meeting for planning matters for the
corporation of mun municipality of
central Elgen March 9th.
And first up, appointment of committee
of adjustment secretary treasurer.
Any questions?
Get a mover and secondary for that
motion. Oh, I'll let Delaney read it.
» Uh, Mr. Deputy mayor through you to
councel. Uh this would be a housekeeping
item to formally appoint Emerald
Austerberry as the secretary treasurer
for the committee of adjustment given
that she's now our planning coordinator.
Um if there are any questions I'm happy
to respond.
>> Any questions?
Mover and seconder. Councelor Griffin.
Councelor Bachmann.
All in favor?
Motion carries.
And next, this is a public meeting as
required by the planning act to provide
an opportunity to provide input with
respect to a proposed minor variance at
510 Lower Spring Street, Port Stanley
and 43850
Sparta Line, Municipality of Central
Elgen. Uh, does any member of the
committee have a disclosure of pecunary
interest?
Seeing none,
uh, what method of notice and when was
the notice given for the public meeting?
>> Mr. Deputy Mayor, through you to the
committee. As per requirements of the
planning act, notice was mailed by
regular post to every owner of land
within 60 meters of the subject land at
510 Lower Spring Street and applicable
agencies on April or February 27th,
2026. Notice was physically posted to
the property by municipal staff and also
posted to the website.
>> Okay. If the applicant or agent is in
attendance, please come forward to
explain the application.
» Just a small
>> I'll get you to just tap the mic there.
>> Hi, James Mlan, owner of 510. Um, it's a
1920s building. It's been there before
any of us were around. And uh we're
trying to make it a threeseason take it
from being a threeseason cottage that I
purchased in 2013 and have virtually
done nothing to it. So it's very vintage
and uh we wanted to renovate it to be
able to use it throughout the winter. Um
it's uh basically um grandfathered
footprint we're we're trying to respect
and uh we're adding um hoping to add a
uh turn the attic square it off and be
able to add a few rooms in where the
attic was and uh we've actually
shortened the building from the west
side by 6 ft. Um and uh we were just
trying to square off a corner. So the
actual only addition on the footprint is
54 square ft. So it's just a little
corner. We've been obviously well
consult consulted with the pre-conult
with uh the planning committee who've
been very helpful and we've had
obviously Kettle Creek involved. We've
done geotechnical surveys. Uh we've had
a geotechnical engineer sign off on the
uh uh the footings that were being done
and any other adjustments we've done
obviously and we have uh all the other
requirements from structural engineer
reports and so on.
>> Okay. Thank you James.
>> Okay.
>> Have any uh have have we received any
submissions regarding the proposal?
>> Mr. Mr. Chair, correspondence was
received from the Kettle Creek
Conservation Authority confirming no
objection to its approval and that the
subject lands are affected by natural
hazard regulations under the
Conservation Authorities Act whereby
written permission is required of KCCA
prior to any development.
Okay, the floor is now open for
questions from members of the committee.
Does committee have any questions?
Okay, the floor is now open for
questions from members of the public.
» Hi.
Uh Joe [clears throat] Delosa, 508
Lower Spring. Uh we're on the east side.
So, uh just a couple of questions,
James. Um so, um I noticed that there is
a firewall going up. Um could you could
you provide some more um information
around that firewall? Will there be any
um you know digging or or excavation on
that side of the the building um to
support that? Um and then also have just
a question about uh second question
about drainage um where where um you're
planning on u putting the downspouts
as well as um if you're planning on any
mechanical at that side of the building.
So for context for the committee there's
uh 4T between the buildings. Um so it's
very very narrow space and just want to
get an understanding of what's going on
the east side of the buildings. Thank
you.
>> Okay.
>> Yep. Sure. James, if you're able to come
up and answer some questions.
>> Okay. Do I look at you?
>> Um, with respect to the firewall, it's
obviously up to whatever the code is.
There'll be no windows, no mechanical,
nothing that will jut to the east. And
uh the footings uh have been replaced
already with with the cement post
pierce. And um so
>> those were done on the inside.
>> Yeah, inside. Nothing's gone outside. So
it'll actually the wall will come in in
just a little bit because the LDL will
run and then everything will be centered
over that. So we're just having to make
slight adjustments because nothing was
square or centered. Um and uh the
mechanical room actually uh there's no
uh furnace. It'll be just uh
>> is there air like I'm air conditioning
or I know it's
>> nothing have gas.
>> I have I don't even have a gas line so
it's all electric. So there's no gas. It
will be uh
>> but you're not going to be installing
like propane tanks or anything.
>> No, it's a electric heat pump.
>> So, and they're all inside wall units.
You know how they And um yeah, there you
won't hear a thing on your side uh at
all. So, sorry. Did I answer what was
the other question?
>> Just drainage. Where would
be?
>> Well, right now the existing downspouts
all are, as you know, go into the
corrugated uh plastic piping. So, we're
going to actually clean that up and they
won't be corrugated. they'll be
straight. So, we're running that. We're
also creating a swell on the west side.
That's why we took the building back a
bit. So, yes, we're we're absolutely
respecting all the drainage that goes
under the building and and creating uh
enough um we're not changing any of the
you know uh what what do you call the uh
orientation of the hill or anything to
that effect. So, the way we have it
right now, it'll be exactly the same.
>> Yeah. So there's u yeah I could if there
is a fellow on council that's looked at
our drainage plan and approved it but if
you want if you have any more questions
for him I'm happy to pass on that.
>> That would be that would be great.
>> Okay.
