[0:06] foreign
[0:36] this is a
property reimbursement agreement from
[0:39] 2022
5
[0:47] we do yeah
[1:01] development
[1:09] hello this
[1:19] sticker
[1:23] um
[1:32] being way down there it's like
[1:45] so the only question we have Ms Jackson
no no no is is is the over under 60
[1:54] minutes
[2:11] here in 20. I remember a council meeting
under um
[2:20] there's a public hearing now hey
[2:29] we're hearing lots of Landing commission
meetings to a lesson
[2:35] well we've got this public hearing for
obsolete property rehabilities yeah
[2:44] well I'm just wondering if I wonder if
Sam Smith
[2:53] in September
[3:00] well we did 12 years ago
oh
[3:06] they don't end that other glass thing
that you put on here on 117 and 119.
[3:14] yes so they know about the Americans yes
[3:20] rewind it in my head a little bit
because I because I was I was in charge
[3:24] of that project when we pulled that face
too
[3:28] are you guys ready oh we are all right
let's go
[3:33] all right
we'd like to call this then I would like
[3:37] to call the study session in order at 6
30. you should go
[3:45] all right call this meeting order like I
said at 6 30.
[3:57] of the United States
[4:14] dollar
[4:25] Davis here friends here for Tom Jackson
here
[4:33] items for individual discussion
let's start with a discussion over the
[4:40] approval resolution of
202304 resolution to approve the
[4:45] obsolete property Rehabilitation exempt
certificate for Albion reinvestment
[4:51] Corporation
well good evening mayor Pro 10 and
[4:55] Council
um yes so um as you might have heard
[4:59] from the city manager this is minus
dates change to reflect the current year
[5:05] identical to the Oprah resolution that
we asked you to approve last year the
[5:10] reason it's back before you tonight
is because the property owners aren't
[5:16] working on this Rehabilitation delayed
the start year of their project from
[5:23] 2022 to 2023 is when they are
trying to
[5:29] formally start the project this uh
you all know that with these projects
[5:35] there are a lot of different conditional
funding agreements we are one part of it
[5:39] and the last year they rescinded this
application before the State Tax
[5:44] Commission issued any kind of ruling on
it so that application no action is
[5:49] taken it was pulled the other one since
we're talking about it the other
[5:53] exemption certificate was approved that
last year for our Erie Street Apartments
[5:57] over there so one was good we pulled one
starting it over this year and I believe
[6:01] at the end of this month
uh the big Albion plan will be is that
[6:06] is this okay information to share the
msf board yeah so I'll be going for the
[6:11] MS msf board the Michigan strategic fund
for formal approval of the funding
[6:17] um so then that kind of gets the green
light and they're ready ready to go so
[6:22] ours is the last piece on that
um later in the game I know then the
[6:27] applicants were comfortable with but
still certainly in terms of getting this
[6:31] exemption approved this year we've got
the whole rest of the year so they're
[6:35] they're right on our timelines they've
applied exactly the same way they did
[6:39] previously when we sent it to the Tax
Commission so all we're asking is for
[6:42] you to approve that again this evening
[6:45] and I
and I read that there there is um
[6:50] expected the completion date so I take
24. yes
[6:55] yeah that is uh I've when I read that I
thought it was aggressive too that I
[7:00] trust that they've done some more
construction than I have and
[7:06] it's from the looks of things
I mean how much behind the scenes work
[7:09] can there be there's only been eight
years of it so far I'd like to think
[7:13] that they're ready to pull the trigger
and get some construction done pretty
[7:17] quickly
uh yeah no I verified that the board
[7:21] chair verified that a couple times as
well as
[7:24] a couple other people between me and
himself we're feeling we are confident
[7:28] that that's what they meant to put yes
it can happen absolutely
[7:35] yeah
thank you so much absolutely
[7:40] all right moving on to the next
discussion Adam
[7:44] first reordered 2023-20
[7:49] that ordinance to amend chapter two
Administration by amending article for
[7:56] finance decision I mean division two
purchases the section
[8:02] 2-384 purchase purchases and bids
General
[8:08] any questions
it is a discussion
[8:17] [Music]
um
[8:19] you want to speak to
[8:26] I think it was our last name we briefly
discussed how the current
[8:31] purchase threshold for the city manager
is five thousand dollars for having to
[8:37] do bids and
