1 00:00:07,770 --> 00:00:18,510 The November 23, 2020, but our county board of commissioners meeting, can I have a roll call please? 2 00:00:19,350 --> 00:00:20,430 Commissioner Rogers? 3 00:00:21,910 --> 00:00:22,150 Yes. 4 00:00:22,970 --> 00:00:23,830 Commissioner Carpenter? 5 00:00:26,690 --> 00:00:26,890 Yes. 6 00:00:27,970 --> 00:00:28,450 Commissioner Dixon? 7 00:00:29,410 --> 00:00:29,990 Is absent? 8 00:00:30,830 --> 00:00:37,770 I went to make a motion to excuse Mr. Dixon for illness. 9 00:00:39,190 --> 00:00:41,710 Second, Mr. Rogers? 10 00:00:43,330 --> 00:00:43,630 Yes. 11 00:00:43,970 --> 00:00:44,850 Mr. Carpenter. 12 00:00:46,750 --> 00:00:46,870 Yes. 13 00:00:48,790 --> 00:00:53,470 Okay, would you please rise for the pledge of allegiance? 14 00:00:53,470 --> 00:00:56,330 I pledge allegiance to the 15 00:00:57,150 --> 00:00:57,670 page. 16 00:00:59,290 --> 00:00:59,990 The public. 17 00:01:03,120 --> 00:01:05,540 Under an individual liberty. 18 00:01:06,280 --> 00:01:08,240 Dr. Brown. 19 00:01:09,100 --> 00:01:11,620 I make a motion to approve the meeting 20 00:01:11,620 --> 00:01:14,980 minutes of the board of 21 00:01:14,980 --> 00:01:16,960 November 9th. 22 00:01:21,740 --> 00:01:22,800 Commissioner Rodgers. 23 00:01:24,100 --> 00:01:24,120 Yes. 24 00:01:24,240 --> 00:01:26,300 Was I there at that time or was I 25 00:01:26,300 --> 00:01:27,580 She 26 00:01:29,590 --> 00:01:32,290 was present. 27 00:01:32,370 --> 00:01:33,070 Okay. 28 00:01:33,290 --> 00:01:33,550 Second. 29 00:01:36,330 --> 00:01:36,990 Commissioner Rogers. 30 00:01:38,250 --> 00:01:38,350 Yes. 31 00:01:38,650 --> 00:01:39,610 Commissioner Carpenter. 32 00:01:41,330 --> 00:01:41,470 Yes. 33 00:01:42,930 --> 00:01:43,310 Okay. 34 00:01:43,990 --> 00:01:47,490 First saying that we have our county administrative report. 35 00:01:48,990 --> 00:01:56,250 Commissioner Rogers, you will address this more specifically at the next section of the agenda under item three public hearings. 36 00:01:56,250 --> 00:02:06,330 But I did want to at least let the public know that the commissioners know that on Friday administration received a letter from the legal consultant of the land of illusion 37 00:02:06,330 --> 00:02:12,430 Representing land of illusion in its world zoning commission zone change case two zero dash zero three 38 00:02:12,430 --> 00:02:21,810 The legal consultant to land of illusion did request the board of commissioners reschedule its November 23rd public hearing until November 30 39 00:02:21,810 --> 00:02:26,130 So, I, you will address that again in the next section of the meeting. 40 00:02:28,670 --> 00:02:30,830 Okay, so the redet, 41 00:02:33,530 --> 00:02:34,490 what I have here? 42 00:02:34,510 --> 00:02:35,310 Yes, please. 43 00:02:36,150 --> 00:02:36,330 I'm. 44 00:02:38,910 --> 00:02:43,930 In that regard, on a space for Friday, a menstruation received a letter from the legal consultant 45 00:02:43,930 --> 00:02:51,630 representing land liitions in its world zoning commission zone change, application, R, Z, C, 46 00:02:51,630 --> 00:02:57,030 20-03 requesting the commission's Board of Commission's reschedule. 47 00:02:57,310 --> 00:03:01,590 It's November 23, public meeting until November 30. 48 00:03:02,270 --> 00:03:06,970 The Board wanted to publicly announce the receipt of this 49 00:03:06,970 --> 00:03:10,490 well-animalitions request and publicly dispose of the request. 50 00:03:10,810 --> 00:03:16,650 This request is after the Board of Commissioners had to cancel its November 16th 51 00:03:16,650 --> 00:03:18,730 meeting due to lack of a quorum. 52 00:03:18,730 --> 00:03:25,890 and rescheduled the originally notice public hearing date of November 16th. 53 00:03:25,890 --> 00:03:30,710 The Butler County Board of Commissioners's public hearing for the subject case was initially 54 00:03:30,710 --> 00:03:39,010 in lawfully noticed and advertised for November 16th, 2020 at 9.30 a.m. in the Board Chambers 55 00:03:39,010 --> 00:03:43,690 at the Government Services Center because the core of the commissioners could not be 56 00:03:43,690 --> 00:03:55,130 on November 16th, the public hearing for our ZC20-03 was rescheduled that morning to 57 00:03:55,130 --> 00:04:13,670 an November 23rd, 2020 at 930 at the G.C. G.S.C. and also by WebEx address for a 58 00:04:13,670 --> 00:04:20,350 to reschedule the case during November 30th, concern for the health and well-being of the 59 00:04:20,350 --> 00:04:26,870 Board of Commissioners and for learning in the journal news, the Board members were in the 60 00:04:26,870 --> 00:04:33,810 panelial, the letter states, their health, and well-being are much more important than hearing 61 00:04:33,810 --> 00:04:40,870 this zoning application because of that, I believe, they're postponing the hearing on 62 00:04:40,870 --> 00:04:47,290 our ZEC application 20-03 would be in the best interest of the commissioner's health. 63 00:04:47,990 --> 00:04:53,690 And also preference to conduct the subject hearing in person and concern for the land 64 00:04:53,690 --> 00:04:58,970 of lesions ability to properly prepare for an all-inversial presentation. 