Thank you James.
>> Good.
>> Is there any further questions?
» Okay. Seeing none. Everyone has been
given a fair opportunity to be heard. Is
the committee prepared to make a
decision or reserve its decision?
I feel the committee is ready to make a
decision. All in favor?
Opposed?
And motion's carried.
Okay. Anyone wanting to be notified of
the committee's decision should be
should contact the municipality.
Thank you everyone.
Okay.
And
moving on to 43850
Sparta line and what method and notice
and when was the notice given to the
public for this meeting?
>> Mr. Chair, as per requirements of the
planning act, notice was mailed by
regular post to every owner of land
within 60 meters of the subject land and
applicable agencies on February 27th,
2026. Notice was physically posted to
the property by municipal staff and also
posted to the municipal website.
Thank you. If the applicant or agent is
in attendance, please come forward and
explain the application.
» Okay. Um, my name is Jeff. Um, it's my
daughter's place. We're just going to
build a an ADU unit out there to help
her support family and stuff like that.
Just to, you know, create another house
availability for somebody else in
Central Logan. Um, I think all the
permits and everything was sent in. MP
Jesse from MP sent all the permits and
or uh paperwork I should say for all the
uh um surveys um Kettle Creek um all
that stuff, drainage, all that stuff was
sent in through them, I believe.
>> Okay. Thank you, Jeff. Uh have we
received a written submission regarding
the proposal?
>> Mr. Chair correspondence was was
received from the Kettle Creek
Conservation Authority confirming no
objection to its approval.
>> Okay. The floor is now open for
questions from members of the committee.
>> Seeing none, the floor is open for
questions from members of the public.
Okay. And seeing none, um, everyone has
been given a fair opportunity to be
heard. Is committee prepared to make a
decision or reserve its decision?
I trust that the committee's ready to
make a decision. All those in favor.
Motion carries. Those wanting to be
notified of the committee's decision
should contact the municipality. This
meeting of the committee of adjustment
is adjourned at 6:10.
Okay. Zoning.
to afford any person an opportunity to
make representation with respect to a
proposed zoning bylaw amendment for 460
West Edith Cabell Boulevard in the
municipality of central Algen. Does any
member of the committee have a
disclosure of peunery interest?
Seeing none, what method of notice and
when was the notice given for this
public meeting?
>> Mr. Deputy mayor, as per requirements of
the planning act, notice was mailed by
regular post to every owner of land
within 120 meters of the subject land
and applicable agencies on February
17th, 2026. Notice was physically posted
to the property by municipal staff and
also posted to the municipal website.
Thank you. Mark Andrews, planner, is
present to explain the proposed zoning
bylaw amendment.
Welcome, Mark.
Thank you.
So through the chair and members of uh
council. So the application tonight, the
public meeting is to um reszone a
portion of the subject lands in order to
permit the removal of the existing
dwelling and to facilitate the
construction of a new single detached
dwelling. Um specifically a yearround
dwelling. Uh right now it's uh it's an
older seasonal cottage. Uh so the effect
of the proposed zoning amendment would
allow the subject lands to um contain a
year-round uh single detached dwelling
and a holding provision uh is also being
recommended to demonstrate that uh the
municipality is a satisfied with uh lot
grading and drainage um upon the final
approvals.
>> Okay. Thank you. Have uh have you
received any written submissions on the
proposal?
>> Mr. Deputy mayor, correspondence was
received from the Kettle Creek
Conservation Authority confirming no
objection to the approval and that the
subject lands are affected by
regulations under the Conservation
Authorities Act whereby written
permission is required of KCCA prior to
any development. KCCIA staff
participated in a prior consultation
meeting regarding the subject uh
amendment and can confirm that staff
have no concerns with what is proposed
to support the existing development on
the subject lands.
Okay, the floor is now open for members
of council if they have any questions.
Seeing none, the floor is open to
members of the public if they have
questions.
And seeing none, everyone has been given
a fair opportunity to be heard. Any
person wishing further information on
the action of council regarding the
passing of the bylaw on the proposed
amendment should contact the
municipality.
Any amendment to the bylaw will be
considered at a future meeting of
council. This public meeting is
adjourned at
613.
Welcome. This is a public meeting as
required under the section 2.7 of the
bylaw
uh 0465
dangerous dog bylaw respecting the
designation of Zoey, a female dog, as
potentially dangerous by the
municipality
uh the municipal law enforcement
officer. Does any member of the council
have a disclosure of pecunary interest?
Seeing none, what method of notice and
when was the notice given for this
public hearing?
>> Mr. Deputy mayor, notice was sent by
mail to interested parties and the
appellent and also emailed to the
appellent on February 17th, 2026.
>> Have you received any written
submissions on the designation?
>> Uh, Mr. Chair, I have not.
>> Okay.
If the appellant or representative is
present, please come forward to provide
testimony or introduce evidence.
Uh, seeing none, I will now ask the
manager of bylaw enforcement to provide
testimony or introduce evidence.
» Thank you. Um, I won't take too much of
your time. I think the information
provided in uh the package provided
tonight pretty much covers everything.
I'll just give a little bit of quick
background uh on the process we
undertook before getting to this point.
So, the first complaint was received in
July of 2025. Since that point, the
municipality has received four
additional complaints of similar nature.
