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>> howdy, everybody. Today is tuesday, p.m. We are here for the

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regular session of the coppell city council. We do have a quorum present, I

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am calling the meeting to order. We will

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be convening into work session in the first

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floor conference room and the public is invited and encouraged to join

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us. Thank you very much.

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>> I need to email you too.

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they took her off everything again, her ankle

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is still not healing.

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we are going to the physical therapist.

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>> I have not seen her in a while.

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>> I remember when they first opened up, we connected. Just had not seen

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her much lately.

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>> you already to get started?

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>> yes sir. >> the time is 5:31.

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we are convening into work session.

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we have three items on the agenda, the first

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one is a discussion regarding the agenda items. I have one question, I have

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a proclamation recognizing national night out.

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does anybody want to say anything for that one?

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>> I think we all like that one. Okay.

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>> I will not. That means I am not going to

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turn around [ inaudible ] >>

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approved.

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>> thank you.

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second item is a discussion regarding the former

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fire center and fire station number 5.

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>> filing in as

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we speak.

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>> filing in as they speak the

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>> watch that first step. >> something is different. What is different?

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>> kevin?

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he is here!

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>> that is two times.

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>> welcome to the team.

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>> they are usually out there waiting on an's.

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>> all right, the items are on the record. We

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are ready.

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>> all right.

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do I advance it on here? >> yeah.

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>> okay. >> all right.

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okay.

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>> we found it. We found it.

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>> it is 5:34. >> oh, okay.

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>> we have been in the trenches, man.

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>> sorry, we look like we have been waiting

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for an hour. There are a lot of smiles here.

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>> he has already got an empty water bottle over there.

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>> all right, ready?

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all right. See? Perfect timing.

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okay, good evening, mayor and council. I'm just

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going to give you a brief update on some of the current projects we have

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got happening right now . These

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are projects are going to touch on today.

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powerstation five, the hangar, servicenter, phase 3, and the justice center

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. Tonight I will also be asking for your direction on several

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of these projects.

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>> someone is calling in for direction.

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>> the first project we are going to discuss tonight is the fire station five

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located on warroad. The reason we are discussing the

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fire station five project is the direct connection we have got of this project

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scheduled to be and project we are going to be discussing. The next steps

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for this project are tied

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to the decision for the hangar project. The construction of fire station

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--

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>> we are not used to the word hangar.

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>> okay, so this one is the old

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fire edmond building. I don't want to confuse people because I

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guess they are technically both fire buildings.

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we call the hangar the one over on the intersection of

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southwestern and south coppell road.

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the construction of the fire station cannot proceed until the

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old art center is --into the old art center

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is demolished. And, the use the space have a place to

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move to.

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so, the recommendation for this is ,

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we make sure that we relocate the folks out of this and tie that

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in that construction schedule to the

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fire station. So, that is kind of just where we are at.

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we are not necessarily asking for direction but sharing the schedule

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and the updates for the fire station project as it ties into the old

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art center. In the building located on southwestern

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and south coppell road. Just to

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be clear, the construction of the fire station project

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is tied directly to the demolition of this building.

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>> what exactly is stored

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in the more roadbuilding?

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>> stephen over there,

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janine can jump in on that, with our facilities guys, went

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over there today and took some pictures. There is currently some space that they

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then some space that they use for the old

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standard they use for rehearsals.

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the rest of the stuff was lots and lots of miscellaneous storage things,

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piled up everywhere. I'm not sure what

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that is , if it is new stuff or stuff that does not have

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a home anymore.

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>> props.

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>> old sets and old costumes, different pieces

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.

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>> so that space , that building is 8500 square feet but they are not utilizing that

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full space for that facility.

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>> am I remembering correctly that there is

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an additional --like a storage unit or something like that? Where

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other props and things are stored as well? Or is anything

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to start?

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>> there is additional storage.

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>> okay, thank you.

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>> so this one is the way we are going, the hangar, little background

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on the history of the building and a

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picture just in case you're not familiar with where that is. It

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is a temporary library space, it is the incubator space for

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the new art center and then it is now what we call the hangar which

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is the training space for the city staff.

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it was originally constructed in 1992 and also at that time housed

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building inspections.

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let's see here.

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then, most recently , the computer lab for the city

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training staff has been located in this building and

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that also ties into some discussions that we will have if

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the art space takes this space over, then the loss of the training space

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for the city ties into the servicenter.

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here is kind of the floor plan for the

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proposed remodel of this project for the approval to

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move forward of the fire station five and old art center side, the resident

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companies office spaces will be displayed so

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the request is to utilize the space for housing resident art

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companies. Tonight staff is looking for

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direction on proceeding with this plan that consists of an estimated

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cost of $1 million to renovate this 5000 square-foot interior, the

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remodel would include 88 compliant restrooms, set building,

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personal meeting spaces and offices for the users

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that are theater, coppell, the creative's groups, this building

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would only be utilized by our groups and not open

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to the public.

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so, proceeding forward would allow the resident arts companies

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to be relocated prior to the demo of fire

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station five, so the construction building being removed and in the

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construction schedule for the fire station is directly impacted

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by this project. We kind of try to outline some of the spaces

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and their descriptions there and then the origin of this layout was from

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janine spending time with those resident workers and this was

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the floor plan that those four groups worked out

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with her that everybody agreed

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on so we moved forward with the architect to get to this point so that we could

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get some pricing scenarios put forth on what it would take

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to have it ready in time to relocate folks, so on this project

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, we are to the point now if you guys

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would like to move forward with that , our

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next steps would be to go through the bid process for construction on that.

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>> so give us an idea how those spaces compare, space to the right? Is that approximately

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the same size as the theater stage and the black

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box? Or is it smaller, is it much smaller?

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>> I will let janine jump in too, we measured

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the space that was existing, the existing black box space they were using

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in the old arts area was 30 by 30 and

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the meeting space they were using for the corral group

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, the choir, was a 20 by 20 area. Even though the

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building they are in was a very big building, they were

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kind of primarily using it for storage and they had open spaces

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tucked in there that they were using.

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so this would be more the

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opposite. It is more dedicated open space with dedicated storage.

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so I don't know if you can jump in and say

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whether it is approximately the same size because the building

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overall is smaller than the existing building space for them

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to use in this scenario.

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>> you are correct. The rehearsal space, the

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large square that is up on the right, fits the current

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wilson theater stage space in that space. So,

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if you do show could be rehearsed there. The secondary rehearsal space,

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which is the little odd shaped room

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in the middle, it is a smaller space that that would be for

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meetings and table readings or breakout rehearsals. This larger space on the right

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is not the same size as the usable space in the main hall, it

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is about 10 feet shy of meeting that minimum usable space

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requirement. But for the groups that use the

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main hall , they are not doing full stage productions so they should still be able

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to rehearse the same way

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they would rehearse in the current art center.

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these dimensions are based off of the current

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arts center.

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>> john?

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>> I'm sorry, what was the size of the building again?

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>> this building is 5000 square feet.

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>> 5000 square feet. And you mentioned

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renovation?

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or, how much of a difference is it, what it was before to what

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this is illustrating now? It just seems

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high.

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>> it is primarily interior demo, new floors

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, electrical, adding office space ,

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the original plan was kind of leave some restrooms and kitchen areas

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as they are but with it being

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over $2000 it triggers the texas department of licensing installation for the ada inspection

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so we factored in making the restrooms ada compliant

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as well as switching it out from a kitchen to a break room

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which changes code requirements and makes it

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a little bit less. It also includes exterior upgrades to

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the building because right now , there is some exterior siding and roofing

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that needs repaired. When we add the original layout of this building

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for the double doors are on the south side, it is originally the front

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entry doors, they are all residential grade doors and so we are replacing

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the exterior doors

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, commercial grade doors, and then we are shifting the entries to the rear of

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the building which is the side with the fire station and animal

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shelter so we are having to add accessible pathways to the parking lot and some

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additional sidewalks . We are widening the doors so that they can

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fit props in there. We were originally talked about

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a bit of a rollup door but it is still a shorter

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hate feelings of the role of door does not really get any

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space. We want to make sure when we are building

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the sets that they are not a three foot wide door so they

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can get in and out and it also requires ramping down the parking lots.

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some exterior considerations, adding access controls and some cameras

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to that, so there is some I.t. Work in there.

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there is a pretty good I.t. Closet in there that we

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need to keep access for so what we are budgeting for, hopefully it

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will be less and hopefully much less than that but that is just the overall

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budget for the cost estimate. That the cost estimate for that entire

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scope, because there are some in there for that

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, some of those things want to get into it, I just

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got estimated at this point, waiting on the green light

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, if you guys are wanting to move forward,

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that is where we will come back with an actual estimate and

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a contractor.

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>> is this strictly just the renovation

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and remodeling, right? It does not include any of the

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--I thought some had mentioned the main difference

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is they had issues with dislocation because

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of the lightings and all of the sound, so those

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are not even included in the estimate of $1 million, is that correct? Puma

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correct, it is not meant to be a space where they will be doing any

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productions and it will just be a practice space.

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>> read, but you mentioned how it is quite different, not having

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those --

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>> acoustics. Right. >> no, there is no acoustical upgrade or theater

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lighting upgrades in that.

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don.

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>> just to clarify, this building is smaller than

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the other one, is anybody actually practicing in the old fire station

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now? Or is it just storage?

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>> the old arts center , occasionally a group may use that if they

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--we do not have space available

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in the arts center but I can confidently say that 99% of all rehearsals from

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all rooms have been there.

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>> he would be moving from arts center

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to this ?

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>> for rehearsal purposes, yes. >> all right, thanks.

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>> fitting part of the reason is this vehicle is

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available but also proximity, the arts center, it is on the same road,

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you can walk to it. That being close by I think is

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a definite bonus because that availability is there.

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>> jim. >> so, when was this building last use?

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00:17:41,440 --> 00:17:46,240
>> a couple months ago. We have used it

255
00:17:47,440 --> 00:17:50,440
as training facility for city staff.

256
00:17:50,440 --> 00:17:55,240
when we did computer trainings, a computer lab,

257
00:17:59,440 --> 00:18:01,760
a college, several months ago. It has been

258
00:18:01,760 --> 00:18:02,600
actively used.

259
00:18:02,600 --> 00:18:04,640
>> okay. What were the plans for it? If we weren't going to

260
00:18:04,640 --> 00:18:05,160
do this, --

261
00:18:05,160 --> 00:18:07,440
>> we have not had any plans for it.

262
00:18:07,440 --> 00:18:10,440
>> it was just going right.

263
00:18:11,440 --> 00:18:13,440
>> it was kind of --you know, there was kind of just

264
00:18:13,440 --> 00:18:15,440
storage space, empty space, I guess.

265
00:18:15,440 --> 00:18:19,640
>> there is great ! Lily, like I said,

266
00:18:20,440 --> 00:18:23,440
when we had a place to go for the library, right?

267
00:18:23,440 --> 00:18:30,400
and then when the center was getting kicked off, everything was

268
00:18:30,440 --> 00:18:31,760
housed over here. So it has been a great flex

269
00:18:31,760 --> 00:18:32,200
space for us.

270
00:18:32,200 --> 00:18:34,200
>> so, okay.

271
00:18:34,440 --> 00:18:39,440
that I mean, one of the biggest features of this is I understand

272
00:18:39,440 --> 00:18:42,440
it, is that a gives the arts companies out of the

273
00:18:42,440 --> 00:18:46,440
arts center practicing so that we can

274
00:18:46,440 --> 00:18:48,440
have some additional paid events there.

275
00:18:48,440 --> 00:18:51,440
is that a fair --

276
00:18:51,440 --> 00:18:54,440
>> it has the potential for doing that, yes.

277
00:18:54,440 --> 00:18:56,440
>> you all had a broader conversation later but it creates

278
00:18:56,440 --> 00:19:00,440
opportunity. With moving forward with the fire

279
00:19:00,440 --> 00:19:06,440
station five , there is going to be displacement. So the question is,

280
00:19:06,440 --> 00:19:09,520
what if any role do we have in that displacement? This is

281
00:19:09,520 --> 00:19:15,520
an option that is available to us that then affords the arts groups

282
00:19:15,520 --> 00:19:18,520
a place where they can call home ,

283
00:19:18,520 --> 00:19:23,320
have offices, do their rehearsals, do their construction.

284
00:19:24,520 --> 00:19:30,520
right now the artwork space, that would be a promising space for them, right?

285
00:19:30,520 --> 00:19:33,520
so while it may be smaller square footage,

286
00:19:33,520 --> 00:19:36,520
it is a good use for the facility.

287
00:19:36,520 --> 00:19:41,320
>> well, I would still give priority to the

288
00:19:42,520 --> 00:19:48,520
fire station, that is something with the extent of displacement

289
00:19:48,520 --> 00:19:51,520
for a period of months, we were able to get the

290
00:19:51,520 --> 00:19:54,520
fire station completed quicker, then we can complete this, then I would

291
00:19:54,520 --> 00:19:57,520
still give privacy to the fire stations because the public health

292
00:19:57,520 --> 00:20:03,520
and safety aspects of it, but, you know, I know that

293
00:20:03,520 --> 00:20:10,440
all of rehearsals and a lot of the limitations on using the arts center for

294
00:20:10,440 --> 00:20:13,440
has been a big issue so this seems to be

295
00:20:13,440 --> 00:20:16,440
a fairly elegant response that

296
00:20:18,440 --> 00:20:21,440
also frees up the arts center for some important things that we could

297
00:20:21,440 --> 00:20:25,440
not do in this building that we could only do in

298
00:20:25,440 --> 00:20:27,440
the arts center.

299
00:20:28,440 --> 00:20:29,440
>> kevin. >> that is all I have.

300
00:20:29,440 --> 00:20:31,440
>> just a couple questions.

301
00:20:31,440 --> 00:20:36,440
with this space , would it provide enough prop storage

302
00:20:36,440 --> 00:20:38,840
to eliminate the additional storage that is --that we

303
00:20:38,840 --> 00:20:39,880
are currently renting?

304
00:20:39,880 --> 00:20:42,280
>> that was my question.

305
00:20:43,440 --> 00:20:46,440
>> I can't really answer that question. My presumption

306
00:20:46,440 --> 00:20:49,440
is that it is not.

307
00:20:49,440 --> 00:20:53,400
>> there is a lot of --

308
00:20:54,440 --> 00:20:58,440
theater compel is over 30 years old and they store

309
00:20:58,440 --> 00:21:01,440
their props and set pieces for all of those shows and they will

310
00:21:01,440 --> 00:21:04,440
use them in and refurbish them to keep their costs low so probably

311
00:21:04,440 --> 00:21:07,440
the answer is no, the book still continue to

312
00:21:07,440 --> 00:21:08,400
have a storage unit

313
00:21:08,400 --> 00:21:09,400
off-site.

314
00:21:09,400 --> 00:21:13,440
>> so how big is the storage unit that they have?

315
00:21:13,440 --> 00:21:16,440
>> I am honestly not sure but I do believe

316
00:21:16,440 --> 00:21:19,440
this budget year, they are paying for it.

317
00:21:19,440 --> 00:21:21,360
>> we budgeted for it. We continue to budget

318
00:21:21,360 --> 00:21:22,480
for it, it is a line item.

319
00:21:22,480 --> 00:21:26,440
>> I don't know that we can work

320
00:21:26,440 --> 00:21:30,440
on it. I know where you're going, it is a shame to have them

321
00:21:30,440 --> 00:21:32,840
storing stuff off site and pay for it all the

322
00:21:32,840 --> 00:21:33,280
time.

323
00:21:33,280 --> 00:21:36,280
>> that does kind of --

324
00:21:36,440 --> 00:21:37,440
>> please just take this as it is.

325
00:21:37,440 --> 00:21:40,440
this site has the capacity to potentially

326
00:21:40,440 --> 00:21:42,560
have some additional space

327
00:21:42,560 --> 00:21:43,400
.

328
00:21:43,400 --> 00:21:46,400
>> you stole my question. >> yes.

329
00:21:49,440 --> 00:21:50,440
we are looking for an immediate transition.

330
00:21:50,440 --> 00:21:52,440
>> if my understand that.

331
00:21:52,440 --> 00:21:56,440
>> but if there is a potential interest to do some

332
00:21:56,440 --> 00:22:00,400
additional work out there, the site based on some site planning

333
00:22:00,400 --> 00:22:02,520
could accommodate some additional space.

334
00:22:02,520 --> 00:22:07,320
>> that is exactly what I was going to

335
00:22:07,440 --> 00:22:11,440
ask. My next question was, is then what are

336
00:22:11,440 --> 00:22:13,440
we looking at for potential future growth?

337
00:22:13,440 --> 00:22:15,440
if we do have that, in a tenderness that.

338
00:22:15,440 --> 00:22:17,440
>> the questions come

339
00:22:19,440 --> 00:22:22,440
up about dual rehearsals. Obviously dual rehearsals,

340
00:22:22,440 --> 00:22:25,440
that is problematic. You know?

341
00:22:25,440 --> 00:22:28,440
but again, we are getting out of that so that is between me resident

342
00:22:28,440 --> 00:22:30,440
companies, right?

343
00:22:31,440 --> 00:22:34,440
if we turn this building, turnkey, our responsibility

344
00:22:34,440 --> 00:22:38,400
would be , and we will do

345
00:22:42,440 --> 00:22:45,440
a better job of taking care of the actual physical facility, the actual internal use

346
00:22:45,440 --> 00:22:47,440
and scheduling and those kind of things, that will all be the resident companies.

347
00:22:47,440 --> 00:22:49,440
but this dedicated space, both from a

348
00:22:49,440 --> 00:22:51,440
meeting standpoint, creating the offices as I

349
00:22:51,440 --> 00:22:56,440
said earlier, being able to do some of the construction of

350
00:22:56,440 --> 00:23:02,440
their props , it is great flex space. Will it be perfect?

351
00:23:02,440 --> 00:23:04,440
no, right?

352
00:23:05,440 --> 00:23:11,440
but it is a reasonable response to fire station five.

353
00:23:11,440 --> 00:23:14,200
if the council chooses to support it from that

354
00:23:14,200 --> 00:23:14,880
respect.

355
00:23:14,880 --> 00:23:19,680
>> the only reason why I am asking about

356
00:23:20,440 --> 00:23:26,440
space and stuff is that, you know, if we are spending

357
00:23:26,440 --> 00:23:29,440
the time , I understand time is a factor in this

358
00:23:29,440 --> 00:23:32,440
so I am not saying, we have all the time in the

359
00:23:32,440 --> 00:23:35,440
world, but if, I think about the dog park if you

360
00:23:35,440 --> 00:23:38,440
will, how it was just kind of something that

361
00:23:38,440 --> 00:23:41,440
was put together just to get something done versus

362
00:23:41,440 --> 00:23:46,440
if we invested properly now , and maybe look at

363
00:23:46,440 --> 00:23:50,440
expansion or if you are telling me it is more easily expandable based on

364
00:23:50,440 --> 00:23:53,440
the layout of this building, going back and making sure that

365
00:23:53,440 --> 00:23:56,440
it is done right for long-term use. I understand there

366
00:23:56,440 --> 00:23:59,440
is a short-term need, but .

367
00:23:59,440 --> 00:24:04,240
>> as an example, there appears to be space

368
00:24:04,440 --> 00:24:08,440
if we wanted to construct a storage facility , separate and apart from the particular

369
00:24:08,440 --> 00:24:13,240
building, there is space to construct that and

370
00:24:14,440 --> 00:24:17,440
they are not having to pay, they have got

371
00:24:17,440 --> 00:24:20,440
all the stuff on the ground, they don't have to go back and forth and

372
00:24:20,440 --> 00:24:23,440
those kind of things. Yes, thinking down the line, the site has the flexibility

373
00:24:23,440 --> 00:24:26,440
to meet some future needs oregon, if

374
00:24:26,440 --> 00:24:28,440
that is where

375
00:24:31,440 --> 00:24:33,440
the council would like to go or if the resident companies come together

376
00:24:33,440 --> 00:24:37,440
and say, okay, we are going to raise the money and we are going to build

377
00:24:37,440 --> 00:24:39,000
the storage facility, right? But it gives that opportunity where is they don't even have

378
00:24:39,000 --> 00:24:39,400
that opportunity now.

379
00:24:39,400 --> 00:24:41,440
>> hypothetically, we could play a scenario where a secondary

380
00:24:41,440 --> 00:24:44,440
storage facility is built on the site and then that

381
00:24:44,440 --> 00:24:48,800
ability and storage to maybe turn into a secondary rehearsal or

382
00:24:48,800 --> 00:24:49,240
however they choose.

383
00:24:49,240 --> 00:24:50,240
>> depending on how

384
00:24:50,240 --> 00:24:52,000
we configure the storage facility.

385
00:24:52,000 --> 00:24:54,400
>> my last question was,

386
00:24:55,440 --> 00:24:57,760
there are four offices being proposed here for

387
00:24:57,760 --> 00:24:58,840
5 resident companies?

388
00:24:58,840 --> 00:25:01,840
>> the valley is not interested.

389
00:25:02,440 --> 00:25:04,440
>> just want to make sure that wasn't --

390
00:25:04,440 --> 00:25:05,440
>> they have their own business operations.

391
00:25:05,440 --> 00:25:09,640
>> they at the arts center very often.

392
00:25:10,440 --> 00:25:12,440
>> they do perform .

393
00:25:13,440 --> 00:25:16,440
>> it is more limited. >> they are independent from a business

394
00:25:16,440 --> 00:25:20,400
perspective. They operate and function differently.

395
00:25:21,440 --> 00:25:24,440
>> that concludes my line of questioning.

396
00:25:24,440 --> 00:25:26,440
>> you rest.

397
00:25:30,440 --> 00:25:32,440
>> thank you, mayor.

398
00:25:32,440 --> 00:25:38,440
is the staff recommending to use this facility exclusively for resident companies?

399
00:25:38,440 --> 00:25:42,440
>> yes, that was the discussion we have

400
00:25:42,440 --> 00:25:43,440
been having. That is the purpose.

401
00:25:43,440 --> 00:25:48,440
you are called at one time we talked about this being a

402
00:25:48,440 --> 00:25:50,440
business incubator.

403
00:25:50,440 --> 00:25:52,440
with the council we have multiple different

404
00:25:52,440 --> 00:25:56,440
kind of conversations, as a fire station five moved along, we examined and just,

405
00:25:56,440 --> 00:26:00,440
this is really our only spot that we on that we are in control of that

406
00:26:00,440 --> 00:26:04,640
we could offer as an alternative solution.

407
00:26:06,440 --> 00:26:12,440
the reason I ask is the there is not enough gathering place for the

408
00:26:12,440 --> 00:26:16,640
community, so in the space we have,

409
00:26:18,440 --> 00:26:24,440
there is an abundance see from the city to use

410
00:26:26,440 --> 00:26:27,440
, for example, the library there, right?

411
00:26:27,440 --> 00:26:31,440
>> oh, yeah. I am sorry, I was trying to --is

412
00:26:31,440 --> 00:26:35,440
kind of surprised by we do not have enough gathering spaces in town.

413
00:26:35,440 --> 00:26:39,440
it has afforded us flexibility because it has been

414
00:26:39,440 --> 00:26:41,840
vacant space, quote unquote.

415
00:26:45,440 --> 00:26:47,840
they moved to 265, in 2013? 2013.

416
00:26:48,440 --> 00:26:51,440
>> the reason I'm asking is, can the

417
00:26:51,440 --> 00:26:55,400
city use as a gathering place ,

418
00:26:57,440 --> 00:27:00,440
the city has opportunity to use in case there

419
00:27:00,440 --> 00:27:03,440
is an emergency we need to use .

420
00:27:03,440 --> 00:27:05,440
>> archer based on

421
00:27:06,440 --> 00:27:07,440
the partnership there could be something we could

422
00:27:07,440 --> 00:27:14,400
work out with them. I can't anticipate what I have square

423
00:27:14,440 --> 00:27:20,440
footage across the street, the library, the safety., the corporate

424
00:27:21,440 --> 00:27:27,440
we have a lot of other spaces that could not

425
00:27:30,440 --> 00:27:33,440
be used. This is not be the top of the list. To that answer

426
00:27:33,440 --> 00:27:35,440
your question?

427
00:27:36,440 --> 00:27:38,440
>> yes. >> okay.

428
00:27:39,440 --> 00:27:42,440
>> I just did not know if you were wondering

429
00:27:42,440 --> 00:27:47,840
about ownership , like the city would still retain ownership?

430
00:27:49,440 --> 00:27:55,440
>> that is like we do with moore road, the arts groups were in there.

431
00:27:55,440 --> 00:27:56,440
>> they would be paying electricity, gas, everything else.

432
00:27:56,440 --> 00:27:58,840
>> I am looking. I

433
00:28:00,440 --> 00:28:07,440
think right now they take care of all the innards as far as electricity,

434
00:28:07,440 --> 00:28:10,440
telephone, internet, all those kind of things. We are supposed to be responsible

435
00:28:10,440 --> 00:28:13,440
for the exterior of the building and you

436
00:28:13,440 --> 00:28:17,400
know how well that has gone.

437
00:28:18,440 --> 00:28:21,120
>> they will be paying utilities for energy

438
00:28:21,120 --> 00:28:21,880
they use ?

439
00:28:21,880 --> 00:28:24,960
>> that is my understanding, bethany is shaking

440
00:28:24,960 --> 00:28:25,720
her head.

441
00:28:25,720 --> 00:28:27,720
>> [ inaudible ]

442
00:28:31,440 --> 00:28:34,440
>> that is one of those old days. Okay. We will clarify that tomorrow.

443
00:28:34,440 --> 00:28:36,440
how about that?

444
00:28:45,440 --> 00:28:47,840
>> as long as we retain ownership will have responsibility for maintaining

445
00:28:47,840 --> 00:28:48,360
the building.

446
00:28:48,360 --> 00:28:49,640
>> correct, that is not going to fall to

447
00:28:49,640 --> 00:28:50,400
the resident companies.

448
00:28:50,400 --> 00:28:53,440
>> as long as we are using it for whatever reason, we

449
00:28:53,440 --> 00:28:55,440
are going to be paying utilities, correct?

450
00:28:55,440 --> 00:28:56,440
>> we have been, yes.

451
00:28:56,440 --> 00:29:03,400
>> I'm going to say this, it is a pretty nominal cost.

