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Yes, sir.

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» It's 6:30. I'll call this meeting to

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order. First up, pledge of

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» Allegiance.

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I pledge algiance to the flag of the

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United States of America [clears throat]

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and to the republic for which it stands.

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One nation under God, indivisible with

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liberty for all.

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So, uh, Mayor V and Corbus are

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unavailable tonight. Uh, so I'll be

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running the meeting. Um, as comments,

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uh, the steak feed, uh, had a great

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turnout. Um, and, uh,

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okay. And, uh, tomorrow night is the,

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uh, national night out. Um, I believe we

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got

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still use some more. Uh, anyone wanting

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to help out, please contact the police

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department and

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See everybody there?

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» Uh, no comments.

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» Yeah. Uh, hopefully everybody enjoyed

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the steak feed. Hopefully everybody

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comes out tomorrow night. Uh, Teresa,

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thanks for all your library uh,

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Wednesdays for my grandkids. They enjoy

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that. Mark to your staff down the

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riverwalk cutting brush along the

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pathway. Looks really good. So

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that's your pleasure.

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» Well, just a couple things. Number one

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is I have finally totally retired.

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I turned in my keys and everything to

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the DA's office on Friday. So,

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» Officially done. So, um,

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Cory says, "I am now retired. Don't even

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think about going back." So, um, anyway,

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um,

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won't make national night out tomorrow

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because I'm teaching reserve officer

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training academy. So, but they've been

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great in the past and I hope everybody

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turns out it's a wonderful experience.

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Next up is the consent calendar meeting

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minutes for July 6, 2026.

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» July 6th of 2026.

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» Second.

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All right. Second. Any discussion?

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All those in favor? I.

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» Any oppos?

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Uh, next up is staff reports.

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Um,

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so only thing to add in my report, um,

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you know, I did put in here that we'll

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have some res revisions the city fire

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code and, uh, we had to do a public

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notice for that because it will be by

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ordinance and the public notices, uh,

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you know, Liz has already done those. So

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you'll be seeing those at our September

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8th meeting, you know, highlighting

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September 8th, a Tuesday because of the

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holiday. So

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um basically it and you'll get to see

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them, you know, in the packet, but

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basically it it um gives some of the

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items which we have reserved in our code

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back to the state fire marshall's

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office. Since we have a resident state

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fire marshal, it makes um that a lot

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simple simpler, you know, and and

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they're more than um willing to help out

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our fire department, investigative

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needs, all those kind of things. So,

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pretty excited about that.

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And that's all I have unless there's any

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questions.

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So, is our new finance.

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So, uh, I'll actually give the report,

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but I wanted to introduce Mike Mallerie

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to the council members and the

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committee. The department heads all

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[clears throat] met him. Um, he's been

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on board for weeks,

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» Couple weeks. So, um, you

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[clears throat] know, there's yours in

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the finance uh, report they're mine, not

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his, but next month that'll be that'll

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be his problem. Okay. Um, on the finance

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report, you know, there's two in here.

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one is the uh unodudited

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uh end of July uh report for fiscal year

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2627 we run like for two weeks a week um

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a month 13 to close out previous fiscal

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year stuff. So um

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you know nothing

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too abnormal there. you'll see that uh

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Andrew's fund, you know, has a negative

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beginning fund balance and uh well,

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that's because we had some building

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issues, but that building is being

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caught up. So, though obviously that's

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going to be this, you know, current

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fiscal year, but uh we're okay with

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that. I think the water fund um you know

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had a better uh beginning fund balance

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than we thought and sur fund a little

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bit less but you know that kind of stuff

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shakes out. Obviously the fire fund um

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is in the uh red right now but that is

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because we haven't made transfers from

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the general fund or you know received

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payment from the royal fire district.

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Pretty simple stuff though. So that is

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» [clears throat]

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» Uh basically it and then you know the

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starting year report not a whole lot of

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expenses in there. Um you know

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yeah

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anyway that's what I've got

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for this month.

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So fire.

