[0:03] [clears throat]
Yeah.
[0:07] [laughter]
[0:14] Okay. Even though it's not considered
new value
[0:18] for your growth limitation, it could
still still be considered as new growth
[0:25] for TIFF. Okay. Sounds good. Thank you.
We got September 8th, 2026, Tuesday, in
[0:31] the Chicag County courthouse in the
boardroom. Um, I will call the meeting
[0:36] to convene. Roll call. All members are
present along with board secretary Shea.
[0:41] Is there a motion to approve today's
agenda as published?
[0:49] » Second.
>> Motion by Travis, second by Isaac to
[0:53] approve today's agenda. Any discussion?
If not, all in favor say I. I I Anybody
[0:59] opposed? Motion carried. Approve the
minutes from last Monday, August 31st.
[1:11] » Motion to approve
[1:19] by Travis to approve August 31st
or minutes. Any discussion?
[1:25] If not, all in favor say I.
>> I. I. Anybody opposed? Motion carried.
[1:35] We'll do county conservation. I just
text Chad and uh he wasn't planning on
[1:39] coming. So
I did attend their meeting on Tuesday
[1:43] night. So review and acknowledge
resignation of Chad Wo for the position
[1:48] of Chicksaw County Conservation Director
effective this Friday, September 11th.
[1:53] [clears throat] Their board did accept.
[2:05] Is there a motion to approve or sorry to
acknowledge?
[2:12] » Second.
Motion by Travis, second by Steve to
[2:16] acknowledge the resignation of Chad
Uncle from the Chickasaw County
[2:19] Conservation
as the director effective this Friday,
[2:23] September 11th, 26.
[2:28] Again, thank him for his service to the
county. Um,
[2:33] he's been here a long time, so
some big shoes to fit.
[2:39] If there's nothing else, all in favor
say I. [clears throat]
[2:43] » I. Anybody opposed? Motion is carried.
Review and acknowledge the and file the
[2:48] fiscal year 26 conservation annual
report. It was approved by the board. Uh
[2:53] state law says we have to receive and
file any questions with the
[3:00] Chasaw County Conservation Board annual
report. This would have been July 1st of
[3:06] 25 to June 30th of 26.
[3:13] has their parks in there. Um what they
do at those parks or those areas of
[3:20] maintenance and operation.
Talk about camping
[3:26] and then their financials are also with
the annual report.
[3:32] In the past we just receive and file.
If you guys saw those, is there a motion
[3:38] to
receive and file?
[3:47] » Motion by Isaac, second by Steve to
review and receive and file the fiscal
[3:52] year 26 conservation annual reports.
[3:57] If there's no discussion, all in favor
say I.
[4:01] » I. Anybody opposed? Motion is carried.
At their meeting Tuesday night, they did
[4:07] uh hire back as a part-time position for
Chad Humpo at a rate of 38.50 per hour
[4:14] to help with the new conservation
director effective Monday, September
[4:20] 14th. [clears throat]
um
[4:23] some unknown
uh hours of work. Uh this time she's
[4:28] going to be approved by the board and by
their chair. Um this is an unknown. I
[4:35] just shared that uh make sure their
budget can withstand or um
[4:42] other things might have to be cut if we
don't approve the budget amendment. It
[4:46] all determines where they hire the new
person back at and when. and ask quickly
[4:51] if they can hire back. Um they do have
two meetings posted for this week for
[4:55] some interviews I think Wednesday and
Thursday. So
[5:00] we'll see what they do. Applications
were due last Friday. So we can't we
[5:05] just have to acknowledge this so the
payroll department knows
[5:10] position and pay.
Make a motion to acknowledge part 10
[5:15] position for J 3850
September 14th 2026.
[5:22] [clears throat]
>> Is there a second? Second
[5:27] motion by Steve by Isaac to acknowledge
the part-time position for Chad on board
[5:31] 3850 effective Monday the 14th. Um they
really didn't they did ask me when we
[5:37] sent out our department letters for
budget work sessions. Um, I said that's
[5:42] usually in December. Um, so there's no
end date with this acknowledgement or
[5:48] their motion. Um, that just a little
gray there for me with no end date. So
[5:55] hopefully they can control their budget
and manage it. Um,
[5:58] » I would assume that uh Chad's going to
be missing enough of this new position.
[6:02] He probably won't want to spend any
extra hours on it. [clears throat]
[6:06] » I said he's willing to help.
>> No, I agree with that. you know, he
[6:09] somebody has to code the claims, get
them to the board to approve, and then
[6:13] bring them up here. So, just some
concerns I have. I'm not here to make a
[6:18] manage. We cannot and we will not. Uh,
but there's some unknowns out there that
[6:22] just watch your bottom line. So,
[clears throat]
[6:26] all right. Motion on the floor. Is there
any other discussion? If not, all in
[6:31] favor say I.
>> I. I. Anybody oppose? Motion carried.
[6:37] 105. Did you have any written public
comment?
[6:39] » No problem.
[6:43] [laughter]
>> Move on to
[6:47] review and adopt resolution 982652.
A resolution set forth proposal to sell
[6:53] the real property.
Ray brought these two to our attention.
