any information on the website.

1129
02:01:07,110 --> 02:01:07,110
here are the proposed fee rate changes for different meter sizes.

1130
02:01:16,440 --> 02:01:16,440
we can sit here and go through each one of these if you'd like.

1131
02:01:20,755 --> 02:01:24,565
majority of these are going to be paid by the developers and the builders. It's development paying for development.

1132
02:01:27,535 --> 02:01:27,535
these fees have not been changed in over five years.

1133
02:01:34,620 --> 02:01:34,620
biggest ones are going to be whenever we need to make a new tap,

1134
02:01:38,740 --> 02:01:41,155
whether it's in an easement or outside an easement. If there's concrete work or road construction that goes along with those,

1135
02:01:45,385 --> 02:01:45,385
those prices are set by public works.

1136
02:01:50,130 --> 02:01:52,840
we contact our public works director, they'll go out and assess the site,

1137
02:01:55,015 --> 02:01:55,015
and then they will give us a quote on what the actual cost is to make that tap.

1138
02:02:00,535 --> 02:02:00,535
>> dylan, do we know if we're competitive with other towns on this? Are we pretty close?

1139
02:02:06,070 --> 02:02:07,990
>> that's what I was referring to, sir. Trying to find the information as to

1140
02:02:10,150 --> 02:02:12,655
other cities and what they actually charge for these. It's very difficult to locate.

1141
02:02:15,720 --> 02:02:19,315
eric, do you have more info? >> eric, could you speak a little bit just about the costs

1142
02:02:22,270 --> 02:02:25,060
that go into this in terms of meters that we purchase and what we're paying for them as opposed to what the fee schedule is?

1143
02:02:31,075 --> 02:02:34,960
>> sure. To the mayor's question, the short answer is,

1144
02:02:36,400 --> 02:02:38,545
we feel like we're in line with the region. Some of the larger cities have actually

1145
02:02:41,200 --> 02:02:44,770
published their information and we're fairly in line. A lot of the individual fees on here

1146
02:02:48,880 --> 02:02:48,880
have the asterisk because they include some pavement work.

1147
02:02:53,710 --> 02:02:57,100
we won't know exactly how much that work is going to cost to restore until we actually go to that specific location,

1148
02:03:00,850 --> 02:03:04,810
figure out how deep is it. Is it asphalt? Is it concrete? Is it something else? The size of the meter?

1149
02:03:08,860 --> 02:03:10,990
in order to make a connection, this is the material costs to give them everything they need for the connection.

1150
02:03:17,935 --> 02:03:19,675
it's a lot of materials. A lot of those materials, fluctuate in price.

1151
02:03:23,200 --> 02:03:26,515
they're basically a commodity almost. We felt it'd be better not to lock ourselves into a rate now and

1152
02:03:31,270 --> 02:03:31,270
then have tariffs or something else cause those meter costs,

1153
02:03:35,440 --> 02:03:37,195
for example, to sky rocket. Now we're way under recovering what it's costing us to

1154
02:03:41,320 --> 02:03:41,320
connect that customer or relocate that customer. Does that help?

1155
02:03:57,440 --> 02:03:57,440
>> the revenues from these fees are purely demand driven.

1156
02:04:01,650 --> 02:04:01,650
it is, again, a recovery effort.

1157
02:04:06,110 --> 02:04:06,110
current fees are estimated to generate approximately $45,000 in revenue this year.

1158
02:04:11,430 --> 02:04:11,430
the proposed fees are projected to generate additional 3,000 and

1159
02:04:17,820 --> 02:04:17,820
a total annual revenue for 25-26 of roughly 78,000. With that?

1160
02:04:26,835 --> 02:04:30,470
>> when would these go into effect? If someone's got something under construction,

1161
02:04:33,630 --> 02:04:36,190
we aren't going to go out there and raise a price on them, are we? >> yes. The fee schedule will be adopted with the budget.

1162
02:04:40,820 --> 02:04:44,480
>> it would be effective october 1, mayor. >> we'd have plenty of time to let everybody know what we're doing?

1163
02:04:47,270 --> 02:04:50,060
>> yes, sir. >> anybody? We can't keep picking the tab up for it.

1164
02:04:58,350 --> 02:05:00,435
I understand. Thank you, dion. >> staff is seeking direction on which identified fees

1165
02:05:03,600 --> 02:05:07,215
the council believes should be increased or incorporated in to the fee schedule. On june 18th,

1166
02:05:08,610 --> 02:05:11,580
the majority of these fees were presented to the finance committee with approval to bring them forward to counsel.

1167
02:05:16,185 --> 02:05:16,185
a final fee schedule will be presented to counsel in august for consideration.

1168
02:05:25,280 --> 02:05:25,280
any other questions?

1169
02:05:29,540 --> 02:05:32,120
>> anybody? >> mayor, just to make sure as we continue to go through

1170
02:05:36,240 --> 02:05:39,465
the budget development process is a direction for full council to proceed with all the fees as presented this evening.

1171
02:05:46,340 --> 02:05:50,205
>> with the alternative on the inspection fees. >> as recommended by the finance committee.

1172
02:05:52,830 --> 02:05:54,330
for point of clarity, there were two or three fees that the finance committee recommended modifications too.

1173
02:05:59,775 --> 02:05:59,775
the counsel's recommendation is to proceed with staff's recommendation,

1174
02:06:05,085 --> 02:06:05,085
except for, if the finance committee made another recommendation.

1175
02:06:10,250 --> 02:06:10,250
>> we're good to go.

1176
02:06:16,730 --> 02:06:19,800
>> thank you, mayor and counsel. That brings us to the. [overlapping] >> amanda. We're going to take a little break.

1177
02:06:21,840 --> 02:06:24,120
counsel, try to come on back as soon as you can, if you would. Casey.

1178
02:06:28,605 --> 02:06:30,150
>> hold on. >> let's go. >> thank you, mayor and counsel.

1179
02:06:32,990 --> 02:06:32,990
move on to item 9d, receiver report,

1180
02:06:37,560 --> 02:06:37,560
hold a discussion, and provide staff direction on fire billing services.

1181
02:06:42,045 --> 02:06:42,045
the staff presenter this evening is casey davis, fire chief. Casey.

1182
02:06:46,275 --> 02:06:48,255
>> good evening, mary and counsel again. I'm here before you tonight to talk about fire response cost recovery.

1183
02:06:53,265 --> 02:06:56,280
similar to what we were talking about earlier. This is another way

1184
02:06:58,470 --> 02:06:58,470
to recover some of the costs for the services for the fire department.

1185
02:07:04,910 --> 02:07:04,910
there's some challenges with this,

1186
02:07:13,155 --> 02:07:16,305
that I'd like to explore with you and talk through. Fire cost recovery proposal was presented to the finance committee back in june.

1187
02:07:21,915 --> 02:07:21,915
the committee was receptive to this concept and expressed support.

1188
02:07:26,460 --> 02:07:28,770
their formal recommendation was to bring it back to the full council for a report and presentation.

1189
02:07:31,680 --> 02:07:31,680
again, with the city facing some of the financial situation we've been in,

1190
02:07:36,270 --> 02:07:38,610
city manager ludwig has asked us to look at all the different options of ways that we can possibly recover cost.

1191
02:07:42,165 --> 02:07:44,460
this is a way to do it, and it's not unprecedented for the burleson fire department to do this cost recovery.

1192
02:07:48,450 --> 02:07:51,570
we've done this in the past as part of our model. As a matter of fact, kristie menchaca,

1193
02:07:53,970 --> 02:07:55,635
that's one of our administrative assistants, she was originally hired on the premise that she would help do

1194
02:07:58,860 --> 02:08:02,655
some insurance cost recovery billing whenever she was first brought on. That's what her background was in.

1195
02:08:04,890 --> 02:08:07,980
they did that for a few years early on, back whenever the city was transitioning away from

1196
02:08:10,620 --> 02:08:14,580
the county and not being a part of the esd and just running the city. There was a time that we did this,

1197
02:08:17,430 --> 02:08:19,375
but we did it internally. One of the challenges with this is that,

1198
02:08:23,450 --> 02:08:26,180
we learned through that back then was that we didn't have the staff to do that or the expertise to do that,

1199
02:08:29,180 --> 02:08:29,180
because fire billing is unique in its own way.

1200
02:08:33,445 --> 02:08:35,970
it's not very predictable, and it depends a lot on the type of insurance that someone has.

1201
02:08:40,940 --> 02:08:40,940
some insurance carriers include fire department service charge recovery clause in

1202
02:08:47,250 --> 02:08:47,250
their policies to help pay for the costs related to fire incidents and first response.

1203
02:08:54,120 --> 02:08:57,240
again, like I said, our department doesn't have the processes or the staff levels in place to

1204
02:08:59,460 --> 02:08:59,460
identify and pursue these reimbursable claims for incident.

1205
02:09:05,840 --> 02:09:09,165
but as you all know, we use a merger con as our ems billing agency,

1206
02:09:13,170 --> 02:09:13,170
and they have a division called merger fire who does fire billing,

1207
02:09:18,740 --> 02:09:18,740
where they bill insurance companies for claims that are submitted for emergencies.

1208
02:09:25,430 --> 02:09:25,430
we haven't committed to emerge fire by any means that we would do business with them.

1209
02:09:31,020 --> 02:09:34,770
they were just a natural source to go to since they offer that service, and we already have a contract with them for ambulance and ms billing.

1210
02:09:38,445 --> 02:09:40,455
we explored this with them. You'll see their name throughout the presentation, but again, by no means,

1211
02:09:43,050 --> 02:09:45,180
does that mean that we have to do business with them and we haven't promised them any business to this point.

1212
02:09:48,210 --> 02:09:48,210
again, like I was saying, they're a division of emergicon.

1213
02:09:52,605 --> 02:09:52,605
the process does move from a direct taxing model with

1214
02:09:56,790 --> 02:09:56,790
a potential for an insurance premium increase.

1215
02:10:01,170 --> 02:10:03,165
we wanted to say that out front. We don't know if that's the case or not.

1216
02:10:05,430 --> 02:10:09,135
we reached out to a merger fire to find out if they've experienced any of that. This is what they told us about,

1217
02:10:11,745 --> 02:10:14,250
would this impact someone's premium. I'll just read this to you.

1218
02:10:16,155 --> 02:10:18,840
to date, there's no formal case studies that specifically isolate the effects of fire response billing on insurance premiums.

1219
02:10:22,560 --> 02:10:25,800
premiums are typically influenced by the incident itself, such as vehicle crash,

1220
02:10:27,135 --> 02:10:27,135
fire, or hazardous spills not associated with the costs billed by the fire department.

1221
02:10:32,535 --> 02:10:35,145
premiums are based on events, not fees, insurance underwriting looks at an overall claim,

1222
02:10:37,860 --> 02:10:40,260
property damage, injuries, liability, and the involvement of the emergency services is already factored into that risk.

1223
02:10:44,550 --> 02:10:46,590
whether or not the fire department bills for service does not affect how the claim is scored.

1224
02:10:48,975 --> 02:10:48,975
fire billing is treated as a claim line item from the carrier's perspective,

1225
02:10:53,940 --> 02:10:55,380
these charges are like towing, cleanup or other post incident services that are bundled into an overall claims cost.

1226
02:11:00,945 --> 02:11:00,945
many municipalities across texas has successfully implemented billing for

1227
02:11:04,980 --> 02:11:04,980
fire services without seeing any reported increases in resident premiums as a result.

1228
02:11:10,425 --> 02:11:14,070
these programs have been operating for years and and there have been no insurance pushbacks based on billing practices alone.

1229
02:11:18,645 --> 02:11:18,645
I talked to christie, our administrative assistant,

1230
02:11:22,830 --> 02:11:26,820
and then I reached out to chief wisdom, who was the fire chief at the time when he was here. They both reported that they don't recall anyone having

1231
02:11:29,670 --> 02:11:32,190
any issues with their premiums going up whenever we were going through that process then, as well.

1232
02:11:38,420 --> 02:11:38,420
counsel has the ability to establish specific policies and parameters to ensure that

1233
02:11:44,130 --> 02:11:46,950
these fire billing services are in line with our values and our expectations exactly the same way that we did it with the ambulance billing site.

1234
02:11:51,450 --> 02:11:51,450
options for consideration include billing strictly only insurance companies,

1235
02:11:57,195 --> 02:11:57,195
ensuring that no individual or individual business would ever receive a direct bill.

1236
02:12:02,850 --> 02:12:02,850
we could also prohibit the use of third party collections under any circumstances,

1237
02:12:07,845 --> 02:12:10,860
similar to what we do with the ambulances now. What can we bill for?

1238
02:12:13,215 --> 02:12:13,215
well, basically any incident that we respond to.

1239
02:12:17,325 --> 02:12:19,980
motor vehicle incidents, structure fires, vehicle fires, equipment fires, hazmat incidents, industrial commercial incidents.

1240
02:12:24,285 --> 02:12:24,285
basically any time that there was some incident that the fire department responded,

1241
02:12:28,515 --> 02:12:31,035
and then there was an insurance claim. That would be the only time they would bill.

1242
02:12:32,730 --> 02:12:35,220
they wouldn't bill an individual citizen or anything like that with the model that we're proposing.

1243
02:12:38,490 --> 02:12:41,250
they would just bill a claim that's already billed, just like a record driver would or hazmat company would,

1244
02:12:45,690 --> 02:12:45,690
or a disaster recovery company would do.

1245
02:12:52,125 --> 02:12:54,800
this is a similar model. These are all the cities that emergifire is currently doing business with in texas.

1246
02:13:01,290 --> 02:13:01,290
all of the ones in yellow highlighted are in north texas.

1247
02:13:06,405 --> 02:13:09,075
then the ones at the bottom there. These are cities that are currently in negotiations

1248
02:13:12,120 --> 02:13:15,915
with emergifire to consider taking on their services as well. There's several in north texas that are already doing this and being successful at

1249
02:13:20,010 --> 02:13:23,910
it for consideration. Basically, how would it work? We would have an incident,

1250
02:13:25,530 --> 02:13:29,130
just like we do now. We would run the incident, take care of the incident, and we would collect information on that.

1251
02:13:31,515 --> 02:13:31,515
we would send that over to a emergifire or whatever company we were doing business with.

1252
02:13:38,610 --> 02:13:42,450
we already have that process in place because we do it on the ambulance billing side. They're already plugged into our software.

1253
02:13:44,385 --> 02:13:46,830
if we did choose to go with them, we already have that piece in place with them.

