1
00:00:11,120 --> 00:00:16,160
Good morning everyone. Welcome to the
regular meeting of the city of

2
00:00:13,920 --> 00:00:21,920
Charlestown Sanitary Super Board. Today
is July 16th, 2026 and it is 900 a.m.

3
00:00:19,840 --> 00:00:27,720
This meeting is being livereamed by city
staff. We'll begin our meeting with the

4
00:00:24,320 --> 00:00:27,720
pledge of allegiance.

5
00:00:28,080 --> 00:00:36,399
I pledge algiance to the flag of the
United States of America to the republic

6
00:00:33,360 --> 00:00:42,120
for it stands one nation under God
indivisible with liberty and justice for

7
00:00:39,120 --> 00:00:42,120
all.

8
00:00:42,160 --> 00:00:46,960
» Thank you. Let the record show that all
board members are present as well as

9
00:00:44,960 --> 00:00:53,199
clerk treasurer Donnie Kumer. And we
have our attorney with us. Um oh my god

10
00:00:50,399 --> 00:00:57,199
Brad. Sorry Brad. I almost said mo but I
don't want to do that to you. [laughter]

11
00:00:55,680 --> 00:00:59,920
» We have an agenda that's been provided.
Entertain a motion to approve.

12
00:00:58,960 --> 00:01:02,079
» I want to cut motion.
>> Motion made by Michael Grayson.

13
00:01:01,680 --> 00:01:06,400
» Second.
>> Second by Nathan Grimes. Any edits to

14
00:01:03,920 --> 00:01:07,600
the agenda? Hearing none. All in favor
say I.

15
00:01:07,280 --> 00:01:10,799
» I.
>> I.

16
00:01:08,320 --> 00:01:14,640
» Any opposed? That's unanimous. We have
our standing business which includes the

17
00:01:12,720 --> 00:01:18,799
approval of our meeting minutes from the
regular meeting on July 2nd and the

18
00:01:16,720 --> 00:01:22,960
executive session on July 2nd. I will
note that there's one error in the July

19
00:01:21,040 --> 00:01:27,680
2nd executive session minutes to be
corrupted and that is that Bo Zeller was

20
00:01:25,520 --> 00:01:31,360
the attorney present at that meeting um
and so did Brad and we have our current

21
00:01:29,840 --> 00:01:36,000
claims in our payroll allowance docket
from June 28th to July 11th. With that

22
00:01:34,240 --> 00:01:38,079
edit made, I would entertain a motion to
approve.

23
00:01:37,119 --> 00:01:41,759
» A motion to approve.
>> Motion by Michael Grayson. Second.

24
00:01:39,920 --> 00:01:45,280
» Second by Nathan Grimes. All in favor
say I. I.

25
00:01:43,040 --> 00:01:50,159
» I. Any opposed? That's unanimous. Does
anyone sign up for public comment? None.

26
00:01:48,560 --> 00:01:55,680
Uh, no old business. We'll move straight
into new business. First up, we have our

27
00:01:52,000 --> 00:01:59,520
operator's report. Tim Crowder.
>> Good morning.

28
00:01:57,200 --> 00:02:04,799
» Um, typically on the second meeting of
the month, I'll have before you the

29
00:02:01,920 --> 00:02:10,000
monthly reports uh due to some
uncontrollable circumstances. That

30
00:02:07,439 --> 00:02:15,280
report has been done. I did not get it
in to Randy on before the day deadline

31
00:02:12,319 --> 00:02:18,720
to get it to you. the plan was run
totally in compliance during the month

32
00:02:16,879 --> 00:02:24,959
of June. I will have that paperwork
supported to you and Don at at the next

33
00:02:21,520 --> 00:02:30,319
board meeting. Pardon me. So, but other
than that, there has been a lot of

34
00:02:26,400 --> 00:02:34,800
activity in utility uh primarily with
staffing uh with we've got we've had

35
00:02:33,120 --> 00:02:39,680
some additional staff that we've brought
on. the labor's position that you that's

36
00:02:37,519 --> 00:02:44,400
the that's board approved
months ago I would say has been filled

37
00:02:42,480 --> 00:02:50,480
uh with a new gentleman that started
this Monday. So things are going well

38
00:02:46,560 --> 00:02:54,959
with that. Uh we have uh with again with
this board's approval and recommendation

39
00:02:52,560 --> 00:02:59,840
and approval by the city council
starting Monday. We will have an

40
00:02:57,280 --> 00:03:05,440
administrative assistant. Uh we're very
very fortunate to be able to have Don

41
00:03:02,800 --> 00:03:08,400
might not apply this but not talking to
you. [laughter]

42
00:03:06,959 --> 00:03:12,959
» We're getting we're getting one of our
staff members to come over and work with

43
00:03:10,000 --> 00:03:17,760
us and we're very excited about it. So,
uh the the So, we've gained two and a

44
00:03:15,920 --> 00:03:21,840
half people. The one I haven't talked
about is the half person yet. And trust

45
00:03:20,159 --> 00:03:26,239
me, this young lady is not a half
person. She come in on our work summer

46
00:03:24,400 --> 00:03:32,400
work program
and she has done a phenomenal job.

47
00:03:29,599 --> 00:03:37,200
uh we have extended her a part-time
position until she gets her full-time

48
00:03:34,799 --> 00:03:40,720
status at her at IUS where where she's
going to go and she's agreed to do that

49
00:03:38,879 --> 00:03:46,319
for us. So, we're very excited. We made
a lot of improvements in that area. Uh

50
00:03:44,159 --> 00:03:50,000
the the construction continues at the
plant primarily in the phase two we're

51
00:03:48,400 --> 00:03:54,239
working on we're continuing to work on
some issues that we're having. Uh with

52
00:03:52,480 --> 00:03:58,319
that being said, unless you have any
questions to the information I've

53
00:03:55,920 --> 00:04:05,040
presented to you at this point, I have
asked Mr. Jim Hagerty to uh attend with

54
00:04:01,439 --> 00:04:09,519
us today, he has a couple of items and
he'll he'll explain but understand the

55
00:04:07,360 --> 00:04:14,239
presentation and change order are two
separate items that we'll be talking

56
00:04:10,959 --> 00:04:18,239
about today. So I'll entertain any
questions you have on stuff that I've

57
00:04:16,000 --> 00:04:22,320
given you. If no questions, I'll ask Mr.
Hag to come up.

