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[Captioner present]

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Chair Jenkins: Good evening.

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I call the Chapel Hill-Carrboro City Schools board

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of education meeting to order.

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The first item on the agenda.

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May I get a motion to approve the agenda.

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>> So move.

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Chair Jenkins: I have a motion from Vicky

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and a second from Meredith.

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All those in favor say aye.

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[Members voting]

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Chair Jenkins: May I get a motion

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to go into closed session for the purpose

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as stated on the agenda.

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>> So move.

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Chair Jenkins: I have a motion from Barb

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and a second from Vicky.

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All those in favor say aye.

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[Members voting]

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Chair Jenkins: Well return to 7:00 as close as possible.

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Thank you.

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--We'll return to 7:00 as close As possible.

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Thank you.

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Chair Jenkins: To amend the agenda.

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I'll entertain that motion.

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Go ahead Barb.

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>> I move that we move to amend the agenda to include items six

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C, gestion of our district joining some multidistrict

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litigation against social media companies.

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Chair Jenkins: I have a motion from Barb.

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Can I get a second?

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A second from George.

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All those in favor of amending our agenda to include item six

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C as Barb stated say I. voting]

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Chair Jenkins: The agenda has been amended.

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All right.

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So our next item on the agenda is public comment.

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I'm looking to Miss Holloway to see.

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Okay, thank you.

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Do you need to adjust that?

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Yeah we can.

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It's a very quiet meeting.

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Do you know how to do it?

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Um the board of the board appreciates and encourages

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public comment.

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Board members will listen to the comments

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and may ask or make clarifying questions or comments

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but there will be no general discussion

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related to the public comments.

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Comments should relate to the education and safety of students

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or the operation of the school system.

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The public time comment times for discussion

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of educational issues or the operation of the Chapel

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Hill-Carrboro City Schools.

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Public comment is not intended for disruptive behavior.

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Speakers may offer criticism of the school

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operation and programs as well as criticism of board members

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and administrators and their official capacity

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however the board will not allow personal attacks,

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seem abusive or definitively language will not be tolerated.

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Since we have just a few speakers tonight,

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speakers will have up to three minutes for their comment.

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When you're recognized, please come forward, state your name

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and if you're speaking for an organization,

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please identify the name of the organization.

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It doesn't look like we have any of our recognized

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teachers organizations, city or student groups,

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so we'll go ahead and start with anyone

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who signed up with advance and thank you Mr. Mullen,

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it looks like you are ready to go.

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>> Hi.

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I'm Rob Mullen.

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I spoke once before in the spring of the year.

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My wife and I have two children in the Mandarin dual language

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pathway.

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I cannot say all I want to say now but I can say this:

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I listened live online to the previous board meeting and heard

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you vote to divide the two Mandarin pathways.

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You had hinted at your leanings since late February early March,

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so that was no surprise.

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I noted also the way you relied on the school camp

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report prepared by folks from NC state.

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That too was no surprise.

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You paid for the report and said its parameters.

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You got what you paid for.

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You own it.

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What did surprise me was when I had the chance to read your lead

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fleshed teacher Shawna Catlett's letter to you

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and saw that you had cherry picked her words

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that the Mandarin World language pathway

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would have difficulty standing on its own while

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ignoring her larger point.

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Clearly stated that the dual language and world language

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pathways should remain together.

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What appalled me was that you, having made many commitments

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to maintain the two pathways, seemed

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so ready to throw the Mandarin world language pathway

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under the bus.

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Thankfully some of you remembered your commitments,

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so the world language pathway will go on for the time being

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in a form yet to be determined.

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In view of the ongoing chaos that the board has created

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over the past year, and the harm is inflicted, supposedly

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in the name of fairness, but perhaps

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more accurately in an attempt to create plausible deniability

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and tick all the legal boxes, I strongly

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suggest that you reconsider your vote

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to separate the two pathways and the subsequent votes

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to house them in separate schools.

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You have reversed yourselves before and you can do so again.

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If that creates a strain on the district administration,

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then so be it.

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That's what we pay all of you for.

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Thank you.

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>> Thank you members of the board.

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My name is Calvin.

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I have a kindergartner at Glenwood in the dual language

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program.

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I don't have prepared remarks tonight.

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I just wanted to express to you how important it

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is to the many parents at Glenwood who

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have been part of this process since January February

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that promises are kept to the parents of the world language

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students.

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I think that could be lots of different things.

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I believe that the message from the Glenwood community

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has always been consistently that we want to work together

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to figure out a solution that works

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for our community and the district as a whole.

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Our community are the experts in the dual language

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and the Mandarin world language pathways.

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We know how they can work.

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We know how they can survive and thrive.

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Certainly at Glenwood but also at the new Environments.

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We want to make sure that those pathways --

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the board has voted to split them,

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we want to make sure that those pathways will continue

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to provide opportunities for students in the school district.

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And whether that is in the current form as part of steam

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squared or and some new form that

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honors the experiences and the cohorts of the children

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that are currently in the World language pathway.

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That's very important to us.

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I look forward to having Glenwood

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double Dutch current Glenwood community to continue

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to be at board meetings, continue

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to meet with the board to make sure there's

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a way forward for all of us.

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Thank you.

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Chair Jenkins: Thank you.

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Kevin are you going to speak tonight?

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Okay.

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>> (Inaudible)

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Chair Jenkins: It's fine.

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We don't have a work session so all public comments are now.

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If it was a work session, then you

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would speak before the work session.

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>> I understand.

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Thank you.

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My name is Kevin Argabright.

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My comment was more of a question on agenda item

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around the rights for students and parents.

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You have a reading where you're amending it, adding

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a statement that is in order to request that students be not

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included in the list of information

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given to military recruiters and higher education institutions

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that they have to submit that in writing to the guidance

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counselor or superintendent.

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I was wondering if you could provide clarification

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as to why that right is being separated out

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in isolated with that because none

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of the other things, such as asking to amend your student

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records require you to submit that in writing

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and I personally believe there should

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be a consistency but the lowest barrier to entry

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for removing yourself from military recruiter scope.

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Thank you.

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Chair Jenkins: Thank you.

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Meredith did you want to ask a clarifying question?

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>> I wanted to see.

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Even wanted to mention why that was.

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I just wanted to wonder if you could reiterate that?

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Chair Jenkins: Microphone.

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>> There are a couple of statutes that require the school

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system to provide information to military recruiters.

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One is the federal Elementary and Secondary Education Act,

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which states that any school system receiving federal funds

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must upon the request of a military recruiter,

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provide name address and telephone

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number of each student.

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And then there's another statute that requires schools

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provide also email addresses for students.

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The military recruiters are supposed to be requesting

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or directing their efforts at students who are 17 or older

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or 11th grade or higher.

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But they are allowed to request the information of students

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who are younger.

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And the statute specifically states

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that we are required to notify parents that they can opt out.

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So the law is that you have to provide it

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unless parents opt out.

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And opt in is not permitted and then

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there's a state statute as well that

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says that any school system that provides access

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for educational or like college fairs,

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anything like that, that you have

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to provide the same access to military recruiters

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as you do to colleges or other employers, job fairs, etc.

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Chair Jenkins: Thank you Eva.

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I mean, you still have time for your public comment.

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If you want to continue.

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>> Hearing all that, it didn't address the concern that I had

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because the state statute said that you have to make those opt

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out requests in writing, understood.

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But the right as it's written right now

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is already an opt out system, so once again, it's

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just adding the opt out via writing to specific people.

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So understanding why that is.

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>> I think if the board wants to pull it from --

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Chair Jenkins: We can do that.

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If there's still questions.

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Thank you Eva.

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Any other community members wishing to make public comment?

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Go ahead and step forward, make sure you state your name, first

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and last name.

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We do need it for the minutes.

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>> My name is Joe Irick and I'm the mother of a student

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at Victor Hill Elementary and Victor Hill Middle.

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I think we all know that we've had a bus disaster.

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My sixth grader was one of hundreds of kids who had no bus

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and for my family, this was an inconvenience

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because my work is flexible and I could drive a middle Schooler

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to school for two weeks.

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But for some families in our community

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who are hourly wage workers or who do not have access to a car,

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this is a disaster.

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This is not an inconvenience.

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And so, I know that Mr. Stewart and others have been working

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very hard on trying to get this straightened out

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but this is an equity issue.

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This cannot happen.

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We can do better than this.

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Our students have to be able to get to school, all of them,

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regardless of their family's ability

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to drive them in the morning.

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And certainly at McDougall, there are a lot of students --

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[NO AUDIO]

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Chair Jenkins: Anyone else?

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All right.

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Thank you everyone.

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Board members, are we open to a motion to amend our agenda again

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and move consent item --

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I just wrote it down -- five C, recommendation for approval

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of first reading of minor changing to policy code 4700

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student records down to discussion and action.

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It will be item six D. Is everyone good with that?

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Okay, we've got a motion.

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Sounds like Barb is seconding.

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All those in favor say aye

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[Members voting]

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Chair Jenkins: So it'll be item six

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D. All right, our next item on the agenda

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is consent, board members may I have a motion to approve

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our consent agenda as amended?

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>> So move.

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Chair Jenkins: I've got a motion from Meredith

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01:31:16,602 --> 01:31:17,870
and a second please.

268
01:31:17,870 --> 01:31:18,957
Second from Vicky.

269
01:31:18,957 --> 01:31:21,996
All those in favor say aye.

270
01:31:21,996 --> 01:31:22,663
[Members voting]

271
01:31:22,663 --> 01:31:23,788
Chair Jenkins: Any opposed?

272
01:31:23,788 --> 01:31:24,417
Okay.

273
01:31:24,417 --> 01:31:29,570
Next is discussion and action and our first item

274
01:31:29,570 --> 01:31:34,377
is recommendation for approval first reading for policy code

275
01:31:34,377 --> 01:31:36,377
3460 graduation requirements.

276
01:31:48,536 --> 01:31:49,119
>> (Inaudible)

277
01:31:49,119 --> 01:31:50,494
Chair Jenkins: You turned it off.

278
01:31:50,494 --> 01:31:51,377
There you go.

279
01:31:51,377 --> 01:31:57,350
>> All right, I am Alicia Curtis executive director for secondary

280
01:31:57,350 --> 01:31:59,137
instruction and academic program.

281
01:31:59,137 --> 01:32:01,577
Hi Rebecca Atkins our director of programing.

282
01:32:01,577 --> 01:32:05,803
A brief overview of policy 3460 and our recommendations

283
01:32:05,803 --> 01:32:07,457
for revision.

284
01:32:07,457 --> 01:32:10,457
We last revised policy 3460 prior

285
01:32:10,957 --> 01:32:14,927
to block schedule implementation at the High school.

286
01:32:14,927 --> 01:32:17,994
So looking at this, we need to update

287
01:32:17,994 --> 01:32:21,397
it to reflect a couple of changes in the number of courses

288
01:32:21,397 --> 01:32:25,257
students take and additionally, with graduation which was not

289
01:32:25,257 --> 01:32:28,357
necessarily on the table before transitioning to a block

290
01:32:28,357 --> 01:32:28,857
schedule.

291
01:32:28,857 --> 01:32:32,417
So you have in front of you the recommended changes,

292
01:32:32,417 --> 01:32:36,729
one of which removes graduation requirements which were listed

293
01:32:36,729 --> 01:32:40,457
in tables which were not in addition to the state

294
01:32:40,457 --> 01:32:42,790
requirement for graduation or state requirements

295
01:32:42,790 --> 01:32:46,523
for graduation, which are listed in graduation policy 004

296
01:32:46,523 --> 01:32:48,243
by the state.

297
01:32:48,243 --> 01:32:51,977
And that recommendation was made at the May Policy Committee

298
01:32:51,977 --> 01:32:52,590
meeting.

299
01:32:52,590 --> 01:32:55,657
Additionally, we added language in section C adjusting

300
01:32:55,657 --> 01:32:58,870
the course load requirements to meet block schedule

301
01:32:58,870 --> 01:33:00,609
and then added language in section D

302
01:33:00,609 --> 01:33:03,163
for special circumstances regarding graduation

303
01:33:03,163 --> 01:33:07,137
and defining an saying that major graduation requirements.

304
01:33:07,137 --> 01:33:11,587
We are h happy to answer any questions

305
01:33:11,587 --> 01:33:14,297
or provide any clarity on items that you may need.

306
01:33:14,297 --> 01:33:16,400
Chair Jenkins: Thank you.

307
01:33:16,400 --> 01:33:18,457
Board members, do you have any questions about this policy

308
01:33:18,457 --> 01:33:19,277
change?

309
01:33:19,277 --> 01:33:21,277
Go ahead Barb.

310
01:33:22,257 --> 01:33:24,657
>> Thank you Miss Curtis.

311
01:33:25,990 --> 01:33:30,730
I find see one, what were saying students are generally required

312
01:33:30,730 --> 01:33:34,233
to be enrolled in eight courses or six courses in a study period

313
01:33:34,233 --> 01:33:39,330
each semester A confusing sentence because it's not

314
01:33:40,586 --> 01:33:41,470
each semester.

315
01:33:41,470 --> 01:33:43,470
It's four?

316
01:33:45,297 --> 01:33:50,257
>> We could add some punctuation and or tighten up the language

317
01:33:50,257 --> 01:33:57,457
so it's less confusing for six courses per year and two study

318
01:33:58,163 --> 01:34:01,763
halls if they choose that route.

319
01:34:04,118 --> 01:34:06,118
Vice-Chair Fedders: Yeah.

320
01:34:06,522 --> 01:34:08,897
>> And I think you said this and I missed it but what was

321
01:34:08,897 --> 01:34:12,777
the rationale behind deleting all the graduation requirements?

322
01:34:12,777 --> 01:34:16,457
>> The policy committee discussion in May felt that it

323
01:34:16,457 --> 01:34:20,170
was overkill having the -- all the tables listed since they do

324
01:34:20,170 --> 01:34:22,170
not differentiate in our district from the state

325
01:34:22,170 --> 01:34:26,337
graduation requirements that are linked in graduation policy 004.

326
01:34:26,337 --> 01:34:30,283
>> I can speak to that as well because I think that was partly

327
01:34:30,283 --> 01:34:31,537
my recommendation.

328
01:34:31,537 --> 01:34:34,717
Originally, there were state graduation minimums

329
01:34:34,717 --> 01:34:37,569
and then Chapel Hill had its own in addition,

330
01:34:37,569 --> 01:34:40,350
but a couple of years ago the legislature

331
01:34:40,350 --> 01:34:41,577
passed the requirement that you could

332
01:34:41,577 --> 01:34:42,785
no longer have any additions.

333
01:34:42,785 --> 01:34:45,508
The state sets it and so it's no longer your policy

334
01:34:45,508 --> 01:34:48,352
and it was every time the state made a change,

335
01:34:48,352 --> 01:34:50,857
you would have to come back and make your change your policy

336
01:34:50,857 --> 01:34:52,757
even though it's nothing that you decided.

337
01:34:52,757 --> 01:34:55,923
So I think there's still set forth in your handbook

338
01:34:55,923 --> 01:34:58,730
and so forth but it didn't make sense

339
01:34:58,730 --> 01:35:00,689
to reproduce the whole state policy and your policy

340
01:35:00,689 --> 01:35:03,970
now that you have no control over it.

341
01:35:03,970 --> 01:35:07,170
>> So if a parent wants to know what their kid has to do

342
01:35:07,170 --> 01:35:09,477
to graduate, where do they get that information?

343
01:35:09,477 --> 01:35:11,137
I guess then?

344
01:35:11,137 --> 01:35:15,337
>> It's in the high school course book.

345
01:35:16,170 --> 01:35:18,183
And on the state website.

346
01:35:18,183 --> 01:35:21,170
We can add it to the counseling website for high school easily

347
01:35:21,170 --> 01:35:25,817
but it's in the high school course book.

348
01:35:29,140 --> 01:35:32,140
Chair Jenkins: Any other questions?

349
01:35:33,617 --> 01:35:36,170
Go ahead Vicki permit

350
01:35:36,900 --> 01:35:38,817
>> I want to follow up with Barr for a second.

351
01:35:38,817 --> 01:35:41,170
Basically what the state did is take away and say you

352
01:35:41,170 --> 01:35:42,892
guys don't get to have your own requirements.

353
01:35:42,892 --> 01:35:44,817
It's ours and ours alone.

354
01:35:44,817 --> 01:35:48,337
Vice-Chair Fedders: I guess if I'm just random parent

355
01:35:48,337 --> 01:35:50,700
of a sixth grader and I want to know,

356
01:35:50,700 --> 01:35:52,514
you're not going to look --

357
01:35:52,514 --> 01:35:56,225
I just want it to be somewhere easy to find for everybody.

358
01:35:56,225 --> 01:35:58,997
What else did you say Miss Atkins?

359
01:35:58,997 --> 01:36:01,977
You said it could be the high school course book?

360
01:36:01,977 --> 01:36:05,657
>> I don't mind adding it to the school counseling website.

361
01:36:05,657 --> 01:36:08,710
I certainly would it will certainly fit quite well.

362
01:36:08,710 --> 01:36:10,377
I always wonder what people would Google

363
01:36:10,377 --> 01:36:13,117
and if they see CC s graduation requirements,

364
01:36:13,117 --> 01:36:15,537
and we want to make sense what they found.

365
01:36:15,537 --> 01:36:17,537
>> That makes sense.

366
01:36:18,617 --> 01:36:22,817
Chair Jenkins: Any other questions or comments?

367
01:36:23,265 --> 01:36:28,570
So so are we good with the minor adjustments --

368
01:36:28,570 --> 01:36:32,657
the clarification, I think we just need to say six per,

369
01:36:32,657 --> 01:36:35,257
and the study session per semester?

370
01:36:35,257 --> 01:36:38,817
>> I will edit that this evening.

371
01:36:38,817 --> 01:36:41,345
Chair Jenkins: That's a minor enough edit

372
01:36:41,345 --> 01:36:42,879
that we don't need to get a motion

373
01:36:42,879 --> 01:36:45,879
to approve this as amended.

374
01:36:46,170 --> 01:36:48,170
>> So move.

375
01:36:48,817 --> 01:36:51,877
Chair Jenkins: I've got a motion from Barb.

376
01:36:51,877 --> 01:36:54,337
I've got a second from Meredith.

377
01:36:54,337 --> 01:36:54,988
Thank you.

378
01:36:54,988 --> 01:36:58,555
All those in favor say I.

379
01:36:58,555 --> 01:36:59,763
[Members voting] Any opposed?

380
01:36:59,763 --> 01:37:02,163
Chair Jenkins: Thank you.

381
01:37:04,337 --> 01:37:12,737
Our next item on the agenda -- sorry my computer is item six b.

382
01:37:17,683 --> 01:37:19,683
Oh that's me.

383
01:37:20,363 --> 01:37:23,370
Approval of our draft timeline and application

384
01:37:23,370 --> 01:37:26,637
process to fill our board vacancy.

385
01:37:27,117 --> 01:37:31,317
Board members, I put together this abstract.

386
01:37:34,157 --> 01:37:38,357
I used the information and how we've

387
01:37:39,369 --> 01:37:43,170
done it in this district for the past couple of times.

388
01:37:43,170 --> 01:37:46,641
I did include the relevant statutes and policies

389
01:37:46,641 --> 01:37:48,641
in the abstract.

390
01:37:48,657 --> 01:37:54,634
That kind of governs who could be elected to the board

391
01:37:54,634 --> 01:37:59,434
in any requirements listed in our policy 2110 and 2115.

392
01:38:01,457 --> 01:38:08,490
And so, why don't we start by just looking at the timeline

393
01:38:08,490 --> 01:38:09,857
first.

394
01:38:09,857 --> 01:38:14,657
Board members, so if we approve the application

395
01:38:14,717 --> 01:38:18,317
and the timeline tonight, the timeline

396
01:38:19,570 --> 01:38:21,857
starts with advertising the process

397
01:38:21,857 --> 01:38:24,289
to fill the board vacancy.

398
01:38:24,289 --> 01:38:26,570
And so, the application will go out

399
01:38:26,570 --> 01:38:29,817
and we'll work with our districts communication team

400
01:38:29,817 --> 01:38:32,953
on getting this information out to the community

401
01:38:32,953 --> 01:38:35,456
and obviously it'll get posted on our social media

402
01:38:35,456 --> 01:38:37,547
and everyone in the community will

403
01:38:37,547 --> 01:38:39,117
be encouraged to post it out.

404
01:38:39,117 --> 01:38:42,570
That application will be open from September 4th through

405
01:38:42,570 --> 01:38:47,233
the 14th, with the applications due by September 14th at 12 noon

406
01:38:47,233 --> 01:38:50,997
because there is an option for people to drop off hard copies

407
01:38:50,997 --> 01:38:52,597
of the application.

408
01:38:52,597 --> 01:38:55,597
Although, electronic is obviously preferred

409
01:38:55,910 --> 01:38:59,257
but we want to make sure people had both options.

410
01:38:59,257 --> 01:39:01,385
So that's our timeline.

411
01:39:01,385 --> 01:39:06,520
And then I did put on here --

412
01:39:06,520 --> 01:39:09,970
I wanted to hold some time for so a potential special meeting

413
01:39:09,970 --> 01:39:11,457
for the board to review applications and possibly

414
01:39:11,457 --> 01:39:13,897
conduct interviews of candidates if needed.

415
01:39:13,897 --> 01:39:17,923
Obviously, we all know more on September 14th in terms

416
01:39:17,923 --> 01:39:21,282
of the volume of candidates that we have.

