[0:23] Good evening. It's 5:30 in time to
conduct some city business. We are
[0:27] gathered here for the Aberdine City
Council meeting. Uh our regular
[0:31] scheduled September 8th meeting and we
are delighted to welcome all of you in
[0:36] the gallery and those online. will
excuse Mayor Shaaman. He's unable to
[0:41] attend today and in his absence I'll
conduct as deputy mayor. Uh Jordan,
[0:46] let's take attendance. Please
>> please respond by stating present.
[0:50] Council member Ronain
>> present.
[0:52] » Ferg
>> present.
[0:53] » Lee
>> present.
[0:54] » Ward
>> present.
[0:56] » E Conger
>> present.
[0:57] » Nelson
>> present.
[0:58] » Norstro
>> present.
[0:59] » Mayor Shaaman. Deputy Mayor Johnson
>> present. Please join me for the pledge.
[1:09] I aliance to the flag of the United
States of America and to the republic
[1:15] for it stands one nation
indivisible with liberty and justice for
[1:21] all.
[1:29] » Beautiful. Thank you. So, next item is
the approval of tonight's agenda. Um,
[1:38] we'll discuss uh a couple of
adjustments, but
[1:43] do I have a motion to approve as uh as
has been amended?
[1:47] » Second.
>> We have a motion from Eonger and a
[1:49] second from Ward. All in favor?
>> I.
[1:52] » Any opposed? Thank you. And we're
approving this evening two sets of
[1:57] minutes. the first from our regular
meeting of August 24th and also a week
[2:03] later we met on the 31st in a special
meeting. So uh do I have a motion to
[2:08] approve both sets of minutes?
>> So moved.
[2:11] » Second.
>> All right, we have a motion
[2:15] um
from Fulberg and a second from Eonger.
[2:22] Uh all in favor please indicate.
>> I any opposed. Thank you. Uh, no one has
[2:28] signed up for open forum. So, uh, let's
peek at nine items of consent calendar
[2:35] business. An interesting variety. Um, we
have, uh, first a proclamation and we're
[2:42] going to take a moment and read that.
Uh, we have guests who are here, um, in
[2:48] anticipation of this proclamation. So,
let me read it in the mayor's.
[2:53] Um, official proclamation. Whereas
direct support professionals deliver
[2:58] individualized services and support for
South Dotans with intellectual and
[3:02] developmental disabilities. And
whereas there are nearly 3,300 DSPs
[3:09] working for 21 community support
providers, community service providers,
[3:12] and the South Dakota Developmental
Center. And whereas communities are
[3:17] strengthened and enriched by the
inclusion of all members of society
[3:21] regardless of their disability. And
whereas direct support professional
[3:26] recognition week is an opportunity to
recognize dedicated, hardworking, and
[3:30] compassionate professionals who support
individuals with intellectual and
[3:33] developmental disabilities and to thank
them for their service to South Dakota
[3:37] and families. Now, therefore, I, Travis
Shaaman, mayor of Aberdine, do hereby
[3:43] proclaim September 14 through 18, that's
next week, as direct support
[3:47] professionals recognition week. Uh
please join me in acknowledging these
[3:50] professionals for their invaluable
service to our communities. Uh so uh
[3:55] this is also a photo op and so uh let's
gather uh council if you wouldn't mind
[4:01] uh behind me uh for that photo and we'll
invite those who are here for that uh to
[4:08] step forward for that photo.
[4:20] » [laughter]
[4:24] » facing
[4:29] the international
[4:42] » is really tall.
>> Wow. Wow.
[4:45] » No.
>> And Paul's a good painter, too.
[4:48] » Remember,
>> you're gonna have to deal with it.
[4:52] » Paul, can you look at me?
>> Thank you. Okay. On one. No, on three.
[4:57] How's that? One, two, three. And I'm
going to do one more. That's closer.
[5:03] Oops.
Finger in it. So, yes, a certain age we
[5:08] do that. Sorry.
[5:13] Two, three. Thank you.
[applause]
[5:37] » Move to approve.
Second.
[5:46] » [laughter]
[5:49] [clears throat]
>> You're uh Councilman Ronain is running a
[5:51] little faster than I am today.
>> We already read the PL proclamation. We
[5:55] hadn't approved it yet. [laughter]
>> Figured we'd catch up.
[5:58] » Okay. All right. Uh thank you uh for
making that all work. Motion from Ronain
[6:04] and second from Noip. Uh all in favor of
approving the consent calendar. Thank
[6:08] you, Mayor.
>> Oh, I'm sorry. I would like to abstain
[6:10] on C.
>> I'm also abstaining on C.
[6:14] » Good to know. Thanks for uh that
notification. Um with those abstensions,
[6:20] uh all in favor, please indicate I.
>> I.
[6:23] » I.
>> Any opposed? Okay, it's approved. Um I
[6:27] did note one thing that I'll uh mention
here on item H and I. There were some
[6:32] publication dates that were revised or
corrected uh to be September 10th and
[6:37] 17th. Um, and I wanted to point out that
the passenger counts at the airport have
[6:45] had really impressive gains
year-over-year. Um, going back several
[6:49] years, but in particular the last two
years, uh, gains of about 8 and, uh, 7%.
[6:57] So,
um, from 24 to 20 25 uh, the years that
[7:03] are completed, um, really good. And so,
um, love to see those positive trends
[7:10] in, uh, activity in and out of Aberdine.
All right, we have no old business, but
[7:16] we do have 11 items of new. And our
first one is an annual thing and very
[7:23] important thing. The public hearing and
possible first reading of ordinance
[7:27] 260901.
This is the 2027 appropriations
[7:32] ordinance. and we'll give some time to
our city man after McNeil.
