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With that, it is Tuesday, August 18th, 2026, 631 p.m. I call the Committee of the Whole Meeting

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to Order, roll call, please. Here. Here. Here. Here. Here. Here. Here. Two

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de-attoms. Valhain. Katie Mooney. Dave Thompson. Tom Priceker. Here.

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Smith's. We'll move on to this. It's not man. Is anyone with an item they'd like to speak

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about, not on tonight's agenda? You'll come to the podium. You'll state your name and address.

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and you'll have three minutes, Mr. Voss.

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You're up first.

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All right, I'm in trusty town.

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I'm not gonna start the clock.

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So, three minutes.

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All right, you'll have to turn that on as you know.

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I'm here tonight to speak about my support of the library.

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During my tenure on the Cameron Council

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in the two-year process that got us to this point,

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I was kind of shocked to read the article

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in the last week's standard press.

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To the best of my knowledge, to all the meetings that I sat in, I saw no objections from anybody

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on the city council, and in my traveling around the city of Burlington, as I do, I have heard

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nobody say that they are not in support of that library.

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I hope that you guys fund the $4 million that we committed to.

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I know you guys can change it, but I'd be very upset if you did.

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The second item I want to talk about is I want to ask Kapoor our engineer, or who is

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the engineer for the day I've had three specific questions asked of me in the last week

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of white.

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Nothing is happening on that day.

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I went down there the day personally myself to take a look at it, and I can see nothing

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that is being done.

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But now I may be a hundred percent wrong, but I know they've been granted two change orders

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and I hope you haven't paid the change orders out because the change order only comes

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when you're doing something and I can see nothing being done in that dam.

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I want to know do we have a bond and do we have a time frame that that thing was supposed

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to be done beyond effects what happens in the park and it's also going to affect what happens

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when the dredging needs to be done and the dredging, as I understood it when I left,

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was earmarked to be done in 27 if at all possible. I mean, we're in the August and it's not because

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of bad weather. It's because either the contractor took on more work than he could handle or he found

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himself in a situation where he's not capable. So I'd like an answer to that. Yeah, and as you know,

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we don't discuss that. I'm not on the agenda. I'll give people a brief update though. The dam has

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always been scheduled to be done sometime in September. After that, we'll move on to the park

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throughout September through about next spring. And then God willing, if we can figure out

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the details, judging will be next year. So we can get you more specifics. I don't know the exact

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specifics of what they're working on now, but we can get that for you as far as I know, though,

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they're on schedule. Well, I think the people deserve it. I mean, it was a very controversial thing

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right from the start there were a lot of people against it and we passed it and

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now there's nothing being done and I just don't want it to turn into a fiasco

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yep for sure yeah we'll get more details Tom and I'd be happy to let you know

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anyone else with an item not on to my agenda all right we're gonna move on to

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approval minutes you're on our move to approve the minutes from the August 4th

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26th can be the whole meeting on the Thompson is moved to approve those minutes

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Yes, you have a second.

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Second, violence and a discussion?

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Hearing none, no, I'm sorry, all the minutes minutes.

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I do have a question.

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On 6B under the resolutions, the very last pair,

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the very last pair in life, it states that about the $183,000 discount,

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it states, but staff indicated the current CIP position does not support prepayment at this time.

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Can I get clarification of exactly what that means?

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The $183,000 was a savings for pre-payment on a fire apparatus, ultimately when contracting

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with a manufacturer in order to offer a discount for pre-payment, there's also a performance

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bond that's included with that.

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And just in case that company ends up bankrupt or closes or fails to deliver the apparatus

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that performance bond will either it will ensure that either you get refunded

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your money or the manufacturer finishes your apparatus with with ours the

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CIP for 2026 it didn't allow for the prepayment of the vehicle and with the

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36-month lead time for manufacturing that's why we are seeking to sign a contract

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back now and borrow the money in a subsequent year in 2028 to allow for some capacity in a CIP.

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Any other questions on the minutes?

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I hear none. All in favor say aye.