452
00:29:04,440 --> 00:29:06,440
>> we actually have

453
00:29:08,440 --> 00:29:13,520
site plans, but just in order to stagnate the project

454
00:29:13,520 --> 00:29:20,120
from the perspective, we do have that as kind of a

455
00:29:21,520 --> 00:29:23,520
comet let's go to the budget, figure out if everybody wants to

456
00:29:23,520 --> 00:29:25,520
move forward with that, then that is actually something we have already

457
00:29:25,520 --> 00:29:28,520
kind of talked about and placed different places on site

458
00:29:28,520 --> 00:29:29,520
to see what that looks like.

459
00:29:29,520 --> 00:29:31,520
it is a strange shaped building so there are definitely opportunities

460
00:29:31,520 --> 00:29:34,520
to make spaces get filled in and the future like those w wings. You

461
00:29:34,520 --> 00:29:36,520
can easily add

462
00:29:39,520 --> 00:29:42,520
two rollup doors and fill those w's in with

463
00:29:42,520 --> 00:29:45,520
two storage units, they are probably bigger than

464
00:29:45,520 --> 00:29:47,520
the storage unit they have now that is on site without looking like an

465
00:29:47,520 --> 00:29:49,520
afterthought kind of thing. There are definite opportunities on site

466
00:29:49,520 --> 00:29:54,520
to use that space, so that is kind of the reason that we

467
00:29:54,520 --> 00:29:59,320
shelved the storage a little bit, did not

468
00:30:01,520 --> 00:30:04,520
want to start a whole other architectural

469
00:30:04,520 --> 00:30:06,520
project. Let's figure out what everybody wants to

470
00:30:06,520 --> 00:30:07,520
do so we can move forward and not stop the fire station project. That the

471
00:30:07,520 --> 00:30:11,120
nice with this one where if

472
00:30:12,440 --> 00:30:15,440
we get told to move forward, we are ready for the bidding part

473
00:30:15,440 --> 00:30:18,440
of that project. We are pretty far along so that it would

474
00:30:18,440 --> 00:30:22,440
not be that long of a timeline to go in and get

475
00:30:22,440 --> 00:30:24,800
stuff demoed out and get things to where

476
00:30:24,800 --> 00:30:25,760
they are okay.

477
00:30:25,760 --> 00:30:29,960
>> just to be clear, there's no functions

478
00:30:31,440 --> 00:30:37,440
going on in their currently if we just use it for training?

479
00:30:37,440 --> 00:30:40,440
>> for training. Es uses it if we have computer training or,

480
00:30:40,440 --> 00:30:46,440
remember, we were doing the tether project, a lot of

481
00:30:46,440 --> 00:30:49,440
the trainees were over there. It is set up for that purpose and

482
00:30:49,440 --> 00:30:51,440
that purpose only.

483
00:30:51,440 --> 00:30:56,440
it is basically in that area that says personal space.

484
00:30:56,440 --> 00:30:59,440
>> so, would we displace that

485
00:31:02,440 --> 00:31:04,440
and move it somewhere else?

486
00:31:04,440 --> 00:31:07,440
>> we have some alternative locations.

487
00:31:08,440 --> 00:31:12,440
in our operation , in this building as

488
00:31:12,440 --> 00:31:15,400
an example, but then that also kind of gets to

489
00:31:15,400 --> 00:31:17,400
the justice center conversation.

490
00:31:17,400 --> 00:31:19,400
>> service center.

491
00:31:22,440 --> 00:31:28,440
>> then I also wonder, do we have other facilities and spaces

492
00:31:28,440 --> 00:31:33,840
that could house the rehearsal space for the different

493
00:31:34,440 --> 00:31:38,440
resident companies ? You know, we have got

494
00:31:38,440 --> 00:31:42,640
a biodiversity center, that sits over there

495
00:31:44,440 --> 00:31:47,440
after hours, not being used.

496
00:31:47,440 --> 00:31:50,440
we have the latest safety..

497
00:31:50,440 --> 00:31:53,440
there are lots of space over there in those various buildings,

498
00:31:53,440 --> 00:31:56,440
do we need to spend another million dollars

499
00:31:56,440 --> 00:32:00,400
here if we have got space

500
00:32:00,440 --> 00:32:04,400
that is not being fully utilized?

501
00:32:05,440 --> 00:32:10,840
>> we have not explored other building locations for rehearsals.

502
00:32:11,440 --> 00:32:14,360
this facility is more than just rehearsal

503
00:32:14,360 --> 00:32:15,440
space. Right?

504
00:32:15,440 --> 00:32:19,400
>> yeah, but we could get by

505
00:32:20,440 --> 00:32:23,440
with a lot of storage space for $1 million.

506
00:32:23,440 --> 00:32:25,440
>> yes. Correct.

507
00:32:29,440 --> 00:32:32,440
>> so that is where I am a little concerned.

508
00:32:32,440 --> 00:32:35,440
and if you want to go down this road, I don't

509
00:32:35,440 --> 00:32:41,440
know that all rehearsals have to be moved over there

510
00:32:41,440 --> 00:32:46,240
to a new location and then we displace

511
00:32:47,440 --> 00:32:51,400
the amount of the art center.

512
00:32:55,440 --> 00:32:57,360
>> that will be a discussion we are going to

513
00:32:57,360 --> 00:32:58,360
have in just a moment.

514
00:32:58,360 --> 00:33:02,440
>> I have a question. So, I think just

515
00:33:02,440 --> 00:33:05,440
for clarification , because you make a really good point,

516
00:33:05,440 --> 00:33:08,440
mark, but for clarification, it is used for storage

517
00:33:08,440 --> 00:33:13,240
as well as , I presume , storage of props

518
00:33:14,440 --> 00:33:19,240
or costumes and then staging of whatever they

519
00:33:20,440 --> 00:33:25,840
are doing ? I don't know. I guess because I

520
00:33:26,440 --> 00:33:29,440
am thinking about, if we were to use the biodiversity center or some other

521
00:33:29,440 --> 00:33:36,640
location in the evenings, not during the day, then would that require

522
00:33:37,440 --> 00:33:38,440
something to be taken down so that the biodiversity center can function as

523
00:33:38,440 --> 00:33:41,440
a biodiversity center during the day?

524
00:33:41,440 --> 00:33:44,440
and here it would stay the whole time, but I don't know enough

525
00:33:44,440 --> 00:33:47,440
about this business to understand how that works.

526
00:33:47,440 --> 00:33:52,240
>> if you look at even compel, they're going

527
00:33:53,440 --> 00:34:00,440
to utilize the space to have their table, they will have their rehearsals,

528
00:34:00,440 --> 00:34:04,400
they use mock staging tears, tables

529
00:34:04,440 --> 00:34:11,440
and props. In the prop storage and building area, that is actually

530
00:34:11,440 --> 00:34:14,440
store all of the staging for that show that will

531
00:34:14,440 --> 00:34:16,440
then move into the arts center when it is time to do

532
00:34:16,440 --> 00:34:20,440
the show. The orchestra and corral will

533
00:34:20,440 --> 00:34:24,440
also be rehearsing in that space and have all of their music storage there which

534
00:34:24,440 --> 00:34:28,640
they shaded in green square , is probably

535
00:34:30,440 --> 00:34:35,840
maybe just big enough to possibly fit it in.

536
00:34:36,440 --> 00:34:40,440
almost 30 years of storage. Than they have all the chairs

537
00:34:40,440 --> 00:34:44,440
and music stands that they will all need for their rehearsal.

538
00:34:44,440 --> 00:34:48,440
so all of that will have to be housed in that facility and

539
00:34:48,440 --> 00:34:51,440
when they multi use and they schedule who uses the main rehearsal

540
00:34:51,440 --> 00:34:54,440
space, they will have to move those items. But there will be construction being

541
00:34:54,440 --> 00:34:57,440
--happening in that building as well.

542
00:34:57,440 --> 00:34:58,440
>> thank you.

543
00:34:58,440 --> 00:35:02,440
which I think is what we had also talked about when we

544
00:35:02,440 --> 00:35:05,440
were building the arts center, was that we would

545
00:35:05,440 --> 00:35:11,440
still need to have this building to do described, right?

546
00:35:12,440 --> 00:35:17,240
>> during the lead up, there was a discussion,

547
00:35:20,440 --> 00:35:23,440
peter is not necessarily in agreement with it,

548
00:35:23,440 --> 00:35:26,440
quite frankly. That was that the sets would be built offset

549
00:35:26,440 --> 00:35:30,640
and trekked over to the art center.

550
00:35:33,440 --> 00:35:36,440
we opened and they started building their sets

551
00:35:36,440 --> 00:35:38,840
at the arts center.

552
00:35:42,440 --> 00:35:44,440
>> what

553
00:35:47,440 --> 00:35:48,440
will move the art center to this new facility, 100%?

554
00:35:48,440 --> 00:35:52,640
>> so, for theater, let's say that they

555
00:35:54,440 --> 00:36:00,440
have a --each show they do a two month period. They would

556
00:36:00,440 --> 00:36:02,840
do the first month

557
00:36:05,440 --> 00:36:06,440
of rehearsals in a rehearsal space and they would be building and then they

558
00:36:06,440 --> 00:36:11,440
would be able to move into the arts center

559
00:36:11,440 --> 00:36:15,640
performance. So, they would have 12 to 13 days

560
00:36:23,440 --> 00:36:26,440
to move their sets in, paint the floor, install their set, do blocking rehearsals

561
00:36:26,440 --> 00:36:27,440
to be comfortable in that space and then start their tech. They traditionally

562
00:36:27,440 --> 00:36:30,440
do four days of tech before their show opens.

563
00:36:30,440 --> 00:36:33,440
so they will do the basis of their rehearsals and prep time in this facility

564
00:36:33,440 --> 00:36:36,440
and then move over to the arts center when it is time to get ready

565
00:36:36,440 --> 00:36:42,440
close to the date of the show. The orchestra and the corral

566
00:36:42,440 --> 00:36:45,440
tends to do what we call one off shows where they literally

567
00:36:45,440 --> 00:36:50,440
move in the morning of the show, do a

568
00:36:50,440 --> 00:36:54,440
text, and then do their show that day, or they move in the day before

569
00:36:54,440 --> 00:36:58,440
the show , do a tech and do the show the next day. And they could take

570
00:36:58,440 --> 00:37:03,240
the opportunity to move in as much as

571
00:37:03,440 --> 00:37:08,440
five days in advance because they could have a full eight days in

572
00:37:08,440 --> 00:37:13,440
the space they can have multiple rehearsals before their performance

573
00:37:13,440 --> 00:37:16,440
if they wanted to. If they only wanted to have one or two

574
00:37:16,440 --> 00:37:19,440
days before, they could do that as well.

575
00:37:19,440 --> 00:37:21,440
>> thank you.

576
00:37:25,440 --> 00:37:28,440
>> all right, we can also hold that until further discussion, it does tie

577
00:37:28,440 --> 00:37:32,400
into the next flight a little

578
00:37:34,440 --> 00:37:38,440
bit which is , a project to introduce to

579
00:37:38,440 --> 00:37:40,440
you guys before which is the third project. Which is service interface

580
00:37:40,440 --> 00:37:42,440
three.

581
00:37:42,440 --> 00:37:50,240
just to recap, the original need for the service interface three was to

582
00:37:51,440 --> 00:37:54,440
bring them into the building including traffic management systems we discussed

583
00:37:54,440 --> 00:37:58,440
before and provide and improve locker room spaces, increase

584
00:37:58,440 --> 00:38:01,440
public spaces and on the flexible training space

585
00:38:01,440 --> 00:38:07,440
, that includes one we would be losing from the remodel

586
00:38:07,440 --> 00:38:13,440
, from the hangar. The original service center phase 3 design addressed all the needs

587
00:38:13,440 --> 00:38:17,440
of public works the community expensive, they are currently housed in the facility and

588
00:38:17,440 --> 00:38:22,440
included enterprise solutions training space that was shipped over.

589
00:38:22,440 --> 00:38:26,440
because of this project a. We worked with park

590
00:38:26,440 --> 00:38:30,440
hill architecture and came to schematic design and went out for

591
00:38:30,440 --> 00:38:31,440
some construction level pricing with this.

592
00:38:31,440 --> 00:38:35,400
we came back for a $12 million

593
00:38:37,440 --> 00:38:39,840
all in , so by

594
00:38:41,440 --> 00:38:46,440
all in I am speaking of architectural engineering, furniture, construction,

595
00:38:46,440 --> 00:38:48,440
everything combined, not just the construction budget. This pricing was

596
00:38:48,440 --> 00:38:52,640
also confirmed by the architecture company, definitely

597
00:38:55,440 --> 00:38:58,440
due to the high costs we encountered we decided to see if we

598
00:38:58,440 --> 00:39:01,440
just moved straight from the new building and remodeling the existing service

599
00:39:01,440 --> 00:39:04,440
center to just doing a

600
00:39:05,440 --> 00:39:07,440
remodel project without adding the new building, so the one on the left

601
00:39:07,440 --> 00:39:11,640
is the schematic of the new building

602
00:39:12,520 --> 00:39:16,520
which kind of box field service center versus the

603
00:39:16,520 --> 00:39:19,520
new elevation on remodeling the existing.

604
00:39:19,520 --> 00:39:22,520
we reworked and are calling it project b. This

605
00:39:22,520 --> 00:39:25,520
would include the new front elevation and increasing

606
00:39:25,520 --> 00:39:29,520
the locker room spaces , still adding a

607
00:39:29,520 --> 00:39:32,520
public facing restroom but basically remodeling the existing facility so

608
00:39:32,520 --> 00:39:35,520
that came out to 6.5 million.

609
00:39:38,520 --> 00:39:41,520
that includes relocating a few people that are currently

610
00:39:41,520 --> 00:39:45,520
inside this building to some of the outbuildings

611
00:39:45,520 --> 00:39:48,520
versus project a where everybody is moving from the outbuildings

612
00:39:48,520 --> 00:39:52,520
and some of the existing spaces to be ada compliant locker rooms

613
00:39:52,520 --> 00:39:54,520
, so the people that are currently sitting in

614
00:39:54,520 --> 00:39:58,720
their need to relocate to another area.

615
00:40:00,520 --> 00:40:03,520
so we added some remodeling costs in there for the existing outbuilding

616
00:40:03,520 --> 00:40:07,520
, kind of thing the background of the buildings

617
00:40:07,520 --> 00:40:11,440
called project b. That is keeping the traffic

618
00:40:11,440 --> 00:40:13,440
management system outside

619
00:40:15,440 --> 00:40:17,440
of them outbuilding and relocating, closing in some of the existing beas and

620
00:40:17,440 --> 00:40:19,440
conditioning the spaces.

621
00:40:20,440 --> 00:40:26,440
so that also loses the training flexspace and kind of the capacity

622
00:40:26,440 --> 00:40:30,400
for the forward facing residential interaction.

623
00:40:35,440 --> 00:40:39,440
so, that was just basic trying to see pricing exercises, see how

624
00:40:39,440 --> 00:40:44,440
we can make sure we can accommodate the needs and meet most

625
00:40:44,440 --> 00:40:50,440
of them without alternating, so that is kind of where we are

626
00:40:50,440 --> 00:40:53,440
at. I have a slide going through the pros and

627
00:40:53,440 --> 00:40:57,440
cons of each one of those that we can look at. So, these are

628
00:40:57,440 --> 00:41:01,440
kind of the comparables. We will discuss on project is higher cost

629
00:41:01,440 --> 00:41:08,400
, includes the training room and public --it also has a public

630
00:41:08,440 --> 00:41:11,440
engagement spaces. The locker room spaces increase there

631
00:41:11,440 --> 00:41:14,440
for both the men and women's locker rooms and includes a public facing

632
00:41:14,440 --> 00:41:18,640
restroom at the front of the building.

633
00:41:19,440 --> 00:41:21,440
the son includes moving people inside to the new spaces and out

634
00:41:21,440 --> 00:41:26,440
of the outbuildings, and then the constructibility is a little bit

635
00:41:26,440 --> 00:41:31,440
harder on this building meaning we can build the new

636
00:41:31,440 --> 00:41:32,440
building, relocate folks to the new building and work on the existing

637
00:41:32,440 --> 00:41:34,440
building remodel. Then,

638
00:41:38,440 --> 00:41:40,440
recruiting and retention aid, having a facility that

639
00:41:40,440 --> 00:41:44,440
meets the needs of current and future staff, project a addresses

640
00:41:44,440 --> 00:41:49,440
the needs and also includes that piece from the hangar

641
00:41:49,440 --> 00:41:50,440
that relocates from enterprise solution.

642
00:41:50,440 --> 00:41:52,840
and then the project

643
00:41:57,440 --> 00:42:00,440
b is a lower cost, has a lack of training space and public

644
00:42:00,440 --> 00:42:04,640
engagement space , the locker room space increases

645
00:42:06,440 --> 00:42:10,440
for the women but really does not increase for the men's, but it keeps the

646
00:42:10,440 --> 00:42:13,440
restroom front. People are moving from the existing building into the

647
00:42:13,440 --> 00:42:17,640
outbuilding and as I discussed, requires consolidating

648
00:42:21,440 --> 00:42:23,440
space to housing staff, there is a bit of an unknown cost associated with

649
00:42:23,440 --> 00:42:27,440
relocating people during construction because this remodel would be construction while

650
00:42:27,440 --> 00:42:29,840
working and so that

651
00:42:31,440 --> 00:42:36,440
is going to require existing folks to either be worked around or relocate

652
00:42:36,440 --> 00:42:39,440
during a remodel. So there is still a fa?ade upgrade from

653
00:42:39,440 --> 00:42:42,440
a public perspective just to give it a better look to fit

654
00:42:42,440 --> 00:42:47,240
in with life safety partner old towne. Project

655
00:42:48,440 --> 00:42:51,440
b addresses the space needs and upgrades the work. It also upgrades

656
00:42:51,440 --> 00:42:57,440
the working environment so I am just looking for some

657
00:42:57,440 --> 00:43:00,320
direction on how you would like to proceed and take some

658
00:43:00,320 --> 00:43:01,320
questions on that.

659
00:43:01,320 --> 00:43:03,320
>> I remember

660
00:43:05,440 --> 00:43:07,440
when you presented this to us before, you said that the women's

661
00:43:07,440 --> 00:43:12,440
restrooms were insufficient in the you were talking about adding shower

662
00:43:12,440 --> 00:43:14,760
facilities back then. Are both of those covered

663
00:43:14,760 --> 00:43:15,760
with both of these?

664
00:43:15,760 --> 00:43:20,560
>> yes. >> definitely both considered, since there really isn't

665
00:43:21,440 --> 00:43:25,440
a women's locker room at all, with both scenarios,

666
00:43:25,440 --> 00:43:29,440
the women's locker room is pretty much the exact same. It

667
00:43:29,440 --> 00:43:36,640
is the men's the loses some spread for the less expensive version.

668
00:43:42,440 --> 00:43:45,440
>> this is one we were originally estimating was

669
00:43:45,440 --> 00:43:47,440
going to be about half of what it is coming in it? And that is just

670
00:43:47,440 --> 00:43:48,440
due to escalating construction costs?

671
00:43:48,440 --> 00:43:50,440
>> reporter: right.

672
00:43:50,440 --> 00:43:53,440
that is based on the sticker shock of the pricing, we went back and

673
00:43:53,440 --> 00:43:56,440
tried to see, was there a scenario where we can

674
00:43:56,440 --> 00:44:00,440
kind of sharpen our pencil or figure out if there are

675
00:44:00,440 --> 00:44:04,400
spaces that work. That project b

676
00:44:10,440 --> 00:44:13,440
gone to the whole chart and made sure everybody has got a seat, everybody has

677
00:44:13,440 --> 00:44:16,440
their space, so it works as far as that goes. We are both at the same

678
00:44:16,440 --> 00:44:21,440
level of drawing the schematics of drawings for both, the architect has gotten

679
00:44:21,440 --> 00:44:22,440
to the point where we have started putting

680
00:44:22,440 --> 00:44:24,440
furniture in places and things just to make sure they are both actually doable.

681
00:44:24,440 --> 00:44:27,440
so it is just a function of seeing which

682
00:44:27,440 --> 00:44:32,840
direction counsel would like to go on that project.

683
00:44:33,440 --> 00:44:36,440
because it is a vast difference in the scope

684
00:44:36,440 --> 00:44:40,640
and price , one is double the other.

685
00:44:42,440 --> 00:44:45,440
>> I'm going to follow up on what the mayor asked, with respects to

686
00:44:45,440 --> 00:44:48,440
the women facilities , locker room shared facilities and if

687
00:44:48,440 --> 00:44:50,840
we go with b,

688
00:44:53,440 --> 00:44:55,440
are we allowing for some growth in the number of female employees as well?

689
00:44:55,440 --> 00:44:56,440
>> yes.

690
00:44:56,440 --> 00:45:01,440
>> okay, it will be the same quality facility as what the

691
00:45:01,440 --> 00:45:03,440
men have when we are done?

692
00:45:03,440 --> 00:45:05,440
>> right, correct. >> okay.

693
00:45:13,440 --> 00:45:17,640
>> you would have to relocate in either

694
00:45:22,440 --> 00:45:23,440
case, project leader and project b, right?

695
00:45:23,440 --> 00:45:26,440
>> so, project a, the original plan was to build the newer facility

696
00:45:26,440 --> 00:45:31,440
out front and then folks could move into that. Similar to what you do with

697
00:45:31,440 --> 00:45:34,440
the school, they are in

698
00:45:35,440 --> 00:45:39,440
the existing area. There might be a bit of relocation but I think it

699
00:45:39,440 --> 00:45:41,440
can be accommodated with the mobile mini units kind

700
00:45:41,440 --> 00:45:45,440
of things. I don't think it will be the large-scale

701
00:45:45,440 --> 00:45:49,440
versus the project b where you have got 72 people

702
00:45:49,440 --> 00:45:51,440
but now you need to go move their operations elsewhere. The

703
00:45:51,440 --> 00:45:55,440
plan was to build the entire building, move in,

704
00:45:55,440 --> 00:45:58,880
got to this building, and then move the rest of the folks back into that

705
00:45:58,880 --> 00:45:59,440
building.

706
00:45:59,440 --> 00:46:01,840
>> I see. >> the building

707
00:46:04,440 --> 00:46:06,440
letter a scenario, that is all about offices, training spaces, flex spaces. Even

708
00:46:06,440 --> 00:46:11,240
the folks that would be displaced out of

709
00:46:13,440 --> 00:46:18,240
flex spaces . In theory there is an opportunity

710
00:46:21,440 --> 00:46:25,440
there to not even need to relocate those folks at all.

711
00:46:25,440 --> 00:46:28,440
that is the only reason I wanted to note

712
00:46:28,440 --> 00:46:31,440
that because on the project b side there are some unknowns on that cost

713
00:46:31,440 --> 00:46:34,440
, scheduling and means and methods, but we are not quite there yet

714
00:46:34,440 --> 00:46:38,440
but I just wanted to know would

715
00:46:38,440 --> 00:46:43,440
be a cost probably associated with b that is not accounted for that number.

716
00:46:43,440 --> 00:46:45,160
>> any other questions?

717
00:46:45,160 --> 00:46:45,880
donald.

718
00:46:45,880 --> 00:46:50,800
>> are we funding this with a bond?

719
00:46:52,440 --> 00:46:57,840
>> you are going to have options. The funding mechanism

720
00:46:58,440 --> 00:47:01,440
was something we were specifically going

721
00:47:01,440 --> 00:47:04,240
to discuss in january. You can cash fund

722
00:47:04,240 --> 00:47:04,680
it.

723
00:47:04,680 --> 00:47:08,880
>> just like we have the potential for

724
00:47:10,440 --> 00:47:13,880
is in 24 with the bond payments beginning in

725
00:47:13,880 --> 00:47:14,840
25, right?

726
00:47:14,840 --> 00:47:16,840
>> right.

727
00:47:20,440 --> 00:47:23,440
>> you still have rail to discuss and how much and what you

728
00:47:23,440 --> 00:47:27,440
want to do there, so , you have options.

729
00:47:27,440 --> 00:47:31,440
>> I thought that was the case, I just wanted to make sure.

730
00:47:31,440 --> 00:47:34,440
I cannot remember if it was already planned to

731
00:47:34,440 --> 00:47:36,440
be in a bond or what the plan was.

732
00:47:36,440 --> 00:47:38,440
initially when it was a smaller amount.

733
00:47:38,440 --> 00:47:43,240
>> yes, at the time, it is about 6 million.

734
00:47:44,440 --> 00:47:50,440
>> for the new construction and the remodeling, but that is when

735
00:47:50,440 --> 00:47:53,440
-- I mean, we slowed this down as soon

736
00:47:53,440 --> 00:47:56,440
as he started getting the pricing because it was like, we just could

737
00:47:56,440 --> 00:48:02,440
not believe the pricing was changing that fast on us.

738
00:48:02,440 --> 00:48:06,360
right? Especially for a pretty basic building. It

739
00:48:06,360 --> 00:48:08,440
is not overly complicated.

740
00:48:08,440 --> 00:48:10,440
>> breanna.

741
00:48:14,440 --> 00:48:20,440
>> I may have missed this but if we did project b with the plan

742
00:48:20,440 --> 00:48:23,440
--would the plan b then to finish up what we did

743
00:48:23,440 --> 00:48:28,440
not do as part of project a at a later time? And if so,

744
00:48:28,440 --> 00:48:29,720
how much --

745
00:48:29,720 --> 00:48:33,320
>> the answer is no. >> so it

746
00:48:37,440 --> 00:48:38,440
is either a or b, it is either all in, so there isn't --

747
00:48:38,440 --> 00:48:44,440
>> the best way I can compare it is, some of you

748
00:48:44,440 --> 00:48:47,440
were around , I think it was, like, there is a decision

749
00:48:47,440 --> 00:48:50,440
made on the quarter in 2000, less than 10 years later

750
00:48:50,440 --> 00:48:55,240
it was like, we need more. And so

751
00:48:56,440 --> 00:48:58,440
.

752
00:48:58,440 --> 00:49:02,440
>> that is my fear, right? If we don't to be --or

753
00:49:02,440 --> 00:49:07,440
if we do b and we do not do a, then you're going to

754
00:49:07,440 --> 00:49:09,840
come back in three years, five years, whatever that number is, and say we

755
00:49:09,840 --> 00:49:10,680
need the other part done.

756
00:49:10,680 --> 00:49:13,520
>> from a staffing perspective there's not going to

757
00:49:13,520 --> 00:49:14,520
be a lot of growth in the staffing.

758
00:49:14,520 --> 00:49:16,520
10 to 15 years.

759
00:49:17,520 --> 00:49:20,520
really, we have done two or three phases on the exterior,

760
00:49:20,520 --> 00:49:22,920
right? As far as

761
00:49:25,520 --> 00:49:28,520
bays and construction and doing this kind of things.