[7:37] » Yeah, thank you. So, as we began our
work back in last December, uh, looking
[7:42] at our budget and doing our preparations
for our 2027 budget, it's our honor to
[7:47] be able to bring forward this
opportunity and agenda item for a public
[7:51] hearing and possible first reading of
the ordinance 260901
[7:56] uh to appropriate and allow us um to be
able to uh provide for the funding of
[8:02] projects and services in the calendar
year of 2027 as recommended and provided
[8:06] by me and my city uh budget proposal
which was um submitted on August 3rd.
[8:13] So, in essence, a lot of work uh went
into the budget and I thank staff and
[8:17] and our finance department and all that
were involved in this. And this is an
[8:21] opportunity to to hear any public input
or comment in this public hearing and
[8:25] and further explain or or be able to
articulate anything that anybody would
[8:30] have a question relative to our budget.
I would like to state that I've received
[8:35] input from council staff and uh in the
September 21st meeting, I will be
[8:40] announcing the promotional fund requests
uh and the funding that will be
[8:44] allocated for that. And uh there is also
a consideration on one quick
[8:50] modification that Jordan and I
identified. I'll let Jordan explain that
[8:53] and then we would also like to
demonstrate to the public where our
[8:57] budget exists on our city website. So
we'll put that up on our monitor so
[9:00] people can see that as well. So Jordan,
if you don't mind, you want to talk
[9:03] about our one small change here?
>> Thank you, Dave. Um, through the course
[9:08] of budget uh formulation, we uh have a
lot of moving parts and we have
[9:13] identified a few things that we needed
to tweak from what was distributed to
[9:17] the public on Friday in our city council
budget packet and on our website. And
[9:22] they are described um I guess I'll just
kind of describe what what those were.
[9:26] So the first um we have a a modification
to our health and welfare allocation uh
[9:34] reduction of 120,000 but there will be a
corresponding increase to our economic
[9:40] development contributions by that like
amount. Um so the net effect to that is
[9:45] zero. It was simply categorized within
the wrong section. Additionally, we have
[9:50] consolidated our business uh our
downtown bid district into our general
[9:54] fund, thereby eliminating a fund. Um in
doing so, I failed to include that
[9:59] activity within the general fund. So,
it's simply squishing two funds into
[10:03] one. So, what was once two, it's now one
leads to simpler um easier financial
[10:09] reporting. You just have to remember to
uh combine those actually when you
[10:13] report it. So, those are the two
modifications that I have made. um since
[10:19] the budget was distributed to the
public. Would you like me to go on
[10:22] further to demonstrate? Okay. Sure. So,
what I'm sharing on the screen with uh
[10:26] the public and and those in our audience
today, this is our budget or uh
[10:30] ordinance. This is the statutoily
described um budget that we have to
[10:36] present it in. Of course, this isn't
what you guys look at to understand
[10:40] what's going on. This is dense. There's
there's very small text, but this says
[10:44] what it says and does what we need it to
do. Um, what I'll try to what I'll
[10:48] attempt to do here is switch over to the
budget documents that actually make more
[10:51] sense. Um, what you should see shortly
here is the budget book that is
[10:57] available on our city website.
This document can be obtained by going
[11:01] to our finance office page, clicking on
our city budget, and it's available here
[11:06] as a download as a PDF. Um, this is kind
of a new page, the city budget page that
[11:11] describes what the budget is, where it
exists, and it provides past examples as
[11:16] well. They're linked elsewhere. Um, but
this is just another place for the
[11:20] public to find that document. New for
this year, um, we've implemented uh an
[11:25] open gov online budget and that's
available by clicking on this link
[11:29] within the budget website, but also um,
well, that is the home. So, this is what
[11:35] that looks like. Uh this is a table of
contents that lists every departmental
[11:40] um submitter. All the exhibits that are
within the printed budget book are
[11:45] available here. Um and as we implement
further, we'll add more. This online
[11:52] website is is um
basically exclusive to our general fund
[11:57] supported activities for now. Um it will
have all the exhibits that are shared
[12:02] within our budget book, but it's all
here. So, for example, we can click into
[12:06] a department such as the finance office.
There's a nice narrative that
[12:11] accompanies it. Um, some charts that
illustrate the activity and then some
[12:17] performance indicators that we've
included as well. I'll click back into
[12:21] some exhibits here. These are the same
exhibits that you'll see in um the
[12:25] printed form that you may have seen over
the years where it's going to break out
[12:28] your general activities. it'll put that
same data in the graphs and charts that
[12:33] you might have grown accustomed to. Um,
of course, we've got our budget
[12:37] ordinance as well, the one that I shared
with you. Um, the thing that I enjoy is
[12:41] that it's much easier to push a
modification out rather than printing
[12:45] and rebinding book after book. Uh,
that's very very labor and resource
[12:49] intensive. So, not that we intend to
make rapid and frequent adjustments,
[12:53] it's just a much more modern and, uh,
simplified version to communicate such a
[12:57] complex thing. So I certainly appreciate
that aspect of of what open gov has
[13:01] provided us in this budget. So again um
our budget proposals here um we have a a
[13:08] general fund summary as I described.
It's basically exclusive to the general
[13:11] fund at this point. All the departments
are accessible here. Um and again that
[13:16] budget ordinance this is on our city
budget website. Uh very clickable very
[13:21] accessible that way and we will add more
as we build this out further. We
[13:26] essentially got the keys to this in late
July. Um, it's been a labor of love to
[13:31] build it out. Um, very labor intensive
the first time, but it will get easier
[13:36] as we move forward. U, this is something
we've used to budget for personnel
[13:40] services. We've used it to do operating
budget. It all exists within this place.
[13:44] So, it's nice to be able to use the same
platform to tell the story in our
[13:47] budget. Um so again um if you access our
city finance web page, the city budget
[13:54] website and the proposal and the um
budget both exist within that that
[14:00] domain.
And that um wraps up a summary of the
[14:05] budget. Um again, that ordinance is what
I'm asking for approval tonight. I
[14:11] presented and distributed those changes
and staff recommends approval as the
[14:14] budget wi of the budget ordinance as
presented.