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Aye.

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No minutes are approved.

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We want to report by all their manic reps and department heads.

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You'll notice we have a new order a little bit of has been reordered.

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So we're doing all the manic reports under the committee of the whole, which is probably more appropriate.

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and I wouldn't want to speak on any of their committees or any other items now.

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Okay, the ballroom and poster.

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Thank you, Mayor.

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For those of you that don't know, the field, ballfield conditions at Bushnell Park had deteriorated

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quite a bit over the last couple of weeks and I brought that up with the county, the end

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of last Thursday or Friday and I think as of Monday this week they've been cleared of all

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the grass and weeds, but for a while there they were completely covered in grass and weeds and

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basically not playable. I know it's no longer technically a city issue anymore, but since the

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city did the maintenance for many decades, I think people were concerned that the fields weren't

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being maintained by the county or swing city partnered with to do that work.

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Thank you, all the investors. Any other updates from council?

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Just

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a reminder, next week Wednesday, we have a budget workshop over at DBW at 5 o'clock.

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Thanks for that reminder. Any other departments? All right, we're going to move on.

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Resolution 5501-731 to approve a reduction in the letter of credit for the Schaefer Farms Phase I development project

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from the amount of $745,713.

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Megan?

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All right.

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Thank you, Mayor.

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Members of the Council.

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In 2024, we approved a development agreement for the shape or firm subdivision.

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With that, they had to supply a $1.1 roughly $1,000,000 letter of credit for phase one.

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This is equal to 120% of Capors estimate for the public construction.

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So I'm sure you've seen, if you haven't go out and looked, there's been a ton of work going on out there.

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They have completed, so the developer has requested the reduction of the letter credit, but they've completed the utilities, which we approved in December.

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They did the paving, so the binder and surface courses, sidewalks, multi-use path, street lighting, and some restoration work.

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work. So based on these, the reduction of $745,000 is warranted. Remaining balance for

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Phase 1 would be $402,024. This would include some more sidewalks and street trees that aren't

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completed yet because the homes aren't in.

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Again, Kapoor recommends approval of this request.

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This reduction does not constitute the acceptance of the roadway.

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The roadway and the public park will be forthcoming soon, I hope.

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But again, we did accept the utilities in December, so I would happy to answer any questions.

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So these reductions are routine.

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Any time that we require things like roads and sidewalks and parks and whatnot,

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before they're done, we require this letter of credit in case they don't do that.

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Or in case they go bankrupt, or for whatever reason that work doesn't happen, so as that

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work is completed, then there's no reason to have them on the hook for that portion

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or that percentage any longer.

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Any gifts?

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I'm sorry.

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I do want to say we just approved phase two.

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That will be a separate letter of credit.

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Right.

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This is all phase one related.

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Any questions on this reduction?

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All right.

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We're going to move on.

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Resolution 502 sub 32 to approve a three-year contract for municipal engineering services

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This is with Kapoor and Associates.

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Howard.

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Thank you, Mayor and Members of Council.

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As you have probably seen in my cover memo, Kapoor and associate five years through

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2034, in addition to plan review, grant and writing, MS4 compliance and many other items.

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They have been in terms of the land by providing plan review and inspection services on behalf

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of the city.

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They have developed and in these infrastructure, developmental process, long-term goals.

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And the reason we're here tonight is their previous master agreement expired in 2023, but

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Kapoor has continued to provide excellent service and honor their agreement since then.

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So, staff is recommending a three-year contract with Kapoor Engineering as the City's Municipal

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Engineer.

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I will take any questions.

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Questions on-ship.

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Oliver Brennan.

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Yes, since that contract expired in 2023, how is it operated since that they just held

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the same rates all through, or-

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Yes, they have.

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Agreements as before.

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Yes, they have.

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And they've also frozen the rates for-

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Right, itself.

