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To order.

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This is a workshop meeting, Tuesday, January 10, 2017. First item on the agenda is discussion regarding consent agenda items. Do we have a motion?

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I'm sorry, workshop. You and I just spent 20 minutes talking through all the other stuff. So, discussion regarding consent, agenda items for the second regular meeting of January 2, 2007.

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So any discussion or comments,

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please look over that then.

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We also have a discussion regarding statutory agenda items for the second regular meeting

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of January 10th.

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Any discussion?

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Mayor, I have, I'm not sure it's going to be answered in the workshop, but on item G statutory

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story items G about the new program to enhance Texas Avenue. I think it's a one

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where we do a hundred thousand dollars. I think it's a great program. I think

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it's got to be done as the citizens have told us. However, I think we need to add

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some items that I was hoping with our new mayor with entrepreneurial experience could

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come up with some ideas that would be faster moving than a hundred thousand

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dollars. Meaning that it's going to take more than $100,000 or some fabulous ideas to get

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that taken care of. And so I don't know how to be appropriate now but I'd like to add

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that we get a systems group together that's concerned about Texas Avenue and try to maybe

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focus the $100,000 or come up with some different ideas on how to enhance it.

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So are you saying you'd like to pull this from the statutory agenda?

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and so you could if I have to do that to add a committee to prove it for it with

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additional study but I think it's a great idea I don't give you wrong I know

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that but we can move to approve it and then point of committee is supplementary

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right right the subject is just to establish the

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We need a quarter of the education grant program, and we can go a lot of directions after we establish it.

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Right, so that's what I'd like to do, but add the committee so we can get working on that.

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So could we pull that, because somebody's second informant will pull it and talk about it?

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Okay, okay, thank you.

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So we'll pull it and talk about it in the regular session, see where it goes, okay?

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Any other discussion?

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That's for you, items?

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Okay,

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next item is a presentation by staff regarding local area traffic management programs.

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Keen.

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Mayor and Council, we have Paul Casper's going to introduce, I believe Gary Schatz, our traffic

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consultant on this issue.

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Good afternoon, Mayor and Council.

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We're here to talk today about our local area traffic management program, maybe new to many

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of you.

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We've really, it's fairly new in itself and the program was just established last year.

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And the intent of this presentation day is really to update you on progress of where we

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are with it, not to rehash or go back through all the fine details of the program.

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But we will kind of touch on the high points of that for you all, and then kind of show

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where we are to date with this, to turn the presentation over in a couple of slides to

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Gary to run through the rest of it and he's been very instrumental in putting this program

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together.

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I'd give a little history prior to having this program when someone asked, you know,

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what about traffic calming, doing speed humps and bumps and things of that nature?

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Well, our answer had been, we really don't do those, we don't have a unified program for

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that.

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I think to date we have really three installations of a couple of speed humps and one speed

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table.

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to a Monbaric and one by the high school.

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So that's the extent of what we've done

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and we've got to open up a whole new realm

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of opportunities and possibilities with this program,

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not just thinking along those two lines,

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but also a lot of other tools in our toolbox

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that we can use such as roundabouts

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and other things that Gary will talk about.

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So I think neighborhood traffic calming,

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but we're calling the official program LATM.

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Well,

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presentation agenda today,

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Today we're going to talk about the parameters of the program, give you the results of our

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first year pilot program which started in 2016, in with some recommendations and hopefully

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a little discussion direction from you making sure we're proceeding in the right direction.

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Talking about the objectives that we have for the program, really the first one I think

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summarizes a lot of what we're talking about is safety and quality of life for folks who

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are living along local neighborhood and residential collector streets.

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I'm talking about every street in town, we're talking about those in that neighborhood area

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and lower speeds, type of things, lower volumes, where folks are likely to be biking,

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riding bikes, walking, and we want to have safe modes of transportation for them in those areas.

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To go along with that overall program, really ought to look at making sure that we don't encourage

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cut-through traffic, so it means a lot of times making sure that our arterial streets

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or handling traffic and moving them efficiently so we don't have folks wanting to divert through

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neighborhoods as well so that's a side benefit to the overall program and creating opportunities

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for enhancements and focal points as we do these improvements to the neighborhood perhaps around

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about some things like that might be opportunities to do some aesthetic enhancements.

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So the policy was

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set up. It was under the authority of myself and we developed it with Gary's guidance. Gary came

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to us with experience from both City of Austin and City of Houston having done programs

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like this previously there. We kind of got the benefit of learning the mistakes all at

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once with Gary, so a lot of the things he may have gone through in both of those cities

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he brought with solutions starting out with so I think we have a good program from the

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get go. Certainly room for improvement and we're always open to those ideas as we move forward.

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We also partnered with the fire department and police department very early in developing

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this process, making sure that they understood their role would have an opportunity for some

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veto power and certain points through the process. We also reached out to the community

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neighborhood associations, got comments back and reviewed the program as well. And then

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last year in January, we got the authorization from council to move forward with the program

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and we launched our first call for projects, if you will, from four folks in the community

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to give us ideas back in March last year.

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Funding sources for the ultimate construction of the improvements was kind of identified,

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you know, typical funding sources for street improvements.

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So transportation fund, general fund, could be bond funds.

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And really these were the two big primary issues, speeding, being the number one safety issue

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that we were looking for and cut through traffic quality of life issues I mentioned before was

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also one of the areas that we wanted the program to at least talk about but initially right

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away I think we aren't staffed up to be able to handle those issues. So I think for most

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part our call for projects for the most part has been regarding speed mitigation so far

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state. And that's been our initial focus for that. We kind of defined a lot of timelines

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and milestones and work through that program.

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I think this is the term that I'm going to turn over to Gary here on this next slide

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is least restrictive that best mitigates.

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I've heard him say that more than one time

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and making sure that we document the problem well and understand

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we don't want to do something that's going to create a bigger issue in the neighborhood.

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And then we define some criteria to make sure that there was a

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a vetable process of how does someone have equal standing going through the process.

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is anyone can apply for it and go through the same steps with us.

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The with that I'm going to turn this over to Gary and then I'll come back up at the

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last and Dennis.

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All.

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Thank you.

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Your Honor Council members, good morning and good afternoon and thank you for your time.

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So when we talk about speeding mitigation, speeding is a public safety issue and we unfortunately

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have very good data that says that a pedestrian struck by motor vehicle traveling at a certain

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speed has a certain probability of being killed and that's what this draft represents. Unfortunately,

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those numbers are higher for children and the elderly. Which button is it for? Okay. We do because it

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is a safety issue, we want to try to create an expedited process to address those. And because also,

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it is a safety issue, it's something that we cannot delegate our responsibility, either as professional

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engineers are stewards of the safety of the public to a community vote so petitioning is a part

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of the process but it is not a sole determining factor. First thing we talked about is eligibility

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and that starts with the traffic study. What are the speed statistics? Do we have reasonable

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conformance with the speed limit or do we not? Or are there five or more speed related

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crashes that have occurred in a 24 month period? The good news and going through this pilot program,

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And we had maybe on all the streets literally a handful of crashes.

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They were, I think, all but one property damage only crashes, no street qualified for

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the program under the crash criteria.

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People say the crashes are happening and we see it with the mailboxes and the skid marks

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and things like that.

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But unless it's reported to Brian Police Department and a report is generated for the program

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this did not happen, because we can objectively look and see what's going on with that.

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We do want to minimize impact public services, and the fire department does have veto roles.

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We also don't want to conflict with other projects, or, and they just doesn't go along

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multi-lane roadways.

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Somebody requested Bill of Maria in front of Blaine College.

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I don't think we want to traffic home, Bill of Maria, not the right thing.

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When we look at ranking for funding, we looked at 15 weighted criteria, the higher score equals the higher priority, and just because you're eligible does not mean you're funded that becomes a process of looking at the available city budget and resources and what can we find.

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That's why we have a ranking for funding process. All things considered equal who goes first, and we want to try to make that as objective and equitable as possible.

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And then because our traffic studies have a finite shelf life and evidence of support

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petitions and neighborhoods have a finite shelf life, currently in the program, if you're

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unfunded after two years, your request does expire and you need to go back to the program.

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So here are our statistics.

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We had a total of 30 accepted requests of the program.

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We had more requests come in, we had, I think,

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wherever got my number.

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We had 16 duplicate requests, we had several people submit for the same street and the program

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only recognizes one request or record for a street second and we had some individual

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couple of requests that just were not ineligible or were not eligible for the program.

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When we went through the entire process of these 30 of our 11 of them are eligible for funding and we'll see those later in ranked for funding order.

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We did have two that were eligible but they were incomplete and one of the requirements is the requester of record has to circulate and evidence of support petition return that to us.

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Two of the requesters despite our best efforts just did not return that document.

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So, they're incomplete and they do not take the funding.

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The other 17 were ineligible, nine of them because we couldn't document either an adverse

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level of speeding or a crash history.

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The fire department did have to veto one.

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There are a lot of people again, they ask for villa Maria or other streets that we just,

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you know, the street heart says we do not have to call those streets.

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Then three, we had active repending construction.

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I've got to question one, go in there and tear something up, you'll put something in

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and tear it out and put it back.

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For the fire department, what was the reason for the veto?

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It was considered an emergency service travel route.

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They used it a lot and they were concerned about traffic calling along their impact and

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their ability to travel timely.

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One thing that we do offer, though, is we had a caveat in the program if we went out there

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did the traffic study and the statistics were just incredibly low. Then we have the ability

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to change the speed limit on that street from the statutory from a facet 30 miles an hour

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down to 25 miles an hour. And we had four streets that did qualify for that. We want to go out

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there after council action to approve changes to speed limit and drop those speeds on that street

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down to 25. We limit on those streets to 25.

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So here's an example. I want to share three

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examples of what we were looking at in terms of speeding mitigation strategy. Again, the least

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restrictive that best mitigates. By doing that, it's easier to get consensus from a community

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because the more egregious the mitigation my experience is, the harder it is to get consensus.

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and we want to minimize the potential for shifting traffic to adjacent trees.

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The risk isn't zero but we do want to minimize it.

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So this is trophy drive. This is actually our very first request.

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The program. And they wanted us to take a look at broad more to the briar gate, as you see. Here are the speed statistics. Definitely a problem out there. And interestingly, Eastbound toward Highway 6 is the bigger problem, because everybody's using that to circumvent the signal there at 6th and we angel Brian. And a lot of folks just going too fast out there. Our proposal, two speed hunts along the street seconds.

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It's pretty simple, pretty straightforward.

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The location of the driveways really preclude any other strategies because we don't want to

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put things in front of people's driveways if we can avoid it.

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So two speed humps found that would fit appropriately.

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All of these were approved by BFB prior to us, even circulating condition.

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Excuse me.

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This is an example of what speed humps look like.

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I've been involved with this sometimes in the past and I remember if it's an ordinance

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or a policy that, if we put a speed hump in, the neighbors have to participate in the cost, is that a factor now?

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This program does not require cost participation.

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Okay, good.

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This program does recognize opportunities for a partnership.

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Let's say we have a request that is eligible but is not funded.

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If they want to come up with matching funds or if they want to privately fund it, we will entertain that.

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Here's another street.

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This is Esther over by BLAN, running from Carter Creek to East 29, and the challenge on this one, you know, very, very busy street, 4200 vehicles a day, BFD, our BPD is put out their speed monitoring trailer, a number of times over the years on this street, and they're still doing what they do.

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So when we first took a look at this, we thought the least restrictive that would best mitigate would be four speed hunts.

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The scattered was about equal distance along the 2000 feet of street, but when we shared that with the fire department, they said no, we use that street frequently.

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So, we're okay if you do traffic calming, but you cannot do any vertical deflection devices.

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So, no speed humps, no speed tables, no speed fish.

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All of a sudden, we have a lot of tools taken out of our toolbox.

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And then the next most appropriate alternative in talking it over with our engineering staff

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in the fire department is actually three many roundabouts, one located at each intersection.

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So as you drive through the street, you are going to have to do horizontal deflection and

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we'll see that having the effect of helping the slow traffic down.

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Here is some slides that show an example of what roundabouts and many roundabouts look

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back in neighborhoods.

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We don't, I apologize, we don't have anything specific for what Esther might look like,

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but that is the genesis of where we would be pulling ideas from.

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Excuse me, Gary, would these be smaller diameter than you have on Nash and Brodmore?

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Yes, they would.

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They would be designed to fit within the existing intersection.

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We do not have a desire to move curbs.

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We do not have a desire to take right away with this program.

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We want to try to do everything within the footprint of the street, or at least within the

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city's right away.

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00:18:30,570 --> 00:18:35,350
So the fire trucks would still work, do you think, vaccine dimensions?

218
00:18:35,350 --> 00:18:41,930
Yes, or what what actually happens in a photo in the upper right those all of those islands are mountable

219
00:18:42,690 --> 00:18:45,490
So larger vehicles have to drive over everything

220
00:18:45,490 --> 00:18:51,650
So there'd be no there'd be no beautiful. Okay, you know, you wouldn't be you know putting a tree there or anything because you

221
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It would last apartment got a drive over there

222
00:18:54,950 --> 00:18:55,430
I

223
00:18:55,430 --> 00:18:57,330
Think the fire department take it out with the first pass

224
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So long as they can get over it, right, but you know, maybe there's an opportunity for an aesthetic treatment with with brick inlay

225
00:19:05,350 --> 00:19:10,710
or something like that. I don't know, but one of the things that we do is we work with the

226
00:19:10,710 --> 00:19:16,790
requesters once we identified which request are funded and help them guide us through the

227
00:19:16,790 --> 00:19:23,430
design process and some ideas for aesthetic treatment. And that also may be if landscaping is an

228
00:19:23,430 --> 00:19:28,090
opportunity, that's where we would look for partnering to say, okay, if we landscape it will

229
00:19:28,090 --> 00:19:35,330
you maintain it. That's where Chief McGregor said just make sure they're red, right? As long as the

230
00:19:35,330 --> 00:19:42,370
All right, and Gary, they used, they, I've been in some streets in Austin where that small roundabout thing is used

231
00:19:42,970 --> 00:19:49,650
Did you design those and you know depends on where you were there were some not my favorite examples in Austin, okay

232
00:19:49,650 --> 00:19:54,110
Well, anyway, they seem to work well, so some did work better than others. I will agree

233
00:19:56,790 --> 00:20:01,870
Here's another example. This is broadmore drive from trophy down to

234
00:20:01,870 --> 00:20:10,010
a braver drive, and obviously a very, very busy street because it is a designated minor

235
00:20:10,010 --> 00:20:10,670
collector.

236
00:20:14,040 --> 00:20:19,260
So, I mean, it's carrying the traffic, the challenge is that's really fast with them

237
00:20:19,260 --> 00:20:20,680
we want in that neighborhood.

238
00:20:21,540 --> 00:20:25,320
And the other challenge is because the, I'm sorry, designated major collector because it

239
00:20:25,320 --> 00:20:28,680
is, and this is working with fire, no vertical deflection devices.

240
00:20:29,040 --> 00:20:31,780
So, again, no speed homes, no speed tables, no speed cushions.

241
00:20:31,780 --> 00:20:39,260
the proposed solution for Broadmore is a many round about it, Janice Trail, and then two what we

242
00:20:39,260 --> 00:20:47,240
call chokers located about a 400 feet or so down. Basically imagine a park car on this side of

243
00:20:47,240 --> 00:20:52,240
the street, a park car on this side of the street, and somebody puts a bunch of traffic cones in between

244
00:20:52,240 --> 00:20:58,260
and the middle of the street. That really creates the impression I need to slow down to go through

245
00:20:58,260 --> 00:21:03,420
there. Many of some examples of what those might look like. These are landscape. So a

246
00:21:03,420 --> 00:21:09,440
choker is this ball bounce, which is an extension of the curve from from the edge inward and

247
00:21:09,440 --> 00:21:13,760
the splitter island, which is an island in the center. They can be directly across from

248
00:21:13,760 --> 00:21:18,520
each other. Or as you see in these examples, they're they're offsets that they're actually

249
00:21:18,520 --> 00:21:24,060
also create kind of a chicane effect. And so that's what you're already having at trophy

250
00:21:24,060 --> 00:21:33,680
in Broadmoor? Is it the same kind of setup? Broadmoor, trophy, or ball-outs? Yes, sir, so that's what you recommend. So, you recommend that for the rest of Broadmoor.

251
00:21:34,320 --> 00:21:42,900
Yeah, not everywhere, but yes, that is the concept. If we can create the opportunity for landscaping as opposed to simply brick favors, we would like to explore that.

252
00:21:43,280 --> 00:21:49,080
Isn't that a little different, though, because it's got a stop sign there, and these would work without a stop sign? Yes, sir, they would work without a stop sign.

253
00:21:50,710 --> 00:21:54,450
There's another example of what litter islands can look like.

254
00:21:54,510 --> 00:21:58,030
Again, landscape, you can add paper treatments around them.

255
00:21:58,130 --> 00:22:01,570
There's a variety of things you can do to enhance their appeal

256
00:22:01,570 --> 00:22:02,470
for the community.

257
00:22:04,800 --> 00:22:08,740
So here is a busy slide, and I will apologize for an end for that.

258
00:22:08,860 --> 00:22:13,100
But this is our ranking for funding of the 11 requests.

259
00:22:14,480 --> 00:22:18,060
So Rosemary Drive from Loop State to Rosemary Drive South.

260
00:22:18,060 --> 00:22:24,380
you know, that rosemary kind of loop over there just off 29 for up for it goes to two lanes.

261
00:22:25,060 --> 00:22:32,540
Our highest scoring request, a lot incredibly high speeds, incredibly high volumes, very

262
00:22:32,540 --> 00:22:37,500
good evidence to support best solution there were two speed humps. Cost estimate for that

263
00:22:37,500 --> 00:22:43,980
is about 12 grand. And then as you go down the list, each one of those has a cost we show

264
00:22:43,980 --> 00:22:48,920
So the proposed mitigation device, our cost estimate, and then the far right column is

265
00:22:48,920 --> 00:22:56,740
a cumulative estimate, so that if we say we only have $300,000, we know how far to go

266
00:22:56,740 --> 00:22:58,780
down the list and draw the line.

267
00:22:59,320 --> 00:23:04,820
So that's a very effective budget management tool, and again, who goes first and how come

268
00:23:04,820 --> 00:23:08,560
we have that objective information for the ranking for funding the fact?