1254
02:13:49,140 --> 02:13:52,170
insurance billing opportunities, they would then see if that incident had any billing I'm sorry,

1255
02:13:56,670 --> 02:13:58,500
insurance premium associated with it. They would then file claims with the insurance company,

1256
02:14:00,810 --> 02:14:03,465
and if there was coverage on that insurance premium, and the insurance company deemed

1257
02:14:05,400 --> 02:14:07,635
that it was appropriate to pay that. They would pay that. They would then collect the revenue from that.

1258
02:14:11,625 --> 02:14:14,700
they would take out their fees associated with that, and then they would put that in our account just like they do for the ambulance side now.

1259
02:14:19,245 --> 02:14:22,125
again, here, this is breaking down that process of just saying how they would promptly submit those claims,

1260
02:14:26,430 --> 02:14:26,430
provide instructions for submission to require documentation to a emergifire.

1261
02:14:30,660 --> 02:14:34,365
if they needed more information on the claim, then they would promptly post those payments whenever they received them.

1262
02:14:38,010 --> 02:14:40,410
provide monthly client report updates, which we already have that relationship with them now,

1263
02:14:42,360 --> 02:14:45,825
and they do that now for the ems side. What they would charge if we did decide to explore this further with

1264
02:14:50,040 --> 02:14:50,040
them is they charge 15% for all revenues collected for a emergifire.

1265
02:14:54,495 --> 02:14:57,735
that is more than what's on the ems billing side. But like I said, fire billing is not as consistent as ems billing.

1266
02:15:01,530 --> 02:15:04,080
not everyone has these on their premiums, are part of the or their insurance coverage.

1267
02:15:09,260 --> 02:15:09,260
I think to cover their cost associated with going after that, that's why it's 15%,

1268
02:15:15,060 --> 02:15:17,550
plus an additional 2% for any credit card fees, which is similar on the ems side.

1269
02:15:20,340 --> 02:15:23,175
ems billing is way more consistent. It's based on call volume and payer mix and

1270
02:15:27,900 --> 02:15:27,900
things that are much more predictable than what is on the fire side.

1271
02:15:33,075 --> 02:15:36,930
we did ask them to run some numbers and give us some estimates on what they think that we could receive back based on this.

1272
02:15:40,560 --> 02:15:42,150
they looked at last year. What they came up with was 123 possible claims on the business side and

1273
02:15:47,490 --> 02:15:47,490
550 individual claims that they felt like we could have possibly billed for.

1274
02:15:53,070 --> 02:15:54,630
on the far right column there, you'll see that these are average times on scene per incident,

1275
02:15:58,200 --> 02:16:01,500
because not only they bill for units, they bill for staff, but they also bill for the time that you're there utilizing that equipment.

1276
02:16:09,320 --> 02:16:09,320
their preliminary revenue estimates, and like I said,

1277
02:16:13,680 --> 02:16:17,520
they did not want us to nail them down on this. They said that this is very unpredictable,

1278
02:16:19,380 --> 02:16:19,380
but they think that we could get as high as $145,000 a year in cost recovery.

1279
02:16:25,440 --> 02:16:29,040
again, as we're asking to increase staffing for the fire marshals office and for firefighters and for paramedics,

1280
02:16:32,610 --> 02:16:34,050
those things associated with that, we're looking at ways to try to recover some of these costs.

1281
02:16:37,365 --> 02:16:41,130
we feel that this is a responsible, reasonable way to go about that, because we're collecting on

1282
02:16:43,755 --> 02:16:43,755
insurance claims that the person already has this built into their insurance coverage.

1283
02:16:52,310 --> 02:16:56,235
again, how do they go about developing their rate? They use fma rates.

1284
02:16:58,850 --> 02:16:58,850
those are national standard rates based on if we went to

1285
02:17:04,020 --> 02:17:04,020
like some natural disaster like a hurricane down at the coast or something like that.

1286
02:17:08,535 --> 02:17:10,290
this is how fma would reimburse. That's how they base their fee schedule off of that,

1287
02:17:12,720 --> 02:17:14,745
accounting for a four person crew. The result in the average base rate is $177 per hour for an engine company,

1288
02:17:20,055 --> 02:17:20,055
and an additional $376 an hour for allocated fuel equipment,

1289
02:17:24,330 --> 02:17:26,670
personnel, all of those things. Now, I won't read all of this to you here,

1290
02:17:30,690 --> 02:17:32,940
but these are if you go into specifics, so like a motor vehicle incident,

1291
02:17:35,175 --> 02:17:38,730
$602-838 plus is what they think that they could recover on those if they had this coverage.

1292
02:17:41,940 --> 02:17:45,825
the reason why I say plus is if there's extensive hazmat cleanup or something like that, those will be additional things.

1293
02:17:47,385 --> 02:17:47,385
this materials response is anywhere from 972 to almost $8,200 plus.

1294
02:17:54,225 --> 02:17:56,370
hazmat, again, is very broad. It could be something very small to something very

1295
02:17:58,860 --> 02:17:58,860
large that goes on for hours or even days.

1296
02:18:02,970 --> 02:18:05,130
then, fire response fee, again, $554-693 an hour.

1297
02:18:08,775 --> 02:18:12,360
they can also bill for fire investigation, and incident command, which we're required to have at those incidents as well.

1298
02:18:16,335 --> 02:18:16,335
water-related incidents, back country or special rescue incidents,

1299
02:18:22,215 --> 02:18:24,600
that would be something like the cell tower rescue we recently had where we were out there for

1300
02:18:26,280 --> 02:18:26,280
multiple hours on that natural gas leak response.

1301
02:18:36,290 --> 02:18:36,290
the next steps to consider is we could consider

1302
02:18:40,380 --> 02:18:40,380
a billing policy if counsel wants to go down this road,

1303
02:18:45,300 --> 02:18:45,300
where we only bill insurance companies that have an insurance claim with

1304
02:18:50,520 --> 02:18:50,520
no contract or billing inquiries made to individual citizens or individual businesses,

1305
02:18:57,330 --> 02:19:00,420
never utilizing third party collections. We need to consider some procurement options for contract with a billing service.

1306
02:19:04,830 --> 02:19:06,690
I've been exploring that with purchasing, if we did decide to go down this road of how we could best go about doing that.

1307
02:19:11,580 --> 02:19:11,580
consider an ordinance establishing and implementing a program to charge mitigation rates,

1308
02:19:16,740 --> 02:19:19,245
and then the rates associated with that. Initiate a public awareness campaign.

1309
02:19:21,300 --> 02:19:21,300
I think this would be much similar in the way that we approach,

1310
02:19:25,950 --> 02:19:29,940
not having a subscription fee on the ambulance side of things. I think that this taken out of context,

1311
02:19:32,310 --> 02:19:35,280
people could maybe think that we were going to build them individually or something like that. We would want to be very clear with all of the citizens and the businesses

1312
02:19:38,400 --> 02:19:41,820
in town that we would not bill them individually, or that wouldn't be our recommendation to do that.

1313
02:19:45,240 --> 02:19:45,240
then, complete the standard operating procedures

1314
02:19:50,055 --> 02:19:50,055
and with the target go live of january of 2026.

1315
02:19:56,010 --> 02:19:56,010
be happy to answer any questions or get any feedback that you all have about this.

1316
02:20:03,550 --> 02:20:06,395
>> I'm all on this. I guess one of the things that went through my mind

1317
02:20:09,110 --> 02:20:12,560
is an electrical fire on an electric vehicle. >> yes, sir. >> you've given us a presentation on what it takes to get one of those fires put out.

1318
02:20:17,825 --> 02:20:19,460
>> yeah. Thankfully, we have not encountered that here in burleson yet,

1319
02:20:22,220 --> 02:20:22,220
but those are very significant fires when we have one.

1320
02:20:26,225 --> 02:20:29,015
some of the issues associated with those is basically our bunker gear then has to be sent off and specially cleaned.

1321
02:20:32,945 --> 02:20:35,240
that is very expensive to have that done because of the type of chemicals that are involved in those batteries.

1322
02:20:39,880 --> 02:20:43,280
there's going to be a hazmat incident associated with that, so you're going to have a hazmat team out there for hours

1323
02:20:45,440 --> 02:20:48,230
trying to clean that up and mitigate those efforts as well. You're talking a lot of manpower hour time,

1324
02:20:51,320 --> 02:20:51,320
and then the cleanup internally with the trucks and the equipment and all of

1325
02:20:55,670 --> 02:20:57,350
those things to be able to get all of the carcinogens out of that bunker gear for it to be usable again,

1326
02:21:01,100 --> 02:21:04,970
and all of those things, it would be thousands of dollars associated with the cost just for one electric vehicle fire.

1327
02:21:09,545 --> 02:21:11,330
>> we could pretty well use the same questions that we did with the ames and the fact that

1328
02:21:14,585 --> 02:21:14,585
we're being sensitive to the client to our citizen, right?

1329
02:21:19,985 --> 02:21:19,985
>> yes, I think that would be my recommendation is to follow a similar pathway.

1330
02:21:26,090 --> 02:21:26,090
my recommendation would be to bill insurance companies where there's already a claim.

1331
02:21:31,475 --> 02:21:33,680
the person has already had the reck, they're already filing an insurance claim.

1332
02:21:35,705 --> 02:21:37,820
then if they have these provisions on their policy that the citizen or the business is already paying for that coverage,

1333
02:21:44,120 --> 02:21:46,325
then this would be associated with it. Again, I know the question has inevitably come up.

1334
02:21:49,865 --> 02:21:51,830
could this cause their premiums to go up? I can't stand here before you and say absolutely no, that wouldn't happen.

1335
02:21:55,160 --> 02:21:56,705
but from talking to magnifier, they have not seen that to be a major issue or concern.

1336
02:22:00,575 --> 02:22:00,575
again, they look at these as similar to a wrecker driver or something like that,

1337
02:22:05,270 --> 02:22:08,285
providing a service within that clump of that claim. >> anybody else?

1338
02:22:11,320 --> 02:22:11,320
>> I think as long as we focus on the insurance companies and not having

1339
02:22:17,180 --> 02:22:17,180
contact with the individual or business and no third party collection.

1340
02:22:23,610 --> 02:22:26,665
>> we absolutely can't go after people. But if this is a provision that they include as part of their insurance package already,

1341
02:22:34,160 --> 02:22:37,420
if it has this fire department service charge, that's already part of what they're paying for as a client of whatever insurance company,

1342
02:22:43,220 --> 02:22:46,235
and then it's a benefit that no one is capitalizing on if we're not seeking a claim on that.

1343
02:22:50,090 --> 02:22:50,090
the instances that really stand out to me,

1344
02:22:54,110 --> 02:22:54,110
we're unique in that we sit between I-35, 121.

1345
02:22:59,120 --> 02:23:00,260
there are a lot of people, and even on 174 that pass through our town that aren't necessarily burleson citizens,

1346
02:23:04,760 --> 02:23:04,760
but take up time in the event that they have a car accident or on I-35,

1347
02:23:10,820 --> 02:23:10,820
if there's a situation where a truck rolls over,

1348
02:23:14,900 --> 02:23:18,560
there's so many instances that we could be involved in that would take up a lot of fire time, staff, tools,

1349
02:23:23,780 --> 02:23:23,780
and then we miss out on an opportunity that we could

1350
02:23:29,120 --> 02:23:29,120
potentially request some recovery back on that on those fees.

1351
02:23:35,285 --> 02:23:39,170
I wish in some ways we could identify those, but I don't think that would be worth a contract to say,

1352
02:23:42,590 --> 02:23:45,110
if they happen on major thoroughfares, then that would be your opportunity.

1353
02:23:46,910 --> 02:23:48,785
but those are the instances that stand out to me. We talk about that at cog sometimes of the state.

1354
02:23:53,570 --> 02:23:53,570
state troopers sometimes are far and few on those big thoroughfares,

1355
02:24:01,180 --> 02:24:01,180
so instead, it ends up being on the backs of local law enforcement or

1356
02:24:05,255 --> 02:24:09,020
local fire providers to deal with those situations, and they can take up a lot of time.

1357
02:24:10,955 --> 02:24:10,955
>> we stand ready to respond to anybody whether or not they have that provision or not.

1358
02:24:16,055 --> 02:24:16,055
I answer that question often for patients that call in about their ambulance bill,

1359
02:24:20,990 --> 02:24:22,910
and I tell them the same thing every time. If you call 911, we're coming.

1360
02:24:25,085 --> 02:24:25,085
this is just an opportunity to

1361
02:24:29,150 --> 02:24:32,900
try to get some cost recovery on a provision that's built into someone's insurance premium. That's the way I saw it when it was presented from mergify to

1362
02:24:35,990 --> 02:24:35,990
us as something that they're already paying for in their benefits,

1363
02:24:40,025 --> 02:24:42,455
and this is something that they can try to do cost recovery. Again, they think they might be maybe be able to get us $145,000,

1364
02:24:48,200 --> 02:24:50,830
which is nowhere near covering the cost of the budget for the fire department or anything like that.

1365
02:24:53,545 --> 02:24:56,255
it's a small portion of it. But as we consider needing to add more staff and things like that,

1366
02:25:00,935 --> 02:25:03,200
and city manager ludwig has asked us to look at the different ways that we can bring that.

1367
02:25:05,405 --> 02:25:05,405
I wanted to bring this to you as an option for consideration.

1368
02:25:12,000 --> 02:25:14,790
>> you good too? >> casey, you do a good job presenting things

1369
02:25:18,405 --> 02:25:18,405
the same way when I presented stuff when I was still working.

1370
02:25:24,580 --> 02:25:28,150
I can sell lies to somebody in alaska and you do a good job. Not that I agree with you, and that's fine.

1371
02:25:31,410 --> 02:25:33,905
we can have differences and still be good. I don't agree with this again,

1372
02:25:36,740 --> 02:25:40,220
simply because now we're going to hear from the chief cordell about we're going to raise money.

1373
02:25:44,090 --> 02:25:44,090
another fee if they call 911 for emergency on police or they have to draw their weapon,

1374
02:25:50,990 --> 02:25:52,760
we're going to charge them $5. Insurance company will recuperate the cost.

1375
02:25:55,640 --> 02:25:59,030
it's going to cost somebody, and that's sure not going to be the insurance company. I'm sorry, they're out of control.

1376
02:26:01,415 --> 02:26:01,415
but I think it's another fee of some way or other.

1377
02:26:05,555 --> 02:26:05,555
tommy, you did a great job of figuring out how to do this and raising money.

1378
02:26:09,965 --> 02:26:11,990
we've been all over about doing that. You've done a great job. But just personally,

1379
02:26:15,050 --> 02:26:15,050
my common sense telling me I don't like it because in your presentation,

1380
02:26:20,450 --> 02:26:24,425
you showed that chart. I counted the first row before you took it off, 16 out of 22 didn't do it.