[6:57] So Ray 52 is up on the screen.
>> Yeah. Um
[7:04] back in 1965,
the [clears throat] board um vacated
[7:11] uh these roads
uh in the town of Bradford where the
[7:16] county shop is. There's a couple rows
there.
[7:22] And it was the practice then that
because they were vacated that man would
[7:27] revert equally to um the adjacent land
owners. However, the situation so the
[7:33] town of Grford
was a uh incorporated town
[7:41] and when they abandoned
and that county then attained or
[7:46] received those roads and those alleys,
county in turn received the ownership of
[7:51] those
and
[7:55] about 10 years ago, eight years, 10
years ago, we vacated a lot of those
[8:01] roads. and alleys in the town of
Bradford and we
[8:06] uh issued quick claim deeds pretty much
all of these. However, it was
[8:11] recommended by a county attorney at that
time that if since these were already
[8:16] done prior 19
that we did not need to issue quick
[8:20] claim deeds. Well, I think to clean up
and we've had uh an attorney
[8:27] uh contact us regarding these and also
with HRS
[8:33] uh with a recent survey that maybe we
should then in turn actually quickly
[8:38] deed these properties these two areas to
the case of land owners. And so that's
[8:44] what this these that's in the
background.
[8:48] So 52 and 53 are just different parcels.
>> Yes.
[8:52] » In the same area.
>> Yes.
[8:55] » So what we're doing here is we're
setting a public hearing on
[9:00] 25th I think. [clears throat]
>> Published Friday and Thursday and Friday
[9:03] in the paper last night. You can get
them in today this morning. So the
[9:08] public hearing will be the 22 weeks from
today.
[9:11] » 28th
>> 28th 28th.
[9:13] » Three weeks from today. That'll give us
10 to 20 days. I think they'll have to a
[9:16] second resolution on that data transfer
if you want. It's a dollar each of them
[9:20] and I they're working on it. Um I
completely agree part of the adjacent
[9:24] land is owned by the county is county
shop down there. I don't think he's
[9:29] necessary for that because I think we
don't um but if and when the seven or
[9:34] eight or nine of us are still around if
and when that gets sold to someone else
[9:37] or discarded somehow they'll maybe make
sure that that extra portion gets
[9:41] included on the description never gets
transferred. So, this is cleaning it up
[9:45] and putting it back in the tax room.
>> Yeah.
[9:49] » I would assume the adjacent owners were
already doing something of this.
[9:53] » Yes.
>> Yeah. And there's a process using
[9:57] shortcut transfers for vacated roads,
but since this was vacated 60 years ago,
[10:03] and there's been some issues with it
since then, I think it's just cleaner
[10:07] just to set up for a public hearing and
publish a notice and pay the money and
[10:10] do it right and do it right the first
time. That way we don't have to come
[10:13] back and do it again a second time if
one of the properties gets transferred.
[10:16] That way we get we can actually create a
good clean chain of title for all the
[10:20] risk of partage.
Do it right.
[10:27] All right. Is there any more discussion
on resolution
[10:30] 52 and 53? Pretty [clears throat] much
the same thing, but they're separate
[10:34] resolutions,
separate parcels.
[10:37] Is there a motion to adopt resolution
982652?
[10:42] » So
[10:47] motion by Scott by Travis to adopt
resolution 982652.
[10:51] A resolution set forth a proposal to
settle the real property.
[10:58] Any discussion on resolution 52? I
brought up the question to Ray this
[11:03] morning about uh this dollar to do this.
Um it probably doesn't close cover our
[11:09] cost for some of this. Are we just
something we always did or it can be
[11:14] adjusted?
>> I think we did this with the city of
[11:19] Chickasaw which is no longer a city.
>> Did we do some of this in Waller
[11:24] » um in the southside
couple eight nine years ago?
[11:28] » Yeah.
>> [clears throat]
[11:32] » We've we've done uh when I started
working on these last week after Ray
[11:36] asked me to start putting together um
we've done at least a dozen according to
[11:42] my computer file since I've been here.
I'll be here five years next month.
[11:45] We've done at least a dozen up to my
knowledge in various parts of the
[11:47] county, not even unincorporated parts of
the city. We've always done for a
[11:51] dollar. Um you're right. Some of them we
have not published. So, it's just been
[11:55] one resolution to pay the extra money to
the paper and it's done. Um, some of
[12:00] them we have published. We g we uh
needed some property down on ash that
[12:05] gentleman for $200 what the price was
for that that triangular piece member
[12:08] that issue there. But there you had in
that situation you had you had multiple
[12:13] owners that may have had interest in
that. Yep.
[12:16] » You know, in this situation, you don't
have that. We vacated some properties
[12:22] south of Nashville on that dead end. um
where the estate owned the property
[12:26] there that you know I'm talking about
Jake where we had to give notice by
[12:29] certified male for the land owners for
that there's some cost in that I mean my
[12:34] cost is
my cost tax pay me to do it so really
[12:39] the the cost for this is public
[12:44] and sometimes you know um [laughter]
it's looked at the fact that this is
[12:49] going back on the tax rule
help offset those the initial cost. But
[12:57] I would agree there are sometimes
additional costs involved that sometimes
[13:02] you would not have.