269
00:23:09,820 --> 00:23:13,940
Sorry, if you already covered this, but on five of the six, the five of the top six that

270
00:23:13,940 --> 00:23:17,980
you have, I've had people just personally talk to me about the issue and very concerned

271
00:23:17,980 --> 00:23:22,300
about it, but then they also say, but please don't put speed bumps.

272
00:23:23,020 --> 00:23:31,380
So how are you getting neighborhood feedback on your own, obviously we can get that feedback

273
00:23:31,380 --> 00:23:32,020
on our own.

274
00:23:32,200 --> 00:23:35,520
How are you getting that feedback to know kind of where people stand?

275
00:23:35,520 --> 00:23:48,780
I know you started this by saying it's hard for it to get everyone in the neighborhood to agree I respect that but you know that's a good question. I'm going to see if I can go to a particular slide that is towards the end of the program.

276
00:23:49,240 --> 00:24:02,520
We I do have toward the end of the program. I have a slide that shows our evidence of support petition on one side is a map that shows these various proposed devices and where they go on the other side is.

277
00:24:02,520 --> 00:24:05,860
You know, name, address, phone number, yes, I'm for it.

278
00:24:05,940 --> 00:24:06,620
No, I'm against it.

279
00:24:06,620 --> 00:24:07,520
I'll go with the majority.

280
00:24:08,160 --> 00:24:09,680
And the requester of record is,

281
00:24:09,680 --> 00:24:13,180
and we define the petition area on that map as well.

282
00:24:13,480 --> 00:24:16,620
The requester of record is required to contact

283
00:24:17,500 --> 00:24:19,420
every property in the shaded area,

284
00:24:19,760 --> 00:24:22,640
and either get a signature and a position

285
00:24:23,320 --> 00:24:25,280
or provide us with an explanation

286
00:24:25,280 --> 00:24:26,900
of why they could not get a signature.

287
00:24:27,440 --> 00:24:29,880
I went by three times, three different days.

288
00:24:30,020 --> 00:24:30,760
Nobody was home.

289
00:24:30,760 --> 00:24:33,260
I went in some of my slammed the door in my face.

290
00:24:33,540 --> 00:24:35,640
They had a chain link fence with a bunch of dogs running.

291
00:24:35,880 --> 00:24:36,920
They're that kind of thing.

292
00:24:37,520 --> 00:24:40,400
So we're looking for good faith effort from the requester

293
00:24:40,820 --> 00:24:43,940
that they have tried to contact everyone along the street segment

294
00:24:44,320 --> 00:24:45,900
so they're aware of what's going on.

295
00:24:46,420 --> 00:24:49,320
It's not uncommon in your honor to see people say,

296
00:24:49,860 --> 00:24:52,640
I'm for it, but not front of my house.

297
00:24:53,700 --> 00:24:57,020
And our response to that is because these are geometric

298
00:24:57,020 --> 00:25:03,680
free features installed at with engineering judgment, you know, from from

299
00:25:03,680 --> 00:25:07,520
engineering perspective, this is our application over engineering judgments, our

300
00:25:09,400 --> 00:25:14,480
abilities under our licensure, and unless somebody can bring us a really good

301
00:25:14,480 --> 00:25:19,620
objective reason why it needs to be moved or it needs to be changed, it stays

302
00:25:19,620 --> 00:25:24,280
where it is. A lot of people say, well if you'll just move it in front of their house,

303
00:25:24,280 --> 00:25:30,020
I'm okay with it and they say no I don't want in front of my house. Move it back over there. This keeps that from happening

304
00:25:30,940 --> 00:25:36,860
And then the ranking for funding allows us to say we don't care if you we understand you may not like it

305
00:25:36,860 --> 00:25:43,300
But public safety is paramount and that is why the evidence for petition while it is one

306
00:25:43,820 --> 00:25:47,140
ranking for funding factor. It is not a sole deterrent factor

307
00:25:48,060 --> 00:25:52,620
We're going to have a street with one yes and a thousand no's but the speeding and crashes

308
00:25:52,620 --> 00:25:55,480
could be so horrendous that we do something anyway.

309
00:25:57,340 --> 00:26:06,360
I'd like comment mayor that people in this community have seen speed bumps not on city

310
00:26:06,360 --> 00:26:13,060
streets necessarily but in parking lots and there is a big difference between a speed bump

311
00:26:13,060 --> 00:26:14,160
and a speed hump.

312
00:26:15,660 --> 00:26:19,320
I've been in other communities that utilize the speed humps

313
00:26:19,320 --> 00:26:23,380
and you can drive across them possibly 20 miles an hour

314
00:26:23,380 --> 00:26:25,320
and just not even feel them.

315
00:26:26,280 --> 00:26:29,280
Whereas you drive across the speed bump at 20 miles an hour,

316
00:26:29,700 --> 00:26:30,920
you might break something.

317
00:26:32,240 --> 00:26:35,980
So some of this feedback you have received

318
00:26:35,980 --> 00:26:40,880
may not be valid if they experience the difference

319
00:26:40,880 --> 00:26:42,620
between a speed bump and a speed home.

320
00:26:43,120 --> 00:26:48,020
Sure. My point was just, are you already incorporating that in so that when we're evaluating this,

321
00:26:48,280 --> 00:26:52,920
we can see what that neighborhood feedback is as a part of the process.

322
00:26:52,920 --> 00:26:56,220
It sounds like you're saying the petition process should cover that.

323
00:26:56,280 --> 00:26:59,720
Obviously, we can look in and ask more neighbors how they feel about each of these spots,

324
00:26:59,960 --> 00:27:01,660
but you're covering that.

325
00:27:02,020 --> 00:27:02,360
Yes, sir.

326
00:27:02,660 --> 00:27:06,460
Another challenge we have in this community in fairness to those people who say,

327
00:27:06,460 --> 00:27:10,200
I don't want speed humps. Is there a way of the speed humps that are down and better far?

328
00:27:11,300 --> 00:27:15,520
In college station very very good example of what not to do.

329
00:27:16,920 --> 00:27:17,880
They're just not well.

330
00:27:18,040 --> 00:27:22,580
There's two cities, one community, so I appreciate that example. I'm sure there are examples in every city.

331
00:27:22,920 --> 00:27:25,380
What about the, excuse me, you know, yeah, yeah, yeah, yeah.

332
00:27:25,580 --> 00:27:28,080
What about the ones on Berk Lane that we already have?

333
00:27:28,740 --> 00:27:33,140
They are. Those are here as part of this and we'll see this later in the program.

334
00:27:33,140 --> 00:27:40,200
They can be constructed to a better standard, and part of this effort would be to reconstruct them to a current state.

335
00:27:40,220 --> 00:27:43,120
But they aren't as severe as the Humps and the Barnlots.

336
00:27:43,420 --> 00:27:45,120
They're closer to what you'd like to have.

337
00:27:45,380 --> 00:27:46,040
There are closer to that.

338
00:27:46,320 --> 00:27:47,600
Did you get a little feel for it?

339
00:27:48,540 --> 00:27:49,900
So not quite there, but they're closer.

340
00:27:50,220 --> 00:27:57,920
So I think in fairness to the community, we should be equitable in shape and style everywhere, because I need to be able to anticipate,

341
00:27:58,060 --> 00:28:02,780
okay, I can drive across all of them this way versus some I have to stop at.

342
00:28:02,780 --> 00:28:04,400
So I can speed over.

343
00:28:06,870 --> 00:28:12,790
Here is a list of all of our ineligible requests and they are alphabetical by requested street.

344
00:28:13,870 --> 00:28:20,590
Many of them were ineligible, again, because the speed criteria wasn't met or there was construction pending.

345
00:28:21,210 --> 00:28:27,850
There were, again, those two niches laying from Autry to State Highway 21. We just didn't get a petition back.

346
00:28:28,410 --> 00:28:32,570
Wayside drive from Avondale to Esther. We just didn't get a petition back.

347
00:28:33,410 --> 00:28:40,910
So, if there were someone along that street who sees this or sees media coverage in the

348
00:28:40,910 --> 00:28:46,190
next few days, a couple of weeks, whatever, and they say, I want to step up and take

349
00:28:46,190 --> 00:28:50,510
over as a requester and get this done, we couldn't be more thrilled if that would have.

350
00:28:53,900 --> 00:28:56,160
So, if you know somebody, please.

351
00:28:59,360 --> 00:29:00,300
So, here's our recommendations.

352
00:29:00,760 --> 00:29:02,780
We want to continue to the LATM program.

353
00:29:03,200 --> 00:29:06,420
We find that one request round per year is sufficient.

354
00:29:06,420 --> 00:29:12,860
We can hear the program up to do two a year, but it does train our existing resources, and we're going to do that.

355
00:29:14,120 --> 00:29:22,060
Speaking with the city engineer who's spoken with our public works director, we are recommending funding all 11 eligible requests.

356
00:29:23,700 --> 00:29:31,860
Total for that is about $470,000 from the transportation fund. We begin with conduct a kickoff meeting with all of those

357
00:29:31,860 --> 00:29:39,520
requesters and begin the preliminary design. Then we're looking to those could be constructed

358
00:29:39,940 --> 00:29:45,100
depending on getting an on-call contractor into complexity perhaps by the end of this year.

359
00:29:45,940 --> 00:29:51,240
We think we could move relatively quickly. Speedhumps can happen very quickly. The slower

360
00:29:51,240 --> 00:29:58,140
ones would be the many about this. And then we have this time six requests that came in

361
00:29:58,140 --> 00:29:59,620
and after the pilot was over.

362
00:30:00,340 --> 00:30:06,640
And we would start them in a new restaurant. We begin processing them as well. We also want

363
00:30:06,640 --> 00:30:11,160
it, we mentioned speed humps along Barric Lane. We would reconstruct both of those, and

364
00:30:11,160 --> 00:30:15,860
we would reconstruct the speedtail of that raised crosswalk along Oak Ridge Drive, which

365
00:30:16,400 --> 00:30:20,720
behind the high stage. So all of those would represent current state of the practice.

366
00:30:23,400 --> 00:30:23,920
With that,

367
00:30:26,550 --> 00:30:30,370
let me do go, your honor, because you did ask about it.

368
00:30:36,570 --> 00:30:41,490
This is what our evidence is for petition and speeding mitigation plans look like.

369
00:30:42,790 --> 00:30:48,290
So on the front we provide all of the speed information, there's a variety of tech of

370
00:30:48,930 --> 00:30:54,210
disclaimers, techs, et cetera, so that as people look at this, as they go from door to door

371
00:30:54,210 --> 00:30:58,230
or the evidence, the petition is on one side,

372
00:30:58,370 --> 00:31:00,330
you have to flip it over to see the plan

373
00:31:00,890 --> 00:31:01,750
and vice versa.

374
00:31:01,950 --> 00:31:03,910
We will not take one side of documents

375
00:31:04,310 --> 00:31:06,210
as we want to, as best we can,

376
00:31:06,410 --> 00:31:08,550
ensure that people have looked at the plan

377
00:31:09,370 --> 00:31:11,270
and are making an informed decision

378
00:31:11,270 --> 00:31:14,270
when they sign on the other side.

379
00:31:16,700 --> 00:31:17,700
That's what these look like.

380
00:31:17,860 --> 00:31:19,320
And that's what every request,

381
00:31:19,440 --> 00:31:20,420
I wanna give a shout out.

382
00:31:20,560 --> 00:31:23,340
I don't know, we have some more questions

383
00:31:23,340 --> 00:31:24,940
of record here in the audience.

384
00:31:24,940 --> 00:31:27,940
I want to give a shout out to them all together.

385
00:31:28,120 --> 00:31:33,000
They petitioned close to 500 homes, 500 properties in this.

386
00:31:33,700 --> 00:31:37,820
One request had, I think, maybe 15 properties.

387
00:31:37,840 --> 00:31:39,660
Another request had over 100.

388
00:31:40,740 --> 00:31:44,060
And they were out in June, July and August getting this done.

389
00:31:45,260 --> 00:31:48,980
And there was one lady who heard of a request on another street

390
00:31:48,980 --> 00:31:51,400
that was kind of foundering just really couldn't get help.

391
00:31:51,960 --> 00:31:53,300
She lived several bucks away.

392
00:31:53,300 --> 00:31:54,980
She said, I'll come and help, and she did.

393
00:31:55,960 --> 00:31:59,280
So there is a tremendous interest from my perspective

394
00:31:59,720 --> 00:32:01,720
that the community does care about safety,

395
00:32:01,860 --> 00:32:03,460
and they're willing to help each other to get it done.

396
00:32:03,640 --> 00:32:05,020
So please folks are awesome.

397
00:32:05,180 --> 00:32:07,020
I just want to give them a shout out for that, please.

398
00:32:10,240 --> 00:32:11,100
Pro-10, Donna.

399
00:32:12,400 --> 00:32:16,240
Yes, I got to hear a version of this program a few weeks back

400
00:32:16,240 --> 00:32:17,340
at the MPO meeting.

401
00:32:18,320 --> 00:32:20,860
And I want to thank you for the presentation.

402
00:32:21,200 --> 00:32:26,390
And I think it's one of the different ideas

403
00:32:26,390 --> 00:32:29,510
as you'll have regarding feeding and traffic management.

404
00:32:30,650 --> 00:32:32,130
I've been thinking about that a lot.

405
00:32:32,310 --> 00:32:34,610
It's a route around towns where we need some

406
00:32:34,610 --> 00:32:36,030
of these devices installed.

407
00:32:37,010 --> 00:32:38,230
Thank you again, great presentation.

408
00:32:39,410 --> 00:32:40,010
Thank you, sir.

409
00:32:40,510 --> 00:32:40,770
Thank you.

410
00:32:41,350 --> 00:32:41,870
In the comments?

411
00:32:42,230 --> 00:32:42,890
Thank you very much.

412
00:32:42,950 --> 00:32:44,010
I appreciate the list.

413
00:32:44,710 --> 00:32:46,510
I'm pointed to give a shout out to one more person.

414
00:32:46,650 --> 00:32:48,270
We sit in the back row and she's going to hate you.

415
00:32:48,530 --> 00:32:52,050
But Linda Lyndon makes her a crazy hand back there in the back.

416
00:32:52,270 --> 00:32:54,310
She was really helpful for us and the public

417
00:33:09,110 --> 00:33:12,170
So the funding is there, we don't need to do anything else.

418
00:33:12,970 --> 00:33:17,230
It is going to be shown in the forecast for the transportation fee.

419
00:33:17,230 --> 00:33:22,050
Next budget cycle, see if there we've already looked at that created allocation for it.

420
00:33:23,920 --> 00:33:24,160
Good.

421
00:33:25,200 --> 00:33:30,060
So yeah, there will be, at some point depending on whether we do those, you know, in-house

422
00:33:30,060 --> 00:33:35,040
change orders, various things, bits and pieces of this come, or you may see one contract

423
00:33:35,040 --> 00:33:41,300
saying this is going to do all of these for your approval that may come long, or, yes,

424
00:33:44,710 --> 00:33:45,390
defend those lines.

425
00:33:48,960 --> 00:33:53,660
But right now you've already got it set aside for these projects, the dollars, wherever

426
00:33:53,660 --> 00:33:54,260
they come from.

427
00:33:54,260 --> 00:33:55,580
That's it. Okay. Thanks.

428
00:33:57,650 --> 00:34:01,630
Okay. Next item on the agenda. Yes. Oh, sorry, Venice.

429
00:34:04,950 --> 00:34:07,530
Maybe I missed it while I was writing. So

430
00:34:08,310 --> 00:34:13,650
then what was the process of how did how did we go about choosing the neighborhood streets?

431
00:34:15,210 --> 00:34:21,970
The LHM is a request driven program. Anyone who lives or works along a street segment may submit

432
00:34:21,970 --> 00:34:29,070
I request okay whether you grant our own we're indifferent to that but the requirement is you do

433
00:34:30,130 --> 00:34:35,970
live or work along that street that your your residence your residence may be you know front

434
00:34:35,970 --> 00:34:41,150
facing you're on the street it could be side abutting so it's a street drawn on the corner on the

435
00:34:41,150 --> 00:34:46,830
side street you can be back abutting your house backs up the street you touch that street you can

436
00:34:46,830 --> 00:34:53,670
here in eligible requesters. Okay, so it comes from the neighbors, people who live on the street with

437
00:34:53,670 --> 00:34:55,890
a question. Yes, when we started the program.

438
00:35:06,550 --> 00:35:07,610
Okay, thank

439
00:35:21,920 --> 00:35:22,660
you, that's what I need.

440
00:35:25,170 --> 00:35:25,510
Thank you,

441
00:35:25,590 --> 00:35:32,230
Councilman Madison, any other questions? Okay, thank you. Next item on the agenda,

442
00:35:32,430 --> 00:35:38,030
presentation by staff regarding policies and procedures for housing revitalization

443
00:35:38,030 --> 00:35:43,370
and fill program. Mayor and staff Alcy Bond with our community development department will present

444
00:35:43,370 --> 00:35:43,870
this item.

445
00:35:49,160 --> 00:35:52,980
Good afternoon, Mayor and Council. It's really good to see you this afternoon.

446
00:35:53,760 --> 00:36:00,760
Today we want to thank you for your support of the housing and fill revitalization program funded

447
00:36:00,760 --> 00:36:07,120
by Council last year and this year's budget. We also want to provide information on the program for

448
00:36:07,120 --> 00:36:12,980
new council members provide a history of the expanded housing program and give everyone

449
00:36:12,980 --> 00:36:16,580
an update regarding the housing and bill policies and procedures.

450
00:36:17,080 --> 00:36:23,240
We did provide you a handout that is the full draft policies and procedures which should

451
00:36:23,240 --> 00:36:29,520
be by your chair, but today we're just going to present a summary of those policies and procedures.

452
00:36:30,140 --> 00:36:35,580
So, first, I want to give a quick view

453
00:36:40,820 --> 00:36:43,540
of the outcome of the General Home Investment

454
00:36:43,920 --> 00:36:49,260
and to the West 18th Street and Sims Project, which was a project done by Community Development

455
00:36:49,680 --> 00:36:56,640
a couple of years ago utilizing grant funds for the acquisition of the property and then

456
00:36:56,640 --> 00:37:05,340
And we were utilizing general fund as a loan for us to bid out the project, which we

457
00:37:05,340 --> 00:37:06,580
did bid out the project.

458
00:37:07,420 --> 00:37:13,840
R&L builders was the low competitive builder and some of the previous council members remember

459
00:37:13,840 --> 00:37:17,200
this project that we brought forward to you all.

