1
00:01:35,680 --> 00:01:37,280
meeting for planning matters for the

2
00:01:37,280 --> 00:01:39,520
corporation of mun municipality of

3
00:01:39,520 --> 00:01:42,640
central Elgen March 9th.

4
00:01:42,640 --> 00:01:44,720
And first up, appointment of committee

5
00:01:44,720 --> 00:01:49,600
of adjustment secretary treasurer.

6
00:01:49,600 --> 00:01:52,479
Any questions?

7
00:01:52,479 --> 00:01:54,000
Get a mover and secondary for that

8
00:01:54,000 --> 00:01:58,950
motion. Oh, I'll let Delaney read it.

9
00:01:58,960 --> 00:02:00,479
» Uh, Mr. Deputy mayor through you to

10
00:02:00,479 --> 00:02:02,719
councel. Uh this would be a housekeeping

11
00:02:02,719 --> 00:02:05,040
item to formally appoint Emerald

12
00:02:05,040 --> 00:02:06,880
Austerberry as the secretary treasurer

13
00:02:06,880 --> 00:02:08,959
for the committee of adjustment given

14
00:02:08,959 --> 00:02:11,039
that she's now our planning coordinator.

15
00:02:11,039 --> 00:02:12,959
Um if there are any questions I'm happy

16
00:02:12,959 --> 00:02:15,280
to respond.

17
00:02:15,280 --> 00:02:18,239
>> Any questions?

18
00:02:18,239 --> 00:02:20,480
Mover and seconder. Councelor Griffin.

19
00:02:20,480 --> 00:02:25,589
Councelor Bachmann.

20
00:02:25,599 --> 00:02:29,110
All in favor?

21
00:02:29,120 --> 00:02:32,480
Motion carries.

22
00:02:32,480 --> 00:02:34,879
And next, this is a public meeting as

23
00:02:34,879 --> 00:02:36,800
required by the planning act to provide

24
00:02:36,800 --> 00:02:38,879
an opportunity to provide input with

25
00:02:38,879 --> 00:02:41,440
respect to a proposed minor variance at

26
00:02:41,440 --> 00:02:44,400
510 Lower Spring Street, Port Stanley

27
00:02:44,400 --> 00:02:48,550
and 43850

28
00:02:48,560 --> 00:02:50,319
Sparta Line, Municipality of Central

29
00:02:50,319 --> 00:02:52,959
Elgen. Uh, does any member of the

30
00:02:52,959 --> 00:02:55,360
committee have a disclosure of pecunary

31
00:02:55,360 --> 00:02:57,599
interest?

32
00:02:57,599 --> 00:02:59,680
Seeing none,

33
00:02:59,680 --> 00:03:01,840
uh, what method of notice and when was

34
00:03:01,840 --> 00:03:05,280
the notice given for the public meeting?

35
00:03:05,280 --> 00:03:07,120
>> Mr. Deputy Mayor, through you to the

36
00:03:07,120 --> 00:03:08,879
committee. As per requirements of the

37
00:03:08,879 --> 00:03:10,239
planning act, notice was mailed by

38
00:03:10,239 --> 00:03:11,920
regular post to every owner of land

39
00:03:11,920 --> 00:03:14,000
within 60 meters of the subject land at

40
00:03:14,000 --> 00:03:16,560
510 Lower Spring Street and applicable

41
00:03:16,560 --> 00:03:19,519
agencies on April or February 27th,

42
00:03:19,519 --> 00:03:21,680
2026. Notice was physically posted to

43
00:03:21,680 --> 00:03:23,360
the property by municipal staff and also

44
00:03:23,360 --> 00:03:26,000
posted to the website.

45
00:03:26,000 --> 00:03:28,400
>> Okay. If the applicant or agent is in

46
00:03:28,400 --> 00:03:30,000
attendance, please come forward to

47
00:03:30,000 --> 00:03:37,110
explain the application.

48
00:03:37,120 --> 00:03:38,400
» Just a small

49
00:03:38,400 --> 00:03:41,360
>> I'll get you to just tap the mic there.

50
00:03:41,360 --> 00:03:45,599
>> Hi, James Mlan, owner of 510. Um, it's a

51
00:03:45,599 --> 00:03:48,159
1920s building. It's been there before

52
00:03:48,159 --> 00:03:51,760
any of us were around. And uh we're

53
00:03:51,760 --> 00:03:54,480
trying to make it a threeseason take it

54
00:03:54,480 --> 00:03:56,480
from being a threeseason cottage that I

55
00:03:56,480 --> 00:03:58,879
purchased in 2013 and have virtually

56
00:03:58,879 --> 00:04:01,680
done nothing to it. So it's very vintage

57
00:04:01,680 --> 00:04:04,000
and uh we wanted to renovate it to be

58
00:04:04,000 --> 00:04:07,200
able to use it throughout the winter. Um

59
00:04:07,200 --> 00:04:11,840
it's uh basically um grandfathered

60
00:04:11,840 --> 00:04:14,400
footprint we're we're trying to respect

61
00:04:14,400 --> 00:04:18,560
and uh we're adding um hoping to add a

62
00:04:18,560 --> 00:04:20,479
uh turn the attic square it off and be

63
00:04:20,479 --> 00:04:21,919
able to add a few rooms in where the

64
00:04:21,919 --> 00:04:24,720
attic was and uh we've actually

65
00:04:24,720 --> 00:04:26,720
shortened the building from the west

66
00:04:26,720 --> 00:04:31,040
side by 6 ft. Um and uh we were just

67
00:04:31,040 --> 00:04:33,759
trying to square off a corner. So the

68
00:04:33,759 --> 00:04:37,199
actual only addition on the footprint is

69
00:04:37,199 --> 00:04:39,840
54 square ft. So it's just a little

70
00:04:39,840 --> 00:04:42,080
corner. We've been obviously well

71
00:04:42,080 --> 00:04:44,160
consult consulted with the pre-conult

72
00:04:44,160 --> 00:04:46,400
with uh the planning committee who've

73
00:04:46,400 --> 00:04:48,400
been very helpful and we've had

74
00:04:48,400 --> 00:04:50,800
obviously Kettle Creek involved. We've

75
00:04:50,800 --> 00:04:53,360
done geotechnical surveys. Uh we've had

76
00:04:53,360 --> 00:04:57,120
a geotechnical engineer sign off on the

77
00:04:57,120 --> 00:04:59,759
uh uh the footings that were being done

78
00:04:59,759 --> 00:05:02,400
and any other adjustments we've done

79
00:05:02,400 --> 00:05:06,400
obviously and we have uh all the other

80
00:05:06,400 --> 00:05:08,479
requirements from structural engineer

81
00:05:08,479 --> 00:05:10,560
reports and so on.

82
00:05:10,560 --> 00:05:12,000
>> Okay. Thank you James.

83
00:05:12,000 --> 00:05:13,039
>> Okay.

84
00:05:13,039 --> 00:05:16,400
>> Have any uh have have we received any

85
00:05:16,400 --> 00:05:19,919
submissions regarding the proposal?

86
00:05:19,919 --> 00:05:21,280
>> Mr. Mr. Chair, correspondence was

87
00:05:21,280 --> 00:05:22,400
received from the Kettle Creek

88
00:05:22,400 --> 00:05:23,919
Conservation Authority confirming no

89
00:05:23,919 --> 00:05:25,759
objection to its approval and that the

90
00:05:25,759 --> 00:05:27,360
subject lands are affected by natural

91
00:05:27,360 --> 00:05:28,800
hazard regulations under the

92
00:05:28,800 --> 00:05:30,720
Conservation Authorities Act whereby

93
00:05:30,720 --> 00:05:32,720
written permission is required of KCCA

94
00:05:32,720 --> 00:05:35,680
prior to any development.

95
00:05:35,680 --> 00:05:37,440
Okay, the floor is now open for

96
00:05:37,440 --> 00:05:39,520
questions from members of the committee.

97
00:05:39,520 --> 00:05:44,550
Does committee have any questions?

98
00:05:44,560 --> 00:05:46,880
Okay, the floor is now open for

99
00:05:46,880 --> 00:05:55,350
questions from members of the public.

100
00:05:55,360 --> 00:05:55,919
» Hi.

101
00:05:55,919 --> 00:05:59,440
Uh Joe [clears throat] Delosa, 508

102
00:05:59,440 --> 00:06:02,080
Lower Spring. Uh we're on the east side.

103
00:06:02,080 --> 00:06:04,240
So, uh just a couple of questions,

104
00:06:04,240 --> 00:06:08,479
James. Um so, um I noticed that there is

105
00:06:08,479 --> 00:06:12,880
a firewall going up. Um could you could

106
00:06:12,880 --> 00:06:15,600
you provide some more um information

107
00:06:15,600 --> 00:06:18,800
around that firewall? Will there be any

108
00:06:18,800 --> 00:06:22,880
um you know digging or or excavation on

109
00:06:22,880 --> 00:06:25,520
that side of the the building um to

110
00:06:25,520 --> 00:06:27,840
support that? Um and then also have just

111
00:06:27,840 --> 00:06:29,600
a question about uh second question

112
00:06:29,600 --> 00:06:33,360
about drainage um where where um you're

113
00:06:33,360 --> 00:06:36,800
planning on u putting the downspouts

114
00:06:36,800 --> 00:06:40,400
as well as um if you're planning on any

115
00:06:40,400 --> 00:06:41,919
mechanical at that side of the building.

116
00:06:41,919 --> 00:06:44,400
So for context for the committee there's

117
00:06:44,400 --> 00:06:47,360
uh 4T between the buildings. Um so it's

118
00:06:47,360 --> 00:06:49,520
very very narrow space and just want to

119
00:06:49,520 --> 00:06:51,039
get an understanding of what's going on

120
00:06:51,039 --> 00:06:52,720
the east side of the buildings. Thank

121
00:06:52,720 --> 00:06:52,960
you.

122
00:06:52,960 --> 00:06:54,720
>> Okay.

123
00:06:54,720 --> 00:06:56,319
>> Yep. Sure. James, if you're able to come

124
00:06:56,319 --> 00:06:57,680
up and answer some questions.

125
00:06:57,680 --> 00:07:01,520
>> Okay. Do I look at you?

126
00:07:01,520 --> 00:07:04,080
>> Um, with respect to the firewall, it's

127
00:07:04,080 --> 00:07:06,080
obviously up to whatever the code is.

128
00:07:06,080 --> 00:07:08,319
There'll be no windows, no mechanical,

129
00:07:08,319 --> 00:07:12,639
nothing that will jut to the east. And

130
00:07:12,639 --> 00:07:15,199
uh the footings uh have been replaced

131
00:07:15,199 --> 00:07:17,440
already with with the cement post

132
00:07:17,440 --> 00:07:20,160
pierce. And um so

133
00:07:20,160 --> 00:07:21,680
>> those were done on the inside.

134
00:07:21,680 --> 00:07:24,319
>> Yeah, inside. Nothing's gone outside. So

135
00:07:24,319 --> 00:07:25,759
it'll actually the wall will come in in

136
00:07:25,759 --> 00:07:28,080
just a little bit because the LDL will

137
00:07:28,080 --> 00:07:29,759
run and then everything will be centered

138
00:07:29,759 --> 00:07:32,240
over that. So we're just having to make

139
00:07:32,240 --> 00:07:33,840
slight adjustments because nothing was

140
00:07:33,840 --> 00:07:37,199
square or centered. Um and uh the

141
00:07:37,199 --> 00:07:39,840
mechanical room actually uh there's no

142
00:07:39,840 --> 00:07:41,440
uh furnace. It'll be just uh

143
00:07:41,440 --> 00:07:43,440
>> is there air like I'm air conditioning

144
00:07:43,440 --> 00:07:44,639
or I know it's

145
00:07:44,639 --> 00:07:46,960
>> nothing have gas.

146
00:07:46,960 --> 00:07:48,400
>> I have I don't even have a gas line so

147
00:07:48,400 --> 00:07:50,319
it's all electric. So there's no gas. It

148
00:07:50,319 --> 00:07:51,120
will be uh

149
00:07:51,120 --> 00:07:52,479
>> but you're not going to be installing

150
00:07:52,479 --> 00:07:54,080
like propane tanks or anything.

151
00:07:54,080 --> 00:07:56,080
>> No, it's a electric heat pump.

152
00:07:56,080 --> 00:07:58,000
>> So, and they're all inside wall units.

153
00:07:58,000 --> 00:08:01,120
You know how they And um yeah, there you

154
00:08:01,120 --> 00:08:03,680
won't hear a thing on your side uh at

155
00:08:03,680 --> 00:08:05,919
all. So, sorry. Did I answer what was

156
00:08:05,919 --> 00:08:06,560
the other question?

157
00:08:06,560 --> 00:08:09,120
>> Just drainage. Where would

158
00:08:09,120 --> 00:08:09,360
be?

159
00:08:09,360 --> 00:08:11,440
>> Well, right now the existing downspouts

160
00:08:11,440 --> 00:08:13,759
all are, as you know, go into the

161
00:08:13,759 --> 00:08:17,039
corrugated uh plastic piping. So, we're

162
00:08:17,039 --> 00:08:18,319
going to actually clean that up and they

163
00:08:18,319 --> 00:08:19,840
won't be corrugated. they'll be

164
00:08:19,840 --> 00:08:22,000
straight. So, we're running that. We're

165
00:08:22,000 --> 00:08:24,319
also creating a swell on the west side.

166
00:08:24,319 --> 00:08:25,680
That's why we took the building back a

167
00:08:25,680 --> 00:08:28,400
bit. So, yes, we're we're absolutely

168
00:08:28,400 --> 00:08:30,080
respecting all the drainage that goes

169
00:08:30,080 --> 00:08:32,880
under the building and and creating uh

170
00:08:32,880 --> 00:08:37,120
enough um we're not changing any of the

171
00:08:37,120 --> 00:08:39,760
you know uh what what do you call the uh

172
00:08:39,760 --> 00:08:41,839
orientation of the hill or anything to

173
00:08:41,839 --> 00:08:43,360
that effect. So, the way we have it

174
00:08:43,360 --> 00:08:46,640
right now, it'll be exactly the same.

175
00:08:46,640 --> 00:08:50,320
>> Yeah. So there's u yeah I could if there

176
00:08:50,320 --> 00:08:53,839
is a fellow on council that's looked at

177
00:08:53,839 --> 00:08:56,160
our drainage plan and approved it but if

178
00:08:56,160 --> 00:08:57,440
you want if you have any more questions

179
00:08:57,440 --> 00:08:59,120
for him I'm happy to pass on that.

180
00:08:59,120 --> 00:09:00,399
>> That would be that would be great.

181
00:09:00,399 --> 00:09:01,920
>> Okay.

182
00:09:01,920 --> 00:09:03,200
Thank you James.

183
00:09:03,200 --> 00:09:04,160
>> Good.

184
00:09:04,160 --> 00:09:10,230
>> Is there any further questions?

185
00:09:10,240 --> 00:09:13,040
» Okay. Seeing none. Everyone has been

186
00:09:13,040 --> 00:09:15,279
given a fair opportunity to be heard. Is

187
00:09:15,279 --> 00:09:16,640
the committee prepared to make a

188
00:09:16,640 --> 00:09:21,190
decision or reserve its decision?

189
00:09:21,200 --> 00:09:22,959
I feel the committee is ready to make a

190
00:09:22,959 --> 00:09:26,880
decision. All in favor?