1381
02:26:27,065 --> 02:26:30,635
only just a few doing this, not very many. Again, I feel like if somebody has a wreck on 174,

1382
02:26:35,450 --> 02:26:39,290
whether they're from joshua, whether they're coming to cleveland going town or inner city, you do take care of them.

1383
02:26:41,180 --> 02:26:43,370
by the way, you wrecked your car. We got a $500 bill we're going to attach to it through your insurance.

1384
02:26:47,630 --> 02:26:50,420
you just burnt your house down half of, we're going to charge $1,000 go through your insurance.

1385
02:26:53,015 --> 02:26:56,675
somebody going to charge him, and insurance will go up on them. I'm sorry. I guess I'm going to argue to move tonight.

1386
02:27:00,200 --> 02:27:03,035
I just don't agree with it. >> yes, sir. >> sorry. >> I respect your position.

1387
02:27:04,355 --> 02:27:04,355
>> I'm going to go against what he just said because I do know personally,

1388
02:27:10,415 --> 02:27:10,415
the insurance companies, they take a totaled vehicle, for example.

1389
02:27:16,700 --> 02:27:19,010
I paid my deductible, whatever it was, and they were paying the rest.

1390
02:27:22,250 --> 02:27:25,205
six months later, I got another bill for a sign because my daughter drove through the sign.

1391
02:27:29,345 --> 02:27:33,275
but they told us that wasn't supposed to come to you. That was supposed to go to

1392
02:27:34,370 --> 02:27:34,370
the insurance company because you've already paid your deductible.

1393
02:27:38,750 --> 02:27:40,910
had I not paid my deductible, I guess it would have disappeared miraculously.

1394
02:27:43,490 --> 02:27:44,915
>> [overlapping] increase over year. >> I have two teenagers.

1395
02:27:49,960 --> 02:27:52,205
>> go forward. >> thank you.

1396
02:27:59,140 --> 02:28:01,460
>> thank you, mayor and council. That brings us to 9e,

1397
02:28:03,485 --> 02:28:04,610
receive a report, hold a discussion and provide staff direction on

1398
02:28:08,060 --> 02:28:08,060
the fiscal year 2025-2026 budget supplemental request,

1399
02:28:13,865 --> 02:28:13,865
five-year fund forecast and receive additional direction from

1400
02:28:17,930 --> 02:28:17,930
city council regarding the annual budget for fiscal year 2025-2026.

1401
02:28:22,850 --> 02:28:22,850
the staff presenter this evening is tommy ludwig, city manager. Tommy?

1402
02:28:27,770 --> 02:28:27,770
>> good evening, mayor and council.

1403
02:28:33,490 --> 02:28:37,130
we have a very detailed presentation for you tonight. I'll try to go through it as expeditiously as possible,

1404
02:28:39,920 --> 02:28:42,575
but intention here is to be very transparent. If you have questions regarding anything that I'm discussing, let me know,

1405
02:28:47,120 --> 02:28:49,070
we also attached as an appendix to this presentation every supplemental that was presented.

1406
02:28:52,160 --> 02:28:55,445
I only intend to go through those that I'm recommending or if I'm recommending a service delivery reduction.

1407
02:28:59,270 --> 02:28:59,270
however, if you have questions not associated with the presentation, please let me know.

1408
02:29:03,395 --> 02:29:06,020
with everything that we always do, my focus is always on strong fund balances.

1409
02:29:08,765 --> 02:29:11,570
first and foremost on everything that we look at, and that includes also working capital.

1410
02:29:14,270 --> 02:29:14,270
we have a minimum of 20% requirement for our major funds.

1411
02:29:19,125 --> 02:29:21,355
we're being consistent with that. We also look not just in a one year period,

1412
02:29:23,920 --> 02:29:27,505
but over a five year horizon. You've heard me say many, many times, as we move further away from one year,

1413
02:29:29,865 --> 02:29:32,000
the less confidence we have in our numbers, but it's still important to budget this way from a trend perspective.

1414
02:29:35,420 --> 02:29:38,510
it lets us know, are we seeing revenue go down? Are we seeing expenditures increase?

1415
02:29:41,210 --> 02:29:44,750
are we seeing fund balance reduce? We're paying specific attention to that. We're also taking into account over the five year horizon,

1416
02:29:47,990 --> 02:29:51,400
the impact of the reappraisal plans that we've discussed many, many times from both johnson and tarrant county,

1417
02:29:53,725 --> 02:29:53,725
as well as some softening in our economic growth over the next couple of years.

1418
02:29:57,955 --> 02:30:01,510
I've already alluded this from my comments earlier, but we've not projected any fee increases in revenues,

1419
02:30:04,960 --> 02:30:04,960
including anything associated with the stormwater fees that we've discussed.

1420
02:30:08,965 --> 02:30:12,830
that has a potential for a fairly significant impact to the general fund, but as of now,

1421
02:30:14,180 --> 02:30:15,615
that's not in there. Then finally, our strategic vision from

1422
02:30:19,600 --> 02:30:22,000
the council played heavily in the recommendations that I'm presenting to you this evening.

1423
02:30:24,715 --> 02:30:28,060
then also, with our proprietary and special revenue funds, the cip play in conjunction to our supplementals,

1424
02:30:31,810 --> 02:30:35,080
and we take all of those into account. One of the things that we talked about in may was

1425
02:30:38,360 --> 02:30:40,820
the fact that we were projecting even after the base adjustments of needing to come up with about an

1426
02:30:43,460 --> 02:30:47,135
additional $1.5 million in reductions. I want to talk you through how we've gotten to that number.

1427
02:30:50,510 --> 02:30:50,510
tonight, I'm going to pose for you about $850,000 worth of reductions,

1428
02:30:54,650 --> 02:30:58,475
and approximately $810,000 of those are re occurring. As we look back through the budget,

1429
02:31:00,395 --> 02:31:04,160
we made some additional base level adjustments to the budget, so just looking at historic spins,

1430
02:31:05,930 --> 02:31:09,740
not service delivery reductions, but those line items where we felt like we could reduce with that impacting service delivery.

1431
02:31:11,990 --> 02:31:14,555
we've made those in the base budget. As I said, before,

1432
02:31:16,580 --> 02:31:16,580
we had not yet included salary savings in our projections.

1433
02:31:21,140 --> 02:31:22,940
this is just our standard attrition. We don't budget and assume everyone is going to be filling a position 100% of the time.

1434
02:31:28,055 --> 02:31:30,140
people are going to retire, they're going to promote, they're going to take other positions,

1435
02:31:32,540 --> 02:31:32,540
and so we've budgeted in salary savings of $1 million,

1436
02:31:36,650 --> 02:31:36,650
which is very consistent and very conservative what we've seen historically.

1437
02:31:41,615 --> 02:31:44,750
in total, we were able to hit about $1.9 million, which exceeds the 1.5 we targeted.

1438
02:31:48,880 --> 02:31:50,960
I know it's small here, but my intention is to go through at a high level and go through each one of these.

1439
02:31:55,265 --> 02:31:55,265
these first two items that I specifically proposed,

1440
02:32:00,590 --> 02:32:04,235
and one is changing our merit calendar. Are still budgeting merit in step at 3%.

1441
02:32:08,075 --> 02:32:12,050
but historically, we've had those come into effect on october 1. I'm proposing in the budget that moving forward,

1442
02:32:14,750 --> 02:32:18,125
we would shift that to 1st of january date. What that functionally saves is about $360,000 a year.

1443
02:32:22,085 --> 02:32:24,320
I would be hesitant to recommend shifting anything beyond this state for a couple of reasons.

1444
02:32:27,245 --> 02:32:31,040
one, I still want timely merit increases for our staff, and two, our benefits run on a calendar year,

1445
02:32:35,570 --> 02:32:38,180
and we project a 5% increase year over year, so I want to make sure our employees aren't in a position where they effectively

1446
02:32:41,930 --> 02:32:45,740
get a pay decrease for three months out of the year because their premium goes up, but their raise hasn't gone into effect yet.

1447
02:32:48,095 --> 02:32:48,095
I'm recommending holding an additional engineering position and development services.

1448
02:32:53,270 --> 02:32:53,270
this is very much tied to the amount of work that we see coming in and permit activity.

1449
02:32:59,675 --> 02:32:59,675
right now, I'm projecting to hold this indefinitely.

1450
02:33:03,845 --> 02:33:03,845
should we see a rise in building permit activity and a commiserate increase in revenue,

1451
02:33:10,220 --> 02:33:12,635
then it would be one that I would want to try to restore. But at this time, I'm recommending holding it.

1452
02:33:15,710 --> 02:33:15,710
in finance, gradient services is a third party consultant that we used this year,

1453
02:33:22,250 --> 02:33:24,320
and we intended to use moving forward. They provide various consulting services this year.

1454
02:33:27,080 --> 02:33:29,135
what they looked at was our p card, our city purchase card transactions looking to make sure that one,

1455
02:33:33,785 --> 02:33:35,810
was there any red flags, which there were not, and then two, do we have vendors that we're

1456
02:33:41,510 --> 02:33:44,000
constantly using on p card that we might be able to shift to a purchase order just to better improve our internal controls.

1457
02:33:47,975 --> 02:33:51,290
we didn't have a defined scope of work for them next year, so we're going to be removing that.

1458
02:33:53,090 --> 02:33:55,520
looking through human resources, many of these are really related to limiting travel and training and

1459
02:33:58,940 --> 02:33:58,940
focusing on more in house development opportunities for staff across the city.

1460
02:34:03,500 --> 02:34:03,500
the overtime number specifically related to hr

1461
02:34:08,120 --> 02:34:08,120
specifically looking to leverage more comp time opportunities within that department.

1462
02:34:13,130 --> 02:34:15,770
limiting outside professional services, again, third party trainings,

1463
02:34:17,825 --> 02:34:19,790
etc., coming in. We're also forecasting based on the number of employees that we

1464
02:34:23,810 --> 02:34:23,810
anticipate on boarding over the next several years and being relatively flat,

1465
02:34:27,845 --> 02:34:30,080
that we can reduce our background check needs, so a $5,000 reduction there ongoing.

1466
02:34:33,710 --> 02:34:36,860
you see $3,000 here for a move to paper light. This is a municipal court.

1467
02:34:38,150 --> 02:34:41,480
this is implementation of a software program that they have that's going to be reducing their need to print and consume paper products.

1468
02:34:45,860 --> 02:34:48,650
we see an ongoing reduction there. You'll see meal reductions for city council.

1469
02:34:51,920 --> 02:34:55,340
this is going to be for staff on council nights as well as assume reduction in council attendance at various chamber of commerce events,

1470
02:34:59,465 --> 02:34:59,465
about $4,700 there, rather.

1471
02:35:04,550 --> 02:35:07,535
change in newspaper publications. This is something that we've talked about many,

1472
02:35:09,080 --> 02:35:12,545
many times at the policy evaluation committee and full council. What we would be doing here is shifting more to cleveland times,

1473
02:35:17,240 --> 02:35:19,535
as opposed to advertising in fort worth. We would still utilize for fort worth.

1474
02:35:21,950 --> 02:35:25,355
this would be on an as needed basis, certainly for those more high profile items

1475
02:35:29,450 --> 02:35:31,790
such as various zoning changes or the tax rate. We want to still advertise in fort worth,

1476
02:35:33,530 --> 02:35:33,530
but we'd be shifting more to cleveland times through lots of our publications here.

1477
02:35:39,815 --> 02:35:43,250
for the community development, no longer printing, planning and zoning and old town materials,

1478
02:35:46,175 --> 02:35:49,330
of course, they would still be available online. Legal advertisements. Occasionally,

1479
02:35:52,010 --> 02:35:54,950
our purchasing group would rely on third party services for the development of requests for proposals or requests for qualifications,

1480
02:35:59,135 --> 02:36:02,120
primarily based on workload. We'd be reducing that.

1481
02:36:03,695 --> 02:36:03,695
now, this in turn may result in longer lead times in our procurements,

1482
02:36:07,760 --> 02:36:09,905
but it would be a reduction here. Rotary flags, I know that this item is small,

1483
02:36:12,200 --> 02:36:12,200
but we looked at literally every line in the budget many, many times.

1484
02:36:17,600 --> 02:36:17,600
right now, we do budget $200 a year in the police department to have rotary flags set.

1485
02:36:23,105 --> 02:36:25,970
that's not something that we absolutely have to do. We're proposing to reduce that.

1486
02:36:28,745 --> 02:36:32,450
eliminate council's travel to national league of cities. That'd be a $15,000 reduction to the council budget.

1487
02:36:37,670 --> 02:36:41,390
here, we see remove directors and council retreat. This doesn't mean we wouldn't have retreats.

1488
02:36:43,955 --> 02:36:47,675
it simply mean they would be staff led, which they primarily have been staff led. We would hold them in house,

1489
02:36:49,040 --> 02:36:51,170
and we'd have very limited expenses. We'll still plan to do these things,

1490
02:36:53,180 --> 02:36:56,690
but we essentially won't have a budget associated with them. Egret funding.

1491
02:36:58,400 --> 02:37:01,775
we had that forecast that is a reoccurring expenditure, and I'm proposing to eliminate that

1492
02:37:04,220 --> 02:37:06,590
so there would no longer be additional egret dollars that we've set aside for advanced egret deterrence.

1493
02:37:12,215 --> 02:37:15,140
printing and mailing of the community newsletter. We historically have done that quarterly.

1494
02:37:18,215 --> 02:37:21,920
last year, we cut down to only mailing that out twice a year. This option, it would be 100% digital format,

1495
02:37:24,935 --> 02:37:27,575
so it'd be a $14,000 reduction here. At the police department,

1496
02:37:28,970 --> 02:37:28,970
they have a medsafe drug destruction drop off for your prescription drugs,

1497
02:37:35,060 --> 02:37:39,005
if you would like to safely get rid of your prescription drugs. There is a cost associated with that with the liner in that box,

1498
02:37:43,115 --> 02:37:43,115
and we would be removing this as part of my recommendation so that box would no longer be

1499
02:37:51,030 --> 02:37:53,125
>> lobbying services. >> I'm sorry tommy. We still have the two annual events for the drug take-back.

1500
02:37:57,925 --> 02:38:01,675
I know those are in partnership with the dea and some. >> yes, to my understanding,

1501
02:38:03,940 --> 02:38:05,110
would just be the boss. >> we would still have community collection dates and auctions for citizens.