460
00:37:18,660 --> 00:37:24,360
Four of the homes were built, there were five bids that were presented to us and the low

461
00:37:24,360 --> 00:37:34,740
competitive bid was $397,000. Of the forehomes, three of the homeowners received down payment

462
00:37:34,740 --> 00:37:40,840
assistance through our federal program and then one was above the income rate.

463
00:37:43,720 --> 00:37:48,860
I think the project was a huge success and it really does make a big difference. If you

464
00:37:48,860 --> 00:37:55,340
go into that area in that neighborhood, there's a lot of neighborhood pride. As I mentioned last

465
00:37:55,340 --> 00:37:59,300
last year when I presented to Council, there was a lot of feedback to us about what was

466
00:37:59,300 --> 00:38:06,020
going on in the neighborhood and some, it does spur development and we've seen that as

467
00:38:06,020 --> 00:38:08,740
a catalyst for future projects in the area.

468
00:38:11,260 --> 00:38:27,080
Currently in Bryan, there are 75 unsold new homes, ranging in price from $191,639,000 with

469
00:38:27,080 --> 00:38:35,340
which way is way above and beyond the affordable housing market, target market that we're looking at.

470
00:38:38,420 --> 00:38:41,120
Now how many homes you said were available in homes?

471
00:38:41,400 --> 00:38:41,840
75.

472
00:38:42,140 --> 00:38:42,300
75.

473
00:38:43,520 --> 00:38:49,900
So this is the acquisition cause through community development, block grant and the general fund investment.

474
00:38:50,220 --> 00:38:53,660
The house is sold anywhere from 115,000 up to 120.

475
00:38:54,440 --> 00:38:57,220
There were sales proceeds that went back into our program.

476
00:38:57,220 --> 00:39:04,180
And then we approach council about the housing and fill revitalization program, talking

477
00:39:04,180 --> 00:39:10,080
about the need for affordable housing, primarily in our older neighborhoods for Lauren-Muttered

478
00:39:10,080 --> 00:39:11,060
income individual.

479
00:39:14,640 --> 00:39:20,720
Over the course of the last several years, community development along with the housing and

480
00:39:20,720 --> 00:39:26,420
fill committee has met with a lot of developers in our area, contractors looking at why they're

481
00:39:26,420 --> 00:39:29,720
not building in our older neighborhoods and what were some of the issues.

482
00:39:31,360 --> 00:39:37,780
Some of the issues that they presented to us was unclear titles, actually a viable

483
00:39:37,780 --> 00:39:42,420
market for their product, they can get people qualified to buy their homes, there might

484
00:39:42,420 --> 00:39:43,480
be boundary disputes.

485
00:39:43,760 --> 00:39:48,540
Well, this is what we do on a daily basis with the clients that we work with.

486
00:39:48,800 --> 00:39:54,260
So we're looking to be out in front, taking care of those issues in order for us to bid out

487
00:39:54,260 --> 00:40:01,140
the project to make this program work. This is our income limits for our federal program,

488
00:40:01,360 --> 00:40:07,980
which is at 80% at or below the median income for our area. So you can see for a family

489
00:40:07,980 --> 00:40:16,200
of four, that's around 47,100. Now that's our program, which was the program that the four

490
00:40:16,200 --> 00:40:23,340
houses were built. Let me show you a little difference here. The program that we're

491
00:40:23,340 --> 00:40:34,880
proposing today goes up to 125%, so as you can see for a family of four, that would go up to 73,625,000.

492
00:40:35,880 --> 00:40:40,640
This is going to help tremendously if we move forward with this program.

493
00:40:41,360 --> 00:40:47,880
For us, it's been very difficult because you may get a family that's at 81%.

494
00:40:47,880 --> 00:40:54,720
As a, we can't provide them down payment assistance or work with them because they're over our income limit.

495
00:40:55,380 --> 00:41:02,860
So, this gives us a little more flexibility working within the new housing development expanded program.

496
00:41:03,220 --> 00:41:09,200
Anywhere from 80% of the median income to 125%.

497
00:41:09,200 --> 00:41:15,060
And I'm going to provide you a little more information specifically about the program in just a moment.

498
00:41:15,060 --> 00:41:24,280
But as far as going up over the 125%, that would only be done upon the city manager's approval at

499
00:41:30,040 --> 00:41:30,900
a little ahead of us.

500
00:41:34,810 --> 00:41:45,450
Okay, so we are proposing that our initial program under this policy would be West 28th Street.

501
00:41:45,650 --> 00:41:51,270
We presented this information last year when we did a presentation.

502
00:41:51,270 --> 00:42:12,630
that's a triangle area there that the city owns that property due to a extension on West 28th of the street and we're proposing and are currently working on a bid package for three houses in that particular area where, you know, Wallace is on the bottom there and Graham is on the top.

503
00:42:12,630 --> 00:42:19,670
So we want to just start out and the program is designed to build no more than three to

504
00:42:19,670 --> 00:42:21,070
five houses at a time.

505
00:42:21,530 --> 00:42:27,110
We don't want to saturate the market number one and not be able to qualify individuals

506
00:42:27,570 --> 00:42:30,310
for our target market.

507
00:42:30,930 --> 00:42:34,530
It's a very successful program with what we have been doing.

508
00:42:34,670 --> 00:42:40,130
We think it will be even more successful with the increased income limit but it is hard

509
00:42:40,130 --> 00:42:41,150
to qualify our client.

510
00:42:41,150 --> 00:42:46,650
It does take us a long time, there's a lot of hand holding, we have to make sure that

511
00:42:47,270 --> 00:42:52,010
the people that are going to purchase the homes are able to get a mortgage are able

512
00:42:52,010 --> 00:42:59,350
to repay that mortgage and so we follow very stringent income, qualifying guidelines

513
00:42:59,910 --> 00:43:07,290
that were set up in our regular programs which is 33% on the front end ratio and 43% on the

514
00:43:07,290 --> 00:43:15,490
that meaning that the principal interest title and insurance along with any consumer debt

515
00:43:15,490 --> 00:43:20,710
it would be no more than 43% of their monthly gross income.

516
00:43:21,070 --> 00:43:23,710
So we've been doing this for a long time.

517
00:43:25,030 --> 00:43:31,990
We think that the success of the program is built upon the success that we've already had

518
00:43:31,990 --> 00:43:39,230
But in the future, it will only continue to grow if we have that opportunity to expand the

519
00:43:39,230 --> 00:43:39,670
income.

520
00:43:41,210 --> 00:43:46,410
So now I want to talk a little bit about the program and the policy and procedures.

521
00:43:47,190 --> 00:43:52,830
As I mentioned, you do have a handout that has the full policy and procedure that looks pretty

522
00:43:52,830 --> 00:43:53,330
detailed.

523
00:43:53,870 --> 00:43:59,110
We wanted to cover all of our bases and make sure that we're doing the right thing by having

524
00:43:59,110 --> 00:44:05,570
a public purpose, number one, which is to promote revitalization and create economic development

525
00:44:05,570 --> 00:44:10,770
opportunities in our older neighborhoods, primarily low- and moderate income neighborhoods

526
00:44:11,210 --> 00:44:18,610
through the development of infield housing, affordable housing for owner occupancy.

527
00:44:19,230 --> 00:44:24,750
So the main goals of the program, obviously, we want to continue creating opportunities

528
00:44:24,750 --> 00:44:30,350
communities for people in brine to be home owners, and that's very important to us.

529
00:44:30,470 --> 00:44:36,690
We work with residents who live in brine who are already living in the older neighborhoods

530
00:44:36,690 --> 00:44:42,430
who might want to have that opportunity to purchase a home that's not able to do that

531
00:44:42,430 --> 00:44:42,910
right now.

532
00:44:43,450 --> 00:44:50,490
So we also want to create opportunities for economic development, new construction, and then

533
00:44:50,490 --> 00:44:53,790
and other ways to leverage resources in that area.

534
00:44:54,050 --> 00:44:58,050
As I mentioned earlier, we've seen when we do smaller projects

535
00:44:58,050 --> 00:44:59,610
through community development.

536
00:45:00,000 --> 00:45:17,320
That it does create neighborhood pride and brings people to that point of wanting to work more in their neighborhood as well as living there. And so, and also to create an opportunity to bring money back into the program is the proceeds of the sales.

537
00:45:20,580 --> 00:45:32,040
So annually, community development does housing needs assessments anyway. So we're going to look at this on an annual basis and look at those older neighborhoods and

538
00:45:32,040 --> 00:45:37,840
say, you know, what is it do we need? Where's the property available? And as budget allows,

539
00:45:38,280 --> 00:45:44,120
we'll move forward with a bid packet. But part of that, if there's acquisition involved,

540
00:45:44,300 --> 00:45:49,280
we want to hold a public hearing to talk about the use of the real property. That way that gives

541
00:45:49,280 --> 00:45:56,080
people in the neighborhood an idea about what's going to come and to provide any public comment

542
00:45:56,080 --> 00:45:58,340
that back and also kind of simulate some interest.

543
00:45:59,160 --> 00:46:02,820
We do that in the past, we have through our public meetings

544
00:46:02,820 --> 00:46:05,740
with community development advisory committee.

545
00:46:05,900 --> 00:46:09,900
We have generated a lot of interest in what we're doing

546
00:46:10,370 --> 00:46:11,680
in some of our neighborhoods.

547
00:46:12,000 --> 00:46:15,020
And so we think that's important to engage the public.

548
00:46:15,980 --> 00:46:19,280
So we could use available city property,

549
00:46:19,360 --> 00:46:21,580
which we want to do on this first project.

550
00:46:21,580 --> 00:46:29,080
There's a lot of times where there will be infrastructure needs in certain areas.

551
00:46:29,320 --> 00:46:35,180
Public works is very good about assisting us with sidewalks or carbon gutter, that sort

552
00:46:35,180 --> 00:46:35,600
of thing.

553
00:46:36,780 --> 00:46:47,640
And when the bid packages bid out, it will be subject to any city or state or federal requirements

554
00:46:47,640 --> 00:46:52,540
as applicable, as a competitive bid project.

555
00:46:53,200 --> 00:46:58,200
So for the project, the housing construction, the overall management of the project will

556
00:46:58,200 --> 00:47:03,440
be done by community development staff currently, Eric Gordon, and youth services staff of the

557
00:47:03,440 --> 00:47:06,880
B. These are

558
00:47:11,900 --> 00:47:19,020
some of the marketing efforts that we did with the West 18th Street and SEMS

559
00:47:19,020 --> 00:47:24,000
project and we think that there are available ways to market.

560
00:47:25,360 --> 00:47:29,480
So first we're going to assess the needs in the area, then we're going to look at the

561
00:47:29,480 --> 00:47:29,960
bid packet.

562
00:47:30,520 --> 00:47:36,800
All along we're going to start that marketing way ahead because as I mentioned earlier,

563
00:47:37,220 --> 00:47:43,320
a lot of times it takes our targeted population a while to get their mortgage and so we want

564
00:47:43,320 --> 00:47:50,660
to start even before we send out the big package, public public sizing, what we're doing,

565
00:47:51,120 --> 00:47:56,200
letting the neighborhood know what we're doing, and then when the actual houses get on

566
00:47:56,200 --> 00:48:01,220
the ground, we're going to have open houses that sort of thing, anything else that we could

567
00:48:01,220 --> 00:48:09,880
do to market that property, but I will tell you that right now, as I mentioned in a prior

568
00:48:09,880 --> 00:48:16,200
presentation. We have we have people that are qualified now that could move into

569
00:48:16,200 --> 00:48:21,220
homes if we have a home. That's a move in target. You know, things change when

570
00:48:21,220 --> 00:48:27,380
people go and get their their mortgage when when they go and apply for a

571
00:48:27,380 --> 00:48:31,520
mortgage. So that that we're always working with people to make sure that

572
00:48:31,520 --> 00:48:35,360
they're not doing things that would cause an issue there but we're

573
00:48:35,360 --> 00:48:41,700
constantly marketing what we have going on and trying to get people that are living in

574
00:48:41,700 --> 00:48:43,940
our neighborhood in Dubien, Oklahoma.

575
00:48:47,670 --> 00:48:50,690
So as I mentioned earlier, we're going to try

576
00:48:50,690 --> 00:48:56,330
to pre-qualify potential buyers. This is in the policies and procedures. If they are

577
00:48:56,330 --> 00:49:05,810
above the 80% or below the media income, which is our normal income range, if they're up between

578
00:49:05,810 --> 00:49:14,870
between 80% and 125% upon the city manager's approval, and when it's presented to you, there

579
00:49:14,870 --> 00:49:20,650
are some options if they did not qualify for home mortgage.

580
00:49:21,030 --> 00:49:27,810
So one of the options within the policy is a deferred equity loan, which basically

581
00:49:27,810 --> 00:49:35,750
just means a deferred equity loan upon the approval of city council would be given to

582
00:49:35,750 --> 00:49:44,410
a family for that gap. Let's say the house was 160, you only qualified for 150. That's

583
00:49:44,410 --> 00:49:50,630
an option only or the general fund could provide down payment assistance. We can't assist

584
00:49:50,630 --> 00:49:56,630
those over 80%, but upon the approval of and the direction of the city manager and your

585
00:49:56,630 --> 00:50:04,970
approval, that is an option. As we stated here, all sales contracts are subject to approval

586
00:50:04,970 --> 00:50:07,790
of City Council and must be signed by the committee.

587
00:50:12,460 --> 00:50:18,860
So what happens if we build the houses and for some unforeseen reason, one of them

588
00:50:18,860 --> 00:50:19,460
doesn't sell?

589
00:50:20,420 --> 00:50:28,140
Or we're going to go up to 180 days and after that particular time it is an option to

590
00:50:28,140 --> 00:50:33,840
offer the sale to other potential purchasers which could include investors.

591
00:50:33,840 --> 00:50:41,800
And what we would like to do is put a land-use restriction on the agreement, so if we sail,

592
00:50:42,380 --> 00:50:46,900
they can't sail the home unless they're selling to low and moderate income individuals.

593
00:50:47,620 --> 00:50:51,160
It's only an option, as I said earlier, we want to cover all of our bases.

594
00:50:51,440 --> 00:50:58,820
We don't want houses in our community, sitting, not sold, that's why we're starting small.

595
00:50:58,820 --> 00:51:05,280
We don't think this is going to happen, but we definitely want to have a plan in place in case something does happen.

596
00:51:11,450 --> 00:51:18,430
I think that hopefully I've given you a good summary of our housing infill policy and procedures.

597
00:51:18,430 --> 00:51:24,470
There's a lot more detail in the handout that I provided to you and upon your direction.

598
00:51:24,650 --> 00:51:29,270
We would like to come back in a future council meeting and present it in action.

599
00:51:30,590 --> 00:51:31,390
Do I have any questions?

600
00:51:33,310 --> 00:51:42,190
Thank you mayor we first offered the houses on 18th Street seemed like it took a little

601
00:51:42,190 --> 00:51:50,170
while and once they started selling they sort of like dominoes they sold but was the

602
00:51:50,170 --> 00:51:57,150
only qualification issue that we had not like qualifying for a loan but the city had was

603
00:51:57,150 --> 00:52:04,970
Was the issue, the income amount, because what was at the main issue is the why people

604
00:52:04,970 --> 00:52:05,550
didn't qualify?

605
00:52:06,210 --> 00:52:13,250
I think the main issue for our federal program is the fact that we're at the 80 percent

606
00:52:13,620 --> 00:52:24,250
or below, which is, it limits us somewhat, and some people it takes them a while to get

607
00:52:24,250 --> 00:52:32,790
their bank approval, because their income is lower, and because they maybe have no credit,

608
00:52:33,390 --> 00:52:38,950
or maybe they have a credit issue, there's a lot of different reasons for that.

609
00:52:39,630 --> 00:52:43,490
I think this program will help us a lot because it will expand it a little bit.

610
00:52:44,150 --> 00:52:52,390
But to me, when people come into our office, and they're at 85 to 90, and we can't help

611
00:52:52,390 --> 00:52:58,410
them. So we did turn away a lot of people that we could not help. Now one of those houses

612
00:52:58,410 --> 00:53:06,770
did sell and the person the family was at 82%, but I will say it does take us a while

613
00:53:06,770 --> 00:53:12,530
to sell. It does. I would be not honest if I didn't take that.

614
00:53:12,530 --> 00:53:18,350
But we were kind of casting a bigger net. Yes, yes, we are.

615
00:53:19,170 --> 00:53:24,350
How long would you say it takes to I'm sorry, I'm sorry, I'm sorry, I'm sorry, I'm sorry, thank you mayor

616
00:53:25,150 --> 00:53:31,650
I'm just trying to summarize what you just told us and so the demand for these houses is not a problem

617
00:53:31,650 --> 00:53:36,330
You got plenty people and it's not the area where they're built. It's the people want to buy these houses

618
00:53:36,330 --> 00:53:42,350
Yes, so the problem is that they don't qualify in one way or another because of income or

619
00:53:42,870 --> 00:53:47,770
Credit or that kind of thing. That's right. Okay, so and we restricted

620
00:53:48,350 --> 00:53:51,330
to the 82% because it's federal money that's primarily

621
00:53:51,330 --> 00:53:52,110
building the houses.

622
00:53:53,850 --> 00:53:57,410
Our program that we built the 18th Street and Sim Street,

623
00:53:57,630 --> 00:54:00,790
yes, that was restricted to 80 and below because, yes,

624
00:54:00,930 --> 00:54:01,190
we did.

625
00:54:01,490 --> 00:54:04,510
Okay, so you're expanding that so that didn't,

626
00:54:04,510 --> 00:54:05,910
the federal money didn't have anything to do with that.

627
00:54:06,770 --> 00:54:08,710
The federal money doesn't have anything to do with it.

628
00:54:08,790 --> 00:54:13,350
Okay, so then, so if we get to the point where you can't

629
00:54:13,350 --> 00:54:16,010
get anybody qualified with the current restrictions,

630
00:54:16,010 --> 00:54:19,570
what's wrong with just opening it up for sale to anybody?

631
00:54:20,170 --> 00:54:22,890
And we can and that's a provision in the policy.

632
00:54:23,230 --> 00:54:27,330
Okay, so you could just open it up like a real estate agent and sell the house to anybody.

633
00:54:27,770 --> 00:54:35,510
So how would that, that wouldn't affect somebody that needs the house or the area, the community, or the subdivision would?

