. >> everyone and welcome to the city of concord city council meeting it's now just after 630 and I'm calling the august 11th regular city council meeting to order madam clerk will you please play the video explaining.
available translation services as the video is broken bartering for marcion so that production not complacency can those that reunion as sang as a seamless baritone those members of the community that those two attraction and standards needless to run.
transmission and we will in various idioms see this sasquatch cultural not orchestra now deal only transcription is greater nonlinear multiple entailing less iskandar and codigo qr selection an idea imam yaga click and assisted. Baltimore will sell as articulate as to the left no but an audio only transcript strong and so this positivo this important element is this admission mostly born? Yes w no no repetition. They're starting young. Hello this video is to share information on translation.
we are happy to mic our meetings accessible to all community members. Translation services are available during the live broadcast in several anguages . If you would like to listen to an audio translation or read a written transcript in the language other than english, please scan the qr code. Select the language and click attend.
lastly, use the headset on your phone for audio or read the transcript on your device. Unfortunately this service is not available if you're watching a replay of this meeting. Thank you very much. Please review tonight's agenda for instructions on how to participate. The public will have the opportunity to participate in this meeting via public comment .
tonight's meeting will have a general public comment period at the beginning of the meeting and a public comment period will be held for each item on the agenda. Madam clerk, will you please call the roll councilmember venti pablo yes here. So hold on for just a second.
let me just share with the public that as tonight is joel's last night as city clerk in the city of concord so we are here. Or we're grateful to her for all of her services. But there's a little bit of excitement and and all those feelings going on as well. So let's try this again. Okay.
madam clerk, please call the roll. Take two. Yes. Councilmember ben venti here. Councilmember hofmeister, I am here. Councilmember obering are here. Vice mayor alfano here and there and nakamura and I am here. >> thank you very much. Councilmember hofmeister would you lease lead us in the pledge of allegiance? >> please rise.
>> I pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god, indivisible, with liberty and justice for all. >> I'm sorry I missed my efforts. Thank you. Thank. Oh, okay.
so we are now going to open it up for a public comment period and his is for items that are not on the agenda tonight. There will be about 15 minutes.
madam clerk do you can you give me an idea of how many cards we have? May I have two cards and right now I have someone on zoom with a raised hand. But if you'll announce that now's the time to raise your hand on zoom. Okay.
for those on zoom if you'd like to mic a public comment this more of this morning this evening before the meeting you can go ahead and raise your hand now. We will go ahead and hear the in-person public comment first and then the ones on zoom. Anything beyond the 15 minutes can be read. We can revisit public comment at the end of the meeting tonight.
madam clerk I have ruth followed by yvette come on up to the to the please come on all the way up when wednesday not yes thank you ruth the go ahead pablo.
okay this microphone must be changed or taken out when a notice senora and candice immune brazil conceal municipal me number is rude campers in every middle income corridor and picking eniors mean going through a key all your property is key and I implementation the last me didn't realize your neighbors connally to be seen coaching that and I stress to
you that he kiprotich or la comunidad del dela separation there for millions ila in intimidation kalsada production is the loss akin to the ice? Good evening madam mayor and council members. My name is ruth belle kemper. I have lived in concord for 15 years.
I'm standing here today to ask you to consider implementing provisions related to sb 580 in our city and to protect our community from the separation of families and the intimidation caused by the actions of ice agents and instability must mrs.
may I'm in by the you know ellesmere island that out of me nicholas into the ice is standard innuendo I bet its own nothing a monument boulevard gestapo don't allow those on the job people go more savvy jacqueline so l.a.
kalash eco econo condos co government in olathe strengthen islam and yemen think I mean that I still elaborate on that about the wars but are you mad at me because I like the local I intense civic I don't mean mere middle salvador mikasa eternally seven and telepathy really that they can me
seahorse or don't not regret simple sarcasm sandals if the reader and and I'm in assess this request throws cases into english that accompany them these past months I've been filled with fear when I hear people are getting picked up by ice agents on monument
boulevard which is right by where I live as you know school has already started and I don't drive so every morning at 6:30 a.m. I have to walk to the bus stop to take my kids to school. My fear has intensified.
I leave my house terrified that my children or I might not return home safely due to the growing threat of kidnaping felt throughout our community. >> solicitor solicitors the concerned home municipal government england was recommended I say to establish let's bring on cases including is the team the lacking
official in now and their own approximate six year old baleka necessity almost not under the political aviator initial last yar that boy that converted so blank concrete but operative here la property here as a community that immigrant gracias poursuit campo epa-efe cultural as bourses de los miembros de la comunidad I'm asking the city council to keep
our community safe and stable. Please place this issue on the official agenda for an upcoming public meeting. We need an open public discussion where the city can share its concrete concrete plan to protect its immigrant community. Thank you for your time and listening to the voices of community members. Thank you. Thank you ruth yvette thanks. Hello.
my name is yvette marie. I'm a 35 year resident of concord. And this is my daughter serena saldivar. She's also born and raised here in concord. I teach at the alamo valley college and the dental hygiene program as a professor there. And I'm also a tri chair for the dreamers alliance where I help undocumented students on campus.
I'm also a daughter of immigrants. And salvadorian and ecuadorian. And I so with all that said I am very connected to the latino community and a lot of immigrants documented and undocumented there is fear no matter what. And I'm here as the last speaker is to ask for a public discussion on sb 580.
I think that it's important to have the public and community be involved in this discussion. I have already this summer two students contacted me telling me of a young students their age that were detained just this weekend. One of my students said called me up frantic asking for help.
her cousin was detained and was spent the weekend in detention. She's now on groups like the I guess the detention facility was to for they released her but she's being monitored and needs to return to court.
so this is a fear this is a young woman also the student of mine who wrote a letter a public letter or spoke it about how the fear of her is every morning for her parents being detained in them not coming home. So she's a friend of my daughter's as well and I was connected through her from my daughter because she was constantly crying and upset about everything going on and the fear that she has.
another thing I recently well multiple times I've gone with concord immigration protection network canvasing at the local local businesses and at every business I've received they've all been welcoming. They all are happy to see us. We provide them with information o protect their their employees and customers.
they take the information and they're grateful that we're out there volunteering and helping even customers have been asked have thanked us for being out there and doing this work because they're scared. We also heard from employers from employers that they have been losing many customers.
they're not coming in one at one reported that before the mothers or women used to come in the mornings. Do their shopping kind of talk, have coffee, whatever all that is is gone. It doesn't exist anymore and that now they just wait till their husbands get off work. They come in and out and that's it.
there's no socializing. They're just scared and just get the things they need and they leave. And now they reported that her business is down 75% and oh, sorry. Okay. Thank you. If it can my daughter if she feels a car if she fills out a card. Okay. Yah. Yeah. Thank you.
that speaks you can speak now your daughter can speak now just after you're done if you can fill out one of the blue cards and give it to our clerk just to add on to what my mom said, I was there as well just talking to the business owners and also people that were just
shopping around and having the same concerns of just people businesses losing out and then people just losing out on just everyday life of not socializing, not being able to do their daily deeds, just feeling comfortable, not just that I have many undocumented
friends that are also living in a lot of fear and as a community we all can. It should be talked to all together not just amongst you all, just with everybody involved who are actually experiencing this.
um because then you get a deeper understanding of what needs to be done, what needs to be put forward so we can eep our communities safe and keep our families and children safe like these are our children as well. These are students. These are workers that are contributing to society. So we need to mic sure that everybody's voice is being heard and is being included in these big decisions that are regarding them.
>> that's okay. Thank you, sienna. Well, I I'm sorry I can I talk on her? No, you can't. I'm orry. Okay. >> madam clerk, please call the the next speaker. Natalia and yvette, if you'd like to just before you start natalia yvette, if you'd like to follow up later on with us, you're welcome to do that.
go ahead and tell you. Good evening. I am natalia constituent of district two. I am here not only as a constituent but as an advocate, as a community member and as a documented immigrant living up here every day.
are you proud of this? Are you proud that your constituent of concord is living in fear every day for living for existing? I've been here for over 20 years without an opportunity to citizenship. I have two degrees and have followed the rules and the right path to be what america calls a fellow citizen a good citizen. I am here on behalf of myself, my family and my community that is demanding the needs of sb 580.
fear should not define concord. It should reflect its people immigrants closest to the entities listed above. Hello race. Eleanor they said immigrant they all ended off with saying those that most immigrants it also means concord. Thank you. Thank you. Okay.
is there anyone else here in the chamber that would like to mic a public comment? So we're going to go ahead and switch over to our public commenters on zoom. Our first our first speaker is mike mcdermott. Go ahead. No, go ahead. I mayor nakamura and members wanted to bring up a couple of things. First. I really appreciate getting this ewsletter. The concrete activity guide has a lot of good information in it.
I just wanted to say that I'm really happy reading this about the progress we're making with the homeless strategic plan. It sounds like it's being very successful. I can kind of tell that things have gotten better on the street.
