So, I'm here to ask you a question.
I'm here to ask you a question.
I know it's a question.
Experts.
Yeah.
So, yeah, because we're the end of the day.
This is our way.
Are we all ready?
Anything's all?
Are there a chance to get ready now?
Okay.
Good to go.
Yep, good to go.
Are we is on?
Okay.
All right.
I'd like to go ahead and call this regular council meeting to order for Thursday, June 27th.
Right for the budget, budget, budget.
I pledge allegiance to the flag of the United States and America.
In which the Republic of America, the Republic of America, the Republic of America,
and the Republic of America, the Republic of America, the Republic of America, and the Republic of America.
With the Republic of America, with the Republic of America.
We'll call for council persons, roll call for department heads.
In the absence of Mayor Brendan Pratt, we have Council President Matthew Buren, Councilperson
Dale Stuber, Councilperson Timothy Lima, Councilperson Katelyn Leopold, Councilperson Susan
Roll.
We also have President Attorney Sam Bach Hanson, City Administrator Michael Golot, Assistant
City Administrator Royette Kinson, Please Chief Kelly Bachan, Director of Public Works
Scott Quick, Fire Chief Mark Renderman and Cindy Bower City Clerk, we have a quorum.
Thank you.
Citizens' Partition Patient Period, no more than 20 minutes and less extended by two
thirds vote.
Jenny went in the audience so I'd like to speak anything that's not on the agenda this
evening.
Third time to do so.
Seeing there are none.
Lima moves to close Citizens' Partition Patient Period.
Excuse me.
Second.
Thank you.
We have a motion and a second.
All in favor.
Say aye.
Opposed.
Motion carries.
Item five is to discuss consider approval of the minutes for June 13th, regular
council meeting.
Lima moved to approve the minutes from June 13th, council meeting.
Will you hold a second?
We have a motion and a second.
All in favor.
Say aye.
Aye.
Anyone opposed?
Beer.
Beer abstains.
Beer abstains as well.
Thank you.
Next up is the reports for the City officers department.
The City officers department heads and city committees.
I just have a couple things.
First of all, for those that you don't know the planned commission was cancelled yesterday.
Do the lack of a quorum.
We had Andrea resigned and then one of the other people that was questionable whether they're
going to make it or not.
So we didn't have a quorum.
There's only three members.
It can make it.
So that will be scheduled for next month with.
Consolation on July of 11th on.
On that project.
There's excitement this week.
The loggers hit high power line out there.
Which is not the power out and also started a fire.
Of course, there's a new story about that.
There's a property owners who are quite unhappy about that as you can well imagine.
There's also a story.
This week.
Just generally about about the project last night.
And kind of airing the same thing that they don't like the character
of the name of the density.
Taylor.
I think did a good job addressing.
That it was consistent with the.
Complanned.
There was some discussion about process.
I think that we're hearing it.
Frankly, this this project has been.
I've never seen my career.
Anyway, that that continues to be.
You know, a project that.
As.
Matt said we're learning a lot for.
So we'll continue.
Hopefully we got to have a lot of more lessons to learn.
But we'll.
Will if we need to.
So.
This weekend Saturday 4th of July.
Celebration depended state celebration dot at the park.
Big deeks are playing.
Fancy houses for the kids food trucks.
Good time.
Please come on down if you get a chance.
Always a very good turnout and a good time.
Along.
Other news over the past week that's of some interest to us is that.
Contot Washington has some meetings in.
To consider incorporation.
I haven't seen the boundaries.
Of.
Where that is.
I've read so.
Struggly south of what Claire I don't know if that will impact us at all I don't know if it has legs or attorneys are looking into.
Kind of.
What standing we may have.
of making our position known on that the city of a player did pass a resolution.
They have a little bit more stake in it based on their proximity, but also that they have
a boundary agreement with the town of Washington that essentially they're saying they're
not pulling up their end of the bargain on the agreement that they have in place.
They also used to, if we have a combined sanitary sewer district, that Washington at some time
decided to pull out of, so there's, it's a little bit more interesting in that regard
from the city of a clear perspective, and they did pass a resolution which I can perhaps share with
you all.
What does that mean?
What they incorporate?
Well, if they incorporate, it means they're a village, and they have all the rights of a village
that they can subdivide at whatever density means that we can't grow into that church.
Okay, I mean, all right, which that's, you know, and I said this during my testimony
for the urban townsville.
That's our prerogative, that's what state lie is, and if they want to incorporate and provide the services
that come along with incorporation, I'm all in favor of it, I am.
So, but it's not that easy.
It's not that easy.
So, if they would incorporate, would they have to have their own police department as opposed to using
county?
They have to have police service.
I'm not, I don't know, Sam knows more than I do, but I don't know what level they can contract.
Can contract it?
I know that.
Now, there are certain services like their positions, they have to fill.
Like fire chief, police chief, but I mean, they can generally, they can contract some services,
but there is a higher level or higher threshold for service.
But also there's services related to provision of utilities.
It's, it's, it's, it's, it's not something I know a lot about, frankly, that we're going
to have to learn, Sam's doing some research on it right now.