191
00:09:26,880 --> 00:09:29,279
Opposed?

192
00:09:29,279 --> 00:09:32,000
And motion's carried.

193
00:09:32,000 --> 00:09:34,560
Okay. Anyone wanting to be notified of

194
00:09:34,560 --> 00:09:36,399
the committee's decision should be

195
00:09:36,399 --> 00:09:39,120
should contact the municipality.

196
00:09:39,120 --> 00:09:43,350
Thank you everyone.

197
00:09:43,360 --> 00:09:45,920
Okay.

198
00:09:45,920 --> 00:09:47,519
And

199
00:09:47,519 --> 00:09:51,200
moving on to 43850

200
00:09:51,200 --> 00:09:55,440
Sparta line and what method and notice

201
00:09:55,440 --> 00:09:56,880
and when was the notice given to the

202
00:09:56,880 --> 00:09:58,560
public for this meeting?

203
00:09:58,560 --> 00:10:00,160
>> Mr. Chair, as per requirements of the

204
00:10:00,160 --> 00:10:01,519
planning act, notice was mailed by

205
00:10:01,519 --> 00:10:02,959
regular post to every owner of land

206
00:10:02,959 --> 00:10:04,880
within 60 meters of the subject land and

207
00:10:04,880 --> 00:10:07,120
applicable agencies on February 27th,

208
00:10:07,120 --> 00:10:09,600
2026. Notice was physically posted to

209
00:10:09,600 --> 00:10:11,600
the property by municipal staff and also

210
00:10:11,600 --> 00:10:15,440
posted to the municipal website.

211
00:10:15,440 --> 00:10:17,360
Thank you. If the applicant or agent is

212
00:10:17,360 --> 00:10:18,800
in attendance, please come forward and

213
00:10:18,800 --> 00:10:27,430
explain the application.

214
00:10:27,440 --> 00:10:30,320
» Okay. Um, my name is Jeff. Um, it's my

215
00:10:30,320 --> 00:10:31,600
daughter's place. We're just going to

216
00:10:31,600 --> 00:10:33,600
build a an ADU unit out there to help

217
00:10:33,600 --> 00:10:36,000
her support family and stuff like that.

218
00:10:36,000 --> 00:10:38,800
Just to, you know, create another house

219
00:10:38,800 --> 00:10:40,320
availability for somebody else in

220
00:10:40,320 --> 00:10:42,640
Central Logan. Um, I think all the

221
00:10:42,640 --> 00:10:44,880
permits and everything was sent in. MP

222
00:10:44,880 --> 00:10:46,959
Jesse from MP sent all the permits and

223
00:10:46,959 --> 00:10:50,079
or uh paperwork I should say for all the

224
00:10:50,079 --> 00:10:55,120
uh um surveys um Kettle Creek um all

225
00:10:55,120 --> 00:10:56,640
that stuff, drainage, all that stuff was

226
00:10:56,640 --> 00:10:59,040
sent in through them, I believe.

227
00:10:59,040 --> 00:11:02,160
>> Okay. Thank you, Jeff. Uh have we

228
00:11:02,160 --> 00:11:04,160
received a written submission regarding

229
00:11:04,160 --> 00:11:06,079
the proposal?

230
00:11:06,079 --> 00:11:08,000
>> Mr. Chair correspondence was was

231
00:11:08,000 --> 00:11:09,360
received from the Kettle Creek

232
00:11:09,360 --> 00:11:11,279
Conservation Authority confirming no

233
00:11:11,279 --> 00:11:13,839
objection to its approval.

234
00:11:13,839 --> 00:11:16,000
>> Okay. The floor is now open for

235
00:11:16,000 --> 00:11:19,839
questions from members of the committee.

236
00:11:19,839 --> 00:11:22,000
>> Seeing none, the floor is open for

237
00:11:22,000 --> 00:11:27,190
questions from members of the public.

238
00:11:27,200 --> 00:11:30,480
Okay. And seeing none, um, everyone has

239
00:11:30,480 --> 00:11:31,839
been given a fair opportunity to be

240
00:11:31,839 --> 00:11:33,839
heard. Is committee prepared to make a

241
00:11:33,839 --> 00:11:36,320
decision or reserve its decision?

242
00:11:36,320 --> 00:11:37,760
I trust that the committee's ready to

243
00:11:37,760 --> 00:11:42,160
make a decision. All those in favor.

244
00:11:42,160 --> 00:11:44,880
Motion carries. Those wanting to be

245
00:11:44,880 --> 00:11:46,959
notified of the committee's decision

246
00:11:46,959 --> 00:11:49,600
should contact the municipality. This

247
00:11:49,600 --> 00:11:51,680
meeting of the committee of adjustment

248
00:11:51,680 --> 00:11:59,509
is adjourned at 6:10.

249
00:11:59,519 --> 00:12:06,389
Okay. Zoning.

250
00:12:06,399 --> 00:12:08,639
to afford any person an opportunity to

251
00:12:08,639 --> 00:12:11,680
make representation with respect to a

252
00:12:11,680 --> 00:12:14,959
proposed zoning bylaw amendment for 460

253
00:12:14,959 --> 00:12:16,800
West Edith Cabell Boulevard in the

254
00:12:16,800 --> 00:12:19,120
municipality of central Algen. Does any

255
00:12:19,120 --> 00:12:20,240
member of the committee have a

256
00:12:20,240 --> 00:12:24,079
disclosure of peunery interest?

257
00:12:24,079 --> 00:12:26,079
Seeing none, what method of notice and

258
00:12:26,079 --> 00:12:27,440
when was the notice given for this

259
00:12:27,440 --> 00:12:28,800
public meeting?

260
00:12:28,800 --> 00:12:30,480
>> Mr. Deputy mayor, as per requirements of

261
00:12:30,480 --> 00:12:32,000
the planning act, notice was mailed by

262
00:12:32,000 --> 00:12:33,519
regular post to every owner of land

263
00:12:33,519 --> 00:12:35,839
within 120 meters of the subject land

264
00:12:35,839 --> 00:12:37,839
and applicable agencies on February

265
00:12:37,839 --> 00:12:40,720
17th, 2026. Notice was physically posted

266
00:12:40,720 --> 00:12:42,639
to the property by municipal staff and

267
00:12:42,639 --> 00:12:45,680
also posted to the municipal website.

268
00:12:45,680 --> 00:12:48,720
Thank you. Mark Andrews, planner, is

269
00:12:48,720 --> 00:12:51,120
present to explain the proposed zoning

270
00:12:51,120 --> 00:12:56,790
bylaw amendment.

271
00:12:56,800 --> 00:13:00,150
Welcome, Mark.

272
00:13:00,160 --> 00:13:02,880
Thank you.

273
00:13:02,880 --> 00:13:05,200
So through the chair and members of uh

274
00:13:05,200 --> 00:13:07,360
council. So the application tonight, the

275
00:13:07,360 --> 00:13:09,920
public meeting is to um reszone a

276
00:13:09,920 --> 00:13:11,519
portion of the subject lands in order to

277
00:13:11,519 --> 00:13:13,600
permit the removal of the existing

278
00:13:13,600 --> 00:13:15,839
dwelling and to facilitate the

279
00:13:15,839 --> 00:13:17,360
construction of a new single detached

280
00:13:17,360 --> 00:13:19,680
dwelling. Um specifically a yearround

281
00:13:19,680 --> 00:13:21,519
dwelling. Uh right now it's uh it's an

282
00:13:21,519 --> 00:13:25,040
older seasonal cottage. Uh so the effect

283
00:13:25,040 --> 00:13:26,639
of the proposed zoning amendment would

284
00:13:26,639 --> 00:13:29,680
allow the subject lands to um contain a

285
00:13:29,680 --> 00:13:32,079
year-round uh single detached dwelling

286
00:13:32,079 --> 00:13:34,639
and a holding provision uh is also being

287
00:13:34,639 --> 00:13:36,880
recommended to demonstrate that uh the

288
00:13:36,880 --> 00:13:39,360
municipality is a satisfied with uh lot

289
00:13:39,360 --> 00:13:41,600
grading and drainage um upon the final

290
00:13:41,600 --> 00:13:43,040
approvals.

291
00:13:43,040 --> 00:13:46,959
>> Okay. Thank you. Have uh have you

292
00:13:46,959 --> 00:13:49,040
received any written submissions on the

293
00:13:49,040 --> 00:13:50,880
proposal?

294
00:13:50,880 --> 00:13:52,480
>> Mr. Deputy mayor, correspondence was

295
00:13:52,480 --> 00:13:53,519
received from the Kettle Creek

296
00:13:53,519 --> 00:13:55,040
Conservation Authority confirming no

297
00:13:55,040 --> 00:13:57,600
objection to the approval and that the

298
00:13:57,600 --> 00:13:59,279
subject lands are affected by

299
00:13:59,279 --> 00:14:00,800
regulations under the Conservation

300
00:14:00,800 --> 00:14:02,639
Authorities Act whereby written

301
00:14:02,639 --> 00:14:04,800
permission is required of KCCA prior to

302
00:14:04,800 --> 00:14:07,760
any development. KCCIA staff

303
00:14:07,760 --> 00:14:09,440
participated in a prior consultation

304
00:14:09,440 --> 00:14:12,320
meeting regarding the subject uh

305
00:14:12,320 --> 00:14:14,560
amendment and can confirm that staff

306
00:14:14,560 --> 00:14:16,320
have no concerns with what is proposed

307
00:14:16,320 --> 00:14:18,000
to support the existing development on

308
00:14:18,000 --> 00:14:19,839
the subject lands.

309
00:14:19,839 --> 00:14:21,920
Okay, the floor is now open for members

310
00:14:21,920 --> 00:14:26,389
of council if they have any questions.

311
00:14:26,399 --> 00:14:28,399
Seeing none, the floor is open to

312
00:14:28,399 --> 00:14:29,839
members of the public if they have

313
00:14:29,839 --> 00:14:33,590
questions.

314
00:14:33,600 --> 00:14:36,240
And seeing none, everyone has been given

315
00:14:36,240 --> 00:14:38,399
a fair opportunity to be heard. Any

316
00:14:38,399 --> 00:14:40,399
person wishing further information on

317
00:14:40,399 --> 00:14:43,839
the action of council regarding the

318
00:14:43,839 --> 00:14:46,000
passing of the bylaw on the proposed

319
00:14:46,000 --> 00:14:47,360
amendment should contact the

320
00:14:47,360 --> 00:14:49,839
municipality.

321
00:14:49,839 --> 00:14:51,839
Any amendment to the bylaw will be

322
00:14:51,839 --> 00:14:54,000
considered at a future meeting of

323
00:14:54,000 --> 00:14:56,720
council. This public meeting is

324
00:14:56,720 --> 00:14:59,040
adjourned at

325
00:14:59,040 --> 00:31:32,310
613.

326
00:31:32,320 --> 00:31:34,159
Welcome. This is a public meeting as

327
00:31:34,159 --> 00:31:37,200
required under the section 2.7 of the

328
00:31:37,200 --> 00:31:39,279
bylaw

329
00:31:39,279 --> 00:31:41,679
uh 0465

330
00:31:41,679 --> 00:31:43,679
dangerous dog bylaw respecting the

331
00:31:43,679 --> 00:31:46,640
designation of Zoey, a female dog, as

332
00:31:46,640 --> 00:31:48,080
potentially dangerous by the

333
00:31:48,080 --> 00:31:50,399
municipality

334
00:31:50,399 --> 00:31:51,840
uh the municipal law enforcement

335
00:31:51,840 --> 00:31:54,000
officer. Does any member of the council

336
00:31:54,000 --> 00:31:58,950
have a disclosure of pecunary interest?

337
00:31:58,960 --> 00:32:01,200
Seeing none, what method of notice and

338
00:32:01,200 --> 00:32:02,640
when was the notice given for this

339
00:32:02,640 --> 00:32:05,200
public hearing?

340
00:32:05,200 --> 00:32:07,039
>> Mr. Deputy mayor, notice was sent by

341
00:32:07,039 --> 00:32:08,640
mail to interested parties and the

342
00:32:08,640 --> 00:32:10,080
appellent and also emailed to the

343
00:32:10,080 --> 00:32:13,919
appellent on February 17th, 2026.

344
00:32:13,919 --> 00:32:15,440
>> Have you received any written

345
00:32:15,440 --> 00:32:18,799
submissions on the designation?

346
00:32:18,799 --> 00:32:21,279
>> Uh, Mr. Chair, I have not.

347
00:32:21,279 --> 00:32:22,480
>> Okay.

348
00:32:22,480 --> 00:32:24,480
If the appellant or representative is

349
00:32:24,480 --> 00:32:27,039
present, please come forward to provide

350
00:32:27,039 --> 00:32:34,710
testimony or introduce evidence.

351
00:32:34,720 --> 00:32:37,440
Uh, seeing none, I will now ask the

352
00:32:37,440 --> 00:32:39,440
manager of bylaw enforcement to provide

353
00:32:39,440 --> 00:32:48,389
testimony or introduce evidence.

354
00:32:48,399 --> 00:32:50,880
» Thank you. Um, I won't take too much of

355
00:32:50,880 --> 00:32:53,120
your time. I think the information

356
00:32:53,120 --> 00:32:55,600
provided in uh the package provided

357
00:32:55,600 --> 00:32:57,360
tonight pretty much covers everything.

358
00:32:57,360 --> 00:32:58,559
I'll just give a little bit of quick

359
00:32:58,559 --> 00:33:00,399
background uh on the process we

360
00:33:00,399 --> 00:33:02,399
undertook before getting to this point.

361
00:33:02,399 --> 00:33:04,320
So, the first complaint was received in

362
00:33:04,320 --> 00:33:06,640
July of 2025. Since that point, the

363
00:33:06,640 --> 00:33:07,840
municipality has received four

364
00:33:07,840 --> 00:33:09,840
additional complaints of similar nature.

365
00:33:09,840 --> 00:33:11,279
These complaints were investigated with

366
00:33:11,279 --> 00:33:12,720
various levels of enforcement being

367
00:33:12,720 --> 00:33:15,679
conducted uh ranging from the step one

368
00:33:15,679 --> 00:33:18,240
of education reminding the owner of the

369
00:33:18,240 --> 00:33:22,399
rules regarding uh dogs at large uh and

370
00:33:22,399 --> 00:33:24,240
then ultimately culminating in a

371
00:33:24,240 --> 00:33:26,000
designation here tonight following

372
00:33:26,000 --> 00:33:27,600
charges being laid for [snorts]

373
00:33:27,600 --> 00:33:30,320
um failing to comply uh with those

374
00:33:30,320 --> 00:33:34,320
rules. So, um, we've taken each, uh,

375
00:33:34,320 --> 00:33:37,120
complaint seriously and kind of, uh,

376
00:33:37,120 --> 00:33:38,720
started with an educational approach and

377
00:33:38,720 --> 00:33:40,240
moved forward up until we got to this

378
00:33:40,240 --> 00:33:42,399
point. I will note, uh, as I did in my

379
00:33:42,399 --> 00:33:45,840
report, that each individual event, um,

380
00:33:45,840 --> 00:33:47,519
may not have been enough to warrant a

381
00:33:47,519 --> 00:33:49,840
designation on its own. Uh, the reason

382
00:33:49,840 --> 00:33:51,360
we got to this point here tonight is

383
00:33:51,360 --> 00:33:53,760
because of the accumulation uh, of

384
00:33:53,760 --> 00:33:58,000
similar events um, with little to no um,

385
00:33:58,000 --> 00:33:59,519
corrective action being taken by the

386
00:33:59,519 --> 00:34:02,559
owner. So, uh, apart from that, uh, I'm

387
00:34:02,559 --> 00:34:03,679
happy to answer any questions that

388
00:34:03,679 --> 00:34:05,120
council may have.