634
00:54:35,570 --> 00:54:45,470
Upon the policy is written to give us the flexibility to do that, but it's on the direction of the city manager and approval of council.

635
00:54:45,470 --> 00:54:54,270
So the sale of the house is really not an impence by anything because when you get the one roadblocking go another way, so you can populate that area, okay?

636
00:54:54,670 --> 00:55:03,930
And I will say also to support one of the areas that you just address, the city also runs the bank on Brazil's Valley program.

637
00:55:04,310 --> 00:55:10,190
And we work with a lot of our families who are banks to establish better credit.

638
00:55:10,190 --> 00:55:16,650
we've been doing that for several years now and we really have put an emphasis on that with our

639
00:55:16,650 --> 00:55:23,250
partnership with United Way to really look at the route at the issue why people are not getting

640
00:55:23,250 --> 00:55:30,610
qualified for homes and to help them establish their credit and to help them just establish good

641
00:55:30,610 --> 00:55:37,390
financial home management so it's kind of a whole ball of whack. So this is more than just a

642
00:55:37,390 --> 00:55:42,470
this is trying to get people's lives back on track financially in many ways.

643
00:55:42,950 --> 00:55:43,330
Thank you.

644
00:55:43,610 --> 00:55:44,290
That's Buffy.

645
00:55:45,010 --> 00:55:45,490
Thank you.

646
00:55:47,390 --> 00:55:48,690
I just had a question.

647
00:55:48,850 --> 00:55:55,110
How long from the time that the house has finished is the average of to sell these homes?

648
00:55:55,550 --> 00:55:56,230
How long has it taken?

649
00:55:56,410 --> 00:55:59,610
The market right now is 75 to 80 days.

650
00:56:00,630 --> 00:56:02,590
Probably to take us a little bit longer.

651
00:56:05,910 --> 00:56:08,050
three, four months could be longer.

652
00:56:10,630 --> 00:56:18,510
We do have people who are qualified now, but when the HUMs get built there may not be

653
00:56:18,510 --> 00:56:23,610
at that particular time, but we hope to offset that by pre-marketing.

654
00:56:24,310 --> 00:56:24,410
Right.

655
00:56:24,750 --> 00:56:30,730
We want to put it all out effort, but it is difficult, and we don't want the houses to sit

656
00:56:30,730 --> 00:56:30,910
there.

657
00:56:30,910 --> 00:56:35,590
So, so basically one thing we could do is pre-sell the house before we build it.

658
00:56:35,710 --> 00:56:36,030
Yes, sir.

659
00:56:38,250 --> 00:56:38,910
Councilor Madison.

660
00:56:43,100 --> 00:56:46,800
The deal is what I'll say now I'm going to dig in and I'll tell you fellas, they do

661
00:56:46,800 --> 00:56:47,460
a great job.

662
00:56:48,180 --> 00:56:56,460
A question is, what you're saying is if we're able to build these homes, we first go out

663
00:56:56,460 --> 00:57:02,060
with the 80 that meet the 80%, if we're not able to meet the 80%, then we increase it

664
00:57:02,060 --> 00:57:03,400
to the 125%?

665
00:57:04,240 --> 00:57:08,160
Well, currently the program is up to 125%.

666
00:57:08,900 --> 00:57:15,960
Most of our clients that come to talk with us

667
00:57:15,960 --> 00:57:18,400
about buying a home are around that 80%.

668
00:57:19,560 --> 00:57:23,460
And it's going to be the uppers 70 to 80%

669
00:57:23,460 --> 00:57:24,460
that are going to qualify.

670
00:57:25,060 --> 00:57:27,280
If you get much lower than that, they're probably

671
00:57:27,280 --> 00:57:30,160
not going to qualify for a mortgage.

672
00:57:30,160 --> 00:57:39,460
but this program goes up to 125% our community development program is 80% okay

673
00:57:40,180 --> 00:57:46,920
next question now if we if we do open it up to real estate or to the public

674
00:57:46,920 --> 00:57:51,060
don't we run the risk of it being rental property instead of being a home

675
00:57:51,060 --> 00:57:54,320
monos deal.

676
00:57:57,640 --> 00:58:03,860
Hopefully that will not happen. I think there is we have put in place all sorts

677
00:58:03,860 --> 00:58:10,780
of contingencies for that. But when you get to the point of that, if you have not sold

678
00:58:10,780 --> 00:58:15,480
the home and you've exhausted all efforts and you sell to an investor, there'll be a land

679
00:58:15,480 --> 00:58:21,340
use restriction agreement upon that property. They cannot sell that property without it being

680
00:58:21,340 --> 00:58:22,660
and a low and moderate income person.

681
00:58:28,070 --> 00:58:29,310
Councilman Marie, pardon me?

682
00:58:29,670 --> 00:58:29,790
Questions?

683
00:58:35,420 --> 00:58:35,960
Councilman Marie.

684
00:58:37,640 --> 00:58:39,100
Mike on, there you go.

685
00:58:39,280 --> 00:58:42,500
Quick question, for citizens who have a,

686
00:58:42,640 --> 00:58:43,860
don't we have some type of program

687
00:58:43,860 --> 00:58:46,260
if someone has a substandard home

688
00:58:46,260 --> 00:58:48,900
where we would offer low financing

689
00:58:49,350 --> 00:58:50,500
to build them a new home

690
00:58:50,500 --> 00:58:53,900
and they can use their property as equity for that home?

691
00:58:54,080 --> 00:58:55,880
Do we have a current program in place?

692
00:58:56,160 --> 00:58:58,600
Is that something we could kind of combine

693
00:58:59,540 --> 00:59:08,880
We already have that program just to give you a quick overview of what a community development offers through our federal program.

694
00:59:09,560 --> 00:59:28,480
We provide demolition and reconstruction at 0% interest, so there is a program already in place for that along with minor repair, which is a grant program for health and safety issues for people at that 80%

695
00:59:28,480 --> 00:59:29,680
or below.

696
00:59:30,820 --> 00:59:31,360
Okay.

697
00:59:31,740 --> 00:59:32,140
That's what I thought.

698
00:59:32,240 --> 00:59:32,960
I just wanted to double check.

699
00:59:33,100 --> 00:59:33,340
Thank you.

700
00:59:38,010 --> 00:59:41,230
Thank you very much for listening to me.

701
00:59:41,470 --> 00:59:42,650
Yeah, just one other question.

702
00:59:42,910 --> 00:59:48,430
What percentage of the ones that we've done historically are being demolished and rebuilt

703
00:59:48,430 --> 00:59:50,910
new versus on undeveloped property?

704
00:59:52,670 --> 00:59:59,910
We have not demolished any homes in our housing development program for community development.

705
01:00:00,000 --> 01:00:29,720
Development. The program that I was referring to are reconstruct. They're all demolition, reconstruct, and we do annually about four to five of those, three to five of those a year. But that's owner occupied already. And then we rebuild for the home owner. This program, we have only, we've done a subdivision in Kessel Heights. We are seven homes were built.

706
01:00:29,720 --> 01:00:35,060
in partnership with Habitat, but it was vacant land.

707
01:00:36,280 --> 01:00:40,500
So we've never demolished any particular structures

708
01:00:40,500 --> 01:00:42,640
on land that we were going to develop,

709
01:00:42,980 --> 01:00:44,960
but this program does offer that option.

710
01:00:45,600 --> 01:00:47,780
Actually, I'm just looking at the numbers thinking,

711
01:00:48,060 --> 01:00:49,640
you know, you do about five a year,

712
01:00:49,740 --> 01:00:53,360
over five years if you're demolishing versus not,

713
01:00:53,560 --> 01:00:55,240
you had a hundred houses in the land,

714
01:00:55,240 --> 01:00:57,960
you'd get five percent more, you know,

715
01:00:57,960 --> 01:01:04,240
If we're trying to get people with higher income to go into those neighborhoods they can buy the undeveloped land and

716
01:01:04,680 --> 01:01:11,260
Build a nicer home and we could get a higher percentage of them done if we were doing more demolish that it's not numbers game, right?

717
01:01:12,520 --> 01:01:17,700
So but they have to is it that they have to be vacant for a period of to three or four months before they would qualify?

718
01:01:18,080 --> 01:01:23,800
No, no, it's owner occupied. They're in the home. It's a volunteer program. They relocate

719
01:01:24,280 --> 01:01:27,760
Because it's a volunteer program. They voluntarily relocate

720
01:01:28,640 --> 01:01:30,600
And then we demolish and read.

721
01:01:30,720 --> 01:01:34,760
Yeah, I'm sorry I meant for the housing and fill neighborhood on the infill, you could

722
01:01:34,760 --> 01:01:38,960
still demolish it but it need to be vacant right for three to four months or something

723
01:01:38,960 --> 01:01:39,780
like that.

724
01:01:39,860 --> 01:01:40,220
All right.

725
01:01:41,400 --> 01:01:45,240
I would think it would need to be vacant, that's a legal question.

726
01:01:45,740 --> 01:01:45,840
Okay.

727
01:01:47,320 --> 01:01:52,280
There may not be as many a qualify because it would, it's a different qualification there from

728
01:01:52,280 --> 01:01:52,540
the vacant.

729
01:01:52,720 --> 01:01:52,940
Okay.

730
01:01:53,460 --> 01:01:53,920
Any questions?

731
01:01:55,040 --> 01:01:55,180
Okay.

732
01:01:55,300 --> 01:01:55,580
Thank you.

733
01:01:55,580 --> 01:02:04,280
Thank you. Thank you very much for your presentation. Next item on the agenda is presentation by staff providing an overview of the City of Brian radio system.

734
01:02:05,600 --> 01:02:10,880
Our director of information technology. Wait, no, I'll change your title, didn't I?

735
01:02:11,280 --> 01:02:18,780
I've been demoted. See if I've got it wrong again. Bernie Aker is here to give this presentation.

736
01:02:18,780 --> 01:02:25,660
Whatever he is, Mayor Council thank you for the time to present this to you.

737
01:02:26,180 --> 01:02:30,420
This is a second year, phase two, second year of a two year project.

738
01:02:31,240 --> 01:02:33,760
We started the project, well let me start here.

739
01:02:34,260 --> 01:02:43,120
This is the city radio timeline, basically your take away from this is our existing technology

740
01:02:43,120 --> 01:02:46,700
that we're using at the city is now approximately 15 years old.

741
01:02:46,700 --> 01:03:02,200
That's not too old from a radio perspective, but it is reaching its end of life in 2018 and we are having an increasingly more difficult time getting components to support this radio system.

742
01:03:02,200 --> 01:03:18,280
And if you also look there in 2009, we moved the public safety system off of this radio system and moved it to BVWACs, which we're a member of and Councilman Sutherland is, it's on the board of that entity.

743
01:03:19,340 --> 01:03:22,940
And public safety is operated on the BVWACs system.

744
01:03:22,940 --> 01:03:44,420
and successfully. Our goal in 2018 is to decommission that old 800 megahertz system, which will be a day of celebration for us, and I'm not sure if Jason will be happy about that, but he's loved that system. It's worked very well for them over the years, but that's the plan right now.

745
01:03:44,420 --> 01:03:47,240
Now, that's, this is phase two.

746
01:03:48,020 --> 01:03:50,180
Phase one, we started over at B.T.U.

747
01:03:51,120 --> 01:03:56,880
We have been able to purchase this Moto Turbo system at a significantly lower price as

748
01:03:56,880 --> 01:04:02,460
I presented last year than it would have cost us to incorporate all of our radio system

749
01:04:02,460 --> 01:04:03,800
onto the B.V.W.A.C. system.

750
01:04:05,200 --> 01:04:07,040
A little bit of history here for you.

751
01:04:07,040 --> 01:04:17,380
In 1991, Mike here worked for Texas Communications and installed the radio system over at B.T.U.

752
01:04:18,420 --> 01:04:20,820
And now he's a part of the decommissioning of it.

753
01:04:21,100 --> 01:04:23,220
What is that? 25, 26 years later.

754
01:04:23,920 --> 01:04:24,940
So he's pretty old.

755
01:04:30,560 --> 01:04:34,200
The system we're putting into place is no longer analog.

756
01:04:34,400 --> 01:04:35,920
It's a digital based system.

757
01:04:35,920 --> 01:04:54,680
There's millions of these systems deployed around the world, and just to give you something to relate to in that last bullet, you know entities such as TNPA, Lake Jackson Public Works, LaPort, Porta, Houston, Galveston, Ferry Landing, a lot of folks that we can relate to are already using this system.

758
01:04:54,680 --> 01:05:03,000
System basically, the main reason we wanted to go to this particular system is the safety aspect.

759
01:05:03,460 --> 01:05:08,440
It has manned down feature, it has the loan worker feature, also it has emergency button operations,

760
01:05:09,260 --> 01:05:12,060
and it improves our radio coverage.

761
01:05:12,700 --> 01:05:16,200
Plus it has a GPS location, so we know exactly where someone's at.

762
01:05:16,620 --> 01:05:18,580
Bernie, what's the manned down feature?

763
01:05:19,300 --> 01:05:24,300
There's a, if a person is out on working line, working line,

764
01:05:25,440 --> 01:05:33,360
There's an emergency button that just it automatically notifies us if if they don't respond

765
01:05:38,280 --> 01:05:43,440
Give you an idea of where we put our towers little red dots there if you can see them on your screen are

766
01:05:44,000 --> 01:05:49,380
The location of our towers and to give you a better understanding of the coverage

767
01:05:49,380 --> 01:05:55,740
There it is there our weakest area if you want to call it that is out towards called well

768
01:05:56,380 --> 01:06:04,680
In the future, we'd like to get a tower, some place out there along 21, perhaps future sub-station would be ideal.

769
01:06:07,620 --> 01:06:12,260
This is what we plan on purchasing for the City of Bryan Public Works. It's a Public Works project.

770
01:06:12,720 --> 01:06:18,100
There are some other entities outside of Public Works that do use the radio system.

771
01:06:18,900 --> 01:06:23,400
This is how we've broken down the costs thus far, FY16.

772
01:06:23,400 --> 01:06:26,380
The total project was around $700,000.

773
01:06:26,840 --> 01:06:29,740
We came up with a formula of a 75, 25 split

774
01:06:29,740 --> 01:06:31,800
and that's based on radio accounts and usage.

775
01:06:33,020 --> 01:06:36,220
It basically is the lifeline for BTU.

776
01:06:36,720 --> 01:06:41,020
So BTU paid the line share of the project in 16

777
01:06:42,060 --> 01:06:45,940
and public works paid $65,000 already towards that.

778
01:06:46,340 --> 01:06:47,740
And then you can see the annual cost

779
01:06:48,680 --> 01:06:49,900
and the next segment there.

780
01:06:50,600 --> 01:07:19,620
Basically what we're asking for here is to purchase radios for the system for public works and you'll see that on item 7e we are purchasing these hope let me say this we are hoping to purchase these radios off of a Texas A&M contract that is already in place with Texas communications so we're hoping that you also prove item 7a tonight or we'll be pulling 7e because the 7a is the ILA with Texas A&M.

781
01:07:22,020 --> 01:07:23,800
And I wanted to do that fast.

782
01:07:25,200 --> 01:07:26,020
Any questions?

783
01:07:29,070 --> 01:07:29,830
Councilman Stoller.

784
01:07:30,550 --> 01:07:30,950
Thank you, Mayor.

785
01:07:31,170 --> 01:07:32,950
I just want to say a couple of things.

786
01:07:33,790 --> 01:07:37,210
Number one, Bernie and Mike do a wonderful job force.

787
01:07:37,470 --> 01:07:40,290
What they do is kind of like the Super Bowl

788
01:07:40,290 --> 01:07:42,290
with all those cameras running at one time

789
01:07:42,290 --> 01:07:45,350
and everybody talking on the radios and the sidelines

790
01:07:45,350 --> 01:07:45,850
and all the stuff.

791
01:07:45,950 --> 01:07:50,370
It's a very complicated system that they pursue and monitor

792
01:07:50,370 --> 01:07:52,330
and make sure it works for us all the time.

793
01:07:52,330 --> 01:07:57,510
And the other thing that's kind of thrown in here on top of them is that the BVWACs deal that's our

794
01:07:58,530 --> 01:08:01,910
Safety communication system and that has to be integrated with everything else we do

795
01:08:01,910 --> 01:08:05,510
So I want to thank you all very much. I've been doing with this for about three or four years with you all

796
01:08:05,510 --> 01:08:07,890
And I appreciate it very much. Thank you. Thank you, sir

797
01:08:07,890 --> 01:08:11,820
I appreciate your leadership on there and you're the comment

798
01:08:12,660 --> 01:08:13,020
Okay

799
01:08:13,680 --> 01:08:21,120
Thank you next item on the agenda is presentation by staff regarding annexation planning and possible options for annexation and Northwest

800
01:08:21,120 --> 01:08:22,580
West, Brasis County, key.

801
01:08:23,040 --> 01:08:26,440
Mayor and council, this presentation will be by Martin Zimmerman, our planner.

802
01:08:29,180 --> 01:08:30,520
Good afternoon, Mayor and council.

803
01:08:31,580 --> 01:08:36,000
We hear today because during your workshop meeting or your council discussion during the

804
01:08:36,000 --> 01:08:42,720
August 16 meeting, you asked staff to kind of look at some options for annexation in the

805
01:08:42,720 --> 01:08:44,100
area around the Reles campus.

806
01:08:44,760 --> 01:08:49,420
At the time during your discussion, you'll find that there may be some benefit derived from

807
01:08:49,420 --> 01:09:05,180
I'm annexing land around the relics campus and you wanted some more information, some more specific information and I'm here today to give you that specific information, some one on annexation, I hope I'm not going to bore you to death with some of the details.

808
01:09:05,460 --> 01:09:07,720
So if I do, please raise your hand and I'll move on.

809
01:09:09,280 --> 01:09:15,820
Just in general, why do cities annex these are pretty standard things that you will find.

810
01:09:15,820 --> 01:09:20,900
And there's a lot of information, the Texas Municipal League has a lot of information

811
01:09:20,900 --> 01:09:22,400
and experience on annexation.

812
01:09:23,060 --> 01:09:27,240
But these are really the six top reasons why I see these annex.

813
01:09:27,600 --> 01:09:31,720
And you can kind of see for yourself, you know, enable regulatory controls.

814
01:09:31,720 --> 01:09:36,060
It's one, perhaps, in your discussion that you had back in August, that was probably one

815
01:09:36,060 --> 01:09:38,640
of the things that you were maybe most interested in.