762
00:49:28,520 --> 00:49:31,520
I think there are still some needs but they

763
00:49:31,520 --> 00:49:32,520
are nothing compared to what we are looking for as far as operations now.

764
00:49:32,520 --> 00:49:34,920
>> right, okay. Thank you.

765
00:49:39,520 --> 00:49:41,520
>> anything else? Marks?

766
00:49:45,520 --> 00:49:48,520
>> you said the 6.5 million for project b, that included

767
00:49:48,520 --> 00:49:51,520
redoing the front elevation just to make it

768
00:49:51,520 --> 00:49:53,520
look nice , it didn't have anything to do with

769
00:49:53,520 --> 00:49:56,520
accessibility or anything like that?

770
00:49:57,520 --> 00:49:59,920
>> no. Just the settings.

771
00:50:00,520 --> 00:50:05,400
which the original -- the project a, the new building basically

772
00:50:05,400 --> 00:50:07,360
hides the older building.

773
00:50:07,360 --> 00:50:09,360
>> the beautification?

774
00:50:12,440 --> 00:50:15,440
>> that is is not an option. The only thing

775
00:50:15,440 --> 00:50:21,440
that we did 2b was take the front entry of letter

776
00:50:21,440 --> 00:50:25,440
a and stick it on b so we still

777
00:50:25,440 --> 00:50:28,440
had that public lobby, public restroom scenario, so the

778
00:50:28,440 --> 00:50:33,440
only thing that would change on b if we did not update the elevation would

779
00:50:33,440 --> 00:50:36,440
just be a little square entryway that is a little bit different. If you're

780
00:50:36,440 --> 00:50:38,880
familiar with the building there is kind of a front covered area that is

781
00:50:38,880 --> 00:50:40,160
basically where the covered area is.

782
00:50:40,160 --> 00:50:42,440
>> what you would give up the public lobby

783
00:50:42,440 --> 00:50:44,840
and the public restroom?

784
00:50:45,440 --> 00:50:48,440
>> both projects have that, --

785
00:50:48,440 --> 00:50:50,760
>> but if you took off the

786
00:50:50,760 --> 00:50:51,320
--

787
00:50:51,320 --> 00:50:53,840
>> elevation upgrade? >> and you lose those

788
00:50:53,840 --> 00:50:54,600
components.

789
00:50:54,600 --> 00:50:59,440
>> I'm sure we can add it, it might just look a

790
00:50:59,440 --> 00:51:03,400
little weird. Having a new square.

791
00:51:03,440 --> 00:51:05,840
it can be done.

792
00:51:06,440 --> 00:51:12,440
>> the reason that we wanted the question of front is because when we

793
00:51:12,440 --> 00:51:17,240
have people visiting that facility, they are going

794
00:51:18,440 --> 00:51:20,440
into the locker room, right?

795
00:51:20,440 --> 00:51:21,320
>> they're going into our facility.

796
00:51:21,320 --> 00:51:22,000
>> walking through and around.

797
00:51:22,000 --> 00:51:24,440
>> that is what we were trying to avoid. So

798
00:51:24,440 --> 00:51:26,440
without the front facing on plan b we lose the public restroom?

799
00:51:26,440 --> 00:51:28,440
>> correct.

800
00:51:30,440 --> 00:51:32,440
>> I think is a critical component, it is not

801
00:51:32,440 --> 00:51:35,440
just the beautification, it affects the functionality, when

802
00:51:35,440 --> 00:51:36,440
people are going back into the center.

803
00:51:36,440 --> 00:51:41,840
>> in both projects, if we went with b and

804
00:51:42,440 --> 00:51:48,440
kept the fa?ade, they have kind of the secure line, there is a public restroom

805
00:51:48,440 --> 00:51:51,440
, but then there is a secure line so if somebody has a security

806
00:51:51,440 --> 00:51:54,440
problem they can get back.

807
00:51:55,440 --> 00:52:03,240
so both scenarios have that kind of same front approach tied into it.

808
00:52:03,440 --> 00:52:05,440
>> and clarify for me, because I'm not familiar

809
00:52:05,440 --> 00:52:11,440
with the building, the outbuilding occupants , pro or con depending on

810
00:52:11,440 --> 00:52:16,440
which one, can you sort of describe, our people actually outside

811
00:52:16,440 --> 00:52:19,440
in the garage the day rather than an interior building?

812
00:52:19,440 --> 00:52:21,440
>> correct, --

813
00:52:22,440 --> 00:52:26,440
>> we would be moving , with a we would be

814
00:52:26,440 --> 00:52:29,240
trying to move more of those people into an actual building rather

815
00:52:29,240 --> 00:52:29,680
than --

816
00:52:29,680 --> 00:52:31,680
>> your correct.

817
00:52:33,440 --> 00:52:37,440
there are some that are storage based routinely and some that have a hard

818
00:52:37,440 --> 00:52:41,440
door on them. That is where traffic management is and some

819
00:52:41,440 --> 00:52:46,440
other functions are back there and then our facility staff, it says

820
00:52:46,440 --> 00:52:50,440
auction bar in it but it has people in there too. So the original plan

821
00:52:50,440 --> 00:52:55,440
was to get some other supervisors in the building

822
00:52:55,440 --> 00:52:58,440
and they are in the outbuilding, so that

823
00:52:58,440 --> 00:53:01,440
disconnect and there are no restrooms and things out there so if they need to

824
00:53:01,440 --> 00:53:04,440
go to the restroom, you know, they get around and go through

825
00:53:04,440 --> 00:53:07,440
the building perks it is trying to get everybody into one building was

826
00:53:07,440 --> 00:53:10,440
the goal of letter a and is much as we would like to get them

827
00:53:10,440 --> 00:53:12,440
in there, there is just not space since they are actually

828
00:53:12,440 --> 00:53:15,280
moving people into the outbuilding that are

829
00:53:15,280 --> 00:53:16,440
currently not --

830
00:53:16,440 --> 00:53:18,160
>> actually would have people going out

831
00:53:18,160 --> 00:53:18,440
.

832
00:53:18,440 --> 00:53:20,440
>> reversing, yes.

833
00:53:21,440 --> 00:53:26,240
>> we have money to upgrade the outbuilding spaces.

834
00:53:27,440 --> 00:53:31,440
>> how about this? From a critical path and point, we are

835
00:53:31,440 --> 00:53:34,440
asking for some direction but we have time. So

836
00:53:34,440 --> 00:53:40,440
why don't we arrange, we will try to get a

837
00:53:41,440 --> 00:53:44,440
group tour but if the group tour is not possible we will take

838
00:53:44,440 --> 00:53:47,440
you on an individual tour to go out there so you all can actually see from

839
00:53:47,440 --> 00:53:52,440
an operations standpoint, before you make this decision, what to your point

840
00:53:52,440 --> 00:53:55,440
--to say they are in a garage is actually --

841
00:53:55,440 --> 00:53:59,400
that is making it sound nice.

842
00:54:01,440 --> 00:54:06,840
>> I hate to say it is more expensive but

843
00:54:07,440 --> 00:54:12,440
, I am not saying it is a recruiting tool that is a

844
00:54:12,440 --> 00:54:14,440
take care of your people and your people take care of the city

845
00:54:14,440 --> 00:54:16,440
typing, provide the facility that really is not just bolted on, just

846
00:54:16,440 --> 00:54:21,840
sort of haphazard, even though it is going to

847
00:54:25,440 --> 00:54:28,440
cost us a lot more than what we originally thought. So that

848
00:54:28,440 --> 00:54:30,640
is what I was trying to clarify is that this is actually going to improve the

849
00:54:30,640 --> 00:54:31,800
day-to-day work scenario for employees.

850
00:54:31,800 --> 00:54:33,440
>> that

851
00:54:33,440 --> 00:54:37,440
is why we step back, just because of pricing.

852
00:54:37,440 --> 00:54:40,440
listening to you all this evening, I think having you all

853
00:54:40,440 --> 00:54:46,440
go out, just tour the facility, it gives you an opportunity

854
00:54:46,440 --> 00:54:50,440
, because it directly relates to our operations, right? In terms of how things

855
00:54:50,440 --> 00:54:53,440
work and where things are, so that way you at least

856
00:54:53,440 --> 00:54:55,440
are better informed.

857
00:54:58,440 --> 00:55:02,440
after that is done, then we can bring that back into a work session item and

858
00:55:02,440 --> 00:55:05,440
just have you all --or just thumbs down, keep doing

859
00:55:05,440 --> 00:55:08,440
what you are doing. In terms of the way that

860
00:55:08,440 --> 00:55:10,440
that could work, right? Is that okay?

861
00:55:10,440 --> 00:55:12,440
>> yes. Kevin.

862
00:55:14,440 --> 00:55:16,840
>> option a, obviously but

863
00:55:18,440 --> 00:55:23,240
bring people inside, I am assuming that these

864
00:55:23,440 --> 00:55:25,440
barrages you're speaking of, that is able to

865
00:55:25,440 --> 00:55:31,440
be converted to more storage space , we increase our capacity for

866
00:55:31,440 --> 00:55:34,440
outside storage kamara quitman storage, whatever that

867
00:55:34,440 --> 00:55:42,440
is needed, then we have additional people , areas and offices and all that stuff on

868
00:55:42,440 --> 00:55:44,440
the inside so overall experience that capacity.

869
00:55:44,440 --> 00:55:46,440
>> correct. >> okay.

870
00:55:52,440 --> 00:55:55,200
>> a step back is, let's go take a look

871
00:55:55,200 --> 00:55:55,840
at it.

872
00:55:55,840 --> 00:55:59,440
>> this is where they have the

873
00:55:59,440 --> 00:56:01,440
public works mentions.

874
00:56:02,440 --> 00:56:05,440
the corn hole tournaments and the hamburger fest

875
00:56:05,440 --> 00:56:07,440
over there .

876
00:56:07,440 --> 00:56:11,440
>> I have not been to those either.

877
00:56:11,440 --> 00:56:16,440
>> the main building is dated. There is no doubt

878
00:56:16,440 --> 00:56:22,440
about that. I can't even imagine where the office , or where

879
00:56:22,440 --> 00:56:26,440
the desk or whatever is out in the garage is because they are

880
00:56:26,440 --> 00:56:32,440
pretty much open air. So, I would appreciate the tour myself.

881
00:56:32,440 --> 00:56:35,440
>> I am fine with the tour and everything, I think this is one we

882
00:56:35,440 --> 00:56:36,440
ought to go more with a.

883
00:56:36,440 --> 00:56:39,440
this is a critical facility and will continue to be into the future but I

884
00:56:39,440 --> 00:56:41,440
am fine also taking the tour. That would be early on.

885
00:56:41,440 --> 00:56:46,440
>> I have to say I am with don on this,

886
00:56:46,440 --> 00:56:50,440
I have been out to the facility several times and walked through and

887
00:56:50,440 --> 00:56:57,400
we have had the public work stays out there and stuff.

888
00:56:59,440 --> 00:57:04,440
it is hard because we spend a lot of resources on these publicly outward

889
00:57:04,440 --> 00:57:08,440
facing buildings all around town, and we have got a facility

890
00:57:08,440 --> 00:57:14,440
there that , we have people that are frontline public service

891
00:57:14,440 --> 00:57:18,440
, they are the ones keeping our water bill,

892
00:57:18,440 --> 00:57:21,440
they are the ones that are out there when it is cold and rainy. I

893
00:57:21,440 --> 00:57:24,440
think we owe it to them to make sure that we as a

894
00:57:24,440 --> 00:57:27,440
community can see that we are investing in them, as

895
00:57:27,440 --> 00:57:29,440
you say, you

896
00:57:34,440 --> 00:57:37,440
know what? If you guys are out there busting their tail, trying to get my

897
00:57:37,440 --> 00:57:39,440
water back on, maybe I want them to go back

898
00:57:39,440 --> 00:57:42,440
to a nice, warm facility, go shower off and get ready to go back to work.

899
00:57:42,440 --> 00:57:45,440
I think it is worth that appreciation. If you would have

900
00:57:45,440 --> 00:57:48,440
originally said building cost $12 million instead of $6 million,

901
00:57:48,440 --> 00:57:51,440
you would not know anyway.

902
00:57:51,440 --> 00:57:55,400
>> at the time we started that,

903
00:57:57,440 --> 00:58:00,440
we thought, attack them. I am not saying that

904
00:58:00,440 --> 00:58:02,440
to say that rome.

905
00:58:02,440 --> 00:58:05,440
I'm seeing a building cost is a building.

906
00:58:05,440 --> 00:58:09,920
if they need to serve the community, I and we want to continue to serve at

907
00:58:09,920 --> 00:58:10,800
a high level.

908
00:58:10,800 --> 00:58:16,800
>> if it was the right decision a year and a

909
00:58:17,440 --> 00:58:18,440
half ago, it is still the right decision today? For public works.

910
00:58:18,440 --> 00:58:20,840
>> I strongly feel that.

911
00:58:30,440 --> 00:58:35,440
>> [ laughter ] >> I am going to move this along a little

912
00:58:35,440 --> 00:58:37,440
bit here. Come in, schedule a tour if you

913
00:58:37,440 --> 00:58:39,440
would like and we will bring this back up .

914
00:58:39,440 --> 00:58:42,440
>> is in is everybody who has told us they

915
00:58:42,440 --> 00:58:44,840
wanted to argosy tour.

916
00:58:45,440 --> 00:58:48,440
>> okay, so I think that would be a good idea. If

917
00:58:48,440 --> 00:58:54,440
you have not been out there, it is worth a trip out there.

918
00:58:54,440 --> 00:58:57,440
>> I am in for a tour.

919
00:58:57,440 --> 00:59:04,400
>> last but not least. Tonight , going to ask for your info

920
00:59:04,440 --> 00:59:06,440
on whether to proceed with next steps on the justice center expansion, this

921
00:59:06,440 --> 00:59:09,520
will be the first time he referred to this project.

922
00:59:09,520 --> 00:59:15,520
so, the justice center expansion has three main components, the

923
00:59:15,520 --> 00:59:18,520
locker space and the breaker space.

924
00:59:18,520 --> 00:59:21,520
I will show photographs and some upcoming slides for reference. The

925
00:59:21,520 --> 00:59:23,520
current fitness facilities

926
00:59:29,520 --> 00:59:31,520
are extremely space confined, it has a mass capacity of

927
00:59:31,520 --> 00:59:33,520
two people at best in the room at a time, with the upcoming police fitness requirements and

928
00:59:33,520 --> 00:59:36,520
allowance for fitness on shift is not allowable use

929
00:59:36,520 --> 00:59:39,520
of the space is required.

930
00:59:42,520 --> 00:59:45,520
there is also a lack of ability to complete any

931
00:59:45,520 --> 00:59:47,520
of the physical testing components required in

932
00:59:47,520 --> 00:59:51,520
physical classroom training that is needed for the space in addition

933
00:59:51,520 --> 00:59:54,520
, they also host public facing classes that

934
00:59:54,520 --> 00:59:57,520
are physical , like the women safety and things like that,

935
00:59:57,520 --> 01:00:00,520
they do not have enough room for the training and the space

936
01:00:00,520 --> 01:00:03,680
. The current locker rooms are not ada

937
01:00:03,680 --> 01:00:07,160
compliant for the men's or women's spaces.

938
01:00:07,160 --> 01:00:09,160
in walkers

939
01:00:14,440 --> 01:00:16,440
for women and men are inadequate for future needs especially on the women's side

940
01:00:16,440 --> 01:00:19,440
of the locker rooms. There is a ventilation

941
01:00:19,440 --> 01:00:22,440
issue in the locker rooms with the high humidity created from

942
01:00:22,440 --> 01:00:24,440
the showers.

943
01:00:27,440 --> 01:00:34,440
the materials are particleboard for the walkers, so they are not faring well

944
01:00:34,440 --> 01:00:36,440
and seem to be falling apart. The project moves

945
01:00:36,440 --> 01:00:39,440
forward, the demolition controls will be added as well

946
01:00:39,440 --> 01:00:42,440
as materials for more of the locker environment.

947
01:00:42,440 --> 01:00:48,440
lockers currently contain a lot of sweaty and bulletproof vests

948
01:00:49,440 --> 01:00:52,440
and they do not dry well and are creating

949
01:00:52,440 --> 01:00:55,440
issues with people saying them out to dry. They are still wet from the last

950
01:00:55,440 --> 01:01:00,440
time they were used, so some other things we had worked out were

951
01:01:00,440 --> 01:01:04,400
antibacterial cleaning cabinets pick some of

952
01:01:04,440 --> 01:01:07,440
the other municipalities have a standard thing. I will see in some of

953
01:01:07,440 --> 01:01:11,440
the photographs where people just kind than

954
01:01:11,440 --> 01:01:15,440
in their lockers in an attempt to dry things.

955
01:01:15,440 --> 01:01:23,240
that is just containing a health problem for the officers. Lastly the current

956
01:01:23,440 --> 01:01:24,440
break room only seats six people.

957
01:01:24,440 --> 01:01:26,440
there's typically at least double that in the break room

958
01:01:26,440 --> 01:01:30,440
for meals, during breaks officers are turning conference rooms and other

959
01:01:30,440 --> 01:01:32,440
spaces to accommodate their needs , so I will

960
01:01:32,440 --> 01:01:39,400
just share some of the photographs that were shared with me.

961
01:01:40,440 --> 01:01:44,640
it is probably hard to tell but ,

962
01:01:45,440 --> 01:01:51,440
there are some more folks in the breaker --break room but if

963
01:01:51,440 --> 01:01:55,440
you have been in there it is an extremely tight space, like if you

964
01:01:55,440 --> 01:02:00,840
are testing for pd, there is enough room for

965
01:02:01,440 --> 01:02:05,440
one percent to go in there and test. If

966
01:02:05,440 --> 01:02:07,440
you have a multiple person testing environment you basically have to take turns or, in

967
01:02:07,440 --> 01:02:09,440
the break room.

968
01:02:13,440 --> 01:02:16,440
so, typically the officers do not want

969
01:02:16,440 --> 01:02:18,840
to eat out in

970
01:02:21,440 --> 01:02:22,440
public, a lot of times, just want to come in and he took their food

971
01:02:22,440 --> 01:02:25,440
and get rolling, there is a race for space and

972
01:02:25,440 --> 01:02:30,840
just running into everybody's areas to switch and eat.

973
01:02:31,440 --> 01:02:33,440
so here are some photographs of , it

974
01:02:33,440 --> 01:02:36,440
is kind of hard to tell but you can see the

975
01:02:36,440 --> 01:02:43,400
materials of that particleboard, the hinges on both of these are

976
01:02:43,440 --> 01:02:45,440
hanging off and you can see somebody's clothes are attempted to

977
01:02:45,440 --> 01:02:50,440
be dried by hanging halfway off the locker room. So here

978
01:02:50,440 --> 01:02:54,440
is some more farther away photographs of people's

979
01:02:54,440 --> 01:02:57,440
things, you can see a lot of the vests and shoes and things

980
01:02:57,440 --> 01:02:59,440
where there is space in those drawers for shoes and space for the rest,

981
01:02:59,440 --> 01:03:04,240
that they are just hanging and the fact

982
01:03:04,440 --> 01:03:08,440
that you can stand between the two lockers and reach across

983
01:03:08,440 --> 01:03:14,440
and touch tells you it is not ada compliant, so I think

984
01:03:14,440 --> 01:03:17,440
in pd there is a real need for that because there are

985
01:03:17,440 --> 01:03:20,440
people injured on duty that to require assistance sometimes, even if

986
01:03:20,440 --> 01:03:26,440
it is temporarily and they would be able to utilize the space. So,

987
01:03:26,440 --> 01:03:30,440
the next steps would be going forward with this, based on your

988
01:03:30,440 --> 01:03:34,640
feedback tonight, would just be to engage

989
01:03:35,440 --> 01:03:40,840
with the architect , do landing and needs assessment and

990
01:03:42,440 --> 01:03:46,440
manic design, set of drawings, that is where we are at with the projects

991
01:03:46,440 --> 01:03:49,440
as we go through and do the cost estimating. Then, come back to you guys with

992
01:03:49,440 --> 01:03:53,400
more information on costs and plans.

993
01:03:55,440 --> 01:03:58,440
so, we are just looking for feedback on if you would

994
01:03:58,440 --> 01:04:03,240
like to proceed with that, with this project.

995
01:04:07,440 --> 01:04:10,440
also, the funding source would be the crime

996
01:04:10,440 --> 01:04:14,440
control budget. Just in case, they have sufficient funds

997
01:04:14,440 --> 01:04:16,440
.

998
01:04:17,440 --> 01:04:21,640
>> so, with respect to this, would include

999
01:04:22,440 --> 01:04:26,440
presenting and drawing up space for the drawing unit?

1000
01:04:26,440 --> 01:04:29,440
>> correct, similar to when we have the traffic management

1001
01:04:29,440 --> 01:04:31,840
area, we factor in

1002
01:04:35,440 --> 01:04:38,440
everything and pd would help select a climate

1003
01:04:38,440 --> 01:04:40,160
they need and lockers they need and build the space

1004
01:04:40,160 --> 01:04:41,400
based on what they require.

1005
01:04:41,400 --> 01:04:43,440
>> would include a separate

1006
01:04:43,440 --> 01:04:46,880
testing room so they would not be sitting in

1007
01:04:46,880 --> 01:04:47,920
the lounge?

1008
01:04:47,920 --> 01:04:52,120
>> the discussion was having a big, almost

1009
01:04:55,440 --> 01:04:58,440
come I don't know if you're familiar with a crossfit gym,

1010
01:04:58,440 --> 01:05:01,440
the weight area and workout area and a big open wrestling that area where it

1011
01:05:01,440 --> 01:05:06,440
is open and fitness and that would be the space

1012
01:05:06,440 --> 01:05:08,440
you can utilize for training and flex space and can

1013
01:05:08,440 --> 01:05:10,440
move the climate back and forth as needed.

1014
01:05:10,440 --> 01:05:13,440
a lot of the equipment now is on rollers where you can roll the

1015
01:05:13,440 --> 01:05:17,440
equipment back and forth, so having just a lot

1016
01:05:17,440 --> 01:05:20,440
more open space in the plan for fitness, and there are

1017
01:05:20,440 --> 01:05:27,400
several other facilities, I know that the police have toured in

1018
01:05:27,440 --> 01:05:30,440
grapevine and different competitors as far as retention and recruitment

1019
01:05:30,440 --> 01:05:33,440
tools, so just in comparison, and they have

1020
01:05:33,440 --> 01:05:36,440
looked at several other facilities.

1021
01:05:36,440 --> 01:05:40,400
>> I would really favor this, absolutely.

1022
01:05:41,440 --> 01:05:45,440
>> kevin? >> is going to ask, chief, I

1023
01:05:45,440 --> 01:05:51,440
know we have the new positions we authorize for the

1024
01:05:51,440 --> 01:05:54,440
sros, what is our current staffing level?

1025
01:05:54,440 --> 01:05:56,440
are we 80% staff?

1026
01:06:00,440 --> 01:06:02,440
>> year two shy.

1027
01:06:03,440 --> 01:06:07,640
>> what does that -- 56. So, we are

1028
01:06:11,440 --> 01:06:15,440
right now being fully staffed, and we are having

1029
01:06:15,440 --> 01:06:17,840
these suggestion issues? Okay.

1030
01:06:18,440 --> 01:06:22,400
>> you said there was enough money

1031
01:06:24,440 --> 01:06:26,440
in the budget, what are you all thinking is going to

1032
01:06:26,440 --> 01:06:29,440
cost? I know you do not have the official cost yet but

1033
01:06:29,440 --> 01:06:33,440
do we think it is 1 million bucks?

1034
01:06:33,440 --> 01:06:35,440
>> the answer to that, we don't know.

1035
01:06:35,440 --> 01:06:37,400
>> but we have enough, how do we know we

1036
01:06:37,400 --> 01:06:38,480
have enough, I guess?

1037
01:06:38,480 --> 01:06:42,440
>> because it is in the control district.

1038
01:06:42,440 --> 01:06:44,440
>> and we have a ton. >> we have enough.

1039
01:06:44,440 --> 01:06:47,440
>> and because we have set aside funds for capital investment and, you have

1040
01:06:47,440 --> 01:06:48,440
already set aside the fund balance is strong.

1041
01:06:48,440 --> 01:06:50,440
>> that is fine,

1042
01:06:52,440 --> 01:06:54,440
this wasn't public safety, this is another one of these --

1043
01:06:54,440 --> 01:06:57,440
>> reimbursing thing for me was I was

1044
01:06:57,440 --> 01:07:00,440
going to ask , we just of this renovation of the justice

1045
01:07:00,440 --> 01:07:05,440
center last year, we are having to do it again? Then

1046
01:07:05,440 --> 01:07:06,440
I realized it was more like 10 years ago.

1047
01:07:06,440 --> 01:07:13,440
>> a thinking that too, then realized it had been a while back.

1048
01:07:13,440 --> 01:07:18,440
I am all in as well but do we have enough --I guess

1049
01:07:18,440 --> 01:07:22,440
we need the architect but I am thinking of that space and do we have enough

1050
01:07:22,440 --> 01:07:25,440
space to do what we want to do even in that building?

1051
01:07:25,440 --> 01:07:27,440
>> the inspection would

1052
01:07:31,440 --> 01:07:33,440
include potentially expanding.

1053
01:07:33,440 --> 01:07:36,440
if your member were the break room is

1054
01:07:36,440 --> 01:07:38,440
versus the weight room, the building is not a complete rectangle

1055
01:07:38,440 --> 01:07:40,440
or a square, depending on how you look at it.

1056
01:07:40,440 --> 01:07:43,160
>> I know when we did national night out,

1057
01:07:43,160 --> 01:07:44,760
that is all pretty tight.

1058
01:07:44,760 --> 01:07:46,760
>> absolutely.

1059
01:07:49,440 --> 01:07:52,440
>> he is not forgetting the details but has also looked at,

1060
01:07:52,440 --> 01:07:55,440
there are some things about the silly bird that could have been done differently.

1061
01:07:55,440 --> 01:08:01,440
>> there are just some different configurations to take into account.

1062
01:08:01,440 --> 01:08:03,280
>> there asking permission to get the answers to

1063
01:08:03,280 --> 01:08:04,240
those types of questions.

1064
01:08:04,240 --> 01:08:04,880
>> absolutely.

1065
01:08:04,880 --> 01:08:06,440
>> so are we okay with that one?

1066
01:08:06,440 --> 01:08:07,000
>> yes.