58
00:04:19,680 --> 00:04:27,759
» Uh no questions. just um just a comment
that we've done this um summer works

59
00:04:25,040 --> 00:04:32,960
program now for I guess three years
>> and um

60
00:04:30,160 --> 00:04:36,240
» it's it's been it's been really great
and I know sometimes staff can get a

61
00:04:34,960 --> 00:04:40,320
little bit frustrated with having to
bring part-time people in. It's it's

62
00:04:38,800 --> 00:04:44,000
something we don't pay for. The Southern
Indiana Works program pays for the

63
00:04:41,919 --> 00:04:47,600
summer works program. It gives young
people an opportunity to explore career

64
00:04:46,000 --> 00:04:51,600
paths and we've met some really
outstanding young people through that

65
00:04:49,440 --> 00:04:55,440
and so Thank you to your staff for
taking that young lady on through that

66
00:04:53,919 --> 00:04:59,520
program and training her because it
sounds like she's really been an asset

67
00:04:58,320 --> 00:05:02,560
and it's gone. There's been a
reciprocity there. She's learned a lot

68
00:05:00,960 --> 00:05:06,080
from you guys and and we're benefiting
from that for the plant. And as hard as

69
00:05:04,639 --> 00:05:09,680
it is to find people that are interested
in wastewater as a career, it's nice to

70
00:05:08,479 --> 00:05:14,400
know there are young people that are
still um just nerdy enough like us to

71
00:05:12,160 --> 00:05:17,440
want to to be involved in that. So,
thank you for you and your staff.

72
00:05:16,000 --> 00:05:21,440
» You're very welcome. It's been our
pleasure. It truly has. So, We can

73
00:05:19,840 --> 00:05:25,039
welcome Jim up to make your
presentation.

74
00:05:22,800 --> 00:05:27,280
» Your presentations are on your tablets.
I believe that everybody should see

75
00:05:26,720 --> 00:05:30,400
them. So,
>> yeah.

76
00:05:28,479 --> 00:05:32,800
» Good morning. Glad to know that I'm
nerdy.

77
00:05:32,088 --> 00:05:37,360
[laughter]
>> Well, I mean, I'm putting myself in that

78
00:05:35,440 --> 00:05:41,520
» basket. I was up there to plan again
yesterday. So,

79
00:05:38,320 --> 00:05:46,160
» I love the interns we have with you and
gives you a great opportunity to see the

80
00:05:43,520 --> 00:05:51,680
interns and and get them interested in
our field of interest. Uh, thank you.

81
00:05:49,840 --> 00:05:57,199
This is my name is Jim Hagerty. I'm with
Prime AE Engineering, formerly JTL. Um,

82
00:05:55,120 --> 00:06:01,919
I got two items to discuss with you
today. One is the additional sludge

83
00:05:59,600 --> 00:06:06,800
disposal cost that we're incurring at
the plant. Um, that is not included in

84
00:06:04,960 --> 00:06:11,120
the change order six that we're
presenting to you. It's kind of

85
00:06:08,319 --> 00:06:16,639
anformational for future reference of
why this will come to you at some point.

86
00:06:13,600 --> 00:06:21,120
And then I have uh kind of a summary of
the past change orders as well as change

87
00:06:18,960 --> 00:06:27,440
order six to present to you today for
consideration. So I will start with the

88
00:06:24,400 --> 00:06:34,319
uh the sludge. You have a I guess a
small presentation in your package. Um

89
00:06:32,720 --> 00:06:40,720
so
the the original contract scope of

90
00:06:37,360 --> 00:06:45,199
services that we that we uh developed
with the contractor was the city's

91
00:06:43,280 --> 00:06:50,240
responsibility. We had two sludge
storage tanks. They were that the city

92
00:06:48,240 --> 00:06:55,520
was responsible for emptying those
sludge storage tanks. We provided some

93
00:06:52,479 --> 00:07:01,759
piping arrangement to allow them to
discharge that to the new presses. Once

94
00:06:58,639 --> 00:07:06,880
we got to that point, um, PAC's
responsibility, the contractor was to

95
00:07:04,080 --> 00:07:12,479
dispose of two feet of sludge in your
bileac or your aeration basin. So that's

96
00:07:09,360 --> 00:07:17,440
how we prepare the contract or bid this
go to work.

97
00:07:14,960 --> 00:07:22,479
Um, when we got to the point of looking
at the sludge storage tanks, um, sludge,

98
00:07:20,319 --> 00:07:27,039
which was the city's responsibility,
there was a lot of debris. We didn't

99
00:07:24,319 --> 00:07:33,039
have good screens in at the plant. There
was a lot of debris, rags, applicators,

100
00:07:30,080 --> 00:07:37,120
trash, and that type of stuff. And we
were concerned with two things. One was

101
00:07:35,120 --> 00:07:42,000
pumping it into the new dewatering
equipment. That equipment is, you know,

102
00:07:39,120 --> 00:07:47,599
the presses are $400,000. The pumps are
half or 50 to $70,000.

103
00:07:45,599 --> 00:07:52,639
So, we were with all the debris, we were
very conscious of the issue of pro

104
00:07:50,160 --> 00:07:58,720
possibly damaging equipment we just
installed. as well. Um there was a time

105
00:07:56,240 --> 00:08:04,560
issue with that. Um right now I think
pace is in two plus months of trying to

106
00:08:02,000 --> 00:08:09,440
dewater all this sludge. And the other
concern and Tim you correct me was the

107
00:08:07,280 --> 00:08:13,360
time. If the city did it, you all have
additional responsibilities.

