Okay. Sorry, a little out there. Go ahead and call this meeting to order. Good evening, everyone. Thank you for being here tonight.
We'll go ahead and start with, you know, as far as, let's see, what are we doing? Roll calls later. Call the order.
The invocation, we haven't met in a couple of weeks, so I think I'm in vacation mode still here. So we'll go ahead and start.
and we have Bishop Posh from the LDS Church.
So thank you for being here.
So if you can stand if you're willing to enable,
that will be followed by the Pledge of Allegiance
after the invocation.
Our
most kind and gracious Heavenly Father,
we're grateful for all the many blessings
that Dallas bestowed upon us.
We're thankful for this opportunity we had
to meet here this evening.
We're thankful for the work of our federal and state workers
and his employees, they asked him to bless them.
They would have the strength and the courage
to be able to do the things that they would have them do.
Only Father, may I should have blessed at this time.
Our local leaders, in this council,
thy spirit would be upon them, strengthen them.
And we, Father, were very much aware
of the strains of public service,
not only on those in this council, but their family.
They asked you to bless them, strengthen them.
They would understand the importance
of the work that they do.
They would see their example drive
to serve their community as well.
I'm going to follow me to ask you to please
bless at this time those in our area
whose heads and hands might hang low
that we would seek them out to try to lift them,
to support them, bless the labors of this council,
that as they communicate, that they would do so with clarity,
that they would be drawn to their constituents
and those around them to be able to hear and see the things in the events and be led to those things and changes that they would be able to be about.
But ask the blessing to be on this great country. Good and righteous things may continue to happen.
We would make changes. Those in this country feel of thy love, thy acceptance, would be united.
We're again thankful for all that that has done for us.
I ask these blessings at this time in the name of Jesus Christ, amen.
Amen.
Please join me in a pledge of allegiance.
A pledge of allegiance to the flag of the United States of America
and to the Republic for which it stands, one nation under God,
indivisible, with liberty and justice for all.
Thank you, Bishop. Thank you, Matt.
Say the roll call. One of our council members, Anthony Edwards, is out at the Chaplin conference.
So if we can get a motion to excuse member Edwards.
So moved.
Second.
Okay, there's been a motion and a second. All those in favor signify by saying aye.
Aye.
Any opposed? Okay, on to the minutes.
Mayor Fitzgibbons, I move to approve the minutes for the City Council regular meeting June 16, 2025.
And accept for the record the minutes of the transit advisory committee meeting of January 16 25 and accept the minutes for Arts and Culture Commission meeting of June 11 2025.
And the minutes for the planning and zoning of June 5 2025 as presented.
Second.
Okay, there's been a motion and a second to approve the minutes for these meetings. All those in favor please signify by saying aye.
Aye.
Any opposed?
Okay, motion carries.
And the claims.
Mayor Fitzgibbons, I would move that we consider
the approval of the claims listed for June 11th, 2025
through July 15th, 2025.
Second.
Okay, there's been a motion and a second.
All those in favor, please signify by saying aye.
Aye.
Any opposed?
Okay, motion carries.
Okay.
the meeting agenda approval.
Larry, are there any changes to the agenda?
Madam Mayor, we have no specific changes,
but just a reminder that we do have an executive session
following if you'd like to cover the reports prior
to convening into the executive session.
Okay.
So if we can get a motion to move up the reports
to before, so what is that item?
N will go before M.
So moved.
Here we go.
Second.
Okay.
Okay, there's been a motion in a second
to approve the agenda as amended.
All those in favor signify by saying aye.
Aye.
Any opposed?
Okay, consent agenda.
All items with an asterisk are considered routine matters
and will be enacted by one motion
and one roll call vote of the council.
There will be no separate discussion of these items
unless a council member or member of the public
So requests in which event the item will be removed from the consent agenda and considered in its normal sequence of the agenda
Is there any oh go ahead man?
If it's given that I would like to remove item g2 as we have someone who wants to speak on that this evening, okay?
We'll remove g2 any others
Okay, so g2 city manager
Okay
Okay, so, go ahead, Matt.
I move to approve this consent agenda
as presented with the exception of G2.
Second.
Okay, there's been a motion and a second
to approve the consent agenda minus G2.
All those in favor signify by saying aye.
Aye.
Any opposed?
Okay, motion carries.
So G2,
it looks like you didn't really have questions
on it, we just had, we had a gentleman
and that wanted to come up and speak regarding this,
so this would be the time to come up.
Yeah, my name's Barry Northup.
I lived in Thousand Oaks, California,
for quite a few years, and I was homeless there.
My concern is, in Thousand Oaks,
we didn't have, they didn't have services
for the homeless community,
and I really am reluctant to use the word homeless,
but anyways, for ease of explanation,
I was less fortunate.
I'm a member of Crossroads Church,
and we do every other Wednesday we do a food pantry over there which got me
involved with the local unfortunate folks here in Casa Grande. I'm just
concerned with like the provisions that are made to help the folks out here you
know because I know when when I was in those conditions it was not pleasant
for me. The courthouse was in Ventura and a thousand oaks were up with a
between here and Maricopa and there was no public transportation and when I got
to take it for any of the city ordinances I was unable to make it to
Ventura to appear in court and so then a warrant was issued for my arrest my
my concern is the true concern is that the city is providing you know
provisions for the less fortunate folks in the community you know and I
just, you know, I did a little bit of studying on it, but I didn't, I spent a
lot of time in the Bible as well, and so sometimes my calling for, you know, through
God is, right now, is to read the scripture, but then this is my first
time being at the microphone, so I'm a little nervous. Well, thank you for being here.