These complaints were investigated with
various levels of enforcement being
conducted uh ranging from the step one
of education reminding the owner of the
rules regarding uh dogs at large uh and
then ultimately culminating in a
designation here tonight following
charges being laid for [snorts]
um failing to comply uh with those
rules. So, um, we've taken each, uh,
complaint seriously and kind of, uh,
started with an educational approach and
moved forward up until we got to this
point. I will note, uh, as I did in my
report, that each individual event, um,
may not have been enough to warrant a
designation on its own. Uh, the reason
we got to this point here tonight is
because of the accumulation uh, of
similar events um, with little to no um,
corrective action being taken by the
owner. So, uh, apart from that, uh, I'm
happy to answer any questions that
council may have.
>> Okay. Thank you, Curtis. Does council
have any questions,
councilor Watson?
>> Yeah, through you, uh, chair to Curtis.
So, that the first time was July 25th
and then there was four more. So, is
that a total of five occurrences?
>> Yes, that's correct.
>> Any other questions? Councelor Connors.
through your chair to uh Curtis. Curtis,
[clears throat] during the process, have
you noticed any difference in the
dog's behavior? Obviously, you know, the
obvious answer is no, but I'm wondering
if um if the owner paid any heed to what
you were talking to him about and with
the fines, etc., and did the situation
improve in your mind at all?
>> Uh through chair to councelor Connors.
Um, based on my interactions with the
dog owner, um, I didn't personally see
any improvement, um, from the owner from
the beginning of the education process
to the point where we issued a
designation. Um, I think that's clear
through just the number of complaints
that we've received throughout the
process where after each step,
nothing really appeared to change.
>> Councilor Bachmann. Uh, thank you,
Curtis. um reading through you've you've
definitely illustrated the issue. I'm
just wondering what the corrective
actions are going to be moving forward
>> through chair to councelor Bachmann. Uh
as per the bylaw, um
if the designation is upheld, uh the
requirements would be the dog would have
to be muzzled anytime it's off property.
Um it needs to be in a contained fenced
in yard anytime it is outside the
residence. and then a $1 million
insurance policy would need to be
obtained by the owner um going forward.
Uh the difficulty with that is those
things should have already been being
followed and as stated in the report we
have had another uh complaint since the
issue of the designation where the owner
was subsequently charged with failing to
comply with a control order. So um I
can't guarantee that those things will
happen immediately. Ultimately, we could
end up with um bigger charges and
potentially in a court hearing down the
street if um those requirements aren't
followed.
>> Councelor Bachman.
>> So, if the owner continues to ignore
your recommendations, uh it's going to
escalate to
a more serious what what would the next
serious step be?
So, with the designation, if uh the
requirements aren't followed, we can
charge them again with failing to comply
with a control order, uh which we've
done once already. Um the next step
after that, if we continue to have
issues, is we would have to end up
summoning them to provincial court.
Any other questions?
Appreciate your diligence on this one,
Curtis. Um, now that all evidence has
been heard, any parties may provide
closing statements, submissions
that are limited to five minutes. I
don't think we have to do that part.
And uh,
» hi.
>> Um,
» we can't. Okay.
>> Okay. Hi. Sorry, I wrote to um David
Connor's today.
>> Can I interrupt for a sec? We're we're
limited just to uh Curtis speaking and the owner of the dog.
>> Oh, not parties um affected.
>> Not parties.
>> Okay. Curtis told us before we were
allowed to speak today
>> in writing.
>> Yeah. The notice specifies no. It's just
for the for the owner of the dog and and
for Curtis.
>> That's that's our procedure for today.
I'm I'm sorry.
>> No, that's okay.
» Is council prepared to make his
decision?
» Council Griffin,
>> thank you. Through you, before we do
make a decision, was the communication
that was received today anything that's
not in this report that the rest of us
should be aware of?
» I don't have an answer for that.
Dave,
councelor Connors
>> through you, chair to councelor Griffin.
Um it was another incident that had
happened um last year and um the lady
had described an incident that uh where
the dog was uncontrolled again and uh
unfortunately u you know not too many
good things happen because of it. Um,
I've spoken to four different
individuals on this on this particular
uh dog. And you know, uh, as a dog
owner, um, there's really no bad dogs.
Uh, there's owners that don't train and
owners that don't take care of their
dogs. And, um,
you know, it's unfortunate what has to
happen or what's going to happen to the
dog. But, uh, um, I don't know that
there's any other choice.
>> Councelor Griffin. through you then, Mr.
Chair. Um, counselors do have an
obligation to informed decision-making.
If none of this is on paper, could we
ask that the incident be described to
us?
» What's your
I'll just speak to that. At this time,
the committee is making a a decision on
the information that's been provided up to this point.
Councelor Watson
>> through you chair. If the uh owner of
the dog's not been here to defend its
dog, I think we could move forward with
the first motion to designate the dog as
a dangerous dog. I'm fine with that
right now.
>> Council prepared to make a decision.
» Seconder, Council Griffin.
And all those in favor?
That motion is carried.
Everyone has been given a fair
opportunity to be heard. If there are no
further questions, council Oh, sorry. We
did that part. Um,
and
uh,
okay, we're done. Thank you.
Welcome to the regular meeting of
municipality of central Algen. Today is
March 9th. Please join me in the singing
of our national anthem.
» [music]
» Oh [singing] Canada,
our home [music] and native land
true
[singing]
love
in [music]
So
what
see [music]
the true
from [singing]
[music]
Our
[music]
whole world native
true
is love [singing]
in all
[singing]
with glory.
hearts we [singing] see thee rise the
drone are strong and free
from far and wide oh Canada
we stand on guard for thee
[music]
give our land
glor Glorious
and free.
Oh [singing]
Canada
we stand [music]
on God
for thee.