I'm also happy to see that we've got school resource officers now assigned that's so important and helpful to the high schools we have in the area. The other item I wanted to mention relates to the current controversy over clark. I worked for the phone company for over 30 years. The company had a very strict policy against employees hacking into ustomer telephone conversations.
very rarely someone would try to do it and they were fired immediately. And today we have a similar situation with a few officers in various parts of the country being fired for using valuable camera systems. It's a arsh punishment but I think it's justified. I hope it never happens here in crawford.
but if it does, I'm sure the guilty employees will face the same severe consequences. But you know what? Nobody ever suggested we should stop using the telephone because of those abuses. I also remember the introduction of caller I.d. Back in the 1990s. There are a lot of objections to that technology because of privacy concerns.
but today nobody can live without our flock. Camera systems are catching seriously bad people every single day across the country. Here in concord, martinez recently a urderer was captured with the help of flock. We've had car thieves, bank robbers at the long list of people.
crime is down and a lot of it has to do with the technology enhancements coming in from our cameras and also from our use of drones which are protecting our citizens and also protecting our our police officers.
so I encourage you to consider having someone from a police department come in on an app or in a future staff meeting our future council meeting nd present again the fake note system, the benefits of it, how successful they've been in using it and also what controls exist to protect the people.
I think it'd be helpful for people maybe who have never read any of this or hearing about the controversy and want to know more. Thanks again for all your work. I appreciate it and I'm also really happy that so many of our roads are getting to have a great evening. Thanks. Thank you. Mr. Mcdermott drop next caller. Speaker aaron carp cowra once one second ago. >> okay. Hello.
so I just so my name is ariana and so nice to meet you guys. I'm a windows pick out on the matter of gun violence. >> so obviously you guys have heard about the recent shooting that took place and now it's the red devastating when lives are taken when they can obviously be saved, when it
could be avoided. I think that as a city this pretty big city is labeled as one of the happiest places in america. Obviously I don't believe that. I believe this city is not one of the happiest places to raise your children. But obviously people will disagree with me given that there are opinions.
but I think that we need to take a hard look at gun violence not just in this country but around the world. There was a shooting in thailand in july, obviously very devastating as well. All shootings are very devastating even if people get injured or killed.
at the july 31st 126 beacon gun bans that in this country alone 272 dead, 208 to shootings and one down 202 people injured including fatal injuries or not is one done 202. Some people are still recovering and some won't even mic it. So that's all I want to say. I want to thank both of you.
>> thank you very much. The last speaker is natalie. Thank you. Madam clerk, are we having connectivity issues ? Natalie, do you just want to speak ? >> natalie I won't promote you but if you want to speak this is your last notice if you want to speak. I've allowed you to speak. You can speak now.
go ahead, mayor. She got out of the meeting. Okay, great. Thank you. Okay. So we will go ahead and close public comment at this time and bring it back to our first presentation three a. This is a presentation on tonight's agenda from contra costa water district board president ernie avila but not.
so rachel, you will go ahead and present for mr. Avila. >> yes. Thank you. Our board our board president extends his sincere apologies. He had an urgent personal matter that popped up this afternoon. >> so you're stuck with me. But I welcome the opportunity and thank you for inviting us to speak this evening.
>> so a majority of the presentation will focus on the canal replacement program. I'll provide just a couple of remarks about the water district in general before we get started. >> I. >> this looks promising. Huh. Okay. >> so the contra costa water district is a special district. It is governed by a five member elected board.
the city of concord is represented actually by three of our board members our board president as well as director pat young and our newest director covering division two director fitzpatrick. So they all cover a portion of the city of concord. >> and this is just an overview of our service area.
we provide water service to the central and eastern portion of contra costa county. >> we have a variety of different types of customers. The lime green area that largest area on the map is our treated water service area where we're bringing water from the delta through the treatment process to the tap at residents, businesses etc..
and then we also have other municipal customers along that route. The focus of my presentation this evening is on the contra csta canal which is the blue line through this screen or through the slide here. So a little bit about the journey of water to the tap.
our water starts in the sierra and then makes its way into the river system to the bay delta. And then is conveyed through the contra costa canal to our treatment plants and to the faucet at home.
so hat is why the contra costa canal is such a big focus of tonight's presentation and a lot of our planning efforts. >> so the contra costa canal is a 48 ile canal system. It starts in the knights and oakley area and runs through the eastern part of contra costa canal contra costa county.
and then winds its way through the central part of contra costa county through the communities of concord, walnut creek, pleasant hill and martinez. >> when we talk about the canal system, we typically talk about it and to distinct sections we have the main canal which is that dark blue line and a lot of what I'll be talking about tonight the loop canal which the city of concord is familiar with as well.
winds through really starting at the concord naval weapons station and going through concord and then ending in martinez. >> so the canal system was built in the 30s and 40s and it has done its job. It has supplied water to this community for close to 90 years. It started in when it was originally constructed.
the area was largely an industry. And over time we have become a thriving suburban community still healthy amount of industry as well. So we have been planning for what the future of this facility will look like and as I mentioned the extent of the program that I'm going to be talking about this evening is
that dark blues section the main canal from the kind of oakley antioch interface to the town of clyde just within he marco base. >> so the open canal facility is facing a variety of challenges. >> extreme storm events really wreak havoc on the slopes adjacent to the canal.
>> I mentioned in a presentation last week in the to 2020 to 2023 kind of three week intensive storm period we had roughly 200 slides much like the picture you see here along that canal system and that not only introduces sediment and debris into the
canal that we're working very actively to try and remove but we're also covering those exposed lopes with plastic and sandbags to get through the winter period. The open canal feature is also vulnerable to seismic risks, vulnerable to accidental or intentional contamination risks.
>> there's a variety of water quality issues and then certainly life safety challenges we have folks that enter the canal despite fencing and signage and our canal patrol officers and via vehicle accidents etc.. And last but not least from a water conservation standpoint we lose about 2 billion gallons of water per year from that facility rom evaporation and leakage but most significantly from evaporation.
>> so those are some of the increasing challenges that we're grappling with with the canal facility. >> so as we look at the future of this facility and moving forward with a significant infrastructure program like the canal replacement program, we are assessing well what what
actually are he consequences if we if we don't address and begin to move forward with this program? >> I mentioned the water quality issues, the sediment and aquatic vegetation in that open anal creates a variety of water quality challenges.
those translate into water treatment costs so there's a both a water quality concern as well as a cost concern associated with that water quality protection. I mentioned the emergency repairs we spend millions of dollars a year on those storm related repairs as well as trying to get in and address some of the most significant cracking liner areas a an enclosed modern pipeline is more resilient to seismic effects.
and so that is something else that we're looking at. And then of course the public safety and the water losses that I previously mentioned. >> so we have been studying for a number of years a variety of alternatives for modernizing the facility and I think I already kind of clued in to the fact that replacing this open
canal with a properly designed pipeline will better withstand the next generation of this facility. So kind of flipping the what if we did nothing here is what if we did something here are the benefits of moving forward with the canal replacement program. There are benefits.
the enclosed pipeline helps deter the type of aquatic growth and introduction of sediment hat we see in the open canal. It's more resilient for seismic effects. It certainly isn't exposed to the water losses that I mentioned previously. And really looking at this as we implement the program over several decades, quite frankly we will end up with a more cost effective conveyance solution over time.
>> so what exactly would this look like? So that stretch of main canal is about 20 miles in length. And as we start in that oakley antioch area and work towards concord, we start at about 11 foot diameter pipeline and then as you know, major customers and users come off of that facility.
it gradually gets smaller along the length of that down to about an eight foot diameter pipeline for a variety of reasons. >> we will be constructing the project in phases. It is a significant there's a significant construct ability challenge associated with the project n that we rely on this year round.
we cannot take this facility out of service and so a major aspect of this project will be the pumped bypass around the work area to keep water flowing from east to central county while we do this project.
and as similar to when the project was originally constructed this will be a major earthmoving project in addition to installing the pipeline. So that's really what's depicted in this picture. The pipeline installation and the current conceptual design is that that pipeline would follow the same alignment as the canal and then that pumped bypass system would be outside of the work area.
>> we do have a track record of lrge infrastructure projects and programs I've highlighted of quite a few of them here the most significant of which obviously is the low siqueiros reservoir project when that was constructed. These projects we have a history of of building them on budget and on schedule.
this program is significantly larger than the projects highlighted here although when we're looking at them in segments and in phases you know we're looking at project segments that are roughly the size of that original those for carol's reservoir project.