1067
01:08:07,000 --> 01:08:08,360
so, justice center, yes.

1068
01:08:08,360 --> 01:08:11,360
>> --fire station five moving forward.

1069
01:08:13,440 --> 01:08:18,840
>> I think I saw a thumbs-up from most everybody.

1070
01:08:19,440 --> 01:08:21,440
>> on the supercenter raring to do a

1071
01:08:21,440 --> 01:08:23,440
tour and come back. Now we are ready for

1072
01:08:23,440 --> 01:08:26,360
the arts center conversation that has an impact on the fire admin

1073
01:08:26,360 --> 01:08:27,360
/hangar building brick

1074
01:08:27,360 --> 01:08:30,360
>> we will take c and

1075
01:08:31,440 --> 01:08:37,440
cover the fire admin building at the same time. That one is up to you.

1076
01:08:37,440 --> 01:08:39,440
>> I'm sorry, I was talking to her.

1077
01:08:39,440 --> 01:08:40,440
>> so the follow-up discussion from the

1078
01:08:40,440 --> 01:08:43,440
fifth tuesday work session has your name beside it but

1079
01:08:43,440 --> 01:08:48,440
I think I can -- we heard from brett egan

1080
01:08:48,440 --> 01:08:52,440
at the devos institute, he sent out his report, everybody has

1081
01:08:52,440 --> 01:08:55,440
got that , I hope you have had a chance to review it, he

1082
01:08:55,440 --> 01:09:01,440
had some very specific recommendations that are up there and the

1083
01:09:01,440 --> 01:09:07,440
question is , philosophically, what is our direction going to be?

1084
01:09:13,520 --> 01:09:16,520
>> she is pulling up the last --the second to

1085
01:09:16,520 --> 01:09:18,520
last page, actually,

1086
01:09:20,800 --> 01:09:22,800
it is left.

1087
01:09:22,360 --> 01:09:24,360
>> there is a

1088
01:09:24,360 --> 01:09:26,360
way. They go.

1089
01:09:26,360 --> 01:09:30,560
>> there we go. That is the thing.

1090
01:09:38,520 --> 01:09:39,520
>> did that go down? Yep. Next and up, that one. That one.

1091
01:09:39,520 --> 01:09:43,120
>> yes, that is it. That is

1092
01:09:44,520 --> 01:09:46,520
fine, okay.

1093
01:09:46,520 --> 01:09:50,520
so, this was, you know, we heard this in august and

1094
01:09:50,520 --> 01:09:56,520
everybody has had some time to think about it and

1095
01:09:56,520 --> 01:10:02,520
noodle over it. So, mike is looking for direction on what to

1096
01:10:02,520 --> 01:10:05,520
do about the arts center.

1097
01:10:11,440 --> 01:10:12,440
>> I have a question.

1098
01:10:12,440 --> 01:10:17,440
>> is, john. >> this actually goes to janine. So, we discussed

1099
01:10:17,440 --> 01:10:23,440
about the recommendations of the city, is that going to be sufficient

1100
01:10:23,440 --> 01:10:26,440
for you to try to maximize the use of arts center for the revenue? Is

1101
01:10:26,440 --> 01:10:27,800
this going to be

1102
01:10:27,800 --> 01:10:28,560
enough?

1103
01:10:28,560 --> 01:10:33,360
>> enough to focus on generating more revenue? Yes.

1104
01:10:35,440 --> 01:10:38,440
if these recommendations go into play,

1105
01:10:38,440 --> 01:10:44,440
and we are able to open up and have more inventory available

1106
01:10:44,440 --> 01:10:48,800
to the arts center to rent the space, then that is

1107
01:10:48,800 --> 01:10:50,280
going to increase our revenues.

1108
01:10:50,280 --> 01:10:53,880
>> to have ideas of what we

1109
01:10:56,440 --> 01:10:59,440
are currently able to do to what this will allow you to do?

1110
01:10:59,440 --> 01:11:02,440
>> I do not have an exact percentage

1111
01:11:02,440 --> 01:11:08,440
for you because it really is going to depend on

1112
01:11:08,440 --> 01:11:11,440
how much the resident companies continue to book with us through the new booking policy. So

1113
01:11:11,440 --> 01:11:16,240
for instance, right now, the wilson theater is

1114
01:11:17,440 --> 01:11:20,440
being used 0% of the time for rentals or presented events.

1115
01:11:20,440 --> 01:11:23,440
if this recommendation moves forward, the wilson theater

1116
01:11:23,440 --> 01:11:26,440
will be available about 50% of

1117
01:11:29,440 --> 01:11:35,440
the time to the arts center to be either available

1118
01:11:35,440 --> 01:11:38,440
to put a presented event in order to rent out to a third party rental. And

1119
01:11:38,440 --> 01:11:41,440
that is just that space.

1120
01:11:41,440 --> 01:11:46,240
>> so, it could always be more, but is

1121
01:11:48,440 --> 01:11:54,440
this enough for you to go and do what you can do in

1122
01:11:54,440 --> 01:11:56,440
terms of [ inaudible ]

1123
01:11:58,440 --> 01:12:01,440
>> yes, this recommendation would allow us

1124
01:12:01,440 --> 01:12:06,840
to have increased revenues, increased rentals , in the sense

1125
01:12:07,440 --> 01:12:15,240
of, we are going to be able to have have expanded our staff

1126
01:12:15,440 --> 01:12:18,440
and our staff on board at the end of march,

1127
01:12:18,440 --> 01:12:20,440
we exceeded our revenue expectations in rentals because we

1128
01:12:20,440 --> 01:12:24,440
have the bandwidth to book more. So now, we have the inventory and the bandwidth,

1129
01:12:24,440 --> 01:12:28,440
we should actually be able to exceed

1130
01:12:28,440 --> 01:12:30,440
our budgeted expectations in revenue.

1131
01:12:30,440 --> 01:12:34,680
I would say, by maybe at least 30 more percent ? I am being

1132
01:12:34,680 --> 01:12:36,360
safe with that number.

1133
01:12:36,360 --> 01:12:38,360
>> john?

1134
01:12:39,440 --> 01:12:43,400
>> so, as I thought through this

1135
01:12:47,440 --> 01:12:50,440
and figured out what is the important piece here, it really seemed

1136
01:12:50,440 --> 01:12:53,440
like the important piece is increasing inventory to sell the

1137
01:12:53,440 --> 01:12:56,440
arts center. We have this huge beautiful asset that we can sell

1138
01:12:56,440 --> 01:13:01,440
and increasing the availability of that to sell as we go is

1139
01:13:01,440 --> 01:13:05,440
the crucial thing. So, dovetailing on that, we

1140
01:13:05,440 --> 01:13:09,640
talked about the hangar, renovating the hangar.

1141
01:13:12,440 --> 01:13:18,440
this process of getting the resident companies a place to rehearse

1142
01:13:18,440 --> 01:13:20,440
that is close to the arts center and therefore

1143
01:13:20,440 --> 01:13:22,440
freeing up the availability in the arts

1144
01:13:22,440 --> 01:13:24,440
center. I am in favor of this plan.

1145
01:13:24,440 --> 01:13:29,440
the one question I do have on this is

1146
01:13:29,440 --> 01:13:32,440
part of this plan, if you go to page 22, if you go back,

1147
01:13:32,440 --> 01:13:35,440
it breaks down how we get to 1 million bucks. Resident company

1148
01:13:35,440 --> 01:13:39,440
fees, that is my only concern that I am willing to

1149
01:13:39,440 --> 01:13:42,440
have some discussion about. It is $30,000 a year

1150
01:13:42,440 --> 01:13:47,240
out of this . I'm not as concerned about

1151
01:13:47,440 --> 01:13:50,440
whether or not we get an additional $30,000 out of the resident companies to get to

1152
01:13:50,440 --> 01:13:54,440
the million dollars as I am increasing inventory. Does that make sense?

1153
01:13:54,440 --> 01:13:58,400
if we can find a way

1154
01:14:00,440 --> 01:14:03,440
to take care of this, or make up this $30,000 or fund the resident

1155
01:14:03,440 --> 01:14:05,840
companies, whatever it is

1156
01:14:12,440 --> 01:14:15,440
, if that gives us additional inventory, that is what I am more concerned about getting

1157
01:14:15,440 --> 01:14:17,160
because that is where we increase all these other line items

1158
01:14:17,160 --> 01:14:17,960
is by increasing inventory.

1159
01:14:17,960 --> 01:14:19,960
>> good point, and

1160
01:14:20,440 --> 01:14:24,440
keep in mind that you can do whatever you want to do. This was based

1161
01:14:24,440 --> 01:14:27,440
on the -- breath a suggestion based on what is

1162
01:14:27,440 --> 01:14:31,400
common with other performing arts centers.

1163
01:14:33,440 --> 01:14:38,840
>> we built this beautiful arts center and taken on

1164
01:14:40,440 --> 01:14:42,440
--this is different than the old fire station that was converted to an

1165
01:14:42,440 --> 01:14:46,440
arts center practices a big deal. And it

1166
01:14:46,440 --> 01:14:47,440
is an evolving deal.

1167
01:14:47,440 --> 01:14:50,440
whatever we decide tonight or this year is not the way

1168
01:14:50,440 --> 01:14:55,440
it will continue to be. We hope this continues to be an evolution

1169
01:14:55,440 --> 01:14:59,400
of arts in coppell. I don't

1170
01:14:59,440 --> 01:15:02,440
know what that will look like in five years but I think this is a

1171
01:15:02,440 --> 01:15:05,440
great next step of continuing to raise the bar and increasing revenue. We

1172
01:15:05,440 --> 01:15:10,440
are not going to get back to 0 on the arts center and we knew

1173
01:15:10,440 --> 01:15:12,440
us on the path of getting to sustainability

1174
01:15:12,440 --> 01:15:16,640
for this and hopefully increasing the resident

1175
01:15:19,440 --> 01:15:25,440
companies exposures. I am in favor of the plan as laid out

1176
01:15:25,440 --> 01:15:29,440
and certainly open to this resident feed. How do

1177
01:15:29,440 --> 01:15:33,440
we take care of the resident company fee schedule?

1178
01:15:33,440 --> 01:15:39,440
quite frankly I would sort of think if we do increase the fees , they

1179
01:15:39,440 --> 01:15:42,440
will be coming to us for additional funding

1180
01:15:42,440 --> 01:15:49,400
from the city, my guess is, how it would have been.

1181
01:15:49,440 --> 01:15:50,440
I am not as concerned about the $30,000 as we need

1182
01:15:50,440 --> 01:15:52,440
the availability in the arts center to sell.

1183
01:15:52,440 --> 01:15:54,440
>> kevin.

1184
01:15:55,440 --> 01:15:59,640
>> around that time I spoke free earlier,

1185
01:16:01,440 --> 01:16:04,440
I am kind of a ditto. That was very well said.

1186
01:16:04,440 --> 01:16:07,440
>> you got mine earlier, so.

1187
01:16:07,440 --> 01:16:09,840
>> I just purpose of

1188
01:16:13,440 --> 01:16:16,440
, and the presentation, trying to get the

1189
01:16:16,440 --> 01:16:22,440
resident companies to pitch in, and I have zero interest in that whatsoever.

1190
01:16:22,440 --> 01:16:24,440
it is great if they are able to increase the

1191
01:16:24,440 --> 01:16:28,440
revenues that point but I feel like we would squash them out

1192
01:16:28,440 --> 01:16:31,440
of existence to try to come up with that kind of

1193
01:16:31,440 --> 01:16:33,440
contribution so I am definitely interested in that.

1194
01:16:33,440 --> 01:16:34,440
>> jim.

1195
01:16:34,440 --> 01:16:36,840
>> to me , this combined

1196
01:16:40,440 --> 01:16:44,640
with the building is really more about

1197
01:16:45,440 --> 01:16:49,440
making sure the arts center is more a performance center and not

1198
01:16:49,440 --> 01:16:55,440
, you know, predominately a rehearsal or set construction center. And

1199
01:16:55,440 --> 01:16:58,440
the more, I think certainly I have been surprised, and I

1200
01:16:58,440 --> 01:17:02,440
lot of folks have been working for us have

1201
01:17:02,440 --> 01:17:05,440
been surprised with the demand for rentals and what we are asking for

1202
01:17:05,440 --> 01:17:08,440
rentals is not inexpensive. It is an expensive place

1203
01:17:08,440 --> 01:17:13,440
to have an event. And yet the demand has been tremendous

1204
01:17:13,440 --> 01:17:17,440
, I think that is a real testament to a

1205
01:17:17,440 --> 01:17:21,640
facility . To me, when we had $1 million

1206
01:17:23,440 --> 01:17:27,440
, or when we had $970,000 , I don't think it will really make

1207
01:17:27,440 --> 01:17:30,440
a big difference. The thing to me about it is

1208
01:17:30,440 --> 01:17:33,440
it is a resident arts company. These residents will be paying taxes

1209
01:17:33,440 --> 01:17:38,440
so they are paying all the same fees we are. To support the

1210
01:17:38,440 --> 01:17:43,840
arts center. So, because they are resident arts companies,

1211
01:17:44,440 --> 01:17:47,440
there composed of people in our community that want to express themselves in

1212
01:17:47,440 --> 01:17:51,440
some artistic fashion whether it is through their voice or playing the

1213
01:17:51,440 --> 01:17:56,440
chamber orchestra or whatever, so, that tends to contribute

1214
01:17:56,440 --> 01:17:59,440
for the folks that want to go watch them and be entertained by that, it tends

1215
01:17:59,440 --> 01:18:01,440
to contribute to

1216
01:18:03,440 --> 01:18:08,440
our quality of life in town which is exactly what the arts center was all

1217
01:18:08,440 --> 01:18:11,440
about. So, I am not as concerned about the resident

1218
01:18:11,440 --> 01:18:14,440
companies, they have had some other challenges, when

1219
01:18:14,440 --> 01:18:18,440
we first started doing this , I mean,

1220
01:18:18,440 --> 01:18:21,440
you know, janine requires they have an annual calendar for events and

1221
01:18:21,440 --> 01:18:25,640
they had to experience some growth, in

1222
01:18:27,440 --> 01:18:30,440
this organization to even get to that point. This is been

1223
01:18:30,440 --> 01:18:32,440
a big learning experience for all of them. I am more interested in freeing

1224
01:18:32,440 --> 01:18:34,440
up the space

1225
01:18:38,440 --> 01:18:40,440
to make it more of a performance-based, an event rental

1226
01:18:40,440 --> 01:18:42,440
space, maximize the revenue we are bringing into the space,

1227
01:18:42,440 --> 01:18:46,440
particularly as we make another space available for the rehearsals

1228
01:18:46,440 --> 01:18:50,440
and the set construction, that sort of thing.

1229
01:18:50,440 --> 01:18:56,440
I definitely want to support this , you've already invested so

1230
01:18:56,440 --> 01:18:59,440
much in it and so many people derive so much joy

1231
01:18:59,440 --> 01:19:04,240
from it, we also porting resident arts companies

1232
01:19:05,440 --> 01:19:08,440
at the same time for $30,000 is of less interest

1233
01:19:08,440 --> 01:19:11,520
to me than the , you know, one to $300,000 that we

1234
01:19:11,520 --> 01:19:14,520
could pay from increasing the usage of the facilities and

1235
01:19:14,520 --> 01:19:17,520
performance center and event rental.

1236
01:19:26,520 --> 01:19:29,520
>> anybody have any comments, questions? John?

1237
01:19:29,520 --> 01:19:32,520
>> things I would say also, the only thing

1238
01:19:32,520 --> 01:19:35,520
is, 30,000 I think part of the reason

1239
01:19:35,520 --> 01:19:38,520
why they came up with that or we both came up with that

1240
01:19:38,520 --> 01:19:42,720
was just [ inaudible ] the only thing is

1241
01:19:46,520 --> 01:19:50,520
, like you said, space is important and if we

1242
01:19:50,520 --> 01:19:56,520
are able -- I know you were working, you have group relations with

1243
01:19:56,520 --> 01:19:59,520
the performers and if there is a way that we could free

1244
01:19:59,520 --> 01:20:04,320
up spaces for the timeslots, and they wrote

1245
01:20:06,520 --> 01:20:12,520
with us, maybe you could knock out whatever, the 30,000, as

1246
01:20:15,440 --> 01:20:18,440
it might have been --they

1247
01:20:19,440 --> 01:20:21,440
may have had the space they need.

1248
01:20:21,440 --> 01:20:24,440
if we can offset in that way so that they do

1249
01:20:24,440 --> 01:20:30,440
not actually pay but rather we work with them to get

1250
01:20:30,440 --> 01:20:33,440
generating , [ inaudible ] I don't know.

1251
01:20:36,440 --> 01:20:42,440
>> we don't want to put them on the verge of not

1252
01:20:42,440 --> 01:20:47,440
being able to perform , but at the same time we do want to make sure that

1253
01:20:47,440 --> 01:20:49,440
they also work with us to make sure we can

1254
01:20:49,440 --> 01:20:54,440
maximize the spaces and the time, that we can use for

1255
01:20:54,440 --> 01:21:01,440
bringing in to show them what else they could use it for.

1256
01:21:01,440 --> 01:21:03,440
you are right, 30,000 is not a lot.

1257
01:21:03,440 --> 01:21:07,400
it is really not a lot

1258
01:21:08,440 --> 01:21:12,440
for trying to make of the million use that as, just knock it off, every

1259
01:21:12,440 --> 01:21:16,640
time we have a swap, in a

1260
01:21:18,440 --> 01:21:21,440
sense, right? And that kind of gives them incentive to work with us

1261
01:21:21,440 --> 01:21:25,640
if there is a conflict with the

1262
01:21:27,440 --> 01:21:30,440
date and time that someone wants it and they are willing to pay a lot

1263
01:21:30,440 --> 01:21:34,640
more money for that time and space.

1264
01:21:42,440 --> 01:21:48,440
>> mark. >> I want to ask a question about the future.

1265
01:21:51,440 --> 01:21:55,640
from the fast year, 55 ticketed show days.

1266
01:21:57,440 --> 01:22:03,440
than the load in days, those are the six days

1267
01:22:03,440 --> 01:22:05,440
prior to, or excuse me, those two weeks .

1268
01:22:05,440 --> 01:22:12,640
>> so, this document that you have ended, september 30th, so this is

1269
01:22:14,440 --> 01:22:17,440
with them fully rehearsing and fully set constructing in the

1270
01:22:17,440 --> 01:22:21,440
center. So, there rehearsals and load in their 100%

1271
01:22:21,440 --> 01:22:26,440
in the space, they have reserved on our calendar 138 days in

1272
01:22:26,440 --> 01:22:27,440
order to produce their performances.

1273
01:22:27,440 --> 01:22:31,400
and then they do on occasion

1274
01:22:36,440 --> 01:22:37,440
come into the building when we have open building hours to complete the

1275
01:22:37,440 --> 01:22:39,440
construction outside of their reserved times.

1276
01:22:39,440 --> 01:22:43,640
>> with your proposal, with the new space,

1277
01:22:51,440 --> 01:22:54,440
what would that number back down to?

1278
01:22:54,440 --> 01:23:01,640
>> for each show, you figure how they do six shows a year,

1279
01:23:05,440 --> 01:23:10,440
and each show has nine performances, but a three weekend long, they

1280
01:23:10,440 --> 01:23:13,440
days in the space which is again, that

1281
01:23:13,440 --> 01:23:16,440
12 to 13 days before the first performance,

1282
01:23:16,440 --> 01:23:19,440
and then you brian --run into we can performances and if they choose

1283
01:23:19,440 --> 01:23:23,400
to, the dark days in between

1284
01:23:25,440 --> 01:23:27,440
, that we can performances, they can come in and do pick up rehearsals,

1285
01:23:27,440 --> 01:23:31,440
they can do auditions for the next upcoming show in the space, because the spaces

1286
01:23:31,440 --> 01:23:34,440
there's. Essentially once you move into the space, you have

1287
01:23:34,440 --> 01:23:37,440
the space for the consecutive days to

1288
01:23:37,440 --> 01:23:41,640
the end of your booking so a

1289
01:23:42,440 --> 01:23:46,440
maximum of 29 days for a full-scale production show

1290
01:23:46,440 --> 01:23:52,440
for theater coppell. And for a small scale production show , like the orchestra

1291
01:23:52,440 --> 01:23:55,440
or ballet, they can choose for a maximum of eight days

1292
01:23:55,440 --> 01:23:57,840
with one performance weakened.

1293
01:24:05,440 --> 01:24:10,440
>> bijou. >> thank you, mayor. A question, you had mentioned

1294
01:24:10,440 --> 01:24:13,440
the space availability will increase 50%. What about the

1295
01:24:13,440 --> 01:24:15,440
main theater?

1296
01:24:15,440 --> 01:24:21,440
>> the main hall theater would increase mainly during weekdays because

1297
01:24:22,440 --> 01:24:28,440
if you see on the chart that you have, it is the rehearsal time for the

1298
01:24:28,440 --> 01:24:34,440
resident companies to corral and the orchestra that take away days. Those

1299
01:24:34,440 --> 01:24:37,440
are the days we are trying to fill with

1300
01:24:37,440 --> 01:24:40,440
corporate rentals like we have moving in tomorrow for the next four days

1301
01:24:40,440 --> 01:24:43,440
in that space. I cannot give you a 100% estimate on how much we can go

1302
01:24:43,440 --> 01:24:46,440
in there because the weekend usage of

1303
01:24:46,440 --> 01:24:49,440
the resident companies will primarily stay the same as long as

1304
01:24:49,440 --> 01:24:52,440
they keep programming their seasons the same

1305
01:24:52,440 --> 01:24:58,440
way that they do. It is giving us more weekday space

1306
01:24:58,440 --> 01:25:01,960
, in the main hall or the reception hall if they use that

1307
01:25:01,960 --> 01:25:03,200
as rehearsal space.

1308
01:25:03,200 --> 01:25:08,600
>> weekdays, you made it is not going to be

1309
01:25:10,440 --> 01:25:12,440
and sunday, it will be weekdays, monday, tuesday, wednesday, thursday?

1310
01:25:12,440 --> 01:25:14,440
>> it will be most weekdays unless the resident

1311
01:25:14,440 --> 01:25:17,440
companies change how they program or how many shows they

1312
01:25:17,440 --> 01:25:20,440
produce each season but on track for the past two years, they

1313
01:25:20,440 --> 01:25:23,440
have been producing the same amount of

1314
01:25:23,440 --> 01:25:29,440
shows, so I am expecting they will continue to do that method moving forward.

1315
01:25:29,440 --> 01:25:32,440
>> okay, so the weekend availability

1316
01:25:35,440 --> 01:25:37,440
will not increase much?

1317
01:25:37,440 --> 01:25:40,440
>> not much, maybe a little bit here or there. Let's say

1318
01:25:40,440 --> 01:25:43,440
one year the corral did it shows and then last year they did

1319
01:25:43,440 --> 01:25:46,440
11 shows. So there's a bit of flexibility in that and also with

1320
01:25:46,440 --> 01:25:51,840
how many shows we present , last season we presented

1321
01:25:52,440 --> 01:25:56,400
13 titles, this upcoming season representing 19 titles.

1322
01:25:56,440 --> 01:26:00,640
>> if we follow this recommendation, the availability

1323
01:26:05,440 --> 01:26:06,440
will increase the theater, right?

1324
01:26:06,440 --> 01:26:10,440
>> majority of the availability will open in

1325
01:26:10,440 --> 01:26:12,760
openings in the main hall, majority of that opening will

1326
01:26:12,760 --> 01:26:13,960
be primarily during the week.

1327
01:26:13,960 --> 01:26:15,960
>> I also agree

1328
01:26:17,440 --> 01:26:20,440
that we need to increase the available hour so we need to create

1329
01:26:20,440 --> 01:26:23,440
more mentally of people in the main area. That is

1330
01:26:23,440 --> 01:26:27,400
the revenue , we can look for

1331
01:26:28,440 --> 01:26:30,440
the available streams. I know we have three theaters there. The

1332
01:26:30,440 --> 01:26:34,440
other is not completely three different spaces?

1333
01:26:34,440 --> 01:26:37,440
>> the third main spaces the reception

1334
01:26:37,440 --> 01:26:40,440
hall which is a multipurpose space.

1335
01:26:40,440 --> 01:26:44,440
occasionally the resident companies will use that

1336
01:26:44,440 --> 01:26:48,400
reversals or workshops or summer camps

1337
01:26:50,440 --> 01:26:53,440
, there space in those areas are smaller compared to

1338
01:26:53,440 --> 01:26:58,240
the space in the actual theater performance spaces.

1339
01:27:02,440 --> 01:27:07,840
>> are you proposing any changes to the camp days

1340
01:27:08,440 --> 01:27:10,840
that the corral have?

1341
01:27:12,440 --> 01:27:16,640
>> the proposal for operations is, each group

1342
01:27:18,440 --> 01:27:23,840
could reserve up to six bucks a year for

1343
01:27:24,440 --> 01:27:27,440
shows and they can block up to three weeks for camps and camps would

1344
01:27:27,440 --> 01:27:30,440
be considered monday through friday. Which is more than

1345
01:27:30,440 --> 01:27:34,640
any of the groups have done previously.

1346
01:27:40,440 --> 01:27:43,440
>> it looks like they were doing a week or something like that.

1347
01:27:43,440 --> 01:27:45,440
>> could you talk about how far out right now you're having to book the

1348
01:27:45,440 --> 01:27:46,440
shows?

1349
01:27:46,440 --> 01:27:51,440
>> yes, so I am already currently in talks and negotiations with agence

1350
01:27:51,440 --> 01:27:55,640
to start booking that 24/2025 season. Which is

1351
01:28:00,440 --> 01:28:01,440
normal in this industry that you will look that far ahead

1352
01:28:01,440 --> 01:28:03,440
so that the agents can route those shows.

1353
01:28:03,440 --> 01:28:10,400
what I do at this time is I look at the

1354
01:28:11,440 --> 01:28:13,440
past calendar to see where the resident companies

1355
01:28:13,440 --> 01:28:15,440
have placed their shows and try to work with these booking agents to

1356
01:28:15,440 --> 01:28:18,440
place the shows not on those days, occasionally

1357
01:28:18,440 --> 01:28:21,440
I will run into a hiccup where the show can only come in through texas

1358
01:28:21,440 --> 01:28:25,440
this week and if you want it you have to have it on this friday. That

1359
01:28:25,440 --> 01:28:29,440
is where I start conversations with the resident companies.