All right, so I mean, what is the city's stance on the
positions that they maintain for the for the conditions that the city has
provisioned I guess you know and I know this is the second reading on for this
ordinance so I don't know if the deputy city manager would like to give just
kind of a just kind of a let him know a little bit why we've gotten to this
point with this ordinance sure I'd love to do that so I think I had a
discussion with you earlier on really the point of the ordinance is not to
be heavy handed. But we do have services. We have several non-profits in the community
that are helping the homeless as we speak. And we hope to continue to do that. We've
dedicated one of our staff persons to help with the homeless in coordinating the efforts
of the non-profits. And so really the point of the ordinance is not necessarily to be
going around ticketing people but it's more there's certain areas where the
homeless are gathering and it's causing issues in some in our parks where
people don't feel safe and so they we need to have have some mechanism to
be able to move them to a different location than we at and then we are in
the efforts of looking for a spot where they could actually be but we
haven't found that location yet but and that's why we have our effective
date in October. Okay. Is there, is there like, I don't want to say John
Blank, I'm sorry Steve,
but I appreciate you taking the time to share that with me. Yeah, I'm just concerned with,
you know, because I know it's a tough position to be in. Fortunately, I served in the military
and fortunately I've been approved with, you know, service disconnects. So that's,
was really instrumental in pulling me out of my condition, but not everybody has supported
of those opportunities, or those graces, you know, so, anyways.
I appreciate the city doing what they can on behalf of the folks that are
suffering in this community and in all the additional communities.
I know it's a really tough deal because it's a burden on the taxes of the city's,
you know, money and stuff, so I do understand.
Thank you for your time.
Well, and Barry, and thank you so much for coming.
You know, this is something that we have, it's okay for me to talk, right,
since we have it off the okay um we this is you know something we've been
addressing for many years now we've we've tried to implement a couple
programs one was with the church's crossroads was really involved in our
eye help program the interfaith homeless emergency lodging program and so when
we rolled it out it started out you know really good you know we had you
know maybe 10 12 people at the beginning and then it went to none and
for months. And so we ended up having to put that on pause. And so we now, the CG Helps
Coalition meets monthly and shares, you know, different programs that are going on. But since
this ordinance is going to be coming out, there's now another group outside of the
CG Helps Resource, a group of stakeholders, nonprofit stakeholders. So we're meeting
monthly. As a matter of fact, we're meeting Thursday to continue discussions. We don't,
We understand it's a very complex issue
and we're trying to find a solution.
And so we are continuing discussions
and we have the key stakeholders that provide services
and we've been to Phoenix on their Phoenix Cares
homeless program up there
to see if there's something we can do here.
So we stretched it out a little
to see if we can come up with some type of solution
but there's so many people doing great things.
Barbara Sundes is going to get up and speak in a minute.
And so, there are a lot of efforts that are, you know, so we, it's not that this, we took
this lightly and said, we just want to put it out, we're just trying to find a balance
because we're getting just as many people in the community that are coming and telling
us they can't go to the park.
For safety reasons, you know, there's some of them, the parks aren't very clean
and, you know, our police officers are spending a lot of time instead of, you know,
going out and doing things for criminal activity,
they're having to address those.
So we're trying with a staff person now, part-time,
and then also a code enforcement person
to make sure that we're keeping neighborhoods
and alleys and everything clean too.
So we're just trying to find that balance.
But we are listening to you.
We understand the concerns and we listen
to these organizations that meet with us regularly.
And so we're trying to find those solutions and if you stay you're going to hear from another lady here Barbara
We have you on public comments, but if you want to speak on this, this is on the ordinance
Do you want to speak now?
Okay, you can you can speak now. Sure. Okay. Thank you
I'm Barbara Sundust and my address is 1273 East Cordova Avenue, Casa Grande 85122
Again, my biggest concern, I understand there's three main needs, and that is some kind of a campground or something for the homeless people where they could have a shelter to go in at night and maybe a shower, showers and restrooms.
That's one. And then a cooling station at night for people. I mean, at least it hasn't been 113 lately, so that's a good thing.
And the other thing is a shelter, my concern is for the women that I work with through laundry
love.
And so an interesting thing, and I'll go fast, I was just home from my mom's 99th birthday.
But while I was there, they were talking about a place that they have.
I went to St. Boniface School, now it is a haven for shelter for men.
But so the building, how they got the building, and then everything else.
Then they have case managers and resource help and life skills groups to help these people get jobs,
which is exactly what I'm hoping for the women in our community that are homeless or unhoused and living in their cars,
because you just can't get jobs if you're living in your car. It's just not going to work.
So anyway, but that place, and then I also called Sister Jose's Woman Shelter, also non-profit organization.
So, you know, these are people who somehow came up with money and found buildings so that they could help.
Sister Jose's is a woman's shelter.
And I tried to call Banner.
I tried to call Pavilion, but there's no number, so I guess it's not used.
and I tried to call Banner, but I called too late and there wasn't anybody there.
I could talk to to see if there's a way that...
That the pavilion could somehow be used as a shelter for women.
So, and that's my biggest concern.
And the other thing, last time we had Laundrie Love, we served 89 people, 538 loads of laundry.
This is between three and like 730 and $1,374.
So again, I would just invite you to come.
The next time we're doing it is not this Wednesday, next Wednesday, July 30th.
So if you just drop by sometime between 3 and 7 and get to see the people and maybe talk to them
and how much they appreciate the work that's being done.
And like I really like the library priests, thank God for them because they're open
and I know that there are people who live in their cars in that parking lot.
They let them there. I don't know if that's good or bad, but anyway it's good for these people.
And so I really invite you to come and talk to some of the people that are there.
Okay, that's okay.
Okay, thank you.
Thank you, Barbara.
And I do ask people to go because she has a well-oiled machine over there,
how she is so effective in getting that many people through
and all the laundry and everything.
So Barbara, thank you for everything you do.
You and all your team, all of you.
I know you do a great great job. So did you have a question? I just had a comment because we brought up the hydration and cooling station
And there's like 11 of them in town if you want the information. It's on our website or we can ask
Combination of city resources as well as nonprofits
So we do have that available to people until 5 to 7 p.m. At night depending on the location
So we are helping with that as well and it's just a delicate situation, but I think this is a good step forward
Yes, thank you for that reminder. Is there anyone else questions comments? Okay, so thank you. Thank you
So we'll go ahead and get a motion to approve. Oh, no ordinance number you can read the ordinance
Ordinance number one three nine seven point one nine in ordinance of the council of the city of Casa Grande, Arizona
adopting new chapter
12.08 of the Casa Grande Municipal Code regarding urban camping and storage of personal belongings
establishing the severability of the provisions of the ordinance,
establishing a penalty for violations thereof, and establishing an effective date.