1502
02:38:09,175 --> 02:38:11,985
>> confirm that's correct. Good question. Lobbying services.

1503
02:38:13,875 --> 02:38:17,310
this would be a reduction of our contract with focus advocacy, essentially eliminating that contract.

1504
02:38:19,140 --> 02:38:19,140
however, we do spend more than this amount with focus advocacy,

1505
02:38:23,860 --> 02:38:27,730
but this is an expenditure offset because we did factor in our contract that was approved with lonestar for federal lobbying.

1506
02:38:32,440 --> 02:38:34,600
if you look and you realize that our contract with focus advocacy is more than this amount,

1507
02:38:37,525 --> 02:38:37,525
we're offsetting the expenditure that we've approved in the budget.

1508
02:38:41,770 --> 02:38:44,950
foundation center grant-seeking database. This is something that the library offers.

1509
02:38:46,870 --> 02:38:50,845
it's basically a database that allows people to apply for grants. We would no longer be offering that.

1510
02:38:52,600 --> 02:38:56,080
there are two municipalities in north texas that we're aware of that still have this. It would be dallas and plano.

1511
02:38:57,430 --> 02:38:59,200
while it wouldn't be as convenient, it is still available for people to access. Armstrong lab.

1512
02:39:04,555 --> 02:39:04,555
this is with the police department for various lab testing that we have to do.

1513
02:39:09,550 --> 02:39:12,820
they are our primary source of lab services. There are low-cost and free labs that we can use.

1514
02:39:16,240 --> 02:39:19,690
however, they have a very extensive lead time. We use armstrong frequently.

1515
02:39:21,700 --> 02:39:24,100
looking historically at our expenditures, we think that we can reduce this line item by

1516
02:39:27,280 --> 02:39:31,000
$20,000 without any operational impacts to the police department. >> I'm assuming these are like our rape kits and that kind of stuff?

1517
02:39:35,335 --> 02:39:38,260
>> multiple types of forensic testing. >> but it's not going to impact?

1518
02:39:40,330 --> 02:39:42,010
>> no. Again, back to if we ever ran into a position where

1519
02:39:46,170 --> 02:39:49,090
we're not going to do anything that's going to limit our police operations response or the timing of anything we do,

1520
02:39:52,525 --> 02:39:54,070
we just looked historically and said, this is a line that we can probably reduce based on historical spins.

1521
02:39:58,915 --> 02:40:00,400
>> that one makes me nervous. >> chief cordell, do you have anything that you want to add to that?

1522
02:40:05,430 --> 02:40:09,340
>> unfortunately, a lot of police work involves labs, so I don't want to inhibit what we're doing.

1523
02:40:15,190 --> 02:40:18,805
>> yeah, obviously, we do not want to reduce services. Armstrong provides us an ability to turn that around a lot quicker, 6-8 weeks.

1524
02:40:25,460 --> 02:40:25,460
you can send the items to be tested to one of three places through dps.

1525
02:40:32,560 --> 02:40:32,560
turnaround time can be up to six months on those.

1526
02:40:37,330 --> 02:40:37,330
then we also have to drive those to either tyler or austin,

1527
02:40:42,040 --> 02:40:43,870
or I can't remember the other place, and pick up, which means we're constantly on the road.

1528
02:40:47,980 --> 02:40:47,980
armstrong gives us some better turnaround times,

1529
02:40:52,840 --> 02:40:52,840
but I think this was based on history.

1530
02:40:58,045 --> 02:40:58,045
but we're one crime train away from that changing. We can't predict that.

1531
02:41:04,645 --> 02:41:07,240
>> I would just like to put an asterisk by that one for now, tommy, something that I'm hesitant about reducing.

1532
02:41:11,305 --> 02:41:11,305
obviously, if their workload isn't there,

1533
02:41:15,460 --> 02:41:16,810
then they don't need that, but in the event that something picks up.

1534
02:41:20,215 --> 02:41:23,560
>> I can assure you that I'd be bringing a mid-year budget adjustment. That's what we do this for or end-of-year budget adjustment.

1535
02:41:27,250 --> 02:41:27,250
again, this isn't about reducing a level of service or trying to reduce our response.

1536
02:41:33,280 --> 02:41:33,280
I think it's really based on looking at the budget and saying,

1537
02:41:37,285 --> 02:41:40,300
this is an area where we feel like we've probably over budgeted, because you're going to have one off.

1538
02:41:42,820 --> 02:41:46,615
>> workload is going to be for the year. >> correct, and so if we make this adjustment, I would anticipate every few years,

1539
02:41:49,930 --> 02:41:51,460
there may be a need to come back based on a particular incident where we may have to have a mid-year adjustment.

1540
02:41:55,120 --> 02:41:58,870
but we can put an answer about that, and sure, of course, if the council wants to strike it,

1541
02:42:00,370 --> 02:42:03,490
this is the whole purpose of tonight's presentation. >> this may be a question for the chief.

1542
02:42:05,410 --> 02:42:05,410
is this something that we could just have on if a situation were to arise?

1543
02:42:11,725 --> 02:42:13,825
would we be able to send it off? Or is this we have to commit?

1544
02:42:16,840 --> 02:42:19,555
>> like a standing contract. >> a standing contract. >> that's a good question. I don't know to have the exact answer for it.

1545
02:42:22,555 --> 02:42:24,970
I will find that out and get back to you. This is our targeted.

1546
02:42:27,415 --> 02:42:30,745
my guess is that we can come back with armstrong and admit that, but I don't know that for sure. I will find out.

1547
02:42:34,690 --> 02:42:36,835
>> I'm with victoria on this one. I don't feel good about it.

1548
02:42:42,840 --> 02:42:46,315
>> is the 20,000 just a portion of the budget? >> yes. I believe, correct.

1549
02:42:49,240 --> 02:42:52,960
>> it's not the complete budget for armstrong. >> if I recall correctly, that total item was about $75,000 originally.

1550
02:42:56,125 --> 02:42:59,545
>> we should continue to use them. We're just going to reduce the budget. >> correct. Yes, sir.

1551
02:43:02,230 --> 02:43:05,830
my recollection, councilman boedeker, is that this contract is like a as we use it type of service.

1552
02:43:11,350 --> 02:43:14,050
we pay for what we use. I don't think we're bound contractually by a specific dollar amount.

1553
02:43:17,065 --> 02:43:18,820
I want chief cordell to verify that, but my understanding is it's just solely based on you pay as you go,

1554
02:43:23,665 --> 02:43:23,665
and you pay for what you've utilized the service for.

1555
02:43:27,835 --> 02:43:31,420
other questions. I know I've gone through this list relatively quickly, but I want to make sure that I'm giving it.

1556
02:43:33,835 --> 02:43:33,835
everything needs time.

1557
02:43:39,750 --> 02:43:43,390
a few other police related items. Originally, when I presented this to the finance committee,

1558
02:43:46,150 --> 02:43:48,925
this tlo item was actually one safe place. One safe place is a firm that we partner with that is a victim's advocacy group.

1559
02:43:54,205 --> 02:43:57,895
deep talking with chief cordell, that's one that was near and dear to his heart. That was an $11,000 reduction.

1560
02:44:00,085 --> 02:44:00,085
he has since proposed with his command staff that we look at

1561
02:44:04,435 --> 02:44:04,435
reducing our total number of subscriptions to our tlo database.

1562
02:44:09,835 --> 02:44:11,800
this is a database we use for research. We have other platforms that we can use to access the same type of data.

1563
02:44:16,165 --> 02:44:18,310
we're not really reducing service, and I thought this would be a better shift because

1564
02:44:21,490 --> 02:44:21,490
the one safe place reduction would have been a service delivery reduction.

1565
02:44:26,440 --> 02:44:29,440
>> I appreciate the chief standing up for that one. That one's really important; it impacts directly

1566
02:44:31,780 --> 02:44:34,690
the citizens that we're serving. Thank you. >> as we go through this, many of these things are

1567
02:44:37,150 --> 02:44:40,200
not things that we would like to reduce. The important services, the del carmen racial profiling reports.

1568
02:44:45,130 --> 02:44:47,290
we produced that quarterly, but statutorily, we're only required to do that annually.

1569
02:44:50,635 --> 02:44:54,310
we would reduce that down; we would still meet our annual requirement, but we would reduce the total dollar amount there by $10,000 annually moving forward.

1570
02:44:59,125 --> 02:45:02,215
the btx rebate program. This is lisa delelo and tony's program

1571
02:45:07,750 --> 02:45:07,750
that offers matching grants up to $5,000 for home repairs for individuals,

1572
02:45:13,150 --> 02:45:13,150
and this has been a program that has been used to the fullest for the last several years.

1573
02:45:18,700 --> 02:45:20,230
it's been an excellent program, but it's not something we absolutely have to do.

1574
02:45:22,840 --> 02:45:23,950
when we look at reductions, this was one that begrudgingly that I put on the list to do.

1575
02:45:28,585 --> 02:45:30,910
the swat breaching software. What this is, this is essentially a database that the police department can utilize

1576
02:45:34,720 --> 02:45:34,720
to look at how other departments have utilized various explosives.

1577
02:45:39,835 --> 02:45:43,465
we also rely on our own data for that primarily. This would just be essentially eliminating that database,

1578
02:45:47,470 --> 02:45:47,470
but again, we rely on our own information internally from historical history.

1579
02:45:52,195 --> 02:45:52,195
from a standpoint of talking with command staff and with swat,

1580
02:45:57,025 --> 02:45:57,025
this was not one that they deemed to be specifically operationally impactful.

1581
02:46:02,605 --> 02:46:05,425
there's a one-time reduction of letter map revision allocations for professional services pay in development services,

1582
02:46:11,020 --> 02:46:11,020
that's not ongoing, but we anticipate we could see savings here this year.

1583
02:46:15,490 --> 02:46:15,490
then we did hire an hvac technician in facilities,

1584
02:46:19,675 --> 02:46:21,925
and so we think that we're going to be able to reduce our reliance on third-party services.

1585
02:46:27,520 --> 02:46:29,665
we see a reduction there. In terms of overall reductions,

1586
02:46:32,260 --> 02:46:34,210
this is what I'm proposing. I would say, I don't want to make this abundantly clear.

1587
02:46:37,045 --> 02:46:40,630
I've had questions about burleson opportunity fund. It's not being proposed as a reduction.

1588
02:46:43,855 --> 02:46:46,420
the council had given me direction last year to look at that as a one-time supplemental and reconsider every year,

1589
02:46:49,885 --> 02:46:49,885
so it's not on the reduction list because it wasn't an ongoing expenditure,

1590
02:46:55,390 --> 02:46:57,070
but it is not listed in my recommended supplementals at this time that I'm going to touch on in a moment.

1591
02:47:01,480 --> 02:47:04,990
depending on how you look at it, that could be perceived as a reduction, so I want to make it clear that we're trying to be transparent.

1592
02:47:08,995 --> 02:47:12,880
any questions or concerns associated with the deductions, save the comments associated with armstrong labs?

1593
02:47:19,220 --> 02:47:19,220
>> I would like to strike that one.

1594
02:47:23,270 --> 02:47:27,200
the armstrong lab services. The $20,000 reduction.

1595
02:47:30,960 --> 02:47:30,960
>> I trust that the pd is going to know when something

1596
02:47:36,480 --> 02:47:36,480
can withstand a longer wait time or turnaround time and when something can't.

1597
02:47:43,490 --> 02:47:46,710
I don't know what that dollar number is going to look like, but I think we should just accept that that one might be a little bit more

1598
02:47:49,230 --> 02:47:52,690
fluid because who knows what situations might pop up in the next budget year that

1599
02:47:56,110 --> 02:47:59,890
will require us to turn around those lab results, and I wouldn't want to impede on the work that they're doing.

1600
02:48:03,220 --> 02:48:04,720
>> duly noted, and again, no intention there of impacting any police operations,

1601
02:48:08,380 --> 02:48:09,670
what I will say is this, is that I'm presenting this to you a little bit in a vacuum

1602
02:48:13,450 --> 02:48:13,450
because I don't have our certified roles so what I'm recommending to you tonight,

1603
02:48:17,590 --> 02:48:17,590
I'm doing with the caveat is that it may drastically change when you see

1604
02:48:22,090 --> 02:48:22,090
my recommended filed budget because we may have changes in our revenue assumptions.

1605
02:48:28,390 --> 02:48:31,600
>> the money may not be there. >> the money may not be there, and, of course, you, as council always reserve the right to modify

1606
02:48:33,970 --> 02:48:33,970
my recommended budget as you see fit when you take your final vote.

1607
02:48:40,400 --> 02:48:44,010
I will do my best to try to keep that line item out, but given the fact that I just don't know where we are with revenue,

1608
02:48:47,685 --> 02:48:51,300
I can't commit that I won't recommend it as the file budget, but you certainly have the right to change that as the council.

1609
02:48:56,560 --> 02:48:56,560
with regards to total of supplemental request recommended

1610
02:49:01,270 --> 02:49:01,270
or requested by the departments for the general funds over $5.5 million,

1611
02:49:06,475 --> 02:49:08,890
I'm going to be recommending a little less than a million dollars with at least a revenue offset of

1612
02:49:12,160 --> 02:49:12,160
$108,000 that was recommended or discussed by chief davis with the fire inspections.

1613
02:49:18,280 --> 02:49:20,320
most of these are going to be ongoing, and then there's 1.5 ftes that I've recommended.

1614
02:49:24,930 --> 02:49:24,930
first and foremost on my list was public safety equity pay,

1615
02:49:29,365 --> 02:49:29,365
and that was one that we had talked about previously at full council.

1616
02:49:33,760 --> 02:49:33,760
that's $765,000, and that's a reoccurring expenditure.

1617
02:49:38,215 --> 02:49:40,360
the axon master services agreement. This was one that was discussed at council.

1618
02:49:42,550 --> 02:49:46,240
it went back to public safety committee, and ultimately public safety committee, after they received additional feedback,

1619
02:49:48,220 --> 02:49:48,220
made recommendations of approval of that to the full council.

1620
02:49:52,570 --> 02:49:52,570
would say here that we're not forecasting an increase in this over

1621
02:49:56,590 --> 02:49:56,590
the next five years based on how we would be structuring that contract.

1622
02:50:00,760 --> 02:50:03,850
I would say that I have made some assumptions in the base budget about operational efficiencies that we would see as

1623
02:50:07,180 --> 02:50:10,615
a result of the use of that technology that would help lead to that being a zero cost over the next five years.

1624
02:50:15,205 --> 02:50:18,640
the arson investigator and fire inspector, again, chief davis has spoken about this.

