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on this lovely evening. Um, I'd like to
call the meeting to order at 5:00 p.m.

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Um, I would also like to mention that
councelor Murray is not able to attend

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this meeting. Um, so she will be absent.
I will start things off with the land

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acknowledgement. So, as we gather here
in Bulmont, we pause to acknowledge the

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land we're blessed to live and work on
and to honor those who came before us.

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We value the enduring relationships with
the French pioneers and indigenous

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peoples who continue to share their
history, knowledge, and culture with our

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community. [clears throat]
We're also thankful for the generations

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whose dedication and faith helped shape
this community into the vibrant city

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that it is today.

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Moving on to the next item on the agenda
is the adoption of the agenda. Uh do I

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have a member of council willing to make
the motion to

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Councelor Van Newkerk.
>> Thank you.

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Yeah. Thank you. I'll move that the July
21st, 2026 committee of the whole

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meeting agenda be adopted as presented.
>> Thank you, counselor.

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[sighs]
If everyone could put forward their

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vote, please.

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So that carries unanimously at 6 to nil.

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[snorts]
The next portion of the agenda is the

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adoption of minutes. Uh do I have a
member of council willing to make the

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motion to adopt the minutes as
presented?

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Councelor Penrod.
>> Thank you, Chair. I move that the June

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16, 2026 committee, the whole meeting
minutes be adopted as presented.

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Thank you. I ask that everyone vote

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and that also carries unanimously. Have
any presenters for open forum?

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» Thank you, Deputy Mayor. We do have
three open forum registrations this

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evening. If Surrender could please take
his seat.

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» Perfect. Thank you.

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» Surrender.
>> Yes, please.

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» Please take your seat.
>> Thank you.

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» Thank you. I just one second. I will
just uh get your mic set up here.

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[panting]

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» Click it.
>> Can you press Did you press the button?

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» Just once more. Sorry. There are we
>> Yeah,

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» just once. Thank you. That That's
perfect.

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» There you go. There we go. So, uh, just
to start off, I will just, uh, have you

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introduce yourself, please. And if
you're a resident of Bowmont, uh, please

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state your address. Uh, you'll be given
5 minutes to present your topic.

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» Thank you. My name is, uh, Surender
Sinclair. I'm the resident of Bowmont

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living at 530461st
Street. And um, good evening, Mayor

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Lisa, members of council, and the city
administration. First of all, thank you

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for giving us the opportunity to speak
in front of you all

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to express our sincere appreciation for
everything you do for the city of

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Bulmont.
As residents, we recognize that managing

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a growing community comes with many
priorities and challenges. We appreciate

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the effort that goes into making Bulmont
a safe, welcoming, and vibrant place to

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live. We also want to thank the city for
supporting the support of cricket by

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installing the practice nets and pitch
at the four season park. We really

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appreciate that. Thank you.
It shows that the city recognizes the

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growing interest in the support and we
are truly grateful for the that

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investment. Today however we are here to
share a challenge that has become

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increasingly difficult for our specific
community.

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We represent a group of approximately
100 Bmont residents who regularly play

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cricket mainly in the summer. Most of us
are young professionals, homeowners,

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families and long-term residents of who
have chosen Bulmont because we believe

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in this community and want to build a
future here. The biggest issue we face

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is the lack of a dedicated field where
we can actually play matches. Every

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weekend and often on weekend e weekday
evenings, we spend valuable time driving

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from one park to the another hoping to
find an available open field to play.

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Many parks are already occupied by the
other sports or reserved for the

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organized events. On several occasions,
we have even started playing only to

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discover the field had already been
booked. Sometime it was only two people

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that came to play. But because they had
it reserved, we had to leave and we were

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20 plus people playing already. Even
when we do find an open space, there is

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no cricket pitch. So we play directly on
the grass. While we make the best of the

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situation, it limits the quality of the
game and makes it difficult for the

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support to grow within our own city.
Because of these challenges, we are

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often forced to travel to Edmonton just
to play. Unfortunately, Edmonton faces

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the same problem. Cricket participation
has grown tremendously there and

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dedicated grounds are almost always
fully booked. What should be a simple

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evening or weekend game often turns into
hours of driving, searching, waiting, or

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not being able to play at all. It has
happened with us several times already

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just this summer. We believe Bowmont has
an opportunity to become a leader in

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supporting one of Canada's fastest
growing support. Our requesters, our

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request is very straightforward forward
and practical. We respectfully ask the

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city to designate one of existing fields
as dedicated cricket field in the future

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as resources allow. We hope that field
could include a proper pitch as well.

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This would provide a permanent home for
a growing support in the city, encourage

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healthy and active lifestyle, strengthen
community connections, and allow Bowmont

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residents to enjoy recreation within the
city that they proudly call home. Our

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cricket community is committed to being
a positive partner

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with the city. We are always ready to
volunteer. As I mentioned, we are all

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young professionals, help organize
activities, promote respectful use of

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the facility, and support community
events whenever possible. We don't

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simply want to use a field. We want to
contribute to Bowman's culture,

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diversity, and sense of community. On
behalf of everyone in our cricket

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community specifically, we respectfully
urge council to consider our request and

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work with us to find the best possible
solution.

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A dedicated cricket field would have a
meaningful impact on the lives of many

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current residents while also serving the
growing number of families who

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contribute to choose Bowmont as their
home. Thank you again for your time,

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your leadership, and for listening to
our concern. We sincerely appreciate

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your consideration and look forward to
working together to make Bowmont an ever

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even stronger and more inclusive
community. Thank you so much.

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» Perfect. Thank you very much for that
presentation. Uh you're welcome to stay

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as we see if any counselors have any
questions for sure.

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» Um it does appear that councelor Penrod
has [clears throat] a question. So uh

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councelor Penrod go ahead.
>> Thank you Deputy Mayor Natalus. Um thank

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you for the presentation surrender. Uh
just two quick questions for you. First,

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have you and your or your group had the
opportunity to present this request to

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the recreation and culture advisory
committee as of yet?

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» This is the first time we're making any
official request.

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» Okay, great. So, that would be something
that I would suggest to you as um a good

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next step uh to help you to understand
some of what's involved in in your

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request. uh this is something that other
community organizations have have done

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and we're having some good good success
I think getting people channeled through

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there and then you have uh you're in
touch with administration and you can

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kind of understand everything that is
required in a request like this. So um

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maybe the clerk who helped you register
for tonight could help steer you in the

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direction to get registered with that
committee. So that would be a

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suggestion.
>> It was Stacy. So we'll be in touch with

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her.
>> Perfect. Uh and then second question is

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what types of fields are you currently
using when you describe driving around

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and looking for an open space?
>> 100%. So we're mainly using uh one of

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the soccer field that is close to the
Anytime Fitness just across the city.

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Yeah.
>> And uh the other field that if if it is

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available then in Four Season Park any
of the baseball grounds.

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» Okay. And are you ever I mean you
mentioned having to yield because

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somebody came that had the field booked.
Um, have you tried to book fields for

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the purpose of playing cricket?
>> Not yet.

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» Okay. So, that' be another thing that
could be discussed at the um the culture

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wreck and culture advisory committee.
>> Sure.

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» Thank you again. Great presentation.
>> It's a pleasure.

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» Thank you, uh, councelor Penrod. Uh, it
appears, uh, Mayor, uh, Vanderqu is up

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next.
>> Thank you, Deputy Mayor. I just want to

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have a question. So you mentioned
there's a hundred residents in Bulmont

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that play cricket right now. Do you have
like an organized club? Have you

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formulated a organized cricket club?
>> Yes. So uh it's not official like we

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haven't registered it anywhere but if
needed then we can definitely get their

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address names and uh their contact
information that they are the residents

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of Bulmont. However, we do have an
Instagram page where our club is growing

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and uh we're regularly posting our
content there.

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» That would be a recommendation I would
have as well is to because when you have

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an organized club, there's a commitment.
There's, you know, moving forward in

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terms of organized games and everything
like that. So, I would suggest that you

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reach out to the people that you know of
and formulate something like that that

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will give you a stronger position as
well in terms of uh moving forward.

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» For sure.
>> Yeah. However, we do participate in all

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like different tournaments across
Edmonton and closer cities and we do

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represent Bulmont. Our club name is
Bowmont Kings.

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» Cool. Yeah. Thank you so much for coming
tonight.

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» Thanks.

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00:11:13,279 --> 00:11:19,120
» Perfect. Thank you. Um it does not
appear that there's any other counselors

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with any questions. So, I thank you
again for your presentation.

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00:11:23,519 --> 00:11:29,839
That being said, uh, moving along the
agenda here. Uh, Madame Clerk, I my

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understanding that there are some other
presenters.

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00:11:31,040 --> 00:11:36,920
» That's correct. If we could please have
Sarah take her seat at the presentation

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table.

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00:11:38,160 --> 00:11:42,880
» Perfect. Thank you. Uh, welcome Sarah. I
actually don't need you to state your

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address. That's just for a public
hearing. But I will, uh, have you state

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your name. And again, you'll be given
five minutes to present. And if you

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could just confirm if you're a Bumont
resident.

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» I am.
>> Perfect. Thank you.

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00:11:52,800 --> 00:11:57,519
» Right. My name is Sarah and I hold a
master of education. My research has

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centered on public policy and its health
and safety effects on young children,

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but most importantly, I am Robin's mom.
Today, I'm going to take you through our

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current strategic plan to prove that the
city daycare is not a problem, but in

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fact a solution to many issues faced in
our community. First, let's talk clear,

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responsible, and reliable public
services. In the first childare funding

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model, over 80% of daycare costs are now
covered by provincial and federal

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grants. This is public money that is
specifically earmarked for Bumont

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families. But once it hits a private
cent's profit margins, we cannot control

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where that money goes and if it actually
contributes to making Bowmont a better

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place to live. Conversely, when
considering the city daycare, we know

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that every penny that was meant for
Bowmont families went to Bowmont

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families. 100% of the money stayed here
and helped to strengthen the community

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through a passionate and engaged team of
educators. That is clear, responsible,

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00:12:40,320 --> 00:12:45,519
and reliable public service. On the
topic of money, we have heard from

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council that cost is the main barrier to
keeping the daycare open. Many

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00:12:47,120 --> 00:12:52,560
reasonable solutions to this exist, such
as changing the fees at SAS, leveraging

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00:12:50,880 --> 00:12:55,519
economies of scale by expanding through
the new building that has already been

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budgeted for, or raising the cost
recovery benchmark. Alternatively, you

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could continue letting the daycare do
its outstanding work and proudly state

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that you think our kids are worth the
$145 a month we are asking you for.

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However, in discussing these issues with
parents, you have heard from us that our

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main concern is health and safety. This
should be one of council's main concerns

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also as keeping Bowmont a safe place to
live and raise a family is a second

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strategic goal. The money provided to
the daycare has produced a standard of

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00:13:19,279 --> 00:13:24,399
excellence that acts as a market anchor
and exerts a positive competitive force

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on the local childare market, thus
working to raise the standard of care

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00:13:25,760 --> 00:13:31,360
for all kids in Bowmont. User fees are
capped by the province. So, the only way

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00:13:29,360 --> 00:13:35,120
private centers can make profit is by
reducing the quality of programming or

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00:13:32,880 --> 00:13:38,800
hiring less staff at lower wages.
Because the only way to make profit is

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00:13:36,639 --> 00:13:42,079
to cut costs, nonprofit and municipally
operated centers are usually in higher

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00:13:40,320 --> 00:13:45,760
demand due to better staffing, quality
programming, and superior health and

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00:13:43,519 --> 00:13:48,639
safety metrics. The town daycare far
exceeds the minimum licensing

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00:13:47,120 --> 00:13:52,560
requirements for things like first aid
and educator qualifications. Private

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00:13:50,959 --> 00:13:56,399
centers use surplus dollars for whatever
they want, but nonprofit or municipally

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00:13:54,639 --> 00:13:59,199
operated centers are mandated to use all
dollars available to increase the

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00:13:57,760 --> 00:14:02,720
quality of their programming, thus
driving the overall market towards a

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00:14:00,639 --> 00:14:06,320
better product. However, outside of the
city daycare, there's a shortage of

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00:14:04,079 --> 00:14:10,480
nonprofit centers here. Therefore, the
city daycare feels a dire social

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00:14:07,920 --> 00:14:13,760
infrastructure need. Bowmont hovers very
close to being classified as a childare

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00:14:12,160 --> 00:14:16,720
desert. But even with new centers
opening, the number of viable options

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00:14:15,199 --> 00:14:21,600
from a health and safety perspective has
remained critically low. Some of the vi

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00:14:19,199 --> 00:14:25,199
uh in the past 18 months, 40% of our
daycarees have recorded serious health

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00:14:23,120 --> 00:14:27,920
and safety violations. If you include
centers that have also undergone

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00:14:26,480 --> 00:14:32,000
complaint investigations, that number
rises to 53%.

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00:14:30,240 --> 00:14:35,760
Some of the violations in the last 18
months, staff not having criminal

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00:14:33,760 --> 00:14:39,760
records checks, harmful substances
stored in reach of children, failure to

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00:14:38,000 --> 00:14:43,199
supervise children at all times, and
threat for child guidance, which means

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00:14:41,440 --> 00:14:47,600
kids were physically punished, verbally
degraded, isolated, or denied basic

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00:14:45,360 --> 00:14:51,360
necessities like food or water as a form
of punishment. If the town doesn't

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00:14:49,920 --> 00:14:54,880
provide social infrastructure where it
is needed, it means parents need to

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00:14:52,639 --> 00:14:59,040
sacrifice their jobs, move, or take
their money to different communities.

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00:14:56,959 --> 00:15:03,040
Safe, quality childcare is as necessary
for parents to be able to work as the

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00:15:00,720 --> 00:15:06,560
road they drive on to get there. The
parents behind me and on the live stream

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00:15:04,639 --> 00:15:10,160
agree it takes a village to raise a
child. Our village up to this point has

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00:15:08,560 --> 00:15:14,079
been Bowmont, a place where kids have
traditionally meant more than a budget

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00:15:11,519 --> 00:15:17,279
line. Bowmont is growing rapidly, but
still maintains the heart of a small

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00:15:15,519 --> 00:15:21,440
town, the pulse of which are the unique,
long-standing community services you

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simply can't find elsewhere. The spirit
of Bowmont is here in this room. a

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community coming together to say that
thoughtful growth cannot come from cuts.

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This leads to the third section of the
strategic plan supporting thoughtful

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growth that makes sense for the
community. So where is the common sense

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in closing the highest quality most in
demand care in our city? When we talk

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thoughtful growth, we must also consider
the equitable access and stability of

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that growth. Private daycarees are 97%
more likely to close in their first four

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years, leading to major disruption for
families and major headaches for

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developers. Private centers are also
statistically less likely to provide

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specialized care for kids with diverse
needs. They can claim that they can't

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afford to accommodate these children and
so the refusal isn't viewed as

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discrimination. My own child is nearly
rejected at a center for having an

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epipen. The city daycare is the only
childcare in Bulma that is unable to

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pick and choose from their applicant
list. Yes, child care is critical to

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families, but ELCC and SAS are critical
to our sense of community. Our town mo

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motto is life is better in Bowmont. Not
BMont means minimum licensing

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requirements. We are trying to help you.
We want you to understand that if you

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close the daycare, you will be seen as
going out of your way to champion

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inferior conditions for our children.
But to keep the daycare open would be to

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breathe life into every section of your
strategic plan. A success for the

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council and a success for the community.
It plainly comes down to this. A good

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deal for kids is a good deal for
Bulmont. Thank you for your time.

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Perfect. Thank you. Uh thank you for
that presentation. I am looking around

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to counselors and I do not see anyone
with any questions. So appreciate you

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coming forward. Appreciate the
presentation. Thank you very much.

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» Thank you for

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» moving along on the agenda. Madame
clerk, I believe there's one last uh

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correct open forum.
>> If we could have Erica take her seat,

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please.
>> Thank you.

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Welcome, Erica. Um, I know we already
said your name, but I'll have you uh

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repeat it as well and just confirm if
you're a resident of Bowmont and uh

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you'll have 5 minutes to present.
>> Yes, I am a resident of Bumont. My name

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is Erica Campbell.
>> Thank you.

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» Okay. Good evening, Madame Mayor and
Council. Today, I will be speaking in

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response to the 2026 review of the
municipal run daycare. My name is

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Erikica Campbell, as I said, and I've
been a resident of Bowmont for four

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years. I currently have two children
attending ELCC, one of which will be

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moving to SAS shortly. When I heard
about the review, I had many questions.

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I quickly realized that although I have
experience with the financial side as an

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accountant, I do not have expertise in
child care, municipal run programs, and

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understanding these specific benefits to
communities. So, I reached out to those

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who did. I've been in communication with
researchers, daycare directors,

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childcare advocates, charity directors,
and advisory council members. I began

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asking questions and gathering relevant
information so that I could ensure I had

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a thorough understanding. I must add
that I was met with such support and

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kindness, and this daycare's excellent
reputation was brought up again and

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again throughout this process. I am very
proud to be where I am.

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The executive director of the Drayton
Valley Municipal Run Daycare, Bernice

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Taylor, was very helpful in highlighting
key benefits to the community, such as

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the fact that childcare is what draws
workforce to our communities. It is what

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stabilizes our service industry and is
needed to attract professionals who wish

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to serve the community. In addition, she
has provided the following quote to be

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shared. The early childhood development
center has provided a safe, nurturing

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environment to Drayton Valley families
so they could maintain their businesses.

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Childcare is a critical role in our econ
economic development and has been

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pivotal in retention of employees in our
community.

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This is not special to Drayton Valley
and in these economic challenging times,

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we have been counted on for quality
care. Families shouldn't need to worry

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about child care and we know municipal
care are some of the longestrun programs

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in the province.

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Work that well-known policy researcher
Martha Friendley has done has been very

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helpful in understanding the municipal
daycare model and the many benefits. For

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example, publicly operated childcare
programs have been effective in meeting

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service gaps, piloting innovative
practices, and addressing emerging

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issues. There are also benefits to our
staff such as opportunities for learning

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and career growth. These factors feed
into the high employee retention and low

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turnover. In my personal experience with
daycarees, low turnover and high quality

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go hand in hand.
I had the pleasure of speaking with Dr.

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Susan Cake who serves as a chair for
Childare Now Alberta. She has very

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eloquently stated that during difficult
economic times like these that families

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really look to all levels of government
to do what they can to make life more

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affordable and just a little less hard.
Particularly young families. I hope that

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keep being a government that these
families and more can turn to for things

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they need to be supported and successful
in our cities and towns. Excuse me.

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One of my most memorable conversations
was with a member of the National

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Advisory Council on Early Learning and
Child Care. They reminded me that

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Bowmont is actually in a fantastic
position right now as a wellestablished

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successful municipal run daycare. The
trending of the public funding from the

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federal government has been increasing
since 2021. And even just on June 19th,

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there was an announcement of an
additional 5.4 billion over 2 years. As

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80% publicly funded, childcare is now
thought of as a public good. Public

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funds deliver public value. Bulmont is
in a fantastic position to celebrate

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their successes and expand the reach
where we can. In my opinion, having a

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municipal rent daycare says the
following. We as a city understand the

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needs of our citizens and want to ensure
that we provide consistent highquality

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standards where we can. When Urban
Systems did their presentation, they

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stated that it really comes down to, do
you want to run a municipal daycare? And

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my question to council is, why wouldn't
you?

