1
00:00:02,000 --> 00:00:22,660
I'm going to record the session. So if you miss something, you want to watch it again, because it's just so riveting, or if you have somebody that you want to share this with, we will have a recording of it after the meeting. It takes a little while for it to upload. So if you do want the video, just let me know.

2
00:00:24,740 --> 00:00:31,280
Before the meeting, I sent you all a copy of the slide deck that we're going to go through.

3
00:00:31,280 --> 00:00:34,400
and I also sent you a contact sheet.

4
00:00:34,800 --> 00:00:38,680
Please return that contact sheet to me by the 15th.

5
00:00:40,060 --> 00:00:41,340
What else do I have?

6
00:00:42,680 --> 00:00:47,040
The other thing, I hope to be able to share some equipment set up videos with you

7
00:00:47,040 --> 00:00:50,240
being we're not going to be able to do a little equipment refresher.

8
00:00:51,180 --> 00:00:54,280
But when I put them into my presentation, I could hear them.

9
00:00:54,380 --> 00:00:57,600
But when we did our test meeting, it's not going through teams.

10
00:00:57,600 --> 00:01:03,480
So after this meeting, if you are interested in those videos, I can email them to you.

11
00:01:03,960 --> 00:01:08,540
I know I had some problems emailing the presentation to some of you because of size limitations.

12
00:01:09,200 --> 00:01:14,880
So if your size limitations, we may have to go to a plan B if you want those videos.

13
00:01:15,760 --> 00:01:23,820
So if you do want copies of those, just shoot that elections at chisatocounty.us and email

14
00:01:26,500 --> 00:01:27,060
Okay,

15
00:01:30,210 --> 00:01:40,470
so now I am going to try and share my screen and we're going to get going because we have a lot of information to get through today and I don't want to keep you any longer than we absolutely have to.

16
00:01:41,230 --> 00:01:42,090
So, all

17
00:01:46,920 --> 00:01:47,300
right.

18
00:01:48,480 --> 00:01:51,720
Can everybody see the PowerPoint presentation?

19
00:01:52,440 --> 00:01:54,460
Somebody can just unmute themselves and let me know.

20
00:01:58,310 --> 00:02:03,950
No. No. No. I cannot see it. I cannot see it. No. Okay. We're going to try this again.

21
00:02:07,310 --> 00:02:09,270
No. I opened it on a different computer.

22
00:02:12,820 --> 00:02:15,780
I see it now. Now we can see it. Awesome. Yes.

23
00:02:16,440 --> 00:02:23,280
See it now. So you guys are my guinea pig. This is the first time I posted a meeting doing this. So hopefully I'll go as well. So.

24
00:02:23,960 --> 00:02:28,940
Our agenda for the day, we're going to go over to some miscellaneous information, we'll

25
00:02:28,940 --> 00:02:34,980
go over new law summaries, important dates, candidate filings, campaign financial reports.

26
00:02:35,540 --> 00:02:41,420
We'll talk about ballots, appointing election judges, training election judges, absentee

27
00:02:41,420 --> 00:02:47,720
voting, health care outreach, testing of equipment, polling place accessibility, and other polling

28
00:02:47,720 --> 00:02:54,320
place issues. We'll talk about things that happen after the election and returns. We'll

29
00:02:54,320 --> 00:02:59,860
talk about COVID-19 considerations at the poll. We'll have a few more miscellaneous things at

30
00:02:59,860 --> 00:03:06,240
the end. We'll talk about equipment, security, and the 2020 presidential primary recap.

31
00:03:06,840 --> 00:03:09,520
And we'll have some time at the end for questions.

32
00:03:11,680 --> 00:03:16,240
So on that miscellaneous information, the city

33
00:03:16,240 --> 00:03:22,960
school and township clerk guides. The Secretary of State's office is no longer providing print

34
00:03:22,960 --> 00:03:29,860
versions of those so you will have to go to the Secretary of State's website to get those election

35
00:03:29,860 --> 00:03:34,980
guides so you will not receive a hard copy of those anymore. They ran into some printing

36
00:03:35,640 --> 00:03:43,080
cost issues and some issues with timing because of COVID and so the one printer they did

37
00:03:43,080 --> 00:03:49,280
find was exorbitant, and so there's a lot of things that they used to provide for us that they are no longer going to.

38
00:03:52,010 --> 00:03:59,810
The election laws were given out to everybody at the PNP, they were shrink wrapped, it's the big statutes.

39
00:04:00,250 --> 00:04:05,910
But if you want an electronic version of those, that is the link to the laws.

40
00:04:06,950 --> 00:04:13,430
In the past, we've given every city or township or school district about 10 copies of the

41
00:04:13,430 --> 00:04:16,310
campaign manual and affidavits for filing.

42
00:04:16,950 --> 00:04:23,630
We got about a third of what we had ordered, so I will be providing four packets of the

43
00:04:23,630 --> 00:04:29,450
filing materials for those of you who have July filings instead of the 10 that we've provided

44
00:04:29,450 --> 00:04:30,130
in the past.

45
00:04:30,130 --> 00:04:33,410
If you need more than that, again, you can get those.

46
00:04:33,850 --> 00:04:36,610
It can be printed off of the Secretary of State's website

47
00:04:36,610 --> 00:04:38,610
and the link is there.

48
00:04:41,370 --> 00:04:43,890
So we'll jump right into the new laws.

49
00:04:44,930 --> 00:04:51,090
So on May 12th, they cast a COVID-related election bill.

50
00:04:52,030 --> 00:04:54,910
And it gave us some flexibility.

51
00:04:55,230 --> 00:04:58,310
As you all remember, you need to designate your polling place

52
00:04:58,310 --> 00:05:05,330
by December 31st of every year for the next year because of COVID and some concerns about

53
00:05:05,330 --> 00:05:13,430
some high-risk polling places if you are in a school or a senior facility they're allowing you

54
00:05:13,430 --> 00:05:20,030
to change your polling place up until July 1st. You're going to do that it has to be done by resolution

55
00:05:21,010 --> 00:05:27,710
and you have to send that resolution to me and then all of the voters in your precinct would need

56
00:05:27,710 --> 00:05:33,470
be notified of that polling place change. You can either do that yourself or we can do it through

57
00:05:33,470 --> 00:05:39,310
the statewide voter registration system and have a postcard sent to them. So if that's something

58
00:05:39,310 --> 00:05:43,950
I know North Branch and Rush City have already done that because they had polling places in a

59
00:05:43,950 --> 00:05:50,670
senior facility, but if anybody else is in a high-risk polling place, make sure you get that changed

60
00:05:50,670 --> 00:05:57,790
made before July 1st. Unless it's absolutely necessary, you cannot use a school facility.

61
00:06:00,610 --> 00:06:07,070
Another part of that new law is it allows candidates to file electronically. So those of you that

62
00:06:07,070 --> 00:06:12,590
have filings coming up, you have to figure out how you're going to accommodate that. Here when we had

63
00:06:12,590 --> 00:06:20,390
our filings that disclosed a week or so ago, we had the form on our website that they could print off

64
00:06:22,570 --> 00:06:34,130
And complete, have it notarized, and then they could email it back to us, they could drop it off to us, but you have to figure out how you're going to collect your filing fee.

65
00:06:34,390 --> 00:06:39,470
So if you do not take credit cards, you may need to figure out a way that you're going to do that.

66
00:06:39,990 --> 00:06:45,390
Regardless of how people file, they still have to get their affidavit in by the deadline.

67
00:06:47,940 --> 00:06:55,120
If anybody's providing a petition instead of filing B, that can also be done electronically.

68
00:06:57,450 --> 00:07:01,510
Anybody, any of the federal or state candidates that want their right-ins

69
00:07:01,510 --> 00:07:05,250
counted can make that request electronically as well.

70
00:07:06,310 --> 00:07:11,190
And then it made available some more have-a-funds for pandemic activities.

71
00:07:12,030 --> 00:07:17,330
And that's mainly going to be used by the Secretary of State's Office to do outreach

72
00:07:17,330 --> 00:07:19,430
encourage people to vote absentee.

73
00:07:21,460 --> 00:07:27,920
The last, there's a couple things more. Another big thing is

74
00:07:28,420 --> 00:07:34,620
for those of you that have health care facilities in your jurisdiction, instead of taking a

75
00:07:34,620 --> 00:07:43,080
team of election judges out there, we can now train the workers at that health care facility on doing

76
00:07:43,080 --> 00:07:48,120
absentee voting. You will still need to make the arrangements, still need to get the apps, get them

77
00:07:48,120 --> 00:07:54,720
to me, get the ballots to them, but instead of sending a team, you can have their workers

78
00:07:54,720 --> 00:07:59,580
do that, so you're going to want to start coordinating with them very soon to get that

79
00:07:59,580 --> 00:08:00,140
accomplished.

80
00:08:03,200 --> 00:08:10,420
The other thing that the law does, it allows us 14 days to process absentee ballots instead

81
00:08:10,420 --> 00:08:11,620
of the normal seven days.

82
00:08:11,860 --> 00:08:18,540
This is not a permanent change, but for this election cycle this year, for the primary and

83
00:08:18,540 --> 00:08:23,240
the general. Typically we couldn't start opening the envelopes and feeding them into our

84
00:08:23,240 --> 00:08:29,840
equipment, our precinct counters until seven days before now we have 14 days, which also means

85
00:08:29,840 --> 00:08:35,600
anybody that wants to come in and change their ballot instead of the seven day deadline, it's now 14.

86
00:08:36,960 --> 00:08:42,400
The other thing with absentee ballots is normally we would have one day after the election to get them

87
00:08:42,400 --> 00:08:49,280
process. It's always our goal to have them done on election night. But with the expectation

88
00:08:49,280 --> 00:08:54,260
that there's going to be a lot more absentee ballots, they are allowing us two days after

89
00:08:54,260 --> 00:09:00,680
the election to get those processed at the end of day one after the election. If we still

90
00:09:00,680 --> 00:09:04,720
have such a process, we have to do some reporting on how many ballots are still left to be processed.

91
00:09:04,720 --> 00:09:12,100
But you guys won't need to worry about that other than for the local races, you may not

92
00:09:12,100 --> 00:09:17,940
have your totals until two days after the election if we have an overabundance of absentees

93
00:09:17,940 --> 00:09:20,000
that we can't get processed by election day.

94
00:09:20,760 --> 00:09:22,300
I have a question.

95
00:09:22,500 --> 00:09:23,080
This is Regini.

96
00:09:26,300 --> 00:09:27,960
Our senior center here.

97
00:09:31,370 --> 00:09:31,570
Okay.

98
00:09:32,590 --> 00:09:33,550
What's your question?

99
00:09:39,020 --> 00:09:40,020
We can't hear you again.

100
00:09:47,500 --> 00:09:48,420
What about it

101
00:09:51,900 --> 00:09:57,260
maybe try typing your question in into the chat or guinea and I can't see

102
00:09:57,260 --> 00:10:02,040
those right now because I've got the presentation up but if Kim can answer your question then

103
00:10:02,040 --> 00:10:04,200
we will get to it at the end.

104
00:10:07,180 --> 00:10:12,420
Next thing is there was some litigation it's the foul litigation and it had to do with

105
00:10:12,420 --> 00:10:13,480
assistance to voters.

106
00:10:13,480 --> 00:10:21,460
If you remember, prior candidates could not assist voters with this litigation, candidates

107
00:10:21,460 --> 00:10:28,420
may assist voters now, and there is no longer a limit of people that are assisting being

108
00:10:28,420 --> 00:10:30,460
limited to only helping three voters.

109
00:10:30,880 --> 00:10:33,020
So that came out of that litigation.

110
00:10:33,460 --> 00:10:38,820
There are a couple other lawsuits that are in process right now, but we don't have any

111
00:10:38,820 --> 00:10:41,700
information because obviously we don't know what the outcome of those will be.

112
00:10:41,700 --> 00:10:49,320
So, if we get any other resolution to any of those other litigation that's going on at

113
00:10:49,320 --> 00:10:52,740
the Secretary of State's office, we will forward that to you as soon as we know.

114
00:10:54,750 --> 00:10:57,110
All right, so now we'll start talking about dates.

115
00:10:58,410 --> 00:11:05,450
So the primary election is August 11th, absentee ballots will be available starting June 26th

116
00:11:05,450 --> 00:11:06,630
through August 10th.

117
00:11:07,210 --> 00:11:13,070
The government center will be open the Saturday before August 8th from 10 to 3 for absentee

118
00:11:13,070 --> 00:11:21,910
voting. We also have to stay open until 5 o'clock the Monday before election day for absentee voting.

119
00:11:23,010 --> 00:11:28,510
And the pre-registration date closes on July 21st for the primary.

120
00:11:30,110 --> 00:11:37,550
The general election is November 3rd. absentee voting for the general election will be September 18th

121
00:11:38,630 --> 00:11:43,530
through November 2nd. I didn't put the date on there. Again, the government

122
00:11:43,530 --> 00:11:48,670
center will be open that Saturday before and we'll stay open till 5 o'clock

123
00:11:48,670 --> 00:11:52,830
the Monday before pre-registration for the general election closes

124
00:11:52,830 --> 00:11:54,250
October 13th.

125
00:11:57,520 --> 00:12:02,260
So filing for those two dates. So filing for the State County and

126
00:12:02,260 --> 00:12:06,620
municipalities with primaries, which there's nobody in Chisago County, no

127
00:12:06,620 --> 00:12:10,320
municipality that has a primary so really it was filing for state and county

128
00:12:10,320 --> 00:12:15,700
offices was May 19th through June 2nd and the last day to withdraw was the

129
00:12:15,700 --> 00:12:22,580
fourth. The filing office has to be open until 5 o'clock on the last day of

130
00:12:22,580 --> 00:12:27,320
filing so even if your office is closed at 3 o'clock normally you have to stay

131
00:12:27,320 --> 00:12:33,380
open until 5 o'clock on the last day of filing and so how that impacts you is for

132
00:12:33,380 --> 00:12:38,420
filing for school district and municipalities that don't have the primary which would be

133
00:12:38,420 --> 00:12:43,340
all of you with the exception of those townships which still have March elections.

134
00:12:44,720 --> 00:12:50,800
So for the rest of you, filing is July 28th through August 11th and then the last day to

135
00:12:50,800 --> 00:12:53,900
withdraw would be 5 p.m. on August 13th.

136
00:12:54,040 --> 00:12:58,880
So the last day to file and the last day to withdraw, you have to stay open until 5 o'clock.

137
00:13:01,860 --> 00:13:11,240
What do you need to do as far as filing so you need to provide us notice of the

138
00:13:11,240 --> 00:13:18,240
election 74 days before the election so we know what offices to kind of

139
00:13:18,240 --> 00:13:22,680
expect as we start working with the ballot vendor the absolute last day to do

140
00:13:22,680 --> 00:13:28,260
that would be August 21st so we need a list of the offices and any questions

141
00:13:28,260 --> 00:13:30,480
that will be on your ballot for the general election.

142
00:13:32,900 --> 00:13:34,900
Another thing you guys need to do is prior

143
00:13:34,900 --> 00:13:37,360
to your candidate filing period two weeks before,

144
00:13:37,620 --> 00:13:39,520
you need to publish a notice of the offices

145
00:13:39,520 --> 00:13:42,120
that are going to be open for filing in your jurisdiction.

146
00:13:42,780 --> 00:13:45,460
So the deadline to do that would be July 14th.

147
00:13:45,540 --> 00:13:49,880
So look at your official newspapers publishing schedule

148
00:13:49,880 --> 00:13:53,360
and make those arrangements ahead of time.

149
00:13:54,060 --> 00:13:56,520
And then that notice has to be posted 10 days before,

150
00:13:56,640 --> 00:13:58,100
which would be July 17th.

151
00:13:59,800 --> 00:14:06,680
you have to be open at least from one to five on the last data file, and that applies for

152
00:14:06,680 --> 00:14:11,680
Township Elections also. So we'll talk about filing information now.

153
00:14:14,120 --> 00:14:15,520
So candidate eligibility,

154
00:14:16,020 --> 00:14:22,540
they have to be an eligible voter, they have to have no other affidavit on file, there are a few

155
00:14:22,540 --> 00:14:30,260
very limited exceptions to that, but they can't be filed, have a affidavit in for a state office and

156
00:14:30,260 --> 00:14:33,640
filed then for a city or school district office.

157
00:14:34,560 --> 00:14:36,920
They have to be at least 21 years old.

158
00:14:37,860 --> 00:14:42,440
They have to maintain residents in the district for 30 days before the general election.

159
00:14:43,760 --> 00:14:46,860
For school board, they can't be a registered sex offender.

160
00:14:48,140 --> 00:14:50,440
And charter cities can have additional requirements.

161
00:14:50,680 --> 00:14:55,120
We don't have any charter cities in Chisagal County, so we don't have to worry about that.

162
00:14:56,720 --> 00:14:59,840
So, the candidate filing information.

163
00:15:01,420 --> 00:15:07,140
You're going to have two, we're going to mail to you those four copies of the affidavit of

164
00:15:07,140 --> 00:15:12,060
candidacy and campaign manuals. Again, if you need more, you'll have to go out to that

165
00:15:12,060 --> 00:15:17,040
link that I provided at the, and the first one of the first slides and print additional

166
00:15:17,040 --> 00:15:21,560
copies if you need them. The other documents that you're going to need to provide to candidates

167
00:15:21,560 --> 00:15:28,400
that can be obtained from that Secretary of State's website as well is an address of residence

168
00:15:28,400 --> 00:15:34,140
form. That's a form that will be used if the person has an order of protection and checks

169
00:15:34,140 --> 00:15:39,480
the box on the affidavit of candidacy that their address is private. So you'll need to have

170
00:15:39,480 --> 00:15:45,620
a few copies of that at least just in case somebody needs that one. The campaign financial reporting

171
00:15:45,620 --> 00:15:52,960
forms are out there. There is an optional candidate information form that can be provided.

172
00:15:56,440 --> 00:15:56,960
There's

173
00:15:56,960 --> 00:16:03,800
a cyber security playbook. It basically gives them a link to that information, the IRS tax filing

174
00:16:03,800 --> 00:16:10,760
requirements, an attorney general memo on auto dialing, MINDOT and county information on posting

175
00:16:10,760 --> 00:16:17,800
signs, and various forms to order different things from the Secretary of State's office, like absentee

176
00:16:17,800 --> 00:16:24,420
voting list, polling place list, voter list, those types of things, and then the affidavit of withdraw

177
00:16:24,420 --> 00:16:30,360
is also there. And again, if you need additional copies, you will need to print them.

