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Anybody hear me?

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Good evening.

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So we're not getting audio from the office if there is audio from the office.

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It should start right at 430.

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Okay, understood.

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All right, let me go bang them out.

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The, would you call this a mile?

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All right, we're going to call this mean order.

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Could we please have no calls?

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Yes, you may.

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Council Member Shacker, Council Member Perkins?

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Air.

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She knew that.

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Air.

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She got there.

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I see her there, but she's air.

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Council Member Perkins.

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I'm here.

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I see her on, but we cannot hear you.

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I'm here.

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We'll come back.

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Council Member Phillips.

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Here.

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Council Member McCaffordy.

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Council Member Grenue is not present.

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By hearing Armstrong? Yeah. Mayor Miller? Yeah.

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The town attorney is present. Let's try council member Perkins again.

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I'm here. I see the hand wave as and she's present. Thank you.

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I did get message from council member Greeneo. Oh, it says any Perkins.

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Thank you.

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Oh, there's Eric there. No, he doesn't say any.

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Why am I asking? Why am I any Perkins?

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Can't hear you.

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Why am I Andy Perkins so I don't know. Raise your hand if you hear it. There you go, Eric.

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You can see us in here.

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No, we can't hear anybody online.

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Wonderful. Wonderful.

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Just confused.

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Okay, everybody move out in the hallway.

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Okay, we good.

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Are we good?

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Yes, I know that IT is working on it behind the scenes.

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If you guys have any issues, you can use the Q&A and I'll try and keep my eye on that for now.

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Okay. All right, excuse me, discussion and update from representative of the Circle K and A, B, E, Q regarding the recent

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underground release of fuel from Circle K store, the Chinovized Circle K store, excuse me.

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There's no public here, but I'm one everybody is online.

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if you have questions, you can submit your questions through the questionnaire and they will be answered

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at a later date. We will be not be taking public public comment. Okay, who's doing this?

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I have zero slides Mr. Mayor. Mr. Mayor, the council pledged to be here this afternoon.

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Appreciate your time. We have a lot of guests here. We have folks from the Arizona

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Department of Environmental Quality. We have here in person. We have folks,

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several folks from the Circle K representatives and also we have

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Circle K representatives and their technical folks online as well.

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Before I have them go down the road and introduce their folks,

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I just want to see a couple of words about this discussion today.

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The goal of this study session, it really is to provide information at a

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10,000 foot level so keeping things more concise, very generic at this time.

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There's a lot of work going on right now and some of the findings aren't quite in yet.

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I'll let some of the folks talk about some of that.

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So they're working very quickly but just keep in mind we're still at a very high level is what we're trying to achieve here and really looking at what the from the regulator to what's happy is okay kind of looking at what's going to be the steps going forward again into very high level and with that.

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I don't want to take up any more time. I'm going to let start off with folks from Arizona Department of Armo quality announced and introduce their folks and then we'll move down the roll and I'll let you also introduce your circle k folks here and then online as well.

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afternoon on Chris Marx. I'm serving as the project manager for the ADQ portion of the

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release investigation over.

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Hi, everyone. I'm Joey Kiker, the USD section manager with ADQ,

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USD being underground storage tanks.

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Hello, I'm Chris Barnes, director of communications for

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Circle K. Good afternoon. I'm Kyle Cassidy, fuel operational director for Circle K.

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Good afternoon. My name is Martin Jensen. I'm the Vice President of Operations for Circle K in Arizona and Nevada.

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Hi, I'm Carla Ramirez. I'm the Human Resources Director for Arizona and Nevada.

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Cool. Thank you all for coming.

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Let's see online. We've got Mike McCoy, who is our environmental director.

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We've got Alan cover Lee and we've got Anthony Bell who are both our remediation experts and then we have John Pierce who is our council. I don't see in there. Guys, can you wave if if lens on.

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Okay, that's it for our team.

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We're going to go ahead and start with there's an apartment of our locality have a short presentation very concise and then we'll follow that with a presentation from the circle camera presented it.

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Okay,

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so I appreciate the opportunity to

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present to the Council today. So from ADQ, we have just a short presentation outlining at a high level,

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the overview of the UST program regulations that concern the underground storage tank program,

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but also release investigation that all UST owner operators and responsible parties are held to in general

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to set a framework for information you'll hear in the second portion of this studies.

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So to begin with, before we dive into the regulations, just a quick introduction to underground storage tanks as a whole.

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For most of us, these fueling is a daily part of our existence.

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But the only portion of the system we actually interact with is this small bit up here at the dispenser, right?

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That's where we pull up to a station.

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We pump the fuel in our car, pay for it, and we're on our way.

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But out of sight, underground, hence underground storage tanks, there's a tremendous amount of

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electrical equipment that goes on, comprising an underground storage tank system.

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Basically, as you can see here in this blown out diagram, what you have is a spill bucket

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where fuel is delivered, it enters and is stored in the tank here.

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At the time that a delivery is made through the dispensers to a vehicle, you have a submersible

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turbine pump that retrieves fuel and brings it to the dispensers, you'll notice a lot of other

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equipment and penetrations into the tank here. These systems are rather complex in that there's

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a lot of sensors and control systems that allow owners and operators to understand what is going on with

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their tank system, how it's operating, making sure everything's functioning appropriately, how much

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inventory is in the tank, etc. You have this component that shown up here labeled the ATG stands

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for automatic tank gauge.

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You can think of that as like the brain

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of an underground storage tank system.

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This is where all the information for those sensors

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come into play.

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This allows owners and operators to understand

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and again, see what's happening with their systems.

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And it also operates to alert owners and operators

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if there's some kind of abnormal operating condition

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or an alarm condition to their system.

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So you can think of it also like a smoke detector

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in your house.

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If the alarm goes off, something needs to be done.

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check out what's going on. That's the purpose of the ATG as well.

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So with that...

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At in mind, looking at the regulations, underground storage tank regulations are initially set at the federal level, those federal regulations, and as well as the state regulations, as you can see here, we've included links for anyone that's interested to learn more of those.

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But basically, the federal regulations outline what UST program implementing agencies at the state or

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territorial setting. So like Arizona, for instance, what are the minimum requirements that state

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programs must have in their regulations? And so Arizona's regulations are set out by the legislature

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in statute and rule, hours in Arizona, mirror the federal regulations. So we meet those. We don't

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those so we take the federal regulations and want to clarify at this point before we move into a few

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specifics on regulations. ADQ's role in implementing the underground storage tank program is to ensure

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that the regulated community within the underground storage tank program just at hears in their

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operation of their systems and compliance with the statutes and rules set forth in the Arizona

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the U.S.T. regulations as part of the agency's mission overall of protecting human health

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in the environment.

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So as I mentioned, a lot of the U.S.T. systems that we are talking about

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in this specific case in across the Arizona and the country, they're buried underground.

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We don't see them, but as I mentioned, there's the A.T.G. system and other components in there,

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so they're not an out of sight out of mind issue. These are critical components.

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So, oftentimes underground storage tank systems can be in the ground 10, 20, 30, plus years.

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That's a lot of time, a lot of moving parts, things can and do go wrong in those systems.

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So, what happens if there's an issue with an underground storage tank system from the ADQ, the regulatory perspective?

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Really, these are treated in two different ways.

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There's what's called a suspected release and a confirmed release.

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The suspected release is generally associated when something happens with the system and alarm

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condition is noticed, some erratic behavior, something's going on that says a component

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of the system or the system as a whole is just not operating as would be anticipated.

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At that point in time, that doesn't necessarily say that we know and it release has

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occurred.

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So this is why it's considered a suspected release.

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there's a condition, an abnormal operating condition with the equipment that says

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investigation is needed to figure out why is the equipment behaving abnormally

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and has this abnormal behavior resulted in a release of the fuel or the contained product

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to the environment. So that's suspected releases. Then the other category are confirmed releases.

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And this is when we have data that specifically confirms that there's been an environmental impact

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from substances released from a regulated system.

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We're going to dive more into the two types of releases in the next couple of slides.

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First, starting with the suspected release.

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So there is a specific process for investigating suspected releases spelled out in statute and rule.

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So at the time that a U.S.T. owner operator identifies an abnormal operating condition or, as we say, here, a suspected release indicator,

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They are to immediately notify ADQ and begin this investigation process.

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It starts with identifying one of these, you know, these are the common indicators right here, so whether it's an equipment alarm, maybe some failed equipment testing as these systems must undergo regular testing to make sure they are operating within proper integrity requirements, erratic operation, et cetera.

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When such a condition is discovered, the U.S.D. owner operator

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notifies ADQ in a 24 hour suspected release notification.

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This is where they tell ADQ A.

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This is my facility.

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This is my system.

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This is the condition that I've noted

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that's out of normal process.

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At that point in time,

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the suspected release investigation requirements

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are that the owner operator begin investigating the equipment issue

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to figure out what is the nature of this abnormal operating condition?

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Is it a failure of an equipment component?

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Is it a recalibration of a sensor that's needed, et cetera?

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The equipment investigation happens first,

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and then during that equipment investigation,

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if it becomes identified that a component has failed,

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there are conditions at which environmental sampling,

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we call it a site check, would be required to say,

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Okay, I've identified, or the owner operator has identified, the faulty or failed equipment component,

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as it resulted in a release of product to the environment. So environmental sampling is conducted

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in this site check, and that's the phase we're looking at here. If there is no environmental impact

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determined, at that point in time, the investigation proceeds onto this 90 days suspected release report,

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Where the owner operator details to ADQ, the condition that caused the suspected release,

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the identification of the component that was causing the abnormal condition,

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what was done to address the equipment to return it and the rest of the system to normal operation

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and documentation of the site check if it was required of there was no environmental impact

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and that the site check was done in a way that the samples were taking in meaningful locations regarding

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and what component of the system was failed.

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However, if during the site check,

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environmental impact is discovered,

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that triggers a move out of the suspected release

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investigation process into the confirmed release process.

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So that is when we have that data that says

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an environmental impact has been documented through data.

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So that's what we're showing here in this orange line.

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That's our kind of off-ramp into when an owner operator

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will notify ADQ through a 24-hour confirmed release notification, so upon the time when an owner

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operator receives data that confirms an environmental impact, owner operators are required to immediately

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notify ADQ and then begin this investigation and cleanup. Again, this process is stipulated and

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statute and rule as to how it plays out. Broadly speaking, we're outlining it here. It begins with

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24-hour confirmed release notification.

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And you can think of this, we refer to these

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as leaking underground storage tanks cases.

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So, less cases is the common vernacular.

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You can think of a less life cycle in three major phases.

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The first phase here, a initial site characterization.

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This is the point in time when responsible parties

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undertake their initial response and abatement actions.

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This is when an owner operator discovers there's contamination impacting the environment, so there's response actions required to make sure that there's no safety hazards that risk of fire, explosion, et cetera, to that immediately threaten human health or the environment right then, and then initial abatement actions to say.

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The system has released substance actions are taken to ensure that that system does not continue to release substances to the environment making sure that the problem doesn't get any worse than it all where it is.

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The next phase is the site characterization phase.

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At this point in time of the owner operator the responsible party is required to conduct environmental investigation.

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to determine the full extent and magnitude of impacts to the environment in all environmental

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medias that would be the soil, groundwater, surface water, et cetera. At the time that the

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site characterization phase is complete, a site characterization report is submitted that documents

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the full extent of that contamination and understanding of that contaminant masses behavior in the

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exposure path. So as an example, are there threats to drinking water wells where somebody may have

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the potential to ingest it? Is there the threat of exposure through inhalation from vapors

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off-gassing from soil contamination or groundwater contamination? That kind of.

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Also at the site characterization phase, the responsible party will have enough information to

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plot out their course towards Kate's closure to understand the site conditions and their

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contaminant behavior to them begin developing their remedial action plan to address the

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contamination and affect their cleanup, which brings the third phase of the lust life cycle,

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which is the remediation activities, that happens where the responsible party conducts their

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remediation. This can take many different forms. It can involve many different technologies,

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of what we consider in C2, so treatment in place, or XC2, where contamination is removed

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and treated or disposed of off-site, et cetera, or a combination thereof, with regular

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reporting to ADQ of the progress of those remedial activities, here what we call periodic

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site status reports. ADQ may also require owner operators to submit what we call a corrective

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plan, which is basically a document that outlines the remedial approaches that were considered

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to address the contamination. It establishes the cleanup goals for this specific site of determines

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what the remedial approach will be and an implementation schedule of how that work will be

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conducted to achieve the goals that were stated in the timely manner, ultimately leading to case

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But I want to emphasize here at this point is that while we're breaking this up linearly into these three phases because that is a common course for a less life cycle to undergo, and that's also the order in which that the regulations are published, it is not prohibitive of parties to undertake remedial activities early on, so especially here in the initial site characterization phase.

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This phase again is back when making sure that the problem doesn't get worse than it already is and that the equipment if it's still in places addressed, etc.

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There may be remediation that's undertaken in this phase or here during the site characterization activities.

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It depends on a site by site basis of what information can be garnered, what's the status of the contamination, etc.

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So it doesn't have to proceed in these discrete linear fashion.

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just for clarification. The phase of the regulatory life cycle that this case we're discussing today is shown with this little marker here.

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So we are nearing the tail end of the initial site characterization phase, which is due to the reported to ADQ one week from today,

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may the 21st for the 90-day confirmed release for.

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So I have fielded various calls and emails from

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members of the community here. One of the most common questions I get asked is, well, what happens

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at the end of this investigation and cleanup action, there's a lot of folks around who have drinking

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water wells, is there going to be any threat to our drinking water wells after this is said and done,

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many years in the future. So what we wanted to address with this final slide is to

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discuss that there are specific regulations regarding what site conditions must be to achieve

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case closure, which means that an owner operator or responsible party has no further action required

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on their part for cleanup activities, the case is closed. So at this point in time I want to assure

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the Council members and those in the audience, that specifically, there will not be a case closure for any underground storage tank,

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less case that's going to pose a threat in the future to human health or the environment that is not prohibited in our regulation.

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So as an example, soil must be cleaned up to an extent that groundwater will not be threatened now or in the future after the closure.

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So it's not that a party can leave contamination in place in the soil column and then

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5, 10, 15 years down the line, rain, water infiltrations going to leach it down to ground

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water and cause a problem in the future that is specifically prohibited and for case closure,

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responsible parties must demonstrate that they've evaluated that transport through modeling to show

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this is not going to happen. In addition, other considerations for human health exposure must be

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and into account as an example for soil, I mentioned the potential for exposure due to inhalation,

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so the contamination in soil must be remediated to the point where no party is going to be exposed

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from off-gassing of contamination in soil or direct contact through, if it let's say shallow soil

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where you could have people in direct contact on their skin or people consuming the soil particles, etc.