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Thank you.

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» Thank you uh Erica for your
presentation. and I really appreciate

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it. Um, that being said, I'll open up
the floor to council members to see if

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anyone has any questions
and it does not appear that there are

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any additional questions. So, thanks
again.

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» Thank you.

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» So, thanks again for the open forum. Um,
really appreciate the presence of all

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participants. Would like to see the
chambers full this time all the or this

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much all the time. So, um, that being
said, uh, we are slated to go into close

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session. Um, but I would encourage
everyone to stay because there's

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additional presentations after the fact.
But, uh, I am going to ask for a motion

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to go into closed session and ask that.

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Uh, Mayor Vanderquac,

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» the council move into close session at
523 pursuant to the Access to

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Information Act, sections 26 and 29.
>> Thank you, mayor. I ask uh that we vote

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on that, please.

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And that carries unanimously. So, as
mentioned, unfortunately, everyone will

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have to leave for the closed session,
but I do encourage folks to stay for the

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uh presentations that come later. Thank
you so much.

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Welcome back to our regular session. We
just finished up with close session. Uh

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on our agenda we have a 6.1 presentation
from Alberta Capitable Airhed and I

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believe this presenter is going to be
presenting virtually for us.

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» Hello. Are you able to hear me?
>> We sure are. Yes. Thank you.

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» All right. Well, thank you so much for
having me today. I'm just going to share

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a presentation here.

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There we are. If you're able, please
confirm that you're able to see that.

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» As we're just running through that to
get it set up here, um, are you able to

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just quickly introduce yourself uh
before you present?

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» Yes, certainly. My name is Colton
Arabeski. I'm the engagement and

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membership coordinator uh for Alberta
Capital Shed.

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» Perfect. Thank you. And I do believe uh
we have the visual here.

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» Okay. Excellent. Thank you so much.

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Okay, let's see.

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Uh, sorry about that.

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» My apologies. Give me one moment here.
Everything went far too fast.

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All right. Thank you. Sorry um about
that. Thank you for your patience. So

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why does air quality matter? We all
breathe the same air. Air quality

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affects everyone every day uh regardless
of your age or background. There are

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significant health impacts associated
with poor air quality. uh this can

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include respiratory and cardiovascular
effects, effects on neurological and

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brain health and links to depression and
anxiety disorders and more. We also see

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vulnerable populations at higher risk.
Not everyone is impacted equally. Uh

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children and infants, seniors, outdoor
workers, people with pre-existing

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conditions, pregnant people and unborn
children, uh people exercising outdoors

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are all impacted more by poor air
quality. And air quality can impact our

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daily life. uh yesterday and today for
example during poor air quality events

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uh people may have to limit outdoor
activities and sports uh school and work

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attendance can be impacted and it also
increases healthcare visits and costs.

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Uh we're seeing an increase of course of
poor air quality days due to wildfires

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and climate change in recent years and
so this is very top of mind for a lot of

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uh residents of the Alberta Capital
airship region.

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So who is Alberta Capital airship? Uh
we're responsible for monitoring,

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evaluating and reporting the outdoor air
quality including the air quality health

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index or AQHI. Our boundaries expand
north to Aabaska and south to Camero's

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Motasin area with a lot of our
monitoring concentrated in and around

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the capital region as shown in the map.
As a nonprofit, ACA receives funding

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from three primary streams uh including
monitoring agreements, grants, and

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membership fees which include emitters
and others such as municipalities like

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Bowmont. At ACA, we actively engage with
communities to raise air quality

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awareness, share data through knowledge
translation, and provide education. AC

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is one of 10 airsheds within Alberta,
and the 10 airheds formed the Alberta

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Airheds Council. Together, aired operate
over 85 continuous monitoring stations

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and hundreds of other monitoring sites
that measure a variety of air quality

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parameters. Over 85% of Alberta's
population lives within an airhed.

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ACA uses several different methods to
monitor air quality, including

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continuous monitoring stations, uh,
integrated sampling, sensor based, and

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micro sensor technology. Together, this
allows us to collect and provide broad,

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accurate data to support public
reporting and community health.

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Continuous monitoring stations provide
near instantaneous measurements of

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ambient concentrations of many
pollutants, including sulfur dioxide,

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nitrogen monoxides, ground level ozone,
fine particulate matter, carbon

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monoxide, and more. All monitoring
stations are also equipped with

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meteorological equipment to assess the
impact of local conditions on ambient

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air. The data collected at many of our
continuous monitoring stations is used

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to count air quality health index. ACA
also has a growing network of fine

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particulate matter or PM2.5 micro
sensors and they're affordable, easy to

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use and they allow for community level
air quality monitoring. uh by placing

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those in different locations, we can see
more detailed variations in air quality,

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identify hotspots, and understand local
sources. Involving the community in

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setting up sensors also builds awareness
and ownership around air quality issues.

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Uh and they're a great source of air
quality data during wildfire smoke

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events.

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Our monitoring network collects a lot of
data. So most parameters are collecting

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data every minute of the day, 24/7, 365
days of the year. Uh what do we do with

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00:28:39,520 --> 00:28:44,480
all this data? Wide real-time data is
available on our website and it's also

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used by the provincial and federal
governments to provide communities with

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00:28:45,840 --> 00:28:51,919
the AQI. Uh beyond that, the data is
collated for reporting to regulators and

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00:28:50,480 --> 00:28:55,200
stakeholders and it's analyzed for
insights and trends in air quality. The

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00:28:53,919 --> 00:28:58,559
data also goes through a rigorous
quality assurance and validation program

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where all data and reports are
scrutinized to ensure accuracy. Uh so we

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00:29:00,799 --> 00:29:06,399
have two streams of data available on
our website. the public facing live data

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map on the left side of the red line uh
which shows real time air quality data

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from our stations and micro sensors and
then we also have our members portal

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00:29:12,399 --> 00:29:17,679
where members like the city of Bmont can
access historical data, comparison

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00:29:16,000 --> 00:29:22,720
tools, calendar plots, exceedence
reports and more. Uh so as members uh

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00:29:21,200 --> 00:29:26,320
city of Bowmont has access to monthly
and annual reports that highlight and

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00:29:24,480 --> 00:29:30,320
analyze local air quality monitoring
data.

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00:29:28,480 --> 00:29:34,080
What else do we do at ACA? Uh we have
robust education and outreach program.

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We engage with the community and our
members in a variety of ways. We attend

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00:29:36,000 --> 00:29:40,960
uh many of our members events throughout
the year and share information about ACA

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and air quality. We have free air
quality educational resources available

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00:29:42,799 --> 00:29:48,399
for teachers. Uh we host clean air
webinars throughout the year touching on

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00:29:46,399 --> 00:29:51,840
various air quality talk topics of
interest with recordings available

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00:29:49,840 --> 00:29:58,000
online. And we're active on social
media. Um you can find us on Instagram,

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00:29:54,880 --> 00:30:01,520
X, Facebook, and LinkedIn uh @ Yank
Airshed. Uh we also have a monthly

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00:30:00,080 --> 00:30:05,360
newsletter that goes out and our
community guide to wildfire smoke is a

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00:30:03,679 --> 00:30:09,200
members only resource that we recently
developed designed to support Alberta's

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00:30:07,279 --> 00:30:12,880
municipalities and other organizations
in planning for and responding to

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00:30:11,120 --> 00:30:16,480
wildfire smoke events. So at the
beginning of November uh we held our

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00:30:14,960 --> 00:30:19,919
fourth clean air forum which is a
conference that we host providing the

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00:30:17,919 --> 00:30:23,360
opportunity for information exchange and
dialogue amongst air quality

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00:30:21,440 --> 00:30:26,159
stakeholders. Uh we work with our
partners in ways just like this

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providing air quality information to the
public and interested organizations.

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Uh we're also alongside the uh wildfire
guide to or so the guide to wildfire

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smoke uh launched our Aaware wildfire
smoke and health workshop and the

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00:30:38,640 --> 00:30:43,919
workshop was developed based off the
content in a guide to uh help

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00:30:42,399 --> 00:30:49,600
individuals and organizations better
understand the connection between

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00:30:45,200 --> 00:30:52,880
wildfire smoke and health.
So at ACA we offer a full suite of air

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quality services designed to support
industry, government and community

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00:30:54,320 --> 00:31:01,120
partners across our operations uh
including assessment and public

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00:30:58,960 --> 00:31:04,640
engagement. And these cost recovery
services are available at competitive

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00:31:02,720 --> 00:31:08,799
prices for both members and non-members.
Uh we offer air quality operations and

422
00:31:06,640 --> 00:31:12,159
monitoring service services. We're able
to design, deploy and maintain air

423
00:31:10,720 --> 00:31:15,919
monitoring systems for air quality
measurement along with meteorological

424
00:31:14,320 --> 00:31:19,919
monitoring and data transmission
solutions. Our data team can provide air

425
00:31:18,480 --> 00:31:24,399
quality assessment and modeling
providing expert guidance and defensible

426
00:31:22,159 --> 00:31:28,320
sources. Sorry, dispensable signs for
permitting, planning and emergency

427
00:31:25,919 --> 00:31:31,440
response. Uh and our communications and
engagement team can help make air

428
00:31:29,679 --> 00:31:34,559
quality understandable, actionable, and
meaningful to your stakeholders from

429
00:31:33,039 --> 00:31:38,240
outdoor event planning to public
education and internal training. Uh we

430
00:31:36,799 --> 00:31:42,960
try to help bridge the gap between
technical air data and real real world

431
00:31:40,720 --> 00:31:46,799
decisions. Uh on the screen you'll see a
photo of one of our AQHI cloud lights

432
00:31:44,799 --> 00:31:51,200
which is a tool we use to share uh
information on air quality in public

433
00:31:48,399 --> 00:31:55,679
settings.
The city of Bulmont has been a member of

434
00:31:52,799 --> 00:31:59,200
ACA since 2021 and we absolutely
appreciate your continued support. Our

435
00:31:57,440 --> 00:32:03,519
municipal members are valued partners
and participate as ACA members

436
00:32:01,120 --> 00:32:06,960
voluntarily. Uh by working closely with
communities, ACA can play an integral

437
00:32:05,200 --> 00:32:12,399
role in addressing local air quality
concerns. As an ACA member, the city of

438
00:32:09,919 --> 00:32:16,799
Bmont has access to support for
effective public engagement on air

439
00:32:14,480 --> 00:32:20,399
quality and odor concerns and membership
also provides a cost-effective way to

440
00:32:18,399 --> 00:32:24,960
meet environmental responsibilities. The
city is also access is also has access

441
00:32:23,039 --> 00:32:28,640
rather to our data portal and local air
quality monitoring data uh which can

442
00:32:27,039 --> 00:32:32,559
support informed evidence-based
decision-m

443
00:32:30,559 --> 00:32:35,519
uh being part of AC ensures consistent
regionwide messaging about air quality

444
00:32:34,240 --> 00:32:39,440
so residents receive the same
information across neighboring

445
00:32:36,880 --> 00:32:42,399
communities through ACA Bulmont can
collaborate with neighboring

446
00:32:40,399 --> 00:32:46,159
municipalities and other stakeholders on
shared air quality issues and maintain

447
00:32:44,240 --> 00:32:49,840
strong connections with regulatory and
legislative bodies. Uh other municipal

448
00:32:48,399 --> 00:32:53,679
members include city of Edmonton,
Sturgeon County, Leuk, Spruce Grove,

449
00:32:51,760 --> 00:32:57,679
Camros, St. Albert, Westwalk County,
Strath Kone County, and the town of

450
00:32:55,360 --> 00:33:01,120
Devon.
Right now, Bulmont has one purple air

451
00:32:59,440 --> 00:33:05,600
micro sensor located on city hall
operated by ACA. And on our live air

452
00:33:03,519 --> 00:33:09,679
data map, you can see the AQHI plus or
AQHI equivalent cover reported for this

453
00:33:07,760 --> 00:33:13,360
micro sensor calculated using climate
particulate matter only. Uh,

454
00:33:11,600 --> 00:33:17,679
Environments and Climate Change Canada
does uh report the an AQI for the

455
00:33:16,000 --> 00:33:22,240
community in the weather app website.
Uh, but it reports actually the city of

456
00:33:19,440 --> 00:33:27,039
Edmonson AQHI. So, uh, more accurate
data is available on our website for uh,

457
00:33:24,240 --> 00:33:32,640
residents of the communities in Bulmont.
The closest AQI station would be Lendum

458
00:33:29,679 --> 00:33:35,960
or uh, Sherwood Park. Um, and there's an
aerrow qual.

459
00:33:36,640 --> 00:33:43,279
This is a quick summary of the micro
sensor data for the city hall site since

460
00:33:40,000 --> 00:33:48,480
2025. Uh it is a daily or 24-hour
average of fine particulate matter or

461
00:33:45,840 --> 00:33:52,480
PM2.5 which is the the the very fine
dust especially you'll find in uh

462
00:33:50,640 --> 00:33:55,200
wildfire smoke. And we can see some
peaks in June and September that

463
00:33:53,760 --> 00:33:59,360
correlate with wildfire smoke in the
region.

464
00:33:57,600 --> 00:34:05,600
And that's it. I just wanted to take
today's today as an opportunity to uh

465
00:34:02,159 --> 00:34:10,000
reintroduce ACA to council and mayor and
uh fence any questions and and hopefully

466
00:34:08,079 --> 00:34:14,399
just establish a a dialogue and
relationship going forward.

467
00:34:12,560 --> 00:34:18,240
» Perfect. Uh thank you Colton. Appreciate
that presentation. I will open up the

468
00:34:16,639 --> 00:34:23,280
floor to council members if they have
any questions. I see uh councelor Van

469
00:34:20,480 --> 00:34:27,040
Newkerk. I'll pass the floor to you.
>> Yeah, thank you. Um, you mentioned the

470
00:34:24,960 --> 00:34:32,480
Alberta Quality Health Index a lot in
that presentation. Um, can you just

471
00:34:29,520 --> 00:34:38,240
definitively speak to how the data from
Bulmont feeds into the rating uh that is

472
00:34:36,000 --> 00:34:41,919
put out there cuz a lot of sports
fields, sports teams, you know, every

473
00:34:40,240 --> 00:34:47,200
that's I think that's still the go-to,
is it Nathan? Even for soccer like the

474
00:34:43,760 --> 00:34:52,560
AQHI, um, how does that how does that
integrate in?

475
00:34:49,280 --> 00:34:58,079
» Yes, thank you for the question. Um,
the mayor to councelor, please. The um,

476
00:34:55,119 --> 00:35:01,520
AQI number that Bowmont has access to is
of course generated by continuous

477
00:34:59,680 --> 00:35:06,400
monitoring stations located within city
of Edmonton boundaries. Uh, so it

478
00:35:04,000 --> 00:35:10,560
frankly is an imperfect uh, system right
now where the AQHI number is not

479
00:35:08,720 --> 00:35:13,839
generated from data directly connected
within or collected within the community

480
00:35:12,160 --> 00:35:18,880
of the city of Bmont. And that's that's
why we have the purple air micro sensor

481
00:35:15,920 --> 00:35:24,400
on city hall. Um the issue that we run
into is the cost to a place a station uh

482
00:35:22,720 --> 00:35:28,800
continuous monitoring station within a
geography but also the availability

483
00:35:26,079 --> 00:35:33,839
availability of land space to put that
station on um can be really challenging

484
00:35:32,079 --> 00:35:38,240
to make that happen. And so the the
micro sensors allow us to kind of fill

485
00:35:36,160 --> 00:35:43,839
those gaps in monitoring and provide
local data to local communities. Um, but

486
00:35:41,760 --> 00:35:49,359
you're correct. The AQHI uh that the
city of Bmont is receiving uh is not

487
00:35:47,040 --> 00:35:53,839
calculated using any continuous
monitoring data for the actual city

488
00:35:51,200 --> 00:35:58,640
itself. It's the neighboring region.
Thank you. And uh you touched on my

489
00:35:56,320 --> 00:36:02,640
second question. How much like in there
the Edmonton Lendum station is there and

490
00:36:00,640 --> 00:36:06,640
it's got a mural on it and it's got a
razor wire fence around it to keep

491
00:36:04,400 --> 00:36:10,880
everybody out which I'm sure you need.
Um what is that worth? uh forget the

492
00:36:09,200 --> 00:36:14,560
land to install it, but what does it
cost and who pays for it when another

493
00:36:12,640 --> 00:36:19,839
one of them comes online?
>> Certainly. Um the station itself ranges

494
00:36:18,079 --> 00:36:24,400
in cost frankly depending on the sensors
inside, but typically is going to be

495
00:36:21,359 --> 00:36:28,880
somewhere between say $350,000 to
$500,000 uh just for the station and the

496
00:36:26,640 --> 00:36:32,240
equipment. Uh and that's not counting
the monthly calibrations and the

497
00:36:30,320 --> 00:36:37,760
technician labor uh needed on a yearly
basis to support set station. Um every

498
00:36:35,599 --> 00:36:41,680
station is slightly unique in terms of
how it comes online and how it ends up

499
00:36:39,599 --> 00:36:46,240
being deployed. Uh in some cases their
operating contracts uh based on

500
00:36:44,320 --> 00:36:50,079
regulatory requirements for example with
an industry member that may uh need a

501
00:36:48,640 --> 00:36:55,440
continuous monitoring station next to
their operating site uh in which case

502
00:36:52,480 --> 00:36:59,280
the that member will pay the bulk of the
cost for that type of station. In other

503
00:36:57,839 --> 00:37:02,720
cases, there are gap communities where
the government of Alberta has mandated

504
00:37:01,520 --> 00:37:07,040
placement of a station in which case
I'll be funded through grants and other

505
00:37:04,720 --> 00:37:12,000
times um just through the natural
evolution of private companies perhaps

506
00:37:09,680 --> 00:37:16,240
abandoning uh stations that they once
used uh we were able to come in and take

507
00:37:14,079 --> 00:37:20,000
those over and uh rehabilitate them and
and make them into fully operational

508
00:37:18,480 --> 00:37:26,119
stations once again and maybe find
better placement for them.

509
00:37:22,880 --> 00:37:26,119
» Thank you.

510
00:37:26,320 --> 00:37:31,680
Thank you, counselor. Um, that being
said, I do not see any other counselors

511
00:37:30,079 --> 00:37:38,359
with questions. So, again, I thank you
for your presentation.

512
00:37:34,800 --> 00:37:38,359
» Thank you very much.

513
00:37:42,560 --> 00:37:48,320
» Uh, continuing on with our agenda here,
we do have three other presentations.