um that ordinance was last done in the
[8:41] 90s which is different than five
thousand dollars 30 years ago versus now
[8:48] is significantly different
um so we upped it to fifteen thousand
[8:52] dollars
um we kept beat the vision thick that
[8:56] requires uh the city manager has to
notify Council of any purchase uh that's
[9:01] in excess of a thousand dollars so uh
Council will still have get that
[9:05] information so basically the the city
manager has the authority to uh make
[9:11] purchases of the budgeted items that
were fifteen thousand dollars or less
[9:16] we'll still get Council notice
um the um if it's a non-budgeted item as
[9:22] we kept professional uh or the threshold
was five thousand dollars we also have
[9:26] been a provision um a problem that's
been coming up is uh sometimes the city
[9:32] manager will put out an RP and will not
get any responses and the way that their
[9:37] current ordinance is drafted is it
doesn't
[9:40] contemplation so as well if you're over
five thousand dollars you need to do a
[9:44] bid
but what happens if you don't get a
[9:46] responsive bid so what I did is I built
in a provision that says in the event
[9:50] they do a bit and they don't get
responses then the city management can
[9:53] go out and solicit proposals but she has
to solicit not less than three and then
[9:57] make a recommendation to counsel for
approval
[10:00] um which is basically what the practice
has been when we don't get responses to
[10:04] those bidders but it's just my mom
realizes it in a managers
[10:09] um
and then the other thing that we added
[10:13] was
um
[10:15] when how when the city manager brings a
contract before Council for approval and
[10:21] the council votes to approve it we built
in a provision that says once Council
[10:26] has approved the contract the city
manager does not then have to come back
[10:29] and say approve these payments under the
contract that you've already approved
[10:33] because it's redundant to get a
permission to distribute money that the
[10:37] council's already approved the city
managers better
[10:41] so that's basically it in a nutshell
can you give us an example of
[10:47] um well well what if what has taken
place in the past
[10:52] um
like a for instance or you know just a
[10:56] relative example of okay well the city
manager would have to do this this and
[11:00] this before now this streamlines that
entire process well yeah so by way of
[11:05] the example I mean when we talk about
the purchasing threshold of five
[11:08] thousand dollars there's very few
Capital expenditures that can be made in
[11:12] the city that don't cost more than five
thousand dollars I know we've all seen
[11:17] um the equipment that has to be
authorized for public services they'll
[11:20] be
you know something that goes out at the
[11:22] water treatment plant and you know if it
costs fifty five hundred dollars instead
[11:27] of you know the city manager being able
to say Hey you know director O'Brien go
[11:31] ahead and fix that she's going to bring
it to council and it takes time so
[11:35] that's one that we see quite often the
bidding issue where we get no responses
[11:39] comes up quite often
um
[11:42] but like the contract so say we're doing
the Haven Street or the Haven Road
[11:46] Project every time an expenditure has to
be made she doesn't in turn have to come
[11:51] back right once the contractors still
come before Council and Council will
[11:55] still have to approve the contract but
once the contract comes forward unless
[11:59] there's an amendment to the contract
basically the city manager can make
[12:04] expenditures under the contract without
having to come back and say can I please
[12:07] spend the money under this contract that
you guys have already approved
[12:12] got it thank you
[12:15] any other questions yeah I just have one
question regarding repealer Clause yeah
[12:21] so part of the ordinance can
is in Conflict but you can yeah explain
[12:30] that so I I put at the end of every
ordinance of what's called a repealer
[12:35] closet it's basically just a Fail-Safe
that if there's another ordinance in
[12:39] another section that somehow conflicts
the new ordinance that you've just
[12:43] adopted this eliminates the conflict of
okay that I put in I put that in every
[12:48] ordinance we supersedes everything
before we could I see
[12:54] that way if you have if you you know you
come across some old ordinance and we
[12:58] have a lot of videos that somehow has
some language that might raise a
[13:01] question you'll see that there's new
Origins yeah
[13:09] the question was that um so I know we're