178
00:16:32,560 --> 00:16:36,880
Once someone files during that filing period, you need to send the affidavit

179
00:16:36,880 --> 00:16:41,860
filing to us as soon as possible, absolutely by the end of the day, because we have to enter

180
00:16:41,860 --> 00:16:47,920
those into the state system. So if you mail them to the elections at chisago county.us

181
00:16:47,920 --> 00:16:53,840
or fax them to us, that's something that multiple people in our office have access to

182
00:16:53,840 --> 00:16:55,580
and can get that affidavit.

183
00:16:58,940 --> 00:17:01,780
So what you need to submit to us is the affidavit of

184
00:17:01,780 --> 00:17:08,460
candidacy, the optional candidate information form if they provide that.

185
00:17:08,660 --> 00:17:12,940
Again, that's optional. And if the candidate's name is difficult to

186
00:17:12,940 --> 00:17:17,980
pronounce, provide us with some guidance on how to pronounce that name. So when

187
00:17:17,980 --> 00:17:21,640
we're giving that to our equipment vendor to record the names on the touch

188
00:17:21,640 --> 00:17:25,060
they're not pronouncing somebody's name really bad.

189
00:17:27,630 --> 00:17:30,890
And then this information is entered into that statewide system

190
00:17:30,890 --> 00:17:34,430
and that's what our vendor uses to pull the information

191
00:17:35,170 --> 00:17:37,210
for creating the ballots.

192
00:17:39,720 --> 00:17:42,720
So information that's required on that affinative candidacy.

193
00:17:43,020 --> 00:17:45,440
First of all, make sure that the information is legible.

194
00:17:45,660 --> 00:17:49,000
And remember that you're going to be scanning or faxing it to us.

195
00:17:49,340 --> 00:17:52,880
So if it's marginal on your end, by the time we get it,

196
00:17:52,880 --> 00:17:54,080
it's going to be even worse.

197
00:17:54,280 --> 00:17:56,920
And then when we upload that into the Secretary's State's

198
00:17:56,920 --> 00:17:58,500
website, it's going to be worse yet.

199
00:17:58,680 --> 00:18:00,480
So make sure that everything is legible.

200
00:18:02,280 --> 00:18:06,320
The candidate's name is how it's going to appear on the ballot.

201
00:18:06,540 --> 00:18:08,740
So it needs to be their true name or name

202
00:18:08,740 --> 00:18:10,120
that they're known in the community.

203
00:18:10,340 --> 00:18:13,000
And so that's what's going to show on the affidavit.

204
00:18:13,420 --> 00:18:16,100
They can include titles or anything

205
00:18:16,100 --> 00:18:17,700
that's going to give them an advantage.

206
00:18:18,000 --> 00:18:20,980
So they can't put Dr. John Smith.

207
00:18:20,980 --> 00:18:22,800
they can just have John Smith.

208
00:18:24,400 --> 00:18:30,980
And however they put their name on the affidavit is going to be exactly how it appears on the ballot.

209
00:18:31,240 --> 00:18:34,960
So if they put a middle initial, the middle initial will be there.

210
00:18:35,280 --> 00:18:40,100
If they put a middle initial in a punctuation, the middle initial and the punctuation will be there.

211
00:18:40,340 --> 00:18:46,140
So however it is on that affidavit is how it will appear on the ballot. We cannot change anything.

212
00:18:48,880 --> 00:18:53,100
The other thing with their name, it has to be an upper and lower case.

213
00:18:53,720 --> 00:18:54,980
It can't be all caps.

214
00:19:00,740 --> 00:19:05,540
And make sure that the office that they're seeking is on there.

215
00:19:05,940 --> 00:19:12,140
And if a district applies, that's there for your local offices, really, that's except

216
00:19:12,140 --> 00:19:14,440
for maybe some townships, that's not really going to apply.

217
00:19:17,520 --> 00:19:22,400
The residential address is required unless they check that private data box.

218
00:19:22,400 --> 00:19:27,720
The only reason they can check that private data box is if they have an order for protection.

219
00:19:28,280 --> 00:19:33,180
So they can't check that just because they don't want people to find them.

220
00:19:33,760 --> 00:19:37,280
And in that area, it can't be a PO box either.

221
00:19:37,600 --> 00:19:43,020
The PO box can go in their campaign address, but it has to be a physical address where

222
00:19:43,390 --> 00:19:48,140
we can verify that they are actually filing in the appropriate district.

223
00:19:49,800 --> 00:19:54,180
And if its phone number is required, so if there's no phone number on it, we're going

224
00:19:54,180 --> 00:19:57,660
to return it to you and you're going to have to track that information down.

225
00:19:59,880 --> 00:20:02,040
Impaying contact info is optional.

226
00:20:03,540 --> 00:20:07,660
So if their address is the same, they don't have a PO box or anything like that.

227
00:20:08,080 --> 00:20:09,740
They don't have to fill that section in.

228
00:20:11,100 --> 00:20:12,420
Email address is optional.

229
00:20:13,040 --> 00:20:18,680
One thing you may want to look at is if they're providing you a government issued email

230
00:20:18,680 --> 00:20:24,260
address. You may want to ask them if they have a private one just because you don't want to

231
00:20:24,260 --> 00:20:32,360
run into issues where maybe that government jurisdiction has a requirement that their

232
00:20:33,580 --> 00:20:40,620
city or county or government issued email address can't be used for political purposes so just

233
00:20:40,620 --> 00:20:46,600
kind of help the candidates out there. Make sure that the candidate signs it and dates

234
00:20:46,600 --> 00:20:54,100
the affidavit and if they're not doing it at your office, make sure that it's

235
00:20:54,100 --> 00:20:54,680
notarized.

236
00:20:59,740 --> 00:21:03,340
So this is a copy of the affidavit of candidacy and I just kind of

237
00:21:03,340 --> 00:21:08,840
highlighted some areas that's important for them to fill out. So just check

238
00:21:08,840 --> 00:21:11,680
those things and make sure everything is filled out appropriately.

239
00:21:15,040 --> 00:21:15,660
Filing fees

240
00:21:15,660 --> 00:21:24,280
fees, or they can submit a petition in lieu of filing fees, but filing fees are not refundable.

241
00:21:25,100 --> 00:21:31,020
For city and township offices, most are going to be fourth class, it's going to be $2.00.

242
00:21:31,200 --> 00:21:36,420
I think North Branch is maybe the only one that's a second or third class that can charge

243
00:21:36,420 --> 00:21:41,240
$5, but make sure you're charging whatever's on your established fee schedule.

244
00:21:42,280 --> 00:21:45,560
And again, Township and School District are also $2.

245
00:21:48,460 --> 00:21:52,840
Again, the withdrawal period for the primary was June 4th.

246
00:21:53,540 --> 00:22:00,500
For the general election will be August 13th and they're due by 5pm.

247
00:22:01,300 --> 00:22:05,900
We had a candidate who wanted to withdraw and it was after 5 o'clock,

248
00:22:05,900 --> 00:22:12,200
so unfortunately we had to deny that withdrawal and her name is still going to be on the ballot

249
00:22:12,200 --> 00:22:16,760
for the primary. So just make sure that people are well aware that if they want to withdraw,

250
00:22:16,840 --> 00:22:23,260
they have until 5 p.m. And they have to withdraw with whoever they filed with. So if they are

251
00:22:23,260 --> 00:22:27,500
coming and filing in your office for city office, that's where they have to withdraw.

252
00:22:30,140 --> 00:22:35,620
And you need to notify our office immediately if you get any withdraws so we can put that into the

253
00:22:35,620 --> 00:22:43,020
state system. So it can be removed. And you could send that to us either via email or fax just like

254
00:22:43,020 --> 00:22:44,420
you do the affidavits.

255
00:22:47,370 --> 00:22:53,830
Campaign finance and campaign practices. So chapter 211A gives you the

256
00:22:53,830 --> 00:23:00,590
guidelines on financial reporting. It covers candidates and committees. So if there's a question

257
00:23:00,590 --> 00:23:06,130
on your ballot and there's a committee form to either support the question or defeat the question,

258
00:23:06,430 --> 00:23:15,700
they are subject to those same rules as any candidate would be. So reports are filed with whoever they

259
00:23:15,700 --> 00:23:21,060
file for office for, so any of your city officers that are filing for election are going

260
00:23:21,060 --> 00:23:24,260
to file their financial reports with you, not with our office.

261
00:23:26,820 --> 00:23:35,020
You have to make sure that all the required filings are done on time, and there's forms

262
00:23:35,020 --> 00:23:41,040
available in the packet that you provide them, there's also copies in the campaign financial

263
00:23:41,040 --> 00:23:45,580
manual, and those forms are available on the Secretary of State's website.

264
00:23:47,300 --> 00:23:55,420
Their initial report is due within 14 days of either spending or raising $750, so that's

265
00:23:55,420 --> 00:23:57,040
when their initial report would be due.

266
00:23:57,760 --> 00:24:01,860
They don't spend $750, they're not going to need to file a financial report.

267
00:24:03,890 --> 00:24:11,110
So on that financial report, they have to provide their name or the ballot question that

268
00:24:11,110 --> 00:24:18,910
their supporting. The name of the person responsible for filing those, so sometimes candidates

269
00:24:18,910 --> 00:24:23,230
have a financial manager that does that work for them, so if it's somebody other than

270
00:24:23,230 --> 00:24:28,290
the candidate filing that report, that information needs to be on there. You have to report the

271
00:24:28,290 --> 00:24:34,390
amount of cash on hand, the total amount of contributions and disbursements within five days

272
00:24:34,390 --> 00:24:42,810
of the report being due, the amount date and purpose of any disbursements, and contribution

273
00:24:42,810 --> 00:24:44,150
amounts and who made those.

274
00:24:46,950 --> 00:24:51,830
Candidates can't accept contributions or make contributions to a principal campaign

275
00:24:51,830 --> 00:24:52,490
committee.

276
00:24:54,130 --> 00:25:00,410
A principal campaign committee has to be registered with the Minnesota Campaign Finance

277
00:25:00,410 --> 00:25:01,910
and Public Disclosure Board.

278
00:25:03,170 --> 00:25:09,790
And the exception to that is when the contribution is made out of personal funds, not out of campaign funds.

279
00:25:11,110 --> 00:25:12,070
So what do they do?

280
00:25:12,370 --> 00:25:17,290
Once they file that initial report before the primary, they do 10 days beforehand.

281
00:25:22,300 --> 00:25:26,180
And before the general, again, they do 10 days before the general election.

282
00:25:27,380 --> 00:25:31,400
Then there is also a certification of filing that's required.

283
00:25:31,400 --> 00:25:34,520
And that's due after the general election.

284
00:25:36,480 --> 00:25:40,980
And then again, if they haven't filed a final report,

285
00:25:41,340 --> 00:25:48,920
they're going to need to file by January 31st until they've filed that final report.

286
00:25:50,240 --> 00:25:53,920
If you, as a city or a township, have a local website,

287
00:25:54,700 --> 00:25:58,160
you are required to post any campaign financial reports

288
00:25:58,160 --> 00:26:00,180
reports that you receive on your website.

289
00:26:01,290 --> 00:26:06,920
The statute says that you need to do it immediately or no longer than 30 days after you receive

290
00:26:06,920 --> 00:26:07,280
it.

291
00:26:08,400 --> 00:26:14,600
And you have to keep those on your website for four years from the date that the report

292
00:26:14,600 --> 00:26:16,720
was originally posted on your website.

293
00:26:18,080 --> 00:26:24,180
And then you also need to notify the Campaign Finance and Public Disclosure Board of your

294
00:26:24,180 --> 00:26:30,580
your e-mail or your web address where any of those campaign financial reports are filed.

295
00:26:32,000 --> 00:26:35,440
So here is a copy of what that financial report looks like.

296
00:26:36,360 --> 00:26:43,000
And again, on the backside of this, it has the dates that those records are required.

297
00:26:43,200 --> 00:26:47,800
So that's a good thing to point out to your candidates and help remind them.

298
00:26:52,320 --> 00:26:56,820
Even the ones that they say hang on, I have a question here.

299
00:26:56,980 --> 00:27:01,100
Even the ones that they say the 750 or nothing that has to go out on the website too.

300
00:27:01,460 --> 00:27:01,540
Yes.

301
00:27:04,080 --> 00:27:04,560
Okay.

302
00:27:06,060 --> 00:27:12,080
So the certificate of filing that has to be submitted to use seven days after the general election.

303
00:27:13,200 --> 00:27:18,880
And again, that also needs to be filed by any committee that's supporting or

304
00:27:18,880 --> 00:27:24,740
are looking to defeat a ballot question, and they're going to indicate on there that

305
00:27:24,740 --> 00:27:29,940
they either filed all of their financial reports that they were required to, or they didn't

306
00:27:29,940 --> 00:27:32,040
meet that $750 threshold.

307
00:27:34,060 --> 00:27:39,580
And election certificates can't be issued until this certificate of filing is received.

308
00:27:40,520 --> 00:27:46,220
If you issue a certificate without receiving that, you can be charged with a misdemeanor.

309
00:27:46,220 --> 00:27:50,600
and there has been a complaint filed in the past in

310
00:27:50,600 --> 00:27:55,980
Chisago County. So I know that this is something that the state takes

311
00:27:55,980 --> 00:28:00,480
seriously and does pursue. So make sure that you get all of the filing reports

312
00:28:00,480 --> 00:28:04,160
before you issue that election certificate to your winning candidates.

313
00:28:04,780 --> 00:28:09,460
And then this is what that campaign financial report certification looks like,

314
00:28:10,300 --> 00:28:13,820
and that needs to be filed by everybody. And they're going to either say,

315
00:28:13,820 --> 00:28:17,460
Yep, we filed our reports or nope we didn't meet that threshold.

316
00:28:20,830 --> 00:28:26,310
Their final report can be filed anytime they've paid all of their debts and they have less

317
00:28:26,310 --> 00:28:31,270
than $100 in assets left in their campaign fund.

318
00:28:31,890 --> 00:28:38,150
So once they hit that and again they're going to use that same report that I showed you

319
00:28:38,150 --> 00:28:39,890
a few slides back, let me go back.

320
00:28:43,550 --> 00:28:44,850
That's going to be filed on here.

321
00:28:44,850 --> 00:28:50,890
just up at the top, they're going to check that final report box. I don't know if you can see me

322
00:28:51,430 --> 00:28:56,070
pointing to that, but they're going to use that same one. So it's

323
00:29:02,760 --> 00:29:03,580
going to cover the period

324
00:29:03,580 --> 00:29:10,160
from their last report to the date of whatever they're saying that their final activity was. If they

325
00:29:10,160 --> 00:29:15,380
decide at some point in the future that they're going to run again or if somebody contributes to their

326
00:29:15,380 --> 00:29:20,940
campaign again, then they're going to have to start the filing report and they're going to need to

327
00:29:20,940 --> 00:29:23,540
file initial report again for any new activity.

328
00:29:26,560 --> 00:29:29,280
Failure to file. So as the filing officer,

329
00:29:29,520 --> 00:29:35,900
you have to notify any candidate or committee that has a file in initial report that hasn't

330
00:29:35,900 --> 00:29:42,020
filed when they're supposed to. So the 10 days before and the primary and 10 days before

331
00:29:42,020 --> 00:29:47,420
the general. So that is one of your responsibility and they are required to respond to you within 10 days.

332
00:29:48,320 --> 00:29:52,720
If they don't, you have to file a complaint with the Office of Administrative

333
00:29:52,720 --> 00:29:56,720
hearings if you don't receive a response from them within that 10 days.

334
00:29:59,180 --> 00:29:59,980
If a former

335
00:30:00,000 --> 00:30:09,140
The formal complaint has been submitted and then the candidate files their report that complaint with the Office of Administrative hearings can be withdrawn.

336
00:30:11,900 --> 00:30:31,480
So, as filing officers, you are not responsible for interpreting or enforcing the campaign practices laws, but you do have some administrative duties for your local candidates that file with you. So you're required to provide them in the report, so make sure that you're doing that when they file and make sure that you're reminding

337
00:30:31,480 --> 00:30:37,460
them that they need to file. To receive those financial reports from the candidates,

338
00:30:38,880 --> 00:30:46,340
you have to notify any candidate or committee who doesn't file their reports on time. You

339
00:30:46,340 --> 00:30:51,400
have to file the complaint with the Office of Administrative Hearings if they fail to do that

340
00:30:51,400 --> 00:30:56,340
after you've notified them. And you have to hold those financial reports

341
00:30:56,340 --> 00:31:03,620
for public inspections, so don't throw them away. You have to keep them. You have to put them,

342
00:31:03,680 --> 00:31:08,640
again, a reminder, if you have a website, you have to put them on your website. You have to

343
00:31:08,640 --> 00:31:14,720
collect the certification of filing form seven days after the election, and then you have to issue

344
00:31:14,720 --> 00:31:19,360
a certificate of election only to the winning candidates who have filed that certificate of filing.

345
00:31:19,360 --> 00:31:20,400
So,

346
00:31:22,560 --> 00:31:28,360
some other campaign issues that come up and you may get asked, there's the statute

347
00:31:28,360 --> 00:31:34,460
that requires a disclaimer be included on any campaign materials, so campaign signs,

348
00:31:34,660 --> 00:31:37,940
campaign literature, that sort of thing, that's a question that often comes up.

349
00:31:38,200 --> 00:31:41,560
So, put that in for you to easily find again.

350
00:31:43,780 --> 00:31:51,380
Whether you have a sign ordinance or not during an election year, campaign signs can be posted

351
00:31:51,380 --> 00:31:58,100
from 46 days before the primary election, which will be June 27th, and I know that because

352
00:31:58,100 --> 00:32:03,700
that's absentee voting starting, until 10 days after the general elections. So no matter

353
00:32:03,700 --> 00:32:12,660
what your local ordinance may say, they can post signs in an election year. And if you

354
00:32:12,660 --> 00:32:15,260
don't have a sign ordinance, they can be posted anytime.

355
00:32:17,600 --> 00:32:20,000
If you have a parade or community

356
00:32:20,000 --> 00:32:26,260
be festival in your town, and they allow candidates in their parade, they can't be charged to

357
00:32:26,260 --> 00:32:29,120
fee that's greater than other units in that parade.