[14:18] » Because this is a public hearing item,
I'll take a moment and inquire if anyone
[14:23] present wishes to provide any input or
has questions about this ordinance
[14:32] hearing. None. Um are there any
questions from the council?
[14:37] Thoughts? Input?
>> Mr. Deputy Mayor,
[14:41] » please.
>> I just want to thank Jordan and his team
[14:43] for this transparent website. I think
it's uh a great model for transparency
[14:50] in government and I I'm sure it was a
labor of love. So, thank you for your
[14:53] work um and your continued work to make
sure it's accurate. The only question I
[14:57] have in the whole budget,
>> I've read everywhere, just kidding, is
[15:02] uh why is Meals on Wheels going down by
$5,000?
[15:06] » Meals on Wheels?
>> Yeah. Um I think it was uh basically
[15:11] less um less clients um that they were
going to be servicing to. So yeah,
[15:19] » I believe that's the case.
[15:25] » Any other council members have
questions?
[15:29] Yes.
>> I also just wanted to say thank you
[15:32] Jordan for the the website. I think
that's a a great piece for the public to
[15:37] be able to go in and understand and look
through things. So, uh yeah, thank you
[15:41] for everyone for putting that together.
That's a really great thing.
[15:45] » Yeah, I would reinforce that saying that
it's presented in a very clean, simple,
[15:49] and accessible way. So, well done,
>> Mr. Deputy Mayor.
[15:53] » Uhuh. Please.
>> One more question. I think it'd be
[15:55] helpful and um you might have done this
a month ago already, Dave, but just to
[15:59] go through and since this is your first
budget as city manager, talk a little
[16:03] bit about how you approached it so folks
understand how collaborative your
[16:07] approach was.
>> Yeah, thanks for the opportunity. So
[16:10] upon taking the position, uh I thought
it was real important to start meeting
[16:14] with department heads to kind of
determine where we were at last year on
[16:17] our budget and how that how we were
performing and then how we were going to
[16:21] look at uh you know the budget as we
were going to build it for the next
[16:24] year. So meeting with department heads
and asking for their input early on, I
[16:29] started to get a pretty good idea of
where people were sitting, their
[16:32] opportunities and their challenges. At
the same time, I started to interview uh
[16:36] all department all city staff to
understand uh their position and what
[16:40] they thought their department did and uh
specifically any opportunities the
[16:44] budget could present for us. And then I
started to work at uh you know looking
[16:49] at individual departments and their line
items uh going through line by line on
[16:55] you know the different things that we've
seen our actual expenditures
[16:59] year-over-year and trying to assess
where we where we're at and and if we're
[17:04] over budgeted and underbudgeted and then
uh looking at where we're standing this
[17:08] year and to see where we're actually at
at about mid year. So kind of the
[17:13] information that we've had
year-over-year really helped me
[17:16] understand where we should be in the
future. And then looking at it
[17:20] specifically at line item by line item
and we identified opportunities where
[17:23] maybe we could um retract our budget a
little bit or maybe areas that we need
[17:28] to expand. And then um that was very
impactful. And then the capital
[17:32] improvement um plan was a significant
you know um work and work in process and
[17:39] and bringing our new engineer on board
having a fresh perspective made a big
[17:43] difference for us. So um and I'll talk
about that next in our next um
[17:47] opportunity or capital improvement
budget ordinance. But I think early on
[17:51] it was communication just seeing how we
were performing managing the
[17:55] expectations and and basically asking
department heads how we could do better
[17:58] and kind of challenging ourselves. You
know, if you look at some line items in
[18:02] there, we did spend a little bit more on
some things that we can justify, but
[18:06] there are some line items that we could
see uh that there were opportunities to
[18:10] retract a little bit and try to hold the
line and do do better in the future. So,
[18:15] it's uh definitely a complex thing, but
early on just work understanding what
[18:20] that budget's doing and how it's working
for the city and and how we're providing
[18:24] services and operations was time well
spent. So, and as we speak now, um, and
[18:30] as this becomes a final project pro
product here in the next month or two,
[18:35] we'll already be starting on the next
year's budget or 2028 budget as well.
[18:39] So, but the input is invaluable and just
having experienced finance staff and
[18:43] department heads to help me guide that.
Um, there are definitely opportunities
[18:47] and you know, when you when you build a
budget, you want to do the best you can.
[18:51] Ideally, you want to see that that line
item was fully executed and and well
[18:55] spent, but at the end of the year, we
don't like supplements. We don't like to
[18:59] supplement things or come back and be
able to say, "Hey, um you know, we had
[19:03] things that uh we over spent." Sometimes
in in public safety and emergency
[19:07] response, we can't plan for all
emergencies. Uh that's a component to a
[19:11] budget, but sometimes they're fixed
budgets uh that we really want to hold
[19:15] the line on. and uh you know said staff
and working with Jordan and and the
[19:20] department heads has been invaluable. So
it's been a great experience. I've
[19:23] learned a lot and uh we we tried to hold
the line in a lot of things. Um meeting
[19:27] with some council we understand that you
know e the economic piece of this you
[19:32] know uh as we saw sales tax increase. We
also understand that that kind of es and
[19:37] flows while we're experiencing a growth
in sales tax that may not be here
[19:41] forever. And we also understand the
economic factors that go into things
[19:45] like fuel, materials and supplies and
inflationary things. So we tried to
[19:49] build something that was responsible and
not grow too fast. But u and it gave me
[19:54] a good perspective. So yeah, thank you
for the question.
[19:58] » Perfect. Uh good overview. All right. Uh
I will close uh the public hearing and
[20:04] ask for first reading. Jordan, would you
please
[20:09] » Oh, I'm sorry. skipping the um I need a
motion and a second for this. Thank you.
[20:14] » Second.
>> All right, we have a motion from Nilson,
[20:17] a second from Eonger.
Um Jordan, now please.
[20:23] » Council member Ronain.