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And then for groundwater, groundwater must be restored for our statutes to what we consider

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maximum beneficial use, which for waters of the state here in Arizona is as drinking water

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resource. So in this case, I just want to reassure the council that Arizona underground

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storage tank regulations require that less cleanups be conducted to the point where there is no

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threat now or in the future for its human health issues.

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And so with that, I just have my contact information here, so everyone in the audience and it's here today, please feel free to contact me with questions about this case at any time. I'm happy to help and always available.

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Mr. Mayor, do you want to go on to the next presentation from the circle. Okay folks.

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are at dressing up questions now. No, I just didn't do everybody in this there's questions. Okay,

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we'll go ahead and answer it as we go. Sounds great. Thank you.

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All right. Thank you. Before we kick it off, I want to give just a quick introduction here.

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First, I'd like to start by thanking Mayor Miller, town manager, Cindy Blackmore,

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and

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the council members for allowing us to come out and share an update on our efforts to clean up

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accidental fuel release at our site here in Chino Valley.

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Secondly, I-

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I want to once again apologize on behalf of Circle K for this accident, both for the lapses and mistakes in our operations that allowed this to happen. And second for the loss of east of mind of the residents around the community here, particularly the ones that are drawing of water through private wells. I do hope that you guys come away from today's session.

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confident that we're taking this issue seriously. We have been part of this community for 27 years.

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We have employees that live here, employees, families that live here. This is a big deal to us.

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So trust that we're doing everything in our power to address it. As you'll hear from our

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environmental team this afternoon, we've taken extensive steps to mitigate, contain, and

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remediate the release since we discovered the cause and the extent. We've also taken correct

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action through retraining our store and logistics teams. We've put new controls in place, new

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reporting methods to ensure that something like this never happens again in the future.

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As our remediation efforts have gotten underway, we've also implemented a testing

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regimen to monitor for any impacts to the deep aquifer. After over two months of weekly testing,

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we're thankful to say we have not detected any contamination in any of the seven private wells

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that we've tested or the newly drilled deep monitoring wells closest to the source of the release.

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But our work is going to continue until we can be confident that any risk has passed.

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To give you a deeper understanding of the work that's underway here, I'm going to turn the

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presentation over to Alan Coverley. Alan Coverley is our environmental senior risk manager,

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who's joined here remotely. He has extensive experience and a broad

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facet of environmental issues. He has been leading our remediation and

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water testing efforts since day one. And hopefully he'll be able to

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address most of your questions throughout his 20 minute presentation,

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anything that he's not able to answer or to cover. We'd be happy to

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to answer those questions after the presentation. I'll go ahead and turn it over to

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Can everybody see my screen?

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Was that a yes? I'm sorry I didn't hear no, no, we cannot.

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All right, because it possible for the town to share

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the document

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We'll put the presentation up here and just go ahead and give the prompt for next slide and we'll advance the slide on your

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request

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Okay, thank you. Sorry for the technical challenge.

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You should be good to go. Okay. Thank you. All right

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So, just as an introduction, as Kyle said, thank you very much for having us and I apologize for not being able to be there in person.

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My name is Alan Coberley.

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I'm a senior manager of risk control.

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My group manages remediation for Circle K across the USA.

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Also with us, within the remediation group is Anthony Bell.

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Anthony is the remediation project lead for Arizona.

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Mike McCoy, Director in Environmental and Maintenance from North America, Lynn Nguimdomsky,

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Lynn is the President of Encore Consulting, Encore is our Environmental Consultant on this project,

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and also with this is John Pierce, Legal Council for Circle K.

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Also on a big knowledge that DEQ team that's here, they've been great in making their selves available.

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I'm sure it notices as we've navigated this release in a difficult issue.

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I'm just to note that this presentation is based on our current data at this point in time.

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We have where generating data all the time learning new things is we investigate,

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the site, additional information as we generate it will be shared with the DQ and within their reporting guidelines.

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Again, we continue to collect information and this information that we collect is going to further refine our understanding approach and strategy as we continue our investigation and remediation of this release.

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next slide please.

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So again this is a high-level presentation. I'm going to do my very

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best to keep it in about 20 minutes and length. And in a final note, in trying to make

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this very technical and science-based manner, matter relatable and understandable to everyone

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has been challenged. And hopefully I'm able to get this generated into information that everybody

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understands but of course any questions please feel free to reach out to me after the presentation.

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Next slide please.

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Let's talk about the release origin. What you see before you use a

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generalized cross section of the underground storage tank system. I'm very similar to what the ADQ team

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presented to us. Just to confirm the issue that occurred at our site was not a tank leak in other words

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the tank itself did not leak fuel.

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The release actually occurred at the STP

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with the submersible turbine pump head,

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which is on top of the above ground storage tank.

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It was an issue with that pump head fuel

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escaped the STP's pump when into the tank backfill

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than migrated down through the backfill

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and into the native soil.

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As noted prior, we lost an estimated 86,000 gallons of gasoline of the course of approximately 17 days.

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The issue occurred between mid December of 2023 into early January of 2024.

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Next slide, please.

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So we're going to talk about the investigations that have been done or have been taken place.

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So we're going to break it into three different slides.

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One, the first slide is regarding the sub-surface soil investigation.

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Once this problem was recognized, we moved as quickly as we could to understand where the fuel was in the sub-surface beneath the site.

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If you share with me how do you do that?

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The slide you're looking at,

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identifies 12 soil borings in and around the circle case site.

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Many of these soil borings were completed for different purposes.

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We've got, we've got borings that were completed

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as perch monitoring wells, deep monitoring wells, soil vapor extraction points, and as noted,

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we sampled soil sample to a maximum depth of 175 feet.

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As some of you may have noticed in being around the site in the past several months, we had

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as many as three drilling rigs conducting subsurface sampling simultaneously on our site

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in our neighboring properties. Initially, we drilled by the U.S.T. system, then moved outward,

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eventually drilling off-site. In this slide, if you look carefully, we've got the store.

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North of the store is the underground storage tank pit over to the right or to the east,

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is the canopy, and we've identified some of the immediate roads adjacent to the site.

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Before we started drilling at the site, research was completed of the geology of this area and a very important geologic feature was identified.

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The presence of a confining clay layer approximately 40 to 50 feet thick, starting around 150 feet below the ground surface.

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This clay layer is really an increase in clay content in the soil and it's gradational.

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But it is a very important feature.

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It's very helpful because this increased clay content tends to inhibit downward migration

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of the release which obviously is very beneficial.

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However, just to note during drilling through that clay layer and the vicinity of the release

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would have provided a pathway for the contamination

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to impact the regional aquifer.

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Therefore, as we investigated this site,

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drilling in and around this release

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has been slow and tedious.

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One last point to note on this slide,

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if you'll see this red dashed ring,

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this red dashed ring identifies the estimated letter

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instead of the release based on soil data generated

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during the investigation.

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If we can go to the next slide please,

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the next slide is a cross section of what we feel we have underneath the tank pit at this site.

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The geology of the specific soil types of this site dictate the size, shape and location of the ground of the soil contamination plume in the subsurface.

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If you'll note in the brown light brown area, we've got a sand, sandy silts and clay silts

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which are, excuse me, clay sands, which are soil types between 5 and 150 feet BGS

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of low ground surface.

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You also note the darker brown predominant clay towards the bottom of this cross section.

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And then again, this dashed area is where is the approximate lateral extent of contamination

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based on the data that we have today.

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I'm going to bring your attention to this eastern, most boring that was actually converted

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to it as a shallow monitoring well because it has an interesting feature that we'll talk about

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in a bit.

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We found in our drilling two instances of small pockets of water,

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at or near the top of this clay layer. These small pockets of water, a common term that's used

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as perched water, again, was identified in two locations, and this perched water is not found to

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be continuous across the top of this clay layer. But when I point that out in this drawing,

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because again, we'll talk about it in the coming slide. Next slide, please.

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As noted on this slide,

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And we have two shallow groundwater mining wells installed at her above the clay layer that I just mentioned.

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These are the darker or the green dots.

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And these wells are in that discontinuous perched water pockets that again we just mentioned.

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The darker blue dots are four deep wells.

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These wells are installed into the regional drinking water aquifer in the vicinity of the site.

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Based on the data from these four-dead wells, from a single gauging event, normally we'd

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like to have more data to confirm what we think we know, but the regional aquifer flow

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is estimated at this point in time to the west, north, west, is depicted by this blue arrow

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on this slide.

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Again, more data will be collected to confirm this microgradient or

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this groundwater flow direction within the vicinity of our site. These four wells, these four

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deep wells, again the dark blue dots, were recently sampled. No contamination was found in any

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of these four regional aquifer wells. So, briefly let's talk about groundwater and how groundwater

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moves through the subsurface in the Chino Valley. Groundwater in this area, the country, in this

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area moves through the space between the soil particles, but note that this is not similar

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in the way that water flows on the surface of the earth, such as a river. So groundwater

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flow generally speaking is a slow process and not a quick process. We are continuing to collect

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data and analyze information to increase our understanding of the groundwater flow in the vicinity

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of the site and in the future we'll have more information is the actual speed of groundwater

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flow in and around this release. Also pointing out to these four dark blue wells are really

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indicator or the term we've coined is a canary well in that these wells are not drinking water wells,

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but they are installed in the regional aquifer. By continuing to monitor these four wells

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It's important because we should be able to identify contamination if it were present in the

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regional aquifer before that contamination would get to any of the drinking water supply

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wells that are located in the immediate vicinity of the site. On this slide, the drinking

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water wells that we've sampled over the past 10, 11, 12 weeks is the light blue color.

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There's

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note and this is the last bullet point on the slide and it's it's written in a technical

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manner which I apologize but I really struggle to try to.

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And put it into simpler terms. But as they mentioned prior, we have two shallow or

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perched balls that have been installed. These are the green wells on the map.

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One of

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these wells has we've identified an impact of two odd, eight typical compounds. The laboratory

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provided estimated values for these compounds. But these values are below the laboratory

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reporting limits. So this information, again, is preliminary. We received it. We're going to have

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to go. We're going to take some time, resample the well. And again, this is perched well.

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This is an aquifer well. Sample that well talk with the DEQ and try to figure out what this

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data might represent. But again, it's important to note that the detection and this well as from

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sample that was not obtained from the regional aquifer or the regional drinking water,

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aquifer beneath the site.

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Next slide, please.

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The last phase or the continuing phase actually

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of investigation that we've been conducting is drinking water well sampling where we have sampled

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seven drinking water wells, and these wells, again,

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are the light blue dots on the map weekly for the past 10 weeks.

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Obviously, and Chris alluded to this, that the drinking water

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aquifer and the drinking water, what we would call the exposure

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00:46:45,820 --> 00:46:49,560
pathway, meaning if somebody were to drink contaminated water,

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that's a critical exposure pathway, and we recognize that.

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So that at this stage of this investigation, we've keyed on tremendously and we again continue to sample all seven of these wells on a weekly basis.

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To date, we have not identified any contamination in any drinking water well that we've sampled.

433
00:47:17,200 --> 00:47:23,780
A couple of other comments about this aquifer. You'll note on this map there are a bunch of yellow dots.

434
00:47:23,780 --> 00:47:27,600
These are drinking water wells within the vicinity of the site.

435
00:47:28,160 --> 00:47:32,500
There's a lot of different types of drinking water wells drilled into this regional aquifer.

436
00:47:33,140 --> 00:47:34,780
There's wells from private homes.

437
00:47:35,380 --> 00:47:36,800
There's commercial wells.

438
00:47:37,420 --> 00:47:41,400
In fact, the blue dot to the northwest,

439
00:47:42,500 --> 00:47:44,660
just beyond the 500 foot radius circle,

440
00:47:44,760 --> 00:47:49,760
that well is a commercial well that actually feeds or provides drinking water

441
00:47:49,760 --> 00:47:54,360
to all the businesses in the strip center and also includes the circle case store.

442
00:47:55,460 --> 00:48:02,100
There's also some larger municipal municipal wells operated by local governments, including

443
00:48:02,100 --> 00:48:04,960
the town of Chinovali in the city of Prescott.

444
00:48:05,500 --> 00:48:09,280
These wells are way off the map and way farther south.

445
00:48:11,360 --> 00:48:17,880
As noted in this map, and by these yellow dots, there are approximately 35 drinking water wells

446
00:48:17,880 --> 00:48:21,800
within the 1,000 foot radius of the site.

447
00:48:23,300 --> 00:48:28,200
So we're going to again continue to sample these seven wells that are closest to our store.

448
00:48:29,200 --> 00:48:34,800
We're going to also key key inner hone in on the sampling of these canary wells,

449
00:48:34,920 --> 00:48:42,060
of these four dark blue wells, to evaluate potential impact to the regional aquifer.

450
00:48:42,060 --> 00:48:49,120
But again, all sampling from all wells beneath the clay layer in the regional aquifer

451
00:48:49,120 --> 00:48:53,340
have come back non-detect for gasoline constituents.

452
00:48:56,120 --> 00:48:57,300
Next slide, please.

453
00:49:00,090 --> 00:49:01,470
So we've talked about the investigation.

454
00:49:01,790 --> 00:49:05,910
We'll talk a little bit about the remediation or the cleanup of the release.

455
00:49:06,610 --> 00:49:13,650
Obviously, based on the data that we've generated in the general geology of the area,

456
00:49:13,650 --> 00:49:19,850
It was clear that there was going to be a significant soil issue beneath the tank pit.

457
00:49:20,830 --> 00:49:31,010
And we have worked aggressively to get that, and our continued to work aggressively to get that fuel removed via active remediation as soon as possible.

458
00:49:32,290 --> 00:49:42,670
The data that has been collected today does let us to conclude that the contamination from the release is in the open spaces of the soil

459
00:49:42,670 --> 00:49:46,670
and basically sticks to the soil above the water table.

460
00:49:47,550 --> 00:49:55,630
The industry term that's used is an ad-zorbed ADSOR-BED contamination, so we've got this

461
00:49:55,630 --> 00:50:03,670
the soil that in essence is acted like a sponge and what we've determined is the best remediation

462
00:50:03,670 --> 00:50:09,250
approach is called soil vapor extraction, or also called SVE.

463
00:50:09,250 --> 00:50:14,130
We currently have two soil vapor extraction units operating.

464
00:50:15,090 --> 00:50:21,650
Both of these units have thermal oxidizers that destroys the contamination that is removed from the ground.

465
00:50:23,050 --> 00:50:33,090
The soil extraction system removes the contamination by basically sucking very large volumes of air that contain vapor-phase hydrocarbons,

466
00:50:33,090 --> 00:50:43,770
otherwise known as contamination, and this process of SVE or soil vapor extraction works well because gasoline is a very volatile compound.

467
00:50:45,250 --> 00:50:58,330
These systems work 24 hours a day, seven days a week. Systems are equipped with some failsafe mechanisms for safety reasons, of course, and these systems are also monitored via remote telemetry.