1625
02:50:21,565 --> 02:50:22,810
I'd be recommending that, but with a revenue offset of at least the 108,

1626
02:50:26,440 --> 02:50:26,440
but depending on if the council moves forward, ultimately,

1627
02:50:30,730 --> 02:50:32,110
with adopting all the fees, it would be a total revenue offset between that and the emerging fire.

1628
02:50:36,295 --> 02:50:36,295
well, I'm also recommending installation of an additional handicap ramp

1629
02:50:41,770 --> 02:50:41,770
at the senior center adjacent to where the accessible parking is now,

1630
02:50:46,945 --> 02:50:46,945
a third-party annual safety audit of all of our playground facilities.

1631
02:50:51,610 --> 02:50:51,610
it would just be a one-time third-party assessment to ensure that

1632
02:50:55,960 --> 02:50:55,960
those facilities are meeting our safety protocols and standards that we expect.

1633
02:51:02,970 --> 02:51:02,970
the finance committee did not see this last item I've added since that meeting.

1634
02:51:10,165 --> 02:51:14,035
an additional seasonal drainage worker, a budget cycle ago or so,

1635
02:51:16,105 --> 02:51:19,150
we shifted from public works to the parks department, drainage-related maintenance functions,

1636
02:51:21,280 --> 02:51:24,265
and just to continue to keep up and peak demand, adding a part-time person to help keep up with that.

1637
02:51:27,745 --> 02:51:30,010
we only moved one fte, and we knew with public works,

1638
02:51:32,665 --> 02:51:33,760
when things got busy, they had larger crews that could help absorb some of that.

1639
02:51:37,075 --> 02:51:40,240
this is really probably more of an equity thing to try to give the parks department the resources they need to keep up with that demand.

1640
02:51:44,050 --> 02:51:44,050
this would be in a no tax rate increase scenario.

1641
02:51:49,150 --> 02:51:51,235
assuming a 2% growth, the council could fund this and not have a tax rate increase,

1642
02:51:56,530 --> 02:51:59,770
and this would be what your five-year projection would look like: what the ending fund balance of a little over 22%.

1643
02:52:05,820 --> 02:52:09,580
any questions associated with the supplementals recommended in a non-tax rate increase scenario?

1644
02:52:14,395 --> 02:52:16,915
>> I just had one comment. >> yes, sir. >> do a great job. No problem.

1645
02:52:20,640 --> 02:52:23,350
thing stuck out to me. This is very, very petty, I guess.

1646
02:52:26,410 --> 02:52:26,410
the staff reduction in meals for here.

1647
02:52:31,210 --> 02:52:31,210
I don't think we should expect these guys to go all day without a day meal.

1648
02:52:37,660 --> 02:52:39,205
if you're going to reduce them, take ours away, get me a hamburger, and fry on the way.

1649
02:52:42,805 --> 02:52:46,540
that saves a lot of money, but I don't expect those ladies to sit here from noon until 10:00 at night without eating.

1650
02:52:49,705 --> 02:52:52,885
that's just very little amount of money. We either feed them or we don't feed us.

1651
02:52:56,020 --> 02:52:59,710
I'm sorry. I'm not speaking for the rest of these guys. >> can I just do a point of clarification on that,

1652
02:53:02,920 --> 02:53:06,010
because there is a little bit of background on that, because we did talk about this. Currently, what we were doing is purchasing 25 meals for every council meeting.

1653
02:53:12,115 --> 02:53:12,115
we were just saying any and every possible person that could come to a council meeting.

1654
02:53:17,440 --> 02:53:19,360
but as you can see, not all staff stay. This is a irregular meeting where most of the staff has stayed.

1655
02:53:22,990 --> 02:53:25,750
that reduction there is not the full reduction. It's not like we're not going to supply meals;

1656
02:53:27,520 --> 02:53:29,500
it's just going to be at a reduction. Currently, what we do is we just really try to make sure we have enough meals,

1657
02:53:34,570 --> 02:53:37,105
and as you can see, sometimes we have a ton left over. It's a little wasteful, is what we're seeing also.

1658
02:53:39,460 --> 02:53:39,460
we're trying to do that. There is still some capacity within the budget,

1659
02:53:45,205 --> 02:53:46,570
even though we're reducing it, that number is very large because it also is water.

1660
02:53:51,950 --> 02:53:51,950
>> snacks and everything else.

1661
02:53:55,970 --> 02:53:55,970
we would not be requiring people if they needed to eat,

1662
02:54:00,255 --> 02:54:02,625
we wouldn't say you're not eating this evening. We would just make sure that we're doing it in a proper.

1663
02:54:05,415 --> 02:54:05,415
we're just trying to take a finer pin to our numbers that we had and

1664
02:54:10,200 --> 02:54:12,510
that's what I've done is I just took that finer pin to it to make sure we were doing it the best way.

1665
02:54:15,135 --> 02:54:17,100
>> I appreciate it. I just asked staff if they're going to be here tonight and you want to be fed.

1666
02:54:19,725 --> 02:54:21,315
yeah, I see what you're saying. Thank you.

1667
02:54:25,335 --> 02:54:27,300
>> in this next scenario, we're assuming a tax rate increase.

1668
02:54:31,215 --> 02:54:34,485
just keep in mind that you are limited to 3.5% increase on the m&o portion of your tax rate.

1669
02:54:38,220 --> 02:54:41,520
you've directed me to prepare a budget does not assume a voter exceeding that rate and going to the voters for approval,

1670
02:54:44,940 --> 02:54:48,585
and we've exceeded that calendar timeline essentially already. For every 1%, not $0.01, for every 1%,

1671
02:54:52,170 --> 02:54:54,360
it's about $260,000 increase, and again, assuming a 2% growth rate.

1672
02:54:57,225 --> 02:54:59,760
the maximum that you could increase the m&o budget by would be not quite a million dollars.

1673
02:55:03,960 --> 02:55:03,960
in the event that the council implemented a 3.5% increase,

1674
02:55:09,480 --> 02:55:13,200
I would be recommending four supplementals which would be the three paramedics for

1675
02:55:16,590 --> 02:55:16,590
the staffing of the fourth ambulance and one additional patrol officer.

1676
02:55:21,510 --> 02:55:21,510
of note, that I want to make sure that I state clearly,

1677
02:55:26,280 --> 02:55:29,190
in the event that the paramedics are not hired, we do anticipate having to absorb that call volume

1678
02:55:33,210 --> 02:55:33,210
on overtime which chief davis is projected to be about $270,000.

1679
02:55:40,040 --> 02:55:40,040
questions associated with this scenario and

1680
02:55:44,250 --> 02:55:47,580
then you see your five year projected fund balance is slightly higher than the other scenario because the cost are slightly below the increased revenue.

1681
02:55:55,380 --> 02:55:55,380
you see that number b a little bit different.

1682
02:56:02,870 --> 02:56:02,870
any thoughts before I move on to the other funds?

1683
02:56:10,280 --> 02:56:10,280
four b, we had about $860,000 worth of request.

1684
02:56:15,720 --> 02:56:15,720
I'd be recommending 400,000 with approximately 2.5 ftes.

1685
02:56:21,435 --> 02:56:25,065
this first item here is recommending an aquatic maintenance specialist for

1686
02:56:27,345 --> 02:56:30,885
the brick to perform various maintenance related functions. Having somebody that specifically dedicated and focused

1687
02:56:33,870 --> 02:56:37,365
on maintenance of our assets there. Then we'd also recommend a part time field athletic attendant.

1688
02:56:43,050 --> 02:56:46,740
we're projecting additional tournaments and because of that we'll need increased man hours there.

1689
02:56:50,820 --> 02:56:52,770
if we don't add this individual, we would be paying it in overtime probably exceeding this number in overtime.

1690
02:56:56,775 --> 02:56:59,235
we think that makes sense. This next item would be providing irrigation for our sensory garden at russell farm.

1691
02:57:05,580 --> 02:57:09,120
there's an item that we discussed previously at both park board, as well as council for additional slide, maintenance,

1692
02:57:12,660 --> 02:57:16,140
a contract for our new slide, having the vendor come in and do maintenance and provide training.

1693
02:57:19,980 --> 02:57:19,980
we treated that as a one time expenditure to evaluate

1694
02:57:24,645 --> 02:57:24,645
whether made sense and something we to continue to do ongoing.

1695
02:57:29,160 --> 02:57:33,090
we're also forecasting use of some additional protective chemicals at the brick for the stair structure for the slide.

1696
02:57:37,575 --> 02:57:40,590
some additions of portable pushing mounds. There's a program room update at the brick that serves as

1697
02:57:43,260 --> 02:57:47,235
a flex space that would be replacing some flooring, repainting, tent on some windows,

1698
02:57:49,770 --> 02:57:52,080
removing some shelving, etc. This next item would be a new dump trailer

1699
02:57:55,410 --> 02:57:59,055
for athletics that would be shared across the parks department today. My understanding is that trailer when it's used,

1700
02:58:02,970 --> 02:58:06,630
it's used from the public works department, is just not an efficient use of time. Then an additional ice machine to keep up with various activities.

1701
02:58:16,010 --> 02:58:18,345
this is another item. These next two were not seen by the finance committee

1702
02:58:22,620 --> 02:58:22,620
because we were awarded grants between the finance committee and today's presentation.

1703
02:58:27,750 --> 02:58:27,750
we did receive an urban forestry grant for to hire arborist position.

1704
02:58:34,390 --> 02:58:34,390
that would be the revenue offset here would be 50,000 in the first year,

1705
02:58:39,625 --> 02:58:42,150
and then 25 for the next two years. We do have the full position budgeted across the five year horizon and moving forward.

1706
02:58:47,895 --> 02:58:51,240
we also have additional tree maintenance. That was a grant and it was a one time,

1707
02:58:54,300 --> 02:58:57,120
and then there's a revenue offset associated with that. Then we also have an item here,

1708
02:58:59,910 --> 02:58:59,910
and we didn't discuss this in great detail in our budget amendment about taking on

1709
02:59:05,670 --> 02:59:05,670
some maintenance responsibilities at bartlett and some of our contract renegotiation.

1710
02:59:11,685 --> 02:59:11,685
we're making some assumptions here about the city taking on maintenance responsibilities,

1711
02:59:17,265 --> 02:59:17,265
and we'd be retaining existing trucks until new trucks came in because the staff,

1712
02:59:22,335 --> 02:59:22,335
the housed a athletics would need to travel to bartlett to do that maintenance.

1713
02:59:27,830 --> 02:59:31,080
assuming that that budget adjustment was approved, we would order new trucks,

1714
02:59:32,580 --> 02:59:34,665
but until such time as those come in, we've got new trucks that are nearing delivery and so we would just

1715
02:59:39,210 --> 02:59:39,210
basically use those and keep the existing trucks in service until the replacements came.

1716
02:59:46,010 --> 02:59:46,010
parks performance fund is a pass through account, as you all know,

1717
02:59:50,220 --> 02:59:54,165
so there's really no fund balance discussion to be had here. However, I want to pause for a moment and go back to

1718
02:59:57,780 --> 02:59:57,780
the recommended supplementals and see if there are any questions or concerns.

1719
03:00:07,430 --> 03:00:10,425
shifting on to hidden creek golf course, $500,000 worth of request.

1720
03:00:12,435 --> 03:00:12,435
I'm going to be recommending a $200,000 worth of supplementals with an fte.

1721
03:00:21,680 --> 03:00:23,835
going line by line, there's some in ground trash cans that we're proposing as well as

1722
03:00:26,670 --> 03:00:26,670
some additional ball wash stations at

1723
03:00:30,720 --> 03:00:34,080
various holes just to help provide opportunities for people to throw away trash in a more productive manner perhaps.

1724
03:00:37,950 --> 03:00:40,860
this air fire is something that we actually rent and it actually by purchasing this equipment,

1725
03:00:44,700 --> 03:00:46,485
we actually save money. The ongoing cost is associated with our equipment replacement fund contribution.

1726
03:00:53,940 --> 03:00:57,720
the side cutter is another piece of equipment that we rent and I think that costs something of $500 a week when we have to use it.

1727
03:01:01,770 --> 03:01:05,760
again, more cost effective to try to purchase that equipment. Tree removal and limb up.

1728
03:01:08,070 --> 03:01:11,940
this is 29,000 in the first year, 20,000 reoccurring, thereafter, just to continue trying to make

1729
03:01:14,730 --> 03:01:16,830
improvements to the course and making sure that we're maintaining the trees as we need to be.

1730
03:01:19,335 --> 03:01:22,440
additional turf training for staff beyond our superintendent, just making sure that staff has

1731
03:01:23,880 --> 03:01:23,880
a good education on how to properly maintain the turf at the golf course.

1732
03:01:28,290 --> 03:01:31,140
a seasonal grounds keeper and this car born attendant, these are both part time individuals,

1733
03:01:33,390 --> 03:01:33,390
and genet alluded to the fact that we have carp burn superintendent that will

1734
03:01:39,435 --> 03:01:43,410
becoming a mechanic and will be reducing the amount of contributions we make to the equipment services fund by $75,000,

1735
03:01:47,700 --> 03:01:47,700
that will help offset these additional positions that we also discussed as part of

1736
03:01:52,110 --> 03:01:52,110
the ongoing staffing to continue to enhance golf operations.

1737
03:01:57,120 --> 03:01:57,120
then the finance committee actually recommended to add two additional items here,

1738
03:02:03,120 --> 03:02:03,120
drainage basin repairs and some additional irrigation expansion at the golf cars.

1739
03:02:07,935 --> 03:02:10,410
these are not necessarily specific areas. I'm sure james has them targeted,

1740
03:02:12,090 --> 03:02:14,385
but nothing was specifically mentioned in the finance committee with relation to location.

1741
03:02:17,805 --> 03:02:21,615
any questions associated with the recommendation? Yes, ma'am. >> the tree removal and limb up,

1742
03:02:24,495 --> 03:02:24,495
could the arbors that we have that it's coming on staff,

1743
03:02:30,870 --> 03:02:32,625
could they not take care of that? >> they are going to be really focused in on trying to

1744
03:02:35,790 --> 03:02:39,075
develop an urban forestry plan, doing tree inventory, identifying the types of trees we have,

1745
03:02:43,140 --> 03:02:46,590
when we should be replacing trees, what the treatment methods should be. Do we have trees that maybe we

1746
03:02:48,720 --> 03:02:51,690
should no longer be planning because they may not be native? They're really more going to be focusing in on trying

1747
03:02:54,150 --> 03:02:56,565
to come up with the overarching plan, not really doing maintenance per se.