389
00:34:05,120 --> 00:34:07,120
>> Okay. Thank you, Curtis. Does council

390
00:34:07,120 --> 00:34:09,119
have any questions,

391
00:34:09,119 --> 00:34:10,159
councilor Watson?

392
00:34:10,159 --> 00:34:12,720
>> Yeah, through you, uh, chair to Curtis.

393
00:34:12,720 --> 00:34:15,040
So, that the first time was July 25th

394
00:34:15,040 --> 00:34:16,639
and then there was four more. So, is

395
00:34:16,639 --> 00:34:19,520
that a total of five occurrences?

396
00:34:19,520 --> 00:34:24,240
>> Yes, that's correct.

397
00:34:24,240 --> 00:34:28,079
>> Any other questions? Councelor Connors.

398
00:34:28,079 --> 00:34:30,478
through your chair to uh Curtis. Curtis,

399
00:34:30,478 --> 00:34:32,639
[clears throat] during the process, have

400
00:34:32,639 --> 00:34:36,720
you noticed any difference in the

401
00:34:36,720 --> 00:34:39,359
dog's behavior? Obviously, you know, the

402
00:34:39,359 --> 00:34:41,839
obvious answer is no, but I'm wondering

403
00:34:41,839 --> 00:34:45,119
if um if the owner paid any heed to what

404
00:34:45,119 --> 00:34:47,760
you were talking to him about and with

405
00:34:47,760 --> 00:34:50,960
the fines, etc., and did the situation

406
00:34:50,960 --> 00:34:54,960
improve in your mind at all?

407
00:34:54,960 --> 00:34:57,119
>> Uh through chair to councelor Connors.

408
00:34:57,119 --> 00:34:59,520
Um, based on my interactions with the

409
00:34:59,520 --> 00:35:02,320
dog owner, um, I didn't personally see

410
00:35:02,320 --> 00:35:05,760
any improvement, um, from the owner from

411
00:35:05,760 --> 00:35:08,320
the beginning of the education process

412
00:35:08,320 --> 00:35:09,680
to the point where we issued a

413
00:35:09,680 --> 00:35:12,960
designation. Um, I think that's clear

414
00:35:12,960 --> 00:35:14,480
through just the number of complaints

415
00:35:14,480 --> 00:35:15,680
that we've received throughout the

416
00:35:15,680 --> 00:35:18,800
process where after each step,

417
00:35:18,800 --> 00:35:22,079
nothing really appeared to change.

418
00:35:22,079 --> 00:35:24,800
>> Councilor Bachmann. Uh, thank you,

419
00:35:24,800 --> 00:35:27,520
Curtis. um reading through you've you've

420
00:35:27,520 --> 00:35:28,960
definitely illustrated the issue. I'm

421
00:35:28,960 --> 00:35:30,079
just wondering what the corrective

422
00:35:30,079 --> 00:35:33,760
actions are going to be moving forward

423
00:35:33,760 --> 00:35:36,320
>> through chair to councelor Bachmann. Uh

424
00:35:36,320 --> 00:35:40,320
as per the bylaw, um

425
00:35:40,320 --> 00:35:42,800
if the designation is upheld, uh the

426
00:35:42,800 --> 00:35:44,800
requirements would be the dog would have

427
00:35:44,800 --> 00:35:47,520
to be muzzled anytime it's off property.

428
00:35:47,520 --> 00:35:50,160
Um it needs to be in a contained fenced

429
00:35:50,160 --> 00:35:52,160
in yard anytime it is outside the

430
00:35:52,160 --> 00:35:54,400
residence. and then a $1 million

431
00:35:54,400 --> 00:35:55,839
insurance policy would need to be

432
00:35:55,839 --> 00:35:59,440
obtained by the owner um going forward.

433
00:35:59,440 --> 00:36:02,320
Uh the difficulty with that is those

434
00:36:02,320 --> 00:36:03,839
things should have already been being

435
00:36:03,839 --> 00:36:06,400
followed and as stated in the report we

436
00:36:06,400 --> 00:36:08,640
have had another uh complaint since the

437
00:36:08,640 --> 00:36:10,160
issue of the designation where the owner

438
00:36:10,160 --> 00:36:12,480
was subsequently charged with failing to

439
00:36:12,480 --> 00:36:16,079
comply with a control order. So um I

440
00:36:16,079 --> 00:36:18,160
can't guarantee that those things will

441
00:36:18,160 --> 00:36:20,079
happen immediately. Ultimately, we could

442
00:36:20,079 --> 00:36:23,359
end up with um bigger charges and

443
00:36:23,359 --> 00:36:26,320
potentially in a court hearing down the

444
00:36:26,320 --> 00:36:29,760
street if um those requirements aren't

445
00:36:29,760 --> 00:36:31,359
followed.

446
00:36:31,359 --> 00:36:32,800
>> Councelor Bachman.

447
00:36:32,800 --> 00:36:35,839
>> So, if the owner continues to ignore

448
00:36:35,839 --> 00:36:38,400
your recommendations, uh it's going to

449
00:36:38,400 --> 00:36:40,720
escalate to

450
00:36:40,720 --> 00:36:43,599
a more serious what what would the next

451
00:36:43,599 --> 00:36:46,079
serious step be?

452
00:36:46,079 --> 00:36:48,960
So, with the designation, if uh the

453
00:36:48,960 --> 00:36:50,160
requirements aren't followed, we can

454
00:36:50,160 --> 00:36:52,160
charge them again with failing to comply

455
00:36:52,160 --> 00:36:53,920
with a control order, uh which we've

456
00:36:53,920 --> 00:36:56,720
done once already. Um the next step

457
00:36:56,720 --> 00:36:59,200
after that, if we continue to have

458
00:36:59,200 --> 00:37:00,960
issues, is we would have to end up

459
00:37:00,960 --> 00:37:07,109
summoning them to provincial court.

460
00:37:07,119 --> 00:37:11,750
Any other questions?

461
00:37:11,760 --> 00:37:13,440
Appreciate your diligence on this one,

462
00:37:13,440 --> 00:37:16,560
Curtis. Um, now that all evidence has

463
00:37:16,560 --> 00:37:18,720
been heard, any parties may provide

464
00:37:18,720 --> 00:37:21,839
closing statements, submissions

465
00:37:21,839 --> 00:37:23,839
that are limited to five minutes. I

466
00:37:23,839 --> 00:37:27,760
don't think we have to do that part.

467
00:37:27,760 --> 00:37:33,990
And uh,

468
00:37:34,000 --> 00:37:35,040
» hi.

469
00:37:35,040 --> 00:37:40,550
>> Um,

470
00:37:40,560 --> 00:37:42,640
» we can't. Okay.

471
00:37:42,640 --> 00:37:45,920
>> Okay. Hi. Sorry, I wrote to um David

472
00:37:45,920 --> 00:37:46,960
Connor's today.

473
00:37:46,960 --> 00:37:48,800
>> Can I interrupt for a sec? We're we're

474
00:37:48,800 --> 00:37:53,680
limited just to uh Curtis speaking and the owner of the dog.

475
00:37:53,680 --> 00:37:56,320
>> Oh, not parties um affected.

476
00:37:56,320 --> 00:37:57,200
>> Not parties.

477
00:37:57,200 --> 00:37:59,280
>> Okay. Curtis told us before we were

478
00:37:59,280 --> 00:38:01,200
allowed to speak today

479
00:38:01,200 --> 00:38:02,800
>> in writing.

480
00:38:02,800 --> 00:38:05,040
>> Yeah. The notice specifies no. It's just

481
00:38:05,040 --> 00:38:08,320
for the for the owner of the dog and and

482
00:38:08,320 --> 00:38:10,400
for Curtis.

483
00:38:10,400 --> 00:38:12,079
>> That's that's our procedure for today.

484
00:38:12,079 --> 00:38:13,119
I'm I'm sorry.

485
00:38:13,119 --> 00:38:19,750
>> No, that's okay.

486
00:38:19,760 --> 00:38:21,280
» Is council prepared to make his

487
00:38:21,280 --> 00:38:25,589
decision?

488
00:38:25,599 --> 00:38:27,119
» Council Griffin,

489
00:38:27,119 --> 00:38:28,560
>> thank you. Through you, before we do

490
00:38:28,560 --> 00:38:30,160
make a decision, was the communication

491
00:38:30,160 --> 00:38:32,000
that was received today anything that's

492
00:38:32,000 --> 00:38:33,839
not in this report that the rest of us

493
00:38:33,839 --> 00:38:38,470
should be aware of?

494
00:38:38,480 --> 00:38:42,550
» I don't have an answer for that.

495
00:38:42,560 --> 00:38:44,640
Dave,

496
00:38:44,640 --> 00:38:45,839
councelor Connors

497
00:38:45,839 --> 00:38:48,880
>> through you, chair to councelor Griffin.

498
00:38:48,880 --> 00:38:51,280
Um it was another incident that had

499
00:38:51,280 --> 00:38:55,359
happened um last year and um the lady

500
00:38:55,359 --> 00:38:57,440
had described an incident that uh where

501
00:38:57,440 --> 00:39:00,560
the dog was uncontrolled again and uh

502
00:39:00,560 --> 00:39:03,680
unfortunately u you know not too many

503
00:39:03,680 --> 00:39:05,760
good things happen because of it. Um,

504
00:39:05,760 --> 00:39:07,200
I've spoken to four different

505
00:39:07,200 --> 00:39:10,320
individuals on this on this particular

506
00:39:10,320 --> 00:39:13,280
uh dog. And you know, uh, as a dog

507
00:39:13,280 --> 00:39:17,280
owner, um, there's really no bad dogs.

508
00:39:17,280 --> 00:39:19,440
Uh, there's owners that don't train and

509
00:39:19,440 --> 00:39:21,119
owners that don't take care of their

510
00:39:21,119 --> 00:39:24,240
dogs. And, um,

511
00:39:24,240 --> 00:39:26,160
you know, it's unfortunate what has to

512
00:39:26,160 --> 00:39:27,599
happen or what's going to happen to the

513
00:39:27,599 --> 00:39:30,560
dog. But, uh, um, I don't know that

514
00:39:30,560 --> 00:39:33,520
there's any other choice.

515
00:39:33,520 --> 00:39:36,160
>> Councelor Griffin. through you then, Mr.

516
00:39:36,160 --> 00:39:38,400
Chair. Um, counselors do have an

517
00:39:38,400 --> 00:39:40,400
obligation to informed decision-making.

518
00:39:40,400 --> 00:39:42,560
If none of this is on paper, could we

519
00:39:42,560 --> 00:39:44,480
ask that the incident be described to

520
00:39:44,480 --> 00:39:50,470
us?

521
00:39:50,480 --> 00:40:15,829
» What's your

522
00:40:15,839 --> 00:40:17,680
I'll just speak to that. At this time,

523
00:40:17,680 --> 00:40:20,320
the committee is making a a decision on

524
00:40:20,320 --> 00:40:25,760
the information that's been provided up to this point.

525
00:40:25,760 --> 00:40:27,280
Councelor Watson

526
00:40:27,280 --> 00:40:29,440
>> through you chair. If the uh owner of

527
00:40:29,440 --> 00:40:31,200
the dog's not been here to defend its

528
00:40:31,200 --> 00:40:33,040
dog, I think we could move forward with

529
00:40:33,040 --> 00:40:35,280
the first motion to designate the dog as

530
00:40:35,280 --> 00:40:37,040
a dangerous dog. I'm fine with that

531
00:40:37,040 --> 00:40:38,880
right now.

532
00:40:38,880 --> 00:40:45,349
>> Council prepared to make a decision.

533
00:40:45,359 --> 00:40:49,599
» Seconder, Council Griffin.

534
00:40:49,599 --> 00:40:54,550
And all those in favor?

535
00:40:54,560 --> 00:40:57,280
That motion is carried.

536
00:40:57,280 --> 00:40:58,560
Everyone has been given a fair

537
00:40:58,560 --> 00:41:00,560
opportunity to be heard. If there are no

538
00:41:00,560 --> 00:41:03,040
further questions, council Oh, sorry. We

539
00:41:03,040 --> 00:41:07,430
did that part. Um,

540
00:41:07,440 --> 00:41:09,760
and

541
00:41:09,760 --> 00:41:11,599
uh,

542
00:41:11,599 --> 01:01:53,990
okay, we're done. Thank you.

543
01:01:54,000 --> 01:01:56,160
Welcome to the regular meeting of

544
01:01:56,160 --> 01:01:58,400
municipality of central Algen. Today is

545
01:01:58,400 --> 01:02:00,960
March 9th. Please join me in the singing

546
01:02:00,960 --> 01:02:14,187
of our national anthem.

547
01:02:14,197 --> 01:02:16,870
» [music]

548
01:02:16,880 --> 01:02:20,799
» Oh [singing] Canada,

549
01:02:20,799 --> 01:02:25,760
our home [music] and native land

550
01:02:25,760 --> 01:02:27,298
true

551
01:02:27,298 --> 01:02:27,839
[singing]

552
01:02:27,839 --> 01:02:29,839
love

553
01:02:29,839 --> 01:02:33,109
in [music]

554
01:02:33,119 --> 01:02:40,950
So

555
01:02:40,960 --> 01:02:42,960
what

556
01:02:42,960 --> 01:02:46,710
see [music]

557
01:02:46,720 --> 01:02:55,589
the true

558
01:02:55,599 --> 01:02:58,738
from [singing]

559
01:02:58,738 --> 01:03:31,349
[music]

560
01:03:31,359 --> 01:03:38,683
Our

561
01:03:38,693 --> 01:03:43,990
[music]

562
01:03:44,000 --> 01:03:49,270
whole world native

563
01:03:49,280 --> 01:03:51,680
true

564
01:03:51,680 --> 01:03:54,319
is love [singing]

565
01:03:54,319 --> 01:03:57,689
in all

566
01:03:57,689 --> 01:03:59,829
[singing]

567
01:03:59,839 --> 01:04:01,839
with glory.

568
01:04:01,839 --> 01:04:06,079
hearts we [singing] see thee rise the

569
01:04:06,079 --> 01:04:10,720
drone are strong and free

570
01:04:10,720 --> 01:04:16,559
from far and wide oh Canada

571
01:04:16,559 --> 01:04:23,879
we stand on guard for thee

572
01:04:23,889 --> 01:04:24,480
[music]

573
01:04:24,480 --> 01:04:28,640
give our land

574
01:04:28,640 --> 01:04:30,960
glor Glorious

575
01:04:30,960 --> 01:04:34,470
and free.

576
01:04:34,480 --> 01:04:35,839
Oh [singing]

577
01:04:35,839 --> 01:04:38,079
Canada

578
01:04:38,079 --> 01:04:39,520
we stand [music]

579
01:04:39,520 --> 01:04:41,680
on God

580
01:04:41,680 --> 01:04:46,069
for thee.

581
01:04:46,079 --> 01:04:47,359
Oh, [music]

582
01:04:47,359 --> 01:04:50,000
can

583
01:04:50,000 --> 01:04:57,284
be standard.