468
00:50:58,330 --> 00:51:09,970
In this picture you'll see in the background the trailer mounted unit and then in the foreground you'll see large PVC pipes with various valves.

469
00:51:10,590 --> 00:51:18,250
These valves are adjusted to maximize contaminant removal from the subsurface.

470
00:51:19,820 --> 00:51:21,780
the next slide, please.

471
00:51:24,640 --> 00:51:30,760
So this is the next picture of the second unit. And again,

472
00:51:30,960 --> 00:51:37,820
generally we're pulling air from various levels or various intervals beneath the site.

473
00:51:38,360 --> 00:51:48,960
Generally speaking, these systems have what's called a radius of influence greater than 100 feet from the remediation wells.

474
00:51:48,960 --> 00:51:59,360
So we're actually impacting and affecting a very large area and again, these systems will be tweaked if we need to install additional wells.

475
00:52:00,100 --> 00:52:06,080
So if vapor extraction wells to facilitate remediation and those are the steps that we're going to take.

476
00:52:07,380 --> 00:52:13,020
This active remediation is going to continue to be conducted for the foreseeable future.

477
00:52:15,550 --> 00:52:16,510
Next slide, please.

478
00:52:18,720 --> 00:52:35,760
So, really the summary in the next steps, and to go through this, our preliminary investigation, and again investigations ongoing, so Ellen groundwater, the preliminary investigations have been completed, subsequent investigative activities are ongoing.

479
00:52:35,760 --> 00:52:44,880
As mentioned, the cleanup or remediation of the release is being completed, currently being completed via two treatment systems.

480
00:52:46,560 --> 00:52:58,720
Today, no indicator aquifer monitoring wells or drinking water wells have been found to have been impacted by the release.

481
00:53:00,100 --> 00:53:20,820
And again, those monitoring of those canary wells that I mentioned, those indicator wells we view those is important elements that are going to allow us to early detect potential contamination in the drinking water aquifer before it reaches a drinking water well.

482
00:53:20,820 --> 00:53:31,380
monitoring of groundwater continues and then, of course, the analytical results are shared with the EQ and a routine basis.

483
00:53:33,620 --> 00:53:40,720
I know I've repeatedly stated that we have no evidence of impact from the drinking water aquifer,

484
00:53:41,400 --> 00:53:48,320
but please know that we have discussed internally and have formulated plans on one of the remediation.

485
00:53:48,320 --> 00:53:55,480
steps that might be taken if we do find impact to the offer. We've also talked with vendors

486
00:53:55,480 --> 00:54:04,160
and formulated plans on how treatment if required can be implemented on drinking water

487
00:54:04,160 --> 00:54:07,700
well sources so the water remains safe to drink.

488
00:54:11,500 --> 00:54:13,480
So in closing, based on the data collected

489
00:54:13,480 --> 00:54:17,960
today, I think I believe we have a pretty good halo on where the contamination is located,

490
00:54:17,960 --> 00:54:20,980
But certainly our work's not completed.

491
00:54:21,980 --> 00:54:25,120
We know it's adsorbed or stuck to the soil particles,

492
00:54:25,160 --> 00:54:28,160
above the water table beneath the tank pit.

493
00:54:29,060 --> 00:54:33,020
Our SVE system systems, two of them,

494
00:54:33,440 --> 00:54:36,900
continue to operate and work to remediate

495
00:54:36,900 --> 00:54:40,360
or remove that contamination from the subsurface.

496
00:54:41,620 --> 00:54:44,680
Again, we have not had any data to date

497
00:54:44,680 --> 00:54:50,640
indicates the regional aquifer around water has been impacted. But again, we're going to continue

498
00:54:50,640 --> 00:54:56,360
monitoring to confirm that there's not been an impact to the regional aquifer because we fully

499
00:54:56,360 --> 00:55:04,780
recognize how important that aquifer is to the folks in Chino Valley. And we will continue to

500
00:55:04,780 --> 00:55:12,940
remediate our release to investigate the release, working with ADEQ to comply with all state requirements

501
00:55:12,940 --> 00:55:22,900
to the end point in eventual obtaining an NFA or no further action for the release which is very much

502
00:55:22,900 --> 00:55:31,040
some very much in the distance at this point in time. And that's really all I've got and again I just want

503
00:55:31,040 --> 00:55:36,810
to thank everybody for their time and if anybody has any questions please reach out to me.

504
00:55:47,830 --> 00:55:59,710
No, thank you, Alan. That really concludes our session here, but if there's any questions from the city council, we are open to take a question.

505
00:55:59,710 --> 00:56:00,010
Awesome.

506
00:56:00,930 --> 00:56:00,990
Here.

507
00:56:01,990 --> 00:56:02,670
Not right now.

508
00:56:05,530 --> 00:56:06,050
Let's go.

509
00:56:06,050 --> 00:56:06,270
Let's go.

510
00:56:06,590 --> 00:56:11,070
Just to confirm we are in the confirm release stage, are we not?

511
00:56:11,390 --> 00:56:11,650
Yes.

512
00:56:11,850 --> 00:56:12,110
Okay.

513
00:56:12,150 --> 00:56:13,470
Just want to make sure.

514
00:56:13,910 --> 00:56:15,730
And then the suspected release.

515
00:56:16,250 --> 00:56:17,470
What was the clock on?

516
00:56:17,530 --> 00:56:22,910
What was the date you used for your documents on the suspected release date?

517
00:56:23,230 --> 00:56:27,790
What was the first date, ADQ was given that?

518
00:56:27,850 --> 00:56:28,270
Yeah.

519
00:56:28,270 --> 00:56:39,150
Recalling off the top of my head, I believe the suspected release was reported on January the 4th with a listed discovery date of January the 3rd.

520
00:56:39,810 --> 00:56:44,690
So what is the December 11th have a date of any meaning to you from your perspective?

521
00:56:45,770 --> 00:56:54,970
So later on in the investigation, Circle K stores in supply information to ADQ in the form of a document, I believe that was titled chronology.

522
00:56:58,070 --> 00:57:03,190
that informed to us other conditions that were noted in December. I think it was things like

523
00:57:03,190 --> 00:57:11,730
erratic behavior of dispensers and a sample arm for liquid within the sample on the L3 alarm.

524
00:57:11,730 --> 00:57:18,930
I think it's noted in that document. Those were in mid December around December 15th and then at various points

525
00:57:18,930 --> 00:57:27,910
after that. So actions were noted in the timeline document by Circle K store staff and then

526
00:57:27,910 --> 00:57:33,490
representatives therein. That's all information we're looking at as Circle K stores and provides

527
00:57:33,490 --> 00:57:40,650
more information in this initial characterization phase to understand what all potentially

528
00:57:40,650 --> 00:57:44,370
happen with the system that would cause this incident but that's still information we're looking

529
00:57:44,370 --> 00:57:47,450
as we get more as the investigation going on.

530
00:57:47,890 --> 00:57:53,690
And then the ATG, is that is it common for it to be a remote monitoring by

531
00:57:53,690 --> 00:57:57,970
corporate or by the being counters so that they know how much it's coming in and how

532
00:57:57,970 --> 00:57:59,470
much is going out?

533
00:58:00,190 --> 00:58:07,690
I'm not really confident to say that the point of the ATG is for that staff on site, if

534
00:58:07,690 --> 00:58:12,370
an issue is noted, that they're present to identify the alarm and then take action.

535
00:58:12,370 --> 00:58:15,830
So it might just be a local, it might only communicate locally,

536
00:58:16,610 --> 00:58:18,190
not statewide or to the offices.

537
00:58:18,630 --> 00:58:21,770
Yeah, and that honestly depends on the individual

538
00:58:21,770 --> 00:58:24,590
owner operators set up the facility set up.

539
00:58:24,750 --> 00:58:25,350
So yeah.

540
00:58:26,390 --> 00:58:32,630
And then for Mr. Hubby, really, did I say right?

541
00:58:33,150 --> 00:58:35,190
Come on, he mentioned that with Claire.

542
00:58:35,590 --> 00:58:37,690
I understand the Claire when I heard that,

543
00:58:37,830 --> 00:58:39,690
that's good, because it slows penetration.

544
00:58:39,690 --> 00:58:45,570
But then you made reference to your monitoring wells have poked a hole through the

545
00:58:46,710 --> 00:58:51,370
Playlayer allowing penetration. Did I understand that correctly? Is that what you said?

546
00:58:51,830 --> 00:58:54,390
I did, but if I can clarify that comment

547
00:58:55,430 --> 00:59:01,270
The wells that have been stalled into the aquifer are some distance away from the site

548
00:59:01,690 --> 00:59:08,490
With there are no wells in the immediate vicinity of that release that penetrate the clay layer for that very reason

549
00:59:08,490 --> 00:59:14,070
And the wells that were installed, some distance from the site were also specially constructed

550
00:59:14,070 --> 00:59:20,690
in double-cased so that there would not be contamination that would either be drugged

551
00:59:20,690 --> 00:59:27,510
down or migrated through that clay layer should contamination be present in that area.

552
00:59:28,090 --> 00:59:33,950
And you did repeat several times which it's not surprising but there has been no detectable

553
00:59:33,950 --> 00:59:35,450
contamination of the groundwater.

554
00:59:35,450 --> 00:59:44,990
Is that really surprising? I mean, it's only been two months and from what I hear, it could take a year for penetration to get down to groundwater.

555
00:59:46,170 --> 00:59:53,530
Wouldn't say that's very surprising. I mean, it's valid information, but your statement is correct and as I alluded to groundwater moves very slow.

556
00:59:54,430 --> 00:59:59,970
So you would not expect contamination to move great distances within the last four.

557
01:00:00,000 --> 01:00:04,080
Months, and be detected in some of those distant drinking water wells.

558
01:00:05,380 --> 01:00:15,500
And then I'm just about done here. So you didn't mention you talked about the, there would be the clay case would not be closed until a remediation was complete.

559
01:00:16,060 --> 01:00:23,600
I know you can't pinpoint it, but broadly speaking, what are we talking about six months, year two years, three years?

560
01:00:23,740 --> 01:00:29,000
I think that's two premature to say what that would look like at the point that

561
01:00:30,060 --> 01:00:32,780
It's at the site characterization phase.

562
01:00:33,540 --> 01:00:39,920
ADQ may have more information provided by an owner or a responsible party to give a time frame.

563
01:00:39,940 --> 01:00:45,960
That's when that corrective action plan. It becomes really handy because in an implementation

564
01:00:45,960 --> 01:00:52,060
schedule that includes these are the actions that are taken, but also the performance goals of the

565
01:00:52,060 --> 01:00:57,020
remediation for that schedule to achieve in case of closure. But at this point, it's too early to say the

566
01:00:57,020 --> 01:01:00,840
And then the gentleman in the middle, what was your name?

567
01:01:01,040 --> 01:01:01,720
Kyle Cassidy.

568
01:01:01,800 --> 01:01:04,660
Mr. Cassidy, I appreciate your candor and your

569
01:01:04,660 --> 01:01:08,660
frankness about apologizing because my right,

570
01:01:09,000 --> 01:01:11,580
your staff did not follow protocols.

571
01:01:12,160 --> 01:01:13,000
Well, he led to this.

572
01:01:13,240 --> 01:01:17,240
There were multiple missed opportunities to catch this.

573
01:01:17,440 --> 01:01:19,920
So we'll be perfectly transparent about that.

574
01:01:20,260 --> 01:01:23,680
There were, there were misses that led to this event.

575
01:01:23,680 --> 01:01:30,580
And as those have those misses in evident and other locations and the hundreds of circle

576
01:01:30,580 --> 01:01:31,960
case you have throughout our state.

577
01:01:32,420 --> 01:01:38,560
No, this is this is the first instance of anything anything like this happening before.

578
01:01:39,020 --> 01:01:40,920
It's an absolute one off.

579
01:01:41,340 --> 01:01:46,780
We haven't we haven't seen anything like this before, but I do appreciate your candor on that.

580
01:01:46,780 --> 01:01:47,260
Thank you.

581
01:01:47,260 --> 01:01:48,320
I appreciate your time.

582
01:01:48,400 --> 01:01:49,680
Thank you for all for showing up.

583
01:01:49,820 --> 01:01:50,680
Thank you.

584
01:01:52,100 --> 01:01:56,620
Again, thank you all for showing up to answer a question that I'm getting most from the public.

585
01:01:57,240 --> 01:02:02,080
86,000 gallons a few leaked out of that thing in 17 days.

586
01:02:02,500 --> 01:02:03,000
That correct?

587
01:02:03,340 --> 01:02:03,860
That's correct.

588
01:02:04,160 --> 01:02:05,920
When did ADQ find out about it?

589
01:02:05,940 --> 01:02:07,400
Day one or day 17?

590
01:02:08,100 --> 01:02:08,680
Day 17.

591
01:02:09,160 --> 01:02:09,320
Okay.

592
01:02:09,420 --> 01:02:12,860
So it had been leak in for 17 days before we noticed it.

593
01:02:13,120 --> 01:02:14,000
Your staff noticed it?

594
01:02:14,040 --> 01:02:14,320
Correct.

595
01:02:14,460 --> 01:02:17,640
Before we were aware there was an issue 17 days had passed.

596
01:02:17,640 --> 01:02:19,420
And that's why HR's here.

597
01:02:24,440 --> 01:02:32,480
You know, if you've let some 86,000 gallons of fuel go out of your tank outside your store for 17 days, I got a feeling you're talking to HR.

598
01:02:33,920 --> 01:02:41,100
Yeah, it's been addressed plenty of people have talked to HR, correct. Yeah, that's just for my own clarification. Yes, sir.

599
01:02:42,760 --> 01:03:02,480
So I'm going to piggyback on what Tom said 86,000 gallons of fuel is how many tankers how many deliveries would be 86 that would be roughly 10 tanker trucks 10 tanker trucks and you lost it all correct and

600
01:03:04,700 --> 01:03:07,480
Finally, no bells and whistles went up.

601
01:03:08,580 --> 01:03:12,900
Like I said, there were, there were indicators, there were, there were alerts out there.

602
01:03:13,080 --> 01:03:21,060
And we, if you, if you look through the chronology document that we put out there, we outlined the opportunities there were to catch this along the way.

603
01:03:21,100 --> 01:03:21,800
And there's a rule.

604
01:03:22,160 --> 01:03:24,020
The store never closed.

605
01:03:25,300 --> 01:03:26,840
Never closed operations.

606
01:03:27,380 --> 01:03:27,880
Exactly.

607
01:03:27,900 --> 01:03:29,520
There was a little bit of downtime.