417
01:39:21,282 --> 01:39:24,843
But those are two dates that I put out there as placeholders

418
01:39:24,843 --> 01:39:27,243
and obviously, we'll work with staff

419
01:39:27,243 --> 01:39:34,443
to get it advertised and posted, in terms of time and place.

420
01:39:34,978 --> 01:39:38,957
Here for a special meeting to do that and the timeline has

421
01:39:38,957 --> 01:39:43,377
an expectation that we will select at our September 17th

422
01:39:43,377 --> 01:39:46,377
meeting a replacement board member.

423
01:39:46,729 --> 01:39:52,329
The swearing in, we will determine at a future date.

424
01:39:52,329 --> 01:39:57,129
Any comments on the timeline from board members?

425
01:39:58,970 --> 01:40:00,970
Go ahead George.

426
01:40:00,697 --> 01:40:03,979
>> I don't think I really have a comment on the timeline.

427
01:40:03,979 --> 01:40:06,489
I just do have some questions about the process after

428
01:40:06,489 --> 01:40:07,507
the 14th.

429
01:40:07,507 --> 01:40:09,907
However you're handling that.

430
01:40:11,937 --> 01:40:15,650
Chair Jenkins: We can go to the application

431
01:40:15,650 --> 01:40:18,570
and we can talk a little bit more about process two.

432
01:40:18,570 --> 01:40:23,237
On the second page of the attachment for the abstract,

433
01:40:23,237 --> 01:40:25,467
is the actual application.

434
01:40:25,467 --> 01:40:30,867
It does look slightly different maybe from past applications.

435
01:40:31,157 --> 01:40:35,957
But it gathers demographic -- just basic data,

436
01:40:37,230 --> 01:40:38,427
demographic information.

437
01:40:38,427 --> 01:40:41,753
Their name, their information and things like that.

438
01:40:41,753 --> 01:40:44,753
And then the two questions.

439
01:40:44,977 --> 01:40:48,321
The first one is the potential --

440
01:40:48,321 --> 01:40:50,965
the applicant has reviewed the requirements and they made

441
01:40:50,965 --> 01:40:53,132
the requirements to serve on the Board of Education.

442
01:40:53,132 --> 01:40:56,953
Because we're doing this process and it's not like the election

443
01:40:56,953 --> 01:40:59,457
process where you go to the Board of Elections

444
01:40:59,457 --> 01:41:01,853
and they vet you to make sure you meet the requirements.

445
01:41:01,853 --> 01:41:03,937
We just need people to make sure that they

446
01:41:03,937 --> 01:41:08,129
do that step of confirming that they have

447
01:41:08,129 --> 01:41:10,110
gone through the process of making sure they

448
01:41:10,110 --> 01:41:11,270
make the requirements.

449
01:41:11,270 --> 01:41:15,100
And then the second question is on the application

450
01:41:15,100 --> 01:41:18,127
why do you want to serve on the school board.

451
01:41:18,127 --> 01:41:19,707
And that's it with the application.

452
01:41:19,707 --> 01:41:23,337
It provides the information where any applicant can

453
01:41:23,337 --> 01:41:25,363
return it with the deadline.

454
01:41:25,363 --> 01:41:28,577
And so that is the whole application.

455
01:41:28,577 --> 01:41:33,377
Any questions or comments on the application itself?

456
01:41:36,857 --> 01:41:38,432
Okay.

457
01:41:38,432 --> 01:41:40,432
So George --

458
01:41:43,158 --> 01:41:46,257
>> I appreciated the simplicity of the questions.

459
01:41:46,257 --> 01:41:48,857
Do you qualify and why do you want to be on the board.

460
01:41:48,857 --> 01:41:50,637
I think that's a great way to start.

461
01:41:50,637 --> 01:41:53,637
Rather than 25 questions or something.

462
01:41:53,697 --> 01:41:59,257
Chair Jenkins: Yeah, I think, the first draft for you guys.

463
01:41:59,257 --> 01:42:02,277
I thought back to my time of other applications I've seen

464
01:42:02,277 --> 01:42:05,697
and I think that's really all the requirements we have

465
01:42:05,697 --> 01:42:08,761
to have as board member as we meet the requirements

466
01:42:08,761 --> 01:42:10,662
and why do we want to serve.

467
01:42:10,662 --> 01:42:12,370
That was the question that we got

468
01:42:12,370 --> 01:42:14,119
asked so we want to make sure we kept it simple

469
01:42:14,119 --> 01:42:16,105
and it wasn't a barrier for anyone

470
01:42:16,105 --> 01:42:18,577
who might be interested in applying as well.

471
01:42:18,577 --> 01:42:23,143
>> So my question is then on the 14th or on the 15th

472
01:42:23,143 --> 01:42:27,177
in the morning, if we have say double digit applicants,

473
01:42:27,177 --> 01:42:29,297
what's the process then?

474
01:42:29,297 --> 01:42:31,357
What are you thinking?

475
01:42:31,357 --> 01:42:33,969
Because we can't obviously call a meeting and then

476
01:42:33,969 --> 01:42:36,301
interview people if we haven't decided ahead

477
01:42:36,301 --> 01:42:38,625
of time who to interview and invite them.

478
01:42:38,625 --> 01:42:42,781
I'm just curious what happens after applications arrive

479
01:42:42,781 --> 01:42:43,754
on the 14th?

480
01:42:43,754 --> 01:42:45,257
What are you thinking?

481
01:42:45,257 --> 01:42:48,497
Chair Jenkins: First thing, we will

482
01:42:48,497 --> 01:42:52,497
have our staff go through an organize who they are.

483
01:42:52,497 --> 01:42:54,657
We'll have our special call meeting that's

484
01:42:54,657 --> 01:42:58,337
going to be up to us how we weed through,

485
01:42:58,337 --> 01:43:01,222
however we end up with 1 or 1000.

486
01:43:01,222 --> 01:43:04,697
And so, we will need to decide then

487
01:43:04,697 --> 01:43:06,929
what that's going to look like.

488
01:43:06,929 --> 01:43:09,337
I think prescribing a process now

489
01:43:09,337 --> 01:43:12,257
probably might be a little heavy handed.

490
01:43:12,257 --> 01:43:14,807
>> You mean during the meeting?

491
01:43:14,807 --> 01:43:16,170
The special call?

492
01:43:16,170 --> 01:43:19,137
Because there's a meeting on the 17th, a board member.

493
01:43:19,137 --> 01:43:21,537
Chair Jenkins: We do.

494
01:43:21,537 --> 01:43:24,537
>> I know there's a big agenda for that night.

495
01:43:24,537 --> 01:43:26,787
Chair Jenkins: Yeah and for something like this

496
01:43:26,787 --> 01:43:28,649
we want to have it as our own thing

497
01:43:28,649 --> 01:43:30,857
because we might have to workshop our way through how

498
01:43:30,857 --> 01:43:32,937
we're going to narrow down.

499
01:43:32,937 --> 01:43:34,937
>> Okay I'm fine.

500
01:43:34,990 --> 01:43:38,337
I'm just trying to see how this works.

501
01:43:38,337 --> 01:43:40,961
If we do have a lot of applicants,

502
01:43:40,961 --> 01:43:42,857
then we would just go through them

503
01:43:42,857 --> 01:43:44,617
with a special called meeting?

504
01:43:44,617 --> 01:43:47,170
Chair Jenkins: That's right.

505
01:43:47,217 --> 01:43:49,537
We'll review all the applications that are there

506
01:43:49,537 --> 01:43:54,577
and we will determine how we want to whittle it down.

507
01:43:54,577 --> 01:43:57,385
Obviously it's all going to be in an open double Dutch special

508
01:43:57,385 --> 01:44:02,621
call but an open meeting. -- special call but an open

509
01:44:02,621 --> 01:44:03,121
meeting.

510
01:44:03,121 --> 01:44:05,457
Any narrowing down or voting we might want to do we'll

511
01:44:05,457 --> 01:44:06,357
do an open session.

512
01:44:06,357 --> 01:44:08,137
Go ahead Vicki.

513
01:44:08,137 --> 01:44:13,907
>> Are we possibly open to moving the selection date if we

514
01:44:13,907 --> 01:44:17,137
need to based on what we have, considering what we know

515
01:44:17,137 --> 01:44:19,670
we're going to have on our agenda for the 17th?

516
01:44:19,670 --> 01:44:21,697
So that we don't have to feel pushed

517
01:44:21,697 --> 01:44:26,720
to have a placement because we know we're fine with six

518
01:44:26,720 --> 01:44:28,570
if need be.

519
01:44:28,570 --> 01:44:29,569
Chair Jenkins: Yes.

520
01:44:29,569 --> 01:44:31,777
We can always amend whatever we need to.

521
01:44:31,777 --> 01:44:32,977
Go ahead Barb.

522
01:44:32,977 --> 01:44:36,369
Vice-Chair Fedders: So is your vision then on the 15th or 16th

523
01:44:36,369 --> 01:44:39,417
where we're sitting and looking at applications?

524
01:44:39,417 --> 01:44:41,417
>> Potentially.

525
01:44:42,137 --> 01:44:44,802
Vice-Chair Fedders: We can't do the interview on that same day

526
01:44:44,802 --> 01:44:45,302
right?

527
01:44:45,302 --> 01:44:48,970
Because we'll be looking at them all together for the first time.

528
01:44:48,970 --> 01:44:50,430
Chair Jenkins: That's correct.

529
01:44:50,430 --> 01:44:52,170
That's why I held two days there for us.

530
01:44:52,170 --> 01:44:53,982
Vice-Chair Fedders: And when are we

531
01:44:53,982 --> 01:44:58,940
going to decide what questions we are going to Chair Jenkins:

532
01:44:58,940 --> 01:44:59,607
In an interview?

533
01:44:59,607 --> 01:45:00,565
When we narrow it down.

534
01:45:00,565 --> 01:45:01,877
Vice-Chair Fedders: Okay.

535
01:45:01,877 --> 01:45:02,777
All right.

536
01:45:02,777 --> 01:45:04,577
On the same day?

537
01:45:04,577 --> 01:45:08,177
Chair Jenkins: On the same day.

538
01:45:10,337 --> 01:45:14,577
I mean, if we wanted to go ahead and amend the timeline and move

539
01:45:14,577 --> 01:45:20,243
the selection to the October -- what is it fourth?

540
01:45:20,243 --> 01:45:21,638
It was at the fourth?

541
01:45:21,638 --> 01:45:23,405
Is it the first?

542
01:45:23,405 --> 01:45:27,792
I've been typing these days a lot, so it is the first.

543
01:45:27,792 --> 01:45:31,388
If we want to move it to October 1st, we can,

544
01:45:31,388 --> 01:45:33,657
to give ourselves some relief.

545
01:45:33,657 --> 01:45:36,870
And then we could swap out the language

546
01:45:36,870 --> 01:45:38,487
for the interview process?

547
01:45:44,897 --> 01:45:47,297
I'm fine with that.

548
01:45:48,857 --> 01:45:54,407
I wanted to put dates out there so people are applying --

549
01:45:54,407 --> 01:45:54,907
you know?

550
01:45:54,907 --> 01:45:57,532
They have enough and they can go ahead and start thinking about

551
01:45:57,532 --> 01:45:59,993
if I work or I have obligations with my family

552
01:45:59,993 --> 01:46:02,217
or something like that.

553
01:46:02,217 --> 01:46:04,743
Or if I might have flexibility with my schedule, then

554
01:46:04,743 --> 01:46:07,100
maybe I will hold these two dates open.

555
01:46:07,100 --> 01:46:11,570
That was my only thinking about calling commas dates

556
01:46:11,570 --> 01:46:13,457
for a special meeting.

557
01:46:14,417 --> 01:46:18,420
Vice-Chair Fedders: We just say September 17th or October 1st.

558
01:46:18,420 --> 01:46:21,420
Just to leave ourselves --

559
01:46:22,830 --> 01:46:23,000
Chair Jenkins: We can.

560
01:46:23,000 --> 01:46:26,867
Do we want to put two more dates after the 15th and 16th?

561
01:46:26,867 --> 01:46:29,950
Or are we okay with the 15th and 16th?

562
01:46:29,950 --> 01:46:32,243
Are we still fine?

563
01:46:32,243 --> 01:46:34,781
Are people still fine with the 15th and 16th?

564
01:46:34,781 --> 01:46:35,281
Okay.

565
01:46:35,281 --> 01:46:36,385
All right.

566
01:46:36,385 --> 01:46:42,985
So we're going to adjust the timeline to say September 17th

567
01:46:43,321 --> 01:46:45,257
or October 1st.

568
01:46:45,257 --> 01:46:45,977
Okay?

569
01:46:45,977 --> 01:46:50,130
>> Is it possible that we can leave a little wiggle room with

570
01:46:50,130 --> 01:46:51,595
the 15th and the 16th?

571
01:46:51,595 --> 01:46:53,137
Because we also know that we're going

572
01:46:53,137 --> 01:46:57,137
to have to have another hearing that week.

573
01:46:57,137 --> 01:46:59,537
Chair Jenkins: We do.

574
01:47:00,630 --> 01:47:04,539
We could do it the week of the 22nd and 23rd?

575
01:47:04,539 --> 01:47:09,939
We've got a teacher work day on the 21st.

576
01:47:13,834 --> 01:47:15,834
>> (Inaudible)

577
01:47:23,252 --> 01:47:25,502
>> I definitely like that you have the ten days to get

578
01:47:25,502 --> 01:47:26,953
the applications in.

579
01:47:26,953 --> 01:47:29,620
We just want to know what we're going

580
01:47:29,620 --> 01:47:31,577
to look at until after that.

581
01:47:31,577 --> 01:47:33,777
So you've got a good head start.

582
01:47:33,777 --> 01:47:36,737
But we just can't foresee.

583
01:47:36,737 --> 01:47:39,530
Chair Jenkins: I'm just trying to see

584
01:47:39,530 --> 01:47:41,345
and make sure there's no committee meetings on that day

585
01:47:41,345 --> 01:47:41,845
to.

586
01:47:41,845 --> 01:47:45,651
We have student success on the 22nd.

587
01:47:45,651 --> 01:47:49,857
We do not have a board meeting on the 24th.

588
01:47:49,857 --> 01:47:54,633
>> We wouldn't hold anything on the 21st though right?

589
01:47:54,633 --> 01:47:56,210
It's Yom Kippur.

590
01:47:56,210 --> 01:48:00,488
I don't think that'd be a good --

591
01:48:00,488 --> 01:48:02,888
Chair Jenkins: Yeah, no.

592
01:48:03,311 --> 01:48:07,511
We could do the 23rd and 24th?

593
01:48:07,857 --> 01:48:12,657
Everyone -- I just want to make sure?

594
01:48:13,370 --> 01:48:16,637
Obviously Miss Manning's not here but.

595
01:48:18,443 --> 01:48:20,389
>> (Inaudible)

596
01:48:20,389 --> 01:48:22,123
Chair Jenkins: It'll be the next week.

597
01:48:22,123 --> 01:48:23,510
The 29th.

598
01:48:23,510 --> 01:48:25,710
Oh, no it's not.

599
01:48:25,710 --> 01:48:27,857
No, it's a second.

600
01:48:27,857 --> 01:48:29,465
The second Tuesday.

601
01:48:29,465 --> 01:48:32,750
Finance is on the eighth, sorry.

602
01:48:32,750 --> 01:48:34,750
So it's success.

603
01:48:36,426 --> 01:48:37,900
>> (Inaudible)

604
01:48:37,900 --> 01:48:42,150
Chair Jenkins: All right so, 23rd and 24th for holding

605
01:48:42,150 --> 01:48:45,150
for the special call meeting.

606
01:48:46,697 --> 01:48:52,970
And moving the -- let me get my titles.

607
01:48:56,457 --> 01:48:59,457
The selection to October 1st.

608
01:49:08,754 --> 01:49:11,941
>> (Inaudible) correct those other things strike those other

609
01:49:11,941 --> 01:49:13,246
things

610
01:49:13,246 --> 01:49:14,577
>> Strike those other things.

611
01:49:14,577 --> 01:49:17,897
Chair Jenkins: The dates on the process will be the fourth

612
01:49:17,897 --> 01:49:20,970
through the 14th for the advertising and application

613
01:49:20,970 --> 01:49:20,721
going out.

614
01:49:20,721 --> 01:49:23,297
September 14th at 12 noon for the deadline.

615
01:49:23,297 --> 01:49:27,963
September 23rd and 24th, we're going to hold those

616
01:49:27,963 --> 01:49:31,607
for a special call meeting of the board to review

617
01:49:31,607 --> 01:49:35,207
the applications and also possible interviews

618
01:49:36,187 --> 01:49:38,265
of candidates if needed.

619
01:49:38,265 --> 01:49:43,115
And October 1st, will be the Board of Education's selection

620
01:49:43,115 --> 01:49:48,515
of a replacement and the swearing in still TBD.

621
01:49:51,412 --> 01:49:53,412
Go ahead.

622
01:49:53,617 --> 01:49:57,203
>> Well the applications be available for the board members

623
01:49:57,203 --> 01:50:00,497
to review prior to the meeting where we're discussing?

624
01:50:00,497 --> 01:50:03,937
Chair Jenkins: Because they're doing the 14th.

625
01:50:03,937 --> 01:50:07,289
>> Because I think that would be better.

626
01:50:07,289 --> 01:50:09,977
Nobody wants to watch us reviewing each one.

627
01:50:09,977 --> 01:50:12,377
Chair Jenkins: That's fair.

628
01:50:12,605 --> 01:50:14,897
I'll work with our clerk to make sure that you guys get

629
01:50:14,897 --> 01:50:16,197
the whole package of that.

630
01:50:16,197 --> 01:50:17,457
Go ahead Eva.

631
01:50:17,457 --> 01:50:21,783
>> Madam chair com I thought it might be helpful for those out

632
01:50:21,783 --> 01:50:25,710
loud for those that might be applying that those applications

633
01:50:25,710 --> 01:50:27,897
are not confidential those are public record.

634
01:50:27,897 --> 01:50:34,497
So that they're Chair Jenkins: Thank you for stating that Eva.

635
01:50:35,570 --> 01:50:38,287
Board members, do you have everything?

636
01:50:38,287 --> 01:50:39,777
All the updates?

637
01:50:39,777 --> 01:50:42,677
Miss Holloway, do you have everything you need?

638
01:50:42,677 --> 01:50:43,737
Okay.

639
01:50:43,737 --> 01:50:48,790
I'll work with the team to make sure the communication goes out.

640
01:50:48,790 --> 01:50:49,707
Okay.

641
01:50:49,707 --> 01:50:53,307
This is on discussion and action.

642
01:50:54,227 --> 01:50:59,697
So board members, I'll need a motion to approve the timeline

643
01:50:59,697 --> 01:51:03,297
as amended in the application --

644
01:51:07,146 --> 01:51:08,577
>> Go ahead Meredith.

645
01:51:08,577 --> 01:51:10,952
>> Sorry one more question.

646
01:51:10,952 --> 01:51:13,770
Can we request that the communication staff comment

647
01:51:13,770 --> 01:51:14,827
when they put it out, that they put it out

648
01:51:14,827 --> 01:51:16,217
in multiple languages.

649
01:51:16,217 --> 01:51:18,767
Chair Jenkins: Everything gets translated

650
01:51:18,767 --> 01:51:21,569
into all the languages so yeah.

651
01:51:21,569 --> 01:51:23,569
Good on that?

652
01:51:25,457 --> 01:51:26,297
Okay.

653
01:51:26,297 --> 01:51:31,970
So again, this is on discussion and action

654
01:51:31,217 --> 01:51:34,481
so we'll need a motion to approve the timeline as amended

655
01:51:34,481 --> 01:51:35,937
and the application

656
01:51:35,937 --> 01:51:37,937
>> So moved.

657
01:51:38,577 --> 01:51:40,996
Chair Jenkins: We've got a motion from Barb.

658
01:51:40,996 --> 01:51:41,961
Can I get a second?

659
01:51:41,961 --> 01:51:44,361
A second from George.

660
01:51:45,229 --> 01:51:46,354
All those in favor say aye.

661
01:51:46,354 --> 01:51:47,562
[Members voting] Any opposed?

662
01:51:47,562 --> 01:51:50,562
Chair Jenkins: Okay, thank you.

663
01:51:53,897 --> 01:51:59,897
Our next agenda item is approval of a retainer agreement

664
01:52:01,127 --> 01:52:03,340
for Chapel Hill-Carrboro City Schools

665
01:52:03,340 --> 01:52:05,117
to join the multi District Social Media litigation

666
01:52:05,117 --> 01:52:07,435
and we're going to have our board attorney,

667
01:52:07,435 --> 01:52:11,635
miss Eva assist us with this one.

668
01:52:14,730 --> 01:52:19,473
>> The proposal before you tonight is whether to join

669
01:52:21,263 --> 01:52:25,417
as a plaintiff a nationwide lawsuit against social media

670
01:52:25,417 --> 01:52:26,170
companies.

671
01:52:26,170 --> 01:52:29,617
The lawsuit is a multidistrict litigation

672
01:52:30,457 --> 01:52:35,857
against in which all the plaintiffs are school systems.

673
01:52:37,570 --> 01:52:40,120
The defendants are meta, snap Inc.

674
01:52:40,120 --> 01:52:45,412
Which owns Snapchat, TikTok and Google, which owns YouTube.