514
00:37:46,240 --> 00:37:52,960
However, a member of council has
requested a quick recess. Uh if there's

515
00:37:50,880 --> 00:38:01,079
no objection, I would uh like to put
forward uh the proposal for a recess for

516
00:37:55,839 --> 00:38:01,079
5 minutes. Uh return here at 6:40.

517
00:38:41,200 --> 00:38:44,200
online.

518
00:38:53,200 --> 00:39:00,480
» All right, it is uh 6:41. Uh we are
finished our recess here. Returning back

519
00:38:57,920 --> 00:39:07,280
to our presentations, next item the on
the agenda is 6.2 which is off-site levy

520
00:39:03,920 --> 00:39:11,800
program. Um I believe Miss Raymond and
team will present.

521
00:39:12,560 --> 00:39:15,560
» Perfect.

522
00:39:23,520 --> 00:39:28,480
Oh, it's hiding on my screen. Just one
sec here.

523
00:39:30,720 --> 00:39:37,599
Seven.
Press it right there. Seven.

524
00:39:36,800 --> 00:39:42,240
» There we go.
>> Perfect. Uh, thank you. Uh, good

525
00:39:40,480 --> 00:39:46,240
evening, chair and members of committee.
I'm Trevor Monica, manager of long range

526
00:39:44,240 --> 00:39:49,440
engineering. Uh the purpose of the
report tonight is to provide committee

527
00:39:47,760 --> 00:39:54,160
with an overview of the city's new
off-site levy program guide which

528
00:39:52,480 --> 00:39:59,440
administration has prepared to support
consistent implementation of the

529
00:39:55,599 --> 00:40:02,720
off-site levy bylaw 1086-25.
The requested committee action from

530
00:40:01,040 --> 00:40:07,760
tonight is a recommendation to council
that the existing council policy C2

531
00:40:05,680 --> 00:40:11,760
off-site levy policy be repealed and
with that recommendation intended to be

532
00:40:09,599 --> 00:40:17,200
considered at the upcoming September
8th, 2026 council meeting.

533
00:40:15,520 --> 00:40:21,599
Council adopted the current off-site
levy bylaw in August of 2025.

534
00:40:19,920 --> 00:40:25,920
That bylaw established the city's
updated off-site levy framework,

535
00:40:24,160 --> 00:40:31,040
including infrastructure categories,
projects, calculation methodologies,

536
00:40:28,880 --> 00:40:34,720
benefit allocations, levy rates, and
annual reporting.

537
00:40:32,880 --> 00:40:38,240
At the time the bylaw was adopted,
administration advised that additional

538
00:40:36,880 --> 00:40:42,240
implementation and guidance was still
being developed and that the existing

539
00:40:40,240 --> 00:40:46,800
council policy C2 would remain in effect
in the interim. Administration has now

540
00:40:44,880 --> 00:40:51,040
completed that implementation work
through the new external facing off-site

541
00:40:48,720 --> 00:40:55,200
levy program guide included as
attachment one in the report.

542
00:40:53,680 --> 00:40:59,119
This report is intended to close that
loop on the implementation of the

543
00:40:56,560 --> 00:41:04,079
updated OSL program for the bylaw
adopted in 2025.

544
00:41:01,680 --> 00:41:07,920
Uh, the program guide helps developers,
applicants, and administration

545
00:41:05,440 --> 00:41:12,480
understand in greater detail how the
city's off-site levy bylaw is applied

546
00:41:10,000 --> 00:41:17,680
and administered. It explains what an
off-site levy is, when it applies, how

547
00:41:15,119 --> 00:41:21,440
it is assessed and collected, and how
frontending, credits, securities,

548
00:41:19,359 --> 00:41:24,400
grants, and repayments are administered.
The guide is clear in that it must be

549
00:41:23,040 --> 00:41:28,079
read together with the off-site levy
bylaw, and that if there's any

550
00:41:26,319 --> 00:41:33,200
inconsistencies, the city's off-site
levy bylaw and the MGA prevail.

551
00:41:31,040 --> 00:41:37,760
An important point to note is the guide
does not replace the bylaw, amend it in

552
00:41:35,280 --> 00:41:43,000
any way, or create new levy obligations.
It supports the implementation of the

553
00:41:39,440 --> 00:41:43,000
already approved bylaw.

554
00:41:44,640 --> 00:41:52,319
The existing off-site levy uh council
policy C2 was approved back in 2014 when

555
00:41:50,640 --> 00:41:57,119
Bulmont was operating under the previous
offsite levy framework. Policy C2

556
00:41:55,280 --> 00:42:00,720
established administrative processes for
levy assessment and collection

557
00:41:59,040 --> 00:42:05,200
deferrals, front-ending, offsets,
reimbursement, annual reporting. The

558
00:42:02,880 --> 00:42:10,720
city now has its updated uh bylaw
supported framework through 1086-25

559
00:42:08,160 --> 00:42:15,800
and the program guide is now uh written
specifically to support implementation

560
00:42:12,160 --> 00:42:15,800
of the new framework.

561
00:42:15,839 --> 00:42:21,200
As I noted, the program guide is not
intended to be the policy authority for

562
00:42:18,960 --> 00:42:25,520
the OSL program. Rather, it's an
administrative implementation document.

563
00:42:23,599 --> 00:42:29,119
It explains how again how admin will
apply the bylaw on day-to-day

564
00:42:27,359 --> 00:42:35,359
subdivision development permit
development agreement

565
00:42:31,040 --> 00:42:39,359
uh and the repayment processes.
Council's role remains intact through

566
00:42:36,800 --> 00:42:43,760
the bylaw, annual reporting, annual
budgeting and capital planning approval

567
00:42:40,960 --> 00:42:47,760
and any future bylaw amendments. The
guide reinforces council role by noting

568
00:42:45,680 --> 00:42:51,680
that certain offset levy projects,
including those that require city

569
00:42:49,280 --> 00:42:55,920
funding, debt financing, or inclusion in
the capital line and annual budget, must

570
00:42:53,599 --> 00:42:59,359
first be approved by council before any
approval is granted to execute these

571
00:42:57,520 --> 00:43:02,720
projects.
Maintaining policy C2 in parallel with

572
00:43:01,280 --> 00:43:06,000
the new program guide would create some
overlap and potential confusion about

573
00:43:04,880 --> 00:43:10,319
which document would guide
implementation.

574
00:43:07,839 --> 00:43:14,560
Repealing policy C2 reduces the risk of
duplicate or outdated administrative

575
00:43:11,920 --> 00:43:14,560
direction.

576
00:43:15,119 --> 00:43:20,000
Uh, as mentioned, the program guide does
not establish new levy rates and does

577
00:43:18,480 --> 00:43:24,640
not amend the methodology that was
approved through the offsite levy bylaw.

578
00:43:22,720 --> 00:43:29,359
The levy rates themselves are are still
governed through schedule B of the

579
00:43:26,640 --> 00:43:35,160
bylaw. And the broader levy framework
continues to be governed through the

580
00:43:30,480 --> 00:43:35,160
bylaw and the uh background report.

581
00:43:36,640 --> 00:43:41,920
Uh just on the transparency and
engagement piece, the updated offset

582
00:43:39,920 --> 00:43:45,280
levy program was developed through
substantial engagement uh with the

583
00:43:43,680 --> 00:43:50,160
development community uh throughout the
course of that project including uh six

584
00:43:47,760 --> 00:43:54,319
engagement sessions and the program
guide is building on that work by

585
00:43:51,599 --> 00:43:57,760
translating the the OSL framework into a
clearer guide for applicants and

586
00:43:55,760 --> 00:44:00,560
developers. This guide has been
distributed to the development committee

587
00:43:58,960 --> 00:44:04,040
and been made available on Bulmont's
website for reference.

588
00:44:04,640 --> 00:44:09,200
Again, administration is recommending
that the committee of the whole

589
00:44:07,440 --> 00:44:14,240
recommend to council that council policy
C2 offsite levy policy be repealed and

590
00:44:12,240 --> 00:44:18,720
the program guide will then be kept up
to date as future amendments to offsite

591
00:44:16,240 --> 00:44:23,040
levy bylaw are approved.
Uh thank you for your time and with that

592
00:44:20,640 --> 00:44:28,880
I'm happy to answer any questions.
>> Perfect. Uh thank you uh Mr. Manika for

593
00:44:26,079 --> 00:44:33,920
that presentation.
Councelor Van Newkerk go ahead. Yeah,

594
00:44:32,000 --> 00:44:38,960
just a question on where you actually
left off there around the uh

595
00:44:36,319 --> 00:44:42,960
recommendations.
Is there any reason that we can't or

596
00:44:40,960 --> 00:44:48,160
shouldn't call a special council meeting
to get it done before September?

597
00:44:46,640 --> 00:44:55,359
» Uh thank you for that question through
to councelor Vanukk. Um there's there's

598
00:44:52,160 --> 00:44:58,800
no reason the the like I mentioned the
uh the program guide is now published

599
00:44:57,520 --> 00:45:05,680
available to the community. It's in
place and in effect. So um the policy

600
00:45:02,000 --> 00:45:10,640
can be repealed at uh at any time.
>> Okay. Maybe just looking for further

601
00:45:07,280 --> 00:45:18,319
comment from Ledge um around the timing
of this. Um, and what I'm left wondering

602
00:45:14,319 --> 00:45:23,319
is what projects are being contemplated
between now and September that might,

603
00:45:24,160 --> 00:45:34,480
I don't know, benefit Bulmont from being
from this policy being repealed and, you

604
00:45:30,000 --> 00:45:39,280
know, this process being gone through.
Is that clear or not clear?

605
00:45:37,760 --> 00:45:44,720
between now and September, what could
happen in Bulmont for projects that that

606
00:45:41,520 --> 00:45:48,480
would be under the old levy system that
aren't captured under the new levy

607
00:45:46,720 --> 00:45:52,800
system. Is that a thing? Just help me
understand that,

608
00:45:51,119 --> 00:45:55,520
» Miss Winter. I
>> thank you. Through the deputy mayor to

609
00:45:54,400 --> 00:46:00,640
councelor Vanukkirk, [laughter] I
couldn't speak to any of those projects.

610
00:45:57,599 --> 00:46:04,960
And with the policy not being repealed
until September, I wouldn't be able to

611
00:46:02,240 --> 00:46:08,240
speak with what that that would look
like. I'd have to refer to planning and

612
00:46:07,119 --> 00:46:13,880
development on that.
>> Okay. Is planning and development

613
00:46:09,520 --> 00:46:13,880
prepared to comment on that?

614
00:46:17,599 --> 00:46:24,480
» Policy.
>> Yeah. Yes. Uh thank you for that. I I

615
00:46:23,440 --> 00:46:29,760
don't believe there are any projects
that are currently occurring that would

616
00:46:25,920 --> 00:46:34,240
be impacted by this. um any projects
that are happening right now would still

617
00:46:32,560 --> 00:46:39,839
fall under the all sale levy bylaw as it
currently exists which is the guiding

618
00:46:36,160 --> 00:46:44,960
document or bylaw in this case. So um
there's no concerns from that regard.

619
00:46:42,880 --> 00:46:49,359
» Okay. I still have concerns but I'm
hearing no concerns from aden. So yeah

620
00:46:46,960 --> 00:46:56,240
thank you.
>> Thank you counselor. Uh that being Oh,

621
00:46:52,880 --> 00:46:58,640
uh Mayor Vanderquac,
>> just

622
00:46:57,520 --> 00:47:03,440
» it's coming.
>> Just to follow up with that. So,

623
00:47:01,839 --> 00:47:08,319
uh
the question is whether or not there's

624
00:47:05,839 --> 00:47:11,800
any benefit to this passing sooner
rather than later.

625
00:47:14,160 --> 00:47:21,520
And if this is just this is to implement
the actual policy change, right, or the

626
00:47:19,280 --> 00:47:27,680
bylaw change, right?
the terms of the off-site levies.

627
00:47:25,599 --> 00:47:31,040
» So, thank you for the question uh
through the mayor or through to the

628
00:47:28,640 --> 00:47:34,880
mayor Vanderquac. U the the current so
the current bylaw is not being amended

629
00:47:32,560 --> 00:47:40,720
through the the program guide. Um the
guide is just a clarification on on

630
00:47:36,640 --> 00:47:47,200
administrative procedures and the policy
um is largely the same in that uh

631
00:47:44,000 --> 00:47:52,480
respect. Um but it it has a few
inconsistencies with the the new bylaw.

632
00:47:49,920 --> 00:47:58,000
So the the recommendation to repeal that
is to eliminate that the confusion

633
00:47:54,480 --> 00:48:02,960
between uh the the 2014 policy and the
2025 bylaw. Uh the program guide takes

634
00:48:00,960 --> 00:48:08,720
that place but outside of a council
policy

635
00:48:04,640 --> 00:48:12,480
» and so there's been uh sufficient time
communicated to those who would be

636
00:48:10,400 --> 00:48:17,280
affected by this to know that there is
changes happening.

637
00:48:15,440 --> 00:48:23,119
Yes, there's that's correct and there
there is largely no change that like

638
00:48:19,440 --> 00:48:28,960
materially is is occurring. Um the the
current bylaw as adopted in 2025 is the

639
00:48:25,760 --> 00:48:33,599
governing bylaw. Um so any inconsistency
would be referred back to that bylaw. So

640
00:48:31,839 --> 00:48:37,280
in effect there is no change.
>> Okay. So there's no detriment to wait

641
00:48:35,760 --> 00:48:39,200
until September is what you're saying.
>> Correct.

642
00:48:37,839 --> 00:48:43,040
» Okay. Thank you.
>> And I guess I I'll just repeat that. I I

643
00:48:41,599 --> 00:48:47,359
think my understanding of it obviously
bylaw is in effect that takes precedence

644
00:48:44,800 --> 00:48:51,760
along with MGA. Um so this is more an
administrative change than it is a

645
00:48:50,000 --> 00:48:55,839
change that'll take effect to anyone
developing or making any changes in that

646
00:48:54,000 --> 00:48:59,359
sense.
>> Yes, that is correct.

647
00:48:56,960 --> 00:49:03,040
» Perfect. Thank you. Uh quick question uh
for administration or the clerk just uh

648
00:49:01,440 --> 00:49:06,480
am I required to put a motion forward to
take this uh report as information or am

649
00:49:05,200 --> 00:49:08,880
I able to proceed to the next
presentation?

650
00:49:07,440 --> 00:49:12,559
» We have a motion ready to go if you just
give me a moment.

651
00:49:09,599 --> 00:49:12,559
» Perfect. Thank you.

652
00:49:13,200 --> 00:49:18,160
And councelor Penrod, are you speaking
to the motion?

653
00:49:16,079 --> 00:49:24,000
» Uh, just a question on this.
>> Okay, perfect. All right. Uh, go ahead.

654
00:49:21,520 --> 00:49:28,640
» Thank you. Uh, before I get to my
question, I just want to note in the

655
00:49:25,520 --> 00:49:34,960
bylaw uh, as published, there is a small
typo under the WAT-30

656
00:49:32,000 --> 00:49:38,079
project, the Watt 30 project. Um, it
looks like it's just a simple error. the

657
00:49:36,640 --> 00:49:41,599
start year and end year look like
they're reversed there, but since it's

658
00:49:39,839 --> 00:49:47,520
in the bylaw that should probably
address that. Uh, and I think because

659
00:49:43,920 --> 00:49:53,359
it's just um kind of a correction of a
typo, it wouldn't require a a motion or

660
00:49:51,680 --> 00:50:01,760
a resolution or anything like that, but
just wanted to raise that. um in the

661
00:49:56,480 --> 00:50:09,759
background report from urban systems
page 56 through 152 of the package

662
00:50:05,599 --> 00:50:12,559
tonight. Um they talk about the modeling
>> [snorts]

663
00:50:09,920 --> 00:50:17,839
» uh for how the osite levy rates were
calculated and they specifically

664
00:50:14,960 --> 00:50:21,839
reference um some of the density targets
uh for administration. If in future

665
00:50:19,839 --> 00:50:26,400
statutory plans, Bowman embraces lower
density targets, what's the likelihood

666
00:50:24,480 --> 00:50:33,319
our off-site levy rates would need to be
adjusted downward

667
00:50:29,839 --> 00:50:33,319
as a result.

668
00:50:34,160 --> 00:50:41,760
Uh through to councelor Penrod. Thank
you for that question. Um it is

669
00:50:38,960 --> 00:50:46,079
difficult to
to speak to exactly what would happen to

670
00:50:43,520 --> 00:50:52,079
the levy rates if uh the density targets
were adjusted. Um likely though um you

671
00:50:50,559 --> 00:50:56,800
would find through the modeling is that
because land consumption would increase

672
00:50:55,119 --> 00:51:02,319
uh corresponding to a reduced density
target um

673
00:51:00,559 --> 00:51:07,839
there there would be a change to levy
rates. Uh it again I would it would

674
00:51:05,760 --> 00:51:14,559
depend on all other factors staying
exactly the same which they would not um

675
00:51:10,319 --> 00:51:20,280
in any sort of future scenario. Um,
so beyond that, it's hard to speak to

676
00:51:16,160 --> 00:51:20,280
whether they would go up or down.

677
00:51:20,960 --> 00:51:28,960
» Okay. And I think that's all that I had
on this item. Thank you, chair.

678
00:51:26,480 --> 00:51:32,800
» Thank you, councelor.
Uh, is there a member of council willing

679
00:51:31,119 --> 00:51:38,000
to
put forward this motion?

680
00:51:35,520 --> 00:51:40,880
» Thank you, chair. I'll make the mo Thank
you, chair.

681
00:51:39,359 --> 00:51:45,040
I'll make the motion that committee of
the whole recommend to council to be

682
00:51:42,880 --> 00:51:50,240
considered at the September 8th, 2026
council meeting that the coun that

683
00:51:46,880 --> 00:51:54,800
council policy C2 offsite levy policy be
repealed.

684
00:51:52,880 --> 00:51:58,599
» Thank you. UN counselors if we could put
our votes forward

685
00:52:01,680 --> 00:52:06,520
and that carries unanimously at 6 to0.

686
00:52:09,760 --> 00:52:20,319
Perfect. Uh next uh matter of Perfect.
Uh next uh matter of business uh is uh

687
00:52:16,880 --> 00:52:25,599
presentation on facility rental policy.
Uh correct me if I'm wrong here. My

688
00:52:22,640 --> 00:52:30,880
apologies. Mr. Pival and Mr. Sudter, I
believe, are presenting.

689
00:52:28,079 --> 00:52:35,640
» Yeah, I will be. It's personal. Close.
You got it. Yeah. My apologies.

690
00:52:32,240 --> 00:52:35,640
» Good enough. Yeah.

691
00:52:40,800 --> 00:52:45,520
» Yeah. Good evening, chair, committee
members. Paul Scooter, director of

692
00:52:43,440 --> 00:52:49,440
community services. Administration is
here this evening with committee to have

693
00:52:47,200 --> 00:52:53,599
a conversation on a draft facility
rental policy. And this was something

694
00:52:51,599 --> 00:52:58,000
administration committed to council to
bring back this year. Uh basically

695
00:52:56,319 --> 00:53:02,160
stemming from a couple more than a
couple inquiries on some uh decisions

696
00:52:59,760 --> 00:53:05,920
made on some rentals in the past. So
with that, I'm going to turn over for

697
00:53:03,760 --> 00:53:10,000
presentation to Sean Persal, the manager
of rec facilities. Uh facility rentals

698
00:53:08,160 --> 00:53:14,960
falls within his portfolio. So I'll turn
over to Sean. Thank you.