Right now?
So literally, right now.
So anyway, that's something we'll be following closely.
And again, you know, again, if they, if, if they incorporate, that's their
prerogative and that's what state allows me also means that they'll have to have comprehensive
planning and, you know, good planning practices and it's, it's, you know, and it also
comes with a referendum, isn't that right, Sam?
Yeah, like there may be a proof by the, by the electorate.
So, you know, a lot of people live in the town of Washington because it's lower taxes.
So if you start having to provide all those services, the game changes.
So I don't know.
Again, I, I, I supported to the extent that it's consistent with
good growth management.
If they want to incorporate and have utilities and good storm order practices and create higher
density, higher tax density, that that's good, good planning for land use.
So what, we'll see along.
I mean, it's a long process.
It involves circuit quarter and everything.
Yeah.
So what, we'll see.
I just wanted to give you heads up on that.
That's, that's what you did vote to incorporate what that put a halt to the white
field development.
Yeah, because that's.
Yeah, we're, it's already in the city of El tuna.
Yeah, but I think part of this is that while in process,
their incorporations or annexations may be put on hold is something I heard may be part of it.
So I'm, but I'm not sure future annexations.
Well, this is pending.
And again, don't call me on that because that's just something someone told me.
So I shouldn't even say that I'll love frankly.
Okay, I don't know.
But if, if that's true, then it could have the effect in that area that is planned to stop
any pending annexations or if there are.
I think there's a procedure for if there are pending annexations that they can be put on record.
Again, I'm learning as we go.
Okay.
When I, when I know more, I'll let you know.
And that is all I had.
Thank you.
Who's up next?
Yeah.
It's to put couple items.
The pavement replacement and the pavement preservation programs are about to kick off here.
Kind of coming in to focus a little bit with the contractors giving us some inkling.
When you get in, you're probably seeing 10th Street west is being prepped for the real disruptive part of it,
which is the milling and surfacing of that.
So we're talking at July 8th, though, this is probably roughly when they'll be coming in.
But that's very weather dependent.
So that's a technical problem.
But some of our capital expenditures for this year, sweeper people have probably seen that out on the red sweeper out on the street.
You have got a dump trailer.
That's in service and and they're both really well received by staff.
They really like as really streamlines or activities.
Well, the.
Division Street.
Oh, just open up to traffic today.
There's some little finishing touches that need to happen out there.
And and you'll see some sidewalk has left out in preparation for the cannery or what that cannery.
The yard.
So that's that's hopefully in the in the near future.
We'll be moving on that.
The July 19th is the date that we will be able to drive down Fairfax. We hope.
Maybe even sooner than that.
They're kind of given us a worse case, but we're doing a bunch of list items on that as this this week.
And putting up no parking signs and all the connecting asphalt is is going in.
So yeah, for sure by July 19th, we look at that.
That's really all I have.
All right.
Thank you.
Chief.
Gentlemen.
Thank you.
I just have a update on some of the operations of the apartment currently are.
Call volume for firing EMS combined.
We're at a hundred and twenty three calls.
Your date.
Hundred and ten are fired apart from really the calls.
Seven are in thirteen are EMS related.
Currently have completed up to 260.
The EMS is on the next election.
Two hundred and eighty.
About two hundred and eighty.
Spactions year to date.
Commercial businesses as well as occupancy inspections.
Our goal hit is about about thirteen.
1350 inspections by the end of the by the end of the year.
So we're about at twenty percent or so on completion.
We got a little bit of a late start this this year because we were.
We got a little bit late bringing our inspector on board but she's out hitting.
It in the inspections very hard.
She's also conducting a lot of public ed so far.
She's documented that she had outreach to eight hundred and twenty individuals in a community of
Altuna and may be some outside lying individuals as well that had visited those events.
Out of those events which they we've had about twelve.
A lot of public ed events.
The youngest person was four years old to attend one of those and the oldest was a hundred and three.
So we're trying to get out to all demographics everyone.
We talk to them about especially elderly folks about safety in their homes.
About fire safety as well because as the people age things change and their ability to handle things also changes.
In current staffing levels we are at twenty five firefighter in teams are greater.
We have nine firefighter only staff along with five M.S. only staff.
And we're got about six new people that will be starting soon.
I'm hoping within the next month.
And.
Just kind of just so you're aware there's some substantial OSHA changes that are coming for the fire service.
We anticipate those changes may be a 25 or 26, either late 25 or early 26.
They may start affecting us. I'll keep you up to date and what those are.
But I am concerned about costs related to those changes.
Along with some updates for ISO changes, which a lot of for training staff.
A lot of those were pretty compliant with or hidden numbers for.
In some areas, we need to like almost double some of our training hours.
But those are things we'll bring to you in the future to give you an update.
As far as moving to Bauer Street, that place is coming along really well.
Our kitchen looks like a kitchen now. We got our stove hooked up.
Staff for feeling pretty good about it.
But we still still waiting for a building permit to to get the rest of the building worked on.
But on that, we're just preparing for independent state celebration, which will be this as we can.