108
00:08:11,520 --> 00:08:16,720
You had to go out if there was a sewer
break. They would have had to leave and

109
00:08:14,960 --> 00:08:22,319
we were concerned with delaying the
contractor. So the decision was was to

110
00:08:19,840 --> 00:08:25,280
pump all the sludge from the storage
tanks. [clears throat] And I guess I

111
00:08:23,360 --> 00:08:30,319
should have had a diagram of it because
I don't know how familiar you all with

112
00:08:26,879 --> 00:08:34,080
the treatment plant. They were the old u
clar jester tanks that we destroyed.

113
00:08:32,399 --> 00:08:40,159
That's where the sludge tank. So we
ended up pumping it in

114
00:08:36,640 --> 00:08:47,839
into the aeration basin and put it on
pace's responsibility to uh look at at

115
00:08:44,880 --> 00:08:53,200
uh processing it. There's a couple of
pictures. Uh well, next down here on the

116
00:08:51,120 --> 00:08:57,200
disposal options.
So, we looked at several disposal

117
00:08:55,040 --> 00:09:02,080
options. Obviously, one was with the
city to do it. I think the cost of

118
00:08:59,200 --> 00:09:03,440
disposal would have been in the $30,000
range.

119
00:09:02,640 --> 00:09:05,600
» 3040
>> 3040,000

120
00:09:04,560 --> 00:09:10,560
» disposal cost.
>> Just disposal cost. But we're also

121
00:09:08,160 --> 00:09:15,920
looking at the time for staffing to do
it. We possibly would have needed other

122
00:09:13,760 --> 00:09:23,040
equipment besides equipment they had.
and typically pump rentals about $20,000

123
00:09:20,080 --> 00:09:28,160
a month plus the time issue was out
there. So, we looked at three other

124
00:09:24,720 --> 00:09:33,440
options. Option one was the geo bags.
That's what Tim has been using for many

125
00:09:31,120 --> 00:09:38,240
years now to dewater sludge out of their
base. They're just basically big bags.

126
00:09:35,839 --> 00:09:44,000
We pump the sludge in. They're a mess
material. They let the water go out, but

127
00:09:40,800 --> 00:09:49,120
they keep the sludge in the bags and in
water. Pace looked at portable presses

128
00:09:46,880 --> 00:09:53,360
too to come in and use that. That cost
was about threequarters of a million

129
00:09:51,040 --> 00:09:58,959
dollars estimated cost. And then we
looked at Lakewood Hall and that cost

130
00:09:55,920 --> 00:10:05,680
was about a million dollars. So we ended
up deciding to go with the geo bags

131
00:10:03,120 --> 00:10:10,760
and a couple of pictures after that.
I'll show you these here very quickly.

132
00:10:11,440 --> 00:10:17,760
Um,
excuse me. Those are the tanks with the

133
00:10:15,920 --> 00:10:21,519
geo bags in it. You basically put them
in a dumpster. You fill them, you let

134
00:10:19,920 --> 00:10:26,399
them be water, and then they're hauled
off.

135
00:10:23,040 --> 00:10:30,880
Um, this picture here is of all the
sludge that was in the basin in there.

136
00:10:28,880 --> 00:10:36,800
And you really can you can see some of
the debris in these basin, but these b

137
00:10:33,600 --> 00:10:42,320
this thing was full of debris. Um,
that's non-organic matter.

138
00:10:39,519 --> 00:10:48,720
Then the final picture here kind of
shows you you got the the uh they had to

139
00:10:45,200 --> 00:10:55,440
bring in a a grain in there to mix the
basin continuously. You see they have 1

140
00:10:51,600 --> 00:10:59,920
2 3 4 5 six geo bags in there. That's
how many they would fill at a time. And

141
00:10:58,000 --> 00:11:04,880
they've been working on it about two and
a half months now to try to get the

142
00:11:02,079 --> 00:11:09,839
sludge out. and that we're asking for an
additional time extension mainly related

143
00:11:07,440 --> 00:11:14,720
to the time it's taken them to get the
sludge out because they can't until they

144
00:11:12,320 --> 00:11:20,480
got the sludge out they can't finish
work on the phase 2 part of the project.

145
00:11:18,560 --> 00:11:25,440
If I'm going too fast, let me know if
you have any questions on that. And I

146
00:11:23,360 --> 00:11:30,079
and I feel that they were very diligent
in their efforts to do this work. That

147
00:11:27,920 --> 00:11:35,360
Pace has been a good partner with us
throughout this job

148
00:11:32,320 --> 00:11:42,480
looking at keeping cost down. Initially,
we thought the cost would be 700 70,000

149
00:11:39,120 --> 00:11:46,560
to $100,000 maximum, but the amount of
sludge in these basins and the

150
00:11:44,480 --> 00:11:51,279
concentration was a lot greater than we
anticipated. We had some experts come

151
00:11:48,560 --> 00:11:56,320
in, look at it, give us an estimate on
it. Um, uh, Blue Blue,

152
00:11:55,200 --> 00:12:00,399
» Blue River Technology,
>> Blue River Technology. They provided the

153
00:11:58,560 --> 00:12:04,959
the bags. They came and gave us an
estimate on the number of bags. And it

154
00:12:02,320 --> 00:12:10,560
actually has taken us twice as many bags
as we thought originally. And they have

155
00:12:07,519 --> 00:12:14,240
been dewatered in well. They're not
they're not sloppy with the sludge that

156
00:12:12,560 --> 00:12:18,320
they've sent out. They've had good
solids concentration. So we've been

157
00:12:16,399 --> 00:12:24,320
watching it and we feel PACE has
performed very well. So right now what

158
00:12:21,440 --> 00:12:30,800
we're looking at is a potential change
order down last change order um down the

159
00:12:27,920 --> 00:12:35,680
road once they finish the work of about
$175,000

160
00:12:33,120 --> 00:12:41,440
the city cost and they're looking at
about $350,000

161
00:12:37,920 --> 00:12:47,680
in total cost and we've calculated the
amount of sludge. the city sludge is

162
00:12:43,600 --> 00:12:53,760
about 50% of the total sludge in the
basin. Um actually about 2/3 of the

163
00:12:50,480 --> 00:12:59,120
water but half the sludge. So we looked
at it pace is very agreeable to that

164
00:12:56,160 --> 00:13:02,480
that split. So I just this is kind of
letting you all know what's coming down

165
00:13:00,800 --> 00:13:08,079
in the future and why.
>> So we are anticipating this $175,000

166
00:13:06,480 --> 00:13:14,079
portion for the city will be a future
change order saying.