You vacate a road that you acquire by
[13:07] easement that automatically refers back
to adjacent land owners.
[13:12] Whereas you know this is a situation
where you actually have
[13:17] and that's what required that.
[13:23] So whether you want to change that for
those situations
[13:28] versus just a typical vacation
on that conversation
[13:36] doesn't cost.
>> Yes. We have no cost to every
[13:40] publication. Whereas if you have an
actual ownership, then you have to have
[13:43] a public notification and publication.
>> I wasn't here but before my time when
[13:48] they sold the old river bed
>> price wildlife habitat
[13:53] » that went out for bids.
>> That well each piece was sold
[13:56] separately.
>> Correct.
[13:57] » Each piece was sold separately. Yes.
>> Yeah.
[14:03] » That was 12 years ago.
>> That was 14 years ago.
[14:07] » I'm trying to think. I was the chief
deputy and um that was actually yeah
[14:13] probably 12 years ago.
[14:19] » Does that clean up anything Steve? I
mean should we change anything? I guess
[14:23] » I'd like to see at least cover the cost
of publishing but that's not possible I
[14:29] guess. And maybe for after this is taken
care of, you could take a look at that
[14:33] and maybe put together maybe a policy,
a board policy when you go to sell
[14:38] something that is actually ownership and
public publication required versus
[14:43] Eastman. Fair enough.
>> No, good question.
[14:49] [snorts]
>> Any other discussion?
[14:52] Now we'll call Scott. Hi
>> Travis. Hi Isaac. Hi Steve. Hi
[14:57] » Jake. All right, resolution's been
adopted. Moving on to the next one.
[15:01] Review and adopt resolution 982653.
A resolution set forth proposal to sell
[15:06] the real property.
[15:10] [clears throat]
Again, this one has a lot of lots
[15:14] adjacent to it. Must be a little bit
bigger maybe.
[15:18] » Um,
>> well the same.
[15:22] » Is this one the Connie Chaplain? Yeah,
>> that's the surrounding.
[15:27] » Everyone knows what we're talking about.
Get this up on the screen, but
[15:30] » the
pink
[15:33] » pink portion is the counties. The blue
portion is the one you just did. It's
[15:36] not really showed up in blue. And then
the yellow is one we're doing right now.
[15:39] So you have
>> Yep.
[15:42] » Carol,
>> we did that one
[15:43] » county. And then the yellow is to to
[15:50] » That's what we're looking at. That's the
strip of the property we're looking at.
[15:55] Yeah,
>> that might help.
[15:56] » Yeah, that wasn't an art.
>> That's my drawing. I was [laughter]
[16:02] double checking the legal descriptions.
They were fully correct, of course. So,
[16:06] » that makes sense now.
It's at our Nashville
[16:11] shot.
The blue is the one we just did. The
[16:17] pink is the county shot and then the
yellow is the one that's on the table
[16:21] right now.
[16:27] » [laughter]
[16:31] » That would have been a pretty big
housing.
[16:34] » Well, yeah.
33 foot.
[16:39] » Those lots of them we planted was 33
foot.
[16:41] » Why so small?
>> That's how they all were.
[16:45] » Don't ask why I was not around that.
>> No, I wasn't either. Sorry. I don't Some
[16:52] » [laughter]
[16:54] » any more discussion on 53. Otherwise, is
there a motion to adopt?
[17:06] » Motion by Travis, second by Scott to
adopt resolution 9826-53,
[17:11] a resolution setting forth proposal to
sell the real property. Same date, same
[17:16] meeting, two different persons
or two different resolutions.
[17:24] If there's no other discussion, roll
call. Travis. Hi.
[17:27] » Scott. Hi.
>> Isaac. Hi. Steve. Hi.
[17:29] » Jake. I motion [clears throat] has been
adopted.
[17:34] [laughter]
>> Thanks, Ray. You have word documents.
[17:37] You can send them over to Bob when
you're done.
[17:39] » Yep.
>> Perfect.
[17:40] » Well, the word
>> I email you the word formats.
[17:44] » Okay. Yeah.
>> To save them from having new title
[17:46] issues
>> of the resolution resolutions
[17:49] resolution has.
>> Okay. including the entire legal
[17:53] description.
>> So, do I have the legal description of
[17:58] that?
>> It's in the resolution.
[17:59] » Okay. Yep. Okay. We'll get that to them.
[18:13] [laughter]
[18:19] Not today.
[18:27] We'll go to some claims since it's a
short week. Get those out of the way.
[18:31] So, the first set of claims is payroll
data last Friday, August 4th. So,
[18:41] » motion by Scott, second by Travis to
approve the payroll claims deal last
[18:44] Friday the 4th. Any concerns, issues? If
not,
[18:51] uh, Scott Travis,
all in favor say I.
[18:56] » I. Anybody opposed? Motion is carried.
Uh, prior bills. There's a large one in
[19:01] there because it's part of one of our
projects.
[19:04] $28,810.50.
[19:08] Prior bill
close.
[19:15] » [clears throat]
[19:24] » Second,
[laughter]
[19:27] Steve. Motion by Travis, second by Steve
to approve prior bill claim in the
[19:31] amount of $38,810.50.