675
01:52:46,857 --> 01:52:49,837
And the theory of the plaintiffs is

676
01:52:49,837 --> 01:52:52,257
that these companies deliberately designed

677
01:52:52,257 --> 01:52:55,547
developed and marketed social media platforms to attract

678
01:52:55,547 --> 01:52:59,625
and addict minors permit and that that

679
01:52:59,625 --> 01:53:05,497
has had a measurable impact on schools because of the need

680
01:53:05,497 --> 01:53:08,170
to deal with the disciplinary and mental health

681
01:53:08,170 --> 01:53:10,170
outcomes of that.

682
01:53:10,568 --> 01:53:15,368
This case that was filed in 2022 and has

683
01:53:16,377 --> 01:53:20,977
been consolidated into this one courtroom in California.

684
01:53:20,977 --> 01:53:23,527
It is still possible for additional school systems

685
01:53:23,527 --> 01:53:25,630
to join as plaintiffs.

686
01:53:25,630 --> 01:53:30,170
And so in order to do that, you would have an open session

687
01:53:30,170 --> 01:53:33,170
joining the lawsuit and retaining

688
01:53:33,281 --> 01:53:37,481
the law firm of Brock Stock Madalas

689
01:53:39,137 --> 01:53:42,137
Frederico, who is lead counsel.

690
01:53:43,857 --> 01:53:48,570
And then Lieff Cabraser and Darrington Smith

691
01:53:49,197 --> 01:53:50,532
as local counsel.

692
01:53:50,532 --> 01:53:52,170
Those agreements are contingencies

693
01:53:52,170 --> 01:53:55,601
so the board would not be paying attorneys fees unless it

694
01:53:55,601 --> 01:53:58,522
receives some sort of settlement or judgment.

695
01:53:58,522 --> 01:54:01,337
But part of the lawsuit is seeking

696
01:54:01,337 --> 01:54:04,177
damages for school systems to have resources

697
01:54:04,177 --> 01:54:08,377
to combat these negative outcomes and part of it

698
01:54:08,377 --> 01:54:11,272
is seeking injunctive relief to require the social media

699
01:54:11,272 --> 01:54:13,457
companies to change their practices.

700
01:54:13,457 --> 01:54:16,417
Chair Jenkins: All right, thank you.

701
01:54:16,417 --> 01:54:21,817
Board members, do you have any questions or comments?

702
01:54:24,170 --> 01:54:24,765
Okay.

703
01:54:24,765 --> 01:54:31,965
Do I have a motion to approve the joining of the litigation

704
01:54:33,670 --> 01:54:37,870
and authorization to execute the retainer agreement?

705
01:54:38,417 --> 01:54:40,417
>> So move.

706
01:54:40,897 --> 01:54:43,900
Chair Jenkins: A motion from Meredith.

707
01:54:43,900 --> 01:54:44,377
Do I have a second?

708
01:54:44,377 --> 01:54:46,207
Second from George.

709
01:54:46,207 --> 01:54:48,588
All those in favor say aye.

710
01:54:48,588 --> 01:54:49,255
[Members voting]

711
01:54:49,255 --> 01:54:50,380
Chair Jenkins: Any opposed?

712
01:54:50,380 --> 01:54:51,786
Thank you so much.

713
01:54:51,786 --> 01:54:54,657
Our next item on discussion and action

714
01:54:54,657 --> 01:54:58,774
is former Consent item five C, it

715
01:54:58,774 --> 01:55:01,297
is now six D, recommendation for approval

716
01:55:01,297 --> 01:55:06,569
of first reading to minor changes to policy code 4700,

717
01:55:06,569 --> 01:55:08,569
student records.

718
01:55:10,137 --> 01:55:13,297
Let me navigate over to that.

719
01:55:13,297 --> 01:55:18,517
I know we had some questions at the beginning.

720
01:55:18,517 --> 01:55:21,563
And so, just give me one second.

721
01:55:21,563 --> 01:55:27,563
Give the board members a second to reorganize our notes.

722
01:55:28,497 --> 01:55:30,497
Okay.

723
01:55:34,617 --> 01:55:38,965
So for this one, I think there was some concern about why there

724
01:55:38,965 --> 01:55:46,483
had to be a written opt out from the double Dutch and I'm trying

725
01:55:46,483 --> 01:55:48,281
to get to the section --

726
01:55:48,281 --> 01:55:52,457
sounds like a federal act and requirement.

727
01:55:52,457 --> 01:55:56,247
>> The requirements be that there's an opt out and that was

728
01:55:56,247 --> 01:55:57,737
already entered policy.

729
01:55:57,737 --> 01:55:59,900
The additional writing of it being

730
01:55:59,900 --> 01:56:01,777
in language writing to a different person

731
01:56:01,777 --> 01:56:03,557
came from the policy committee saying

732
01:56:03,557 --> 01:56:06,370
there's a concern that an opt out was not enough guidance

733
01:56:06,370 --> 01:56:09,287
for parents and that they needed more information about how.

734
01:56:09,287 --> 01:56:11,577
So that's where that came from.

735
01:56:11,577 --> 01:56:14,697
Chair Jenkins: That's helpful, thank you.

736
01:56:14,697 --> 01:56:17,239
And I know we've got a couple members on policy here.

737
01:56:17,239 --> 01:56:20,217
So I don't know if you have anything to add to that?

738
01:56:20,217 --> 01:56:21,177
Or thoughts?

739
01:56:21,177 --> 01:56:22,657
Go ahead.

740
01:56:22,657 --> 01:56:27,217
>> Yes, we're wanting to put it to be done that way so that

741
01:56:27,217 --> 01:56:29,862
parents wouldn't just be who am I supposed to say it

742
01:56:29,862 --> 01:56:32,357
to, considering we have different schools and different

743
01:56:32,357 --> 01:56:32,857
situations.

744
01:56:32,857 --> 01:56:34,953
So that if it's in the policy saying

745
01:56:34,953 --> 01:56:40,100
that it needs to have a specific opt out to a certain person,

746
01:56:40,100 --> 01:56:42,377
we'll be able to get that specific person

747
01:56:42,377 --> 01:56:45,729
and know exactly who is going to and who will be responsible

748
01:56:45,729 --> 01:56:47,857
for you to follow up with.

749
01:56:47,857 --> 01:56:49,393
Chair Jenkins: Okay.

750
01:56:49,393 --> 01:56:52,977
Any other comments or questions go ahead Barb.

751
01:56:52,977 --> 01:56:55,286
Vice-Chair Fedders: So is this something

752
01:56:55,286 --> 01:56:59,537
that the student can do or just the parent?

753
01:56:59,537 --> 01:57:01,937
Chair Jenkins: It's the parent.

754
01:57:01,937 --> 01:57:07,137
>> The student can do it if they're 18 or over.

755
01:57:07,137 --> 01:57:10,633
I believe the student can do it at any age.

756
01:57:10,633 --> 01:57:12,843
That is my recollection.

757
01:57:12,843 --> 01:57:14,193
I do believe we looked at that.

758
01:57:14,193 --> 01:57:15,921
It's been a little while.

759
01:57:15,921 --> 01:57:20,721
But certainly if they are over 18, they can.

760
01:57:22,557 --> 01:57:25,463
I think I may have -- here it is.

761
01:57:25,463 --> 01:57:27,977
Yes, a student or parent may opt out.

762
01:57:27,977 --> 01:57:29,977
So

763
01:57:31,399 --> 01:57:33,857
Vice-Chair Fedders: So I want to address the public comment

764
01:57:33,857 --> 01:57:37,963
and wonder if the request can be a verbal or written?

765
01:57:37,963 --> 01:57:39,963
I realize

766
01:57:40,163 --> 01:57:40,996
[Interposing voices]

767
01:57:40,996 --> 01:57:42,852
Chair Jenkins: I'm curious.

768
01:57:42,852 --> 01:57:45,370
So if it's verbal and I'm just asking

769
01:57:45,370 --> 01:57:51,567
as we think about this, if it's verbal and somebody still

770
01:57:51,567 --> 01:57:54,883
gets contact from the military recruiter

771
01:57:54,883 --> 01:57:59,970
after they've verbally said it to someone in the school,

772
01:57:59,970 --> 01:58:03,617
how does anyone say well, I told someone?

773
01:58:03,617 --> 01:58:06,937
Vice-Chair Fedders: The council would write it down

774
01:58:06,937 --> 01:58:09,170
that this person wants to opt out.

775
01:58:09,170 --> 01:58:10,845
>> It is possible.

776
01:58:10,845 --> 01:58:13,517
I think the idea from the policy committee

777
01:58:13,517 --> 01:58:18,197
was that this was intended to make it easier for parents,

778
01:58:18,197 --> 01:58:21,197
not harder, by adding that.

779
01:58:23,900 --> 01:58:24,465
And I do worry about how we would

780
01:58:24,465 --> 01:58:26,457
keep track of verbal requests.

781
01:58:26,457 --> 01:58:30,170
But it's not illegal to have it be verbal.

782
01:58:30,170 --> 01:58:32,377
Chair Jenkins: Go ahead.

783
01:58:32,377 --> 01:58:37,330
>> My concern would be if it's verbal and let's just say it was

784
01:58:37,330 --> 01:58:41,737
a message and technology is technology and that'd be

785
01:58:41,737 --> 01:58:45,141
a message that you don't know where it went.

786
01:58:45,141 --> 01:58:48,600
Sometimes lines do go down and you're

787
01:58:48,600 --> 01:58:50,537
thinking your message was received by a counselor who

788
01:58:50,537 --> 01:58:54,199
may have ignored your situation and that's not the case

789
01:58:54,199 --> 01:58:56,583
and it may simply be that it didn't

790
01:58:56,583 --> 01:58:58,863
get where it was supposed to.

791
01:58:58,863 --> 01:59:01,217
As opposed to if you have an email,

792
01:59:01,217 --> 01:59:03,745
I'm just saying or a handwritten letter, something

793
01:59:03,745 --> 01:59:06,782
that you can put your hand on to stand

794
01:59:06,782 --> 01:59:10,857
to say I know I sent this to counselor Mr. Or Miss Smith

795
01:59:10,857 --> 01:59:13,154
and we can follow this up.

796
01:59:13,154 --> 01:59:16,690
And you can ask that this is placed in my student's counselor

797
01:59:16,690 --> 01:59:16,569
record.

798
01:59:16,569 --> 01:59:19,337
We have a method to follow to make sure

799
01:59:19,337 --> 01:59:21,737
that you have recourse.

800
01:59:22,817 --> 01:59:25,217
Chair Jenkins: Unfortunately no.

801
01:59:26,437 --> 01:59:27,777
No

802
01:59:27,777 --> 01:59:30,897
>> You can send me an email you can send an email though.

803
01:59:30,897 --> 01:59:36,704
Chair Jenkins: Barb, I see you still contemplating on this.

804
01:59:36,704 --> 01:59:37,496
Vice-Chair Fedders:

805
01:59:37,496 --> 01:59:39,496
That makes sense.

806
01:59:40,000 --> 01:59:43,449
Any email will do we're not going to create a template

807
01:59:43,449 --> 01:59:44,697
or anything like that?

808
01:59:44,697 --> 01:59:47,318
>> I don't have an answer to that.

809
01:59:47,318 --> 01:59:48,943
I think somebody who's been a principal

810
01:59:48,943 --> 01:59:51,207
would be able to speak to how this work a little bit better.

811
01:59:51,207 --> 01:59:53,270
My guess is that the recruiters come in annually

812
01:59:53,270 --> 01:59:56,270
and ask for a list.

813
01:59:59,687 --> 02:00:03,310
>> And the on the parent side, I could say that often at the end

814
02:00:03,310 --> 02:00:06,312
of the year you'll get different forms that you'll want to say

815
02:00:06,312 --> 02:00:11,465
if you want to opt out of this, you sign and you just opt out

816
02:00:11,465 --> 02:00:12,993
and you send it back.

817
02:00:12,993 --> 02:00:15,537
To the school and it tells you to who it's going to.

818
02:00:15,537 --> 02:00:18,777
And then ups you out of what said things

819
02:00:18,777 --> 02:00:20,777
you want to be opted out of.

820
02:00:20,777 --> 02:00:24,570
Chair Jenkins: But we're not saying creating a form.

821
02:00:24,570 --> 02:00:26,398
Vice-Chair Fedders: I'm just saying if the parent just

822
02:00:26,398 --> 02:00:28,805
said I, Vicki wanted to opt my child out

823
02:00:28,805 --> 02:00:32,937
from being a, b, c, d to the counselor for the recruiter.

824
02:00:32,937 --> 02:00:34,392
Chair Jenkins: Right.

825
02:00:34,392 --> 02:00:37,496
It can be written on a napkin as long as it's written.

826
02:00:37,496 --> 02:00:39,660
It doesn't have to be in any form.

827
02:00:39,660 --> 02:00:41,660
There you go.

828
02:00:42,777 --> 02:00:44,777
We good?

829
02:00:48,497 --> 02:00:53,970
This one was on consent and is now on discussion in action,

830
02:00:53,970 --> 02:00:57,477
so if we want to approve this policy,

831
02:00:57,477 --> 02:01:04,770
I'll require a motion to approve first reading of minor changes

832
02:01:04,757 --> 02:01:07,757
to policy code 4700, student records.

833
02:01:07,777 --> 02:01:09,777
>> So move.

834
02:01:10,570 --> 02:01:12,419
Chair Jenkins: I have a motion for Vicki.

835
02:01:12,419 --> 02:01:13,857
Do I have a second.

836
02:01:13,857 --> 02:01:16,257
A second from Meredith.

837
02:01:16,604 --> 02:01:17,933
All those in favor say aye.

838
02:01:17,933 --> 02:01:18,600
[Members voting]

839
02:01:18,600 --> 02:01:19,725
Chair Jenkins: Any opposed?

840
02:01:19,725 --> 02:01:21,725
Thank you.

841
02:01:32,777 --> 02:01:38,797
Our next item on the agenda is an update on the Board

842
02:01:38,797 --> 02:01:43,657
of Education's fiscal year 26-27 budget adoption and I see Mr.

843
02:01:43,657 --> 02:01:44,576
Scott coming forward.

844
02:01:44,576 --> 02:01:46,576
Thank you.

845
02:01:47,217 --> 02:01:49,617
>> Thank you Madam Chair.

846
02:01:50,283 --> 02:01:53,257
Good evening board members, doctor,

847
02:01:53,257 --> 02:01:55,963
members of the cabinet and members of the public.

848
02:01:55,963 --> 02:01:58,513
I've got some good news for you all for a change.

849
02:01:58,513 --> 02:01:59,510
This time around.

850
02:01:59,510 --> 02:02:02,789
I wanted to come and update the board of where we are with

851
02:02:02,789 --> 02:02:04,812
the budget adoption for 26-27.

852
02:02:04,812 --> 02:02:09,000
As you know, the state took budgetary action early in July

853
02:02:09,000 --> 02:02:11,125
which has led us to the point now where we're ready

854
02:02:11,125 --> 02:02:14,723
to recommend a budget for adoption at your September 17th

855
02:02:14,723 --> 02:02:16,723
meeting.

856
02:02:19,217 --> 02:02:21,217
It's not working.

857
02:02:27,710 --> 02:02:29,710
>> The side.`

858
02:02:29,868 --> 02:02:31,175
>> Technology, right?

859
02:02:31,175 --> 02:02:35,653
So as I just said, we're kind of at the end now.

860
02:02:35,653 --> 02:02:38,257
Through our budget process for the year.

861
02:02:38,257 --> 02:02:40,937
We wanted to give a broad overview of what we intend

862
02:02:40,937 --> 02:02:43,477
to bring on September 17th for adoption.

863
02:02:43,477 --> 02:02:46,170
We gave this presentation a few weeks ago

864
02:02:46,170 --> 02:02:48,287
at Finance and Facilities so some of you

865
02:02:48,287 --> 02:02:49,977
may be familiar with it.

866
02:02:49,977 --> 02:02:53,737
Wanted to talk a little bit about enrollment.

867
02:02:53,737 --> 02:02:57,487
Student data, and just wanted to make sure

868
02:02:57,487 --> 02:02:59,857
that we're all clear on this.

869
02:02:59,857 --> 02:03:03,137
We've spoken about many times, North Carolina

870
02:03:03,137 --> 02:03:06,721
places our budget in arrears in Orange County

871
02:03:06,721 --> 02:03:08,614
also bases our funding on that.

872
02:03:08,614 --> 02:03:11,627
So when we're looking at our budget enrollment for this year,

873
02:03:11,627 --> 02:03:15,630
it's a budgeted enrollment for revenues and not

874
02:03:15,630 --> 02:03:17,577
necessarily expenditures.

875
02:03:17,577 --> 02:03:19,957
So this year on the revenue side,

876
02:03:19,957 --> 02:03:23,837
we're looking at projected decrease of 277 students with

877
02:03:23,837 --> 02:03:26,423
a budgeted revenue enrollment of 10,741.

878
02:03:26,423 --> 02:03:33,230
When we get to where we're beginning to apply our cost

879
02:03:33,417 --> 02:03:37,327
allocations across schools, we use a different estimate,

880
02:03:37,327 --> 02:03:40,157
which is a projection for this year which is significantly

881
02:03:40,157 --> 02:03:41,563
lower than the 10,741.

882
02:03:41,563 --> 02:03:43,803
I just want to call that out because I

883
02:03:43,803 --> 02:03:45,897
think there's been some questions in years

884
02:03:45,897 --> 02:03:48,397
past about why enrollments dropped so much from projected

885
02:03:48,397 --> 02:03:49,147
budget enrollment.

886
02:03:49,147 --> 02:03:51,679
That's the reason because we go back a year

887
02:03:51,679 --> 02:03:53,910
and we look at revenue and again we're

888
02:03:53,910 --> 02:03:56,177
projecting expenses based on our enrollment

889
02:03:56,177 --> 02:03:57,905
projections for the year.

890
02:03:57,905 --> 02:04:01,785
And as we approach the 40th day, we'll have more information

891
02:04:01,785 --> 02:04:04,797
to get back to the board about actual enrollment for the year.

892
02:04:04,797 --> 02:04:09,630
Let's talk a little bit about the impact of the state budget.

893
02:04:09,630 --> 02:04:11,761
It was very calm a very different this year

894
02:04:11,761 --> 02:04:13,641
to normal years.

895
02:04:13,641 --> 02:04:17,241
The state took actions for teachers

896
02:04:17,517 --> 02:04:20,136
and instructional certified positions very different

897
02:04:20,136 --> 02:04:21,619
than they typically do.

898
02:04:21,619 --> 02:04:26,203
We have seen changes in the certified salary scale from 5%

899
02:04:26,203 --> 02:04:31,257
to 18% depending on years of service permit that can change

900
02:04:31,257 --> 02:04:35,457
your raise from basically under $3,000 to almost $7,500.

901
02:04:36,737 --> 02:04:41,859
People at the beginning of the scale are certified A0 teachers

902
02:04:41,859 --> 02:04:46,570
went from a $41,000 a year annual salary to a $49,000

903
02:04:46,570 --> 02:04:49,657
a year or $48,000 a year salary.

904
02:04:50,137 --> 02:04:52,790
That's where you see the 18% year increases.

905
02:04:52,790 --> 02:04:54,660
It was very varied this year.

906
02:04:54,660 --> 02:04:56,643
A lot harder to project especially

907
02:04:56,643 --> 02:04:59,649
because the majority of our lower ten year teachers

908
02:04:59,649 --> 02:05:01,157
are on our local side.

909
02:05:01,157 --> 02:05:04,157
It's created a significant increase

910
02:05:04,397 --> 02:05:07,497
to the requirement of local funds

911
02:05:07,497 --> 02:05:09,977
to match the certified increases.

912
02:05:09,977 --> 02:05:13,897
Our assistant principals, we have our own local assistant

913
02:05:13,897 --> 02:05:14,941
principal scale.

914
02:05:14,941 --> 02:05:18,737
It is tied to the average teacher increase

915
02:05:18,737 --> 02:05:22,270
because the assistant principals have also served that position.

916
02:05:22,270 --> 02:05:25,790
We're seeing across the board 8% for assistant principals.

917
02:05:25,790 --> 02:05:28,937
Again, we talked a little bit in the last meeting

918
02:05:28,937 --> 02:05:31,617
about classified staff, principals, and administrators.

919
02:05:31,617 --> 02:05:35,810
That was legislated to 3% across the scale except

920
02:05:35,810 --> 02:05:36,545
of course for employees that we had

921
02:05:36,545 --> 02:05:40,457
that were under the Orange County living wage which

922
02:05:40,457 --> 02:05:43,345
this year increased by 10% so we do have a pretty significant

923
02:05:43,345 --> 02:05:45,425
of our lower paid staff that are receiving raises

924
02:05:45,425 --> 02:05:47,129
in excess of 3%.

925
02:05:47,129 --> 02:05:51,793
Beyond that, there are several one time mandated state bonuses

926
02:05:51,793 --> 02:05:53,297
in the budget.

927
02:05:53,297 --> 02:05:56,897
Again, for teachers and certified staff

928
02:05:56,993 --> 02:06:02,229
it will either be a 500 or $1000 bonus depending of your license

929
02:06:02,229 --> 02:06:02,729
Surestep.

930
02:06:02,729 --> 02:06:08,729
Anything from 0 to 15 is a $500 bonus anything above that is

931
02:06:12,570 --> 02:06:14,570
a $1,000 bonus.

932
02:06:14,613 --> 02:06:16,321
On the administrator and classified staff

933
02:06:16,321 --> 02:06:18,721
side is a 1000 to $1750.

934
02:06:19,129 --> 02:06:21,703
That believe that cut off was employees

935
02:06:21,703 --> 02:06:24,103
who make less than 65000.

936
02:06:24,593 --> 02:06:26,993
Their bonus would be 1750.