699
00:53:12,960 --> 00:53:17,520
» Thank you and good evening everyone. As
Paul mentioned, my name is Sean Persal.

700
00:53:16,400 --> 00:53:21,119
I'm the manager of recreation
facilities. I'd like to thank the

701
00:53:19,520 --> 00:53:25,280
committee for allowing me the
opportunity to present a proposed

702
00:53:23,119 --> 00:53:29,680
facility rental policy for the city of
Bumont.

703
00:53:28,240 --> 00:53:33,920
We'll start this evening off just by
discussing some background of how we got

704
00:53:31,200 --> 00:53:36,960
here. We'll show a regional scan we
completed and looking at what other

705
00:53:35,119 --> 00:53:40,160
municipalities are doing for rental
policies,

706
00:53:38,480 --> 00:53:44,319
some rationale around why we believe
this policy is needed, and finally we

707
00:53:42,720 --> 00:53:47,319
will address next steps beyond this
meeting.

708
00:53:47,760 --> 00:53:54,640
So back in January 2026, in response to
both community and administrative needs,

709
00:53:52,880 --> 00:53:58,880
administration began looking into
establishing parameters and principles

710
00:53:56,559 --> 00:54:03,839
that would govern how we rent our spaces
to the public. While many of our areas

711
00:54:01,520 --> 00:54:08,240
have operational procedures for how they
rent space, these procedures do not have

712
00:54:06,319 --> 00:54:12,960
any strategic alignment with guiding
principles from either a city directive

713
00:54:10,240 --> 00:54:16,880
or a city policy.
Our goals in this proposed policy

714
00:54:14,880 --> 00:54:20,800
include consistency in how the city
rents its spaces, alignment of all

715
00:54:19,280 --> 00:54:27,319
procedures with the set of guiding
principles, and direction in how the

716
00:54:22,800 --> 00:54:27,319
city's bookable spaces are governed.

717
00:54:27,440 --> 00:54:33,040
So, a bit about why we feel we need this
policy or believe we need this policy.

718
00:54:31,440 --> 00:54:37,040
The establishment of a facility rental
policy would provide strategic direction

719
00:54:35,119 --> 00:54:41,520
in how we manage and govern the rentals
of our spaces, support the development

720
00:54:39,920 --> 00:54:45,839
and review of all of our current
procedures to ensure alignment with each

721
00:54:43,359 --> 00:54:50,559
other and those guiding principles, and
ensure a fair and unbiased approach to

722
00:54:48,240 --> 00:54:55,040
the rental of bookable spaces across the
city. Additionally, it would provide

723
00:54:53,280 --> 00:54:59,440
clarity and transparency in our
decision-making processes for rentals,

724
00:54:57,200 --> 00:55:03,839
both approvals and denials, as well as
acting as a risk mitigation tool as

725
00:55:02,000 --> 00:55:07,520
staff can refer back to the policy in
the operational decisions that are made

726
00:55:05,839 --> 00:55:11,200
for rentals.
In the absence of a policy,

727
00:55:09,200 --> 00:55:15,119
administration will continue to work on
better overall alignment of the

728
00:55:12,800 --> 00:55:18,720
procedures we have in place, as well as
continuing to work collaboratively

729
00:55:16,720 --> 00:55:23,280
between branches and departments in our
decision-m around facility rentals.

730
00:55:21,280 --> 00:55:27,599
However, without that connection to a
larger set of guiding principles, it may

731
00:55:25,359 --> 00:55:33,240
result in a more subjective approach and
outcomes to how we close gaps and find

732
00:55:30,240 --> 00:55:33,240
alignments.

733
00:55:33,920 --> 00:55:40,880
So, part of the approach that was taken
was to conduct a regional scan

734
00:55:39,200 --> 00:55:45,760
uh to see what other municipalities are
doing or what they have in place to help

735
00:55:43,200 --> 00:55:49,200
guide facility rentals. As you can see,
some of the communities on the slide in

736
00:55:47,280 --> 00:55:53,599
front of you have some form of guiding
principles such as cost allocate or

737
00:55:51,599 --> 00:55:58,720
excuse me, allocation or cost recovery
targets. However, many have no guiding

738
00:55:56,960 --> 00:56:02,640
principles that provide staff direction
or support on operational procedure

739
00:56:01,200 --> 00:56:08,640
development and only two of the
community's policy policies speak to any

740
00:56:05,599 --> 00:56:12,480
specific or unique subject matter. This
policy being proposed would itself

741
00:56:10,640 --> 00:56:16,960
provide guiding principles for staff to
use in their operational development and

742
00:56:15,119 --> 00:56:20,960
would reference applicable city policies
and bylaws as well as provincial and

743
00:56:18,960 --> 00:56:26,040
federal legislation to support the types
of rentals we allow in our facilities.

744
00:56:26,400 --> 00:56:31,359
So beyond this, if the committee
recommends this proposed policy to

745
00:56:29,440 --> 00:56:34,640
council and council approves the policy,
this will initiate work in bringing

746
00:56:32,960 --> 00:56:38,559
department stakeholders to the table to
complete a full review of all existing

747
00:56:36,559 --> 00:56:45,559
procedures to ensure alignment with the
policy, which we anticipate would begin

748
00:56:40,960 --> 00:56:45,559
in Q4 of 2026.

749
00:56:45,599 --> 00:56:51,799
Thank you for your time and we're happy
to answer any questions the committee

750
00:56:48,559 --> 00:56:51,799
may have.

751
00:56:52,000 --> 00:57:02,559
» Perfect. Thank you for the presentation.
Uh Councelor Penrod, you are up first.

752
00:57:00,160 --> 00:57:06,960
» Thank you, Chair. Appreciate you
bringing this forward. I know uh we've

753
00:57:04,480 --> 00:57:11,359
had some conversation in the past year
or so um just around that kind of

754
00:57:09,119 --> 00:57:15,359
scattershot approach on decisions and
appreciate the effort here that's gone

755
00:57:13,200 --> 00:57:19,440
into creating a process that's a bit
more robust and transparent for folks to

756
00:57:17,920 --> 00:57:23,440
know where they they stand in this
regard.

757
00:57:21,119 --> 00:57:27,839
Um,
I appreciated the I had some questions

758
00:57:25,760 --> 00:57:32,079
that were answered just by the the
inclusion of the definition. So, I I

759
00:57:30,000 --> 00:57:37,040
just wanted to highlight that kind of
continuous improvement element as we're

760
00:57:34,960 --> 00:57:42,640
developing these policies and and
renewing them um into that kind of

761
00:57:40,000 --> 00:57:47,760
template for how Bulmont does all of
this work. I think that's wellreceived

762
00:57:45,200 --> 00:57:52,000
and it it makes it easier to read these
documents um for the public, too. So

763
00:57:49,760 --> 00:58:00,000
just wanted to highlight and give thanks
for that. Uh questions in 3.2 under

764
00:57:57,920 --> 00:58:07,200
exclusions
uh page 143 of the package

765
00:58:04,799 --> 00:58:12,400
excluded are any other groups activities
or uses as deemed necessary to carry out

766
00:58:09,760 --> 00:58:15,839
the administrative duties of the city.
That feels like a pretty broad exclusion

767
00:58:14,319 --> 00:58:20,960
point. I wonder if you could speak to
the necessity to have it. So uh so

768
00:58:19,440 --> 00:58:24,160
broad.
>> Sure. I'll get off I'll kick it off to

769
00:58:22,960 --> 00:58:31,920
the through the chair to councelor
Penrod. Um that bullet is

770
00:58:28,799 --> 00:58:36,799
by its design intended to be somewhat
overarching and subjective. um if the

771
00:58:34,559 --> 00:58:44,079
city or the CEO's office or council were
to determine a certain activity to be of

772
00:58:40,319 --> 00:58:50,640
necessity to the city's operations that
that could be excluded from the guiding

773
00:58:47,119 --> 00:58:54,160
principles within the policy. Um
it's list it might be more applicable to

774
00:58:52,720 --> 00:58:59,680
emergency management use, but if the
city had to activate a facility for an

775
00:58:57,280 --> 00:59:03,680
emergency evacuation center on a whim,
that might be something that could fit

776
00:59:01,200 --> 00:59:07,359
into that bullet. Um but again it was
sort of by design to allow that

777
00:59:05,280 --> 00:59:12,480
flexibility for the city manager or
council to make those types of decisions

778
00:59:10,559 --> 00:59:15,760
if if they deem necessary.
>> Yeah, I appreciate it. So the way it

779
00:59:14,400 --> 00:59:21,520
comes through is it's actually an
exclusion that um helps the city slot in

780
00:59:20,160 --> 00:59:24,880
things that are in the city's best
interest. It's not an exclusion that

781
00:59:23,280 --> 00:59:27,920
would be used against the group that's
trying to secure space from the broader

782
00:59:27,119 --> 00:59:32,079
community.
>> That's correct. Yeah.

783
00:59:28,960 --> 00:59:36,720
» Thank you. Uh and item 5.4 four under
rental refusal.

784
00:59:34,079 --> 00:59:44,880
Uh it says administration may deny a
request and it goes on um but it lists

785
00:59:41,440 --> 00:59:49,839
uh for grounds for potentially denying a
request. Uh I activities that are

786
00:59:48,000 --> 00:59:55,520
prohibited under provincial or federal
legislation. Uh, I wonder if if May is

787
00:59:54,079 --> 01:00:00,160
the right word there, if it's strong
enough, would we would we as council

788
00:59:58,079 --> 01:00:03,839
want administration to grant or a
request that's prohibited under

789
01:00:01,520 --> 01:00:11,200
provincial legislation? Um, I just
wondered if stronger language might be

790
01:00:06,480 --> 01:00:15,680
used there. That would be my feedback.
>> Okay. Appreciate that. Yeah,

791
01:00:13,920 --> 01:00:21,119
» perfect. Thank you, uh, Mayor
Vanderquac.

792
01:00:18,000 --> 01:00:25,920
» Uh, thank you, Chair. All right. So, I
have a few things. First of all, I think

793
01:00:22,720 --> 01:00:29,680
the policy is very concise what you've
written here. Principalbased

794
01:00:27,680 --> 01:00:34,319
deliberately
avoids uh listing controversial groups

795
01:00:32,480 --> 01:00:39,520
or viewpoints. But there are some things
that I do have some questions about that

796
01:00:36,960 --> 01:00:45,760
I think uh from a governance
perspective. And one of them is that

797
01:00:43,040 --> 01:00:52,319
there seems to be some
broad allowance for subjectivity and

798
01:00:49,119 --> 01:00:58,000
discretion. Uh for example, in the word
public interest, you know, the phrase

799
01:00:55,200 --> 01:01:02,240
that is in the statement says rentals
must be fair, equitable, and safe, which

800
01:01:00,000 --> 01:01:07,839
is great. Then it adds in the public
interest. And this kind of dubtales into

801
01:01:04,319 --> 01:01:12,319
my second point, but uh who who defines
what public interest is? You know, um

802
01:01:10,880 --> 01:01:17,599
I'm wondering if there's something else
we could use here that could be a little

803
01:01:14,799 --> 01:01:22,160
bit more objective because public
interest means different things to

804
01:01:18,880 --> 01:01:26,880
different people. Um
so can administration explain that to

805
01:01:25,280 --> 01:01:31,280
someone?
Can that be objectively measured so that

806
01:01:29,680 --> 01:01:35,440
different staff members for example who
are making that decision consistently

807
01:01:33,280 --> 01:01:40,400
reach the same decision? That's kind of
where it comes down to a little bit more

808
01:01:38,000 --> 01:01:45,920
of a problem.
And the other one is it goes into the

809
01:01:42,720 --> 01:01:49,440
second was um it contravenes the
principles of this policy referring to

810
01:01:47,839 --> 01:01:54,240
same one councelor Penrod was talking
about there whereas

811
01:01:52,160 --> 01:01:59,440
this being part of that principle of the
policy uh whether it's within the public

812
01:01:56,480 --> 01:02:04,480
interest then it becomes a problematic
becomes now like a circular test. So

813
01:02:02,880 --> 01:02:09,359
those things really jumped out at me
there as far as there's a lot of

814
01:02:06,799 --> 01:02:14,079
discretion in that and I think we need
to have a little bit more less sorry

815
01:02:11,839 --> 01:02:19,280
more less discretion and things that are
a little bit more objectively defined so

816
01:02:16,240 --> 01:02:24,319
that anybody who's in that position can
make the same decision and it's going to

817
01:02:22,640 --> 01:02:30,599
be consistent.
So those are a few and I'll come back

818
01:02:26,640 --> 01:02:30,599
around when I have more time.

819
01:02:32,559 --> 01:02:40,720
Perfect. Thank you. Any response from
administration or just noted? Okay. Um

820
01:02:38,799 --> 01:02:44,480
so through the chair to Mayor
Vanderquac. Um appreciate the comments.

821
01:02:42,640 --> 01:02:49,359
Um certainly something that can be taken
into consideration for frontline staff

822
01:02:47,440 --> 01:02:56,319
that take the rental requests that
review them that contact the prospective

823
01:02:52,000 --> 01:03:01,760
renters. The idea is that
the it would be an application of the

824
01:02:58,880 --> 01:03:06,319
guiding principles of this policy that
would be used to measure whether to

825
01:03:03,599 --> 01:03:10,480
approve or deny a rental which would
include

826
01:03:07,839 --> 01:03:15,920
all listed and applicable city policies,
bylaws, federal and provincial

827
01:03:12,720 --> 01:03:19,920
legislation. So to circle back to the
potential subjectivity around public

828
01:03:17,599 --> 01:03:24,240
interest, um I can appreciate that
comment given the fact that frontline

829
01:03:21,760 --> 01:03:28,880
staff would should this policy be
approved and operational documents were

830
01:03:26,000 --> 01:03:34,880
to be reviewed and created etc. It would
be a pretty specific list of questions

831
01:03:31,839 --> 01:03:39,039
that staff would likely get um that
would be applicable only to those

832
01:03:36,480 --> 01:03:44,960
guiding principles and the um relevant
uh documents that I listed before. So it

833
01:03:41,920 --> 01:03:49,280
uh something to take back for for us is
to potentially consider changing the

834
01:03:47,680 --> 01:03:54,160
word public interest and having it be
more defined as the public interest is

835
01:03:52,000 --> 01:03:58,880
that we are ensuring that we are only
using this policy and applicable

836
01:03:56,000 --> 01:04:03,520
legislation and other bylaws to approve
or deny a rental request. That action

837
01:04:01,520 --> 01:04:06,520
itself would be in the best public
interest.

838
01:04:07,280 --> 01:04:12,200
» Thank you for the response. Councelor
Vanukkirk.

839
01:04:13,359 --> 01:04:19,839
» Yeah, thank you to Mayor for raising
that cuz one of the questions I brought

840
01:04:16,880 --> 01:04:23,760
forward tonight to ask was does this
policy lend itself to different staff

841
01:04:21,760 --> 01:04:31,280
members all coming to the same decision
using the policy. So I think that's been

842
01:04:26,480 --> 01:04:35,359
covered now. Um I wanted to focus on 5.4
a second if you wouldn't mind scrolling

843
01:04:32,960 --> 01:04:42,079
to that.
Um I'm going to propose adding a bullet

844
01:04:38,000 --> 01:04:49,200
point. Um, now one of the criteria that
I wondered about is

845
01:04:44,559 --> 01:04:54,880
a review of previous rental stewardship
to an applicant or an applicant group.

846
01:04:51,359 --> 01:05:00,000
As in last time, what happened? You
know, last time your group or you rented

847
01:04:58,000 --> 01:05:05,920
bylaw came three times, we had to call
the cops and there was all this stuff,

848
01:05:01,760 --> 01:05:10,400
right? Um I don't know that there it I'm
confident there would be some you know

849
01:05:08,240 --> 01:05:14,480
knowledge of that within administration
but documented relative to that group's

850
01:05:12,799 --> 01:05:18,960
rental of the facility. I don't know how
that would work internally. So, one of

851
01:05:16,720 --> 01:05:23,039
the things I contemplated was adding a
bullet point that would say something

852
01:05:20,400 --> 01:05:27,119
like um
so it says administration may deny a

853
01:05:25,280 --> 01:05:32,319
request if administration determines
that the intended rental use um

854
01:05:30,960 --> 01:05:37,520
documented prior [clears throat]
non-compliance with rental terms or city

855
01:05:34,640 --> 01:05:42,559
policies as in property damage
non-payline non-payment bylaw

856
01:05:40,000 --> 01:05:47,680
contraventions you know within the last
24 months like within some kind of

857
01:05:44,240 --> 01:05:53,119
period. So just trying to [snorts] add
the contemplation of what happened last

858
01:05:50,160 --> 01:05:57,839
time you rented our facility.
Does that sound reasonable?

859
01:05:56,319 --> 01:06:04,720
It does. Yeah. So through the chair,
councelor venue Kirk, I would

860
01:06:02,720 --> 01:06:11,119
I would maybe recommend to your
recommendation that this type of

861
01:06:08,880 --> 01:06:16,480
to to use your term non-compliance in
previous rentals might find itself maybe

862
01:06:14,400 --> 01:06:20,960
better served in the operational
processes that administration takes. So

863
01:06:18,559 --> 01:06:25,680
rather than council
um identifying specifically

864
01:06:24,160 --> 01:06:30,400
um
anecdotal examples of non-compliance in

865
01:06:28,799 --> 01:06:36,240
rentals that occur in our facilities
that we instead look at ensuring that

866
01:06:33,680 --> 01:06:42,160
the way that we operate the
administration of rentals includes

867
01:06:39,920 --> 01:06:48,240
um some
penalty or some kind of acknowledgement

868
01:06:44,799 --> 01:06:53,119
that uh we may look at previous rentals
as far as whether to deny them or not

869
01:06:50,319 --> 01:06:57,119
based on previous experiences. And I I I
suppose to be to be blunt, there's a

870
01:06:55,039 --> 01:07:03,599
number of different reasons why a group
may be denied rental opportunities,

871
01:07:01,599 --> 01:07:10,240
including things like previous damage to
the facility or otherwise. So, I'm

872
01:07:07,680 --> 01:07:15,280
I I may have to defer over to Paul, but
I would say my my initial response is

873
01:07:12,319 --> 01:07:20,079
it's it's the right idea. I just wonder
if it may better fit into the the way we

874
01:07:18,400 --> 01:07:24,640
operationalize the policy as opposed to
the policy itself, if that makes sense.

875
01:07:22,240 --> 01:07:29,760
» Yeah, I think my overall goal would be
um in the process of reviewing a policy

876
01:07:27,520 --> 01:07:35,200
or going to rent a facility that it be
clear to the user group that that

877
01:07:32,559 --> 01:07:38,960
consideration would pop up somewhere.
That that that's my goal. Right.