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» Uh the only thing I'd like to add is

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that we had we did have the steak feed

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um this weekend and we did sell out of

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all of our steak meals. So I believe

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just over 825 I believe was the number

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in total. Uh it was a great turnout. So

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I want to thank all the sponsors that

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came out and helped uh make that event

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happen. That's a huge event for our

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department. So I just want to thank

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everybody that came out and had a great

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time. Um other than that I can answer

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any questions that you might have.

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Thank you. Next up is uh planning.

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I have nothing to add to my report. Let

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me know if you have any questions.

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Next up is public works.

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» Thank you, council. Um, uh, something to

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add to my report, uh, because a couple

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things actually we just found out about

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last week. And, uh, thank you, Haley,

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for saving the thunder for me. But we

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did get awarded our, uh, $250,000,

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uh, small city a lotment grant for

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paving fur. Uh, that is going to require

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a substantial city commitment as well.

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um we won't know really how much until

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we get further uh into the pre-esign and

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that activity won't begin until we get a

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contract uh in hand [clears throat] from

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ODOT which should be around October I

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suspect. Um

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the other thing to to add to is uh uh

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there's a pre-construction meeting uh

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tomorrow uh regarding the timber sale up

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at Ring Creek. So, I don't I don't know

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have any more details on their schedule

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up there, but I know that, you know,

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probably pretty soon uh after this

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meeting, they're going to get working up

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there. Uh with that, I'm happy to answer

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your questions.

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Next up is

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I have nothing to add, but I'd be happy

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to answer any questions you might have.

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Any questions?

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Thank you. All right. Next up is police.

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» Nothing to add to my report. Uh just

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want to plug uh National Night Out. Uh

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just hope to see everybody there and if

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anyone is uh feels inclined to come help

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out. Uh we'd certainly appreciate that.

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Otherwise, I'll be happy to answer any

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questions that the council may have.

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Last but not least, city recorder.

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Anyone sign up for public participation?

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Uh, no sir.

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» Okay,

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» Council

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apologize. I didn't realize there's a

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sign in process. May I have a moment?

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» Step up to the microphone. Um, it's uh

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we'll have three minutes

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shorter than that.

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» Okay. Uh, I want to introduce myself and

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council. Thank you for just a couple of

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minutes. My name is Tom Parker. I'm the

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interim CEO at the hospital. As many of

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you know, uh Jeff Lang um moved on to a

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position in uh state of Minnesota,

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actually where I was born. Um and uh uh

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I retired from a career in u in hospital

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uh administration back in January. Um

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unfortunately or fortunately the uh

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recruiting firm who is working on the

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interim placement and I have had a

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long-standing relationship over the

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years and they called me and and now I

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stand before you uh to introduce myself.

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Um you have a gem of a hospital here. Um

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it's just such a privilege to work

205
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there. I have in my fourth week it's a a

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fabulous team of people very committed.

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They work well together. Uh my job here

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over the next 6 to9 months is to keep

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things going and hand off to your

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permanent new CEO a well-running

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organization. That won't be hard because

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it is a very good organization and I'm

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thoroughly enjoying getting to know the

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staff there. Um and uh uh open to any uh

215
00:12:00,079 --> 00:12:03,760
feedback that you may have about your

216
00:12:02,000 --> 00:12:05,839
hospital that I can help you with. But

217
00:12:03,760 --> 00:12:10,320
again, tonight was just an introduction

218
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to you and the staff here. Excuse you.

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Thank you.

220
00:12:24,880 --> 00:12:31,200
Next up is agenda item number eight. Uh

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award of the

222
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funded by SDWR.

