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All

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right. Good morning everybody. Tuesday,
December 8th here for our weekly board

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of supervisor meeting. Can I get a
motion to approve the agenda in the

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minutes?
>> Approve as presented.

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» Second.
>> Motion second. Any discussion? Hearing

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none. All in favor say I.
>> I. I motion carried. Any public comment?

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Hearing none. Moving on to new business.
Claims

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» move to approve the claims as presented.
>> Second.

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» Motion second. Any discussion? Hearing
none. All in favor say I.

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» I. Motion carried. Any payroll?
>> Payroll.

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» Any drainage?
>> I drainage report.

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» I get a motion to approve the clerk's
monthly report of fees.

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» I move to approve as present.
>> Thanks. Okay, we've got a motion and a

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second. Any discussion? Hearing none,
all in favor say I.

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» I. I. Motion carried. Brandon,
uh, no, this is for federal grant.

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Sorry, this um, consider a resolution to
support the federal grant funding to

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improvements intersection highway 122
South Taft. This will be a resolution.

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Is there anything to add on this?
Anybody?

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city Mason City was helpful.
>> Who's there by the

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» the city manager just asking us to
support the project?

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» Good. And move resolution 2026 number
62. Uh in favor of supporting the city.

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» Any discussion? Hearing none. All in
favor say I. I. The resolution is

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adopted. Looks like got another
application

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for some funding letter support. Um item
six. Is there a motion to approve?

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» I move to approve city's application for
the state transportation alternatives.

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» Second. A motion and a second. Any
discussion? Hearing none. All in favor

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say I. I. I. Motion carried. Now
Brandon, sorry about that.

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for that tap application one you guys
just did. Uh they also asked me for the

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letters to blow forward it. I talked
with conservation about it first because

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it's a direct competition for him
getting his uh trail funding to finish

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that trail and he was fine with us
supporting that just because he said

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it's
>> going to get it. the project's based on

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which is the most beneficial to the
traveling public and he said if their

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trail is deemed more beneficial has no
problem with them getting the funding on

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that round.
>> Yeah. So just figured I'd let you know

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that I also uh gave my my support for
it.

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» Thank you.
>> So I'll start off by saying the fence

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the north and south fence are complete
out there at the Mason City Illinois

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site. Uh there's a ton of work on that
west side before we can put a fence up.

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But that north and south fence will
eliminate 99% of the traffic we have

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going through whether by people coming
from the neighbors to the north or the

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bike traffic coming up.
I think it's going to be very effective

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to illuminate most of the problem we
have and it'll illuminate any really

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garbage dumping outside each one except
for I mean we have our cables across the

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the entrances at night and that seems to
drastically stop the amount of people

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that dump out there and the fact that we
have a lot more cameras out there to

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record who's coming in and out helps a
lot as well. So for you know those two

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fences are complete. Um, we also met
last week out on site at the Rock Wall

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project with the contractor and the
subcontractors and we determined the

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spot where they're going to put their
job trailer. And he said two weeks from

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that meeting is when he assumed the job
trailer would be in. The hold up at the

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moment is they're waiting for reactions,
the reaction calculations from the

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building manufacturer so they can get
the footing sizes finalized. As soon as

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they have that
excavation for the the footings and

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foundations,

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hopefully in the next, you know, three
weeks, we'll be having any stuff going

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on out there. So, that's moving forward
as well. Um, last week I mentioned a 45

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mph zone request on the 300th quarter.
Yeah.

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» And like I said, I have uh radar and
traffic count data that support that

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being a good idea because there's two
very different speeds of traffic out

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there. So, it' be nice to get the two
speeds to match. so it's safer for the

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public out there. Uh the other zone is
right by Portland as you leave Mason

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City heading south. Uh there's an area
there when the traffic when truck

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traffic comes out of the site and
everything that trucks can't get out

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enough to speed on time and we're having
we actually had a few off runoffs off

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the road and people yards there in
Portland. So, I'm going to do I'm going

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to set up that radar out there and that
traffic counter and just gauge the speed

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that the vehicle factor is going versus
the sunrise. Might be another area I'll

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come to you guys to to discuss a
possible 45 zone from city limit south

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to the bridge just to give the the truck
traffic some time to get up to speed

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before the cars close in on.
>> Wasn't there a stop sign at the tracks