[19:35] Any discussion? If not, all in favor say
I. I.
[19:40] » I. Any oppos? Motion carried. And then
the regular claims that are pending
[19:44] today is 723,000
minus this 723437
[19:51] and 5 cents.
[19:57] Is there a second?
>> Second
[20:02] motion by Scott, second by Isaac to
approve the claims in the amount of
[20:06] $723,4375.
[20:10] Any discussion?
>> Yep. If not, all in favor say I.
[20:16] » I. Anybody opposed? Motion carried.
[20:38] » Short week in election day, too. Yeah.
6 o00 came early.
[20:46] » Go back up to the conservation area.
Discuss the position of Chasa County
[20:50] meat commissioner and landfill director.
So both these were discussed Tuesday.
[20:56] The conservation board agreed that these
two positions fall into that specialty
[21:02] um location wise for the landfill and
then we commission. may have the inner
[21:07] seed machine to plant grass seed. Um,
don't know what you guys want to do in
[21:13] the interim of this. If there's a
concern, have them call me or have them
[21:18] call. There's really not a next in
command yet at the county conservation.
[21:23] [snorts] Um, they're all doing their own
parts. Um, all three had a meeting with
[21:28] Chad on Monday last week. They know
where the files are. They know where the
[21:33] weed reports are. and they know where
the DNR documents are for the landfill.
[21:39] So, that's [snorts] all down in that
office. You guys want I think we leave
[21:43] it down there, but who is the phone
contact if there's a concern in those
[21:48] two areas?
I would assume Chad's email will go to
[21:54] one of the other three um if there is a
concern from But remember that. So,
[22:00] let's talk about one at a time. the
landfill. The landfill is sitting there
[22:03] idle. They're just monitoring the levels
of water level. Um, no leech is being
[22:10] collected and they're monitoring if
there's any trees that pop up.
[22:14] » So really, I think the landfill is
>> definitely needs to stay the
[22:18] conservation is going to be reverted to
conservation.
[22:21] » Exactly.
Definitely.
[22:24] » So, but in the meantime, if there's a
concern, an email, have them get on our
[22:27] agenda
and discuss it as a board. Would that be
[22:31] fair enough?
>> Yeah.
[22:33] » So then the we commission if somebody
called in today.
[22:38] » Um
they would probably get the call yet. Um
[22:42] but I hope they involve us or myself or
Scott if it becomes a bigger concern
[22:47] than what they can handle.
>> I I would say at this time of the year
[22:51] that that it's probably going to be few
and far between.
[22:55] » I would just status quo. A call comes in
out there. An email comes in. someone
[22:59] sort it through and pass it to somebody.
>> Correct.
[23:03] » Wednesday there's an interview folks. So
I would imagine
[23:06] » they might be
>> optimistic by the end of the month.
[23:09] » Oh, I do too.
>> Yeah. If they make an offer to someone
[23:11] yet this week and someone gives two
weeks or whatever they might be. Yeah.
[23:15] » Depending upon the qualifications that
experience the person may get the ground
[23:18] running by the month. So
>> I agree with you.
[23:21] » Yeah. I wouldn't upset the cart.
So, I know at some point we have to
[23:27] appoint those directors though. Um,
[clears throat] I think we'll just leave
[23:32] them open.
>> And to bottom line is Chad's still on
[23:34] part time also. So, remember that. So, I
think he can still hold that position
[23:38] because he is still technically
>> but we took him off last Monday.
[23:41] » No, [laughter] he's part time.
>> Yeah, but we never reinstated his
[23:46] » he raised that too. probably
[laughter]
[23:51] » he can help someone direct who needs to
answer the questions.
[23:54] » Fair enough.
>> So, at some point, we'll just leave them
[23:58] open until we find out who they hire as
a new director and then you'll see it on
[24:02] our agenda we to appoint whoever that
person is. I think those two areas fall
[24:10] very good with that department.
>> Agreed. Any other discussion on the weed
[24:15] commissioner and our county
[clears throat]
[24:20] hopefully covenant landfill?
[24:24] » All right,
we'll put it back on once we have an
[24:28] individual name.
[clears throat]
[24:35] » Discuss thematic drawings of the
heritage center for the north
[24:40] renovation. So, you guys all got a paper
copy, but you also got it emailed to
[24:44] you. Uh, myself and Scott and David and
Michelle have been working with the
[24:49] architect.
Um,
[24:54] some drawings that you have in front of
you.
[24:59] Let me just pull them up. So, there's
two options that we came down to. He met
[25:02] with me and Scott Friday morning. Um,
so pretty much gut the north wing like
[25:10] we talked two years ago.
Nothing really matches living corridors
[25:15] as angles and cubbies here and closets
here and bathrooms here.
[25:22] [snorts] Uh, so what Mark needs is um
which option and and Dave can discuss
[25:28] too since it's his department.
Let's talk option 6B on the bottom
[25:34] right. 6B. Option 6B. This what puts
Dave up in the north side
[25:41] with a round table for visitors and his
office desk. Taking out that bathroom
[25:47] that's up there.