937
02:06:27,100 --> 02:06:29,477
Anyone above that, it was $1,000 bonus.

938
02:06:29,477 --> 02:06:31,543
The state will pick up the state side

939
02:06:31,543 --> 02:06:34,430
but remember we have a pretty significant of local personnel

940
02:06:34,430 --> 02:06:36,801
so we have to budget that money on the local side

941
02:06:36,801 --> 02:06:38,117
for our local people.

942
02:06:38,117 --> 02:06:40,657
These bonuses won't be subject to retirement,

943
02:06:40,657 --> 02:06:42,657
just social security .

944
02:06:46,330 --> 02:06:51,433
And then employer matching rate went up from 24.67 to 26.1.

945
02:06:52,217 --> 02:06:55,817
That was a pretty sizable increase,

946
02:06:56,970 --> 02:06:59,177
much larger than we anticipated in our earlier budget

947
02:06:59,177 --> 02:06:59,937
presentations.

948
02:06:59,937 --> 02:07:02,803
Health insurance is going from 8500 to 8925,

949
02:07:02,803 --> 02:07:05,643
which is pretty much in line with what we predicted.

950
02:07:05,643 --> 02:07:08,225
Obviously there were increases in Social Security

951
02:07:08,225 --> 02:07:10,121
to match the salary increases.

952
02:07:10,121 --> 02:07:14,137
And then we applied the 4% inflationary factor

953
02:07:14,137 --> 02:07:16,490
across all Non-personnel costs.

954
02:07:16,490 --> 02:07:20,737
That brings us to our total continuation budget.

955
02:07:20,737 --> 02:07:22,537
This is the largest one I've seen.

956
02:07:22,537 --> 02:07:25,169
Since I began doing this.

957
02:07:25,169 --> 02:07:27,937
We have a total continuation budget

958
02:07:27,937 --> 02:07:30,942
on the local side of just over 5.6 million.

959
02:07:30,942 --> 02:07:35,277
We typically see continuation budgets in the $3 million area.

960
02:07:35,277 --> 02:07:39,493
Remember though, about a million of that is one time bonuses,

961
02:07:39,493 --> 02:07:43,341
so our actual continuation is closer to 4.6 million.

962
02:07:43,341 --> 02:07:46,957
Again, one of the largest I've seen

963
02:07:46,957 --> 02:07:49,625
by far the largest I've seen.

964
02:07:49,625 --> 02:07:52,297
Talk a little bit about our revenue

965
02:07:52,297 --> 02:07:55,443
changes because that offsets some of that need.

966
02:07:55,443 --> 02:07:58,378
Our budgeted revenues total 98.1 million,

967
02:07:58,378 --> 02:08:01,978
about 3,000,001 or 3.1% more than last year.

968
02:08:02,617 --> 02:08:05,121
Driven primarily by a $2.8 million

969
02:08:05,121 --> 02:08:07,630
increase in the county appropriation.

970
02:08:07,630 --> 02:08:12,430
Also our special district has increased just under $600,000.

971
02:08:13,577 --> 02:08:17,417
We also were projecting an increase of about $25,000

972
02:08:17,417 --> 02:08:19,561
in sales and use tax revenue.

973
02:08:19,561 --> 02:08:23,270
That's going up because of inflation and our application

974
02:08:23,270 --> 02:08:26,577
of inflationary factors to non-personnel costs,

975
02:08:26,577 --> 02:08:29,641
just by nature of that sales tax.

976
02:08:29,641 --> 02:08:32,307
Just because goods are costing more than they did.

977
02:08:32,307 --> 02:08:36,970
Also wanted to address a couple of revenue decreases.

978
02:08:36,970 --> 02:08:40,297
We're proposing to move $375,000 in transportation revenue

979
02:08:40,417 --> 02:08:44,267
and $50,000 in driver's Ed fee revenue from the local fund

980
02:08:44,267 --> 02:08:45,577
to Fund eight.

981
02:08:45,577 --> 02:08:48,137
The reason for that is the transportation revenue we're

982
02:08:48,137 --> 02:08:51,137
moving will be primarily for activity busses,

983
02:08:51,137 --> 02:08:53,917
for field trips and sporting events.

984
02:08:53,917 --> 02:08:57,630
That revenue, if it were to remain in fund two,

985
02:08:57,630 --> 02:09:01,165
would be shared and subject to sharing with driver schools

986
02:09:01,165 --> 02:09:03,570
along with the driver's Ed fees.

987
02:09:03,570 --> 02:09:05,377
So this is a good opportunity for us

988
02:09:05,377 --> 02:09:06,908
to move those into fund eight where

989
02:09:06,908 --> 02:09:09,497
we don't know how long I have to share those

990
02:09:09,497 --> 02:09:12,137
by court decision with the charter schools.

991
02:09:12,137 --> 02:09:16,337
Also, we're proposing a breakdown of fines

992
02:09:16,393 --> 02:09:18,793
and forfeitures by about $25,000.

993
02:09:19,457 --> 02:09:22,121
We just have not been collecting funds fines and forfeitures

994
02:09:22,121 --> 02:09:24,121
at the level we were previously.

995
02:09:24,121 --> 02:09:27,577
When you add all that up, you kind of see

996
02:09:27,577 --> 02:09:28,837
this revenue changes.

997
02:09:28,837 --> 02:09:30,627
It just kind of paints the pictures

998
02:09:30,627 --> 02:09:32,629
of the local revenue changes.

999
02:09:32,629 --> 02:09:35,557
But now we need to look at the impact of that.

1000
02:09:35,557 --> 02:09:38,777
As you compare it to the continuation need,

1001
02:09:38,777 --> 02:09:41,657
so as we talked about earlier, we had a 5.6 million

1002
02:09:41,657 --> 02:09:42,963
continuation need.

1003
02:09:42,963 --> 02:09:45,906
We've addressed just over 2.6 million

1004
02:09:45,906 --> 02:09:48,906
of that with additional revenue.

1005
02:09:48,910 --> 02:09:51,479
That's still left us --

1006
02:09:51,479 --> 02:09:52,451
I'm sorry.

1007
02:09:52,451 --> 02:09:55,777
We addressed about 3 million of that with additional revenue.

1008
02:09:55,777 --> 02:09:59,977
Leaving us with just over $2.6 million deficit.

1009
02:10:00,163 --> 02:10:04,963
As you -- as I'm sure you're aware,

1010
02:10:04,985 --> 02:10:07,590
we've had several significant changes over the course

1011
02:10:07,590 --> 02:10:09,323
of the last couple of months.

1012
02:10:09,323 --> 02:10:11,577
One is that we had a central office

1013
02:10:11,577 --> 02:10:13,577
reorganization and reduction.

1014
02:10:14,697 --> 02:10:16,865
From that, once everything cleared,

1015
02:10:16,865 --> 02:10:20,302
moving to this fiscal year we anticipated about $1.3 million

1016
02:10:20,302 --> 02:10:21,717
in that savings.

1017
02:10:21,717 --> 02:10:24,281
Beyond that, we had a change in the high school

1018
02:10:24,281 --> 02:10:26,377
allotment formula this year and we anticipate

1019
02:10:26,377 --> 02:10:28,481
about a $1.1 million savings.

1020
02:10:28,481 --> 02:10:33,770
When you net those two against the $2.6 million need,

1021
02:10:33,770 --> 02:10:37,157
we've gotten that down to about a $250,000 difference.

1022
02:10:37,157 --> 02:10:40,117
We feel fairly comfortable we can cover that

1023
02:10:40,117 --> 02:10:44,617
with existing surpluses that were available from last year.

1024
02:10:44,617 --> 02:10:47,717
So that's the nuts and bolts or big picture

1025
02:10:47,717 --> 02:10:49,657
to what we intend to bring.

1026
02:10:49,657 --> 02:10:52,625
I want to talk about fund balance.

1027
02:10:52,625 --> 02:10:55,193
We are now through June 30th of 2026.

1028
02:10:55,193 --> 02:10:59,377
At the last board meeting, we provided the board

1029
02:10:59,377 --> 02:11:00,810
with urine financial statements.

1030
02:11:00,810 --> 02:11:04,897
I don't want to go into that too deep tonight.

1031
02:11:04,897 --> 02:11:06,445
But just wanted to project out where

1032
02:11:06,445 --> 02:11:10,130
we anticipate our fund balance to be once the audit report is

1033
02:11:10,130 --> 02:11:10,513
released.

1034
02:11:10,513 --> 02:11:14,537
As you remember last year, we had very little fund balance,

1035
02:11:14,537 --> 02:11:16,753
I think $360,000 in total.

1036
02:11:16,753 --> 02:11:18,587
At the end of this year now we are

1037
02:11:18,587 --> 02:11:22,187
projecting about a $6 million fund balance.

1038
02:11:22,278 --> 02:11:25,878
Of that, we think about 4 million,

1039
02:11:25,937 --> 02:11:29,121
somewhere about 4.2 million will be unallocated and reserved.

1040
02:11:29,121 --> 02:11:31,277
We do reserve a portion of the fund balance

1041
02:11:31,277 --> 02:11:35,137
for prepaid expenses and we try to pay things like insurance

1042
02:11:35,137 --> 02:11:37,731
and large ticket items prior to year end

1043
02:11:37,731 --> 02:11:39,677
as a reservation of fund balance.

1044
02:11:39,677 --> 02:11:42,659
But I just wanted to share this chart with the board

1045
02:11:42,659 --> 02:11:44,873
to let you know that our fund balance is coming back

1046
02:11:44,873 --> 02:11:45,897
a little bit.

1047
02:11:45,897 --> 02:11:50,970
That will be about 4% of local expenditures.

1048
02:11:50,970 --> 02:11:51,811
Which is a good thing.

1049
02:11:51,811 --> 02:11:55,357
And we anticipate that some of those recurring surpluses

1050
02:11:55,357 --> 02:11:57,830
will be available next year to be able to rebuild

1051
02:11:57,830 --> 02:11:59,290
that a little bit more.

1052
02:11:59,290 --> 02:12:02,590
Probably not to the level that we've experienced in 2026

1053
02:12:02,590 --> 02:12:05,762
but we do anticipate that we will be able to add

1054
02:12:05,762 --> 02:12:08,417
a little bit in fiscal 2027.

1055
02:12:08,417 --> 02:12:10,417
And that's pretty much all I had.

1056
02:12:10,417 --> 02:12:13,377
Again, I just wanted to give the board a high level overview

1057
02:12:13,377 --> 02:12:14,769
of what we intend to bring.

1058
02:12:14,769 --> 02:12:19,700
We're in process right now of compiling the official budget

1059
02:12:19,700 --> 02:12:21,487
document and we'll bring that to the board for discussion

1060
02:12:21,487 --> 02:12:23,105
and action on September 17th.

1061
02:12:23,105 --> 02:12:26,434
And at this point, I'd be happy to turn it over

1062
02:12:26,434 --> 02:12:28,834
to you for questions.

1063
02:12:29,120 --> 02:12:31,120
All

1064
02:12:33,881 --> 02:12:35,339
Chair Jenkins: All right thank you.

1065
02:12:35,339 --> 02:12:37,263
Board members do you have any questions?

1066
02:12:37,263 --> 02:12:38,497
Go ahead.

1067
02:12:38,497 --> 02:12:41,217
>> Doctor Scott thank you for that.

1068
02:12:41,217 --> 02:12:44,817
Back to the fund balance, four years ago when we had a surplus,

1069
02:12:44,817 --> 02:12:48,777
we elected to spend a good amount of that on teacher

1070
02:12:48,777 --> 02:12:50,470
supplement increases.

1071
02:12:50,470 --> 02:12:55,870
That's Steph classified staff salary increases to spend down.

1072
02:12:57,883 --> 02:13:01,657
And then thanks to Doctor Hamlet and now Doctor Trice,

1073
02:13:01,657 --> 02:13:05,150
we've had two significant reductions in force

1074
02:13:05,150 --> 02:13:06,797
in the past three years.

1075
02:13:06,797 --> 02:13:09,197
You alluded to them.

1076
02:13:09,437 --> 02:13:13,597
I think that just bears commending people

1077
02:13:13,597 --> 02:13:17,714
for taking action over the years to get us to this point from it

1078
02:13:17,714 --> 02:13:23,114
you yourself, you have been right on the money

1079
02:13:23,549 --> 02:13:26,577
predicting where we would fall for the past three

1080
02:13:26,577 --> 02:13:28,257
years, four years.

1081
02:13:28,257 --> 02:13:30,970
And I'm sure before that.

1082
02:13:30,970 --> 02:13:32,770
I'm not suggesting you weren't before that,

1083
02:13:32,770 --> 02:13:34,277
but I commend you on that because there's

1084
02:13:34,277 --> 02:13:39,406
a lot of reassurance that in very difficult money times,

1085
02:13:39,406 --> 02:13:41,963
you've got a good picture of what we're doing.

1086
02:13:41,963 --> 02:13:45,170
And the last thing I would ask you to comment on

1087
02:13:45,170 --> 02:13:49,337
is our county commissioners at the very tail end

1088
02:13:49,337 --> 02:13:52,673
of their budget work really came through with more money

1089
02:13:52,673 --> 02:13:56,593
than they had originally planned to allocate to public schools.

1090
02:13:56,593 --> 02:14:00,370
And if anybody's been following their agenda,

1091
02:14:00,370 --> 02:14:03,681
it took a big reach for them to find that extra money.

1092
02:14:03,681 --> 02:14:05,710
Could you elaborate a little bit on that

1093
02:14:05,710 --> 02:14:09,900
so that people are aware that the commissioners really did

1094
02:14:09,900 --> 02:14:10,283
come through for the schools?

1095
02:14:10,283 --> 02:14:12,937
I think as much as they could?

1096
02:14:12,937 --> 02:14:14,410
>> Certainly.

1097
02:14:14,410 --> 02:14:16,630
I kind of painted right through that

1098
02:14:16,630 --> 02:14:18,313
so I appreciate you calling my attention back to that.

1099
02:14:18,313 --> 02:14:20,357
With the county manager's recommended budget,

1100
02:14:20,357 --> 02:14:25,757
the county manager recommended a 3% increase for public education

1101
02:14:26,497 --> 02:14:27,613
in Orange County.

1102
02:14:27,613 --> 02:14:29,907
The reason that increase was at 3%

1103
02:14:29,907 --> 02:14:33,625
was primarily because the existing debt from the school

1104
02:14:33,625 --> 02:14:35,677
bonds we're trying to balance the budget

1105
02:14:35,677 --> 02:14:37,963
and they're also experiencing some pretty significant

1106
02:14:37,963 --> 02:14:40,897
reductions on their side that they weren't anticipating

1107
02:14:40,897 --> 02:14:46,297
from Snap benefits to a whole list of things

1108
02:14:46,308 --> 02:14:48,803
that were creating a fairly large budget gap for them

1109
02:14:48,803 --> 02:14:49,857
as well.

1110
02:14:49,857 --> 02:14:52,710
The county manager presented his budget

1111
02:14:52,710 --> 02:14:56,892
at the same time the Board of Education of Orange County

1112
02:14:56,892 --> 02:14:59,843
and of Chapel Hill-Carrboro City Schools presented their budget

1113
02:14:59,843 --> 02:15:00,343
requests.

1114
02:15:00,343 --> 02:15:02,889
I think it's fair to say now looking back,

1115
02:15:02,889 --> 02:15:05,123
neither board of Education US or Orange County

1116
02:15:05,123 --> 02:15:08,157
had any idea the magnitude of the impact of the state budget.

1117
02:15:08,157 --> 02:15:10,877
And when we went in April.

1118
02:15:10,877 --> 02:15:15,143
So we both went to ask for a 4% increase.

1119
02:15:15,143 --> 02:15:17,617
So subsequent to that and subsequent to the release

1120
02:15:17,617 --> 02:15:20,847
of the county manager's budget, the state did take action

1121
02:15:20,847 --> 02:15:23,653
and they started signaling about what the actual state

1122
02:15:23,653 --> 02:15:25,193
budget would entail.

1123
02:15:25,193 --> 02:15:28,769
From that, it was very both school districts,

1124
02:15:28,769 --> 02:15:32,327
it was very clear that the amount of money including

1125
02:15:32,327 --> 02:15:35,117
in the county manager's budget was not going to be sufficient.

1126
02:15:35,117 --> 02:15:39,279
As I showed you earlier, we have one of the biggest continuations

1127
02:15:39,279 --> 02:15:40,721
that I've ever seen.

1128
02:15:40,721 --> 02:15:42,907
So both superintendents took an opportunity

1129
02:15:42,907 --> 02:15:45,705
to really plead their case with the county manager.

1130
02:15:45,705 --> 02:15:50,337
We all met in Hillsborough to talk it out.

1131
02:15:50,337 --> 02:15:52,687
The county manager was very receptive to what

1132
02:15:52,687 --> 02:15:54,687
the districts were saying and very understanding

1133
02:15:54,687 --> 02:15:57,653
of the situation we're going to be in.

1134
02:15:57,653 --> 02:16:00,377
In between that and his work with his board,

1135
02:16:00,377 --> 02:16:05,777
there was a budget amendment presented by County commissioner

1136
02:16:06,300 --> 02:16:08,977
that increased the manager's budget recommendation

1137
02:16:08,977 --> 02:16:11,977
for public education from 3% to 5.5%.

1138
02:16:13,383 --> 02:16:17,637
It wasn't able to give the schools a full continuation,

1139
02:16:17,637 --> 02:16:19,845
but for both the districts it really went a long way.

1140
02:16:19,845 --> 02:16:21,729
For us it was an additional million dollars,

1141
02:16:21,729 --> 02:16:24,237
so we'd be looking for another million dollars

1142
02:16:24,237 --> 02:16:25,603
had they not done that.

1143
02:16:25,603 --> 02:16:30,245
So we are very grateful for that and it really assisted us

1144
02:16:30,245 --> 02:16:31,977
with balancing this budget.

1145
02:16:31,977 --> 02:16:33,977
>> Thank you.

1146
02:16:36,570 --> 02:16:41,457
Chair Jenkins: Board members, any other comments or questions?

1147
02:16:41,457 --> 02:16:42,750
All right.

1148
02:16:42,750 --> 02:16:45,150
Thank you so much.

1149
02:16:45,937 --> 02:16:52,537
We look forward to seeing this back on our next agenda.

1150
02:16:53,297 --> 02:16:54,561
All right.

1151
02:16:54,561 --> 02:16:59,361
Our next agenda item is a transportation update

1152
02:17:01,505 --> 02:17:05,705
and I see our superintendent doctor Tice.

1153
02:17:06,957 --> 02:17:08,957
Is coming forward.

1154
02:17:11,170 --> 02:17:15,330
>> Thank you chair Jenkins, members of the board,

1155
02:17:15,330 --> 02:17:16,697
and certainly the community.

1156
02:17:16,697 --> 02:17:20,217
Before we get to the transportation presentation,

1157
02:17:20,217 --> 02:17:24,299
I wanted to just share a brief statement with the Chapel

1158
02:17:24,299 --> 02:17:26,257
Hill-Carrboro City Schools community concerning

1159
02:17:26,257 --> 02:17:28,262
transportation, if that's okay?

1160
02:17:28,262 --> 02:17:32,457
I want to take just a few moments

1161
02:17:32,457 --> 02:17:37,767
to speak directly to our students, our families, staff

1162
02:17:37,767 --> 02:17:38,787
and community.

1163
02:17:38,787 --> 02:17:41,187
The transportation problems we've

1164
02:17:41,417 --> 02:17:44,517
experienced since the beginning of school

1165
02:17:44,517 --> 02:17:48,817
have caused a significant disruption to many families.

1166
02:17:48,817 --> 02:17:53,617
Some students have been dropped from our systems.

1167
02:17:54,177 --> 02:17:57,297
Families have received conflicting or incomplete

1168
02:17:57,297 --> 02:17:58,570
information.

1169
02:17:58,570 --> 02:18:02,257
Parents have had to rearrange work schedules

1170
02:18:02,353 --> 02:18:04,437
to find alternative transportation,

1171
02:18:04,437 --> 02:18:06,837
as was shared earlier.

1172
02:18:07,110 --> 02:18:14,369
And to spend far too much time trying to get answers from us.

1173
02:18:14,369 --> 02:18:18,569
Our families expected reliable transportation and clean

1174
02:18:19,817 --> 02:18:22,627
communication and at the start of --

1175
02:18:22,627 --> 02:18:24,737
this was at the start of the school year,

1176
02:18:24,737 --> 02:18:27,801
too many did not experience that.

1177
02:18:27,801 --> 02:18:31,337
I'm sorry for the disruption, the frustration,

1178
02:18:31,337 --> 02:18:35,545
and the uncertainty that this has caused many

1179
02:18:35,545 --> 02:18:40,700
in our community, particularly our students and our families.

1180
02:18:40,700 --> 02:18:43,177
Are our immediate priority has been

1181
02:18:43,177 --> 02:18:47,537
and continues to be getting students to and from school

1182
02:18:47,537 --> 02:18:49,537
safely and reliably.

1183
02:18:50,297 --> 02:18:53,297
The work needs not finished.