>> I Fberg
[20:25] » I
>> Lee Beltel
[20:26] » I
>> Ward
[20:27] » I
>> E Conger
[20:28] » I
>> Nelson
[20:29] » I
>> Norm
[20:30] » I.
>> Deputy Mayor Johnson
[20:32] » I motion carries without any dissent.
Our next item is to open a public
[20:38] hearing and have possible first reading
and final adoption of resolution 260901R
[20:46] uh which is the 2027 through 2031
capital improvement plan. Again Dave.
[20:51] » Yeah, thank you. So, as I just spoke, uh
the other major component of our budget
[20:55] is a capital improvement plan. And this,
uh, involves significant investment in
[21:01] our community. And year-over-year, we
see the the things that it does for our
[21:04] community. An example this year is the
construction of, you know, our North
[21:08] Dakota street road and that project and
the uh water transmission line and our
[21:12] water tower. So, there are a lot of
things that go into the capital
[21:15] improvement plan and again, a lot of
work with department heads on this. Um,
[21:19] if anybody has any questions, there are
a lot of different places people can see
[21:22] this. Uh, it's for available for public
viewing at city hall and we have that
[21:26] online as we demonstrated here. I'd like
you to turn to page 44 that's on our our
[21:32] resolution and I just want to kind of
talk about the allocated amounts and one
[21:36] area that I want to draw attention to.
So, if you look at the public works
[21:40] capital improvement plan and the the
amount that we're designated for 2027,
[21:45] there's some variables here and uh you
know, again, bringing on a new city
[21:49] engineer presents opportunities. We're
at a place where we're assessing things
[21:52] and evaluating where we're at. We're
looking at inventory. We know we're
[21:56] going to do an interior drainage study
to try to determine how we can further
[21:59] improve our our our drainage in our
community and reertify the levy. Um
[22:04] we're going to do a sewer line study
that's going to be very impactful. Um,
[22:07] we also have a major road construction
project, but it's not ours. Typically,
[22:11] year-over-year we'll do a road
construction and then we'll take the
[22:14] next year we'll we'll do chip ceiling
and the routine things, but we don't
[22:18] typically build a new road every year.
There's one variable I want to talk to
[22:22] you about. Recently, uh, we had a
meeting with the DOT, the Department of
[22:25] Transportation, and the Sixth Avenue
bridge project. We met with the state
[22:29] engineers and the engineering director
and we talked about the continuation of
[22:33] trying to develop a bridge that would
fulfill opportunities for pedestrian
[22:38] crossings and making that bridge safer
and and more aesthetically pleasing. So
[22:43] late in the game there could be an
opportunity that um that bridge project
[22:48] may be um delayed one year if we can
agree that there could be some design uh
[22:54] that that could be improved for
pedestrian crossings. Um, so that's
[22:57] still in play. The contracts haven't
been let on the bridge, but our our 11th
[23:03] hour meeting with the DOT, there is an
opportunity to maybe have something that
[23:07] could be a better pedestrian crossing.
I'm not promising anything. Uh, but at
[23:12] the same time, uh, this we have some
flexibility in our public works budget.
[23:17] So, if we don't build a bridge next year
with the DOT on 6th Avenue, there might
[23:22] be some things that Leaf and I and and
the public works staff can designate as
[23:26] improvements to our roads that would
amplify or supplement ultimately when
[23:31] that that bridge is is closed and worked
on on 6th Avenue. Leaf, I want to kick
[23:35] this over to you because you played a
major role. You came in, I gave him
[23:39] about two frantic weeks to kind of look
at the public works. This is a big
[23:43] portion of the CIP. Obviously, uh, roads
are a major investment as all the things
[23:47] on this, but I want to give him an
opportunity to kind of talk about his
[23:50] thought process on where we may go with
this if things go certain ways.
[23:54] » Yeah. When it comes to the the CIP
itself, you know, it was a little bit of
[23:58] a trial by fire as as Dave mentioned,
there's a there's a lot of aspects to it
[24:03] and being good stewards of the public
dollars. You know, we have different um
[24:08] technology and information with our
pavement condition index software to to
[24:13] look at what roads called for it. And
then we also look at, you know, traffic
[24:17] counts. And then we also compare to what
projects are needed. Is there sewer
[24:20] related to this project? Is there water?
You know, we don't want to do anything
[24:23] twice. And and do good planning and and
good thinking as far as what needs to be
[24:29] done. And with that being said, you
know, we carried over some of the things
[24:34] that were from the previous department
heads and with also the intention that
[24:38] we'll take a closer look in 2027 in the
planning process and and making sure
[24:44] we're all on the same page whether it's
with the different department heads with
[24:47] this the different public inputs and
with Dave's direction and in in looking
[24:52] at our planning when it comes to you
know we have a sewer collection study in
[24:57] the works. We have an interior drainage
study in the works and there might be
[25:00] some improvements that are really
pinpointed with those studies and that's
[25:04] the goal of those is to is to look at
what needs to be done in the future and
[25:08] to better prepare for it and be reactive
instead of proactive and that's that's
[25:14] part of our goal and our staff and our
department is looking at when we looked
[25:18] at this and like Dave mentioned there
might be with that Sixth Avenue bridge
[25:22] there's certain aspects with that you
know we made some efforts this year the
[25:26] staff did and public works to make
improvements to potential, you know,
[25:30] local traffic detours that we expect to
see on our our third or 10th Avenue in
[25:34] Goodrich and and certain uh roads that
we'll most people will drive on.
[25:39] Planning for that at the same time, you
know, if that when that project happens,
[25:43] you know, when we have less traffic on
6th Avenue near the bridge, is there
[25:46] storm water improvements we can make and
and planning those aspects out? And
[25:51] that's that's been kind of my thought
process when it comes to the to the CIP
[25:55] itself.
