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Okay,
>> it's on.

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» Hi. If you record your name and reason
for calling, I'll see if this person is

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available.

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» Village. Thanks.
>> Please stay on the line.

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» All right. He just sent me a message.
Still

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6 p.m. We'll call this special building
board meeting to order. If you'd all

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please join me in a moment of silence

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and the pledge of allegiance

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to the flag of the United States of
America and to the republic for which it

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stands, one nation under God,
indivisible, with liberty and justice

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for all.
Mr. Clark, could you take the role?

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» Trusty Nice,
>> present.

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» Trusty Tribe
>> here.

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» Trusty Ferguson
>> present.

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» Trusty Char
>> present.

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» Trusty Herker.
>> Trusty Fletcher

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» here.
>> Village President Kinsey

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» present. Any public announcements this
evening?

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» You're good. Public comments on agenda
topics.

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Hearing none. New business. Ordinance
2605 approving a guaranteed maximum

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price amendment to professional services
agreement with construction manager at

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risk with core construction services of
the Illinois. Can I have this motion to

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support the floor?
>> I'll make a motion.

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» Trusty N made a motion was second by
Trusty Chry.

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Levi, we'll turn the stage over to you
and you can explain

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where we are.

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» It's a large room. for the viewers.

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» Very good. All right. Um, so we had a
bid opening last week for the project.

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This is sorry
for construction. I'm pre-construction

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manager. So I've been involved in buding
at our bidding process. Step our

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director of operations at our office
operations construction.

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Um, so again, this project did last
week. We received quite a few bids. Bid

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coverage was about as good as we could
possibly hope for for this area. Um,

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we've been following up. We follow up
with both confirmed scope and kind of

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got all that information together. The
packet you have before you is an

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amendment to part one of the contract
that's already been signed. So that part

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one, you know, set the fee for the
project, supervision rates, basically

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laid out terms and conditions of the
project. This is establishing the

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budget, the schedule and there's a few
clarifications in there as well. These

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are assumptions, some allowances and
contingencies which will be returned to

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the village if those are not spent.
So you're we're happy to answer any

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questions you all have regarding that.
There's a breakdown of you know the bid

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packages
summary exhibit 1.1 we have all all

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those allowances
listed out for you break down where all

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those costs are coming from then we also
have

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really everything came together very
well drawings uh came together very well

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on the

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past
questions.

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» This project has garnered a lot of
attention and so I'm really happy that

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you're at this phase right now. It all
looks good and the only questions I have

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now from people is whether or not it's
going to be labor. They want that

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promise from players.
>> Sure. Yeah. So core work construction is

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uh union signatory and so yeah all all
labor on the on the project will be

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union um and gone through that process
of making sure the biders are yes and

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there's also apprentichip for this
project 10% of all labor has to be

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performed by apprentices as part of
their program so

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that any firm that's involved in this
project

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» and then I can see it printed in here
but How many local companies are working

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on this project?
>> I don't have

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the top of my head.

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There is a list included all

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steel Mr. Robinson

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the Those
are all

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pretty large share of the total cost.

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» Anybody else?
>> I was inquiring about the general

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trades.
>> Yes,

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» that seems to be the biggest package of
that group

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» and you guys are in charge of that. Do
you have a list of subcontractors that

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work with you in this packet? Yeah. So,
um there is a list of all the subs that

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we'veed
and received from the trade package.

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Yeah.
>> Yep. That's correct.

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So,
the contract the way the contract works

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on that is that bid out on open market.
We went out and bid on that just like

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any other sub would scope work. packages
through the whole process of doing that.

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We don't want to submit it on that
package. However, we did get multiple

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bids on every package if that makes
sense. It's still competitive. The

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reason we do it that way

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is written publicly out performage.

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So, we do get all that work out. Um,

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» yeah. Yeah. I I think just
>> the nature of this contract, right,

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we're a construction manager. We're not
a general contractor on this project.