878
01:07:36,799 --> 01:07:43,359
» Right. Yeah. Understood. Okay. Thank
you. Yeah.

879
01:07:41,039 --> 01:07:48,000
Thank you, councelor. Uh, councelor Cole
Smith.

880
01:07:45,520 --> 01:07:51,680
» Thank you. Um, yeah, I had similar
concerns just about the um

881
01:07:50,216 --> 01:07:56,799
[clears throat] consistency of the
application given the broad authority to

882
01:07:54,640 --> 01:08:01,520
determine appropriate use. So, some of
the things discussed already to to

883
01:07:58,319 --> 01:08:07,839
tighten that up. Um, the other one was I
think it was 5.3.

884
01:08:04,720 --> 01:08:12,960
Um the city may request risk mitigation
measure me measures to be instituted by

885
01:08:09,680 --> 01:08:18,400
the user. Um I'm wondering if we could
include something where um that those

886
01:08:16,080 --> 01:08:23,359
risk mitigation requirements be based on
like a documented objective for evidence

887
01:08:21,440 --> 01:08:29,640
um base policy and maybe like a
checklist of of things that were

888
01:08:25,920 --> 01:08:29,640
validated or evaluated.

889
01:08:33,040 --> 01:08:39,199
And if at all possible, I know it's that
tall ask some definitions around like

890
01:08:37,120 --> 01:08:42,679
the safety risk, operational risk, and
community risk.

891
01:08:44,000 --> 01:08:53,279
So through the chair to council
colemith. Um so the intention behind uh

892
01:08:49,759 --> 01:08:56,719
behind this particular section is to
provide

893
01:08:55,040 --> 01:09:01,920
prospective rental users with an
understanding that if we believe that

894
01:08:59,920 --> 01:09:06,960
based on the unique nature of their
rental request, there may be additional

895
01:09:04,319 --> 01:09:10,159
measures that CIC has to take to ensure
that we can make their rental safe for

896
01:09:08,480 --> 01:09:17,679
themselves, other public in the facility
and staff. Um that that cost may fall

897
01:09:13,199 --> 01:09:23,040
onto them. Um, certainly to take away a
definition around safety, I would

898
01:09:20,719 --> 01:09:26,640
caution that because there are,
especially at the community center,

899
01:09:24,640 --> 01:09:32,000
there are so many different types of
unique rentals that come through here,

900
01:09:28,400 --> 01:09:38,159
it would be fairly daunting to include
that level of specificity. However, um

901
01:09:35,600 --> 01:09:43,440
in to borrow a phrase to tighten up that
definition of safety just to give a even

902
01:09:40,239 --> 01:09:46,960
a higher statement to say safety is what
you know we determine based on the

903
01:09:45,359 --> 01:09:51,600
unique nature of the rental requests
that we receive. There may be dot dot

904
01:09:49,440 --> 01:09:55,520
dot. So certainly that that that is one
thing that I think we could probably

905
01:09:53,199 --> 01:09:58,760
look to do in in the definition section.
>> Thank you.

906
01:10:00,239 --> 01:10:08,239
» Thank you. the councelor uh councelor
Penrod go ahead.

907
01:10:05,840 --> 01:10:13,120
» Thank you chair. Um so just kind of
continuing the the thread of

908
01:10:11,600 --> 01:10:17,840
uh
possible additions rather than go

909
01:10:16,000 --> 01:10:23,040
forward with that. I just want to ask
kind of following your response to some

910
01:10:19,520 --> 01:10:29,520
of the other questions. How how will
this policy help um you to do the work

911
01:10:27,120 --> 01:10:36,560
to operationalize how you think about
how an individual rental proposed rental

912
01:10:32,560 --> 01:10:40,960
group impacts the use of other user
groups that are also in the building?

913
01:10:38,400 --> 01:10:45,040
Most of these buildings are multiuse,
right? Um

914
01:10:43,360 --> 01:10:51,400
do you want to speak to that? Is that
something that belongs more in the

915
01:10:46,640 --> 01:10:51,400
policy, more in the operational guide?

916
01:10:51,760 --> 01:10:58,960
through the chair to councelor Penrod. I
would my initial response to that would

917
01:10:56,400 --> 01:11:05,360
be it it is more it likely fits better
into the operationalization of the

918
01:11:00,400 --> 01:11:10,400
policy. So if for example um
we would be able from this policy and

919
01:11:08,719 --> 01:11:16,560
the associated documents that I've
referred to a few times um already we

920
01:11:13,360 --> 01:11:22,480
would be able to better equip our staff
to understand where to place certain

921
01:11:19,040 --> 01:11:27,520
requests that come in. So a cultural
event that wants to take place at the

922
01:11:25,040 --> 01:11:30,400
rec center but they are expecting 300
people. Well we know they can't go

923
01:11:29,040 --> 01:11:35,679
there. So, we would be able to fit them
into a very specific space at a

924
01:11:32,000 --> 01:11:41,840
different facility. Um, in terms of
groups that may conflict with one

925
01:11:37,440 --> 01:11:47,840
another within the same structure, um, I
would see that as something that would

926
01:11:43,920 --> 01:11:51,679
be a part of a review of when staff take
requests. They currently they already

927
01:11:50,239 --> 01:11:57,920
look at what else is occurring in the
building and it's unlikely to to change

928
01:11:55,920 --> 01:12:01,440
through a review provided this policy
were to be approved by council. Um but I

929
01:12:00,239 --> 01:12:05,600
would see that falling actually under
the 5.3 bullet for safety is that would

930
01:12:03,760 --> 01:12:10,400
be a part of what our staff would do to
determine the safety of the rental for

931
01:12:08,159 --> 01:12:14,719
the sake of the renters, the staff and
other individuals that are in the

932
01:12:12,320 --> 01:12:19,120
facility. If that answers your question.
>> Yeah, I think so. And just to follow on

933
01:12:16,800 --> 01:12:24,480
in that conversation, I guess part of
how I interpret some of the questions

934
01:12:20,960 --> 01:12:28,480
that are coming your way is I think um
we want the policy to do the policy

935
01:12:26,400 --> 01:12:33,360
things and the administrative
operational guides to do what they do.

936
01:12:30,880 --> 01:12:38,560
The tension in the community though, the
reason that we're here is because we've

937
01:12:34,800 --> 01:12:44,960
had some rental groups kind of question
on what basis have we been denied or

938
01:12:41,199 --> 01:12:49,760
given certain um qualifications to
follow or whatever. And so I just wonder

939
01:12:47,920 --> 01:12:56,320
how
transparent those operational guides are

940
01:12:53,440 --> 01:13:01,040
to potential renters and are we doing
you any favors by having them kind of on

941
01:12:58,800 --> 01:13:05,679
the administrative side of things? Would
there be benefit in having some of that

942
01:13:03,440 --> 01:13:12,480
outlined in the policy so that as a
person is preparing their uh documents

943
01:13:09,920 --> 01:13:18,080
to propose a rental, they're able to see
the criteria that this is based on.

944
01:13:15,040 --> 01:13:23,440
Sure. Uh so through the chair to council
penrod I would say I'll try to answer

945
01:13:20,239 --> 01:13:28,000
your second question first. I
provided the policy is approved and we

946
01:13:26,239 --> 01:13:32,920
move forward with the full comprehensive
review of our operational documentation

947
01:13:29,679 --> 01:13:32,920
and procedures.

948
01:13:33,199 --> 01:13:43,199
One consideration
that we can take in during that review

949
01:13:38,400 --> 01:13:47,040
would be to include the policy in any
rental request documentation that we put

950
01:13:45,280 --> 01:13:51,040
out. [sighs and gasps] So rather than
having the operational documents

951
01:13:49,280 --> 01:13:55,120
referred to in the principal or or
attached, we'd try to flip it and

952
01:13:53,199 --> 01:13:59,040
actually have the policy referenced in
any rental applications that a

953
01:13:56,800 --> 01:14:04,080
prospective renter would fill out. and
we can ensure to highlight that so it's

954
01:14:01,120 --> 01:14:08,320
not buried in some footnote or um
secondary attachment and that way a

955
01:14:06,480 --> 01:14:12,400
person who is interested in renting a
space in one of our facilities could be

956
01:14:10,320 --> 01:14:17,199
driven right to the policy to see
exactly what the city is setting out as

957
01:14:15,199 --> 01:14:21,520
its guiding principles and its its sort
of approval process in that regard. Um

958
01:14:20,320 --> 01:14:24,400
would you mind repeating your first
question? I'm not sure if I remember it.

959
01:14:22,880 --> 01:14:27,840
» Sure. I guess what it comes back to is
would it be helpful to have as part of

960
01:14:26,159 --> 01:14:31,920
the guiding principles just an
acknowledgement that these are multi-use

961
01:14:29,600 --> 01:14:36,480
spaces and that part of the metric for
deciding if your rental can go forward

962
01:14:33,679 --> 01:14:40,880
or not is who else is there and how
compatible your uses are. I'm not sure

963
01:14:39,440 --> 01:14:45,679
what you call that exactly, but that's
feedback I'm giving you today. Okay, I

964
01:14:43,199 --> 01:14:50,159
appreciate that and I think that's good
feedback to take into consideration

965
01:14:48,239 --> 01:14:53,040
pro well actually quite frankly
regardless of whether this policy is

966
01:14:51,760 --> 01:14:58,640
approved, it's still something we can
take back and and put into

967
01:14:54,560 --> 01:15:01,280
consideration. Um, and
remembering a piece of your first

968
01:15:00,000 --> 01:15:04,960
question from the first time you asked
it, yes, you are doing us a favor. In my

969
01:15:03,280 --> 01:15:09,600
opinion, and I I suppose I'm speaking on
behalf of the city in this this rule,

970
01:15:07,199 --> 01:15:12,640
this is something that is favorable to
administration. And this is, you know,

971
01:15:10,960 --> 01:15:18,880
the the short answer is that's why why
we did it, right? The long answer is um

972
01:15:15,360 --> 01:15:24,480
this provides so much less subjectivity
around approvals and denials. The

973
01:15:21,280 --> 01:15:29,199
challenges that have been faced in the
previous few years and in particular

974
01:15:26,239 --> 01:15:35,360
this year as well is that certain
decisions were made using subjective

975
01:15:32,239 --> 01:15:42,640
approaches to approvals or denials. This
provides us a risk mitigation tool in

976
01:15:39,520 --> 01:15:47,120
approaching the uh the the rationale
behind whether we reject a a rental or

977
01:15:44,800 --> 01:15:51,199
we approve it. If in its current form,
if we reject it, we base it on this is

978
01:15:49,840 --> 01:15:55,679
what we've been doing the last few
years. Whereas now, if we were to have

979
01:15:53,600 --> 01:15:58,880
to reject a renter, it would be
something we would lean back on in this

980
01:15:57,440 --> 01:16:04,159
policy as well as applicable
documentation. And again, just to be

981
01:16:01,280 --> 01:16:08,880
very very blunt as well, our goal is to
rent to as many people as possible and

982
01:16:06,640 --> 01:16:14,560
at all costs to have every space we have
available to be rented to be rented. Um

983
01:16:12,159 --> 01:16:17,840
we're not looking to put a lot of
boundaries or barriers or red tape in

984
01:16:16,239 --> 01:16:23,760
place for prospective renters. We just
want to ensure that we have um

985
01:16:20,800 --> 01:16:28,000
applicable guiding principles that will
protect the city, protect the staff,

986
01:16:25,440 --> 01:16:32,679
etc. Um, and again it's it's to try to
drive in as many renters as possible.

987
01:16:29,679 --> 01:16:32,679
So,

988
01:16:32,880 --> 01:16:37,679
» thank you. I I just have a quick
question. You had mentioned that we've

989
01:16:35,600 --> 01:16:41,440
experienced quite a few challenges. We
being obviously uh the city. Um, are you

990
01:16:40,400 --> 01:16:45,520
able to speak to some of those
challenges because obviously we're not

991
01:16:43,280 --> 01:16:48,960
privy to to necessarily some of the
details. It doesn't need to be super

992
01:16:47,360 --> 01:16:51,960
specific, but just so we have a general
understanding.

993
01:16:52,320 --> 01:17:00,719
» Sure. Uh so to through the chair to the
chair um I would say to be a little bit

994
01:16:57,840 --> 01:17:04,640
high level and not to excuse myself
completely but I've I've been in the

995
01:17:02,159 --> 01:17:10,480
role for 6 months. So, the what I've
seen so far is that

996
01:17:07,760 --> 01:17:15,520
there are
in some cases there are decisions made

997
01:17:12,400 --> 01:17:20,800
to say refuse a rental based on a
similar rental that may have been

998
01:17:16,800 --> 01:17:25,360
refused 18 months ago, but we don't have
maybe any documentation to support the

999
01:17:23,760 --> 01:17:29,243
rationale from 18 months ago. It's just
someone remembered that 18 months ago we

1000
01:17:27,199 --> 01:17:36,480
we refused a similar rental.
>> [snorts]

1001
01:17:29,360 --> 01:17:41,600
» Um we also uh have again challenges with
you know people that may feel like a

1002
01:17:39,679 --> 01:17:48,239
similar rental to the one that they were
refused was allowed access and so that

1003
01:17:44,480 --> 01:17:54,880
seems unfair and that very very well may
be. Um, however, at this point, the way

1004
01:17:51,120 --> 01:17:59,440
that we approach rentals is is a bit too
administrative and without without

1005
01:17:57,600 --> 01:18:04,719
guiding principles to really kind of
help guide us to that end result of

1006
01:18:02,480 --> 01:18:10,000
whether to approve or or deny rentals.
So, if that answers your question,

1007
01:18:07,360 --> 01:18:16,600
» perfect. Thank you. Uh, Mayor
Vanderwack,

1008
01:18:11,840 --> 01:18:16,600
» thank you. Just get my reset here.

1009
01:18:16,640 --> 01:18:24,239
Uh, thank you so much. So I am going to
just circle back around to

1010
01:18:21,679 --> 01:18:27,600
the fact that the draft policy there
seems to be a bit of a contradiction

1011
01:18:25,520 --> 01:18:32,400
between the report and the draft policy.
The draft policy never mentions

1012
01:18:29,520 --> 01:18:36,960
petitions but the report spends
considerable time discussing petitions

1013
01:18:34,400 --> 01:18:42,239
and previous practices. So my question
is are are you asking council to approve

1014
01:18:39,920 --> 01:18:46,320
a policy that removes petition
restriction or is administration

1015
01:18:44,239 --> 01:18:50,640
intending to continue that practice
through this operating procedures?

1016
01:18:48,800 --> 01:18:55,760
» So through the chair to Mayor
Vanderquac. So petitions are listed in

1017
01:18:53,440 --> 01:19:00,000
the report as an example of kind of what
brought us here today. It wasn't to

1018
01:18:57,840 --> 01:19:05,600
explicitly
um request support to reject or deny

1019
01:19:03,120 --> 01:19:10,719
petitions. The policy doesn't list any
specific subject matter because well,

1020
01:19:08,719 --> 01:19:14,320
frankly, the policy might be 150 pages
long if we listed every single potential

1021
01:19:12,719 --> 01:19:19,679
subject matter in a rental that was
being requested. Um, we are not asking

1022
01:19:17,360 --> 01:19:24,719
for council specifically to allow or to
deny petitions. If a person

1023
01:19:22,400 --> 01:19:29,199
hypothetically wanted to book a space in
a facility to run a petition, provided

1024
01:19:27,360 --> 01:19:33,520
they meet all the guiding principle
checkboxes in the policy as well as

1025
01:19:31,120 --> 01:19:36,080
applicable other city policies, bylaws,
and federal provincial legislation,

1026
01:19:35,120 --> 01:19:41,040
they're in. [clears throat] As far as
we're concerned, that would be fine with

1027
01:19:37,760 --> 01:19:43,199
us. Um, if that answers your question
about that.

1028
01:19:41,840 --> 01:19:46,400
» Yeah, it does. So, I would want to know
what those other regulations are that

1029
01:19:44,800 --> 01:19:50,560
might restrict them because my concern
is, sorry, I got to get my timer going

1030
01:19:48,080 --> 01:19:54,880
here. My concern is this whole thing of
fairness. How is fairness measured? And

1031
01:19:52,719 --> 01:19:58,800
I actually like some of the descriptions
that are in the jurisdictional scan that

1032
01:19:56,880 --> 01:20:02,880
you provided. Bruce Grove and Edmonton
for example had a really good

1033
01:20:00,159 --> 01:20:06,640
description which I think personally
that it would be really great for our

1034
01:20:04,159 --> 01:20:10,880
princ our policy to have as a principal
and specifically

1035
01:20:08,960 --> 01:20:14,480
supports democratic values freedom of
choice fair treatment and I don't

1036
01:20:12,480 --> 01:20:22,159
believe you know as a municipality that
we can uh dictate the content of which

1037
01:20:19,280 --> 01:20:28,080
someone is putting on an event as long
as it doesn't violate certain things you

1038
01:20:25,440 --> 01:20:33,520
know but at the same time. Uh if we
could have it more conduct related

1039
01:20:31,120 --> 01:20:38,719
in terms of they are abiding, they're
peaceful, they're safe, all those

1040
01:20:35,360 --> 01:20:42,960
things, then I think that would create a
more fair and equitable

1041
01:20:41,280 --> 01:20:49,040
because it comes down to why was one
denied and why was one allowed. If it

1042
01:20:46,239 --> 01:20:53,520
was cont conductbased as opposed to
contentbased

1043
01:20:50,800 --> 01:20:58,640
that to me would be more along the lines
of pro promoting free and open access

1044
01:20:55,760 --> 01:21:01,679
and process. So maybe you can speak to
that.

1045
01:21:00,159 --> 01:21:05,560
» Yeah. Through the chair to Mayor
Vanderquac. Um,

1046
01:21:06,480 --> 01:21:15,199
there is nothing within this policy that
would dictate to staff building

1047
01:21:12,880 --> 01:21:20,400
operational documents to scrutinize any
of the subject matter that a renter is

1048
01:21:17,679 --> 01:21:26,080
bringing forward
with the exception of any operational

1049
01:21:23,920 --> 01:21:29,840
processes that we bring in to ensure
that they're not violating another city

1050
01:21:28,080 --> 01:21:36,400
policy, bylaw, federal, provincial
legislation. So

1051
01:21:33,679 --> 01:21:39,920
I can't speak to the specific nature of
a rental request until we receive it.

