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foreign

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this is a
property reimbursement agreement from

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2022
5

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we do yeah

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development

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hello this

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sticker

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um

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being way down there it's like

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so the only question we have Ms Jackson
no no no is is is the over under 60

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minutes

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here in 20. I remember a council meeting
under um

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there's a public hearing now hey

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we're hearing lots of Landing commission
meetings to a lesson

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well we've got this public hearing for
obsolete property rehabilities yeah

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well I'm just wondering if I wonder if
Sam Smith

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in September

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well we did 12 years ago
oh

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they don't end that other glass thing
that you put on here on 117 and 119.

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yes so they know about the Americans yes

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rewind it in my head a little bit
because I because I was I was in charge

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of that project when we pulled that face
too

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are you guys ready oh we are all right
let's go

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all right
we'd like to call this then I would like

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to call the study session in order at 6
30. you should go

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all right call this meeting order like I
said at 6 30.

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of the United States

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dollar

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Davis here friends here for Tom Jackson
here

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items for individual discussion
let's start with a discussion over the

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approval resolution of
202304 resolution to approve the

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obsolete property Rehabilitation exempt
certificate for Albion reinvestment

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Corporation
well good evening mayor Pro 10 and

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Council
um yes so um as you might have heard

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from the city manager this is minus
dates change to reflect the current year

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identical to the Oprah resolution that
we asked you to approve last year the

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reason it's back before you tonight
is because the property owners aren't

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working on this Rehabilitation delayed
the start year of their project from

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2022 to 2023 is when they are
trying to

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formally start the project this uh
you all know that with these projects

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there are a lot of different conditional
funding agreements we are one part of it

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and the last year they rescinded this
application before the State Tax

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Commission issued any kind of ruling on
it so that application no action is

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taken it was pulled the other one since
we're talking about it the other

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exemption certificate was approved that
last year for our Erie Street Apartments

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over there so one was good we pulled one
starting it over this year and I believe

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at the end of this month
uh the big Albion plan will be is that

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is this okay information to share the
msf board yeah so I'll be going for the

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MS msf board the Michigan strategic fund
for formal approval of the funding

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um so then that kind of gets the green
light and they're ready ready to go so

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ours is the last piece on that
um later in the game I know then the

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applicants were comfortable with but
still certainly in terms of getting this

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exemption approved this year we've got
the whole rest of the year so they're

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they're right on our timelines they've
applied exactly the same way they did

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previously when we sent it to the Tax
Commission so all we're asking is for

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you to approve that again this evening

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and I
and I read that there there is um

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expected the completion date so I take
24. yes

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yeah that is uh I've when I read that I
thought it was aggressive too that I

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trust that they've done some more
construction than I have and

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it's from the looks of things
I mean how much behind the scenes work

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can there be there's only been eight
years of it so far I'd like to think

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that they're ready to pull the trigger
and get some construction done pretty

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quickly
uh yeah no I verified that the board

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chair verified that a couple times as
well as

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a couple other people between me and
himself we're feeling we are confident

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that that's what they meant to put yes
it can happen absolutely

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yeah
thank you so much absolutely

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all right moving on to the next
discussion Adam

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first reordered 2023-20

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that ordinance to amend chapter two
Administration by amending article for

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finance decision I mean division two
purchases the section

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2-384 purchase purchases and bids
General

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any questions
it is a discussion

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[Music]
um

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you want to speak to

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I think it was our last name we briefly
discussed how the current

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purchase threshold for the city manager
is five thousand dollars for having to

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do bids and
um that ordinance was last done in the

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90s which is different than five
thousand dollars 30 years ago versus now

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is significantly different
um so we upped it to fifteen thousand

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dollars
um we kept beat the vision thick that

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requires uh the city manager has to
notify Council of any purchase uh that's

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in excess of a thousand dollars so uh
Council will still have get that

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information so basically the the city
manager has the authority to uh make

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purchases of the budgeted items that
were fifteen thousand dollars or less

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we'll still get Council notice
um the um if it's a non-budgeted item as

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we kept professional uh or the threshold
was five thousand dollars we also have

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been a provision um a problem that's
been coming up is uh sometimes the city

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manager will put out an RP and will not
get any responses and the way that their

