[0:01] Okay,
>> it's on.
[0:25] » Hi. If you record your name and reason
for calling, I'll see if this person is
[0:29] available.
[0:34] » Village. Thanks.
>> Please stay on the line.
[0:54] » All right. He just sent me a message.
Still
[1:00] 6 p.m. We'll call this special building
board meeting to order. If you'd all
[1:04] please join me in a moment of silence
[1:16] and the pledge of allegiance
[1:19] to the flag of the United States of
America and to the republic for which it
[1:25] stands, one nation under God,
indivisible, with liberty and justice
[1:31] for all.
Mr. Clark, could you take the role?
[1:35] » Trusty Nice,
>> present.
[1:37] » Trusty Tribe
>> here.
[1:38] » Trusty Ferguson
>> present.
[1:40] » Trusty Char
>> present.
[1:41] » Trusty Herker.
>> Trusty Fletcher
[1:44] » here.
>> Village President Kinsey
[1:46] » present. Any public announcements this
evening?
[1:50] » You're good. Public comments on agenda
topics.
[1:55] Hearing none. New business. Ordinance
2605 approving a guaranteed maximum
[2:01] price amendment to professional services
agreement with construction manager at
[2:05] risk with core construction services of
the Illinois. Can I have this motion to
[2:10] support the floor?
>> I'll make a motion.
[2:11] » Trusty N made a motion was second by
Trusty Chry.
[2:17] Levi, we'll turn the stage over to you
and you can explain
[2:21] where we are.
[2:25] » It's a large room. for the viewers.
[2:33] » Very good. All right. Um, so we had a
bid opening last week for the project.
[2:39] This is sorry
for construction. I'm pre-construction
[2:43] manager. So I've been involved in buding
at our bidding process. Step our
[2:49] director of operations at our office
operations construction.
[2:54] Um, so again, this project did last
week. We received quite a few bids. Bid
[2:59] coverage was about as good as we could
possibly hope for for this area. Um,
[3:04] we've been following up. We follow up
with both confirmed scope and kind of
[3:09] got all that information together. The
packet you have before you is an
[3:13] amendment to part one of the contract
that's already been signed. So that part
[3:17] one, you know, set the fee for the
project, supervision rates, basically
[3:23] laid out terms and conditions of the
project. This is establishing the
[3:27] budget, the schedule and there's a few
clarifications in there as well. These
[3:32] are assumptions, some allowances and
contingencies which will be returned to
[3:36] the village if those are not spent.
So you're we're happy to answer any
[3:43] questions you all have regarding that.
There's a breakdown of you know the bid
[3:49] packages
summary exhibit 1.1 we have all all
[3:55] those allowances
listed out for you break down where all
[4:00] those costs are coming from then we also
have
[4:07] really everything came together very
well drawings uh came together very well
[4:12] on the
[4:16] past
questions.
[4:21] » This project has garnered a lot of
attention and so I'm really happy that
[4:27] you're at this phase right now. It all
looks good and the only questions I have
[4:32] now from people is whether or not it's
going to be labor. They want that
[4:37] promise from players.
>> Sure. Yeah. So core work construction is
[4:43] uh union signatory and so yeah all all
labor on the on the project will be
[4:47] union um and gone through that process
of making sure the biders are yes and
[4:52] there's also apprentichip for this
project 10% of all labor has to be
[4:57] performed by apprentices as part of
their program so
[5:04] that any firm that's involved in this
project
[5:07] » and then I can see it printed in here
but How many local companies are working
[5:13] on this project?
>> I don't have
[5:17] the top of my head.
[5:23] There is a list included all
[5:34] steel Mr. Robinson
[5:39] the Those
are all
[5:44] pretty large share of the total cost.
[5:53] » Anybody else?
>> I was inquiring about the general
[5:57] trades.
>> Yes,
[5:59] » that seems to be the biggest package of
that group
[6:02] » and you guys are in charge of that. Do
you have a list of subcontractors that
[6:06] work with you in this packet? Yeah. So,
um there is a list of all the subs that
[6:14] we'veed
and received from the trade package.
[6:21] Yeah.
>> Yep. That's correct.
[6:26] So,
the contract the way the contract works
[6:30] on that is that bid out on open market.