608
01:03:29,520 --> 01:03:35,660
there was a little bit oh I can't recall I think it was probably a couple days that they were

609
01:03:35,660 --> 01:03:42,500
that they were closed until we got things resolved and also worked with ADQ to get to get the

610
01:03:42,500 --> 01:03:49,940
go ahead to open with the understanding that it's safe to do so. Well I think of 86,000 gallons

611
01:03:49,940 --> 01:03:55,940
were missing you didn't have a result. What's the investigative activities that are ongoing?

612
01:03:55,940 --> 01:04:02,620
if we talk enough or no that's something that we looked at at this point where we're

613
01:04:02,620 --> 01:04:07,380
certain it wasn't it wasn't that that was one of the many many areas we looked at

614
01:04:07,380 --> 01:04:12,980
accounting issues we looked at tank chart reprogramming that type of thing once we

615
01:04:12,980 --> 01:04:19,320
exhausted all avenues there we determined and I'm confident saying there was a

616
01:04:19,320 --> 01:04:28,060
a fuel release there. And it all came out of that top. So miserable. Correct. Wow. It's

617
01:04:28,060 --> 01:04:34,720
it. No, how it was, it was a malfunctioning part and it leaked under the cover of that

618
01:04:34,720 --> 01:04:41,480
sum. So we never did see any any fuel exposed above the surface. So it leaked into the

619
01:04:41,480 --> 01:04:47,520
sum. What we think is that that some likely filled up and then it leaked around a ring that's

620
01:04:47,520 --> 01:04:52,680
around there, a gravel ring that goes down into the tank bed, but that is below surface.

621
01:04:53,620 --> 01:05:01,040
And have you dug that up? We've done investigation around that area. The part has been

622
01:05:01,040 --> 01:05:07,560
has been replaced, but I know there's been drilling activity all around that area at the point of

623
01:05:07,560 --> 01:05:14,600
release. I didn't notice the other day that it was dug up all around the tank. Did you pull the dirt out?

624
01:05:14,600 --> 01:05:30,400
You really have it bring back in. No, that was an unrelated project. That was us replacing the spill bucket. So the area that the carrier would come in to make the drop those were all being replaced, but it had nothing to do with with soil removal.

625
01:05:32,820 --> 01:05:33,560
All right. Thank you.

626
01:05:33,900 --> 01:05:36,100
Thank you.

627
01:05:37,480 --> 01:05:39,200
We can't have one more John.

628
01:05:39,200 --> 01:05:50,400
I did. Who's the report that was going to be after action report? The study. Is that issued by a DQ or is it issued by Circle K to you and then to the public?

629
01:05:51,920 --> 01:05:53,880
After action report at 90 day report.

630
01:05:54,760 --> 01:05:55,080
Yeah.

631
01:05:56,320 --> 01:06:08,300
For the 90 day report, sorry, the 90 day confirmed release report. The responsible party submits that to 80 q, 80 q reviews it for compliance with the requirements of what that report must contain.

632
01:06:08,300 --> 01:06:14,200
And then we issue correspondence back to the responsible party as to whether or not the report is approved.

633
01:06:14,580 --> 01:06:15,820
And then it's public record at that.

634
01:06:16,000 --> 01:06:22,000
My interest is, how is the town manager going to get that report, the mayor and then the community?

635
01:06:22,760 --> 01:06:31,180
And because it's very, very technical, as we spoke, very technical, can we get or can we get a executive summary version of it?

636
01:06:31,260 --> 01:06:35,680
Because it's going to be too analytical for most people to understand unless you're in that industry.

637
01:06:38,260 --> 01:06:41,020
So, Alan, are you able to speak to that question?

638
01:06:42,920 --> 01:06:51,920
The report will be supplied to the EQ in Chris, correct me if I'm wrong, but that will be on your portal that the public would have access to correct.

639
01:06:52,700 --> 01:06:59,860
Yes, all regulatory reports that are submitted to ADQ are public record and can be requested through our records management center.

640
01:07:00,540 --> 01:07:06,740
And I understand that what I'm asking is, would Circle K be willing to provide that information

641
01:07:06,740 --> 01:07:13,140
and in an executive summary format that the public, including myself, would understand

642
01:07:13,140 --> 01:07:15,620
the findings and remediation efforts?

643
01:07:15,940 --> 01:07:16,780
Yes, we will.

644
01:07:16,780 --> 01:07:17,380
Yes, we will.

645
01:07:18,060 --> 01:07:24,040
In the same fashion as we are here today to explain in layman terms, what have happened?

646
01:07:24,520 --> 01:07:25,100
Yes, we will.

647
01:07:25,180 --> 01:07:26,040
I appreciate that.

648
01:07:26,200 --> 01:07:27,460
I think everybody else would.

649
01:07:27,500 --> 01:07:28,120
Thank you.

650
01:07:29,560 --> 01:07:30,520
Thank you.

651
01:07:30,880 --> 01:07:32,960
Just I got two.

652
01:07:32,960 --> 01:07:34,560
Sorry, I have two quick things.

653
01:07:35,200 --> 01:07:38,680
Number one was one of you mentioned a report about what happened.

654
01:07:40,000 --> 01:07:42,280
That was, did that go to ADQ?

655
01:07:43,080 --> 01:07:47,180
Yeah, that was, that was a timeline or is that how we haven't seen that?

656
01:07:47,920 --> 01:07:49,500
I believe that had been released.

657
01:07:49,560 --> 01:07:52,780
If you haven't seen it, that's something that we can, that we can get over to.

658
01:07:52,780 --> 01:07:53,240
Okay.

659
01:07:53,240 --> 01:07:59,380
be the impression they would answer a lot of questions for our public absolutely. And is there

660
01:07:59,380 --> 01:08:06,540
anything that you could be doing that you're not doing? I know, no, no. I can't think of anything

661
01:08:06,540 --> 01:08:13,480
that we could do that that would be in addition to what we've already done. I mean, this has been

662
01:08:13,480 --> 01:08:18,640
this has been something that each, each one of us that's here today on the call in the room.

663
01:08:18,640 --> 01:08:22,140
I mean, multiple times a week, we are, we are reviewing this.

664
01:08:22,400 --> 01:08:27,040
We have stood up teams that are out there looking for ways

665
01:08:27,040 --> 01:08:29,240
that we can better detect this type of thing.

666
01:08:29,280 --> 01:08:33,420
Again, it was a, it was a one-off, but we can't have a one-off happened.

667
01:08:34,140 --> 01:08:36,800
So we've, we're looking for fail-safes.

668
01:08:37,100 --> 01:08:38,560
We're looking for additional controls.

669
01:08:38,700 --> 01:08:43,660
We've already brought in additional controls, new types of alarms, alerts

670
01:08:43,660 --> 01:08:46,000
that'll come through to us.

671
01:08:46,000 --> 01:08:56,060
So this is something that we've put a lot of attention into resolving and into making sure it never happens again.

672
01:08:56,620 --> 01:09:02,860
And then your role as ADQ is to make sure that they conform to that title whatever that number one.

673
01:09:03,300 --> 01:09:03,340
Correct.

674
01:09:03,800 --> 01:09:05,560
And that's what they give you through reporting.

675
01:09:07,600 --> 01:09:09,180
Anything else from anybody?

676
01:09:09,180 --> 01:09:16,720
We double check with councilmember Perkins and councilmember Greniel. Thank you. Thank you. Good evening, can you hear me?

677
01:09:18,120 --> 01:09:20,180
We can. Okay. Hi everyone.

678
01:09:21,520 --> 01:09:34,180
Just a real quick. So my understanding if you could clarify for me is the process of removing the 86,000 gallons is of vapor

679
01:09:35,060 --> 01:09:40,480
Is that, is that removing the vapor from the ground for the 86,000?

680
01:09:41,640 --> 01:09:57,540
Correct. The, the current, this, this initial corrective action is, is soil vapor extraction, which is removing contamination from the subsurface in its vapor form and then destroying that contamination of the surface.

681
01:09:57,540 --> 01:10:06,080
It may be down the road that we determine that a different remedial strategy is warranted.

682
01:10:07,120 --> 01:10:10,520
Again, we're still finishing up the investigative process.

683
01:10:10,760 --> 01:10:16,460
We need to see how these SVE systems are operating their efficiencies.

684
01:10:17,640 --> 01:10:22,320
That analysis will be ongoing, and we'll adjust accordingly as needed.

685
01:10:23,980 --> 01:10:30,900
And one follow up. Thank you. What is the depth that you have found the further

686
01:10:30,900 --> 01:10:38,080
stuff that the gasoline has penetrated to? That depth is right on top of that

687
01:10:38,080 --> 01:10:44,060
clay layer and going from memory, right underneath the tank. I think we found

688
01:10:44,060 --> 01:10:50,240
contamination somewhere on the 175 foot mark. It might be a little bit deeper.

689
01:10:58,640 --> 01:10:58,660
I

690
01:10:58,660 --> 01:11:06,800
have any questions. Thank you. How about you, Eric? Do you have anything? Yes,

691
01:11:06,840 --> 01:11:07,840
can you?

692
01:11:11,580 --> 01:11:17,380
You might want to speak up just a little bit louder. Okay. I'll just a question.

693
01:11:17,640 --> 01:11:22,400
You told the council commissioner, Shacker that it was 10 tankers in 17 days. That was

694
01:11:23,580 --> 01:11:32,000
how many tankers usually get delivered in a matter of 17 days? It is sight like that with the

695
01:11:32,000 --> 01:11:38,800
you and we do we're probably getting a delivery every other day. So it was right on the money

696
01:11:38,800 --> 01:11:47,760
then it was pretty close. So you guys didn't notice it anything abnormal going on because it's

697
01:11:47,760 --> 01:11:53,800
one it's one every other day it sounds it sounds like. Yeah that would be a typical delivery but

698
01:11:54,320 --> 01:11:59,160
but no no we didn't something we should have caught we didn't we didn't catch that.

699
01:12:00,600 --> 01:12:04,240
And how old is that submersible pump that went out?

700
01:12:04,600 --> 01:12:08,460
I'd have to get back to you unless Alan, you have detail on that.

701
01:12:08,860 --> 01:12:12,160
I'm not sure on the on the age of that.

702
01:12:12,960 --> 01:12:13,720
I'm sorry.

703
01:12:14,240 --> 01:12:16,360
We can get you that information.

704
01:12:17,540 --> 01:12:22,400
I don't think it's expected every so often by the state or who inspects those.

705
01:12:24,900 --> 01:12:50,500
So, ADQ has a requirement to codified in our regulations that all systems must be inspected on a routine basis, at least once every three years, and that includes looking at documentation of testing that's required to occur within those periods, any repairs that may be made, modifications to the system, et cetera, but the systems are inspected on a three-year cadence.

706
01:12:52,190 --> 01:12:55,590
When was the last three year inspection done?

707
01:12:56,910 --> 01:13:00,510
I believe there was a routine inspection done,

708
01:13:01,310 --> 01:13:03,350
November of 2021.

709
01:13:04,570 --> 01:13:07,570
And that was the most recent routine before the incident.

710
01:13:07,790 --> 01:13:09,590
Okay, thank you.

711
01:13:09,970 --> 01:13:11,870
One more question on your new on your new locations.

712
01:13:12,370 --> 01:13:17,970
Is it because have concrete count under the tanks?

713
01:13:21,410 --> 01:13:24,190
No, it would be similar to the tank.

714
01:13:24,190 --> 01:13:29,550
that you see here, where it would be e-grabble, under and surrounding the tank.

715
01:13:36,060 --> 01:13:37,500
Thank you.

716
01:13:38,160 --> 01:13:39,080
Are you done there?

717
01:13:39,880 --> 01:13:44,900
If I can make one correction on a common, I made when asked about the depth, the contamination

718
01:13:44,900 --> 01:13:46,000
has been identified.

719
01:13:46,900 --> 01:13:48,700
That depth has been notified.

720
01:13:49,460 --> 01:13:51,580
It's, it's approximately 150 feet below grade.

721
01:13:51,580 --> 01:13:52,400
I misspoke.

722
01:13:53,420 --> 01:13:53,680
Okay.

723
01:13:54,680 --> 01:13:55,700
Thank you.

724
01:13:56,840 --> 01:13:58,540
Anything else for the good?

725
01:14:01,460 --> 01:14:04,080
All right, then we had to thank you all for coming.

726
01:14:04,600 --> 01:14:04,740
Safe.

727
01:14:05,780 --> 01:14:08,680
Oh, did you want to fire us for something?

728
01:14:09,080 --> 01:14:09,380
Please.

729
01:14:11,660 --> 01:14:12,460
Hey, Charles.

730
01:14:13,160 --> 01:14:16,020
You look good.

731
01:14:16,260 --> 01:14:16,720
I don't know.

732
01:14:17,120 --> 01:14:20,120
I don't know.

733
01:14:20,120 --> 01:14:21,140
We wish you all safe travel.

734
01:14:21,300 --> 01:14:21,980
Thank you for coming.

735
01:14:22,100 --> 01:14:22,940
Thank you for the information.

736
01:14:23,100 --> 01:14:25,620
We look forward to the report you're going to get for us.

737
01:14:25,620 --> 01:14:31,020
And it that we're going to stay in the journey. Thank you. Thank you.

738
01:14:33,700 --> 01:14:37,840
Thank you.

739
01:14:37,980 --> 01:14:39,740
I was really hoping I was theft.

740
01:14:43,300 --> 01:14:44,960
Hey, why are we yes.

741
01:14:58,300 --> 01:14:59,220
Thank you very much.

742
01:17:34,390 --> 01:17:39,640
All right, we're going to call the meeting or you please rise for the president of

743
01:17:45,620 --> 01:17:48,400
the United States of America.

744
01:17:56,740 --> 01:17:57,260
Thank

745
01:18:00,170 --> 01:18:02,030
you, could we please have a roll call?

746
01:18:02,290 --> 01:18:02,890
Yes, of course.

747
01:18:03,230 --> 01:18:04,090
Council member Shacker.

748
01:18:04,570 --> 01:18:04,590
There.

749
01:18:05,090 --> 01:18:06,110
Council member Perkins.

750
01:18:08,390 --> 01:18:09,270
Council member Phillips.

751
01:18:10,270 --> 01:18:11,250
Council member McCaffery.

752
01:18:11,970 --> 01:18:13,530
Council member Granyl.

753
01:18:14,710 --> 01:18:15,370
Vice Mayor Armstrong.

754
01:18:16,190 --> 01:18:16,750
Mayor Miller.

755
01:18:17,430 --> 01:18:18,630
And our town attorney is present.

756
01:18:18,930 --> 01:18:20,190
Thank you.