1184
02:18:53,367 --> 02:18:56,367
Our transportation technology, data, school

1185
02:18:57,181 --> 02:19:00,781
based, and other staff continue working

1186
02:19:00,817 --> 02:19:05,537
through individual student issues and the broader systemic

1187
02:19:05,537 --> 02:19:10,907
or systems problems that we're experiencing so at this time um

1188
02:19:10,907 --> 02:19:16,307
we have an obligation when we understand what happened,

1189
02:19:16,497 --> 02:19:20,697
where the breakdowns occurred, and what contributed

1190
02:19:20,905 --> 02:19:28,257
to that as the board is aware Uh I'm initiated a that will be

1191
02:19:28,257 --> 02:19:32,457
on we will examine our entire process,

1192
02:19:35,717 --> 02:19:38,717
including transportation operations, our student

1193
02:19:40,377 --> 02:19:44,577
information system, data systems exceptional treatment systems,

1194
02:19:45,243 --> 02:19:48,843
and services communication, school processes, district

1195
02:19:49,737 --> 02:19:52,797
leadership, and the handoff that typically

1196
02:19:52,797 --> 02:19:55,197
occurs between those segments.

1197
02:19:55,321 --> 02:20:00,721
We need to understand what happened, why it happened,

1198
02:20:00,857 --> 02:20:04,817
where the processes and controls failed and prevented us

1199
02:20:04,817 --> 02:20:07,217
from detecting these problems.

1200
02:20:08,137 --> 02:20:10,857
Whether established procedures were followed and were

1201
02:20:10,857 --> 02:20:13,630
adequate and what changes are necessary so

1202
02:20:13,630 --> 02:20:19,123
that we do not repeat these experiences in the future.

1203
02:20:19,123 --> 02:20:23,323
Tonight's presentation is in an important part

1204
02:20:23,377 --> 02:20:29,797
of that work permit but it is not the final accounting of what

1205
02:20:29,797 --> 02:20:35,797
happened this year, there are questions we can answer tonight

1206
02:20:36,450 --> 02:20:39,877
but there are also questions we are still working through

1207
02:20:39,877 --> 02:20:41,321
as a staff.

1208
02:20:41,321 --> 02:20:45,521
And questions that will require deeper examination

1209
02:20:46,737 --> 02:20:51,537
once our staff can focus on the that.

1210
02:20:53,817 --> 02:20:57,967
That work may also require the assistance

1211
02:20:57,967 --> 02:21:00,967
from state and external partners.

1212
02:21:01,970 --> 02:21:03,777
From what we understand today.

1213
02:21:03,777 --> 02:21:06,837
I also understand and know that accountability

1214
02:21:06,837 --> 02:21:08,377
requires transparency.

1215
02:21:08,377 --> 02:21:14,961
So as we develop a a clearer understanding of what occurred,

1216
02:21:14,961 --> 02:21:18,805
we will share that information not only with the board,

1217
02:21:18,805 --> 02:21:22,677
but with our community as well, including

1218
02:21:22,677 --> 02:21:27,497
what we determine As I've heard but what we learn,

1219
02:21:27,497 --> 02:21:29,487
what changes are necessary.

1220
02:21:29,487 --> 02:21:32,817
But today, most importantly I want our families

1221
02:21:32,817 --> 02:21:37,870
to know that we understand the seriousness of what

1222
02:21:37,870 --> 02:21:39,870
they experiencing.

1223
02:21:40,257 --> 02:21:44,457
Transportation is not simply an operational function.

1224
02:21:45,377 --> 02:21:50,777
For many of our students, it's what makes access

1225
02:21:50,881 --> 02:21:55,905
to school possible paramedic when that system does not

1226
02:21:55,905 --> 02:22:01,977
work as intended, the impact on students and families is real.

1227
02:22:01,977 --> 02:22:07,567
We certainly have more work to do both to resolve the remaining

1228
02:22:07,567 --> 02:22:11,970
problems that you will hear about in just a moment,

1229
02:22:11,970 --> 02:22:16,337
but also to rebuild confidence in the system itself.

1230
02:22:16,337 --> 02:22:20,207
We are committed to doing both as an administration

1231
02:22:20,207 --> 02:22:24,657
and with that, I'll turn it over to our team who

1232
02:22:24,657 --> 02:22:28,182
can share tonight's presentation and we look forward

1233
02:22:28,182 --> 02:22:31,970
to addressing any of the board's questions thank you.

1234
02:22:31,970 --> 02:22:33,497
Chair Jenkins: Thank you.

1235
02:22:41,662 --> 02:22:43,617
>> Good evening board members.

1236
02:22:43,617 --> 02:22:45,137
Excuse me.

1237
02:22:45,137 --> 02:22:48,137
Doctor Trice, community members, colleagues,

1238
02:22:51,157 --> 02:22:53,337
we stand before you the operations division

1239
02:22:53,337 --> 02:22:56,491
and transportation tonight and the first thing

1240
02:22:56,491 --> 02:23:00,770
that we want to do is we want to offer our sincere apologies.

1241
02:23:00,770 --> 02:23:04,617
First to the community, to every affected family,

1242
02:23:04,617 --> 02:23:11,723
to every child , we are sorry that we failed you to begin this

1243
02:23:11,723 --> 02:23:13,170
school year.

1244
02:23:13,170 --> 02:23:16,617
Please understand that we take ownership.

1245
02:23:17,607 --> 02:23:22,407
That we are searching still for some answers.

1246
02:23:25,817 --> 02:23:28,705
We hold this as a high priority.

1247
02:23:28,705 --> 02:23:34,343
There's a level of urgency that we have right now.

1248
02:23:34,343 --> 02:23:37,249
But our top priority is to make sure

1249
02:23:37,249 --> 02:23:40,257
that every student that needs transportation

1250
02:23:40,257 --> 02:23:41,777
receives transportation.

1251
02:23:41,777 --> 02:23:46,337
I want to extend that apology to the board

1252
02:23:46,337 --> 02:23:51,137
for the number of correspondence that you've received

1253
02:23:51,297 --> 02:23:53,307
as well as Doctor Trice.

1254
02:23:53,307 --> 02:23:56,601
Doctor Trice, we apologize that you

1255
02:23:56,601 --> 02:24:00,921
had to stand here and offer an apology on our behalf.

1256
02:24:00,921 --> 02:24:03,105
Our staff feels horrible about this

1257
02:24:03,105 --> 02:24:08,957
and they are working seven days a week to try to correct this.

1258
02:24:08,957 --> 02:24:13,757
We have contacted the North Carolina Public Instruction.

1259
02:24:15,477 --> 02:24:21,561
We are working twice a week with each out of North Carolina

1260
02:24:21,561 --> 02:24:22,377
State.

1261
02:24:22,377 --> 02:24:25,177
They are the routing specialists for everyone

1262
02:24:25,177 --> 02:24:27,337
in the state of North Carolina.

1263
02:24:27,337 --> 02:24:32,377
And we will get to the bottom of this.

1264
02:24:32,377 --> 02:24:37,129
We were using a time frame that CHCCS has

1265
02:24:37,129 --> 02:24:39,952
used for probably two decades.

1266
02:24:39,952 --> 02:24:42,388
We were caught in a perfect storm.

1267
02:24:42,388 --> 02:24:44,745
The time frame failed us.

1268
02:24:44,745 --> 02:24:46,496
Our software failed us.

1269
02:24:46,496 --> 02:24:50,370
We had a retirement in the middle of the summer.

1270
02:24:50,370 --> 02:24:55,681
And the information that we received was insufficient for us

1271
02:24:55,681 --> 02:25:00,857
to know that there was a problem with this magnitude.

1272
02:25:00,857 --> 02:25:06,650
Tonight I want to try to go through what a normal year looks

1273
02:25:06,650 --> 02:25:06,673
like.

1274
02:25:06,673 --> 02:25:09,637
What happened to us this year.

1275
02:25:09,637 --> 02:25:16,837
And the steps that we will take to change things moving forward.

1276
02:25:17,377 --> 02:25:20,910
In a typical year with transportation,

1277
02:25:20,910 --> 02:25:24,510
what happens is our software --

1278
02:25:25,603 --> 02:25:29,203
we have three major software groups

1279
02:25:30,816 --> 02:25:32,697
and they speak to each other.

1280
02:25:32,697 --> 02:25:36,416
So we have infinite campus, Tims which is transportation

1281
02:25:36,416 --> 02:25:38,416
information management system.

1282
02:25:38,734 --> 02:25:40,192
Those are the two major components.

1283
02:25:40,192 --> 02:25:43,470
So in a typical year, what you will see

1284
02:25:43,470 --> 02:25:47,620
is data managers at the schools will enter yes's and no's

1285
02:25:47,620 --> 02:25:50,857
for students, for every child that wants transportation.

1286
02:25:50,857 --> 02:25:53,847
If you want transportation, it becomes a yes.

1287
02:25:53,847 --> 02:25:59,247
That information is then downloaded into the Tims system.

1288
02:25:59,289 --> 02:26:01,913
Tims will then begin to route students.

1289
02:26:01,913 --> 02:26:06,369
With the routing of students, we have a lot of codes

1290
02:26:06,369 --> 02:26:09,297
and I'll talk about those when we get to trends

1291
02:26:09,297 --> 02:26:11,641
and try to explain it a little better,

1292
02:26:11,641 --> 02:26:16,477
but after routes are created and students are placed on busses,

1293
02:26:16,477 --> 02:26:19,127
that information is then uploaded back

1294
02:26:19,127 --> 02:26:21,127
into Infinite campus?

1295
02:26:21,576 --> 02:26:25,176
Typically in a year, CHCCS receives

1296
02:26:26,588 --> 02:26:28,620
about 5000 transportation requests or just

1297
02:26:28,620 --> 02:26:29,593
over 5000 requests.

1298
02:26:29,593 --> 02:26:32,320
This year we received about 5000 requests.

1299
02:26:32,320 --> 02:26:36,470
So from the Tims side of things, everything looked normal.

1300
02:26:36,470 --> 02:26:39,923
We had the same number that we've had in years past.

1301
02:26:39,923 --> 02:26:45,937
It was not until we began to try to upload routes

1302
02:26:45,937 --> 02:26:48,597
that it gave us a small indication that something

1303
02:26:48,597 --> 02:26:51,310
may have been going on.

1304
02:26:51,310 --> 02:26:54,110
When we moved out and we moved forward,

1305
02:26:54,110 --> 02:26:57,504
what we saw was our ridership number --

1306
02:26:57,504 --> 02:26:59,697
and I'll need to explain this.

1307
02:26:59,697 --> 02:27:05,817
Well we have about 5000, 300 or so requests, on a yearly basis,

1308
02:27:05,817 --> 02:27:08,167
we route and our ridership numbers

1309
02:27:08,167 --> 02:27:11,170
are around 3800 students per year.

1310
02:27:11,170 --> 02:27:14,877
But we route every student who applies for transportation.

1311
02:27:14,877 --> 02:27:16,774
So about half the district applies.

1312
02:27:16,774 --> 02:27:20,177
We route everyone and as the year goes on, usually

1313
02:27:20,177 --> 02:27:22,797
in mid-October, we have to submit a Tims

1314
02:27:22,797 --> 02:27:24,329
report to the state.

1315
02:27:24,329 --> 02:27:28,873
That Tims report, the state wants us to be around 110%

1316
02:27:28,873 --> 02:27:31,273
of our student ridership.

1317
02:27:32,337 --> 02:27:37,397
We're usually up closer to 160% because we route everyone

1318
02:27:37,397 --> 02:27:40,557
and that's what we do and we have to take those students off

1319
02:27:40,557 --> 02:27:43,834
of routes when they don't show for ten days.

1320
02:27:43,834 --> 02:27:49,569
So this is the normal process of what happens every year.

1321
02:27:49,569 --> 02:27:53,769
We begin the process in the summer

1322
02:27:53,850 --> 02:27:58,363
and this is part of our timeline failing us this year.

1323
02:27:58,363 --> 02:28:01,710
We begin the process usually after summer school.

1324
02:28:01,710 --> 02:28:05,721
So we route for summer school in June

1325
02:28:05,721 --> 02:28:10,390
because we are dependent upon EOC and EOG

1326
02:28:10,390 --> 02:28:13,497
scores in order to know who the grant programs.

1327
02:28:13,497 --> 02:28:18,857
And then once that is complete, we begin to route for the year.

1328
02:28:18,857 --> 02:28:22,457
This year, what happened to us?

1329
02:28:23,537 --> 02:28:29,537
When we hold our download from infinite campus into TIMS,

1330
02:28:30,989 --> 02:28:35,189
we found that information was incorrectly coded.

1331
02:28:35,337 --> 02:28:40,654
It came over incorrect that's a question why that happened.

1332
02:28:40,654 --> 02:28:43,237
I know that's the million dollar question that everybody wants

1333
02:28:43,237 --> 02:28:44,937
to know why did this happen.

1334
02:28:44,937 --> 02:28:47,440
We're still searching with NC state,

1335
02:28:47,440 --> 02:28:50,737
with DPI to find out why this happened.

1336
02:28:50,737 --> 02:28:53,199
But because of the time frame that we

1337
02:28:53,199 --> 02:28:55,897
have used for over two decades, we

1338
02:28:55,897 --> 02:29:00,217
were then behind and being able to correct it.

1339
02:29:00,217 --> 02:29:05,297
So the information came over -- really what did we learn that

1340
02:29:05,297 --> 02:29:06,697
there was a major issue?

1341
02:29:06,697 --> 02:29:09,929
We believed to learn it was a major issue on the first day

1342
02:29:09,929 --> 02:29:12,907
of school because that's when we started to receive communication

1343
02:29:12,907 --> 02:29:16,750
saying my child doesn't have a bus.

1344
02:29:16,750 --> 02:29:21,729
And we went into our TIMS system to research it

1345
02:29:21,729 --> 02:29:25,457
and our system said no, no for that student.

1346
02:29:25,457 --> 02:29:28,713
We contacted the school staff and managers and the school data

1347
02:29:28,713 --> 02:29:31,457
manager said it's showing yes, yes.

1348
02:29:31,457 --> 02:29:36,297
So that was an immediate problem that we had.

1349
02:29:36,297 --> 02:29:38,609
About halfway through the first week,

1350
02:29:38,609 --> 02:29:43,617
we reverted to scheduling students on busses by the end.

1351
02:29:43,617 --> 02:29:46,617
This is the process that we're actually using right now.

1352
02:29:46,617 --> 02:29:48,517
It's the only foolproof way that we

1353
02:29:48,517 --> 02:29:51,932
know that we are capturing every child that needs a bus.

1354
02:29:51,932 --> 02:29:55,928
We're having to do them one student at a time tonight

1355
02:29:55,928 --> 02:29:58,790
to compound matters, what we found

1356
02:29:58,790 --> 02:30:01,137
is that the information that we had in

1357
02:30:01,137 --> 02:30:05,433
Tims when we went to upload it into Infinite campus,

1358
02:30:05,433 --> 02:30:07,720
it did not upload properly.

1359
02:30:07,720 --> 02:30:11,274
Which is why some parents have reached out to us

1360
02:30:11,274 --> 02:30:14,482
and they've said I see that here comes the bus app.

1361
02:30:14,482 --> 02:30:18,777
My child is on 133 in the morning and 155

1362
02:30:18,777 --> 02:30:22,470
in the afternoon, but there are no times.

1363
02:30:22,470 --> 02:30:24,470
There's no location.

1364
02:30:25,417 --> 02:30:28,497
It's because the information was incomplete.

1365
02:30:28,497 --> 02:30:33,897
CHCCS also has a lot of programs, program schools.

1366
02:30:34,817 --> 02:30:41,417
The way TIMS codes is but codes by attendance boundary. --

1367
02:30:43,480 --> 02:30:45,880
it codes biotin boundary.

1368
02:30:45,978 --> 02:30:48,417
So for example let's say a student a,

1369
02:30:48,417 --> 02:30:51,405
they went to Carrboro elementary.

1370
02:30:51,405 --> 02:30:54,929
They've now moved on to middle school.

1371
02:30:54,929 --> 02:30:57,223
They're going to Google to continue

1372
02:30:57,223 --> 02:30:59,170
in Spanish dual language.

1373
02:30:59,170 --> 02:31:04,457
But that student's address is actually in the Smith zone.

1374
02:31:04,457 --> 02:31:08,657
When that information comes down in TIMS,

1375
02:31:09,370 --> 02:31:13,417
they code that student has a 12 meaning they're out of boundary.

1376
02:31:13,417 --> 02:31:15,794
A bus does not automatically granted that to that student

1377
02:31:15,794 --> 02:31:18,127
and you have to go in and handwrite those.

1378
02:31:18,127 --> 02:31:22,927
We had about 475 what we call unmatched addresses,

1379
02:31:27,287 --> 02:31:32,687
where if Andre Stewart lives at 750 South Maryville Road,

1380
02:31:33,417 --> 02:31:39,430
his address needs to be entered in the road needs to be spelled

1381
02:31:39,430 --> 02:31:41,430
out R--a-d.

1382
02:31:42,921 --> 02:31:45,513
If that information is put into infinite campus

1383
02:31:45,513 --> 02:31:49,117
and it is r D or d period, it then kicks me out

1384
02:31:49,117 --> 02:31:50,757
it kicks my information out.

1385
02:31:50,757 --> 02:31:52,997
That's part of the holdup is we had

1386
02:31:52,997 --> 02:31:55,465
to get those addresses matched up

1387
02:31:55,465 --> 02:31:59,650
and work through that as well.

1388
02:31:59,177 --> 02:32:02,482
So what are we saying with some of our data

1389
02:32:02,482 --> 02:32:04,313
and some of the trends?

1390
02:32:04,313 --> 02:32:07,913
We have routed over ten 000 requests.

1391
02:32:09,185 --> 02:32:11,489
That accounts for about 5000 students

1392
02:32:11,489 --> 02:32:14,171
that we place on busses so far.

1393
02:32:14,171 --> 02:32:18,697
I had to submit this for upload to the board earlier.

1394
02:32:18,697 --> 02:32:22,993
We actually have over 4000 students running in the morning

1395
02:32:22,993 --> 02:32:26,147
and over 4600 students running in the afternoon currently

1396
02:32:26,147 --> 02:32:30,997
and that is the data from today comparison wise,

1397
02:32:30,997 --> 02:32:34,683
we have more riders than we did last year.

1398
02:32:34,683 --> 02:32:38,329
But in looking at it, we're looking

1399
02:32:38,329 --> 02:32:42,123
to go student by student to find out where the issues are.

1400
02:32:42,123 --> 02:32:44,490
So we're having to work with data managers.

1401
02:32:44,490 --> 02:32:47,597
I can tell you just today, I responded

1402
02:32:47,597 --> 02:32:52,963
to a parent who emailed me and her daughter, on our side,

1403
02:32:52,963 --> 02:32:54,497
says no and no.

1404
02:32:54,497 --> 02:32:57,782
But still in the infinite canvas side, says yes hype

1405
02:32:57,782 --> 02:32:59,561
and yes so we have to work through that

1406
02:32:59,561 --> 02:33:05,561
and then code that child properly and work through it.

1407
02:33:05,953 --> 02:33:07,266
--yes-yes

1408
02:33:07,266 --> 02:33:10,397
it has been an absolute nightmare for us.

1409
02:33:10,397 --> 02:33:12,192
It's been a nightmare.

1410
02:33:12,192 --> 02:33:15,665
And we apologize and we take full accountability for it.

1411
02:33:15,665 --> 02:33:18,705
But I wanted the board to know and the community

1412
02:33:18,705 --> 02:33:22,537
to know the process that we're working through in order to get

1413
02:33:22,537 --> 02:33:24,537
students on busses.

1414
02:33:25,937 --> 02:33:29,697
We also had issues with walk zones.

1415
02:33:29,697 --> 02:33:32,797
This is something that we've taken accountability

1416
02:33:32,797 --> 02:33:36,457
for because our initial communication on walk zones

1417
02:33:36,457 --> 02:33:41,970
that went out earlier, we placed it in infinite campus.

1418
02:33:41,970 --> 02:33:45,570
And because we later found out that that communication didn't

1419
02:33:45,570 --> 02:33:47,570
reach a lot of homes.

1420
02:33:47,570 --> 02:33:52,737
And it two years ago probably we worked with the towns two

1421
02:33:52,737 --> 02:33:57,657
and tours the state while policy, which is 1.5 miles.

1422
02:33:57,657 --> 02:34:00,731
That 1.5 miles from the top of our neighborhood,

1423
02:34:00,731 --> 02:34:04,870
not to the door of the house.

1424
02:34:04,870 --> 02:34:08,570
And enforcing that and talk about the towns,

1425
02:34:08,570 --> 02:34:10,167
there was a lot of construction projects,

1426
02:34:10,167 --> 02:34:12,257
as well as some safety issues that

1427
02:34:12,257 --> 02:34:13,937
were going on around the town.

1428
02:34:13,937 --> 02:34:16,437
So our routing team grandfathered

1429
02:34:16,437 --> 02:34:18,437
different neighborhoods in.

1430
02:34:19,270 --> 02:34:23,470
As construction things completed throughout the towns,

1431
02:34:23,921 --> 02:34:28,577
we went ahead and removed that grandfathering on those busses

1432
02:34:28,577 --> 02:34:32,305
and put those neighborhoods into the walk zones.

1433
02:34:32,305 --> 02:34:35,305
Our communication failed us here.

1434
02:34:37,217 --> 02:34:42,617
Mr. Austin and his team will actually go out

1435
02:34:43,337 --> 02:34:46,747
and when they receive requests from parents,

1436
02:34:46,747 --> 02:34:48,201
they will actually ride.

1437
02:34:48,201 --> 02:34:51,817
If a parent says I have a safety concern, they will ride,

1438
02:34:51,817 --> 02:34:53,697
they will walk it to see.

1439
02:34:53,697 --> 02:34:55,681
There are students and there are instances

1440
02:34:55,681 --> 02:34:58,314
where students are in within the 1.5 miles

1441
02:34:58,314 --> 02:35:02,514
but they may not have a sidewalk.