1360
01:28:29,440 --> 01:28:32,440
resident companies, for their submittal of

1361
01:28:32,440 --> 01:28:36,400
dates actually starts on october 1st.

1362
01:28:38,440 --> 01:28:42,440
they will submit their dates for 2024 to 2025 between october

1363
01:28:42,440 --> 01:28:44,440
1st and december 31st.

1364
01:28:44,440 --> 01:28:48,440
then my staff compiles it onto our calendar, we identify conflicts

1365
01:28:48,440 --> 01:28:51,440
if one resident company group asks for a show

1366
01:28:51,440 --> 01:28:54,440
on the same day, we resolve those conflicts and then we also work

1367
01:28:54,440 --> 01:28:58,440
with the conflicts of the presenting shows. At the same

1368
01:28:58,440 --> 01:29:03,440
time as that spins, we have private rental inquiries

1369
01:29:03,440 --> 01:29:06,440
coming in because people like to book a year in

1370
01:29:06,440 --> 01:29:09,520
advance. Right now we have inquiries waiting on our answers from

1371
01:29:09,520 --> 01:29:11,520
us for october, november and december of 2024

1372
01:29:11,520 --> 01:29:15,520
and we told them they have to wait on hold until we

1373
01:29:15,520 --> 01:29:20,320
can get some of our calendar built first.

1374
01:29:21,520 --> 01:29:23,520
>> you finish?

1375
01:29:24,520 --> 01:29:26,520
>> thanks for getting

1376
01:29:29,520 --> 01:29:33,520
to the intricacies of explaining the arts center or how it works

1377
01:29:33,520 --> 01:29:36,520
and everything. This may have come out before, to the resident

1378
01:29:36,520 --> 01:29:41,520
companies pay any fees now for rental when they come in to do a performance?

1379
01:29:41,520 --> 01:29:42,520
to the pay rental for their space?

1380
01:29:42,520 --> 01:29:45,520
>> right now, the resident companies, the only thing they pay

1381
01:29:45,520 --> 01:29:51,520
is if they need above basic services. We have the

1382
01:29:51,520 --> 01:29:56,920
market rates and they pay 10% of those services. It

1383
01:29:57,520 --> 01:30:00,520
is not for every single service that a third party rental would pay either. They

1384
01:30:00,520 --> 01:30:03,520
have a specialist of basic services that they pay. So

1385
01:30:03,520 --> 01:30:08,320
if they need more than four microphones, they

1386
01:30:08,520 --> 01:30:12,120
pay about six dollars per microphone.

1387
01:30:12,440 --> 01:30:18,440
the only fees they are currently incurring from the arts center

1388
01:30:18,440 --> 01:30:21,440
and if they need extra labor to run their

1389
01:30:21,440 --> 01:30:24,440
shows. And we have to hire extra labor, whether

1390
01:30:24,440 --> 01:30:27,440
it is our staff or contract labor, they do pay for that and that

1391
01:30:27,440 --> 01:30:29,560
they have to pay the regular standard.

1392
01:30:29,560 --> 01:30:30,160
>> okay.

1393
01:30:30,160 --> 01:30:33,440
just to clarify, the $30,000 on here, that

1394
01:30:33,440 --> 01:30:35,440
is basically 5% of

1395
01:30:39,440 --> 01:30:43,440
what they would be paying if they were paying market

1396
01:30:43,440 --> 01:30:45,440
rental rates , am I saying that right?

1397
01:30:45,440 --> 01:30:47,440
>> is, so the

1398
01:30:47,440 --> 01:30:49,440
$30,000 there is based on past usage.

1399
01:30:49,440 --> 01:30:52,440
what it would be is it would be 5% of the market rate

1400
01:30:52,440 --> 01:30:55,440
that a third party rental person would pay for

1401
01:30:55,440 --> 01:30:57,440
the building.

1402
01:30:57,440 --> 01:31:01,440
the resident company would pay. So essentially, the resident company would pay $250

1403
01:31:01,440 --> 01:31:03,840
to have a show.

1404
01:31:07,440 --> 01:31:10,440
that is 5% of the market rate.

1405
01:31:10,440 --> 01:31:12,440
>> okay. All right.

1406
01:31:14,440 --> 01:31:19,440
>> quick question and follow-up to that, that is not

1407
01:31:19,440 --> 01:31:21,840
unusual in the market?

1408
01:31:22,440 --> 01:31:26,440
right? I mean, that is within I

1409
01:31:26,440 --> 01:31:32,440
guess the market rate? I don't know how to say that, but

1410
01:31:32,440 --> 01:31:34,440
--that is what others are doing in their performing facilities?

1411
01:31:34,440 --> 01:31:35,440
>> yes, that is correct.

1412
01:31:35,440 --> 01:31:39,400
>> so, am I seeing that right?

1413
01:31:39,440 --> 01:31:42,440
that that would be the equivalent of $600,000 of revenue

1414
01:31:42,440 --> 01:31:46,440
if you are going to rent out the space ?

1415
01:31:46,440 --> 01:31:51,840
>> it was a 32 according to divorce, with the value

1416
01:31:52,440 --> 01:31:54,840
they are used too.

1417
01:31:55,440 --> 01:31:57,440
>> 832?

1418
01:31:57,440 --> 01:31:58,440
>> it is even less than 5%. >> it is a little bit less.

1419
01:31:58,440 --> 01:32:01,680
>> that is what the survey had in there somewhere.'s

1420
01:32:01,680 --> 01:32:02,760
based on usage.

1421
01:32:02,760 --> 01:32:06,360
>> that is based on the current

1422
01:32:07,440 --> 01:32:08,440
usage for they have been 100% rehearsing in

1423
01:32:08,440 --> 01:32:13,440
the facility. That is the other thing, if they --

1424
01:32:13,440 --> 01:32:16,440
the days when your usage days would go down, to listen those costs about 5%.

1425
01:32:16,440 --> 01:32:21,240
>> samudio had a hand up. I am sorry,

1426
01:32:21,440 --> 01:32:22,440
I thought it was somebody down there. John?

1427
01:32:22,440 --> 01:32:24,440
janine?

1428
01:32:25,440 --> 01:32:28,440
>> as far as the, I guess the request that

1429
01:32:28,440 --> 01:32:30,840
comes in for the

1430
01:32:33,440 --> 01:32:36,440
--the performance or whatever it is, is it more

1431
01:32:36,440 --> 01:32:39,240
of, for the weekends? Or is it more toward the weekdays

1432
01:32:39,240 --> 01:32:40,760
that they are requesting time?

1433
01:32:40,760 --> 01:32:43,760
>> are you asking about the

1434
01:32:44,440 --> 01:32:46,440
resident companies or third-party entities?

1435
01:32:46,440 --> 01:32:48,440
>> third-party.

1436
01:32:52,440 --> 01:32:56,440
>> third-party rentals right now if I am talking about things coming in november

1437
01:32:56,440 --> 01:32:58,440
and december of next year, it is more parties because they want parties

1438
01:32:58,440 --> 01:33:00,440
and they want to get those a year in advance

1439
01:33:00,440 --> 01:33:08,440
but we are seeing more corporate entities coming to us for weekday conventions. That

1440
01:33:08,440 --> 01:33:11,440
is in more of that.

1441
01:33:11,440 --> 01:33:13,440
>> what about performances?

1442
01:33:17,440 --> 01:33:20,440
>> at the moment, we have a lot of dance schools I want to come

1443
01:33:20,440 --> 01:33:24,440
in and do performances. We have not really entered the realm

1444
01:33:24,440 --> 01:33:27,440
of promoters coming in and asking to do shows. We have

1445
01:33:27,440 --> 01:33:32,440
had I think about three or four stage readings come through and that is

1446
01:33:32,440 --> 01:33:35,440
something else that we can open up and do, that is

1447
01:33:35,440 --> 01:33:38,440
just another type of contract we set when you are working with

1448
01:33:38,440 --> 01:33:40,440
a promoter.

1449
01:33:44,440 --> 01:33:46,440
>> any other questions?

1450
01:33:49,440 --> 01:33:56,440
>> so, when we are looking at this, altogether, we are looking at

1451
01:33:56,440 --> 01:34:01,440
--in the million dollars upfront for the renovation of the hangar , plus

1452
01:34:01,440 --> 01:34:06,240
yearly maintenance and operations , to then potentially make

1453
01:34:08,440 --> 01:34:10,840
x amount each year ,

1454
01:34:14,440 --> 01:34:20,440
in perpetuity, right? So, I mean, it starts to make

1455
01:34:20,440 --> 01:34:23,440
sense and , you know, I was a little bit concerned, janine, when

1456
01:34:23,440 --> 01:34:26,440
we were first talking about this, that,

1457
01:34:26,440 --> 01:34:30,640
you know, resident companies would not have

1458
01:34:32,440 --> 01:34:37,440
an opportunity to rehearse in the actual space, but the way

1459
01:34:37,440 --> 01:34:41,440
you explain it, they have time before each performance

1460
01:34:41,440 --> 01:34:46,240
, that two week period , that they can become

1461
01:34:47,440 --> 01:34:52,840
accustomed to the acoustics and the space and where

1462
01:34:53,440 --> 01:34:59,440
all their sets are going to be, so , you know, I am

1463
01:34:59,440 --> 01:35:02,440
not so opposed to it. As I was before.

1464
01:35:02,440 --> 01:35:07,440
because there is that opportunity . It is not like we are kicking them

1465
01:35:07,440 --> 01:35:11,440
out completely. But we are trying to free up a

1466
01:35:11,440 --> 01:35:13,440
little more space.

1467
01:35:19,440 --> 01:35:21,440
>> so, don? >> I will just say one thing, and this

1468
01:35:21,440 --> 01:35:24,440
once again is more philosophical, but to your point, it may be a

1469
01:35:24,440 --> 01:35:28,440
zero-sum game by the time you renovate this and maintain this and all that

1470
01:35:28,440 --> 01:35:33,440
but I just feel like you are really utilizing what I would

1471
01:35:33,440 --> 01:35:39,440
say is a gem of a lot of our facilities,

1472
01:35:39,440 --> 01:35:42,440
to the best of what it can be, or we don't

1473
01:35:42,440 --> 01:35:45,440
even know what it could be for sure. It is like, what can

1474
01:35:45,440 --> 01:35:48,440
this asset be in the long term?

1475
01:35:48,440 --> 01:35:51,440
you cannot know unless you have it available to utilize this way. So you

1476
01:35:51,440 --> 01:35:52,440
are right.

1477
01:35:52,440 --> 01:35:56,440
it may be we are switching off one pocket into another as far as

1478
01:35:56,440 --> 01:36:03,400
cost goes but you are really highlighting what I think was

1479
01:36:03,440 --> 01:36:07,440
envisioned for this thing, even he worked for years to

1480
01:36:07,440 --> 01:36:10,440
get an arts center or a performing arts center or something here, and now

1481
01:36:10,440 --> 01:36:15,440
we have this great building to utilize, so we should be

1482
01:36:15,440 --> 01:36:20,440
able to --we should raise all votes by utilizing this as best

1483
01:36:20,440 --> 01:36:23,160
as he can and generating as much revenue as

1484
01:36:23,160 --> 01:36:23,760
we can.

1485
01:36:23,760 --> 01:36:29,160
>> kevin? >> I just want to also point out that

1486
01:36:29,440 --> 01:36:33,440
janine and her team, what they have done with

1487
01:36:33,440 --> 01:36:39,440
the current inventory they have, they have already exceeded revenue

1488
01:36:39,440 --> 01:36:41,440
projections by a pretty decent amount from what I

1489
01:36:41,440 --> 01:36:45,440
understand from last report. Opening that up even more, we are just giving her

1490
01:36:45,440 --> 01:36:49,640
fuel for the fire, if you will.

1491
01:36:51,440 --> 01:36:54,440
as you stated, we don't need to know

1492
01:36:54,440 --> 01:36:57,440
what the thing can do.

1493
01:36:57,440 --> 01:37:00,440
to me it just reinforces when she asks for additional staff,

1494
01:37:00,440 --> 01:37:04,400
go see what it can do,

1495
01:37:06,440 --> 01:37:08,440
that is all we are doing is continuing that mantra

1496
01:37:08,440 --> 01:37:12,440
of, let's go see what this thing can do.

1497
01:37:12,440 --> 01:37:15,440
the success we have seen from the availability there

1498
01:37:15,440 --> 01:37:18,440
is now, what new heights are able to reach

1499
01:37:18,440 --> 01:37:24,440
from that? That is what I am very excited about and

1500
01:37:24,440 --> 01:37:27,440
I don't want to put our resident companies in the cold, I want to give them a facility

1501
01:37:27,440 --> 01:37:32,440
that is respectful of them, they are, as you point out,

1502
01:37:32,440 --> 01:37:35,440
they are taxpayers, citizens, they are our neighbors. They

1503
01:37:35,440 --> 01:37:42,440
deserve the opportunity to have a nice space to rehearse in but also understanding

1504
01:37:42,440 --> 01:37:45,440
they are a part of a larger picture of what we are trying

1505
01:37:45,440 --> 01:37:49,640
to build. I look forward to it.

1506
01:37:51,440 --> 01:37:56,240
>> go ahead. >> I was going to say that

1507
01:37:56,440 --> 01:38:00,440
if we give them the space they need, if we have the space at our center,

1508
01:38:00,440 --> 01:38:03,440
in the long run it

1509
01:38:06,440 --> 01:38:11,440
will make more, because we have more spaces throughout,

1510
01:38:11,440 --> 01:38:15,440
revenue. I think we talked about the cost that

1511
01:38:15,440 --> 01:38:19,960
the place we are going to renovate is

1512
01:38:19,960 --> 01:38:22,360
--the maintenance is nominal?

1513
01:38:23,320 --> 01:38:24,200
>> it is a normal

1514
01:38:24,200 --> 01:38:24,640
cost.

1515
01:38:24,640 --> 01:38:29,440
>> red, the initial cost will be there but in the long run we

1516
01:38:29,440 --> 01:38:33,400
already would have used those spaces.

1517
01:38:33,440 --> 01:38:36,440
that will give better return.

1518
01:38:39,440 --> 01:38:42,440
>> so I think I want to make sure, do we have a consensus

1519
01:38:42,440 --> 01:38:45,440
on the philosophical plan on the arts center to free up the

1520
01:38:45,440 --> 01:38:47,440
space?

1521
01:38:48,440 --> 01:38:51,440
okay. So, on the --go ahead.

1522
01:38:51,440 --> 01:38:53,440
>> oh, to free up the space. Go ahead.

1523
01:38:53,440 --> 01:38:56,440
>> on the fire admin building,

1524
01:38:57,440 --> 01:39:00,440
are we good on that one? The two kind of go hand

1525
01:39:00,440 --> 01:39:02,440
in hand.

1526
01:39:02,440 --> 01:39:03,440
>> this is the hangar? >> the hangar, yes.

1527
01:39:03,440 --> 01:39:05,440
>> [ laughter ]

1528
01:39:11,520 --> 01:39:15,520
>> the only other one we were debating, it was a $30,000.

1529
01:39:15,520 --> 01:39:19,520
so, let's come to a decision on that one.

1530
01:39:19,520 --> 01:39:23,120
we can call the discussion good.

1531
01:39:25,520 --> 01:39:31,520
>> I will say, I am flexible on a lot of things, I know what kevin stated

1532
01:39:31,520 --> 01:39:34,520
in some of the others have stated about not

1533
01:39:34,520 --> 01:39:36,520
wanting to worry about the $30,000 for resident companies. I do like

1534
01:39:36,520 --> 01:39:39,520
the idea that it builds in some level of

1535
01:39:39,520 --> 01:39:43,520
discipline into scheduling and it is raising all

1536
01:39:43,520 --> 01:39:46,520
boats, everybody becomes a little more professional

1537
01:39:46,520 --> 01:39:48,520
in the process in the scheduling, I do like that aspect of

1538
01:39:48,520 --> 01:39:51,520
it knowing that we may still fund it.

1539
01:39:51,520 --> 01:39:55,520
they would have to come up with the funding source to

1540
01:39:55,520 --> 01:39:57,520
make that happen.

1541
01:39:58,520 --> 01:40:01,520
I like the concept of them having to

1542
01:40:01,520 --> 01:40:02,520
have a little more skin in the game from

1543
01:40:02,520 --> 01:40:07,520
a scheduling standpoint knowing the funding has got to come probably

1544
01:40:07,520 --> 01:40:10,440
from us in the long term but I am flexible to this one.

1545
01:40:10,440 --> 01:40:12,440
>> mark.

1546
01:40:13,440 --> 01:40:15,440
>> you know,

1547
01:40:17,440 --> 01:40:21,440
I don't think they should have to pay anything. I think they have enough commitment

1548
01:40:21,440 --> 01:40:25,440
to their craft and to janine because if they do

1549
01:40:25,440 --> 01:40:29,440
not get their requests and their schedules

1550
01:40:29,440 --> 01:40:33,440
at the end, and all their dates set, then they are out of luck. So

1551
01:40:33,440 --> 01:40:37,440
they have already got skin in the game.

1552
01:40:37,440 --> 01:40:40,440
the question is, you don't get it done, you are

1553
01:40:40,440 --> 01:40:43,440
left out in the cold. The $30,000 we potentially generate, I don't

1554
01:40:43,440 --> 01:40:48,840
think we need to pass onto the resident companies.

1555
01:40:49,440 --> 01:40:52,440
>> yeah. I am with mark.

1556
01:40:52,440 --> 01:40:54,440
>> okay.

1557
01:40:55,440 --> 01:40:57,440
>> go ahead.

1558
01:40:58,440 --> 01:41:00,440
>> you sure? >> okay.

1559
01:41:01,440 --> 01:41:03,440
>> if you

1560
01:41:08,440 --> 01:41:13,440
like because they are the residents, a big part of the reason we built this place was

1561
01:41:13,440 --> 01:41:17,640
to further the arts to coppell. I

1562
01:41:19,440 --> 01:41:22,440
think the discipline and scheduling, they found out , now we

1563
01:41:22,440 --> 01:41:28,440
have got to have the entire annual calendar of events, not all

1564
01:41:28,440 --> 01:41:31,440
of them were used to doing that and so if

1565
01:41:31,440 --> 01:41:34,440
they do not get booked then they do not have that event, so I think

1566
01:41:34,440 --> 01:41:37,440
that build enough discipline and scheduling

1567
01:41:37,440 --> 01:41:41,640
like that into it . I also think

1568
01:41:43,440 --> 01:41:49,440
it is a little silly that we can charge them

1569
01:41:51,440 --> 01:41:54,440
$50,000 in fees and the next year they come back and say now we

1570
01:41:54,440 --> 01:41:55,440
have added $50,000 to our grant request for

1571
01:41:55,440 --> 01:41:59,440
>> we need 55,000. >> I don't really care to go through that kind

1572
01:41:59,440 --> 01:42:03,640
of theater. So, I would rather just

1573
01:42:05,440 --> 01:42:06,440
accept that the resident arts companies,

1574
01:42:06,440 --> 01:42:10,440
the music facility recognizing this hangar is going

1575
01:42:10,440 --> 01:42:16,440
to accomplish what I thought was part of the purpose of enhancing the staff at

1576
01:42:16,440 --> 01:42:20,440
the arts center which was a recent decision and really kind of freeing

1577
01:42:20,440 --> 01:42:24,640
it up to go ahead and, sometimes

1578
01:42:26,440 --> 01:42:29,440
janine will get a call for an event, we are going

1579
01:42:29,440 --> 01:42:32,440
to be performing in dallas, would you want to have us pop up there? If

1580
01:42:32,440 --> 01:42:35,440
it is already booked for rehearsals, you know, then we

1581
01:42:35,440 --> 01:42:40,240
lose that income generating opportunity, yes, but we

1582
01:42:40,440 --> 01:42:43,440
also lose the opportunity to bring a show in

1583
01:42:43,440 --> 01:42:47,440
that folks in town would want to go see.

1584
01:42:47,440 --> 01:42:50,440
no one is going to go see the rehearsals, that is not a performance opportunity

1585
01:42:50,440 --> 01:42:52,440
or entertainment opportunity for the

1586
01:42:52,440 --> 01:42:54,440
citizens of them are paying shows that

1587
01:42:54,440 --> 01:42:58,440
we can bring in, even some that are on short notice, I think the

1588
01:42:58,440 --> 01:43:01,440
better off we all are. I am in favor of doing the

1589
01:43:01,440 --> 01:43:04,440
hangar to accommodate maximizing the usage of

1590
01:43:04,440 --> 01:43:11,440
the arts center and I don't really see the fees for the resident

1591
01:43:11,440 --> 01:43:14,440
arts companies is having much of a significance in any of that.

1592
01:43:14,440 --> 01:43:16,440
>> a, mike.

1593
01:43:23,440 --> 01:43:25,440
>> a, john.

1594
01:43:26,440 --> 01:43:30,640
>> similar yet different, yet , we charge our

1595
01:43:34,440 --> 01:43:35,440
sports associations to use our fields, right?

1596
01:43:35,440 --> 01:43:38,440
>> jessica, you want to talk about the relationship

1597
01:43:38,440 --> 01:43:40,840
between the sports associations?

1598
01:43:43,440 --> 01:43:45,440
>> I'm trying to figure out, don't get

1599
01:43:45,440 --> 01:43:47,440
me wrong, I hear what you're saying, here what everybody is saying. I want

1600
01:43:47,440 --> 01:43:50,440
to look at things from the standpoint of how

1601
01:43:50,440 --> 01:43:56,440
our residents are using all our facilities and our things,

1602
01:43:56,440 --> 01:43:58,440
so can you help me ?

1603
01:43:58,440 --> 01:44:02,440
>> the sports association, it is played per player. The associations collect

1604
01:44:02,440 --> 01:44:05,440
a fee per player. Part of that gets passed along

1605
01:44:05,440 --> 01:44:07,440
to us.

1606
01:44:08,440 --> 01:44:11,440
>> so we maintain the field?

1607
01:44:14,440 --> 01:44:17,440
>> we maintain the field, it is definitely not an offsetting

1608
01:44:17,440 --> 01:44:19,720
cost by any means but it is a --there is

1609
01:44:19,720 --> 01:44:20,520
a cost there.

1610
01:44:20,520 --> 01:44:24,720
>> yeah, okay. I'm trying to think of

1611
01:44:25,440 --> 01:44:28,440
that because they are our residents, on the flipside

1612
01:44:28,440 --> 01:44:30,440
of that, I do feel like we are going to get the increase in requests

1613
01:44:30,440 --> 01:44:34,440
for grants, so there are the pros and cons.

1614
01:44:34,440 --> 01:44:40,440
I think where I am landing is, you already have

1615
01:44:40,440 --> 01:44:43,440
the four around the table. I will leave it at that so I

1616
01:44:43,440 --> 01:44:47,440
don't know that you need my yes or no but I think I am okay

1617
01:44:47,440 --> 01:44:50,440
with forgoing the 30,000 , but I

1618
01:44:53,440 --> 01:44:56,440
would look , janine, to you and stuff and your team from the

1619
01:44:56,440 --> 01:45:02,440
standpoint of , if at any point we need to revisit this,

1620
01:45:02,440 --> 01:45:05,440
right? And what that looks like. But I think

1621
01:45:05,440 --> 01:45:11,440
right now , we have got this facility, you are having

1622
01:45:11,440 --> 01:45:15,440
to work with scheduling, we want to

1623
01:45:15,440 --> 01:45:20,440
encourage the arts in our community, I understand resident companies are

1624
01:45:20,440 --> 01:45:23,440
5013c so funding is an issue, or not an issue but it

1625
01:45:23,440 --> 01:45:29,440
could be an obstacle so looking at that but being mindful of

1626
01:45:29,440 --> 01:45:32,440
, we may need to tweak at some point along the way.

1627
01:45:32,440 --> 01:45:35,560
>> just a reminder, this has been a tweak

1628
01:45:35,560 --> 01:45:37,640
from the day we got started.

1629
01:45:37,640 --> 01:45:39,000
>> I know, and we continue to

1630
01:45:39,000 --> 01:45:39,440
tweak.

1631
01:45:39,440 --> 01:45:44,440
>> you know, we are going to get better as a result of that.

1632
01:45:44,440 --> 01:45:48,640
>> absolutely. >> done? >> what is the norm in

1633
01:45:49,440 --> 01:45:54,440
the market, what is the market for resident companies? Do they pay

1634
01:45:54,440 --> 01:45:56,160
some subsidized amount?

1635
01:45:56,160 --> 01:45:56,960
50%, 5%?

1636
01:45:56,960 --> 01:46:02,360
>> talking with brett, and knowing the center and everything,

1637
01:46:06,440 --> 01:46:12,440
what we propose, the 5%, was even lower than anything brett had ever

1638
01:46:12,440 --> 01:46:15,440
off the table. The norm is a resident companies pay something

1639
01:46:15,440 --> 01:46:17,840
to have stake in

1640
01:46:20,440 --> 01:46:24,440
the game, by in, but also responsibility in , I have booked these days a year in

1641
01:46:24,440 --> 01:46:27,440
advance and I am going to pay for them and if I council on

1642
01:46:27,440 --> 01:46:31,440
you , then I still have to pay for them because if

1643
01:46:31,440 --> 01:46:35,440
I council on you and then I have to buy a show and put it

1644
01:46:35,440 --> 01:46:40,840
around that, and they council four months in advance,

1645
01:46:42,440 --> 01:46:45,440
I could put that show on a prime day, and there is

1646
01:46:45,440 --> 01:46:48,440
no repercussion, so that is why , typically there is some kind of

1647
01:46:48,440 --> 01:46:52,440
nominal charge, not a charge that would ever endanger

1648
01:46:52,440 --> 01:46:57,440
the organization to go bankrupt. But something that helps hold

1649
01:46:57,440 --> 01:47:00,440
them accountable more than they are worth.

1650
01:47:00,440 --> 01:47:03,440
>> and that is my concern.

1651
01:47:03,440 --> 01:47:05,840
>> the market is, there

1652
01:47:12,440 --> 01:47:14,440
a hill up and down, to your point this is a process, it is not

1653
01:47:14,440 --> 01:47:20,440
an event. This whole arts in coppell is an evolving thing.

1654
01:47:20,440 --> 01:47:27,400
but I think you already have your four votes for whatever

1655
01:47:29,440 --> 01:47:30,840
, not charging the resident companies anything but I

1656
01:47:30,840 --> 01:47:31,560
do think it is a good idea.

1657
01:47:31,560 --> 01:47:34,440
>> john? >> I just want to clarify,

1658
01:47:34,440 --> 01:47:36,440
the $30,000, the 5% you're talking about, it could be more, right? If

1659
01:47:36,440 --> 01:47:39,800
they caught requested additional things

1660
01:47:39,800 --> 01:47:39,920
they need?