167
00:13:09,519 --> 00:13:18,959
» Yes. Um question. Are we going to is it
scheduled to replace the liner of that

168
00:13:16,399 --> 00:13:20,639
bileac as a retention basin once all
this sludges out?

169
00:13:20,079 --> 00:13:23,200
» Yes.
>> Like it would probably be damaged in the

170
00:13:22,079 --> 00:13:28,320
process.
>> It's actually PACE has been very

171
00:13:26,000 --> 00:13:32,399
diligent about it. They haven't um
damaged the liner. We believe at this

172
00:13:30,399 --> 00:13:36,240
point we got one other person to come in
and look at it, but we believe that'll

173
00:13:34,480 --> 00:13:38,320
be a credit to the city that we don't
need to

174
00:13:36,720 --> 00:13:40,079
» Oh, that we don't need to replace it. We
don't need replacement.

175
00:13:39,440 --> 00:13:43,600
» That's correct.
>> Yeah. Yeah. I think we're all in

176
00:13:41,600 --> 00:13:48,079
agreement that liner is in good enough
shape to to do that to do that. So, PACE

177
00:13:46,639 --> 00:13:52,240
is going to they have to do some
welding. They have some cuts they have

178
00:13:50,320 --> 00:13:55,920
to make into it. They're going to weld
it. They're going to give me the total

179
00:13:53,839 --> 00:13:59,839
bid package that they did at the
beginning of the job and any remaining

180
00:13:57,760 --> 00:14:04,480
budget they're going to credit back to
>> when it's empty. I would like very much

181
00:14:01,519 --> 00:14:08,560
to have that documented formally that it
was inspected by you know the

182
00:14:06,720 --> 00:14:12,880
engineering team and pace and the
contractor um and wastewater staff and

183
00:14:10,639 --> 00:14:16,639
that it doesn't at that time need to be
in place. I would like to have that on

184
00:14:14,240 --> 00:14:18,880
record just for reorder and everything
else that we have going on.

185
00:14:17,839 --> 00:14:23,040
» Yeah. Yeah.
>> Uh that will be I think there's five

186
00:14:21,199 --> 00:14:28,079
lights in the bottom of the basin this
weekend this week. So we should be by

187
00:14:26,160 --> 00:14:32,800
next week ready to go with that. But
everything we've seen and I'll document

188
00:14:29,839 --> 00:14:35,600
it, the liner looks in very good shape.
>> Honestly, with the status of the plant

189
00:14:34,240 --> 00:14:41,199
the way it was, I'm not surprised that
there was,

190
00:14:37,760 --> 00:14:48,279
you know, um, significantly more dried
and debris

191
00:14:42,720 --> 00:14:48,279
» in in both the CLA digtors and that you

192
00:14:48,560 --> 00:14:55,600
» Yeah, Pace actually had to bring in what
we call a chopper. They tried to use a

193
00:14:52,399 --> 00:15:00,160
typical pump, uh, centrifugal pump to do
this or PD pump, but there was so many

194
00:14:58,160 --> 00:15:04,000
rags, everything was clogging up, so
they had to bring in a chopper pump,

195
00:15:02,079 --> 00:15:08,480
which is basically a pump with a chopper
blade on it to grind this all up to get

196
00:15:06,560 --> 00:15:12,240
it even into the bags.
>> I'm not terribly surprised. Do you guys

197
00:15:10,160 --> 00:15:15,760
have any questions on the sludge
disposal presentation?

198
00:15:14,480 --> 00:15:20,320
» Thank you, J.
>> Very thorough. Thank you, J.

199
00:15:16,959 --> 00:15:27,959
» Thank you. Um, next, uh, I will talk
about change order six. First, I would

200
00:15:22,560 --> 00:15:27,959
like to talk a little bit about

201
00:15:28,240 --> 00:15:34,720
Tim's handing out a summary of all the
past change orders that we've that you

202
00:15:32,720 --> 00:15:38,440
all have approved, we've recommended,
and you all have approved.

203
00:15:46,399 --> 00:15:55,519
So, I've kind of kind of I've outlined
where the of the previous change orders

204
00:15:51,920 --> 00:16:01,440
had gone to what they were. So change
order one that was just a change order

205
00:15:58,880 --> 00:16:06,160
for updated vacant Davis vacant wage
rates. There was no cost related to

206
00:16:03,440 --> 00:16:12,160
that. That was just we didn't have the
right amendment but the costs were the

207
00:16:08,160 --> 00:16:18,399
same in that change order two. Um we bid
this job prior to getting the final

208
00:16:15,279 --> 00:16:22,800
comments from IDM the Indiana Department
of Environmental Management. We had a

209
00:16:20,480 --> 00:16:28,600
few minor changes that had to be done to
a couple of pipes and that cost was

210
00:16:25,600 --> 00:16:28,600
$7,361

211
00:16:28,720 --> 00:16:36,560
95 cents that you all approved.
Excuse [clears throat] me. Change order

212
00:16:34,160 --> 00:16:43,279
three. This one was related to two
items. One was a diffuser manufacturer

213
00:16:39,120 --> 00:16:49,360
change um based on my recommendation to
to the board and then cascade aation

214
00:16:46,240 --> 00:16:54,000
system expansion. uh we felt that it was
it was important to go ahead and build a

215
00:16:51,600 --> 00:16:57,920
second cascade aation system to help
with maintenance as well as future and

216
00:16:56,320 --> 00:17:02,399
we talked about this and I think
everybody agreed that it was a good

217
00:17:00,560 --> 00:17:07,120
improvement. I will tell you the
diffuser manufacturer while I won't go

218
00:17:04,559 --> 00:17:12,559
into specifics I am so glad we
recommended and you all did that. I have

219
00:17:09,439 --> 00:17:16,480
another project out in Florida where I'm
actually after three months having to

220
00:17:14,640 --> 00:17:22,319
take all the aation basins out of
service to redo the diffusers. Um so I

221
00:17:20,079 --> 00:17:26,400
think this is providing y'all will
provide you all real value by going with

222
00:17:24,880 --> 00:17:31,200
a different diffuser that we
recommended.