1748
03:02:59,295 --> 03:03:02,700
now, they may play a role in giving recommendations on how trees should be trimmed up or pruned appropriately,

1749
03:03:06,240 --> 03:03:06,240
but they wouldn't necessarily be the ones doing the actual work.

1750
03:03:10,880 --> 03:03:10,880
other questions associated with golf.

1751
03:03:19,820 --> 03:03:19,820
you'll see here, the golf self sustaining number as

1752
03:03:24,150 --> 03:03:28,065
we shown before is still hovering around that 71%. We're not making lots of assumptions about future increases in fees.

1753
03:03:33,480 --> 03:03:36,690
we'll just take that as we continue to make improvements, we'll continue to increase or make modifications to the fee structure.

1754
03:03:39,930 --> 03:03:43,620
the hope is that if we continue to make those investments, that we'll see a better self sustaining number,

1755
03:03:46,560 --> 03:03:46,560
but we're not projecting that right now.

1756
03:03:50,690 --> 03:03:53,970
four b fund, there are only a couple of items here that I'm recommending one a mr. Machine,

1757
03:03:58,665 --> 03:03:58,665
and then some canopies for special events.

1758
03:04:04,190 --> 03:04:07,140
then when we look at the 4b, about 48% fund balance over the five years.

1759
03:04:11,355 --> 03:04:11,355
this takes into account the existing proposed capital plan.

1760
03:04:17,540 --> 03:04:17,540
questions associated with 4b before I move on.

1761
03:04:25,760 --> 03:04:28,940
it support fund. There's various recommendations here from mr. Gramish,

1762
03:04:34,155 --> 03:04:36,855
about $840,000 worth of request. I am going to be recommending one request here in the amount of

1763
03:04:40,140 --> 03:04:43,380
$660,000 that I will touch on here. This is our cohesity backup.

1764
03:04:45,570 --> 03:04:48,945
this is essentially the infrastructure that's required to make backups of all of our databases and it infrastructure.

1765
03:04:54,450 --> 03:04:54,450
the existing equipment essentially reached its end of life and is no longer supported.

1766
03:04:59,820 --> 03:05:03,150
this would be good for a five year horizon. Then after five years,

1767
03:05:04,830 --> 03:05:04,830
we'll be back at this again with a new number with the changes he's making in

1768
03:05:09,630 --> 03:05:12,300
infrastructure and the changes we've made with regards to cad and the number of virtual servers we need,

1769
03:05:15,675 --> 03:05:18,750
we hope that this number may ultimately go down in the future in terms of how much backup capacity we need,

1770
03:05:22,470 --> 03:05:25,260
but it's still too early to say, and we don't know what prices will be in five years.

1771
03:05:29,450 --> 03:05:32,295
with regards to the it support fund, I want to touch on a couple of things here.

1772
03:05:34,290 --> 03:05:37,560
you do see the $606,000 one time supplemental, but you'll see a drawdown of approximately 1.2 million.

1773
03:05:40,725 --> 03:05:43,980
that's a plan drawdown over a two year period, and this is essentially putting up funding for

1774
03:05:46,200 --> 03:05:49,080
the johnson county radio network infrastructure that we know that we're going to have to be making a contribution toward.

1775
03:05:52,350 --> 03:05:52,350
we'd be cash funding that as of now and james will continue

1776
03:05:57,030 --> 03:05:57,030
to look for the best ways to support the radio network moving forward,

1777
03:06:01,530 --> 03:06:03,630
but right now we're making the assumption we'll make that 1.3 million dollar contribution.

1778
03:06:07,820 --> 03:06:07,820
hotel motel. We received

1779
03:06:12,105 --> 03:06:12,105
one recommendation of supplemental request that I'd be recommending is to

1780
03:06:16,830 --> 03:06:20,415
be enhanced and expanded 4th of july program because this is next year will be the 250th anniversary of independence.

1781
03:06:26,550 --> 03:06:29,865
budgeting a little bit more for a special occasion. We do have sufficient fund balance in the hotel motel fund to accommodate the request.

1782
03:06:36,375 --> 03:06:36,375
with that said, that wraps up the total number of

1783
03:06:40,530 --> 03:06:40,530
supplementals that I'm making recommendations for,

1784
03:06:44,640 --> 03:06:46,185
as well as my reductions. Again, finance committee has seen all of these with

1785
03:06:48,750 --> 03:06:52,590
the exceptions of the handful of items that I think that I've touched on. Seek feedback from you all tonight on any of the recommendations that you may have.

1786
03:06:57,900 --> 03:06:57,900
then, again, finalizing this is going to be critical to the filing of the budget.

1787
03:07:03,990 --> 03:07:03,990
friday may come and I may have different numbers and I may have to make

1788
03:07:09,090 --> 03:07:09,090
some changes to accommodate whatever revenue we see or if we see shortfalls.

1789
03:07:17,115 --> 03:07:19,050
with that said though, I'm happy to answer any questions you may have associated with the presentation.

1790
03:07:22,125 --> 03:07:22,125
>> anybody got any wants or questions or anything?

1791
03:07:27,470 --> 03:07:30,045
I think you good to go, buddy. >> I think the only thing that I'll add is that,

1792
03:07:35,870 --> 03:07:35,870
I don't want to continue to harp on the fact that we don't know what friday will bring.

1793
03:07:41,085 --> 03:07:43,440
it is possible we could see negative numbers. If we do, it's going to change these assumptions here and I'll stop

1794
03:07:46,530 --> 03:07:50,340
working way backward on my recommended supplementals. In terms of the general fund, the public safety,

1795
03:07:53,445 --> 03:07:57,180
equity adjustment would remain my number one, I would try to bun that at all costs beyond other positions,

1796
03:08:01,245 --> 03:08:01,245
even public safety positions simply because we can budget for those,

1797
03:08:05,880 --> 03:08:08,010
but if we don't pay people adequately, I won't be able to fill the position.

1798
03:08:10,785 --> 03:08:10,785
again, I say that knowing what I've also said about

1799
03:08:14,895 --> 03:08:14,895
the paramedics and that we may see overtime costs associated with that.

1800
03:08:20,160 --> 03:08:23,070
we'll be mindful and we'll try to clearly articulate everything in the budget as we go through

1801
03:08:26,730 --> 03:08:29,910
those presentations but when we file it and go through in greater detail in our next several sessions.

1802
03:08:34,680 --> 03:08:38,520
if you have no other questions, that wraps up my presentation. >> we're good. Come on.

1803
03:08:39,975 --> 03:08:39,975
>> thank you.

1804
03:08:45,140 --> 03:08:47,835
>> that brings us to 9f. Receive a report, hold a discussion,

1805
03:08:49,980 --> 03:08:49,980
and give staff direction on amendments to council policy number 40

1806
03:08:54,210 --> 03:08:56,400
and various chapters in the code of ordinances concerning boards, commissions, and committees.

1807
03:08:59,430 --> 03:09:03,030
staff contact is amanda campo, city secretary. >> good evening, mayor and council,

1808
03:09:05,340 --> 03:09:05,340
so we'll move on to the exciting portion of the meeting.

1809
03:09:09,980 --> 03:09:09,980
>> this is an accumulation of two meetings that we had

1810
03:09:14,130 --> 03:09:17,460
with the council policies evaluation committee. This isn't just a one-time meeting.

1811
03:09:19,470 --> 03:09:23,370
they did meet over this several times to review all of these. What were we reviewing?

1812
03:09:24,870 --> 03:09:24,870
the main focus of the review was the creation and purpose of all the boards,

1813
03:09:30,060 --> 03:09:34,050
commissions, and committees, the memberships and term, and the current board structure, and the number of boards that we have.

1814
03:09:37,190 --> 03:09:40,770
we'll look first at the creation and purpose. Just so you know, we looked at it,

1815
03:09:42,990 --> 03:09:46,140
and is the original creation and purpose still valid? Yes, however, it's not in the most ideal way for all of them.

1816
03:09:49,650 --> 03:09:52,890
there is room for improvement. Of course, there's always room for improvement. It's been probably decades since we last looked at their actual purpose and mission,

1817
03:09:58,470 --> 03:10:00,135
and how we were using those. Nothing here is to say that if we change it

1818
03:10:02,850 --> 03:10:05,700
here and we get down the line two years and we say, this isn't working, that we can't change it again,

1819
03:10:07,815 --> 03:10:10,110
all of this is at the discretion of the city council. These are your boards commissions and committees,

1820
03:10:12,240 --> 03:10:12,240
and we want them to function in the highest value way that we can.

1821
03:10:16,350 --> 03:10:18,390
after meeting and reviewing all of them, the recommendations that came forward from

1822
03:10:20,460 --> 03:10:20,460
the committee members is increase their guidance for a purpose.

1823
03:10:25,635 --> 03:10:28,380
that's to staff and everybody else. We just haven't been consistent across the board with all of our boards and commissions,

1824
03:10:33,030 --> 03:10:34,785
and we want to make sure we do that. Committee members feel valued when

1825
03:10:37,500 --> 03:10:40,545
they know what their purpose is and what they're doing. They don't hear from their neighbor that they're on another boarder committee,

1826
03:10:43,620 --> 03:10:47,190
and they're doing something different from them, and then they feel left out. We don't want that. We want increased participation.

1827
03:10:49,890 --> 03:10:51,900
we want active participation. This will allow them to focus more on development and

1828
03:10:56,460 --> 03:10:56,460
community needs by removing items that they looked at what they look at for budget,

1829
03:11:01,410 --> 03:11:04,965
finances of the city, fines and fees, and maintenance operations. I think tonight is a perfect example that the council is

1830
03:11:07,530 --> 03:11:10,860
overseeing that part of it and keeping track of that. What you want is your citizens voices there for the major developments parks.

1831
03:11:17,010 --> 03:11:18,900
you want to move those forward, the library, you want to keep continuing to move that forward,

1832
03:11:21,090 --> 03:11:24,975
and you need your citizens to talk about that. If we did that, how would we accomplish that?

1833
03:11:27,660 --> 03:11:30,360
I just wanted to give a quick snapshot on that is we would have to edit the code of ordinances.

1834
03:11:33,330 --> 03:11:33,330
remember, any edits that we do to the code of ordinances will require two readings.

1835
03:11:38,895 --> 03:11:42,480
I would bring anything forward on the 4th, and then the 18th august meeting would be the final change in those.

1836
03:11:48,345 --> 03:11:48,345
we would also want to amend your council policy 40,

1837
03:11:52,350 --> 03:11:52,350
which deals with your boards and commissions outside of the code of ordinances.

1838
03:11:57,860 --> 03:12:00,945
we're trying to give some more guidance here. This is just the wording we came up with that we would present

1839
03:12:04,020 --> 03:12:07,215
the items in there for their meeting. We would recommend bringing forward

1840
03:12:09,795 --> 03:12:09,795
their recommendations through the director or the city manager or his designee.

1841
03:12:16,470 --> 03:12:18,960
we said necessary time frame for the items, because sometimes these items need to come and turn around pretty quickly.

1842
03:12:22,815 --> 03:12:25,050
they may meet this week and then turn around on the 4th and have something right before you,

1843
03:12:27,270 --> 03:12:30,765
so we'll allow them to do that within that. We also want them to provide reports that are full consensus of the members,

1844
03:12:36,960 --> 03:12:39,390
that understanding that not all the recommendations coming forward are going to be unanimous.

1845
03:12:41,100 --> 03:12:43,845
sometimes they're going to have some differing opinions on that, and it's important that you understand that they're differing opinions.

1846
03:12:47,730 --> 03:12:51,375
that doesn't mean you'll go with the minority over what the majority says. It's just that maybe it'll get you thinking differently on why

1847
03:12:55,005 --> 03:12:55,005
maybe two members didn't agree with the direction of the rest of the board.

1848
03:12:59,475 --> 03:13:01,110
we would want them to do that. We would want them to provide a high-level executive summary.

1849
03:13:04,260 --> 03:13:07,560
this is important because we don't want them to provide verbatim minutes. If we were going to do that, I would recommend to the city council that we record,

1850
03:13:11,220 --> 03:13:13,695
we video every board and commission meeting. Then that would be your verbatim minutes.

1851
03:13:16,515 --> 03:13:20,310
I don't want to put more onto the staff members, and the committee members did not either,

1852
03:13:21,900 --> 03:13:21,900
but we also wanted to make sure it was very important that we were

1853
03:13:26,010 --> 03:13:26,010
reflecting their full discussion that was happening at the board or committee level.

1854
03:13:32,840 --> 03:13:36,360
any of the board members up there that wanted to speak at any time to stop me and you guys can jump in.

1855
03:13:39,810 --> 03:13:43,785
then we'll move on to the membership and terms. Does the membership still work?

1856
03:13:46,485 --> 03:13:46,485
yes, membership does. This council looked at the membership number and terms in 2022/2023.

1857
03:13:56,355 --> 03:13:58,935
you guys have been consistent with that. The only thing that they did recommend to change was that,

1858
03:14:02,820 --> 03:14:02,820
the park board to be a full three-year terms like the p&z.

1859
03:14:07,155 --> 03:14:10,665
all boards and commissions are two-year terms, except for the plan and zoning, which was three-year terms.

1860
03:14:13,860 --> 03:14:13,860
the committee recommended the three year apply to the park board also.

1861
03:14:20,085 --> 03:14:20,085
then the membership to stay the same as nine members on every board and commission.

1862
03:14:26,240 --> 03:14:26,240
how would we accomplish? That's a quick edit to the chapter 2

1863
03:14:30,270 --> 03:14:30,270
also by adding and park board on there. Membership & terms.

1864
03:14:37,500 --> 03:14:40,650
we wanted to talk about as far as attendance goes, because the way that it's written currently is very vague,

1865
03:14:44,805 --> 03:14:44,805
and it could be read different ways, and we were unsure of where

1866
03:14:48,900 --> 03:14:52,665
board members needed to report their absences. We are saying, to change that language up to make it clearer

1867
03:14:57,330 --> 03:15:01,005
for the board members serving and for council. We also wanted to make sure that it wasn't as harsh,

1868
03:15:04,455 --> 03:15:04,455
and so it wasn't an immediate removal. It's let's talk about that.

1869
03:15:08,880 --> 03:15:08,880
during the appointment process is when we would bring that forward.

1870
03:15:13,140 --> 03:15:13,140
I'd note that down, and that would be part of the city secretary's office report

1871
03:15:18,780 --> 03:15:18,780
to the appointments committee that somebody failed to meet the 75%.

1872
03:15:24,270 --> 03:15:26,910
the reason why that's important is because you could have a board that met three times in the whole year,

1873
03:15:29,955 --> 03:15:29,955
and so that's hard to make that 75% if you're only meeting three times.