at the bottom of the five out of ten
[13:13] thousand so do you see that feeling you
run into working with all these
[13:18] individuals is roughly over the ten
thousand percent expenses what is the
[13:24] you know the extra five
foreign
[13:34] I think it was councilman friendship I
don't know what you looked at but it the
[13:40] 5 000 from 1990s translated to 12 000 I
think 500-ish and so rather than land on
[13:47] kind of that odd number I thought 15 000
would be the next round well instead of
[13:52] going down when I started to go up so I
landed on 15 000 as opposed to pull back
[14:02] go back and look at something well maybe
we should go up to 15 000 bursts staying
[14:07] at ten thousand that's unfortunate
because I heard that was worse yeah yeah
[14:11] the number that I quoted was that a
dollar equivalent from 1994 seven
[14:18] whatever it was it worked out too
because I recall fourteen thousand and
[14:21] one dollars
I'm hearing different numbers
[14:27] it's very rare for something to exceed
the 15 000 but it is possible I know
[14:32] that we've had some repairs that either
the water or Sewer Department they've
[14:36] had to make that have come in higher
than that but generally it just gets
[14:41] getting with the times okay
any other questions
[14:48] okay
moving on to another discussion on
[14:53] approval materials management agreement
with Michigan agribusiness Solutions
[15:02] yes yes so this um we currently have a
service agreement with this company they
[15:08] haul off sludge or sludge however you
want to say it from the wastewater
[15:11] treatment plant
um the current agreement is set to
[15:15] expire by the end of the month so
director O'Brien he did solicit three
[15:19] bids or proposals for this service we
are recommending to renew our management
[15:25] contract with the same company for a
three-year term
[15:28] um they are the second lowest and we're
making this recommendation simply off of
[15:32] there are testing fees and they have a
flat fee of a thousand dollars for any
[15:36] testing where the the lowest bid they it
ranged in prices so we could be paying
[15:42] more than what we would if we went with
this
[15:45] um with this company as well as we also
have a good working relationships and
[15:49] everything providing us with that
service so that is why we felt
[15:52] comfortable making that recommendation
to renew that to renew that contract for
[15:56] us
[15:59] any other questions
[16:09] okay so moving on to approval discussion
basically discussion of the approval of
[16:15] a hundred thousand dollars expenditure
request for the fire truck purchase you
[16:19] know the man is in the house
so I laid a lot of this out in the
[16:25] letter that I sent you is there anything
specific I don't know how much time we
[16:28] have to discuss this that I you have
questions on or would you let me explain
[16:35] yeah
I got to reading through all of this and
[16:40] I said
ma'am
[16:44] trip 10 years ago we basically wrote
that entire thing that you're reading
[16:48] there wow um and the reality is the
majority of what's in there it's the
[16:54] same on every single truck it's not
something that's going to be different
[16:56] there's just a few little things that
are different
[16:59] um the main things that we look for in
the in the trucks are at least a 1250
[17:03] gallon per minute pump and at least a
750 gallon tank this truck has a 1500
[17:08] down per minute truck in a 1 000 gallon
tank so it's above what we what we'd
[17:13] look for in the truck we don't want to
go too big because then the truck gets
[17:16] too big and you can't the size-wise it's
an issue so
[17:19] um but this truck was exactly what we
were looking for it just happened they
[17:22] they have already ordered this truck it
was going to be a demo for them but
[17:25] they're offering it to us for the price
that they're they're basically paying
[17:28] for it
um it was bid through a company called
[17:32] sourcewell which is very similar to what
mideal is I don't know if everybody
[17:35] knows mideo that we use here so it's a
federal version of mideo um so it's been
[17:41] bid so there's no requirements to do any
bidding on it or anything else it meets
[17:45] all the federal government standards for
what we have to do to bid a truck so
[17:50] and the biggest thing to know this will
be a 2024 expenditure but we're bringing
[17:54] it to you for approval so that we can
get our order placed and we don't have
[17:58] to wait and it's a few more years
[18:03] it'll be delivered the expectation
they're expected delivery of it on their
[18:08] own already would be March of 24.