Meredith Giddens, I move approval of ordinance number 1397.19 as presented.
Second. Okay, there's been a motion and a second. Is there any further discussion?
Okay, if we can get a roll call vote please.
Council Member Romo? Yes.
Council Member Dugan? Yes.
Council Member Piedolin? Yes.
Yes.
Council Member Huddleston.
Yes.
Mayor Pro Tem Herrmann.
Yes.
Mayor Fitzgibbons.
Yes.
Motion passes.
Thank you.
That was a long consent agenda.
I think that's the longest I've ever seen,
26 items on there.
Mm-hmm.
You guys are both working hard, that's for sure.
Okay, so let me think, let me see.
Okay, public comments.
I don't have any speaker cards,
but if there's anyone that would like
to address the city council, now is the time.
If you would like to come up.
If you can give your name and address, please Jackie. Thank you mayor. I'm Jackie Fogelberg
1208 East of a native Kino Kasek Ronde 85122
This is really just a follow-up on Councilman Herman's comments about the cooling stations
Are they identified with like a placard on the street
I'm not sure to be I don't think they are no you know I'm thinking people to
leave them may not have access to a computer and so therefore how would they
know that you know that service exists so perhaps it's something you want to
look into okay thank you thank you anyone
else okay we'll close the public
comments and now we're on item K1. And that's Erin. Okay, hi Erin.
Is Dany on
vacation here? No, I know I was joking.
Agreement with Suncore Industries doing business as desert golf cars of
town in Arizona for an amount not to exceed $257,239.50.
This agreement is for the purchase of 70, 2026 Yamaha Drive to quiet tech golf carts for
the use at Dave White golf carts.
The proposed bid from Sun Court Industries is $6,324.85 per cart after applying a trade
in value of $2,650 per cart for the city's existing fleet. The final cost per cart will
be $3,674.85. The agreement includes the trade-in of the current fleet of 70 golf carts.
If approved,
these golf carts will replace the 70 carts purchased in 2021. Staff has evaluated the
current fleet and determined that it has reached its end of its economic useful life
and recommends replacing the carts at this time.
Golf activity at Dave White Golf Course is currently at an all-time high.
I believe this past year was just right around 55,000 golf rounds.
Since 2020, the course has averaged 53,962 rounds played per year
with an annual average growth rate of 1.7%.
During the peak season, which is November through April,
each cart may be used for up to three times per day,
highlighting the demand placed on the fleet.
The recommended model, the 2026 Yamaha Drive 2 Quietec EFI,
offers several notable advantages.
It features the lowest decibel output of any gas-powered cart,
and in the first of the industry to include independent rear suspension,
providing a luxurious, quiet, and smooth ride.
In addition, this model delivers superior fuel efficiency to over 45 miles per gallon,
and the best among all carts that have that staff evaluated.
It also has an enclosed engine compartment
with a snorkel system that helps keep dust and debris
out of the engine, redoing maintenance needs
and minimizing downtime throughout the year.
And just Madam Mayor for Council knows
the current golf fleet has this technology.
2021 was the first time the course
about that technology.
And it has really helped improve from golf staff
with maintenance and then just also
obviously controlling sound.
The contract for purchase of the new golf carts is not to exceed $257,239.50 which includes the trade-in of the current golf fleet of 70 carts.
The approved capital improvement plan for fiscal year 2026 allocates $225,000 for the replacement of the golf cart fleet.
As a total purchase exceeds this amount by $32,239.50,
cents the golf service department is all are the golf the community services
department I'm sorry golf division is requesting to transfer the additional
funds from a CIP golf initial turf equipment to overcome this balance
Madam Mayor I'd entertain any questions comments or thoughts from
council on this item okay any questions comments yeah I have a quick
question you said the previous fleet was bought in 2021 is this new fleet
going to have extra longevity?
Is it going to last longer than that, four years?
No, that's about the warranty on the card skull.
We have a four-year warranty, and it's traditionally replaced
about every four to five years.
Again, just with the use that they get three times
per day in the season, they are pretty much
at their end life by the time.
But they are under warranty for four years?
For four years, correct, yes.
OK.
Any other questions, comments?
We
can get a resolution number please.
Resolution number 5790, a resolution of the Council of the City of Casa Grande,
Arizona, accepting a bid from Sun Core Industries Inc.
DBA Desert Golf Cards to provide Yamaha Golf Cards for the Dave White Municipal Golf Cores,
authorizing expenditures of public funds and authorizing the execution of a contract.
Mayor Fitzgibbons, I move to approve resolution number 5790.
Okay, there's been a motion and a second. Is there any further discussion? Okay, if we can get a roll call vote.
Council Member Romo. Yes. Council Member Dugan. Yes. Council Member Biedelan. Yes. Council Member Holson. Yes.
Mayor Pro Tem Herman. Yes. Mayor Fitzgibbons. Yes. Motion passes. Thank you.
Okay, let's see. Item K2. Kevin.
Thank you. Staff recommends that the Mayor and City Council accept and execute an intergovernmental agreement with the Arizona Department of Transportation for the construction of the Thornton Road widening project.
The project includes adding a second through lane in each direction on Thornton Road south of Cottonwood Lane.
This will consist of two 12-foot travel lanes and an additional 4-foot shoulder,
which the road currently does not have.
And that shoulder is important because there are a lot of quite a few age communities
and they prefer a paved shoulder to ride their bikes on.
So this will give them a little extra distance that they can get away
from some of their residences there.
This is a state-funded project, federal funds managed by the state, and as such, the city
will perform the project.
We had to pay a development administration fee of $30,000, and then our match for this
project is 5.7%, which is $229,390.
The total project remaining is $3,795,000 that we'll be receiving for this project.
So with that, I'd be happy to answer any questions.
Any questions, comments? Go ahead.
Is this from the tracks to Cottonwood?
Yes, tracks to Cottonwood.
And this is the, when Congressman Siskamani came down, this is that project we've been working on, right?
Correct.
And if you've never ridden your bike along Thornton Road, that four foot shoulder is going to be very nice.