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Thank you, council. And uh you guys

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should all have received some

225
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supplemental information at at meeting

226
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time. Um sorry for all the the late

227
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additional information, but this is just

228
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an ongoing process. Uh we were working

229
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on it well into last week. And I think

230
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the easiest way to to take you through

231
00:12:55,760 --> 00:13:01,360
this is maybe go to page three of that

232
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packet. Uh the one that starts with

233
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additional information for agenda item

234
00:13:03,680 --> 00:13:11,519
8. So, if you look up at the top uh

235
00:13:07,360 --> 00:13:14,000
graph up there, you'll see uh WCC bid

236
00:13:11,519 --> 00:13:16,720
cost. The West Coast contractors was the

237
00:13:14,000 --> 00:13:19,600
soldier. We went over that last month uh

238
00:13:16,720 --> 00:13:21,279
for this project. Um they bid on all

239
00:13:19,600 --> 00:13:24,480
three schedules for this project and

240
00:13:21,279 --> 00:13:28,800
their total came to uh a little over 3.7

241
00:13:24,480 --> 00:13:32,160
million which was um almost 1.2 2

242
00:13:28,800 --> 00:13:33,440
million over uh what we had budgeted the

243
00:13:32,160 --> 00:13:35,920
budget that we had submitted to the

244
00:13:33,440 --> 00:13:39,519
funding agency for construction period.

245
00:13:35,920 --> 00:13:42,560
Um through negotiations with them and

246
00:13:39,519 --> 00:13:45,279
slightly uh reducing the scope of work,

247
00:13:42,560 --> 00:13:49,120
we got that total down uh to just under

248
00:13:45,279 --> 00:13:52,079
$3 million for their contract. Um

249
00:13:49,120 --> 00:13:54,160
the omitted was the one seismic valve at

250
00:13:52,079 --> 00:13:58,800
the ordering tank. Uh we're still

251
00:13:54,160 --> 00:14:00,639
putting one in at the Nolton tank. Um we

252
00:13:58,800 --> 00:14:03,519
allowed for a change in method for

253
00:14:00,639 --> 00:14:07,600
dredging the reservoir from uh from

254
00:14:03,519 --> 00:14:10,480
pumped uh to clamshell dredging. Um we

255
00:14:07,600 --> 00:14:12,079
extended the project completion uh for a

256
00:14:10,480 --> 00:14:14,000
couple months and then we made

257
00:14:12,079 --> 00:14:16,720
clarifications with them. Now these were

258
00:14:14,000 --> 00:14:19,440
items that we intended to do. It was

259
00:14:16,720 --> 00:14:21,199
just maybe not clear in the spec, not

260
00:14:19,440 --> 00:14:22,959
clear to the contractor, but when we

261
00:14:21,199 --> 00:14:25,120
asked for their their schedule of

262
00:14:22,959 --> 00:14:26,399
values, it was clear that they had put

263
00:14:25,120 --> 00:14:29,040
stuff in there that they they didn't

264
00:14:26,399 --> 00:14:32,079
need to have in there. Um, so all of

265
00:14:29,040 --> 00:14:35,440
that uh allowed them to reduce their

266
00:14:32,079 --> 00:14:38,480
price to this uh 2.988295.

267
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Um, now if you add in uh a couple of

268
00:14:38,480 --> 00:14:42,959
other uh construction costs outside of

269
00:14:41,120 --> 00:14:46,959
the West Coast work, we come up to just

270
00:14:42,959 --> 00:14:49,600
over $3 million. Um so if you look at

271
00:14:46,959 --> 00:14:53,120
the graph on the bottom um you can see

272
00:14:49,600 --> 00:14:57,120
the the first column that's

273
00:14:53,120 --> 00:14:58,800
the the amount and the budget items the

274
00:14:57,120 --> 00:15:02,240
that each and of those categories that

275
00:14:58,800 --> 00:15:04,560
were submitted to the funding agency. So

276
00:15:02,240 --> 00:15:09,199
what we did to increase our construction

277
00:15:04,560 --> 00:15:11,279
budget from 2.547 to 3.015

278
00:15:09,199 --> 00:15:14,480
uh first of all the engineers reduced

279
00:15:11,279 --> 00:15:16,560
their fee by uh by $200,000.