358
00:32:32,800 --> 00:32:35,460
Complaints on campaign finance practices

359
00:32:35,460 --> 00:32:40,480
are heard by the Office of Administrative Hearing, so I would refer people that have complaints

360
00:32:40,480 --> 00:32:48,720
about that sort of thing to the state. And there is the email address of where those complaints

361
00:32:48,720 --> 00:32:55,340
would be filed and they have to be filed within one year of whenever that violation occurred.

362
00:32:57,200 --> 00:33:04,660
If an administrative law judge or panel hears that and complains and finds that it's frivolous,

363
00:33:04,800 --> 00:33:09,500
they can order the complaint and to pay the respondents a attorney's fees. So they want to make

364
00:33:09,500 --> 00:33:14,160
sure that it is truly a violation before they go down that road.

365
00:33:16,590 --> 00:33:19,330
Now we'll talk about ballots.

366
00:33:19,330 --> 00:33:28,110
So before the meeting this morning, I sent you all a copy of the slide deck and the election information worksheet.

367
00:33:29,890 --> 00:33:35,590
And so I need everyone to complete it and have it back to me by June 15th.

368
00:33:35,650 --> 00:33:41,650
That's going to give us the information of who we should be contacting in your jurisdiction for any election related issues.

369
00:33:42,170 --> 00:33:47,650
and if you have any offices or questions coming up that's going to help us.

370
00:33:48,090 --> 00:33:51,270
Another thing I added to it this year is how many election judges you're going

371
00:33:51,270 --> 00:33:55,410
to have working on election day and I need that because we're trying to

372
00:33:55,410 --> 00:33:59,750
order some supplies to provide to you at the elections and we'll go over that a

373
00:33:59,750 --> 00:34:00,410
little bit later.

374
00:34:02,690 --> 00:34:05,110
If you're going to have a ballot question notify me as soon as

375
00:34:05,110 --> 00:34:09,770
possible so I can let our ballot vendor know that as she starts programming.

376
00:34:10,770 --> 00:34:15,210
If you do have a ballot question, you're going to have to provide me an electronic version

377
00:34:15,210 --> 00:34:18,110
of your resolution that establishes that ballot question.

378
00:34:18,870 --> 00:34:24,750
And then you're going to need to provide that wording of the question to me in Microsoft

379
00:34:24,750 --> 00:34:32,710
Word format, not in a PDF format because we have to upload that into the state system

380
00:34:32,710 --> 00:34:34,010
and we can't do it from a PDF.

381
00:34:37,310 --> 00:34:43,310
name rotations so most of you this doesn't matter really North branches the

382
00:34:43,310 --> 00:34:46,790
only one that it really matters because they have multiple precincts if you

383
00:34:46,790 --> 00:34:51,030
want to set the rotation for the names on the ballot I would need to know that by

384
00:34:51,030 --> 00:34:57,210
August 13th if you want we can just have the state system do a random

385
00:34:58,070 --> 00:35:05,220
bordering of it and so if you want to do that let me know otherwise like I said

386
00:35:05,220 --> 00:35:07,200
that's gonna be done by the state system.

387
00:35:08,760 --> 00:35:10,940
As soon as I receive the ballot proofs

388
00:35:10,940 --> 00:35:11,900
from our ballot vendor,

389
00:35:12,200 --> 00:35:13,920
I'm gonna forward them to you

390
00:35:14,960 --> 00:35:18,520
to whoever's on that designated contact information sheet

391
00:35:18,520 --> 00:35:20,980
that we just talked about for approval.

392
00:35:21,240 --> 00:35:23,000
Our window to get the ballots,

393
00:35:23,680 --> 00:35:27,720
the equipment program, the ballots set

394
00:35:28,420 --> 00:35:30,500
and printed for absentee voting

395
00:35:30,500 --> 00:35:32,800
is a very, very tight window.

396
00:35:32,800 --> 00:35:39,540
So, it's super, super important that you get that back to me right away and be watching

397
00:35:39,540 --> 00:35:40,100
for that.

398
00:35:43,160 --> 00:35:49,700
Other thing in the past, we've always published a county-wide sample ballot and we will continue

399
00:35:49,700 --> 00:35:50,620
to do that.

400
00:35:50,920 --> 00:35:58,060
If you want something that's specific to your city or township ballot and in just your official

401
00:35:58,060 --> 00:36:02,440
newspaper, then you're welcome to do that and let me know and I can get you a sample

402
00:36:02,440 --> 00:36:08,680
ballot otherwise we will do the county-wide one. Again, we put that in the post-review

403
00:36:08,680 --> 00:36:13,660
and the Chicago, it's not the post-review anymore. It's the county news review.

404
00:36:14,620 --> 00:36:18,960
I'll probably call it the post-review for the rest of my life, but so we do it in the review

405
00:36:18,960 --> 00:36:23,820
and then we also do it in the county press. So if you want it somewhere other than one of those two,

406
00:36:24,180 --> 00:36:25,760
you will need to do it on your own.

407
00:36:28,890 --> 00:36:32,370
Again, once we send you that ballot proof, you have to,

408
00:36:33,110 --> 00:36:37,930
It's super, super important that you review all of the information, all of your offices,

409
00:36:39,390 --> 00:36:48,470
the number of candidates to vote for, all of the spelling, and again that window is short, so you need to get it back to me.

410
00:36:48,510 --> 00:36:58,470
I'm probably only going to give you a day to get it turned around because that's how short our window is in order to make sure that we have the ballots by the beginning of absentee voting.

411
00:36:59,070 --> 00:37:07,090
And I'm going to send you a sign off sheet that you're going to sign off that your city candidates and or questions are correct or township or school district.

412
00:37:07,530 --> 00:37:14,150
Any errors that you find on the ballot after that are going to be at your cost to reprint any ballots for that.

413
00:37:15,670 --> 00:37:23,750
So again, return that proof sign off to me so we know that we can get going on printing the ballots.

414
00:37:25,090 --> 00:37:32,610
Once the absentee voting period starts and we have those ballots programmed, people

415
00:37:32,610 --> 00:37:37,090
can see what's on their ballot and get a sample ballot off of the Secretary of State's

416
00:37:37,830 --> 00:37:38,570
precinct finder.

417
00:37:38,790 --> 00:37:40,870
So there's the link to that.

418
00:37:40,970 --> 00:37:46,230
That's a good one that you might want to put out on your website if you have election

419
00:37:46,230 --> 00:37:47,470
information on your websites.

420
00:37:47,470 --> 00:37:53,940
So these are the offices that will be on the ballot this year.

421
00:37:54,780 --> 00:37:59,320
As you can see, we've got a lot of judges again this year.

422
00:37:59,640 --> 00:38:01,920
So we've got 25 judges.

423
00:38:02,420 --> 00:38:06,820
So that's going to be a big ballot again.

424
00:38:06,980 --> 00:38:12,380
Hopefully we won't have to go into two ballots again like we had to last year or two years ago.

425
00:38:12,660 --> 00:38:15,980
But in addition to those, there could be mayor and council,

426
00:38:15,980 --> 00:38:20,220
little town board for Lenton Nestle, school board, any questions.

427
00:38:20,800 --> 00:38:24,760
At this point, I don't know if any questions that are going to be on are constitutional amendments,

428
00:38:25,020 --> 00:38:25,700
but there's still time.

429
00:38:27,700 --> 00:38:33,240
So just yesterday, I got a ballot proof for the primary.

430
00:38:34,060 --> 00:38:38,980
So as you can see, we will have four columns on this ballot, and they can't cross over.

431
00:38:39,280 --> 00:38:45,320
So there will be legal, legal marijuana now, party candidates, grassroots legalized cannabis

432
00:38:45,320 --> 00:38:47,720
candidates, Republican and Democratic

433
00:38:47,720 --> 00:38:49,420
Primary Labor candidates.

434
00:38:52,020 --> 00:38:52,820
You can see

435
00:38:52,820 --> 00:38:54,180
some write-in lines on here. They

436
00:38:54,180 --> 00:38:55,400
shouldn't be on here, but I just

437
00:38:55,400 --> 00:38:56,460
wanted to kind of give you a little

438
00:38:56,460 --> 00:38:59,060
snapshot of what that's going to be.

439
00:38:59,240 --> 00:39:02,080
There are no nonpartisan offices

440
00:39:02,080 --> 00:39:04,000
this year. So none of the county

441
00:39:04,000 --> 00:39:07,480
offices or judges had enough candidates

442
00:39:07,480 --> 00:39:10,160
file to require the primary. So it

443
00:39:10,160 --> 00:39:12,400
will just be candidates on the

444
00:39:12,400 --> 00:39:13,980
partisan side of the ballot this year.

445
00:39:13,980 --> 00:39:14,980
pointing

446
00:39:17,120 --> 00:39:23,440
election judges. So back on May 1st, the parties had to provide the

447
00:39:23,440 --> 00:39:27,940
Secretary of State with a list of people who are interested in being election

448
00:39:27,940 --> 00:39:33,560
judges from their caucus that they held back in February. The state had to

449
00:39:33,560 --> 00:39:40,180
provide that to our office by May 15th which they did and they provided to us by

450
00:39:40,180 --> 00:39:44,300
precinct and list anybody who's willing to serve outside of their home

451
00:39:44,300 --> 00:39:49,200
precinct, which there was nobody in Chicago County, so none of you got those lists.

452
00:39:50,660 --> 00:39:55,920
Then we have to promptly turn around and send them to you, which we did before that May

453
00:39:56,360 --> 00:39:56,760
15th.

454
00:39:56,760 --> 00:39:58,820
We emailed them to you on May 15th.

455
00:39:58,820 --> 00:40:00,160
I think we got them on the 14th.

456
00:40:00,180 --> 00:40:01,860
We sent them out to you on the 15th.

457
00:40:04,160 --> 00:40:08,580
So when you're appointing your election judges, you have to first appoint from that list

458
00:40:08,580 --> 00:40:09,960
is what the statute requires.

459
00:40:09,960 --> 00:40:16,000
If there's additional vacancies after that, you can appoint others who aren't associated

460
00:40:16,000 --> 00:40:17,480
with a major political party.

461
00:40:19,060 --> 00:40:23,660
So election judges that weren't provided by the party, they have to provide you with

462
00:40:23,660 --> 00:40:27,360
their party affiliation or sign a statement that's saying that they're not.

463
00:40:27,700 --> 00:40:34,580
So you and they need to do that so you can assign those tasks that require party balance during

464
00:40:34,580 --> 00:40:35,480
election day.

465
00:40:38,100 --> 00:40:43,400
Again, you have to maintain party balance among the affiliated major parties.

466
00:40:45,340 --> 00:40:50,000
You have to have at least two judges in each precinct that are affiliated with different

467
00:40:50,000 --> 00:40:51,000
political parties.

468
00:40:53,130 --> 00:40:58,450
No more than half of the judges in anyone precinct can be from one major party.

469
00:40:59,390 --> 00:41:03,430
So as you're appointing your election judges, make sure that you're looking at that party

470
00:41:03,430 --> 00:41:04,170
affiliation.

471
00:41:06,390 --> 00:41:11,890
Judges can't, judges not affiliated with the major political parties need to sign a

472
00:41:11,890 --> 00:41:14,770
statement and providing that to you.

473
00:41:16,550 --> 00:41:23,030
And then also you need to designate a head election judge that will really be overseeing

474
00:41:23,030 --> 00:41:24,750
things at the polls on election day.

475
00:41:27,120 --> 00:41:32,680
So your last day to appoint election judges for the primary would be July 17th.

476
00:41:33,800 --> 00:41:36,400
And for the general election, we'll be October 9.

477
00:41:39,930 --> 00:41:43,410
You have to pay your election judges at least the state minimum wage.

478
00:41:44,490 --> 00:41:48,170
Training and travel time has to be included as well.

479
00:41:51,890 --> 00:41:56,830
So there, you'll remember from two years ago, this was always information that really only

480
00:41:56,830 --> 00:41:58,010
the clerk had in the past.

481
00:41:58,250 --> 00:42:04,750
But now party affiliation or non-affiliation can be shared with other election judges so

482
00:42:04,750 --> 00:42:08,750
So they can make sure that there's party balance on those duties that require it.

483
00:42:09,350 --> 00:42:16,290
That information should not, cannot, may not be disclosed or used by those election judges

484
00:42:16,290 --> 00:42:17,570
for any other purpose.

485
00:42:17,950 --> 00:42:22,030
So they shouldn't be, you shouldn't be talking about it or they shouldn't be talking about

486
00:42:22,030 --> 00:42:22,410
well.

487
00:42:22,970 --> 00:42:25,810
Did you know that Bob is with the legalized marijuana party?

488
00:42:26,110 --> 00:42:31,490
I mean, that's nothing that should be discussed outside of making sure that those duties

489
00:42:31,490 --> 00:42:33,790
you have your party balance.

490
00:42:36,080 --> 00:42:38,540
So you are required to have four election judges

491
00:42:38,540 --> 00:42:43,820
at all times for the general election. There are, there's a minimum of three

492
00:42:43,820 --> 00:42:48,080
judges for some other elections, but with the electronic equipment really you need

493
00:42:48,080 --> 00:42:53,420
for. And then the statute also says that if you're doing hang count of ballots you

494
00:42:53,420 --> 00:42:57,420
need one judge for every 150 voters, but we're not doing hang count of ballots so we

495
00:42:57,420 --> 00:42:58,380
don't need to worry about that.

496
00:43:01,530 --> 00:43:04,750
Again with the electronic equipment you need to have

497
00:43:04,750 --> 00:43:09,750
for judges. Student judges don't count towards your minimum.

498
00:43:10,010 --> 00:43:12,590
So if you're using some student judges

499
00:43:13,110 --> 00:43:14,950
and we'll talk about them a little bit later,

500
00:43:15,250 --> 00:43:17,030
they do not count towards your minimum.

501
00:43:17,290 --> 00:43:20,370
They're just bonus judges and extra hands to do the work.

502
00:43:23,090 --> 00:43:24,930
To be an election judge, they have to be eligible

503
00:43:24,930 --> 00:43:25,810
to vote in Minnesota.

504
00:43:26,970 --> 00:43:29,230
They have to be able to read, write and speak English.

505
00:43:30,390 --> 00:43:33,590
They have to be appointed by the local authority.

506
00:43:33,590 --> 00:43:37,450
So you have a city, the county, and school district, the township, the school board.

507
00:43:39,210 --> 00:43:40,850
They have to go with your training.

508
00:43:41,150 --> 00:43:44,650
So they have are required to take two years of training in an election cycle.

509
00:43:45,050 --> 00:43:52,650
So the new election cycle is starting now and will run until June of 2022.

510
00:43:56,510 --> 00:43:59,530
An election judge can't be a candidate in that election.

511
00:44:00,510 --> 00:44:06,290
They can't be the spouse parent, step child, step child sibling, step sibling or of a candidate

512
00:44:06,290 --> 00:44:11,370
it or another election judge that's working in the same precinct, and you'll remember

513
00:44:11,370 --> 00:44:17,470
two years ago, they further defined that, but they can't be domiciled together, so you

514
00:44:17,470 --> 00:44:22,850
can't be somebody living together either permanently or temporarily.

515
00:44:23,530 --> 00:44:29,690
So keep that in mind too, just because they're not officially married if they're living in

516
00:44:29,690 --> 00:44:36,110
the same house they can't serve together or live with a candidate.

517
00:44:37,670 --> 00:44:39,250
Election judge can't be a challenger.

518
00:44:41,430 --> 00:44:47,390
Relatives of another election judge can serve in the same precinct, but they can't serve

519
00:44:47,390 --> 00:44:48,330
on the same shifts.

520
00:44:48,630 --> 00:44:52,950
So if you have a husband and wife team, mother daughter team, something like that, they can

521
00:44:52,950 --> 00:44:56,510
both work in your precinct, but you have to have them working different shifts.

522
00:44:56,510 --> 00:44:56,810
Let's

523
00:44:58,860 --> 00:44:59,820
go.

524
00:45:00,000 --> 00:45:05,280
Students can serve as trainee election judges. They have to be 16. They have to be a United States

525
00:45:05,280 --> 00:45:10,300
citizen. They have to serve in the county where they live, which is different than any other

526
00:45:10,300 --> 00:45:15,340
election judges. Any other election judges can serve anywhere in Minnesota with trainee

527
00:45:15,340 --> 00:45:20,660
election judges. They could only serve in the county where they live. They have to be enrolled

528
00:45:20,660 --> 00:45:25,560
in high school or home school and have good grades. And they have to have permission from

529
00:45:25,560 --> 00:45:32,560
both the school and the parents. They serve without party affiliation and they

530
00:45:32,560 --> 00:45:38,880
can't work past 10 o'clock and they have to be paid at least two-thirds of the

531
00:45:38,880 --> 00:45:44,980
minimum wage. They can't perform tasks that are required to be done by judges of

532
00:45:44,980 --> 00:45:49,180
two different political parties because they serve without party affiliation so

533
00:45:49,180 --> 00:45:55,440
they couldn't help with curbside voting, for example. And again, they don't count

534
00:45:55,440 --> 00:45:57,340
towards the minimum number of judges you need.

535
00:46:00,180 --> 00:46:03,080
Other things to consider, especially

536
00:46:03,080 --> 00:46:09,160
this year with health issues and the uncertainty of our world, you want to make

537
00:46:09,160 --> 00:46:13,080
sure that you have backup judges that are trained and able to come and work

538
00:46:13,080 --> 00:46:18,680
at a minute's notice if somebody's unable to come on election day. You might

539
00:46:18,680 --> 00:46:23,900
want to think about fresh staff coming in for closing activities just because people that have

540
00:46:23,900 --> 00:46:29,080
worked all day their brains have turned to motion they might not be as sharp as maybe they were at

541
00:46:29,080 --> 00:46:35,260
six in the morning so consider that if you have that ability you might want to put your best people

542
00:46:35,260 --> 00:46:40,560
on voter registration because that's where you can really end up with a backlog if they're not

543
00:46:41,160 --> 00:46:46,700
sharp in knowing what they're doing on voter registration. When possible,

544
00:46:46,700 --> 00:46:48,680
team up a veteran judge with a new judge.

545
00:46:51,150 --> 00:46:54,410
Election judge training. So this is where you guys are

546
00:46:54,410 --> 00:47:01,590
going to probably all hate me. This year because of COVID-19, the only option for training is going

547
00:47:01,590 --> 00:47:09,410
to be the online training. So where we've had live sessions in the past, those will not be available

548
00:47:09,410 --> 00:47:15,190
just because when we were planning all of this, there was no group meetings allowed.