um so the payment wouldn't be required
[18:12] until after the truck has been delivered
yes uh what are you going to do with the
[18:18] press-up truck
um I've had some interest in purchasing
[18:22] it
um I don't think it's going to bring us
[18:24] very much money
um it's completely outdated
[18:27] um I have to double check and see on our
previous truck
[18:31] um we we were able to sell it but we had
to guarantee it would never be used for
[18:34] fire purposes again
um and actually the person who does the
[18:39] um mechanical work on our trucks now is
interested in purchasing it he's also
[18:44] the one that purchased our last truck
because he'll part it out and use the
[18:46] parts to fix older trucks that he still
works on
[18:49] um and last time the deal we made with
him it was either four or five thousand
[18:52] dollars worth of work that he did on our
trucks review so so if you are able to
[18:58] sell it that would take the 123 780 yeah
right unless I traded for work on our
[19:05] trucks but it's still saving money out
of the budget for stuff that we'd be
[19:09] spending so okay
um so
[19:13] um David's not here but I don't know
yeah so we we've talked this over we met
[19:18] last week with financer um Finance
director Clark and we are um he proposed
[19:23] that we will cover this out of the
equipment full fund based off of the old
[19:26] equipment that we auctioned off last
year there is a surplus in that
[19:31] um and that's he would recommend that we
play I think he said there was a surface
[19:34] of 200 000 so that money is there from
that sales Surplus property and some of
[19:38] that property was military equipment
that Public Safety had that we were able
[19:42] to auction up and use that money so
sweet so you auction off that uh from
[19:48] the military yes
oh okay
[19:54] there's certain amount there's certain
property that we have to return to them
[19:57] not very much but most of it when we get
it after we've used it for a year we
[20:00] have no purpose for it we can sell it
[20:05] any more questions yeah all right thank
you so much
[20:11] right move on to discussion Emergency
Management plan
[20:15] um
Vivian would you like to call this one
[20:18] well I wanted to bring to the council
um the idea of possibly establishing if
[20:27] we don't have I don't know if Albion has
an emergency plant management plan
[20:33] but we do maybe to make it known to us
or tell us what we have and what we need
[20:40] it it's it's pretty basic um because
it's generalized into any emergency that
[20:45] could happen in town and how things
operate
[20:48] um the city manager appoints an
emergency manager
[20:51] um and that emergency manager right now
is uh Jason Kern our the deputy chief
[20:55] and it has been for as long as I've
worked at Public Safety generally been a
[20:59] deputy chief or Lieutenant below the
chief that is the emergency manager so
[21:04] um we can get copies of the plan I do
think it's something we probably need to
[21:07] look at because I don't think it's been
updated probably for 10 or 15 years but
[21:11] yeah I was thinking in addition to that
uh you know in terms of the human factor
[21:18] if there if there is a flood if there's
a power outage where can people go if
[21:24] you know they don't have food
[21:27] County Emergency Management
[21:32] um I know there's uh three designated
shelters in town one of them being the
[21:36] Dow Center and one of them being the
opportunity school and I'm not sure I
[21:39] think I do think Washington Partners the
third one it is yeah
[21:43] um and who knows that though the
emergency manager I mean that's where
[21:48] that decision is made based on what's
available and where things can go
[21:51] um it's really Calhoun County Emergency
Management who runs the show when it
[21:55] comes to Emergency Management we have a
designated person
[21:59] um but it's not on the same level as the
county can but when when there's an
[22:03] emergency in town
um the Declaration of emergency I
[22:06] believe has to come from the mayor once
the mayor declares an emergency then it
[22:10] goes on to the county the county would
declare an emergency which then goes out
[22:13] to the state they declare an emergency
and then the state declares emergency
[22:16] the federal government declare emergency
you can't get federal funds until that
[22:20] process has happened right now that
doesn't mean
[22:23] the state doesn't declare the emergency
before we do or the county before we do
[22:28] but generally it has to go in that
process in order for us to get Federal
[22:31] funding
um the then the resources come for the
[22:35] other things that we need at that point
whether it's FEMA or the state or so
[22:38] forth and bringing in the equipment and
other things that we might need for an
[22:41] emergency okay if it's not to that level
is it all or none no it's not all or
[22:49] nothing
correct it's over 10 years ago because
[22:53] that wasn't cheap
um we had the Windstorm to knock down
[22:56] all the trees on the south side of town
basically
[22:59] um and we declared an emergency here in
town because it was so bad but the
[23:02] county and the state never declared
emergency so we never got any funding
[23:05] for that but we were still able to work
with Emergency Management with the
[23:08] county at the time who came in and
helped with resources and all the things
[23:13] that we needed to do so there's a
process that goes on even if the funding
[23:16] doesn't occur
um it just whose pocket does the money
[23:19] come on at that point so
yeah