584
01:04:57,294 --> 01:05:13,029
[music and singing]

585
01:05:13,039 --> 01:05:15,440
Thank you. Municipality of central Elgen

586
01:05:15,440 --> 01:05:17,200
acknowledges that it's located on the

587
01:05:17,200 --> 01:05:18,799
lands of the McKe treaty that were

588
01:05:18,799 --> 01:05:21,680
signed by the wand dot and anabi nations

589
01:05:21,680 --> 01:05:23,680
including ancestors of Chipoa of the

590
01:05:23,680 --> 01:05:26,079
temps first nations. It is also the

591
01:05:26,079 --> 01:05:28,160
traditional territory of the hodnoni

592
01:05:28,160 --> 01:05:31,119
adawan and missaga nations. These first

593
01:05:31,119 --> 01:05:33,039
nations continue to provide ongoing

594
01:05:33,039 --> 01:05:35,680
stewardship of the land and waters in

595
01:05:35,680 --> 01:05:38,079
the municipality of central Elgen. At

596
01:05:38,079 --> 01:05:39,440
this time, we'll remind council of

597
01:05:39,440 --> 01:05:42,640
disclosures of kunery interest.

598
01:05:42,640 --> 01:05:45,280
And seeing none, uh, move to the

599
01:05:45,280 --> 01:05:47,599
adoption of the previous meeting's

600
01:05:47,599 --> 01:05:50,559
minutes.

601
01:05:50,559 --> 01:05:54,799
Councelor Watson. Councelor Bachmann.

602
01:05:54,799 --> 01:05:56,799
>> Deputy Mayor Noble. The motion reads.

603
01:05:56,799 --> 01:05:58,400
Moved by councelor Watson, seconded by

604
01:05:58,400 --> 01:06:00,000
councelor Bachmann. that the minutes for

605
01:06:00,000 --> 01:06:01,520
the regular meeting of council dated

606
01:06:01,520 --> 01:06:04,000
February 9th, 2026 and special meeting

607
01:06:04,000 --> 01:06:06,799
of council dated February 23rd, 2026 be

608
01:06:06,799 --> 01:06:09,440
adopted.

609
01:06:09,440 --> 01:06:13,359
>> Any comments or emissions or

610
01:06:13,359 --> 01:06:17,200
seeing none? All in favor?

611
01:06:17,200 --> 01:06:19,280
Motion carries.

612
01:06:19,280 --> 01:06:21,680
And next we have delegations asset

613
01:06:21,680 --> 01:06:27,359
management plan presentation by Andrea.

614
01:06:27,359 --> 01:06:30,549
Welcome

615
01:06:30,559 --> 01:06:33,039
Thank you.

616
01:06:33,039 --> 01:06:35,680
Good evening, Deputy Mayor, members of

617
01:06:35,680 --> 01:06:38,799
council, staff. Um, my name is Andrea.

618
01:06:38,799 --> 01:06:40,960
I'm here from Municipal View Consulting.

619
01:06:40,960 --> 01:06:43,039
I'm joined by my colleague, Zach

620
01:06:43,039 --> 01:06:46,079
Francisco. Um, not the first time we've

621
01:06:46,079 --> 01:06:48,079
met. We did a workshop way back in

622
01:06:48,079 --> 01:06:50,079
September, and we're here with the final

623
01:06:50,079 --> 01:06:52,079
asset management plan to bring forward

624
01:06:52,079 --> 01:06:55,119
to council um and present uh some of the

625
01:06:55,119 --> 01:06:57,039
highlights of that plan today. That's

626
01:06:57,039 --> 01:07:00,000
also in your um agenda package. Next

627
01:07:00,000 --> 01:07:03,510
slide, please.

628
01:07:03,520 --> 01:07:05,839
A [clears throat] brief reminder, this

629
01:07:05,839 --> 01:07:09,039
is really your first full comprehensive

630
01:07:09,039 --> 01:07:11,760
asset management plan. You've had uh

631
01:07:11,760 --> 01:07:14,960
some versions in the past. This new plan

632
01:07:14,960 --> 01:07:18,559
is a full scope asset management plan

633
01:07:18,559 --> 01:07:22,799
includes all of the municipal assets and

634
01:07:22,799 --> 01:07:26,319
covers um the levels of service that you

635
01:07:26,319 --> 01:07:28,480
are proposing to achieve in the next 10

636
01:07:28,480 --> 01:07:31,119
years. So this would bring you with its

637
01:07:31,119 --> 01:07:33,520
approval today in full compliance with

638
01:07:33,520 --> 01:07:36,640
the regulation and uh give you a plan

639
01:07:36,640 --> 01:07:38,799
that you can use for the next 10 years

640
01:07:38,799 --> 01:07:42,640
in alignment with your fiscal plans and

641
01:07:42,640 --> 01:07:44,960
uh your growth and service improvement

642
01:07:44,960 --> 01:07:47,039
plans uh to bring you forward for the

643
01:07:47,039 --> 01:07:49,039
next 10 years.

644
01:07:49,039 --> 01:07:51,599
Next slide, please.

645
01:07:51,599 --> 01:07:53,520
Just a quick reminder, we're talking

646
01:07:53,520 --> 01:07:55,680
here about assets, but we're really the

647
01:07:55,680 --> 01:07:57,680
focus of the plan that you'll see in

648
01:07:57,680 --> 01:08:00,000
your package is about services. That's

649
01:08:00,000 --> 01:08:02,400
really why we're here, why we exist,

650
01:08:02,400 --> 01:08:04,400
what the community cares about. So, the

651
01:08:04,400 --> 01:08:07,680
focus is about tying the services you're

652
01:08:07,680 --> 01:08:10,559
striving to achieve, the assets you need

653
01:08:10,559 --> 01:08:14,559
to u own and uh manage to provide those

654
01:08:14,559 --> 01:08:17,359
services, and then what that forecast of

655
01:08:17,359 --> 01:08:19,359
those asset needs in the next 10 years

656
01:08:19,359 --> 01:08:21,679
looks like.

657
01:08:21,679 --> 01:08:25,199
Next slide please.

658
01:08:25,199 --> 01:08:28,239
Approval of the AMP today short form

659
01:08:28,239 --> 01:08:30,560
sorry the asset management plan today is

660
01:08:30,560 --> 01:08:34,000
uh is a a important point for council

661
01:08:34,000 --> 01:08:37,120
but um it it's more than just checking a

662
01:08:37,120 --> 01:08:39,679
compliance box. We want to make sure

663
01:08:39,679 --> 01:08:41,920
that it's understood by the members of

664
01:08:41,920 --> 01:08:45,199
council that uh really maybe most

665
01:08:45,199 --> 01:08:47,440
importantly it keeps you eligible for

666
01:08:47,440 --> 01:08:49,199
additional provincial and federal

667
01:08:49,199 --> 01:08:52,799
funding. So both Canada and Ontario have

668
01:08:52,799 --> 01:08:54,960
adjusted some of their funding

669
01:08:54,960 --> 01:08:57,920
applications to request that either you

670
01:08:57,920 --> 01:09:00,400
attach a compliant asset management plan

671
01:09:00,400 --> 01:09:02,319
or you confirm that you have one that

672
01:09:02,319 --> 01:09:04,480
complies with the regulation. So with

673
01:09:04,480 --> 01:09:07,199
the approval um tonight you will uh have

674
01:09:07,199 --> 01:09:09,040
that in compliance and be able to

675
01:09:09,040 --> 01:09:10,480
continue to be eligible for that

676
01:09:10,480 --> 01:09:12,080
funding.

677
01:09:12,080 --> 01:09:14,719
Um it's a way of showing how you're

678
01:09:14,719 --> 01:09:16,799
taking care of this very large asset

679
01:09:16,799 --> 01:09:20,319
portfolio you have. It is not uh

680
01:09:20,319 --> 01:09:23,440
prescriptive. It's not a plan that staff

681
01:09:23,440 --> 01:09:25,839
will open and say, "Okay, this will tell

682
01:09:25,839 --> 01:09:28,560
me how to care for our roads and our

683
01:09:28,560 --> 01:09:30,640
street lights and our fleet and so on."

684
01:09:30,640 --> 01:09:32,960
It's the reverse. Staff have spent much

685
01:09:32,960 --> 01:09:34,799
time with David and Jeff and the

686
01:09:34,799 --> 01:09:37,440
additional staff, bringing that input

687
01:09:37,440 --> 01:09:39,759
from staff into the plan. So it's a

688
01:09:39,759 --> 01:09:42,080
showcase for the public and for you and

689
01:09:42,080 --> 01:09:44,799
all to use to see how that caretaking

690
01:09:44,799 --> 01:09:47,679
works and how this translates into a a

691
01:09:47,679 --> 01:09:49,600
plan forward.

692
01:09:49,600 --> 01:09:52,960
It's a an important document to open and

693
01:09:52,960 --> 01:09:56,400
keep open when you are thinking about

694
01:09:56,400 --> 01:09:59,199
budget coming budget capital budget

695
01:09:59,199 --> 01:10:02,719
operating and um into future years. So,

696
01:10:02,719 --> 01:10:05,040
you want to have it. Ideally, I love it

697
01:10:05,040 --> 01:10:08,080
when I see clients have sticky notes and

698
01:10:08,080 --> 01:10:10,159
dogeared pages on their asset management

699
01:10:10,159 --> 01:10:12,239
plan because some of the concepts

700
01:10:12,239 --> 01:10:14,159
connect. You want to see master

701
01:10:14,159 --> 01:10:16,640
planning, budget planning, and asset

702
01:10:16,640 --> 01:10:18,800
management planning sync up. You want to

703
01:10:18,800 --> 01:10:20,640
see that you're you're reading from the

704
01:10:20,640 --> 01:10:23,040
same song sheet, if you will. So,

705
01:10:23,040 --> 01:10:25,520
approval today isn't approving anything

706
01:10:25,520 --> 01:10:28,159
fiscally. It's approving the concepts

707
01:10:28,159 --> 01:10:30,800
and the strategies that then staff can

708
01:10:30,800 --> 01:10:33,760
take forward and embed those into uh

709
01:10:33,760 --> 01:10:36,000
future master planning exercises and

710
01:10:36,000 --> 01:10:39,600
into the the coming budgets.

711
01:10:39,600 --> 01:10:41,760
Um it keeps you accountable to the

712
01:10:41,760 --> 01:10:44,800
public of course and uh shows the good

713
01:10:44,800 --> 01:10:49,360
work that you're already doing and the work that is still to be done. And

714
01:10:49,360 --> 01:10:51,679
uh yeah, the compliance box is a is a

715
01:10:51,679 --> 01:10:53,360
really important one for the county or

716
01:10:53,360 --> 01:10:55,840
for the municipality tonight.

717
01:10:55,840 --> 01:10:58,719
Next slide, please.

718
01:10:58,719 --> 01:11:00,800
It is a lot of pages. So, we just gave

719
01:11:00,800 --> 01:11:02,800
you a highlight of some of the key

720
01:11:02,800 --> 01:11:05,760
chapters. The executive summary, I hope,

721
01:11:05,760 --> 01:11:07,760
is worth the read. That really takes you

722
01:11:07,760 --> 01:11:09,760
highlights uh through the highlights of

723
01:11:09,760 --> 01:11:12,000
the whole thing. It has some

724
01:11:12,000 --> 01:11:14,640
introduction in chapters 1 to three,

725
01:11:14,640 --> 01:11:15,920
telling you about some of the

726
01:11:15,920 --> 01:11:17,760
methodology and assumptions that went

727
01:11:17,760 --> 01:11:20,640
into it. And then you have a good

728
01:11:20,640 --> 01:11:22,719
current state in section four. It's a

729
01:11:22,719 --> 01:11:24,800
great pull out chapter to see where are

730
01:11:24,800 --> 01:11:26,719
we right now. What do we own? What state

731
01:11:26,719 --> 01:11:28,800
is this in? What kind of service levels

732
01:11:28,800 --> 01:11:31,360
are we providing? There's a financial

733
01:11:31,360 --> 01:11:33,679
outlook, which is probably what David's

734
01:11:33,679 --> 01:11:36,159
most interested in, section five, that

735
01:11:36,159 --> 01:11:38,960
really talks about the the numbers and

736
01:11:38,960 --> 01:11:40,560
uh the dollars and cents and the way

737
01:11:40,560 --> 01:11:43,360
forward, the options that council might

738
01:11:43,360 --> 01:11:46,320
have going forward in terms of um how to

739
01:11:46,320 --> 01:11:48,800
address the infrastructure needs. Some

740
01:11:48,800 --> 01:11:50,480
really important recommendations in

741
01:11:50,480 --> 01:11:52,159
section six. we don't want you to lose

742
01:11:52,159 --> 01:11:54,719
sight of because the work begins now.

743
01:11:54,719 --> 01:11:57,120
It's not done. We don't want the plan to

744
01:11:57,120 --> 01:11:58,960
be finished. We'd like you to open it,

745
01:11:58,960 --> 01:12:00,960
use it, and uh keep working on some of

746
01:12:00,960 --> 01:12:03,440
those recommendations. And then the rest

747
01:12:03,440 --> 01:12:06,880
is uh your chapter 7 to 16 or all the

748
01:12:06,880 --> 01:12:09,440
deep dives on all of the asset service

749
01:12:09,440 --> 01:12:10,960
areas that you've got. Lots of good

750
01:12:10,960 --> 01:12:13,520
stuff to read in there.

751
01:12:13,520 --> 01:12:16,880
Next slide, please.

752
01:12:16,880 --> 01:12:19,840
Quick snapshot right from the plan. You

753
01:12:19,840 --> 01:12:24,480
own $753 million worth of very important

754
01:12:24,480 --> 01:12:27,040
assets. And you can see in the pie chart

755
01:12:27,040 --> 01:12:29,920
there how they're divided up. This is

756
01:12:29,920 --> 01:12:32,560
replacement value. So this is if you

757
01:12:32,560 --> 01:12:37,600
were to um need to replace today uh a

758
01:12:37,600 --> 01:12:41,600
one of a unit in fleet or a building um

759
01:12:41,600 --> 01:12:44,880
or a storm pipe or a section of road.

760
01:12:44,880 --> 01:12:47,280
This would be the cost to replace these

761
01:12:47,280 --> 01:12:49,920
items. And it's helpful to see where

762
01:12:49,920 --> 01:12:52,960
you've got the the biggest value. Um but

763
01:12:52,960 --> 01:12:55,679
sometimes even the smaller value um

764
01:12:55,679 --> 01:12:58,080
service areas are have needs as well.

765
01:12:58,080 --> 01:12:59,600
You don't want to forget them. So it's a

766
01:12:59,600 --> 01:13:01,360
great snapshot.

767
01:13:01,360 --> 01:13:04,159
Next slide please.

768
01:13:04,159 --> 01:13:07,520
Similarly, there is a a summary in the

769
01:13:07,520 --> 01:13:10,080
asset management plan about condition.