1874
03:15:36,420 --> 03:15:36,420
we wanted to make sure that there's the full picture that the council is viewing.

1875
03:15:42,315 --> 03:15:46,230
we have to remember that these are volunteers that are serving on these committees, and we don't want to judge them as harshly as we

1876
03:15:48,600 --> 03:15:52,470
would maybe an employee that didn't do the same thing. We want to make sure we're appreciative of them and understanding that absences happen.

1877
03:15:57,840 --> 03:15:57,840
we would change the policy also to add in there that they should notify

1878
03:16:03,270 --> 03:16:03,270
my office and the board liaison within the 72-hour notice of absences.

1879
03:16:09,825 --> 03:16:09,825
as in tonight, we had two previous meetings that were going to occur,

1880
03:16:14,580 --> 03:16:18,330
the tif meeting and the 4b meeting, and those did not occur, and you guys didn't know until last minute.

1881
03:16:19,995 --> 03:16:23,565
we had to scramble, and that's because we weren't notified until today, and no excuse was given. We just can't make it.

1882
03:16:26,835 --> 03:16:29,790
we would want to try to firm that up a little bit. That helps us with planning also. Sometimes what they're doing,

1883
03:16:33,795 --> 03:16:33,795
we rely on the following meeting to get in place.

1884
03:16:38,600 --> 03:16:41,460
quorum and the texas open meetings act, this was a very spirited conversation.

1885
03:16:44,970 --> 03:16:48,525
I think the committee members and myself were on one side, and the city attorney, matt robitski, was on a different side.

1886
03:16:55,280 --> 03:16:58,545
we're not saying that people can't talk. That's not what we're saying. We just need help to meet,

1887
03:17:01,530 --> 03:17:04,425
because we have some boards that are very unique, and unique, as in, their membership requires them to have members outside of our area.

1888
03:17:10,410 --> 03:17:10,410
they're not citizens. It would be ideal if we did have, like,

1889
03:17:14,576 --> 03:17:16,590
on the animal shelter advisory, if we did have a licensed veterinarian who's a citizen of burleson,

1890
03:17:19,860 --> 03:17:19,860
and a licensed veterinarian or somebody that's in charge of animal welfare, like,

1891
03:17:25,770 --> 03:17:25,770
that they could be anywhere in the county or the city or the state and be on this board,

1892
03:17:31,650 --> 03:17:33,195
and so we wanted to do that. Then the advisory committee on people with disabilities,

1893
03:17:37,590 --> 03:17:41,430
we have a committee there that it is sometimes a physical impairment for them to get to city hall,

1894
03:17:45,660 --> 03:17:49,350
because that's part of the reason why they're on our ada committee. We were trying to make it actually virtual meetings

1895
03:17:53,370 --> 03:17:53,370
could be better held and more realistic to be able to be held.

1896
03:17:57,990 --> 03:17:57,990
but after the review, the legal recommends that we stay under toma.

1897
03:18:03,615 --> 03:18:05,865
I know the other city attorneys looking at me too. But we can add verbiage for quorums that would help with these quorum issues.

1898
03:18:10,965 --> 03:18:10,965
I will say that alan taylor also was there too and said

1899
03:18:16,350 --> 03:18:18,930
the same thing and said that they would help us craft the wording to make it better and easier for these boards to meet

1900
03:18:24,180 --> 03:18:27,120
because when you have an ada committee that's trying to meet to bring forward a policy recommendation for all,

1901
03:18:30,450 --> 03:18:32,400
and this is something we need in the city, and we're trying to get forward for our citizens,

1902
03:18:34,845 --> 03:18:38,160
and we can't meet because we don't have a quorum because somebody can't get a ride up here to city hall to meet.

1903
03:18:41,805 --> 03:18:45,000
part of the membership is that some of the members have to have disabilities in order to serve on the board.

1904
03:18:48,705 --> 03:18:48,705
we'll work that one out. We're still working with the legal council,

1905
03:18:54,360 --> 03:18:54,360
and so we should get something soon and then we'll modify that.

1906
03:18:58,410 --> 03:18:58,410
the born property advisory council. That one was created not by the council,

1907
03:19:03,750 --> 03:19:03,750
but through the agreement because of the adoption of the russell farm property.

1908
03:19:08,700 --> 03:19:11,970
we feel like we can remove that one because there are maybe two members that are here locally,

1909
03:19:14,970 --> 03:19:14,970
everybody else is like in austin and everywhere else and so we're

1910
03:19:19,020 --> 03:19:19,020
okay with removing that one and just addressing that through our agreement.

1911
03:19:23,580 --> 03:19:26,600
we'd modify the agreement. How would we accomplish that? Just like I said, we'd edit policy 40 to add quorum,

1912
03:19:30,350 --> 03:19:34,115
establishing some number required to hold a meeting, and then also amend the russell farm facilities use agreement and

1913
03:19:38,420 --> 03:19:38,420
resolution establishing that one so that we can we can make them be able to meet.

1914
03:19:43,895 --> 03:19:46,890
they don't actually say things, and then you guys take action on what they do.

1915
03:19:49,320 --> 03:19:49,320
they're a little bit different. Then we looked at how many boards

1916
03:19:55,440 --> 03:19:58,230
and what their current structure is. Here's what the committee recommended.

1917
03:20:01,620 --> 03:20:05,340
we'll keep unchanged because they have specific legal requirements, the plan and zoning commission,

1918
03:20:06,960 --> 03:20:10,155
the board of adjustments, and the capital improvement advisory. We would combine into a brand new board,

1919
03:20:12,960 --> 03:20:15,555
the cemetery, and the citizens public art. Just to note the citizens public art committee was set to terminate in december.

1920
03:20:20,790 --> 03:20:24,120
it was a just very specific purpose committee, and we'll just have that ongoing,

1921
03:20:25,590 --> 03:20:28,185
but into this new committee, their function. The park board renaming that to the parks and recreation board,

1922
03:20:31,740 --> 03:20:34,560
that better reflects what they're doing because they do the brick and everything else, not just parks.

1923
03:20:37,890 --> 03:20:40,110
change the park board. Park now the new park and recreation board, remove the russell farm,

1924
03:20:44,190 --> 03:20:44,190
because we would handle that through the born property advisory council.

1925
03:20:48,825 --> 03:20:51,030
the animal shelter advisory committee, we would remove the cost effectiveness from

1926
03:20:53,430 --> 03:20:56,715
their function and have them follow state law, because we are required to have an animal shelter advisory committee under the state law,

1927
03:21:01,080 --> 03:21:03,840
and those state statutes are specific on what they would do. They would still function under that.

1928
03:21:06,135 --> 03:21:09,390
we would expand old town development standards, and I don't think we went into specifics on how we would expand that,

1929
03:21:12,420 --> 03:21:14,250
but we want to start working towards that. I'd work with development services to try to come

1930
03:21:16,980 --> 03:21:19,920
up with an idea of how to expand theirs and probably bring that back again to

1931
03:21:21,960 --> 03:21:25,755
the council policies evaluation committee to do some more work there, and then create a brand new committee,

1932
03:21:29,055 --> 03:21:31,020
the public spaces and cultural history, which would incorporate the cemetery,

1933
03:21:33,990 --> 03:21:36,540
the citizens public art, and the senior center, which we had not addressed in any of

1934
03:21:38,160 --> 03:21:40,470
these other boards or commissions now would be addressed, and then anything else. I know that mayor pro tem

1935
03:21:44,910 --> 03:21:47,430
mcclinton has always been in favor of some theater coming forward or some short term stuff like that runs here,

1936
03:21:53,610 --> 03:21:55,020
somewhere we could find that. This would be a new committee that could help try to figure

1937
03:21:58,320 --> 03:21:58,320
out what the best avenue forward on that would be.

1938
03:22:03,890 --> 03:22:03,890
I'm just going to let you now tell me what directions based on these recommendations,

1939
03:22:09,300 --> 03:22:12,045
how would counsel like to move forward with these? Are there any that we don't want to move forward with or ask questions or modify?

1940
03:22:17,100 --> 03:22:17,100
>> I'm just confused. Slide page 12.

1941
03:22:22,410 --> 03:22:22,410
>> oh, gosh, it's not 12 in mine. I don't know which one.

1942
03:22:26,595 --> 03:22:26,595
>> go back one more. No, yes, right there. Sorry.

1943
03:22:31,710 --> 03:22:32,820
>> this one? >> yes. Court. The one that says we are not state that's the one.

1944
03:22:39,720 --> 03:22:42,645
the born property advisory committee, we're going to eliminate that one?

1945
03:22:44,265 --> 03:22:44,265
>> no. It'll stay. It's just not going to be under the texas open meetings act.

1946
03:22:49,575 --> 03:22:52,080
>> that's what I was confused about. Thank you. Because we went back and said, we're going to call it this. Thank you.

1947
03:22:56,310 --> 03:22:59,250
>> anything else? >> I'd like to know from the committee why the recommendation of

1948
03:23:04,140 --> 03:23:04,140
moving back to for a parks board to be a three year term.

1949
03:23:08,505 --> 03:23:08,505
it's a popular board. It's highly sought after. Just a couple of years ago,

1950
03:23:13,485 --> 03:23:13,485
the reason we had moved to two years was so more people could rotate through.

1951
03:23:22,490 --> 03:23:22,490
ideal. We know, planning and zoning is popular,

1952
03:23:27,045 --> 03:23:30,180
libraries popular in parks because they're active, and people really strive to be on those.

1953
03:23:33,075 --> 03:23:36,480
I don't know what the thought process behind that was. >> this was something dan brought up.

1954
03:23:38,130 --> 03:23:41,160
of course, he's not here tonight. I can't speak for him. I don't know what all his intentions were,

1955
03:23:43,500 --> 03:23:43,500
but he did bring it up in the meeting. I wasn't much discussion on it.

1956
03:23:47,880 --> 03:23:51,720
>> I see both sides, of course, if I got on parks, I'd want to stay there too, but it's highly sought after.

1957
03:23:55,200 --> 03:23:55,200
it just gives people more opportunity to get on. We can get involved.

1958
03:23:59,955 --> 03:24:03,210
>> we can move p and z back to two terms, I guess, also. >> I think the discussion around p and z is that it is a lot to understand, take on.

1959
03:24:11,475 --> 03:24:13,950
I mean, I'm perfectly I could go either way, too, but I remember that discussion being because it's

1960
03:24:16,320 --> 03:24:19,035
like drinking from a fire hydrant on and they're actually bound by they

1961
03:24:21,540 --> 03:24:25,095
have legal requirements that they have to meet in that kind of stuff. So theirs was a little bit different. But I can go either way,

1962
03:24:28,965 --> 03:24:28,965
but I know parks is just it's a popular one a lot of people want to serve on it.

1963
03:24:33,900 --> 03:24:36,390
when it's a three year term, it's hard because we don't turn it over as much. I don't know.

1964
03:24:39,075 --> 03:24:40,320
>> well, I can't speak to dan either, but I know to get more participation is why we increase the number of

1965
03:24:44,190 --> 03:24:44,190
people on the board for seven to nine so you get more people on.

1966
03:24:49,290 --> 03:24:52,890
>> we did both at the same time. We increased the board seats, and we decrease terms to try and get people more opportunity.

1967
03:24:57,510 --> 03:24:59,820
I mean, every year, especially as we grow, more and more applications come through. I'm up for, I know dan's not here,

1968
03:25:04,620 --> 03:25:06,780
and he was the one who made the recommendation. >> I suggest when he gets back in town.

1969
03:25:09,555 --> 03:25:09,555
>> there was no discussion. I do not remember much.

1970
03:25:14,460 --> 03:25:17,955
in fact, when we met the second time, mayor pro tem mcclinton said, on terms when

1971
03:25:21,810 --> 03:25:24,150
I was reviewing recommendations, he said terms. He said, we're going to increase park board,

1972
03:25:25,830 --> 03:25:29,010
and I did not have it down on my notes that we were, but he was adamant that he remembered that to be the case.

1973
03:25:33,555 --> 03:25:37,380
>> should we move everything back to two years and then it's across the board and not one or two that stand out?

1974
03:25:42,045 --> 03:25:44,490
>> remember the terms are three years. Two is really six years and three year terms are nine that's nine years.

1975
03:25:56,210 --> 03:25:56,210
>> [inaudible]

1976
03:26:15,320 --> 03:26:16,460
>> I just know like p & z, the parks board has a lot to learn when they get on there,

1977
03:26:19,970 --> 03:26:22,880
and it takes them a long time to learn it, and once they get to rolling, then they roll right off.

1978
03:26:24,425 --> 03:26:28,090
then you start the education all over again. We did increase the number so that more people could be on there.

1979
03:26:32,685 --> 03:26:32,685
that was before me. That was previous council.

1980
03:26:38,660 --> 03:26:38,660
>> you have to sit off one full term or go to another board?

1981
03:26:43,050 --> 03:26:46,335
>> correct. When you reach your term limit, then you need to sit out one full term,

1982
03:26:49,470 --> 03:26:49,470
or you could be appointed to another board or commission.

1983
03:26:55,520 --> 03:26:55,520
>> [inaudible]

1984
03:27:17,520 --> 03:27:17,520
>> the other council members, do they?

1985
03:27:23,210 --> 03:27:25,845
>> I'm fine with three years, including the nine, two full term.

1986
03:27:28,890 --> 03:27:28,890
[overlapping] the membership of nine.

1987
03:27:35,085 --> 03:27:37,050
>> we've got nine. >> include three years.

1988
03:27:40,110 --> 03:27:43,080
>> for all of them or just the park board? >> for all.

1989
03:27:44,280 --> 03:27:47,070
>> because currently, right now, everybody except for planning and zoning does two three-year terms, so that's six years.

1990
03:27:52,485 --> 03:27:56,160
>> that's six years. >> planning and zoning does three three-year terms, so they do nine years.

1991
03:28:06,800 --> 03:28:08,970
>> [background] six years is a long time, nine years is long time, too.

1992
03:28:10,965 --> 03:28:13,410
I don't know. Whatever, what everybody agrees with, I'm fine.

1993
03:28:18,560 --> 03:28:22,155
>> how many did I do on p&z, amanda? 07? >> I'm sorry.

1994
03:28:22,815 --> 03:28:25,595
>> when did I get on p&z? Fifteen, 16, is like seven. A long time.

1995
03:28:29,685 --> 03:28:31,515
>> do you think that's too long? >> no. I hit the end,

1996
03:28:35,265 --> 03:28:35,265
I was going to be done with that, to change plans.