1661
01:47:39,920 --> 01:47:42,400
>> it could be more or less. It would all be dependent

1662
01:47:42,400 --> 01:47:42,720
upon their use.

1663
01:47:42,720 --> 01:47:45,120
>> is there a cap?

1664
01:47:45,440 --> 01:47:48,440
>> I will give you a cap, is theater channel and,

1665
01:47:48,440 --> 01:47:52,640
if they booked six shows, 29 days for

1666
01:47:54,440 --> 01:47:57,440
each show, that puts them at $16,400 a year

1667
01:47:57,440 --> 01:48:01,400
that they have to pay us.

1668
01:48:04,440 --> 01:48:08,440
if an other group uses the main hall for six

1669
01:48:08,440 --> 01:48:13,440
shows a year and he is a maximum of eight days,

1670
01:48:13,440 --> 01:48:15,840
it is $5700 a year.

1671
01:48:16,440 --> 01:48:20,440
so, that is with the new blocking set. It

1672
01:48:20,440 --> 01:48:25,560
could be less because if they do enough they are not paying

1673
01:48:25,560 --> 01:48:26,640
for eight.

1674
01:48:26,640 --> 01:48:28,440
>>!

1675
01:48:28,440 --> 01:48:30,440
>> a, mike.

1676
01:48:31,440 --> 01:48:35,440
2 just for a point of clarification, earlier, while

1677
01:48:35,440 --> 01:48:37,440
you are having this discussion, we hear what you're saying but janine did

1678
01:48:37,440 --> 01:48:41,640
mention that this is 5% of the market

1679
01:48:43,440 --> 01:48:49,440
along those lines. What they are paying for now, I want to make sure

1680
01:48:49,440 --> 01:48:51,440
, excuse me for saying this to the resident companies, we are

1681
01:48:51,440 --> 01:48:53,440
not writing a blank check. They are still going to

1682
01:48:53,440 --> 01:48:57,440
pay for the additional whatever above and beyond or whatever the basic is,

1683
01:48:57,440 --> 01:49:01,440
I just want to make sure it is set.

1684
01:49:01,440 --> 01:49:04,440
>> sure. >> I do not want us walking out of here with any misunderstanding, no,

1685
01:49:04,440 --> 01:49:10,440
the council said we are not going to pay anything.

1686
01:49:12,520 --> 01:49:16,720
>> the extra microphone will be switched out.

1687
01:49:19,520 --> 01:49:26,120
>> I thought you meant in frequency which is how janine answered.

1688
01:49:28,520 --> 01:49:30,520
>> even with frequency, right? If they ask

1689
01:49:30,520 --> 01:49:32,640
for more could it be more than what they are actually doing

1690
01:49:32,640 --> 01:49:33,120
right now?

1691
01:49:33,120 --> 01:49:37,320
>> it is all dependent on usage and

1692
01:49:37,520 --> 01:49:40,520
what type of show. So if they do a show where they want two operators, a soundboard

1693
01:49:40,520 --> 01:49:44,720
operator, a video operator, a curtain operator,

1694
01:49:45,520 --> 01:49:48,520
that will be an expensive show because you have to pay for all

1695
01:49:48,520 --> 01:49:52,520
that extra labor unless they have volunteers that can run certain positions.

1696
01:49:52,520 --> 01:49:55,520
>> is there a cap? >> the cap is, it is 5% for space on

1697
01:49:55,520 --> 01:49:58,520
all the space rentals and then for the equipment

1698
01:49:58,520 --> 01:50:02,120
that they use , is 10% of the

1699
01:50:03,520 --> 01:50:07,520
market rate. It will make everything 5% of the market

1700
01:50:07,520 --> 01:50:11,440
rate to make it easy but there isn't a cap,

1701
01:50:11,440 --> 01:50:14,440
it is about how much they use.

1702
01:50:14,440 --> 01:50:17,440
that is a traditional, normal way. You walk into a menu and they

1703
01:50:17,440 --> 01:50:20,440
are going to charge you for tape on the floor and they are going to

1704
01:50:20,440 --> 01:50:23,440
charge you for an extension cord. We don't do those charges

1705
01:50:23,440 --> 01:50:26,440
with the resident companies because it is not thoughtful and

1706
01:50:26,440 --> 01:50:30,400
it's not meaningful to have them

1707
01:50:30,440 --> 01:50:35,440
incur those costs. Once they go over four microphones, yes they pay for

1708
01:50:35,440 --> 01:50:37,440
a microphone.

1709
01:50:38,440 --> 01:50:42,640
>> mayor? >> can we have a cancellation problem?

1710
01:50:45,440 --> 01:50:50,240
>> we have had one resident company that counseled,

1711
01:50:50,440 --> 01:50:53,440
we have had issues where we have had to move a

1712
01:50:53,440 --> 01:50:55,440
lot of things.

1713
01:50:58,440 --> 01:51:00,440
we have more issues than they have been better about getting

1714
01:51:00,440 --> 01:51:05,440
information to us so we can get it published online in time so

1715
01:51:05,440 --> 01:51:08,440
that we can try to sell the most tickets we can further companies and it

1716
01:51:08,440 --> 01:51:13,240
is a learning has improved on that, we

1717
01:51:13,440 --> 01:51:18,440
are not 100% there yet but it is still on our

1718
01:51:18,440 --> 01:51:20,440
side, as a center we are working to make it better and it seems like the

1719
01:51:20,440 --> 01:51:24,720
resident companies are working to make it better

1720
01:51:24,720 --> 01:51:25,720
as well.

1721
01:51:25,720 --> 01:51:28,720
>> I believe you said earlier,

1722
01:51:32,440 --> 01:51:34,440
this is an evolving relationship, just because

1723
01:51:34,440 --> 01:51:37,440
we say something today does not mean we can't

1724
01:51:37,440 --> 01:51:39,440
be at the table here in a year. Seeing if we need to continue

1725
01:51:39,440 --> 01:51:44,440
to evolve that relationship. Thank you for that approach.

1726
01:51:44,440 --> 01:51:46,440
>> breanna first. >> just to follow up on

1727
01:51:46,440 --> 01:51:50,440
that, I think that is janine, what I would look to you for and your

1728
01:51:50,440 --> 01:51:56,440
team is a fact of, if we do end up seeing issues that we can then find ways to

1729
01:51:56,440 --> 01:52:02,440
have a win-win and let's figure that out at that point.

1730
01:52:02,440 --> 01:52:04,440
>> marks?

1731
01:52:04,440 --> 01:52:05,440
>> why couldn't we have a 5% cancellation fee?

1732
01:52:05,440 --> 01:52:08,440
>> that's what I was thinking, another

1733
01:52:08,440 --> 01:52:11,440
penalty of some sort for canceling.

1734
01:52:11,440 --> 01:52:13,440
>> cancellation is the

1735
01:52:13,440 --> 01:52:17,440
big issue, then let's charge them a cancellation fee.

1736
01:52:17,440 --> 01:52:20,440
>> that is the skin in the game.

1737
01:52:20,440 --> 01:52:22,440
>> yeah.

1738
01:52:25,440 --> 01:52:29,640
>> refunded if they actually have the show.

1739
01:52:32,440 --> 01:52:35,440
>> put up the money upfront so there is some

1740
01:52:35,440 --> 01:52:37,440
skin in the game and if they have the show you refund the

1741
01:52:37,440 --> 01:52:41,440
money to them. That probably gets too much bookkeeping.

1742
01:52:41,440 --> 01:52:44,440
>> yes. >> I would rather us not do that.

1743
01:52:44,440 --> 01:52:49,840
>> I would rather it be -- I would rather

1744
01:52:50,440 --> 01:52:53,440
it be what mark is saying, they have to pay and then

1745
01:52:53,440 --> 01:52:57,440
maybe as , unless you pay you are not going to get to rebook with us

1746
01:52:57,440 --> 01:53:00,440
and so , right? There has got to be some skin

1747
01:53:00,440 --> 01:53:03,440
in the game, building of trust and relationships across

1748
01:53:03,440 --> 01:53:05,440
the board.

1749
01:53:06,440 --> 01:53:08,440
>>

1750
01:53:11,440 --> 01:53:15,440
>> if you would be okay with that.

1751
01:53:15,440 --> 01:53:18,440
>> as don pointed out, I think we had four hands go

1752
01:53:18,440 --> 01:53:20,840
up for the --

1753
01:53:24,440 --> 01:53:26,440
for getting the 30,000.

1754
01:53:30,440 --> 01:53:32,440
>> I did. >> I like your idea of charging for the cancellation.

1755
01:53:32,440 --> 01:53:34,440
>> all right.

1756
01:53:36,440 --> 01:53:40,400
I tell you what, --kevin clack

1757
01:53:41,440 --> 01:53:43,240
>> I think that is something janine and her

1758
01:53:43,240 --> 01:53:43,640
team --

1759
01:53:43,640 --> 01:53:48,440
>> that is an operational thing we need to let her figure out how to

1760
01:53:48,440 --> 01:53:52,440
manage it. I think that is what we are here for to

1761
01:53:52,440 --> 01:53:56,440
set the direction which is what you guys have done. We have given them their

1762
01:53:56,440 --> 01:53:59,440
marching orders from a philosophical standpoint and I think our job is done here.

1763
01:53:59,440 --> 01:54:01,440
>> all right.

1764
01:54:03,440 --> 01:54:06,440
>> jim, since he is just a few minutes late, is there

1765
01:54:06,440 --> 01:54:12,440
anything on the agenda now, thanks to you and your staff,

1766
01:54:12,440 --> 01:54:13,440
all my questions were responded to.

1767
01:54:13,440 --> 01:54:17,400
>> I just wanted to make sure.

1768
01:54:17,440 --> 01:54:21,440
since they were there an hour before you got there.

1769
01:54:21,440 --> 01:54:23,440
>> assignment 7:24.

1770
01:54:27,440 --> 01:54:32,840
we will move to the city council chambers at 7:30.

1771
02:00:13,560 --> 02:00:15,960
>> calling all city council .

1772
02:01:53,440 --> 02:01:55,440
>> good afternoon, everybody.

1773
02:01:56,440 --> 02:02:00,400
the sign --time is 7:32 p.m.

1774
02:02:00,440 --> 02:02:05,440
we're moving into the regular session of the coppell

1775
02:02:05,440 --> 02:02:06,440
city council.

1776
02:02:06,440 --> 02:02:12,440
as a reminder, persons wishing to speak during the citizens appearance

1777
02:02:12,440 --> 02:02:17,440
need to register outside the chambers and list your

1778
02:02:17,440 --> 02:02:19,440
home address.

1779
02:02:19,440 --> 02:02:23,440
and I am going to apologize for the name here, I'm going to get this

1780
02:02:23,440 --> 02:02:25,440
one very badly.

1781
02:02:26,440 --> 02:02:28,440
I'll take it.

1782
02:02:29,440 --> 02:02:32,440
with the allies in the community interfaith

1783
02:02:32,440 --> 02:02:35,440
group is here to give the invocation . At which time we will recite the

1784
02:02:35,440 --> 02:02:39,400
pledge of allegiance. Please remain standing.

1785
02:02:47,440 --> 02:02:51,640
>> respected mayor and city council and everyone

1786
02:02:52,440 --> 02:02:55,440
on the floor here, it is my honor to represent

1787
02:02:55,440 --> 02:02:59,440
the interfaith organization to offer a couple of

1788
02:02:59,440 --> 02:03:04,840
prayers this evening. The first one is dedicated to

1789
02:03:05,440 --> 02:03:09,400
popularly known as the elephant god.

1790
02:03:14,440 --> 02:03:16,440
>> [ speaking non-english]

1791
02:03:31,440 --> 02:03:33,440
>> lord with the curved trunk, one with the vast body, one with the

1792
02:03:33,440 --> 02:03:38,440
radiance of 1 million suns. May you always remove all obstacles from our

1793
02:03:38,440 --> 02:03:43,240
inter-verse. The next one is a piece prayer.

1794
02:03:44,440 --> 02:03:46,440
>> [ speaking non-english]

1795
02:04:17,440 --> 02:04:23,440
o lord, lead me from unreality to reality of eternal self. From the

1796
02:04:23,440 --> 02:04:28,840
darkness of ignorance toward the light of spiritual knowledge

1797
02:04:29,440 --> 02:04:31,440
. From the world of mortality of material attachment

1798
02:04:31,440 --> 02:04:35,440
toward the world of immortality or self-realization .

1799
02:04:35,440 --> 02:04:37,440
peace ,

1800
02:04:41,440 --> 02:04:43,840
peace, peace. Thank you.

1801
02:04:47,440 --> 02:04:50,440
>> I pledge allegiance to the flag of the

1802
02:04:50,440 --> 02:04:51,440
united states of america.

1803
02:04:51,440 --> 02:04:56,240
one nation under god, indivisible, with liberty and

1804
02:04:56,440 --> 02:04:58,440
justice for all.

1805
02:05:08,440 --> 02:05:13,240
>> if I could have members of the police

1806
02:05:14,440 --> 02:05:17,440
force that are going to be participating in this

1807
02:05:17,440 --> 02:05:20,440
and any of our citizens on patrol that

1808
02:05:20,440 --> 02:05:23,440
are going to be participating.

1809
02:05:54,440 --> 02:05:56,440
ladies and gentlemen,

1810
02:05:59,440 --> 02:06:03,640
sponsoring the 40th annual edition of the

1811
02:06:05,440 --> 02:06:07,440
crime and drug prevention event on october

1812
02:06:07,440 --> 02:06:10,440
3rd, 2023 called national night out.

1813
02:06:14,440 --> 02:06:16,440
the annual national night out provides a

1814
02:06:16,440 --> 02:06:18,440
unique opportunity for the city of coppell to join forces with thousands of

1815
02:06:18,440 --> 02:06:21,440
other communities across the country and promoting cooperative

1816
02:06:21,440 --> 02:06:25,400
police and committee drug prevention efforts.

1817
02:06:25,440 --> 02:06:29,440
celebrating the 32nd anniversary of this great crime watch prevention program.

1818
02:06:29,440 --> 02:06:33,440
whereas, it is essential that all citizens of

1819
02:06:33,440 --> 02:06:36,440
coppell be aware of the importance of the

1820
02:06:36,440 --> 02:06:39,440
programs and the impact that their participation can

1821
02:06:39,440 --> 02:06:43,400
have on reducing crime in coppell

1822
02:06:43,440 --> 02:06:45,440
neighborhood awareness and safety and cooperation are important themes

1823
02:06:45,440 --> 02:06:49,400
of the national night out program.

1824
02:06:57,440 --> 02:06:59,840
now, therefore, I hereby

1825
02:07:05,440 --> 02:07:08,440
proclaim tuesday, october 3rd, 2023 as national night out day in

1826
02:07:08,440 --> 02:07:15,440
the city of coppell. I set my hand for this to be fixed this day of

1827
02:07:15,440 --> 02:07:17,440
september in 2023.

1828
02:07:21,440 --> 02:07:24,440
>> good evening, first of all let me say thank you to the mayor

1829
02:07:24,440 --> 02:07:29,240
and council for letting us all be here.

1830
02:07:29,440 --> 02:07:33,440
nno is a special opportunity bringing residents of

1831
02:07:33,440 --> 02:07:37,640
coppell together and with the police department.

1832
02:07:39,440 --> 02:07:41,440
on behalf of the city of coppell and

1833
02:07:41,440 --> 02:07:43,440
the coppell police department, we want to

1834
02:07:43,440 --> 02:07:48,440
thank all of the residents for their participation in this event for

1835
02:07:48,440 --> 02:07:50,440
over 30 years now.

1836
02:07:54,440 --> 02:07:57,440
I also want to give a special thanks to officer kelly luther who was the

1837
02:07:57,440 --> 02:07:58,440
main organizer of this event for our police

1838
02:07:58,440 --> 02:08:00,440
department and handles all the coordination.

1839
02:08:00,440 --> 02:08:03,440
I want to give thanks for all the support of several other city employees

1840
02:08:03,440 --> 02:08:06,440
who have helped kelly along the way. Kelly continues

1841
02:08:06,440 --> 02:08:10,400
by hosting the block at our

1842
02:08:16,440 --> 02:08:18,440
safety facility. Unfortunately she isn't able to be here tonight as she

1843
02:08:18,440 --> 02:08:21,440
is over there. We have over 75 block parties lined up

1844
02:08:21,440 --> 02:08:27,440
next week. She is providing each of them with several instructions and special

1845
02:08:27,440 --> 02:08:29,440
nno apparel. And again, thank you all

1846
02:08:29,440 --> 02:08:31,440
very much for your support. We can't wait to see you

1847
02:08:31,440 --> 02:08:33,440
out in our neighborhoods next week.

1848
02:08:33,440 --> 02:08:35,440
thank you.

1849
02:08:39,440 --> 02:08:42,440
>> thank you very much. From personal, when we

1850
02:08:42,440 --> 02:08:45,440
first moved into the city of coppell, we did not know any

1851
02:08:45,440 --> 02:08:47,440
of our neighbors.

1852
02:08:47,440 --> 02:08:53,440
we felt like we were alone until national night out

1853
02:08:53,440 --> 02:08:55,440
happened and then our entire block turned out and we have been

1854
02:08:55,440 --> 02:08:58,440
deep friends and close friends ever since. I contribute that

1855
02:08:58,440 --> 02:09:03,440
to national night out. Anyway, thank you very much. I saw

1856
02:09:03,440 --> 02:09:05,440
a hand.

1857
02:09:08,440 --> 02:09:11,520
>> thank you, mayor, I also enjoy national night out, getting to know

1858
02:09:11,520 --> 02:09:15,520
our neighbors, traveling in a cop car, it is always fun.

1859
02:09:15,520 --> 02:09:18,520
I support our citizens police academy, I

1860
02:09:18,520 --> 02:09:25,120
have been a member of the academy for a number of

1861
02:09:25,520 --> 02:09:27,520
years. I also support citizens on patrol.

1862
02:09:27,520 --> 02:09:30,520
I also want to thank our police force. They did an awesome job finding

1863
02:09:30,520 --> 02:09:35,920
a missing teen today. I want to thank them.

1864
02:09:36,520 --> 02:09:39,520
that is all I have.

1865
02:09:39,520 --> 02:09:41,920
>> for what councilmember matthew

1866
02:09:47,520 --> 02:09:48,520
just said, the same time I know we have abundant volunteers but at the

1867
02:09:48,520 --> 02:09:51,520
same time, we see you always out there

1868
02:09:51,520 --> 02:09:56,320
at events and also patrolling the city to

1869
02:09:57,520 --> 02:10:00,520
make sure that it is safe.

1870
02:10:00,520 --> 02:10:03,520
we really appreciate all of the time that you give to

1871
02:10:03,520 --> 02:10:11,320
our city . And just for the safety aspect . We thank you for your

1872
02:10:12,440 --> 02:10:18,440
we ask that everyone come to national night out and like

1873
02:10:18,440 --> 02:10:24,440
matthew said, we go out and meet and we would like to meet you. We

1874
02:10:24,440 --> 02:10:27,440
would like to hear how your day went in just to see what

1875
02:10:27,440 --> 02:10:30,440
it is that you are concerned about. We hope you see

1876
02:10:30,440 --> 02:10:35,240
--we see you at the national night out.

1877
02:10:39,640 --> 02:10:41,640
>> [ applause ]

1878
02:11:20,440 --> 02:11:25,440
>> all right, item number seven is a presentation regarding the

1879
02:11:25,440 --> 02:11:29,640
power delivery in the city of coppell

1880
02:11:31,440 --> 02:11:34,440
. I'm not sure what your title is, but we really appreciate

1881
02:11:34,440 --> 02:11:35,800
you coming out tonight and thank

1882
02:11:35,800 --> 02:11:36,680
you for being here.

1883
02:11:36,680 --> 02:11:38,680
>> thank you, mayor.

1884
02:11:40,440 --> 02:11:43,440
we are effectively called area managers. Good evening, everyone.

1885
02:11:43,440 --> 02:11:48,240
good to see you, everyone. I want to

1886
02:11:49,440 --> 02:11:52,440
thank you for the mayor and council and allowing

1887
02:11:52,440 --> 02:11:57,240
me the opportunity to come share with you.

1888
02:11:58,440 --> 02:12:01,440
as well as help educate cities and residents

1889
02:12:01,440 --> 02:12:04,440
about what we do, why we do it and how we do it. That is our number

1890
02:12:04,440 --> 02:12:06,440
one goal.

1891
02:12:07,440 --> 02:12:09,440
perfect, thank you.

1892
02:12:10,440 --> 02:12:12,440
again, special thanks

1893
02:12:16,440 --> 02:12:18,840
to mike . Thank you.

1894
02:12:20,440 --> 02:12:25,440
all right, we will go ahead and get started. So, tonight these will be

1895
02:12:25,440 --> 02:12:28,440
some of the topics of discussion that we will

1896
02:12:28,440 --> 02:12:30,440
be talking about. We are going to be

1897
02:12:30,440 --> 02:12:34,640
talking about oncor, major causes for outages

1898
02:12:42,440 --> 02:12:46,440
, 2023 coppell outages. Next steps, oncor weather preparedness, and how to connect with

1899
02:12:46,440 --> 02:12:52,440
oncor. So, who is oncor? Here is a quick overview.

1900
02:12:58,440 --> 02:13:00,440
you can kind of see the market structure. One thing to know, we are

1901
02:13:00,440 --> 02:13:01,440
the largest regulated transmission and distribution utility company that

1902
02:13:01,440 --> 02:13:04,440
operates in texas. We are

1903
02:13:05,440 --> 02:13:10,440
regulated by the public utility commission of texas and we provide the transmission

1904
02:13:10,440 --> 02:13:12,440
and distribution services. We own the polls and the

1905
02:13:12,440 --> 02:13:16,440
wires that deliver electricity to your homes and

1906
02:13:16,440 --> 02:13:19,440
we do not own or generate, produce, or sell any electricity.

1907
02:13:19,440 --> 02:13:22,440
that is not our market, we just deliver the power

1908
02:13:22,440 --> 02:13:23,440
to you. The illustration on the right just

1909
02:13:23,440 --> 02:13:27,440
give you a snapshot about how the market is set up.

1910
02:13:27,440 --> 02:13:30,640
the competitive side of the generators.

1911
02:13:30,640 --> 02:13:36,640
the regulated side which is the competitive market, I'm sorry

1912
02:13:40,440 --> 02:13:42,440
the regulated market. Is the transmission and distribution which

1913
02:13:42,440 --> 02:13:46,440
is oncor. And also, we have the competitive market which are the retail

1914
02:13:46,440 --> 02:13:48,440
electricity providers.

1915
02:13:49,440 --> 02:13:52,440
where we serve , again another

1916
02:13:54,440 --> 02:14:00,440
snapshot of oncor. We service over 13 million customers here in

1917
02:14:00,440 --> 02:14:04,440
texas. We are in over 98 counties and more than 400 communities like

1918
02:14:04,440 --> 02:14:06,440
coppell .

1919
02:14:07,440 --> 02:14:11,400
we have over 141,000 miles advanced meters

1920
02:14:13,440 --> 02:14:16,440
. Over 4500 employees across the state.

1921
02:14:18,440 --> 02:14:22,440
so, how does oncor support growth in the lone star

1922
02:14:22,440 --> 02:14:29,440
state. I know a few of us have the chance to attend

1923
02:14:29,440 --> 02:14:31,440
the luncheon, he said something that blew my mind, texas is the eighth

1924
02:14:31,440 --> 02:14:34,440
largest economy in the world. That really sees the

1925
02:14:34,440 --> 02:14:39,440
growth that we have seen in north texas. That

1926
02:14:39,440 --> 02:14:42,440
is one thing we have made a commitment to. Really submitting

1927
02:14:42,440 --> 02:14:48,440
--committing to the support of the state. We have invested

1928
02:14:49,440 --> 02:14:53,640
billions of dollars to help upgrade and

1929
02:14:54,440 --> 02:14:59,440
operate a safer and smarter more reliable electrical grid.

1930
02:14:59,440 --> 02:15:01,440
also, oncor has

1931
02:15:03,440 --> 02:15:06,440
a plan that is committed to investing 19 million over the next

1932
02:15:06,440 --> 02:15:11,440
five years. And the capital expenditures are expected to be used in advance

1933
02:15:11,440 --> 02:15:15,400
and --investment in transmission and distribution.

1934
02:15:22,440 --> 02:15:29,400
there are many external factors that cause outages. The major causes

1935
02:15:29,440 --> 02:15:32,440
as you can see, trees, lightning and wildlife. You would really be

1936
02:15:32,440 --> 02:15:35,440
amazed at how much wildlife really plays a part in outages.

1937
02:15:35,440 --> 02:15:38,440
when it comes to down

1938
02:15:40,440 --> 02:15:46,440
lamps that fall on our lines, also we have lightning

1939
02:15:47,440 --> 02:15:53,440
high winds and thunderstorms, we are going to feel that because

1940
02:15:53,440 --> 02:15:56,440
it is going to blow those lines and blow the vegetation

1941
02:15:56,440 --> 02:15:58,840
and cause a fall.

1942
02:16:02,440 --> 02:16:04,440
also you will see up here, wildlife. You will be

1943
02:16:04,440 --> 02:16:07,440
amazed at how much wildlife plays a part. Squirrels, sometimes they

1944
02:16:07,440 --> 02:16:12,440
will start chewing the lines, we deal with snakes and other

1945
02:16:12,440 --> 02:16:17,840
different types of rodents were trying to seek shelter.

1946
02:16:21,440 --> 02:16:27,440
as I said in the previous slide, trees and vegetation

1947
02:16:29,440 --> 02:16:31,440
are one of the major causes for power outages.

1948
02:16:31,440 --> 02:16:33,440
this illustration finally gives you an idea of

1949
02:16:33,440 --> 02:16:39,440
how it can really impact a delivery to your home.

1950
02:16:40,440 --> 02:16:42,440
one tree can cause an electrical fault that can

1951
02:16:42,440 --> 02:16:44,440
interrupt an entire circuit from the substation. That of course interrupts

1952
02:16:44,440 --> 02:16:46,440
the power to your homes, schools, traffic signals,

1953
02:16:46,440 --> 02:16:49,440
whatever it may be. I really feel like this illustration shows

1954
02:16:49,440 --> 02:16:50,440
you how the power is fed to your homes.