This leaves Michelle in the middle as an
[25:51] open station um a countertop to serve
clients
[25:56] with platforms on both sides so she has
room. And the person in the vestible
[26:01] area has room in the hallway. [snorts]
Um, and then she also has a round table
[26:06] in the front there for her uh clients or
whoever she needs to serve, which keeps
[26:12] that bathroom in the middle for her own
bathroom
[26:17] right there.
Um, you can see where the printers go.
[26:22] This gives the bigger conference room
17T by 11t with a window.
[26:28] And then the file room,
sorry, the smaller conference room.
[26:33] Smaller conference room. The table is a
10 foot I believe Dave currently that
[26:38] you have for a conference table.
>> Yeah. Our current conference room is 20
[26:44] 12T by 12t measured yesterday.
>> Yeah. So it's going to be a foot less
[26:50] wide, but we have file cabinets along
the north wall, so it'll be comparable.
[26:55] It'll be three and a half foot shorter
in length than our current conference,
[26:59] but there's enough room to navigate
around it.
[27:01] » And then that's why 4B is different.
>> And pretty much
[27:05] » we don't like B.
[clears throat and laughter]
[27:09] » 6B.
>> It's up to you guys telling us what we
[27:12] like.
6B has the bigger file room, has an
[27:17] option of knocking a door to the
existing smaller conference from the
[27:22] kitchen area, which we would take those
doors out. That's an overflow of files.
[27:27] Six or sorry, 4B does not give you that
option because it's sluted up against
[27:31] the bathrooms um and gives the bigger
conference room of 23 by 11, which then
[27:37] moves Michelle to the north, Dave to the
west.
[27:42] So Dave, you don't like 4B?
>> No.
[27:46] » Sorry if that was your guys's choice,
but
[27:48] » No, I don't think it was. We were just
trying to provide two options.
[27:50] [laughter]
>> Uh mechanical room is needed to get rid
[27:55] of all those 30-year-old plus mini
splits. I tried to salvage some of them
[28:01] to put in the sheriff's office, but that
was a no by two mechanical contractors.
[28:06] They're too old to uh take out of the
heritage and reinstall at the sheriff's
[28:10] office. age is not going to work. So,
three air conditioners, and there's a
[28:15] reason for three. One to do the future
office space on the right, one for the
[28:20] new lawyer's office on the left, and the
third one will take care of the hallway
[28:25] in the big dining room. Uh because you
guys all know that one that stands alone
[28:29] is very noisy and the bearings are going
out. It sounds like we need a new
[28:33] bearing in it. So,
it's on a slot string, I believe. It's
[28:38] very loud. you guys.
So, that will be the third air
[28:42] conditioner unit. Not touching nothing
for heat. Heat will be ran by the two
[28:46] boilers that are currently there. All
radiant heat in the entryways, in the
[28:50] office space, by the windows.
[28:55] Long story short, if this gets approved
today, Mark will work on engineering it
[29:00] for electrical, plumbing, walls
design.
[29:07] So, we just had a chance for Michelle
and I did very briefly this morning to
[29:09] discuss this, but we [clears throat] did
have some changes or requests, I guess.
[29:15] Number one, we do not need a server in
there. We talked to Danny last week.
[29:19] Danny said that the server would go in
the current room. So, I just want to
[29:22] verify that [clears throat] he's up here
today that that's true accurate that we
[29:26] don't need special server. Um,
[clears throat] sorry. Um, number two
[29:33] is, um, we would like, we're for sure
going to bring the conference room table
[29:38] and for sure bring our file cabinets,
but we would like the opportunity
[29:42] perspective opportunity to wait until
it's done, painted and carpet everything
[29:47] in there, then pick our furnishings.
It's kind of hard to tell exactly where
[29:51] we would want desks and whatnot. Um, and
we're both interested in potentially
[29:55] stand up test since our own thing told
us we're supposed to be doing those
[29:59] [clears throat] types of things. Um,
Troy, so we would like the opportunity
[30:03] to at least wait until it's done before
we then decide what furnishings would
[30:07] look like in there if that's possible as
opposed to working now without knowing
[30:10] how it's going to work.
>> I agree with that with just the the
[30:14] layout is where the desk would be for
data and outlets,
[30:17] » right?
But I think we can accommodate the
[30:21] standing desk or
>> And then Danny said he would like the
[30:24] opportunity to run all the wires while
it's demoed before they start put it
[30:29] back together. So we said make sure to
let him know that so we can get in there
[30:32] and do all that.
And then the thing is uh we definitely
[30:37] would like that file room to be ours
optional. The old uh backup conference
[30:42] room whatever that meeting room is on
the north side of conference room at the
[30:46] very bottom of the diagram. So put in
that door
[30:48] » and we would like actually what we would
like is that to be balled off on the
[30:52] south end so you can't access it and
then put a door where those two file
[30:56] cabinets are in the back file room. So
you have a I would say a current file
[31:02] room is what we would call it in our
office where file cabinets would be
[31:05] where the current file is. That'd be
stuff that we access every day of the
[31:08] week. And then a door into the back file
we would call it, which is where we
[31:12] would put all of our old files because
we do still retain
[31:16] paper files from things in the last five
to seven years depending on my level of
[31:20] case. And we still retain all of the
juvenile files and all of them health
[31:24] files from years and years and years and
years ago because those are accessible.