1997
03:28:41,630 --> 03:28:44,235
planning and zoning for sure, it takes a good year or two to get going,

1998
03:28:47,205 --> 03:28:50,340
to learn all the stuff before you need to go, and then you're done with your term.

1999
03:28:51,765 --> 03:28:54,165
it's like being up here. It takes a year or two. Without that experience, it's a lot steeper inclined.

2000
03:28:59,600 --> 03:28:59,600
but it doesn't matter to me. We got to make a decision.

2001
03:29:04,165 --> 03:29:04,165
>> [inaudible]

2002
03:29:11,610 --> 03:29:12,930
>> the other part with that, too, is that it gives more people an opportunity to come in,

2003
03:29:15,960 --> 03:29:15,960
but it also gives an opportunity for other visions to be seen.

2004
03:29:22,370 --> 03:29:25,170
speaking artistically. [laughter]

2005
03:29:30,390 --> 03:29:33,090
>> this is why y'all make this decision and I don't. [laughter] it's not an easy thing.

2006
03:29:39,600 --> 03:29:42,690
there's multiple sides to it, and either way you go, there's one side or the other that's not going to be happy with what you're doing.

2007
03:29:45,975 --> 03:29:49,260
as long as you're taking the approach of trying to go forward with equity and involvement,

2008
03:29:53,220 --> 03:29:55,860
if that's your end goal, then whatever you do, and again, I'm standing before you,

2009
03:29:58,170 --> 03:30:01,350
we've changed these before. We did it in 2023, and I'm before you in 2025,

2010
03:30:03,150 --> 03:30:06,300
saying we may change it again. We can change it. Harlan said we could change it every six months if we want to.

2011
03:30:09,600 --> 03:30:12,830
>> let me throw this out there. We can think about p&z going back to two full terms.

2012
03:30:16,530 --> 03:30:19,200
but instead of having to sit out for a full term, how about sit out for a year,

2013
03:30:21,015 --> 03:30:22,635
and then you can reapply? Then it's up to the committee to determine, okay,

2014
03:30:26,445 --> 03:30:30,030
and maybe that was the only person that applied, and they're wanting to get back on,

2015
03:30:31,380 --> 03:30:33,195
and then let them back on. >> that one I'm less circular about,

2016
03:30:36,720 --> 03:30:39,120
because I think you see your applicant pool and you're trying to engage as many people as we can.

2017
03:30:46,160 --> 03:30:49,010
I think it is about the fair piece of, I just want to let more people get the opportunities to serve.

2018
03:30:52,710 --> 03:30:54,285
some of these committees, they email regularly, and they're like, hey,

2019
03:30:57,105 --> 03:31:00,120
if there's ever more, my board hasn't met, but one time this year.

2020
03:31:01,935 --> 03:31:04,440
I absolutely appreciate the perspective of considering the public spaces and cultural heritage.

2021
03:31:08,085 --> 03:31:11,010
that's being creative and trying to look for opportunities where we can combine some of these and give people

2022
03:31:13,875 --> 03:31:13,875
more engagement opportunity because those that are offering their time,

2023
03:31:19,800 --> 03:31:23,430
they're wanting to do stuff, and then there's not enough for them to do. That's what I don't like the perception that if you get on certain boards, you're golden,

2024
03:31:30,015 --> 03:31:32,370
and you get to stay longer, but these other ones that don't necessarily have the workload,

2025
03:31:36,720 --> 03:31:40,130
you're rolling off a lot sooner, too. >> we are very lucky in burleson.

2026
03:31:43,320 --> 03:31:46,350
we don't have the problem of not having applicants wanting to be on our boards and commissions.

2027
03:31:49,410 --> 03:31:51,810
in fact, we have the complete opposite. You are right, council member johnson,

2028
03:31:54,120 --> 03:31:54,120
we have people that have applied consistently every year for at least five years,

2029
03:31:59,685 --> 03:32:02,250
every year, [overlapping] and have still not been able to be appointed to any board or commission.

2030
03:32:05,610 --> 03:32:09,180
>> or committee. >> what's our retention rate on the parks board? [overlapping] how many people drop out?

2031
03:32:10,980 --> 03:32:13,050
>> [overlapping] nobody leaves the parks board, the library board, the animal shelter, nobody leaves.

2032
03:32:17,040 --> 03:32:19,830
they only leave if we force them off, mayor. [laughter]

2033
03:32:24,120 --> 03:32:27,225
>> for fairness, I think we should absolutely remove the stipulation of when you're termed out,

2034
03:32:30,600 --> 03:32:32,085
you have to wait an entire term. I think one year is very considerate.

2035
03:32:34,740 --> 03:32:34,740
then if we could just make it even across the boards to say, two three-year terms.

2036
03:32:41,550 --> 03:32:45,495
that's six years consistently. That would be my recommendations,

2037
03:32:48,380 --> 03:32:52,260
unless and sometime in the future, our application poll shrinks. But we have a lot of applicants that apply

2038
03:32:54,840 --> 03:32:57,540
for things and people that are eager to be involved, and we just want to find opportunities for them to do so.

2039
03:33:00,690 --> 03:33:00,690
>> planning and zoning is one of those boards that we will

2040
03:33:04,830 --> 03:33:04,830
consistently have the greatest amount of people wanting to be.

2041
03:33:09,045 --> 03:33:12,105
we've talked about the park board, but in reality, the planning and zoning commission is the one that everybody wants to be on.

2042
03:33:16,695 --> 03:33:16,695
because we've had people for so long and continue to be for so long,

2043
03:33:21,045 --> 03:33:23,340
I don't mean to offend you, mr. Janis, but those are the people that every year,

2044
03:33:32,730 --> 03:33:35,750
are you sure I can't? Is there no opening? >> I've never seen dan bring something up.

2045
03:33:38,340 --> 03:33:41,190
he didn't have a good reason to bring it up. If we're going for quantity, not quality,

2046
03:33:44,040 --> 03:33:44,040
we could always go to one term if that's the argument.

2047
03:33:49,320 --> 03:33:52,245
but I'm back in dan. I don't know what his reason was. I don't know why he brought it up, but he did.

2048
03:33:54,480 --> 03:33:54,480
>> he was adamant about it, too.

2049
03:33:59,240 --> 03:34:02,460
>> [overlapping] but he didn't give a reason. >> [inaudible] just call him in kawaii.

2050
03:34:04,230 --> 03:34:07,230
[laughter] >> how much do you care about this right now, mr. Mcclendon?

2051
03:34:10,800 --> 03:34:14,580
as you're probably on a glamorous height. [laughter] >> what time is it there?

2052
03:34:16,760 --> 03:34:19,980
>> that's true. I completely agree with you. I wish dan were here.

2053
03:34:21,075 --> 03:34:23,880
I don't know. I threw it out there, and no one has a good answer. Should we just table this?

2054
03:34:25,350 --> 03:34:28,860
>> we can. The only thing that I would say is, I would like to bring something forward for action on

2055
03:34:31,350 --> 03:34:34,920
the second meeting in august for sure because it'll take two readings, and then the final reading in september,

2056
03:34:37,635 --> 03:34:40,410
because our terms start october 1, and anything we do,

2057
03:34:41,835 --> 03:34:44,565
I wanted to have that in place. Then also, if we're going to create this new board public spaces we want to make sure

2058
03:34:50,280 --> 03:34:53,250
we have that so that the appointments committee is looking at that and appointing people beginning october 1.

2059
03:34:56,805 --> 03:34:58,335
we want to do that. I'm fine with bringing this back again and

2060
03:35:02,130 --> 03:35:02,130
getting some clarification from mayor po tem mcclendon.

2061
03:35:06,360 --> 03:35:09,240
then I can bring forward that way, because I think the terms are what we're just going both sides.

2062
03:35:15,525 --> 03:35:18,180
everybody can go either way, one year, two terms,

2063
03:35:20,130 --> 03:35:21,540
one term, three terms. This one, yes, no. Dan will be here,

2064
03:35:26,190 --> 03:35:28,665
then we can close the whole deal at one time, could we? >> I was like, can't you bring it already written up?

2065
03:35:31,560 --> 03:35:34,935
>> I can bring it with three different options. Then y'all pick which option you want for that particular one,

2066
03:35:38,610 --> 03:35:42,495
and then we can go forward with that. If we're good with everything else, then this is the only one,

2067
03:35:43,740 --> 03:35:47,265
and I can bring forward some more options with that, and then you can choose. >> we might change our mind, too. You never know.

2068
03:35:49,680 --> 03:35:52,065
>> that's true, we could. Dan could persuade us all. The other thing to consider is if we're combining a couple,

2069
03:35:55,395 --> 03:35:55,395
then that means we're going to be lessening the amount of seats available,

2070
03:36:00,480 --> 03:36:03,390
total for people to serve in. >> one was rolling off anyway, right?

2071
03:36:05,220 --> 03:36:05,490
>> yes. >> the citizens public art committee was due to end in december.

2072
03:36:10,050 --> 03:36:13,350
that membership, I don't even think is nine. >> it's not nine. >> no, it's five.

2073
03:36:15,450 --> 03:36:18,045
>> we also have people that aren't necessarily citizens. We have a representative from hill college.

2074
03:36:21,390 --> 03:36:24,210
I like the idea of involving more citizens. >> this would be our citizens.

2075
03:36:25,590 --> 03:36:29,280
of course, your cemetery board members, there are some that are terming out,

2076
03:36:30,990 --> 03:36:33,550
and then there's some that, they're very inactive that board,

2077
03:36:36,140 --> 03:36:38,705
but we would absolutely offer them, is this a board you'd like to be?

2078
03:36:40,685 --> 03:36:43,565
>> in the ada board with the restrictions we had on it, we weren't getting a quorum anyway.

2079
03:36:45,575 --> 03:36:48,065
>> I know. >> they weren't all there. >> that's another one. I didn't see that one listed,

2080
03:36:50,030 --> 03:36:53,445
and that one I couldn't figure out which board. >> [overlapping] the ada will stay. >> it's still there. We were trying to get it to where they didn't fall under.

2081
03:36:57,420 --> 03:36:59,400
>> [overlapping] that's why it was on that slide. We were trying to get it to where it didn't fall under [inaudible]

2082
03:37:02,160 --> 03:37:05,970
>> but now if it does, we're talking maybe allowing the virtual meetings and things like that to where people could participate and not have to be up here.

2083
03:37:09,195 --> 03:37:11,940
they're looking into that. Matt's looking into that. >> [overlapping] matt's looking into that.

2084
03:37:13,290 --> 03:37:16,700
>> I appreciate that matt. >> why is matt being so quiet?

2085
03:37:19,365 --> 03:37:19,365
>> he looks like he's on time out.

2086
03:37:23,610 --> 03:37:23,610
>> I'm wondering why nobody will sit next to him.

2087
03:37:27,770 --> 03:37:30,240
>> matt versus the whole city. [laughter]

2088
03:37:31,950 --> 03:37:33,270
>> do you have direction? >> sure. [laughter]

2089
03:37:37,290 --> 03:37:38,880
>> pacifying me. >> no, I do, mayor.

2090
03:37:41,505 --> 03:37:44,955
I appreciate the discussion. Thank you. >> thank you, ma'am.

2091
03:38:02,900 --> 03:38:05,460
>> that was going to take us on, but apparently, we're not going to go on.

2092
03:38:07,440 --> 03:38:11,010
we're going to go back to item 9e, because the city manager just can't get enough.

2093
03:38:13,860 --> 03:38:13,860
he's going to talk more about the fiscal year 2025/2026 budget supplemental request,

2094
03:38:20,535 --> 03:38:22,575
five year fund forecast, and receiving additional direction.

2095
03:38:25,245 --> 03:38:27,390
>> forty minutes wasn't enough. No. I just simply have one question for you guys that I

2096
03:38:31,080 --> 03:38:31,080
realize after I sat down that I didn't expressly ask.

2097
03:38:35,190 --> 03:38:38,805
I gave you two options, one without a tax rate increase, and one with a tax rate increase,

2098
03:38:40,800 --> 03:38:40,800
and I never asked you which option you were directing me to proceed with.

2099
03:38:47,240 --> 03:38:47,240
I gave you two options. I gave you no tax rate increase,

2100
03:38:52,860 --> 03:38:56,685
which essentially did not have the paramedics and police officer. Or I gave you an option in the general fund for a tax rate increase of approximately

2101
03:39:00,810 --> 03:39:00,810
3.5% that would fund the three paramedics and police officer.

2102
03:39:07,545 --> 03:39:10,305
I need direction from you guys, how you'd like me to proceed. >> the finance committee recommended a 3.5% increase to add that.

2103
03:39:14,685 --> 03:39:14,685
what's not in the budget is the potential revenue of

2104
03:39:19,350 --> 03:39:19,350
having the fourth ambulance operational from calls and things,

2105
03:39:23,505 --> 03:39:26,655
but I support the increase. >> with our finance situation,

2106
03:39:28,455 --> 03:39:28,455
I don't see how we can say no to the increase. Everybody on board?

2107
03:39:34,860 --> 03:39:37,770
>> the other thing that wasn't in the budget too was the possible stormwater runoff fee that we still have to discuss.

2108
03:39:41,730 --> 03:39:41,730
>> correct? We're all on board? We're on board.

2109
03:39:46,215 --> 03:39:49,110
>> I just wanted to make sure before we move forward with budget that I expressly asked. Thank you.

2110
03:39:56,840 --> 03:40:00,450
>> with that, we'll move on to section 10: city council request for future agenda items and reports.

2111
03:40:08,330 --> 03:40:08,330
well, that will bring us to section 11 executive session.

2112
03:40:13,785 --> 03:40:17,070
in accordance with chapter 551 of the texas government code, the city council will convene into executive session in

2113
03:40:20,010 --> 03:40:20,010
the city council work room in city hall to conduct a closed meeting.

2114
03:40:24,795 --> 03:40:24,795
they will go into executive session pursuant to section 551.071,

2115
03:40:31,260 --> 03:40:31,260
551.072, and 551.087.

2116
03:40:38,670 --> 03:40:42,360
>> is there a motion to go into executive session? >> so moved.

2117
03:40:44,340 --> 03:40:47,100
>> I've got adam, and I've got alexa. Please vote. Pass is unanimous.

2118
03:40:54,555 --> 03:40:57,765
we're going to executive session at 9:23. We can convene into the regular session.

2119
03:41:06,020 --> 03:41:06,020
I got a motion by victoria and a second by phil.

2120
03:41:12,255 --> 03:41:12,255
please vote. Pass is unanimous.

2121
03:41:18,990 --> 03:41:22,550
is there a motion to adjourn? Victoria. Alexa. We're out of here at 10:11.