770
01:13:10,080 --> 01:13:13,040
Asset condition is one very important

771
01:13:13,040 --> 01:13:16,320
indicator but not the only one. So we do

772
01:13:16,320 --> 01:13:19,031
tend to spend a lot of time on condition

773
01:13:19,031 --> 01:13:20,400
[clears throat] in a large part

774
01:13:20,400 --> 01:13:24,400
indicated by age. Although as you mature

775
01:13:24,400 --> 01:13:27,440
and uh develop your asset practices,

776
01:13:27,440 --> 01:13:30,239
condition can be measured. Condition can

777
01:13:30,239 --> 01:13:32,640
be from inspections. Condition can be

778
01:13:32,640 --> 01:13:35,440
from calculation or condition can relate

779
01:13:35,440 --> 01:13:37,679
or um you can also start looking at

780
01:13:37,679 --> 01:13:40,239
performance. So, for now, we started

781
01:13:40,239 --> 01:13:41,840
with what you knew and what you had the

782
01:13:41,840 --> 01:13:43,520
best data for and your condition

783
01:13:43,520 --> 01:13:45,520
profiles shown in the the pie chart

784
01:13:45,520 --> 01:13:48,159
there. Um, so there's a fair amount of

785
01:13:48,159 --> 01:13:50,719
homework to do on unknown, meaning you

786
01:13:50,719 --> 01:13:52,880
don't really know how old the asset is

787
01:13:52,880 --> 01:13:54,880
or you don't have a a measure of

788
01:13:54,880 --> 01:13:57,920
condition. This is not unusual. It's a

789
01:13:57,920 --> 01:14:00,800
reasonably small pie chart or pie slice

790
01:14:00,800 --> 01:14:02,960
compared to what we've seen. And you

791
01:14:02,960 --> 01:14:05,920
have a great amount, 211, $212 million

792
01:14:05,920 --> 01:14:08,880
in very good condition. um and so on.

793
01:14:08,880 --> 01:14:11,520
And the condition categories are

794
01:14:11,520 --> 01:14:13,840
described down below. So you can see

795
01:14:13,840 --> 01:14:16,800
it's really about uh loosely describing

796
01:14:16,800 --> 01:14:20,000
is it is it newer and ready to go versus

797
01:14:20,000 --> 01:14:22,640
uh aging all the way down to being in

798
01:14:22,640 --> 01:14:25,280
poor condition meaning it is exceeded

799
01:14:25,280 --> 01:14:28,800
its service life to very poor meaning it

800
01:14:28,800 --> 01:14:31,679
is well beyond its service life. Those

801
01:14:31,679 --> 01:14:33,840
are more technically defined within the

802
01:14:33,840 --> 01:14:35,840
asset management plan. But for

803
01:14:35,840 --> 01:14:37,360
understanding today, you're really

804
01:14:37,360 --> 01:14:39,920
shooting for the dark green, the light

805
01:14:39,920 --> 01:14:44,719
green, and the yellow. That's really the ideal state. Totally acceptable to

806
01:14:44,719 --> 01:14:46,560
have lots of assets in the yellow and

807
01:14:46,560 --> 01:14:49,600
green. You want to avoid having too many

808
01:14:49,600 --> 01:14:51,280
starting to cross into the orange and

809
01:14:51,280 --> 01:14:53,920
red category.

810
01:14:53,920 --> 01:14:57,120
Next slide, please.

811
01:14:57,120 --> 01:14:59,199
Some key takeaways that are also

812
01:14:59,199 --> 01:15:02,080
repeated. Um there's much more in there,

813
01:15:02,080 --> 01:15:04,320
but uh important to note, transportation

814
01:15:04,320 --> 01:15:07,440
assets are your biggest uh piece of the

815
01:15:07,440 --> 01:15:10,719
portfolio at almost $300 million. Most

816
01:15:10,719 --> 01:15:12,640
uh mostly in fair to good condition. And

817
01:15:12,640 --> 01:15:14,560
remember, these are averages. So for

818
01:15:14,560 --> 01:15:17,600
every road that is full of potholes and

819
01:15:17,600 --> 01:15:20,080
in rough shape and one out of town, if

820
01:15:20,080 --> 01:15:22,560
there's a new stretch of road, then that

821
01:15:22,560 --> 01:15:24,719
average brings you to the middle. So

822
01:15:24,719 --> 01:15:27,600
it's something to keep mind of. Um, but

823
01:15:27,600 --> 01:15:30,000
you've got uh mostly in fair to good

824
01:15:30,000 --> 01:15:33,600
condition. Average road age is about 18

825
01:15:33,600 --> 01:15:36,719
years. We use a generally a 60-year

826
01:15:36,719 --> 01:15:38,719
service life for roads, but the details

827
01:15:38,719 --> 01:15:41,600
are are in the plan as well. And uh

828
01:15:41,600 --> 01:15:44,000
you'll see some of the other key points

829
01:15:44,000 --> 01:15:46,000
about facilities,

830
01:15:46,000 --> 01:15:48,159
um about water. You've got some mixed

831
01:15:48,159 --> 01:15:50,320
age profiles there, some renewal that's

832
01:15:50,320 --> 01:15:52,560
been happening. You start to see over

833
01:15:52,560 --> 01:15:54,800
time that the continued investment that

834
01:15:54,800 --> 01:15:57,280
the municipality makes starts to show

835
01:15:57,280 --> 01:15:59,280
these numbers start to reflect that that

836
01:15:59,280 --> 01:16:01,760
pie chart and that condition information

837
01:16:01,760 --> 01:16:04,080
is uh is on an upward trend looking

838
01:16:04,080 --> 01:16:05,920
good.

839
01:16:05,920 --> 01:16:09,830
Next slide please.

840
01:16:09,840 --> 01:16:12,159
So a very quick summary of some of the

841
01:16:12,159 --> 01:16:16,000
financials here in the table summarizes

842
01:16:16,000 --> 01:16:19,440
the need. The need being taking all of

843
01:16:19,440 --> 01:16:21,360
these assets as they are in the

844
01:16:21,360 --> 01:16:26,000
condition they are today and aging them

845
01:16:26,000 --> 01:16:28,880
or forecasting how their condition might

846
01:16:28,880 --> 01:16:31,440
decline in the next 10 years. What

847
01:16:31,440 --> 01:16:34,320
investment is needed to either replace

848
01:16:34,320 --> 01:16:37,280
those assets when needed um or

849
01:16:37,280 --> 01:16:40,159
rehabilitate those assets and on top of

850
01:16:40,159 --> 01:16:42,719
that what is needed for growth and on

851
01:16:42,719 --> 01:16:44,560
top of that what is needed for service

852
01:16:44,560 --> 01:16:47,040
improvements. things like additional

853
01:16:47,040 --> 01:16:51,440
trails or um new ex new sidewalk in

854
01:16:51,440 --> 01:16:53,360
areas that doesn't have sidewalks. So,

855
01:16:53,360 --> 01:16:55,840
those we call service improvements. So,

856
01:16:55,840 --> 01:16:57,840
lumping all of those asset needs

857
01:16:57,840 --> 01:17:02,080
together, we came out with um a

858
01:17:02,080 --> 01:17:04,400
breakdown for both your tax and rate

859
01:17:04,400 --> 01:17:08,000
assets. In total, it's about $16.7

860
01:17:08,000 --> 01:17:11,520
million per year in capital investment

861
01:17:11,520 --> 01:17:14,400
to um reach the proposed levels of

862
01:17:14,400 --> 01:17:16,320
service that are described in the plan.

863
01:17:16,320 --> 01:17:18,480
And those are to hold your state of good

864
01:17:18,480 --> 01:17:21,199
repair steady where it is now, not let

865
01:17:21,199 --> 01:17:24,000
things get worse, and continue with all

866
01:17:24,000 --> 01:17:27,040
of the planned investments in growth and

867
01:17:27,040 --> 01:17:28,960
in your service improvements from your

868
01:17:28,960 --> 01:17:31,360
master plans. So taking that into

869
01:17:31,360 --> 01:17:33,600
account it roughly for the next 10 years

870
01:17:33,600 --> 01:17:37,520
on average um annualizes to about 16.7

871
01:17:37,520 --> 01:17:39,679
million.

872
01:17:39,679 --> 01:17:42,000
So naturally the next question is how

873
01:17:42,000 --> 01:17:43,920
are we doing against that need?

874
01:17:43,920 --> 01:17:46,640
Everybody has those fresh budget numbers

875
01:17:46,640 --> 01:17:50,880
in their heads. Um 2026 is about 12

876
01:17:50,880 --> 01:17:53,120
million. So you're just a few million

877
01:17:53,120 --> 01:17:56,880
short on the the average annual need. We

878
01:17:56,880 --> 01:17:59,600
put in the slide that if we tend to look

879
01:17:59,600 --> 01:18:01,840
a little further back just because

880
01:18:01,840 --> 01:18:05,440
budgets change, if we go by your average

881
01:18:05,440 --> 01:18:08,480
um spend since 2020, then your average

882
01:18:08,480 --> 01:18:10,880
has been about nine almost $10 million a

883
01:18:10,880 --> 01:18:12,719
year. So, it's a little bit less, but

884
01:18:12,719 --> 01:18:14,560
you're trending in the right direction.

885
01:18:14,560 --> 01:18:18,080
The $12 million from 2026 is is showing

886
01:18:18,080 --> 01:18:21,120
a a trend in the positive direction. and

887
01:18:21,120 --> 01:18:24,080
that shortfall or gap between what's

888
01:18:24,080 --> 01:18:26,640
needed and what you have um hopefully

889
01:18:26,640 --> 01:18:32,229
will continue to get smaller.

890
01:18:32,239 --> 01:18:35,360
Next slide, please.

891
01:18:35,360 --> 01:18:38,480
The recommendation section, it's uh

892
01:18:38,480 --> 01:18:40,640
worth a read. Staff will spend some time

893
01:18:40,640 --> 01:18:43,440
in there. There's really six core

894
01:18:43,440 --> 01:18:46,000
recommendations of what to do going

895
01:18:46,000 --> 01:18:48,560
forward until your next asset management

896
01:18:48,560 --> 01:18:50,719
plan comes due, which would be in five

897
01:18:50,719 --> 01:18:53,840
years. Um, but looking at uh making sure

898
01:18:53,840 --> 01:18:56,640
you're keeping up with uh connecting

899
01:18:56,640 --> 01:18:58,560
these dots. That's probably what the

900
01:18:58,560 --> 01:19:00,080
most important one is, the asset

901
01:19:00,080 --> 01:19:02,159
management plan to budget to master

902
01:19:02,159 --> 01:19:05,120
planning that it's always top of mind.

903
01:19:05,120 --> 01:19:07,199
Um, we talk a little bit about levels of

904
01:19:07,199 --> 01:19:10,320
service, being um, cognizant of those

905
01:19:10,320 --> 01:19:13,120
when master plans are being improved.

906
01:19:13,120 --> 01:19:15,600
Uh, financial recommendations,

907
01:19:15,600 --> 01:19:17,600
improving some of your asset data,

908
01:19:17,600 --> 01:19:20,000
continuing to mature that so that you

909
01:19:20,000 --> 01:19:21,920
have access to the data and the data

910
01:19:21,920 --> 01:19:24,000
itself is is maturing. You're getting

911
01:19:24,000 --> 01:19:25,679
more condition information and

912
01:19:25,679 --> 01:19:28,800
performance information. um and uh some

913
01:19:28,800 --> 01:19:31,199
recommendations about your people about

914
01:19:31,199 --> 01:19:34,239
developing the skills and uh the staff

915
01:19:34,239 --> 01:19:36,480
to keep this information current and

916
01:19:36,480 --> 01:19:40,080
keep it going forward.

917
01:19:40,080 --> 01:19:41,920
And that concludes my presentation.

918
01:19:41,920 --> 01:19:43,840
Thank you.

919
01:19:43,840 --> 01:19:46,080
>> Thank you, Andrea.

920
01:19:46,080 --> 01:19:47,440
Open [clears throat] to questions. Is

921
01:19:47,440 --> 01:19:50,000
there any questions for Andrea?

922
01:19:50,000 --> 01:19:51,679
>> Councilor Griffin.

923
01:19:51,679 --> 01:19:53,520
>> Thank you through you. Just a couple.

924
01:19:53,520 --> 01:19:57,280
Um, this first one, um, is about a tiny

925
01:19:57,280 --> 01:20:00,560
inaccuracy that I noticed and I think

926
01:20:00,560 --> 01:20:02,159
that it's probably negligible in the

927
01:20:02,159 --> 01:20:04,719
long run. Like, we're looking at $750

928
01:20:04,719 --> 01:20:07,600
million in assets. And I noticed that

929
01:20:07,600 --> 01:20:09,199
there was something that was listed in

930
01:20:09,199 --> 01:20:11,360
section 2.5 through public consultation

931
01:20:11,360 --> 01:20:13,440
as an asset of ours, but it was an

932
01:20:13,440 --> 01:20:14,880
error. It was because the public assumed

933
01:20:14,880 --> 01:20:18,400
it to belong to us and it does not. And

934
01:20:18,400 --> 01:20:20,320
uh, that was the Edward Street staircase

935
01:20:20,320 --> 01:20:23,440
situation. And that had me wondering um

936
01:20:23,440 --> 01:20:25,440
are there any sort of fail safes that

937
01:20:25,440 --> 01:20:28,239
you use to try and differentiate between

938
01:20:28,239 --> 01:20:30,000
the things assumed by the public to be

939
01:20:30,000 --> 01:20:31,120
assets and the things that are true

940
01:20:31,120 --> 01:20:34,000
assets of the municipality? Um and

941
01:20:34,000 --> 01:20:35,520
especially for larger assets because

942
01:20:35,520 --> 01:20:36,880
obviously this would be a drop in the

943
01:20:36,880 --> 01:20:41,110
bucket but others might not be.

944
01:20:41,120 --> 01:20:44,159
» Thank you through you deputy mayor. um

945
01:20:44,159 --> 01:20:49,520
the data that we use we rely on the uh

946
01:20:49,520 --> 01:20:53,199
asset data that is maintained by staff.

947
01:20:53,199 --> 01:20:55,920
So we do also in asset in the asset

948
01:20:55,920 --> 01:20:59,360
management plan consider the sta the um

949
01:20:59,360 --> 01:21:02,080
public input that has been gathered

950
01:21:02,080 --> 01:21:04,960
through other engagement exercises. We

951
01:21:04,960 --> 01:21:06,719
didn't have time to do public engagement

952
01:21:06,719 --> 01:21:08,960
this time. So, I'm not certain if maybe

953
01:21:08,960 --> 01:21:10,960
we were quoting there was some public

954
01:21:10,960 --> 01:21:13,920
input about concern with that asset, but

955
01:21:13,920 --> 01:21:15,920
you can rest assured that really what's

956
01:21:15,920 --> 01:21:18,640
on the municipal books is strictly what

957
01:21:18,640 --> 01:21:20,320
is considered in this asset management

958
01:21:20,320 --> 01:21:21,360
plan.

959
01:21:21,360 --> 01:21:23,600
>> Thank you,

960
01:21:23,600 --> 01:21:24,960
Councelor Griffin.

961
01:21:24,960 --> 01:21:26,640
>> Thank you so much. I do appreciate that.

962
01:21:26,640 --> 01:21:28,480
And the next question is about the

963
01:21:28,480 --> 01:21:30,960
ongoing asset management planning. So I

964
01:21:30,960 --> 01:21:33,199
know that we have to do an update every

965
01:21:33,199 --> 01:21:35,120
five years and that you've recommended

966
01:21:35,120 --> 01:21:37,600
that there should be yearly adjustments

967
01:21:37,600 --> 01:21:39,760
based on any changes that are coming in.