[25:58] Thank you, Leaf. I also would like to
add that, you know, the major
[26:01] investments continue on our CIP, the
water reclamation plant and the
[26:06] investments in our water treatment plant
and and a variety of other things. But I
[26:10] feel this is a good capital improvement
plan and uh staff recommend approval and
[26:15] we'd be happy to take any
[clears throat] questions on any any
[26:17] aspect of this.
[26:21] » All right. Um let [clears throat] me
again offer uh this opportunity for any
[26:27] uh input as this is a public hearing. Is
[clears throat] there any from the
[26:31] gallery
hearing? None. Um are there any
[26:34] questions from the council? We'll close
the public hearing
[26:40] on the capital improvement plan.
All right. I'll entertain a motion to
[26:46] approve.
>> Move to approve.
[26:49] » Second.
>> All right. Motion from Nilson, second
[26:52] from Ward. Um, did I get that right?
[26:59] » Okay.
[snorts] Um, thanks again. Uh, Jordan,
[27:05] let's go around the room.
>> Council, [clears throat] Council Member
[27:09] Norstro,
>> I.
[27:10] » Nelson,
>> I E Conger,
[27:12] » I.
>> Ward, I
[27:13] » We Ferg, I
>> Ronain, I,
[27:16] » Deputy Mayor Johnson,
>> I. Motion carries unanimously.
[27:21] All right. Um those were um very
important items on our agenda A and B.
[27:28] And we're looking at uh next C and D
both relate to um
[27:34] a retail onoff sale um licenses. Um,
we'll do C first for a malt beverage and
[27:43] farm wine license for BB's Chop House
located at 14016th Avenue Southwest. Is
[27:50] there anyone here uh for this public
hearing who wishes to have input?
[27:56] Hearing none, we'll close that public
hearing and uh entertain a motion to
[28:01] approve.
>> Move to approve.
[28:03] » Second.
>> Motion from Lee Belt, second from
[28:07] Nilson. Um
there's no discussion. Uh Jordan, would
[28:13] you give us a roll call?
>> Council member Ronain.
[28:16] » Hi.
>> Four.
[28:17] » I.
>> Lee.
[28:18] » I.
>> Ward.
[28:19] » I.
>> E. Conger.
[28:20] » I.
>> Nelson.
[28:21] » Hi.
>> Norstro.
[28:22] » Hi.
>> Deputy Mayor Johnson.
[28:23] » I. Motion carries. And D is a public
hearing and possible approval of an
[28:29] onoff sale wine and cider license for
the same um establishment, BB's Chop
[28:36] House. Um, anyone here to address?
Seeing and hearing none, uh, we'll close
[28:42] that hearing and entertain a motion to
approve.
[28:46] » Move to approve.
>> A motion by Ward, second by No. Um,
[28:53] Jordan, let's go ahead with the roll
call, please.
[28:56] » Council member Norstro,
>> I.
[28:57] » Nelson,
>> I conger.
[28:59] » I,
>> Ward,
[28:59] » hi.
>> Lee Beltel,
[29:00] » I.
>> Ferg,
[29:01] » hi.
>> Ronain,
[29:02] » hi.
>> Deputy Mayor Johnson,
[29:04] » I. Motion carries. Uh item E is possible
approval of public participation
[29:09] procedures for the data center public
infant meeting. Um this is an exciting
[29:14] day. Um we're setting aside a special
meeting next Monday night at 5:30 p.m.
[29:21] at the AV Aberdine uh Civic Theater and
that's located half a block uh to the
[29:27] east of where city hall is located where
we are tonight. And um I want to make
[29:34] just a brief introduction to that
meeting and some of the uh guidelines
[29:39] that uh we will be considering and
possibly approving as a group tonight.
[29:47] So um we have published a timeline uh
for the public process um and for the
[29:55] council to work through. Uh keep in mind
that presently there is a moratorum that
[30:00] exists on data centers in city limits
and that will sunset on November 18th
[30:07] and between now and then we will have uh
this third meeting Monday night and we
[30:13] invite citizens um people even from out
of town are welcome. There will be a
[30:19] registration process uh there inside uh
the theater for anyone who wishes to
[30:25] give um um oral pre um uh thoughts,
inputs, um any sort of uh
[30:34] recommendations, um wishes, things like
that. Uh this will not be a time for
[30:39] debate um or crossfire. It's not that
sort of event. It's for the city council
[30:45] to listen. And so uh we welcome people
with thoughts. Um similar to our open
[30:52] forum uh which we uh allow input at the
start of each regular meeting. Um the
[31:00] base period of time will be three
minutes uh for each speaker. Uh there
[31:05] are a couple of exceptions where uh
we'll explain that and um where a
[31:12] presentation could go for uh beyond 3
minutes. But this is uh these procedures
[31:18] are to govern um public participation
um and they'll be administered without
[31:25] regard to a speaker's position uh either
for against or any viewpoint. Um again
[31:31] that registration will occur in the
lobby area. Registration will be taken
[31:35] until 6 pm. [clears throat] So that will
be 30 minutes into the meeting which
[31:40] begins at 5:30. And uh speakers will be
recognized in the order that they
[31:45] register and each person will have one
opportunity to speak until all
[31:50] registered speakers have their
opportunity to be heard. Um
[31:55] [clears throat] we'll have a podium with
the microphone in the theater and um
[32:00] we'll ask people who are registered um
you'll be able to see on a screen the
[32:05] order of registration and we'll have a a
line or a queue for those who are on
[32:11] deck uh people who will present next. Um
[32:18] just looking for any other highlights
here to keep it brief. Um
[32:25] there will be opportunities outside of
this meeting of course for written
[32:28] comments and materials if a person wants
to be heard but um doesn't isn't able to
[32:35] attend. Um those comments and supporting
information can be si submitted to city
[32:41] staff or directly to a city councilman.