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current ordinance is drafted is it
doesn't

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contemplation so as well if you're over
five thousand dollars you need to do a

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bid
but what happens if you don't get a

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responsive bid so what I did is I built
in a provision that says in the event

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they do a bit and they don't get
responses then the city management can

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go out and solicit proposals but she has
to solicit not less than three and then

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make a recommendation to counsel for
approval

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um which is basically what the practice
has been when we don't get responses to

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those bidders but it's just my mom
realizes it in a managers

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um
and then the other thing that we added

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was
um

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when how when the city manager brings a
contract before Council for approval and

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the council votes to approve it we built
in a provision that says once Council

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has approved the contract the city
manager does not then have to come back

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and say approve these payments under the
contract that you've already approved

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because it's redundant to get a
permission to distribute money that the

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council's already approved the city
managers better

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so that's basically it in a nutshell
can you give us an example of

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um well well what if what has taken
place in the past

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um
like a for instance or you know just a

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relative example of okay well the city
manager would have to do this this and

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this before now this streamlines that
entire process well yeah so by way of

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the example I mean when we talk about
the purchasing threshold of five

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thousand dollars there's very few
Capital expenditures that can be made in

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the city that don't cost more than five
thousand dollars I know we've all seen

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um the equipment that has to be
authorized for public services they'll

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be
you know something that goes out at the

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water treatment plant and you know if it
costs fifty five hundred dollars instead

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of you know the city manager being able
to say Hey you know director O'Brien go

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ahead and fix that she's going to bring
it to council and it takes time so

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that's one that we see quite often the
bidding issue where we get no responses

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comes up quite often
um

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but like the contract so say we're doing
the Haven Street or the Haven Road

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Project every time an expenditure has to
be made she doesn't in turn have to come

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back right once the contractors still
come before Council and Council will

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still have to approve the contract but
once the contract comes forward unless

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there's an amendment to the contract
basically the city manager can make

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expenditures under the contract without
having to come back and say can I please

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spend the money under this contract that
you guys have already approved

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got it thank you

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any other questions yeah I just have one
question regarding repealer Clause yeah

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so part of the ordinance can
is in Conflict but you can yeah explain

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that so I I put at the end of every
ordinance of what's called a repealer

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closet it's basically just a Fail-Safe
that if there's another ordinance in

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another section that somehow conflicts
the new ordinance that you've just

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adopted this eliminates the conflict of
okay that I put in I put that in every

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ordinance we supersedes everything
before we could I see

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that way if you have if you you know you
come across some old ordinance and we

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have a lot of videos that somehow has
some language that might raise a

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question you'll see that there's new
Origins yeah

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the question was that um so I know we're
at the bottom of the five out of ten

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thousand so do you see that feeling you
run into working with all these

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individuals is roughly over the ten
thousand percent expenses what is the

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you know the extra five
foreign

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I think it was councilman friendship I
don't know what you looked at but it the

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5 000 from 1990s translated to 12 000 I
think 500-ish and so rather than land on

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kind of that odd number I thought 15 000
would be the next round well instead of

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going down when I started to go up so I
landed on 15 000 as opposed to pull back

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go back and look at something well maybe
we should go up to 15 000 bursts staying

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at ten thousand that's unfortunate
because I heard that was worse yeah yeah

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the number that I quoted was that a
dollar equivalent from 1994 seven

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whatever it was it worked out too
because I recall fourteen thousand and

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one dollars
I'm hearing different numbers

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it's very rare for something to exceed
the 15 000 but it is possible I know

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that we've had some repairs that either
the water or Sewer Department they've

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had to make that have come in higher
than that but generally it just gets

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getting with the times okay
any other questions

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okay
moving on to another discussion on

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approval materials management agreement
with Michigan agribusiness Solutions

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yes yes so this um we currently have a
service agreement with this company they

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haul off sludge or sludge however you
want to say it from the wastewater

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treatment plant
um the current agreement is set to

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expire by the end of the month so
director O'Brien he did solicit three

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bids or proposals for this service we
are recommending to renew our management

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contract with the same company for a
three-year term

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um they are the second lowest and we're
making this recommendation simply off of

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there are testing fees and they have a
flat fee of a thousand dollars for any