223
00:17:28,240 --> 00:17:36,559
Um change order four
two elements to that. There was the

224
00:17:33,440 --> 00:17:43,440
portable sample samplers, the CCTV truck
we purchased for you all, the Knox boxes

225
00:17:39,679 --> 00:17:50,400
for emergency uh access to the plant and
the power line relocation. That power

226
00:17:46,240 --> 00:17:55,280
line relocation had two uh purposes. One
was for the expansion of the road and

227
00:17:52,880 --> 00:17:59,919
the the additional road that that River
Ridge is going to do, as well as we were

228
00:17:57,760 --> 00:18:07,080
getting it out of the way of one of our
our entrances. it was in the way of

229
00:18:02,480 --> 00:18:07,080
that. So that was $462726.52

230
00:18:08,080 --> 00:18:15,280
for that. And then we had some
electrical field order changes.

231
00:18:12,880 --> 00:18:19,840
Always in these type of jobs when we get
shop drawings in there always are new

232
00:18:17,840 --> 00:18:25,280
updates and changes especially on
electrical area. So we had to do some of

233
00:18:22,720 --> 00:18:30,799
that. the wet weather pump station. We
had to reconfigure that design because

234
00:18:27,600 --> 00:18:36,240
the pumps that we had bid weren't going
to work properly. So, we looked at that

235
00:18:32,640 --> 00:18:40,960
and changed that. [snorts] Um, Indiana
American Water uh wanted some different

236
00:18:38,880 --> 00:18:46,320
changes to how we were connecting to
their water system to the new plant as

237
00:18:43,760 --> 00:18:54,280
well as paving concrete changes. That
was actually a credit to the city. Uh

238
00:18:49,600 --> 00:18:54,280
but those those costs were $22,115.13.

239
00:18:56,640 --> 00:19:02,799
So those were design coordination
changes that were done during

240
00:19:00,960 --> 00:19:07,480
construction.
Change order five for $447,237.74.

241
00:19:09,919 --> 00:19:14,039
Those were related. $313,6867

242
00:19:15,280 --> 00:19:23,280
of that was due to Riveridge Development
Authority. They wanted to bring some new

243
00:19:20,480 --> 00:19:28,480
pipelines in. They had a new pump
station. So, we had to reconfigure two

244
00:19:26,080 --> 00:19:30,480
16inch pipes plus
>> right

245
00:19:29,120 --> 00:19:32,320
» two 16inch pipes.
>> They're they're going to 18. They're

246
00:19:31,840 --> 00:19:35,520
18s.
>> They're 18s. Yeah. Going to 18 in,

247
00:19:34,428 --> 00:19:40,480
[clears throat] excuse me. and we had to
modify our influent uh box

248
00:19:39,013 --> 00:19:45,360
[clears throat] for all everything comes
into with new valves and stuff. So that

249
00:19:42,960 --> 00:19:51,520
was related to a request by River Ridge
for uh new new lines coming into the

250
00:19:48,320 --> 00:19:54,520
plant. We had the furniture package for
$58,85010

251
00:19:55,520 --> 00:20:02,880
and then the blower 2 wrapping that was
$9,000

252
00:20:00,320 --> 00:20:08,240
$75.13
and that was more um part of that was to

253
00:20:06,000 --> 00:20:13,039
replace the windows that were bad, but
we wanted the the blower building we had

254
00:20:10,640 --> 00:20:18,400
kept it as a block building and this is
a separate building that was existing.

255
00:20:15,520 --> 00:20:23,600
Everybody wanted it to look the same as
the other buildings. So, we issued that.

256
00:20:21,679 --> 00:20:27,679
Part of it was some things that we
needed to do to to eliminate some

257
00:20:25,919 --> 00:20:33,840
windows and things out of the building,
which was a plus plus to the building.

258
00:20:31,200 --> 00:20:40,440
And then that one, we actually had some
design changes as well as credit. So,

259
00:20:36,400 --> 00:20:40,440
that ended up at $15,5549

260
00:20:41,600 --> 00:20:50,120
of credits back. But there were some
there were some ads and some credits in

261
00:20:46,080 --> 00:20:50,120
that change order five.

262
00:20:50,640 --> 00:20:55,919
Mayor you.
>> Yep.

263
00:20:53,520 --> 00:21:00,880
» So that's kind of where we are with the
change orders today. We're presenting to

264
00:20:58,559 --> 00:21:05,120
you change order number six for your
consideration.

265
00:21:02,559 --> 00:21:10,000
Change order six has uh several things
in there. It has modifications to the

266
00:21:07,840 --> 00:21:15,840
the feed line to the dewatering
building. Uh we after talking with Tim

267
00:21:13,280 --> 00:21:21,280
uh there's a real long line from the
storage tanks down to the dewatering

268
00:21:17,760 --> 00:21:27,039
building. We we wanted to put flushing
connections on that line because when

269
00:21:23,360 --> 00:21:31,840
when they don't use them, the solids can
accumulate and dry out. And that's

270
00:21:29,280 --> 00:21:35,200
something I we just didn't get in the
design. And as we were building it, we

271
00:21:33,760 --> 00:21:41,280
were like, "Oh, we need to have these
flushing connections." Uh, we added we

272
00:21:38,720 --> 00:21:46,799
made some changes to the Gordon RUP RA
pumps to make them work better. Um, with

273
00:21:44,720 --> 00:21:51,520
the head conditions that we had that was
like 9,000

274
00:21:48,720 --> 00:21:57,960
Let's see. That was $9,000
9,300

275
00:21:53,290 --> 00:21:57,960
[snorts] uh $9,347.75.