Yes, definitely needed for sure. No, that's great. So what's the timeline?
Great question. Once we get approval, we'll start moving the project forward.
We can provide an update in the next week's report from the city manager if you'd like.
I know Kevin, because since that's such a busy road, I mean, how are we going to move traffic around
and we'll keep two lanes in each right or one lane in each direction open during
construction there will be periods where we probably have to close a lane but
we'll give a lot of notice and and we work very closely with the industries in
the area because of course their employees that's their main travel
route not dissimilar to what we've done with some of the other road
construction projects so we'll do the best to minimize that impact but we
will definitely have an impact on the traffic and electric signs up
there that tell the dates and everything there so okay that's going to be interesting any other
questions okay so if we can get a resolution number please resolution number 5791 a resolution of
the council of the city of Casa Grande, Arizona atheroising an intergovernmental agreement between
the Arizona Department of Transportation in the city of Casa Grande for the purpose of
widening Thornton Road and authorizing the execution of an agreement by the city manager.
Mayor Fitzgibbons, how would move for approval of resolution number 5791 as presented.
Second. Okay, there's been a motion and a second. Is there any further discussion?
Okay, if we can get a roll call vote please.
Council Member Romo. Yes.
Council Member Dugan. Yes.
Yes.
Council Member Bedellin.
Yes.
Council Member Holiston.
Yes.
Mayor Pro Temperman.
Yes.
Mayor Fitzgibbons.
Yes.
Motion passes.
Okay.
Item K-3.
Yes.
So the next item I'm actually going to have Natalie Stevens, our engineering technician,
present that.
But before I do, I do want to take this opportunity to introduce a few staff members that are
here this evening with us to support, not this project, not only this project
with other projects. I've got Matt Carmen. He's in our engineering division. You've seen
all the projects we're working on. He's juggled those projects and make sure they get done
on time. We've got Ricardo Caranza, our street superintendent. Obviously, this is
his project, but Natalie helped do the procurement of this, so that's why we're
giving her an opportunity to present. And I'd also like to introduce Brian Giesler,
our airport manager he's in the back there you didn't pull his item so he
didn't have to present so he's very fortunate that that happened so but with
that I'll turn it over to Natalie. Good evening Mayor and Council.
Staff recommends the Mayor and City Council approve a contract with
Civil Incorporated to provide network-wide pavement and roadway data
collection services for the city's pavement management system for
$140,000 with a $5,000 city control contingency.
The city maintains approximately 355 paved centerline miles of roadway to manage these
With the assets effectively, public works relies on a pavement management model which must be updated regularly with field data.
The last data was seven years ago. Therefore, a new data collection is needed to ensure accurate planning and maintenance.
Public works recommends contracting with civil to reevaluate the street pavement services so that the model can be updated to reflect current pavement conditions.
Civil uses AI-driven LiDAR technology to deliver accurate pavement ratings and asset inventories,
forming the foundation for a strategic maintenance plan.
Civil provides vehicle mounted sensors, which would be installed on a city vehicle.
City staff will then collect data by driving local streets with a sensor-equipped vehicle.
As part of this proposal, the City will also have access to other street asset inventories
such as signage, sidewalks, street lights, manholes and other key infrastructure to support
targeted maintenance. Given that this is a new service, the City
requested that Civil Conducted Pilot Evaluation on Cottonwood Lane.
Following the pilot in April, staff recommends entering into a contract with Civil to expand
the service to their remaining city streets.
And with that, I am happy to answer any questions.
It just amazes me what they have technology today.
That's amazing.
Because we used to have a, like a consultant, we'd hire a firm that would go and write
it as far as just give a report on the roads.
I'm sure you've seen the the large vans with all the equipment on them. Well now
it's this small piece of equipment that we strap on the top of the vehicle and
basically just drive the city street that it's it's very impressive the detailed
information that is produced and
But more importantly, we've got that video recording of each
efficiency out there so we can really look at it and evaluate what is the best method
to attack, you know, trying to get these pavement conditions up to our target, which
is about 75% for the entire station.
And it's just continuous, right, Canada?
So you'll have accurate?
Yeah, you know, every five to seven years you want to update your model.
You want to make sure that the information that's in there is accurate, kind of like
calibrating any type of piece of equipment, you know. Sometimes it starts to not quite
catch up. And as we do our pavement preservation programs, you're entering that data into the
system and you're adding value back to those roadways. This tells us exactly where that
PCI, that pavement index is and helps us better calibrate that model so that we can have
better informed decisions.
Okay. Great. Any other questions?
Yeah, I got a question. How proven is this technology? How long has it been used?
Are other cities in Arizona currently using this and how long has it been on the market kind of deal?
I mean, go ahead.
Okay. Yes, so we're actually going to be the first city in Arizona to use this technology,
but civil is currently doing the same type of work in 28 other states.
So it's pretty much nationwide and so we'll be the first in Arizona first in Arizona to use the technology
Nice to be on the cutting edge, I guess
But it is proven it is is working in other states and everything. It's okay
So we did the pilot back in April on Cottonwood Lane and the the service worked perfectly
No issues. It was seamless. So we're very happy with the results
Okay, thank you. Thank you
What are we looking at? Is this map?
Oh yes, so this is Cottonwood Lane. Civil came down
and they took us through the pilot and you can see the different
distress levels, alligator cracking, potholes,
rutting, and so we'll be able to evaluate all the streets in the city
and have a visual representation.
And we have a street view we can show as well, right?
Yes, we also have a street view we can show.
Yeah, here's some examples of the types of results that we'll get.
And then once that information is loaded into our model, it generates the value that pavement index,
what that score is, from zero to 100 to 100 being a perfect road, zero being no road at all.
and again our target number for the city is right around 75 percent to try and
keep all of our pavements at that average and brand new road being a hundred
percent you know a year later it's probably down to 90. I mean they just in
this weather in Arizona they deteriorate very quickly so this really proves our
preventative maintenance program is working to keep the extend those
asphalt life out as far as we can.