549
00:47:17,450 --> 00:47:18,050
So again,

550
00:47:18,050 --> 00:47:24,070
they have to take two hours' worth of training. And when they do that, there will be several lessons

551
00:47:24,070 --> 00:47:30,810
that they will go through. And then there'll be a quiz at the end of each lesson, and they won't be

552
00:47:30,810 --> 00:47:34,610
able to move on to the next lesson until they've got all the questions right. They're pretty easy

553
00:47:34,610 --> 00:47:37,670
questions, so I don't think anybody will have any problems.

554
00:47:40,620 --> 00:47:43,460
So we will provide you to a link to the

555
00:47:43,460 --> 00:47:49,900
county website for your judges to sign up for the training. So what you will need to do is get

556
00:47:49,900 --> 00:47:56,220
that link to all of your election judges to get them to get signed up. Here's another thing

557
00:47:56,220 --> 00:48:04,020
you guys aren't going to like but I have to be very firm on this. You guys need to be responsible

558
00:48:04,020 --> 00:48:10,780
for ensuring that your people get signed up. We don't have the staff to be fielding calls on well

559
00:48:10,780 --> 00:48:16,840
I can't figure out how to get signed up or can you sign me up. For the PNP our office was

560
00:48:16,840 --> 00:48:20,200
is inundated with your election judges calling.

561
00:48:20,900 --> 00:48:23,060
And when you add up all of the election judges

562
00:48:23,060 --> 00:48:26,240
across the county, we're talking about 300 judges.

563
00:48:26,600 --> 00:48:30,480
We do not have the staff to be able to help them get signed up.

564
00:48:30,860 --> 00:48:34,920
So if you have a judge that is having a hard time

565
00:48:34,920 --> 00:48:38,080
getting signed up, you're going to need to work with them

566
00:48:38,080 --> 00:48:41,620
and either sign up for them or walk them through that.

567
00:48:41,820 --> 00:48:43,820
We will not be able to do that.

568
00:48:43,820 --> 00:48:47,300
And if they call here, we're going to refer them back to you.

569
00:48:50,560 --> 00:48:56,660
The training registration link will be open from June 15th to the 26th.

570
00:48:57,360 --> 00:48:59,740
So that's when they're going to need to get signed up.

571
00:49:00,800 --> 00:49:05,060
Their training has to be completed no later than July 22nd.

572
00:49:07,580 --> 00:49:10,780
And they're going to need to have a unique email address.

573
00:49:10,780 --> 00:49:19,520
I know we've got some husband-wife teams that have served in the past and done the online training.

574
00:49:20,440 --> 00:49:27,240
They each have to have their own email address when we set them up in the online training portal.

575
00:49:27,800 --> 00:49:34,540
We found that if they're using the same email address, it really screws the system up.

576
00:49:34,540 --> 00:49:54,690
So encourage them to set up a free email account through Yahoo or Gmail and the election, you know, the link will be on the election judge information page. So this I've kind of done a couple screenshots of what the information will be out on the website.

577
00:49:55,230 --> 00:50:02,110
And then this will be the registration form and they're going to have to say if they're going to be a head judge or health care facility judge.

578
00:50:02,730 --> 00:50:16,950
Most likely, none of you are going to have health care facility because you're going to be your regular election judges won't do that, but we will have to set up any of the health care workers that are going to help their voters to get the training here.

579
00:50:20,580 --> 00:50:24,460
So, head judges are required to have an hour of additional training.

580
00:50:25,520 --> 00:50:29,280
absentee ballot board they require some additional training too and we'll do

581
00:50:29,280 --> 00:50:35,540
that here with them. All election judges have to attend the online training.

582
00:50:35,780 --> 00:50:43,720
Again we don't have the option of in-person training this year. If you have

583
00:50:43,720 --> 00:50:47,900
an vacancy on election day all of a sudden every all of your election judges get

584
00:50:47,900 --> 00:50:54,020
COVID-19 which I hope that they don't and you have to pull some people in and

585
00:50:54,020 --> 00:50:55,980
off the street to be election judges that day.

586
00:50:56,160 --> 00:50:59,280
The head judge will need to provide the emergency training.

587
00:51:00,860 --> 00:51:04,460
And you'll need to let us know if there's

588
00:51:04,460 --> 00:51:06,360
any issues you think we need to address

589
00:51:06,360 --> 00:51:09,300
with election judge training, because I'm just finalizing

590
00:51:09,720 --> 00:51:13,280
the online training deck for our vendor.

591
00:51:13,800 --> 00:51:15,380
So if there's anything that you guys think

592
00:51:15,380 --> 00:51:19,560
is really important that we stress with the election judges,

593
00:51:19,560 --> 00:51:21,580
just shoot us an email and let us know.

594
00:51:21,580 --> 00:51:25,100
And again, you can use that elections at ChisagoCounty.us.

595
00:51:28,070 --> 00:51:30,230
Now we will get into absentee voting.

596
00:51:32,210 --> 00:51:41,690
Again, a few years back, I want to say maybe six years ago, voters no longer have to provide

597
00:51:41,690 --> 00:51:43,730
a reason why they're going to absentee vote.

598
00:51:43,890 --> 00:51:47,350
In the past, they had to have a reason, they were sick, they were out of town.

599
00:51:47,770 --> 00:51:51,950
Now they don't need to, which has really increased absentee voting.

600
00:51:52,690 --> 00:51:57,470
And then the other thing that we have done is offered direct balloting, which is basically

601
00:51:57,470 --> 00:52:03,930
absentee voting where they come here and they vote in person at the government center.

602
00:52:04,510 --> 00:52:08,830
They still have to fill out an absentee ballot application because it is still an absentee

603
00:52:08,830 --> 00:52:09,090
vote.

604
00:52:09,590 --> 00:52:14,070
But what it does is it saves us a few steps because they can put it directly into a precinct

605
00:52:14,070 --> 00:52:18,030
counter rather than in envelopes that the absentee ballot board has to process.

606
00:52:18,030 --> 00:52:22,170
and then put into precinct counters.

607
00:52:23,250 --> 00:52:26,890
So we're going to do that again for both the primary and the general

608
00:52:26,890 --> 00:52:30,130
and that will be available seven days before the election.

609
00:52:30,530 --> 00:52:33,570
So starting the Tuesday before election day.

610
00:52:35,730 --> 00:52:37,590
So just kind of a little fun fact.

611
00:52:37,590 --> 00:52:40,310
Our last presidential election, which was in 2016.

612
00:52:40,870 --> 00:52:46,390
We had 4,700 absentee voters in actually in 2018,

613
00:52:46,390 --> 00:52:56,950
which was an off year. We had just a couple hundred less than that. Back in 2016, that was 105 percent more than the 2012 presidential election.

614
00:52:57,510 --> 00:53:08,130
So it was very busy with absentee voting and we anticipate that that will be even greater this year just because of the pandemic.

615
00:53:09,350 --> 00:53:17,030
So back in 2016, we helped just shy of 1,500 voters during that direct ballot period,

616
00:53:18,270 --> 00:53:21,210
almost 500 of them in that last day before the election.

617
00:53:21,470 --> 00:53:22,890
So it was a little bit crazy around here.

618
00:53:24,510 --> 00:53:28,630
Voters can apply for an absentee ballot online and submit it electronically.

619
00:53:29,010 --> 00:53:34,930
They can do a paper app too, but we prefer that they do it online through the Secretary of State's website

620
00:53:34,930 --> 00:53:40,630
right because then we are not having to enter all of those applications manually.

621
00:53:42,030 --> 00:53:47,470
And they can track where their absentee ballot is at on the Secretary of State's website

622
00:53:47,470 --> 00:53:47,790
too.

623
00:53:47,950 --> 00:53:49,910
So, again, that's probably information.

624
00:53:49,930 --> 00:53:52,110
If you have a website you're going to want to put out there.

625
00:53:52,690 --> 00:53:57,930
They can go on at any time of the day and night and see where their ballot absentee ballot

626
00:53:57,930 --> 00:54:04,050
is in the process, whether it's been mailed or if we've received it, whether we've accepted

627
00:54:04,050 --> 00:54:12,990
it. So all along the way it's tracked. This is just kind of a graphic of you can see how our

628
00:54:14,110 --> 00:54:21,190
voter registrations and our voting has increased over the last couple decades.

629
00:54:27,620 --> 00:54:35,720
Epsity ballot board, we process all of those here. With the anticipated increase in Epsity

630
00:54:35,720 --> 00:54:40,560
voting. We really need additional judges who would be willing to serve on the absentee ballot board.

631
00:54:40,940 --> 00:54:46,940
So if you have any election judges that you know may be looking for some little part-time work,

632
00:54:46,940 --> 00:54:53,040
or just enjoy election processes and would be interested in working on our ballot board,

633
00:54:53,340 --> 00:54:57,740
have them reach out to me as soon as possible. I'm putting out a schedule here in the next

634
00:54:57,740 --> 00:55:05,160
couple days and we could really use some additional hands to help with that because we're anticipating

635
00:55:05,160 --> 00:55:12,660
higher than normal absentee voting. We've already got probably close to 354 hundred applications

636
00:55:12,660 --> 00:55:21,330
in already in the absentee ballot. Window hasn't even opened yet, so have them reach out to me.

637
00:55:22,450 --> 00:55:28,770
So you won't be doing anything with absentee ballots at the polling place. They will process and count

638
00:55:28,770 --> 00:55:38,610
everything and then for your local races I will send you your absentee results but they all

639
00:55:38,610 --> 00:55:43,730
the results will be incorporated into the election day results here at the county.

640
00:55:46,120 --> 00:55:47,540
When we get the

641
00:55:47,540 --> 00:55:54,460
electronic rosters the poll books together we will have everything marked hopefully for you through

642
00:55:54,460 --> 00:56:01,520
Saturday. We'll push a supplement. Maybe it'll probably only be through Saturday noon,

643
00:56:01,520 --> 00:56:06,740
which voting stays open for a little while after that just because it takes quite a while to do that.

644
00:56:07,220 --> 00:56:16,660
But you will have to push a supplement right away on election day that will mark anything AB that

645
00:56:16,660 --> 00:56:21,900
came in either after we push the supplement on Saturday and anything that came in from Monday.

646
00:56:21,900 --> 00:56:23,080
And

647
00:56:25,520 --> 00:56:32,420
then we can still accept absentee ballots until 8 p.m. through the mail or people can drop

648
00:56:32,420 --> 00:56:38,160
them off here until 3 p.m. on election day. So if we get any additional absentee ballots that

649
00:56:38,160 --> 00:56:45,080
come in on election day, we'll notify you until you that you need to push another supplement.

650
00:56:45,940 --> 00:56:52,740
For the presidential primary at about seven o'clock, I had a postal worker from Stillwater

651
00:56:52,740 --> 00:56:57,560
come and hand deliver a ballot that had gone to their post office instead of ours.

652
00:56:57,980 --> 00:57:00,520
So they do come in late in the day.

653
00:57:00,920 --> 00:57:07,420
So if anybody does come in with one, I will let you know that you need to turn your hot spot back on and push that supplement.

654
00:57:10,690 --> 00:57:20,210
Again, we talked about this at the beginning, but just for the 2020 election, the ballot board will have two days after the poll is closed to get all of the absentee ballots processed.

655
00:57:21,010 --> 00:57:24,050
and we'll give you those results for your local races.

656
00:57:25,010 --> 00:57:29,130
Again, if you know anybody that wants to serve on the ballot board,

657
00:57:29,290 --> 00:57:32,050
have them contact either Kim or I as soon as possible.

658
00:57:33,790 --> 00:57:36,490
Because I think we're going to need additional assistance,

659
00:57:36,490 --> 00:57:38,130
especially for the general election.

660
00:57:40,730 --> 00:57:41,910
Healthcare facility outreach.

661
00:57:42,510 --> 00:57:44,690
Again, this is going to be a little different this year

662
00:57:44,690 --> 00:57:48,650
because of those temporary changes due to the pandemic.

663
00:57:49,610 --> 00:57:55,190
So the clerk is required to conduct health care outreach voting when you have a hospital,

664
00:57:55,370 --> 00:58:01,250
a sanitarium, or other institution defined in that statute, and really the only thing that

665
00:58:01,250 --> 00:58:05,830
would fit under that category would be the Fairview Medical Center, the hospital in Wyoming.

666
00:58:06,670 --> 00:58:13,810
So the city of Wyoming would need to deal with any absentee voting for anybody that's in the hospital,

667
00:58:14,510 --> 00:58:21,750
and it also requires it for nursing homes as defined under that statutes. So those are the four

668
00:58:24,730 --> 00:58:30,930
facilities in Shasago County. So North Branch University Wyoming and Shasago City need to make

669
00:58:30,930 --> 00:58:37,090
those arrangements. Again, you are still going to need to coordinate with them for the health care

670
00:58:37,090 --> 00:58:41,990
facility voting even though there is the temporary law change this year. So you're going to need to

671
00:58:41,990 --> 00:58:45,710
establish a date when they're going to do it. You're going to need to coordinate getting

672
00:58:45,710 --> 00:58:51,670
the applications to them, getting the completed applications return to our office. You're

673
00:58:51,670 --> 00:58:57,110
going to need to get the ballots to them for their election day that they choose. And you're

674
00:58:57,110 --> 00:59:03,110
going to need to coordinate with the healthcare facilities staff to get their employees trained

675
00:59:03,110 --> 00:59:04,390
that will be helping the voters.

676
00:59:06,940 --> 00:59:10,400
If possible, you want to try and coordinate with them before

677
00:59:10,400 --> 00:59:16,360
the voter registration pre-registration cutoff. So we have, they have fewer election day registrations

678
00:59:16,360 --> 00:59:21,520
that they would need to deal with. So, you know, if you can get those applications in before

679
00:59:21,520 --> 00:59:25,940
either July 24th for the primary or October 16th, that would be best.

680
00:59:28,690 --> 00:59:30,090
Coordinate with them on getting

681
00:59:30,090 --> 00:59:37,650
those applications completed and return to our office at least one week before their election day.

682
00:59:38,530 --> 00:59:42,170
And then you're going to have to coordinate, drop off, and pick up of the ballots.

683
00:59:44,240 --> 00:59:47,440
And this can be done during the 20 days before the elections.

684
00:59:47,720 --> 00:59:52,260
So your window for the primary election is going to be between July 22nd and August 10th.

685
00:59:52,260 --> 00:59:53,200
This one they can do it.

686
00:59:53,320 --> 00:59:57,520
And for the general election, it will be between October 14th and November 2nd.

687
00:59:58,160 --> 00:59:59,960
I would encourage you not...

688
01:00:00,000 --> 01:00:29,120
To do it in that week before, just because our office is so crazy busy, it would be very difficult to get ballots ready and to you. So if you can avoid that last week, we would appreciate that. But if push game to shove in, that's the only day they can do it. We can do it then. So now we're going to talk about polling place accessibility and some other issues. Again, we talked about this a little bit at the beginning. You need to designate your polling place every year by December 31st for your next year's elections.

689
01:00:30,120 --> 01:00:39,020
But with that temporary law change, if you're in a high-risk facility, you can make a change up through July first.

690
01:00:39,680 --> 01:00:47,360
So they only want you designating a school facility if there's no other public or private facility reasonably available.

691
01:00:47,540 --> 01:00:50,120
In that language came I pulled directly out of the statute.

692
01:00:50,740 --> 01:00:54,460
Then we need to notify the voters that there's a polling place change.

693
01:00:54,460 --> 01:01:01,100
And again, you can do it on your own, or we can do it through SVRS, and a postcard can

694
01:01:01,100 --> 01:01:05,720
be sent to them, and then we would bill you for the cost of that because we get charged

695
01:01:05,720 --> 01:01:06,260
for those.

696
01:01:08,970 --> 01:01:14,130
And polling places have to be accessible, large enough to accommodate your election day

697
01:01:14,130 --> 01:01:20,850
activities, free from other non-election activities, free smoke free, liquor free,

698
01:01:23,760 --> 01:01:25,260
minimum accessibility

699
01:01:25,960 --> 01:01:50,980
You have to have paved parking with a wide space reserve for disabled people, curb cuts or temporary ramps for handicap accessibility, paved main route, free of stairs or elevators to get people where they need to be entrances and doorways have to be a minimum of 32 inches wide, walkways and hallways need to be 36 inches wide.

700
01:01:51,940 --> 01:01:58,080
and they have to be free from anything that's sticking out or hanging out that somebody can bang their head on.

701
01:01:59,140 --> 01:02:06,900
If you have stairs, you need to have handrails and you need to put signage up on an accessible route.

702
01:02:07,300 --> 01:02:15,840
If your main entrance isn't accessible but there is an alternate accessible route, make sure that you have signs clearly designating that.

703
01:02:15,840 --> 01:02:22,740
And you have signs that let the voters know that there is assistance available.

704
01:02:24,540 --> 01:02:28,760
And at least one, you have to have at least one wheelchair accessible loading booth

705
01:02:28,760 --> 01:02:34,320
with a stable flat writing surface that's 34 inches high.

706
01:02:35,560 --> 01:02:45,180
And I know a lot of the election booth vendors do have special handicap accessible booths that have extensions on the legs

707
01:02:45,180 --> 01:02:48,080
that make them wider so you can get a wheelchair under them.

708
01:02:51,840 --> 01:02:58,400
So this is the normal polling place flow that you've seen a million times from us.

709
01:02:58,980 --> 01:03:04,940
You'll notice in the middle this year you're going to need to consider your social distancing.

710
01:03:05,340 --> 01:03:08,940
So you're going to need to space things out more than you have.

711
01:03:09,220 --> 01:03:11,160
Your voting booths need to be six feet apart.

712
01:03:11,460 --> 01:03:17,000
Your roster table and your new registration table need to be six feet apart if you're

713
01:03:17,000 --> 01:03:19,440
doing them at separate places.

714
01:03:19,780 --> 01:03:23,520
So just keep that in mind as you're setting up

715
01:03:23,520 --> 01:03:26,340
your polling place that you need to maintain

716
01:03:26,340 --> 01:03:28,240
that six-foot social distancing.

717
01:03:32,230 --> 01:03:34,430
During voting hours, election judges voters

718
01:03:34,430 --> 01:03:38,110
and other authorized people are the only people allowed

719
01:03:38,110 --> 01:03:39,290
in the polling place.

720
01:03:39,890 --> 01:03:42,550
And that's gonna be even more important this year

721
01:03:42,550 --> 01:03:44,190
with maintaining that social distancing.