276
00:21:59,679 --> 00:22:07,120
Uh we on heat tracing um in the
headworks and at the clarifiers

277
00:22:05,120 --> 00:22:13,520
um we did not have the electrical
portion of the heat tracing in the job

278
00:22:10,720 --> 00:22:17,840
uh requirement. So we had to add that.
This is water pipes that are exposed to

279
00:22:15,600 --> 00:22:23,840
the atmosphere and I don't know if any
of youall saw the pictures this winter

280
00:22:20,000 --> 00:22:29,840
of of several inches of ice on our
system. So we had to heat trace that uh

281
00:22:27,280 --> 00:22:35,200
effluent samplers were relocated from
the UV disinfection structure to the

282
00:22:32,080 --> 00:22:41,200
cascade. We had the effluent struct the
effluent samplers in the uh UV

283
00:22:38,480 --> 00:22:46,400
disinfection structure but because of
the depth of it and stuff it wasn't a

284
00:22:43,919 --> 00:22:52,159
very functionable option. So we ended up
moving it to the cascade air raators on

285
00:22:49,840 --> 00:22:57,760
its influence box to make it more
accessible.

286
00:22:54,080 --> 00:23:02,080
Uh then again as typically there were
multiple electrical field changes we had

287
00:22:59,840 --> 00:23:06,720
to make to accommodate shop drawing
changes as we get it in and those things

288
00:23:04,320 --> 00:23:11,919
are just that's part of our part of
happens electrical system codes all

289
00:23:09,440 --> 00:23:18,600
those things change all the time and we
had to update and those electrical field

290
00:23:14,640 --> 00:23:18,600
changes were at $40,362.11.

291
00:23:19,679 --> 00:23:28,000
And then the biggest one is the 138 day
time extension. That's a no cost time

292
00:23:25,520 --> 00:23:33,039
extension from PACE. And that's really
related to the sludge. Until they got

293
00:23:30,640 --> 00:23:38,320
the sludge out of the basin, they can't
finish the phase 2 work because they got

294
00:23:35,200 --> 00:23:46,320
to do some big digging around the bilac
basins, the airrated lagoons. So that's

295
00:23:42,320 --> 00:23:51,200
their request is for 138 days. I talked
to Pace and Tim. I talked to Pace and

296
00:23:49,520 --> 00:23:56,080
they're pretty confident that's the
elastic extension they'll need um on

297
00:23:54,240 --> 00:24:01,280
this project and again it was all
related to the sludge

298
00:23:58,480 --> 00:24:08,080
um here. So right now we're looking at a
substantial completion um well that

299
00:24:04,480 --> 00:24:13,279
didn't get changed May 16th I have to
correct that. That should have got that

300
00:24:10,559 --> 00:24:19,840
didn't get changed. But October the
final completion

301
00:24:15,600 --> 00:24:25,120
uh is October 31st, 2026 is what they're
projecting at this point time to be out.

302
00:24:22,640 --> 00:24:30,000
And unless there's some issues with
excavation, I don't see why. All the

303
00:24:27,520 --> 00:24:35,200
equipment's on site and ready to go. The
electrical there, so we should be ready

304
00:24:32,880 --> 00:24:38,000
to finish this project out in a short
time frame.

305
00:24:36,880 --> 00:24:43,360
» Some questions.
>> Yep. Oh, please.

306
00:24:40,080 --> 00:24:49,520
» Um, the digest line makes sense.
>> Why should I keep it keep it clean? Um,

307
00:24:46,799 --> 00:24:52,799
the pump modifications, I understand.
Headworks heat tracing. I get that. And

308
00:24:51,600 --> 00:24:56,799
even the effluent I was out there
yesterday, even the effluent pump

309
00:24:54,080 --> 00:25:01,679
sample, the relocation to the cascade
makes perfect sense. It's much easier to

310
00:24:58,880 --> 00:25:06,960
access. Probably safer even. Totally
fine.

311
00:25:02,480 --> 00:25:12,559
» Um, the the electrical stuff though. I
have some questions on the electrical

312
00:25:08,159 --> 00:25:16,240
stuff. Um I understand the orders issued
to address the the equipment control

313
00:25:14,559 --> 00:25:19,279
changes when we change equipment. If
there's a change in electrical

314
00:25:17,600 --> 00:25:24,080
electrical work, I understand that.
>> Um especially with the the decision to

315
00:25:21,679 --> 00:25:27,120
relocate the sample pump
>> to the

316
00:25:25,200 --> 00:25:32,320
» and then the the layout. What I don't
understand is the

317
00:25:30,799 --> 00:25:35,440
um
conduit for power. I mean the heat

318
00:25:33,760 --> 00:25:38,799
trace. I understand some of this. I
don't understand because I I don't know.

319
00:25:37,520 --> 00:25:41,919
I feel like it should have been
accounted for, but then I heard you say

320
00:25:40,240 --> 00:25:46,640
something about maybe a code had changed
a lot. So, if you could address that.

321
00:25:44,559 --> 00:25:52,640
» What happens with electrical? So, we got
a lot of major equipment here. What the

322
00:25:49,039 --> 00:25:57,840
electrical uh engineer does is we get ch
we get proposals from the con from the

323
00:25:56,159 --> 00:26:03,919
equipment suppliers, not the contractor
equipment suppliers during design. They

324
00:26:00,400 --> 00:26:08,960
develop their systems based on those
submitts to us during design. Once we

325
00:26:06,720 --> 00:26:14,880
get into shop drawings and I don't know
if you all the difference between when

326
00:26:11,840 --> 00:26:20,240
we design something, we reach out to the
manufacturers that that that we're we're

327
00:26:17,520 --> 00:26:24,640
looking at using using for pieces of
equipment and we get information on how

328
00:26:22,880 --> 00:26:29,600
the electrical system is, how the
circuits are running, all that type of

329
00:26:26,960 --> 00:26:34,559
stuff. And we design about around one
system, but when you bid it, you have

330
00:26:32,400 --> 00:26:40,320
multiple systems that are allowed to
bid. If somebody else bids and also

331
00:26:37,679 --> 00:26:45,440
these people are always changing
electrical designs in their system

332
00:26:42,240 --> 00:26:50,960
because of code, safety, different types
of relays happen. There's just so many

333
00:26:48,400 --> 00:26:56,400
electrical electrical design
requirements, construction requirements

334
00:26:52,960 --> 00:27:01,760
are changing almost uh
I would say almost monthly on it. So

335
00:26:59,200 --> 00:27:05,760
when we get shop drawings in from the
contractors on actually how they're

336
00:27:03,760 --> 00:27:10,080
building their panels, how do we need to
wire it, there's always changes that

337
00:27:08,320 --> 00:27:14,159
have to be addressed because of the
difference of what we did during design.