1442
02:35:03,137 --> 02:35:05,982
That they can use to get to school.

1443
02:35:05,982 --> 02:35:08,263
Their home may be in a blind curve.

1444
02:35:08,263 --> 02:35:11,137
We have to get those students transportation.

1445
02:35:11,137 --> 02:35:13,873
And working through those types of things,

1446
02:35:13,873 --> 02:35:17,267
that's always a fluid situation with transportation and walk

1447
02:35:17,267 --> 02:35:18,297
zones.

1448
02:35:18,297 --> 02:35:21,337
But we own the fact that the communication,

1449
02:35:21,337 --> 02:35:24,612
the initial communication, did not reach everyone

1450
02:35:24,612 --> 02:35:29,412
and the secondary communication was sent out late.

1451
02:35:29,417 --> 02:35:33,205
How do we fix this how do we change it

1452
02:35:33,205 --> 02:35:34,445
and how do we make it better?

1453
02:35:34,445 --> 02:35:37,397
Well the first thing that we are going to do

1454
02:35:37,397 --> 02:35:40,793
is we're going to overhaul the entire timeline.

1455
02:35:40,793 --> 02:35:46,457
So instead of waiting until August to begin routing we

1456
02:35:46,457 --> 02:35:50,657
are March and April will are routing

1457
02:35:52,153 --> 02:35:56,953
timeframe 20% of my colleagues and some other divisions,

1458
02:35:57,289 --> 02:36:01,399
but at this point, I don't ever want

1459
02:36:01,399 --> 02:36:04,250
to stand in front of the board for this again.

1460
02:36:04,250 --> 02:36:09,150
So we're going to hold fast to our time frame.

1461
02:36:09,150 --> 02:36:11,401
We'll route in April.

1462
02:36:11,401 --> 02:36:16,377
At the conclusion of routing in April, we will send bus routes.

1463
02:36:16,377 --> 02:36:19,567
Will work through communication at the end of the school year

1464
02:36:19,567 --> 02:36:24,661
to let parents know that their 27-28 bus routes are

1465
02:36:24,661 --> 02:36:25,987
in the portal.

1466
02:36:25,987 --> 02:36:27,417
If you don't see your information

1467
02:36:27,417 --> 02:36:30,937
in the portal in mid June, then reach out to transportation

1468
02:36:30,937 --> 02:36:32,677
and we can troubleshoot it.

1469
02:36:32,677 --> 02:36:35,970
That will give us enough time.

1470
02:36:35,970 --> 02:36:38,729
We don't have to run through scheduling summer programs

1471
02:36:38,729 --> 02:36:42,970
the same way that we have due to testing,

1472
02:36:42,970 --> 02:36:43,793
but this will give us a longer runway

1473
02:36:43,793 --> 02:36:47,603
to be able to troubleshoot and make sure that this does not

1474
02:36:47,603 --> 02:36:48,521
happen again.

1475
02:36:48,521 --> 02:36:52,121
The board did tonight approve also

1476
02:36:52,217 --> 02:36:56,325
the hiring of a second tennis coordinator for the district,

1477
02:36:56,325 --> 02:37:01,337
which will help us not only root better in March and April,

1478
02:37:01,337 --> 02:37:04,497
but will help us to come out of the current situation

1479
02:37:04,497 --> 02:37:06,273
that we're in right now.

1480
02:37:06,273 --> 02:37:11,670
And also we'll continue our work with NC state

1481
02:37:11,670 --> 02:37:14,550
and other outside agencies to troubleshoot

1482
02:37:14,550 --> 02:37:18,489
exactly what happened, to get professional development

1483
02:37:18,489 --> 02:37:20,905
for our staff and give them the tools that they need

1484
02:37:20,905 --> 02:37:27,497
to successful in America at this point of where we are,

1485
02:37:27,497 --> 02:37:30,497
we're going student by student.

1486
02:37:30,593 --> 02:37:33,897
We've asked and the communication team

1487
02:37:33,897 --> 02:37:37,807
has sent out a message that at noon tomorrow,

1488
02:37:37,807 --> 02:37:41,410
if infinite campus is not showing that your child needs

1489
02:37:41,410 --> 02:37:45,137
double Dutch has a bus route, that you simply

1490
02:37:45,137 --> 02:37:49,637
send an email to Mr. Austin and myself and we will

1491
02:37:49,637 --> 02:37:52,497
be working to respond to those.

1492
02:37:52,497 --> 02:37:55,497
Working through our alpha listing.

1493
02:37:55,649 --> 02:38:00,417
The Alpha listing is the master list of busses and students

1494
02:38:00,417 --> 02:38:02,337
throughout the district.

1495
02:38:02,337 --> 02:38:05,357
We uploaded an alpha listing this afternoon

1496
02:38:05,357 --> 02:38:08,583
and it had over 5400 entries in it.

1497
02:38:08,583 --> 02:38:12,457
So Mr. Austin and I will be working through that until we

1498
02:38:12,457 --> 02:38:15,567
get every student on a bus?

1499
02:38:15,567 --> 02:38:18,553
You can reach out to us.

1500
02:38:18,553 --> 02:38:23,657
And at this time, we'll take any questions from the board.

1501
02:38:23,657 --> 02:38:26,277
Chair Jenkins: All right, board members

1502
02:38:26,277 --> 02:38:29,277
questions or comments go ahead.

1503
02:38:29,497 --> 02:38:32,337
>> I have a lot of questions.

1504
02:38:32,337 --> 02:38:34,887
I'm also willing to let somebody else go.

1505
02:38:34,887 --> 02:38:37,217
Chair Jenkins, if you would prefer.

1506
02:38:37,217 --> 02:38:39,637
Chair Jenkins: I have a lot of questions

1507
02:38:39,637 --> 02:38:43,417
too so why don't you start and we'll just go down the line.

1508
02:38:43,417 --> 02:38:49,203
>> First of all, I sincerely do appreciate the apology permit I

1509
02:38:49,203 --> 02:38:54,567
believe that was from your heart and thank you for acknowledging

1510
02:38:54,567 --> 02:38:55,797
that.

1511
02:38:55,797 --> 02:39:00,479
And I don't really know where I'm going to start here

1512
02:39:00,479 --> 02:39:02,184
but one thing I wanted to back up

1513
02:39:02,184 --> 02:39:07,584
to was the hand-off from Infinite Campus to TIMS.

1514
02:39:08,357 --> 02:39:10,357
Who did that?

1515
02:39:10,937 --> 02:39:15,537
I don't need to know my name, but my position

1516
02:39:15,537 --> 02:39:21,270
because as I understand it, and if I'm wrong, please correct me

1517
02:39:21,270 --> 02:39:23,434
when we get into this.

1518
02:39:23,434 --> 02:39:29,434
You send over 4800 student requests and TIMS sends it back

1519
02:39:31,660 --> 02:39:33,483
and there's a batch number of problems that are identified

1520
02:39:33,483 --> 02:39:34,590
right then and there.

1521
02:39:34,590 --> 02:39:38,897
If you send over 4800 and you get back 3800,

1522
02:39:38,897 --> 02:39:41,747
you've got 1000 records that have problems.

1523
02:39:41,747 --> 02:39:45,537
Somebody then at that point should have stopped

1524
02:39:45,537 --> 02:39:48,593
and said this is a typical process,

1525
02:39:48,593 --> 02:39:50,541
we've got a problem here.

1526
02:39:50,541 --> 02:39:55,950
I don't care if it was on August the 1st or July 1st or whatever

1527
02:39:55,950 --> 02:39:59,281
and you mentioned it tonight but then you kept alluding

1528
02:39:59,281 --> 02:40:01,457
to software glitch or software.

1529
02:40:01,457 --> 02:40:02,977
We don't know.

1530
02:40:02,977 --> 02:40:05,905
You can't possibly even move forward

1531
02:40:05,905 --> 02:40:09,447
at that point without knowing what to do next.

1532
02:40:09,447 --> 02:40:11,847
Explain what happened there.

1533
02:40:12,417 --> 02:40:14,265
>> Yes sir.

1534
02:40:14,265 --> 02:40:17,777
Doctor Griffin, the process works when the information

1535
02:40:17,777 --> 02:40:19,969
is entered at the school level.

1536
02:40:19,969 --> 02:40:24,769
It is pulled into TIMS through the server.

1537
02:40:26,257 --> 02:40:28,821
You're exactly right when you say there

1538
02:40:28,821 --> 02:40:31,821
should have been some signs.

1539
02:40:36,212 --> 02:40:37,337
>> There's big signs there.

1540
02:40:37,337 --> 02:40:39,517
It's not a should then some signs

1541
02:40:39,517 --> 02:40:41,657
flashing lights there's parameters there

1542
02:40:41,657 --> 02:40:43,769
that don't like where to look.

1543
02:40:43,769 --> 02:40:44,617
Correct?

1544
02:40:44,617 --> 02:40:47,617
>> Correct doctor Griffin if- --

1545
02:40:50,756 --> 02:40:53,170
>> How come somebody didn't do that?

1546
02:40:53,170 --> 02:40:55,792
>> Because there is no sign of it.

1547
02:40:55,792 --> 02:40:58,660
There's no sign of that because there was yes on one side

1548
02:40:58,660 --> 02:40:59,869
and then they became nos.

1549
02:40:59,869 --> 02:41:01,161
They didn't flag it's problems.

1550
02:41:01,161 --> 02:41:04,303
They just flagged as students who did not need transportation.

1551
02:41:04,303 --> 02:41:08,777
Because when we pulled it, there were still over 5000 requests.

1552
02:41:08,777 --> 02:41:15,377
So what we saw as the flags were the 475 unmatched addresses.

1553
02:41:15,950 --> 02:41:19,142
That's something that is normal, every day.

1554
02:41:19,142 --> 02:41:23,830
What we did not see and what we did not get at that point

1555
02:41:23,830 --> 02:41:28,547
until we started to dig into it was the trend data where

1556
02:41:28,547 --> 02:41:31,547
it said students, infinite campus,

1557
02:41:31,957 --> 02:41:35,829
students that were moving from one grade level to the next,

1558
02:41:35,829 --> 02:41:38,437
when building to the next, excuse me

1559
02:41:38,437 --> 02:41:42,370
if Kindergartner's, sixth graders, ninth graders,

1560
02:41:42,417 --> 02:41:43,407
buildings.

1561
02:41:43,407 --> 02:41:47,607
Somehow, they were the ones that dropped.

1562
02:41:47,817 --> 02:41:50,513
They were a good percentage.

1563
02:41:50,513 --> 02:41:53,500
But there's no full rhyme or reason

1564
02:41:53,500 --> 02:41:55,963
because not every sixth grader, ninth grader and kindergartner

1565
02:41:55,963 --> 02:41:57,177
was dropped.

1566
02:41:57,177 --> 02:41:58,785
Then there were outlier schools.

1567
02:41:58,785 --> 02:42:04,607
So we worked through -- we found one school where none

1568
02:42:04,607 --> 02:42:07,967
of the students moved out of the school,

1569
02:42:07,967 --> 02:42:12,767
yet 70 students were flipped from yes to no.

1570
02:42:12,817 --> 02:42:18,517
So there is no rhyme or reason, but from the Tims side,

1571
02:42:18,517 --> 02:42:21,517
we could still see 5000 requests.

1572
02:42:22,230 --> 02:42:24,230
Routing 5000 students.

1573
02:42:24,630 --> 02:42:26,683
We're working through the unmatched addresses.

1574
02:42:26,683 --> 02:42:28,737
We're working through the students

1575
02:42:28,737 --> 02:42:31,897
that are out of boundary like we do every year.

1576
02:42:31,897 --> 02:42:36,650
So there was not an indication when the data pulled

1577
02:42:36,650 --> 02:42:39,650
that there was a problem.

1578
02:42:39,617 --> 02:42:44,177
>> Okay, so then when did you become first aware that

1579
02:42:44,177 --> 02:42:45,577
there's a serious problem?

1580
02:42:45,577 --> 02:42:49,817
>> We became aware that there's a serious problem on the first

1581
02:42:49,817 --> 02:42:50,897
day of school.

1582
02:42:50,897 --> 02:42:53,510
>> You thought everything was good until the first day

1583
02:42:53,510 --> 02:42:54,417
of school?

1584
02:42:54,417 --> 02:42:55,657
>> We did.

1585
02:42:55,657 --> 02:42:58,257
Because at that point we had 4000 students

1586
02:42:58,257 --> 02:42:59,697
routed in on busses.

1587
02:42:59,697 --> 02:43:02,545
>> Okay change in direction a little bit.

1588
02:43:02,545 --> 02:43:04,622
Tims you mentioned on the road.

1589
02:43:04,622 --> 02:43:07,425
I'm not clear if we're working with Tims

1590
02:43:07,425 --> 02:43:13,570
or we've been solo in it and now we're calling them for help?

1591
02:43:13,570 --> 02:43:17,984
TIMS what if advised all kinds of things back in July to say we

1592
02:43:17,984 --> 02:43:18,814
need to do this.

1593
02:43:18,814 --> 02:43:19,831
We need to do that.

1594
02:43:19,831 --> 02:43:21,377
We need to do that.

1595
02:43:21,377 --> 02:43:23,725
Are we working with them like that this summer

1596
02:43:23,725 --> 02:43:27,457
or are we on our own and now we're going to call them?

1597
02:43:27,457 --> 02:43:29,403
>> No doctor Griffin.

1598
02:43:29,403 --> 02:43:30,963
We work with them.

1599
02:43:30,963 --> 02:43:32,817
We meet with them.

1600
02:43:32,817 --> 02:43:33,923
And look.

1601
02:43:33,923 --> 02:43:39,102
What Tims will tell us is the major issue here.

1602
02:43:39,102 --> 02:43:45,457
Is that we had a problem, others had problems as well Tims,

1603
02:43:45,457 --> 02:43:48,457
problem, it was in August.

1604
02:43:49,540 --> 02:43:53,617
And now we're having to work through it manually, by hand.

1605
02:43:53,617 --> 02:43:56,370
Tims is going to say -- and that's part

1606
02:43:56,370 --> 02:43:58,585
of their recommendation, start your process earlier.

1607
02:43:58,585 --> 02:44:02,257
So that there is a problem, you can work through it.

1608
02:44:02,257 --> 02:44:05,972
They do not -- they can come in and look at the system.

1609
02:44:05,972 --> 02:44:08,513
We have a meeting with them tomorrow morning.

1610
02:44:08,513 --> 02:44:10,177
To look at it and to see where we

1611
02:44:10,177 --> 02:44:11,863
are, to see if our things are uploaded.

1612
02:44:11,863 --> 02:44:14,100
To see if our files are correct.

1613
02:44:14,100 --> 02:44:16,439
Those are the things that they look at for you.

1614
02:44:16,439 --> 02:44:19,897
They made the suggestion that our files were corrupt

1615
02:44:19,897 --> 02:44:23,781
when we went to upload and that was the issue that stuff was not

1616
02:44:23,781 --> 02:44:25,997
moving back into infinite campus.

1617
02:44:25,997 --> 02:44:28,597
So they're making recommendations to us

1618
02:44:28,597 --> 02:44:34,497
but they can't give us any hard line answers as to this

1619
02:44:34,497 --> 02:44:36,577
was the exact issue that you experienced.

1620
02:44:36,577 --> 02:44:39,200
I'm going to rephrase my question

1621
02:44:39,200 --> 02:44:42,418
and then I'll let somebody else

1622
02:44:42,418 --> 02:44:44,960
>> And then I'll let somebody else have a turn here because I

1623
02:44:44,960 --> 02:44:46,377
have a lot of questions.

1624
02:44:46,377 --> 02:44:49,377
Tims recommends regular quarterly meeting

1625
02:44:50,357 --> 02:44:54,177
with data managers can I pinch recommends monthly meetings

1626
02:44:54,177 --> 02:44:55,737
with data managers.

1627
02:44:55,737 --> 02:44:59,777
Tims recommends a process that we should have in place

1628
02:44:59,777 --> 02:45:02,657
if we're working with Tims all along.

1629
02:45:02,657 --> 02:45:06,987
And many other school districts are in fact in my career,

1630
02:45:06,987 --> 02:45:08,777
we've always worked with Tims.

1631
02:45:08,777 --> 02:45:13,297
Tims when map it out for you and say picture 110% goal

1632
02:45:13,297 --> 02:45:17,799
for efficiency and we're going to take money back from it --

1633
02:45:17,799 --> 02:45:23,385
are we working side by side with Tims or have we been working

1634
02:45:23,385 --> 02:45:27,745
on our own by ourselves on our own thing and I'm calling them

1635
02:45:27,745 --> 02:45:28,657
for help?

1636
02:45:28,657 --> 02:45:33,890
>> To answer your question as clearly as I can Doctor Griffin,

1637
02:45:33,890 --> 02:45:37,177
could we work with them better and more often?

1638
02:45:37,177 --> 02:45:37,761
Yes.

1639
02:45:37,761 --> 02:45:40,761
Are we working solo alone?

1640
02:45:40,793 --> 02:45:42,793
No we're not.

1641
02:45:42,881 --> 02:45:45,803
We probably could have worked with them

1642
02:45:45,803 --> 02:45:48,990
in the past, monthly can I where we're

1643
02:45:48,990 --> 02:45:51,217
working with them quarterly.

1644
02:45:51,217 --> 02:45:52,817
So yes.

1645
02:45:52,817 --> 02:45:55,323
We need to increase the relationship.

1646
02:45:55,323 --> 02:45:58,737
Increase the fluency of the relationship.

1647
02:45:58,737 --> 02:46:02,657
But no, we weren't out there by ourselves doing this all alone.

1648
02:46:02,657 --> 02:46:06,697
>> Okay well I look forward to hearing then what you learned

1649
02:46:06,697 --> 02:46:08,305
about this glitch.

1650
02:46:08,305 --> 02:46:11,963
In the process that seems to work in other districts.

1651
02:46:11,963 --> 02:46:14,908
Where you upload the information and then they

1652
02:46:14,908 --> 02:46:17,209
send it back to you and right there

1653
02:46:17,209 --> 02:46:20,717
is where everybody should know we've got a problem.

1654
02:46:20,717 --> 02:46:23,203
And that didn't seem to happen here

1655
02:46:23,203 --> 02:46:25,249
but it seems to be working other places.

1656
02:46:25,249 --> 02:46:27,681
I don't know that tonight is appropriate

1657
02:46:27,681 --> 02:46:30,570
or I'll get it tonight, but I really

1658
02:46:30,570 --> 02:46:31,689
want to understand what happened.

1659
02:46:31,689 --> 02:46:35,577
Much less what we need to do down the road.

1660
02:46:35,577 --> 02:46:37,577
>> Yes sir.

1661
02:46:38,137 --> 02:46:41,823
>> I'll stop now and let other people have a turn.

1662
02:46:41,823 --> 02:46:43,297
I've got more questions.

1663
02:46:43,297 --> 02:46:46,310
Chair Jenkins: We'll ping pong this way.

1664
02:46:46,310 --> 02:46:47,817
Go ahead.

1665
02:46:47,817 --> 02:46:51,292
>> Thank you and I also appreciate the apology.

1666
02:46:51,292 --> 02:46:53,542
I know this is really difficult on all of our families

1667
02:46:53,542 --> 02:46:56,985
and I know you guys are working really hard to resolve things.

1668
02:46:56,985 --> 02:47:00,705
One thing that I have not yet heard tonight

1669
02:47:00,705 --> 02:47:02,530
is what the current status is.

1670
02:47:02,530 --> 02:47:06,177
Do we have a number of how many families are still affected?

1671
02:47:06,177 --> 02:47:09,137
And by when they can expect a resolution?

1672
02:47:09,137 --> 02:47:14,257
>> So we are, with the numbers, yes or no.

1673
02:47:14,257 --> 02:47:20,597
We have the number of what we still have to work through

1674
02:47:20,597 --> 02:47:22,257
that we currently know about.

1675
02:47:22,257 --> 02:47:25,925
We're hoping at this point that they're no additions

1676
02:47:25,925 --> 02:47:27,550
and there are always the transportation

1677
02:47:27,550 --> 02:47:29,817
everyday issues that you have to work through.

1678
02:47:29,817 --> 02:47:34,273
This town needs a US, this child wants a different route,

1679
02:47:34,273 --> 02:47:36,481
this child is going through a different place we have

1680
02:47:36,481 --> 02:47:37,857
to work through those as well.

1681
02:47:37,857 --> 02:47:40,950
Are priority right now is every child

1682
02:47:40,950 --> 02:47:43,702
that does not have a bus to get them a bus parent currently

1683
02:47:43,702 --> 02:47:46,329
request wise, this is not children but request wise,

1684
02:47:46,329 --> 02:47:49,929
we are still working about 800 requests.

1685
02:47:53,790 --> 02:47:53,662
>> (Inaudible)

1686
02:47:53,662 --> 02:47:54,575
>> Yes sir.

1687
02:47:54,575 --> 02:47:58,737
But a lot of our children have morning routes

1688
02:47:58,737 --> 02:48:00,240
and afternoon route.

1689
02:48:00,240 --> 02:48:03,488
Or they have an afternoon route and need a morning route.

1690
02:48:03,488 --> 02:48:06,801
That is a request that we're working through.

1691
02:48:06,801 --> 02:48:09,585
And then we have children that need both routes.

1692
02:48:09,585 --> 02:48:13,185
Well the issue, or crystal to 2000

1693
02:48:15,797 --> 02:48:18,970
that we were working through.

1694
02:48:18,970 --> 02:48:20,497
>> That's nearly half, right?