1052
01:21:38,159 --> 01:21:44,159
That that is just the honest answer. So
if someone were to want to carry out a

1053
01:21:42,320 --> 01:21:48,880
rental and again they met the guiding
principles as they're written in the

1054
01:21:46,239 --> 01:21:54,320
policy, they don't violate any bylaw or
policy already in place and they don't

1055
01:21:52,000 --> 01:21:57,920
violate on paper at least through the
request any provincial or federal

1056
01:21:55,840 --> 01:22:03,760
legislation. As I mentioned before, we
would approve their rental. So, the goal

1057
01:22:00,880 --> 01:22:08,080
of this is by no means to have staff get
into the business of scrutinizing the

1058
01:22:05,679 --> 01:22:12,480
subject matter. It would simply be, do
they violate any of these documents? Yes

1059
01:22:10,320 --> 01:22:15,920
or no. If it's a no, then we carry
forward with the request 100%. Um,

1060
01:22:14,826 --> 01:22:19,360
[snorts]
we would, and again, I don't want to put

1061
01:22:18,000 --> 01:22:23,520
the cart before the horse because we
haven't operationalized this, but we

1062
01:22:20,960 --> 01:22:26,560
would always, in my experience, we we
would build in safeguards to ensure

1063
01:22:24,880 --> 01:22:30,719
there's an escalation process at any
time that a staff member who's taking a

1064
01:22:28,719 --> 01:22:35,760
request may have questions or may not be
certain. And it's possible that when we

1065
01:22:33,679 --> 01:22:39,920
get to the opera operationalization of
this policy and its principles, etc.,

1066
01:22:37,840 --> 01:22:44,560
that there may be opportunity for us to
review denials before the denial is sent

1067
01:22:42,239 --> 01:22:50,239
back to the renter. uh the prospective
renter, excuse me. So again, I guess to

1068
01:22:47,920 --> 01:22:54,639
summarize that, it would be we're we're
simply looking to see if they violate

1069
01:22:52,400 --> 01:22:58,320
one of the principles or any of the
applicable documents within the policy.

1070
01:22:56,400 --> 01:23:02,560
That's it.
>> Uh thank you for that. So I would I

1071
01:23:01,040 --> 01:23:06,880
would like to propose that we have
something in there like a principle like

1072
01:23:04,400 --> 01:23:10,000
as is in Spruce Grove or Edmonton where
the city recognizes the public

1073
01:23:08,320 --> 01:23:14,080
facilities
are uh exist to serve a diverse

1074
01:23:12,560 --> 01:23:19,600
community with different beliefs,
values, viewpoints and that rental

1075
01:23:16,880 --> 01:23:24,000
decisions can be administered in a
lawful viewpoint neutral politically

1076
01:23:22,320 --> 01:23:29,040
neutral manner and shall not be based on
agreement or disagreement with ideas,

1077
01:23:25,920 --> 01:23:33,440
opinions or beliefs of a user.
That's by recommendation.

1078
01:23:31,199 --> 01:23:35,280
» Appreciate that. And I see no reason why
we can't include something like that.

1079
01:23:34,560 --> 01:23:38,960
For sure.
>> Thank you.

1080
01:23:36,800 --> 01:23:43,040
» Perfect. Thank you. Uh looks like we
have one last request here. Councelor

1081
01:23:40,960 --> 01:23:46,639
Van Newer, go ahead.
>> Yeah, thanks. I thought I was done, but

1082
01:23:44,639 --> 01:23:52,080
then uh Mayor brought something up that
made me think about

1083
01:23:49,520 --> 01:23:58,000
uh rentals underway. So the questions I
asked to begin with is um like

1084
01:23:56,000 --> 01:24:03,760
looking for criteria to potentially
refuse a rental upfront, right? With the

1085
01:24:00,000 --> 01:24:11,840
suggestion I made at a policy level, how
can we in this policy also address the

1086
01:24:08,080 --> 01:24:18,639
fact that conditions can change after a
rental has begun? As in you rent to do a

1087
01:24:15,679 --> 01:24:22,719
thing, everybody shows up to do that
thing. It's way more people than you

1088
01:24:20,480 --> 01:24:26,960
expected. It's disrupting active users.
It's disrupting the community. It's

1089
01:24:24,320 --> 01:24:32,960
disrupting everyone around. Does the
city have how can this policy

1090
01:24:30,080 --> 01:24:36,560
protect the users around that facility?
Uh, you know, is do we need to put a

1091
01:24:35,040 --> 01:24:39,600
statement in here? We can cancel a
rental at any time. Like operationally,

1092
01:24:38,480 --> 01:24:43,360
I know you're going to have that, but
does this policy need to have that as

1093
01:24:41,199 --> 01:24:49,840
well?
So through the chair to councelor

1094
01:24:44,800 --> 01:24:54,400
vanukkirk I would say to address the
examples that you brought forward I

1095
01:24:52,080 --> 01:24:59,920
would refer back to the 5.3 section
around safety of the rental that would

1096
01:24:57,760 --> 01:25:03,440
be applicable on a preventative measure
and it would also be something to be

1097
01:25:02,159 --> 01:25:09,120
incorporated into the oper
operationalization of the the rental

1098
01:25:06,639 --> 01:25:16,719
itself. So, for example, in the current
form, we have staff that work at the

1099
01:25:11,679 --> 01:25:22,480
facilities that monitor the rentals. And
in doing so, if staff believe or feel as

1100
01:25:20,880 --> 01:25:27,360
though a rental has, I'll just say,
gotten out of hand, for a lack of a

1101
01:25:24,320 --> 01:25:32,320
better term, there are processes in
place right now that staff take to to

1102
01:25:29,360 --> 01:25:36,800
address that. Whether it's calling um
our CMP, whether it's contacting the

1103
01:25:34,080 --> 01:25:41,840
supervisor, whatever the case may be.
Um, so I would say that this policy and

1104
01:25:40,480 --> 01:25:46,719
specifically the guiding principle
around safety would help

1105
01:25:44,560 --> 01:25:51,360
I'll say beef up the operationalization
of how staff can address rentals that

1106
01:25:49,120 --> 01:25:54,639
have already started as opposed to it
just being before they start. If that

1107
01:25:53,440 --> 01:25:58,000
makes sense.
>> Makes sense for sure. It's just it's

1108
01:25:56,400 --> 01:26:01,600
easier to add this language now than
when something's in once than then than

1109
01:26:00,000 --> 01:26:05,760
when something or someone is in front of
us. and fire code definitely is, you

1110
01:26:04,159 --> 01:26:08,480
know, the safety piece that governs the
people inside the building. But I'm

1111
01:26:07,120 --> 01:26:12,560
thinking more about who shows up
outside, how many vehicles, huge lineups

1112
01:26:10,880 --> 01:26:15,840
of people, and we've seen a lot of
examples in that lately. And I don't

1113
01:26:13,920 --> 01:26:19,199
know when it'll pop up next, but it
will. And at some point, we're going to

1114
01:26:17,760 --> 01:26:23,520
be dealing with that. And then it'll be
disrupting members of the community, you

1115
01:26:21,520 --> 01:26:27,840
know, other facility users as you've
said before, right? So anyways, if

1116
01:26:25,600 --> 01:26:33,679
there's an opportunity to at a policy
level um strengthen anything, you know,

1117
01:26:31,120 --> 01:26:38,520
I think you should take that
opportunity. So thank you. Thank you.

1118
01:26:38,719 --> 01:26:45,600
» Thank you for that, counselor. Uh I echo
my uh fellow counselor's comments there,

1119
01:26:42,960 --> 01:26:49,040
especially on uh things such as uh
previous behavior and and some of the

1120
01:26:47,440 --> 01:26:54,560
things that we've seen as councelor Van
Newkerk had mentioned uh too many folks

1121
01:26:52,159 --> 01:26:58,800
potentially too loud uh not controlling
the original agreement. So something

1122
01:26:56,560 --> 01:27:01,840
along those lines and just you never
want to go to the enforcement side, but

1123
01:27:00,159 --> 01:27:09,320
just knowing that there's an out uh
should you need it if it's disruptive to

1124
01:27:04,239 --> 01:27:09,320
uh general users within uh the facility.

1125
01:27:09,520 --> 01:27:16,880
Perfect. I will go to administration
just to see if we are needing a motion

1126
01:27:14,000 --> 01:27:21,760
for this one. No. Perfect. Um, that
being said, we will proceed on to

1127
01:27:18,960 --> 01:27:24,639
business item 6.4, level of service,
roads and parks policy. And I believe

1128
01:27:23,520 --> 01:27:28,520
Bryce, you're going to be presenting
that. Thank you.

1129
01:27:39,360 --> 01:27:47,280
Okay. [snorts and clears throat] Good
evening, members of council. This policy

1130
01:27:43,600 --> 01:27:52,560
update translates your 2026 2030
strategic plan into everyday action on

1131
01:27:49,760 --> 01:27:56,800
our roads and in our parks. It gives
residents full transparency into what we

1132
01:27:54,639 --> 01:28:02,080
do, how we do it, and how we manage
growth together. To set context, this

1133
01:27:59,840 --> 01:28:06,480
update directly supports council's 26
to30 strategic plan, specifically our

1134
01:28:04,480 --> 01:28:10,560
commitment to delivering resident
centered services.

1135
01:28:09,040 --> 01:28:14,159
It's important to emphasize that this
policy update doesn't reinvent the

1136
01:28:12,159 --> 01:28:18,480
wheel. It is a new and improved method
of communicating our existing service

1137
01:28:16,000 --> 01:28:23,520
levels clearly to both council and the
public. By expanding from a narrow

1138
01:28:21,679 --> 01:28:27,360
winter focus to a comprehensive
year-round model in both parks and

1139
01:28:25,199 --> 01:28:32,520
roads, we're establishing realistic
operational targets while setting clear

1140
01:28:29,520 --> 01:28:32,520
expectations.

1141
01:28:36,239 --> 01:28:41,336
One moment.
Okay. [snorts]

1142
01:28:50,800 --> 01:29:00,000
Technical difficulties.
Can you go to two?

1143
01:28:56,719 --> 01:29:04,560
Um, scope definitions and foundation
principles. So, structural improvements

1144
01:29:01,520 --> 01:29:08,400
have been made to improve clarity and
accountability. A new scope and

1145
01:29:06,560 --> 01:29:14,000
application section confirms that the
policy applies to both city staff and

1146
01:29:10,719 --> 01:29:18,719
external contractors.
Definitions have been moved to schedule

1147
01:29:15,760 --> 01:29:24,566
one with new terms added for parks and
outdoor amenities such as sports fields,

1148
01:29:20,719 --> 01:29:24,566
playgrounds, and outdoor rinks. [snorts]

1149
01:29:25,120 --> 01:29:31,760
Under the strategic plan pillar of
growth that makes sense for Bowmont, our

1150
01:29:29,760 --> 01:29:36,159
foundational principles now explicitly
address how operational demands scale as

1151
01:29:34,159 --> 01:29:40,159
our community grows. We are grounding
our standard operations in a 40-hour

1152
01:29:38,080 --> 01:29:44,719
service week with emergency response
triggers, ensuring that we remain

1153
01:29:42,400 --> 01:29:49,760
fiscally responsible and tied to annual
budget approvals.

1154
01:29:47,280 --> 01:29:53,679
Winter maintenance remains a core focus
with road priorities streamlined from

1155
01:29:51,440 --> 01:29:57,679
five categories down to four. Local
roads are now more clearly distinguished

1156
01:29:55,600 --> 01:30:02,639
between connecting residential roads and
lower volume local streets, culde-sacs,

1157
01:29:59,840 --> 01:30:06,480
alleys, and gravel roads. Quadrant-based
service delivery has been clarified.

1158
01:30:04,400 --> 01:30:11,280
Once priority one and two areas are
addressed, clues will be deployed by

1159
01:30:08,719 --> 01:30:15,520
Quadrant. The policy now explains how
service timelines reset during

1160
01:30:13,360 --> 01:30:20,187
back-to-back snow events, making
expectations clearer during extended

1161
01:30:17,679 --> 01:30:22,320
weather events.
[sighs]

1162
01:30:20,880 --> 01:30:25,760
Sidewalk and trail maintenance is
scheduled Monday to Friday with after

1163
01:30:24,080 --> 01:30:29,600
hours or weekend snowfall addressed on
the next business day. City building

1164
01:30:28,080 --> 01:30:33,679
entrances, the language has been cleared
up. The city city building entrances

1165
01:30:32,320 --> 01:30:37,199
must be cleared within 2 hours of
openings. Parking lot clearing

1166
01:30:35,840 --> 01:30:43,120
thresholds have been tightened from the
previous 5 to 10 cm range down to a flat

1167
01:30:39,920 --> 01:30:47,440
and hard 5cm target. Snow storage lang
language will allow temporary storage

1168
01:30:45,280 --> 01:30:52,560
during extreme weather and parking ban
enforcements now refer to the traffic

1169
01:30:49,280 --> 01:30:55,280
safety bylaw.
Clear service levels have been

1170
01:30:53,760 --> 01:31:00,080
established for year- round maintenance
tasks in both parks and roads. This

1171
01:30:57,600 --> 01:31:04,960
includes sweeping of streets, sidewalks
and trails, grass cutting, trimming,

1172
01:31:03,040 --> 01:31:09,920
storm water facility mowing and upkeep
of sports fields, sports fields and ball

1173
01:31:07,199 --> 01:31:13,679
diamonds. The policy formalizes service
frequencies for garbage collection,

1174
01:31:11,520 --> 01:31:16,960
porter potties, border potties and
bathroom maintenance, playground

1175
01:31:15,040 --> 01:31:20,920
inspections, hard surface maintenance,
and outdoor rink inspections.

1176
01:31:21,280 --> 01:31:27,840
A new section formalizes the use of
contractors for specialized seasonal or

1177
01:31:25,520 --> 01:31:31,760
surge capacity work, including support
during winters with above average

1178
01:31:29,280 --> 01:31:35,840
snowfall. Annual policy reviews will
occur during budget delimmerations to

1179
01:31:34,000 --> 01:31:40,960
ensure service levels remain aligned
with available funding.

1180
01:31:39,040 --> 01:31:44,639
This slide represents the biggest win
for our residents and aligns directly

1181
01:31:42,960 --> 01:31:50,400
with council's strategic commitment
about modern communication. Uh again,

1182
01:31:47,600 --> 01:31:54,320
this policy is not about improving. This
policy is ultimately about how we

1183
01:31:52,800 --> 01:31:58,320
communicate.
Um instead of residents guessing when a

1184
01:31:56,239 --> 01:32:03,280
trail is swept or a road is cleared,
everything will be hosted in one clear

1185
01:32:00,239 --> 01:32:06,639
central location on the city's website.
Residents will have access to current

1186
01:32:04,800 --> 01:32:10,159
service levels, interactive maps,
property owner responsibilities, and

1187
01:32:08,320 --> 01:32:14,960
real-time seasonal updates for outdoor
spaces.

1188
01:32:12,560 --> 01:32:19,120
Finally, as Bowmont continues to expand,
this policy ensures that our growth is

1189
01:32:17,040 --> 01:32:22,560
deliberate and transparent. Every year
during budget deliberations, council

1190
01:32:20,800 --> 01:32:26,960
will receive supporting documents and
clear cost service implications for any

1191
01:32:24,960 --> 01:32:31,360
proposed service level increases or new
developments coming online. This will

1192
01:32:28,880 --> 01:32:36,880
ensure full strategic oversight before
new operational commitments are made.

1193
01:32:34,400 --> 01:32:40,400
Uh to wrap up, me members of council,
when you introduced the new strategic

1194
01:32:38,639 --> 01:32:44,320
plan, you set a clear mandate for
resident centered services and growth

1195
01:32:42,400 --> 01:32:47,679
that makes sense for Bmont makes sense
for Bowmont. What we've brought you

1196
01:32:46,080 --> 01:32:52,480
today isn't just an administrative
update. It's an operational translation

1197
01:32:49,920 --> 01:32:56,480
of your vision vision
by replacing outdated single season

1198
01:32:54,560 --> 01:33:00,560
policies with comprehensive year round
framework. administration is carrying

1199
01:32:58,159 --> 01:33:05,600
out the direction that you sent you set
for PL public transparent communication,

1200
01:33:03,520 --> 01:33:09,440
clear accountability and prudent
financial oversight. We are excited to

1201
01:33:07,840 --> 01:33:13,120
get this modernized communication live
on our website so our residents can see

1202
01:33:11,360 --> 01:33:17,760
the full value of the services that
council fund every day. Uh thank you for

1203
01:33:15,679 --> 01:33:22,360
your time and I would be happy to answer
any of your questions and listen to your

1204
01:33:19,360 --> 01:33:22,360
feedback.

1205
01:33:22,480 --> 01:33:27,920
» Perfect. Uh thank you Bryce for that
presentation. uh if this policy is a

1206
01:33:26,480 --> 01:33:33,360
representation of some of the efforts
we've seen put forward uh so far. I I'm

1207
01:33:31,440 --> 01:33:37,600
impressed with this policy. I I don't
know if we uh hit the lotto in terms of

1208
01:33:35,440 --> 01:33:42,639
some good employees uh because we've
definitely seen a lot of hard work and

1209
01:33:39,280 --> 01:33:46,400
and effort put into a department that uh
always has to show what they can do and

1210
01:33:44,320 --> 01:33:50,480
and make the citizens happy. So great
work to you and the team. I I just want

1211
01:33:48,000 --> 01:33:54,639
to note that. Um, in terms of questions,
I do see uh, councelor Klemith, so we

1212
01:33:53,520 --> 01:33:58,719
will start with you.
>> Thank you, Deputy Mayor. Um, yeah, no, I

1213
01:33:57,360 --> 01:34:04,000
really like the policy. Just had a
couple of questions. Um, in C grass

1214
01:34:01,760 --> 01:34:08,639
cutting, it talks about um, the
naturalization below the one in year one

1215
01:34:06,560 --> 01:34:11,920
and 5year flood line. Can you just
explain what that means? I just want to

1216
01:34:10,639 --> 01:34:16,880
make sure I got it right.
>> Yep. Through the chair to councelor Cole

1217
01:34:14,080 --> 01:34:20,080
Smith. uh natural naturalization below
the one in fiveyear flood line relates

1218
01:34:18,719 --> 01:34:24,960
specifically to the storm water
management facilities. Uh the one in

1219
01:34:22,239 --> 01:34:28,560
5year flood line says that uh in any
given year there's 20% chance that

1220
01:34:26,719 --> 01:34:32,320
through the recent rains that's where
the water level will get to. So I'm sure

1221
01:34:30,560 --> 01:34:37,040
we've seen recently that the storm water
facilities they the water level can rise

1222
01:34:35,120 --> 01:34:42,880
and the naturalization within that
boundary helps with soil retention soil

1223
01:34:40,000 --> 01:34:47,360
erosion. uh we plant some wet tolerant
species within that area and with

1224
01:34:45,120 --> 01:34:52,960
naturalization
uh it's a clear message to the residents

1225
01:34:50,639 --> 01:34:58,480
of where the water level can get to uh
20% of the time when it rains.

1226
01:34:55,520 --> 01:35:05,920
» So after this most recent rain that line
is now higher. Okay. Um

1227
01:35:02,719 --> 01:35:10,639
I noticed the outdoor uh outdoor
facilities would be their status would

1228
01:35:08,320 --> 01:35:15,120
be updated on the website. Does that
include the time stamp like each day?