816
01:09:39,580 --> 01:09:44,980
And, you know, you see others on there protect the tax base, provide municipal services to

817
01:09:44,980 --> 01:09:51,260
a developing area in response to an uncertain legislative environment, you know, every time

818
01:09:51,260 --> 01:09:58,160
the legislature meets, there are attempts to curb city's ability to annex more property

819
01:09:58,160 --> 01:09:59,860
within to their city limits.

820
01:10:00,180 --> 01:10:04,600
So, you know, this may be the time to do an annexation because we don't know what's going

821
01:10:04,600 --> 01:10:06,600
to happen with this next legislative session.

822
01:10:07,340 --> 01:10:13,340
Life safety considerations, you know, as you may or may not know, and outside the city limits,

823
01:10:13,340 --> 01:10:27,240
But there's no requirements for building permits as such, if you want to make sure that there are structures that are built in a safer manner when the city has adopted building codes that would be one of those considerations.

824
01:10:28,200 --> 01:10:36,360
And in response to undesirable or unregulated land use, so you also probably know outside our city limits, there are no land use controls.

825
01:10:36,920 --> 01:10:42,840
any use that we otherwise would regulate by zoning within the city could locate just

826
01:10:42,840 --> 01:10:49,000
outside our city limits. In what we call the ETJ or the extraterritorial jurisdiction,

827
01:10:49,720 --> 01:10:55,160
which is in our case a three and a half mile area from our city limits, which is an area

828
01:10:55,160 --> 01:11:02,500
within which the city's ability to regulate anything is very limited. We have the authority

829
01:11:02,500 --> 01:11:08,300
to regulate subdivisions and we have the ability to annex, so we're actually the only one

830
01:11:08,300 --> 01:11:15,460
sick in annex in our ETJ. Our ETJ is currently three and a half miles because we have a population

831
01:11:15,460 --> 01:11:20,940
of 83,000, but that population reached 100,000, that ETJ could grow out in five miles.

832
01:11:22,180 --> 01:11:26,460
Currently, and there was some discussion at Jim meeting in August about an agreement about

833
01:11:26,460 --> 01:11:31,720
our ETJ boundaries. The City of Bryan has a boundary agreement with the City of College

834
01:11:31,720 --> 01:11:49,320
station. And I wanted to depict that here just briefly. We're actually talking to their staff right now, looking at updating that agreement that I believe is about 30 years old, essentially on the on the east side, you know, you see the Brian ETJ right there.

835
01:11:49,560 --> 01:11:57,100
It's just going past William D. Fitch Parkway, which is in the city of college station is the college stations ETJ extends into Grimes County.

836
01:11:57,760 --> 01:12:04,140
on the east side of town, on the west side of town, our ETJ is generally in the

837
01:12:04,140 --> 01:12:10,820
north of Highway 60, and then it crosses over the Brazos River into the

838
01:12:10,820 --> 01:12:12,940
adjoining county, which just escaped me.

839
01:12:14,980 --> 01:12:19,460
Types of annexation. One of the, it's been

840
01:12:19,460 --> 01:12:23,100
about eight years, well, it's been eight years since the city of Ryan and last

841
01:12:23,100 --> 01:12:29,360
last unilaterally considered annexation, what we call unilateral or city initiated annexation.

842
01:12:30,000 --> 01:12:33,900
At the time, there were several areas considered, but it was then decided to not proceed.

843
01:12:34,100 --> 01:12:38,600
Actually, the last city initiated annexation dates back to 1999.

844
01:12:40,060 --> 01:12:43,900
So, a lot of things have changed since then with regard to the annexation law.

845
01:12:44,460 --> 01:12:49,860
But fundamentally, and again, I'm just trying to give you a brief overview here as to how this works.

846
01:12:49,860 --> 01:12:54,400
But for the most part, when you've seen annexations over the last couple of years,

847
01:12:54,580 --> 01:12:57,640
those were in response to an owner initiated request.

848
01:12:58,100 --> 01:13:03,220
A developer that wanted to do a subdivision that saw to have city services for

849
01:13:03,220 --> 01:13:06,720
that new subdivision would request and petition to city for annexation.

850
01:13:07,180 --> 01:13:09,000
And then we would go through that process.

851
01:13:10,180 --> 01:13:13,860
As far as the city initiated annexation, there's really two types.

852
01:13:13,860 --> 01:13:19,700
There's the exempt annexation, which is an annexation that does not require

853
01:13:19,700 --> 01:13:24,180
what we call an annexation plan. What that is, I'm about to explain a little bit more detail,

854
01:13:24,360 --> 01:13:29,560
but the key here is that you could, under an exempt annexation, you could annex as many

855
01:13:29,560 --> 01:13:35,860
traits as you want it to, as possible, so long as there are no more than 99 dwelling units in

856
01:13:35,860 --> 01:13:42,560
that area that you would define to annex. Any area that has more than 99 dwelling units in it,

857
01:13:42,820 --> 01:13:48,860
under this, under the unilateral annexation, would require an annexation plan, which really

858
01:13:48,860 --> 01:13:54,480
is a three-year process. The city's a Brian current annexation plan which the state law requires

859
01:13:54,480 --> 01:14:00,100
that we have one is basically that we don't have a plan or we don't have a three-year annexation

860
01:14:00,100 --> 01:14:06,920
plan which is posted on our website as required by state law. You adopted that back in 2007.

861
01:14:08,220 --> 01:14:17,340
You also back in 2007 adopted some criteria that you would want to use when considering annexations.

862
01:14:18,200 --> 01:14:23,720
It kind of goes back to that first slide that I had as to why do cities annex some of

863
01:14:23,720 --> 01:14:27,820
those criteria, but one of the criteria that I do want to point out is when you think

864
01:14:27,820 --> 01:14:32,640
about annexation, what you said back in 2007 is when we're looking at annexations, we

865
01:14:32,640 --> 01:14:38,520
don't just want to draw lines through somebody's property, we want to really think about it

866
01:14:38,520 --> 01:14:40,900
or plan it if I may use that term.

867
01:14:41,860 --> 01:14:54,800
And, you know, the annexation area should have logical boundaries, it shouldn't go to, you know, divide neighborhoods, and so I just wanted to just wanted to remind you that that is one of the criteria that you have adopted as a, as a, as a council.

868
01:14:56,940 --> 01:14:59,620
It's Texas local government code chapter 43.

869
01:15:00,000 --> 01:15:29,320
Is the regulation that includes everything you ever wanted to know about annexation. Again, cities must have an annexation plan, and I don't really want to bore you with all these requirements there. The big thing here is that we as the city of Ryan have not annexed in more than three years, which based on our current size of 45 square miles would allow us to annex up to 30% of our current land area or up to 13.5 square miles.

870
01:15:29,320 --> 01:15:31,480
at this particular point in time.

871
01:15:33,840 --> 01:15:39,320
Under the exam process, again, one of these are the requirements of the local government

872
01:15:39,320 --> 01:15:39,760
code.

873
01:15:40,400 --> 01:15:47,280
The process, basically, that I briefly described with, you know, you would identify an area

874
01:15:47,280 --> 01:15:49,980
that has no more than 99 dwellings in it.

875
01:15:50,920 --> 01:15:54,940
It doesn't need an annexation plan, obviously there will be a notification to property owners.

876
01:15:55,500 --> 01:16:00,140
You go through a public hearing process of planning and zoning commission and the council.

877
01:16:00,860 --> 01:16:04,420
before you then adopt an annexation ordinance.

878
01:16:04,760 --> 01:16:07,420
The time frame for completion of the exempt annexation

879
01:16:07,420 --> 01:16:08,740
is about four to five months.

880
01:16:09,840 --> 01:16:13,620
A three year process is very much prescribed by the state law.

881
01:16:14,680 --> 01:16:18,380
And I included some of the deadlines

882
01:16:18,380 --> 01:16:21,460
or the milestones in here that you have to have.

883
01:16:22,720 --> 01:16:26,100
Basically, in order to have a three year annexation plan,

884
01:16:26,240 --> 01:16:28,860
you have to identify areas that you want to include in that plan.

885
01:16:28,860 --> 01:16:40,780
You want to do that very carefully because once they end the plan, changing them is rather difficult and they cannot be brought back or once they're removed, they cannot be brought back for a certain period of time.

886
01:16:41,100 --> 01:16:50,600
So placing areas in an annexation plan is something that should be done very carefully, just like with anything with regard to annexation, it would be notices to property owners.

887
01:16:50,600 --> 01:16:55,660
There's a big cost factor here really, and I'm going to talk about cost in just a little

888
01:16:55,660 --> 01:16:55,860
bit.

889
01:16:57,060 --> 01:17:03,660
There has to be an inventory of services and facilities when you annex streets, existing

890
01:17:03,660 --> 01:17:08,440
streets into your city, you then become responsible for the future maintenance, for example.

891
01:17:08,440 --> 01:17:12,780
You kind of want to know what you're getting into it, so I would describe it more as a due

892
01:17:12,780 --> 01:17:15,560
diligence process as if when you're buying property.

893
01:17:15,560 --> 01:17:21,240
So you have to have really an inventory of existing services and

894
01:17:21,240 --> 01:17:27,780
perhaps facilities that you might annex, and you have to do that within eight months of establishing a three year annexation plan.

895
01:17:28,340 --> 01:17:45,500
You then have to hold public hearings within 11 months, and if the residents of areas that you may be looking at annexing are protesting the proposed annexation, then you have to start negotiations and perhaps enter into some sort of arbitration.

896
01:17:45,500 --> 01:17:47,920
and with those property owners.

897
01:17:48,160 --> 01:17:51,780
There's the city of Midloatheon has a lot of experience

898
01:17:51,780 --> 01:17:52,300
with this.

899
01:17:52,620 --> 01:17:55,660
I've had the pleasure of listening to their experience

900
01:17:55,660 --> 01:17:58,520
at several seminars that I and I believe Janice

901
01:17:58,520 --> 01:18:00,980
has attended to in Austin several times.

902
01:18:02,680 --> 01:18:04,500
So an annexation plan for that area

903
01:18:04,500 --> 01:18:06,380
has to be finalized within 18 months

904
01:18:06,380 --> 01:18:08,860
and then within three years

905
01:18:08,860 --> 01:18:12,100
or at the between the three year anniversary

906
01:18:12,100 --> 01:18:13,380
of you establishing the plan

907
01:18:13,380 --> 01:18:18,600
and three years and 31 days you have to adopt or you have to make a decision? Yes, sir?

908
01:18:18,940 --> 01:18:25,260
Oh, that's too much. Okay, I'll move on. I'll go through some maps now. So what is 13.5

909
01:18:25,260 --> 01:18:30,180
square miles look like? Essentially here we drew a square around the Brian original town side.

910
01:18:31,140 --> 01:18:38,460
13.5 miles, it's about 3.5 miles, 3.5 miles square. You look at it from Highway 21, probably from

911
01:18:38,460 --> 01:18:40,380
about 2018 to highway six.

912
01:18:41,240 --> 01:18:42,940
So if we're looking at the,

913
01:18:43,320 --> 01:18:46,160
the Reles campus itself is 2000 acres.

914
01:18:46,620 --> 01:18:47,840
There was some discussion.

915
01:18:48,320 --> 01:18:49,840
I believe at your August meeting,

916
01:18:49,920 --> 01:18:52,080
you know, should the Reles campus be included or not?

917
01:18:52,500 --> 01:18:55,660
Well, it's, it's, it does not generate as far as I know.

918
01:18:55,920 --> 01:18:57,920
I may be wrong to look at the finance guys,

919
01:18:57,920 --> 01:19:00,120
but it doesn't generate any tax revenue

920
01:19:00,120 --> 01:19:02,480
because it is owned by a public entity.

921
01:19:02,680 --> 01:19:04,860
So just to kind of give you a,

922
01:19:04,860 --> 01:19:08,600
as some spatial idea of what 8,650 acres look like.

923
01:19:10,880 --> 01:19:12,960
If we look in an area, for example,

924
01:19:13,140 --> 01:19:14,600
coming from the existing city limits,

925
01:19:14,860 --> 01:19:17,820
just north of Villamaria going all the way to highway 21,

926
01:19:18,280 --> 01:19:21,020
this is an area that has about five and a half square miles.

927
01:19:21,760 --> 01:19:24,720
We would have 155 homesteads in here,

928
01:19:25,100 --> 01:19:27,500
which then again means this could not be an area

929
01:19:27,500 --> 01:19:29,520
that could be annexed under the exempt statute.

930
01:19:29,700 --> 01:19:31,500
We're looking at a three year annexation plan

931
01:19:32,040 --> 01:19:33,560
in order to proceed this way.

932
01:19:34,860 --> 01:19:39,920
I think some of you mentioned at the meeting that you wanted to really protect the area

933
01:19:39,920 --> 01:19:46,040
around the campus, the aesthetics, the land uses, and so forth, so perhaps in an area

934
01:19:46,040 --> 01:19:52,060
that looks more like this that is kind of surrounds the relic campus, we just kind of drew

935
01:19:52,060 --> 01:19:57,660
a quick and dirty line and said, you know, there's 550 parcels in here, about 13 square miles,

936
01:19:58,480 --> 01:20:04,020
there's about 276 home states in here, again, this would require a three year annexation

937
01:20:04,020 --> 01:20:04,320
plan.

938
01:20:05,080 --> 01:20:09,140
I want to remind you that your comprehensive plan that you just adopted back in October

939
01:20:09,660 --> 01:20:15,200
addressed the issue of annexation and when we talk about annexation and you know the

940
01:20:15,200 --> 01:20:20,020
amount of land the city can annex or establishing the annexation plan it might be a good idea

941
01:20:20,020 --> 01:20:25,860
to not just look at one area but perhaps think about you know are there other areas where

942
01:20:25,860 --> 01:20:30,860
the city could benefit from annexation some of these may seem familiar to you.

943
01:20:30,860 --> 01:20:34,340
they were a discussion back in 2008.

944
01:20:35,580 --> 01:20:36,660
There are some new areas.

945
01:20:36,780 --> 01:20:39,020
The comprehensive plan suggests that, you know,

946
01:20:39,140 --> 01:20:42,740
the city should look at really looking at annexations

947
01:20:42,740 --> 01:20:45,540
and do some and really establish a plan

948
01:20:45,540 --> 01:20:48,660
for annexation for future growth in those areas.

949
01:20:49,600 --> 01:20:51,900
So really the policy considerations that you have

950
01:20:51,900 --> 01:20:53,900
is, you know, how does the city's,

951
01:20:53,920 --> 01:20:56,240
how does annexation support the city's vision

952
01:20:56,240 --> 01:20:59,040
and what goal does annexation accomplish

953
01:20:59,040 --> 01:21:00,060
and at what cost.

954
01:21:00,820 --> 01:21:05,360
The policy tools that you have in you disposal are the comprehensive plan, your capital improvement

955
01:21:05,360 --> 01:21:11,780
plan, where you plan capital expenditures on a yearly basis based on a rating system,

956
01:21:13,020 --> 01:21:18,240
water wastewater extension policies and subdivision regulations, which often play hand-in-hand

957
01:21:18,240 --> 01:21:26,860
as properties develop in our ETJ or in the areas that are growing, really a fiscal impact analysis.

958
01:21:26,860 --> 01:21:33,560
You know, you're looking at obviously annexation and opponents of annexation often point out, well, this is just a land grab

959
01:21:33,560 --> 01:21:39,360
You just trying to get money property taxes from me. Well, at the same time, I think it's a two-way street

960
01:21:39,360 --> 01:21:46,040
You know, I think if a city is committed to orderly growth to have really raised the bar

961
01:21:46,040 --> 01:21:53,640
Have attractive corridors and development in those corridors. You know, perhaps there should be some sort of investment in certain types of

962
01:21:53,640 --> 01:22:00,220
infrastructure, that would be up to your discretion, and then going back to the evaluation criteria

963
01:22:00,220 --> 01:22:08,460
that you established back in 2007. Now, as far as cost goes, it's without knowing exactly

964
01:22:08,940 --> 01:22:16,200
which area might be annexed. We just have some very tentative numbers here, but I think the

965
01:22:16,200 --> 01:22:22,120
big number in this, one of the big numbers in this list right here, would be a reimbursement

966
01:22:22,120 --> 01:22:23,900
for the emergency services district.

967
01:22:24,120 --> 01:22:30,720
Every property in the county right now is part of the emergency services district.

968
01:22:31,440 --> 01:22:33,540
And so it is taxed by that district.

969
01:22:33,720 --> 01:22:38,200
If you annex land out of that district, you have to reimburse that district.

970
01:22:38,880 --> 01:22:43,760
We have contacted, in this particular case, the emergency service district for within which

971
01:22:43,760 --> 01:22:49,000
is the area around the railless campus to kind of get a better ballpark idea as to what

972
01:22:49,000 --> 01:22:55,160
cost we might be looking at, the number that I listed here at about $21 to Acre was based on

973
01:22:55,160 --> 01:23:00,900
the amount that the district had when we annexed I believe it. Well, when we did the most recent

974
01:23:00,900 --> 01:23:08,300
annexation for the Anderson, I'm sorry, yeah, the Anderson tract on Highway 47 and the Sanderson

975
01:23:08,300 --> 01:23:16,120
Farms property. So that was about what we had to pay that emergency services district at the time.

976
01:23:16,640 --> 01:23:22,020
We would have to do a land boundary survey, which the price for that you see right there,

977
01:23:22,080 --> 01:23:24,360
there's obviously certain notification requirements.

978
01:23:25,160 --> 01:23:30,580
The big unknown at this time is really the inventory of the services for what services

979
01:23:30,580 --> 01:23:34,580
might be needed, what facilities actually, what conditions are the road, and yes, it gets

980
01:23:34,580 --> 01:23:40,920
that detailed when you establish an annexation plan, you really want to know what you're annexing

981
01:23:40,920 --> 01:23:45,640
because you might, you want to avoid future liabilities or really make informed decisions of the

982
01:23:45,640 --> 01:23:47,820
the areas that you bring into the city.

983
01:23:48,560 --> 01:23:52,500
I mentioned the service plan negotiation, an arbitration.

984
01:23:52,920 --> 01:23:55,280
I have no idea what that might cost at this time.

985
01:23:56,480 --> 01:24:02,500
And then perhaps the additional cost to provide additional city services, you know, police

986
01:24:02,500 --> 01:24:06,240
services, fire services, solid waste services, you might need a new trash truck.