>> we hink that site getting it to the right size will help ensure that it is competitive for the contractor community as we move forward. So I focused a little bit on where we need to go just a little bit about where we've started with the canal replacement project. This is the first four miles of the canal facility. In that knights and oakley area this was an area where the canal wasn't even concrete lined.
it was a dirt canal with berms on either side. And as that area really started to fill in with housing, that became our first priority sgment for putting in pipeline. So those that's a picture of kind of the pipeline sticks as that was going in the ground.
we are wrapping up construction of that part f the project in partnership with the city of oakley. And so that entire ellow section will be complete. And I will note that this project too was phased as we were able to secure state funding for pieces of that program which gets into my next slide is another aspect and
rationale for the phasing of the program is that it will give us time to pursue external funding sources. We are looking at state and federal sources for grants and loans and then the local share for what is not secured through those funding sources. We're looking at different ways to generate local rate dollars.
and so that is another reason for phasing this and phasing it over time. So that we can come up with a strategy that keeps in mind the local rate impact associated with a program like this. We have had some success relatively recently based on kind of our developing partnership with the monaco folks.
they have allocated federal funding about $1.3 illion in federal funding for the initial field work for the alignment of the pipeline through the marco base. And so we are looking at additional opportunities for partnerships for other aspects of the project.
>> and we are looking at alternative project delivery methods so that we can start to bring a contractor on to the team. Now so that we can look at some of those high risk construct ability issues and start making sure that as we're advancing the design of the project we're minimizing the potential for those future big ticket surprises during construction. So partnerships will be key for doing a program like this.
we will be engaged in a lot of conversation with our community partners the cities that we will be working in and impacting both. I think at the end it will be a positive impact but those certainly will be construction related impacts. Anything from road crossings and trails and stormwater you name it.
and so we have started those meetings and will continue to have meetings with our city partners. So that as we are putting the initial packages together and implementing this program that we're mitigating the impacts to the extent we can with this type of project.
>> we are also working with our partners with the east bay regional park district and kta as well as marco looking at where there may be complementary future uses with this canal facility in the canal right away not no longer encumbered with you know
multiple layers of fencing and a concrete facility that might open up some opportunities for future or mutually beneficial types of amenities in the future. >> so lastly I think that last slide I will just highlight a couple of key schedule milestones. There are a lot of them but near term a key milestone is our funding strategy.
it is integral to how we plan out the segments and the phasing of this project and we are working with a team of consultants that are helping us build an engagement strategy both at the state and federal level to begin to build a pathway for that for the program and for funding for the program.
and that's where as that pathway becomes a little more clear our local community partners and letters of support for the program would be especially impactful as we pursue those funding sources. I we are in the middle of updating he total program cost estimate with an updated schedule that we just developed.
I can tell you this is a multibillion dollar program and so we are very thoughtful in how we are planning to segment this so we're balancing local rate impacts and developing the materials and the design enough so that we are competitive for funding when it becomes available.
>> the community will see a higher field presence from us in the spring as well particularly you know ind of on that main canal segment we will be doing geotechnical coal and utility investigations, environmental urveys etc..
and so we'll be adding signage and getting a lot of information in out into the community for that work in the spring and really all of this designed to allow us to start construction n a first construction package in 2032. So I will be back. President affeldt will be here next time to talk with you more about this program as it continues to develop.
>> and with that I'm happy to answer any questions you might have. >> rachel, thank you very much for the presentation. We'll go ahead and start here with vice mayor alioto. >> thank you, mayor. Thank you for the presentation. Is great to see. Thank you for coming in updating us. I'm going to switch to a different topic.
okay. I haven't been keeping. I have not been staying in the loop on this particular matter. But what's going on with the delta and the tunnels and the conversation happening in sacramento because I know you guys take a lot of water from the delta. Right.
and I just what's the current status of that and where are you guys on that matter? >> so the delta tunnel project is still going through kind of layers of state approval as it winds its way through the development process for he water district.
we have secured an agreement with the state such that if that project moves forward the impacts to ccw and our customers which the impacts largely are water quality impacts because they're taking as you might imagine fresh water upstream of the bay delta and then moving it south.
and so we have a settlement agreement with that with them that if it moves forward that we get some water from that facility to offset mitigate the impacts to water quality. So we would blend it in with the water that our customers would get from the traditional sources from the delta.
>> so what is the expected impact of that to the to the district? >> so with that mitigation of the water quality impact, we're not anticipating an impact from that project. >> okay. Interesting. Okay. Just curious where you guys were with that because I know that would impact I don't know the numbers.
I don't know the specifics on this but I know that would impact a lot of the farmers up here and the water districts within the bay area. >> so. Right. So we have taken a neutral and we haven't taken a position I guess is a better way to say that in that our customer related impacts are addressed.
we are heavily involved in the delta community and the delta science and policy community. So but for that project we have retained we haven't taken a position on that. >> okay. Thank you for answering my questions. >> I appreciate it. Thank you. Councilmember hofmeister. Yes, thank you. A couple of questions for you.
I thought I heard at the beginning of the presentation you said that the pipe and as it goes in the area that you still have to work on, it goes from a ten foot section and then it next down to an eight foot section for he last part and that eight foot section is
I think the latter part as you were kind of talking about and just making sure that includes taking into account the future development of the concord naval weapons station which. Right.
I'm just trying to understand it gets smaller but we have a huge amount of development over the next 40 years that will occur out there that is you're not you you've taken that account into account with the design.
and then when you talked about opportunities especially you know, considering options with the partnerships with the east bay parks district, you're looking at like multi modal use of the you know, walking bicycling on the trail like they have in other sections where there's the east bay parks district that's that's right. We have a mou you agreement or a letter agreement with east bay parks on how we will collaborate on this project.
we as we are zeroing in on the pipeline itself that opens up the opportunity for discussions about how the rest of the right of way is available and how we could use it. But yes they are multimodal dual trails. Mm hmm.
kta has some ideas as well so we kind of have to figure out how to put these together. Sounds good. And then the following up on the vice mayor's question the offset to mitigate water quality should the delta tunnel bypass project move forward?
and you talked about you would get water so that it would not decrease the quality. How is that going to be blended? Is that something that you would go and store and levy inclusive across or old river intake that they would pipe extra water to all the river intake?
>> yeah you've hit the nail on the head where the the pipeline crosses through an island where it's not too far away from our middle river intake our newest intake so there is an ability to it's a about a mile pipeline I think.
so they would do like a bypass or link a connection so that they can then put the water into your system. That's right. Okay. I just wasn't quite sure how the logistics would work on that. And then I'm yeah, this is great.
I mean I remember years ago joe campbell talking about former board member this whole idea but it was going to be years in the making and a lot of funding that would be needed. So I'm glad to see that it's now on the radar screen and starting to move forward even though it's and segments and as funding becomes available.
great for us bad for the ducks will be because a longer time how many ducks really like that contract out in the river outers. Yah that I think it's awesome to see this especially for the water quality and the evaporation and all of that because I know it's just been something I've always thought
about you know in the hot summer out here how much of this water is really being evaporated? What is the concept or is there one for the other section of the pipe the loop canal we have included in our cip we have a ten year capital improvement program on the back end of the capital improvement program.
we funded a study or we anticipate funding a study to look at the future uses of that loop canal different level of demand as you know we can take that facility out of service for months and do maintenance and so it's just a different opportunity, different
criticality for us so we don't have a plan at this point on what the future of that facility, let alone the right away might look like. Okay. And then in the last slide that you had which was the renewal replacement project. >> so yeah, you got my hip pocket side.
yes I did the one that we have anyway. Yes, that one. I'm curious to know in fiscal year 2122 there's a substantial amount of funds for renewal replacing rent that is attributed into the concord area.
what work was done you know that is and that's a lot of money I'm just curious to know since you've been focused on the east county sections that this has conquered I don't know what those specific projects were off the top of my head but I certainly can find the project list over to you some of it at times based on timing of construction if something
got behind it funds were re budgeted from the prior year into that upcoming year so it kind of oubles up the funding but we have had some substantial pipeline replacement programs in neighborhoods we're trying to tackle neighborhoods and so I think the point on this slide is is a couple in our ten year capital improvement program we
have really in addition to you know, this fantastic project that I presented on, we have really been focused on how we can ramp up our funding on pipeline replacements. When I started with ccw d long time ago now almost 20 years ago we were replacing about a mile ear.
we're up around 3 to 4 miles a year but we have over 900 miles of pipelines in our system. So it gives you a perspective of kind of what our replacement cycle is in our capital improvement program we have a definite focus and it's something that I'm speaking
with the board regularly on continuing to be able to look at how we can efficiently get projects into construction as well as provide additional funding for the program overall we have some additional different construction implementation tools that we use today on call contract and kind of design build as needed contracts to really kind of
efficiently get projects into construction. I think I kind of figured out what this is trying to show it's not the big canal no replacement you're talking individual pipelines because I know dana states had a whole bunch of work done.
it's still behind schedule so that might be some of the timing in the slide as well as budgeted in one year. Yes these the work just got completed recently so you're talking more the service lines tat are distribution and service lines that are in the locality. Yes. Not the big conveyance. That's right. Okay. That clears it up. Thank I apologize for that. No no, no.