65 00:04:59,610 --> 00:05:06,230 The letter stated, in fact, I believe that my client would be registered by being forced 66 00:05:06,230 --> 00:05:11,990 to present this application to the commissioners entirely the video conference without the ability 67 00:05:11,990 --> 00:05:14,190 to properly prepare for that. 68 00:05:14,510 --> 00:05:19,150 The statute requires the Board of Commissioners to conduct a public hearing within 30 days 69 00:05:19,150 --> 00:05:24,350 receipt of the World-Zoning Commission, or recommendation, which was presented to the Board 70 00:05:24,350 --> 00:05:26,950 of Commission on November 3. 71 00:05:27,790 --> 00:05:33,730 Draining the application request to reschedule the public hearing until November 30th does not 72 00:05:33,730 --> 00:05:43,790 conflict with the board you requirement under ORC 303 dash 0.12. I will entertain a motion 73 00:05:43,790 --> 00:05:50,450 then to grant the applicant's request for the Board of Commission of Public Hearing 74 00:05:50,450 --> 00:05:59,570 for RZC 20 dash O3 land of illusion to be rescheduled to November 30 at 9.30 a.m. 75 00:05:59,570 --> 00:06:02,710 On the second floor of the Government Services Center, 76 00:06:02,770 --> 00:06:06,410 315, High Street, and also by WebEx, 77 00:06:06,530 --> 00:06:11,560 address for a virtual participation on the 78 00:06:14,310 --> 00:06:15,450 second. 79 00:06:17,590 --> 00:06:19,070 Commissioner Rogers. 80 00:06:20,730 --> 00:06:21,690 Commissioner Carpenter. 81 00:06:23,530 --> 00:06:23,550 Yes. 82 00:06:25,590 --> 00:06:31,190 Please note also that this serves as a formal public notice 83 00:06:31,190 --> 00:06:33,880 and advertisement for the Board of Commissioners 84 00:06:33,880 --> 00:06:44,480 public hearing for RZC2003 Land of Lusion is as rescheduled for November 30, 2020 at 9.30 a.m. 85 00:06:44,620 --> 00:06:49,780 in the Board of Chambers at the Government Services Center and also by WebEx address 86 00:06:49,780 --> 00:06:54,340 for Virtual Participation. Okay, with that, 87 00:06:58,180 --> 00:07:01,160 anything else? With that, Judy, then, well, 88 00:07:01,160 --> 00:07:04,480 move on or the finance report. 89 00:07:16,660 --> 00:07:19,660 Good morning commissioners, Angel Burton, finance director. 90 00:07:21,380 --> 00:07:27,620 You should have been provided have before you the finance resolutions for this week's meeting, 91 00:07:27,760 --> 00:07:37,180 which also includes the items transferred or moved forward from the from last week's meeting. 92 00:07:38,120 --> 00:07:47,600 We do have one cash transfer, and that's for the Mama's House, and then we move on to the transfers and appropriations. 93 00:07:47,820 --> 00:07:51,680 There are several for many different offices and departments. 94 00:07:52,880 --> 00:08:01,300 I'll serve with in general fund, including Common Police, the Corners Office, Commissioner's Board of Elections, Treasures, 12 District Court, 95 00:08:02,800 --> 00:08:11,420 And the Sheriff's Office, all of these transfers are within current budget and a zero net impact to general fund. 96 00:08:12,020 --> 00:08:21,640 We also have several within special revenue funds. Again, many of these are, as we approach the end of year, are cleanups on current appropriations. 97 00:08:21,640 --> 00:08:48,600 We do have one increase to general fund that is for $11,450, which will satisfy the commissioners' commitment to the EMA for their 2020 general fund transfer and we do have a relatively large debt transfer out of what, or I'm sorry, debt appropriation increase out of one of the tiff funds. 98 00:08:48,600 --> 00:08:53,100 So again, that's on this week's transfers and appropriations. 99 00:08:53,280 --> 00:09:02,080 We have several requisitions over $25,000, and then just a couple of change orders over $25,000. 100 00:09:02,320 --> 00:09:04,460 Any questions for me on this week's resolutions? 101 00:09:07,060 --> 00:09:07,960 Any questions? 102 00:09:09,380 --> 00:09:09,800 None. 103 00:09:10,020 --> 00:09:10,720 None, man. 104 00:09:11,420 --> 00:09:11,920 Thank you. 105 00:09:11,960 --> 00:09:12,240 Please. 106 00:09:14,100 --> 00:09:14,740 Thank you. 107 00:09:14,740 --> 00:09:19,480 With that, I will take a motion to accept the finance report. 108 00:09:19,480 --> 00:09:21,360 report as submitted? 109 00:09:25,610 --> 00:09:27,270 Commissioner Convator. 110 00:09:28,830 --> 00:09:29,390 Yes. 111 00:09:29,390 --> 00:09:30,050 Commissioner Rogers. 112 00:09:31,030 --> 00:09:31,330 Yes. 113 00:09:31,770 --> 00:09:33,510 Thank you, commissioners. 114 00:09:33,650 --> 00:09:35,050 Moving on. 115 00:09:36,330 --> 00:09:40,550 Resolutions to be presented for the commissioners' departments. 116 00:09:41,690 --> 00:09:41,730 Yes. 117 00:09:41,870 --> 00:09:42,530 Thank you. 118 00:09:43,490 --> 00:09:45,630 First under building and zoning. 119 00:09:46,490 --> 00:09:51,370 David has a request to hire Jack Durr from the position of master plans examiner at 120 00:09:51,370 --> 00:09:56,130 $75,000 12 cents per year, effect November 24th, 2020. 