This shot that you're looking at right there is actually just past the entrance to the Circle
K on Cottonwood, just west of Penal, and I'm sure if you've driven down that road, that
area is pretty rutted with all the truck and vehicle traffic as it turns on to Cottonwood
Westbound towards the industrial area, but those are the different failures in the
so we're able to look at that and we can sit down with our
our asphalt companies that come in to provide us with our quotes
and they can provide us with estimates on what they would do or ideas
what they would do to take care of those pavement conditions.
Thank you.
Any other questions?
Just how important this is to, and people always ask,
they always talk about how important our infrastructure is and our roads
And this is how we figure out which ones to do next and budget for a five-year plan so we can see well
This one's at 50% today. So we're gonna need to put this in the budget down the road. I'm sure so
You just don't realize how was 385 lane miles right now and growing every day
So how big of an asset this is for the city. So it's important to take care of it
And we've been using you know the pavement index
technology to manage and drive our pavement maintenance program for just over 18 years
now. So it's been very successful and I think if you drive around our streets and then look
at other cities in the area, I think we do kind of raise the bar, or at least we feel
we do.
Not just where the mayor lives to decide.
No, I never call. I never get complained.
So the fees on this is this is this a one-time purchase and then an annual fee after that or is this annual year after year after year?
So you pay this so it's a hundred and thirty five thousand for three years and
Then it'll we'll just have to renew the contract after three years if we decide to keep using civil
Okay, okay, but they offer upgrades and all that stuff and whatever is happening in technology through that time
and they'll continue to upgrade us through those three years.
Yes, and we can rent the equipment whenever we want to.
We just tell them we wanna scan more roadways.
They send us the equipment down
and we install it and scan in.
They take the data and process it
and so we can do updates much more often.
Okay, so they're doing the processing too on their side.
Yes, that's right.
And then they send that information back
to the city.
Correct, yes.
Any other questions, comments?
You know, Kevin, I just wanna thank you
for bringing your staff here today.
Thank you for bringing being here, you know everything that you do of course all of our departments are important
But like councilmember Herman said, you know, we you know, this is something that we constantly are getting
You know the community to you know, they're they're concerned and what are we doing for wrote and we know your department is
Busy and will continue this upcoming year with two hundred something million dollars in infrastructure
We know it's going to be tough for you guys and
but we're hoping to just educate the public on timelines
and manage expectations a little bit too,
because we know we can't snap our fingers
and all of these things get done,
but we just appreciate everything,
all of what you do in the airport.
I know we have a couple projects going on there too,
so thank you for being here today.
We appreciate it.
Absolutely, thank you.
We've got a great team.
Very fortunate.
Okay, so if we can get a resolution number, please.
Resolution number 5792,
Resolution of the Council of the City of Cassacran, Arizona, accepting the sole source provider offer from Civil Inc to provide payment and roadway data, collection services, authorizing expenditure of public funds and authorizing the execution of a contract.
Mayor for Skippers, I move for approval of resolution.
Oh my gosh, I forgot where we're at.
No, no.
5792, move for approval of resolution 5792 as presented.
Second.
Okay, there's been a motion and a second.
Is there any further discussion?
Okay, if we can get a roll call vote, please.
Council Member Romo.
Yes.
Council Member Duggan.
Yes.
Council Member B. Dillon.
Yes.
Council Member Hilsen.
Yes.
Mayor Pro-Tun Herman.
Yes.
Mayor Fitzgibbons.
Yes.
Motion passes.
Okay.
So it looks like, Kevin, you're going to be here for a couple here, right?
Yes, I am.
And I didn't introduce Dwayne because I know you all know Dwayne.
Dwayne comes every now and then, Dwayne.
She's kind of like our poster child.
He's our public face, so.
Yes, staff recommends that the Marin City Council award a contract
to Allison Mills contracting LLC for the guaranteed maximum price proposal
not to exceed $6,524,666.
There is a $50,000 city-controlled contingency in that amount, so I just wanted to point
that out.
And this is for their construction manager risk project of the widening of Peters Road
between Burris and Thornton.
And you may be thinking, didn't we already approve a contract?
And we did, but the city attorney's office wanted us to do separate contracts instead
set of multiple GMPs on the same contract, it's cleaner. And so we did approve the previous
project which was the sewer installation of that project. So that project is just wrapped
up and now we're getting ready to kick off the construction or the widening of Peters
Road.
We did do a solicitation for construction management at risk and we had four firms submit their
statements of qualifications and our review panel did choose Allison Mills as the most
qualified contractor to perform this work.
So this will be, the construction project
will provide three through lanes, one westbound and two eastbound with a two-way left turn
lane in the middle from Burris Road to Thornton Road. We didn't do a cookie cutter, two
lane in each direction just because we looked at the traffic counts and and
looked at the development that was occurring in the area and this meets the
travel needs for that area so that's the scope of the project with that I'd be
happy to answer any questions okay many questions comments yeah are you
comfortable with the fifty thousand dollar contingency yes okay and the
reason I say that we just finished doing the sewer line project so we've
seen and uncovered a lot of things so we're comfortable with the GMP and they
based their GMP based on what we saw during the sewer project so we still
may run into some utility conflicts just because sometimes we don't know what's
out there but for the most part I think we've got everything under control. Okay
and then the other question this is more out of curiosity do you remember
Remember what the value was when they presented the 30% cost model?
I do not.
Okay.
I just wonder if we had seen an increase or a decrease.
I don't know that.
I'm sorry.
That's fine.
I'm just out of curiosity more than anything else.
You know, one of the things we did on the last agenda item is we put a question
and answers form together and we were going to send that out with that item, but we're
going to be start doing that on upcoming items. So we're hopefully going to be developing a
document that asks and answers some of the questions that we typically hear from you or
things that we think you might like to know. So I think you'll find that document very
helpful in the future. Good. That would be helpful for all of us just in case people
ask us questions. So thank you that we helpful. Any other questions, comments?
We can
get a resolution number please. Resolution number 5793, a resolution of the
Council of the City of Casa Grande, Arizona, accepting the proposal from
Ellison Mills contracting LLC to provide construction manager at risk
services for the construction of the Peters Road widening project from
Bures Road to Thornton Road, authorizing expenditure of public funds and
authorizing the execution of a contract.