So we will have staff at that event to assist and we'll have staff on call and available to respond to calls.
That's it. Thank you.
Thank you.
Chief Biden.
All right.
Council President Burin, members of Council.
I have a couple of reports.
If you haven't made it down to a reparary to see the sculptures in the park.
Good down there. It's pretty cool.
It's actually really neat.
But the staff worked really hard on that to get those placed.
And it looks really good.
So a lot of good reports so far.
Staff's been busy working on the flexible facilities grant application.
We've been working really closely with Regina and Martha and council number row library board president as well.
On that, we've engaged a number of partners on that as well to put together the best application we can.
We held a community open house last Thursday.
And we got a lot of good input.
They've continued that input.
So if you haven't participated in the main hallway down below,
they've we've got our sheets up.
So please provide input on what you want to see out of the library.
Anyways, big kudos to everyone involved in that.
We've been really pounding the rock to get it.
Good amount of information in on that and submitted.
Container Park.
We continue to move forward on that.
Imagine you can see division streets open.
Street skate looks really good out there.
I saw someone drive over the crosswalk home today.
I'm at a faster rate of speed than I wouldn't expected.
But it looks really good out there.
And we're continuing to move forward on design and hopefully getting our.
Architecture role in our engineering like out on the street.
So so Dave that table top crossing.
Does that come with.
Warning.
Science.
To slow down.
I think we we may as well get ahead.
We may as well get ahead of that.
I think.
I think we could.
It's.
It's it's.
It's much more.
I know it's very good.
I guarantee that we're going to get the complaints and.
I will need the sign.
I don't know.
I wish.
This is not that we're going to have to do a.
The.
Because they really I hit it out of all 25 and it barely notice it.
So hey, I would.
Hit would've been probably better to drink it down if we intended it to be more of a speed table, really what it does now.
It's just a level level crossing for pedestrians and it sort of shrinks that crossing a little bit.
But it's.
That's definitely not.
All right.
see, but I'll bet you, I'll bet you a hamburger on it.
Oh, I think that there will be a complaint.
Yeah, no, no, no, no bad.
I was surprised to see they didn't do the work on the container park right away.
There's another same contractor.
No, because we, that it's not out on the street even yet.
To do the.
Yeah.
We've been waiting.
I thought that was all.
We've been going back and forth and back and forth to much.
Frustration of all with with.
Container manufacturer and their architects slash structural engineer.
I'm trying to get foundation plans for one.
Most notably.
So that we could incorporate the.
It's been.
And utility.
Connection locations.
There's a lot of stuff that we needed.
I was I guess I was in their impression that was already done.
But also.
You do.
Dave's responsibility.
It's.
They form range in here.
That's why it's here.
He gets paid by the hour two.
This man.
She went.
See.
He comes next time.
Where did you have.
Were there anything else going on?
Nope.
I think that they can close my report.
And then.
For the fireworks.
Do we know it's a festival sponsoring that.
Yep.
Great.
Awesome.
There's a 10 o'clock.
Great.
That's the Saturday.
Yep.
All right.
Moving on for the content agenda.
We have three items.
We'll just kind of touch on them.
And then we'll see if there's anything.
Anything that we want to pull into the main.
Motion.
On the first one is to discuss approval.
For resolution six B 24.
This is a resolution of the ultimate common council submitted in compliance.
With the Wisconsin DNR.
Regarding this middle of the city's compliance maintenance.
Annual reporter CMAR for the wastewater collection system.
This is just kind of a procedural item.
It's kind of an evaluation of our sewer utility.
It covers the financial and the collection side of things.
And for many years in a row, we are 4.0.
A grade.
That this is it needs to be finalized after the resolution passes.
For the second item.
This is to discuss.
Consider approval for the refuse haulers license for the city of Altuna.
We have waste management.
There's earthbound environmental solutions.
GFL.
And then thing is that's the trash on trucks.
So we have those four signing up for their annual.
Refuse haulers license.
Again, another kind of procedural.
The third item we have.
Was there anything additional on?
No.
Okay.
The third is.
This is for a mayoral appointment of a DN Sonsala.
This is to the personnel committee.
Also to solar circle housing committee.
And to the zoning board of appeals.
To fill vacated positions.
You know, we did meet with.
The on the mayor in particular.
And Roy and.
Young, relatively on person.
No, to town.
And just want to get involved.
Yeah, very specifically minded.
Very interested.
You know, a good hat on the shoulders.
And so I need to be good.
Great.
Why won't move to approve the consent agenda.
We'll pull the second.
All right.
We have a motion.
A second.
All in favor say aye.
Aye.
Anyone opposed?
Same sign.
All right.
Consent agenda.
It's a carried.
Let's see for the new business.
This is a citizen participation period.
At six o'clock regarding HUD's preservation and reinvestment.
Initiative for community enhancement or the price program.
Yeah.
Lori is here from S.H.
I think she has a PowerPoint presentation to share or brief overview of the program.
So I'll just turn it over.
Lori and then.
Howard's here from.
Hillcrest.
This is.
Who.
The water system that would be the beneficiary of this grant if we.