722
01:03:44,190 --> 01:03:46,950
You're gonna wanna discourage people hanging out

723
01:03:46,950 --> 01:03:49,490
and just chatting about their crops

724
01:03:49,490 --> 01:03:57,850
or the weather, or their new grand baby in the polling place just because we want to help with that social distancing.

725
01:03:59,370 --> 01:04:07,110
So authorized people are anyone that's helping a voter who is disabled or unable to read or write English.

726
01:04:07,510 --> 01:04:09,510
And remember that new law, there's no limit.

727
01:04:10,290 --> 01:04:14,150
As a result of that loss, there's no limit on the number of people they can assist.

728
01:04:14,810 --> 01:04:20,410
People that are vouching for other voters if there's a new voter registrant that doesn't

729
01:04:20,410 --> 01:04:25,810
have the appropriate identification, a voucher can be in the polling place.

730
01:04:26,250 --> 01:04:29,790
Again, that voucher needs to be a voter in that precinct.

731
01:04:31,090 --> 01:04:35,630
Observers that have written authorization from the Secretary of State's Office, my office

732
01:04:35,630 --> 01:04:41,950
or the clerk's office, peace officers if election judges have requested them to come to

733
01:04:41,950 --> 01:04:48,870
keep the peace. Children, when they're accompanying voters, again, you know, try to discourage this

734
01:04:48,870 --> 01:04:55,650
as much as possible with the social distancing issues, but obviously some people don't have the

735
01:04:56,270 --> 01:05:01,430
daycare available, but still want to come out and vote, so just try to be cognizant of that.

736
01:05:02,550 --> 01:05:09,490
Challengers are authorized, and teachers and students participating in mock elections, I'm not

737
01:05:09,490 --> 01:05:15,030
aware of any school districts that are looking to do a mock election and quite honestly they

738
01:05:15,030 --> 01:05:19,530
contacted my office to do that this year I would discourage it just because of the pandemic.

739
01:05:19,930 --> 01:05:23,290
But they have to be authorized by the Secretary of State's office and I can only

740
01:05:24,030 --> 01:05:28,250
imagine the Secretary of State's office would be discouraging that this time as well

741
01:05:28,850 --> 01:05:36,250
and news media. And anybody that wants to make a written complaint again you'll have have a

742
01:05:36,250 --> 01:05:40,970
complaint forms and state election law, complaint forms in your forms buckets.

743
01:05:44,360 --> 01:05:49,880
So prohibited polling place activities would be anybody that's being disorderly, anybody

744
01:05:49,880 --> 01:05:56,980
that's intoxicated or has liquor with them, people who are campaigning or have campaign

745
01:05:57,760 --> 01:06:04,780
material or literature or buttons, anybody that's smoking, anybody that's lingering within

746
01:06:04,780 --> 01:06:10,980
100 feet of the building. Again, no campaigning or campaign information can be within 100 feet of

747
01:06:10,980 --> 01:06:16,440
the building. Or if you're pulling places on public property, it can't be anywhere on the public

748
01:06:16,440 --> 01:06:20,100
property. That prohibit, oops, I'm sorry.

749
01:06:22,480 --> 01:06:29,220
That prohibition on the 100 feet does not apply to adjacent

750
01:06:29,220 --> 01:06:35,180
private property. So even if there's a campaign sign in a private individual's front yard and it's

751
01:06:35,180 --> 01:06:39,100
closer than a hundred feet to the polling place that's on private property at

752
01:06:39,100 --> 01:06:39,520
constator.

753
01:06:42,040 --> 01:06:45,840
Exit pullers can approach voters leaving the polling place if they've

754
01:06:45,840 --> 01:06:52,200
got their predetermined way that they're asking questions and their questions

755
01:06:52,200 --> 01:06:52,920
are anonymous.

756
01:06:55,310 --> 01:07:01,490
It has to be outside of the polling room. Election judges just a

757
01:07:01,490 --> 01:07:05,510
reminder that if your ballot box is getting full you can either straighten them

758
01:07:05,510 --> 01:07:12,750
out if they're falling in the bin, Kitty Wampus, or you can remove them and seal them

759
01:07:12,750 --> 01:07:18,270
into a ballot box, but just note that you're doing it on your incident log, note what time

760
01:07:18,270 --> 01:07:23,230
you're doing it, who's doing it, and publicly announce what you're doing, so the voters

761
01:07:23,230 --> 01:07:25,590
don't think that there's shenanigans going on.

762
01:07:27,740 --> 01:07:35,160
Your incident logs, that lets us know what's going on in the precinct, use that to record

763
01:07:35,160 --> 01:07:40,740
any unusual events or problems and if you've resolved a problem put that on

764
01:07:40,740 --> 01:07:45,500
there too so if we get a call a couple days after election that says hey when

765
01:07:45,500 --> 01:07:51,900
the insunnerized township was blah blah blah blah it helps us to know that did

766
01:07:51,900 --> 01:07:55,380
occur and how you resolved it because then we can communicate that to the

767
01:07:55,380 --> 01:08:01,760
voter and return them with the in the supply bucket on election night so we have

768
01:08:01,760 --> 01:08:08,600
those. So when we're fielding calls after the election, which does happen, they go home and they

769
01:08:08,600 --> 01:08:12,240
stew about what happened at the polling place and usually are calling us the next morning.

770
01:08:12,520 --> 01:08:18,920
So make sure those incident logs are are completed. Things you'd I we've seen on the incident logs

771
01:08:18,920 --> 01:08:24,900
that you don't if a voter has a spoiled ballot and with the primary that's going to be a lot,

772
01:08:25,580 --> 01:08:29,580
you know they cross over and so they need to get a new ballot. Spoiled ballots don't need to go

773
01:08:29,580 --> 01:08:35,640
on there, just note things that are occurring that are odd in the polling place.

774
01:08:37,520 --> 01:08:39,420
So, I will talk a little bit about challengers.

775
01:08:39,960 --> 01:08:44,300
They have to have a letter appointing them with their proof of residence, and the proof

776
01:08:44,300 --> 01:08:49,680
of residence would be anything that you would allow somebody to use to register on election

777
01:08:49,680 --> 01:08:50,020
day.

778
01:08:52,060 --> 01:08:58,180
They can only challenge a voter's eligibility based on their own personal knowledge that a

779
01:08:58,860 --> 01:09:00,400
voter isn't eligible to vote.

780
01:09:00,960 --> 01:09:07,280
They can't make lists of voters to challenge based on information maybe that their political

781
01:09:07,280 --> 01:09:12,500
parties sent out and that maybe was returned to them so they can't have lists of people

782
01:09:12,500 --> 01:09:16,840
that they kind of predetermined that they're going to challenge and they can't make lists

783
01:09:16,840 --> 01:09:18,580
of people who are voting on election day.

784
01:09:19,420 --> 01:09:26,820
They can't handle any election materials and they can't try to influence voters at the polls.

785
01:09:26,820 --> 01:09:32,540
If they're going to challenge somebody's eligibility to vote, they have to fill out the oath of challenge voter.

786
01:09:33,940 --> 01:09:37,360
And again, that'll be in your forms packet.

787
01:09:40,300 --> 01:09:52,120
Challenge voters have to swear an oath, and you as the election judge are going to ask them questions regarding the challenge based on whatever that challenger is challenging.

788
01:09:53,120 --> 01:09:57,240
And those questions again are going to be in your election judge guides.

789
01:09:57,240 --> 01:10:09,340
If the voter answers the questions appropriately, then you allow them to sign in on the complete

790
01:10:09,340 --> 01:10:15,480
their registration on the poll pad, I'm sorry, and allow them to vote.

791
01:10:16,820 --> 01:10:25,060
If the challenger persists, then you're going to ask the voter again the questions if they

792
01:10:25,060 --> 01:10:30,340
continue to say they're eligible to vote, then you're going to have that voter verbally repeat

793
01:10:30,340 --> 01:10:39,280
the oath that's on the roster on your oath sheets that print out of the poll pad, and after that,

794
01:10:39,360 --> 01:10:43,040
then they can sign their receipt and then you're going to allow them to vote.

795
01:10:46,340 --> 01:10:47,320
Voter privacy, we talk

796
01:10:47,320 --> 01:10:53,080
about this every year. It has to be maintained in the polling place at all times. This is going to be

797
01:10:53,080 --> 01:10:57,840
more challenging this year with COVID, just with the social distancing and you might have

798
01:10:57,840 --> 01:11:04,320
people waiting in lines and where they maybe wouldn't have to in the past. So again,

799
01:11:04,440 --> 01:11:09,100
that's what we get most complaints about. If you're going to allow voters to vote somewhere

800
01:11:09,100 --> 01:11:14,420
other than voting both, if you've got tables set up or something, make sure that they're

801
01:11:14,420 --> 01:11:20,840
offered a secrecy sleeve or you have barriers set up to provide them the most privacy as

802
01:11:20,840 --> 01:11:21,300
possible.

803
01:11:23,750 --> 01:11:26,850
You have long lines waiting for the scan. Make sure that you're

804
01:11:26,850 --> 01:11:31,310
offering a secrecy sleeve to those people. And again, as they're waiting in

805
01:11:31,310 --> 01:11:36,390
line, make sure that you're maintaining social distancing. Which might mean

806
01:11:36,390 --> 01:11:41,150
you have to have people waiting in line outside of the building longer to get in.

807
01:11:42,930 --> 01:11:47,250
Make sure that the judge in charge of the voting machine maintains that six

808
01:11:47,250 --> 01:11:51,990
foot separation to from the machine and doesn't view a ballot unless they're

809
01:11:51,990 --> 01:11:59,770
asked by a voter, so they shouldn't be up right on top of the scan looking at

810
01:11:59,770 --> 01:12:06,110
people's ballots as they're going in. Again, roster notations are private

811
01:12:06,110 --> 01:12:11,130
data and need to be kept private. This is easier for us now that we're using

812
01:12:11,130 --> 01:12:16,590
the poll pads because it's only going to come up for that voter with the old

813
01:12:16,590 --> 01:12:21,270
paper rosters if you had somebody signing that could see any roster notations for

814
01:12:21,270 --> 01:12:27,270
any other voters that were on that page. So that's a little bit easier for us now, but again that's

815
01:12:27,270 --> 01:12:32,530
private data and it should be never be discussed with any other voters in a public space where

816
01:12:32,530 --> 01:12:38,950
conversations could be heard. Elections judges shouldn't be talking about it unless they're trying

817
01:12:38,950 --> 01:12:44,290
to resolve a challenge or something that's on there, they may need to discuss it but should go away

818
01:12:44,290 --> 01:12:48,490
from other voters so that discussion is private.

819
01:12:50,660 --> 01:12:55,240
Election judges need to stay neutral, even though they're affiliated with a political

820
01:12:55,240 --> 01:13:00,340
party and a lot of times they have strong political opinions and views.

821
01:13:01,520 --> 01:13:07,140
When they're working in the polling place, they have to keep that at bay.

822
01:13:07,880 --> 01:13:11,340
In their oath that they're taking, they need to remain neutral.

823
01:13:13,480 --> 01:13:20,620
And as head judge, if they, the head judge hears some of those discussions going on, that's

824
01:13:20,620 --> 01:13:25,220
that head judge's responsibility to go and talk to that election judge, and if it can

825
01:13:25,220 --> 01:13:28,620
be resolved, then they're going to come to you as the clerk to resolve that issue.

826
01:13:30,500 --> 01:13:36,420
If a voter asks about an officer a question on the ballot, you can need to, the election

827
01:13:36,420 --> 01:13:42,440
judges need to refrain from making their personal comments or opinions about it, really direct

828
01:13:42,440 --> 01:13:46,920
them to the instructions on the ballot. It's going to tell them the office and how many

829
01:13:46,920 --> 01:13:51,980
to vote for and really that's the instruction that election judges should be giving to voters.

830
01:13:55,560 --> 01:14:01,820
Election day registrations, proof of residence are going to be required for election day registrations,

831
01:14:01,820 --> 01:14:08,320
just like always. Nothing has really changed since last election cycle with what they can use.

832
01:14:08,560 --> 01:14:13,900
They can use an ID that has their current name and address. If they don't have an ID that has

833
01:14:13,900 --> 01:14:19,200
their current name and address on it, they can use a photo ID plus an approved document

834
01:14:19,200 --> 01:14:24,800
that has their current name and address on it. They can use a voucher. The voucher

835
01:14:24,800 --> 01:14:30,620
has to be in the same precinct, and they can vote for up to eight non-registered voters.

836
01:14:31,060 --> 01:14:36,900
So there's a form in your forms packet that you keep track of how many people that they

837
01:14:36,900 --> 01:14:42,820
voted or vouched for. So on the poll pad you're going to complete the voucher section.

838
01:14:45,240 --> 01:14:51,540
And with the with the poll pads it's a lot easier because you can just look up their name just

839
01:14:51,540 --> 01:14:57,520
like you would if they're they were looking to check end of all you can put in start typing in

840
01:14:57,520 --> 01:14:59,800
their name and it's going to pull up any registered voters.

841
01:15:00,000 --> 01:15:27,120
So then you just selected. So it makes it a lot easier than having to go through a roster and find their voter number and that sort of thing. Healthcare facility workers are not limited to vouching or helping eight voters. College and student IDs are allowed for us. We don't have any colleges here. So that's not a big thing. If they had a valid registration in this precinct.

842
01:15:27,940 --> 01:15:32,760
And let's just say they had a name change, they got married and their name changed, or

843
01:15:32,760 --> 01:15:36,560
they moved two doors down, and they were still in the same precinct.

844
01:15:36,860 --> 01:15:38,600
They could use that valid registration.

845
01:15:39,560 --> 01:15:44,140
They're still going to need to complete a voter registration to change their name and address,

846
01:15:44,480 --> 01:15:49,220
but they don't have to provide any other proof other than their current registration in that

847
01:15:49,220 --> 01:15:49,820
precinct.

848
01:15:49,820 --> 01:15:57,160
And then anybody who tries to register after the pre-registration has closed, they will

849
01:15:57,160 --> 01:16:01,300
get a letter from our office saying, thanks for submitting your voter registration, but

850
01:16:01,300 --> 01:16:03,360
it came in too late for this election.

851
01:16:03,820 --> 01:16:11,600
So they can use that letter from us as their proof-of-read of ID for their Election Day Registration.

852
01:16:13,680 --> 01:16:17,720
Allowable ID, if it has their current name and address, would be their driver's license,

853
01:16:17,720 --> 01:16:23,080
operations, a permit, or a Minnesota ID card, a receipt for any of those.

854
01:16:25,020 --> 01:16:29,200
Tribal ID that has their name, current address, signature, and picture on it.

855
01:16:30,740 --> 01:16:33,940
Allowable photo ID plus an approved document.

856
01:16:34,720 --> 01:16:39,420
So they can use a driver's license that's expired or from another state.

857
01:16:39,840 --> 01:16:43,620
They can use a passport, a military ID, or a veterans ID, which are different.

858
01:16:44,500 --> 01:16:55,800
tribal ID card, high school school ID or a university or college ID and if they use those then they have to provide a document along with it.

859
01:16:55,860 --> 01:17:05,880
It can be a residential lease or rental agreement, a student's fee statement again which we don't have a college so doesn't really apply much to us or a bill.

860
01:17:06,720 --> 01:17:08,780
Again, remember that the bill has to be

861
01:17:08,780 --> 01:17:10,520
within 30 days of the election.

862
01:17:10,900 --> 01:17:12,560
It has to have the person's name,

863
01:17:12,700 --> 01:17:15,940
that person that's voting's name and address.

864
01:17:16,140 --> 01:17:18,720
It can't be a spouse or a roommate or somebody like that.

865
01:17:21,800 --> 01:17:26,520
Property tax statements cannot be used as a proof of ID,

866
01:17:26,840 --> 01:17:29,660
because you can own property a lot of places.

867
01:17:30,460 --> 01:17:34,740
Again, the document has to contain the voters name and address.

868
01:17:35,840 --> 01:17:41,580
It can either be a paper bill or they can pull something up on their smart phone, their tablet or

869
01:17:41,580 --> 01:17:46,820
anything like that. So it can be an electronic copy of a bill. Again, the same rules apply. It has

870
01:17:46,820 --> 01:17:50,140
to have their name. It has to have their address and has to be do within 30 days.

871
01:17:53,290 --> 01:18:02,230
Roster correction form. This form should only only only be used to correct typos. If there's a name

872
01:18:02,230 --> 01:18:07,550
change or an address change they have to do an election day registration. This

873
01:18:07,550 --> 01:18:12,530
would only be this roster correction form should only be used if there's a

874
01:18:12,530 --> 01:18:16,270
typo we've spelled their name wrong you know their birth date is

875
01:18:16,270 --> 01:18:23,810
transposed or something like that. So only use this for corrections and if

876
01:18:23,810 --> 01:18:29,730
somebody says well my husband Bob passed away last week and his name is still on

877
01:18:29,730 --> 01:18:34,690
roster, you could have her fill out this form and then we'll make sure that it gets taken

878
01:18:34,690 --> 01:18:40,690
off. We do get notification from the Department of Health and from the recorder's office on

879
01:18:40,690 --> 01:18:46,470
a monthly basis of any death records that are filed, but depending on when the roster is

880
01:18:46,470 --> 01:18:52,030
generated, those may not hit for election day, just because election day is early in the month.

881
01:18:52,030 --> 01:18:52,910
So

882
01:18:55,600 --> 01:18:59,980
after the election, you're going to do some ballot reconciliation.

883
01:19:01,180 --> 01:19:05,260
You're going to clarify the number of ballots that were provided to the precinct.

884
01:19:06,840 --> 01:19:10,680
Two judges should be counting the packets as you're opening them.

885
01:19:11,020 --> 01:19:18,200
We order them in packets of 150 or 25.

886
01:19:18,980 --> 01:19:24,240
So if it's a packet of 100, it's not going to, it's the bigger packet.

887
01:19:24,240 --> 01:19:30,420
If they're the 50 or so 50, 25 or 75, it's going to be marked on the outside of the shrink

888
01:19:30,420 --> 01:19:30,760
wrap.

889
01:19:30,980 --> 01:19:32,200
How many hours should be in there?

890
01:19:33,600 --> 01:19:37,780
So just make sure that that's the number of ballots that are in there and they package

891
01:19:37,780 --> 01:19:40,840
them using automated equipment.

892
01:19:41,120 --> 01:19:44,260
So every once in a while you get a couple more or a couple less.