280
00:15:14,480 --> 00:15:19,199
um

281
00:15:16,560 --> 00:15:20,880
small thing. Um and if you guys know how

282
00:15:19,199 --> 00:15:24,079
these engineering budgets are built and

283
00:15:20,880 --> 00:15:26,000
submitted, they're uh there's usually

284
00:15:24,079 --> 00:15:28,880
like a formula for it. So you you take

285
00:15:26,000 --> 00:15:31,920
your your full project amount and you

286
00:15:28,880 --> 00:15:34,240
take about 14% set for design, 2% for

287
00:15:31,920 --> 00:15:36,079
bidding, and 4% for construction

288
00:15:34,240 --> 00:15:38,560
management, which brings you to 20%.

289
00:15:36,079 --> 00:15:40,560
That was their 20%. Well, they were very

290
00:15:38,560 --> 00:15:42,079
comfortable saying they could do this to

291
00:15:40,560 --> 00:15:46,480
uh based on where they were after

292
00:15:42,079 --> 00:15:49,199
design. um for 310,000 instead of

293
00:15:46,480 --> 00:15:51,279
509,000. So that we gained some money

294
00:15:49,199 --> 00:15:54,560
there. Um

295
00:15:51,279 --> 00:15:56,560
so uh the environmental review

296
00:15:54,560 --> 00:16:00,560
um and uh and the permitting and

297
00:15:56,560 --> 00:16:02,000
regulatory fees were reduced and that

298
00:16:00,560 --> 00:16:03,360
that was when we discovered if we

299
00:16:02,000 --> 00:16:05,839
weren't going to be discharging any

300
00:16:03,360 --> 00:16:07,040
water overland uh we didn't need, you

301
00:16:05,839 --> 00:16:08,959
know, a lot of the permits that we

302
00:16:07,040 --> 00:16:11,360
thought we we might need. So that we

303
00:16:08,959 --> 00:16:14,480
don't intend to spend any of that money.