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at one time?
>> I guess I don't remember. It might have

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been a while back, but Right now there's
not

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» fact there used to be.
>> There could have been. I just don't

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remember. Hasn't been since I was here.
Anyway,

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another one is that four-way stop was
last week and the contractor could not

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get sight to mill the rumble strips into
the road. They're supposedly going to be

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here tomorrow. The next fallback date is
Thursday. So hopefully tomorrow or

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Thursday we'll get the north south uh
signs up on that road and I'll have the

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paint the stop bars painted shortly
after that out there. Uh we did get the

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east west signs open is massively more
noticeable than it has ever been. So I

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think this hopefully getting people's
attention. We put beacons on the

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pre-warnings. We have the the flashing
stop signs themselves. We have the the

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actual posts have reflective strips on
them. So they're as visible as they

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possibly can be.
So hopefully after when today or

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tomorrow or Thursday, we'll have them
complete and we'll see how it goes after

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that. I'll kind of watch the crash data
and I'll talk with the uh the sheriff's

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department, make sure they report those
accidents specifically to me so I can

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keep an eye on them.
>> Somebody did put it on Facebook, too.

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So,
>> um

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there is a residence in all four
directions from that particular stop

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sign turning into a fourway. Uh they
drag brakes are used out there already

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right now. It's been something that
they've been bothersome and they're

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afraid that now if there's going to be a
fourway stop, we're going to have even

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more Jake breaks on that one. So, I
think uh I'm going to come back to you

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guys with a a proposed ordinance for a
Jake break ordinance in that area,

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» limit the use of those just to
>> I think it really will affect the the

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quality of life for the people living
near. So, I think it's something we

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should consider. So, I'll bring back the
ordinance to you guys with the, you

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know, the distance from that
intersection where the ordinance should

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cover just so that uh we can at least
talk about it as a as a group.

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» Uh just give you some updates on
equipment. Uh the only thing we have

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down right now is our number zero, which
is an older machine, but it's not really

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down. We're just readjusting the circle
on it. And then number 48 is a truck

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that's under warranty, and it's going
down to De Mo right now to get some

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transmission repairs done on it under
warranty. But other than that,

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everything else is up and at them. We
were continuing our annual inspections

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on all the trucks. Like I said, we've
not found any big issues yet and it's

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worked out well catching some minor
stuff that would have caught us later.

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So, our annual truck inspections have
been very helpful. Um,

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we're going to have December 1st is a
delivery date for that. Uh, we're going

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to talk to you guys about we had a down
few weeks back, so that'll be here

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relatively quick. It probably won't see
much use this winter. He's probably

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going to practice on it a little bit,
but he wants to stay in his normal

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grater until the winter's done just in
case there's a big snow event. Does want

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to learn a new machine
the big storm, but he'll use it on the

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regular storms just to get used to it.
Um, and then that that loader that we're

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doing the the least to possibly own if
we end up liking it. That should

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hopefully be here in the next couple
weeks. So, that's going pretty well.

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Also, uh I don't have any updates on
projects wise other than Illand's still

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planning to do their Thrush Avenue
project this fall before winter time and

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that the bridge contractors are still
planning to do the bridge leading into

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winter time. We're hoping to get that
completed before they have to stop so

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it's actually open again for the winter.
So if winter weather comes in early and

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the temperatures don't play well with
us, there's a chance that that bridge on

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B60 just east of L might possibly be
closed all winter. Uh we have adjusted

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our snow routes and we've already taken
that into account just in case. But if

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that doesn't happen, we'll just go back
to our normal routes.

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» I think other than that, that's all I
had for you.

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» So on that one that you're just talking
about with that bridge.

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» Yep.
>> I've had several calls from emergency

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responders in that area. Yep.
>> And it would be imperative to get that

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open before winter. It's it's a big deal
for the ambulance and the fire.

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» Yeah. It's a big deal to go back and
forth.

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» It's a big deal for Yeah. a lot. We've
expressed that to the contractor and

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they said, "Is there is there every
intention to have it open for the winter

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time? It's just going to be up to mother
nature if it's going to cooperate.

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» Otherwise, just a gravel mile out and
around to get around it safely."

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Okay. And then also the you said there
needs to be more work done before the

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fence can be completed on the Illinois
side.