If we receive it so.
I think you might.
Thank you, Roy.
Um.
As you said, my name is Lori Miller.
I'm.
I work for S.H.
I'm one of the great writers working on this project.
For the price rate application.
And I have a little PowerPoint for everybody.
Let me just put this up.
There we go.
Um.
Right.
Do you mind just confirming that you can see my screen.
Yes.
Yep.
All right.
Wonderful.
Thanks for your help.
Um.
So we're here to talk about Hillcrest's dates.
Um.
Hillcrest is a.
Um.
A community that needs a grant.
Application to system of some of the issues that they're facing.
What currently.
Hillcrest is a major picture in housing community that has.
But I don't know if any medical院 doesn't have any.
Like through theynenering.
For those.
I don't know.
So much including the training.
That has been three to.
Obviously across the community.
And we need to build this change.
Um.
We need to know about it.
There is a formation.
Of these crimes.
Of tendon ac rendezvouss.
Is that a standard part of A Maine suicide by people who won't let the
the residents and some of these issues include low bar pressure in the system pumping capacity,
just regular average daily demand capacity, and then lack of fire hydrants, there's only
one fire hydrant for that whole community, and then there's a potential list of leaking
laterals, mostly due to just the age of the infrastructure. So in 2023,
STH worked with health crisis states to do a study, and to just basically determine a best
path forward to correct it. There were several alternatives that were discussed within that study,
but the one that came out ahead that it trusts every concern that's going to need a health
crisis to go and connect to the city of El Tunis, water distribution system, and abandoned
the health press pilot system, and then redo ladals within the community. So with that comes
a tremendous amount of costs, and so on, and I apologize, I got a little ahead of myself, but
this is the project that I just mentioned. A bank and a existing private water distribution system
built new ladals within the health crisis states, connects the new materials that's
done located within health press, to the city of Tunis. We want to bolster the number of fire hydrants,
normally mobile communities tend to have a higher risk of fire safety issues, just due to the
materials that sometimes are used within those homes. And then with heavy to replace all those ladals,
we'll have to go ahead and address any payment and landscaping that has been removed during that
project. So there's a few bases that we're working with. The base water is connected in the existing
water system to the El Tunis, and up on your screen, you see the timeline that we're looking at doing
phase one, so the base could be completed by 2026. And phase two would be the replacement of the existing
water lines within the community, with that project completion, approximately 1027.
So there's a lot of benefits of this project, which is why I see a Tunis and health press partnered up.
Most importantly is preventive potential closure of health crisis states. This water distribution
system has to be corrected. There are some alternative solutions, but at the end of the day they don't
solve everything. And so we just want to make sure that everything is solved for the community.
The other benefits is addressing the low water pressure system, which can lead to a host of
other issues, primarily sanitation type issues, a hundred capacity issues is moving average
ceiling demand. One of the other things is to increase access to the fire hydrants for us in
replace the levels. So as I mentioned, Mr. Pima was told that CDL2 and health press
did really work as a great team together to try to figure out any avenue to come up with the funding
for replacing this, and so they've tackled almost anything that they can have in reach. So as of today,
we've gone in some of the first day drinking water alone to cover some of the costs CDBG grants,
that's the public facilities grant, which you've heard in previous meetings. There's been
our corporations request, and then today's grant that we're going for, which is the price grant.
So just to tell you a little bit about the price grant, the price is the preservation and reinvestment
initiative for community enhancement. This is a hub grant. The support fund has never been offered.
They recently increased the available funding to 235 million. The minimum ask is 5 million.
So we are within that parameter. And the funding for the preservation revitalization grant is meant
for specifically manufacturing housing and manufacturing housing communities that were be eligible for this.
So what makes a project eligible? You have to have that is a local government, a private agency or
private entity cannot vote for this grant. So that's why, again, the the partnership between
CDL2 and Hillcress's States is just so important to this project. As I said, the funding request is
over $5 million. The request that we're going for, the price grant is to cover all full faces,
phase one, and phase two, which is the total 13.4 or 5 million. The priest's schedule will request
the project is.
Who is several eligible activities listed in that meet the Vice-brand. This is development, or of preventive infrastructure that supports made effector housing communities and resilience activities that would be fire hydrants.
The project addresses three of the six high goals that were required for the grant, so it preserves and revitalizes the existing manufacturing housing community.
Increases resilience of extreme weather, natural hazards, support energy efficiency, and protect health and safety of made effector housing residents.
And we do this in several ways, both one again, the fire hydrants, but two by addressing the more pressure issues that also helps the resilience of the community.
And then increase housing supply to 40-40 for a load, moderate income persons in the several of an area.
City alternatives in a unit position, where it's 37% that your LMI is 37.8-6, which doesn't meet the threshold.
However, in 2024, SEH and CDBG teamed up and did an income survey just for health justice states in the case one area, and it was determined that the LMI for the community was 61.847, which is well above the threshold.
So we are a great and then a great position to actually qualify for this great application.
So, a lot of reasons we have some concerns about when they hear about going for grants, what is the match, what are of how's this going to impact me as a resident or as a tenant of health justice states.