121 00:09:56,450 --> 00:10:03,450 Commit development has two that announce certificates past 15 days, as does JFS has four 122 00:10:03,450 --> 00:10:06,030 that announce certificates past 15 days. 123 00:10:06,530 --> 00:10:11,670 Under the administration, a point share of Richard K Jones and reporter Danny N. 124 00:10:11,670 --> 00:10:17,790 Crank to serve as the commissioner's appointees to the volunteer peace officers depended 125 00:10:17,790 --> 00:10:22,870 fund board affected January 1st, 2021, 3 December 31st, 2021. 126 00:10:23,450 --> 00:10:28,730 Approving executed amendments about recounties 2020 cafeteria plan in order to conform 127 00:10:28,730 --> 00:10:34,450 with the provisions of the coronavirus aid relief and economic security act and also 128 00:10:34,450 --> 00:10:41,150 IRS guidance, which does allow reimbursement of eligible over-the-counter drugs and products 129 00:10:41,150 --> 00:10:47,010 and telehealth services as eligible FSA expenses. 130 00:10:47,310 --> 00:10:50,210 This will be retroacted to the beginning of this year, again, 131 00:10:50,210 --> 00:10:53,210 at pursuant to the CARES Act and the IRS guidance. 132 00:10:54,450 --> 00:10:56,410 Children's services, there are several items. 133 00:10:57,470 --> 00:10:59,510 First, promotion approved the promotion of DNA 134 00:10:59,510 --> 00:11:02,570 death-rich, full-time social services worker 3, 135 00:11:02,910 --> 00:11:08,330 to part-time social services worker 4, at $20.77 per hour, 136 00:11:08,330 --> 00:11:15,470 effective December 5, 2020, a proven execute contract with Montgomery County Board of Commissioners 137 00:11:15,470 --> 00:11:21,210 for entry into and use of the data scan against criminal justice information system database, 138 00:11:21,850 --> 00:11:29,210 not to exceed $25,000 and this is for calendar year 2021. Several contracts requesting 139 00:11:29,210 --> 00:11:35,190 commissioners approval for group home services. There are three. These are to prove an 140 00:11:35,190 --> 00:11:41,230 you contract with nurturing dreams and visions independent living center in not to exceed 141 00:11:41,230 --> 00:11:47,870 312,775 dollars. All of these three contracts for group home services are for calendar 142 00:11:47,870 --> 00:11:54,850 or January 2021. Next being with Midwestern children's home for group home services, not to 143 00:11:54,850 --> 00:12:03,510 exceed 53,655 dollars. And the last group home services contract with my brothers keeper in not to 144 00:12:03,510 --> 00:12:09,230 $75,199, again, all three for calendar year 2021. 145 00:12:10,490 --> 00:12:14,690 Children's Services also has a proven executed amendments to contracts. 146 00:12:15,110 --> 00:12:19,630 There are three to reflect an increase for group home services. 147 00:12:20,070 --> 00:12:24,650 These amendments are with nurturing dreams and visions independent living center ink. 148 00:12:25,390 --> 00:12:30,830 Reflect an increase in $72,960, again, for group home services. 149 00:12:30,830 --> 00:12:36,390 Total cost, new contract amount is 385,890 dollars. 150 00:12:36,710 --> 00:12:40,750 This is effective immediately due to December 31st, 2021. 151 00:12:41,790 --> 00:12:47,910 Approving next to you to amendment 2 to contract with Gateway to Success LLC. 152 00:12:48,410 --> 00:12:52,210 Reflect an increase in the amount of 68,899 dollars. 153 00:12:52,350 --> 00:12:57,830 Again, for Groupone Services, new total contract amount of 216,140 dollars. 154 00:12:57,830 --> 00:13:03,990 back to the immediately through December 31st, 2020, and last amendment is to reflect 155 00:13:03,990 --> 00:13:08,750 the for group-owned services, so reflect an increase to the concept of my brother's 156 00:13:08,750 --> 00:13:18,290 keeper, Inc. Increased amount of $12,772, new contract total amount of $87,962,000. 157 00:13:18,410 --> 00:13:24,070 Back to the immediately, again, through December 31st, 2020. JFS, excuse me, children services 158 00:13:24,070 --> 00:13:30,990 has three additional amendments to contracts, and these are all to reflect an increase in foster care 159 00:13:30,990 --> 00:13:36,510 services with these vendors. First being Isaiah's place in corporate, reflect an increase in amount 160 00:13:36,510 --> 00:13:45,170 of 12,268 dollars, again foster care, new total contract amount, 244,678 dollars, 161 00:13:45,270 --> 00:13:54,050 effective immediately upon Board of Commissioners approval through December 31, 2020, as is the 162 00:13:54,050 --> 00:13:55,870 to its amendments. 163 00:13:56,690 --> 00:14:01,690 Presley Ridge reflected increase in amount of 15,353 dollars of 52 cents. 164 00:14:01,990 --> 00:14:04,890 Again, for foster care services, new total contract amount, 165 00:14:05,090 --> 00:14:09,150 46,209 dollars and 30 cents. 166 00:14:09,450 --> 00:14:12,510 Amendment to contract with National Youth Advocate Program, 167 00:14:12,650 --> 00:14:17,430 reflected increase in the amount of 143,587 dollars 168 00:14:17,430 --> 00:14:19,930 and 85 cents for foster care services, 169 00:14:19,930 --> 00:14:26,430 New contract amount of $845,649 in five cents. 