893
01:19:44,640 --> 01:19:49,060
If there's more or less than the hundreds or whatever should be in that packet, make sure

894
01:19:49,060 --> 01:19:53,360
that you know that on your incident log because when you're doing your summary statements at

895
01:19:53,360 --> 01:19:56,340
at the end of the night, you're going to need to know that to tie out your totals.

896
01:19:59,320 --> 01:20:05,140
So the pressing summary, you're going to include the number of ballots that were delivered

897
01:20:05,140 --> 01:20:11,120
on election day, any adjustments that you made, if you have to photocopy.

898
01:20:11,500 --> 01:20:17,340
It's always my goal for you never to run out, but I don't want to be throwing away thousands

899
01:20:17,340 --> 01:20:20,600
of ballots either after an election.

900
01:20:20,600 --> 01:20:27,860
So you're going to need to know any unofficial ballots that you maybe have to make, number of

901
01:20:27,860 --> 01:20:37,020
spoil ballots, any duplicates made, which now that you're not doing absentee voting, the chances

902
01:20:37,020 --> 01:20:42,060
of you having to duplicate a ballot would be very slim, and then your number of unused ballots.

903
01:20:42,420 --> 01:20:47,060
When you add all that up, it should equal the number of ballots that you started the day with.

904
01:20:49,740 --> 01:21:00,300
Again, you'll have the auditor return log and we want you to use that to make sure everything is tying out and any discrepancies are noted on there.

905
01:21:02,580 --> 01:21:12,780
So your number of voting should equal the number voting must equal the number of votes reported and if there's the excess ballot process, you're going to follow that.

906
01:21:13,560 --> 01:21:19,800
So again, this is the ballot custody form that you get when we hand the ballots off to you as the clerk.

907
01:21:20,160 --> 01:21:21,760
We're going to sign off on the top.

908
01:21:22,500 --> 01:21:28,400
In the middle section is where when you're handing it off to your head judges should equal the same amount.

909
01:21:29,180 --> 01:21:36,760
And then the bottom section is what they're going to fill out and should be completed before you return to our office because that's what's going to

910
01:21:36,760 --> 01:21:42,460
you tie out to the number of ballots that you received plus any that you had to make

911
01:21:42,460 --> 01:21:46,280
or any extra ballots that we're going to pack it.

912
01:21:50,060 --> 01:21:51,680
So check in at our office.

913
01:21:54,240 --> 01:21:56,840
It's going to be done in the presence of an election judge or clerk.

914
01:21:58,840 --> 01:22:01,400
We're going to make a record of all materials that were delivered.

915
01:22:01,460 --> 01:22:05,420
We have a checklist that we use of things that need to be coming back to us.

916
01:22:06,180 --> 01:22:09,060
We're going to try and record the name of who's making the delivery.

917
01:22:09,060 --> 01:22:16,720
So if we have questions, we can, we know who to contact, we're going to need you to include

918
01:22:16,720 --> 01:22:20,740
the number of ballots delivered to the precinct, the map and the number of ballots that

919
01:22:20,740 --> 01:22:22,820
were returned in any discrepancies.

920
01:22:25,000 --> 01:22:29,740
Are the summary statement stats completed and correct?

921
01:22:31,400 --> 01:22:38,180
We have to report things that I think kind of are silly to the Secretary of State's Office

922
01:22:38,180 --> 01:22:40,980
was who in turn has to report them to this Fed.

923
01:22:41,220 --> 01:22:44,280
So it's important that everything on that summary statement,

924
01:22:44,820 --> 01:22:47,380
including the stats, which seem kind of silly,

925
01:22:47,560 --> 01:22:49,400
like how many voting booths do you have.

926
01:22:50,220 --> 01:22:51,540
Everything has to be filled out

927
01:22:51,540 --> 01:22:53,440
because I have to report that to the state.

928
01:22:54,260 --> 01:22:56,240
And so make sure that you're filling out

929
01:22:56,240 --> 01:22:58,880
the summary statements for the presidential primary.

930
01:22:59,120 --> 01:23:01,740
There were several precincts that did not complete them.

931
01:23:01,920 --> 01:23:05,840
So it's very important that those are filled out and complete.

932
01:23:07,140 --> 01:23:10,000
The other thing we're going to check when you're bringing stuff back at the end of

933
01:23:10,000 --> 01:23:17,920
the night are the voted ballots sealed into usually the big blue bins if they're not

934
01:23:17,920 --> 01:23:18,760
they need to be.

935
01:23:21,160 --> 01:23:27,840
If you had excess ballots do we need to complete that excess ballot process and hopefully we'll

936
01:23:27,840 --> 01:23:31,100
have communicated that before you get here to return things.

937
01:23:31,100 --> 01:23:35,140
If you have more ballots then you should and we need to complete that process because it's

938
01:23:35,140 --> 01:23:35,940
a lengthy process.

939
01:23:35,940 --> 01:23:36,120
us.

940
01:23:38,980 --> 01:23:43,820
If they're not returned on election night, you have to return the poll paths and voter

941
01:23:43,820 --> 01:23:49,560
registrations to us within 48 hours. We have reporting requirements to the state that we have

942
01:23:49,560 --> 01:23:55,500
to have certain percentage of those new voter registrations entered into the system at certain

943
01:23:55,500 --> 01:24:00,320
milestones. So, it's important that we have those back so we can start getting those ready

944
01:24:00,320 --> 01:24:05,160
and getting ready for the canvassing board, which is only a few days after the election.

945
01:24:07,640 --> 01:24:08,160
So,

946
01:24:08,160 --> 01:24:13,380
election night, but if for some reason they get forgotten or whatever, we for sure need

947
01:24:13,380 --> 01:24:17,800
them within 48 hours. And I might even come get them the next day if need be.

948
01:24:19,900 --> 01:24:20,260
So going

949
01:24:20,260 --> 01:24:25,260
back to that summer statement, everything needs to be completed on there, you know, including

950
01:24:25,260 --> 01:24:30,640
your number of election judges, your voting booths, and so on and so forth. And everything

951
01:24:30,640 --> 01:24:37,020
should tie out. So make sure that you're spending time making sure that everything's filled

952
01:24:37,020 --> 01:24:42,660
out the other thing that's important. Remember, this is a two-page form. Again, for the

953
01:24:42,660 --> 01:24:48,100
PNP, there were several places that didn't provide us the second page. And the second

954
01:24:48,100 --> 01:24:51,680
page is important because that's what has the election, so just signatures on it.

955
01:24:52,460 --> 01:24:58,260
So please make sure that you're returning both pages. And we do try and put a worksheet.

956
01:24:58,820 --> 01:25:04,760
It'll have a worksheet watermark across it that you can use to, you know, tie your numbers

957
01:25:04,760 --> 01:25:11,740
out before you put it on the triplicate form. So here's what that form looks like. Again,

958
01:25:11,780 --> 01:25:21,080
it's two pages. It's on 8.5x14 paper. So just make sure that you're completing both sheets

959
01:25:21,800 --> 01:25:29,920
and that they get put into your envelopes A, B, and C. So that's the other thing we had to search

960
01:25:29,920 --> 01:25:35,340
high and low for some precinct summary statements that were in their supplied buckets, some field

961
01:25:35,340 --> 01:25:39,720
else, some not. So make sure that they go into summary statements A, B, and C, because we need

962
01:25:39,720 --> 01:25:42,520
those for our canvassing board for the state.

963
01:25:46,910 --> 01:25:51,730
So with the summary statements, your judges are going

964
01:25:51,730 --> 01:25:58,770
to prepare the appropriate number of results tapes coming out of your scan. For a state election,

965
01:25:58,770 --> 01:26:05,470
it's going to be at least three for envelopes A, B and C. If there's school district elections on

966
01:26:05,470 --> 01:26:10,350
there, you're going to need to print an additional one for the school district. And you probably want,

967
01:26:10,490 --> 01:26:15,530
if you have people coming into the polling place and wanting to know results, it's easier if you

968
01:26:15,530 --> 01:26:20,050
just print an extra one and tape it to the wall and then they can go look at the results themselves

969
01:26:20,050 --> 01:26:24,430
rather than them bugging you while you're trying to do other closing activities.

970
01:26:28,510 --> 01:26:29,830
At least two of those

971
01:26:29,830 --> 01:26:34,130
Those result tapes, envelope A and B need to be returned to my office.

972
01:26:34,650 --> 01:26:40,270
The first one that first tape should be the long tape that includes your zeros tape

973
01:26:40,270 --> 01:26:44,670
that you print out at the beginning of the day and anything that prints out during election

974
01:26:44,670 --> 01:26:46,690
day and then your first set of results.

975
01:26:47,110 --> 01:26:51,890
So that should all go in envelope A and remember you need to keep that first result tape intact.

976
01:26:53,730 --> 01:26:58,230
The second result tape should go in envelope B and those two are going to come to me.

977
01:26:59,130 --> 01:27:01,690
envelope C will go to the city clerk.

978
01:27:04,110 --> 01:27:07,910
Those envelopes need to be sealed. Please

979
01:27:07,910 --> 01:27:11,410
complete the information on the front of the envelope, which includes what

980
01:27:11,410 --> 01:27:18,950
election it is, what precinct it is. I'm trying to think what else is on the

981
01:27:18,950 --> 01:27:22,530
front of there. I think that's basically it. And that your election judges sign

982
01:27:22,530 --> 01:27:25,130
across that sealed flap after everything is in there.

983
01:27:27,790 --> 01:27:29,310
Voted ballots need to be

984
01:27:29,310 --> 01:27:33,430
We brought to our office as soon as possible after you're done voting and get everything tied

985
01:27:33,430 --> 01:27:33,750
out.

986
01:27:34,070 --> 01:27:38,030
They need to be sealed so they can't be accessed without breaking the seal.

987
01:27:39,050 --> 01:27:42,490
And we'll provide you with numbered seals and certificates to put on there.

988
01:27:43,170 --> 01:27:45,770
Typically those are going to go in your big blue bins.

989
01:27:47,690 --> 01:27:51,990
The blank ballots that haven't been voted do not go in that blue bin.

990
01:27:52,910 --> 01:27:54,050
Those go into another one.

991
01:27:54,430 --> 01:27:56,650
The voted ballots we have to keep for 22 months.

992
01:27:57,350 --> 01:28:04,790
The blank ones, we can get rid of after the contest period, so please don't put your non-voted

993
01:28:04,790 --> 01:28:05,970
ballots in that blue box.

994
01:28:06,250 --> 01:28:11,970
Only the voted ones, your voter receipts, and there's a couple other things that we're

995
01:28:11,970 --> 01:28:15,230
going to try and put new labels on those boxes too.

996
01:28:19,510 --> 01:28:25,530
Ballots that haven't been issued to voters have to be returned to, so those non-voted ballots

997
01:28:25,530 --> 01:28:27,010
make sure they get returned to us.

998
01:28:28,390 --> 01:28:32,570
And again, like I said, they have to be kept until after the test period.

999
01:28:33,630 --> 01:28:38,970
So this is that excess ballot process that we talked about a little bit earlier that we hope we never have to deal with.

1000
01:28:39,150 --> 01:28:49,790
If there's more ballots that have been processed than signatures on your poll pads, what you're going to have to do is there's a process where you at random.

1001
01:28:50,250 --> 01:28:54,270
First of all, you have to go through and make sure that all of the ballots have been initialed by two election judges.

1002
01:28:54,270 --> 01:29:00,410
If there's a say you had two extra ballots and there's two ballots in there that weren't

1003
01:29:01,170 --> 01:29:06,210
initial by election judges, those are just removed and the counts adjusted appropriately.

1004
01:29:07,190 --> 01:29:11,110
If there's not, then you're going to pull two at random and then when you get back here

1005
01:29:11,110 --> 01:29:17,250
we're going to have to process all of those ballots through a precinct scanner again.

1006
01:29:17,250 --> 01:29:23,990
You will be happy to know that because of COVID in the expected extra absentee ballots,

1007
01:29:23,990 --> 01:29:28,250
the county board authorized me to purchase a central count. So we could do it through

1008
01:29:28,250 --> 01:29:34,970
the central count machine, which is much, much faster than a precinct counter. So that kind of

1009
01:29:35,730 --> 01:29:37,990
goes through a little bit of that excess ballot process.

1010
01:29:42,170 --> 01:29:44,410
So after the election, you have to hold

1011
01:29:44,410 --> 01:29:49,150
a canvassing board. And the canvassing board meets the second or third day after a primary election,

1012
01:29:49,150 --> 01:29:53,930
which none of you will have to do. We will do that here at the county and it is scheduled already

1013
01:29:53,930 --> 01:29:59,870
for the Friday after the primary election, and between three and ten days after.

1014
01:30:00,000 --> 01:30:14,060
Here in general election, we will canvas all of the federal, state, and county offices here, cities, school districts, townships, you are responsible for canvassing your own results for any candidates or questions that you might have.

1015
01:30:17,220 --> 01:30:29,140
And then at that canvassing board, you're going to declare the results. We send the state federal and county results to the secretary of state, and then they include that in the state canvassing.

1016
01:30:34,720 --> 01:30:36,000
If there is a recount,

1017
01:30:36,000 --> 01:30:39,360
for one of your local offices or question.

1018
01:30:39,700 --> 01:30:46,840
You as the clerk are the recount director for that office.

1019
01:30:47,540 --> 01:30:51,020
We are here to assist last election cycle.

1020
01:30:51,200 --> 01:30:53,980
Lindstrom did have a request for a recount.

1021
01:30:54,160 --> 01:30:56,580
So we did do it here just because the ballots are here

1022
01:30:56,580 --> 01:30:58,380
and we didn't have to worry about ballot security

1023
01:30:58,380 --> 01:31:00,200
transporting them to another location.

1024
01:31:00,760 --> 01:31:03,820
So we will be here to help you with that process

1025
01:31:03,820 --> 01:31:08,740
because it's there's pretty specific rules around that but just know that you are the

1026
01:31:08,740 --> 01:31:14,600
recount official if there is a recount for a local office and we will just be here to assist you.

1027
01:31:16,910 --> 01:31:24,370
Publicly funded recounts for state office if it's within a half a percent then it is a

1028
01:31:25,470 --> 01:31:31,170
publicly funded recount for local offices again if it's less than a half a percent.

1029
01:31:34,860 --> 01:31:40,660
discretionary recounts, so a losing candidate if it doesn't meet that publicly funded threshold

1030
01:31:40,660 --> 01:31:47,740
can request a recount at their own expense, if it's greater than that amount noted above

1031
01:31:47,740 --> 01:31:49,660
but they still feel like they want a recount.

1032
01:31:53,020 --> 01:31:58,380
So for the primary they have to request it by 5 p.m. on the second day after the canvassing

1033
01:31:58,380 --> 01:32:07,080
results or the fifth day for local offices for the general. Again, they have to

1034
01:32:07,080 --> 01:32:12,240
request it within by 5 p.m. on the second day after the canvassing or the

1035
01:32:12,240 --> 01:32:14,580
seventh day for local races.

1036
01:32:18,810 --> 01:32:21,450
Every general election, we are required to do

1037
01:32:21,450 --> 01:32:28,530
what's called a post-election review. I am the post-election review official and I

1038
01:32:28,530 --> 01:32:35,150
I may enlist some of you to help if some of the larger precincts get pulled, but basically

1039
01:32:35,150 --> 01:32:41,130
we have to do a hand count of two randomly selected precincts and we have to count the

1040
01:32:41,130 --> 01:32:47,490
office of President, U.S. Senator and U.S. Representative, and we have to do that by hand

1041
01:32:47,490 --> 01:32:50,130
for those two precincts.

1042
01:32:51,050 --> 01:32:56,650
So if say a Wyoming or one of the big North Branch precincts get picked, I might enlist

1043
01:32:57,310 --> 01:33:02,630
you clerks to help with that, otherwise our office typically has handled those in the past.

1044
01:33:03,490 --> 01:33:08,530
Those are open to the public and the political parties if it's a contested race.

1045
01:33:09,150 --> 01:33:10,230
Do come and watch, so.

1046
01:33:12,260 --> 01:33:17,020
You need, as clerks, need to certify local results to our office.

1047
01:33:18,300 --> 01:33:23,980
You need to issue the certificates of election for the candidates for your local office.

1048
01:33:23,980 --> 01:33:27,820
Again, don't forget it's only after they filed their financial reports and

1049
01:33:27,820 --> 01:33:34,780
certificate filing. And they need to be issued seven days after the

1050
01:33:34,780 --> 01:33:40,580
canvassing if there's no recount requested. And you need to notify the Secretary

1051
01:33:40,580 --> 01:33:45,640
of State's Office for any referendums changing the form of government. Or if

1052
01:33:45,640 --> 01:33:49,000
you're approving, if you had a question approving and taxicating liquor sales.

1053
01:33:51,480 --> 01:33:52,000
So now

1054
01:33:52,000 --> 01:33:58,700
the topic that everybody I'm sure is all excited about. COVID-19 considerations that are polling places.

1055
01:34:01,260 --> 01:34:09,960
So coronavirus information is changing almost on a daily basis. So I didn't put a lot of specific

1056
01:34:09,960 --> 01:34:17,480
information into the presentation deck here. I have provided you with links for the

1057
01:34:18,660 --> 01:34:26,000
state of Minnesota, also for the CDC, because these are changing on a rapid basis, I didn't

1058
01:34:26,000 --> 01:34:29,880
want to provide you information that by August 11 could be outdated.

1059
01:34:30,760 --> 01:34:35,680
So there are links for you to go to the CDC website, does have some recommendations for

1060
01:34:35,680 --> 01:34:40,400
polling places, and so that's some good information there on their website.

1061
01:34:40,980 --> 01:34:43,200
They do have some posters and things like that.

1062
01:34:43,200 --> 01:34:49,680
we will try and provide you with some but just know that you can go out and

1063
01:34:49,680 --> 01:34:51,300
look at information out there.

1064
01:34:53,640 --> 01:34:56,540
Things that you should be considering as you

1065
01:34:56,540 --> 01:35:00,440
prepare your polling places, make sure that you have hand sanitizer, cleaning

1066
01:35:00,440 --> 01:35:06,560
supplies, masks and gloves for your election judges, single use pens. They need to be

1067
01:35:06,560 --> 01:35:11,020
blue or black, no pencils because that will mock up the scanners.

1068
01:35:13,360 --> 01:35:15,280
I would encourage your

1069
01:35:15,280 --> 01:35:22,360
voters to use their own pens, but you probably want to look at buying some really cheap

1070
01:35:22,360 --> 01:35:26,560
pens that if they don't provide their own, bring their own pen that you could just tell

1071
01:35:26,560 --> 01:35:34,960
them to keep. I know for absentee voting, I've bought a lot of really cheap, big pens for

1072
01:35:34,960 --> 01:35:37,840
about $0.7 a piece from Amazon.