And I want to make sure that everybody understands that there is absolutely no match required for a price grant, which is why this made it so attractive for city-altitude and to go for.
The project funding being pursued avoids increase in tenants rents or passing on those project costs for replacing the distribution system.
And it will impact, as of today, we do not believe that there's going to be any impact current to impact current water rates for county owners outside of health justice states, specifically related to this project.
If there are other projects within the community obviously we are not saying that there will be impact to current water rates because we, you know, having children enough.
So one of the main things for the price grant was to make sure that the public is actually involved in the application.
So we posted the application online earlier in the month to start soliciting comments.
Is there anything in that application that the residents have questions with or think should be included.
And so that there's a link on the city web page leading to this application.
We have soliciting those comments in multiple ways.
One, two, this public here and today you're welcome to leave a comment.
I believe there's comments sheets in the back of the room for a message to fill up and turn in.
The other opportunity is to submit it via email to assistance to the admin.
Roy.
And his emails on the screen for you.
And then also if you feel more comfortable to provide again in person, the state clerk's office will take written comments.
We are accepting written comments until tomorrow afternoon.
And actually, I'm okay with be able to review all those comments until Monday.
So please submit those for us so that we can respond accordingly and answer any questions or concerns that you may perhaps may have.
And then if there's any questions from anyone, the audience.
Minor saying there isn't anyone, any residents within their room, but if there's anyone online, it'd be happy to help out.
Thank you.
Anything.
So just the effort that's been put forth on this project.
Between Hillcrash, SCH and the city has been pretty amazing.
And again, I always talk about serendipity, but this price grant coming up when it did.
And additional funding being provided to it.
This project is an amazing fit.
And of course, we also say this, we're hoping for the best year.
But it really would provide fire safety.
Just the deficiencies in the water system and provide more opportunities for additional.
Affordable housing within our community, which is, you know, is very badly needed.
So it's.
We really hope we can get this and thank you to everyone that's worked on it.
I have a question.
Is the price grant just for existing developments or is it for new development as well?
I think it's for existing.
Is that right?
Yes, for future communities, but also there is.
An enough elements of the price grant to replace multiple units that are older than 1976.
And that's in a ratio to one to one to three.
However, to go and do.
To be able to put this price grant application together and to calculate all that data is such a short period of time.
On the table and on just to be honest, the water distributions at the stone replacement is such a huge ask as it is asking for 13 million.
We want to make sure that we're competitive against other applications.
And we did want to do such a large ask that it would, you know,
you know, deep in the purpose of what we really need here.
And also, Hillcrest has done such a good job in.
And updating units and over the past couple years and.
So that they that by a tradition that's happened a lot over the last couple years since.
Jen Howard have owned it.
What about storm water and sewer system?
So sort of will.
Is that part of the deal?
We already have sort.
Is that into the city or is that their own sewer?
We already have sort of the contribute to our system and we there's a there's a meter at.
Yeah, and we built build them based on what the meter flow is there.
And now there's not going to be curb gutter and storm water.
It's actually be.
Payment will be replaced as is so the storm water will remain status quo.
Thank you.
Anything else.
This is just a citizen participation hearing.
Seeing there are none.
Limal move to close the citizens participation period.
We have a second and a second on favor say hi.
Hi.
You want to post.
Thank you again, Laurie and in your crew and the city staff working on this.
And also Howard and N.J.
Yeah, I think like Mike and touched on.
This is just you know finding these opportunities and these wins and and combining resources and finding some real long term strategies and solutions.
I think this is great.
Thank you.
Again, I've been touched on at the beginning of the meeting.
Moving on item two that item has been removed from the agenda.
I will be seeing that next month.
But moving on for item three.
This is the resolution 6024.
This is to amend the city emergency operations plan.
Council up for your consideration is an update to the emergency operations plan.
Our last plan was from 2018.
And this is really a plan that we should be reviewing every year.
Unfortunately, because there was some turnover in the fire department.
It hadn't gotten reviewed.
So we decided to tackle it this year.
Part of that is for accreditation.
We needed to ensure that our plan was up to date and at the requirements of accreditation.
So the police department, Sergeant Henning spent a lot of time on this working with the fire department.
And other city department had to ensure that it's up to date.
There was a number of just.
I was out to date.
This plan still referred to the emergency service director, which we no longer had.
So we divided those tasks between the police chief and the fire chief.
Where appropriate.
We also.
We also have to have somebody dedicated or somebody assigned to the emergency management position for the city.
So the fire chief chief renderman is now the emergency management director.
If he would have updated this I probably would have been but since I updated it he is.
No he's the he's a better fit for the position I his position falls more within the emergency management portion of it.
We also updated our backup locations in the event of an emergency.
We updated our list of city buildings and the resources that we have available at those those buildings just to ensure staff had that information.
Yeah, and that's pretty much it unless you guys have any questions about it.
In the event of emergency something major catastrophic event.
I mean our council members called on to.
Help do whatever.
But you can go ahead if you want.
There there may be some ass in requests for council members to come in assist.
I know city administration elected officials are on our list and it be.