338
00:27:12,480 --> 00:27:20,080
As you got to remember, design was
started almost three years ago. And now

339
00:27:17,440 --> 00:27:24,960
we're into bidding and actually
constructing. There's always changes and

340
00:27:22,480 --> 00:27:27,840
most of these are related to I can get
you more specifics on those. I'll be

341
00:27:26,960 --> 00:27:30,320
glad to do that.
>> Just curious because it is the heftier

342
00:27:29,440 --> 00:27:32,640
of the
>> Yeah. increases through here. So I'd

343
00:27:31,919 --> 00:27:38,720
like to make
>> Yeah. I think over over to Yeah. Wet

344
00:27:36,480 --> 00:27:44,320
weather pump station. I would say we're
about $100,000 to $110,000

345
00:27:41,919 --> 00:27:48,159
total of electrical. I'm not talking
about the the circuits and the heat

346
00:27:46,960 --> 00:27:53,919
tracing, but
>> we're about$1red to $120,000

347
00:27:51,200 --> 00:27:59,760
worth of field orders on electrical. And
I in my experience on a project of this

348
00:27:56,640 --> 00:28:01,600
size that is well within norms for our
projects.

349
00:28:00,320 --> 00:28:06,080
» And then I have another question kind of
un unrelated to this but also looking

350
00:28:04,080 --> 00:28:09,440
forward to anticipating any potential
other increases outside of the 175 that

351
00:28:08,399 --> 00:28:13,679
you talked about from the sludge
removal. When I was out there yesterday,

352
00:28:11,679 --> 00:28:17,360
um, in the building where the
hydronneumatic tank is, one of the pumps

353
00:28:16,480 --> 00:28:21,120
was
>> out and I asked him about it because it

354
00:28:19,679 --> 00:28:24,880
was sitting outside and he said there
was a manufacturer flaw with it that was

355
00:28:23,279 --> 00:28:28,159
causing the bearings to go bad or
something

356
00:28:25,679 --> 00:28:33,679
» and that the one of the recommendations
had been potentially to downsize that

357
00:28:30,640 --> 00:28:37,360
pump and if that cost comes to us. So my
question to you is if it's a it's a fa

358
00:28:35,760 --> 00:28:40,880
if it's a faulty piece of equipment, if
the bearings are going bad, would we not

359
00:28:39,120 --> 00:28:45,760
have a warranty on that? Would we not
want to um get the company that provided

360
00:28:43,440 --> 00:28:49,279
it to replace that at cost rather than
us having to downsize and then incur

361
00:28:48,080 --> 00:28:54,559
additional costs?
>> There's a couple elements to that. One

362
00:28:51,840 --> 00:29:02,159
is the bearing cost. So the manufacturer
is telling us that we're running that

363
00:28:57,120 --> 00:29:06,640
pump um outside of preferred operational
range. Okay.

364
00:29:03,039 --> 00:29:13,039
» So that's one thing that we still in
discussion on that. The when we designed

365
00:29:09,840 --> 00:29:19,919
the plant, we looked at the plant water
system needs for a 4 mgd facility.

366
00:29:16,880 --> 00:29:22,320
Obviously we're a 4G facility, but we're
not running in 4G,

367
00:29:21,600 --> 00:29:27,840
» right?
>> So what I'm thinking and we're still

368
00:29:25,200 --> 00:29:32,000
we're not complete with this. So, we're
talking with Penn, which is the

369
00:29:29,679 --> 00:29:38,080
supplier, about bringing in a smaller
pump so that we can more match the

370
00:29:35,840 --> 00:29:42,159
existing flows today. Like right now,
you're only running one screen. I mean,

371
00:29:40,320 --> 00:29:47,440
one belt filter press. You don't need
both screens.

372
00:29:43,600 --> 00:29:51,760
» Those demands are 60 gpm. Um, so we're
looking at the potential of putting a

373
00:29:49,360 --> 00:29:56,080
smaller pump in to better match today's
flows and then having the larger pump

374
00:29:54,080 --> 00:29:58,960
for the larger flows. So you would keep
the larger pump in place and install a

375
00:29:57,760 --> 00:30:04,159
smaller. You wouldn't replace
>> smaller and the small other pump is to

376
00:30:01,600 --> 00:30:06,240
look at getting it repaired and then put
that in as a spare.

377
00:30:05,600 --> 00:30:10,480
» Okay.
>> So for the future. So we're not there

378
00:30:08,640 --> 00:30:15,200
yet, but it is something we're looking
at. We're we've been talking with Penn,

379
00:30:13,039 --> 00:30:19,600
which is the pump supplier for the past
six weeks trying to figure out and we're

380
00:30:17,520 --> 00:30:21,760
still waiting on a proposal from them.
Okay.