1073
01:35:38,660 --> 01:35:40,960
You may want to consider shields or screens

1074
01:35:40,960 --> 01:35:43,180
for between the voters and the election judges

1075
01:35:44,600 --> 01:35:46,240
and consider your social.

1076
01:35:46,420 --> 01:35:48,840
How you're going to manage social distancing,

1077
01:35:48,840 --> 01:35:53,900
whether it's floor stickers, signs, tape lines,

1078
01:35:54,200 --> 01:35:55,960
you're going to wait here, tape lines on the floor.

1079
01:35:56,460 --> 01:35:58,700
I know that doesn't necessarily work good,

1080
01:35:58,900 --> 01:36:01,000
but you've got to get through one day, so.

1081
01:36:02,920 --> 01:36:07,660
Preventative measures, poll workers can take, and again, there's more information on

1082
01:36:07,660 --> 01:36:08,600
the CDC website.

1083
01:36:08,600 --> 01:36:14,580
I just tried to pick the ones that I don't think are going to be changing much, but if

1084
01:36:14,580 --> 01:36:19,940
your poll worker is sick, they have a fever, they have any of those respiratory symptoms.

1085
01:36:20,360 --> 01:36:26,020
They need to be staying home, and they should be communicating with you as soon as possible.

1086
01:36:26,020 --> 01:36:31,340
They need to practice hand hygiene frequently, hand washing, hand sanitizing.

1087
01:36:31,960 --> 01:36:36,000
So you're going to want to make sure that you have enough soap at your polling places

1088
01:36:36,000 --> 01:36:37,840
in the bathroom and those types of things.

1089
01:36:39,060 --> 01:36:43,460
You're going to want to have somebody that's going to be in charge of routinely cleaning

1090
01:36:43,460 --> 01:36:48,220
those frequently touched surfaces, your election booze, those types of things.

1091
01:36:49,720 --> 01:36:57,840
Cleaning and disinfecting the voting assistance equipment, so the scans, the tablets, the keyboards,

1092
01:36:58,160 --> 01:37:01,200
anything that you might have, and we'll talk a little bit more.

1093
01:37:01,340 --> 01:37:06,760
I've got some recommendations from our vendors here in a couple slides on what should be used.

1094
01:37:07,600 --> 01:37:15,020
Make sure that your bathrooms are supplied adequately with soap and towels and things like that,

1095
01:37:15,020 --> 01:37:17,880
and that you have somebody that's checking that,

1096
01:37:18,040 --> 01:37:20,760
in charge of checking that and maintaining that throughout the day.

1097
01:37:22,920 --> 01:37:27,120
Hand sanitizer with at least 60% alcohol is what they recommend

1098
01:37:27,120 --> 01:37:30,460
and again encourage your voters to use their own pens.

1099
01:37:31,680 --> 01:37:34,920
Normally you just leave pens in the voting booths

1100
01:37:34,920 --> 01:37:38,680
and sometimes even tie them there. I would not recommend doing that at this point.

1101
01:37:41,040 --> 01:37:44,020
You want to incorporate your social distancing strategies,

1102
01:37:44,020 --> 01:37:51,260
strategies where it's feasible. I know some of you have really small places and this is going to be challenging but you really need to

1103
01:37:51,260 --> 01:38:00,100
encourage your poll workers and your voters to do that. You're going to need to increase your distance between your voting booths.

1104
01:38:00,120 --> 01:38:06,040
You're not going to be able to stack them up one up against each other. Try and limit non-essential visitors.

1105
01:38:06,040 --> 01:38:18,920
So discouraging other people that aren't voting from being in the polling place again remind your voters that they should be maintaining that social distancing the six feet.

1106
01:38:19,700 --> 01:38:31,060
And you know, we'll again try and pull some signs from those websites once we get closer to dates that have the current information on them.

1107
01:38:32,080 --> 01:38:38,480
discourage voters and workers from greeting each other with handshakes or hugs like they maybe have in the past.

1108
01:38:42,460 --> 01:38:53,560
Right. So now we'll talk about recommendations from our equipment vendors. So I've reached out to both knowing and to heart about what should we be using on our equipment.

1109
01:38:53,840 --> 01:39:01,520
So with the poll pads, they recommend unplugging the cables and turning off the iPad, which may not always be feasible.

1110
01:39:01,520 --> 01:39:11,980
They recommend using a soft, lightly damp, lint-free cloth to wipe them if they're still

1111
01:39:11,980 --> 01:39:13,680
fingerprints or something on there.

1112
01:39:14,220 --> 01:39:19,960
Use that lint-free cloth with a little bit of warm, silky water, avoid getting moisture

1113
01:39:19,960 --> 01:39:26,360
in the openings, they don't want you using compressed air and just actually within the last

1114
01:39:26,360 --> 01:39:34,900
couple weeks have sent out a new update that say you can use a wipe that's 70%

1115
01:39:34,900 --> 01:39:41,200
isopropyl alcohol wipe. So that's not a lysol wipe or anything like that. It

1116
01:39:41,200 --> 01:39:47,220
needs to be an alcohol wipe or you can make an alcohol solution that's 70%

1117
01:39:47,220 --> 01:39:55,860
isopropyl alcohol and 30% water to use. They do have some electronic swipes. I know

1118
01:39:55,860 --> 01:40:03,920
on Amazon, but just make sure that it's got, it's the 7030.

1119
01:40:06,070 --> 01:40:07,870
Pullt has stylists. Again,

1120
01:40:08,070 --> 01:40:14,730
they recommend using the isopropyl alcohol wipes or on the stylist. They say you can use

1121
01:40:14,730 --> 01:40:20,010
the disinfectant wipes, but only the shaft of the stylist, not the rubber tip, because

1122
01:40:20,010 --> 01:40:26,590
if you get those solvents on the rubber tip for the stylist, then it's going to degrade

1123
01:40:26,590 --> 01:40:34,750
that and it's not going to work. So just the shaft of the stylus. So for the

1124
01:40:34,750 --> 01:40:39,050
variety scan and touchwriters, again they say to wipe down with a clear

1125
01:40:39,050 --> 01:40:44,490
isopropyl alcohol water-based solution, 70% alcohol, 30% water, and a

1126
01:40:44,490 --> 01:40:51,790
lint-free wipe. Don't wipe or wet with a paper towel and don't use any ammonia

1127
01:40:51,790 --> 01:40:57,370
bleach or detergent-based solutions. So don't use a Chlorox spray or anything like that.

1128
01:40:57,450 --> 01:40:59,190
It's just the alcohol water solutions.

1129
01:41:01,510 --> 01:41:05,990
So I know I've been encouraging all of you to buy supplies

1130
01:41:05,990 --> 01:41:13,470
and I'm still encouraging that. I am trying to get some supplies for you. You may want to elect to

1131
01:41:13,470 --> 01:41:20,670
get more than what I'm able to provide. So as of this point, I've been able to get each precinct

1132
01:41:20,670 --> 01:41:26,150
two bottles of a disinfectant spray. Again, don't use those on the pole pads, the scan,

1133
01:41:26,310 --> 01:41:33,750
or the touch writer screens. Two rolls of paper towels for every precinct masks, gloves,

1134
01:41:34,330 --> 01:41:40,550
and I forgot to put on there. I did get some microfiber towels for wiping those screens.

1135
01:41:41,970 --> 01:41:46,930
I'm still trying to get hand sanitizer that doesn't cost me $80 a gallon,

1136
01:41:48,110 --> 01:41:54,370
and I'm trying to find some electronic swipes that might work for you but again I encourage

1137
01:41:54,370 --> 01:42:00,330
you to get your own as well in case I'm not able to get that or if you want more disinfect

1138
01:42:00,330 --> 01:42:06,930
and spray or paper towels then what we've got listed here please get them on your own.

1139
01:42:08,770 --> 01:42:12,530
And I will try and communicate with you if I'm able to get hand sanitizer at all.

1140
01:42:13,490 --> 01:42:15,550
lot of places don't have it at all.

1141
01:42:18,010 --> 01:42:30,970
Okay miscellaneous records retention. If there's any supplies or anything like that and your copy of the election returns, that sort of thing, you are responsible for keeping those.

1142
01:42:32,750 --> 01:42:38,090
The county will keep the ballots and any of the returns for any state and

1143
01:42:38,090 --> 01:42:44,070
and primary and general elections, but it's your responsibility to keep for other elections.

1144
01:42:45,230 --> 01:42:50,890
For the most part, if you have to keep those materials, you need to keep them for 22

1145
01:42:50,890 --> 01:42:51,210
months.

1146
01:42:51,410 --> 01:42:58,230
There are a few things like you have related records that need to be kept longer, but for

1147
01:42:58,230 --> 01:43:01,150
the most part, it's 22 months that you need to keep those.

1148
01:43:05,330 --> 01:43:12,310
emergency plans. I need to get our updated emergency plan completed and submitted to the state

1149
01:43:12,310 --> 01:43:18,110
by July 1st, so I'm working on that. So if you've had any changes in who's in charge of

1150
01:43:18,110 --> 01:43:23,990
the elections at your precinct since the PMP, let me know that. So I can make those appropriate

1151
01:43:23,990 --> 01:43:30,530
changes. I have to have that submitted to the state by July 1st. In the event of an emergency,

1152
01:43:30,530 --> 01:43:32,430
You can combine polling places.

1153
01:43:33,990 --> 01:43:37,130
You have to immediately notify us in the Secretary's State.

1154
01:43:37,590 --> 01:43:40,750
You have to post it at your office and on your website.

1155
01:43:41,670 --> 01:43:46,710
And it has to be really clear to where the voters need to go.

1156
01:43:49,480 --> 01:43:50,680
And I got ahead of myself.

1157
01:43:50,860 --> 01:43:54,940
So here's where it talks about the emergency plan

1158
01:43:55,550 --> 01:43:57,260
has to be submitted to the Secretary by.

1159
01:44:00,330 --> 01:44:08,010
Again, we will get the public accuracy testing here at the government center for all

1160
01:44:09,150 --> 01:44:15,790
precincts, and I will continue to do that as long as I get enough help to do that.

1161
01:44:16,250 --> 01:44:24,230
For the P&P, we really didn't get a lot of volunteers, so if you or your staff or some

1162
01:44:24,230 --> 01:44:28,950
of your election judges are able to come and assist with that, that would be greatly appreciated.

1163
01:44:28,950 --> 01:44:34,790
If I can't get enough people to do the whole entire county here, it will have to revert

1164
01:44:34,790 --> 01:44:37,590
to being your responsibility like it was years ago.

1165
01:44:38,330 --> 01:44:45,170
And I know that can be challenging doing it at your polling location, but if I can't get

1166
01:44:45,170 --> 01:44:48,910
the help to do it here, I will have to give it back to you guys.

1167
01:44:49,150 --> 01:44:54,630
So I'm encouraging you all to come and help or get, see if some of your election judges

1168
01:44:54,630 --> 01:44:55,490
can come and help.

1169
01:44:55,490 --> 01:44:59,530
And it's a good way to get refreshed on how the equipment works.

1170
01:45:01,040 --> 01:45:10,520
After the testing has been completed and again, that can only be done the week before the election. I will schedule a time where you can come and pick up all of your equipment.

1171
01:45:13,320 --> 01:45:31,020
Another miscellaneous fun fact is for certain things. We are included in the 11 county metro area and an example of where that would impact us is township elections in the metropolitan area.

1172
01:45:31,900 --> 01:45:41,660
Our 10 a.m. to 8 p.m. where outside of that metro area for township elections, you would only have to be open from 8 to 5 to 8.

1173
01:45:44,380 --> 01:45:52,320
Good resource for all of you in all of your activities surrounding elections would be on the Secretary of State's website.

1174
01:45:52,320 --> 01:45:58,120
They do have separate calendars for cities, townships, school districts, and whether you have a primary or without.

1175
01:45:58,120 --> 01:46:03,640
So that's a good resource for you to start marking your calendar with all of those things

1176
01:46:03,640 --> 01:46:05,820
that you as the clerks are required to do.

1177
01:46:07,920 --> 01:46:11,940
Towns with November elections could return to March elections.

1178
01:46:12,840 --> 01:46:19,180
If you've gone for at least two elections in November, the Tom Board would have to unanimously

1179
01:46:19,180 --> 01:46:24,080
adopt a resolution going back and then you would have to have your plan for staggering.

1180
01:46:24,080 --> 01:46:29,380
monitoring, questions approved by voters would go to the next November election.

1181
01:46:30,800 --> 01:46:37,660
When a town moves to November elections, you can also transition to having your supervisors

1182
01:46:37,660 --> 01:46:39,160
have six-year terms.

1183
01:46:41,830 --> 01:46:48,930
So towns that have already moved to November can again adopt that six-year term and you would

1184
01:46:48,930 --> 01:46:51,230
have to put together a plan on how you're going to stagger.

1185
01:46:51,230 --> 01:46:52,110
other

1186
01:46:56,720 --> 01:47:02,820
information that might be helpful for you as cities to know and or put on your website, so

1187
01:47:03,440 --> 01:47:10,220
voter registration application, they can either do it by paper application or they can do it through

1188
01:47:10,220 --> 01:47:15,120
the Secretary of State's website. Again, that's how we encourage people to do it, otherwise we have

1189
01:47:15,120 --> 01:47:23,420
to manually enter those, so you might want to provide that link. People are asking you questions

1190
01:47:23,420 --> 01:47:24,880
about how they can register to vote.

1191
01:47:25,740 --> 01:47:27,560
And again, on the Secretary of State's website,

1192
01:47:27,720 --> 01:47:30,520
they can go out and check to see if they are registered also.

1193
01:47:31,920 --> 01:47:36,640
If you are doing any house number or street name changes,

1194
01:47:37,180 --> 01:47:39,980
you can't do those within 45 days of an election.

1195
01:47:40,380 --> 01:47:44,140
So just keep that in mind as you're looking at your street naming

1196
01:47:44,140 --> 01:47:46,700
and numbering annexations.

1197
01:47:47,020 --> 01:47:50,500
If it's more than 24 days before the election when the annexation

1198
01:47:50,500 --> 01:47:57,180
approved that it would be effective for that election coming up. If it's less than 21 days

1199
01:47:57,180 --> 01:48:00,980
before the election, it would be effective after that election date.

1200
01:48:04,690 --> 01:48:07,170
Your training, city

1201
01:48:07,170 --> 01:48:11,910
township and school clerks that serve as the election administrator for your jurisdiction

1202
01:48:11,910 --> 01:48:17,990
are required to be trained every election cycle. And again, remember an election cycle is a two-year

1203
01:48:17,990 --> 01:48:27,990
period that starts in June of an election year. So this is the beginning of our next election cycle,

1204
01:48:28,190 --> 01:48:34,650
so you are good for two years as long as you get all of your training in. So if this is your

1205
01:48:34,650 --> 01:48:39,530
initial certification, this is the first time you are going to be the election administrator,

1206
01:48:39,530 --> 01:48:42,430
you need to have five hours of training.

1207
01:48:44,950 --> 01:48:48,880
And if this is a maintenance,

1208
01:48:49,280 --> 01:48:51,760
you need to have four hours of training.

1209
01:48:52,400 --> 01:48:55,220
So we're going to definitely get two hours of training in today.

1210
01:48:55,840 --> 01:48:57,880
If you do the election judge training,

1211
01:48:58,140 --> 01:48:59,660
that will be another two hours.

1212
01:49:00,780 --> 01:49:05,060
If you attend other training offered by the Secretary of State's Office

1213
01:49:05,060 --> 01:49:06,780
or your professional organizations,

1214
01:49:06,780 --> 01:49:13,180
They will provide you with a certification form that you fill out that says how many hours and where you did that training.

1215
01:49:13,620 --> 01:49:17,020
Just make sure that you email that to us so we can keep track of it.

1216
01:49:18,040 --> 01:49:22,720
We are going to do a better job of keeping track of who has the appropriate amount of hours.

1217
01:49:26,000 --> 01:49:35,320
So equipment refresher again, our precinct we've got our precinct counters, the variety scans that will sit on top of the ballot box.

1218
01:49:36,890 --> 01:49:44,170
Our assisted marking device is the touch writer, looks like my picture cut off writer.

1219
01:49:45,250 --> 01:49:52,890
Again that has a printer that you attached to it and set it up and it has its own table.

1220
01:49:54,720 --> 01:50:00,670
We are again going to use the electronic pullbooks so we are going to use doing pull pads and so

1221
01:50:00,670 --> 01:50:03,630
we will not have paper rosters at the polls.

1222
01:50:04,250 --> 01:50:09,210
We will have a paper an extra greeter's list

1223
01:50:09,210 --> 01:50:11,170
that in case the poll pads go down,

1224
01:50:11,590 --> 01:50:15,390
you can still process voters the manual wave,

1225
01:50:15,390 --> 01:50:19,250
but the poll pad is how you're gonna do most everything.

1226
01:50:20,930 --> 01:50:24,130
And there'll be a packet for emergency use

1227
01:50:24,130 --> 01:50:27,330
that will have some paper sheets where they would sign in

1228
01:50:27,330 --> 01:50:31,620
and then you're going to use that greeter's list.

1229
01:50:33,620 --> 01:50:37,920
Again, the pull pad distribution will be like it has been

1230
01:50:37,920 --> 01:50:40,280
in the last couple of elections.

1231
01:50:40,580 --> 01:50:44,400
So you'll have the same amount of pull pads as you have in the past.

1232
01:50:44,620 --> 01:50:46,680
It'll be up to you whether you want to use them all or not.

1233
01:50:52,280 --> 01:50:54,300
Again, you're going to need to consider your layout

1234
01:50:54,300 --> 01:50:57,420
and electrical needs because with all the new equipment,

1235
01:50:57,720 --> 01:50:59,520
everything needs a power outlet.

1236
01:50:59,520 --> 01:51:05,820
So you want to make sure that you have enough power cords and extension cords to get your

1237
01:51:05,820 --> 01:51:07,820
equipment hooked up the way you need to.

1238
01:51:09,620 --> 01:51:17,240
And I'd hope to go through a refresher video for the scan and touchwriter setup.

1239
01:51:18,100 --> 01:51:24,120
And the video works great and it's really a good refresher.

1240
01:51:24,120 --> 01:51:29,760
However, when we did our test run through teams, you could see the video, but not hear

1241
01:51:29,760 --> 01:51:31,920
the audio, so that really wouldn't help you a whole lot.