987
01:24:06,600 --> 01:24:12,720
If you annex about 30% of your current city, you know, the existing fleet might not be able

988
01:24:12,720 --> 01:24:13,220
to cover that.

989
01:24:13,340 --> 01:24:13,940
I don't know that.

990
01:24:13,940 --> 01:24:16,060
but others could tell us.

991
01:24:17,280 --> 01:24:19,160
And then, you know, it would be who

992
01:24:19,160 --> 01:24:22,720
us to really look at hiring an annexation consultant team,

993
01:24:22,980 --> 01:24:24,340
perhaps made up of an attorney.

994
01:24:25,100 --> 01:24:28,140
Somebody that's really good with numbers and an engineer

995
01:24:28,140 --> 01:24:32,520
and others to really help us make an informed decision

996
01:24:32,950 --> 01:24:36,160
and drop an annexation time and put staff time on here,

997
01:24:36,160 --> 01:24:37,660
which, as you know, is priceless.

998
01:24:38,540 --> 01:24:42,760
So possible next steps in this process

999
01:24:43,940 --> 01:24:55,140
But what we would suggest to you is to hire an annexation consultant team and really help us define or define areas for annexation and prepare a fiscal impact analysis.

1000
01:24:55,440 --> 01:25:11,960
I think that would really be the smart way of going about looking at bringing more land into the city to make sure that we're not putting future generations in a bind by annexing a landscape.

1001
01:25:11,960 --> 01:25:29,520
So, you know, they'll be developed and might not have the property values in the future that we might desire where we can have this balance of added land area and provision of services in the same, you know, to the same level that we have it in other parts of the

1002
01:25:32,910 --> 01:25:33,890
open to any questions.

1003
01:25:36,670 --> 01:25:37,830
I don't know if I can wait.

1004
01:25:38,890 --> 01:25:40,230
I don't know if I can wait.

1005
01:25:40,230 --> 01:25:41,850
Martin, great presentation.

1006
01:25:43,190 --> 01:25:46,030
Councilman Pinionale, one that asked for this to be done

1007
01:25:46,030 --> 01:25:47,430
back in Augustin.

1008
01:25:47,950 --> 01:25:50,830
Could you show the map with the Rellis campus

1009
01:25:50,830 --> 01:25:53,630
and the blue circle around Rellis?

1010
01:25:55,910 --> 01:25:56,610
I think it's the one before.

1011
01:25:56,770 --> 01:25:57,750
Is that the square one before?

1012
01:25:58,130 --> 01:25:58,850
Yeah, the square one.

1013
01:25:59,430 --> 01:26:00,290
Yeah, that one right there.

1014
01:26:01,190 --> 01:26:03,750
What I was thinking when we were talking about this

1015
01:26:03,750 --> 01:26:06,370
is the Rellis is going to be developed

1016
01:26:06,910 --> 01:26:10,390
by the end of 18 with the $200 million with the stuff.

1017
01:26:12,090 --> 01:26:15,810
Also, there's seven research buildings

1018
01:26:15,810 --> 01:26:17,670
going to be constructed between now and then,

1019
01:26:18,450 --> 01:26:21,530
a 10,000 student building campus,

1020
01:26:21,850 --> 01:26:23,930
plus the blend campus is going to be out there,

1021
01:26:24,270 --> 01:26:25,770
plus everything that they already have out there.

1022
01:26:26,450 --> 01:26:29,130
And this is kind of what I was thinking to Annex

1023
01:26:29,130 --> 01:26:30,770
would look like, this is around the relics

1024
01:26:30,770 --> 01:26:32,430
because A&M wants to be protected,

1025
01:26:32,610 --> 01:26:34,370
they don't want just anything built around them.

1026
01:26:34,370 --> 01:26:37,850
And so to simplify it, I think that's kind of where we ought to go.

1027
01:26:38,470 --> 01:26:45,290
And also, I think Relus needs to be in there because there'll be some commercial operations there that can be taxed.

1028
01:26:45,590 --> 01:26:47,290
That we could benefit from taxing.

1029
01:26:47,850 --> 01:26:55,330
And the infrastructure is there for Relus, so what you'd have to add to that is probably the least expensive way to do the annexation.

1030
01:26:55,330 --> 01:26:58,270
and I think, and that's in that, that river over there,

1031
01:26:58,450 --> 01:26:59,870
the Brasis River, that'd be great

1032
01:26:59,870 --> 01:27:01,730
because we could create a river walk or something

1033
01:27:01,730 --> 01:27:04,210
over there one day like San Antonio does.

1034
01:27:04,610 --> 01:27:06,770
But anyway, that's kind of where I was trying to get to,

1035
01:27:07,130 --> 01:27:10,410
is that keep it simple and there can't be that many houses

1036
01:27:10,410 --> 01:27:12,710
in that area and protect the realist campus.

1037
01:27:13,630 --> 01:27:16,590
Sort of like College Station did with the school,

1038
01:27:16,690 --> 01:27:18,810
with Texas A&M, it'll be the same kind of setup.

1039
01:27:19,190 --> 01:27:21,450
And I think we can really reap some tremendous benefits

1040
01:27:21,450 --> 01:27:21,850
from that.

1041
01:27:23,470 --> 01:27:32,250
Just one point in my conversations with John Barton over the Relis campus he had told

1042
01:27:32,250 --> 01:27:39,290
me that there are no plans to have any actual property taxable entities there.

1043
01:27:39,730 --> 01:27:40,230
That's true.

1044
01:27:40,910 --> 01:27:41,390
That's true.

1045
01:27:41,670 --> 01:27:46,290
However, those people are going to do research there, becoming from mobile, Exxon, they'll

1046
01:27:46,290 --> 01:27:49,490
be coming from Ford and Chevrolet and those guys are taxable.

1047
01:27:49,490 --> 01:27:55,950
So some of their stuff is going to be taxable plus the sales tax that they generate there can be can be given to city, right?

1048
01:27:56,010 --> 01:28:00,910
Well, that's different than what they told me so I'll verify that that can be right. Yeah

1049
01:28:01,810 --> 01:28:10,070
Yeah, they won't own land on Texas and M state property and therefore they write a and that that's how they have done it in the past is a and M

1050
01:28:10,070 --> 01:28:18,510
Owns all of the buildings except for blend that's true. However, but the stuff inside is personal property owned by other than

1051
01:28:18,510 --> 01:28:22,550
Texas and young people so that'll be taxed and they'll have a lot of equipment in there.

1052
01:28:22,670 --> 01:28:32,510
An example of that is over by the Health Science Center, the NCTM, so the NCTM has other

1053
01:28:32,510 --> 01:28:36,170
agencies that are located inside and they're still zero taxable value.

1054
01:28:37,210 --> 01:28:38,330
I'll check and make sure.

1055
01:28:38,390 --> 01:28:41,510
If they're non-profit, right, but these guys aren't going to be non-profit, that's going

1056
01:28:41,510 --> 01:28:42,350
to be a big time deal.

1057
01:28:42,990 --> 01:28:47,510
And plus the area around there, if they can't locate on campus, they won't locate near

1058
01:28:47,510 --> 01:28:50,010
here there, so. Right. Which is the plan? Yeah. Right.

1059
01:28:54,130 --> 01:28:54,830
Other questions?

1060
01:28:55,670 --> 01:29:07,610
Will you go back to the area that has the blue but not the squares. That area. How many

1061
01:29:08,310 --> 01:29:16,090
square miles is that? 13 square miles. 13? Okay. But see there's 276 homes in there. Is

1062
01:29:16,090 --> 01:29:18,190
Is that homesteads or homes 276?

1063
01:29:19,210 --> 01:29:21,150
It's homestead, it's a quick and dirty

1064
01:29:21,150 --> 01:29:23,370
pool from the, it's a good, may not be a home there.

1065
01:29:23,990 --> 01:29:26,650
There may be more dwelling units on the ground, actually.

1066
01:29:26,990 --> 01:29:33,230
But I think it would be an error to reach out

1067
01:29:33,230 --> 01:29:38,310
and annex the relic campus without annexing this large area

1068
01:29:38,310 --> 01:29:42,790
in between Highway 47 and 28, 18.

1069
01:29:44,390 --> 01:29:50,430
And that has enough homes in it that we would have to go through the three-year process.

1070
01:29:51,790 --> 01:29:52,690
That is correct.

1071
01:29:52,750 --> 01:29:53,030
Yes.

1072
01:29:53,350 --> 01:29:55,530
That was the previous slide that I have right here.

1073
01:29:56,110 --> 01:29:59,930
Now, for this area, if you remember part of the Comprehensive Planes...

1074
01:30:00,000 --> 01:30:29,620
The West Area plan, when, when Flynn was still thinking about going on another property. So we, we kind of have a more defined vision for a lot of this area already in place. There, there will be buses and there will be monences in all those areas. And one of the important parts like on this one is covering both sides of highway 21, not just, not just one. That was, yes, that was from interest from Texas A&M also is that

1075
01:30:29,620 --> 01:30:36,240
I think pushing for us to do this to I think the slides showing now would be the most desirable area to annex

1076
01:30:38,240 --> 01:30:39,680
Yeah, because I

1077
01:30:41,680 --> 01:30:46,060
Don't think we will derive significant benefit from

1078
01:30:46,760 --> 01:30:53,320
Taxes on the relus campus, but that's where a consultant comes in but it won't cost anything to annex them

1079
01:30:53,320 --> 01:30:55,960
So if they do put anything out there

1080
01:30:55,960 --> 01:31:02,840
It would exceed or would it if we if we annex area showing now in blue and the

1081
01:31:02,840 --> 01:31:08,200
railing campus that would exceed our 13.5 miles. That is correct. That issue is

1082
01:31:08,200 --> 01:31:13,180
you annex a lot of land that has I mean the way we looked at it and talking to

1083
01:31:13,180 --> 01:31:17,780
an M they weren't very interested in being being annexed unless we were going to

1084
01:31:17,780 --> 01:31:20,820
build the roads and all that form and since they don't pay taxes we're not

1085
01:31:20,820 --> 01:31:27,700
not really interested in building the roads for them, but that's why in all of our plans

1086
01:31:27,700 --> 01:31:33,600
up to now we have not included the railless campus because it takes, it's 2,000 acres

1087
01:31:33,600 --> 01:31:38,420
that it takes to annex something that the citizens will get very little benefit from.

1088
01:31:41,120 --> 01:31:46,700
And I think we need to be sensitive to what A&M wants with regard to the annexation.

1089
01:31:48,300 --> 01:31:55,660
But at any point in time that A&M wanted us to annex that property and if it was, you

1090
01:31:55,660 --> 01:32:02,080
know, if an agreement was acceptable to us, that could be annexed under a owner request.

1091
01:32:02,440 --> 01:32:02,860
That's correct.

1092
01:32:03,880 --> 01:32:08,360
But we don't, we don't lose that acreage with regard to our ability to initiate it.

1093
01:32:08,580 --> 01:32:09,400
That's exactly right.

1094
01:32:09,580 --> 01:32:10,060
That's a good idea.

1095
01:32:10,060 --> 01:32:10,140
Yeah.

1096
01:32:12,500 --> 01:32:15,520
So, and we've had several references to Texas A&M.

1097
01:32:15,880 --> 01:32:20,220
You know, the, the railless campus is really system driven and not university driven.

1098
01:32:20,300 --> 01:32:21,000
Is it the system?

1099
01:32:21,120 --> 01:32:30,860
You mentioned Barton is, is this, if we had a John Barton was in our conversations relaying

1100
01:32:30,860 --> 01:32:37,920
information that I think both President Young and Chancellor Sharp had some concerns moving

1101
01:32:37,920 --> 01:32:45,040
that moving forward and had expressed their desire to work with us to get those areas annexed.

1102
01:32:45,140 --> 01:32:51,040
Okay, so they're requesting at least some generic type of consideration of it?

1103
01:32:52,000 --> 01:32:57,780
Yeah, and there's no formal request just in our meetings they expressed their desire to

1104
01:32:57,780 --> 01:33:03,720
have this annex, but I would expect and hope that we do get their support moving forward.

1105
01:33:08,560 --> 01:33:13,940
I agree with Councilman Hartman, however, I think the most important thing now is that

1106
01:33:14,400 --> 01:33:20,600
to get this done as they get their buildings on the ground so that when someone cries

1107
01:33:20,600 --> 01:33:25,180
to come in associated with a banana on campus, they're not just allowed to build anything

1108
01:33:25,180 --> 01:33:26,180
around there.

1109
01:33:26,700 --> 01:33:28,040
You know, it's got to be controlled by us.

1110
01:33:28,100 --> 01:33:33,040
I think it'd be a hard advantage to control what's there plus if there's any kind of streets

1111
01:33:33,040 --> 01:33:37,700
featuring anything to be built, we'll have to maintain them anyway eventually so we can have some control inside.

1112
01:33:38,440 --> 01:33:39,740
Are you talking with in-rollers campus?

1113
01:33:39,900 --> 01:33:41,480
No, I'm talking out around-rollers campus.

1114
01:33:41,780 --> 01:33:50,940
So what you could do is you could annex around-rollers campus but not too big that slows the system down and then later on if we see there's money there, annex-rollers too.

1115
01:33:51,220 --> 01:34:01,920
So, Martin, this area where it looks like the browsers are ever used to be but no longer is but it's still within Braseless County.

1116
01:34:01,920 --> 01:34:06,760
You know, that's little hoop that over there on the left bottom left side

1117
01:34:07,860 --> 01:34:15,000
Where I'm just thinking you know down the road do we don't have that's not contiguous to anything is that why that's designed there

1118
01:34:15,000 --> 01:34:20,080
So that could be considered at a later date or we got Sutherland's river walk to consider here

1119
01:34:20,840 --> 01:34:28,760
Again, this was just a quick and dirty how how you know with 13 what do 13 square miles look like there's there was no

1120
01:34:28,760 --> 01:34:33,240
So there was no intention to leave an area out and, you know, based on the conversations

1121
01:34:33,240 --> 01:34:37,620
that we listened to about, you know, a couple of months ago, this is this kind of what we

1122
01:34:37,620 --> 01:34:38,140
came up with.

1123
01:34:38,240 --> 01:34:43,700
Now, I do need a little bit of direction like which direction you want to go if anywhere

1124
01:34:43,700 --> 01:34:50,580
because, you know, we want to see, do you want us to pursue an exempt area annexation to kind

1125
01:34:50,580 --> 01:34:55,960
of see, you know, if we just went around the campus, how many homes this that would be, what

1126
01:34:55,960 --> 01:35:00,940
that that could entail, or do we need to look at an expanded area for an annexation

1127
01:35:00,940 --> 01:35:04,140
plan, and take it a step further what I said on one of my slides.

1128
01:35:04,140 --> 01:35:09,720
Do we want to look at, again, 13.5 square miles, because we have an annexed in three years.

1129
01:35:10,320 --> 01:35:15,260
Do we want to do all that over the next three years in just one area, or do we want to look

1130
01:35:15,260 --> 01:35:21,100
at other areas that might have development pressures, or that might also be important?

1131
01:35:21,100 --> 01:35:30,800
So in order to move forward, in order to perhaps engage a consultant, we would kind of want to know which direction the council wants us to go.

1132
01:35:31,560 --> 01:35:32,040
Mayor Pro Tem.

1133
01:35:33,360 --> 01:35:37,840
I would assume that next logical step be to hire the consultant.

1134
01:35:39,000 --> 01:35:42,680
That would be direction I think.

1135
01:35:42,680 --> 01:35:49,340
Yeah, when you said 200,000 on that was that sort of for the whole, I know that it's a probably a guesstimate, right?

1136
01:35:49,840 --> 01:35:58,680
So, but was your guesstimate assuming over the three-year process the team would cost this because you referred to the team later in the presentation version?

1137
01:35:59,100 --> 01:36:05,100
I would envision it to be a consultant team that with staff support would, would see this project go through from start.

1138
01:36:05,400 --> 01:36:07,900
And the 200,000 is over three years, not annually.

1139
01:36:08,880 --> 01:36:10,840
in the ballpark area.

1140
01:36:10,960 --> 01:36:14,260
Depending on, you know, there's RFP type process.

1141
01:36:14,500 --> 01:36:14,700
Exactly.

1142
01:36:15,140 --> 01:36:16,280
How big a ballpark?

1143
01:36:18,480 --> 01:36:19,500
Is it pretty real?

1144
01:36:19,500 --> 01:36:20,700
How big a riverway this could be?

1145
01:36:21,020 --> 01:36:21,420
Just really.

1146
01:36:21,640 --> 01:36:22,400
A real big ballpark.

1147
01:36:22,640 --> 01:36:23,320
It's ballfield.

1148
01:36:24,800 --> 01:36:27,780
Mayor, I think that we need to scope it because I think,

1149
01:36:27,860 --> 01:36:31,200
for me, the most important thing, is controlling around relus.

1150
01:36:31,620 --> 01:36:34,160
So I think instead of giving the whole town to look at,

1151
01:36:34,200 --> 01:36:35,780
we ought to tell them, look at relis,

1152
01:36:35,860 --> 01:36:37,880
and see what the other annex around relus

1153
01:36:37,880 --> 01:36:43,860
listen and secure that area. So that way it may be a little cheaper too. Yeah. Well,

1154
01:36:44,020 --> 01:36:49,020
isn't that what we're doing here? Well, I mean, is it worth saying if there are any areas around town

1155
01:36:49,020 --> 01:36:53,900
that we would also be considering doing as to look at that? And it's beyond beyond this presentation,

1156
01:36:54,200 --> 01:36:59,020
right? Again, I'm not just saying this because I like to say it, but your comprehensive plan actually

1157
01:36:59,020 --> 01:37:04,500
recommends that. So I just wanted to throw that out there and remind you. Yeah, but we can do that,

1158
01:37:04,500 --> 01:37:15,280
But not now. Later. I know that's what I think there's a two minutes importance. There's time to get this one right here to get this guy done before we get locked out of something later on anything

1159
01:37:17,360 --> 01:37:17,580
else.

1160
01:37:18,160 --> 01:37:31,520
All right. Thank you very much Martin. Appreciate it. Okay. Next item is a presentation by Shannon over be regarding additional fiscal year 2017 funding for the convention and visitors bureau relocation.

1161
01:37:34,520 --> 01:37:38,660
May your council thank you so much for your time today and you'll have to excuse me

1162
01:37:38,660 --> 01:37:42,380
I'm getting over a cold so in case I have a little coughing fit.