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» Yeah, we got a bunch of uh landscaping.
And

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» whose work is it? The fence contractor
or yours?

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» It's ours.
>> Okay.

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» Yeah, it's it's there's just uh there's
a bunch of overburden from actual

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building construction that the foreman
at the time that's not no longer the

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foreman had some plans for but those
plans didn't work out

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of use for it. So we actually for as
part of the demo uh part of the contract

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was they have a per ton cost to haul
that away for us. So that when they get

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there to do it the that overburdened
stuff will be gone. Then we have a black

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dirt pile that's kind of trapped by it
right now that we'll move out of the way

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and then we'll finish leveling out
preparing that west side be able to get

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that actually going as well.
>> So that fence on the property line then.

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» Yeah. Yeah.
>> So right now we're spilling over the

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property property line. It's right. It's
We're against it all the way. Yeah, for

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sure.

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» And that was part of mine. So, is that
going to be something they'll be working

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on in their free time?
>> I'm hoping they're going to get it done

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this this summer, this fall heading
towards winter. So, I don't know if the

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fence will get done before winter, but
the the idea is to get that done as soon

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as possible.
>> Some back there. And then uh just kind

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of more of a formation, but the camera
system that we put in that Canadian

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system or whatever it was.
>> Yeah, the GPS system.

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» So, is that an annual renewal or
>> Yes, it is.

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» Was it?
>> Yeah.

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» Okay. I couldn't remember if we had a
long contract.

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» We could have we could have done Yeah.
long contract, which is not something

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any of the counties chose. So, it's an
annual thing. We could have paid it

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monthly or we could pay every six
months. I just choose to make one big

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payment and then be done with it.
>> The last thing, did you want to touch

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anything on that slope
>> in Plymouth?

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» Oh, Plymouth. I did the feasibility
study on it. That's that's where we're

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at right now is I got to get a final
design contract from WHK. They're

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supposedly working on it and get it to
me so we can get a final design with

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them doing the permitting. But yeah,
that that's something we're going to

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continue moving forward with. There's a
chance I'll have to push that project to

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next fiscal year if the if the
everything doesn't line up because I

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want to use farmers market funds on it.
But it's definitely happening very near

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future.
>> I was there again Friday afternoon and

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it looks like it's getting worse.
>> Yeah, it's there's no way to it it is

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compromise. It is a problem that either
we could keep paving it forever and it's

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just going to keep sliding towards the
river and eventually if we don't

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stabilize the bottom that road would be
not repairable or serviceable anymore.

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So this is a project that's been a long
time coming and it's it's vital to get

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it done.
>> Okay. Thank you.

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» All right. Thanks Brandon.
>> Thank you.

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» Item number eight uh manure management
plan.

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This one is a normal manure management
plan, but yet a little odd. So, I was

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going to ask Michelle or Michelle's
office again to uh forward a letter of

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uh concern considering the uh Union
Hills Waterfall Protection Area being in

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its close proximity. That was basically
the only things public health pointed

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out. There's not a whole lot that we as
the board can do about it since the DNR

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is in control. So, I would move to
approve and forward on to the DNR

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hopefully with a drafted letter pointing
that concern out.

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» Second motion, a second. Any other
comments? Hearing none. All in favor say

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I.
>> I.

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» I. Motion carried. Item 9.

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post session pursuing Iowa code section
21.51C

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to discuss gratitude to council on
matters.

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» Thanks Brent.
>> Presently in litigation or where is

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litigation is imminent where disclosure
would be likely to prejudice or

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disadvantage position of the
governmental body in that

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there a motion to approve.
I move to approve close session

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third

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yes. Yes. Wants. Yes.
>> Uh and pursuant to Iowa code 21.51J

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to discuss purchase sale of particular
real estate where only premature

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disclosure would be reasonably expected
to increase the price of the

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00:14:27,360 --> 00:14:31,440
governmental body have to pay for the
property or reduce the price the

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governmental body received for that
property. Is there a motion to go into

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close session?
>> So moved.

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» Second.
>> Uh cler to call the role.

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» Gina,
>> yes.

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» Yes. Yes,
there

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» a motion to adjurnn. Move to adjurnn.
Second have motion second. Any

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discussion hearing? None. All in favor
say I. I. I.