Mayor Fitzgibbons, I move approval of resolution 5793 is presented.
Second.
Okay, there's been a motion and a second.
Is there any further discussion?
Okay, if we can get a roll call vote, please.
Council Member Romo.
Yes.
Council Member Dugan.
Yes.
Council Member Ruby Dillon.
Yes.
Council Member Houston.
Yes.
Mayor Pro Temperman.
Yes.
Mayor Fitzgibbons.
Yes.
Motion passes.
Okay, Kevin.
Item K-5.
Thank you. Staff recommends that the Marin City Council authorize the city manager to direct staff to work with the city's existing
contracted engineering and real estate consultants to develop rights of ways.
Easements, land need requirements for new roads, water, wastewater infrastructure.
This will allow for execution by the city manager of all necessary documentation.
This authorization does not include the authority to do any condemnations of property.
So this is only when it's cooperatively given to us or that we negotiate a purchase agreement.
This is something that we have done in the past on several projects.
Our west area wastewater projects, it really does save us a lot of time
not to have to come back to council for little improvements like that.
It gives us the ability to go out there and work as quickly as possible
so that once we pull the trigger on a project,
we can negotiate whatever those easements are
or additional rights of ways that we need to put those projects, get them moving forward.
And as you'll see, we had to identify which projects we could potentially use this for.
It does not mean we're going to need this on every project.
We hope we don't need to do any of this on any projects, but we know better.
But if you look at that list of projects that was part of the RCA, 34 projects,
This is why I don't sleep at night.
This is what this team that we just talked about is working on.
That's a lot of projects that we've got in the pipeline.
So a lot of areas that, you know, every time we come back to council, that slows us down.
You can imagine if there's one on each of these projects, just how much extra time that adds.
So this approval will really provide us the opportunity to get our job done much quicker.
So with that, I'd be happy to answer any questions.
Questions, comments.
I just like that you're speeding things up. This is a really good idea, so I'm all for it.
So Kevin, when you say cooperatively, how often, I know we don't know how often you'll have to use it with any of these,
but for the most part, do we give people a lot of pushback, or for the most part, you know, is it 90 percent?
We, you know, 95 percent, we usually, people work with us on this.
I think we've got a pretty good track record. I really couldn't tell you the percentage
I mean, you know, there's a lot of times where our projects will need a construction easement where somebody needs to store their
Their equipment during a project. Obviously, we're going to pay for that, you know
We're impacting somebody's property for a period of time. We're going to compensate them for that
Easements, you know, we just don't know what we're going to need and where we're going to need it
but this process has helped us really speed things up in the past and we just
appreciate having that authority to move forward and then when it does need to
come back to council we bring it back okay sounds good well again when you
look at this list we know you guys are gonna be busy no vacations this year
you can wait till next year hope you had a good vacation vacation this year
but again thank you for everything okay so if we can get an ordinance
Ordinance number please.
Ordinance number 3475 in ordinance of the council of the city of Casa Grande, Arizona,
authorizing the city manager to acquire rights of ways and public utility easements for the purpose of providing additional roadway and authorizing execution of acquisition documentations by the city manager.
Mayor Fitzgibbons, I would move for approval of ordinance number 3475 as presented.
Second.
Okay, there's been a motion and a second for ordinance number 3, 4, 7, 5.
Oh, did I do it?
Yes.
Yes, I got a little confused.
Okay, item K6, Erin, is that you?
Yes, thank you, Madam Mayor.
The staff recommends that the mayor and city council
authorize the city manager to award a contract
with RCI Properties Enterprise LLC
to complete the Carmichael Field Improvement Project.
The Carmichael Field Improvement Project aims
to eliminate the low-lying areas
between fields one, two, and three at Carmichael Park.
The scope of the work includes removing
the existing sod in these areas, filling the depressions with plaster sand, planting new TIFWAY 419 sod,
regrading the multi-use turf fields and adjusting the irrigation system accordingly.
This project will enable park staff to establish playing areas in the multiple orientations.
Such flexibility is essential for maintaining natural grass fields as it helps prevent overuse and damage in specific zones.
by periodically shifting the layout of the fields,
how high traffic areas can be relocated,
which just distributes wear and tear more evenly.
This approach promotes recovery and overuse sections
and helps maintain a safer, more playable surface.
It also reduces the formation of bare patches
caused by heavy foot traffic and cleat damage.
Madam Mayor, I also want to add to end this.
So this project, it'll add in,
or I shouldn't say add in,
And it's going to convert 26,200 square feet of grass space right now that is in between
the fields that isn't used for playing space.
So this project is going to convert that so that can now be used for playing space.
26,200 square feet is about half a football field is what it will equate to.
So that gives our park staff the flexibility to do these options as we get rental requests
per season to shift the field play on this blank canvas, essentially, to best maximize
the field space and eliminate overuse in specific areas.
Also this project will take approximately about five to six months, two months of work,
three months of care, essentially, curing the grass for men.
So it is going to challenge us in some ways with our fields and availability space.
So, you know, the last 12 months of recreation division has kind of changed the process of
how they take field reservations, and we've gone into an allocation process.
So through our initial allocation, we've been able to meet all the demands we've had so
far to date, but we do anticipate us having to be creative and look at different options
as we get additional requests, especially through this fall season.
You know, right now, we're very hopeful just visiting with the contractor that
they'll be ready to start by mid-August, September, to where these fields can be back in line
starting January 1 or mid-January, really getting ready for that spring season of outdoor activities.
City staff prepared and advertised a notice of bid solicitations, number IFB 102925CG,
and RCI Enterprise was determined to be the lowest and most responsive bidder.
The project is not to exceed $164,492.50.
This project is funded through a CIP project that was approved through the regular budget process for $250,000.
Madam Mayor, I'd entertain any questions from Councilor yourself.
Questions?
No.
Comments?
You answered all mine.
Thank you.
Well, yes, I'm glad you addressed the field space and how long it's going to take and
how you're going to address the needs because even though the spring is peak, but there's
also that the fall soccer, right?
All the young kids have soccer, so hopefully, you know, there's a plan in place on, you
know, where people can go to have practice, I guess, but.