381
00:30:19,919 --> 00:30:28,960
» So when I get to that, we'll get with
you on that. We're also having troubles

382
00:30:24,480 --> 00:30:34,320
with the the colar um blowers. No, the
uh Atlas Atlas cob blowers. So,

383
00:30:32,240 --> 00:30:38,480
we're still tracking that down. That's
all under warranty. So, we're working

384
00:30:36,559 --> 00:30:43,760
with the contractor. Pace has always
been pretty reliable. Also, we have some

385
00:30:41,279 --> 00:30:47,520
control issues with the UV that's coming
in

386
00:30:45,760 --> 00:30:52,640
» that that is based on manufactured
defect and they are going to rectify

387
00:30:49,440 --> 00:30:59,120
that at no cost. So those are the three
major issues we have in today I believe

388
00:30:57,039 --> 00:31:04,720
with the phase one construction that
we're still tracking down and coming up

389
00:31:01,760 --> 00:31:12,720
with solutions and getting thing as well
as the emergency power um uh paces

390
00:31:09,760 --> 00:31:18,000
electrical missed all the surge
suppression devices throughout the

391
00:31:15,120 --> 00:31:21,760
entire plan. Um they are going to be
starting to be installed.

392
00:31:19,279 --> 00:31:26,399
» They are in They already are. Okay,
that's good because every time you would

393
00:31:23,919 --> 00:31:30,240
go off on emergency generator, Tim would
have to come out and restart equipment

394
00:31:28,320 --> 00:31:31,840
because it wasn't.
>> Okay, that's

395
00:31:31,279 --> 00:31:35,279
» Yeah. So,
>> so where our original contingency was 4

396
00:31:34,640 --> 00:31:43,440
million
>> four Well, it's that's a hope that Yeah,

397
00:31:40,159 --> 00:31:48,720
it was about 4.5 to 4.9 million. Okay.
>> Uh depending on some of that cost I

398
00:31:45,679 --> 00:31:53,440
think was for repayment of past bonds.
So, I'm quite not sure, but it's

399
00:31:51,200 --> 00:31:56,960
somewhere around the $4 billion was the
contingency amount.

400
00:31:54,720 --> 00:32:00,000
» So, with this change order and then even
the future anticipated with this sledge

401
00:31:58,720 --> 00:32:03,440
removal, we're still looking at having
about 2.1 and some change remaining in

402
00:32:02,720 --> 00:32:08,640
that contingency.
>> If my numbers on the total contingency

403
00:32:05,919 --> 00:32:12,399
are to correct, it's little confusing. I
think D you know that it's a little

404
00:32:10,480 --> 00:32:17,840
confusing. And the the percentage of
this though is for 4.12% of the overall

405
00:32:15,279 --> 00:32:21,360
construction cost. Everything to change
order six.

406
00:32:18,880 --> 00:32:28,080
» Yes. With change order six. And again
like around 3.25%

407
00:32:24,720 --> 00:32:31,279
of that has been for CCTV trucks things.
And we're needed.

408
00:32:29,840 --> 00:32:34,640
» Yeah. The things that you all needed
which I'm glad we were able to get all

409
00:32:33,360 --> 00:32:39,840
that equipment.
>> Any other questions for Jim?

410
00:32:38,159 --> 00:32:44,000
I get you.
>> Okay. Thank you all. Thank you all for

411
00:32:42,159 --> 00:32:49,120
being you heard all this and
>> Yes. Yeah.

412
00:32:46,240 --> 00:32:54,240
Yeah. Just a a couple quick comments. Uh
going back to the sludge cost increase.

413
00:32:52,320 --> 00:32:58,720
I concur with everything that Jim has
said. Obviously

414
00:32:56,559 --> 00:33:02,720
going through a learning period. If we
haded to do over again, hindsight's

415
00:33:00,799 --> 00:33:06,799
easy. We might do something a little
different. But based on the options that

416
00:33:05,120 --> 00:33:11,919
Jim presented, we all worked together
on. We chose the best option.

417
00:33:09,679 --> 00:33:15,840
» They just come with a cost.
>> Why when you're dealing with something

418
00:33:13,120 --> 00:33:18,080
of this magnitude and as old as it was,
we we that's why we have contingencies

419
00:33:17,519 --> 00:33:22,159
in place.
>> Right. Exactly. Yes, ma'am.

420
00:33:20,080 --> 00:33:25,120
» It's not like it's it's over what we
anticipated in the sense of we have this

421
00:33:24,480 --> 00:33:26,000
built in.
>> Right.

422
00:33:25,600 --> 00:33:28,240
» Okay.
>> Great.

423
00:33:26,480 --> 00:33:31,200
» All right. Um if there are no other
questions, I'll entertain a motion to

424
00:33:29,600 --> 00:33:34,320
approve change order number six as it
was presented. That includes the

425
00:33:33,039 --> 00:33:38,960
extension of time through.
>> Yeah. And we're gonna before you sign

426
00:33:36,640 --> 00:33:44,640
it, excuse me, I'm sorry, mayor. I'm
gonna have to finish the substantial

427
00:33:40,720 --> 00:33:47,919
completion date that it's May 16, 2026.
So, I need to update that

428
00:33:46,880 --> 00:33:51,679
» before you sign it.
>> Okay. Okay.

429
00:33:49,919 --> 00:33:56,159
So, with that amendment too, the actual
paperwork is what?

430
00:33:54,159 --> 00:34:01,120
» Make a motion to approve as presented
with the amendment. Nation makes the

431
00:33:58,640 --> 00:34:04,480
motion correct.
>> Michael Grayson seconds. Any other

432
00:34:02,559 --> 00:34:05,679
questions? Hearing none. All in favor
say I.

433
00:34:05,279 --> 00:34:08,159
» I.
>> I.

434
00:34:06,799 --> 00:34:10,720
» That is unanimous. Let's make sure
there's not another extension needed

435
00:34:09,599 --> 00:34:15,919
though.
>> I'm ready to have this happen. Me, too.

436
00:34:14,399 --> 00:34:19,919
» Okay. With that said, I think that's
everything unless Brad has anything for

437
00:34:17,280 --> 00:34:22,960
us or Donna has anything additional.
>> All right. Just need a motion to

438
00:34:21,679 --> 00:34:25,119
» make a motion to adjourn.
>> Grayson makes a motion.

439
00:34:24,320 --> 00:34:29,040
» I'll second.
>> Gra second. All in favor say I. I

440
00:34:27,280 --> 00:34:33,440
» I
opposed. All right, we're journed.