1695
02:48:21,497 --> 02:48:25,289
>> And what we're finding is we think that this is going to be

1696
02:48:25,289 --> 02:48:28,227
higher than normal usage year for transportation.

1697
02:48:28,227 --> 02:48:30,627
For people requesting routes.

1698
02:48:31,207 --> 02:48:37,207
Last Friday, or Monday, excuse me, we were at 1286 requests.

1699
02:48:41,417 --> 02:48:45,617
So today, working through being 800 and so,

1700
02:48:47,803 --> 02:48:52,217
we are working it down one by one.

1701
02:48:52,217 --> 02:48:54,817
>> Even while we've been sitting here at this meeting,

1702
02:48:54,817 --> 02:48:59,137
I got an email from somebody who not a native English speaker

1703
02:48:59,137 --> 02:49:00,665
and really needs assistance.

1704
02:49:00,665 --> 02:49:03,428
I know you guys are doing all you can

1705
02:49:03,428 --> 02:49:08,170
but we got to get through as many of these people as we can.

1706
02:49:08,170 --> 02:49:09,767
And then I wanted to talk specifically

1707
02:49:09,767 --> 02:49:11,645
about the segment of families that

1708
02:49:11,645 --> 02:49:15,245
were affected by the grandfathered neighborhoods.

1709
02:49:15,977 --> 02:49:18,515
I would love to understand, it doesn't

1710
02:49:18,515 --> 02:49:20,570
have to be tonight necessarily, but I

1711
02:49:20,570 --> 02:49:22,287
love to understand what the procedure is

1712
02:49:22,287 --> 02:49:28,617
for notifying those families and what approvals have to be made.

1713
02:49:28,617 --> 02:49:30,895
It just seems like when a family is

1714
02:49:30,895 --> 02:49:32,937
used to having bus service over a number of years

1715
02:49:32,937 --> 02:49:34,895
and they may not have been apprized of the fact

1716
02:49:34,895 --> 02:49:36,950
that it was a temporary grandfathered situation,

1717
02:49:36,950 --> 02:49:43,209
that there needs to be some kind of approval or process

1718
02:49:43,209 --> 02:49:47,269
by which we evaluate the need of the neighborhood.

1719
02:49:47,269 --> 02:49:48,727
Because the descriptions that we're

1720
02:49:48,727 --> 02:49:51,742
getting from a lot of families who are affected by that are

1721
02:49:51,742 --> 02:49:53,434
this is not safe.

1722
02:49:53,434 --> 02:49:56,465
My kindergartner can't cross myth level.

1723
02:49:56,465 --> 02:49:58,777
Just things like that.

1724
02:49:58,777 --> 02:50:04,170
It made me feel a little uneasy that those were

1725
02:50:04,170 --> 02:50:05,993
decided without board approval.

1726
02:50:05,993 --> 02:50:09,100
I know two years ago, there were some things

1727
02:50:09,100 --> 02:50:10,533
that changed as you mentioned.

1728
02:50:10,533 --> 02:50:12,473
I remember voting on a change that

1729
02:50:12,473 --> 02:50:17,577
was due to the state regulations or the state's recommendations.

1730
02:50:17,577 --> 02:50:22,110
And that seemed like that was a bigger board approval process.

1731
02:50:22,110 --> 02:50:26,417
And so, this time, like that was the first time I've heard of it.

1732
02:50:26,417 --> 02:50:28,177
So that concerned me.

1733
02:50:28,177 --> 02:50:30,413
I still don't have a sense of how many families

1734
02:50:30,413 --> 02:50:31,941
were affected by that.

1735
02:50:31,941 --> 02:50:35,947
Some people said they got no notification whatsoever.

1736
02:50:35,947 --> 02:50:40,902
And then, going forward, is it possible that we

1737
02:50:40,902 --> 02:50:44,217
can get a couple times a week of updates

1738
02:50:44,217 --> 02:50:49,422
to say you have 800 requests today, so in a couple of days,

1739
02:50:49,422 --> 02:50:52,817
can we get an update saying that hopefully that number is

1740
02:50:52,817 --> 02:50:56,423
smaller, so we know where we are?

1741
02:50:56,423 --> 02:51:00,897
Because I feel like we haven't gotten a lot of regular updates.

1742
02:51:00,897 --> 02:51:07,497
And so I would like to make sure that we know.

1743
02:51:08,617 --> 02:51:13,117
And then this is a separate note but on the timeline question,

1744
02:51:13,117 --> 02:51:16,683
in your opinion, what is the ideal date

1745
02:51:16,683 --> 02:51:19,470
that families would get a notification of what

1746
02:51:19,470 --> 02:51:20,500
their busses?

1747
02:51:20,500 --> 02:51:21,649
Just best practice?

1748
02:51:21,649 --> 02:51:24,803
To give us enough time to troubleshoot problems.

1749
02:51:24,803 --> 02:51:27,457
Because it really did seem like this year,

1750
02:51:27,457 --> 02:51:29,417
it was very less minute.

1751
02:51:29,417 --> 02:51:32,185
And I think from what I'm hearing from affected families,

1752
02:51:32,185 --> 02:51:35,545
by the time that they realized that they weren't going

1753
02:51:35,545 --> 02:51:37,632
to get an assignment like the first day of school

1754
02:51:37,632 --> 02:51:38,857
was already underway.

1755
02:51:38,857 --> 02:51:44,257
>> For the time, the Monday after graduation in June.

1756
02:51:44,337 --> 02:51:46,377
That's what we're aiming for.

1757
02:51:46,377 --> 02:51:47,737
>> Okay.

1758
02:51:47,737 --> 02:51:49,337
That's certainly better.

1759
02:51:49,337 --> 02:51:52,807
I was a little surprised that it was even you were recommending

1760
02:51:52,807 --> 02:51:54,357
that may time but great.

1761
02:51:54,357 --> 02:51:57,377
I think the earlier the better so families have time to really

1762
02:51:57,377 --> 02:51:59,457
troubleshoot what's going on.

1763
02:51:59,457 --> 02:52:01,363
And then you mentioned the last thing

1764
02:52:01,363 --> 02:52:06,163
I had is just the second coordinator that

1765
02:52:07,897 --> 02:52:10,777
was replacing the staff member that was retired?

1766
02:52:10,777 --> 02:52:12,777
>> Yes Ma'am.

1767
02:52:13,457 --> 02:52:17,190
Vice-Chair Fedders: Yes I echo everybody's appreciation

1768
02:52:17,190 --> 02:52:21,257
for the accountability and apology and extend my own.

1769
02:52:21,257 --> 02:52:23,657
We have oversight responsibility.

1770
02:52:24,830 --> 02:52:27,857
I'm the chair of Finance Facilities and Operations

1771
02:52:27,857 --> 02:52:32,177
and we should have met over the summer so I'll take that.

1772
02:52:32,177 --> 02:52:35,885
A lot of my questions have already been addressed.

1773
02:52:35,885 --> 02:52:38,665
But it seems like we have enough bus drivers right?

1774
02:52:38,665 --> 02:52:40,657
And the good news department?

1775
02:52:40,657 --> 02:52:43,570
>> Yes Ma'am we do.

1776
02:52:43,657 --> 02:52:45,927
Vice-Chair Fedders: And do you feel

1777
02:52:45,927 --> 02:52:48,817
with the new person we just hired, the department has

1778
02:52:48,817 --> 02:52:49,607
enough people?

1779
02:52:49,607 --> 02:52:51,777
Probably nobody has enough people?

1780
02:52:51,777 --> 02:52:54,467
>> We will be in a better place.

1781
02:52:54,467 --> 02:52:57,793
I think one of the things that Mr. Austin and I are working on

1782
02:52:57,793 --> 02:53:03,793
is ensuring that our operators have dedicated time to work.

1783
02:53:03,817 --> 02:53:07,977
That while having a CDL is a requirement for the position,

1784
02:53:07,977 --> 02:53:13,701
trying to keep them off a bus as much as possible as something

1785
02:53:13,701 --> 02:53:15,847
that is helpful so that they can sit in the office

1786
02:53:15,847 --> 02:53:19,447
and they can troubleshoot through this.

1787
02:53:24,696 --> 02:53:26,696
[NO AUDIO]

1788
02:55:13,652 --> 02:55:16,999
>> Just going to every classroom and say who's got a bus problem?

1789
02:55:16,999 --> 02:55:19,399
>> Doctor Griffin I apologize.

1790
02:55:21,347 --> 02:55:22,180
[Interposing voices]

1791
02:55:22,180 --> 02:55:24,263
>> We have 20 administrators sitting here tonight.

1792
02:55:24,263 --> 02:55:25,315
Why not tomorrow?

1793
02:55:25,315 --> 02:55:27,937
The system is not working.

1794
02:55:27,937 --> 02:55:30,834
We're not going to get 800 kids back in another week.

1795
02:55:30,834 --> 02:55:34,361
It's the third week of school next week.

1796
02:55:34,361 --> 02:55:36,761
The kitchen's on fire.

1797
02:55:36,949 --> 02:55:39,279
Somebody needs to go out there and find out

1798
02:55:39,279 --> 02:55:41,919
who's got a bus problem.

1799
02:55:41,919 --> 02:55:44,652
Not waiting for parents to contact you

1800
02:55:44,652 --> 02:55:47,199
for the third time saying nobody's

1801
02:55:47,199 --> 02:55:50,263
told me anything for nine days.

1802
02:55:50,263 --> 02:55:52,412
That's just not good enough.

1803
02:55:52,412 --> 02:55:53,821
It's not working.

1804
02:55:53,821 --> 02:55:58,210
So stop it and go fix it.

1805
02:55:58,319 --> 02:56:00,993
>> Excuse me for a second.

1806
02:56:00,993 --> 02:56:04,339
A while back I am being told and I apologize if I'm out of order

1807
02:56:04,339 --> 02:56:05,627
but this needs to be said.

1808
02:56:05,627 --> 02:56:08,981
A while back I was told that we need

1809
02:56:08,981 --> 02:56:11,439
to make sure we're going to have a certain level of decorum

1810
02:56:11,439 --> 02:56:14,372
and not make our staff feel that we're going to be attacked.

1811
02:56:14,372 --> 02:56:15,905
And if I'm going to be told we're

1812
02:56:15,905 --> 02:56:18,613
going to make our staff not feel that we're going to be attacked,

1813
02:56:18,613 --> 02:56:20,799
that's going to be across the board.

1814
02:56:20,799 --> 02:56:22,772
I want to take a deep breath.

1815
02:56:22,772 --> 02:56:24,911
I would invite all of us to take a deep breath.

1816
02:56:24,911 --> 02:56:28,319
And we're not going to want our staff to feel attacked.

1817
02:56:28,319 --> 02:56:29,759
He's standing here.

1818
02:56:29,759 --> 02:56:31,225
He is owning this problem.

1819
02:56:31,225 --> 02:56:33,312
He is not making an excuse.

1820
02:56:33,312 --> 02:56:36,759
He is not telling me something that's not factual.

1821
02:56:36,759 --> 02:56:39,101
A system that is not working is not

1822
02:56:39,101 --> 02:56:41,400
the same as a person that's telling me

1823
02:56:41,400 --> 02:56:42,319
history that's not correct.

1824
02:56:42,319 --> 02:56:46,859
So I will say yes, the master list may not be working.

1825
02:56:46,859 --> 02:56:49,105
Tims may not be doing what it's supposed to do.

1826
02:56:49,105 --> 02:56:52,445
Our families are hurting and the kitchen may be on fire,

1827
02:56:52,445 --> 02:56:55,279
but we're not going to act like we don't have water

1828
02:56:55,279 --> 02:56:57,105
from the university lake in Owosso.

1829
02:56:57,105 --> 02:56:59,833
We are going to deal with this and we're going to get it fixed.

1830
02:56:59,833 --> 02:57:03,111
I as a board member say I am sorry to our families.

1831
02:57:03,111 --> 02:57:07,153
As a former bus driver will be glad to volunteer my time

1832
02:57:07,153 --> 02:57:11,950
and get in a van to help you get our children to school.

1833
02:57:11,950 --> 02:57:14,735
But we have to work together at this point and realize that

1834
02:57:14,735 --> 02:57:18,501
we're at September the 3rd and we're in a bad situation and we

1835
02:57:18,501 --> 02:57:22,319
need to figure out what we need to do and we can get the answers

1836
02:57:22,319 --> 02:57:25,479
as we can get them, but what needs to happen right now is

1837
02:57:25,479 --> 02:57:28,759
to get as many children on the bus as possible and for us

1838
02:57:28,759 --> 02:57:32,390
to get the answers when we can come and how we can.

1839
02:57:32,390 --> 02:57:33,919
When I want to know is how and what

1840
02:57:33,919 --> 02:57:38,172
is the fastest way to get every little person on a bus,

1841
02:57:38,172 --> 02:57:40,119
in a van, in a car.

1842
02:57:40,119 --> 02:57:42,119
>> Yes Ma'am.

1843
02:57:42,189 --> 02:57:43,569
Thank you.

1844
02:57:43,569 --> 02:57:46,911
I want to take one step back because it

1845
02:57:46,911 --> 02:57:50,345
was an important omission that I made.

1846
02:57:50,345 --> 02:57:55,745
We have spreadsheets from every school that we share.

1847
02:57:56,990 --> 02:57:59,394
So the schools are filling out the spreadsheets

1848
02:57:59,394 --> 02:58:02,250
when they find out that there's a student who

1849
02:58:02,250 --> 02:58:03,919
does not have transportation.

1850
02:58:03,919 --> 02:58:06,269
We are addressing it through the spreadsheets.

1851
02:58:06,269 --> 02:58:09,423
And then adding those students to the alpha list.

1852
02:58:09,423 --> 02:58:11,959
That's my fault for that omission.

1853
02:58:11,959 --> 02:58:17,745
But we are -- we're not relying solely upon the alpha list.

1854
02:58:17,745 --> 02:58:20,585
We are actually communicating with schools

1855
02:58:20,585 --> 02:58:24,132
through spreadsheets, through the apps or the data managers.

1856
02:58:24,132 --> 02:58:26,399
Whoever they're designated as.

1857
02:58:26,399 --> 02:58:31,227
The fastest way for us to get students on a bus

1858
02:58:31,227 --> 02:58:35,559
is simply for us to put our heads down

1859
02:58:35,559 --> 02:58:39,359
to continue to route everything, every day.

1860
02:58:39,359 --> 02:58:45,639
For us to continue to partner with Itry to make sure

1861
02:58:45,639 --> 02:58:50,879
we're doing everything we possibly can the right way.

1862
02:58:50,879 --> 02:58:54,849
We want to resolve this as fast as we possibly can.

1863
02:58:54,849 --> 02:58:59,807
And we will continue to work to do so.

1864
02:58:59,807 --> 02:59:02,267
Chair Jenkins: I'm going to jump in.

1865
02:59:02,267 --> 02:59:06,839
Are there any other resources that we can offer?

1866
02:59:06,839 --> 02:59:08,385
Temp staff.

1867
02:59:08,385 --> 02:59:10,505
I know somebody off the street probably

1868
02:59:10,505 --> 02:59:12,427
can't come in and do this.

1869
02:59:12,427 --> 02:59:13,981
I doubt I can.

1870
02:59:13,981 --> 02:59:18,185
But I don't know if we need temp staff for like five days?

1871
02:59:18,185 --> 02:59:20,590
And Doctor Stewart, I appreciate every school year,

1872
02:59:20,590 --> 02:59:23,249
we talk about transportation since I've been on the board.

1873
02:59:23,249 --> 02:59:25,132
It's like a big concern.

1874
02:59:25,132 --> 02:59:27,989
Like barb, I was chair of FFO so even

1875
02:59:27,989 --> 02:59:31,439
on social media, putting out how people get in touch to address

1876
02:59:31,439 --> 02:59:33,790
transportation issues.

1877
02:59:33,790 --> 02:59:36,479
But if need temp staff for seven days

1878
02:59:36,479 --> 02:59:41,279
I feel like, it sounds like that the energy of the board

1879
02:59:41,279 --> 02:59:45,479
is like we can go out there and bring in temp staff.

1880
02:59:45,479 --> 02:59:48,479
Support somebody working additional hours

1881
02:59:48,799 --> 02:59:52,479
during the next week, two weeks to get this fixed.

1882
02:59:52,479 --> 02:59:54,171
>> Yes Ma'am.

1883
02:59:54,171 --> 03:00:00,187
We're bringing in a second TIMS operator next week on Tuesday.

1884
03:00:00,187 --> 03:00:03,509
We had a former operator that moved to another division.

1885
03:00:03,509 --> 03:00:06,979
That we've brought on board to help us as well.

1886
03:00:06,979 --> 03:00:10,351
Just getting them dedicated time that they can sit down

1887
03:00:10,351 --> 03:00:12,559
and they can route and we'll put out the other fires.

1888
03:00:12,559 --> 03:00:13,932
We'll get on the busses.

1889
03:00:13,932 --> 03:00:16,432
We'll do what we have to do but getting them

1890
03:00:16,432 --> 03:00:20,519
that dedicated time is the most important thing.

1891
03:00:20,519 --> 03:00:22,519
>> Just a word.

1892
03:00:23,772 --> 03:00:26,772
I also encourage our families.

1893
03:00:26,799 --> 03:00:30,732
There's direct communication and it's pretty long

1894
03:00:30,732 --> 03:00:34,519
but it does go a long way in terms

1895
03:00:34,519 --> 03:00:39,900
of letting family know what they can do to help us out

1896
03:00:39,900 --> 03:00:40,149
in the situation.

1897
03:00:40,149 --> 03:00:45,372
To Doctor Stewart's point, when I walked the schools,

1898
03:00:45,372 --> 03:00:47,772
principals and assistant principals

1899
03:00:47,819 --> 03:00:51,231
have a pretty good sense of whether it's

1900
03:00:51,231 --> 03:00:54,665
20 students, 30 students, 50 students who don't have a bus.

1901
03:00:54,665 --> 03:00:58,619
That's not as quick as okay, we have

1902
03:00:58,619 --> 03:01:01,400
to enter the students in the system.

1903
03:01:01,400 --> 03:01:02,712
The system then has to route the students

1904
03:01:02,712 --> 03:01:05,687
and then you have to notify parent like that's

1905
03:01:05,687 --> 03:01:07,887
not the fastest process.

1906
03:01:07,887 --> 03:01:14,244
But I don't know that I would frame it as, on a large scale,

1907
03:01:14,244 --> 03:01:19,519
any given school doesn't know who doesn't have is not still

1908
03:01:19,519 --> 03:01:21,519
working transportation.

1909
03:01:21,919 --> 03:01:24,159
Whether that's through a spreadsheet.

1910
03:01:24,159 --> 03:01:26,519
What I do understand the frustration

1911
03:01:26,519 --> 03:01:30,551
about how fast we can resolve the issue

1912
03:01:30,551 --> 03:01:34,920
and we're looking forward to the upload that occurred today

1913
03:01:34,920 --> 03:01:38,270
to give us a sense of how far we've

1914
03:01:38,270 --> 03:01:41,270
gone to correct that issue.

1915
03:01:41,990 --> 03:01:44,990
But parents, community members, families,

1916
03:01:44,625 --> 03:01:47,390
the district communication that went out

1917
03:01:47,390 --> 03:01:54,239
today would help us as well in terms of resolving this Chair

1918
03:01:55,599 --> 03:01:57,160
Jenkins: I would agree and I know,

1919
03:01:57,160 --> 03:01:58,891
thank you Doctor Stewart for taking some time

1920
03:01:58,891 --> 03:02:00,530
to talk with me this week.

1921
03:02:00,530 --> 03:02:04,470
I also echo the need for the board, the community, definitely

1922
03:02:04,470 --> 03:02:07,439
the board to get frequent updates.

1923
03:02:07,439 --> 03:02:08,519
You know?

1924
03:02:08,519 --> 03:02:11,111
If it's weekly or whatever.

1925
03:02:11,111 --> 03:02:13,639
One thing I don't want to stop you

1926
03:02:13,639 --> 03:02:15,932
guys who are running a report to give to us when

1927
03:02:15,932 --> 03:02:17,375
you can be doing the work.

1928
03:02:17,375 --> 03:02:20,551
So obviously, give us an update.

1929
03:02:20,551 --> 03:02:25,941
Keep us updated until we get to zero requests per minute we just

1930
03:02:25,941 --> 03:02:29,172
need to know that this is getting worked on

1931
03:02:29,172 --> 03:02:33,423
and we are moving quickly to get these requests done.

1932
03:02:33,423 --> 03:02:35,290
I will say --

1933
03:02:35,290 --> 03:02:37,335
I want to go back to George's point about validation.

1934
03:02:37,335 --> 03:02:39,981
We talked a lot you and I about this

1935
03:02:39,981 --> 03:02:42,640
and I said I'm not going to go and do your job.

1936
03:02:42,640 --> 03:02:45,439
I don't want to be the type of board where we reach in

1937
03:02:45,439 --> 03:02:49,259
and start telling staff, who are supposed to do this,

1938
03:02:49,259 --> 03:02:52,703
but I think there are some additional layers of validation

1939
03:02:52,703 --> 03:02:56,950
and I think as we're thinking about how this process works

1940
03:02:56,950 --> 03:03:00,362
and all the process failures that one along the way,

1941
03:03:00,362 --> 03:03:02,379
there are a lot of opportunities.

1942
03:03:02,379 --> 03:03:08,379
And so obviously, think about, like George said, ahead of.