We went out and bid on that just like
[6:35] any other sub would scope work. packages
through the whole process of doing that.
[6:43] We don't want to submit it on that
package. However, we did get multiple
[6:47] bids on every package if that makes
sense. It's still competitive. The
[6:51] reason we do it that way
[6:58] is written publicly out performage.
[7:05] So, we do get all that work out. Um,
[7:13] » yeah. Yeah. I I think just
>> the nature of this contract, right,
[7:17] we're a construction manager. We're not
a general contractor on this project.
[7:20] And so, the structure of that contract
uh necessitates our putting these
[7:25] packages out to bid, including the
general trays, which we did. And I I
[7:28] believe within your list of invited
contractors, there should have been a
[7:32] list of um that bid package as well. So
invited contractors. The other thought
[7:38] process with having it broke down the
way we do is we there's a lot of
[7:42] subcontractors that are perfectly
qualified to do project that are not
[7:47] wanting to go through the whole process
of getting a bid bond, filling out the
[7:51] bid form, turning a physical copy of an
envelope into the village. So we would
[7:57] be missing a lot of subs,
you know, missing
[8:02] the best price if that was stand.
Does that make sense?
[8:08] » It does. So, which one of these is the
top one, the one that's going to be
[8:13] doing like for the site demolition, is
that going to be green track or is that
[8:17] going to be
>> Yeah. So, we're basically the prime
[8:20] bids, they have their bid as per the
plan inspects and the scope of work that
[8:26] was listed in the bid package. So, they
are completely contractually obligated
[8:30] to provide exactly what is on the plans.
If I were the subs that are under the
[8:34] general trades, they are just getting
whatever they want, if that makes sense.
[8:39] So our job as the construction manager
as the general trades there is to make
[8:43] sure that we can package all the scope
that's on that's on the specifications.
[8:49] So the process we're going through now
probably going through the next two
[8:52] weeks is negotiating with those subs.
We are obligated as a sub to provide all
[8:59] of that scope just like we're primary.
So Those have so in other words they
[9:04] haven't
>> they haven't been working.
[9:05] » Okay, that's that was our question was
>> nor have we sat down and actually done I
[9:09] mean we've made some calls each of the
vendors that we obviously of course if
[9:12] we're going to submit a bid we want to
make sure that we have everything
[9:15] complete within our package but there
are still further conversations that we
[9:18] had with each of those trades. So those
aren't necessarily listed in a specific
[9:22] order like award that type of thing.
Those are things just listed by
[9:26] alphabetic order or something
obviously will provide the build with a
[9:31] list of all the
for the project.
[9:36] » Okay. Because I was just wondering
because you had listed everybody out on
[9:40] the sheet and then under yours just had
your name on it, right?
[9:45] » And this list I didn't see any
[9:50] that
>> correct
[9:54] but
I I do understand everything. I know
[9:58] that core over it and then
says that they're going to charge us 4.7
[10:04] and then they're going to pay the
subcontractors. I was just wondering who
[10:07] their subcontract
>> we don't have.
[10:14] » Yeah, we will award them separate
subcontracts under the that bid package.
[10:17] » Okay.
>> Um and then those I mean again there
[10:20] will be uh obviously lean waver
processes and those kinds of things
[10:23] you'll see later. You you'll know each
of those contractors that are part of
[10:26] the package. So
>> but it's not you see that 4.7
[10:29] » correct? That's
[10:38] » nothing.
[10:42] » All right. So, the guaranteed maximum
price um for the construction budget
[10:47] 17696,258.
[10:52] Uh the other question everybody's going
to want to know is when are you going to
[10:55] start?
>> Yeah. Yeah. No, very good. Um
[10:58] » yeah, so on the la one of the last pages
of the Yeah, one of the last pages of
[11:03] the um of that package should be a
schedule. So our intended start date is
[11:08] April 1st. We're kind of trying to hedge
a little bit. We we hope we can get in a
[11:12] little sooner. Um so we are working
through um a permitting process and we
[11:16] have filed some paperwork
has with the
[11:21] IDPA for some storm water pollution
prevention which usually takes 45 days
[11:25] or so. So, we're waiting on that
permitting, obviously working through
[11:28] the village as well as some building
permitting um and plan reviews. So, um
[11:32] barring all of that and then obviously
just watching weather. We're going to be
[11:35] excavating a 15t deep basement. We want
to make sure that it doesn't just fill
[11:39] up with water, right? So, we're going to
be monitoring that and of course want to
[11:42] do that at the right time. Um so, and
then also part of that is also just
[11:46] procurement. So, we're going to start
the process once we award bid packages
[11:50] is actually preparing materials. Um that
there's a process of procuring, you
[11:54] know, shop drawings and submitts which
we will then have reviewed and approved.