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testing where the the lowest bid they it
ranged in prices so we could be paying

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more than what we would if we went with
this

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um with this company as well as we also
have a good working relationships and

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everything providing us with that
service so that is why we felt

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comfortable making that recommendation
to renew that to renew that contract for

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us

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any other questions

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okay so moving on to approval discussion
basically discussion of the approval of

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a hundred thousand dollars expenditure
request for the fire truck purchase you

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know the man is in the house
so I laid a lot of this out in the

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letter that I sent you is there anything
specific I don't know how much time we

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have to discuss this that I you have
questions on or would you let me explain

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yeah
I got to reading through all of this and

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I said
ma'am

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trip 10 years ago we basically wrote
that entire thing that you're reading

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00:16:48,839 --> 00:16:55,680
there wow um and the reality is the
majority of what's in there it's the

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00:16:54,300 --> 00:16:57,779
same on every single truck it's not
something that's going to be different

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there's just a few little things that
are different

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00:16:59,100 --> 00:17:05,880
um the main things that we look for in
the in the trucks are at least a 1250

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00:17:03,779 --> 00:17:11,579
gallon per minute pump and at least a
750 gallon tank this truck has a 1500

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00:17:08,880 --> 00:17:15,240
down per minute truck in a 1 000 gallon
tank so it's above what we what we'd

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look for in the truck we don't want to
go too big because then the truck gets

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00:17:16,679 --> 00:17:21,179
too big and you can't the size-wise it's
an issue so

191
00:17:19,740 --> 00:17:23,939
um but this truck was exactly what we
were looking for it just happened they

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00:17:22,500 --> 00:17:26,939
they have already ordered this truck it
was going to be a demo for them but

193
00:17:25,500 --> 00:17:30,000
they're offering it to us for the price
that they're they're basically paying

194
00:17:28,679 --> 00:17:34,260
for it
um it was bid through a company called

195
00:17:32,280 --> 00:17:38,220
sourcewell which is very similar to what
mideal is I don't know if everybody

196
00:17:35,640 --> 00:17:42,960
knows mideo that we use here so it's a
federal version of mideo um so it's been

197
00:17:41,100 --> 00:17:46,799
bid so there's no requirements to do any
bidding on it or anything else it meets

198
00:17:45,240 --> 00:17:51,600
all the federal government standards for
what we have to do to bid a truck so

199
00:17:50,039 --> 00:17:55,980
and the biggest thing to know this will
be a 2024 expenditure but we're bringing

200
00:17:54,000 --> 00:18:02,780
it to you for approval so that we can
get our order placed and we don't have

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00:17:58,500 --> 00:18:02,780
to wait and it's a few more years

202
00:18:03,260 --> 00:18:10,980
it'll be delivered the expectation
they're expected delivery of it on their

203
00:18:08,280 --> 00:18:14,299
own already would be March of 24.
um so the payment wouldn't be required

204
00:18:12,360 --> 00:18:20,100
until after the truck has been delivered
yes uh what are you going to do with the

205
00:18:18,240 --> 00:18:23,039
press-up truck
um I've had some interest in purchasing

206
00:18:22,260 --> 00:18:25,679
it
um I don't think it's going to bring us

207
00:18:24,360 --> 00:18:29,400
very much money
um it's completely outdated

208
00:18:27,480 --> 00:18:33,179
um I have to double check and see on our
previous truck

209
00:18:31,020 --> 00:18:36,840
um we we were able to sell it but we had
to guarantee it would never be used for

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00:18:34,679 --> 00:18:42,299
fire purposes again
um and actually the person who does the

211
00:18:39,780 --> 00:18:45,419
um mechanical work on our trucks now is
interested in purchasing it he's also

212
00:18:44,220 --> 00:18:48,539
the one that purchased our last truck
because he'll part it out and use the

213
00:18:46,980 --> 00:18:51,179
parts to fix older trucks that he still
works on

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00:18:49,620 --> 00:18:54,720
um and last time the deal we made with
him it was either four or five thousand

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00:18:52,799 --> 00:19:03,000
dollars worth of work that he did on our
trucks review so so if you are able to