I think the mayor is one of the first people on the council president and so on that really big.
Yeah, so the attorney as well.
There's a lot of documentation that needs to happen and it needs to be very thorough finance and administration of the department all together to come in to.
Yeah, the council in most circumstances would largely still fulfill their policy level role and in particular budget.
And emergency declaration.
So that we would be eligible for funding and for emergency expenditure of funds, but also.
If if something really bats happen, we may I'll be out there with sandbags. I mean boots on the ground. Yeah, right.
Yeah, so and but we you know, we we had an exercise here a couple months ago that really put that into perspective.
On a staff level on whatever once roll would be and.
Assigning people that could pull other people in as needed. So I think we're in good shape and we're going to expand that this fall we're going to have a countywide is that right.
Yeah, working we're working on some additional planning from this year in the even next year.
But the big thing is the networking between the departments.
And as this it grows will have a larger event where we'll need more people to participate in.
And that was one of the things that we were lacking is that we really weren't doing a lot of table top training on ICS as a city.
We do it department wide for for various different things in the fire department does it for various things as well.
But we brought the entire all of the department had together to do training, which is important.
You know, and as far as council goes, it kind of depends on the situation and what your skillset may be.
So we very well may lean on people that have certain skill sets that would be valuable to the situation at hand.
Yeah, we may have call center set up where we might have people taking it could be anything.
All right.
Any other discussion or questions on this?
Lamon move to prove resolution 60-24 a resolution.
I'm ending the tuna city emergency operations plan.
Will you pull the second.
Thank you motion and second home favor say aye.
I want to post motion carries.
I think you again.
Moving on to item four.
This is to discuss consider council approval to order the public works trucks chassis to be paid for in the 2025 budget.
It's kind of let me just so this is a bit unusual in that it's mid year.
We're asking to order it recognizing that it's not budget but that we will budget it and pay for it next year.
It's it's just the world we live in with a long lead times now and with that I'm just going to turn over Scott to talk about the need for the.
John earlier.
Pressing, right.
So you may remember, two years ago.
David Walter came before you and kind of asked the same question.
Heber anticipating purchasing the public works truck in the year 2020 to re?
To, and knowing that the lead times to really stretching out there Yeah, that truck is not earned a wheel in this town yet.
So this fall, it'll plow snow for us.
So, her perspective, we kind of tried to budget one of our big dollar items every year.
The sweeper was this year.
And last year was the public works truck that still isn't here.
Year before that, the factor, et cetera.
And we do have about a dozen items that are in that higher price range that really,
you can only really afford to do maybe one year, loaders, et cetera.
So, we're anticipating this year coming up.
It's going to be another one of our plow trucks.
This would be replacing the, if you've seen the orange truck with the big grind tank in the back of it,
that's the one.
It's from the year 2000 and it is, it's definitely due for replacement.
Now, the good thing is that in 2027, when we come and talk about this again,
we'll be replacing a truck from 2012.
So there it is.
They become a little bit newer, but this one definitely needs it. And talk with finance director Tina Nelson about this and kind of looked at this schedule or at what the 2025 budget looked like and it does feel like it will be.
And the CIP and the CIP. And so we're so it does look like it'll fit in there without stretching the budget too much. And kind of there's really not a way to lose in the situation and talking with the chassis manufacturers.
If you order a chassis and and you decide to step away from it, if the budget shifts and we're just not able to afford it, we can walk away from it and there's not a penalty and we don't have to put any money down right now.
But this just gets us out in front of it. And the lead times are shrinking now. So if we move on this relatively quickly we'll be able to get this in the service in 2025.
It's only pretty good proactive approach on the way you guys are strategically going after these trucks and allowing for the lead times that we're now finally starting to get used to or expecting.
Yeah, it's it varies so much from one thing to the next, you kind of have to be adaptable, I guess.
Lime will move to approve the ordering of the worked our chassis to be paid in the 2025 budget.
We're all second. All right, motion second. All in favor say aye. Aye. Aye. Anyone opposed. All right, motion carries.
Have we sold the old sweeper yet.
Will the old truck be worth anything.
Not a lot.
Are you better hanging on to for backup?
It is actually going to stick around as a spare.
Thanks Dave.
Take care.
All right.
Item six is to discuss consider approval contract. I'm sorry.
Yep.
Where may I?
Got a big five next to it.
The water tender.
Yep.
This is for the approval purchase of a water tender.
It's a fire tanker truck.
This is to be delivered and paid in 2025.
So why is it the chassis in the tender on the same bed?
It is on the same.
It is on the same for this.
The chassis, the only thing.
We would be ordering the chassis and the conversion done by the same company.
The company actually has the chassis being built right now at this time.
And because they do have a certain amount of trucks that they build as a standard product line.
And we can make some additions to that chassis built as a tender.
But yeah, would be all together.
I know thanks again for allowing me to present this.
I did talk to Tina about this.
Trock, because this truck has gone up a lot in price.
Since last year when we did budget and I was shocked.
Even as I approached the end of last year, they were giving me signals of significant increases.
It went up much higher than I anticipated.