757
01:18:20,190 --> 01:18:25,290
as a patient and update from Scott Freightag fire chief LeCathema,

758
01:18:28,720 --> 01:18:30,760
Steven Scott. Good evening,

759
01:18:30,900 --> 01:18:34,580
Mayor of council members. Thank you for allowing me to come out here this evening and

760
01:18:34,580 --> 01:18:39,600
give you kind of a brief update on Kathman. I think probably the biggest topic that people are

761
01:18:39,600 --> 01:18:45,920
talking about right now is the legato luxury apartment fire. And why is that important to

762
01:18:45,920 --> 01:18:51,600
Chino Valley? Because the resources that went into to fight that particular fire came from

763
01:18:51,600 --> 01:18:57,860
they came from Prescott. It was everybody y'all come. Between the city of Prescott and

764
01:18:57,860 --> 01:19:04,440
Kathma, we have a total of 15, 24-hour engines for the entire area. That night, we had 13 of

765
01:19:04,440 --> 01:19:11,060
those engines surrounding the Lagado fire. We did use one of the mutual aid units. A cottonwood

766
01:19:11,060 --> 01:19:15,500
ladder truck. It was the first time they ever had a structure fire with that truck. So we put that

767
01:19:15,500 --> 01:19:22,400
one for another elevated master stream. But we call, we pull the lot of resources for the area.

768
01:19:22,400 --> 01:19:28,940
So what's the plan then to backfill? And we activated county-wide and statewide and statewide.

769
01:19:29,900 --> 01:19:34,400
And I sit on the statewide mutually committee, so I know how that process works.

770
01:19:35,140 --> 01:19:40,200
So as soon as I got on scene and assessed how many units were there, I made the call to request

771
01:19:40,200 --> 01:19:45,120
for the county-wide aid. And then when they didn't respond fast enough to the request

772
01:19:45,120 --> 01:19:51,060
activated the statewide aid system. Those units that responded that night, those additional units

773
01:19:51,060 --> 01:19:57,240
went to backfill the stations to cover 911 calls. During the Logato Fire, we had an additional

774
01:19:57,240 --> 01:20:04,760
34 calls for assistance to 911, not related. So the mutual aid units were extremely busy that night.

775
01:20:05,120 --> 01:20:09,200
It was great to have them in a shout out to Prescott Regional Communications Center.

776
01:20:09,200 --> 01:20:20,300
The dispatch on duty when the legato fire came out handled 133 911 calls related to that fire and an additional 34 for the other calls that came in.

777
01:20:21,440 --> 01:20:28,960
Now, some of question I know there's some confusion in the community about the fire department doesn't have enough resources to handle something like that.

778
01:20:29,120 --> 01:20:30,940
That's why all these resources came in.

779
01:20:31,140 --> 01:20:34,400
The fact that the matter is no community has ever resource that they need.

780
01:20:34,400 --> 01:20:43,840
And if you look just a week later, there was a conflagration down in Phoenix of a housing complex that was under construction multiple houses under construction that were on fire.

781
01:20:44,400 --> 01:20:51,980
If you read the reports of that and I talked to Chief Durand there were seven additional seven total municipality that came together to fight that fire.

782
01:20:52,700 --> 01:21:00,220
So Phoenix fire departments, one of the biggest fire departments in the nation and yet on that fire there were seven other municipalities that came into assist.

783
01:21:00,220 --> 01:21:06,820
So, the mutual aid that came up here is not unusual for any place in the state.

784
01:21:07,200 --> 01:21:12,360
Now it does take a little bit longer to get them in and that's why we activated that early.

785
01:21:13,000 --> 01:21:20,440
The other part of this is a lot of folks and rightly so I'm very proud of our people for that night because they made good tactical decisions.

786
01:21:21,280 --> 01:21:26,360
Immediately that kept the fire to and what we call a box which is keep it to the structure of origin.

787
01:21:26,360 --> 01:21:31,460
When we, when our first increase arrive that night multiple four of every wing around fire,

788
01:21:32,040 --> 01:21:35,640
there was nothing we were going to do to change the fate of that apartment complex.

789
01:21:35,740 --> 01:21:36,520
It was gone.

790
01:21:37,300 --> 01:21:39,480
But we could protect this surrounding properties.

791
01:21:39,680 --> 01:21:41,820
And because of those good tactical decisions,

792
01:21:42,980 --> 01:21:45,440
the amount of damage to other properties was limited significantly.

793
01:21:46,840 --> 01:21:51,200
And PVPD was able to safely evacuate the home set apartments, which,

794
01:21:51,520 --> 01:21:55,520
if you look at Main Street between Homestead and Lagado, there's not that much space.

795
01:21:56,240 --> 01:22:00,620
We're also very thankful for the weather that night, the wind was blowing right direction a little bit of rain.

796
01:22:01,140 --> 01:22:03,640
Because the ember wash went up to two miles away.

797
01:22:04,300 --> 01:22:07,620
And had it been 30 days later in this place was a lot drier.

798
01:22:08,920 --> 01:22:13,500
We could have had far more fires in Prescott Valley than just that one.

799
01:22:13,940 --> 01:22:16,500
So a lot of things went our way that night.

800
01:22:17,320 --> 01:22:23,280
But I say that to say this, there's a lot of other people that folks in the community don't see.

801
01:22:23,280 --> 01:22:25,360
They see the fire, they see the fire engines,

802
01:22:25,600 --> 01:22:28,580
they see the firefighters, but behind the scenes,

803
01:22:29,160 --> 01:22:32,560
Prescott Valley PD, YCSO, doing evacuation,

804
01:22:32,920 --> 01:22:34,120
securing the scene.

805
01:22:34,840 --> 01:22:37,500
I got two o'clock in the morning or 140, I don't know.

806
01:22:37,560 --> 01:22:39,780
So sometime between 130 and 2 o'clock,

807
01:22:40,060 --> 01:22:41,780
I call the town manager for Prescott Valley

808
01:22:41,780 --> 01:22:44,020
and he took my call and he said,

809
01:22:44,040 --> 01:22:44,680
what can we do?

810
01:22:44,820 --> 01:22:46,300
I said, need you to call the water department.

811
01:22:47,000 --> 01:22:49,060
We need to boost the pressure in that area to make sure

812
01:22:49,060 --> 01:22:50,220
we don't lose water pressure.

813
01:22:50,840 --> 01:22:53,260
And it's one of the few times I've ever seen

814
01:22:53,260 --> 01:22:57,560
to fire like that. I've never seen one that big, where you didn't lose pressure somewhere,

815
01:22:58,760 --> 01:23:04,340
and PVP, our PVs, public works department, water department, pull that off for us. And that

816
01:23:04,340 --> 01:23:08,780
goes to the relationships. When we look at the city of Prescott, fire department, us, we

817
01:23:08,780 --> 01:23:15,740
work very closely together, seamless, really, other than the different logos and our shirts,

818
01:23:15,940 --> 01:23:21,380
we work very well together. And we train together regularly. And you could see that that night,

819
01:23:21,380 --> 01:23:26,600
Most people would think on that fire that everybody on it was a seasoned veteran in their positions.

820
01:23:27,420 --> 01:23:31,620
The BC that took command is our training chief Eric Merrill. He had been of a tiny

821
01:23:31,620 --> 01:23:38,440
chief for about two minutes, maybe three. The first in latter company captain from

822
01:23:38,440 --> 01:23:44,340
Prescott had been a company officer for six weeks. Our first in captain had been a captain for

823
01:23:44,340 --> 01:23:50,140
18 months. The second in captain had been a captain for just under two years.

824
01:23:50,820 --> 01:23:54,280
And then, everybody on the crews, most of them, were brand new.

825
01:23:55,140 --> 01:23:58,100
And I think when you see what unfolded that night,

826
01:23:58,140 --> 01:24:01,100
and if you listen to the radio traffic, not one bit of anxiety,

827
01:24:01,380 --> 01:24:04,420
and any of the traffic, even from the first in units.

828
01:24:05,660 --> 01:24:10,300
And that, what that should show is the training that we do works.

829
01:24:10,760 --> 01:24:11,720
It's important.

830
01:24:12,220 --> 01:24:14,300
And it was on full display that night.

831
01:24:15,020 --> 01:24:17,180
There was something else that happened that evening that I,

832
01:24:17,180 --> 01:24:24,080
and 31 years in emergency services I've never seen it before. The police chief arrived and jumped right into

833
01:24:24,080 --> 01:24:29,400
the fire command vehicle and stayed there with us coordinating the efforts between the police

834
01:24:29,400 --> 01:24:35,540
department and the fire crew, a true unified command with chief Bob Ticer, which was absolutely

835
01:24:35,540 --> 01:24:42,600
amazing. He deserves a lot of credit for that. It was, it was everybody press kit fleet came out

836
01:24:42,600 --> 01:24:46,440
because when you're pumping that much water for that long,

837
01:24:46,800 --> 01:24:50,560
engine start to run the one fuel and now death fluid for the decals.

838
01:24:52,100 --> 01:24:54,080
So Kathma Fleet came out with a fuel truck,

839
01:24:54,080 --> 01:24:57,440
Prescott Fleet came out with a fuel truck and they worked all through the night,

840
01:24:57,700 --> 01:25:01,260
and most of the next day make sure that all of those engines stayed running,

841
01:25:01,840 --> 01:25:04,480
which is fantastic. And then our warehouse folks,

842
01:25:04,800 --> 01:25:08,360
who came out the morning to make sure there's food, coffee, water,

843
01:25:08,360 --> 01:25:14,400
people are getting rehydrated. And then all of the folks surrounding that area, the different restaurants,

844
01:25:15,080 --> 01:25:21,460
Maverick, and God provided coffee for command staff at like four or 35 o'clock in the morning,

845
01:25:21,480 --> 01:25:27,660
and we needed it. So we thank the community for coming out. And I'd be remiss if I didn't

846
01:25:29,300 --> 01:25:35,840
recognize the significant loss to fame signature group. And then the loss of jobs, good paying

847
01:25:35,840 --> 01:25:42,240
jobs in the community because of the loss of that building. I can't talk much about the

848
01:25:42,240 --> 01:25:47,680
investigation other than to say that we had the National Response Team from the ATF 30 of

849
01:25:47,680 --> 01:25:54,480
their folks on the ground for a week. We pulled our last unit off of that fire seven days late

850
01:25:55,660 --> 01:26:02,860
and we do know that it was arson and so when they find the suspect that individual will be charged

851
01:26:02,860 --> 01:26:09,840
with arts and for that fire. So, but as far as more specifics into that, that's why you don't

852
01:26:09,840 --> 01:26:15,640
see a lot of pictures from us out on social media, you know, like we would normally do, because

853
01:26:15,640 --> 01:26:21,960
the criminal investigation. However, we just started this week a podcast a series of podcasts regarding

854
01:26:21,960 --> 01:26:26,440
will god of fire. And the focus of that is, you know, first in engine companies, but then

855
01:26:26,980 --> 01:26:32,600
why the training, why are relationships so important? Why is that networking so important? Why are

856
01:26:32,600 --> 01:26:40,100
partnerships, why do they exist? All of that will be talked about in a series probably six or seven

857
01:26:40,100 --> 01:26:45,280
different podcasts. They come out every Friday on the Catholic Connect. We have a YouTube channel,

858
01:26:45,600 --> 01:26:53,480
easy to find from our website. So in other news, we have some movement on the ambulance front. I'll have

859
01:26:53,480 --> 01:27:00,200
more to talk about that in June. Right now I have to kind of hold my tongue.

860
01:27:01,780 --> 01:27:03,960
But good things happen overall.

861
01:27:05,340 --> 01:27:07,660
And we're looking, we are increasing staffing.

862
01:27:08,580 --> 01:27:09,960
And so it's station 61.

863
01:27:10,260 --> 01:27:13,140
Hopefully this next year you're going to see a constant staffing

864
01:27:13,140 --> 01:27:17,580
of minimum four people on that engine company every day.

865
01:27:18,520 --> 01:27:24,140
And let's say if we were to have the ambulance license,

866
01:27:24,620 --> 01:27:28,380
then station 62 would have two additional personnel there,

867
01:27:28,880 --> 01:27:35,960
24 hours a day on the ambulance. So if we are able to get that then the service to this

868
01:27:35,960 --> 01:27:41,960
community is going to be significantly better. So I appreciate your time. I'm going to stick around

869
01:27:41,960 --> 01:27:46,460
for APS because they're talking about wildfire mitigation and we're partners in that. So I want to

870
01:27:46,460 --> 01:27:53,520
make sure I'm just out there for a show support. All right, but before you go, any question? No question. Thank

871
01:27:53,520 --> 01:27:58,160
you too. Yeah, all right. Thank you all very much. Thank you very much. Mayor Miller, please don't forget

872
01:27:58,160 --> 01:27:59,340
Councilmember Neon,

873
01:28:02,080 --> 01:28:04,960
Any questions for the chief?

874
01:28:05,040 --> 01:28:06,300
Yes, sir.

875
01:28:06,320 --> 01:28:07,300
No, Mayor, we're good.

876
01:28:07,580 --> 01:28:08,560
Thank you.

877
01:28:08,700 --> 01:28:10,140
Okay, thank you.

878
01:28:10,280 --> 01:28:16,300
Next up, presentation for Frank Sanderson with EPS on their fire wise fire mitigation program.

879
01:28:16,800 --> 01:28:17,360
Who is almost.

880
01:28:18,160 --> 01:28:18,720
Almost.

881
01:28:21,740 --> 01:28:23,140
Honorable Mayor and council.

882
01:28:23,580 --> 01:28:28,040
I really appreciate the opportunity to come and talk to you a little bit about what EPS is doing.

883
01:28:28,040 --> 01:28:37,260
as far as fire mitigation goes as we get into fire season. May is the wildfire community

884
01:28:37,260 --> 01:28:44,360
preparedness month and knowing that it's very important to us to make sure that you know

885
01:28:44,920 --> 01:28:51,080
what your APS is doing to make sure that we have a safe and successful summer.

886
01:28:52,280 --> 01:29:03,020
As you can imagine, the electric utility reliability is very important to us, but the one thing that is more important to us is the safety of our customers in our community.

887
01:29:03,940 --> 01:29:11,780
And it's with that in mind that we, you know, put all this together and it's been a great effort.

888
01:29:11,780 --> 01:29:23,200
Just a few stats for you in 2023, we experienced over 1557 fires that burned over 204,000 acres in the state of Arizona.

889
01:29:24,180 --> 01:29:31,880
And one in three of those fires were around or near our infrastructure that serves our customers.

890
01:29:34,240 --> 01:29:41,820
And again, our reliability is very important and safety of our customers in community are important.

891
01:29:42,560 --> 01:29:46,800
Along with fires comes heat last year.

892
01:29:46,900 --> 01:29:53,380
We experienced a very hot summer and an anticipation of the same hot dry conditions.

893
01:29:54,240 --> 01:29:59,880
The governor did publish the extreme heat preparedness plan for the state.

894
01:30:00,000 --> 01:30:15,960
And the Department of Health also named its first statewide heat officer. And as we get further into this, knowing that it's going to be hot, knowing that our customers in our communities rely on the electricity to keep cool in the summer.