1955
02:16:50,440 --> 02:16:55,240
all right, now we are down to the

1956
02:16:56,440 --> 02:16:59,440
important parts. Coppell overview. I really

1957
02:16:59,440 --> 02:17:02,440
want to provide just a coppell distribution overview. You can see here that we

1958
02:17:02,440 --> 02:17:05,440
actually serve 18,845 customers in coppell .

1959
02:17:11,440 --> 02:17:14,440
coppell is fed by 16 feeders. The total miles are 299.69

1960
02:17:14,440 --> 02:17:16,440
miles of mines.

1961
02:17:16,440 --> 02:17:20,440
there are 52.28 miles of overhead lines and there are

1962
02:17:20,440 --> 02:17:22,840
37.59 underground miles of lines.

1963
02:17:23,440 --> 02:17:26,440
a majority of these feeders do have

1964
02:17:26,440 --> 02:17:28,840
automated devices on it.

1965
02:17:29,440 --> 02:17:33,440
let's just say, if you are an automated switch, we do have we have the

1966
02:17:33,440 --> 02:17:38,240
east distribution operating center in irving. We have

1967
02:17:38,440 --> 02:17:41,440
the capability to really look at these outages.

1968
02:17:41,440 --> 02:17:44,440
if there is a way that they can use the automated

1969
02:17:44,440 --> 02:17:47,440
devices that are on these feeders to switch over some

1970
02:17:47,440 --> 02:17:51,640
of that load from a feeder outage,

1971
02:17:53,440 --> 02:17:56,440
you may have 3000 people on one feeder but that they are able to switch

1972
02:17:56,440 --> 02:17:58,440
that over and isolate the particular problem, it

1973
02:17:58,440 --> 02:18:01,440
may just end up impacting 50 people compared to the 3000. We have those

1974
02:18:01,440 --> 02:18:06,440
capabilities. It is something that we really utilize a lot.

1975
02:18:06,440 --> 02:18:10,440
just a point to touch on. I know that we had

1976
02:18:10,440 --> 02:18:15,440
spoke on this before, there was a question about

1977
02:18:15,440 --> 02:18:20,240
couples reliability there are a few numb bowls

1978
02:18:24,440 --> 02:18:26,440
--numbers out.

1979
02:18:27,440 --> 02:18:31,400
there is a system outage interruption

1980
02:18:33,440 --> 02:18:38,240
index. The average , it really lines up at

1981
02:18:39,440 --> 02:18:45,440
51.63. Even coppell is below our average and all of the surrounding

1982
02:18:45,440 --> 02:18:51,440
area just to bring a little context to it. It is over

1983
02:18:51,440 --> 02:18:56,440
one hour and 50 minutes. We are looking better, of course we are

1984
02:18:56,440 --> 02:19:00,440
still growing and still working. Let's go

1985
02:19:00,440 --> 02:19:02,840
to this next one.

1986
02:19:03,440 --> 02:19:06,440
so, we are still in the overview. I wanted

1987
02:19:06,440 --> 02:19:09,440
to give a little clarity.

1988
02:19:11,520 --> 02:19:14,520
with these outages they have impacted a large

1989
02:19:14,520 --> 02:19:18,520
number of residents. I want to bring clarity to

1990
02:19:18,520 --> 02:19:20,520
some of these outages.

1991
02:19:20,520 --> 02:19:24,520
I really want to make sure that it is understood that these are

1992
02:19:24,520 --> 02:19:27,520
not all related. They are really all isolated incidents that

1993
02:19:27,520 --> 02:19:29,520
have occurred.

1994
02:19:30,520 --> 02:19:36,520
I will go through each one. Feel free to ask me any questions.

1995
02:19:36,520 --> 02:19:37,520
but even when we start in january, there

1996
02:19:37,520 --> 02:19:44,120
was a transformer replacement. Of course you can imagine external factors

1997
02:19:47,520 --> 02:19:48,520
play a part with our equipment. When you have cold weather, hot weather,

1998
02:19:48,520 --> 02:19:51,520
anything external he can play a part. We had

1999
02:19:51,520 --> 02:19:55,520
to replace that. In march, we had failed equipment which was a failed insulator.

2000
02:19:55,520 --> 02:20:00,520
that provides insulation between overhead lines and cross arms. In june we

2001
02:20:00,520 --> 02:20:02,520
had vegetation .

2002
02:20:08,520 --> 02:20:12,440
that caused an extended outage. All extended outages which is why I have

2003
02:20:12,440 --> 02:20:15,440
been giving reasons for it.

2004
02:20:17,440 --> 02:20:20,440
in july we actually had a car hit a pole. We did have another

2005
02:20:20,440 --> 02:20:24,440
car hit a pole, that first one did not impact as many people

2006
02:20:24,440 --> 02:20:27,440
, we were able to do a lot of switching, but the second one it hit two poles

2007
02:20:27,440 --> 02:20:30,440
and it was about a 12 hour restoration time.

2008
02:20:30,440 --> 02:20:35,840
a lot of residents were very upset and impacted

2009
02:20:36,440 --> 02:20:38,440
by that.

2010
02:20:39,440 --> 02:20:42,440
that takes multiple crews to come out and

2011
02:20:42,440 --> 02:20:44,840
really make the repairs.

2012
02:20:45,440 --> 02:20:48,440
in august, we had a transformer replacement.

2013
02:20:48,440 --> 02:20:51,440
we have to continue to remember that in july

2014
02:20:51,440 --> 02:20:54,440
and august we had record high temperatures that we had never really

2015
02:20:54,440 --> 02:20:56,440
seen before.

2016
02:20:58,440 --> 02:21:01,440
you can imagine the strain that that will cause on anyone's system.

2017
02:21:01,440 --> 02:21:07,440
and the next day we had a splice in a pole box

2018
02:21:07,440 --> 02:21:12,240
. You have to get in and repair that.

2019
02:21:12,440 --> 02:21:15,440
I think it caused a lot of heartburn with some of our residents, the july

2020
02:21:15,440 --> 02:21:19,440
and august, when the car hit the pole, it

2021
02:21:19,440 --> 02:21:24,440
affected the same feeder. Some of those customers were impacted

2022
02:21:24,440 --> 02:21:27,440
twice. I can understand going to a 12

2023
02:21:27,440 --> 02:21:31,440
hour outage of the pole replacement and then having

2024
02:21:31,440 --> 02:21:34,440
this other one happen with

2025
02:21:34,440 --> 02:21:37,440
the transformer replacement. Just to bring a little bit of clarity when

2026
02:21:37,440 --> 02:21:39,440
we are talking about even just the transformer replacement,

2027
02:21:39,440 --> 02:21:43,440
some questions have come up with the estimated time

2028
02:21:43,440 --> 02:21:45,440
of restoration.

2029
02:21:46,440 --> 02:21:49,440
if you sign up for my oncor alerts, you will get a notification

2030
02:21:49,440 --> 02:21:52,440
that says hey, your lights should be on at this time. I have heard complaints

2031
02:21:52,440 --> 02:21:53,440
and great things about this.

2032
02:21:53,440 --> 02:21:54,440
sometimes it is one of those things.

2033
02:21:54,440 --> 02:21:58,440
just to give clarity about how we do it,

2034
02:21:58,440 --> 02:22:04,440
there is a system generated that is produced as well as a time

2035
02:22:04,440 --> 02:22:07,440
and really our system is looking at, okay, I believe it is this type

2036
02:22:07,440 --> 02:22:12,240
of problem. I believe that it get someone

2037
02:22:12,440 --> 02:22:15,440
out there. He tries to troubleshoot it if you can,

2038
02:22:15,440 --> 02:22:18,440
if he sees that he can get the work done within two hours, he won't

2039
02:22:18,440 --> 02:22:21,440
update the time. If he sees that he cannot and it is going to

2040
02:22:21,440 --> 02:22:25,440
be maybe even four hours, he is going to input that

2041
02:22:25,440 --> 02:22:27,440
time into the system.

2042
02:22:27,440 --> 02:22:31,440
sometimes they are correcting a false and then another

2043
02:22:31,440 --> 02:22:34,440
thing faults. So that means they go back and they update

2044
02:22:34,440 --> 02:22:35,440
that line and then you see your extended time

2045
02:22:35,440 --> 02:22:40,440
pushed out even more. Unfortunately we are kind of dealing with it

2046
02:22:40,440 --> 02:22:43,440
and dealing with the issue of, you want to keep it updated but it

2047
02:22:43,440 --> 02:22:46,440
can be very frustrating when you are getting

2048
02:22:46,440 --> 02:22:49,440
multiple times. I want to give a little bit of information about

2049
02:22:49,440 --> 02:22:55,440
what is going on when they are updating that time,

2050
02:22:57,440 --> 02:23:00,440
they are not just pushing it out. There is somebody out on

2051
02:23:00,440 --> 02:23:01,440
site trying to make the repairs. There saying, I cannot get this done in

2052
02:23:01,440 --> 02:23:04,440
two hours. Or we are needing two more

2053
02:23:04,440 --> 02:23:07,440
crews that are coming. And then another crew to come replace the downed power

2054
02:23:07,440 --> 02:23:10,440
bowls. There are multiple factors that

2055
02:23:10,440 --> 02:23:14,400
and why you keep seeing those.

2056
02:23:19,440 --> 02:23:24,840
okay, so you have heard some of the causes

2057
02:23:25,440 --> 02:23:27,440
and all of the information, but you are

2058
02:23:27,440 --> 02:23:31,440
still asking, what are your next steps?

2059
02:23:31,440 --> 02:23:33,440
the great thing is that we had an opportunity to

2060
02:23:33,440 --> 02:23:40,440
sit down with my operations manager who is over at our service center

2061
02:23:40,440 --> 02:23:42,440
who really manages this entire area and

2062
02:23:42,440 --> 02:23:43,440
he plan on being here tonight but unfortunately we had some storms come through. I

2063
02:23:43,440 --> 02:23:46,440
think about our southern region, dallas

2064
02:23:46,440 --> 02:23:50,440
people have multiple outages so we have

2065
02:23:50,440 --> 02:23:53,440
been working in storms . I did not want to ask him to come here .

2066
02:23:53,440 --> 02:23:57,440
he is very aware and he is really looking into

2067
02:23:57,440 --> 02:24:01,440
what we can do proactively to address any concerns.

2068
02:24:01,440 --> 02:24:05,440
we do have 12 feeders that are actually scheduled for

2069
02:24:05,440 --> 02:24:08,440
vegetation maintenance trim work at the end of

2070
02:24:08,440 --> 02:24:14,440
this year and 2024, that is when you will see our

2071
02:24:14,440 --> 02:24:16,440
crews out there. I know a lot of residents don't really

2072
02:24:16,440 --> 02:24:23,400
care for it. This is another way that we can continue .

2073
02:24:23,440 --> 02:24:26,440
we are controlling feeders such as balancing load

2074
02:24:26,440 --> 02:24:27,440
on feeders.

2075
02:24:27,440 --> 02:24:29,840
and identifying additional opportunities.

2076
02:24:31,440 --> 02:24:34,440
we are completing equipment maintenance.

2077
02:24:35,440 --> 02:24:39,640
that may even include proactive change outs.

2078
02:24:44,440 --> 02:24:48,440
on corporations have identified two areas of opportunities to

2079
02:24:48,440 --> 02:24:52,440
focus on and we will utilize some of the above

2080
02:24:52,440 --> 02:24:56,440
a steps. We really want to kind of look at

2081
02:24:56,440 --> 02:24:59,440
that and see if there are opportunities to make any corrections. This is going

2082
02:24:59,440 --> 02:25:05,440
to impact the neighborhoods surrounding river terrace golf club and

2083
02:25:05,440 --> 02:25:08,440
andrew brown park east. These are currently

2084
02:25:08,440 --> 02:25:10,440
under review.

2085
02:25:11,440 --> 02:25:13,440
we are slowly moving through different

2086
02:25:13,440 --> 02:25:15,440
areas that we have identified. I at least want to let

2087
02:25:15,440 --> 02:25:18,440
you know going forward that we do have a plan and that we are reviewing

2088
02:25:18,440 --> 02:25:25,640
and seeing if there any opportunities that we can do for maintenance.

2089
02:25:28,440 --> 02:25:32,440
so, as we approach the fall and winter months, after record

2090
02:25:32,440 --> 02:25:35,440
high summer heat, they plan and anticipate a variety

2091
02:25:35,440 --> 02:25:40,840
of potential season impacts the summer and winter preparations

2092
02:25:41,440 --> 02:25:45,640
before the hot and cold seasons arrive.

2093
02:25:47,440 --> 02:25:50,440
main feeder lines undergo thorough inspections to ensure that they are

2094
02:25:50,440 --> 02:25:55,240
ready for high demand and cooler temperatures. They

2095
02:25:56,440 --> 02:25:59,440
are utilizing forecasting contingency plans

2096
02:26:05,440 --> 02:26:07,440
, they

2097
02:26:11,440 --> 02:26:13,440
material inventory resources.

2098
02:26:20,440 --> 02:26:24,640
we submit annual winter weather readiness reports.

2099
02:26:26,440 --> 02:26:30,400
we are in compliance with the 2011

2100
02:26:31,440 --> 02:26:38,440
recommendations. We work with the city and the review process, after the

2101
02:26:38,440 --> 02:26:41,440
winter storm , they prioritize strengthening communication

2102
02:26:41,440 --> 02:26:44,440
channels with additional customer tools.

2103
02:26:53,440 --> 02:26:56,440
as I stated, oncor has focused on strengthening

2104
02:26:56,440 --> 02:26:57,440
our communication channels with our municipalities and

2105
02:26:57,440 --> 02:27:01,440
customers. We do understand that times are changing and we have to be innovative

2106
02:27:01,440 --> 02:27:05,440
in order to reach across generations when it comes to customers. And

2107
02:27:05,440 --> 02:27:08,440
so we have the following tools that are ways

2108
02:27:08,440 --> 02:27:13,840
to connect. You can call us at 888-313-4747

2109
02:27:15,440 --> 02:27:21,440
. I always encourage people to enter our text program. You

2110
02:27:21,440 --> 02:27:28,640
can text out to 66267 . You can download the my oncor app. I

2111
02:27:29,440 --> 02:27:34,440
really like having this right at your fingertips. You are able to

2112
02:27:34,440 --> 02:27:38,440
see if you have an outage or if you are able to report an outage. Like

2113
02:27:38,440 --> 02:27:41,440
everything, socialize with us on social media.

2114
02:27:41,440 --> 02:27:45,440
that is where we first go to give a lot of our updates where we can

2115
02:27:45,440 --> 02:27:48,440
reach people immediately in the

2116
02:27:49,440 --> 02:27:51,440
midst of major storms or events. We also do have a new virtual assistant

2117
02:27:51,440 --> 02:27:54,440
named sarah on our website and she will

2118
02:27:54,440 --> 02:28:00,440
be able to answer some of your everyday questions that you may have.

2119
02:28:00,440 --> 02:28:03,440
and like I mentioned, the oncor outage storm center map, it is a very

2120
02:28:03,440 --> 02:28:10,440
good tool to really see how many outages are in my area.

2121
02:28:10,440 --> 02:28:14,640
in the midst of having an outage.

2122
02:28:18,440 --> 02:28:21,440
while I know it's not the most ideal situation, understanding

2123
02:28:21,440 --> 02:28:26,240
that you are not alone in the outage

2124
02:28:30,440 --> 02:28:32,440
, it gives you a bigger picture of what

2125
02:28:32,440 --> 02:28:34,440
you are impacted by. As I stated, oncor does

2126
02:28:34,440 --> 02:28:39,440
work with the city of coppell regarding the annual critical load

2127
02:28:39,440 --> 02:28:45,440
. I want to make sure that they understand the critical

2128
02:28:45,440 --> 02:28:47,440
load process.

2129
02:28:47,440 --> 02:28:50,440
provides that certain customers may be eligible for designations

2130
02:28:50,440 --> 02:28:57,440
as critical care or chronic condition customers that is residential or critical load

2131
02:28:57,440 --> 02:29:00,440
public safety or critical load industrial customers

2132
02:29:00,440 --> 02:29:02,440
that is non-residential.

2133
02:29:03,440 --> 02:29:06,440
we ask customers to make other arrangements for

2134
02:29:06,440 --> 02:29:09,520
on-site backup or other alternatives in the event

2135
02:29:09,520 --> 02:29:11,520
of electricity loss.

2136
02:29:11,520 --> 02:29:16,320
please note that this designation does not guarantee

2137
02:29:19,520 --> 02:29:21,520
an uninterrupted, regular, or continuous power supply. Customers must contact their

2138
02:29:21,520 --> 02:29:26,520
retail electricity provider in this situation. They can easily go

2139
02:29:26,520 --> 02:29:30,520
there and just read the application to know what is expected.

2140
02:29:30,520 --> 02:29:34,720
if you want to be critical care.

2141
02:29:39,520 --> 02:29:42,520
join the conversation, these are really good tools to really see

2142
02:29:42,520 --> 02:29:45,520
where oncor is at the moment in the midst of major events. We do have

2143
02:29:45,520 --> 02:29:49,720
the oncor newsroom, I've sent the proactive

2144
02:29:53,520 --> 02:29:58,520
notifications, we go and update that just like the oncor

2145
02:29:58,520 --> 02:30:00,520
newsroom.

2146
02:30:00,520 --> 02:30:01,520
we're letting you know what is going on and where our crews

2147
02:30:01,520 --> 02:30:08,120
are. Even for residents I recommend that as a good resource.

2148
02:30:10,440 --> 02:30:11,440
and now we are to questions.

2149
02:30:11,440 --> 02:30:16,440
I know that mayor and I spoke about some specific questions

2150
02:30:16,440 --> 02:30:19,440
, I believe that a lot of us did answer, how we are managing

2151
02:30:19,440 --> 02:30:25,440
our grid . Where we are with that and so I

2152
02:30:25,440 --> 02:30:28,440
have been definitely working with some of my contacts ,

2153
02:30:28,440 --> 02:30:30,840
I am definitely open to any questions

2154
02:30:30,840 --> 02:30:32,400
that you may have for me.

2155
02:30:32,400 --> 02:30:34,400
>> counsel, any questions?

2156
02:30:37,440 --> 02:30:40,440
>> thank you so much for coming tonight. It is important

2157
02:30:40,440 --> 02:30:43,440
that we communicate with oncor. We have had

2158
02:30:43,440 --> 02:30:48,240
a lot of our citizens communicate with us.

2159
02:30:49,440 --> 02:30:55,440
I have downloaded the app . It is a helpful tool.

2160
02:30:55,440 --> 02:30:58,440
it is good for notifications.

2161
02:30:58,440 --> 02:31:02,640
I do encourage everyone to take a

2162
02:31:03,440 --> 02:31:07,440
look at that. When there is a discussion about feeders, I think you said that there

2163
02:31:07,440 --> 02:31:09,440
are about do

2164
02:31:12,440 --> 02:31:15,440
you know what types of feeders are being used?

2165
02:31:15,440 --> 02:31:19,440
>> I don't know right off, but I can

2166
02:31:19,440 --> 02:31:21,440
give an answer after this, I don't want to misspeak.

2167
02:31:21,440 --> 02:31:24,440
>> I'm sorry that he couldn't

2168
02:31:24,440 --> 02:31:29,240
be here too. I think we still suffer .

2169
02:31:31,440 --> 02:31:35,400
we still have rural postal delivery

2170
02:31:35,440 --> 02:31:40,440
for example. Radio feeders would be something more can to

2171
02:31:40,440 --> 02:31:43,440
coppell , they are the least expensive form

2172
02:31:43,440 --> 02:31:49,440
of feeder . If you have a single fault on a

2173
02:31:50,440 --> 02:31:53,440
radio feeder, you are going to take out on a large area. That is

2174
02:31:53,440 --> 02:31:59,440
the experience that we are having. So, you can't control

2175
02:32:00,440 --> 02:32:03,440
polls getting run into, but the type of feeder that is servicing the

2176
02:32:03,440 --> 02:32:07,640
community with respect to those distinct poles,

2177
02:32:10,440 --> 02:32:15,240
in a larger area, you don't know whether

2178
02:32:16,440 --> 02:32:19,440
it is possibly being upgraded , are you upgrading to a parallel

2179
02:32:19,440 --> 02:32:21,440
feeder?

2180
02:32:22,440 --> 02:32:24,440
do you know?

2181
02:32:27,440 --> 02:32:30,440
>> if we see switch gears that need to be

2182
02:32:30,440 --> 02:32:34,440
replaced, transformers , anything that is on our lines that we

2183
02:32:34,440 --> 02:32:39,240
can look at proactively, the great thing about

2184
02:32:41,440 --> 02:32:44,440
overhead, it is easy for us to write down that line and see okay, I

2185
02:32:44,440 --> 02:32:47,440
can see that there is an issue , they can proactively change

2186
02:32:47,440 --> 02:32:49,440
it out.

2187
02:32:49,440 --> 02:32:53,440
>> as things stand today with respect to

2188
02:32:53,440 --> 02:32:58,440
the feeder system , you're not aware of any plans to upgrade

2189
02:32:58,440 --> 02:33:02,440
from a radio system to a parallel system?

2190
02:33:02,440 --> 02:33:04,440
>> no sir.

2191
02:33:05,440 --> 02:33:08,440
all of these are pretty much with every city, it really just

2192
02:33:08,440 --> 02:33:13,240
kind of depends on how , I am not

2193
02:33:14,440 --> 02:33:17,440
finding the right word the

2194
02:33:20,440 --> 02:33:23,440
feeder is kind of like, a spiderweb, I kind of talked about

2195
02:33:23,440 --> 02:33:26,440
a tree where it is kind of tell him coming

2196
02:33:26,440 --> 02:33:31,840
out of that transmission. We are talking about upgrades

2197
02:33:32,440 --> 02:33:35,440
, we have a lot of automated devices on the feeder

2198
02:33:35,440 --> 02:33:41,440
that can help us to switch and go out there.

2199
02:33:47,440 --> 02:33:49,440
>> long-term plans

2200
02:33:53,440 --> 02:33:57,400
they might be in place with

2201
02:34:01,440 --> 02:34:09,240
the radio system, that is why we are particularly in a single fault

2202
02:34:10,440 --> 02:34:14,440
, the one they would expect and remain , that would

2203
02:34:14,440 --> 02:34:18,400
be fine tuned usually a much

2204
02:34:20,440 --> 02:34:26,440
period or of time , I'd have an interest in having

2205
02:34:28,440 --> 02:34:29,440
that kind of discussion if we could.

2206
02:34:29,440 --> 02:34:32,440
>> one thing to remember is that we are

2207
02:34:32,440 --> 02:34:34,840
governed by the puc .

2208
02:34:46,440 --> 02:34:48,440
proactive change outs and upgrades at

2209
02:34:48,440 --> 02:34:50,440
the same time, I will definitely follow up with you and just get a little

2210
02:34:50,440 --> 02:34:53,440
bit more clarity on that.

2211
02:34:55,440 --> 02:34:59,440
>> thank you, very insightful getting this information.

2212
02:34:59,440 --> 02:35:02,440
can you go back to the metric that you mentioned,

2213
02:35:02,440 --> 02:35:05,440
I don't remember if it is something along those lines, I think

2214
02:35:05,440 --> 02:35:09,400
you said the average was 60 something

2215
02:35:11,440 --> 02:35:14,440
and we are 50, just for clarification, is

2216
02:35:14,440 --> 02:35:18,640
that number of minutes before back on?

2217
02:35:20,440 --> 02:35:25,240
we are actually ahead of oncor, it was

2218
02:35:25,440 --> 02:35:29,400
also head of the national average.

2219
02:35:29,440 --> 02:35:32,440
that is helpful. That measures how long you

2220
02:35:32,440 --> 02:35:39,440
are out, are there any metrics about frequency in certain areas or anything?

2221
02:35:39,440 --> 02:35:43,400
that is the interruption frequency index .

2222
02:35:45,440 --> 02:35:49,400
it is about .73, the national average

2223
02:35:51,440 --> 02:35:53,440
is at 1.10 .

2224
02:35:54,440 --> 02:36:00,440
we are still ahead of the average even on frequency.

2225
02:36:00,440 --> 02:36:02,840
so, that is helpful.

2226
02:36:05,440 --> 02:36:07,440
it seems like it happens a lot and it takes a

2227
02:36:07,440 --> 02:36:11,400
long time. That is great perspective.

2228
02:36:11,440 --> 02:36:15,440
part of the presentation you mentioned river chase being areas of focus,

2229
02:36:15,440 --> 02:36:19,400
do you know why or how

2230
02:36:21,440 --> 02:36:24,440
, is it number of outages or having more and more trouble in

2231
02:36:24,440 --> 02:36:26,440
those areas.

2232
02:36:29,440 --> 02:36:32,440
>> these were two feeders that stuck out

2233
02:36:32,440 --> 02:36:36,440
to us. We had a couple more outages that we preferred.

2234
02:36:36,440 --> 02:36:39,440
that is why it is a focal point.

2235
02:36:39,440 --> 02:36:42,440
let's see if we can find out if we need to change anything

2236
02:36:42,440 --> 02:36:45,440
out. We will need to focus on all feeders at that time.

2237
02:36:45,440 --> 02:36:48,200
that is why the operation manager wants to

2238
02:36:48,200 --> 02:36:49,400
do that's.

2239
02:36:49,400 --> 02:36:51,400
>> that is helpful.

2240
02:36:53,440 --> 02:36:59,440
this maybe putting you on the spot a little bit.

2241
02:36:59,440 --> 02:37:02,440
are there things that from a city council standpoint that we could be focusing

2242
02:37:02,440 --> 02:37:05,440
on or looking into to improve the grid here ? Are

2243
02:37:05,440 --> 02:37:12,400
there other things that we could assist with or help with?

2244
02:37:12,440 --> 02:37:16,440
comes down to assisting with us, when

2245
02:37:16,440 --> 02:37:21,440
we send out those notices, they fall on deaf ears I think we learned

2246
02:37:21,440 --> 02:37:24,440
to just do our part. The other part is what we

2247
02:37:24,440 --> 02:37:30,440
plan to do as far as the vegetation maintenance. Management

2248
02:37:30,440 --> 02:37:33,440
coming in for the next two years, that can really make a big difference

2249
02:37:33,440 --> 02:37:35,440
when you really get out there and clear

2250
02:37:35,440 --> 02:37:38,440
those lines. We have spoken about ,

2251
02:37:38,440 --> 02:37:42,440
the city can look at other options for power

2252
02:37:42,440 --> 02:37:45,440
but I wouldn't say that that is something

2253
02:37:45,440 --> 02:37:47,440
that the city can overall do to ensure reliability. We

2254
02:37:47,440 --> 02:37:50,440
are trying to proactively do what we can

2255
02:37:50,440 --> 02:37:55,240
to ensure that we address any issues of

2256
02:37:55,440 --> 02:37:57,840
concern that we see.