1229
01:35:13,199 --> 01:35:18,080
That that's excellent.
>> Through the chair to councelor Cole

1230
01:35:16,480 --> 01:35:22,000
Smith. Yes. Uh we heard that from the
residents and council loud and clear

1231
01:35:19,440 --> 01:35:26,000
this year that our messaging behind when
sports fields are open and uh the

1232
01:35:23,920 --> 01:35:30,480
posting on the website could be improved
and that is a part of it. timestamps,

1233
01:35:28,239 --> 01:35:33,840
daystamps, uh as well as providing that
information to the guest services

1234
01:35:31,840 --> 01:35:38,000
representatives at the BSRC. So any user
groups can call and get confirmation

1235
01:35:35,840 --> 01:35:41,280
after hours when uh say we're not in the
office, they can get confirmation of

1236
01:35:39,679 --> 01:35:46,560
what fields are open, what are user
discretion, and what are closed.

1237
01:35:43,360 --> 01:35:50,480
» That's really good. Thank you.
>> Perfect. Thank you, counselor. Counselor

1238
01:35:48,239 --> 01:35:53,679
Vanu Kirk.
>> Yeah, thank you. [clears throat] Um two

1239
01:35:52,320 --> 01:35:59,520
things. I guess I'll I'll stay on the
naturalization piece. I caught that as

1240
01:35:55,520 --> 01:36:02,960
well. Um I'll say before that in our
documentation naturalization has

1241
01:36:01,199 --> 01:36:06,960
actually never been defined before. So
that is something that you know will

1242
01:36:04,480 --> 01:36:11,360
need to be contemplated as we move back.
Um I would also say that naturalization

1243
01:36:09,679 --> 01:36:15,920
has become the enemy because
naturalization was all the way up to the

1244
01:36:13,199 --> 01:36:20,080
edge of the sidewalk. Right? So this is
right here saying naturalization is to

1245
01:36:18,320 --> 01:36:24,239
the one and 5year flood line. It isn't
to the edge of the sidewalk. Right? So

1246
01:36:21,920 --> 01:36:29,440
there's some definition on that. So I
think that's important and good and we

1247
01:36:26,639 --> 01:36:35,600
can watch to see how that is working. Um
I would challenge that naturalization of

1248
01:36:32,080 --> 01:36:42,159
vegetation um does benefit from periodic
mowing as well uh to elongate widen root

1249
01:36:39,679 --> 01:36:46,000
structures. So blindly seeding and
growing and then not managing that

1250
01:36:43,840 --> 01:36:50,560
naturalized vegetation from time to time
actually isn't the way to go. So there's

1251
01:36:48,080 --> 01:36:56,880
an operational piece there that should
be considered. Um, secondarily,

1252
01:36:54,960 --> 01:37:04,080
this will be my annual plug. Uh, can you
go to page 183 of 216? It was the

1253
01:37:00,960 --> 01:37:08,159
presentation on the map there, uh,
around communication.

1254
01:37:06,080 --> 01:37:12,639
And while you're going there, being
mindful of my time, I'll just say that

1255
01:37:10,000 --> 01:37:16,719
annually concerns come into the city
where in areas where servicing is yet to

1256
01:37:15,199 --> 01:37:22,159
be turned over to the city or the city
isn't responsible. Um this is my annual

1257
01:37:19,920 --> 01:37:27,440
plug for some mapping to show that um
that that top bullet point there. Um I

1258
01:37:24,719 --> 01:37:31,520
think there's an opportunity to have a
map layer that says the city is

1259
01:37:29,600 --> 01:37:36,480
responsible for all this and it's in a
color and the city isn't responsible for

1260
01:37:34,320 --> 01:37:42,239
this and it's in a color as in
commercial nodes, condominium complexes,

1261
01:37:40,000 --> 01:37:46,239
um areas that the developer is
responsible for still and hasn't been

1262
01:37:44,239 --> 01:37:51,600
turned over the city. I think there
should be a visual representation of

1263
01:37:48,080 --> 01:37:57,040
that um that folks can be directed to as
part of the SEO responses to people.

1264
01:37:55,199 --> 01:38:00,520
That visual aid is going to help a lot.
So, thank you.

1265
01:38:01,040 --> 01:38:08,320
» Thank you, counselor. Appreciate it. Uh
Mayor Vanderclack,

1266
01:38:05,920 --> 01:38:14,320
» thank you. Thank you, Bryce, for this.
And yes, u really happy with um what's

1267
01:38:12,000 --> 01:38:17,199
going on in our parks right now.
So, one thing that stuck out to me is

1268
01:38:16,000 --> 01:38:21,600
I'm going to talk about it from again a
governance document that um what you

1269
01:38:20,080 --> 01:38:27,119
said earlier I think would be a great
piece to put in here as far as the

1270
01:38:23,760 --> 01:38:33,360
purpose of this policy is to establish
clear, measurable, transparent

1271
01:38:29,760 --> 01:38:38,080
service level expectations for residents
uh guide administration delivery of

1272
01:38:35,520 --> 01:38:41,440
roads park services and provide council
with a framework for oversight, resource

1273
01:38:39,840 --> 01:38:46,080
allocation and continuous improvement. I
think they're having a Y statement is

1274
01:38:43,119 --> 01:38:50,000
really important in that document as a
governance. Um the other thing I wanted

1275
01:38:47,840 --> 01:38:54,320
to mention is
the word and I understand it from a

1276
01:38:51,760 --> 01:38:58,719
legal perspective but I'm wondering how
we how we measure it when in the

1277
01:38:56,480 --> 01:39:04,639
document talks about the city will make
reasonable efforts.

1278
01:39:01,040 --> 01:39:09,119
So how will council know whether
administration is consistently achieving

1279
01:39:06,480 --> 01:39:14,800
their targets if they described as
reasonable efforts?

1280
01:39:12,320 --> 01:39:19,280
through the chair to Mayor Vanderquac.
Um, reasonable efforts is something

1281
01:39:17,280 --> 01:39:21,360
that's pulled directly out of the MGA uh
with a lot of infrastructure

1282
01:39:20,480 --> 01:39:25,840
maintenance.
>> So that that's a very set standard that

1283
01:39:24,000 --> 01:39:31,760
the the city will make reasonable
efforts to keep infrastructure in in

1284
01:39:28,639 --> 01:39:37,920
appropriate m maintainable condition. So
um reasonable efforts

1285
01:39:34,719 --> 01:39:42,400
is a vague statement that is allows the
city to be

1286
01:39:40,719 --> 01:39:48,000
in alignment with what's operationally
possible cuz you know we can repair

1287
01:39:45,119 --> 01:39:52,719
anything given uh appropriate amount of
money. But when budget is set and we're

1288
01:39:50,239 --> 01:39:57,679
working with uh a set uh funding
timeline that it may not be reasonable

1289
01:39:55,199 --> 01:40:01,199
to repair a sports field that someone
drove a tractor through and and ripped

1290
01:39:59,280 --> 01:40:05,920
up a big trench in it. So we will make
reasonable efforts to maintain and

1291
01:40:03,520 --> 01:40:10,320
repair everything within our operational
boundaries.

1292
01:40:08,000 --> 01:40:12,560
» Maybe uh maybe a kind of an explainer
like that might be helpful.

1293
01:40:11,679 --> 01:40:16,719
» Yeah,
>> that just I'm just thinking of someone

1294
01:40:14,320 --> 01:40:21,440
reading this policy the question will be
well what does that look like? But what

1295
01:40:19,119 --> 01:40:27,679
you just said there brings it into scope
right within context of that. So that's

1296
01:40:23,840 --> 01:40:31,360
something um just go back over here. Got
to go back.

1297
01:40:29,600 --> 01:40:34,639
The other thing I love the quadrant. I
love the fact that you're doing a

1298
01:40:32,320 --> 01:40:38,320
rotational in terms of the services. I
think that's really great. Will that be

1299
01:40:36,159 --> 01:40:42,800
communicated as to year by year which
quadrant is beginning and which

1300
01:40:40,960 --> 01:40:46,400
» which you're starting at
>> through week whatever timing is. Yeah.

1301
01:40:44,800 --> 01:40:50,000
» Yep. Through the chair to Mayor Vander.
Yes. So that um that's something we've

1302
01:40:48,480 --> 01:40:53,360
already done and we already do it. We've
been doing it for nearly a decade. It's

1303
01:40:52,000 --> 01:40:57,199
just we haven't been good at
communicating that to the public.

1304
01:40:54,639 --> 01:41:02,560
» Okay. So for example, street sweeping uh
we sweep by quadrants and we change

1305
01:40:59,520 --> 01:41:06,480
which quadrant starts uh the process
every year. So the northwest quadrant

1306
01:41:04,560 --> 01:41:11,600
one year, then northeast and south
southeast and southwest. So uh the

1307
01:41:09,360 --> 01:41:17,679
intent is to give each and every
resident equal service. So uh street

1308
01:41:14,400 --> 01:41:21,840
sweeping, uh pothole patching, snow
removal. We work on a quadrantbased

1309
01:41:19,920 --> 01:41:25,199
system with alternating quadrants every
year. So it's a at the moment it's a

1310
01:41:23,199 --> 01:41:29,679
four-ear cycle. as we continue to build
out that will change. Uh but yes, we

1311
01:41:28,159 --> 01:41:34,080
will communicate that and that is one of
the things that will be on this

1312
01:41:30,560 --> 01:41:37,440
centralized location on the website.
>> Awesome. Yeah. Well, I I think yeah,

1313
01:41:35,760 --> 01:41:42,000
communication is really key for that.
So, uh people understand kind of the

1314
01:41:40,080 --> 01:41:45,119
rotation of that. The other thing is I
don't have it in my notes here, but

1315
01:41:43,360 --> 01:41:49,920
about the reporting back, I think there
was an annual report. Will will that

1316
01:41:47,280 --> 01:41:54,880
also report include
maybe stats? I know I just v visited the

1317
01:41:52,480 --> 01:41:59,920
SEO center today. Was quite impressed
with all that's going on there. But will

1318
01:41:57,119 --> 01:42:05,840
that include data collection in terms of
maybe improvements in certain area or

1319
01:42:02,800 --> 01:42:10,480
less complaints in a certain area
>> through the chair? Mayor Vanderqu uh we

1320
01:42:08,320 --> 01:42:15,040
provide a quarterly report corporately
to council and we're looking to fill

1321
01:42:12,800 --> 01:42:19,199
that out with as much stats as possible.
So recently uh GPS has been installed in

1322
01:42:17,760 --> 01:42:23,760
most of our vehicles which gives us
increased data and reporting. Uh our

1323
01:42:22,000 --> 01:42:26,880
goal is that quarterly reporting that
you receive to build out as much as

1324
01:42:25,360 --> 01:42:29,360
humanly possible.
>> Awesome. Yeah, just for continuous

1325
01:42:28,320 --> 01:42:34,560
improvement. I think that's really
important. Thank you so much. I'm done.

1326
01:42:32,639 --> 01:42:39,199
» Perfect. Thank you, Mayor Councelor
Penrod.

1327
01:42:36,239 --> 01:42:43,600
» Thank you, Deputy Mayor. Um appreciate
this policy coming forward. Um, one of

1328
01:42:41,840 --> 01:42:48,239
the things I zeroed in on right away was
the proposed annual review. Uh, and then

1329
01:42:46,480 --> 01:42:54,080
meshing that in with the budgeting
process. I think that's excellent and

1330
01:42:50,320 --> 01:42:58,480
and gives us a chance to
really have those conversations about

1331
01:42:56,480 --> 01:43:03,360
service tweaks very intentionally as
opposed to sometimes it can feel like

1332
01:43:00,719 --> 01:43:09,600
it's a throwin at the end of a a budget
um, session.

1333
01:43:06,239 --> 01:43:14,080
I just wonder if you could speak more to
when that would come up. So that because

1334
01:43:12,080 --> 01:43:17,520
the way I would imagine this happening
is there'll be some questions about

1335
01:43:15,600 --> 01:43:22,000
current service levels that will require
some reporting or a bit of preparation

1336
01:43:19,840 --> 01:43:25,520
to come back to the budget workshop in
the fall. So, have you done some

1337
01:43:23,840 --> 01:43:30,560
thinking around when this would be
calendarized so that we can have those

1338
01:43:28,000 --> 01:43:35,199
preliminary conversations
or or does it tie into your earlier

1339
01:43:32,480 --> 01:43:38,159
point to those quarterly reporting
through the chair to councelor Penrod?

1340
01:43:37,040 --> 01:43:43,440
It would tie into the quarterly
reporting. Um there is nothing stopping

1341
01:43:40,560 --> 01:43:47,520
council at any point from letting us
know what you would like to see in

1342
01:43:44,639 --> 01:43:50,719
service levels. Uh especially when it
comes to this policy. Before this

1343
01:43:48,800 --> 01:43:54,320
policy, uh it's been service maps at the
end of a budget. So service level has

1344
01:43:52,880 --> 01:43:58,000
been tied to the budgetary approval.
Budgetary approval has been tied to

1345
01:43:55,760 --> 01:44:02,000
service. This gives you a chance
throughout the year to look at what

1346
01:44:00,480 --> 01:44:06,719
we're doing, see how we're performing,
and make recommendations on what you

1347
01:44:03,840 --> 01:44:11,600
would like to see the following year.
Okay. Uh just a couple quick hit pieces.

1348
01:44:09,760 --> 01:44:16,639
Um we talked about the quadrants
already. Um and that's been a piece

1349
01:44:14,719 --> 01:44:20,480
that's in practice. Something that's
been unclear to me is there's a couple

1350
01:44:18,639 --> 01:44:25,920
different services that run on the
quadrant system. Are they staggered or

1351
01:44:22,800 --> 01:44:32,719
does all the services start in quadrant
1 in year one or are we saying like snow

1352
01:44:29,840 --> 01:44:38,639
removal starts quadrant 1 and street
sweeping starts in quadrant 3 so that

1353
01:44:35,520 --> 01:44:42,400
over the so that one community isn't
last on everything in a given year. Does

1354
01:44:40,960 --> 01:44:45,600
that make sense?
>> Through the chair to councelor Penrod.

1355
01:44:44,159 --> 01:44:50,000
Yes, we alternate every single service.
So snow removal, uh, pothole patching,

1356
01:44:48,080 --> 01:44:54,480
crack sealing, and street sweeping, they
alternate. So not one community or not

1357
01:44:52,480 --> 01:44:58,239
one section of the city is last every
single year, as well as every four

1358
01:44:56,400 --> 01:45:01,920
years, you're not first every year. So
for equitable treatment, we alternate

1359
01:45:00,080 --> 01:45:05,840
every single service. Yeah, sorry, I
might not have been clear. What I'm

1360
01:45:03,520 --> 01:45:11,119
trying to ask is, are they staggered? So
does does every is everything on one

1361
01:45:08,320 --> 01:45:15,040
beginning in one this year and then 2 3
4

1362
01:45:11,840 --> 01:45:18,480
» or are some services in starting in one
while others are starting in three

1363
01:45:16,800 --> 01:45:24,080
» through the chair to councelor Penrod
maybe I wasn't clear

1364
01:45:21,199 --> 01:45:27,840
» for example this year 2026
um snow removal will be northwest

1365
01:45:26,159 --> 01:45:31,760
quadrant but then street sweeping will
be northeast quadrant then it'll be

1366
01:45:29,520 --> 01:45:35,440
pothole patching southeast quadrant yep
we make every effort to make sure

1367
01:45:33,679 --> 01:45:40,560
there's equitable treatment across Ross
every single community uh every single

1368
01:45:37,520 --> 01:45:45,440
residential area within our community.
Thank you.

1369
01:45:43,040 --> 01:45:49,760
» Thank you, councelor. Uh next on the
list is councelor Hyde.

1370
01:45:47,920 --> 01:45:55,199
» Yeah, thank you. Uh Bryce, just uh
looking at the naturalization areas and

1371
01:45:52,719 --> 01:45:59,520
such like that. Um I'm wondering there's
nothing in here that talks about noxious

1372
01:45:57,280 --> 01:46:05,360
weeds within that as well. I'm talking
about like cat thistle, foxtail,

1373
01:46:02,400 --> 01:46:08,800
um leafy spurs, uh blue weed, hounds
tongue, all that kind of stuff that it

1374
01:46:06,800 --> 01:46:13,520
must be controlled within Alberta. It's
not in here at all. Is is there some

1375
01:46:11,520 --> 01:46:18,320
other place where this would be for
noxious weeds

1376
01:46:15,920 --> 01:46:22,560
» through the chair to councelor Hyde? Uh
yes, that's in the Alberta Weed Act. So

1377
01:46:20,159 --> 01:46:27,840
that's a provincial legislation. Um we
have to abide by that. uh Canada thistle

1378
01:46:25,360 --> 01:46:32,239
tanzy if it's noticed on our property we
have 48 hours to control so in an effort

1379
01:46:30,639 --> 01:46:36,560
not to double up what the province is
already doing it's very explicitly

1380
01:46:34,159 --> 01:46:42,880
covered under the ability to weed act
>> okay so is there anywhere that can refer

1381
01:46:39,920 --> 01:46:48,239
to that within this documentation
>> uh through the chair to councelor hyde I

1382
01:46:45,280 --> 01:46:53,280
can take that away and see if we can add
it in um again we didn't see I didn't

1383
01:46:51,520 --> 01:46:58,480
see the need to double up when the
province specifically states what the

1384
01:46:55,840 --> 01:47:02,159
requirements are. Yeah, we we uh as a
city are held to the exact same standard

1385
01:47:00,159 --> 01:47:04,639
as res residents are held for their own
properties.

1386
01:47:03,040 --> 01:47:08,960
» Yeah, understandable and and I
appreciate that. Um but we do get a lot

1387
01:47:07,199 --> 01:47:13,040
of people that send in complaints saying
about some noxious weeds that are around

1388
01:47:10,960 --> 01:47:16,960
some of the naturalization areas and in
the ditches and those type of places as

1389
01:47:14,800 --> 01:47:20,880
well which are in our jurisdiction. So,
if it was somehow there that they can

1390
01:47:19,119 --> 01:47:24,719
take a look at it, that just makes it
easier for us to say, "Well, don't go to

1391
01:47:22,719 --> 01:47:29,159
a different spot. It's right there."
That's all I'm referring to. Thank you.

1392
01:47:30,000 --> 01:47:35,280
» Thank you, councelor. Hi, uh, Councelor
Vanu Kirk.

1393
01:47:33,840 --> 01:47:42,080
» Yeah, thank you. I just wanted to go
back to um [clears throat]

1394
01:47:37,199 --> 01:47:47,040
5A if you wouldn't mind scrolling down.
Just wondering if you could speak to 5A.