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seven for the first year okay but that was held constant through the gaps correct thank you

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welcome other questions and what was that read again there's a variety I could read them off

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to you if you want me to look I'm sorry so of course you've been a good partner they know the city

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inside and out they ran the entire river walk redevelopment program way back in the day and

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and establish an office in Burlington.

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They've really made this one of their second homes.

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So Greg, I appreciate the work that you and your team

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consistently do.

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Any further questions?

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Solomon Smiths, go ahead.

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I would like to just add how great of a job

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Kapoor does too.

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They've been a great partner in the city,

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and we're lucky to have them.

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And as close as they are and as open they are

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to conversations and discussions and things like that,

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we greatly appreciate it.

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Thanks, Solomon Smiths.

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Any other questions?

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All right, we're going to move on.

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Resolution 503 sub-33.

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To approve a preliminary resolution, declaring intent

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to exercise special assessment powers under 66.0703,

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Wisconsin Statute for the Replacement of Ledness Service

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Lines at various locations.

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Thank you, Mayor and members of the council.

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The resolution in front of you is the first step

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in the process of assessing the property owners

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for their private side led service replacements

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that were completed as part of our 25 street improvement program.

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So right now, a public hearing is set for September 15th.

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Recognizing that a lot of you or a couple of you are new.

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So, let's service line replacements,

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we're discussed back in March of 2025.

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While the DNR does not require municipalities currently

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to replace private side led lines,

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the city wanted to make sure that we're being proactive,

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and we're trying to do these things.

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So we created this ordinance to be able

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to be prepared for any future mandates.

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So May of 25 is when the lead service line replacement ordinance,

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which addresses both the public and the private side,

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was adopted by the council.

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So I'd be happy to answer any questions

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about this assessment process.

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For those of you that weren't here,

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some of the stem from the fact that it is incredibly likely that

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this will be mandated in the near future.

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We've got these regulations flowing through both the federal EPA

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and therefore down through Wisconsin DNR.

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So you try not to tell property owners what to do, but you know, it's probably time to replace lead lines.

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We've all heard four stories out of other communities and the age of that has passed.

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So the rule is as we do your road and as we have things ripped up, that's the cheapest time to get the work done.

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It's also most appropriate.

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And so we're required people to replace their lead service lines at that point.

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Well, we don't want to do is replace a road and then a year later have them cut into it in order to replace their line.

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So that's what this all stems from. Many questions. All the remaining.

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When do people get the initial letter that this expense is going to happen?

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The initial letter comes at the beginning of construction. So this happened back in 25 program.

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So they received an initial construction letter which in there there's some generalities of what the whole program

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encompassed and then there's a spot in there where they actually told this program does include

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lead lateral replacements, you will be receiving future correspondence, which they did then further into the program.

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Once we got into specifics that needed replacement, they received another letter and actually were spoken to on site by engineers with Kapoor as well as city staff.

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I'm just, I'm concerned because on average, this is just under 5,000, that is a lot for someone to do over a year.

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I see that we are allowing them to get interest in

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due payments over three years.

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Five years seems a little more palatable.

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We had a pretty extensive discussion on three, five,

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ten years if I remember correctly.

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We'd have to go and pull the minutes or that video of that discussion.

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Happy to look up the date of that because it would be interesting to

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to re-listen to how we neander-

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Through this, but we did have extensive discussion on dates and repayment. So that's in resolution. It would have been during a committee of the whole. Is that correct that we had that discussion or am I totally making things up? Yeah, back in March of 25, right around and those times when we just started discussing this. Yeah, we talked about it quite quite a lot. So we did have those discussions, at least for now. That's what it's up to. Other questions, Oliver Brennan? We are aware of all the locations throughout the city where where it led would. That's correct.

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Yes.

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Is there a way to notify everyone that has that situation, whether they're notified annually?

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Oh, they are annually.

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Yep, everyone is notified annually.

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Okay, so this wouldn't be a complete surprise, just at this.

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Okay.

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All right.

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No, maybe more so to the first people, the first year, right?

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But everyone else will have some of them upwards of probably two decades of notifications.

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As we get through our road process.