Oh, [music]
can
be standard.
[music and singing]
Thank you. Municipality of central Elgen
acknowledges that it's located on the
lands of the McKe treaty that were
signed by the wand dot and anabi nations
including ancestors of Chipoa of the
temps first nations. It is also the
traditional territory of the hodnoni
adawan and missaga nations. These first
nations continue to provide ongoing
stewardship of the land and waters in
the municipality of central Elgen. At
this time, we'll remind council of
disclosures of kunery interest.
And seeing none, uh, move to the
adoption of the previous meeting's
minutes.
Councelor Watson. Councelor Bachmann.
>> Deputy Mayor Noble. The motion reads.
Moved by councelor Watson, seconded by
councelor Bachmann. that the minutes for
the regular meeting of council dated
February 9th, 2026 and special meeting
of council dated February 23rd, 2026 be
adopted.
>> Any comments or emissions or
seeing none? All in favor?
Motion carries.
And next we have delegations asset
management plan presentation by Andrea.
Welcome
Thank you.
Good evening, Deputy Mayor, members of
council, staff. Um, my name is Andrea.
I'm here from Municipal View Consulting.
I'm joined by my colleague, Zach
Francisco. Um, not the first time we've
met. We did a workshop way back in
September, and we're here with the final
asset management plan to bring forward
to council um and present uh some of the
highlights of that plan today. That's
also in your um agenda package. Next
slide, please.
A [clears throat] brief reminder, this
is really your first full comprehensive
asset management plan. You've had uh
some versions in the past. This new plan
is a full scope asset management plan
includes all of the municipal assets and
covers um the levels of service that you
are proposing to achieve in the next 10
years. So this would bring you with its
approval today in full compliance with
the regulation and uh give you a plan
that you can use for the next 10 years
in alignment with your fiscal plans and
uh your growth and service improvement
plans uh to bring you forward for the
next 10 years.
Next slide, please.
Just a quick reminder, we're talking
here about assets, but we're really the
focus of the plan that you'll see in
your package is about services. That's
really why we're here, why we exist,
what the community cares about. So, the
focus is about tying the services you're
striving to achieve, the assets you need
to u own and uh manage to provide those
services, and then what that forecast of
those asset needs in the next 10 years
looks like.
Next slide please.
Approval of the AMP today short form
sorry the asset management plan today is
uh is a a important point for council
but um it it's more than just checking a
compliance box. We want to make sure
that it's understood by the members of
council that uh really maybe most
importantly it keeps you eligible for
additional provincial and federal
funding. So both Canada and Ontario have
adjusted some of their funding
applications to request that either you
attach a compliant asset management plan
or you confirm that you have one that
complies with the regulation. So with
the approval um tonight you will uh have
that in compliance and be able to
continue to be eligible for that
funding.
Um it's a way of showing how you're
taking care of this very large asset
portfolio you have. It is not uh
prescriptive. It's not a plan that staff
will open and say, "Okay, this will tell
me how to care for our roads and our
street lights and our fleet and so on."
It's the reverse. Staff have spent much
time with David and Jeff and the
additional staff, bringing that input
from staff into the plan. So it's a
showcase for the public and for you and
all to use to see how that caretaking
works and how this translates into a a
plan forward.
It's a an important document to open and
keep open when you are thinking about
budget coming budget capital budget
operating and um into future years. So,
you want to have it. Ideally, I love it
when I see clients have sticky notes and
dogeared pages on their asset management
plan because some of the concepts
connect. You want to see master
planning, budget planning, and asset
management planning sync up. You want to
see that you're you're reading from the
same song sheet, if you will. So,
approval today isn't approving anything
fiscally. It's approving the concepts
and the strategies that then staff can
take forward and embed those into uh
future master planning exercises and
into the the coming budgets.
Um it keeps you accountable to the
public of course and uh shows the good
work that you're already doing and the work that is still to be done. And
uh yeah, the compliance box is a is a
really important one for the county or
for the municipality tonight.
Next slide, please.
It is a lot of pages. So, we just gave
you a highlight of some of the key
chapters. The executive summary, I hope,
is worth the read. That really takes you
highlights uh through the highlights of
the whole thing. It has some
introduction in chapters 1 to three,
telling you about some of the
methodology and assumptions that went
into it. And then you have a good
current state in section four. It's a
great pull out chapter to see where are
we right now. What do we own? What state
is this in? What kind of service levels
are we providing? There's a financial
outlook, which is probably what David's
most interested in, section five, that
really talks about the the numbers and
uh the dollars and cents and the way
forward, the options that council might
have going forward in terms of um how to
address the infrastructure needs. Some
really important recommendations in
section six. we don't want you to lose
sight of because the work begins now.
It's not done. We don't want the plan to
be finished. We'd like you to open it,
use it, and uh keep working on some of
those recommendations. And then the rest
is uh your chapter 7 to 16 or all the
deep dives on all of the asset service
areas that you've got. Lots of good
stuff to read in there.
Next slide, please.
Quick snapshot right from the plan. You
own $753 million worth of very important
assets. And you can see in the pie chart
there how they're divided up. This is
replacement value. So this is if you
were to um need to replace today uh a
one of a unit in fleet or a building um
or a storm pipe or a section of road.
This would be the cost to replace these
items. And it's helpful to see where
you've got the the biggest value. Um but
sometimes even the smaller value um
service areas are have needs as well.
You don't want to forget them. So it's a
great snapshot.
Next slide please.
Similarly, there is a a summary in the
asset management plan about condition.