Um either way for distribution to the
[32:46] council regardless of whether someone
wants to speak at the meeting. and um
[32:52] those email or written comments uh and
supporting materials will not be read
[32:58] aloud during the meeting. Just to be
aware of that. Um again, uh the purpose
[33:04] of this September 14th meeting is not to
um adopt an ordinance. Uh we have a
[33:11] variety of other steps that will occur.
Um, two weeks after that, for example,
[33:16] the staff will present a draft of a
proposed data set or ordinance. The
[33:22] following week, the council will discuss
revisions and uh perhaps a proposed
[33:27] zoning ordinance. Um, public hearings
will again be heard uh later in October.
[33:33] Um the plan is to have uh a public
hearing on the 20th of October, the 26th
[33:40] of October, and then potentially
November 2nd, a second reading of a data
[33:46] center ordinance. So with that um long
view, um we do want people to understand
[33:54] um the nature of Monday's meeting. It is
a listening session. We look forward to
[33:58] it and we'll go as long as we need to
with those parameters uh for speaking
[34:03] time and engagements. Um are there any
questions from the council about uh what
[34:10] we're reviewing here? What is proposed
for the guard rails for that meeting?
[34:18] Ron, is there anything further that you
want to address?
[34:20] » Yes, Deputy Mayor. Thank you. I have on
the screen a couple of relatively minor
[34:25] amendments that I'd like to uh to make
to the proposed meeting procedures and
[34:31] then at the conclusion of those I would
ask that the council u formally approved
[34:35] these for purposes of the upcoming
special meeting. But on page two at
[34:42] paragraph
six there was a typographical error and
[34:47] rule seven needs to be changed to rule
eight. Um, and that's uh dealing with
[34:52] the yielding of time and and allowing
for spokespersons. So, I just wanted to
[34:56] make that change. That was a typo. And
then paragraph 10, u there have been
[35:02] some changes to the language to better
track uh our handbook uh
[35:12] requirements slash suggestions about um
how we handle uh public comment. And so
[35:19] we've just uh made these changes to
paragraph 10 to be more consistent with
[35:24] our handbook. I don't want to be uh
using language that's not that we're not
[35:29] already used to. So I did ask and um uh
Jordan has no problem with that, but
[35:34] we'll put I'm proposing that we make
these changes that you see redlinined on
[35:39] on paragraph 10, but other than that, I
would have no other changes. Um but
[35:43] would ask that the council um amend the
uh procedures consistent with these red
[35:48] lines and then unless there's any other
amendments approve that as with these
[35:53] changes.
>> All right. I'll entertain a motion to um
[35:59] u approve
uh these participation procedures as
[36:04] amended by our city attorney.
>> So moved.
[36:08] » Second.
>> Okay. Uh, we have a motion from EConger
[36:12] and a second by No.
Um,
[36:18] okay. Any other comments before we take
that vote?
[36:24] All right. Um, [clears throat]
we can do that with just with a quick
[36:29] vote. Uh, all in favor, please indicate
by saying I.
[36:33] » I. I.
>> Any oppose? Nay.
[36:36] » Thank you. It passes unanimously. So
again, uh just in some um this will be a
[36:41] fair and orderly and efficient uh way to
get participation. It's your opportunity
[36:45] to be heard. Um and uh city staff will
be present. City council will be
[36:51] present. All the city leadership uh
wants to hear your ideas and input and
[36:56] um we're holding it there to accommodate
what we expect is a large number of
[37:00] attendees. So we look forward to Monday.
All right. Uh item F is possible
[37:07] approval of pay request number three for
sanitary sewer lining improvements in
[37:12] the amount of 20,293
to Municipal Pipe Tool Company of
[37:19] Hudson, Iowa. We'll give Leaf a moment.
>> Yes. This pay request is for the sewer
[37:25] lining. This is a release of retainage.
The project is complete and staff
[37:29] recommend recommendation is approval.
>> Move to approve.
[37:34] Second.
>> We have a motion from Ward and a second
[37:37] from Nielsson. Any questions?
>> Jordan, please.
[37:42] » Council member Ronin.
>> Hi.
[37:44] » Four.
>> I.
[37:45] » Lee Beltel.
>> I.
[37:46] » Ward.
>> Hi.
[37:47] » E. Conger.
>> I.
[37:48] » Nelson.
>> I.
[37:49] » Norm.
>> Hi.
[37:50] » Deputy Mayor Johnson.
>> I. Motion carries. We're looking now at
[37:53] item G, which is possible approval of
pay request 11 for water tower and
[37:58] transmission line in the amount of
189,098
[38:03] to dummy construction of Aberdine uh for
schedule A. Alif introduce this please.
[38:11] Yes, this pay request number 11 is for
schedule A like you mentioned DOMI
[38:16] construction for work on the
transmission line that feeds the new
[38:19] water tower includes concrete street
surfacing, sidewalk, curbon gutter,
[38:23] asphalt street surfacing, base course
and transmission line pipe and their
[38:27] pertinances.
This work also includes the transmission
[38:31] line levy crossing which was added by
change order number one. Originally that
[38:34] was not included in the contract due to
the the lack of the permit. Once the
[38:37] permit was obtained, that work was
authorized and it was completed. And
[38:40] this change ordering or this pass
includes that scope of work and staff
[38:44] recommendation is approval.
>> Move to approve.
[38:49] » Second.
>> We have a motion from Leeville and a
[38:51] second from Ward. Any discussion?
[clears throat] Thank you, Leaf. Uh,
[38:56] let's go ahead Jordan with roll call.
>> Council member Norstro.
[39:00] » Hi.
>> Nelson.
[39:01] » Hi.
>> E. Conger.
[39:02] » Hi.
>> Ward.
[39:02] » Hi.
>> Leebelt.
[39:04] » Hi.
>> Four.
[39:04] » Hi.
>> Ron.
[39:05] » Hi. Deputy Mayor Johnson.
>> I motion carries. The last four items
[39:10] under new business all relate to the
airport. And so we'll welcome Dustin
[39:15] who's pinch hitting for Rich Kokal. Um
he's Rich's wingman tonight. Uh go ahead
[39:23] with item H when you're ready.