[11:59] And then again when when we start
structuring that schedule, we want to
[12:03] make sure that we don't just dig a hole
that's we want to have rebar there ready
[12:06] for concrete. We want to have steel
ready directly. So, um, all those pieces
[12:10] we'll try to kind of back into that
schedule and we're setting up meetings
[12:14] here soon that we'll we'll start up the
owner and architect contractor meeting
[12:17] OAC meeting here soon with the village
and that'll just be a regular update
[12:21] where kind of in this pre-construction
phase and planning phase until we get
[12:26] started and hopefully early early April
at the latest, but yeah, could be March.
[12:30] So, yeah.
[12:34] » What else can
you
[12:39] quick description of what you intend to
kind of close off around the square
[12:42] while you're doing it. And
>> yeah, yeah, great question. So, um, also
[12:46] within that packet, there should be our
latest site logistics plan. Um, so our
[12:52] intention, we ask the village kind of
along the planning process as we started
[12:55] looking at the the site. Um, we seen
some of the the restrictions and
[12:59] obviously residential areas to the west
and those kind of things. We wanted to
[13:02] make sure that we obviously kept the
public uh safe. Um, so one of those u
[13:07] requests We closed down a part of Market
Street, I believe. And then Malberry,
[13:11] actually was just our last meeting,
asked for a little bit of that street as
[13:14] well because we're going to be utilizing
the building across the street for a
[13:17] site office. Um, which you guys, I
think, just recent purchased. And, um,
[13:23] so yeah, with that, that will be kind of
our we'll create a controlled access
[13:26] zone with site fencing. Um, and so that
that will happen early, probably mid
[13:32] March is probably the kind of the aim
right now to do that. So,
[13:37] yeah. Um, one of the one of the areas
that we obviously have noted on there
[13:41] too is is that that west side where
there are some residences. We just want
[13:44] to make sure we're accommodating access
there. So, hopefully that makes sense on
[13:48] that plan.
[13:56] » Noise.
>> Yeah, we will be making some noise.
[14:01] handones.
[14:04] » I heard
that. I didn't know if it was somebody
[14:08] driving a pile or a jet and I drove
around the square and it was large was
[14:14] out there getting ready to disconnect
the water runs down market street.
[14:20] It was our crew that were out there.
[14:25] You could hear it from here. I could
>> outside.
[14:30] » Fair.
>> Fair warning.
[14:31] » Yeah.
>> What hour we be building?
[14:36] » 24.
>> Yeah.
[14:38] » Yeah. The typical our typical working
hours are 7 to 3:30 is the standard. And
[14:42] again, there's times where client will
ask us for different hours. That's
[14:46] pretty pretty standard.
[14:54] » Miss any
We do want to thank the trustees for
[14:59] giving this special board meeting. This
allowed us more time to prepare
[15:03] everything
[15:07] schedule was really great. We like I
said got as good of coverage with some
[15:13] bids as we could hoped for and part of
that is having this extra week. So just
[15:18] thank you all. I know this is not wasn't
planned initially. So appreciate you
[15:22] guys.
Ready to get started.
[15:28] » All right. No further.
>> No further questions.
[15:32] » Mr. Clark, would you take your role?
>> Trusty Charles,
[15:36] » yes.
>> Trusty Ferguson,
[15:38] » yes.
>> Trusty Fletcher,
[15:40] » yes.
>> Trusty Nice,
[15:42] » yes.
>> Trusty Tri,
[15:43] » yes.
>> Are there any other public comments on
[15:49] any village business? Next village board
meeting is 6 pm on February 21st 24th.
[15:57] No executive session tonight. So I'll
take a motion to adjurnn. Trusty made a
[16:02] motion.
>> Second trusty night.
[16:04] » All in favor?
>> I
[16:08] thank you gentlemen. Appreciate it.