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No, that helps.

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I just didn't know how much of a surprise it would be for people.

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Yeah, for sure.

230
00:15:55,200 --> 00:15:55,800
All the men outams.

231
00:15:56,580 --> 00:15:57,420
So I'm just curious.

232
00:15:57,420 --> 00:16:04,380
We talk about requiring people to replace their lead service lines when we do construction on the road.

233
00:16:05,020 --> 00:16:10,100
But I don't really know anything about if people have a letter and they know that they have a lead line,

234
00:16:10,180 --> 00:16:15,000
is it possible to do your private side without the road construction happening?

235
00:16:15,560 --> 00:16:18,940
So they would be able to be proactive and do that if they chose to, yeah.

236
00:16:19,140 --> 00:16:19,220
Yes.

237
00:16:19,360 --> 00:16:21,260
Okay, and get their own contractor to do that.

238
00:16:21,480 --> 00:16:25,420
We're just telling them that it's obviously when the road is ripped up and then it's the moment they don't have time.

239
00:16:25,420 --> 00:16:28,700
have that big option because that contractor is there and able to do that work.

240
00:16:29,260 --> 00:16:29,860
Okay, all right great.

241
00:16:29,900 --> 00:16:33,860
It's also typically cheaper at that time as opposed to doing one-off we're

242
00:16:33,860 --> 00:16:37,200
cutting into everything you know during the utility work and the road

243
00:16:37,200 --> 00:16:40,920
construction everything is already torn up so it makes that hype

244
00:16:40,920 --> 00:16:43,380
authentically it should make a job cheaper for homeowner.

245
00:16:43,760 --> 00:16:44,660
Okay, thank you.

246
00:16:44,880 --> 00:16:46,100
Other questions, comments?

247
00:16:46,560 --> 00:16:47,060
Oliver and Prescott.

248
00:16:48,260 --> 00:16:51,940
As this was the first year that we're doing this it seems like some of the

249
00:16:51,940 --> 00:16:57,900
estimates under estimated the linear footage of a lot of these sometimes, you know, by

250
00:16:57,900 --> 00:17:02,940
half, did we learning thing through this new process that maybe make the estimates more

251
00:17:02,940 --> 00:17:03,280
realistic.

252
00:17:03,420 --> 00:17:06,660
Yeah, we were just speaking of the Kapoor and I were just talking about that, just kind

253
00:17:06,660 --> 00:17:10,160
of being on site in the field, it kind of was a variety of things that estimate was provided

254
00:17:10,160 --> 00:17:13,320
based on pervstop to a direct sign to that house.

255
00:17:13,560 --> 00:17:16,520
Now we've kind of learned if you have to go around the house, if you have to do different

256
00:17:16,520 --> 00:17:18,380
kind of measurements, we'll be able to do that.

257
00:17:18,380 --> 00:17:22,800
That other things came up in the field as far as where that measurement came from.

258
00:17:23,160 --> 00:17:26,140
So we'll be able to adjust now as we go into future years and maybe look at that prior

259
00:17:26,140 --> 00:17:27,560
to going into the program.

260
00:17:28,800 --> 00:17:29,300
All right.

261
00:17:29,380 --> 00:17:29,640
Thank you.

262
00:17:29,720 --> 00:17:29,840
Yeah.

263
00:17:29,940 --> 00:17:33,360
So they received, when did they receive these estimates in the process?

264
00:17:33,600 --> 00:17:37,600
So it was sometime last year as the construction was actually going out.

265
00:17:37,600 --> 00:17:41,140
As construction was going, they probably received notice back in May and then they received another

266
00:17:41,140 --> 00:17:42,340
notice in July.

267
00:17:42,680 --> 00:17:46,140
And then they were actually also spoken to out in the field by City staff and by Kapoor staff

268
00:17:46,140 --> 00:17:46,660
were out there.