>> Okay.
[39:27] » Good evening everybody. I'm Dustin
Flewelling. I'm filling in for Rich.
[39:30] He's on vacation. It's nice to meet you
all. Um we've got a couple items under
[39:34] Hu. Uh most of it is dealing with our uh
airport terminal expansion. Uh this is
[39:42] uh Helms and Associates invoice number
18 in the amount of $3,894.61.
[39:49] Um we've also got
Helms and Associates invoice number six
[39:55] in the amount of $10,4745.
and then Quest Construction pay estimate
[40:00] number seven in the amount of
$814,362.92
[40:07] and our overview. Uh at our most recent
airport board meeting, we recommended
[40:13] the approval of payments for homes and
associates invoice 6 for resident
[40:18] engineering services, invoice number 18
for construction, administration
[40:21] services, and quest construction pay
estimate number seven for work completed
[40:26] through August 22nd. The funding for
this project is through SV 144 at 1.2
[40:31] million. Uh federal grant at $800,000.
I AIP, that's IG number 55.
[40:39] Federal grant at 64,600. I uh AIP IG
number 56. And local share is projected
[40:47] to be at $60,000.
[40:53] » Okay.
>> Is that all for age?
[40:56] » Yes. Uh thank you for that. Um and what
is the anticipated completion date for
[41:01] the terminal expansion?
>> Let me find that. Excuse me. That uh it
[41:05] was supposed to be by the end of this
month.
[41:08] » Okay,
good to know.
[41:10] » And I do believe we um we're at
substantial completion. Don't hold me to
[41:14] that. Um
so I will move on to item.
[41:20] » I'm sorry.
>> Let us go ahead and we'll
[41:22] » go right ahead. We'll get this wrapped
up and get get uh tidied away for
[41:27] completion of payment.
>> I'll move I'll move the payment for
[41:29] approval.
>> Second.
[41:31] » All right. We have a motion from Ward
and a second for Monain. Um Jordan,
[41:35] please give us a roll call.
>> Council member Ron
[41:38] » I.
>> Four.
[41:39] » I Lebel.
>> I.
[41:40] » Ward.
>> Hi.
[41:41] » E. Conger.
>> I.
[41:42] » Nelson.
>> Istro. Hi.
[41:44] » Deputy Mayor Johnson.
>> I. Motion carries. Now let's roll with
[41:47] I.
>> Okay. Uh moving on to I. I. Possible
[41:52] approval of payment to Helms and
Associates uh Associates invoice number
[41:56] nine in the amount of $375 and authorize
city manager to assign invoice for AIP
[42:02] project 346-00001.
Uh so it's for our PCA unit. Sorry, I
[42:08] didn't mean to read that for you. um
overview. At its regular scheduled
[42:12] meeting on September 3rd, the airport
board recommended approval of payment
[42:16] for Helms and Associates invoice for
assistance on the acquisition of a PCA
[42:21] or preconditioned air unit as per the
letter of agreement signed between the
[42:25] city of Aberdine Airport and Helms and
Associates on June 17, 2025.
[42:30] The project funding allocation is 95%
federal veil and 5% city. The PCA unit
[42:37] is scheduled to be delivered and
installed Q3 of 2026.
[42:44] » Okay. So,
>> for attachment,
[42:47] » they have 22 days to deliver and
install. Is that likely
[42:53] » perhaps?
>> Okay. All right. Uh we'll know more um
[42:58] on that soon. Um okay. 375. Just I'm
feeling a sigh of relief at such a small
[43:05] amount.
>> [laughter]
[43:06] » All right. So, uh, motion from Monain
and second from Lee Beltel. Thank you.
[43:10] Um, let's go ahead, please. Jordan.
>> Council member Norstrom.
[43:14] » Hi.
>> Nilson.
[43:15] » Hi.
>> E. Conger.
[43:16] » Hi.
>> Ward.
[43:17] » Hi.
>> Lee.
[43:18] » Hi.
>> Boberg.
[43:19] » I.
>> Ronin.
[43:20] » Hi.
>> Deputy Mayor Johnson.
[43:21] » I. Motion carries. And now on to Jay,
please. Dustin. uh possible approvement
[43:27] of payment to homes and associates
invoice number nine in the amount of
[43:30] $28,01.7
[43:34] and to authorize city manager to sign
invoice for a AIP project 3-46-000015826
[43:43] for sur building expansion.
uh our overview on that uh proposed or
[43:51] possible action uh to approve payment to
Helms and Associates invoice 9 and the
[43:56] amount I disclosed earlier.
Overview is going to be at its regular
[44:02] scheduled meeting on September 3rd. The
airport board recommended approval of
[44:06] payment for Helms and Associates invoice
number nine for design services which is
[44:11] 30% complete. The project funding
allocation is 95% federal, 2.5% state,
[44:17] and 2.5% city. Um, Mike Schmid, Rich,
and I went through uh some floor plans
[44:25] for uh this expansion project, and we've
got quite a bit on paper at this point.
[44:29] It's looking kind of nice.
Okay. Um, I'll entertain a motion.
[44:38] » Second.
>> All right. Motion from Norrip, second
[44:40] from Ward. Um, and S sur of course
stands for snow removal equipment. And
[44:46] the city uh acquired uh some really nice
sophisticated uh snow removal um
[44:55] equipments. Two of them that uh
presently in the building require
[45:01] disassembly of one of the front brush
units as I understand. Uh yeah, we don't
[45:06] uh we don't park them with their front
plows or brushes installed and uh to
[45:12] pull them in and out of the building.
It's a kind of a twoman deal. Uh so
[45:17] we've got a a wide rotary brim on that.
They got to be slung all the way to one
[45:22] side and they got to kind of crab them
in, so to speak. Uh so it's a very tight
[45:26] fit and we would like to not potentially
damage our very nice equipment.