that mean now mic sense because I know the work that's been done more locally on the neighborhood kind of level. >> yes. Okay. Thank you council member over here. Thank you.
and just following up on that, does that fiscal year 2526, does that include you know, we did have the pipe recently burst on clayton road and so does that include that or is well that small amount of pipe that was replaced actually in that lake repair but no, that's not in that number.
these are this is our plan just like planned replacement program leaks are typically an operating expense and so that would be in a different budget area. Thank you. So I have a few other questions. I appreciate your presentation. It's always good for me to see these things a few times so it can sink in.
so in terms of and I know that councilmember hofmeister asked this but I'm going to ask this and very simplistic terms so is the water district coordinated with brookfield to ensure that there is enough water for all of the people that are going to live at the naval weapons station? Is there enough water there? What we want to do with water okay.
what for what you want to do for what they want to do there is enough water and we are sitting down with them unrelated to the canal to look at their anticipated phasing of their program and the phasing of the water infrastructure that they plan on building as
part of that program to ensure that the users match up with the sizing of the facilities that are planned. So we were we followed up with them relatively recently on may I follow up on their follow? Sure.
so what brookfield put put the pipe or would you ut the pipelines or how does this work for or their treated water infrastructure or the canal replacement program? Both so for the canal replacement program that the limit of that project doesn't extend through the the limits if you ill of the brookfield project for the treated water infrastructure for that overall development we would oversee the we have an agreement that
will eventually need to negotiate with them. I would anticipate based on how we've done other large projects that the water district would oversee the design of all of the facilities but we would negotiate how the construction of those facilities would be implemented with our oversight but not by necessarily by a
contractor that we're bidding and issuing construction documents to. Thank you. Thank you. So some additional questions. So I did want to highlight I did think it was impressive that you have a whole list of projects that were all under budget and we're all on time because I don't always see that.
so I just wanted to acknowledge that in terms of the funding strategy that's being looked at, that's a very big project. I do understand there's a number of different funding sources so can we also anticipate it that at some point somebody whether it's you or board president avila is going to come and talk about rate increases? Yes.
is that going to be one of those? Okay. And so how soon would that be? We are anticipating that the rate component of this program that we would start the discussions around that probably in the 2028 timeframe so that's roughly when we would
be doing a lot of outreach in advance of that but actually hitting people's budgets in 29. Yes. So what you're thinking okay, okay. And then I have a general question just about what kind of outreach the water district does whenever it does neighborhood work. So it was kind of surprising two weeks ago.
so I live in a tiny infill neighborhood of 99 homes and we don't even have driveways. We just have alleyways and garages that face each other and so t's kind of surprising all of the sudden it's like a tuesday morning to water district trucks are filling the alleyway and nobody has been given any notice. They're jack hammering.
they leave things and not the best condition and then they're gone. I don't know what they were doing and so we were doing some outreach to find out but is that normal? I mean is there usually some outreach that happens especially if there's like a
neighborhood with an hoa, a property management company and and what condition are is the word district supposed to leave, you know, avement in so a couple of thoughts there I'm not familiar with his specific situation on planned construction projects.
I'm going to just move off this slide so we're not looking at dollars anymore but on planned construction projects there is that we do we do meetings, send out notifications. It's planned work. What I suspect given it was food trucks likely was a leak or some sort of operating incident that had them out there.
typically there are door hangers that go on to doors if the water is going to be out sometimes they don't have to turn off water to the neighborhood. I certainly have expectations on how the site is left when they're done.
>> but if it is a more emergent or an urgent field event outreaching to the oa and kind of the larger kind of neighborhood community probably won't happen because they're kind of looking at the immediate incident and who's most directly impacted by that is what I can offer.
but if you want to you know, send me that specific location I can take a little bit more or I think it is your contact information on the powerpoint slide up perhaps I'll mic sure that I get it to to where nakamura has it. Yes. Okay. Sounds good. Yeah. I just would like to close just because it was strange and no one no one knew what was going on. Okay. So thank you. >> great. Thank you. Councilmember been venting. Hello. >> well, thank you for the presentation.
I have a couple of questions myself. When it comes to the environmental impacts from putting this pipeline down pipe line down. What are you guys doing about that? I know I run the contra costa canal all the time and I see a lot of iver otters. I see a lot of life life in the canal. >> yes.
well we are kicking off our environmental review process as part of you know, we're doing the field work and those environmental surveys which will start we'll have some communities scoping meetings at the start but we will be working on developing that for the next really two years in 2028 is when we anticipate completing our rogrammatic
environmental impact report which is going to cover how we will address a variety of environmental related impacts associated with the program. What I can say based on ow we plan to implement this program over an extended period of time I'm confident that the otters will have and have an opportunity to, you know, move
to other areas of the system that happens when we're when we take the loop canal down or cleaning as we drain the water out they find other places to go. It just happens when you know, when they run out of water and food to eat so they move to other areas that have water and food to eat.
>> so it will be very interesting to see what happens in the future. >> so thank you. >> you talk about the seismic risks but would this tubing really hold up a 6.5 earthquake? >> yes, I mean it'll be a steel pipeline versus what you might imagine with a concrete canal it's probably six inches thick.
it has steel within it but it it cracks and moves and a steel pipeline will perform much better in n earthquake. >> okay. And what's the total amount maybe I missed it of the entire project going you cover the entire project.
>> what is that? I didn't give you a specific number because we are in the process of updating the total program cost but it is a multibillion dollar program. >> a billion with a b with a b. Okay. Thank you. Yeah.
so with that what are the costs that we anticipate because eventually there's going to be a lot of hikes I'm assuming for it water and so I know you councilmember springer are kind of like touched on that but yeah I didn't know do we expect a lot of increases throughout we do anticipate that there will be rate increases associated with this program
and you know potentially in the neighborhood of 10 to $20 a month for the program. I'm assuming we don't get any external state or federal funding sources. So we are looking at currently with the funding strategy and we'll we'll have more information that we will be talking about publicly and be able to share.
but that's the magnitude of of what we're talking about. And then so when do you expect it to happen in concord? >> like the timeline? Yes. We're talking about 20 years from now. >> well, luckily for you the limits of our project do end at the military ocean terminal concord so just on your northern border. >> yeah.
and we have work to do to figure out what the future of the loop canal facility might be. So there's no talks of that coming to concord just yet. So that's where the otters will be? >> yeah, that's what I was going to go.
you read my mind where I spoke about with the weaponization you kind of spoke about that demand that I'm assuming this 10 to 8ft wide will be able to handle more demand as more building comes out and we talk about the rates I just have a comment to the to your agency
and maybe we can help you guys done a tremendous job at communicating with staff but I want to mic a little plug when we are fixing our roads, our paving, our new roads specifically tree boulevard clinton road we put fresh pavement and then we get h
emergency notice we have to do excavating and now there's a bump in our new road. We just invested millions of dollars into our roads so I encourage you to continue to working with staff as you have been doing but also like to do a little bit better job at paving it so it looks like t's still new.
I drive by one little bump that annoys me but I can sure if I'm seeing it yeah constituents are seeing it too and sometimes it takes a little bit long to repave them and I'm getting emails and I'm poking stuff but anyways yeah that's my little too.
>> yeah it's it's it's a it's a fair point we too would like to avoid having to cut into freshly paved streets it is not carleton is nodding over there yeah we we're in the same boat some engineer we are it is not all that uncommon after road reconstruction projects even if
they don't expose the underground infrastructure just the vibration of those construction activities have an impact on the underground infrastructure and we do see leaks surface following those projects which is why we do try to coordinate ahead of time so that we can look at what we know about our system and get in ahead of those paving
projects to upgrade the facilities. Some of the the big investments and concord have been ahead of some of the city's paving projects. >> yes. So you all have done an exceptional job getting funding for paving. And so we there are limits to how many pipeline projects we can do ahead of the paving program.
but it is the court excuse me the coordination between our staff is pivotal and making sure we're getting those high risk pipelines replaced first. >> great. Thank you so much.
last question if it's for the people watching or the people here if they want to go to a public meeting, when does it happen and what time's our board meets the first and third wednesdays of the month at 630. Perfect. Thank you so much. Thank you. Thank you, councilmember hofmeister. Yeah, yeah. A couple of follow ups.
you talked about the multiyear rate increases ten, 12 bucks a billing statement which is not one month but I think it you mentioned monthly but that would mean we get our bill every two months so it would be $2,024. That's right. Okay. And I just got my water bill so it's fresh in my mind.
are you looking or has it been determined whether that would be ay go financed thing? Are you looking at debt service bond financing to where that that is kind of the idea of what the rate increase would need to be for customers. >> we will have some amount of paygo funding but really we anticipate having a debt program similar to when we constructed the original list for care. Okay.
so that is part of what we're anticipating with the funding strategy. >> unfortunate. Atlee nterest rates are a little higher today and then you mentioned it was a steel pipe that was going to be the replacement but the pictures concrete line steel pipe okay that's was going to say they look like concrete so it's okay.