968
01:21:39,760 --> 01:21:41,600
Uh right now our upper tier is

969
01:21:41,600 --> 01:21:44,400
anticipating road rationalization and

970
01:21:44,400 --> 01:21:46,000
it's likely that we are going to be

971
01:21:46,000 --> 01:21:48,239
taking on over the course of a number of

972
01:21:48,239 --> 01:21:51,440
years several county roads for our own

973
01:21:51,440 --> 01:21:54,639
management. Um, obviously they'll have

974
01:21:54,639 --> 01:21:56,880
an asset management plan of their own,

975
01:21:56,880 --> 01:21:59,120
but is there at this point a recommended

976
01:21:59,120 --> 01:22:02,639
protocol for how we adopt the part of

977
01:22:02,639 --> 01:22:05,120
their asset manage plan asset management

978
01:22:05,120 --> 01:22:07,920
plan into ours and how we figure out

979
01:22:07,920 --> 01:22:09,520
what needs to come with that for us for

980
01:22:09,520 --> 01:22:11,520
its care.

981
01:22:11,520 --> 01:22:17,110
Andrea,

982
01:22:17,120 --> 01:22:19,520
» not the first time that um we've uh

983
01:22:19,520 --> 01:22:21,600
assisted with clients that are going

984
01:22:21,600 --> 01:22:28,560
through that transition. Um there is a a reliable sequence to first of all

985
01:22:28,560 --> 01:22:31,040
start with the understanding the scope

986
01:22:31,040 --> 01:22:32,800
of their asset management plan and the

987
01:22:32,800 --> 01:22:35,120
assumptions that went behind it and then

988
01:22:35,120 --> 01:22:38,239
pulling what is of the most value and

989
01:22:38,239 --> 01:22:40,239
the assumptions that make sense into

990
01:22:40,239 --> 01:22:42,960
your umbrella. So yes, that has to be

991
01:22:42,960 --> 01:22:45,840
done as that becomes official and

992
01:22:45,840 --> 01:22:47,360
there's a lot of prep work that can be

993
01:22:47,360 --> 01:22:49,600
done in advance. Um but these are

994
01:22:49,600 --> 01:22:52,560
long-term plans. So if you assume those

995
01:22:52,560 --> 01:22:54,639
responsibilities, but the plan takes a

996
01:22:54,639 --> 01:22:56,480
little bit to catch up, it's most

997
01:22:56,480 --> 01:22:58,719
important about the baton pass, getting

998
01:22:58,719 --> 01:23:01,199
the people um communicating about what

999
01:23:01,199 --> 01:23:03,199
went into the assumptions of one to the

1000
01:23:03,199 --> 01:23:05,520
other. Um and then that would fold into

1001
01:23:05,520 --> 01:23:09,199
your asset management plan for sure.

1002
01:23:09,199 --> 01:23:11,679
>> Thank you. Councelor Graham, you had a

1003
01:23:11,679 --> 01:23:12,960
question.

1004
01:23:12,960 --> 01:23:17,520
>> I did. Uh so just looking at the 83%

1005
01:23:17,520 --> 01:23:22,880
uh SOGR and if we have uh 753 million

1006
01:23:22,880 --> 01:23:26,400
worth of assets and we have an unknown

1007
01:23:26,400 --> 01:23:28,719
value of 93.7

1008
01:23:28,719 --> 01:23:32,400
million of those assets was that I think

1009
01:23:32,400 --> 01:23:34,639
it's like 12% maybe 12 and a half%

1010
01:23:34,639 --> 01:23:36,880
somewhere around there if my brain gets

1011
01:23:36,880 --> 01:23:40,239
that right now. um did you remove that

1012
01:23:40,239 --> 01:23:42,960
to come up with the 83%

1013
01:23:42,960 --> 01:23:45,679
that are in a state of good repair or

1014
01:23:45,679 --> 01:23:48,080
was it on one side or the other side or

1015
01:23:48,080 --> 01:23:52,080
how how did that calculation work

1016
01:23:52,080 --> 01:23:54,800
through you deputy mayor? Uh yes. So I

1017
01:23:54,800 --> 01:23:57,040
looked over to Zach because he's uh he

1018
01:23:57,040 --> 01:23:59,120
knows the numbers inside and out rather

1019
01:23:59,120 --> 01:24:01,760
than portray an inflated number. We

1020
01:24:01,760 --> 01:24:04,159
don't know what the state of those um

1021
01:24:04,159 --> 01:24:06,719
unknown assets is, but of the assets

1022
01:24:06,719 --> 01:24:08,880
that you have the data for and you're

1023
01:24:08,880 --> 01:24:12,239
familiar with, it was 83% by value of

1024
01:24:12,239 --> 01:24:14,080
those assets that are in a state of good

1025
01:24:14,080 --> 01:24:16,159
repair.

1026
01:24:16,159 --> 01:24:19,679
Okay. So that $93.7 million of assets

1027
01:24:19,679 --> 01:24:22,400
were removed from any calculations. Then

1028
01:24:22,400 --> 01:24:26,560
when we're looking at your calculations,

1029
01:24:26,560 --> 01:24:29,360
>> you deputy mayor. not removed entirely

1030
01:24:29,360 --> 01:24:31,840
just really in that picture of uh

1031
01:24:31,840 --> 01:24:34,080
showing you condition. So we do because

1032
01:24:34,080 --> 01:24:36,320
we know the value of those assets

1033
01:24:36,320 --> 01:24:38,480
they're they continue to be included.

1034
01:24:38,480 --> 01:24:40,480
It's just that condition profile. It's

1035
01:24:40,480 --> 01:24:42,320
not

1036
01:24:42,320 --> 01:24:44,560
>> okay. Thank you.

1037
01:24:44,560 --> 01:24:48,950
>> Any other questions?

1038
01:24:48,960 --> 01:24:50,400
done.

1039
01:24:50,400 --> 01:24:52,159
>> Do you find many municipalities now are

1040
01:24:52,159 --> 01:24:54,239
providing links on their staff reports

1041
01:24:54,239 --> 01:24:55,920
back to the asset management plan so

1042
01:24:55,920 --> 01:25:00,149
that everything ties together?

1043
01:25:00,159 --> 01:25:01,840
» Yes.

1044
01:25:01,840 --> 01:25:05,920
Also on the um on staff reports talking

1045
01:25:05,920 --> 01:25:09,280
about uh how this particular request in

1046
01:25:09,280 --> 01:25:12,480
the report links back or aligns with or

1047
01:25:12,480 --> 01:25:15,760
doesn't align with also the policy. So,

1048
01:25:15,760 --> 01:25:18,080
the asset management policy, the asset

1049
01:25:18,080 --> 01:25:19,440
management plan, but it's a great

1050
01:25:19,440 --> 01:25:21,679
practice to link uh budget, business

1051
01:25:21,679 --> 01:25:24,639
cases, staff reports, the the more

1052
01:25:24,639 --> 01:25:27,040
vocabulary uh that's used in the asset

1053
01:25:27,040 --> 01:25:31,110
management plan, the better.

1054
01:25:31,120 --> 01:25:33,948
Any other questions?

1055
01:25:33,948 --> 01:25:35,120
[cough and clears throat]

1056
01:25:35,120 --> 01:25:36,960
Seeing none, well, thank you, Andrea.

1057
01:25:36,960 --> 01:25:43,189
Appreciate the report.

1058
01:25:43,199 --> 01:25:45,040
Moving on to correspondence requiring

1059
01:25:45,040 --> 01:25:47,199
action. County of Elgen joint

1060
01:25:47,199 --> 01:25:48,800
accessibility

1061
01:25:48,800 --> 01:25:51,634
status report for 2025.

1062
01:25:51,634 --> 01:25:52,400
[clears throat]

1063
01:25:52,400 --> 01:25:56,719
Any questions or comments on that?

1064
01:25:56,719 --> 01:25:59,679
Can I get a mover and second to approve?

1065
01:25:59,679 --> 01:26:04,070
Councelor Connors. Councelor Bachmann.

1066
01:26:04,080 --> 01:26:05,600
» Mr. Deputy Mayor, the motion reads,

1067
01:26:05,600 --> 01:26:07,360
moved by councelor Connors, a seconded

1068
01:26:07,360 --> 01:26:09,520
by councelor Bachmann, the 2025 joint

1069
01:26:09,520 --> 01:26:11,679
annual accessibility status report be

1070
01:26:11,679 --> 01:26:14,320
received for information.

1071
01:26:14,320 --> 01:26:17,120
>> All in favor?

1072
01:26:17,120 --> 01:26:19,280
Motion carries.

1073
01:26:19,280 --> 01:26:21,920
And Ministry of Transportation notice of

1074
01:26:21,920 --> 01:26:23,679
study commencement for number three

1075
01:26:23,679 --> 01:26:26,159
highway.

1076
01:26:26,159 --> 01:26:29,360
Uh move and second. Councelor Graham or

1077
01:26:29,360 --> 01:26:32,320
councelor Griffin. Councelor Watson.

1078
01:26:32,320 --> 01:26:35,760
Questions or comments? Seeing

1079
01:26:35,760 --> 01:26:37,920
none,

1080
01:26:37,920 --> 01:26:39,280
>> Deputy Mayor Noble, the motion reads,

1081
01:26:39,280 --> 01:26:40,800
moved by councelor Griffin, seconded by

1082
01:26:40,800 --> 01:26:42,320
councelor Watson, that correspondence

1083
01:26:42,320 --> 01:26:43,760
item number one be received for

1084
01:26:43,760 --> 01:26:45,760
information.

1085
01:26:45,760 --> 01:26:48,639
>> All in favor?

1086
01:26:48,639 --> 01:26:50,800
Motion carries

1087
01:26:50,800 --> 01:26:52,880
and reports. Director of Planning and

1088
01:26:52,880 --> 01:26:56,800
Engineering Services DPE 1226

1089
01:26:56,800 --> 01:27:02,229
application for zoning bylaw amendment.

1090
01:27:02,239 --> 01:27:06,790
Is somebody speaking to this one or

1091
01:27:06,800 --> 01:27:14,709
no? Okay. Oh,

1092
01:27:14,719 --> 01:27:16,639
thank you. This is just a quick um this

1093
01:27:16,639 --> 01:27:18,480
is a decision report and followup to the

1094
01:27:18,480 --> 01:27:20,000
public meeting that was held for the

1095
01:27:20,000 --> 01:27:22,639
same uh application on the February 9th.

1096
01:27:22,639 --> 01:27:24,880
So, this report has the recommendations

1097
01:27:24,880 --> 01:27:27,120
for council for a decision on the zoning

1098
01:27:27,120 --> 01:27:28,960
bylaw amendment itself.

1099
01:27:28,960 --> 01:27:31,360
>> Okay. Thank you.

1100
01:27:31,360 --> 01:27:33,600
Mover and seconder.

1101
01:27:33,600 --> 01:27:36,560
Councelor Connors, councelor Bachmann.

1102
01:27:36,560 --> 01:27:39,120
Any questions or comments?

1103
01:27:39,120 --> 01:27:41,840
All in favor?

1104
01:27:41,840 --> 01:27:44,239
Motion carries.

1105
01:27:44,239 --> 01:27:49,679
And DPE 1526, building department fees

1106
01:27:49,679 --> 01:27:51,840
public meeting.

1107
01:27:51,840 --> 01:27:54,480
Uh mover and seconder.

1108
01:27:54,480 --> 01:27:57,679
Councelor Griffin. Councelor Watson.

1109
01:27:57,679 --> 01:28:01,280
Any questions or comments on this?

1110
01:28:01,280 --> 01:28:04,080
Mayor Sloan.

1111
01:28:04,080 --> 01:28:06,159
>> Thank you through the deputy mayor. I

1112
01:28:06,159 --> 01:28:08,320
realize there's 21 days notice. My

1113
01:28:08,320 --> 01:28:12,159
question is um at what point we go to

1114
01:28:12,159 --> 01:28:14,880
the public and we tell them already um

1115
01:28:14,880 --> 01:28:17,120
what fees we're looking at increasing

1116
01:28:17,120 --> 01:28:18,800
and then we come back to council. I just

1117
01:28:18,800 --> 01:28:22,159
want some more information, please.

1118
01:28:22,159 --> 01:28:24,880
>> Mr. Brooks.

1119
01:28:24,880 --> 01:28:27,679
>> Uh through you, Mr. Chair. Um the intent

1120
01:28:27,679 --> 01:28:30,239
would be to hold the public meeting uh

1121
01:28:30,239 --> 01:28:33,280
prior to the council meeting in April.

1122
01:28:33,280 --> 01:28:35,600
So that public meeting would take place

1123
01:28:35,600 --> 01:28:39,840
and then uh uh staff anticipate bringing

1124
01:28:39,840 --> 01:28:42,320
a report forward recommending uh those

1125
01:28:42,320 --> 01:28:46,080
fees. So, uh, council would be able to,

1126
01:28:46,080 --> 01:28:48,639
um, either approve the fees at that, uh,

1127
01:28:48,639 --> 01:28:51,760
meeting in April or defer, uh, that

1128
01:28:51,760 --> 01:28:54,400
report to a future meeting if there are

1129
01:28:54,400 --> 01:28:56,800
any changes that, uh, council would like

1130
01:28:56,800 --> 01:28:58,400
to see addressed through that building

1131
01:28:58,400 --> 01:29:00,080
fee report.

1132
01:29:00,080 --> 01:29:04,629
>> Okay. Thank you. Followup, Mayor Sloan.

1133
01:29:04,639 --> 01:29:06,480
» Thank you. Uh, through the deputy mayor

1134
01:29:06,480 --> 01:29:09,760
to Mr. Brooks. So, at the open house per

1135
01:29:09,760 --> 01:29:11,520
se, we're going to be telling the people

1136
01:29:11,520 --> 01:29:13,040
we're going to be increasing fees and

1137
01:29:13,040 --> 01:29:14,480
asking just for feedback. We're not

1138
01:29:14,480 --> 01:29:16,719
going to be giving um set fees at that

1139
01:29:16,719 --> 01:29:19,679
point. Thank you,

1140
01:29:19,679 --> 01:29:20,560
Mr.

1141
01:29:20,560 --> 01:29:22,639
>> Uh the report will be released prior to

1142
01:29:22,639 --> 01:29:25,199
the meeting. Um it won't be an openhouse

1143
01:29:25,199 --> 01:29:26,880
style meeting. The consultant will

1144
01:29:26,880 --> 01:29:29,280
actually um come in and do a

1145
01:29:29,280 --> 01:29:31,440
presentation to council. The public will

1146
01:29:31,440 --> 01:29:34,080
be invited uh to that public meeting and

1147
01:29:34,080 --> 01:29:39,760
be able to provide uh comment. um at the meeting for um council's

1148
01:29:39,760 --> 01:29:41,600
consideration.

1149
01:29:41,600 --> 01:29:51,669
>> Okay. Thank you. Any other questions?

1150
01:29:51,679 --> 01:29:53,760
» Typobyl. The motion for that is moved by

1151
01:29:53,760 --> 01:29:55,440
councelor Griffin, seconded by councelor

1152
01:29:55,440 --> 01:29:57,600
Watson that staff be directed to issue

1153
01:29:57,600 --> 01:30:00,000
21 days notice of a building fees public

1154
01:30:00,000 --> 01:30:03,600
meeting to be held on April 13, 2026.

1155
01:30:03,600 --> 01:30:06,480
>> All in favor?

1156
01:30:06,480 --> 01:30:08,480
Motion carries.