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00:18:58,980 --> 00:19:08,340
sell it that would take the 123 780 yeah
right unless I traded for work on our

217
00:19:05,460 --> 00:19:12,000
trucks but it's still saving money out
of the budget for stuff that we'd be

218
00:19:09,539 --> 00:19:15,960
spending so okay
um so

219
00:19:13,740 --> 00:19:20,820
um David's not here but I don't know
yeah so we we've talked this over we met

220
00:19:18,539 --> 00:19:24,539
last week with financer um Finance
director Clark and we are um he proposed

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00:19:23,160 --> 00:19:28,620
that we will cover this out of the
equipment full fund based off of the old

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00:19:26,580 --> 00:19:33,000
equipment that we auctioned off last
year there is a surplus in that

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um and that's he would recommend that we
play I think he said there was a surface

224
00:19:34,260 --> 00:19:40,380
of 200 000 so that money is there from
that sales Surplus property and some of

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that property was military equipment
that Public Safety had that we were able

226
00:19:42,480 --> 00:19:50,299
to auction up and use that money so
sweet so you auction off that uh from

227
00:19:48,660 --> 00:19:53,660
the military yes
oh okay

228
00:19:54,360 --> 00:19:58,620
there's certain amount there's certain
property that we have to return to them

229
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not very much but most of it when we get
it after we've used it for a year we

230
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have no purpose for it we can sell it

231
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any more questions yeah all right thank
you so much

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right move on to discussion Emergency
Management plan

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um
Vivian would you like to call this one

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well I wanted to bring to the council
um the idea of possibly establishing if

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we don't have I don't know if Albion has
an emergency plant management plan

236
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but we do maybe to make it known to us
or tell us what we have and what we need

237
00:20:40,860 --> 00:20:47,039
it it's it's pretty basic um because
it's generalized into any emergency that

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could happen in town and how things
operate

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00:20:48,240 --> 00:20:52,919
um the city manager appoints an
emergency manager

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00:20:51,059 --> 00:20:57,539
um and that emergency manager right now
is uh Jason Kern our the deputy chief

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00:20:55,380 --> 00:21:01,320
and it has been for as long as I've
worked at Public Safety generally been a

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00:20:59,700 --> 00:21:06,600
deputy chief or Lieutenant below the
chief that is the emergency manager so

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00:21:04,740 --> 00:21:08,880
um we can get copies of the plan I do
think it's something we probably need to

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00:21:07,860 --> 00:21:15,059
look at because I don't think it's been
updated probably for 10 or 15 years but

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yeah I was thinking in addition to that
uh you know in terms of the human factor

246
00:21:18,120 --> 00:21:27,799
if there if there is a flood if there's
a power outage where can people go if

247
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you know they don't have food

248
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County Emergency Management

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00:21:32,640 --> 00:21:37,440
um I know there's uh three designated
shelters in town one of them being the

250
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Dow Center and one of them being the
opportunity school and I'm not sure I

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think I do think Washington Partners the
third one it is yeah

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um and who knows that though the
emergency manager I mean that's where

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that decision is made based on what's
available and where things can go

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00:21:51,840 --> 00:21:57,539
um it's really Calhoun County Emergency
Management who runs the show when it

255
00:21:55,559 --> 00:22:01,200
comes to Emergency Management we have a
designated person

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um but it's not on the same level as the
county can but when when there's an

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emergency in town
um the Declaration of emergency I

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believe has to come from the mayor once
the mayor declares an emergency then it

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goes on to the county the county would
declare an emergency which then goes out

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to the state they declare an emergency
and then the state declares emergency

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00:22:16,020 --> 00:22:22,200
the federal government declare emergency
you can't get federal funds until that

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00:22:20,340 --> 00:22:25,200
process has happened right now that
doesn't mean

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the state doesn't declare the emergency
before we do or the county before we do

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but generally it has to go in that
process in order for us to get Federal

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funding
um the then the resources come for the

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other things that we need at that point
whether it's FEMA or the state or so

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forth and bringing in the equipment and
other things that we might need for an

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00:22:41,940 --> 00:22:50,059
emergency okay if it's not to that level
is it all or none no it's not all or

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nothing
correct it's over 10 years ago because