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And so, the structure of that contract
uh necessitates our putting these

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packages out to bid, including the
general trays, which we did. And I I

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believe within your list of invited
contractors, there should have been a

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list of um that bid package as well. So
invited contractors. The other thought

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process with having it broke down the
way we do is we there's a lot of

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subcontractors that are perfectly
qualified to do project that are not

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wanting to go through the whole process
of getting a bid bond, filling out the

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bid form, turning a physical copy of an
envelope into the village. So we would

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be missing a lot of subs,
you know, missing

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the best price if that was stand.
Does that make sense?

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» It does. So, which one of these is the
top one, the one that's going to be

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doing like for the site demolition, is
that going to be green track or is that

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going to be
>> Yeah. So, we're basically the prime

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bids, they have their bid as per the
plan inspects and the scope of work that

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was listed in the bid package. So, they
are completely contractually obligated

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to provide exactly what is on the plans.
If I were the subs that are under the

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general trades, they are just getting
whatever they want, if that makes sense.

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So our job as the construction manager
as the general trades there is to make

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sure that we can package all the scope
that's on that's on the specifications.

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So the process we're going through now
probably going through the next two

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weeks is negotiating with those subs.
We are obligated as a sub to provide all

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of that scope just like we're primary.
So Those have so in other words they

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haven't
>> they haven't been working.

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» Okay, that's that was our question was
>> nor have we sat down and actually done I

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mean we've made some calls each of the
vendors that we obviously of course if

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we're going to submit a bid we want to
make sure that we have everything

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complete within our package but there
are still further conversations that we

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had with each of those trades. So those
aren't necessarily listed in a specific

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order like award that type of thing.
Those are things just listed by

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alphabetic order or something
obviously will provide the build with a

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list of all the
for the project.

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» Okay. Because I was just wondering
because you had listed everybody out on

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the sheet and then under yours just had
your name on it, right?

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» And this list I didn't see any

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that
>> correct

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but
I I do understand everything. I know

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that core over it and then
says that they're going to charge us 4.7

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and then they're going to pay the
subcontractors. I was just wondering who

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their subcontract
>> we don't have.

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» Yeah, we will award them separate
subcontracts under the that bid package.

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» Okay.
>> Um and then those I mean again there

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will be uh obviously lean waver
processes and those kinds of things

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you'll see later. You you'll know each
of those contractors that are part of

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the package. So
>> but it's not you see that 4.7

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» correct? That's

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» nothing.

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» All right. So, the guaranteed maximum
price um for the construction budget

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17696,258.

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Uh the other question everybody's going
to want to know is when are you going to

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start?
>> Yeah. Yeah. No, very good. Um

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» yeah, so on the la one of the last pages
of the Yeah, one of the last pages of

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the um of that package should be a
schedule. So our intended start date is

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April 1st. We're kind of trying to hedge
a little bit. We we hope we can get in a

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little sooner. Um so we are working
through um a permitting process and we

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have filed some paperwork
has with the

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IDPA for some storm water pollution
prevention which usually takes 45 days

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or so. So, we're waiting on that
permitting, obviously working through

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the village as well as some building
permitting um and plan reviews. So, um

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barring all of that and then obviously
just watching weather. We're going to be

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excavating a 15t deep basement. We want
to make sure that it doesn't just fill

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up with water, right? So, we're going to
be monitoring that and of course want to

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do that at the right time. Um so, and
then also part of that is also just

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procurement. So, we're going to start
the process once we award bid packages

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is actually preparing materials. Um that
there's a process of procuring, you

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know, shop drawings and submitts which
we will then have reviewed and approved.