[31:28] [laughter]
So even when it's down to our office, we
[31:30] do have a a separate file room out there
with several boxes, lots of boxes in
[31:35] both files. So we would like kind of a
current file room and then that door in
[31:40] the back of current into the old file
room and then wall that whole south end
[31:46] off so there's no access to the public
other than through our office.
[31:51] Those are two requests we have pursuit
and we talked about Michelle this
[31:56] morning. if we have that. Um, getting
rid of that supply, that little bump out
[32:01] there by the bathroom,
open that up even more because we can
[32:05] put our supplies in the current file
room if we have no two file rooms. So,
[32:09] we can get rid of that and open that up
even more. And I don't know if she'd
[32:13] want to move her desk. It's kind of
depends upon how things look and
[32:16] everything we build. But,
and just to confirm, by the looks of
[32:21] this, you're putting in two three new
outside windows.
[32:24] » Yes. two on the north end into my my
potential office and then one to the
[32:29] northwest there into the work area.
>> I'll be fair. Those are put in the
[32:36] print. Yes. But we're going to bid those
optional
[32:39] » to see what the cost difference is.
We'll pull one for sure. I think pending
[32:45] price right on the north for you. Um,
and then we'll bid Michelle's other I
[32:52] mean,
we're hoping nothing's in those walls.
[32:55] » Yeah, I see the other drawing only had
one on the north side.
[32:58] » Yeah.
>> So, you're going to give Michelle and
[33:00] give me two. That's
>> the bathroom. That's because the
[33:04] bathroom's st.
>> But I think the more just selfishly, you
[33:08] ask it to selfishly. I give it to you
anyway. But selfishly, the more light we
[33:14] can get in, the better it's gonna it's
gonna look and and feel. Yep. And you
[33:19] can see that's the main road right in
front of that.
[33:25] No, I think we we spent some time on
this. Uh this is probably what our
[33:30] fourth [clears throat] or fifth, sixth
drawings got.
[33:33] » Yeah.
>> Um but we worked with Dave and Michelle,
[33:37] too.
>> Yeah. I It looks good. I was nervous
[33:39] when I got this Friday and went in
yesterday and measured, but it looks
[33:43] small. But actually, I mean, my office
right now is 14 by 18 and this is going
[33:48] to be 21 by 11. Um, you know, Michelle's
area is right now is currently about the
[33:54] same size as that corner where the work
shredder to work is. So, you're going to
[33:58] have that whole open area there as well,
depending on where the desk sits and how
[34:01] that's configured. The conference room
is going to be a little less in length,
[34:06] but it's not going to be a big deal. And
then if we have both those files, we're
[34:09] going to have plenty of room in there. I
was nervous at first when this came out,
[34:13] but now that I've looked at
[34:19] our current footprint, quite frankly,
pretty dang close.
[34:22] » Um, the two bathrooms out in the hallway
for the public
[34:26] needs to be bigger per ADA. Um, that's
why you see the wall bumped out about
[34:33] what 18 to two foot, 18 inches to two
foot uh to get the radius for handicap
[34:39] needs.
Um, [clears throat] so that'll
[34:44] and we're eliminating one restroom,
shower, bath up in the north.
[34:50] [snorts]
>> So there it goes through there be one
[34:53] entrance to our area.
>> Yep.
[34:56] » That'd be it. That's everything you have
to access internally through our area,
[34:59] which currently we have it out there
right now security purposes.
[35:05] » Any other board discussion or dates?
[35:11] So, I'd like to talk with him about that
supply storage room. Um, but and if you
[35:17] can put that door in and be the
northeast corner of the option to
[35:21] connect those two files.
>> Yep. And he knew that on Friday that
[35:24] » Scott actually.
>> Yeah, we talked about just eliminating
[35:27] those other two doors.
>> Yeah, we don't want outside access to
[35:31] any of our stuff, but frankly, that's
not a personal thing. It's just a
[35:34] security thing. We just
[35:40] Otherwise, I think you guys did a good
job. I mean, thanks for taking the input
[35:43] and he did a good job, but it's like I
said, it's pretty close to our So,
[35:48] [snorts]
just going back to, you know, trying to
[35:52] be
consolidate our buildings um and trying
[35:56] to get more people under one roof since
we're paying for the heat, electricity
[36:00] already
is what the goal is here.
[36:06] If we give this to him, he can get some
prints out and hopefully let this
[36:09] project in late October, beginning of
November
[36:13] um for a winter inside project and
hopefully finished by July 1st.
[36:25] [snorts]
[36:29] » Isaac Steve.
So I I don't know what your plan was,
[36:35] how fast you want to improve it. But I
guess my request would be that we take
[36:38] one more look at it.
>> We can [clears throat] fix all that up
[36:42] and then talking about that supply
store. We talk about the shelf that
[36:44] space there. We're just trying to figure
out a good way to utilize that big open
[36:48] area in the middle. We only had a few
minutes this morning. So I mean if you
[36:52] put it on Monday's agenda to finalize, I
suppose if that's appropriate and didn't
[36:56] have finalizing details. We're not
changing any of the structure. I think
[36:59] it's
>> that's what he said pretty much. If we
[37:01] didn't change any of the main walls,
it'd be easy for him to move forward
[37:04] with,
>> right?