1163
01:37:42,920 --> 01:37:46,760
Real quickly I wanted to identify a couple of people that are here with me today.

1164
01:37:47,400 --> 01:37:54,440
I've got some of my executive board including Jim Ross our chair, Jerome Rectorick, who's

1165
01:37:54,440 --> 01:38:00,920
from the other city council who's on my board Dan Eichler, Dr. Gary Ellis and of course

1166
01:38:00,920 --> 01:38:03,120
our spend heart am inserves from the city of Brian.

1167
01:38:04,080 --> 01:38:07,280
And I've brought Cynthia Brown, my director of finance,

1168
01:38:07,820 --> 01:38:11,440
and then James Halliburton is our architect, and

1169
01:38:11,440 --> 01:38:16,080
I'm here to tell you a little bit about something that I'm pushing it the right way.

1170
01:38:16,460 --> 01:38:21,540
First of all, just as a reminder, our current mission statement is that we represent the entire

1171
01:38:21,540 --> 01:38:26,840
Brasis Valley to enhance economic and social growth in Brian College Station and

1172
01:38:26,840 --> 01:38:31,880
throughout the Bras's Valley by marketing, promoting, developing, and coordinating tourism

1173
01:38:31,880 --> 01:38:36,140
conventions, sports, and hospitality opportunities in our area.

1174
01:38:37,920 --> 01:38:42,820
As you know, we have been looking for a new office, so that's what I'm here to talk to you

1175
01:38:42,820 --> 01:38:44,060
about a little bit about today.

1176
01:38:44,220 --> 01:38:47,300
I'm going to tell you the history of where the CVB has been.

1177
01:38:47,820 --> 01:38:52,940
Our search over the past three years, the new location that we hope to move into by July

1178
01:38:52,940 --> 01:39:01,100
First, the funding needs that we are looking for and then also ask for some feedback from

1179
01:39:01,100 --> 01:39:01,640
y'all.

1180
01:39:02,160 --> 01:39:02,520
Do we lose?

1181
01:39:03,720 --> 01:39:03,900
Sorry.

1182
01:39:04,920 --> 01:39:05,520
Okay.

1183
01:39:06,280 --> 01:39:07,580
Can y'all still see it on yours?

1184
01:39:08,000 --> 01:39:08,160
Okay.

1185
01:39:09,740 --> 01:39:15,560
First of all, history for over 30 years we were located on the corner of tarot and university

1186
01:39:15,560 --> 01:39:19,780
drive and approximately 5,000 square feet.

1187
01:39:19,780 --> 01:39:25,220
We lived there rent-free, it was owned by the City of College Station and provided to us rent-free.

1188
01:39:25,780 --> 01:39:30,420
We were responsible for the upkeep of the building and if any of you visited that building,

1189
01:39:30,600 --> 01:39:35,640
it was falling down around our ears and my understanding is our upkeep more than paid the rent.

1190
01:39:35,980 --> 01:39:41,940
So the city sold that entire block three years ago and we moved out.

1191
01:39:42,400 --> 01:39:49,660
And our purpose at that time was to find a location still on university drive that could serve our needs

1192
01:39:49,660 --> 01:39:54,780
for three years while we looked at the options of where we could go at that after that.

1193
01:39:55,360 --> 01:40:02,220
We currently are on university drive in 3,000 square feet, so we downsized, added to additional

1194
01:40:02,220 --> 01:40:08,220
staff people that smaller space, and our rent is approximately $16 a square foot.

1195
01:40:09,640 --> 01:40:13,120
Is that 16 a month annually?

1196
01:40:14,360 --> 01:40:15,360
Yes, sorry.

1197
01:40:16,200 --> 01:40:17,200
Thank goodness.

1198
01:40:17,660 --> 01:40:19,040
I have a come up.

1199
01:40:19,300 --> 01:40:19,400
No.

1200
01:40:19,760 --> 01:40:20,240
Oh, yeah.

1201
01:40:23,720 --> 01:40:28,200
And if you're not familiar with where we are now, have any, do you, any of you know where

1202
01:40:28,200 --> 01:40:29,460
we are at this time?

1203
01:40:30,280 --> 01:40:32,640
Mr. Hardman certainly does.

1204
01:40:32,640 --> 01:40:36,580
As we are, we are the old Brazil's real estate company,

1205
01:40:36,680 --> 01:40:37,420
is that what it was called.

1206
01:40:37,980 --> 01:40:41,540
It used to be located between the holiday and express

1207
01:40:41,540 --> 01:40:42,980
and university title.

1208
01:40:43,500 --> 01:40:44,520
We're a little bit hidden.

1209
01:40:45,020 --> 01:40:46,400
We're in a much smaller location.

1210
01:40:46,400 --> 01:40:48,400
As I said, we're sitting in each other's laps.

1211
01:40:48,660 --> 01:40:52,360
We also, in addition, have three outside storage units,

1212
01:40:52,540 --> 01:40:54,640
not on site, but off-site storage units

1213
01:40:54,640 --> 01:40:57,800
that we have to utilize for all of our equipment and stuff.

1214
01:40:58,900 --> 01:41:01,540
University Drive still is geographically neutral.

1215
01:41:01,540 --> 01:41:07,520
It's basically the border between the City of College Station and City of Brian essentially.

1216
01:41:08,080 --> 01:41:11,660
It's kind of the main thoroughfare and we thought that's where we wanted to be.

1217
01:41:12,200 --> 01:41:14,940
We do serve currently as the visitor center.

1218
01:41:15,220 --> 01:41:19,480
In our old location, we saw the numbers going down on the number of visitors that came into

1219
01:41:19,480 --> 01:41:21,540
our location as the visitor center.

1220
01:41:21,780 --> 01:41:25,760
We've seen them drop even more drastically and I'll address that in a minute.

1221
01:41:26,320 --> 01:41:30,640
But over the past two and a half years, we've looked at a variety of options of where we

1222
01:41:30,640 --> 01:41:36,600
can locate. We looked at some space out by Veterans Park that would actually be part

1223
01:41:36,600 --> 01:41:42,560
of the University's land. We looked at joint space with the Arts Council and the Texas

1224
01:41:42,560 --> 01:41:47,720
Aggies go to War Exhibit now that it's coming back to the community. And the most recent

1225
01:41:47,720 --> 01:41:52,620
place that we looked was at Benjamin Knox's location, which again is on University Drive.

1226
01:41:52,620 --> 01:41:59,280
He purchased some additional land behind his train depot and we evaluated that to the tune

1227
01:41:59,280 --> 01:42:04,240
of approximately $26 a square foot annually on that, but it would be joint space between

1228
01:42:04,240 --> 01:42:06,660
the Arts Council and the Texas Aggies go to war.

1229
01:42:07,300 --> 01:42:11,880
But due to changes in the market and feedback from our stakeholders, both of our funding

1230
01:42:11,880 --> 01:42:17,260
partners, the City of Bryan and City of College Station, we took a step back from the Benjamin

1231
01:42:17,260 --> 01:42:22,080
Knox location and started looking for something that was lower rent, closer to what we are currently

1232
01:42:22,080 --> 01:42:29,460
paying at $16, $16, not necessarily on a high rent university drive frontage.

1233
01:42:29,840 --> 01:42:38,000
We were told because of the increase in hotels and the decrease in demand and the decrease

1234
01:42:38,000 --> 01:42:42,580
in occupancy of our hotels, we really needed to focus more on sales and spend our money on

1235
01:42:42,580 --> 01:42:46,140
sales and marketing rather than on having a storefront on high rent.

1236
01:42:46,140 --> 01:42:51,680
And really, we found that there's not a need for a permanent visitor center within our office.

1237
01:42:52,040 --> 01:42:53,820
As I said, we saw numbers going down.

1238
01:42:53,960 --> 01:42:58,520
We purchased a mobile visitor center to take visitor information to the visitor.

1239
01:42:58,780 --> 01:43:01,500
So when Texas Reds is here, or First Fridays is downtown,

1240
01:43:02,160 --> 01:43:06,340
we bring the mobile visitor center down here to the visitors to provide visitor information.

1241
01:43:07,540 --> 01:43:12,660
And we identified four possible locations all over Bryan and College Station.

1242
01:43:12,660 --> 01:43:17,080
We looked from the north end of Brianne to the south end of college station and evaluated

1243
01:43:17,080 --> 01:43:17,460
them.

1244
01:43:17,840 --> 01:43:22,320
The board evaluated all four of those locations and came up with the final decision.

1245
01:43:22,900 --> 01:43:23,480
And this is it.

1246
01:43:24,060 --> 01:43:30,360
614 Holliman Drive East in college stations on the corner of Dartmouth and Holliman Drive.

1247
01:43:31,440 --> 01:43:34,700
That's the loft location at Wolf Penn.

1248
01:43:35,340 --> 01:43:37,920
It is a doomed restaurant location, apparently.

1249
01:43:37,920 --> 01:43:43,940
It's the Arbano Restaurant and Red Mango, that whole section on the bottom floor there.

1250
01:43:44,220 --> 01:43:47,820
It's approximately just shy of 7,000 square feet.

1251
01:43:48,440 --> 01:43:54,720
It will house 12 offices, plenty of intern and volunteer workspace and storage space.

1252
01:43:54,860 --> 01:43:58,220
We'll be able to get rid of those three offsite storage unit.

1253
01:43:58,720 --> 01:44:04,460
It also will have a board room, which is significant because currently our board meeting is next

1254
01:44:04,460 --> 01:44:09,540
month and Cynthia and I are scrambling trying to find meeting space in a hotel or somewhere

1255
01:44:09,540 --> 01:44:15,120
to have that meeting which we do every month for our board meetings. But it's also significant

1256
01:44:15,120 --> 01:44:21,220
because it's adequate space for small community meetings to utilize that space as well and it will

1257
01:44:21,220 --> 01:44:26,940
be configured in such a way that it can be locked off from the rest of the office and available for

1258
01:44:26,940 --> 01:44:34,240
other groups to use. We initially were looking for about 5,500 to 6,000 square feet. There's an

1259
01:44:34,240 --> 01:44:41,100
additional 871 square feet that's being offered to us significantly at a significant discount

1260
01:44:41,100 --> 01:44:47,760
on rent in between Redmango and Sauvy Boutique, which is the retail, the one retail establishment

1261
01:44:47,760 --> 01:44:49,400
in this location at the moment.

1262
01:44:50,060 --> 01:44:55,860
And we, the board is looking at some options for how to utilize that space.

1263
01:44:56,120 --> 01:44:59,760
Some of the things we've talked about is just storage, bringing all our storage

1264
01:45:00,000 --> 01:45:29,420
There's stuff back over there and not have to pay anything for off-site storage, or possibly incubator office space for some of our clients when they're holding meetings or events here or tournaments or conferences. They may not be housed here. They may office in Austin, for example, and they just need kind of a home office here during their conference. Or something maybe we could sublet it to another community organization. But what's important to me is I want this not to be just for three or five years. I want this to be our forever home.

1265
01:45:29,420 --> 01:45:34,480
So it offers that flexibility to expand in the future should the needs of the community chain.

1266
01:45:35,520 --> 01:45:40,560
We're currently under negotiations and working on a lease agreement with our attorney

1267
01:45:40,560 --> 01:45:48,180
and the owner of the property, but they are offering us some abated rent, some free rent

1268
01:45:48,180 --> 01:45:53,900
or half rent for the first year in exchange for not offering build-out allowance.

1269
01:45:53,900 --> 01:45:56,040
And these are some of the terms here.

1270
01:45:56,240 --> 01:46:03,380
So for the first year, the cost would be $3,856 and so on.

1271
01:46:03,580 --> 01:46:05,640
And it is a five-year lease that we're looking at

1272
01:46:05,640 --> 01:46:07,340
with a five-year renewable option.

1273
01:46:10,230 --> 01:46:12,670
So the funding needs and where we are today.

1274
01:46:13,930 --> 01:46:17,230
And currently, and I noticed I put in a different number,

1275
01:46:17,370 --> 01:46:23,050
but the total buildout and move estimate currently is about 469,000.

1276
01:46:23,050 --> 01:46:26,430
but the numbers below reflect 490.

1277
01:46:26,770 --> 01:46:28,070
And I'll explain what we're doing.

1278
01:46:28,690 --> 01:46:32,530
So we looked at total buildout and move

1279
01:46:32,530 --> 01:46:35,650
and everything it's gonna need for us to move into this space

1280
01:46:36,290 --> 01:46:37,610
and working with our architect

1281
01:46:37,610 --> 01:46:40,250
and actually the bids were due today at two o'clock.

1282
01:46:40,250 --> 01:46:43,230
I left the office right before two to come down here.

1283
01:46:43,850 --> 01:46:46,130
So I haven't had a chance to look at them,

1284
01:46:46,250 --> 01:46:48,250
but those were due today for the construction.

1285
01:46:49,530 --> 01:46:52,350
But what we're looking at doing

1286
01:46:52,350 --> 01:46:56,850
and what the board has voted on is an equitable split of this cost.

1287
01:46:57,730 --> 01:47:02,630
So for we would take total cost, the actual cost, these are just estimates and

1288
01:47:02,630 --> 01:47:07,670
this is the maximum estimate here, but we would take 25% off the top and

1289
01:47:07,670 --> 01:47:10,790
pay for that out of the Convention of Visitor Bureau's reserve fund.

1290
01:47:11,310 --> 01:47:18,590
As you know, we have a policy for a reserve fund of 20% of operating budget.

1291
01:47:18,590 --> 01:47:26,370
And we have slightly more than that, so we'll be able to cover the first 25% of the actual cost.

1292
01:47:26,630 --> 01:47:30,390
With the estimated cost, that would be about $122,500.

1293
01:47:31,010 --> 01:47:35,610
Of the remaining 75%, we would split it equitably between the two cities.

1294
01:47:36,070 --> 01:47:41,690
The city of college station has already committed to 75% of the remaining 75.

1295
01:47:42,130 --> 01:47:45,530
And that would be $275,625.

1296
01:47:45,530 --> 01:47:55,010
And then the remaining 25% that we're asking for consideration from you, from the City of Brian would be 91,0875.

1297
01:47:55,430 --> 01:48:03,370
And I would say that this is all estimate and maximum estimate, we are not asking for any money up front.

1298
01:48:04,090 --> 01:48:12,610
What we've done with the City of College Station is in a separate agreement, said that we will bill after everything's been billed.

1299
01:48:12,610 --> 01:48:15,650
and we've paid everything, we would bill actual amounts.

1300
01:48:16,450 --> 01:48:21,750
So it wouldn't be that amount, it would be less, if that makes sense.

1301
01:48:22,550 --> 01:48:23,350
I got a question.

1302
01:48:23,950 --> 01:48:25,990
Do you have one or two reserve funds?

1303
01:48:26,730 --> 01:48:29,770
We actually have the opportunity to have three.

1304
01:48:29,930 --> 01:48:34,230
We have a strategic reserve fund for any strategic planning that we have.

1305
01:48:34,390 --> 01:48:35,910
There's nothing in that account currently.

1306
01:48:36,450 --> 01:48:41,330
We have an equipment replacement fund, which is set up to replace any equipment

1307
01:48:41,330 --> 01:48:47,910
That has a shelf life of more than 12 months, so to replace vehicles or computer equipment, that sort of thing.

1308
01:48:47,970 --> 01:48:54,710
And we've got enough money in there to think about 58,000 approximately to cover the next two years of equipment replacement.

1309
01:48:55,490 --> 01:49:01,990
And then we have the operating reserve, which, as I said, should be at 20%.

1310
01:49:01,990 --> 01:49:08,650
It's currently because of some other monies and things that's currently approximately 25%.

1311
01:49:08,650 --> 01:49:11,810
So we would take it out of that reserve account.

1312
01:49:13,130 --> 01:49:14,770
Shannon, I have one quick question.

1313
01:49:14,890 --> 01:49:18,870
I'm sorry to interrupt you, but you talk about the buildout calls versus the move.

1314
01:49:19,010 --> 01:49:24,810
Do you have the break out of the buildout is going to be versus whether it's going to cost a move?

1315
01:49:24,870 --> 01:49:25,470
I don't have it.

1316
01:49:25,710 --> 01:49:29,150
With me, we were waiting on all of the bids to come in from the contractors,

1317
01:49:29,150 --> 01:49:32,710
but I can certainly get you that information when we go into that point.

1318
01:49:32,710 --> 01:49:41,870
But the actual moving will be minimal, but it's new fixtures and furniture and things that we will need once we're there.

1319
01:49:42,410 --> 01:49:44,590
So the vast majority of this is built out.

1320
01:49:44,830 --> 01:49:47,970
Absolutely. It's currently a restaurant.

1321
01:49:48,530 --> 01:49:52,870
So it's going to require gutting and building of walls and all of that.

1322
01:49:53,430 --> 01:49:57,450
It's not like just go in and paint and fix up the offices.

1323
01:49:57,450 --> 01:50:02,990
And what was the, just for a point of reference for some of us who are new and don't have the history here?

1324
01:50:03,430 --> 01:50:12,450
What was the original total cost for the one that was on university near the Benjamin Knox gallery that got Nick's?

1325
01:50:12,610 --> 01:50:22,930
It was going to be owned and sublet by Benjamin, so it was approximately $26 a square foot rent.

1326
01:50:22,930 --> 01:50:27,610
So the buildout hadn't even been taken into account, we never got to that point.

1327
01:50:28,290 --> 01:50:30,270
It was the rent, that was a point of contingency.

1328
01:50:30,630 --> 01:50:37,850
The current space, they're giving us the free rent six months and then six months of

1329
01:50:37,850 --> 01:50:38,450
half rent.

1330
01:50:38,790 --> 01:50:41,470
The rent is $14 a square foot.

1331
01:50:42,750 --> 01:50:47,210
And that's based on years they're not giving you sessions, right?

1332
01:50:47,550 --> 01:50:51,390
That is how much it will be when we start paying $14 a square foot annually.

1333
01:50:53,310 --> 01:51:06,130
for the $6,000 square feet that additional space they're giving us at $6.25 a square foot or something like that for that additional incubator or storage space.

1334
01:51:07,010 --> 01:51:10,990
What's up with the incubator for a convention center and visitors bureau?

1335
01:51:11,290 --> 01:51:15,670
It was just an idea, something that could possibly that space could be used for.