[23:23] so there is nothing the community can do
I mean in terms of okay for instance
[23:28] people who didn't have a place to go in
the in the dark right you know
[23:34] was was Opportunity School open the
gymnasium the problem you're into in a
[23:39] small community like this is uh the the
Dow Center which is one of those areas
[23:44] was without power most of the time as
well
[23:47] um and so you run into those issues
where our emergency centers may not be
[23:50] you know good for that if we had a train
derailment like uh East Palestine yeah
[23:56] we none of those places would probably
be a place to evacuate people too
[24:00] because they're all downwind from
everything on this side of town type of
[24:04] thing so
um that's where we got to coordinate
[24:07] with the county and we would coordinate
and go to shelters that are outside the
[24:10] city I know there was a couple people
that uh uh Chris Young who's our
[24:14] emergency manager for the county uh
placed one in Jackson I think at a hotel
[24:18] because our hotel was full because the
people in town filled it up before
[24:21] Emergency Management could get any rooms
so
[24:25] um but but they did help us place people
that were displaced uh because of the
[24:29] power outage
I just wish some kind of communication
[24:32] can come from the city you know
if there is a need all right when there
[24:38] doesn't need and it may not be on the
magnitude of the whole you know right of
[24:42] a storm but if someone doesn't have a
place to go yeah and so I I was only
[24:48] made a way to one person that there was
an issue where there was another person
[24:53] um I know that our officers helped out
and it may have been the same person
[24:55] down at the hotel one night at the hotel
allowed to stay in the lobby for a while
[24:59] because of key issues and so forth but
um most of it is just a matter of
[25:04] letting us know what needs to be done
and then we can move from there with
[25:07] Emergency Management to get it done
um in this situation I wasn't aware of a
[25:11] huge need I know people didn't have
power and so on but there's not a lot I
[25:14] can do about that end of it but um but
when there is a true need of somebody
[25:17] who has nowhere else to go and no place
else to turn uh there are resources that
[25:22] can get the Red Cross involved we get
Emergency Management involved and so
[25:25] forth so
um
[25:28] I need to hold that bar in 652 and we do
we can bring this discussion back over
[25:35] into the other meeting because of the
fact we did not have the we need that
[25:40] information the approval Brownfield uh
reimbursement agreement if we need to
[25:44] hit that for a couple of minutes I think
we need to do that because that's the
[25:48] approval item and we need to discuss
that and out here
[25:51] um before we go any further so I'd like
to discuss um about the Brownfield
[25:55] reimbursement agreement and then I'm
sorry Donovan but I think we should hold
[25:59] some more the other comments into the
next meeting and that's a little longer
[26:03] so that we can get a clear understanding
for we approve
[26:13] reimbursement agreement it was approved
by the edc's VRA I'm back in August of
[26:19] 2022 Council you all approved it in
um September of 2022 the current um EDC
[26:26] CEO they're just some minor changes
reflected into that reimbursement
[26:30] agreement it went before our EDC VRA
Temple board last week for approval
[26:36] um they approved it and it was just as
um
[26:39] formal procedure it comes before the
city council to to
[26:44] um to approve I don't believe there is
anything major that was changed in the
[26:48] original document you can probably
provided with both copies the um outline
[26:52] version just shows those updates and
then you also have like the clean final
[26:56] version It's virgin if I missed anything
please feel free
[27:08] any questions on this you need a few
minutes
[27:13] um was it just getting in um getting us
back in line with the state ordinance or
[27:19] was that the reason for the the change
when I look through it just it looks
[27:24] like just minor language change
um I think it was just a cleanup of the
[27:28] document okay I see and D there was some
changes there
[27:35] on that second line
that was um that was acrossed out
[27:44] okay
by the way
[27:50] gone again
[28:09] all right
[28:14] beautiful over there
yeah
[28:18] so yeah so this is at the recommendation
of the edc's return
[28:24] thank you
all right so
[28:28] um
meeting adjourned at six weeks I'm sorry
[28:33] sorry
I'm trying to make sure I'm sorry is
[28:37] there any public comments um anyone that
would like to address us with anything
[28:42] that we've already discussed
[28:46] yeah hi I'm Virgie I live at 305 East
Main and Homer
[28:52] um I would like some guidance at some
point whether the changes to this
[28:57] ordinance
for the spending affects the EDC because
[29:01] I know we do follow quite a few of your
ordinances so I'll probably just need
[29:05] some interpretation on whether that
follows so I don't need it now I don't
[29:09] need it for a while but just wanted to
make sure that I got some guidance on
[29:13] that
[29:16] thank you so much
anyone else
[29:22] okay so we will hold city managers
report for the next meeting
[29:28] um we do have one committee but I guess
we can't post this list the council
[29:33] members that in the pharmacy
Okay so
[29:39] all right
motion symbol I mean motion to adjourn
[29:44] ing support
[29:50] all in favor all right
any Nays
[29:54] meeting adjourned at 6 56.