1943
03:03:09,688 --> 03:03:13,790
Those data managers see the numbers,

1944
03:03:13,790 --> 03:03:16,399
they get a report that says we've got 300 kids in our school

1945
03:03:16,399 --> 03:03:19,399
and 200 of them require transportation

1946
03:03:19,751 --> 03:03:22,399
and we have all those numbers across the district

1947
03:03:22,399 --> 03:03:29,840
and we end up with 6000 and you see what TIMS report says.

1948
03:03:29,840 --> 03:03:30,232
We already have a mismatch.

1949
03:03:30,232 --> 03:03:33,490
There's something going on in the system so I just want you

1950
03:03:33,490 --> 03:03:36,254
guys to think about even -- we all fill out that form.

1951
03:03:36,254 --> 03:03:37,684
I am also --

1952
03:03:37,684 --> 03:03:39,779
I want to make sure we're moving up timelines,

1953
03:03:39,779 --> 03:03:42,505
it's going to impact a lot of things.

1954
03:03:42,505 --> 03:03:45,590
We're saying it lightheartedly now in a meeting

1955
03:03:45,590 --> 03:03:48,900
but to families, that means deadlines for things

1956
03:03:48,900 --> 03:03:48,577
are critical.

1957
03:03:48,577 --> 03:03:50,119
That's why when families are like why

1958
03:03:50,119 --> 03:03:51,879
is this deadline moving up?

1959
03:03:51,879 --> 03:03:52,770
This is why.

1960
03:03:52,770 --> 03:03:55,279
So if there's an application deadline for something

1961
03:03:55,279 --> 03:03:57,239
that students need to enroll in.

1962
03:03:57,239 --> 03:03:59,382
If the district moves up their email

1963
03:03:59,382 --> 03:04:01,215
that they send at the end of the year saying

1964
03:04:01,215 --> 03:04:02,719
what is your intention?

1965
03:04:02,719 --> 03:04:04,810
You need to fill it out.

1966
03:04:04,810 --> 03:04:07,456
I know I get in in June or whatever I get it.

1967
03:04:07,456 --> 03:04:12,150
If they move that up to April, we have to make sure as families

1968
03:04:12,150 --> 03:04:13,365
we're filling it out.

1969
03:04:13,365 --> 03:04:15,665
We're not like oh I forgot to fill it out

1970
03:04:15,665 --> 03:04:16,839
and things like that.

1971
03:04:16,839 --> 03:04:20,239
This is only going to work if we also

1972
03:04:20,239 --> 03:04:22,959
help move this because obviously, they

1973
03:04:22,959 --> 03:04:25,590
want to fix this sooner.

1974
03:04:25,590 --> 03:04:27,285
They want to be able to no issue sooner

1975
03:04:27,285 --> 03:04:30,492
but this is going to be a shift across the board.

1976
03:04:30,492 --> 03:04:36,471
I think if we can communicate that very loud, very clear,

1977
03:04:36,471 --> 03:04:40,785
and keep doing that because I hear you.

1978
03:04:40,785 --> 03:04:42,372
I'm just envisioning all the things

1979
03:04:42,372 --> 03:04:46,919
that are going to be impacted across the district.

1980
03:04:46,919 --> 03:04:49,943
Timelines and deadlines for things that families are used to

1981
03:04:49,943 --> 03:04:52,919
are going to completely shift and people

1982
03:04:52,919 --> 03:04:55,535
are going to be asking why and the response should

1983
03:04:55,535 --> 03:04:58,785
be because we need to make sure we get transportation assigned

1984
03:04:58,785 --> 03:05:04,185
sooner to families, however, we can just remind people

1985
03:05:04,499 --> 03:05:06,583
sooner, earlier, the better.

1986
03:05:06,583 --> 03:05:08,736
Because I want to make sure that we

1987
03:05:08,736 --> 03:05:13,632
have enough time that if we have typically 400 issues every year,

1988
03:05:13,632 --> 03:05:17,559
we can clear those even sooner and if there's continued systems

1989
03:05:17,559 --> 03:05:20,675
issues, we identify that as early as possible.

1990
03:05:20,675 --> 03:05:24,875
And then we can roll that out.

1991
03:05:25,790 --> 03:05:30,119
We've answered a lot of my questions and things.

1992
03:05:30,119 --> 03:05:32,879
But I think board members and community members

1993
03:05:32,879 --> 03:05:35,239
have conveyed it's urgent.

1994
03:05:35,239 --> 03:05:39,105
I appreciate the people emailing the board

1995
03:05:39,105 --> 03:05:43,119
and doing things that we didn't we just forwarded it to Primo.

1996
03:05:43,119 --> 03:05:45,374
Please follow the emails.

1997
03:05:45,374 --> 03:05:48,391
Emailing the board is a slowdown in the process.

1998
03:05:48,391 --> 03:05:49,849
Obviously we have people monitoring

1999
03:05:49,849 --> 03:05:51,863
stuff that comes to us but if I can go directly

2000
03:05:51,863 --> 03:05:56,790
to Doctor Stewart and Mr. Allston, please do that.

2001
03:05:56,790 --> 03:05:58,959
We are aware this is an issue.

2002
03:05:58,959 --> 03:06:01,119
So just get it directly to them for people

2003
03:06:01,119 --> 03:06:03,831
who need the email to email anyone

2004
03:06:03,831 --> 03:06:06,390
because it's another step in the process

2005
03:06:06,390 --> 03:06:09,250
that it has to come out of our inbox and go over to them

2006
03:06:09,250 --> 03:06:12,790
and we don't want any more delays with this to.

2007
03:06:12,790 --> 03:06:13,399
Go ahead Barb.

2008
03:06:13,399 --> 03:06:16,623
Vice-Chair Fedders: I just feel like at the pace that we've

2009
03:06:16,623 --> 03:06:19,699
been going, it's going to take two and a half more weeks

2010
03:06:19,699 --> 03:06:21,979
and I just still haven't heard anything

2011
03:06:21,979 --> 03:06:25,870
that suggests that we're going to solve this problem quickly.

2012
03:06:25,870 --> 03:06:27,690
That's just a comment.

2013
03:06:27,690 --> 03:06:30,199
I don't understand why we didn't hire somebody

2014
03:06:30,199 --> 03:06:33,461
faster after the person quit in the middle of the summer.

2015
03:06:33,461 --> 03:06:37,905
I don't understand why we didn't get temps right away.

2016
03:06:37,905 --> 03:06:40,305
Like on August 25th.

2017
03:06:40,379 --> 03:06:42,679
Again, those don't need answers but I

2018
03:06:42,679 --> 03:06:47,792
think as we're doing our review, I just I'm not seeing enough

2019
03:06:47,792 --> 03:06:51,392
I'm upset also like George, very,

2020
03:06:51,559 --> 03:06:54,199
and it's not getting matched.

2021
03:06:54,199 --> 03:06:59,840
I'm not feeling enough urgency in any of this.

2022
03:06:59,840 --> 03:07:01,470
So I don't know.

2023
03:07:01,470 --> 03:07:03,743
I'm not an operations expert but something

2024
03:07:03,743 --> 03:07:06,634
has to happen that's different.

2025
03:07:06,634 --> 03:07:12,634
We had an audit in 2022, maybe there's something in there.

2026
03:07:14,199 --> 03:07:19,599
I have a couple specific suggestions if that's okay?

2027
03:07:19,959 --> 03:07:24,990
I think we need weekly updates but I think the public does too

2028
03:07:24,990 --> 03:07:28,899
and we have a dashboard for Carrboro elementary

2029
03:07:29,188 --> 03:07:32,925
and we have a digital dashboard for the education plan

2030
03:07:32,925 --> 03:07:34,580
but we need a digital dashboard.

2031
03:07:34,580 --> 03:07:37,719
I think Doctor Tracy's point about trust is really important.

2032
03:07:37,719 --> 03:07:40,119
We're about to redistrict.

2033
03:07:41,159 --> 03:07:44,177
--Trice so people have to trust us.

2034
03:07:44,177 --> 03:07:45,649
That's number one.

2035
03:07:45,649 --> 03:07:47,399
Number two, restore all the kids at school

2036
03:07:47,399 --> 03:07:48,859
are going to be held harmless?

2037
03:07:48,859 --> 03:07:51,257
They're not going to turn in those assignments

2038
03:07:51,257 --> 03:07:52,632
and not be docked on their grades

2039
03:07:52,632 --> 03:07:54,380
I'm going to make sure that happens.

2040
03:07:54,380 --> 03:07:56,385
I think we should seriously consider

2041
03:07:56,385 --> 03:08:00,590
having either simultaneously or after the internal review

2042
03:08:00,590 --> 03:08:05,390
that we're doing, an external firm to audit us.

2043
03:08:05,390 --> 03:08:09,425
Because I'm mystified as to why this is just happening to us

2044
03:08:09,425 --> 03:08:12,799
and why this year not last year when it just rolled out

2045
03:08:12,799 --> 03:08:15,423
I'm like I was expecting it to be a bad last year.

2046
03:08:15,423 --> 03:08:17,750
This is just mystifying.

2047
03:08:17,750 --> 03:08:20,399
And so I think we need some help figuring out what went wrong.

2048
03:08:20,399 --> 03:08:22,279
I hate to spend that money but I think

2049
03:08:22,279 --> 03:08:24,247
it would go a long way to restoring trust.

2050
03:08:24,247 --> 03:08:27,631
So those are my four suggestions.

2051
03:08:27,631 --> 03:08:29,839
I don't know if we should vote on them

2052
03:08:29,839 --> 03:08:33,399
or if we can just discuss them or what.

2053
03:08:33,399 --> 03:08:36,399
Chair Jenkins: Thank you Barb.

2054
03:08:37,359 --> 03:08:40,549
I think in terms of updates, I agree with you,

2055
03:08:40,549 --> 03:08:43,105
I think we don't necessarily need to vote on those.

2056
03:08:43,105 --> 03:08:44,604
We can just direct administration

2057
03:08:44,604 --> 03:08:47,807
to provide not only the board but the public weekly updates.

2058
03:08:47,807 --> 03:08:51,407
In terms of where we stand.

2059
03:08:51,759 --> 03:08:55,600
Typically transportation comes in where front of FFO

2060
03:08:55,600 --> 03:08:59,332
we and the stand. full I think maybe,

2061
03:08:59,332 --> 03:09:01,325
typically transportation comes in front of FFO

2062
03:09:01,325 --> 03:09:03,575
and the full board at the beginning of the year anyway

2063
03:09:03,575 --> 03:09:06,356
so we were set to get a transportation update anyway.

2064
03:09:06,356 --> 03:09:09,629
FFO this month and then the full board

2065
03:09:09,629 --> 03:09:12,840
as part of a greater operations update in October

2066
03:09:12,840 --> 03:09:14,825
if I remember the cadence of these updates.

2067
03:09:14,825 --> 03:09:17,605
So I think in that meeting, maybe we

2068
03:09:17,605 --> 03:09:20,508
can talk about next steps after we hear

2069
03:09:20,508 --> 03:09:22,692
and hopefully the staff will have more time

2070
03:09:22,692 --> 03:09:26,832
and then we can direct another transportation audit.

2071
03:09:26,832 --> 03:09:28,852
I think we also probably need to layer

2072
03:09:28,852 --> 03:09:33,124
in like impact of redistricting as well in.

2073
03:09:33,124 --> 03:09:35,695
So that we factor that into.

2074
03:09:35,695 --> 03:09:38,852
So you know, so I think that part will just

2075
03:09:38,852 --> 03:09:41,645
put it in our notation and administration

2076
03:09:41,645 --> 03:09:43,312
know that that's probably going to come.

2077
03:09:43,312 --> 03:09:44,412
As a request.

2078
03:09:44,412 --> 03:09:46,126
And what was that last one?

2079
03:09:46,126 --> 03:09:48,796
Oh there was some other, the audit that's what I was saying.

2080
03:09:48,796 --> 03:09:49,296
Yeah.

2081
03:09:49,296 --> 03:09:51,156
Oh the holding kids harmless.

2082
03:09:51,156 --> 03:09:52,716
I think that's the important part

2083
03:09:52,716 --> 03:09:56,204
I've been seeing and hearing some things about that, I know

2084
03:09:56,204 --> 03:09:58,872
generally like for transportation if kids are late

2085
03:09:58,872 --> 03:10:01,702
and things like that, it gets noted as like excused

2086
03:10:01,702 --> 03:10:04,812
and it's not penalized, they're not penalized for it.

2087
03:10:04,812 --> 03:10:09,246
But I think also Doctor Trice it would go a long way that if kids

2088
03:10:09,246 --> 03:10:11,420
like miss assignments because they've like

2089
03:10:11,420 --> 03:10:14,844
missed the entire first period or whatever,

2090
03:10:14,844 --> 03:10:19,612
that we ask the teachers provide some flexibility.

2091
03:10:19,612 --> 03:10:22,452
>> We'll make sure that happens.

2092
03:10:22,452 --> 03:10:24,932
Chair Jenkins: Okay thank you.

2093
03:10:24,932 --> 03:10:26,132
Any other questions?

2094
03:10:26,132 --> 03:10:27,120
Comments?

2095
03:10:27,120 --> 03:10:29,120
Go ahead.

2096
03:10:29,412 --> 03:10:33,232
>> I had a question about the Tims in terms of where

2097
03:10:33,232 --> 03:10:36,914
they're clocking the one and a half miles or the 1.6 miles I

2098
03:10:36,914 --> 03:10:39,772
think it is where you say it's at the top of the neighborhoods.

2099
03:10:39,772 --> 03:10:43,612
Is our communities becoming more and more dense,

2100
03:10:43,612 --> 03:10:46,396
from the top of our neighborhood to sometimes the back

2101
03:10:46,396 --> 03:10:48,732
of our neighborhoods, we're looking

2102
03:10:48,732 --> 03:10:51,719
at sometimes three quarters of a mile.

2103
03:10:51,719 --> 03:10:57,780
So if the top is saying, is one and a half so to speak,

2104
03:10:57,780 --> 03:11:00,148
or that child's door is which is where they're not gauging

2105
03:11:00,148 --> 03:11:04,600
is well outside of what a walk zone could be because so

2106
03:11:04,600 --> 03:11:07,922
many of our communities are now being interconnected where there

2107
03:11:07,922 --> 03:11:10,138
are different entrances so how are we,

2108
03:11:10,138 --> 03:11:12,888
are those having to be like one offs?

2109
03:11:12,888 --> 03:11:15,820
Because those are whole additional neighborhoods,

2110
03:11:15,820 --> 03:11:19,280
I'll give you even an example like the way Lake Hogan is now

2111
03:11:19,280 --> 03:11:24,412
connecting for the back on 086, where there's homestead and then

2112
03:11:24,412 --> 03:11:28,935
there's 086 and it's going deeper and deeper and it's a new

2113
03:11:28,935 --> 03:11:29,435
subdivision.

2114
03:11:29,435 --> 03:11:31,880
So how would that look to make sure

2115
03:11:31,880 --> 03:11:34,852
that those children that are in the center towards the back

2116
03:11:34,852 --> 03:11:37,468
wouldn't be considered in a walk zone

2117
03:11:37,468 --> 03:11:39,532
because they are much further away

2118
03:11:39,532 --> 03:11:41,412
from the school than the children that

2119
03:11:41,412 --> 03:11:44,290
are facing like Homestead Road.

2120
03:11:44,290 --> 03:11:46,850
I mean I know you guys probably know where I'm talking about,

2121
03:11:46,850 --> 03:11:49,100
if that makes sense to you that's kind of my question.

2122
03:11:49,100 --> 03:11:50,945
How are we looking at that?

2123
03:11:50,945 --> 03:11:53,332
So that our young people aren't looking

2124
03:11:53,332 --> 03:12:00,412
at spaces without sidewalks or safety to get from so far back

2125
03:12:00,412 --> 03:12:02,882
to get to a main road to maybe be able to get a bus.

2126
03:12:02,882 --> 03:12:05,252
Is that something that will be looked at?

2127
03:12:05,252 --> 03:12:06,443
>> Yes Ma'am.

2128
03:12:06,443 --> 03:12:08,852
We will get you an answer.

2129
03:12:08,852 --> 03:12:10,852
>> Thank you.

2130
03:12:11,532 --> 03:12:14,612
Chair Jenkins: Anything else from our members?

2131
03:12:14,612 --> 03:12:18,304
>> I just have one last little thing that actually jogged

2132
03:12:18,304 --> 03:12:20,405
my memory what you said Risa about redistricting.

2133
03:12:20,405 --> 03:12:22,212
I do think that it would be helpful

2134
03:12:22,212 --> 03:12:25,372
as we approach redistricting, the board

2135
03:12:25,372 --> 03:12:28,404
is made aware of plans on how we're

2136
03:12:28,404 --> 03:12:30,328
going to, I mean there's definitely

2137
03:12:30,328 --> 03:12:32,272
going to be an additional lift in burden

2138
03:12:32,272 --> 03:12:34,372
with regard to transportation as we

2139
03:12:34,372 --> 03:12:36,720
change the existing routes quite a bit.

2140
03:12:36,720 --> 03:12:39,628
So I just want to make sure that like we're

2141
03:12:39,628 --> 03:12:43,252
kept abreast of those plans as we approach that.

2142
03:12:43,252 --> 03:12:45,252
Major event.

2143
03:12:55,646 --> 03:12:58,460
Chair Jenkins: Thank you.

2144
03:13:03,652 --> 03:13:05,316
All right.

2145
03:13:05,316 --> 03:13:06,980
Thank you.

2146
03:13:06,980 --> 03:13:08,724
Thank you doctor Stewart.

2147
03:13:08,724 --> 03:13:11,124
Thank you Mr. Ralston.

2148
03:13:15,892 --> 03:13:22,492
Our last item on our agenda is committee reports and sharing.

2149
03:13:22,772 --> 03:13:23,754
Let's see.

2150
03:13:23,754 --> 03:13:25,720
Who we have here.

2151
03:13:25,720 --> 03:13:28,412
I think we've got all the committee's represented right?

2152
03:13:28,412 --> 03:13:30,812
Finance facility and operations.

2153
03:13:31,880 --> 03:13:31,588
Okay.

2154
03:13:31,588 --> 03:13:33,932
You have an upcoming meeting?

2155
03:13:33,932 --> 03:13:35,932
Okay.

2156
03:13:36,452 --> 03:13:40,652
I think it's the eighth, September 8th, 530.

2157
03:13:43,492 --> 03:13:44,412
Okay.

2158
03:13:44,412 --> 03:13:47,964
And hopefully you all will get more updates on this.

2159
03:13:47,964 --> 03:13:49,345
Previous topic.

2160
03:13:49,345 --> 03:13:51,345
Student success?

2161
03:13:51,852 --> 03:13:58,452
>> Yes we are meeting on September the 22nd as our next

2162
03:14:00,818 --> 03:14:01,318
meeting.

2163
03:14:01,318 --> 03:14:07,318
And we will be going over the results of all

2164
03:14:08,892 --> 03:14:11,872
of the testing and things that have just recently come out,

2165
03:14:11,872 --> 03:14:13,752
so it's going to be an important meeting.

2166
03:14:13,752 --> 03:14:15,971
So I'd encourage folks to watch that if they're

2167
03:14:15,971 --> 03:14:18,118
interested to see some of our growth numbers

2168
03:14:18,118 --> 03:14:21,132
and other things that are coming out with those reports.

2169
03:14:21,132 --> 03:14:23,148
Chair Jenkins: Thank you.

2170
03:14:23,148 --> 03:14:25,600
And then policy.

2171
03:14:25,600 --> 03:14:27,600
Our next meeting?

2172
03:14:27,412 --> 03:14:28,252
That's you.

2173
03:14:28,252 --> 03:14:32,160
>> We have our next meeting on September the 15th at 530

2174
03:14:32,160 --> 03:14:36,816
and our last meeting information was on (Indistinct)

2175
03:14:37,560 --> 03:14:38,556
Chair Jenkins: Okay thank you Vicki.

2176
03:14:38,556 --> 03:14:41,556
Any sharing from board members?

2177
03:14:42,292 --> 03:14:46,120
Well I just want to say I know we've had hiccups

2178
03:14:46,120 --> 03:14:48,645
with the opening of school but I will say,

2179
03:14:48,645 --> 03:14:52,146
thank you to the staff doctor Trice and staff and our schools

2180
03:14:52,146 --> 03:14:55,105
and other board members who joined, Doctor twice

2181
03:14:55,105 --> 03:14:57,628
as he visited all the schools in the district.

2182
03:14:57,628 --> 03:15:00,392
I think I made it to all but one and even wrote

2183
03:15:00,392 --> 03:15:03,714
some of the school busses with the kids early in the morning.

2184
03:15:03,714 --> 03:15:09,472
So thank you so much to our staff, the kids were happy

2185
03:15:09,472 --> 03:15:11,812
and in class and excited, it was just

2186
03:15:11,812 --> 03:15:15,580
really really great to see our kids back in school

2187
03:15:15,580 --> 03:15:17,812
and just really excited and energized

2188
03:15:17,812 --> 03:15:20,460
and enjoying lunch and playing outside.

2189
03:15:20,460 --> 03:15:22,292
It was really great.

2190
03:15:22,292 --> 03:15:25,125
To see all of our kiddos back in school.

2191
03:15:25,125 --> 03:15:26,615
So thank you.

2192
03:15:26,615 --> 03:15:29,532
Thank you again, our community our families and especially

2193
03:15:29,532 --> 03:15:31,452
our staff and our schools.

2194
03:15:31,452 --> 03:15:35,520
And with that, I'm looking around,

2195
03:15:35,312 --> 03:15:37,712
our meeting is adjourned.