>> and then the I'll put a plug in for your construction folks when there are problems and they do come out and they have emergency repairs and we know this happens all the time there's the temporary patch put on that stays there forever and a day it would be nice if the
water district can find a more expeditious way to address the permanent repair because I know what they typically do is they take a whole bunch of them and wait about a year or two until there's like 30 of them that are maybe in the same general geographic area and then put it out to bid.
but in the meantime we have two years of residents complaining to us about in some cases the newly paved road that now has this temporary patch that temporary s no longer temporary.
it becomes in people's mind permanent so you can pass along to the board that you know and more expeditious way to address that would be very helpful to absolutely our mutual constituents. >> I will thank ernie again for letting me do this presentation and our city engineering staff with a appreciate it as well. Definitely yes.
I mean we have improved a bit on that and we have an on call paving contractor typically we've had one now we have multiple because getting them to come out for a patch is like pulling teeth and so that is some of the reason why we get several locations o that they will respond because they're paving your streets and big projects and they don't want to
come out and patch pave but yes it is a metric that I measure for our own team to see how quickly we can come back around and patch gave those patches and put in the permanent restoration.
>> that's right and I was just talking with carlton before the meeting on our teams getting back together and figuring out the permanent restoration for the clayton road location so that is a priority for us to close out and be done with that location.
you can throw in the one I think in pebble's neighborhood too and you can stop by my neighborhood because I think usually when they have the rides the hump on it that's usually the temp because they it's not as you can get a lot of money anymore. >> great. So this is our perfect opportunity.
sorry we're not intentional all traffic and earnings an engineer he would have been the perfect one for us to throw all these darts. >> I'm an engineer too but you get you get the hint. Yes. I have a theme that I am taking away with me. Great. Okay, so there are no other questions from my colleagues. I've got a ouple I'll throw some softballs.
>> you okay? So just roughly do you have any idea during the phasing when we will see a decrease in that 2 billion gallons of water lost per year? >> is that per year that number per year. Per year? Yeah. >> well we start to see the impact in that water loss.
>> well with each segment you know we're looking at probably doing two miles per segment so it it we will start to see that as soon as it goes into a pipeline.
it just will take maybe a couple of segments for it to be measurably impactful and have is there any data on like what for every two miles how many gallons of water will be saving? I could probably stand here and maybe do some quick math but but yeah I anticipate it would be linear. Yeah if that helps.
okay the tours or the ccw d does contra costa water district I have done one of the tours right after I became a council member. Loved it. I thought it was just so informative. You have a couple coming up in september and october,correct? That is correct, yes.
do you have the date? Do you want to you want to plug those right now or I have them and you want okay, I've got it. So september 28th on mondays and on october 19th. Yes. Okay. September 28th. October 19th.- yeah. I just okay, so I do have it in front of me. Thank you for this off call that I missed.
>> didn't mean to put you on the spot october 28th and monday october 19th from 8 a.m. To or 40 to 330 you you take these tours you depart rom concord, there's lunch and light refreshments provided also reservations are required. Yes.
so how o you know how the list is looking? Is it we still have space? There's space on both dates? Yes. Okay. And how would someone go about signing up there? We have a link on our web website for and t's through eventbrite is eventbrite ww w.com okay and then there's a link there you will find it yes okay. For anyone who hasn't done it I highly recommend it.
I think it was a really great experience and and give me a better understanding of what where our water comes from, what happens to it and how it gets to our glass. Thank you. Okay.
last question can you describe what a water monster is? And I want to thank you very much because that water monster will be at the concord paddle fest in september. So just iving us an idea of what that what that water monster is going to be, how it's going to help us to reduce plastic water bottles on site during the festival. Sre.
so the water monster is actually the name of the vendor but it is a water bottle. It's a filling station so we will bring clean safe water for use at the event and then you have the ability to fill up reusable water bottles from that facility for the event. That's great. Well, very greatly appreciated. Absolutely.
ccw day at the bicycle festival. Yeah. Thank you. Okay. No more questions from our colleagues here. Thank you, rachel very much for the presentation and I already emailed you. Perfect. Thank you. Okay. Do we have any public comment on this item? Anyone here in the chamber that would like to mic public comment? No.
how about anyone on zoom? City clerk no. Mayor no. Okay so I will close that public comment period and bring it back to the council for what I believe is our consent calendar. Did anyone do any of my colleagues have any items that they're pulling? >> madam mayor, I do have four b please. Okay.
so four b is being polled. I am pulling for d which one for d oh I also want to speak to item four d so thank you for pulling it okay for b and d would anyone like to move the other items minus b and d I
will move I will move the consent calendar excluding four b and second and we will go ahead and ake public comment on those items.
if there is anyone here in the chamber that would like to mic a public comment on consent items a through I inus b and seeing none any madam clerk are there anyone on zoom who would like to mic a public comment number? Okay. So would you please call the the vote on that I will close public comment on those items. Council member ben eventi yes. Council member hofmeister yes. Council member obering yes.
vice mayor alfano yes. Mayor nakamura yes. And now councilmember bonaventure you pulled item b four? >> yes. Thank you, madam mayor. I was wondering if the committee members will be willing to give a little bit of an update as to why they selected bangoura and that would be so this is for council
members hoffmeister and obering or would either one of you like to answer his question? >> sure. I'll go first as chair we interviewed several candidates and he was the one that seemed to be more involved and engaged in or parks recreation and open space.
he has young children, a young child and has been out there in our playground areas walking our trails and using our park communities for many years and felt like he would be a good contribution to our parks. Recs and open space commission.
he had looked at the community you know the plan that we have for parks where it's an open space and has familiar with the replacement schedule of ome of our equipment as well and the work that's being done n there and thought that he would be able to get in and complete the
term of the member that left and retired out and be able to hit the ground running on this . >> thank you. I think that's very well said and I would just add that of all of the applicants he had concrete examples of different parks that he had visited with his son and was the most
knowledgeable about the parks and had utilized the most of them so well. >> the reason why I pulled this item is because as you know I before joining council I was member and so I hold this committee very different in my heart and I also found out that
this I don't know frank capra was in the audience or watching oh, hello brian super, super excited to have a member from district four. I also join the process commission and I'm super excited that we continue to appoint people with children.
as you know we use these facilities with our children o I'm super excited and welcome to team concord and specifically parks recreation and open space. >> he's like glen ridge too so he does the open space as well. >> oh great. We might be neighbors. >> oh yes. We're very close.
well welcome to the team and I am so excited to move this item forward and if you are out I'll give you my card after this. Tank you. >> I'll second that motion and I will add brian thank you for your service to our city. We'll go ahead and take the I'm going to open it up for public comment now if there's anyone here that would like to mic a public comment seeing none.
madam clerk, is there anyone on zoom that would like to mic a public comment? No. Mayor okay. Would you? I will close that public comment period and ask you to call the council member been a venti? >> absolutely yes. Councilmember hofmeister yes. Councilmember obering her es. Vice mayor alfano yes. Mayor nakamura. Yes. Thank you very much.
and now we will move on to item four d councilmember obering are you had also wanted to pull this to me. You can go first if you like. Okay. I okay.
I pulled this particular item which is a sewer maintenance project that is in excess of $2 million and I just wanted to hear staff talk a little bit about it and give the public some insight as to what what is what goes into this particular item.
so if we could have staff come speak to it and through the mayor while you're speaking if you could particularly address almond drive since that by doing his project we are going to be you know that street was recently paved and it's under the the paving or excuse me the the the roadwork moratorium and so I just want the public to understand why we're doing it
and what condition we're going to leave arm on drive whenever it's done whenever this project is done please. Thank you. Good evening. My name is twins and so I'm the project manager for this project.
so o answer the mayor's question so pretty much what happens is several years ago we did an evaluation of the entire city through our sewer master plan and from that study it was determined on which locations needed repairs and based upon different levels of, you know, critical essentially different ratings and this particular project through that study were deemed as the more ritical ratings in the city at that time.
so that's the first step. The second step is once those locations were identified then there were permits created as part of a project in the p budget that was not recently adopted but the previous one back in 2024 and then from there through the design process we confirm whether they
are you know, what the repairs are going to be needed through and what we call cctv which is closed captioned tvs. So essentially it's a truck that runs the video camera through and kind of assesses the condition of the pipe, sees if there's any what they call sags or offsets, things like that.
and then from there it's determined based upon the severity of those conditions there's different methods of repairs for each location. And so for this particular project not every street has the same proposed repair method.
so for example almond drive that one was deemed more critical which is why for this particular location the repair method is called open transmitted. So essentially they dig like a five foot wide trench and they go all the way down to the bottom where the pipe is and they remove it and replace it with that method and because of the amount of sags or offsets there's enough of them where different less intrusive
methods wouldn't work for that particular location. So because of that that's the other reason why although it was recently concealed last year talking with our public works crews based upon the conditions that we saw through the cctv, it was determined that that beltline wasn't going to hold up for much longer.
so because of the pricing that we got from the contractor, the I guess I'll call reese slurry seal of the road was very minimal for the overall cost through to mic those repairs so that the decision was made to move forward with that rather than hold off on you know
essentially creating a new project for that and waiting for the moratorium to end and then also from when that next pavement cycle would occur which would have been, you know, like or 4 years from now.
so are you saying that when this project is done that it will be there will be slurry seal placed again so it's not going to I mean it's not going to be the same as the surrounding pavement but it's not going to look like oh we you know yeah no you're not going to see a like a trench line just went right through the street.
so essentially once the project is all said and done it's going to look almost the exact same as what it looks currently up.
but I've seen a little newer >> okay, thank you because it took a lot to get that thing paved and I just always ate seeing them and in theory because we are open trenching can mic a minor argument that really the pavement condition is slightly better than what it is now because now you're going to the entire trench line I don't know what the road thicknesses but you know we can
assume at least 4 to 6in that entire asphalt section is going to be replaced as opposed to what it as previously where it was just essentially a coating on it. Thank you. And then I've got another I've got a light on over here from councilmember hofmeister. >> yes.