And we know that chassis costs are going up.
Going up by 20.
I think sometime in the year 2026.
And we're not exactly certain of what the amount is going to be.
But it's new standards.
It's going to cause it to go up.
The estimated between 60 and 90,000.
At most of them made chassis.
We are told they know it's 90,000 dollars.
On a custom made, this is a commercial chassis truck.
It could be a freight liner with the water tank put on as well as a pump.
90,000 dollars more or just 90,000.
90,000 more.
And that's just the engine portion that does not include the other materials going to.
To build the vehicle.
That's how much things are changing.
Yeah, that's exactly the look I had on my face when I found this out.
And so we're rapidly working together.
I called Tina.
That's what can we do.
I talked to Mike about it.
Which is going to cost?
What part?
How much is it going to cost?
490,000 and so on.
490,000.
That's the point is we're trying to get ahead of the increases.
Yeah.
And this is anticipating those additional cost increases.
The longer we wait, the more more it's costing and it's due to a lot of inflationary things
in parts availability.
And so we sent this out to through a sourceball program for a government bidding.
Which I got about to start it on with the generator for the building.
And I was talking to some of the manufacturers and one of them says,
Well, you're a sourceball member and so they would give us the government rate being a sourceball member.
So we sent this out to four manufacturers that were interested in pricing.
Two of them told us they cannot deliver the truck in 2025.
And that's really where we had it on our schedule for capital was in the 2025 year.
Two of them said they couldn't deliver until 2026.
One of them was mid year, early the mid year and the other one was late in the year.
And then we had two that said they could deliver.
The one of them was over five like around five hundred and sixty thousand dollars.
And then this one was the lower lower cost apparatus.
And we currently do not have one.
Or we do not have a tender and that's a big water tank.
Yeah, yeah, it's a tank or truck and it would be a 3000 gallon.
And where this it becomes critical is we just talked about the health crest of states.
We wait for water now there.
Like that that is going to be huge when if we get all these grants and as soon as that work it started,
I'll be really really happy.
But we have some non-hydrated areas in our community.
And we have additional concerns with the changes in manufactured manufacturing of vehicles.
There's more electric vehicles out there that there may not be a hydrant nearby that we can tap into without shutting down,
you know, like highway 53 traffic, which would create a whole another problem.
A tender gets us a lot of water on site.
We have the rail yard we have areas along Lake Road.
And even a few other streets in town that that hydrants are not easily accessible.
Do we have a ability to fill that?
Yeah, we can fill it.
We can go to a hydrant and fill it.
Okay.
And with that with that truck we can actually go to a static water source like a pond or a lake in drop.
A hose in the water and then take water out of the out of the lake or pond or river as long as we can get to it.
We're also working on a high capacity filling system at our public works yard as well.
But really you can fill it at any any the tender at any hydrant and I'll take about three minutes to fill it because of the water pressure system we have.
And and during the winter when Mike would talk to about having a fill fill spot, we can go to our buildings and fill and then take the truck in and let it fall, especially if you're running running a lot.
You have a habit of or a tendency I shouldn't have but a tendency to break valves if you don't fall out if they freeze and then they end up breaking.
So right now we don't have a tender we rely on township they are a great great partner for us.
But sometimes you know they've got their own calls to do sometimes there's a delay in getting there.
And we wait for water.
And and I mean especially with I mean we're looking at put the water system in at Hillcrest that's three hundred forty homes are protected right now.
So I can see the need to have one looking down the road though at some point what we have water.
At most of these sources where the need for the tender becomes less I mean not so much this one but the replacement one which will be a million dollars.
That's that's what I'm looking at I mean at some point what we have water going to these areas so we don't have to you know.
I think about that. I hope so.
The the big one is Hillcrest.
The next one is Lake Road and I don't know.
I don't anticipate the next 20 years that we're going to have water down Lake Road.
Okay.
The rail yard doesn't help us either we're lucky there that we've been able to to get those fires out early on those and meet.
We haven't used a lot of lot of water on those but there the day comes where we could have a significant problem in the rail yard too.
And yeah problems at the rail yard are usually bigger problems are they're going to require of you know the substantial amount of water and equipment.
The nice thing about the rail yard is usually someone working there or someone's on the equipment and they find it or they see it on the camera and they call it.
They get a started right away where you run into a real big issue is like overnight time.
Sometimes nobody notices it or law enforcement finds it and they call us and it's been a problem for an hour already or you know or half hour or so.
And then I suppose some of that the ones I can't can't respond or couldn't fill the order.
There's probably a rush or there's a lot of a lot of departments that are looking to get in ahead of that emissions standard upgrade.
Yeah.
Well there is but everyone is behind on on getting apparatus because of supply chain issues I mean if you order an engine or an aerial truck you're talking three years four years.
You know they said aerial trucks are like four years some of the manufacturers might be might be two and a half to three years but engines take even longer and this truck does have a pump on it.
As as well but it if I would if we were to design a a custom apparatus nobody can build it for us beat and tell sometime in 2026 we're taking a scheduled truck off the line adding a few features to it.