1336
01:51:15,770 --> 01:51:19,750
We haven't identified exactly how we're going to use that space or build it out exactly.

1337
01:51:21,690 --> 01:51:23,970
Well, 4-H is a great example.

1338
01:51:24,150 --> 01:51:24,950
How about 7-on-7?

1339
01:51:25,030 --> 01:51:27,830
7-on-7 tournament is a great event in our community.

1340
01:51:28,230 --> 01:51:29,710
They're not actually housed here.

1341
01:51:29,810 --> 01:51:31,790
They're coming in from other areas of the state.

1342
01:51:32,150 --> 01:51:38,330
And if the plan or while he was running that tournament needed a place just to keep his

1343
01:51:38,330 --> 01:51:43,050
stuff and take notes and have a place to go at night and work on a computer, we could set

1344
01:51:43,050 --> 01:51:43,350
it up.

1345
01:51:43,350 --> 01:51:48,950
It has its own entrance that they could come in and utilize that space during their

1346
01:51:48,950 --> 01:51:53,670
event. There was just a service that convention and visitor bureaus don't typically offer it

1347
01:51:53,670 --> 01:51:57,310
might give us a competitive advantage when bidding on tournaments and conferences.

1348
01:51:57,990 --> 01:52:02,350
That's a temporary offer. I want to think of an incubator. I think of like economic development

1349
01:52:02,350 --> 01:52:06,170
and new businesses startups. You're not really talking about doing that. Just to help them to grow

1350
01:52:06,170 --> 01:52:10,670
their events. So if they needed a space to come in and work during their event, it would just be

1351
01:52:10,670 --> 01:52:16,310
temporary space. Yes, sir. Yeah, I think incubator wouldn't the best more is there.

1352
01:52:17,330 --> 01:52:22,610
temporary facilities while their organization is in town which might extend

1353
01:52:22,610 --> 01:52:27,330
earlier than and later than the actual event but only for a short period.

1354
01:52:27,490 --> 01:52:30,510
So temporary event administration space is the intention.

1355
01:52:30,650 --> 01:52:36,850
There you go, yes sir. And here's kind of the draft of how it's going to kind of be

1356
01:52:36,850 --> 01:52:40,210
laid out and you'll see at the bottom on the on the left there is that

1357
01:52:40,210 --> 01:52:46,670
multi-purpose space. So we haven't, the architect hasn't drawn anything in there as far as

1358
01:52:46,670 --> 01:52:50,130
building anything so we haven't identified the board is going to be making a decision

1359
01:52:50,130 --> 01:52:57,430
on that on how that space will be utilized. But you'll see it's going to be very multi-functional

1360
01:52:57,430 --> 01:53:03,390
kind of, and I do want to point out too that there is no visitor center in this.

1361
01:53:06,610 --> 01:53:10,190
This is

1362
01:53:10,190 --> 01:53:13,050
It is not on a main thoroughfare and it is not very easy to find.

1363
01:53:13,530 --> 01:53:14,650
This is office space.

1364
01:53:15,150 --> 01:53:19,310
And again, for those of you who have come into our office where we currently are, if

1365
01:53:19,310 --> 01:53:25,950
you were coming to meet with one of my sales team or my marketing team, you would have to

1366
01:53:25,950 --> 01:53:33,510
probably climb over boxes or meet in the break room or none of the offices have doors.

1367
01:53:33,830 --> 01:53:39,730
So there's not any privacy and it's not real conducive to have a client come in and meet

1368
01:53:39,730 --> 01:53:46,490
with the sales team here in our current space and have them have confidence and yes I want to

1369
01:53:46,490 --> 01:53:53,110
bring my large convention or a large event to your community. This will give us that capability

1370
01:53:53,110 --> 01:53:57,750
because we'll have the board room, we'll have some function space and the office space will be laid

1371
01:53:57,750 --> 01:54:03,570
out in such a way that it'll allow for creativity and for brainstorming and for collaborating with

1372
01:54:03,570 --> 01:54:11,230
the partners and the team at work, but then it also allows for some presentations and some

1373
01:54:12,710 --> 01:54:14,530
wooing of clients, if you will.

1374
01:54:19,200 --> 01:54:20,420
This is a hard one. Do you have a question on that?

1375
01:54:21,680 --> 01:54:25,800
I punched that earlier. I will take the opportunity to speak briefly.

1376
01:54:26,660 --> 01:54:34,180
I've been on the CBB board just a little over a year now. I have learned a lot of the last year.

1377
01:54:34,180 --> 01:54:46,060
When I got on the board, we were discussing the Benjamin Knox option and several comments that would make relative to that one.

1378
01:54:46,140 --> 01:54:50,640
It was a very expensive option, a very expensive option.

1379
01:54:54,760 --> 01:55:04,060
Historically, I think because of our ages, we think of a visitor center as being an office that visitors to the community,

1380
01:55:04,060 --> 01:55:07,260
to stop into to get information about the community.

1381
01:55:08,600 --> 01:55:10,840
I had to make that transition myself,

1382
01:55:11,600 --> 01:55:12,940
but it didn't take long.

1383
01:55:13,200 --> 01:55:15,860
If you start thinking about the level of usage

1384
01:55:15,860 --> 01:55:17,860
of online information,

1385
01:55:18,670 --> 01:55:20,680
if you're going to a city to visit,

1386
01:55:21,260 --> 01:55:22,720
you don't wait till you get there

1387
01:55:23,430 --> 01:55:26,180
to start learning about what's in that community

1388
01:55:26,180 --> 01:55:27,400
that you might want to visit.

1389
01:55:27,600 --> 01:55:29,020
You go online and learn that.

1390
01:55:29,760 --> 01:55:31,800
And that has made a huge difference

1391
01:55:31,800 --> 01:55:37,340
in the walk-in type visitor to the Convention of Visitors Bureau.

1392
01:55:38,280 --> 01:55:43,860
So I do support this location, it's, you know, it's what?

1393
01:55:44,180 --> 01:55:46,860
Mile in the conversation, but it's an office building.

1394
01:55:47,140 --> 01:55:53,660
It's not a visitor center that out of town visitors would come in to learn about our community.

1395
01:55:54,800 --> 01:55:59,480
Discussions have already taken place relative to two or

1396
01:55:59,480 --> 01:56:17,460
For three small visitor centers, not on property owned by the CVB, but on property utilized and staffed and supplied with brochures and literature in various places in the community, including at least one in Brian.

1397
01:56:18,180 --> 01:56:25,440
So I think that will meet the current and the limited needs for visitor center in the future.

1398
01:56:25,440 --> 01:56:35,000
So I think this is a good option and hopefully, hopefully enter into the agreement with CBB.

1399
01:56:35,300 --> 01:56:46,640
That is our next step is to identify those visitor center locations and of course the queen is one of my top locations in downtown because we don't want the visitors to have to come find us.

1400
01:56:46,640 --> 01:56:53,800
We want to be where the visitors are and that's hard to do just in a location on university drive.

1401
01:56:53,800 --> 01:57:02,300
If it needs to be some place that where people congregate downtown, Texas A&M, somewhere on the university drive where there's a lot of people.

1402
01:57:03,540 --> 01:57:08,120
So we'll work on that in our next step, but this is our first step.

1403
01:57:08,440 --> 01:57:09,100
Councilman Simon.

1404
01:57:09,360 --> 01:57:10,140
Yes, thank you, Mayor.

1405
01:57:10,460 --> 01:57:12,700
Shannon, I just had one more quick question.

1406
01:57:12,940 --> 01:57:13,240
Yes, sir.

1407
01:57:13,360 --> 01:57:18,660
On, you talked about the city of color stations paying the 75, the city of Brian's going to pay the 25.

1408
01:57:19,440 --> 01:57:24,540
Those numbers that are being agreed upon, the 275 and the 91,000, is that the maximum?

1409
01:57:25,080 --> 01:57:31,280
I just want to make sure that you said actual invoices, I didn't want it to be, we approved 91 it come in at 150.

1410
01:57:31,600 --> 01:57:44,560
Now, I worked really closely with James with our architect and really working through the numbers and that is the maximum amount that we feel very comfortable with saying that it will not exceed that amount.

1411
01:57:45,380 --> 01:57:50,360
So that's why we want to do everything post, and don't give us the money up front, let

1412
01:57:50,360 --> 01:57:54,600
us invoice you after we've already paid everything, and then we'll be able to provide you with

1413
01:57:54,600 --> 01:57:56,300
So you're going to save us some money then?

1414
01:57:58,020 --> 01:57:59,840
My director of finance knows this.

1415
01:58:00,020 --> 01:58:03,980
I'm a chief skater at home and a pinney pinnacle, I do the same thing at work, so.

1416
01:58:04,380 --> 01:58:04,780
Thank you.

1417
01:58:05,100 --> 01:58:10,460
I think you could say that if it comes in over that total amount, CVB pays the dividend.

1418
01:58:10,760 --> 01:58:10,960
Absolutely.

1419
01:58:11,820 --> 01:58:12,640
That's what I like to hear.

1420
01:58:12,640 --> 01:58:22,940
Absolutely. Councilman Savo. Thank you Mayor. A couple of questions you know or three or four anyway. How much square footage of office space do you have? Do you have now?

1421
01:58:23,680 --> 01:58:31,000
Right out I think 3100 at 3100 now. Okay, and how much office space have you calculated that you need?

1422
01:58:31,500 --> 01:58:40,500
We estimated for a board room and storage space everything about 55 to 6,000. Okay, and then how much storage how much storage room do you need?

1423
01:58:40,500 --> 01:58:43,460
We currently have three offsite storage units.

1424
01:58:43,520 --> 01:58:44,200
How much square feet?

1425
01:58:46,310 --> 01:58:47,510
Are they ten by ten?

1426
01:58:48,010 --> 01:58:50,070
Two, three hundred.

1427
01:58:51,510 --> 01:58:53,750
Three ten by ten, give or take.

1428
01:58:54,870 --> 01:59:00,110
Okay, and then how much do you plan for fixtures and furniture to go in the building?

1429
01:59:00,110 --> 01:59:03,530
I don't have the breakdown, but that's the total amount with everything you need.

1430
01:59:03,530 --> 01:59:04,570
That's in half a million dollars.

1431
01:59:05,890 --> 01:59:07,710
Three model and fixtures and furniture.

1432
01:59:07,870 --> 01:59:08,430
Everything's included.

1433
01:59:09,190 --> 01:59:09,370
Thank you.

1434
01:59:09,370 --> 01:59:10,450
and architecture fees.

1435
01:59:10,970 --> 01:59:11,030
Okay.

1436
01:59:14,330 --> 01:59:15,210
Any other questions?

1437
01:59:16,130 --> 01:59:18,370
Here's just a few of the drawings I will share,

1438
01:59:18,490 --> 01:59:20,610
this is the reception area, it'll be branded.

1439
01:59:21,330 --> 01:59:23,410
Because one side of the whole thing

1440
01:59:23,410 --> 01:59:26,390
in its long and narrow, if you've been in the restaurant,

1441
01:59:26,630 --> 01:59:27,650
it's just two restaurants.

1442
01:59:27,850 --> 01:59:30,510
This long and narrow glass on one side, windows on one side.

1443
01:59:30,910 --> 01:59:33,030
So the walls will all be made out of glass

1444
01:59:33,650 --> 01:59:35,410
so that the light will come all the way through.

1445
01:59:35,610 --> 01:59:38,150
Just a couple of the drawings that we've already done.

1446
01:59:38,930 --> 01:59:40,670
And I'd appreciate any feedback

1447
01:59:40,670 --> 01:59:42,550
or any other questions that you may have,

1448
01:59:42,670 --> 01:59:44,030
you've got my contact information.

1449
01:59:44,570 --> 01:59:45,690
And again, I've got the architect

1450
01:59:46,100 --> 01:59:47,530
and some of my board members here

1451
01:59:47,530 --> 01:59:49,330
that if you have any questions of them, too.

1452
01:59:51,520 --> 01:59:52,100
Thank you.

1453
01:59:52,680 --> 01:59:54,980
We mentioned the reserve, it should be 20,

1454
01:59:55,100 --> 01:59:57,600
but it was at 25, is that,

1455
01:59:57,740 --> 01:59:58,920
when you say it should be at 20,

1456
01:59:59,140 --> 01:59:59,680
is that just a,

1457
02:00:00,000 --> 02:00:27,660
I'm just curious how that works. That's our policy is for us to have an operating reserve at 20% of our total budget. And our total budget is a little less than we have projected for this current year, as well as just in changes. We've just accumulated because of interest or whatever. It's just kind of gone up slightly to about 25%. Yes, that policy was set by our board last year. Okay.

1458
02:00:27,660 --> 02:00:27,720
Okay.

1459
02:00:27,980 --> 02:00:32,060
The policy is continually discussed.

1460
02:00:32,760 --> 02:00:32,840
Yeah.

1461
02:00:34,180 --> 02:00:34,600
Okay.

1462
02:00:35,080 --> 02:00:35,540
Fair enough.

1463
02:00:35,960 --> 02:00:36,400
Fair enough.

1464
02:00:36,700 --> 02:00:37,440
Thank you.

1465
02:00:37,600 --> 02:00:39,300
Thank you for your presentation, Shannon.

1466
02:00:40,740 --> 02:00:42,880
So, any council committee reports?

1467
02:00:43,900 --> 02:00:44,800
District one?

1468
02:00:45,620 --> 02:00:45,920
Councilor.

1469
02:00:46,540 --> 02:00:46,900
We're in.

1470
02:00:48,240 --> 02:00:49,060
My car.

1471
02:00:50,400 --> 02:00:52,140
We haven't met for the Bryan Business Council.

1472
02:00:52,220 --> 02:00:53,100
We didn't have a meeting yesterday.

1473
02:00:53,560 --> 02:00:53,740
So, no.

1474
02:00:53,740 --> 02:00:59,700
nothing as of yet for Bryan Business Council, the Bryan

1475
02:00:59,700 --> 02:01:03,840
Callestation, I'm sorry, where are we at?

1476
02:01:05,100 --> 02:01:07,860
Councilman Madison and I are on the committee with

1477
02:01:07,860 --> 02:01:11,060
next day in him, student liaison, I believe.

1478
02:01:11,660 --> 02:01:15,120
We haven't met with them either, or the TURRS 21 we meet next week.

1479
02:01:15,360 --> 02:01:17,740
So, no one's having a Christmas meetings and

1480
02:01:17,740 --> 02:01:18,680
here's meetings with you?

1481
02:01:18,720 --> 02:01:20,880
No sir, no, okay, all right, for the new year.

1482
02:01:20,880 --> 02:01:22,960
Mr. Chair, just making sure, yes, sir.

1483
02:01:23,780 --> 02:01:26,240
But he else, Councilor Madison?

1484
02:01:26,780 --> 02:01:33,540
I met with a, when sisters, Mr. City's board, very informative.

1485
02:01:35,840 --> 02:01:39,720
I've got to always go, learn some of the things that they do with,

1486
02:01:45,600 --> 02:02:02,760
I'm going to visit Brian College Station there, and they will be performing at the Stafford

1487
02:02:02,760 --> 02:02:12,540
house in downtown Bryan and they're looking for a local church to also perform and also I think it

1488
02:02:12,540 --> 02:02:18,680
was a week of first Thursday I met with the Casa Heights neighborhood association and I was

1489
02:02:18,680 --> 02:02:24,840
able to get with staff on some of the information that they needed and I think keen for his quick

1490
02:02:24,840 --> 02:02:33,460
to it and I think in third weekend on the 21st, we'll be having a call for

1491
02:02:33,460 --> 02:02:34,960
Camp David who's associated me.

1492
02:02:35,320 --> 02:02:36,820
I think I would just do it on board.

1493
02:02:37,860 --> 02:02:39,220
That'll be after I make up a few more times.

1494
02:02:39,360 --> 02:02:39,580
Okay.

1495
02:02:40,080 --> 02:02:43,240
And those are all the means I attend.

1496
02:02:43,500 --> 02:02:43,640
Okay.

1497
02:02:43,940 --> 02:02:45,040
Any other committee means?

1498
02:02:45,240 --> 02:02:45,800
Under report.

1499
02:02:45,920 --> 02:02:46,520
American report.

1500
02:02:46,980 --> 02:02:47,480
That's America.

1501
02:02:48,280 --> 02:02:54,700
Most of my time has been on the CVV committee board and I think we heard a good

1502
02:02:54,700 --> 02:02:56,580
presentation from them this afternoon.

1503
02:02:57,200 --> 02:02:59,480
Yes, I just have one to report on there.

1504
02:03:00,140 --> 02:03:08,240
The BTU had a meeting last night and board meeting we talked about really good news that

1505
02:03:08,240 --> 02:03:14,220
we've had no safety related accidents this far, this fiscal year for the first three months.

1506
02:03:14,900 --> 02:03:22,320
So that just tells you that the safety program that the BTU and Gary and staff and Keynes put in place is working.

1507
02:03:22,320 --> 02:03:24,940
I mean, so safety has got to be a top priority.

1508
02:03:25,600 --> 02:03:30,560
Also, the board approved contracts for the rotten poll replacement on the underground cable.

1509
02:03:32,020 --> 02:03:34,580
One thing, the year-to-date financials are good.

1510
02:03:35,100 --> 02:03:40,860
The weather is cooperated this far and BTU's retail sales are slightly higher than they had budgeted it.

1511
02:03:41,060 --> 02:03:44,600
So, you know, they do a pretty good job of being conservative on their budgeting.

1512
02:03:44,940 --> 02:03:49,480
And then, one thing, techs.contractors are starting to work and

1513
02:03:49,480 --> 02:03:52,460
And I know a lot of people have probably talked about this, heard about it.

1514
02:03:53,220 --> 02:03:57,280
The lighting project along Booneville Road is underway.

1515
02:03:57,500 --> 02:04:00,800
New LED lighting will be installed along this major corridor.

1516
02:04:02,440 --> 02:04:07,880
And one other note I think we should know, BTU will close its lobby and drive through.

1517
02:04:09,400 --> 02:04:17,540
At 1.30 this Friday, BTU's billing system will undergo a major software upgrade for the long, over this long period.

1518
02:04:17,540 --> 02:04:26,060
All customers payment related activity will have to wait until Tuesday morning so it just gives you a couple more days to pay your bill

1519
02:04:26,900 --> 02:04:28,100
But that's all I have

1520
02:04:29,440 --> 02:04:34,400
Okay, there's nothing else for the good of this workshop, then we are adjourned