170 00:14:26,570 --> 00:14:30,070 Again, affected immediately until December 31, 2020. 171 00:14:30,830 --> 00:14:43,530 Child support agency, enforcement agency would like the commission to approve the promotion of Timothy Felsberg from Senior Attorney to Chief Legal Council at $79,300 in four cents annually, 172 00:14:43,530 --> 00:14:46,270 effective November 23rd, 2020. 173 00:14:46,710 --> 00:14:51,590 Water and sewer has two hires, Matthew Larson, for the position of Waterline Maintenance 174 00:14:51,590 --> 00:14:58,510 Operator 1, 1559 per hour, effective December 7th, 2020, and higher Joe E. Cundee, 175 00:14:58,530 --> 00:14:59,150 position of waste. 176 00:15:00,000 --> 00:15:08,040 Please, water operator 1734 per hour, effective December 7, 2020. Two promotions, Marther's request and commission's 177 00:15:08,040 --> 00:15:22,820 conceder, a promotion of lands clerk from wastewater operator to wastewater operator 1, effective December 5, 2020, and 1985 per hour, promotion of Jesse Jones from Equipment Operator to Industrial Service Technician 2, 178 00:15:22,820 --> 00:15:35,040 1985 per hour effective December 5, 2020. Water sewer has two bonds. Excuse me, one bond, release bond for sanitary sewer extension and water extension for Windsor State Section 7, 179 00:15:35,040 --> 00:15:55,040 Libertie Township to Windsor State's Project 1 LLC release performance bond for sanitary sewer extension for the fields at Libertie Way on the southwest corner of Libertie Way in Cox Road Westchester Township and this would be performance bond released at Taylor Brothers Incorporated those are your commissioner departments items. 180 00:15:57,430 --> 00:15:58,870 Any questions? 181 00:15:59,850 --> 00:16:05,850 No questions, sir. I move that we approve the Commissioner's Resolutions at presented. 182 00:16:07,010 --> 00:16:07,370 Second. 183 00:16:08,090 --> 00:16:09,070 Commissioner Carpenter. 184 00:16:10,970 --> 00:16:10,990 Yes. 185 00:16:11,290 --> 00:16:12,090 Commissioner Rogers. 186 00:16:13,070 --> 00:16:13,310 Yes. 187 00:16:13,850 --> 00:16:18,630 Now we have resolutions presented for the office holders and our agencies. 188 00:16:19,390 --> 00:16:20,090 Yes, sir. 189 00:16:20,470 --> 00:16:24,310 Under the issuance of that announced certificates over $1,000. 190 00:16:24,630 --> 00:16:25,630 There are three offices. 191 00:16:25,630 --> 00:16:33,330 Clerk of courts has one, area courts has one, and the engineer's office has one, then an 192 00:16:33,330 --> 00:16:34,930 altitude to get over $1,000. 193 00:16:36,110 --> 00:16:40,150 Continuing area courts is requesting the commissioners approve an execute a contract with 194 00:16:40,150 --> 00:16:45,030 the Montgomery County Board of Commissioners for Data Scan, a probation information into 195 00:16:45,030 --> 00:16:49,290 a use of the Data Scan against criminal justice information system database. 196 00:16:49,950 --> 00:16:53,390 This would not exceed $5,000 and be for calendar year 2021. 197 00:16:53,390 --> 00:17:01,270 Public Defenders requesting the commission to approve the Fairfield Municipal Court Annual Contract for the purpose of reimbursement for 198 00:17:01,270 --> 00:17:10,410 indigent defense fees and about not to exceed 65,753 dollars and 53 cents. This will be effective calendar year 2021. 199 00:17:11,370 --> 00:17:20,100 The engineer is requesting the commission's release the maintenance bond to Heritage Land LLC for Rensler Estate's 3B in Liberty Town. 200 00:17:20,100 --> 00:17:22,060 excuse me, Fairfield Township. 201 00:17:26,160 --> 00:17:31,940 Excuse me, the engineer has four contracts for the board's consideration, first being 202 00:17:31,940 --> 00:17:36,680 at Prima next to you to contract with choice one engineering for professional engineering services 203 00:17:36,680 --> 00:17:42,920 to conduct topographic survey of the area in proximity to the elk creek road bridge. 204 00:17:43,180 --> 00:17:47,260 Not enough to exceed $4,900 if that could November 16th, 2020. 205 00:17:47,880 --> 00:17:52,380 There are two contracts that are regarding the Smith Road Trail and Westchester Township, 206 00:17:52,380 --> 00:17:57,440 first being Palmer Engineering for Professional Engineering Services for Environmental Review 207 00:17:57,440 --> 00:18:03,460 to extend the Smith Road Trail, not to exceed $38,866 and this was effective November 208 00:18:03,460 --> 00:18:10,940 16th, 2020. This is a carryover from your last meeting that was canceled. The second item being 209 00:18:10,940 --> 00:18:15,600 approved and execute a contract with Acom Technical Services Inc. for General Engineering Services 210 00:18:15,600 --> 00:18:22,060 again for the Smith Road Trail, not not to exceed $49,999. Again, effective November 211 00:18:22,060 --> 00:18:27,740 16th 2020. Last contract for the Commissioner's consideration by the engineer is approved 212 00:18:27,740 --> 00:18:33,040 and execute