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00:22:53,340 --> 00:22:57,900
that wasn't cheap
um we had the Windstorm to knock down

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all the trees on the south side of town
basically

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um and we declared an emergency here in
town because it was so bad but the

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county and the state never declared
emergency so we never got any funding

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for that but we were still able to work
with Emergency Management with the

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county at the time who came in and
helped with resources and all the things

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that we needed to do so there's a
process that goes on even if the funding

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doesn't occur
um it just whose pocket does the money

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come on at that point so
yeah

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so there is nothing the community can do
I mean in terms of okay for instance

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people who didn't have a place to go in
the in the dark right you know

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00:23:34,140 --> 00:23:42,900
was was Opportunity School open the
gymnasium the problem you're into in a

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small community like this is uh the the
Dow Center which is one of those areas

283
00:23:44,460 --> 00:23:48,600
was without power most of the time as
well

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um and so you run into those issues
where our emergency centers may not be

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00:23:50,640 --> 00:23:58,620
you know good for that if we had a train
derailment like uh East Palestine yeah

286
00:23:56,460 --> 00:24:02,640
we none of those places would probably
be a place to evacuate people too

287
00:24:00,539 --> 00:24:05,640
because they're all downwind from
everything on this side of town type of

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00:24:04,260 --> 00:24:08,940
thing so
um that's where we got to coordinate

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00:24:07,320 --> 00:24:11,480
with the county and we would coordinate
and go to shelters that are outside the

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00:24:10,320 --> 00:24:16,320
city I know there was a couple people
that uh uh Chris Young who's our

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00:24:14,460 --> 00:24:20,220
emergency manager for the county uh
placed one in Jackson I think at a hotel

292
00:24:18,419 --> 00:24:24,059
because our hotel was full because the
people in town filled it up before

293
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Emergency Management could get any rooms
so

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00:24:25,380 --> 00:24:30,240
um but but they did help us place people
that were displaced uh because of the

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00:24:29,220 --> 00:24:35,640
power outage
I just wish some kind of communication

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00:24:32,700 --> 00:24:39,900
can come from the city you know
if there is a need all right when there

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00:24:38,280 --> 00:24:45,539
doesn't need and it may not be on the
magnitude of the whole you know right of

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00:24:42,600 --> 00:24:51,179
a storm but if someone doesn't have a
place to go yeah and so I I was only

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00:24:48,659 --> 00:24:54,840
made a way to one person that there was
an issue where there was another person

300
00:24:53,039 --> 00:24:57,900
um I know that our officers helped out
and it may have been the same person

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00:24:55,919 --> 00:25:02,159
down at the hotel one night at the hotel
allowed to stay in the lobby for a while

302
00:24:59,280 --> 00:25:05,400
because of key issues and so forth but
um most of it is just a matter of

303
00:25:04,020 --> 00:25:09,419
letting us know what needs to be done
and then we can move from there with

304
00:25:07,200 --> 00:25:12,600
Emergency Management to get it done
um in this situation I wasn't aware of a

305
00:25:11,280 --> 00:25:16,559
huge need I know people didn't have
power and so on but there's not a lot I

306
00:25:14,280 --> 00:25:19,799
can do about that end of it but um but
when there is a true need of somebody

307
00:25:17,940 --> 00:25:24,059
who has nowhere else to go and no place
else to turn uh there are resources that

308
00:25:22,020 --> 00:25:27,059
can get the Red Cross involved we get
Emergency Management involved and so

309
00:25:25,679 --> 00:25:33,419
forth so
um

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00:25:28,080 --> 00:25:37,140
I need to hold that bar in 652 and we do
we can bring this discussion back over

311
00:25:35,220 --> 00:25:42,360
into the other meeting because of the
fact we did not have the we need that

312
00:25:40,200 --> 00:25:46,080
information the approval Brownfield uh
reimbursement agreement if we need to

313
00:25:44,159 --> 00:25:49,620
hit that for a couple of minutes I think
we need to do that because that's the

314
00:25:48,059 --> 00:25:53,460
approval item and we need to discuss
that and out here

315
00:25:51,240 --> 00:25:57,840
um before we go any further so I'd like
to discuss um about the Brownfield