Yeah, you know, the recreation divisions, you know, fall practices and starts September
November runs through. November. And they've looked at options. Last year they used five
fields. They're going to use three fields this year, so they're going to kind of become
a little bit more efficient in their space. And then also looking at any green space
we have within our park system, especially for the youngest aged kids, ages five to
six on up, where they're done with practice before they need light. So we'll be utilizing
every space we can for those types of practices as well.
And you had something don't we talked about that don't you have some type of map or you were going to put together
What a different parks throughout the community for people to have access to field or the fields, but park space
Yes, madam air. Yes, we have identified different areas that we can actually and that's going to be through the fill-out occasion
process of allowing
People to know where to go
Aaron I actually just before the meeting discussed Mountain View is that one of those possible
sites that we would actually line, you know, get extra soccer goals, line things up and
actually have practices there.
So we do have already ideas on what we're going to do.
We haven't got those requests yet, what we have to, but we know we will get those requests.
So we are identifying those areas.
So we'll actually have those sites already pre-planned so when somebody says, no,
we don't have car magnet, but we can put you up Mountain View, that type of thing.
Those are the things that we're working on, or we'll have available once we start getting those requests.
So we have plan B for those extra requests.
And I'm sure you guys aren't losing sleep, or you're losing sleep too, just like these guys with all of everything you have going on.
We're busting at the seams with recreation, parks, everything.
They're good problems to have. People are enjoying the programs and services and facilities, but that is our biggest challenge for space.
So we get requests for a lot of things, but that is our biggest challenge is where do we put? Where do we put people?
So we're working on it
Just have one more quick question of clarification
So you're predicting it to be done on January 1st. Will that be a usable field by January 1st?
Whether to be a rest period or that's all curing that's all done
The grass sod is settled and it's ready for play. Correct. Yeah, the construction will go
We anticipate go about mid-August through about mid-October then starting with the 90-day care period, which would take us through mid-January.
Okay, thank you.
Will you have signs posted at the park?
Yes, we'll do all of those things. We've been in communication with the teams. They're all aware of what we're doing because we've had to put them at different fields already.
So that's part of our, which we're very happy that we implemented the fill allocation guide.
So that even opened up more communication with the teams of what you're getting.
When do you actually – are you able to request the fills?
When you get your fills, where are you at?
So it's a much better process to take in requests at random times than not knowing where to go.
So it's allowed us to have much better communication with the teams than where we're at.
Yes. Okay, great. Thank you. Any other questions, comments? Okay, if we can get a resolution number please.
Resolution number 5789, a resolution of the council of the city of Casa Grande, Arizona, accepting a bid from RCI property enterprises LLC to complete the car magnet field improvement project, authorizing expenditure of public funds and authorizing the execution of a contract.
Mayor Fitzgibbons, I move to approve Resolution 5789 as presented.
Second.
There's been a motion and a second.
Any further discussion?
If we can get a roll call vote please, Adriana.
Council Member Romo.
Yes.
Council Member Dugan.
Yes.
Council Member Bedellin.
Yes.
Council Member Huddleston.
Yes.
Mayor Pro Tem Herman.
Yes.
Mayor Fitzgibbon.
Yes.
Motion carries.
Okay, we're going to go ahead and bump up reports.
reports, item N. So we'll go ahead and start. How about with Councilmember Jougin?
It'll be first for reports. No real reports, but we had a long break and I hope everyone
had a great Fourth of July and time off. My first day off on City Council, you know,
it was kind of weird not having a Council meeting that Monday, but had a great time.
We went attended Jerry's signer grand opening ribbon-cutting
They just opened our new Chevy dealership down there at the what was the old Sam's Club parking lot
That was really nice to finally see that whole area complete and finished up filled up and with the new businesses over there
So that was that was really fun to get to see that
But that's all for me. Did you buy a car? Did not buy a car this trip
Okay. How about you, Matt?
Hi, thanks. Yeah. Good to see everyone again. This Saturday is the Youth Commission Retreat at the Rec Center.
And I want to thank Adriana and Yvonne and their office for helping.
And then Larry and Lisa, Mary Fitzgibbons, are going to be there.
And Danny, Danny's going to be there and his staff is helping me out quite a bit.
So all the advisors I keep having, keep having babies.
so might not win this one so yeah and then we did if you didn't get to attend
the chamber luncheon as a council member you missed out on getting your very own
lucid yeah we got lucid's got lucid's given to us well just three of us just
three of us thanks to APS for our little hot wheels cars of lucid's you'll
talk about that ma'am the information they gave they have a lot of my
Exciting stuff happening at Lucid and then I did get the opportunity along with Councilmember Romo to attend the 4th of July
celebration at at the
Palm mason sports complex and it was fantastic. There's so many families
blow-ups, you know water slides and foam and kids zone
Everyone's having fun food trucks and it was amazing how many people you know how many people were there Danny? Do you find out yet?
million
It was a lot but
The parking actually went all the way to I think we ran out of parking spots at the very end
It actually went to the very end
We had a pretty the parking you went in there
We had a lot of flaggers and we were getting people parked parked parked and I went all the way in the past
It was parked wherever you want so there was a lot of space a lot of gaps
so we made sure we kept the cars close and luckily we did that even because we
actually got to the end and it was and I looked over at the grass areas and it
was more packed than it was last year so we're talking four or five thousand
people at this point I don't have the exact I mean that's what I was telling
people they're like no way I said yeah and I didn't know it was neat in a way
because I didn't know very many people there was all new younger families and
people from other communities. Danny was there patrolling just making sure
everything was good and I know Sol was in charge saw her there but they had a lot
of these staff members and they had worked for like 12 hours that day just
making sure getting set up the parking went smoothly everything so what a
great
Community celebration. I just want to give a hat's off to your department.
Thank you to staff for doing that, and then the fireworks were awesome, too, and their vans. I mean, it was a lot of fun.
Good job. Thank you. And that's all I have. Okay, thanks. I enjoyed the break.
Felt a little strange to go that long without a council meeting, but no report. Thank you.