a contract with Sierra Con Consultant's Inc. For underwater bridge inspection of 213 00:18:33,040 --> 00:18:40,060 the Hamilton Eaton Road, over 7-mile creek, an amount not to exceed 3,863 dollars. This is 214 00:18:40,060 --> 00:18:45,720 effective in November 23rd 2020. Engineers also request the Commissioner's approved and agreement 215 00:18:45,720 --> 00:18:50,940 with land-eyed Sanchez Hernandez for property conveyance for road purposes for the cause of 216 00:18:50,940 --> 00:18:56,320 five points round about. Approved various special hauling permits as recommended by the engineer 217 00:18:56,320 --> 00:19:01,360 and approval of a local training expense for $150 when employed to attend 218 00:19:01,360 --> 00:19:06,560 seminar for professional surveyors on December 7, 2020, in the Tavia, Ohio. 219 00:19:07,760 --> 00:19:14,340 Recorder is requesting the commissioners and act a portion of its CARES Federal CARES Act 220 00:19:14,340 --> 00:19:19,720 funding plan, which you approved on November 9, and this is to approve an execute a contract with 221 00:19:19,720 --> 00:19:27,880 co-file technologies in for archival digitization, digitization, and image book page tagging 222 00:19:27,880 --> 00:19:32,720 in amount not to exceed 320,000, 800, $70 and 21 cents. 223 00:19:32,980 --> 00:19:37,620 In fact, on the date endorsed by all parties after certificate of available funds is approved 224 00:19:37,620 --> 00:19:38,400 by the board. 225 00:19:38,820 --> 00:19:44,680 I know the term digitizing is not the popular term, nonetheless it is and the documents 226 00:19:44,680 --> 00:19:48,400 of the contract and so we wanted to recite exactly the term in the contract. 227 00:19:48,400 --> 00:19:54,020 A sheriff is requesting authorization to apply for coronavirus emergency supplement funding 228 00:19:54,020 --> 00:20:01,260 victim services program, not not to exceed 24,625 dollars and one cent, no matching 229 00:20:01,260 --> 00:20:03,420 phones for the purpose of victim services. 230 00:20:04,060 --> 00:20:08,840 Provinexicute the grant, pre-award documents associated with the coronavirus emergency 231 00:20:08,840 --> 00:20:13,900 supplemental funding program for the purpose of reimbursement for retaining state inmates, 232 00:20:13,900 --> 00:20:19,320 due to closure of the corrections or reception center at the Ohio Department of Corrections. 233 00:20:20,260 --> 00:20:26,740 The sheriff has the request of commissioners approved the issuance of one then announced certificate passed 15 days. 234 00:20:27,360 --> 00:20:31,000 And the treasurer's request in the commissioners approved appropriation, 235 00:20:31,200 --> 00:20:38,880 25,558 dollars and 38 cents from the delinquent tax and assessment collection fund to the land bank. 236 00:20:39,660 --> 00:20:41,360 Those are the office items. 237 00:20:43,630 --> 00:20:45,890 No questions, sir. 238 00:20:47,430 --> 00:20:47,630 Okay. 239 00:20:48,170 --> 00:20:50,890 I'll take a motion to approve. 240 00:20:53,490 --> 00:20:57,890 I move that we approve the office holders and agencies resolutions as submitted. 241 00:20:58,630 --> 00:20:59,230 Second. 242 00:20:59,810 --> 00:21:00,910 Commissioner Carpenter. 243 00:21:02,570 --> 00:21:02,830 Yes. 244 00:21:03,170 --> 00:21:03,930 Commissioner Rogers. 245 00:21:05,770 --> 00:21:06,270 Yes. 246 00:21:07,450 --> 00:21:07,650 Okay. 247 00:21:07,650 --> 00:21:18,510 And moving on, and at this point, there's any visitors comments now would be the time. 248 00:21:21,060 --> 00:21:29,840 Hearing none, the seeing none, our future meeting schedule will be November 30th, and then 249 00:21:29,840 --> 00:21:39,680 December 7th, I want to accept the official report of the recorder for October 20th. 250 00:21:40,920 --> 00:21:45,220 Community Announcements are the Butter County Regional Transit Authority. 251 00:21:45,220 --> 00:21:52,620 We'll hold this meeting on November 18th, 2020 at 8am and I want to announce a road closure 252 00:21:52,620 --> 00:21:58,260 for Liberty Way at the beginning of November 23rd, 2020. 253 00:21:58,400 --> 00:22:06,040 Liberty Way will close near the Liberty Way and other warm road intersection until November 25th, 254 00:22:06,040 --> 00:22:10,840 for 2020, for the installation and connection of overhead 255 00:22:10,840 --> 00:22:14,500 conductors to the Lerby subsistation. 256 00:22:14,740 --> 00:22:20,740 Upcoming board of agencies, the Defenders Commissioner, 257 00:22:20,740 --> 00:22:26,580 the Commission has won the agency and the metepond housing 258 00:22:26,580 --> 00:22:32,300 authority board will have won the agency on February 7, 2021. 259 00:22:33,820 --> 00:22:37,480 Looks like we got through it. 260 00:22:38,260 --> 00:22:42,680 If there's no further business, I will take a motion to adjourn. 261 00:22:44,810 --> 00:23:00,150 Mr. Rogers, I would like an update on where we are with the COVID-19 testing and secondary plan to support the rollout of the vaccination. 