[45:32] » Right.
A couple of other considerations for the
[45:35] S building expansion is I believe
they're going to be adding
[45:40] our airfield lighting vault uh inside of
that as well. So, uh we're doing a
[45:46] couple of things at once and we're
really looking forward to it.
[45:49] » Okay. Do I have a motion?
>> I'll move it.
[45:53] » Second.
>> All right. Motion from Ronain, second
[45:56] from Fulberg. Um Jordan, please.
>> Council member Ronain. Hi
[46:02] » Fberg.
>> Hi
[46:02] » Lee Beltel.
>> Hi
[46:03] » Ward.
>> Hi
[46:04] » E. Conger.
>> Hi
[46:06] » Nelson.
>> I
[46:07] » Norm.
>> Hi.
[46:07] » Deputy Mayor Johnson.
>> I motion carries again.
[46:11] » All right. And uh we are looking at item
K which is 2027 to 2037
[46:18] airport capital improvement plan. The
2027 project validation preapp for the S
[46:23] sur building expansion and the
relocation of the airfield electrical
[46:28] vault.
Uh, do you want to introduce that,
[46:32] please?
>> Yeah, I had I kind of touched on that
[46:34] just a little bit in this last item. I
guess I guess I got ahead of myself. I
[46:39] overview. It's uh at its regularly
scheduled meeting on September 3rd, the
[46:43] airport board recommended approval of
the 2027 through 2037 uh airport capital
[46:49] improvement plan and submission of the
pre-application for the 2027 project. uh
[46:55] construction of the S sur building,
expansion and relocation of the airfield
[46:59] electrical vault. A preliminary ACIP was
previously presented to the council on
[47:04] May 4th with assistance from the airport
engineer.
[47:10] Fantastic. Um
all right. Uh a motion and a second,
[47:15] please
>> move to approve.
[47:16] » Second.
>> Motion from Lee, second from Eonger. Um,
[47:22] and because this involves some grant
money, Jordan, let's go ahead with a
[47:25] roll call, please.
>> Council member Norstrom.
[47:27] » Hi.
>> Nelson.
[47:28] » Hi.
>> E. Conger.
[47:29] » Hi.
>> Ward.
[47:30] » Hi.
>> Lee Beltel.
[47:31] » Hi.
>> Four.
[47:32] » I.
>> Ronin.
[47:33] » Hi.
>> Deputy Mayor Johnson.
[47:34] » I. Motion passes.
Okay. Um, that completes our new
[47:40] business. And, uh, we'll next consider
item eight, review and approval of
[47:45] claims and approval. This is for uh 2
million in accounts payable in bills for
[47:50] September 8th and uh the payroll and
city share of benefits payments. I'll
[47:56] accept a motion.
>> So moved.
[47:59] » Second.
>> Motion from Ward, second from Eonger.
[48:03] Um Jordan, please.
>> Council member Ronain.
[48:07] » I.
>> Four.
[48:08] » I.
>> Lee belt.
[48:09] » I.
>> Ward.
[48:10] » I.
>> E. Conger.
[48:12] » Hi.
>> Nilson.
[48:13] » I.
>> Norm.
[48:14] » Hi. Deputy Mayor Johnson.
>> I motion carries. Thank you, Jordan. All
[48:18] right. Uh we'll turn time over to Dave
McNeel, our city manager.
[48:22] » Yeah. Thank you. Uh first, I'd like to
start by talking about about a couple
[48:27] years of service recognition awards that
we've given over the last week or two.
[48:31] Uh we'd first like to really thank uh
Don Thorstensson who is our campground
[48:36] and concessions manager at Storybook
Lane in Wy Park. 10 years of service
[48:40] there, doing a great job. was personally
working over the Labor Day weekend where
[48:45] we typically lose um temporary staff who
go back to school. Uh so really
[48:50] appreciative of all that they've done
out there to make it a very successful
[48:54] year at Storybook in in Wy Park. Uh we
want to recognize Keith Nul and our
[49:00] public works team for his 20 years of
service as a heavy equipment operator.
[49:05] Another great construction season in in
the city of Aberdine. So 20 years. Thank
[49:08] you, Keith. Uh we appreciate those staff
members. I want to draw your attention
[49:13] to a couple community events that will
be occurring this week. On September
[49:17] 11th, uh Friday will be the 25th
anniversary of 911. There'll be a
[49:23] memorial ceremony at Northern State at
Dakota Bank Stadium. That starts at 9
[49:28] goes to 9:45.
After that, starting at 10:30 to 1:30,
[49:33] the fire department will be leading a
memorial stairc.
[49:38] And I know Chief WG and his staff are
heavily involved in that will be help
[49:42] helping facilitate that. So they have a
route out there. So if you want to
[49:46] partake in that or have more questions,
you can reach out to the fire department
[49:49] and Chief WG on that. On Thursday,
September 10th, uh will be the ceremony
[49:54] of the opening of the presentation peace
circle. So on presentation property, uh
[50:00] that begins at 4 p.m. and uh Mayor
Travis will be there. He'll be talking
[50:06] and speaking at that opportunity. So
again, that ceremony of the opening of
[50:10] the presentation peace circle, we look
forward to that and appreciate the
[50:12] presentation sisters for their
involvement in building that uh really
[50:17] amazing place for our community. And
with that, that's all I have.
[50:22] » Great. Thank you.
>> Uh good stuff. Important events [snorts]
[50:27] later this week and appreciation. That's
a lot of uh
[50:32] time cards punching in and punching out
for that many years. So appreciate that
[50:36] steady uh steady efforts from staff.
All right. Um I think we have reached
[50:45] the end
of our agenda. Um
[50:51] I'll accept a motion to adjurnn.
>> So moved.
[50:56] » Second.
>> All right. Who was that over here on the
[50:59] right side? Eonger. And second by no
strip. All in favor please say I
[51:05] » oppose name. We are