Yeah, no report I just want to speak about the fourth of July event as well you guys did a wonderful job parking was smooth
It was easy and I was really impressed with how many people were there and just everything that was available for families
So everyone was having a really good time. I thought that was great
It's the first day of school. So it's a little bit earlier this year. I think then what it's felt like in a while
But it was a great day. So everyone got there and everyone got home
And we always feel like that's a very successful day when that happens and
So it was good
I'm looking forward to this school year and then we had a couple of different incidents where we had to call the fire department
as well as the police department and there was a really quick response and all the teams that were out there did a
Great job. So I do appreciate everything that you you both do so
Thank you.
Well, yes, I think that our last meeting was June 21st.
So it has been a while.
So hopefully everyone had a great break.
And the staff, hopefully by us not having that meeting
gave you a little bit of a break from us,
but appreciate everything.
It has been, you know, busy few weeks.
You know, 4th of July, I hope everyone had a great time.
I wasn't there this year.
But Danny, I do want to thank you for everything,
not only for 4th of July, but all the summer activities.
You know, we just see so many different things that are going on and so for you and the staff,
you know, thank you for everything you do this summer.
You're still going, the pool's still open a little bit longer though, right?
Yeah, you can give us a update.
Because when the school starts, we stop doing public swim because our staff are actually in school.
But we are open on weekends all the way through Labor Day.
Okay.
So they can still on Saturday, Sunday come to Palm Island and enjoy the pool.
Perfect.
Thank you.
So you probably have seen on social media different outlets that we are in the process. The city has a communication survey out. And so if you haven't filled out your survey, even the employees, you can fill out the survey on, you know,
we're trying to find, you know, ways that we can better communicate with the, you know, our citizens on information, our programs, activities, just overall information.
So if you can please submit that by August 4th,
we would appreciate the feedback.
And then we're going to be following up
with an outreach event.
I think you guys probably have it on your calendars
for August 11th, and that's from 6 to 730
at the Dorothy Powell Center.
And this is, we wanna get out to the community
and let the community know where we are
with the budget, particularly a lot of these
capital improvement projects that are going on.
So we're hoping to share with the community
You know what this means the projects we're focusing on and timelines and we will also at that time
Give information on the bond election just the project details on the aquatic center as well as the
Expansion of the Paul Mason sports complex
So for those of you that want to know a little bit more about where the money is going and what we're doing and as well as
The bond election the upcoming bomb bond election. That's what that meeting is going to be for
So please share with your friends and neighbors because a lot of people say they don't know what's going on
And we don't give them that information. So this is a great opportunity for people to come
Last week I was able to spend time with the animal control department and it was really good
I literally left in tears. I wanted to adopt every dog in there
But I just you know again, I just you know, thank them
You know, we just have great staff in this city and our city is growing and there's so many
services that we provide and we have people,
these people really care about dogs.
A lot of people think they don't because of what they do,
but they're trying to make sure dogs get to their homes
and they don't have to go into these kennels.
But I was just really pleased with the staff
and we're increasing their, they have one more officer.
They have three I think now, right Larry?
And then they're increasing it one more to one more.
What are they called again?
and I forgot the name, Animal Control Officers, yes.
And so there's gonna be one more coming,
but please, if you have space in your home,
there's 43 dogs out there right now.
So please, and Chief, it was great
spending time with them out there.
They're just passionate people that care
and they're doing a great job.
We have that, the art project that's going out there,
they had a, what is it?
the Arts and Humanities, or the Arts Commission,
called out to the public for artists
to build a mural out there.
So they had some great renderings
and they're gonna be voting on that
just to bring some life to the center.
So that's gonna be great having that out there,
but they do a great job.
And it just, it was a little sad with the dogs,
but please, all of you, if you,
oh, do you have a question?
Gloria.
I know, but.
Okay, good.
They need it, they need it for sure.
You know, there's been a lot of discussion on the homeless, you know, this is something that is ongoing and we are meeting regularly.
We have a homeless stakeholder meeting on Thursday to continue those discussions and find, you know, options before this ordinance goes into place in October.
So feel free if any of you want to come or if you want information, let us know.
I know we met June 21st, but it was actually the Juneteenth celebration was after that day,
and the Arts and Culture Commission did a fantastic job with that event.
It was the very first Juneteenth we had in the city of Casa Grande,
and I was just very, very pleased with all the, just the activities on arts and culture
and entertainment, and they had speakers, speaker panels,
and so looking forward to next year to see that grow.
September 20th, please mark your calendars for the National Day of Service.
I know Deputy Manager Weaver is working with Scott McEwen and his group to bring together.
It's focused on youth going doing service projects, so that is targeted for September 20th.
And if anyone would like to participate, if you have any youth groups or church or schools,
Please contact Steven Weaver or Scott McEwen.
Is he the main contact?
So mark your calendars for that.
And I think, let's see.
Oh, and you know what?
Jackie Volgerberg is here.
And you told me something earlier
that they won the Granny Basketball Tournament.
They got first place in the Consol...
What is it?
Consolation category.
Is that what you said?
We
had a pool play and then depending on how well you went and lose, then you went to record play.
We took first place in the concentration bracket and we just, we had no idea what we could do.
So what needs to happen is we need another team because we're the only team in Arizona.
In February we had a team come in from Oakdale, California.
We played on a weekend, we had 350 people on Saturday come to that game.
So we hope we just cast a grant and trial is what we hope.
Thank you, Jackie. Thank you.
No, and again, Lucid, I know you talked about the great things going on with Lucid.
They just went into an agreement with Uber, so that's going to be exciting,
what that partnership is going to be.
And just everything, there's been so much going on.
Obviously, Public Works, our PAO group
is doing a great job with, I love the videos
with all the staff members and people
and things that are going on.
Our police department is gonna have another detail,
safety detail later on this month.
So a lot of great things going on in the city
and we just, as a council,
just appreciate everything that the city's staff does
to help better our community.
So I'll end with that, or else I'll be here all night.
So anything else?
We'll go ahead and go into executive session at this time.
Oh, we need a motion to go into executive session.
Second.
Okay, motion is second.
All those in favor, signify by saying aye.
Aye.
Any opposed?
Okay.
Thank you for coming, everyone.