I just wanted you to clarify I thought I heard you say after they do the five foot wide trench and then repave on that section, the whole street would be treated but it would be slurry sealed. And what we have out there now is a cape seal treatment. That's correct. And slurry seal is a little thinner.
so the reason why we idn't we're not putting cape seal back is because there already is the slurry so component as part of cape seal. So if you were to do essentially two cases on top of each other that creates an issue between the two treatments where it wouldn't theoretically you would think
it would last longer but in reality it doesn't because of the materials that are used for that process. >> so that's the reason why and my only concern bout the slurry is usually where we've had work done whether it's our work or somebody else's work give it a few years and then
the permanent asphalt you know which is where they've put over the pipe replacement whatever the patch asphalt was you know the slurry wears off so then you have a long patch section and then the rest of the street so it doesn't hold up over time.
so that's what I was concerned about is you know, three years from now after it's done it's going to have the line in the seam from where the patch work was done, the overlay was done for the pipe the five foot wide long strip is going to show through.
>> yeah, at least n my experience I haven't really seen that so far. There are other places at least in the city where I've had sewer projects where we have the open trench method and it's been at least 3 to 4 years. I personally haven't seen it.
>> I think it's probably gets down to the specifications of what your slurry is that it's not like the real thin oil. >> yeah that's that's definitely very true. >> so you know that's what I'd be interested in making sure that we have a really good treatment on the slurry so that it holds up definitely.
thank you for answering that councilmember urban event. >> yeah I just want to echo kind of like what counts my eppinger said I know you guys are doing bornholm away and it was just recently sealed and so I just want to be mindful of of
the new roads that we're spending so much money on in some francis neighborhood as well. >> I was reading the staff report when it comes to regency drive in the city of clayton.
are they paying with their is this something they're paying or we're paying because they're paying the city? They're essentially the services that we're providing for them because for those who don't know we do have a contract with the city of clayton for the sewer to and I can help with that the city of clayton customers pay the same rate that our customers do here
in the city of concord and so those funds all go into the capital replacement fund and that same fund is used to ic repairs in the city of clayton as well as the city of concord. So yes, to answer your question,the residents in clayton are paying for that project. Thank you very much.
so to touch on bonham way during the design process we were able we were able to actually coordinate with the I think it was the phase e project. So bonhomme actually was we were able to get it before they put any seal coating down.
okay so currently that that was the one street in that project that was not sealed which is why we are doing it now as art of this project, right? So essentially the treatment that we're putting in from this project will match what was
placed around the neighborhood so the treatment will end up being the same for all those streets including bomb. >> thank you. >> so I built I believe I just generated one more question on san imeon. I don't think we've done it. Last time I was down there it didn't have any repair.
we haven't resurface the street so I'm assuming that when your work is done you're talking about a slurry seal as well on that street or is that going to be one that gets picked up in the regular capital repayment plan to where we do the full street treatment that that's correct.
I believe we actually have a currently planned csp project for that neighborhood. >> I think design either has started or will be starting shortly. So onstruction for that would probably be in a couple of years for that same same location.
it's only a 40 foot stretch and essentially the existing pipe is actually cast iron and our public works crews have had issues maintaining that in the past with actually requests from them to actually add that particular location to this project.
so essentially this project will remove and replace that 40 foot segment to our current it's not the whole stretch then we have a separate c I know for that for the rest of he road. Okay. >> I really appreciate you answering all the questions and being able to speak to this.
so it's one of those things that our residents don't necessarily see the work below the ground but it's the investment in our infrastructure that's really important and I appreciate you answering all the questions. Thank you. Welcome. We'll go ahead and open it up to public comment. Is there anyone here that would like to mic a public comment? I know seeing none here in the chamber city clerk no, nothing on line. Okay.
I will close public comment and bring it back to the council for a vote. I'd like to move approval of item. Is that for d? Yeah please. I'll second the motion. Thank you. And madam clerk councilmember benevento? Yes. Councilmember hofmeister? Yes. Councilmember o'brien. Ah yes. Vice mayor albano. Yes. Mayor nakamura. Yes. Thank you.
so the next item on the agenda is the consideration of an introduction of an ordinance amending concord municipal code title three and here to present the staff report is our finance director margaret o'brien. >> good evening, mayor and council members of the council.
my name is margaret o'brien, director of finance and I'm joined tonight by will lobby associate civil engineer and jen chesterman, our purchasing agent. >> item five asks you to consider two related actions an ordinance updating our purchasing code and a resolution adopting a conflict of interest policy that goes along with it. Iwill walk ou through both. >> there are two items before you tonight.
first an ordinance amending chapter 3.10 of the municipal code our purchasing chapter and this is to modernize this language and notably to authorize a new project delivery method called design build for eligible public projects.
a second is a resolution adopting policy and procedure number 185 a conflict of interest policy that state law requires before the city can use design build procurement. >> chapter 3.10 was last comprehensively amended in 2011 and a lot has changed since then. >> how we run our solicitations is the technology available to us and the state law itself.
on the practical side the city is in the process of implementing a new electronic procurement platform. We are very excited about this. Yes, it walks staff through a guided intake process which helps ensure that the standard legal language is included in every solicitation and it allows vendors to submit bids
and proposals electronically rather than by mail or email. This ordinance simply updates our code to recognize that we will be able to conduct business in this manner. It also clears up references that are out of date improves consistency across the chapter so that the rules are easier for staff vendors and the public to follow.
>> to be clear about what these updates do and don't do they do not change purchasing thresholds or councils approval authority. They are administrative in nature recognizing electronic bidding, removing obsolete references and improving consistent improving consistency and aligning the code with how we wish to efficiently manage our soliciting solicitations.
>> the more substantive change is in section 3.10.32 which would uthorize design build as an additional project delivery method for public projects. >> our traditional approach which is design bid build the city hires a designer to complete the plans and then separately bids the construction.
the city then awards a construction contract and this is two contracts and sequential steps which take time and doesn't always produce the best result. >> design build lets the city procure design and construction together under a single contract with one prequel team and award based on low bid or best value.
the state authorized this approach for general law cities like the city of concord back in 2015. So we're a little late to the party through senate bill seven 85.
>> the authority isn't unlimited and I want to be precise about its scope because it is defined by state law and not by this ordinance for buildings and parks, recreation facilities, design build is available for projects over $1 million. >> it does not extend to other types of infrastructure projects streets, utilities and similar projects are not eligible for use of this authority separately and with no cost threshold at all.
the city may use design build to acquire and install technology or equipment intended to enhance safety disaster preparedness or homeland security. >> it is recognized that design build is not the right tool for every project and staff is not proposing to use it by default for every project but it is but for the right project and
industry experience points to some real advantages of faster overall timelines because design and construction r construction overlap closer collaboration between the designer and the builder fewer changes, change orders and claims and a single point of accountability if something does go wrong and just as important the city still
qualifies every design build team before they can ompete which protects project quality . And then this brings us to the second action tonight. State aw requires that before a city uses design build procurement it must adopt a standard organizational conflict of interest policy.
>> this is policy and procedure number 185 which is in front of you as attachment to the rule itself is straightforward a consultant who helps the city prepare or review the design build solicitation the request for qualification or the request for proposals is barred from later joining a design build team competing for that same project.
>> this protects the integrity of the process and nobody who helps write the rules of the competition gets to compete under those rules. >> so what we are asking the council tonight is staff recommends the council take two actions tonight. First we're introducing the ordinance amending chapter 3.10 by reading of title only and waiving further reading.
and second adopt the resolution establishing policy and procedure number 185 and we are here for questions through the mayor. >> may I also point out that there are benched versions of both attachment one and attachment two and exhibit a to attachment two. Thank you. I am going to start on my right here.