Asset condition is one very important
indicator but not the only one. So we do
tend to spend a lot of time on condition
[clears throat] in a large part
indicated by age. Although as you mature
and uh develop your asset practices,
condition can be measured. Condition can
be from inspections. Condition can be
from calculation or condition can relate
or um you can also start looking at
performance. So, for now, we started
with what you knew and what you had the
best data for and your condition
profiles shown in the the pie chart
there. Um, so there's a fair amount of
homework to do on unknown, meaning you
don't really know how old the asset is
or you don't have a a measure of
condition. This is not unusual. It's a
reasonably small pie chart or pie slice
compared to what we've seen. And you
have a great amount, 211, $212 million
in very good condition. um and so on.
And the condition categories are
described down below. So you can see
it's really about uh loosely describing
is it is it newer and ready to go versus
uh aging all the way down to being in
poor condition meaning it is exceeded
its service life to very poor meaning it
is well beyond its service life. Those
are more technically defined within the
asset management plan. But for
understanding today, you're really
shooting for the dark green, the light
green, and the yellow. That's really the ideal state. Totally acceptable to
have lots of assets in the yellow and
green. You want to avoid having too many
starting to cross into the orange and
red category.
Next slide, please.
Some key takeaways that are also
repeated. Um there's much more in there,
but uh important to note, transportation
assets are your biggest uh piece of the
portfolio at almost $300 million. Most
uh mostly in fair to good condition. And
remember, these are averages. So for
every road that is full of potholes and
in rough shape and one out of town, if
there's a new stretch of road, then that
average brings you to the middle. So
it's something to keep mind of. Um, but
you've got uh mostly in fair to good
condition. Average road age is about 18
years. We use a generally a 60-year
service life for roads, but the details
are are in the plan as well. And uh
you'll see some of the other key points
about facilities,
um about water. You've got some mixed
age profiles there, some renewal that's
been happening. You start to see over
time that the continued investment that
the municipality makes starts to show
these numbers start to reflect that that
pie chart and that condition information
is uh is on an upward trend looking
good.
Next slide please.
So a very quick summary of some of the
financials here in the table summarizes
the need. The need being taking all of
these assets as they are in the
condition they are today and aging them
or forecasting how their condition might
decline in the next 10 years. What
investment is needed to either replace
those assets when needed um or
rehabilitate those assets and on top of
that what is needed for growth and on
top of that what is needed for service
improvements. things like additional
trails or um new ex new sidewalk in
areas that doesn't have sidewalks. So,
those we call service improvements. So,
lumping all of those asset needs
together, we came out with um a
breakdown for both your tax and rate
assets. In total, it's about $16.7
million per year in capital investment
to um reach the proposed levels of
service that are described in the plan.
And those are to hold your state of good
repair steady where it is now, not let
things get worse, and continue with all
of the planned investments in growth and
in your service improvements from your
master plans. So taking that into
account it roughly for the next 10 years
on average um annualizes to about 16.7
million.
So naturally the next question is how
are we doing against that need?
Everybody has those fresh budget numbers
in their heads. Um 2026 is about 12
million. So you're just a few million
short on the the average annual need. We
put in the slide that if we tend to look
a little further back just because
budgets change, if we go by your average
um spend since 2020, then your average
has been about nine almost $10 million a
year. So, it's a little bit less, but
you're trending in the right direction.
The $12 million from 2026 is is showing
a a trend in the positive direction. and
that shortfall or gap between what's
needed and what you have um hopefully
will continue to get smaller.
Next slide, please.
The recommendation section, it's uh
worth a read. Staff will spend some time
in there. There's really six core
recommendations of what to do going
forward until your next asset management
plan comes due, which would be in five
years. Um, but looking at uh making sure
you're keeping up with uh connecting
these dots. That's probably what the
most important one is, the asset
management plan to budget to master
planning that it's always top of mind.
Um, we talk a little bit about levels of
service, being um, cognizant of those
when master plans are being improved.
Uh, financial recommendations,
improving some of your asset data,
continuing to mature that so that you
have access to the data and the data
itself is is maturing. You're getting
more condition information and
performance information. um and uh some
recommendations about your people about
developing the skills and uh the staff
to keep this information current and
keep it going forward.
And that concludes my presentation.
Thank you.
>> Thank you, Andrea.
Open [clears throat] to questions. Is
there any questions for Andrea?
>> Councilor Griffin.
>> Thank you through you. Just a couple.
Um, this first one, um, is about a tiny
inaccuracy that I noticed and I think
that it's probably negligible in the
long run. Like, we're looking at $750
million in assets. And I noticed that
there was something that was listed in
section 2.5 through public consultation
as an asset of ours, but it was an
error. It was because the public assumed
it to belong to us and it does not. And
uh, that was the Edward Street staircase
situation. And that had me wondering um
are there any sort of fail safes that
you use to try and differentiate between
the things assumed by the public to be
assets and the things that are true
assets of the municipality? Um and
especially for larger assets because
obviously this would be a drop in the
bucket but others might not be.
» Thank you through you deputy mayor. um
the data that we use we rely on the uh
asset data that is maintained by staff.
So we do also in asset in the asset
management plan consider the sta the um
public input that has been gathered
through other engagement exercises. We
didn't have time to do public engagement
this time. So, I'm not certain if maybe
we were quoting there was some public
input about concern with that asset, but
you can rest assured that really what's
on the municipal books is strictly what
is considered in this asset management
plan.
>> Thank you,
Councelor Griffin.
>> Thank you so much. I do appreciate that.