1157
01:30:08,480 --> 01:30:10,400
DPE1626

1158
01:30:10,400 --> 01:30:12,480
Powers drain petition for drainage

1159
01:30:12,480 --> 01:30:15,280
works. Mover and seconder.

1160
01:30:15,280 --> 01:30:18,880
Council Watson, Councelor Connors.

1161
01:30:18,880 --> 01:30:26,790
Any questions or comments?

1162
01:30:26,800 --> 01:30:28,239
» Mr. Deputy Mayor, the motion reads,

1163
01:30:28,239 --> 01:30:29,760
moved by councelor Watson, seconded by

1164
01:30:29,760 --> 01:30:31,120
councelor Connors, that the drainage

1165
01:30:31,120 --> 01:30:32,880
works proceed as described in the

1166
01:30:32,880 --> 01:30:35,120
petitions received from KN&R Davis Farm

1167
01:30:35,120 --> 01:30:37,440
Limited, the Foster Matthews Farm, Sarah

1168
01:30:37,440 --> 01:30:39,760
Hughes and Alan Taylor, and that Brandon

1169
01:30:39,760 --> 01:30:41,840
Whitner Penge of Spreed Associates

1170
01:30:41,840 --> 01:30:43,760
Limited be appointed to prepare a report

1171
01:30:43,760 --> 01:30:45,840
under section 4 in addition to the

1172
01:30:45,840 --> 01:30:49,520
previous appointment under section 7811

1173
01:30:49,520 --> 01:30:52,800
of the drainage act for the power drain.

1174
01:30:52,800 --> 01:30:55,679
>> All in favor?

1175
01:30:55,679 --> 01:30:58,719
Motion carries.

1176
01:30:58,719 --> 01:31:04,880
DPE1 1726 award for proposal C 202630

1177
01:31:04,880 --> 01:31:08,000
breakwater extension municipal class

1178
01:31:08,000 --> 01:31:10,400
environmental assessment.

1179
01:31:10,400 --> 01:31:13,600
Mover and seconder.

1180
01:31:13,600 --> 01:31:15,600
Councelor Bachmann

1181
01:31:15,600 --> 01:31:19,840
Councelor Griffin questions

1182
01:31:19,840 --> 01:31:23,750
Sloan.

1183
01:31:23,760 --> 01:31:25,280
Thank you through the deputy mayor to

1184
01:31:25,280 --> 01:31:28,159
Mr. Brooks. Couple of questions. One, um

1185
01:31:28,159 --> 01:31:31,199
it looks like when it talks about the

1186
01:31:31,199 --> 01:31:33,040
three engineering consulting firms,

1187
01:31:33,040 --> 01:31:36,480
Rigs, Delta, and uh Shore Plan with whom

1188
01:31:36,480 --> 01:31:39,679
we've all dealt, um couple of things.

1189
01:31:39,679 --> 01:31:42,159
Sometimes when we get a a proposal like

1190
01:31:42,159 --> 01:31:44,080
this, it will have what the other bids

1191
01:31:44,080 --> 01:31:46,960
were. Um so it's a two-fold question.

1192
01:31:46,960 --> 01:31:49,679
One, is that information available? and

1193
01:31:49,679 --> 01:31:52,639
B, when it comes to the matrix of how

1194
01:31:52,639 --> 01:31:54,800
the submissions worked, I just want to

1195
01:31:54,800 --> 01:31:56,960
be comfortable in understanding it looks

1196
01:31:56,960 --> 01:31:59,920
like there were more um pieces to this

1197
01:31:59,920 --> 01:32:02,400
than just uh the financial. So, could

1198
01:32:02,400 --> 01:32:03,600
you give me a little bit of an

1199
01:32:03,600 --> 01:32:06,480
understanding of how this uh um the

1200
01:32:06,480 --> 01:32:09,120
cumulative score was was found? Thank

1201
01:32:09,120 --> 01:32:11,600
you,

1202
01:32:11,600 --> 01:32:12,560
>> Mr. Brooks.

1203
01:32:12,560 --> 01:32:14,400
>> Uh through you, Mr. Chair. Yeah, there's

1204
01:32:14,400 --> 01:32:17,199
uh these proposals are are scored

1205
01:32:17,199 --> 01:32:20,320
utilizing a two envelope process. So

1206
01:32:20,320 --> 01:32:24,000
what that means is staff will open um

1207
01:32:24,000 --> 01:32:27,440
the technical uh envelope first and

1208
01:32:27,440 --> 01:32:29,280
provide a score based on the technical

1209
01:32:29,280 --> 01:32:31,120
aspects of the proposal. So it will look

1210
01:32:31,120 --> 01:32:33,760
at things like the project team, the

1211
01:32:33,760 --> 01:32:37,040
project manager, project experience, the

1212
01:32:37,040 --> 01:32:39,760
technical proposal of

1213
01:32:39,760 --> 01:32:43,600
um the proposal itself. It'll staff will

1214
01:32:43,600 --> 01:32:46,239
then pro so for each consultant that

1215
01:32:46,239 --> 01:32:48,719
makes a submission a score is provided

1216
01:32:48,719 --> 01:32:51,440
for each consultant. Once that that

1217
01:32:51,440 --> 01:32:53,760
technical information is scored the

1218
01:32:53,760 --> 01:32:58,400
second envelope uh is opened with um uh

1219
01:32:58,400 --> 01:33:02,000
the the cost of the project. So you

1220
01:33:02,000 --> 01:33:04,159
combine the cost of the project with the

1221
01:33:04,159 --> 01:33:07,040
technical evaluation to um score a

1222
01:33:07,040 --> 01:33:10,320
winner on this one. um my understanding

1223
01:33:10,320 --> 01:33:12,719
of the scoring of the technical

1224
01:33:12,719 --> 01:33:15,679
proposals uh the technical proposals

1225
01:33:15,679 --> 01:33:18,880
were all fairly close and it ultimately

1226
01:33:18,880 --> 01:33:22,800
it was the cost that uh dictated uh the

1227
01:33:22,800 --> 01:33:25,760
winning score on this one. Uh now

1228
01:33:25,760 --> 01:33:28,400
typically the municipality does not make

1229
01:33:28,400 --> 01:33:30,639
public all of the costs only makes

1230
01:33:30,639 --> 01:33:36,080
public the uh winning um proposal.

1231
01:33:36,080 --> 01:33:38,400
>> Thank you. Followup. M Mayor Sloan,

1232
01:33:38,400 --> 01:33:39,840
>> thanks very much to the deputy mayor.

1233
01:33:39,840 --> 01:33:41,199
Thanks very much, Mr. Brooks, for the

1234
01:33:41,199 --> 01:33:43,920
clarification. When we first came into

1235
01:33:43,920 --> 01:33:46,639
office, uh there was the infamous Front

1236
01:33:46,639 --> 01:33:48,320
Street project which laid out three

1237
01:33:48,320 --> 01:33:51,040
different prices. When we're doing a uh

1238
01:33:51,040 --> 01:33:53,040
what's called a two envelope system, is

1239
01:33:53,040 --> 01:33:54,719
that a change in policy? Is that

1240
01:33:54,719 --> 01:33:56,239
something new or is that just pertaining

1241
01:33:56,239 --> 01:33:58,320
to this file? That's my question. Thank

1242
01:33:58,320 --> 01:34:00,080
you,

1243
01:34:00,080 --> 01:34:01,679
>> Mr. Brooks.

1244
01:34:01,679 --> 01:34:04,000
Uh there are two typical processes that

1245
01:34:04,000 --> 01:34:07,920
the municipality utilizes to procure um

1246
01:34:07,920 --> 01:34:10,960
services. Uh one being a tender process

1247
01:34:10,960 --> 01:34:14,320
and that's the process that uh the front

1248
01:34:14,320 --> 01:34:16,239
street process followed. We have a

1249
01:34:16,239 --> 01:34:19,280
detailed scope of work that we have

1250
01:34:19,280 --> 01:34:23,040
contractors price and we go strictly by

1251
01:34:23,040 --> 01:34:26,560
price in a tendering situation. With a

1252
01:34:26,560 --> 01:34:28,320
project such as this, it's a fairly

1253
01:34:28,320 --> 01:34:32,960
complex project and the intent of the uh

1254
01:34:32,960 --> 01:34:35,520
municipal class EA is determined to

1255
01:34:35,520 --> 01:34:38,639
determine the best solution uh for the

1256
01:34:38,639 --> 01:34:40,719
problem that's been identified. In this

1257
01:34:40,719 --> 01:34:41,840
case, when we're talking about the

1258
01:34:41,840 --> 01:34:44,000
breakwater extension, we're talking

1259
01:34:44,000 --> 01:34:45,840
about solving the problem of the flood

1260
01:34:45,840 --> 01:34:48,159
upbrush through the harbor. So, we don't

1261
01:34:48,159 --> 01:34:50,560
have a detailed set of specifications in

1262
01:34:50,560 --> 01:34:53,280
this instance. That's where we try and

1263
01:34:53,280 --> 01:34:55,679
define what the problem is and we have

1264
01:34:55,679 --> 01:34:58,800
proposals submitted to um identify what

1265
01:34:58,800 --> 01:35:00,560
the problems are and potential

1266
01:35:00,560 --> 01:35:02,560
solutions. So that's when we go to this

1267
01:35:02,560 --> 01:35:06,400
kind of twostep uh proposal process.

1268
01:35:06,400 --> 01:35:09,440
>> Okay. Thank you. Any further questions?

1269
01:35:09,440 --> 01:35:11,199
Councelor Connors.

1270
01:35:11,199 --> 01:35:15,600
>> Uh you deputy mayor to Mr. Brooks. Um,

1271
01:35:15,600 --> 01:35:17,840
so in a tender situation, we would

1272
01:35:17,840 --> 01:35:22,480
publish the amounts of the other biders,

1273
01:35:22,480 --> 01:35:25,440
but this is more RFP. Is that why we're

1274
01:35:25,440 --> 01:35:28,480
not publishing? Because we might want to

1275
01:35:28,480 --> 01:35:30,320
know what the other consultants bid on

1276
01:35:30,320 --> 01:35:33,199
it. I mean, is it because of the This is

1277
01:35:33,199 --> 01:35:37,040
an RFP. Is that why?

1278
01:35:37,040 --> 01:35:40,000
>> Uh, and typically just with these RFPs,

1279
01:35:40,000 --> 01:35:42,400
we don't uh uh release those other

1280
01:35:42,400 --> 01:35:45,520
prices. we only release the um price of

1281
01:35:45,520 --> 01:35:49,520
the um winning bid. Now, that might be a

1282
01:35:49,520 --> 01:35:51,120
question better geared toward our

1283
01:35:51,120 --> 01:35:53,600
procurement coordinator uh rather than

1284
01:35:53,600 --> 01:35:56,320
myself, but just typical past practice.

1285
01:35:56,320 --> 01:35:58,719
We only release um the winning bid on a

1286
01:35:58,719 --> 01:36:02,000
proposal. Tenders um a tender is done

1287
01:36:02,000 --> 01:36:03,679
through a public process. All the

1288
01:36:03,679 --> 01:36:06,159
tendering, all the final costs of a

1289
01:36:06,159 --> 01:36:09,120
tender are posted on uh what we would

1290
01:36:09,120 --> 01:36:11,199
use as bids and tenders. So all the

1291
01:36:11,199 --> 01:36:13,520
contractors can see what each individual

1292
01:36:13,520 --> 01:36:17,600
bid were on on a tendering project.

1293
01:36:17,600 --> 01:36:19,360
>> John, you have some information.

1294
01:36:19,360 --> 01:36:21,920
>> Just generally uh RFPs will have some

1295
01:36:21,920 --> 01:36:23,520
protections built into them for any

1296
01:36:23,520 --> 01:36:26,080
proprietary information. So and I'm not

1297
01:36:26,080 --> 01:36:27,840
sure if that was the case here, but I've

1298
01:36:27,840 --> 01:36:29,920
seen where RFPs are protected from

1299
01:36:29,920 --> 01:36:32,320
releasing some information uh just for

1300
01:36:32,320 --> 01:36:37,189
that specific reason.

1301
01:36:37,199 --> 01:36:38,960
Is some of this too because it was like

1302
01:36:38,960 --> 01:36:41,679
a design build where they they were

1303
01:36:41,679 --> 01:36:44,080
giving information on how that project

1304
01:36:44,080 --> 01:36:46,800
was going to unfold. Mr. Brooks? No.

1305
01:36:46,800 --> 01:36:47,600
Yes.

1306
01:36:47,600 --> 01:36:50,719
>> Uh this one isn't uh a design build.

1307
01:36:50,719 --> 01:36:53,040
It's really just a class environmental

1308
01:36:53,040 --> 01:36:55,920
assessment. So what it'll do is, like I

1309
01:36:55,920 --> 01:36:59,040
said, consider what the problem is and

1310
01:36:59,040 --> 01:37:00,719
it'll provide a number of different

1311
01:37:00,719 --> 01:37:02,719
alternatives that the municipality can

1312
01:37:02,719 --> 01:37:04,800
consider and provide a preferred

1313
01:37:04,800 --> 01:37:07,600
alternative. uh taking into account a

1314
01:37:07,600 --> 01:37:10,000
number of different factors such as

1315
01:37:10,000 --> 01:37:12,800
cost, environmental impacts, social

1316
01:37:12,800 --> 01:37:14,560
impacts, that sort of thing.

1317
01:37:14,560 --> 01:37:16,719
>> Okay, thank you.

1318
01:37:16,719 --> 01:37:20,239
Any other questions?

1319
01:37:20,239 --> 01:37:22,000
Right.

1320
01:37:22,000 --> 01:37:24,880
Are we ready for the question?

1321
01:37:24,880 --> 01:37:26,320
>> Deputy Mayor Noble through you to

1322
01:37:26,320 --> 01:37:27,760
council. The motion for that would be

1323
01:37:27,760 --> 01:37:29,600
moved by councelor Bachmann, seconded by

1324
01:37:29,600 --> 01:37:31,360
councelor Griffin that the proposal

1325
01:37:31,360 --> 01:37:32,719
submitted by Delta Science and

1326
01:37:32,719 --> 01:37:34,320
Engineering, Inc. for the Breakwater

1327
01:37:34,320 --> 01:37:36,880
Extension Municipal Class Environmental

1328
01:37:36,880 --> 01:37:39,280
Assessment Project be accepted for the

1329
01:37:39,280 --> 01:37:43,109
total cost of $249,993

1330
01:37:43,119 --> 01:37:45,440
excluding HST. That the director of

1331
01:37:45,440 --> 01:37:46,880
corporate services and treasurer be

1332
01:37:46,880 --> 01:37:49,520
authorized to redistribute $500 from the

1333
01:37:49,520 --> 01:37:51,679
taxf funded portion of capital project

1334
01:37:51,679 --> 01:37:53,679
number 202629

1335
01:37:53,679 --> 01:37:56,239
to project number 202630

1336
01:37:56,239 --> 01:37:57,679
to provide additional funding for the

1337
01:37:57,679 --> 01:37:59,760
over overspend to budget and that the

1338
01:37:59,760 --> 01:38:01,360
mayor and clerk be authorized to execute

1339
01:38:01,360 --> 01:38:03,600
the contract.

1340
01:38:03,600 --> 01:38:06,560
All in favor?

1341
01:38:06,560 --> 01:38:09,440
Motion carries.