>> we've got councilmember ben eventi. >> you know just one question and I don't know who this question goes to how fast would this be projects as an example I don't know if you have an example or hearing from other cities who actually have these policies in place. >> good evening mayor council members.
it really depends on the project. I just mean could you please introduce yourself? Will warby associates civil engineer thank you. >> well in the engineering division. So it's going to depend on the project. One of the first ones that we're looking at is the pd roofing and hvac replacement project.
so it takes there's a number of factors that really will determine the overall schedule. But if you ook at a tradition or design bid build, you know it could take six months o a year to at least get documents and then permitted and and then go through the bidding process .
>> and so through the design there will be like a year and a half aybe, right? >> so it also depends on the scope to the nature of the project that the for the purpose of this conversation this is the pd building if we were not to were to pass this
ordinance yeah I don't want to give any specific dates. Yeah I mean six months to a year potentially yeah. When you consolidate it because you're bringing on that contractor at the beginning so they'll work closely with the design team and help consolidate the documents and
oftentimes you could do phase permitting so you might work on a certain section of the project and get it permitted and get that started while you work on other pieces. So you know, if I was to get a give a guesstimate six months to a year potentially on that that's how much worse.
so if this was not designed built to be so we're looking at potentially a year and a half to two years with this ordinance it could speed things up by six months to a year. >> it would consolidate the overall process probably by a year. Perfect. That's all. >> thank you. Thank you. Council member bringer. Thank you.
so first of all, I'm glad we're doing this. I think san ramon just used this process to do their beautiful bridge down on bollinger canyon. So my question would be margaret, why are we doing this now? Why don't we do it before you know or I'm not going to blame you because you're still, you
know, fairly new here. But do you know why you know, like why now? Why are we doing this now? I'm glad we're doing it. >> what prompted it? I can't tell you why I knew why we do it before.
>> I think really when we looked at the the overall complexity and needs of the police department's roof project and the everything that we rolled in together this is a good opportunity to bring this forward. And having worked on design build projects in the past lives of mine they the collaboration you get is much nicer and that's exactly what I heard at the contra costa transportation authority board meetings about this.
I heard about this process nd I didn't know that we were missing out. So my other question I had asked it in in written form so it's a benched item but I would like to ask it again. So there's the option you know, we have the traditional bidding process but then there's also best value that's identified.
so when I hear best value it sounds very subjective to me like it's whoever staff likes best. So can you help me understand what the difference would be like why we would go with best value versus low bid like what the different input like factors are in the decision making.
I'm going to let our purchasing agent answer that one. It's nice to see you again. Good evening counsel. >> I'm jen chesterman and I'm a purchasing agent for the city. >> so low bid versus best value low bid is strictly price.
so you would use that for when the product is the same best value would take into account more qualitative factors. So you may have a proposal that might be slightly more but if you take into account other criteria such as qualifications it can be other things too.
past experience it's the technical approach to a project then you might have a better value. >> so it wouldn't necessarily be this one seems the best or this one's the favorite it's there's going to be evaluation criteria that's laid out ahead of time.
>> so it's it's very strictly defined like we're going to evaluate on these criteria some of those may be cost and some of those may be qualitative. >> so you you could have a formula based on that.
>> but one example is if you had let's say ou know, a software procurement you might have one that's offering it for a little bit more but they provide better support a better warranty, better cybersecurity. These are the things that may not be reflected in cost. >> so those would have to be weighed into the fact into the equation. >> I see.
and so for each project then is there a criteria that's identified in advance? Okay. Yes, it's identified in advance and it's it's documented in the procurement procurement documents. >> so it's it's public. I like that it sounds like it's providing some flexibility so thank you for explaining that. Welcome. Those are all my questions. Mary.
>> councilmember hofmeister yes, I'm glad to see this update. I've seen it used in other communities mostly around their parks and rec facilities more recently replacing equipment in their parks and they can kind of look at different vendors in different types of park equipment and see what they think is the best type of
equipment, the best value for their community. So glad to see that we're updating this. I just wanted to mic sure because of the dollar amount is I think you said a million or more similes the threshold so this would still enable us at the project stabilization agreement would still apply to vendors that would submit yes, yes.
from our city attorney thank you because I know our threshold. 750 so I just wanted to mic sure that that doesn't mic any changes there. This is other updates and just for the record to the public, the benched update that we have basically just made it some modifications to updating language on the sequin
exemptions that our ity attorney so illustratively redlined and benched to us so that was the only change the substantive materials are all the same as in the staff report. >> thank you. Thank you. Thank you very much. Are there any other you've got one more question over here.
>> councilmember benevento I was just asking my colleague and I guess I want to ask the question what is this mean for the concrete of a weapon station? >> no, tis does not mean anything for the concord naval weapons station. >> short answer that is it. Thank you.
okay, so I'm going to go ahead and open it up for public comment on this item. Is there anyone here in the chamber that would like to mic a public comment right. >> good evening mayor. Council members staff my name is robin cutlets.
I live in district three and I really appreciate the best value in the contract bidding. I would ask the council to really consider as best value prevailing wages making sure people can who build our community can live in our community and that's the best value I think we can give.
>> thank you through the mayor if I could just briefly address that best value is actually defined in the statute and I know jen provided an overview but the statute specifically addresses what we can and can't take into consideration and that's not on the list. Okay. Thank you for addressing that.
if I is there anyone else here that would like to mic a public comment and how about anyone else on zoom? No. Okay. So I'm going to go ahead and bring it back to the council. I'll close public comment and I think that councilmember hofmeister had a comment.
I was just going to say I think our project stabilization agreement to some extent addresses the concern that that was brought up because it's a different way to get to the same issue. So and that covers any project that's actually 750,000 or more this agreement this document would be a million.
so it's still covered by project stabilization agreement right. And just to also clarify, it's a public project so it's always going to require prevailing wage. >> it's just not in the statutory list because it's already exists. Great. Okay.
so I'm going to bring it are there any other motion do you want to second now are you we've got two recommendations from step three. >> I'll do it. We can do it separately. Then I'll take a motion to an introduced ordinance second and I'm presuming that was by title only waiving for the reading thereof. >> yes.
as we normally do this is by reading of title only and waiving further reading city attorney and this is probably the shortest ordinance title you ever get an ordinance amending the concord municipal code title three revenue and finance chapter 3.10 purchasing. Thank you very much. And madam clerk, would you please call the vote councilman for event? Yes. Councilmember hofmeister. Yes. Councilmember bringer yes. Vice mayor alfano yes. >> mayor nakamura. Yes.
and then n the second point, the adoption of the resolution do I have a motion for that? >> I'll mic a motion adopting staff's recommendation or the resolution with policies and procedures. Number 185 second thank you. >> and then madam clerk, will you please call the vote on that my last vote call ever. >> oh my.
>> oh well, at least in concord in concord councilmember ben venti. Yes, madam clerk council member hofmeister yes and thank you, madam clerk. Council member opener yes, vice mayor ali yano yes. And mayor nakamura. Yes. And thank you very much. Thank you all. Okay, s we're going to go on move to the next item. It's item six.
I's correspond ordinance. Um, is there any um no mayor okay. >> thank you very much. Reports and announcements are closed session announcements. Are there any closed session announcements? >> no. Mayor city manager are there any staff reports? >> no.
um and then council reports before I open it up to my colleagues I do have something to read and for nearly two decades our city clerk joel fakler has been a cornerstone of the city of concord organization and a trusted and dedicated leader in public service. Her career with the city of concord began in 2007 when she joined the economic development redevelopment department as an administrative assistant.
that experience provided a strong foundation in community focused municipal service and marked the beginning of a remarkable career with the city. Joel later advanced to the role of deputy city clerk first serving in walnut creek after leaving us temporarily aybe she'll come back again or she left in some temporarily in 2012 and then eturned in 2014.
later that same year in november 2014 she was appointed city clerk a position she has held with exceptional professionalism, care and dedication throughout her tenure, joel became known for her reliable, witty, meticulous stewardship of the legislative process. Her calm and steady presence through countless city council meetings.
her exceptional communication skills organizational leadership and commitment to transparency which have supported city staff, lected officials and the community. Day after day. What most people may not realize is that joel has also made meaningful contributions to the broader city clerk's profession, sharing her knowledge and experience with colleagues and earning recognition through her involvement with professional city clerk organizations.
her commitment to excellence and public service has made a lasting impact well beyond the responsible for the responsibilities of her position here with the city. As joel retires, she leaves behind a remarkable legacy of integrity and compassionate service professionalism and meaningful contributions to the concord community.
her years of dedication and have helped strengthen the city's governance have made a lasting difference to the colleagues and community members she has served. Joel we are incredibly grateful for everything you have given to the city of concord.
your knowledge, dedication and steady presence have made a lasting difference to our organization and to the people you have worked alongside. We thank you joel, for early two decades of dedicated service to the city of concord . Your contributions will be remembered and appreciated for years to come and we wish you happiness in this next chapter.
and I will add one more thing is that every interaction I've ever seen with you has been of the utmost respect and dignity for whoever you have been dealing with.
and it is you've said a just a beautiful role model for for so many people, not just people in the city clerk's office but just for for the human beings around us. So I thank you for that and we do have a gift for you here. >> and so we're all going to come down and take a photo with you. You know the drill. >> I'm going to lower this speech which is speech.