895
01:30:15,960 --> 01:30:21,240
We want to make sure we're as reliable as possible for you with that.

896
01:30:22,720 --> 01:30:26,440
We've put together a comprehensive fire mitigation plan,

897
01:30:26,680 --> 01:30:31,680
and that plan breaks up our fire mitigation efforts into three categories

898
01:30:31,680 --> 01:30:35,640
to prevent, to mitigate, and to respond.

899
01:30:36,040 --> 01:30:41,220
And when we think about prevention, we do a ton of vegetation work.

900
01:30:41,220 --> 01:30:53,500
If you are out in the forest or along the lines, you would see our people, you would see the contractors that work for APS, clearing those lines, making sure that the clearances are well maintained.

901
01:30:53,740 --> 01:31:10,460
We've also built really good relationships with the forest service and other entities so that even outside of our right away, if we discovered dead trees ones that still could come into our right away or coming contact with our infrastructure.

902
01:31:11,100 --> 01:31:15,540
They do let us, in many cases, go in and remove those trees as well.

903
01:31:15,660 --> 01:31:19,220
Just so we're making sure we're out of the way.

904
01:31:20,080 --> 01:31:23,560
We do tons, you're around.

905
01:31:23,700 --> 01:31:28,280
We do tons of patrols of our lines to make sure that they are ardent.

906
01:31:29,020 --> 01:31:36,840
We utilize some of the newer technologies such as drones, helicopters, side by side.

907
01:31:36,840 --> 01:31:43,740
we even walk these lines, you know, in areas that, you know, are very difficult to get to.

908
01:31:45,260 --> 01:31:51,860
Um, just some more data for you. In the Northwest Division, which if you asked our

909
01:31:51,860 --> 01:31:59,040
lead to Ville, Northwest is the best. And we have our teams of patrol to over 1900,

910
01:32:00,580 --> 01:32:04,520
overhead feeder miles. And then when we think about sub-transmission and transmission,

911
01:32:04,520 --> 01:32:11,400
we inspect over 38,000 miles of power lines every year and make sure that they're

912
01:32:11,400 --> 01:32:19,440
sound and that the vegetation is clear and we have as many things in place to

913
01:32:19,440 --> 01:32:24,940
where we can respond quickly. An example of that is defenseable space around

914
01:32:24,940 --> 01:32:30,840
trees or I'm sorry. There's defenseable space around poles and what we do

915
01:32:30,840 --> 01:32:59,920
there is we put a protective fire wrap around poles that have devices and then we clear the area around it and say like in the pipeline fire in the past we've done this around our substations and different things like that where the fire did come through but if you looked at pictures of our infrastructure as the fire went through and passed that it protected our infrastructure which allowed us to continue service of power to our customers.

916
01:33:01,040 --> 01:33:07,420
The other thing we do as far as a prevention method is we highly support the right tree in the right place.

917
01:33:08,380 --> 01:33:21,580
Again, this is something that's, you know, we as community members can do to make sure that even our homes are residents are protected to make sure we have a successful safe summer and fire season.

918
01:33:21,580 --> 01:33:28,000
From a fire mitigation perspective, during fire seasons, as we've discussed in years past,

919
01:33:28,540 --> 01:33:33,980
as that risk of fire goes up based on the conditions and different things like that,

920
01:33:34,000 --> 01:33:40,940
we have levels and changes of protocol in different areas and what that pertains to,

921
01:33:41,020 --> 01:33:48,520
is if there is a fault on the system, we will not re-energize the system until we do a full

922
01:33:48,520 --> 01:33:51,080
control and make sure that there's no issues.

923
01:33:51,800 --> 01:33:59,580
While having that electricity out is problematic and even inconvenient for our customer's

924
01:33:59,580 --> 01:34:04,660
and communities, the right thing to do to make sure that if we turn the power back on that

925
01:34:04,660 --> 01:34:06,840
it's not going to cause any adverse effects.

926
01:34:09,060 --> 01:34:17,400
We've also really worked on making our response times better, and the way we do that is

927
01:34:17,400 --> 01:34:23,420
make sure we can identify where the fault is when the lights go out.

928
01:34:23,840 --> 01:34:27,520
Many of you may have seen the little lights on the lines.

929
01:34:28,080 --> 01:34:30,740
They almost look like Christmas lights and people think they're cameras.

930
01:34:31,420 --> 01:34:33,660
But they are what's known as a fault indicator.

931
01:34:33,960 --> 01:34:39,960
And so what that does, we've installed over 2,500 of them in the system.

932
01:34:40,680 --> 01:34:43,120
And what it does is when we call a trouble,

933
01:34:43,120 --> 01:34:50,440
not to go respond to an event, it will pretty much light the way and tell them really quickly

934
01:34:50,440 --> 01:34:56,000
where the problem is so that we can get to it quicker, we can fix it quicker, and get the

935
01:34:56,000 --> 01:35:03,000
lights back on. Again, knowing that the power being out is an inconvenience, something we need to

936
01:35:03,000 --> 01:35:09,620
plan for both from a utility perspective and an individual perspective. We really encourage our

937
01:35:09,620 --> 01:35:17,480
customers to, you know, keep extra food, water, batteries, candles, in some cases, make sure

938
01:35:17,480 --> 01:35:22,840
you keep your refrigerator door closed. One good thing that somebody brought up to me the other

939
01:35:22,840 --> 01:35:31,220
day was, do I know how to open my garage door manually and am I capable of doing it? Because

940
01:35:31,220 --> 01:35:40,310
so many of us utilize that entrance and exit from the house. So then moving to our response, we have

941
01:35:40,310 --> 01:35:47,670
built out a pretty substantial fire mitigation team with fire mitigation specialists and

942
01:35:49,110 --> 01:35:54,870
meteorologists that we are doing a lot of work to really try to anticipate when

943
01:35:54,870 --> 01:36:01,930
when the weather and different conditions will cause us issues. As you know we have 24 by seven

944
01:36:01,930 --> 01:36:09,050
response teams known as crews in troublemen that can be called out whenever there is an issue

945
01:36:10,850 --> 01:36:16,530
We want to also remind our customers if you see a down line, please stay away from it.

946
01:36:16,670 --> 01:36:20,170
Call 911 call us if you're out of power.

947
01:36:20,190 --> 01:36:24,530
Let us know and that'll help us to get their quicker.

948
01:36:25,310 --> 01:36:34,050
And also again, I want to stress stay away from that because just because it's down on the ground does not mean it has tripped off and it is safe to approach.

949
01:36:35,050 --> 01:36:44,370
One new tool in the toolbox that we have that you may have heard of is what's known as public safety power shut off.

950
01:36:45,230 --> 01:36:51,910
And what that does, you've probably heard in other areas that those tools have been employed.

951
01:36:52,190 --> 01:36:56,910
We wanted to be very cautious and careful that we approach this in the right way.

952
01:36:56,910 --> 01:37:16,990
We have invested substantial dollars to be able to predict certain times within the fire season that in certain areas within our system, and it's very precise that it is safer even though our infrastructure is up.

953
01:37:16,990 --> 01:37:46,890
It's sound. It's good. If there's going to be super high winds, the the dryness factor, the obviously humidity is the piece of that. And the system that we are utilizing now can even model based on the terrain where a fire will run if it starts in that area and we want to be really cognizant to is that near residents is that near people and what is the risk.

954
01:37:46,990 --> 01:37:52,770
And in those scenarios, we looked at data from the last five years.

955
01:37:53,510 --> 01:37:58,790
We have 13 circuits throughout our service territories, so throughout Northern Arizona,

956
01:38:00,270 --> 01:38:05,610
that fit this criteria, that if things got bad enough, if the predictions were bad enough,

957
01:38:05,810 --> 01:38:13,630
that we would shut that off during that environmental event and then we would get them back on as soon as possible.

958
01:38:13,630 --> 01:38:17,890
The way that would work is we'd know from five to seven days out that it was happening.

959
01:38:18,650 --> 01:38:22,470
All of those customers have been notified that they are on one of those circuits.

960
01:38:23,250 --> 01:38:35,030
And they would get a communication every day along with our partners at the county, the fire service and others to make sure that everybody knows it's coming.

961
01:38:35,550 --> 01:38:39,710
And they'll get a communication every day up until the day that it actually happens.

962
01:38:40,610 --> 01:38:51,070
It would happen, whatever time period they determine it needs to be done anywhere between, you know, zero and 20 hours that it would be out.

963
01:38:51,210 --> 01:38:54,710
And then what we will do is we'll go do a full patrol at that point.

964
01:38:56,290 --> 01:39:00,070
Byring we don't find anything, you know, defected.

965
01:39:00,730 --> 01:39:06,390
We will re-energize in a very efficient fashion.

966
01:39:06,390 --> 01:39:08,130
We've done a lot of plans.

967
01:39:08,150 --> 01:39:11,670
We've run through table tops and different things like that to make sure we are prepared and

968
01:39:11,670 --> 01:39:16,970
we're not sparing any expense or efficiency to make sure we get people back on as soon

969
01:39:16,970 --> 01:39:17,550
as possible.

970
01:39:17,830 --> 01:39:26,450
I am happy to let this council know that nowhere in the town, this program currently this year

971
01:39:26,450 --> 01:39:33,530
does not affect you because none of the circuits within the town of Chino Valley fit that

972
01:39:33,530 --> 01:39:34,390
scenario.

973
01:39:34,390 --> 01:39:39,910
So, but we did want you to know about it and we wanted you to know that we're prepared.

974
01:39:40,670 --> 01:39:53,390
We've been trying to communicate as best as we possibly can to make sure our customers and especially our partners with the different municipalities, the county and emergency services are aware and we're partnering with them.

975
01:39:55,430 --> 01:40:03,830
The last thing I wanted to say just real quickly is that I appreciate your leadership and your partnership in what we do.

976
01:40:04,530 --> 01:40:10,830
and in this effort of keeping our customers and communities safe and so with that I'll open it up to questions.

977
01:40:12,750 --> 01:40:16,030
Well, I'm good. Thank you.

978
01:40:16,750 --> 01:40:17,690
Mr. Sanders.

979
01:40:18,030 --> 01:40:18,290
Yes.

980
01:40:19,690 --> 01:40:29,670
There's a part of Juno Valley that historically, in the summer months, it's going out basically one north, four south, 89 all the way to the state land.

981
01:40:29,670 --> 01:40:36,030
Okay. And it kept going out like last year it went out three times within a two week period.

982
01:40:36,470 --> 01:40:41,210
So I started doing research research. And I found out there are transfer station

983
01:40:41,910 --> 01:40:46,810
or our substation, whatever you call it here. There wasn't enough feeder lines. As a result,

984
01:40:47,510 --> 01:40:51,870
the lines were getting overpowered. It was cutting off and they can't re-energize unless they do a

985
01:40:51,870 --> 01:40:58,450
line test. They walked a line. My question was, do you note that they were extending that line?

986
01:40:58,450 --> 01:41:03,790
like I did from Paul into the Northwest part of this community. So it wouldn't go out as much.

987
01:41:04,650 --> 01:41:09,930
So I know we did some work over there. I don't know. I don't have real good knowledge of the

988
01:41:09,930 --> 01:41:16,830
line specifically. And I can check in with it on that and get you some information on that as far as

989
01:41:16,830 --> 01:41:23,270
whether there's a line. It's too much load on one line. Okay. Keeping in is a mitigation

990
01:41:23,270 --> 01:41:30,490
the protocols requiring a lying drive and then they could re-energize it and it's one of the

991
01:41:30,490 --> 01:41:39,050
more popular parts of the community so they're getting knocked off for a clock and there was no

992
01:41:39,050 --> 01:41:44,810
storm and it was just the pure draw on the lines. It took me a long time to figure out finally

993
01:41:44,810 --> 01:41:49,250
meets a one who actually explained it so they said they needed another feeder line so they could split

994
01:41:49,250 --> 01:41:54,590
the load and that situation would not present itself as often.

995
01:41:55,130 --> 01:42:00,010
Yeah, I believe I know the scenario you're talking about, I believe also part of the problem

996
01:42:00,010 --> 01:42:06,430
was they were all on one phase of a three-phase system and that one phase was the only one

997
01:42:06,430 --> 01:42:11,830
that went out to that area and what we did is we put together a project and really short order

998
01:42:11,830 --> 01:42:18,510
and took all three phases out and then we were able to split the customers between those three

999
01:42:18,510 --> 01:42:33,090
phases and but just to make sure I'm not talking out of both sides of my mouth that I have the information I will get that for you just to make sure it's taken care of and and if not that we

1000
01:42:33,090 --> 01:42:37,390
uh... mediate that as soon as possible it was just out one point and a very

1001
01:42:37,390 --> 01:42:39,070
north-west

1002
01:42:39,070 --> 01:42:40,570
on the weekend

1003
01:42:40,570 --> 01:42:40,990
okay

1004
01:42:40,990 --> 01:42:44,010
they drew a line in from pardon

1005
01:42:44,580 --> 01:42:48,770
to split that load is how some supervisor explained it to me okay

1006
01:42:48,770 --> 01:42:51,970
i think they call it a feeder line but i might be wrong with that

1007
01:42:51,970 --> 01:42:54,870
they would it would have been a feeder yep

1008
01:42:54,870 --> 01:42:57,070
thank you

1009
01:42:57,070 --> 01:42:59,310
You can come and download it in the whole thing.

1010
01:42:59,570 --> 01:43:00,070
I've seen that.

1011
01:43:00,870 --> 01:43:02,570
You're a claim, you got anything?

1012
01:43:04,970 --> 01:43:05,850
No, sir.

1013
01:43:06,710 --> 01:43:06,930
Yeah.

1014
01:43:08,650 --> 01:43:09,410
All right, bring it.

1015
01:43:09,410 --> 01:43:09,650
All right.

1016
01:43:09,770 --> 01:43:10,630
Thank you very much.

1017
01:43:10,950 --> 01:43:11,270
Thank you.

1018
01:43:13,070 --> 01:43:13,350
All right.

1019
01:43:13,510 --> 01:43:14,450
That's about call the public.

1020
01:43:18,110 --> 01:43:22,970
Out of the public is an opportunity for the public to address the council on any issue within the jurisdiction

1021
01:43:22,970 --> 01:43:25,210
of the council that is not on the agenda.

1022
01:43:25,210 --> 01:43:29,010
Public comment is at the discretion of the council and not required by law.

1023
01:43:29,490 --> 01:43:33,270
Individuals are limited to speak for three minutes, building of time will not be permitted.

1024
01:43:33,810 --> 01:43:36,770
The total time for call to the public may be up to 30 minutes for meeting.

1025
01:43:37,250 --> 01:43:42,070
Council action taken as a result of public comment will be limited to directing staff to study the matter.

1026
01:43:42,350 --> 01:43:47,190
Schedule in the matter for further consideration and decision at a later date or responding to criticism.