1342
01:38:09,440 --> 01:38:11,119
Director of Financial Services,

1343
01:38:11,119 --> 01:38:15,990
Treasurer DCS0226,

1344
01:38:16,000 --> 01:38:17,920
Municipality of Central Elgen Asset

1345
01:38:17,920 --> 01:38:21,750
Management Plan.

1346
01:38:21,760 --> 01:38:24,480
Over and second for this. Councelor

1347
01:38:24,480 --> 01:38:27,440
Griffin. Councelor Bachmann.

1348
01:38:27,440 --> 01:38:30,870
Questions?

1349
01:38:30,880 --> 01:38:33,760
Nope. No questions.

1350
01:38:33,760 --> 01:38:35,760
All right,

1351
01:38:35,760 --> 01:38:37,199
Deputy Mayor Noble. The motion for that

1352
01:38:37,199 --> 01:38:38,880
is moved by councelor Griffin, seconded

1353
01:38:38,880 --> 01:38:40,239
by councelor Bogman that the

1354
01:38:40,239 --> 01:38:42,080
municipality of central Elgen asset

1355
01:38:42,080 --> 01:38:44,719
management plan dated November 2025 be

1356
01:38:44,719 --> 01:38:46,239
adopted.

1357
01:38:46,239 --> 01:38:50,070
>> All in favor.

1358
01:38:50,080 --> 01:38:52,880
Motion carries.

1359
01:38:52,880 --> 01:38:54,560
And

1360
01:38:54,560 --> 01:38:57,280
DCS 0326

1361
01:38:57,280 --> 01:38:59,440
statement of council renumeration and

1362
01:38:59,440 --> 01:39:02,960
expense. Mover and seconder.

1363
01:39:02,960 --> 01:39:06,800
Councelor Connors, Councelor Watson.

1364
01:39:06,800 --> 01:39:10,470
Questions?

1365
01:39:10,480 --> 01:39:13,280
Seeing none,

1366
01:39:13,280 --> 01:39:14,880
Deputy Mayor Noble, the motion reads,

1367
01:39:14,880 --> 01:39:16,639
moved by Councelor Connor, seconded by

1368
01:39:16,639 --> 01:39:19,840
Councelor Watson that report DFS 226

1369
01:39:19,840 --> 01:39:21,840
2025, statement of remuneration and

1370
01:39:21,840 --> 01:39:23,600
expenses for council members be received

1371
01:39:23,600 --> 01:39:25,920
for information.

1372
01:39:25,920 --> 01:39:30,070
>> All in favor?

1373
01:39:30,080 --> 01:39:32,880
Motion carries. Director of fire rescue

1374
01:39:32,880 --> 01:39:37,910
service fire chief FS0126

1375
01:39:37,920 --> 01:39:42,480
open air burn bylaw. Mover and seconder.

1376
01:39:42,480 --> 01:39:46,560
Councelor Connors. Councelor Griffin.

1377
01:39:46,560 --> 01:39:51,430
Questions or comments?

1378
01:39:51,440 --> 01:39:55,430
Mayor Sloan.

1379
01:39:55,440 --> 01:39:56,960
Thank you through the deputy mayor to

1380
01:39:56,960 --> 01:40:00,000
the chief. Chief, um we've been doing

1381
01:40:00,000 --> 01:40:02,480
these for some time and you know people

1382
01:40:02,480 --> 01:40:06,239
call in and um ask for their um say that

1383
01:40:06,239 --> 01:40:08,080
they're having a fire. Tell me a little

1384
01:40:08,080 --> 01:40:10,000
bit about what's going to be needed now

1385
01:40:10,000 --> 01:40:12,880
with respect to will there be any extra

1386
01:40:12,880 --> 01:40:15,440
staffing required or diligence required.

1387
01:40:15,440 --> 01:40:17,440
I just want to give an as we're changing

1388
01:40:17,440 --> 01:40:18,400
something I don't think that's been

1389
01:40:18,400 --> 01:40:20,080
changed in a while. I just want to get

1390
01:40:20,080 --> 01:40:22,159
an understanding for the end user how it

1391
01:40:22,159 --> 01:40:24,159
will affect them and what the effect to

1392
01:40:24,159 --> 01:40:25,920
the council will be or the municipality

1393
01:40:25,920 --> 01:40:28,560
with respect to any potential costs.

1394
01:40:28,560 --> 01:40:30,560
Thank you.

1395
01:40:30,560 --> 01:40:33,520
>> Uh through you deputy mayor. Um so with

1396
01:40:33,520 --> 01:40:35,840
the new process um there is we have

1397
01:40:35,840 --> 01:40:38,239
included an inspection uh with every

1398
01:40:38,239 --> 01:40:40,960
open air burn permit. So in the past

1399
01:40:40,960 --> 01:40:42,239
people would just call it in. we would

1400
01:40:42,239 --> 01:40:45,280
instantly issue a permit um without any

1401
01:40:45,280 --> 01:40:48,159
real uh eyes on the property on where

1402
01:40:48,159 --> 01:40:50,320
the burn's happening uh location in

1403
01:40:50,320 --> 01:40:51,760
comparison to buildings other

1404
01:40:51,760 --> 01:40:54,000
structures. So we have included an

1405
01:40:54,000 --> 01:40:57,360
inspection process in the uh in the burn

1406
01:40:57,360 --> 01:40:59,119
permit application process for

1407
01:40:59,119 --> 01:41:00,719
agricultural burns and for special

1408
01:41:00,719 --> 01:41:03,920
burns. This is fairly customary in uh in

1409
01:41:03,920 --> 01:41:05,760
burn permits especially now in the

1410
01:41:05,760 --> 01:41:08,320
liability age that we are in. Um the

1411
01:41:08,320 --> 01:41:10,560
other component that is in there is um

1412
01:41:10,560 --> 01:41:11,920
they used to be where we would have

1413
01:41:11,920 --> 01:41:15,360
permits that were approved for um two to

1414
01:41:15,360 --> 01:41:17,440
three months. We now allow a burn to be

1415
01:41:17,440 --> 01:41:19,920
open for one year. We inspect it. Um

1416
01:41:19,920 --> 01:41:21,600
most of these are agricultural farming

1417
01:41:21,600 --> 01:41:23,280
properties. We've been approved an area

1418
01:41:23,280 --> 01:41:24,880
where they can do that burn where that

1419
01:41:24,880 --> 01:41:27,520
burn is approved. So that burn permit is

1420
01:41:27,520 --> 01:41:29,679
uh open and available for one-year

1421
01:41:29,679 --> 01:41:31,600
period. Um, and then [clears throat]

1422
01:41:31,600 --> 01:41:34,239
there has been a $50 uh burn permit

1423
01:41:34,239 --> 01:41:36,320
application fee that's been put on uh

1424
01:41:36,320 --> 01:41:38,880
with that that was added in the fees uh

1425
01:41:38,880 --> 01:41:40,960
bylaw this year, the the rates and fees

1426
01:41:40,960 --> 01:41:43,440
bylaw this year um to account for some

1427
01:41:43,440 --> 01:41:45,360
of that staff time that it takes to to

1428
01:41:45,360 --> 01:41:47,280
process these permits, issue the permits

1429
01:41:47,280 --> 01:41:49,280
and do the inspection. So from a

1430
01:41:49,280 --> 01:41:50,880
corporate risk perspective, the

1431
01:41:50,880 --> 01:41:52,639
inspection piece is the biggest change,

1432
01:41:52,639 --> 01:41:55,119
but it does protect us in quite a bit uh

1433
01:41:55,119 --> 01:41:58,080
in that that sense.

1434
01:41:58,080 --> 01:42:00,239
followup. Mayor Sloan,

1435
01:42:00,239 --> 01:42:02,080
>> thanks uh through the deputy mayor. Two

1436
01:42:02,080 --> 01:42:03,440
questions. When it comes to protecting

1437
01:42:03,440 --> 01:42:05,280
us, have have we had an issue in the

1438
01:42:05,280 --> 01:42:08,080
past and that we needed protection on

1439
01:42:08,080 --> 01:42:11,119
and B, if a agricultural person is going

1440
01:42:11,119 --> 01:42:12,719
to phone and they're going to say

1441
01:42:12,719 --> 01:42:14,719
they've got some leaves to burn, they

1442
01:42:14,719 --> 01:42:17,119
have to have a permit for $50. They have

1443
01:42:17,119 --> 01:42:18,800
to have someone from Central Elgen come

1444
01:42:18,800 --> 01:42:21,600
out. Um, and what do we offer for timing

1445
01:42:21,600 --> 01:42:23,119
for that? Because right now we have

1446
01:42:23,119 --> 01:42:24,560
people that are calling looking for it

1447
01:42:24,560 --> 01:42:26,639
within a certain amount of time. I I

1448
01:42:26,639 --> 01:42:27,920
don't understand how this is going to

1449
01:42:27,920 --> 01:42:30,080
affect the end user with respect to

1450
01:42:30,080 --> 01:42:31,840
timing if you could clarify please.

1451
01:42:31,840 --> 01:42:33,840
Thank you.

1452
01:42:33,840 --> 01:42:36,159
>> Yeah. So right now we don't have a set

1453
01:42:36,159 --> 01:42:39,440
time parameter on our uh burn permits.

1454
01:42:39,440 --> 01:42:42,000
So um we have some that you know based

1455
01:42:42,000 --> 01:42:43,840
on staff availability that we can turn

1456
01:42:43,840 --> 01:42:45,760
around fairly quickly. We have some that

1457
01:42:45,760 --> 01:42:48,400
take uh that that you know do take some

1458
01:42:48,400 --> 01:42:50,639
time. We have put timing parameters

1459
01:42:50,639 --> 01:42:53,679
within the bylaw um that within 7 days

1460
01:42:53,679 --> 01:42:55,360
we'll make sure that that permit is

1461
01:42:55,360 --> 01:42:57,600
approved and that it's inspected. Uh

1462
01:42:57,600 --> 01:43:00,000
right now we're running about a 2-day uh

1463
01:43:00,000 --> 01:43:01,520
turnaround on all of our inspections

1464
01:43:01,520 --> 01:43:03,760
because we now have the the fire

1465
01:43:03,760 --> 01:43:05,920
prevention officer uh contract in place.

1466
01:43:05,920 --> 01:43:11,510
So that's helping with that workload.

1467
01:43:11,520 --> 01:43:13,440
» Okay.

1468
01:43:13,440 --> 01:43:20,470
Um any other questions?

1469
01:43:20,480 --> 01:43:22,080
Seeing none,

1470
01:43:22,080 --> 01:43:23,440
>> the motion for that is moved by

1471
01:43:23,440 --> 01:43:25,360
councelor Connors, seconded by councelor

1472
01:43:25,360 --> 01:43:28,480
Griffin, that bylaw number 202621 being

1473
01:43:28,480 --> 01:43:30,159
a bylaw to regulate and control the

1474
01:43:30,159 --> 01:43:32,320
setting of fires in the open air and to

1475
01:43:32,320 --> 01:43:34,880
provide for the prevention of fire open

1476
01:43:34,880 --> 01:43:37,199
air burn bylaw be adopted and the staff

1477
01:43:37,199 --> 01:43:38,800
be directed to implement the updated

1478
01:43:38,800 --> 01:43:41,040
open air burning bylaw, including public

1479
01:43:41,040 --> 01:43:42,800
communication, website updates, and

1480
01:43:42,800 --> 01:43:44,719
administrative adjustments necessary to

1481
01:43:44,719 --> 01:43:48,000
support enforcement and compliance.

1482
01:43:48,000 --> 01:43:52,310
All those in favor?

1483
01:43:52,320 --> 01:43:55,990
Motion carries.

1484
01:43:56,000 --> 01:44:00,080
Okay. Next. FS0226

1485
01:44:00,080 --> 01:44:03,280
Fire Rescue Service annual report. Mover

1486
01:44:03,280 --> 01:44:06,239
and seconder.

1487
01:44:06,239 --> 01:44:09,360
Council Connors. Councelor Bachmann.

1488
01:44:09,360 --> 01:44:11,360
Questions?

1489
01:44:11,360 --> 01:44:15,910
Is the chief

1490
01:44:15,920 --> 01:44:18,719
Seeing none,

1491
01:44:18,719 --> 01:44:20,239
>> Deputy Mayor Noble, the motion for that

1492
01:44:20,239 --> 01:44:21,920
is moved by councelor Connors, seconded

1493
01:44:21,920 --> 01:44:25,040
by councelor Bogman that report FS226

1494
01:44:25,040 --> 01:44:27,760
regarding the 2025 Central Log and Fire

1495
01:44:27,760 --> 01:44:29,679
Rescue Services annual report be

1496
01:44:29,679 --> 01:44:32,080
received for information.

1497
01:44:32,080 --> 01:44:35,280
>> All in favor?

1498
01:44:35,280 --> 01:44:38,480
Motion carries.

1499
01:44:38,480 --> 01:44:40,239
Director of Public Works and Community

1500
01:44:40,239 --> 01:44:44,310
Services, PWCS0326,

1501
01:44:44,320 --> 01:44:46,960
request for municipal letter of support

1502
01:44:46,960 --> 01:44:50,159
accessible kayak launcher.

1503
01:44:50,159 --> 01:44:56,390
Mover and seconder. Councelor Griffin.

1504
01:44:56,400 --> 01:45:01,510
Second. Councelor Graham.

1505
01:45:01,520 --> 01:45:06,320
And anybody speaking to this? No. Okay.

1506
01:45:06,320 --> 01:45:08,880
Uh

1507
01:45:08,880 --> 01:45:12,000
any questions?

1508
01:45:12,000 --> 01:45:17,750
Seeing none, ask question. All in favor?

1509
01:45:17,760 --> 01:45:24,629
Motion carries

1510
01:45:24,639 --> 01:45:28,709
and PWCS0426

1511
01:45:28,719 --> 01:45:32,000
water system annual reports.

1512
01:45:32,000 --> 01:45:34,560
Hoover and seconder.

1513
01:45:34,560 --> 01:45:39,830
Councelor Griffin, Councelor Connors.

1514
01:45:39,840 --> 01:45:43,910
Any questions?

1515
01:45:43,920 --> 01:45:48,709
Seeing none, all in favor?

1516
01:45:48,719 --> 01:45:56,390
Motion carries.

1517
01:45:56,400 --> 01:45:58,800
On to bylaws.

1518
01:45:58,800 --> 01:46:01,360
Are we doing these together? Okay. So,

1519
01:46:01,360 --> 01:46:05,760
bylaw 2026 019,

1520
01:46:05,760 --> 01:46:07,920
bylaw 2026

1521
01:46:07,920 --> 01:46:09,760
021,

1522
01:46:09,760 --> 01:46:13,600
and bylaw 202560.

1523
01:46:13,600 --> 01:46:16,239
Mover and seconder.

1524
01:46:16,239 --> 01:46:19,360
Councelor Bachmann, councelor, I'll get

1525
01:46:19,360 --> 01:46:22,800
Mayor Sloan on there.

1526
01:46:22,800 --> 01:46:26,229
All in favor?

1527
01:46:26,239 --> 01:46:29,679
And they carry.

1528
01:46:29,679 --> 01:46:32,719
and motion to move into closed.

1529
01:46:32,719 --> 01:46:37,189
Councelor Connors, Councelor Bachmann.

1530
01:46:37,199 --> 01:46:39,679
All in favor?

1531
01:46:39,679 --> 01:46:44,440
And we are moving to close. Thank you.