>> I'm expecting you. Yah. Yeah. Well,yes, it is. It's sitting the. Thank you. Thank you. We will miss you. Thank you. Thank you. >> you know something? I'm not going to miss this. It's been a pleasure working for the city of concord. >> I found out I wanted to be a city clerk here.
and once I knew I wanted to be a city clerk, there was o stopping me. I've been surrounded by nothing but professionals my entire tenure here. And I have thoroughly enjoyed it. I would still be here if another agency didn't mic me an offer I couldn't refuse. >> but really I really just want to thank everybody.
it's been a pleasure to serve the council, the executive team the rest of the staff at concord and the citizens and the pleasure has been all mine. >> thank you very much. Thank you, jerome. And I am going to go ahead and open it up for any public comment on this item. This is sort of an item.
is there anyone on on zoom that would like to mic a comment to a number of close that and bring it back to the council for any comments? >> I just want to say thank you, joel.
I we're going to miss you and you've always been very nice to me and I I appreciate what I appreciate the most from you is your patience with me. And you know, sometimes we can become very demanding up here so thank you for your dedication to the city of concord and good luck on your future endeavors. And we'll be in touch and council member over here. Thank you.
so joel, I think the mayor said it but I'm going to reiterate I really appreciate your professionalism. You've always treated everybody with dignity whether they were a candidate or a council member. So and that can be a challenging process during election time. So I very much appreciate that.
and also just the things that you've done behind the scenes to help us look good. So for example, we have many school groups that ask to come to our city hall.
and you always take time away from your busy schedule to show folks around they love the vault and also the program that you put together that you know you really customized for each group here in the council chambers for students of all ages to come in the joy and delight in their eyes whenever they see their school up on the big screen and welcome whichever school does that's coming.
and then the the mock city council meeting to choose the city mascot art and gently helping students understand okay not everybody can be the mayor so somebody can be the city attorney and some of you can mic public comments and kind of gently shepherding students through the process which I think has been meaningful for every student
who has come through here. So so your new agency is lucky to have you and I'm going to keep reminding those council members of that so best wishes to you and thank you very much. >> council member hoffmeister yes, joel, you're definitely going to be missed.
there's big, big hills there that you had on tonight that are going to be hard to fill but you've always been respectful to everybody that's that's come across you or you've interacted with whether it's on the phone or by email, whether you've just come out of
a staff meeting and you're behind on your work you always have taken the time to be very respectful for the people that have ome to get information from your office in extreme patience with all the different things that are pulling on you plus all of our individual needs as council members, the staff and the community.
I don't think people realize that the role of the city clerk's office in how many different tugs and pulls it gets and often people don't know where to mic a first call to the city. They ften will go well the city clerk should probably know something about something so I'm going to call there first.
and so it kind of becomes the central access point for a lot of our community residents who are calling about a pothole or some other issue whether it's parks and recs or they have a recreation program question it's you know, it's kind of like okay, part of it I think is city clerk is actually alphabetical.
it's higher up on the the phone tree your professionalism is beyond reproach and also your competence and the fact that you've gone about mentoring so many other city clerks not only in your own staff but throughout the profession.
and I know it wasn't a pathway that you originally had in you know, kind of thought about when ou first started with concord and I'm glad mary ray talked you into moving that direction and that you embraced it wholeheartedly once you kind of looked into it and felt that that was the fit and that was definitely the fit for you nd for this organization in our community. You're definitely going to be missed.
our losses are in this ame but you come back and visit us so we look forward to that. Thank you again councilmember ben venting madam clerk joel, seriously, thank you so much. I want to echo what my colleague said about you treating people with respect and dignity and empathy.
I do want to tell a story when I first ran eons ago when I was 2320 four year old, you really when I walked in you were smiling, you were welcoming and I think other people see this for all we have all walked in that office and pulled our papers and for the new
candidates are joining this election you always treated them with utmost most respect and I will never forget that was my first and you were the first clerk I ever talked to you about running for office and thank you for being you.
I let people forget that what the job of the city clerk is but I think you're one of the best clerks and the next clerk has very, very, very ig heels to you fill in and so conquered runs in your veins and we are forever grateful for you. Thank you so much. Okay. Okay.
thank you very much again, joel. So appreciate it. You've made a difference here. Okay. So I'm going to go ahead and bring it back to the rest of the council or any for for any other report else council member opener thank you.
so there has been a lot that's happened since we're only meeting twice a month now so I've tried to consolidate it. I do want to thank multiple groups including the central county family justice center and the moose lodge both of which are in downtown concord and my district.
I had the chance to attend backpack distributions that both of the organizations put on and it's really heartening to see so many entities leaning in and helping our students since they went back to school already at least within mt. Diablo unified but helping them to go back to school prepared and confident.
so I think both of those organizations I had the chance also and I believe some of my other colleagues were there later in the day to attend the junior giants graduation ceremony. So I was there in the morning and council councilmember hofmeister and mayor nakamura and I had been there for the kickoff of the season.
so it was really delightful to see the closing ceremonies and the growth in the kids since the program. Yes, it does teach baseball fundamentals but also character building respect.
they have to do hundreds of hours of reading and in return for that they get to attend a giants game and so friendships are built and a villalobos is an amazing human being and there's students that started out with the program back in 2012 who are now coaches themselves. So I think that's a a certainly a sign of success.
I know a variety of us had a chance to attend national night out events and so I attended two in district two and one I'm sorry I did go to district four and yeah yes, ys.
and so it was it was very, very nice to see business is holding national night out events concord pd was out connecting wth community folks were very delighted to see them and so I hope that we'll have more of those events next year because it's a great way community safety starts with people knowing who their neighbors are and having a good relationship
with them and I did want to let folks know that on august 21st it'll be the second anniversary of concordia wellness center and so they're inviting the public to join them from 430 to 730 at their center for multi cultural celebration and they are located at 1070 concord
avenue unit 1l5 so kind of over where the concord chamber is in that complex if folks know where that is. Thank you very much. >> thank you. And councilmember hofmeister. Yes, I appreciate the councilmembers update. I also did attend as she mentioned the junior giants along with council member ben event.
they were here for the afternoon graduation and seeing the delight in the kids complete their season. I think there are close to 600 participants this year which is I think a couple of years ago they're at 400 so that's 200 students growing, 200 ore youth participating.
>> and what was really unique about this program besides ome of the attributes that councilmember obering brought up as we got to talk to the special needs youth that are very involved and they are treated equally as the other players are and just seeing
them grow from the first day that we were there an opening to today or to the closing ceremonies their confidence is up. They're engaged meant all of that.
>> it's just they're just bubbled to life and they're a little bit shy and maybe a little bit coy about what they were getting into, maybe what their parents were getting them into. But they just love the program and the fact that they're treated inclusively integrated into the teams and it's just wonderful program and we did have a $10,000 scholarship recipient from the giants foundation that was given to one of the participants for
college. So that was a really great opportunity there. We've had a couple in the past as well so anna and as neal was just doing a wonderful job, she has been able to have these people complete their application for consideration for the scholarship and I don't I think almost every year there's been somebody from this
organization from her organization that has received $10,000 scholarship and I think there's only like 5 or 6 given out throughout the entire bay area. So that's really a remarkable feat. I also did a participate in attending of the national night out at a couple of the events one in district five thank you to the taco station.
I know where that one is and then at the library and I stopped by uh, ben's over there at off of in the mine district three but I turnout was a while at least a couple of them not so much at the one where the tacos were and the poolside because there is a pool there
but the other locations I think it was just so hot out of that particular night so the participation was a little bit lower. So I also want to remind people that even though school is back in session, be careful about driving around school areas now they did start a lot earlier this year than in past but our
thursday night concert series is still going on downtown at total santos park and you're welcome to come down to have your free music in your outdoor community living room thursday nights music kicks off just about 630 so we hope to see you there.
>> thank you and council member ben event I just want to echo I had two reports the junior giants and the national night out. I also just want to mic sure I'm not going to rehash everything but just wanna say thank you to our police department that showed up every single event that was on the
books that had registered with the city of concord. So thank you, chief. Thank you, captain, for showing up and for at least pass on our thank you on behalf of council to the rest of the department.
so thank you and I'll just I will close it out by thanking all of those in the community who hosted events or national night out. I was able to attend a couple and it was it was just a nice night out to meet meet neighbors and it was it was great.
it was a nice way to celebrate something that comes around once a year but hopefully people are always thinking about the the basis for the holiday or the the the evening which is community safety. So with that I will close our meeting tonight and we re adjourned. Thank 532