2257
02:37:58,440 --> 02:38:00,840
>> continued communication with oncor

2258
02:38:07,440 --> 02:38:09,440
.

2259
02:38:17,440 --> 02:38:22,240
>> actually downloaded the app a couple hours ago.

2260
02:38:25,440 --> 02:38:28,440
it's a pretty good app.

2261
02:38:28,440 --> 02:38:30,440
>> how often , I

2262
02:38:33,440 --> 02:38:40,440
know you guys talk about how you drive down . Such as transformer

2263
02:38:40,440 --> 02:38:45,840
, are there any others that you expect to replace

2264
02:38:46,440 --> 02:38:48,440
any time ?

2265
02:38:52,440 --> 02:38:55,440
>> pretty much after every outage my operations manager

2266
02:38:55,440 --> 02:39:00,240
and I , we look into every single outage

2267
02:39:01,440 --> 02:39:05,440
and we find out what the cause was . The majority of time

2268
02:39:05,440 --> 02:39:10,520
that you are out there they repair that cause.

2269
02:39:10,520 --> 02:39:15,520
whatever it is as far as a false in the cable

2270
02:39:15,520 --> 02:39:17,520
, they are going to repair it right there. If it needs

2271
02:39:17,520 --> 02:39:19,520
to be replaced they are going to do it. They don't just put a band-aid

2272
02:39:19,520 --> 02:39:22,520
on it, a lot of times we address that

2273
02:39:22,520 --> 02:39:28,520
situation right then and there . While we can't be proactive on everything because

2274
02:39:28,520 --> 02:39:31,520
we have over 400,000 miles of lines, we

2275
02:39:31,520 --> 02:39:33,920
try and really , you're

2276
02:39:36,520 --> 02:39:37,520
watching some of your voltage, your watching your outages the frequency of

2277
02:39:37,520 --> 02:39:40,520
outages on a feeder and

2278
02:39:42,520 --> 02:39:46,520
at the same time we are going to say okay, is there additional work that

2279
02:39:46,520 --> 02:39:48,920
needs to be done.

2280
02:39:49,520 --> 02:39:51,520
pretty much after every outage, our guys are going

2281
02:39:51,520 --> 02:39:55,520
to pull back operations wise and really look and see okay, is there something bigger

2282
02:39:55,520 --> 02:40:01,520
that we are not seeing if we can address it?

2283
02:40:04,520 --> 02:40:07,520
>> thank you for the presentation. Could you please

2284
02:40:07,520 --> 02:40:09,920
go back to page 28?

2285
02:40:22,440 --> 02:40:26,440
>> I just wanted to point out from the other

2286
02:40:26,440 --> 02:40:31,240
side of 121, I just want to make sure

2287
02:40:34,440 --> 02:40:38,440
people were looking at the map, that part

2288
02:40:38,440 --> 02:40:44,440
is not served by oncor . Second question I have here is, a

2289
02:40:44,440 --> 02:40:47,440
few years ago we had the freeze, during the freeze

2290
02:40:47,440 --> 02:40:53,440
we came to know that the fire station lost power

2291
02:40:53,440 --> 02:40:56,440
and we didn't have it connected to the right grid or whatever

2292
02:40:56,440 --> 02:40:58,440
that may be.

2293
02:41:01,440 --> 02:41:05,440
we won't lose power if it happens again.

2294
02:41:05,440 --> 02:41:07,440
>> if

2295
02:41:12,440 --> 02:41:14,440
it wasn't connected to the right grid -- I am not following you.

2296
02:41:14,440 --> 02:41:19,240
>> at that point we lost power to the

2297
02:41:19,440 --> 02:41:21,440
fire station. It was not connected to

2298
02:41:21,440 --> 02:41:29,240
the right grid or right transformer my question right now is are they

2299
02:41:29,440 --> 02:41:32,440
connected to the right spot so that we will not lose

2300
02:41:32,440 --> 02:41:34,840
power in the future?

2301
02:41:35,440 --> 02:41:39,640
>> well, we can never guarantee that you

2302
02:41:40,440 --> 02:41:42,440
will not lose power at a fire station.

2303
02:41:42,440 --> 02:41:47,440
we have had different events that impacted a lot of different businesses

2304
02:41:47,440 --> 02:41:50,440
. As far as if it is identified as a critical load or if it's identified even

2305
02:41:50,440 --> 02:41:53,440
as a favorite, that is something that

2306
02:41:53,440 --> 02:41:56,440
I look for in the city when we do the critical load annual

2307
02:41:56,440 --> 02:42:00,400
review that they have that identified.

2308
02:42:02,440 --> 02:42:08,440
I know that mike and the staff, we have made efforts

2309
02:42:08,440 --> 02:42:11,440
to provide tools for the residence as well

2310
02:42:11,440 --> 02:42:14,440
as cities to make contact with us, they're able

2311
02:42:14,440 --> 02:42:17,480
to look directly all critical care and really get a

2312
02:42:17,480 --> 02:42:20,800
big snapshot of how many outages they have.

2313
02:42:20,800 --> 02:42:24,280
really use that just for the staff

2314
02:42:26,440 --> 02:42:30,440
just to kind of make sure they know what is going on in the city. That

2315
02:42:30,440 --> 02:42:33,440
is something, I guarantee the

2316
02:42:34,440 --> 02:42:40,440
fire station is on there. I will definitely double check.

2317
02:42:42,440 --> 02:42:48,440
in my stating correctly the city manager, are we connected

2318
02:42:48,440 --> 02:42:50,840
to the right load?

2319
02:42:57,440 --> 02:43:00,440
>> I know we had followed up with oncor,

2320
02:43:00,440 --> 02:43:01,440
can I answer the question are we connected ?

2321
02:43:01,440 --> 02:43:06,440
I can't answer that question I don't know if

2322
02:43:06,440 --> 02:43:13,640
kevin can answer the question, they are notified of what our critical

2323
02:43:18,440 --> 02:43:24,440
we have done everything we can if that is the question at the time

2324
02:43:24,440 --> 02:43:30,440
, we had to go back and relook at the list

2325
02:43:30,480 --> 02:43:38,880
to make sure that everything was on their we had stations all over town,

2326
02:43:45,440 --> 02:43:48,440
it wasn't just all over town.

2327
02:43:48,440 --> 02:43:56,240
to her point I would say , given what has gone on at the

2328
02:43:56,440 --> 02:44:00,440
time that we would have lost power.

2329
02:44:00,440 --> 02:44:03,440
>> that even goes back to the critical care, just the designation

2330
02:44:03,440 --> 02:44:11,240
alone does not mean you will not lose power, the critical load with

2331
02:44:11,440 --> 02:44:14,440
process, that will be factored into it.

2332
02:44:14,440 --> 02:44:17,440
we try and get the biggest feeder on it. Get as many people

2333
02:44:17,440 --> 02:44:20,440
as you can and then you start to get down to your critical

2334
02:44:20,440 --> 02:44:24,440
loads, I can't guarantee that you won't lose

2335
02:44:24,440 --> 02:44:26,440
.

2336
02:44:30,440 --> 02:44:33,440
I definitely again will double check the fire

2337
02:44:33,440 --> 02:44:36,440
station to make sure that it is on there.

2338
02:44:36,440 --> 02:44:38,440
>> thank you.

2339
02:44:39,440 --> 02:44:42,440
>> thank you so much for being here tonight.

2340
02:44:42,440 --> 02:44:48,440
incredibly important I appreciate you being here to not only

2341
02:44:52,440 --> 02:44:55,440
address us but also the community. Just a couple of questions about

2342
02:44:55,440 --> 02:44:58,440
the age of our community. They really

2343
02:44:58,440 --> 02:45:00,840
saw a big population

2344
02:45:04,440 --> 02:45:06,840
my question really evolves

2345
02:45:10,440 --> 02:45:12,840
around the average lifecycle

2346
02:45:16,440 --> 02:45:19,440
of the type of --that is a broad range of transformers

2347
02:45:19,440 --> 02:45:22,440
and switches and all of the stuff. We've heard

2348
02:45:22,440 --> 02:45:25,440
the reports about all of this coming in

2349
02:45:25,440 --> 02:45:29,400
when there is a problem. They

2350
02:45:29,440 --> 02:45:31,440
come in and fix that problem right there.

2351
02:45:31,440 --> 02:45:33,440
I was wondering if you could speak a

2352
02:45:33,440 --> 02:45:37,640
little bit more to the preventative maintenance.

2353
02:45:38,440 --> 02:45:41,440
I heard you say in the presentation that you guys, you drive the lions

2354
02:45:41,440 --> 02:45:43,440
and you're looking for issues and stuff like that. Is there some sort

2355
02:45:43,440 --> 02:45:46,440
of structured preventative maintenance program where

2356
02:45:46,440 --> 02:45:52,440
you have text go out and say , I'm just going to hypothetically

2357
02:45:52,440 --> 02:45:54,440
say, maybe there is a grid system where

2358
02:45:54,440 --> 02:45:57,440
we are going to go grid up the map and make

2359
02:45:57,440 --> 02:45:59,440
sure that everything is in place and maybe

2360
02:45:59,440 --> 02:46:05,440
we replace something at this transformer is reaching average end-of-life. We are

2361
02:46:05,440 --> 02:46:12,400
going to go ahead and preventively go ahead and replace that,

2362
02:46:12,440 --> 02:46:15,440
what that preventative maintenance schedule

2363
02:46:15,440 --> 02:46:19,440
looks like and I know the question was asked by

2364
02:46:19,440 --> 02:46:25,440
councilmember carol. I've got to ask it again . I understand

2365
02:46:25,440 --> 02:46:32,640
that the oncor is exclusive , how can we work together more closely

2366
02:46:34,440 --> 02:46:37,440
to try to assist, if there are more financial

2367
02:46:37,440 --> 02:46:40,440
resources provided, could there be more

2368
02:46:40,440 --> 02:46:41,440
preventative maintenance.

2369
02:46:41,440 --> 02:46:43,440
just kind of curious about that, what does that look like?

2370
02:46:43,440 --> 02:46:46,440
>> that is a fair question.

2371
02:46:48,440 --> 02:46:52,440
if we were able to address every single area that we

2372
02:46:52,440 --> 02:46:57,440
saw, okay, proactively changing that out, we would. There is

2373
02:46:57,440 --> 02:47:01,440
one thing, we are regulated by the puc.

2374
02:47:01,440 --> 02:47:06,440
a lot of times when we are going out and answering an outage

2375
02:47:06,440 --> 02:47:10,440
, then we are trying to go ahead and correct that problem right then

2376
02:47:10,440 --> 02:47:15,840
can never tell when a transformer is going to

2377
02:47:16,440 --> 02:47:17,440
be out.

2378
02:47:17,440 --> 02:47:22,440
there may be some transformers that are 30 years old and still working

2379
02:47:22,440 --> 02:47:25,440
just fine. To change the amount just because the timeline

2380
02:47:25,440 --> 02:47:27,440
because of how long they have been there probably wouldn't

2381
02:47:27,440 --> 02:47:30,440
be the most efficient. If the data that we are getting

2382
02:47:30,440 --> 02:47:34,440
from that, then of course we will proactively --that preparedness plan.

2383
02:47:34,440 --> 02:47:37,440
we will look at those and see a couple of issues with that. I will have to

2384
02:47:37,440 --> 02:47:40,440
look and see as far as further detail if there

2385
02:47:40,440 --> 02:47:43,440
is any type of plan in place of proactive

2386
02:47:43,440 --> 02:47:45,840
change outs, I really

2387
02:47:49,440 --> 02:47:51,560
want to get a little bit more clarity on that. I don't

2388
02:47:51,560 --> 02:47:52,320
want to misspeak.

2389
02:47:52,320 --> 02:47:56,440
>> I had one more follow-up question. In the report of

2390
02:47:56,440 --> 02:48:00,640
the specific outages, there were several incidents

2391
02:48:02,440 --> 02:48:05,440
were a couple incidents that were like, automobiles

2392
02:48:05,440 --> 02:48:09,640
the striking polls and, there were vegetation

2393
02:48:11,440 --> 02:48:16,440
and all of that seems to indicate that having

2394
02:48:16,440 --> 02:48:20,440
suspended wires on poles, that could maybe

2395
02:48:20,440 --> 02:48:25,440
be prevented or mitigated if the power lines were underground

2396
02:48:25,440 --> 02:48:29,440
. Could you speak a little bit about advantages and

2397
02:48:29,440 --> 02:48:32,440
disadvantages of lines on poles versus burying lines,

2398
02:48:32,440 --> 02:48:37,440
I don't know if you could speak to that are not?

2399
02:48:37,440 --> 02:48:40,440
>> I do know that of course underground it is always

2400
02:48:40,440 --> 02:48:44,440
the best looking of course and of course people

2401
02:48:44,440 --> 02:48:46,440
kind of prefer that.

2402
02:48:46,440 --> 02:48:47,440
it may still have its own challenges.

2403
02:48:47,440 --> 02:48:50,440
it doesn't mean that you are going to have 100% reliability.

2404
02:48:50,440 --> 02:48:52,840
I think the pros

2405
02:48:55,440 --> 02:48:59,440
of overhead like I spoke before is that you are able to

2406
02:48:59,440 --> 02:49:01,440
identify that issue.

2407
02:49:01,440 --> 02:49:04,440
the amount of time that it takes for restoration, it is simple.

2408
02:49:04,440 --> 02:49:05,440
you're able to put your eyes on it.

2409
02:49:05,440 --> 02:49:08,440
when you go underground, you have those challenges

2410
02:49:08,440 --> 02:49:11,520
of seeing where that fault is.

2411
02:49:11,520 --> 02:49:14,520
somebody make it out on site and then we have to bring out

2412
02:49:14,520 --> 02:49:17,520
another machine to thump the ground.

2413
02:49:17,520 --> 02:49:20,520
that can also add a little bit more to your restoration time. I really don't

2414
02:49:20,520 --> 02:49:23,520
want to take a position on which one is best because

2415
02:49:23,520 --> 02:49:26,520
it does not mean that if you underground it is going

2416
02:49:26,520 --> 02:49:30,120
to automatically solve any reliability issues.

2417
02:49:32,520 --> 02:49:35,520
that is just a miss concept. When you are looking at underground,

2418
02:49:35,520 --> 02:49:37,520
you have other external factors of being in

2419
02:49:37,520 --> 02:49:39,520
the ground, the heat, if someone hits one of our lines when they're doing

2420
02:49:39,520 --> 02:49:47,320
work on another project, there are other factors that can play into it.

2421
02:49:47,520 --> 02:49:50,520
>> one final thing is, it is not just poles and wires that

2422
02:49:50,520 --> 02:49:55,920
are above ground, we have the transformer boxes above

2423
02:49:56,520 --> 02:49:59,520
so, one of those is struck by an automobile, that would obviously

2424
02:49:59,520 --> 02:50:04,920
take out the power in that area as well.

2425
02:50:05,520 --> 02:50:07,520
>> all of those even if you do go underground you are

2426
02:50:07,520 --> 02:50:10,440
going to have to have switchgear that is going to come up.

2427
02:50:10,440 --> 02:50:14,440
there is going to have to be one point of service above ground that is

2428
02:50:14,440 --> 02:50:16,440
still exposed.

2429
02:50:17,440 --> 02:50:20,440
sometimes everything may be underground but that one point may

2430
02:50:20,440 --> 02:50:23,440
be impacted by a squirrel or a tree limb or whatever it may be, there

2431
02:50:23,440 --> 02:50:27,400
is still a risk of exposure.

2432
02:50:32,440 --> 02:50:33,440
>> these are some of the things that I have heard in

2433
02:50:33,440 --> 02:50:35,680
conversations with citizens. Thank you so much I really appreciate you

2434
02:50:35,680 --> 02:50:36,320
speaking with that.

2435
02:50:36,320 --> 02:50:38,440
>> does anybody have any other questions?

2436
02:50:38,440 --> 02:50:41,440
>> is there any plans to

2437
02:50:44,440 --> 02:50:47,440
change the lights to l.e.d.s?

2438
02:50:47,440 --> 02:50:50,440
>> we actually do have a program in place where cities can

2439
02:50:50,440 --> 02:50:54,640
actively transition over to l.e.d.

2440
02:50:58,440 --> 02:51:03,440
once one fails, they signed that agreement then they can slowly start to have those

2441
02:51:03,440 --> 02:51:06,440
replaced as l.e.d.s. It just really depends on

2442
02:51:06,440 --> 02:51:07,440
the city's stance on how they want to approach it.

2443
02:51:07,440 --> 02:51:09,440
>> but not ?

2444
02:51:12,440 --> 02:51:16,640
>> no sir. Eventually the market is going

2445
02:51:18,440 --> 02:51:21,440
to that.'s and that is the only option you are going to have.

2446
02:51:21,440 --> 02:51:24,440
we started doing that maybe five years ago, preparing everyone

2447
02:51:24,440 --> 02:51:30,440
that suppliers are going to stop with the halogen lights

2448
02:51:30,440 --> 02:51:33,440
. They are going to start going to the l.e.d.s. That is pretty much

2449
02:51:33,440 --> 02:51:36,440
going to be our reality.

2450
02:51:38,440 --> 02:51:40,440
>> thank you very much for coming, we do have a little

2451
02:51:40,440 --> 02:51:45,440
future plan to have you back with your operations manager

2452
02:51:45,440 --> 02:51:48,440
. We will probably do that on the fifth tuesday work

2453
02:51:48,440 --> 02:51:49,440
session so that we can have a little bit

2454
02:51:49,440 --> 02:51:54,440
more interactive question and answer with you and him.

2455
02:51:54,440 --> 02:51:57,440
this is to give everybody a little bit of a taste of what she

2456
02:51:57,440 --> 02:52:00,440
can present and what we can go back and ask about. All of the questions

2457
02:52:00,440 --> 02:52:05,240
are good, I'd love to hear more about

2458
02:52:12,440 --> 02:52:13,440
that, we will be in conversation.

2459
02:52:13,440 --> 02:52:16,440
we are probably looking at several months out before we can get this

2460
02:52:16,440 --> 02:52:21,440
agile. It is nothing that you need to worry about anytime soon. It will

2461
02:52:21,440 --> 02:52:27,440
probably be next year before we can have a tuesday we can schedule.

2462
02:52:27,440 --> 02:52:30,440
>> one quick thing, I know we have received. I've talked to a lot

2463
02:52:30,440 --> 02:52:32,440
of residents .

2464
02:52:32,440 --> 02:52:33,440
a lot of times we've spoken about education.

2465
02:52:33,440 --> 02:52:36,440
it is really just letting customers know

2466
02:52:36,440 --> 02:52:42,440
what we do , why we do it and how we do it.

2467
02:52:42,440 --> 02:52:45,440
even one resident we just spoke about, she was asking question

2468
02:52:45,440 --> 02:52:48,440
about why are my neighbors across the street on

2469
02:52:48,440 --> 02:52:51,440
and I am out . What I'm going to explain to her

2470
02:52:51,440 --> 02:52:55,440
as you could be on a completely different feeder on

2471
02:52:55,440 --> 02:53:03,240
the person across the street from you, the person next door to you,

2472
02:53:03,440 --> 02:53:05,440
it doesn't mean that you have the issue, your

2473
02:53:05,440 --> 02:53:06,440
feeders are just impacted in different ways.

2474
02:53:06,440 --> 02:53:10,560
that is just one point I wanted to give to residents who are listening.

2475
02:53:10,560 --> 02:53:11,800
I can.

2476
02:53:11,800 --> 02:53:13,480
>> thank you very much.

2477
02:53:15,440 --> 02:53:20,840
all right, item number 8 is our citizens appearance, I

2478
02:53:25,440 --> 02:53:28,440
do not believe that I had anybody signed up to speak, we are

2479
02:53:28,440 --> 02:53:33,240
going to go to item number 9. The agenda

2480
02:53:41,440 --> 02:53:44,440
, these items have been previously approved through the budget of past counsel

2481
02:53:44,440 --> 02:53:46,440
actions. Any item may be polled and considered separately, full descriptions

2482
02:53:46,440 --> 02:53:49,440
are available on the screen. We do have a number of consent

2483
02:53:49,440 --> 02:53:51,440
agenda items tonight.

2484
02:53:52,440 --> 02:53:57,840
do we have any to pull from the agenda?

2485
02:54:01,440 --> 02:54:03,440
councilmember hill ?

2486
02:54:04,440 --> 02:54:10,440
>> I would like to make a motion to approve consent agenda items

2487
02:54:10,440 --> 02:54:12,440
9a through o .

2488
02:54:14,440 --> 02:54:18,640
>> thank you. And second from councilmember nevels

2489
02:54:19,440 --> 02:54:21,440
. All in favor?

2490
02:54:22,440 --> 02:54:24,440
>> motion carries.

2491
02:54:25,440 --> 02:54:27,840
>> thank you very much.

2492
02:54:28,440 --> 02:54:32,400
item number 10 is our sitter --

2493
02:54:34,440 --> 02:54:36,440
city manager report.

2494
02:54:43,440 --> 02:54:47,440
>> for a summary, we are moving forward to

2495
02:54:47,440 --> 02:54:52,440
the next steps related to fire station number five. Fired mason

2496
02:54:52,440 --> 02:54:56,400
-- fire administration building. We are

2497
02:54:58,440 --> 02:55:01,440
going to be taking a tour of the justice center. That covers the fire admin

2498
02:55:01,440 --> 02:55:06,240
building, not the justice center, the service center

2499
02:55:06,440 --> 02:55:11,840
and we are moving forward with the justice center.

2500
02:55:17,440 --> 02:55:19,440
>> all right, update, boardwalk 99% complete, if you have not been out there, it

2501
02:55:19,440 --> 02:55:22,440
is really cool. There are still some landscaping

2502
02:55:22,440 --> 02:55:25,440
and punchlist items that need to be taken care of. With the little

2503
02:55:25,440 --> 02:55:27,440
bit of rain that we had, wildlife is starting

2504
02:55:27,440 --> 02:55:31,440
to come back. There is going to be a ribbon-cutting scheduled for october

2505
02:55:31,440 --> 02:55:33,840
19th at 10 a.m.

2506
02:55:40,440 --> 02:55:43,440
the duck pond, 60% complete and with the

2507
02:55:43,440 --> 02:55:46,440
rain that we had we had pond levels up in some of the wildlife had returned

2508
02:55:46,440 --> 02:55:50,640
as well. The turtles hopefully are happy.

2509
02:55:54,440 --> 02:55:57,440
the project is about 90% complete if you have gone by

2510
02:55:57,440 --> 02:55:59,440
and taking a look at it, there are some landscaping and a

2511
02:55:59,440 --> 02:56:04,440
few punchlist items to address there as well. It was mentioned the southbound line

2512
02:56:04,440 --> 02:56:07,440
, the polls are being relocated or in the process

2513
02:56:07,440 --> 02:56:09,840
of interesting in the

2514
02:56:14,440 --> 02:56:19,440
email that she said they cut the communication line for the polls

2515
02:56:19,440 --> 02:56:22,440
. There's just this one line that will

2516
02:56:22,440 --> 02:56:27,840
not get moved. What they are doing, they cut

2517
02:56:29,440 --> 02:56:31,440
the pole .

2518
02:56:35,440 --> 02:56:40,840
the parkway pump station , the final testing is still

2519
02:56:41,440 --> 02:56:44,440
going on, hopefully before the middle of october we will be fully

2520
02:56:44,440 --> 02:56:48,640
operational, macarthur is open now, fairways closed

2521
02:56:50,440 --> 02:56:53,440
for at least the rerouting of traffic over there and then the reconstruction

2522
02:56:53,440 --> 02:56:57,640
working towards setting up a preconstruction meeting

2523
02:56:58,440 --> 02:57:02,440
with the contractor after that, the staff

2524
02:57:02,440 --> 02:57:07,440
will schedule the public meeting . That concludes my report.

2525
02:57:07,440 --> 02:57:09,440
>> thank you, sir.

2526
02:57:11,440 --> 02:57:13,840
item number 11, the recent

2527
02:57:15,440 --> 02:57:17,440
and upcoming events. We urge our citizens to participate in our local government

2528
02:57:17,440 --> 02:57:20,440
and give back to our community by serving one

2529
02:57:20,440 --> 02:57:21,440
of our boards and commissions. The city

2530
02:57:21,440 --> 02:57:23,840
is seeking passionate individuals.

2531
02:57:25,440 --> 02:57:28,440
future needs, regulations and more.

2532
02:57:29,440 --> 02:57:31,840
learn more . We have

2533
02:57:35,440 --> 02:57:38,440
kaleidoscope coming up very soon, this

2534
02:57:38,440 --> 02:57:42,400
is a festival of color, culture

2535
02:57:42,440 --> 02:57:44,440
and music. A celebration of arts and cultures is back for another year of

2536
02:57:44,440 --> 02:57:46,440
fun.

2537
02:57:46,440 --> 02:57:50,440
this year it is going to be held in old town coppell

2538
02:57:50,440 --> 02:57:54,640
on october 7th from 3:00 p.m. To

2539
02:57:56,440 --> 02:57:58,440
7:00 p.m.

2540
02:58:05,440 --> 02:58:07,440
the display of art, culture, music and more. If

2541
02:58:07,440 --> 02:58:10,440
you are interested in extending the days excitement, illuminate the

2542
02:58:10,440 --> 02:58:11,440
electrifying dance crew as seen on america's got talent in 2011 will

2543
02:58:11,440 --> 02:58:16,840
light up the night at the coppell art center.

2544
02:58:17,440 --> 02:58:22,840
purchase tickets for the show at tran07artcenter.com

2545
02:58:26,440 --> 02:58:30,640
do we have any public service announcement?

2546
02:58:35,440 --> 02:58:40,840
>> the old town coppell art show, they showcase between

2547
02:58:43,440 --> 02:58:44,440
10:00 a.m. To 1:00 p.m. On saturday, saturday september 30th.

2548
02:58:44,440 --> 02:58:46,840
>> thank you. Are you

2549
02:58:50,440 --> 02:58:52,840
putting a car in?

2550
02:58:53,440 --> 02:58:58,840
item number 13, there was no executive session and therefore

2551
02:58:59,440 --> 02:59:04,840
there was no action necessary. Item number 14, no business

2552
02:59:05,440 --> 02:59:10,840
before this counsel, we are adjourned at 8:29 p.m.