1242
01:51:32,240 --> 01:51:37,040
So if you are interested in those videos, I can definitely email them out to you.

1243
01:51:37,880 --> 01:51:43,100
Just know that they are generic and used across the United States.

1244
01:51:43,740 --> 01:51:47,920
So they're not specific to Minnesota processes, so there's a couple things that are slightly

1245
01:51:47,920 --> 01:51:48,360
different.

1246
01:51:48,360 --> 01:51:53,180
So, in those videos, they detail how to reopen and suspend polls.

1247
01:51:53,860 --> 01:51:55,360
You will not have to do that.

1248
01:51:55,460 --> 01:51:58,240
That's first states that have early voting.

1249
01:51:59,760 --> 01:52:06,040
For the touchwriter, some states use barcode scanners and scan a ballot.

1250
01:52:06,220 --> 01:52:07,340
We don't use that here.

1251
01:52:08,760 --> 01:52:14,000
And also, in the video, it refers to a ready-for-use button that you touch on the screen.

1252
01:52:14,280 --> 01:52:16,040
We don't have that feature here in Minnesota.

1253
01:52:16,040 --> 01:52:23,600
You remember you have to push the blue poll worker button on the back of the machine to initiate the ballot instead of touching that ready for use.

1254
01:52:25,540 --> 01:52:35,300
And also it talks about provisional ballots and provisional ballots are not used in Minnesota, so our equipment isn't programmed for that.

1255
01:52:38,260 --> 01:52:45,800
And just kind of as a reminder to initiate a ballot on the touch rate or you're going to press the blue poll worker button in the back.

1256
01:52:45,800 --> 01:52:49,520
Then it will prompt you for your password, which you will give you.

1257
01:52:50,400 --> 01:52:53,640
And then you're going to select create a valid access code.

1258
01:52:54,680 --> 01:52:58,160
And then you're going to select the ballot for your precinct that you need.

1259
01:52:58,460 --> 01:53:01,740
And for those of you that have multiple school districts, make sure you're picking the right

1260
01:53:01,740 --> 01:53:02,780
school district ballot.

1261
01:53:03,820 --> 01:53:07,280
And then you're going to select the yes print the code.

1262
01:53:07,760 --> 01:53:11,360
You're going to enter that and say accept and then that will bring you right to the ballot.

1263
01:53:13,550 --> 01:53:14,230
All right.

1264
01:53:14,230 --> 01:53:16,030
We're going to talk about security a little bit.

1265
01:53:17,430 --> 01:53:21,450
So again, ensuring integrity of the elections is super important.

1266
01:53:22,090 --> 01:53:25,250
You need to maintain security after you're polling places.

1267
01:53:26,330 --> 01:53:33,510
So that includes the physical aspects from the time the ballots leave our office here and

1268
01:53:33,510 --> 01:53:34,590
we hand them off to you.

1269
01:53:34,690 --> 01:53:39,130
You need to make sure that those ballots are secure and that your equipment is secure and

1270
01:53:39,130 --> 01:53:40,550
on election day that's secure.

1271
01:53:41,630 --> 01:53:45,310
If there's private data, again, those roster notations,

1272
01:53:46,870 --> 01:53:51,510
election judge party information, that you're keeping that private data private,

1273
01:53:52,670 --> 01:53:57,090
and making sure that you're discussing that with your election judges

1274
01:53:57,090 --> 01:53:58,850
and making sure they're adhering to that.

1275
01:54:01,210 --> 01:54:05,370
So with technology, again, we're only going to connect those poll paths

1276
01:54:05,370 --> 01:54:08,710
to the internet to upload the supplemental ABs,

1277
01:54:08,910 --> 01:54:10,950
and then you're going to shut down that internet connection.

1278
01:54:10,950 --> 01:54:19,330
There's never any time that we transmit any results electronically through a modem.

1279
01:54:19,890 --> 01:54:22,690
Some larger communities do that.

1280
01:54:22,890 --> 01:54:23,390
We do not.

1281
01:54:24,390 --> 01:54:28,210
You're unfortunately going to have to bring that stuff to us at the end of the night.

1282
01:54:28,210 --> 01:54:40,870
So I think from a technology perspective, we're doing the best – our processes are the best to keep that result information secure.

1283
01:54:42,960 --> 01:54:51,940
Things we're doing, again, we conduct a preliminary test in our office right away when we get the V drives that are programmed for the equipment.

1284
01:54:52,380 --> 01:54:55,180
Then we're doing that public accuracy test.

1285
01:54:55,180 --> 01:55:01,020
We're sealing all of the equipment after the testing and you guys should be checking those

1286
01:55:01,020 --> 01:55:06,660
seal numbers because they're recorded and will be given to you on the seal certificate.

1287
01:55:07,080 --> 01:55:11,200
So you should be checking those to make sure that nobody's been tampering with them.

1288
01:55:12,920 --> 01:55:19,640
The Secretary of State's Office has implemented multi-factor authentication for the SVRS, the

1289
01:55:19,640 --> 01:55:27,240
state-wide system. And in our office as much as a pain as it is, we have implemented multi-factor

1290
01:55:27,240 --> 01:55:32,740
authentication on our computers because we're dealing with emails and certain things that may

1291
01:55:32,740 --> 01:55:39,400
have private data on it. So those are things that we're doing. And again, we complete that post-election

1292
01:55:39,400 --> 01:55:49,320
review where we're verifying election night results by doing a hand count. So that brings us to

1293
01:55:49,640 --> 01:55:51,820
the 2020 PNP recap.

1294
01:55:54,150 --> 01:55:57,450
So we had 57, just try a 5,800 people vote

1295
01:55:57,450 --> 01:55:59,610
at the presidential nominating primary,

1296
01:55:59,830 --> 01:56:01,910
which was 16.6% voter turnout.

1297
01:56:03,910 --> 01:56:06,070
The reimbursement requests were submitted

1298
01:56:06,070 --> 01:56:07,450
to the Secretary of State's Office,

1299
01:56:07,690 --> 01:56:09,930
and I know they were working on them this week

1300
01:56:09,930 --> 01:56:13,370
because I got a phone call about ours with a question.

1301
01:56:14,470 --> 01:56:17,190
Those payments will be made directly to you,

1302
01:56:17,410 --> 01:56:19,090
so keep your eye open for them.

1303
01:56:20,170 --> 01:56:29,670
In total, throughout the county, we requested $59,706 of reimbursement.

1304
01:56:30,510 --> 01:56:34,950
The average city or township came to about $1,400 reimbursement.

1305
01:56:35,350 --> 01:56:36,990
Some more, obviously, some less.

1306
01:56:37,850 --> 01:56:42,170
The county had the lion's share of the reimbursement because we had the ballot printing costs and

1307
01:56:42,170 --> 01:56:42,850
that sort of thing.

1308
01:56:43,830 --> 01:56:48,610
When we had our meeting with the Secretary of State, there is no indication that they

1309
01:56:48,610 --> 01:56:53,270
are not going to continue with the presidential primary in the future.

1310
01:56:53,590 --> 01:56:57,010
So expect to have another presidential primary four years from now.

1311
01:56:58,230 --> 01:57:03,990
The other thing they said is reimbursement is not likely in the future.

1312
01:57:04,270 --> 01:57:07,490
So as you're working on budgets, keep that in mind.

1313
01:57:07,490 --> 01:57:15,310
you're going to need to budget for an additional election and a presidential election year.

1314
01:57:15,850 --> 01:57:17,050
So that

1315
01:57:19,680 --> 01:57:25,040
brings us to questions. I'm going to see if I can quit sharing.

1316
01:57:28,750 --> 01:57:30,950
And open it up for questions.

1317
01:57:31,690 --> 01:57:39,650
If you've got a question, you will need to unmute yourself. So throw Matt me. We'll see what we can

1318
01:57:39,650 --> 01:57:40,130
figure out.

1319
01:57:50,110 --> 01:57:54,570
It looks like there was a question in the chat. How long are the videos? I think the

1320
01:57:54,570 --> 01:58:02,470
scan videos about eight minutes, the touch writer videos about 12 minutes. I am waiting for some

1321
01:58:02,470 --> 01:58:08,930
videos from knowing they were in the process of updating some videos and they had hoped to have them

1322
01:58:10,870 --> 01:58:15,350
out in the next week. So I might be able to forward you one for the pull pads as well.

1323
01:58:16,870 --> 01:58:18,270
Bridget, I have one.

1324
01:58:20,190 --> 01:58:22,450
Since we have to have the

1325
01:58:22,450 --> 01:58:24,950
the bush keep a landing and a

1326
01:58:24,950 --> 01:58:27,070
state's rush city do their own

1327
01:58:28,050 --> 01:58:30,570
assisting with the voting.

1328
01:58:31,230 --> 01:58:32,230
Do we pay them?

1329
01:58:35,990 --> 01:58:37,950
I don't think you would be required to,

1330
01:58:38,090 --> 01:58:39,610
because you're not hiring them,

1331
01:58:40,110 --> 01:58:42,050
but I guess that would be between you

1332
01:58:42,050 --> 01:58:43,970
between you and the health care facility.

1333
01:58:44,770 --> 01:58:45,690
Okay, thanks.

1334
01:58:50,560 --> 01:58:54,580
Brigitte, I have a question about the filing period for a school board

1335
01:58:54,580 --> 01:59:01,240
candidacy. Okay. When you say that filing period is open, does that mean that

1336
01:59:01,240 --> 01:59:07,780
our offices still have to be open during that time frame? Or is everything

1337
01:59:07,780 --> 01:59:09,020
can be done electronically?

1338
01:59:11,920 --> 01:59:16,680
If when when the filing period started for the

1339
01:59:16,680 --> 01:59:23,040
primary. That's when the governor's order still had a lot of facilities closed. So the

1340
01:59:23,040 --> 01:59:29,520
beginning part of our filing period was strictly either electronically, we had a drop box

1341
01:59:30,140 --> 01:59:36,920
or we would do curbside with a candidate. So if the governor has ordered facilities closed,

1342
01:59:37,080 --> 01:59:43,100
then I think you can have those alternate methods. Otherwise if you know if everything is open,

1343
01:59:43,100 --> 01:59:49,540
you probably do need to have your normal business hours available available for people to file.

1344
01:59:50,140 --> 01:59:54,800
Which is difficult to determine because we're going to have to be getting those notifications

1345
01:59:55,300 --> 01:59:58,560
to the newspaper within the next couple of weeks.

1346
02:00:00,000 --> 02:00:27,460
Do we just, do you have a recommendation? Do we just say that we're still open as usual or? I, I. Well, I mean, in your, in your notice to the paper, you just have to say when your filing period is, if you're going to use alternatives, like we really didn't know if our offices were going to be open, be able to be open until like three days before the filing period. So I had some procedures and options in place.

1347
02:00:27,460 --> 02:00:30,300
And really, we didn't post that on our website,

1348
02:00:30,540 --> 02:00:35,420
those different options as far as the drop box,

1349
02:00:35,460 --> 02:00:39,420
electronic, all those different options that we use,

1350
02:00:39,760 --> 02:00:40,980
until the Friday before.

1351
02:00:41,380 --> 02:00:44,600
So, you know, as long as you have that information out there

1352
02:00:44,600 --> 02:00:47,120
and available to people, I think you're fine.

1353
02:00:48,360 --> 02:00:49,580
Okay, thank you.

1354
02:00:50,120 --> 02:00:50,360
Other

1355
02:00:54,230 --> 02:00:54,870
questions?

1356
02:00:58,750 --> 02:01:01,330
I have a question on the I voted stickers.

1357
02:01:01,330 --> 02:01:04,090
Yes, that was how we're going to handle those.

1358
02:01:06,480 --> 02:01:10,600
I would, that's a challenging question.

1359
02:01:13,360 --> 02:01:22,120
The Secretary of State's Office, when we did our county training, they had recommended a self-serve bin.

1360
02:01:22,840 --> 02:01:30,180
I think a self-serve bin where everybody and their mother is dropping their hands into the bucket seems like a worse option.

1361
02:01:30,180 --> 02:01:34,280
So, I mean, that's going to be a challenge.

1362
02:01:34,580 --> 02:01:40,440
Maybe you cut them and set them on a table that somebody could grab one, rather than

1363
02:01:40,440 --> 02:01:42,260
sticking their hand into a bin of them.

1364
02:01:44,220 --> 02:01:49,300
But yeah, that's definitely a challenge, and maybe there'll be some recommendations in

1365
02:01:49,300 --> 02:01:55,660
that CDC stuff for polling places once we get a little closer, but you really will have

1366
02:01:55,660 --> 02:02:04,100
to decide what the best option will be. Bridget Sharon from Stacey couldn't we cut them apart and

1367
02:02:04,100 --> 02:02:09,120
when we hand them their voter receipt, hand them the I voted sticker at the same time.

1368
02:02:09,860 --> 02:02:13,000
And then they they would have it and then they can just leave.

1369
02:02:13,860 --> 02:02:14,840
Yeah, that's a great idea.

1370
02:02:20,070 --> 02:02:23,390
Bridget I have a question. This is Bobby from Sunrise.

1371
02:02:24,950 --> 02:02:29,790
Okay. Is there a minimum amount of election voting booths that we have to

1372
02:02:29,790 --> 02:02:34,970
have because ours are right next to each other and we don't have a lot of room to put to spread them

1373
02:02:34,970 --> 02:02:40,910
apart. So are we, are you recommending like take half of them down and then only use half of them,

1374
02:02:41,030 --> 02:02:47,990
or what are you recommending? The recommendation from the CDC is to maintain social distancing. So if

1375
02:02:47,990 --> 02:02:53,170
that means blocking off some of your election, election moves, if they're permanently installed,

1376
02:02:53,170 --> 02:02:59,610
that's what you'll have to do. You know, we can't, it's not a mandate, it's

1377
02:02:59,610 --> 02:03:05,990
just those CDC recommendations. So we can have fewer rules. You will likely have to

1378
02:03:05,990 --> 02:03:10,930
yes, which means that people will wait in line longer. Okay. Which will make

1379
02:03:10,930 --> 02:03:15,810
them cranky. Yay, thank you Bridget. Oh, other

1380
02:03:20,320 --> 02:03:24,260
questions. Will you be standing out

1381
02:03:24,260 --> 02:03:28,700
the online training by email? The information is the online training by email?

1382
02:03:29,060 --> 02:03:33,240
Yep, so it will have the link in there. Okay, great. Thank you.

1383
02:03:33,340 --> 02:03:35,820
And I hope to have that out to you by the end of the week.

1384
02:03:40,990 --> 02:03:41,570
Other questions?

1385
02:03:43,890 --> 02:03:49,010
Hang on a second. I'm going to go grab the list from Kim on attendance and we'll run through that

1386
02:03:49,010 --> 02:03:50,430
and make sure I've got everybody.

1387
02:04:15,230 --> 02:04:21,130
So I'll run through the list and then if I've missed you,

1388
02:04:22,310 --> 02:04:27,870
Either let me know if you have the ability to unmute yourself, otherwise shoot us an email.

1389
02:04:28,190 --> 02:04:36,130
So I have Amy Mel, Andrea from Fish Lake, Ann Kessner, Arleigh Chambers, Becky and Kelly

1390
02:04:36,130 --> 02:04:45,150
from Lent, Bobby Harrington, Faith Lickshidal, Jeanette Peterson, Jody Davis, Kelly Dumas,

1391
02:04:45,150 --> 02:04:53,270
Missi-Glenna, Norma Anderson, Paula, I'm assuming Paula Omi, Regaini,

1392
02:04:54,590 --> 02:05:04,830
Rename Mustetter, Rob, Linwood, Sharon Payne, Stersha, Suhockstetter, Terry Linde, Tom Thompson,

1393
02:05:05,790 --> 02:05:20,430
Debbie Erickson in Tyrone, Joan from Schaefer, Steve, and then we have, let's see, two, four, six people on phones.

1394
02:05:20,930 --> 02:05:28,030
So for those people that are on the phone, you'll need to send us an email of who you are.

1395
02:05:30,450 --> 02:05:37,770
and then let's see there's a few people that we there's

1396
02:05:46,250 --> 02:05:49,410
a I think that's about it okay I think I

1397
02:05:49,410 --> 02:05:51,410
know we're most everybody's from on this list

1398
02:05:53,620 --> 02:05:58,980
all right I see John Peckman anybody else Bridget

1399
02:05:58,980 --> 02:06:08,340
yep Terry Lind was watching with me but she just had to leave yeah you got that okay Bridget

1400
02:06:08,720 --> 02:06:12,320
Yep, Kelly Stork from National Townships.

1401
02:06:14,140 --> 02:06:14,580
Okay.

1402
02:06:20,850 --> 02:06:23,070
Anybody else have any other questions?

1403
02:06:26,690 --> 02:06:29,330
Well, I appreciate all of you guys' hard work and efforts.

1404
02:06:29,610 --> 02:06:33,550
I know this election cycle is going to come with challenges,

1405
02:06:33,550 --> 02:06:35,830
but I know you guys are all up for it.

1406
02:06:36,590 --> 02:06:40,670
If you have questions, please reach out to either Kim or I.

1407
02:06:41,130 --> 02:06:44,950
We will do our best to get you an answer as quickly as possible.

1408
02:06:45,930 --> 02:06:49,910
There's some unknowns out there right now, so we may have to do a little digging

1409
02:06:49,910 --> 02:06:54,390
and figure out a best practice, but we will do our best to try and provide you with guidance.

1410
02:06:55,130 --> 02:07:02,110
If it ultimately is a legal question, we aren't able to provide legal opinions,

1411
02:07:02,110 --> 02:07:09,090
so I might encourage you to reach out to your city or township or school attorneys,

1412
02:07:09,090 --> 02:07:15,910
but we will do our best to provide any guidance that we see from the Secretary of State's Office and that sort of things.

1413
02:07:16,430 --> 02:07:23,530
So, if nobody else has any other questions, I will let you go just in time for lunch.

1414
02:07:25,700 --> 02:07:26,640
Thank you, everybody.

1415
02:07:28,300 --> 02:07:30,220
Thank you, Bridget. Thank you.

1416
02:07:30,580 --> 02:07:31,640
Thank you, Bridget.

1417
02:07:32,220 --> 02:07:33,020
Thank you.

1418
02:07:33,500 --> 02:07:35,340
And if anybody wants the video, let me know.

1419
02:07:38,230 --> 02:07:40,470
I think I do. This is Jody at the schools.