262 00:23:03,070 --> 00:23:13,630 Jerry. So the contracts for bits under $50,000 has been completed. We are going to be 263 00:23:13,630 --> 00:23:22,450 calling some vendors today with the hopeful acceptance from the Health Commissioner. Also the 264 00:23:22,450 --> 00:23:32,990 RFP for the longer term and much more robust testing and shift to immunization is completed 265 00:23:32,990 --> 00:23:40,390 as well. We have acquired a list of vendors that we would be issuing that RFP next Tuesday 266 00:23:40,390 --> 00:23:44,530 after the commissioners approved the request to advertise for the RFP at your meeting next 267 00:23:44,530 --> 00:23:45,050 Monday. 268 00:23:47,520 --> 00:23:48,440 But documents are ready. 269 00:23:48,460 --> 00:24:01,400 I am not sure if there is a reporter present today, but I would like to ask a reporter 270 00:24:01,400 --> 00:24:11,100 someone in the press, so please notify the public that the $50,000 contract through there. 271 00:24:11,460 --> 00:24:19,600 The commissioners are looking for healthcare providers who are willing to do the testing immediately 272 00:24:20,220 --> 00:24:26,360 before the end of the year so that we can get those folks to an inadvertently exposed 273 00:24:26,360 --> 00:24:33,860 over Thanksgiving and over the holidays tested as quickly as possible before they spread 274 00:24:33,860 --> 00:24:39,420 COVID-19 to others. So that's the plea that I do have to the press today. 275 00:24:40,560 --> 00:24:51,900 Secondarily, I would like to add to the contract or at least have my idea reviewed that we 276 00:24:51,900 --> 00:25:05,980 put a dollar amount on the testing that is completed of $200, which matches the federal contract 277 00:25:05,980 --> 00:25:17,840 that was given very early in this pandemic and also offered $250 for rapid testing for 278 00:25:17,840 --> 00:25:26,360 those folks who are emergency responders or health care workers or day care workers or that 279 00:25:26,360 --> 00:25:33,800 certain category of individuals who have to be tested on the day so that when they go 280 00:25:33,800 --> 00:25:39,040 to work and they're working very closely with fragile individuals they are not spreading 281 00:25:39,040 --> 00:25:39,720 the virus. 282 00:25:39,720 --> 00:25:49,780 So, again, my recommendation is simply that we fund $200 per test that takes two to three 283 00:25:49,780 --> 00:25:59,460 days and $250 per test for the direct care workers that does mirror what the federal contract 284 00:25:59,460 --> 00:26:08,400 was and it does make much of the bureaucracy, accounting numbers, finance, easier for everyone 285 00:26:08,400 --> 00:26:17,400 involved, so our job can be to rapidly test people and eliminate as much of the paperwork 286 00:26:17,400 --> 00:26:18,280 as possible. 287 00:26:18,860 --> 00:26:23,360 I do realize there are people who have insurance, but I also realize that there's a lot 288 00:26:23,360 --> 00:26:29,700 of work that goes into billing insurance, trying to collect insurance, resubmitting insurance, 289 00:26:30,160 --> 00:26:35,580 and that sort of thing, and that's an intangible amount of human resources. 290 00:26:35,580 --> 00:26:40,940 we can't count that because we don't know how much it's going to be involved in each case. 291 00:26:41,820 --> 00:26:50,820 So again, to Administrator Boytow, I'd like to ask you to go back and look at that very 292 00:26:50,820 --> 00:27:00,460 simple way, mirroring what the federal government did to have those tests paid for with the longer 293 00:27:00,460 --> 00:27:11,120 return $6 million money we have set aside for the COVID testing. Those are mine. That's 294 00:27:11,120 --> 00:27:16,380 my recommendation and that's what I hope you'll be able to do today. Thank you. 295 00:27:26,460 --> 00:27:33,640 By assigning a cost in the RFP defeats the purpose of the competitive process, the way 296 00:27:33,640 --> 00:27:40,820 The RFP is currently drafted as a unit price that the vendor offer would submit the 297 00:27:43,120 --> 00:27:50,400 quote, and we could certainly, if the commissioners decide and direct that you do not want 298 00:27:50,400 --> 00:27:57,540 private billing or any other form of cost to be to match or cover the cost, and you just 299 00:27:57,540 --> 00:28:00,860 are completely going to pay for the test and sell for girls with the unit price what 300 00:28:00,860 --> 00:28:01,280 they are. 301 00:28:01,280 --> 00:28:09,280 We certainly can do that, but right now it's drafted as if there is private pay would actually be 302 00:28:09,940 --> 00:28:16,420 would actually be costed first and then the commissioners' cares act allowance would do it. 303 00:28:16,500 --> 00:28:20,060 So I just need direction from the board on how you would like to handle that. 304 00:28:20,220 --> 00:28:24,600 Certainly can remove the third pay or language, that's not a problem at all. 305 00:28:25,380 --> 00:28:29,420 It would make it cleaner, it would make it a lot easier, probably, for the offers to do this. 306 00:28:29,420 --> 00:28:35,860 just came for every test that's done. I'm not certain, again, if the board wants to 307 00:28:35,860 --> 00:28:45,980 direct use to remove the competitive portion of it, then in terms of unipricing, 308 00:28:46,260 --> 00:28:48,300 would need that direction from the board as well. 309 00:28:50,400 --> 00:28:55,960 In that scenario, would the board of 310 00:28:55,960 --> 00:29:06,500 missioners, the expected to wait until every insurance claim has been completed and funds 311 00:29:06,500 --> 00:29:09,300 have been submitted to the selected vendor. 