1027
01:43:47,870 --> 01:43:53,910
Disrespectful behavior will not be tolerated. This includes loud outbursts, profanity, and disruptive discussions amongst our audience.

1028
01:43:53,910 --> 01:43:59,030
May I do have one submitted card for Donna Norris and Linda McCoy?

1029
01:44:06,040 --> 01:44:06,560
Good evening.

1030
01:44:06,900 --> 01:44:07,360
Good evening.

1031
01:44:08,380 --> 01:44:09,900
Mr. Mayor and members of the council.

1032
01:44:10,600 --> 01:44:15,760
We appreciate the opportunity to kind of share with you the ARP tax aid statistics

1033
01:44:16,280 --> 01:44:19,620
for the 2023 tax year.

1034
01:44:19,880 --> 01:44:22,540
We were able to provide these services.

1035
01:44:22,560 --> 01:44:24,640
It's a volunteer service.

1036
01:44:24,760 --> 01:44:26,420
It is free to the public.

1037
01:44:27,160 --> 01:44:33,040
It's open to anyone, you do not have to be an AARP member in order to get your taxes done.

1038
01:44:33,840 --> 01:44:42,500
So we were able to actually service 360 taxpayers this past year, including the spouses.

1039
01:44:43,140 --> 01:44:47,020
We had 271 federal returns that were generated.

1040
01:44:47,560 --> 01:44:53,460
It brought in a total of 150,523 in refunds,

1041
01:44:53,460 --> 01:44:55,540
the companies that came back into the community.

1042
01:44:56,240 --> 01:44:59,040
There were 274 state returns generated.

1043
01:45:00,000 --> 01:45:09,060
This brought in $71,000 back into the community. Our total federal and state refunds for a total of

1044
01:45:09,060 --> 01:45:23,940
2,221,554 dollars that came back in. So I would just like to put it out there that this is a great service to our community.

1045
01:45:23,940 --> 01:45:29,170
And what we need is more people that would be volunteers to help us do this.

1046
01:45:29,780 --> 01:45:37,480
This past year it was done in myself and a lady from Paladin that were in the Chino Valley Library.

1047
01:45:37,840 --> 01:45:44,260
We would certainly like to thank the Chino Valley Library for giving us the space in order to do this.

1048
01:45:44,480 --> 01:45:48,240
It was kind of an odd arrangement that we had.

1049
01:45:48,240 --> 01:45:53,160
We would take in all the information on Thursday and then Donna and I would go into

1050
01:45:53,160 --> 01:45:58,940
Prescott to the AARP office at the mall and we would do the input, it would get checked.

1051
01:45:59,100 --> 01:46:03,760
We would bring those returns back, call the people on Thursday morning, tell them to come in

1052
01:46:03,760 --> 01:46:05,060
and pick up their tax returns.

1053
01:46:05,580 --> 01:46:08,640
So that's how we had to operate this past year.

1054
01:46:08,940 --> 01:46:13,740
But if we had more volunteers, we would be able to do all this on site in the library so

1055
01:46:13,740 --> 01:46:15,440
that people wouldn't have to make two trips.

1056
01:46:15,440 --> 01:46:30,360
So, anybody that might be interested, it's a fun thing to do, you get to meet lots of great people, there's lots of wonderful stories to tell about people that have come in that they never knew that they could get a property tax refund.

1057
01:46:31,560 --> 01:46:40,940
You know, we had several of our elderly clients that were not aware that they could get some of that money returned and they thought it was just like Christmas for them.

1058
01:46:40,940 --> 01:46:45,060
So it was really a good experience, and that respect done.

1059
01:46:45,200 --> 01:46:46,460
Do you have anything with that?

1060
01:46:47,440 --> 01:46:48,720
And I'll take the big questions.

1061
01:46:48,920 --> 01:46:50,880
I think I have two seconds left.

1062
01:46:52,460 --> 01:46:52,500
Yeah.

1063
01:46:52,680 --> 01:46:53,200
OK.

1064
01:46:53,500 --> 01:46:54,080
Thank you very much.

1065
01:46:54,080 --> 01:46:54,840
Thank you.

1066
01:46:56,800 --> 01:46:58,320
Would you say you only had one?

1067
01:46:58,320 --> 01:46:59,080
That's correct.

1068
01:46:59,460 --> 01:47:00,880
Is anybody else a one to speak?

1069
01:47:03,800 --> 01:47:04,700
Come on up.

1070
01:47:05,780 --> 01:47:06,980
Please state your name.

1071
01:47:09,000 --> 01:47:10,400
Good evening, Mayor and Council members.

1072
01:47:10,560 --> 01:47:11,760
My name is Chase Molts.

1073
01:47:13,980 --> 01:47:17,700
I'm a father of two great boys, eight and ten years old.

1074
01:47:18,060 --> 01:47:21,530
I'm a resident of the Highlands Ranch community, I'm probably going north there.

1075
01:47:23,120 --> 01:47:28,840
I'm here tonight to hopefully get an answer and maybe some help as to why I've been put on a

1076
01:47:28,840 --> 01:47:29,500
trespassing.

1077
01:47:32,260 --> 01:47:37,180
I've been put on this list for utilizing a space that I've seen countless other

1078
01:47:38,280 --> 01:47:41,280
people, eutolines, it's the space between

1079
01:47:41,900 --> 01:47:45,880
center street and grasshopper, that big dirt area.

1080
01:47:49,120 --> 01:47:51,860
You know, I've spoke with four cops now,

1081
01:47:52,200 --> 01:47:56,620
and none of them could tell me why I'm on this trespassing list.

1082
01:47:58,360 --> 01:48:01,340
They've told me things like, I know this sucks.

1083
01:48:01,760 --> 01:48:04,200
I hate that I'm doing this to you and your kids.

1084
01:48:04,900 --> 01:48:06,440
You're raising your kids the right way,

1085
01:48:07,880 --> 01:48:11,880
but no answer as to why.

1086
01:48:13,440 --> 01:48:17,860
I'm more than happy to respect the property owners wishes.

1087
01:48:18,480 --> 01:48:21,660
If the property owner does not want anyone on their land,

1088
01:48:23,260 --> 01:48:26,780
I will respect that and not step foot on that land.

1089
01:48:27,860 --> 01:48:31,360
The last cop I spoke with last night, he told me that

1090
01:48:31,360 --> 01:48:33,280
it's the person that's calling it in,

1091
01:48:33,280 --> 01:48:38,580
specifically doesn't like the dirt bikes or bicycles or anything too wield nature.

1092
01:48:42,990 --> 01:48:48,670
They don't have a problem with the Amazon FedEx trucks, delivery drivers, horses,

1093
01:48:50,130 --> 01:48:51,750
anyone else utilizing the space?

1094
01:48:56,800 --> 01:49:00,400
I'm here to see if the property owner is actually requesting

1095
01:49:00,400 --> 01:49:07,500
that I be trespassed from that property and face a citation or, you know, I'm just getting

1096
01:49:07,500 --> 01:49:13,300
in trouble, which I don't want to do with my family present, or if it's just a disgruntled

1097
01:49:13,300 --> 01:49:20,520
neighbor calling in on people utilizing the space, on something that they just quite frankly don't

1098
01:49:20,520 --> 01:49:27,820
like. And I've yet to even come close to receiving an answer. The only thing I was told by each

1099
01:49:27,820 --> 01:49:32,940
was that I need to come here tonight and ask you guys.

1100
01:49:33,300 --> 01:49:35,700
So I respectfully asking this question.

1101
01:49:37,140 --> 01:49:38,000
No, thank you.

1102
01:49:38,480 --> 01:49:40,320
We can't respond to anything as done.

1103
01:49:40,480 --> 01:49:43,600
The best I can do is have you contact the telemanager,

1104
01:49:44,160 --> 01:49:45,380
which you should have a card,

1105
01:49:46,040 --> 01:49:49,480
and you guys can get it up and it can be brought back to us with me.

1106
01:49:50,440 --> 01:49:52,640
Can you repeat that one more time?

1107
01:49:52,880 --> 01:49:54,100
I don't, I don't understand.

1108
01:49:54,660 --> 01:49:56,400
You can't respond.

1109
01:49:56,400 --> 01:50:01,260
No, sir. Because it's part of the, you want to.

1110
01:50:02,780 --> 01:50:04,360
He's way more smarter than me.

1111
01:50:05,260 --> 01:50:06,490
I'm Mr. Mayor, I'm happy to.

1112
01:50:07,560 --> 01:50:11,510
Because of the rule of everything that's discussed by the council has to be on the agenda.

1113
01:50:12,440 --> 01:50:17,400
The call of the public is something that's not agenda is so that the council's not allowed to respond.

1114
01:50:18,340 --> 01:50:19,800
They're limited by law.

1115
01:50:20,080 --> 01:50:22,620
I understand that. I just was instructed.

1116
01:50:22,620 --> 01:50:35,260
So for cops to come here this evening and I got to work early to come here and I'm nervous and I've never done that and it's all good just get with Mrs. Blackmore should give her your business card and then you guys can

1117
01:50:35,260 --> 01:50:39,980
Converse and then we'll go from there. Awesome. Thank you. Thank you so much for your time. You bet

1118
01:50:42,540 --> 01:50:43,430
by is that it.

1119
01:50:44,770 --> 01:50:53,370
Okay, moving on, current events, some reason reports on mind your by about dodgeball, it's tomorrow, right?

1120
01:50:53,630 --> 01:50:56,570
At Heritage Middlescoals on the 15th, is that tomorrow?

1121
01:50:56,710 --> 01:50:57,210
That's tomorrow.

1122
01:50:58,990 --> 01:51:01,520
One to three in the gym at the Heritage Middlescoals.

1123
01:51:02,030 --> 01:51:08,430
A lot of fun to watch the officers take on the eighth graders, is that what they are?

1124
01:51:08,430 --> 01:51:21,430
So he way go. And I was fortunate enough this morning to attend the Republican women

1125
01:51:21,430 --> 01:51:27,810
of Prescott's monthly lunch meeting in which they were honoring law enforcement.

1126
01:51:28,150 --> 01:51:34,590
And it was a very proud moment and a very happy moment to see our deputy chief, our lieutenant.

1127
01:51:34,590 --> 01:51:37,530
And the first female sergeant in this area,

1128
01:51:38,030 --> 01:51:40,010
get recognized at that meeting.

1129
01:51:43,810 --> 01:51:44,490
John?

1130
01:51:45,710 --> 01:51:46,130
Sorry.

1131
01:51:46,870 --> 01:51:47,290
Eric?

1132
01:51:50,740 --> 01:51:51,380
Disgusting.

1133
01:51:53,580 --> 01:51:54,560
He fell asleep.

1134
01:51:54,940 --> 01:51:55,120
Any?

1135
01:51:55,420 --> 01:51:56,540
I'm going to die.

1136
01:51:57,580 --> 01:51:58,760
No, thank you.

1137
01:51:59,440 --> 01:51:59,780
Okay.

1138
01:52:00,400 --> 01:52:00,820
Come, man.

1139
01:52:00,840 --> 01:52:01,500
You're pleased.

1140
01:52:02,200 --> 01:52:02,500
Thank you.

1141
01:52:03,120 --> 01:52:06,360
Council Member Pricons did want me to remind everyone

1142
01:52:06,360 --> 01:52:08,300
that our schools are on summer break.

1143
01:52:08,620 --> 01:52:09,720
That's starting next week.

1144
01:52:09,720 --> 01:52:12,640
So keep an eye out from all the kids that will be out there.

1145
01:52:12,660 --> 01:52:13,780
Make sure they stay safe.

1146
01:52:15,760 --> 01:52:20,100
So first off, last week, we recognized municipal clerk's week.

1147
01:52:20,700 --> 01:52:26,320
And we would like to take this moment to thank our town clerk, our deputy town clerk, and

1148
01:52:26,320 --> 01:52:29,160
her team for the important role that they play in the governance.

1149
01:52:29,580 --> 01:52:31,140
So thank you all.

1150
01:52:33,830 --> 01:52:45,310
So some important dates, first off, come out and join us on Saturday, June 1st, join us for a party, our Chino Valley Aquatic Center is going to have their grand reopening.

1151
01:52:45,790 --> 01:52:52,050
So there's been a lot of upgrades done to the pool, so it should be really great. We want to celebrate that.

1152
01:52:52,170 --> 01:52:59,930
The party starts at noon. We'll have a ribbon cutting at one. They'll be free swimming, music, food trucks, so good fun for all.

1153
01:53:02,470 --> 01:53:02,990
Next.

1154
01:53:02,990 --> 01:53:15,110
middle storage containers. We have actually scheduled an open house for public input. We've scheduled a couple of times on June 5th Wednesday, June 5th.

1155
01:53:15,290 --> 01:53:32,810
We have an open house from 11 to 1 where we will concentrate on input for residential properties and then we also have another meeting set from 4 to 6 where people can come and provide myself and the staff input on commercial properties.

1156
01:53:32,810 --> 01:53:38,850
where we'll be focusing on. Now we'll take input at either meeting, but just they'll both be,

1157
01:53:39,370 --> 01:53:43,310
like I said, residential from 11 to 1, we'll be the focus and commercial four to six.

1158
01:53:44,910 --> 01:53:48,550
So anyone who would like to give input that, we'll welcome that. We'll take all of that input

1159
01:53:48,550 --> 01:53:53,750
and we'll be providing that back to Council at our next at their next scheduled study session.

1160
01:53:56,250 --> 01:54:01,030
And lastly, a reminder that the town administration buildings will be closed Monday, May 27

1161
01:54:01,030 --> 01:54:08,170
and observance of Memorial Day. Thank you, Mayor. Thank you. Okay. Consent Agenda. Would anyone

1162
01:54:08,170 --> 01:54:10,430
like to move anything from the consent agenda?

1163
01:54:12,450 --> 01:54:19,370
No. Any or Eric? No. No. Okay. All you're

1164
01:54:19,370 --> 01:54:25,090
taking a motion. Mr. Mayor, make a motion to approve Consent Agenda items ABC and D.

1165
01:54:25,950 --> 01:54:29,250
I'll second. Motion made and seconded. All in favor.

1166
01:54:29,770 --> 01:54:33,650
Aye. Aye. Aye. Aye. Aye. Aye.

1167
01:54:34,070 --> 01:54:39,330
So we need a post. Motion carries. Action items.

1168
01:54:39,550 --> 01:54:41,430
Consideration, possible action to word.

1169
01:54:41,710 --> 01:54:50,930
The construction contract to AP and S in the amount of 1,598,698.

1170
01:54:50,930 --> 01:54:53,050
dollars and maybe eight cents.