And the next question is about the
ongoing asset management planning. So I
know that we have to do an update every
five years and that you've recommended
that there should be yearly adjustments
based on any changes that are coming in.
Uh right now our upper tier is
anticipating road rationalization and
it's likely that we are going to be
taking on over the course of a number of
years several county roads for our own
management. Um, obviously they'll have
an asset management plan of their own,
but is there at this point a recommended
protocol for how we adopt the part of
their asset manage plan asset management
plan into ours and how we figure out
what needs to come with that for us for
its care.
Andrea,
» not the first time that um we've uh
assisted with clients that are going
through that transition. Um there is a a reliable sequence to first of all
start with the understanding the scope
of their asset management plan and the
assumptions that went behind it and then
pulling what is of the most value and
the assumptions that make sense into
your umbrella. So yes, that has to be
done as that becomes official and
there's a lot of prep work that can be
done in advance. Um but these are
long-term plans. So if you assume those
responsibilities, but the plan takes a
little bit to catch up, it's most
important about the baton pass, getting
the people um communicating about what
went into the assumptions of one to the
other. Um and then that would fold into
your asset management plan for sure.
>> Thank you. Councelor Graham, you had a
question.
>> I did. Uh so just looking at the 83%
uh SOGR and if we have uh 753 million
worth of assets and we have an unknown
value of 93.7
million of those assets was that I think
it's like 12% maybe 12 and a half%
somewhere around there if my brain gets
that right now. um did you remove that
to come up with the 83%
that are in a state of good repair or
was it on one side or the other side or
how how did that calculation work
through you deputy mayor? Uh yes. So I
looked over to Zach because he's uh he
knows the numbers inside and out rather
than portray an inflated number. We
don't know what the state of those um
unknown assets is, but of the assets
that you have the data for and you're
familiar with, it was 83% by value of
those assets that are in a state of good
repair.
Okay. So that $93.7 million of assets
were removed from any calculations. Then
when we're looking at your calculations,
>> you deputy mayor. not removed entirely
just really in that picture of uh
showing you condition. So we do because
we know the value of those assets
they're they continue to be included.
It's just that condition profile. It's
not
>> okay. Thank you.
>> Any other questions?
done.
>> Do you find many municipalities now are
providing links on their staff reports
back to the asset management plan so
that everything ties together?
» Yes.
Also on the um on staff reports talking
about uh how this particular request in
the report links back or aligns with or
doesn't align with also the policy. So,
the asset management policy, the asset
management plan, but it's a great
practice to link uh budget, business
cases, staff reports, the the more
vocabulary uh that's used in the asset
management plan, the better.
Any other questions?
[cough and clears throat]
Seeing none, well, thank you, Andrea.
Appreciate the report.
Moving on to correspondence requiring
action. County of Elgen joint
accessibility
status report for 2025.
[clears throat]
Any questions or comments on that?
Can I get a mover and second to approve?
Councelor Connors. Councelor Bachmann.
» Mr. Deputy Mayor, the motion reads,
moved by councelor Connors, a seconded
by councelor Bachmann, the 2025 joint
annual accessibility status report be
received for information.
>> All in favor?
Motion carries.
And Ministry of Transportation notice of
study commencement for number three
highway.
Uh move and second. Councelor Graham or
councelor Griffin. Councelor Watson.
Questions or comments? Seeing
none,
>> Deputy Mayor Noble, the motion reads,
moved by councelor Griffin, seconded by
councelor Watson, that correspondence
item number one be received for
information.
>> All in favor?
Motion carries
and reports. Director of Planning and
Engineering Services DPE 1226
application for zoning bylaw amendment.
Is somebody speaking to this one or
no? Okay. Oh,
thank you. This is just a quick um this
is a decision report and followup to the
public meeting that was held for the
same uh application on the February 9th.
So, this report has the recommendations
for council for a decision on the zoning
bylaw amendment itself.
>> Okay. Thank you.
Mover and seconder.
Councelor Connors, councelor Bachmann.
Any questions or comments?
All in favor?
Motion carries.
And DPE 1526, building department fees
public meeting.
Uh mover and seconder.
Councelor Griffin. Councelor Watson.
Any questions or comments on this?
Mayor Sloan.
>> Thank you through the deputy mayor. I
realize there's 21 days notice. My
question is um at what point we go to
the public and we tell them already um
what fees we're looking at increasing
and then we come back to council. I just
want some more information, please.
>> Mr. Brooks.
>> Uh through you, Mr. Chair. Um the intent
would be to hold the public meeting uh
prior to the council meeting in April.
So that public meeting would take place
and then uh uh staff anticipate bringing
a report forward recommending uh those
fees. So, uh, council would be able to,
um, either approve the fees at that, uh,
meeting in April or defer, uh, that
report to a future meeting if there are
any changes that, uh, council would like
to see addressed through that building
fee report.
>> Okay. Thank you. Followup, Mayor Sloan.
» Thank you. Uh, through the deputy mayor
to Mr. Brooks. So, at the open house per
se, we're going to be telling the people
we're going to be increasing fees and
asking just for feedback. We're not
going to be giving um set fees at that
point. Thank you,
Mr.
>> Uh the report will be released prior to
the meeting. Um it won't be an openhouse
style meeting. The consultant will
actually um come in and do a
presentation to council. The public will
be invited uh to that public meeting and
be able to provide uh comment. um at the meeting for um council's
consideration.
>> Okay. Thank you. Any other questions?