312 00:29:12,070 --> 00:29:13,750 In order to pay for the cost? 313 00:29:15,190 --> 00:29:28,210 Yes, but before the healthcare agency gets funds, would they be required to have the private 314 00:29:28,210 --> 00:29:33,410 to take insurance companies, submit a text to them? 315 00:29:34,410 --> 00:29:39,010 No, they would not have to, they would just need to register the billing and determine 316 00:29:39,010 --> 00:29:43,690 how much they would be reimbursed by that healthcare company and then only bill us for 317 00:29:43,690 --> 00:29:44,230 the difference. 318 00:29:44,230 --> 00:29:59,970 And do we know that, do we know the reimbursement from the major healthcare companies and from... 319 00:30:00,620 --> 00:30:03,520 Medicaid, which is 320 00:30:05,670 --> 00:30:10,450 very large part of our low-income population. 321 00:30:12,310 --> 00:30:16,190 No, I do not know. I do not know what those reimbursements are. 322 00:30:17,030 --> 00:30:22,870 But again, based on the unit price that the offer submits is a competitive for the RFP, 323 00:30:24,210 --> 00:30:28,250 we would pay the difference of what they were able to build. 324 00:30:28,250 --> 00:30:33,610 And then they would, if they did not get the reimbursement, then they could always bill us again for that balance. 325 00:30:35,710 --> 00:30:54,000 So the expectation is that the healthcare agency will be adding in their employee spots and overhead into their response. 326 00:30:54,000 --> 00:31:03,560 Yes, the unit price would be inclusive of all of the offers cost, overhead, personnel, facility, whatever. 327 00:31:05,890 --> 00:31:19,690 So could you please review for me what the criteria is for rating the bid? 328 00:31:20,250 --> 00:31:24,350 There are five categories, I'm sorry I don't have that with me, but there are five categories 329 00:31:24,350 --> 00:31:32,210 and they range from price to ability and capability of the offer for the, excuse me, 330 00:31:32,330 --> 00:31:38,750 from a staffing perspective, also the locations, they're proposal on how they will do the testing, 331 00:31:38,990 --> 00:31:45,050 the methodology, the financial situation condition of the entity in it in order to be able 332 00:31:45,050 --> 00:31:49,110 to cover this, there are about five different criteria in the RFP. 333 00:31:50,650 --> 00:32:08,910 At this time do we have an idea of what we expect for locations and how many people we expect 334 00:32:08,910 --> 00:32:18,250 per location so that when we get this rolling we're able to handle the volume of people 335 00:32:18,250 --> 00:32:25,550 And we're able to put the testing where it needs to be, where we know that we have outbreak. 336 00:32:26,450 --> 00:32:31,490 Yes, there are two components to the RFP for testing and immunization. 337 00:32:32,530 --> 00:32:47,930 The first form, let me answer your question, is that a primary component of the RFP is for the offer to determine and to present its locations and its methodology in addressing not only stationary testing locations, 338 00:32:47,930 --> 00:32:55,410 but also rapid response testing for strike team, so it's a big component of what the offer 339 00:32:55,410 --> 00:33:00,850 needs to present as part of our F.P. We do not now have those locations identified that 340 00:33:00,850 --> 00:33:07,010 that would be part of the RFP proposal at any end of the presenter. To answer your question, 341 00:33:07,190 --> 00:33:11,430 there are two components of the testing stationary, as I said, and then also the rapid response 342 00:33:11,430 --> 00:33:16,570 that's going to be based on the health commissioners where the machine needs it to go. 343 00:33:25,300 --> 00:33:44,740 When we ask for the methodology of the test, do we have a standard we're looking at, or are we just going to judge the bid against each other? 344 00:33:46,890 --> 00:33:55,510 When you say the methodology of the test, it's going to be the test that the health commission has already identified that's listed in there that's 345 00:33:55,510 --> 00:34:12,610 it's generally accepted by CDC and all of the tests that have been out there now, in terms of how they're going to how the offer is going to set up its location, set up how often, how many days a week, are they going to do it at a stationary location. 346 00:34:12,610 --> 00:34:18,970 And this place, this place, with hours, those are all going to be unique to the offer and 347 00:34:18,970 --> 00:34:20,550 the submitter. 348 00:34:21,890 --> 00:34:22,430 And they will be evaluated. 349 00:34:22,750 --> 00:34:25,410 They will be evaluated among each other. 