So it fits our profile and they'll put her they'll take us on that truck.
These things usually do not finish manufacturing and they're sitting there for sale because there's such a demand form.
So the difference between this one and the previous agenda item is when we order this we order it and it's ours and it's all manufactured.
Because it's manufactured to our very specific specifications and they're building it for us whereas.
Scott starts pretty generic the chassis at least and could just be used for anything so just know that when we order this it's ours.
We're all moved to approve of purchase of a water tender to be delivered in paid for in 2025 in the amount of 402,641 dollars from fire apparatus and equipment in.
My most I can thank you we have a motion a second all in favor say aye.
Anyone opposed motion carries.
Thank you.
All right then just get it see this is for item six this is the discussing to approve of the contract for services with the Center for Public Safety Management LLC for the comprehensive analysis of fire and EMS deployment.
So you know this is been a long time coming in as much as.
As you heard at the beginning of the meeting demand for fire service and responses gone up significantly.
We've had operational issues and agreements related to EMS we've had.
In addition of FTEs the fire department over the past couple years.
We have issues with recruiting and retaining our paid on call staff.
And.
What this really represents what we've been focused on the facilities part of it over about the last year year and a half trying to get that figured out.
But now we really need to focus on operations and from a management part perspective as someone that.
Is not next for in fire operations.
This group works very closely with the National City Manager Association and they they look at it from the perspective of managing city as a whole.
How that fits into those city operations but they are experts in the field of.
Fire operations so they'll have that perspective they'll both perspectives they'll have the perspective of the people that have worked in the fire department but also.
We have a lot of.
Temper that with.
The overall management perspective which I I appreciate because I.
You know I kind of have to depend on what.
Mark and Kelly tell me with regard to please fire operations because it's very specialized very.
You know cause I military.
But with many many layers of rules regulation standards so bringing someone in that knows all that.
And can.
Look at our call volume look at what kind of calls we're responding to.
And see what that what's reasonable compared to benchmarking with other.
Like communities and.
Being aware of best management practices and other communities, it's going to be really helpful for us to make decisions with fire operations moving forward.
So the contract is not cheap. It's $50,000, but I think it's money well spent. It's a very comprehensive study. This is what they do. This is all they do when they're good at it.
And it's budgeted. And it's going to say it's in the budgeted. Yep. We planned on doing this.
So we're all moved to approve the contract for services with the Center for Public Safety Management for comprehensive analysis of fire and EMS deployment in the amount not to exceed $50,000.
We have a motion.
We hold a second.
Second.
All in favor say aye.
Aye.
Anyone opposed?
Motion carries. Thank you.
Moving on to miscellaneous miscellaneous business.
I have then your honor that the contract series have been going very well.
The crowds just keep getting bigger and bigger down there.
But everyone's having a good time.
One is the.
And it's court going to be finished do done.
You know that.
I don't know.
No, we'll check on that.
I know I know that.
I think we've got it lined up. We had the bid.
So we'll see when they're going to schedule it.
And remember they were going to do something with pickle ball as well.
Using the current nuts or new nuts.
Because it's not the same net.
They would be the same nuts that we use now.
But what they do is they put a post in the middle with a hook on it.
And they pull it down to inches.
It's actually.
All right.
So it's talking with Greg Emerson.
Emerson.
The tennis coach.
Yep.
And you mentioned some of the regular lines and stuff.
And I'm assuming that's all good.
So we can do still do tournaments and stuff there.
Well, we're consulting with person that all they do is these line gaps for tennis and pickle ball.
So yeah.
They know it is pretty common.
Now most tennis courts there.
Striped for pickle ball as well.
Some multi.
I'll just was going to mention.
Peach Fest was nostalgia being.
They were in the library parking lot on Saturday.
Whether ultimately cooperated.
I don't think that quite as many people as last year.
But the library is one of the beneficiaries of the profits.
All that money they make selling the peaches goes to four or five different charities.
And so the library will benefit from that.
And I don't even think the rest of the library partners.
But we had we knew we had gotten a request from a family.
And they had deposited approximately $100,000.
And so there would be more.
And the second deposit was $147,000.
So I'm thinking we may be able to augment.
Our flexible facilities grant hopefully if there's some additional needs.
There's, you know, money that we can use to that.
That was incredibly generous.
I mean, basically.
Get some.
I need a new peach fest for a new truck.
It's, it's, yeah.
It's actually what I need.
It's, yeah, it's like half of the.
Taker the water tanker truck.
What a, what a great window.
What a, you know, a great partnership with the Celtic being.
Oh, yeah.
Yeah.
I mean, it was, you know, and then, like I said, there were people there.
And they were, they put up plenty of tents that you want.
It was raining.
It worked good.
And he was there.
And the peaches are great.
Mine are all frozen.
I'm ready to go for whatever I need.
Mine are all eaten.
Anything else?
Well, you're ready for a motion to adjourn.
I'm going to move to adjourn at 705.
Can you pull the second?
All right.
Motion second.
Any more in favor say aye?
Aye.
Anyone opposed?
Same side.
Thank you all.
Thank you.
Very nice.