» Typobyl. The motion for that is moved by
councelor Griffin, seconded by councelor
Watson that staff be directed to issue
21 days notice of a building fees public
meeting to be held on April 13, 2026.
>> All in favor?
Motion carries.
DPE1626
Powers drain petition for drainage
works. Mover and seconder.
Council Watson, Councelor Connors.
Any questions or comments?
» Mr. Deputy Mayor, the motion reads,
moved by councelor Watson, seconded by
councelor Connors, that the drainage
works proceed as described in the
petitions received from KN&R Davis Farm
Limited, the Foster Matthews Farm, Sarah
Hughes and Alan Taylor, and that Brandon
Whitner Penge of Spreed Associates
Limited be appointed to prepare a report
under section 4 in addition to the
previous appointment under section 7811
of the drainage act for the power drain.
>> All in favor?
Motion carries.
DPE1 1726 award for proposal C 202630
breakwater extension municipal class
environmental assessment.
Mover and seconder.
Councelor Bachmann
Councelor Griffin questions
Sloan.
Thank you through the deputy mayor to
Mr. Brooks. Couple of questions. One, um
it looks like when it talks about the
three engineering consulting firms,
Rigs, Delta, and uh Shore Plan with whom
we've all dealt, um couple of things.
Sometimes when we get a a proposal like
this, it will have what the other bids
were. Um so it's a two-fold question.
One, is that information available? and
B, when it comes to the matrix of how
the submissions worked, I just want to
be comfortable in understanding it looks
like there were more um pieces to this
than just uh the financial. So, could
you give me a little bit of an
understanding of how this uh um the
cumulative score was was found? Thank
you,
>> Mr. Brooks.
>> Uh through you, Mr. Chair. Yeah, there's
uh these proposals are are scored
utilizing a two envelope process. So
what that means is staff will open um
the technical uh envelope first and
provide a score based on the technical
aspects of the proposal. So it will look
at things like the project team, the
project manager, project experience, the
technical proposal of
um the proposal itself. It'll staff will
then pro so for each consultant that
makes a submission a score is provided
for each consultant. Once that that
technical information is scored the
second envelope uh is opened with um uh
the the cost of the project. So you
combine the cost of the project with the
technical evaluation to um score a
winner on this one. um my understanding
of the scoring of the technical
proposals uh the technical proposals
were all fairly close and it ultimately
it was the cost that uh dictated uh the
winning score on this one. Uh now
typically the municipality does not make
public all of the costs only makes
public the uh winning um proposal.
>> Thank you. Followup. M Mayor Sloan,
>> thanks very much to the deputy mayor.
Thanks very much, Mr. Brooks, for the
clarification. When we first came into
office, uh there was the infamous Front
Street project which laid out three
different prices. When we're doing a uh
what's called a two envelope system, is
that a change in policy? Is that
something new or is that just pertaining
to this file? That's my question. Thank
you,
>> Mr. Brooks.
Uh there are two typical processes that
the municipality utilizes to procure um
services. Uh one being a tender process
and that's the process that uh the front
street process followed. We have a
detailed scope of work that we have
contractors price and we go strictly by
price in a tendering situation. With a
project such as this, it's a fairly
complex project and the intent of the uh
municipal class EA is determined to
determine the best solution uh for the
problem that's been identified. In this
case, when we're talking about the
breakwater extension, we're talking
about solving the problem of the flood
upbrush through the harbor. So, we don't
have a detailed set of specifications in
this instance. That's where we try and
define what the problem is and we have
proposals submitted to um identify what
the problems are and potential
solutions. So that's when we go to this
kind of twostep uh proposal process.
>> Okay. Thank you. Any further questions?
Councelor Connors.
>> Uh you deputy mayor to Mr. Brooks. Um,
so in a tender situation, we would
publish the amounts of the other biders,
but this is more RFP. Is that why we're
not publishing? Because we might want to
know what the other consultants bid on
it. I mean, is it because of the This is
an RFP. Is that why?
>> Uh, and typically just with these RFPs,
we don't uh uh release those other
prices. we only release the um price of
the um winning bid. Now, that might be a
question better geared toward our
procurement coordinator uh rather than
myself, but just typical past practice.
We only release um the winning bid on a
proposal. Tenders um a tender is done
through a public process. All the
tendering, all the final costs of a
tender are posted on uh what we would
use as bids and tenders. So all the
contractors can see what each individual
bid were on on a tendering project.
>> John, you have some information.
>> Just generally uh RFPs will have some
protections built into them for any
proprietary information. So and I'm not
sure if that was the case here, but I've
seen where RFPs are protected from
releasing some information uh just for
that specific reason.
Is some of this too because it was like
a design build where they they were
giving information on how that project
was going to unfold. Mr. Brooks? No.
Yes.
>> Uh this one isn't uh a design build.
It's really just a class environmental
assessment. So what it'll do is, like I
said, consider what the problem is and
it'll provide a number of different
alternatives that the municipality can
consider and provide a preferred
alternative. uh taking into account a
number of different factors such as
cost, environmental impacts, social
impacts, that sort of thing.
>> Okay, thank you.
Any other questions?
Right.
Are we ready for the question?
>> Deputy Mayor Noble through you to
council. The motion for that would be
moved by councelor Bachmann, seconded by
councelor Griffin that the proposal
submitted by Delta Science and
Engineering, Inc. for the Breakwater
Extension Municipal Class Environmental
Assessment Project be accepted for the
total cost of $249,993
excluding HST. That the director of
corporate services and treasurer be
authorized to redistribute $500 from the
taxf funded portion of capital project
number 202629
to project number 202630
to provide additional funding for the
over overspend to budget and that the
mayor and clerk be authorized to execute
the contract.