[37:06] » But cutting a new door in. Are we okay
to use the seven current doors and
[37:11] frames as these doors and frames? I
don't see a problem. They're solid wood
[37:16] doors or
36 inch openings, ADA approved.
[37:22] I just can't see if they can get them
out. Okay. Reinstall them.
[37:28] [clears throat] Very heavy doors.
We're going to have probably eight doors
[37:33] there and probably 20 doors on the east
side.
[37:38] » To me, why not use the doors that are
there with pretty solid wood doors?
[37:45] All right. Any other discussion? We'll
come back next week with
[37:49] No, you're fine.
[37:53] » But any concerns with the layouts,
locations?
[37:58] All right. Thank you.
[38:04] [clears throat]
Can't do the other two things until we
[38:06] have a possible close session. Committee
assignments. Travis
[38:12] Scott have anything?
>> I had a nerd meeting Thursday at 1:00.
[38:16] Um,
basically we just met to pay our get the
[38:22] vote to pay the insurance for the next
year, but then we did have some
[38:26] equipment discussions. uh after the post
fire um it was discovered with the
[38:32] T-Mobile
switch over that a lot we were having a
[38:36] lot of trouble with our equipment
communicating with each other and and
[38:39] internet access. Uh so they are looking
at some new equipment and looking at
[38:45] going to Starlink. Um
and they also discuss
[38:50] um going out of bids for a new trailer.
Um they want to get rid of the semi and
[38:56] the semi trail I guess it's quite a
little starting to cost a lot of money
[39:00] to have it around. So they want to like
30 foot
[39:03] enclosed gooseneck and then pull it with
one of our one ton trucks that we
[39:07] currently have to transfer equipment to
sites. So, uh, other than that's about
[39:12] it,
[39:15] » Kevin, Steve,
>> I did not I know in the plan we're
[39:20] trying to get an EMA meeting put
together um this Friday. Vicki from
[39:24] Pathways is meeting me at the Heritage
Center to discuss more needed space. Uh,
[39:31] the Fricksburg office is getting full
pretty much is what she said in an
[39:35] email. She's been emailing me and Isaac
here. Uh, so I'm going to meet with
[39:39] Vicki from Pathways Friday at the
Heritage and we still have
[39:45] seven
eight rooms on the south wing yet that
[39:49] we can revamp and get office space if
needed.
[39:54] [snorts]
Uh, you guys saw PE windows got
[39:57] delivered this morning. Um it sounds
like they have two sides uh delivered um
[40:03] starting next Monday the 14th with uh
the custodian windows to see how it
[40:08] works and hopefully there's no big
issues. Um talking to the guy that's
[40:13] going to install them, the head guy. Um
they're [snorts] hoping to do the two
[40:18] side bottoms first and then go up on the
sides to do four windows potentially a
[40:25] day. um three to four windows a day is
their goal.
[40:29] They will let Dave Gorman and myself
know if they're from Cedar Rapids, the
[40:33] installers um if they're not coming for
due to weather related issues, wind,
[40:39] rain. Um but again, they're open six to
eight weeks out, in and done.
[40:48] We will work with county offices and
clerk of court to see if there's any
[40:53] special needs. It sounds like that
inside the building they're going to put
[40:56] a plastic barrier from sealing the
ground to keep the dust to a minimum.
[41:04] So hopefully it' be a good project
getting done here in about two months.
[41:09] So on the west side of the courthouse
you will see a storage container and
[41:12] then in front will be a dumpster and
then a spot for their wall to sit in
[41:16] their left.
the city has okay that that we got uh
[41:20] hopefully enough cones out to let the
public know that under construction.
[41:27] If there's any concerns on the window
project, let me and Dave go to know.
[41:33] Otherwise,
that is all my notes.
[41:39] I apologize, but our 10:00 appointment
is at 10:00. [laughter]
[41:46] One more comment. So, since we have to
canvas a special election next Tuesday,
[41:51] if we only have one or two things on the
agenda, would it be okay to cancel
[41:55] Monday's meeting and move it all to
Tuesday?
[41:59] [laughter]
[42:01] » I don't want to have a 10-minute meeting
on Monday and then come back for a
[42:05] required one for the campus.
No claims
[42:11] if that works for everybody's.
So tenatively if we don't have more than
[42:16] 10 things we probably just move it to
Tuesday morning [clears throat]
[42:20] to do those items and then canvas the
election. Fair enough.
[42:26] [laughter]
[snorts]
[42:28] All right. Is there a motion? I will
declare a recess until 10:00.
[42:37] [laughter]
[59:18] » [groaning]
[59:27] [laughter]
[cough]
[59:30] » All right, we're back in session here on
September 8th. It is 10 o'clock
[59:37] on
September 8th on the agenda is possible
[59:42] close session under Iowa code 21.5
section 1K reference code 22.750
[59:50] to discuss updated security procedures
at the county own properties.