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And then again when when we start
structuring that schedule, we want to

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make sure that we don't just dig a hole
that's we want to have rebar there ready

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for concrete. We want to have steel
ready directly. So, um, all those pieces

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we'll try to kind of back into that
schedule and we're setting up meetings

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here soon that we'll we'll start up the
owner and architect contractor meeting

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OAC meeting here soon with the village
and that'll just be a regular update

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where kind of in this pre-construction
phase and planning phase until we get

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started and hopefully early early April
at the latest, but yeah, could be March.

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So, yeah.

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» What else can
you

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quick description of what you intend to
kind of close off around the square

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while you're doing it. And
>> yeah, yeah, great question. So, um, also

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within that packet, there should be our
latest site logistics plan. Um, so our

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intention, we ask the village kind of
along the planning process as we started

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looking at the the site. Um, we seen
some of the the restrictions and

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obviously residential areas to the west
and those kind of things. We wanted to

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make sure that we obviously kept the
public uh safe. Um, so one of those u

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requests We closed down a part of Market
Street, I believe. And then Malberry,

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actually was just our last meeting,
asked for a little bit of that street as

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well because we're going to be utilizing
the building across the street for a

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site office. Um, which you guys, I
think, just recent purchased. And, um,

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so yeah, with that, that will be kind of
our we'll create a controlled access

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zone with site fencing. Um, and so that
that will happen early, probably mid

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March is probably the kind of the aim
right now to do that. So,

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yeah. Um, one of the one of the areas
that we obviously have noted on there

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too is is that that west side where
there are some residences. We just want

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to make sure we're accommodating access
there. So, hopefully that makes sense on

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that plan.

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» Noise.
>> Yeah, we will be making some noise.

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handones.

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» I heard
that. I didn't know if it was somebody

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00:14:08,160 --> 00:14:16,079
driving a pile or a jet and I drove
around the square and it was large was

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00:14:14,160 --> 00:14:24,920
out there getting ready to disconnect
the water runs down market street.

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It was our crew that were out there.

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You could hear it from here. I could
>> outside.

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» Fair.
>> Fair warning.

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» Yeah.
>> What hour we be building?

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» 24.
>> Yeah.

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» Yeah. The typical our typical working
hours are 7 to 3:30 is the standard. And

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00:14:42,880 --> 00:14:49,720
again, there's times where client will
ask us for different hours. That's

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pretty pretty standard.

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» Miss any
We do want to thank the trustees for

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giving this special board meeting. This
allowed us more time to prepare

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00:15:03,920 --> 00:15:06,920
everything

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00:15:07,519 --> 00:15:15,519
schedule was really great. We like I
said got as good of coverage with some

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00:15:13,360 --> 00:15:21,040
bids as we could hoped for and part of
that is having this extra week. So just

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00:15:18,560 --> 00:15:24,880
thank you all. I know this is not wasn't
planned initially. So appreciate you

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00:15:22,959 --> 00:15:30,160
guys.
Ready to get started.

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00:15:28,320 --> 00:15:34,639
» All right. No further.
>> No further questions.

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» Mr. Clark, would you take your role?
>> Trusty Charles,

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00:15:36,079 --> 00:15:38,880
» yes.
>> Trusty Ferguson,

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00:15:38,240 --> 00:15:40,880
» yes.
>> Trusty Fletcher,

199
00:15:40,079 --> 00:15:42,639
» yes.
>> Trusty Nice,

200
00:15:42,079 --> 00:15:46,480
» yes.
>> Trusty Tri,

201
00:15:43,839 --> 00:15:51,600
» yes.
>> Are there any other public comments on

202
00:15:49,199 --> 00:15:59,040
any village business? Next village board
meeting is 6 pm on February 21st 24th.

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00:15:57,519 --> 00:16:02,720
No executive session tonight. So I'll
take a motion to adjurnn. Trusty made a

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00:16:02,079 --> 00:16:06,560
motion.
>> Second trusty night.

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00:16:04,959 --> 00:16:11,759
» All in favor?
>> I

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00:16:08,240 --> 00:16:11,759
thank you gentlemen. Appreciate it.