All in favor?
Motion carries.
Director of Financial Services,
Treasurer DCS0226,
Municipality of Central Elgen Asset
Management Plan.
Over and second for this. Councelor
Griffin. Councelor Bachmann.
Questions?
Nope. No questions.
All right,
Deputy Mayor Noble. The motion for that
is moved by councelor Griffin, seconded
by councelor Bogman that the
municipality of central Elgen asset
management plan dated November 2025 be
adopted.
>> All in favor.
Motion carries.
And
DCS 0326
statement of council renumeration and
expense. Mover and seconder.
Councelor Connors, Councelor Watson.
Questions?
Seeing none,
Deputy Mayor Noble, the motion reads,
moved by Councelor Connor, seconded by
Councelor Watson that report DFS 226
2025, statement of remuneration and
expenses for council members be received
for information.
>> All in favor?
Motion carries. Director of fire rescue
service fire chief FS0126
open air burn bylaw. Mover and seconder.
Councelor Connors. Councelor Griffin.
Questions or comments?
Mayor Sloan.
Thank you through the deputy mayor to
the chief. Chief, um we've been doing
these for some time and you know people
call in and um ask for their um say that
they're having a fire. Tell me a little
bit about what's going to be needed now
with respect to will there be any extra
staffing required or diligence required.
I just want to give an as we're changing
something I don't think that's been
changed in a while. I just want to get
an understanding for the end user how it
will affect them and what the effect to
the council will be or the municipality
with respect to any potential costs.
Thank you.
>> Uh through you deputy mayor. Um so with
the new process um there is we have
included an inspection uh with every
open air burn permit. So in the past
people would just call it in. we would
instantly issue a permit um without any
real uh eyes on the property on where
the burn's happening uh location in
comparison to buildings other
structures. So we have included an
inspection process in the uh in the burn
permit application process for
agricultural burns and for special
burns. This is fairly customary in uh in
burn permits especially now in the
liability age that we are in. Um the
other component that is in there is um
they used to be where we would have
permits that were approved for um two to
three months. We now allow a burn to be
open for one year. We inspect it. Um
most of these are agricultural farming
properties. We've been approved an area
where they can do that burn where that
burn is approved. So that burn permit is
uh open and available for one-year
period. Um, and then [clears throat]
there has been a $50 uh burn permit
application fee that's been put on uh
with that that was added in the fees uh
bylaw this year, the the rates and fees
bylaw this year um to account for some
of that staff time that it takes to to
process these permits, issue the permits
and do the inspection. So from a
corporate risk perspective, the
inspection piece is the biggest change,
but it does protect us in quite a bit uh
in that that sense.
followup. Mayor Sloan,
>> thanks uh through the deputy mayor. Two
questions. When it comes to protecting
us, have have we had an issue in the
past and that we needed protection on
and B, if a agricultural person is going
to phone and they're going to say
they've got some leaves to burn, they
have to have a permit for $50. They have
to have someone from Central Elgen come
out. Um, and what do we offer for timing
for that? Because right now we have
people that are calling looking for it
within a certain amount of time. I I
don't understand how this is going to
affect the end user with respect to
timing if you could clarify please.
Thank you.
>> Yeah. So right now we don't have a set
time parameter on our uh burn permits.
So um we have some that you know based
on staff availability that we can turn
around fairly quickly. We have some that
take uh that that you know do take some
time. We have put timing parameters
within the bylaw um that within 7 days
we'll make sure that that permit is
approved and that it's inspected. Uh
right now we're running about a 2-day uh
turnaround on all of our inspections
because we now have the the fire
prevention officer uh contract in place.
So that's helping with that workload.
» Okay.
Um any other questions?
Seeing none,
>> the motion for that is moved by
councelor Connors, seconded by councelor
Griffin, that bylaw number 202621 being
a bylaw to regulate and control the
setting of fires in the open air and to
provide for the prevention of fire open
air burn bylaw be adopted and the staff
be directed to implement the updated
open air burning bylaw, including public
communication, website updates, and
administrative adjustments necessary to
support enforcement and compliance.
All those in favor?
Motion carries.
Okay. Next. FS0226
Fire Rescue Service annual report. Mover
and seconder.
Council Connors. Councelor Bachmann.
Questions?
Is the chief
Seeing none,
>> Deputy Mayor Noble, the motion for that
is moved by councelor Connors, seconded
by councelor Bogman that report FS226
regarding the 2025 Central Log and Fire
Rescue Services annual report be
received for information.
>> All in favor?
Motion carries.
Director of Public Works and Community
Services, PWCS0326,
request for municipal letter of support
accessible kayak launcher.
Mover and seconder. Councelor Griffin.
Second. Councelor Graham.
And anybody speaking to this? No. Okay.
Uh
any questions?
Seeing none, ask question. All in favor?
Motion carries
and PWCS0426
water system annual reports.
Hoover and seconder.
Councelor Griffin, Councelor Connors.
Any questions?
Seeing none, all in favor?
Motion carries.
On to bylaws.
Are we doing these together? Okay. So,
bylaw 2026 019,
bylaw 2026
021,
and bylaw 202560.
Mover and seconder.
Councelor Bachmann, councelor, I'll get
Mayor Sloan on there.
All in favor?
And they carry.
and motion to move into closed.
Councelor Connors, Councelor Bachmann.
All in favor?
And we are moving to close. Thank you.