[59:55] Uh yes, we need an update. So this uh
I'm requesting the close session. Is
[1:00:01] there a motion to enter it?
[1:00:06] » Second.
Motion [clears throat] by Travis, second
[1:00:10] by Isaac to enter into close session
under Iowa code 21.51K.
[1:00:15] Reference Iowa code 22.750. Motion by
Travis. Second by Isaac.
[1:00:20] » Roll call. Travis.
>> I.
[1:00:21] » Isaac.
>> I.
[1:00:22] » Steve.
>> I.
[1:00:23] » Scott.
>> Hi.
[1:00:24] » Jake. I. Motion is carried. Five to
zero.
[1:00:30] [laughter]
[1:00:37] I'm going to shut this off and then turn
it back on.
[1:28:50] All right, it is 10:29. Uh we are back
in open session on September 8th. Is
[1:28:58] there a motion after close session?
I motion effective immediately. No PN
[1:29:06] access on non county hardware.
[1:29:13] Sorry
[1:29:16] by Travis, second by Scott.
Effective immediately, no VPN access
[1:29:22] only on county hardware.
Any discussion?
[1:29:28] If not, all in favor say I.
>> I.
[1:29:31] » Opposed? Motion carried.
Any other motion?
[1:29:38] I'll make a motion to direct the IT
manager to create a new cyber security
[1:29:43] policy.
[1:29:51] [laughter]
>> Second
[1:29:54] motion by Isaac, second by Steve to
direct the IT manager to create a new
[1:30:00] cyber security policy.
[1:30:05] Any other discussion?
If not, all in favor say I. I.
[1:30:10] » I. Anybody oppose? Motion carried.
Last thing on the agenda for today is
[1:30:15] discuss a countywide work from home
policy.
[1:30:20] Um, just to keep it fair for all county
employees, I guess. Is the board willing
[1:30:25] to do a work from home policy? Um, you
know, there'll be a lot of questions, a
[1:30:29] lot of unknowns
on hardware, software. um
[1:30:36] time clocks, punch in, punch out. Uh
elected verse department heads that are
[1:30:43] not elected on salary. Um I guess what's
your feeling on a work from home policy?
[1:30:50] We do not have one. A lot of companies
are moving that way. Um I guess are you
[1:30:56] guys will want to look at a work from
home policy and see what that looks like
[1:31:01] or
[1:31:04] say it's not an option.
[1:31:10] » I'll jump in before you start
[clears throat]
[1:31:13] meeting come out in two weeks. That's a
good time to ask people. Um I think it's
[1:31:17] the way of the future. I think it's a
good thing to at least offer it. I don't
[1:31:21] necessarily have to do it, but I know
life happens to all of us. Um it' be a
[1:31:26] good idea to sometimes have that in
place if someone has the opportunity to
[1:31:29] do that. That's just me. me personally,
I do know that my only fear is that all
[1:31:34] of our departments and all our employees
do different things. So, um what might
[1:31:38] work for one department might not work
for another and sometimes that causes
[1:31:42] heartache and connation.
>> But I definitely speak as department
[1:31:47] head um would think it at least for my
employee that's under my
[1:31:53] um I think it's something that you guys
should explore or at least talk with
[1:31:58] team about.
>> Yep. So, we are meeting the 21st at
[1:32:00] 12:30.
It will be a discussion topic. Um, but a
[1:32:07] countywide policy is going to look
totally different from each department.
[1:32:11] » Yeah, I think it's a good idea with
limitations because I think you have too
[1:32:14] much working from home. You don't have
enough accountability and also
[1:32:18] communication goes out the window.
probably should consult HR before
[1:32:24] meeting so you have some
>> let's see if they seen this in any other
[1:32:28] county or city
[1:32:35] » it's the accountability too
some of us are elected full-time
[1:32:41] part-time
salary hourly rate
[1:32:46] [clears throat]
>> parks what's it
[1:32:47] » a lot of parks
>> so yeah I'll visit with an email with
[1:32:51] the HR attorney and see if there is a
policy or if they
[1:32:56] pros and cons of of moving a policy that
way.
[1:33:00] » Maybe that examples from what smart
counties have done. You guys can look at
[1:33:03] it over before the
>> department meeting
[1:33:09] the department want
there's a draft or something
[1:33:15] » or maybe just
fine acceptable too. Anything
[1:33:21] else board on that issue?
[1:33:25] » If not, thank you, Denny. Um, I don't
have nothing else to discuss future
[1:33:29] agenda. Um, we'll let you know sooner
than later on Monday, but as of right
[1:33:34] now, the only thing we have is the
drawings.
[1:33:40] That's about it. Uh,
that I know of. So, things come up.
[1:33:45] » It does. It does.
>> Yeah. by the end of the week.
[1:33:50] » Otherwise, I think we can all fit it in
on Tuesday, too.
[1:33:54] » Yeah. The canvas will be pretty short.
>> Yeah.
[1:33:58] » All right. Is there a motion to adjurnn?
Boom.
[1:34:01] Second. Motion by Scott, second by
Travis to adjourn at 10:34.
[1:34:08] All in favor say I. I. Any opposed?
Motion is carried.