1171
01:54:56,030 --> 01:55:01,110
Thank you Mayor, Vice Mayor members of Council. This is

1172
01:55:01,110 --> 01:55:12,060
in is our scheduled program maintenance for street repairs. We put out bids and the

1173
01:55:12,060 --> 01:55:17,880
low bid was asphalt paving and supply. The project is to reconstruct North Road one

1174
01:55:17,880 --> 01:55:23,800
east starting on the south end at Juniper, just south of two north and extending north

1175
01:55:23,800 --> 01:55:28,020
to Perkinsville Road, basically in front of territorial school in the, in the, in the

1176
01:55:28,020 --> 01:55:36,180
ballfield complex, uh, the road is horrible and needs full replacement. Uh, we got

1177
01:55:36,180 --> 01:55:41,980
bids in the, uh, engineers estimates not written on here, but luckily they didn't get the bid.

1178
01:55:42,220 --> 01:55:48,960
They were at 1.9 million. Um, so we're, we are seeing, I think maybe prices starting to drop

1179
01:55:48,960 --> 01:55:51,480
a little bit, hopefully, uh,

1180
01:55:51,760 --> 01:55:54,720
pressure fingers that it's good news for future bids,

1181
01:55:55,080 --> 01:56:00,100
but uh, asphalt paving and supply got the low bit at 1.598,

1182
01:56:00,560 --> 01:56:06,520
$690 and 98 cents, and uh, staff recommends going with that low bit.

1183
01:56:08,370 --> 01:56:08,610
Okay.

1184
01:56:09,690 --> 01:56:11,610
Eric or Amy questions?

1185
01:56:14,320 --> 01:56:14,340
No.

1186
01:56:16,100 --> 01:56:16,580
No.

1187
01:56:19,500 --> 01:56:22,400
I know I ask it before I'm going to ask it again.

1188
01:56:22,400 --> 01:56:27,400
the shaded part on our agenda is, is that what's going to be done?

1189
01:56:29,080 --> 01:56:32,440
Uh, I'm not sure.

1190
01:56:32,520 --> 01:56:33,900
This is my hand.

1191
01:56:34,420 --> 01:56:41,980
Oh, on Mayhand, we will go back a little bit on Mayhand, but we had to try and find a spot to stop.

1192
01:56:42,360 --> 01:56:44,980
So it's about 50 feet or so I think we're going back.

1193
01:56:45,460 --> 01:56:49,200
That's that's perfect because that gives the buses time to.

1194
01:56:49,460 --> 01:56:49,800
Right.

1195
01:56:50,360 --> 01:56:53,260
If I had my choice, we'd go back about a mile.

1196
01:56:53,300 --> 01:56:55,180
No, I'll give you a check.

1197
01:56:55,440 --> 01:56:56,100
Isn't that okay?

1198
01:56:57,000 --> 01:56:57,820
Okay, I'm happy.

1199
01:56:58,280 --> 01:56:58,800
Thank you.

1200
01:57:04,990 --> 01:57:06,030
All right.

1201
01:57:06,270 --> 01:57:07,150
Another thing, motion.

1202
01:57:07,930 --> 01:57:10,790
Mayor, I make a motion to award a construction contract

1203
01:57:10,790 --> 01:57:14,270
to ask about paving and supply and corporate it for the North Road.

1204
01:57:14,410 --> 01:57:19,450
One East Improvements project in the amount of 1,598,000,

1205
01:57:19,450 --> 01:57:22,450
and $698 and $98 cents.

1206
01:57:23,410 --> 01:57:24,050
Second.

1207
01:57:25,590 --> 01:57:27,030
Was that a second, Annie?

1208
01:57:27,570 --> 01:57:27,830
Second.

1209
01:57:28,550 --> 01:57:30,150
Okay. All in favor?

1210
01:57:30,710 --> 01:57:31,210
I don't know.

1211
01:57:33,910 --> 01:57:34,930
When you're building that.

1212
01:57:34,930 --> 01:57:35,550
A post.

1213
01:57:37,450 --> 01:57:38,050
Motion carries.

1214
01:57:38,330 --> 01:57:41,010
How do you get 98 cents when you're building?

1215
01:57:42,810 --> 01:57:44,150
Cutting out of the chip seal.

1216
01:57:44,450 --> 01:57:45,790
I didn't mean consideration,

1217
01:57:46,470 --> 01:57:47,010
consideration,

1218
01:57:47,010 --> 01:57:51,150
and possible action to adopt resolution number, 2024,

1219
01:57:51,770 --> 01:57:53,750
one, two, five, three, adjusting fees

1220
01:57:53,750 --> 01:57:55,630
for the Geneal Valley Aquatics Center.

1221
01:57:56,150 --> 01:57:57,350
Good evening, Mayor.

1222
01:57:57,510 --> 01:57:57,890
Good evening.

1223
01:57:58,750 --> 01:58:01,950
So tonight, I'm bringing before you a Aquatics fees.

1224
01:58:03,010 --> 01:58:04,670
The town is in the process right now

1225
01:58:04,670 --> 01:58:08,150
of going through a comprehensive fees study

1226
01:58:08,150 --> 01:58:09,430
for all the town fees.

1227
01:58:09,710 --> 01:58:11,750
However, it was identified by staff

1228
01:58:11,750 --> 01:58:14,850
that this would be a good item to bring before council now

1229
01:58:14,850 --> 01:58:20,750
so we could have it in place for the new season start to prevent confusion for the public to have

1230
01:58:20,750 --> 01:58:25,930
these change mid-season. So with that piece study what we looked at are applicable laws and

1231
01:58:25,930 --> 01:58:33,370
statutes, we analyzed service costs, and we also looked at pricing factors, comparing to other

1232
01:58:33,370 --> 01:58:43,250
communities, and our customer experience. We want to make things as simple as possible for any of

1233
01:58:43,250 --> 01:58:48,150
we have our current proposed fees. The table up on the screen is also in the packet.

1234
01:58:49,190 --> 01:58:57,190
We are going the primary adjustments are merging our ages 3 to 17 in our 18 to 54 groups

1235
01:58:57,190 --> 01:59:05,550
into one type. So anyone between the ages of 354 will pay the same fee and it's being lowered

1236
01:59:05,550 --> 01:59:12,270
slightly so it'll go to $3 and then the same for season passes for that age group.

1237
01:59:13,250 --> 01:59:36,450
There's no changes to zero to two for children is still free and then we also have reduced the season passes and the admission for those who are age 55 and older so we slightly reduce those and then we consolidated a significant amount of our fees for our.

1238
01:59:36,450 --> 01:59:38,210
I hope that's on my next page.

1239
01:59:39,450 --> 01:59:42,390
So our adult swim lessons was not something that was utilized.

1240
01:59:42,650 --> 01:59:48,110
So we removed that as well as our private lessons.

1241
01:59:49,390 --> 01:59:54,430
So we still have our group swim lessons as well as our fitness classes.

1242
01:59:54,970 --> 01:59:57,470
And on both of those, we slightly reduce the fees.

1243
01:59:58,170 --> 01:59:59,710
And then for our Aquatics.

1244
02:00:00,000 --> 02:00:15,700
Facility rental, previously we charged for the rental of the facility along with life guards and slide rental. So it was just multiple things that we kept adding on. So we consolidated those so it's a one price, depending on the size of the party that includes all those items.

1245
02:00:16,560 --> 02:00:26,660
And then we have our rate discount, which is something that we hadn't specified previously, but we offered to the public, which was a discount on that facility rental for just the party room.

1246
02:00:28,120 --> 02:00:44,940
And so with that, this is the proposed fee schedule summarized, so we have four fees are expected to be unchanged two fees are eliminated, nine were consolidated, five fees were reduced, and one fee was discounted.

1247
02:00:45,580 --> 02:00:48,320
And with that, are there any questions or comments?

1248
02:00:50,140 --> 02:01:03,220
Thank you for allowing a lot of surprises. That's nice. I have a little issue with the party amount of stuff. That's $300 in the $400 for just two hours.

1249
02:01:05,320 --> 02:01:11,120
And a full slide rental that come with the full.

1250
02:01:11,680 --> 02:01:17,380
The slide rental comes with that. So if somebody reserves the whole pool that includes the life guards,

1251
02:01:17,380 --> 02:01:22,920
the facility use and the slide rental. The reason why the slide rental costs more previously,

1252
02:01:23,040 --> 02:01:27,120
why we had it separated out, we would allow them to use it, but we had to add in additional

1253
02:01:27,120 --> 02:01:31,900
staff to man that because there's safety concerns if there's not enough lifeguards on staff.

1254
02:01:32,300 --> 02:01:37,600
And that's why there's a difference between the two-hour party. This is very rarely used. We have

1255
02:01:37,600 --> 02:01:42,960
typically, there's only a few times during each season when the pool is reserved

1256
02:01:42,960 --> 02:01:47,940
as a full facility rental and it is at these costs.

1257
02:01:48,560 --> 02:01:53,640
So the 300 and 400 buys the whole full for two hours.

1258
02:01:53,840 --> 02:01:55,360
No very else is allowed in it.

1259
02:01:55,360 --> 02:01:55,760
Correct.

1260
02:01:58,950 --> 02:01:59,150
Okay.

1261
02:01:59,410 --> 02:02:01,410
It doesn't say that.

1262
02:02:01,710 --> 02:02:03,310
It just says if you have a party.

1263
02:02:04,270 --> 02:02:10,330
It is for a party where they are the sole users of the facility during that time.

1264
02:02:10,350 --> 02:02:10,710
Okay.

1265
02:02:11,050 --> 02:02:14,370
There's not spelled out in any of this.

1266
02:02:16,930 --> 02:02:20,750
It just says a party. It doesn't say exclusive use of it.

1267
02:02:20,750 --> 02:02:25,130
Well, it's the aquatic facility we can definitely add clarifying language on there.

1268
02:02:25,130 --> 02:02:26,630
But I think you should.

1269
02:02:26,830 --> 02:02:27,610
Okay, that's there.

1270
02:02:27,830 --> 02:02:29,150
Because I didn't see it anywhere.

1271
02:02:30,190 --> 02:02:31,170
Okay, thank you.

1272
02:02:31,170 --> 02:02:32,230
No problem.

1273
02:02:33,450 --> 02:02:33,970
All right.

1274
02:02:35,150 --> 02:02:35,350
Nothing.

1275
02:02:37,210 --> 02:02:41,510
All right, Amy or Eric, do you have anything?

1276
02:02:43,770 --> 02:02:44,910
Yeah, thank you.

1277
02:02:45,710 --> 02:02:47,910
All right, will you entertain the motion?

1278
02:02:48,310 --> 02:03:15,950
Mayor, I think a motion to adopt resolution number 2024 dash 1, 2, 5, 3 adjusting admission fees for the Gina Valley aquatic center and repealing conflicting resolution motion motion made and

1279
02:03:15,950 --> 02:03:18,850
program citizens advisory committee.

1280
02:03:19,330 --> 02:03:23,350
That evening Mayor Vice Mayor and council members, the council appointment subcommittee

1281
02:03:23,350 --> 02:03:29,510
met on April 30, 2024 to review applications and forward a recommendation of appointment

1282
02:03:29,510 --> 02:03:34,630
to the newly created capital improvement program citizens advisory committee.

1283
02:03:34,630 --> 02:03:38,710
Based on the review of all the applications filed, the subcommittee recommends the following

1284
02:03:38,710 --> 02:03:40,070
individuals to the committee.

1285
02:03:40,070 --> 02:03:42,650
Michael did a Sherry Klein,

1286
02:03:42,710 --> 02:03:46,230
Paul Taylor, Gary Warren, and Rob Zazweta.

1287
02:03:46,790 --> 02:03:49,210
And I believe that Councilmember Grenillo,

1288
02:03:49,490 --> 02:03:51,710
who is the chair of this appointment subcommittee,

1289
02:03:52,130 --> 02:03:53,190
can give a little more explanation

1290
02:03:53,190 --> 02:03:55,010
on that meeting if you would like.

1291
02:03:57,770 --> 02:03:58,510
Here, sorry.

1292
02:03:59,110 --> 02:04:03,350
Yeah, yes, we want to thank all of the applicants

1293
02:04:03,350 --> 02:04:05,210
and appreciate their desire to be involved

1294
02:04:05,210 --> 02:04:06,550
in this important committee.

1295
02:04:07,450 --> 02:04:09,230
On April 30th, myself, Mayor Miller

1296
02:04:09,230 --> 02:04:14,450
Council Member Perkins that and based on the reviews of the applicants the

1297
02:04:14,450 --> 02:04:18,590
subcommittee recommended these individuals that we chose.

1298
02:04:20,650 --> 02:04:20,990
Thank you.

1299
02:04:21,670 --> 02:04:22,350
All right. Thank you.

1300
02:04:22,810 --> 02:04:23,050
Welcome.

1301
02:04:24,590 --> 02:04:25,150
Hello.

1302
02:04:25,650 --> 02:04:26,370
I'm not questioning.

1303
02:04:27,210 --> 02:04:30,370
How many names did you get ring off? Did you say four or five?

1304
02:04:30,370 --> 02:04:30,590
Five.

1305
02:04:30,810 --> 02:04:31,010
Okay.

1306
02:04:31,410 --> 02:04:31,530
Okay.

1307
02:04:33,490 --> 02:04:34,990
We'll entertain a motion.

1308
02:04:35,470 --> 02:04:39,330
Mayor, make a motion to appoint applicants to the capital improvement program

1309
02:04:39,330 --> 02:04:43,730
citizens advisory committee for the recommendation of the appointment subcommittee.

1310
02:04:46,150 --> 02:04:51,170
Motion. Major. Second. Motion made and seconded all in favor. I.

1311
02:04:53,330 --> 02:04:56,350
In the opposed motion carries.

1312
02:05:00,020 --> 02:05:05,780
Make a motion to adjourn. Second. Motion made the seconded to adjourn all favor.

1313
02:05:05,940 --> 02:05:09,320
Oh, I was adjourned. Council don't forget. We have a e-session.

1314
02:05:09,320 --> 02:05:11,280
I'll enter executive session.

1315
02:05:12,080 --> 02:05:14,860
Oh, can I have a motion that you did make that motion?

1316
02:05:14,920 --> 02:05:16,280
Is there any executive session?

1317
02:05:16,480 --> 02:05:17,120
Is there a second?

1318
02:05:17,700 --> 02:05:18,200
Second.

1319
02:05:18,740 --> 02:05:19,360
All in favor?

1320
02:05:19,800 --> 02:05:20,560
All in favor?

1321
02:05:22,340 --> 02:05:22,960
Any opposed?

1322
02:05:25,300 --> 02:05:26,300
All right.

1323
02:05:26,580 --> 02:05:28,120
Executive session, then.

1324
02:05:28,440 --> 02:05:29,540
Thank you for coming.

1325
02:05:29,840 --> 02:05:31,760
Autumn, look and they think we are going to take the break.

1326
02:05:33,560 --> 02:05:33,780
Okay.