316
00:25:55,320 --> 00:26:01,799
reimbursement agreement and then I'm
sorry Donovan but I think we should hold

317
00:25:59,820 --> 00:26:05,340
some more the other comments into the
next meeting and that's a little longer

318
00:26:03,480 --> 00:26:08,120
so that we can get a clear understanding
for we approve

319
00:26:13,820 --> 00:26:22,980
reimbursement agreement it was approved
by the edc's VRA I'm back in August of

320
00:26:19,740 --> 00:26:28,919
2022 Council you all approved it in
um September of 2022 the current um EDC

321
00:26:26,760 --> 00:26:33,539
CEO they're just some minor changes
reflected into that reimbursement

322
00:26:30,720 --> 00:26:39,059
agreement it went before our EDC VRA
Temple board last week for approval

323
00:26:36,600 --> 00:26:41,640
um they approved it and it was just as
um

324
00:26:39,840 --> 00:26:46,380
formal procedure it comes before the
city council to to

325
00:26:44,279 --> 00:26:49,799
um to approve I don't believe there is
anything major that was changed in the

326
00:26:48,600 --> 00:26:54,779
original document you can probably
provided with both copies the um outline

327
00:26:52,620 --> 00:26:58,860
version just shows those updates and
then you also have like the clean final

328
00:26:56,460 --> 00:27:02,240
version It's virgin if I missed anything
please feel free

329
00:27:08,640 --> 00:27:16,620
any questions on this you need a few
minutes

330
00:27:13,020 --> 00:27:22,320
um was it just getting in um getting us
back in line with the state ordinance or

331
00:27:19,799 --> 00:27:26,460
was that the reason for the the change
when I look through it just it looks

332
00:27:24,120 --> 00:27:32,760
like just minor language change
um I think it was just a cleanup of the

333
00:27:28,080 --> 00:27:35,480
document okay I see and D there was some
changes there

334
00:27:35,880 --> 00:27:42,860
on that second line
that was um that was acrossed out

335
00:27:44,659 --> 00:27:50,360
okay
by the way

336
00:27:50,659 --> 00:27:53,960
gone again

337
00:28:09,480 --> 00:28:12,380
all right

338
00:28:14,220 --> 00:28:21,539
beautiful over there
yeah

339
00:28:18,919 --> 00:28:25,799
so yeah so this is at the recommendation
of the edc's return

340
00:28:24,299 --> 00:28:29,880
thank you
all right so

341
00:28:28,919 --> 00:28:34,520
um
meeting adjourned at six weeks I'm sorry

342
00:28:33,720 --> 00:28:39,840
sorry
I'm trying to make sure I'm sorry is

343
00:28:37,260 --> 00:28:45,679
there any public comments um anyone that
would like to address us with anything

344
00:28:42,240 --> 00:28:45,679
that we've already discussed

345
00:28:46,880 --> 00:28:55,559
yeah hi I'm Virgie I live at 305 East
Main and Homer

346
00:28:52,620 --> 00:28:58,679
um I would like some guidance at some
point whether the changes to this

347
00:28:57,299 --> 00:29:03,600
ordinance
for the spending affects the EDC because

348
00:29:01,500 --> 00:29:07,380
I know we do follow quite a few of your
ordinances so I'll probably just need

349
00:29:05,700 --> 00:29:12,000
some interpretation on whether that
follows so I don't need it now I don't

350
00:29:09,720 --> 00:29:16,039
need it for a while but just wanted to
make sure that I got some guidance on

351
00:29:13,799 --> 00:29:16,039
that

352
00:29:16,440 --> 00:29:21,860
thank you so much
anyone else

353
00:29:22,500 --> 00:29:30,899
okay so we will hold city managers
report for the next meeting

354
00:29:28,260 --> 00:29:35,539
um we do have one committee but I guess
we can't post this list the council

355
00:29:33,419 --> 00:29:39,320
members that in the pharmacy
Okay so

356
00:29:39,600 --> 00:29:47,580
all right
motion symbol I mean motion to adjourn

357
00:29:44,580 --> 00:29:47,580
ing support

358
00:29:50,000 --> 00:30:00,020
all in favor all right
any Nays

359
00:29:54,960 --> 00:30:00,020
meeting adjourned at 6 56.