350 00:34:27,970 --> 00:34:42,590 I would like to ask that there is an educational component while the individuals who are being 351 00:34:42,590 --> 00:35:00,550 So that every person that walks away, walks away with some educational material, maybe they test negative for COVID-19, but if something they can take home with them, and share with their families, that is an opportunity I think is priceless. 352 00:35:00,550 --> 00:35:09,890 I know that the tracers are not being successful. 353 00:35:10,810 --> 00:35:18,810 I could say everyone involved understands that the tracing after the fact isn't working 354 00:35:18,810 --> 00:35:29,590 and that people who are sick in fact are not so interested in hearing more about COVID 355 00:35:29,590 --> 00:35:36,830 education. So it's very important to me that part of the RFP is that the medical provider 356 00:35:36,830 --> 00:35:46,070 provides educational material at the time. It's also very important to me that we designate 357 00:35:46,070 --> 00:35:54,570 that we want rapid testing for individuals who need it for their jobs in order to keep 358 00:35:54,570 --> 00:35:56,930 other people as safe as possible. 359 00:35:58,470 --> 00:36:00,330 So that that is. 360 00:36:03,720 --> 00:36:05,540 Sorry, Commissioner, I thought you were completed. 361 00:36:05,900 --> 00:36:06,640 I'll wait. 362 00:36:09,560 --> 00:36:10,900 No, that's fine. 363 00:36:12,020 --> 00:36:19,740 So the RFP, the RFP does articulate two times for counseling 364 00:36:20,280 --> 00:36:24,460 at the time the patient is being tested. 365 00:36:25,000 --> 00:36:27,240 Regardless, what that time, of course, will not 366 00:36:27,240 --> 00:36:39,120 there was also the test, but the offer must council, the COVID patient at that time, the best 367 00:36:39,120 --> 00:36:43,380 practices, you must do this, you must do that, please be aware of this, please be aware 368 00:36:43,380 --> 00:36:48,340 of that, they will be counseling at the time of the test, and then also within 24 hours 369 00:36:48,340 --> 00:36:56,680 of receipt of the results of the test, the offer must contact the patient as well. And then, again, 370 00:36:56,680 --> 00:36:59,060 if they're positive, recounts all them 371 00:36:59,060 --> 00:37:00,500 while they have them on the line. 372 00:37:03,160 --> 00:37:06,900 I would like you to look into that because at this time, 373 00:37:07,140 --> 00:37:11,940 it's my belief that the health department cannot delegate 374 00:37:11,940 --> 00:37:15,660 their responsibility to make that last contact. 375 00:37:17,620 --> 00:37:21,980 I could be wrong, but I think that's what will happen. 376 00:37:21,980 --> 00:37:31,960 And I also believe from my 14 campaigns across the county that if we set up, if we set 377 00:37:31,960 --> 00:37:41,520 up standards, semi-permanent locations where they're parking lots, where there is easy 378 00:37:41,520 --> 00:37:51,960 access, where there is a landmark building that the public will be able to find those locations 379 00:37:51,960 --> 00:37:58,900 And we'll know to go there, so I think that's critically important, and if that happens, 380 00:38:00,060 --> 00:38:12,440 the strike course, team can be significantly reduced and go to places like the nursing 381 00:38:12,440 --> 00:38:20,680 homes, if necessary, or, as we know, there are senior towers where there are dozens of 382 00:38:20,680 --> 00:38:26,060 And we've got six people congregating together. 383 00:38:26,900 --> 00:38:29,160 We know that happened at Miami University. 384 00:38:29,880 --> 00:38:33,160 That's what I envisioned for a strike force, 385 00:38:33,820 --> 00:38:40,340 but I would also envision that 95% of the effort 386 00:38:40,340 --> 00:38:44,860 go into establishing some like permanent locations 387 00:38:44,860 --> 00:38:49,720 so that every community knows where they are 388 00:38:49,720 --> 00:38:53,240 And that word of mouth can be spread. 389 00:38:54,100 --> 00:39:02,000 I think doing this systematically is going to help us in the long run. 390 00:39:02,580 --> 00:39:03,760 He is the parking lot. 391 00:39:04,020 --> 00:39:08,880 The key is to get people driving through, getting their test while they're in the car, 392 00:39:09,560 --> 00:39:15,700 and having minimal contact, even with the individuals who are doing the test. 393 00:39:15,700 --> 00:39:22,560 So that, those are my comments, Commissioner Glacos, so thank you very much. 394 00:39:26,510 --> 00:39:26,650 Okay. 395 00:39:27,890 --> 00:39:28,450 Got there? 396 00:39:34,630 --> 00:39:35,410 He's a motion. 397 00:39:35,910 --> 00:39:37,350 Do you need a motion to adjourn? 398 00:39:37,810 --> 00:39:38,210 Yes. 399 00:39:39,630 --> 00:39:41,310 I move that we adjourn this meeting. 400 00:39:42,110 --> 00:39:42,410 Second. 401 00:39:43,110 --> 00:39:43,950 Mr. Carpenter? 402 00:39:45,930 --> 00:39:46,130 Yes. 403 00:39:46,410 --> 00:39:47,070 Commissioner Rogers. 404 00:39:48,310 --> 00:39:48,610 Yes. 405 00:39:49,330 --> 00:39:51,750 And thank you all and see you next week. 406 00:39:52,190 --> 00:39:52,610 Thank you.