1395
01:47:44,560 --> 01:47:52,880
So basic um some of the feedback that
council get gets is um you know very

1396
01:47:51,440 --> 01:47:57,360
black and white. You know everybody goes
home on the weekend and doesn't care

1397
01:47:54,320 --> 01:48:01,600
about the trails, right? Not true. Um so
can you speak to how a 40-hour week

1398
01:48:00,159 --> 01:48:05,280
might look at different times of the
year? You know is everyone Monday to

1399
01:48:03,280 --> 01:48:09,840
Friday or is there people that are you
know Thursday to whatever you know that

1400
01:48:08,080 --> 01:48:14,239
different 5day periods? Are there shifts
in schedules? How is some of that

1401
01:48:11,679 --> 01:48:18,880
managed? Uh, I know with bylaw for
instance, you know, shifts are managed

1402
01:48:16,080 --> 01:48:22,800
and worked around events and times of
year and all those kinds of things. Can

1403
01:48:20,560 --> 01:48:27,840
you speak to some of the parks and recck
staff and what that scheduling looks

1404
01:48:24,800 --> 01:48:32,560
like? I think the public should hear
some of that

1405
01:48:29,520 --> 01:48:37,760
» through the chair to council venue. The
parks and roads teams are grounded in a

1406
01:48:35,360 --> 01:48:45,760
40-hour work week. So, from 8 to 4:30
Monday to Friday. The reason that is um

1407
01:48:42,000 --> 01:48:49,440
the roads team they have six staff uh we
need six staff for snow removal. We need

1408
01:48:47,440 --> 01:48:54,800
six staff for adequate pothole patching
and and traffic control. So there is a

1409
01:48:51,760 --> 01:48:58,560
need of the whole team to be together.
Um historically we have considered what

1410
01:48:57,119 --> 01:49:03,679
it would look like for 7-day coverage
and what that looks like is suboptimal

1411
01:49:00,960 --> 01:49:08,000
crew numbers and resourcing to get the
job done during the week and we weren't

1412
01:49:05,360 --> 01:49:11,840
able to achieve the same amount of work.
This does allow us to get the most

1413
01:49:09,760 --> 01:49:15,679
amount of work done during the 40-hour
work week. However, we do have an on

1414
01:49:13,600 --> 01:49:20,960
call system. Uh there is an individual
on call from both parks and roads and

1415
01:49:17,440 --> 01:49:24,960
they are available 24/7 and that nothing
will be allowed to go outside of that

1416
01:49:22,719 --> 01:49:29,119
service level. Uh for example, in the
winter, if we have a big snow on the

1417
01:49:26,719 --> 01:49:32,400
Saturday morning, does this 40-hour work
week does not mean that the plows and

1418
01:49:30,800 --> 01:49:36,400
the sanders are not out Saturday morning
at 5:00 a.m.? We have on call staff

1419
01:49:34,880 --> 01:49:40,080
appropriate for the season. say at
Christmas there's more than one and that

1420
01:49:38,560 --> 01:49:46,639
if we see conditions where we need to
respond we will respond 24/7 uh but the

1421
01:49:45,280 --> 01:49:52,080
grounding of the team is within the
40-hour work week with our current

1422
01:49:48,960 --> 01:49:57,920
complement of staff that is our
limitation however we have set out the

1423
01:49:55,119 --> 01:50:02,080
pathway to get to say 7-day coverage but
that does involve a increased level of

1424
01:50:00,000 --> 01:50:05,360
service which involves uh personnel and
resourcing

1425
01:50:03,600 --> 01:50:11,040
» yeah that's good um [clears throat] I
think clarity there is that the on call

1426
01:50:08,080 --> 01:50:16,800
system is what um the tool is right now
to make sure that if there are large

1427
01:50:14,800 --> 01:50:20,880
concerns mostly on trail snow clearing
that's a lot of the feedback we get back

1428
01:50:18,560 --> 01:50:24,880
on on weekends some of the key areas are
are looked after so I know that I've

1429
01:50:23,360 --> 01:50:29,199
definitely saw some of the trail
machines clearing trails on weekends and

1430
01:50:27,679 --> 01:50:32,800
um you know it's not that they're
pulling in full shifts on that but you

1431
01:50:31,280 --> 01:50:35,760
know some of the key areas are looked
after so thank

1432
01:50:36,320 --> 01:50:47,760
Thank you, councelor Councelor Penrod.
>> Thank you, Deputy Mayor. Um,

1433
01:50:44,239 --> 01:50:51,600
so on page 159,
the document says the snow and ice

1434
01:50:49,840 --> 01:50:56,320
control program will reset when
continuous snow events are experienced.

1435
01:50:54,560 --> 01:51:00,560
This is the single biggest pinch in the
current system. I wonder if you could

1436
01:50:57,760 --> 01:51:06,080
take the opportunity given your response
to the last question. And I think this

1437
01:51:01,840 --> 01:51:12,480
is a great opportunity to just hear um
why this is the best of the worst

1438
01:51:09,119 --> 01:51:19,280
options if that makes sense. Um if you
could speak to how this helps us to

1439
01:51:16,320 --> 01:51:24,719
achieve that
community safety and well-being in the

1440
01:51:20,800 --> 01:51:27,840
resident centered services
through the chair to councelor Penrod.

1441
01:51:26,400 --> 01:51:32,560
Thank you for that question. Uh that's
probably the most misunderstood part of

1442
01:51:30,000 --> 01:51:36,639
our service levels is the roads
operational in winter. Uh the quadrant

1443
01:51:35,040 --> 01:51:41,920
policy is specifically around the
sentence of if snow uh comes again that

1444
01:51:40,239 --> 01:51:46,080
we reset the service levels until they
can be brought back into align. So

1445
01:51:44,159 --> 01:51:51,040
realistically what does that mean? So we
do priority ones and two roads five

1446
01:51:48,239 --> 01:51:55,360
times a month. Um we do residential once
a year guaranteed maybe twice and that's

1447
01:51:53,360 --> 01:51:59,920
just by the time we get to that trigger.
That's the accumulation that we would

1448
01:51:57,280 --> 01:52:03,360
see. We would do priority ones and twos
as much as we need to and then we would

1449
01:52:01,199 --> 01:52:07,360
move into residential clearing. We would
start for example at the colonial uh

1450
01:52:05,920 --> 01:52:10,719
neighborhood and we will work all the
way through to the southeast. If it

1451
01:52:09,199 --> 01:52:16,000
snows again to the point where we need
to re-trigger priority ones and twos, we

1452
01:52:13,520 --> 01:52:19,679
will finish let's say 30% of the city.
we would go back, clear the priority

1453
01:52:17,760 --> 01:52:23,760
ones, the priority two roads, and go
right back to where we started. Uh the

1454
01:52:21,920 --> 01:52:28,400
misconception that we've seen with
resident responses is that when we see

1455
01:52:26,719 --> 01:52:31,520
enough snow to go back to priority ones
and twos, we're doing all the ones and

1456
01:52:29,840 --> 01:52:35,199
twos, then we starting Colonial again.
So some streets are getting two services

1457
01:52:33,199 --> 01:52:40,159
while others are only getting one.
That's not the case. Uh reality is that

1458
01:52:38,000 --> 01:52:44,960
we would do the priority ones and twos,
the arterial roads, the range roads, uh

1459
01:52:42,639 --> 01:52:48,800
the arterial roads, range roads are
priority one. Then priority two is the

1460
01:52:46,480 --> 01:52:52,800
ring roads. We'll go right back to where
we left off in the residential clearing

1461
01:52:51,040 --> 01:52:58,080
program and continue to clear those
priority in four and five roads until we

1462
01:52:56,159 --> 01:53:03,040
until every single street in Bowmont has
had one service and then that would be

1463
01:52:59,520 --> 01:53:08,159
the totality of our first clear. So the
misconception often lies that we will

1464
01:53:05,199 --> 01:53:13,040
clear the pro the quadrant one of that
year's roads three or four times before

1465
01:53:10,480 --> 01:53:17,679
we get to the pro the last quadrant. Uh
that's not the case. We do everything

1466
01:53:14,400 --> 01:53:23,880
once before we start everything twice.
>> Just uh before you continue, uh Miss

1467
01:53:20,080 --> 01:53:23,880
Winter has a comment.

1468
01:53:26,560 --> 01:53:32,719
» Um I just wanted to respond um back to
Councelor Hyde's question with regards

1469
01:53:30,960 --> 01:53:37,599
to the noxious weeds. That's actually
under our um community standards bylaw

1470
01:53:35,199 --> 01:53:42,360
where we have that and it's enforced
through municipal enforcement as our

1471
01:53:39,040 --> 01:53:42,360
weed inspectors.

1472
01:53:47,040 --> 01:53:53,360
Yeah,
>> thank thank you. So, it's through the

1473
01:53:50,880 --> 01:54:01,040
bylaw through that that portion of it.
Um, of course, it has to do with

1474
01:53:55,599 --> 01:54:04,639
residential um uh yards as well then as
well as public.

1475
01:54:03,199 --> 01:54:07,840
» Community standards by law.
>> Okay. Thank you.

1476
01:54:05,520 --> 01:54:11,599
» Thank you.
>> Perfect. Thank you for that. We'll

1477
01:54:09,360 --> 01:54:17,679
return back to councelor Ben Ryan. Thank
you. Um, appreciate the explanation. If

1478
01:54:15,199 --> 01:54:22,320
you could just um,
maybe explain for us and for our

1479
01:54:20,080 --> 01:54:26,960
residents
why it's essential that we double back

1480
01:54:24,320 --> 01:54:30,639
on that snow reset to the ones and twos.
What what is the

1481
01:54:29,280 --> 01:54:36,159
what are the data points or the
considerations that bring us back to

1482
01:54:32,560 --> 01:54:41,440
those service level or the priority ones
and twos? And what benefit does the city

1483
01:54:39,199 --> 01:54:47,040
receive by making sure that those
priority ones and twos are are cleared

1484
01:54:45,040 --> 01:54:51,760
» through the chair to councelor Penrod?
Uh priority ones and twos as I uh

1485
01:54:49,440 --> 01:54:55,520
alluded to earlier we can maintain
between three and five times a month.

1486
01:54:53,599 --> 01:55:00,080
The data suggests that at that service
level level trigger that's how often we

1487
01:54:58,159 --> 01:55:06,080
would need to be there to complete one
full residential clear will take 6

1488
01:55:01,840 --> 01:55:10,000
weeks. So if we were to not revert back
to the priority ones and twos, 6 weeks,

1489
01:55:08,639 --> 01:55:15,119
month and a half, we're potentially
missing seven services on priority ones

1490
01:55:12,639 --> 01:55:20,480
and twos. The ones and two roads are
50th Street, 50th A, uh, and all the

1491
01:55:17,920 --> 01:55:25,199
range roads. So the streets that likely
every resident uses every day to leave

1492
01:55:22,719 --> 01:55:29,679
the city, uh, enter commercial space.
All the all the schools are on priority

1493
01:55:26,960 --> 01:55:35,199
ones and twos. Um, this is just an
effort to keep our highest traffic

1494
01:55:32,159 --> 01:55:39,760
areas, um, the ones where there's no
room for error in top maintainable

1495
01:55:37,040 --> 01:55:44,800
condition all winter long.
Thank you. Uh, and just one more point

1496
01:55:42,480 --> 01:55:50,800
on the ice control, sanding, and rock
chip rock chips. Um, maybe it's maybe I

1497
01:55:48,719 --> 01:55:58,960
misunderstood, but is there a service
level change here? Um

1498
01:55:55,360 --> 01:56:05,520
it I remember a map that showed where
rock chips were being applied, but this

1499
01:56:01,920 --> 01:56:09,920
makes it sound like it will be done um
kind of

1500
01:56:07,440 --> 01:56:14,560
under the judgment of the operators and
that I remember that being a

1501
01:56:11,440 --> 01:56:18,880
recommendation that came from the uh
consultants report. So I just wanted to

1502
01:56:16,159 --> 01:56:22,719
check that and also the may on the rock
chips being available at designated

1503
01:56:20,639 --> 01:56:28,159
areas through the city. previously that
has been for sure available. Are we

1504
01:56:25,199 --> 01:56:31,520
looking at pulling that back
>> through the chair to councelor Penrod?

1505
01:56:29,920 --> 01:56:34,800
Uh you've actually identified one of the
improvements that we've made to our

1506
01:56:32,960 --> 01:56:39,280
service level. So the original service
level was a map which clearly clearly

1507
01:56:37,199 --> 01:56:44,400
identified which intersections would
have rock chip and and ice control. What

1508
01:56:42,080 --> 01:56:48,719
this policy says is that we will manage
every single intersection on an as

1509
01:56:46,719 --> 01:56:51,520
needed basis. So just because the
intersection is not marked on the map

1510
01:56:50,159 --> 01:56:56,159
does not mean the operators won't
maintain it. Uh we heard that from that

1511
01:56:53,920 --> 01:57:00,320
conversation in budget two two years ago
and we went about fixing that. So uh

1512
01:56:59,040 --> 01:57:04,719
what you've identified is actually an
improvement. We will rock chip ice

1513
01:57:02,800 --> 01:57:09,440
control every single intersection on an
as neededs basis through the inspection

1514
01:57:06,800 --> 01:57:15,119
program within our team. Uh secondly the
may in rock chip gives us the ability to

1515
01:57:12,800 --> 01:57:21,280
increase the rockchip locations. It's
not something that we've planned just

1516
01:57:16,320 --> 01:57:25,840
yet. Uh but under Bowmont growing we
know that there might be an opportunity

1517
01:57:23,280 --> 01:57:29,920
in the future to offer rock chip at
additional locations and that's why we

1518
01:57:28,320 --> 01:57:36,239
included that there. So it gives us the
ability to scale up.

1519
01:57:32,719 --> 01:57:42,000
Appreciate the continuous improvement.
>> Thank you councelor uh Mayor Vanderwak.

1520
01:57:39,119 --> 01:57:48,159
Go ahead.
>> Um okay got to get my thing here. Thank

1521
01:57:45,920 --> 01:57:51,599
you. Uh Bryce, just a quick question.
Actually, one question myself, then I

1522
01:57:49,840 --> 01:57:56,000
have a question from a resident that
sent us an email. Are the trails also on

1523
01:57:54,320 --> 01:58:00,320
a priority system in terms of snow
clarity in the winter

1524
01:57:58,239 --> 01:58:03,920
» through the chair to Mayor Vanderquac?
Yeah, the trails are on a priority

1525
01:58:02,080 --> 01:58:07,920
system. Uh there's only two priorities.
Priority one, priority two. Uh the

1526
01:58:05,760 --> 01:58:12,320
priority one is the main thoroughare for
all the trails to allow uh hight traffic

1527
01:58:10,400 --> 01:58:15,599
areas. So such as around schools or
commercial plazas and then priority two

1528
01:58:14,320 --> 01:58:20,080
would be the the connections from
residential areas. So priority one will

1529
01:58:17,599 --> 01:58:22,960
allow us to clear that first uh lot of
trails immediately after snow clearing

1530
01:58:21,679 --> 01:58:29,360
and then when there's time we'll go back
and and hit those priority twos. Yep.

1531
01:58:25,280 --> 01:58:34,560
» Okay. Good. And then uh um there's a
question regarding attachment one item 6

1532
01:58:32,080 --> 01:58:41,199
C page three talking about the removal
and disposal of snow. And there was some

1533
01:58:37,920 --> 01:58:45,920
indication that um
it had changed to instead of being

1534
01:58:44,159 --> 01:58:51,400
plowed to the middle and hauled away, it
was plowed to the side and then come

1535
01:58:47,360 --> 01:58:51,400
back later. Is that correct?

1536
01:58:53,119 --> 01:58:57,040
» What What is the current practice right
now?

1537
01:58:54,960 --> 01:59:01,360
» Okay. Through the chair to Mayor
Vanderqu. Our current practice is plow

1538
01:58:59,280 --> 01:59:05,360
to the middle and remove. However, in
extreme situations where we have a

1539
01:59:03,280 --> 01:59:10,320
inundation of snow or a large
accumulation, we will plow to the side

1540
01:59:07,679 --> 01:59:13,679
to allow traffic to freely flow. We will
come back as soon as we can to plow to

1541
01:59:12,400 --> 01:59:17,520
the middle and remove.
>> Um, as I said to councelor Penrod

1542
01:59:16,080 --> 01:59:21,280
earlier, it takes us 6 weeks to get
around residential neighborhoods. Uh,

1543
01:59:19,440 --> 01:59:25,040
this January was a perfect example. We
were forced to plow to the side in

1544
01:59:23,040 --> 01:59:28,960
residential neighborhoods to allow
residents to leave and come and go as

1545
01:59:27,199 --> 01:59:33,199
they need to as well as for emergency
standards, emergency vehicle standards.

1546
01:59:31,360 --> 01:59:38,080
And it just gives us that operational
flexibility to handle a large storm

1547
01:59:35,599 --> 01:59:41,920
event. Uh however, the practice that we
will do every day is plow to the middle

1548
01:59:39,840 --> 01:59:47,280
and remove. That's that's option one and
preferable.

1549
01:59:42,800 --> 01:59:51,119
» Okay, good. Thanks for clarifying that.
>> Thank you. Uh just one quick question uh

1550
01:59:49,360 --> 01:59:54,719
that sparked a a question after you had
mentioned the priorities for the

1551
01:59:52,159 --> 01:59:59,119
pathways. Um does that follow similar
suit to the roads where if we get

1552
01:59:56,800 --> 02:00:05,679
another snowfall we're starting back on
one and then eventually getting to two?

1553
02:00:03,119 --> 02:00:09,520
» Uh to the chair. Uh yes, that would be
the case. So priority one is our

1554
02:00:07,199 --> 02:00:13,360
priority one. So if we have consecutive
rain event uh snow events uh back to

1555
02:00:11,760 --> 02:00:16,560
back to back and we're not able to stay
on top of it, we'll be continuously

1556
02:00:15,040 --> 02:00:21,280
doing the ones before we can get to
twos. uh the ones are identified as

1557
02:00:19,280 --> 02:00:26,800
around the schools around the commercial
uh high use pathways um and that's why

1558
02:00:24,000 --> 02:00:32,000
they're prioritized one over two.
>> Perfect. Thank you. Um I think no need

1559
02:00:29,280 --> 02:00:34,880
to beat a dead horse, but you uh you hit
the nail on the head when you said

1560
02:00:33,040 --> 02:00:38,480
communication was maybe a gap that
previously exists. So appreciate that

1561
02:00:36,880 --> 02:00:42,159
there's a system going forward where we
better communicate and let uh residents

1562
02:00:40,400 --> 02:00:45,440
know what's going on because uh I think
there's a lot of value that and I know

1563
02:00:43,679 --> 02:00:48,159
residents appreciate it. So thank you so
much.

1564
02:00:50,400 --> 02:00:58,320
All right. Well, that being said, that
is the end of our presentations.

1565
02:00:55,440 --> 02:01:01,520
Um, Madame Clerk, do we have any new
counselor inquiries?

1566
02:00:59,840 --> 02:01:04,520
» No, we do not have any new counselor
inquiries.

1567
02:01:04,639 --> 02:01:12,080
» Perfect. Well, unless I am missing
something, I believe that brings us to

1568
02:01:10,159 --> 02:01:21,480
adjournment.
Um, so that being said, I would like to

1569
02:01:15,119 --> 02:01:21,480
adjourn this meeting at 8:03 p.m.