269
00:17:46,660 --> 00:17:52,920
So they were well aware and as far as the estimate they were provided that immediately prior to signing any kind of release to be able to do the work

270
00:17:52,920 --> 00:17:58,020
They were provided an estimate so they knew of some cost not finals of course, but just an estimated cost

271
00:17:58,020 --> 00:18:05,240
Right, and then have so they've received the final ones now and we're and we're they have in advance of the public hearing that we're going to have in September

272
00:18:05,240 --> 00:18:08,060
Correct, and then the first payment is

273
00:18:08,060 --> 00:18:13,720
Basically do this fall then come up this fall because this is correct or

274
00:18:13,720 --> 00:18:17,160
or basically three years including this fall to pay it.

275
00:18:17,300 --> 00:18:17,500
Correct.

276
00:18:19,940 --> 00:18:23,560
And as a reminder, they're able to use the contractor on site

277
00:18:23,560 --> 00:18:26,140
that's doing the road project utility project that you're.

278
00:18:26,540 --> 00:18:30,140
And that's part of our bids and our contracts now

279
00:18:30,140 --> 00:18:32,340
with our providers whoever wins the bid

280
00:18:32,340 --> 00:18:34,560
that you're that they're, that's part of the deal.

281
00:18:35,040 --> 00:18:38,280
That obviously they could hire their own contractor,

282
00:18:38,280 --> 00:18:40,640
but that would likely be more expensive.

283
00:18:40,880 --> 00:18:42,020
I would assume you would be more expensive.

284
00:18:42,500 --> 00:18:43,520
I would believe yes.

285
00:18:43,520 --> 00:18:43,580
Yes.

286
00:18:43,980 --> 00:18:44,100
Okay.

287
00:18:46,160 --> 00:18:46,820
Other questions?

288
00:18:48,460 --> 00:18:48,880
All right.

289
00:18:49,220 --> 00:18:53,980
We're going to move on to Resolution 504 sub-34 to approve contract change order number

290
00:18:53,980 --> 00:18:57,600
two with Jankee General Contractors for an increase to the Echo Lake Dam and Park

291
00:18:57,600 --> 00:19:00,660
Improvements in the amount of $1,350.

292
00:19:01,680 --> 00:19:01,860
Howard.

293
00:19:02,440 --> 00:19:03,200
Thank you, Mayor.

294
00:19:03,340 --> 00:19:03,900
Members of Council.

295
00:19:04,660 --> 00:19:12,980
So this is a very minor change or based on the gradation of the structural backfill heirs

296
00:19:12,980 --> 00:19:20,300
engineering required a minimum one-foot thick layer of fine aggregate concrete sand around

297
00:19:20,300 --> 00:19:26,800
the type for one drain fill at the weep holes basically what that means is it's kind of a filtration

298
00:19:26,800 --> 00:19:37,020
system that'll stop erosion and piping of the dam in this billway. So for a total of $1,350.

299
00:19:37,020 --> 00:19:39,020
$3.00.

300
00:19:41,080 --> 00:19:44,420
I'll just play a good time to give a little update on the status of things.

301
00:19:44,680 --> 00:19:47,300
Whatever they've been working on, are they on schedule, what's the current story?

302
00:19:48,540 --> 00:19:50,800
Well, an awful lot of work has been done.

303
00:19:51,000 --> 00:19:52,820
There's been a whole lot of concrete port out there.

304
00:19:54,340 --> 00:19:57,360
They hit a bit of a hiccup with the gates and themselves.

305
00:19:57,840 --> 00:19:59,800
The hope was to have them by now.

306
00:20:00,340 --> 00:20:06,400
The latest update we got from Janki was that they're expecting them now either December or January.

307
00:20:08,820 --> 00:20:10,980
So that's caused a little bit of a slowdown.

308
00:20:11,380 --> 00:20:18,200
What they are going to do is put in a temporary gate so they can still draw down enough to do the shoreline restoration work in the meantime.

309
00:20:19,280 --> 00:20:23,740
The overall project completion date was May of 2027.

310
00:20:24,780 --> 00:20:32,960
So the game plan is until they get those gates, they're going to continue doing the other work and they're probably going to start on this park work sooner than expected.

311
00:20:32,960 --> 00:20:37,880
But they still are well within the reach to get their final completion date.

312
00:20:38,300 --> 00:20:44,680
Did they get an explanation of the gate delay from the person fabricating or the company fabricating?

313
00:20:44,760 --> 00:20:46,160
I mean, I know that was at least a year.

314
00:20:46,560 --> 00:20:48,640
And it's sort of out of anybody's control.

315
00:20:48,940 --> 00:20:50,300
They're going to get them when they get them, right?

316
00:20:50,540 --> 00:20:53,080
So they say, not really.

317
00:20:53,300 --> 00:20:59,540
One of the holdups was a design of the anchor bolts that I think has been figured out by now.

318
00:20:59,540 --> 00:21:05,740
I don't know why there was so much design or engineering involved in anchor bolts but

319
00:21:05,740 --> 00:21:10,980
apparently there was and that's been clarified now but the gates are still not fabricated

320
00:21:10,980 --> 00:21:15,480
so once they get them they'll put them in but they'll have everything ready to go by

321
00:21:15,480 --> 00:21:16,480
the time they get them.

322
00:21:16,640 --> 00:21:20,740
All right as long as they can stay on schedule and continue with the other work questions

323
00:21:20,740 --> 00:21:21,300
from the council.

324
00:21:24,860 --> 00:21:24,940
Tom.

325
00:21:25,960 --> 00:21:26,600
Thank you, Your Honor.

326
00:21:26,600 --> 00:21:28,640
or maybe not a question, but a comment.

327
00:21:30,140 --> 00:21:32,780
They have experienced a couple of known delays

328
00:21:32,780 --> 00:21:35,260
that we've talked about on the dam to this point,

329
00:21:35,460 --> 00:21:38,000
right that the original coffer dam flooded

330
00:21:38,000 --> 00:21:39,880
when we had a lot of the rain earlier in the season

331
00:21:40,440 --> 00:21:42,160
that prevented them from working for a while

332
00:21:42,160 --> 00:21:43,940
until they could pump that out and dry it.

333
00:21:44,440 --> 00:21:47,220
And then the integrity of the spillway

334
00:21:47,220 --> 00:21:50,300
when they got to that to create the joints

335
00:21:50,300 --> 00:21:52,340
between the gates and the spillway,

336
00:21:52,380 --> 00:21:54,780
the spillway was not solid concrete as we expected,

337
00:21:54,780 --> 00:21:56,380
that which required some more.

338
00:21:57,300 --> 00:22:02,400
Yeah, the spillway discovery really didn't halt the work.

339
00:22:02,820 --> 00:22:07,820
They were continuing to work while the redesign of that connection was being worked on.

340
00:22:08,920 --> 00:22:14,380
The flooding of the cofferdam did slow them down for about a week, but they've been,

341
00:22:15,160 --> 00:22:18,640
other than like the last two weeks, they've been pretty busy out there.

342
00:22:19,600 --> 00:22:24,320
The spillway integrity was more, it was cost us more money and not more time.

343
00:22:24,320 --> 00:22:26,460
and we had to fortify it with more concrete than we thought.

344
00:22:26,660 --> 00:22:26,940
Correct.

345
00:22:27,500 --> 00:22:27,620
Yep.

346
00:22:29,650 --> 00:22:31,050
Other questions from the council?

347
00:22:33,960 --> 00:22:35,340
We're going to entertain a motion to adjourn.

348
00:22:35,760 --> 00:22:37,500
Your Honor, move to adjourn.

349
00:22:37,560 --> 00:22:38,720
Other professors, move to adjourn.

350
00:22:38,840 --> 00:22:40,140
Second by all the men, Adams, any discussion?

351
00:22:40,720 --> 00:22:42,180
Hearing none, all in favor say aye.

352
00:22:43,680 --> 00:22:46,380
Opposed say no, we're adjourned at 653.