304
00:16:11,360 --> 00:16:16,639
Um, so we've preliminarily submitted

305
00:16:14,480 --> 00:16:18,800
this to the funding agency, this revised

306
00:16:16,639 --> 00:16:21,040
budget, and uh, one thing they let us

307
00:16:18,800 --> 00:16:23,120
know was that contingency was still

308
00:16:21,040 --> 00:16:27,360
going to have to be 10% of the

309
00:16:23,120 --> 00:16:29,040
construction cost. So, uh, what we did

310
00:16:27,360 --> 00:16:30,560
and and what is typical in these

311
00:16:29,040 --> 00:16:32,720
projects, sometimes in these projects,

312
00:16:30,560 --> 00:16:35,440
emergency owners put up the contingency

313
00:16:32,720 --> 00:16:37,279
first off to maximize the use of the

314
00:16:35,440 --> 00:16:39,759
available funding in the hopes that they

315
00:16:37,279 --> 00:16:42,160
don't spend that contingency. So, our

316
00:16:39,759 --> 00:16:45,440
budget still has $135,000

317
00:16:42,160 --> 00:16:48,160
of funded contingency. But what, you

318
00:16:45,440 --> 00:16:50,800
know, we'll we will be committing the

319
00:16:48,160 --> 00:16:52,800
city and the water fund to is up to an

320
00:16:50,800 --> 00:16:55,519
additional $165,000

321
00:16:52,800 --> 00:16:57,920
of contingency, which I never hope to

322
00:16:55,519 --> 00:17:00,639
spend, but I we're very comfortable with

323
00:16:57,920 --> 00:17:03,920
this number considering that the um

324
00:17:00,639 --> 00:17:07,760
contingency line in the 2627 water fund

325
00:17:03,920 --> 00:17:08,880
is over $400,000. So, you know, we don't

326
00:17:07,760 --> 00:17:10,799
want to spend that. We want to save

327
00:17:08,880 --> 00:17:12,319
that, stockpile that, build our war

328
00:17:10,799 --> 00:17:14,799
chest for other big capital

329
00:17:12,319 --> 00:17:16,559
improvements. But um if we need to use

330
00:17:14,799 --> 00:17:20,959
it for this one, uh we've told the

331
00:17:16,559 --> 00:17:26,079
funding agency that we will. Uh

332
00:17:20,959 --> 00:17:30,640
so what's next is um

333
00:17:26,079 --> 00:17:33,919
and you can see the breakdown for the um

334
00:17:30,640 --> 00:17:36,480
their schedule of values. Um if if

335
00:17:33,919 --> 00:17:39,520
anyone's uh interested or or wants to

336
00:17:36,480 --> 00:17:43,120
dig into that more, um

337
00:17:39,520 --> 00:17:45,600
we're asking council tonight uh is to

338
00:17:43,120 --> 00:17:47,840
first of all accept the sole responsive

339
00:17:45,600 --> 00:17:52,880
bid uh received from West Coast

340
00:17:47,840 --> 00:17:54,880
contractors uh and then to uh

341
00:17:52,880 --> 00:17:58,080
uh motion to approve award of the

342
00:17:54,880 --> 00:18:00,720
contract uh to West Coast contractors in

343
00:17:58,080 --> 00:18:02,960
that stated amount pending funding

344
00:18:00,720 --> 00:18:06,240
agency approval. approval of the revised

345
00:18:02,960 --> 00:18:08,400
budget and uh project schedule.

346
00:18:06,240 --> 00:18:10,960
So, happy to answer any questions you

347
00:18:08,400 --> 00:18:13,760
have about the process.

348
00:18:10,960 --> 00:18:16,320
Yes, Mark, I have a question. So, the

349
00:18:13,760 --> 00:18:19,039
first first page, first thing that jumps

350
00:18:16,320 --> 00:18:20,559
out at me is we got $3.491

351
00:18:19,039 --> 00:18:25,919
million

352
00:18:20,559 --> 00:18:29,120
from the fund and we budgeted and you

353
00:18:25,919 --> 00:18:32,000
said that we budgeted 2.5.

354
00:18:29,120 --> 00:18:34,400
Can you explain that $900,000? Where's

355
00:18:32,000 --> 00:18:37,360
that $900,000 difference? Where's that

356
00:18:34,400 --> 00:18:39,440
going? That that is for engineering, uh,

357
00:18:37,360 --> 00:18:41,039
labor standards compliance, um,

358
00:18:39,440 --> 00:18:44,160
environmental review, federal

359
00:18:41,039 --> 00:18:46,480
requirements, um, uh, legal fees,

360
00:18:44,160 --> 00:18:49,480
permitting and regulatory fees.

361
00:18:46,480 --> 00:18:49,480
» 2.5.

362
00:18:50,960 --> 00:19:00,240
» Okay. So, we but we got 3.4 4

363
00:18:55,200 --> 00:19:02,480
and they came and their bid was 3.7.

364
00:19:00,240 --> 00:19:05,039
Correct.

365
00:19:02,480 --> 00:19:07,600
That's not 2.5.

366
00:19:05,039 --> 00:19:10,240
Our budget includes the whole project

367
00:19:07,600 --> 00:19:12,160
which is permitting, design, and

368
00:19:10,240 --> 00:19:14,400
construction 1 2 3.

369
00:19:12,160 --> 00:19:17,520
» So the construction budget is only a

370
00:19:14,400 --> 00:19:20,480
fraction of the total budget.

371
00:19:17,520 --> 00:19:21,919
» So a large a large fraction most of it.

372
00:19:20,480 --> 00:19:23,679
But

373
00:19:21,919 --> 00:19:26,000
» And the construction budget was what

374
00:19:23,679 --> 00:19:28,320
mark 2.5

375
00:19:26,000 --> 00:19:29,840
» 2.547 was the original construction

376
00:19:28,320 --> 00:19:32,840
budget.

377
00:19:29,840 --> 00:19:32,840
» Okay.

378
00:19:49,440 --> 00:19:52,480
You mentioned the Oring Heights tank.

379
00:19:52,080 --> 00:19:55,200
Yes.

380
00:19:52,480 --> 00:19:57,520
» The valve seismic valve. Is that valve

381
00:19:55,200 --> 00:19:58,960
okay? That's my neighborhood where I

382
00:19:57,520 --> 00:20:01,440
live.

383
00:19:58,960 --> 00:20:02,720
» Is that at some point that'll get

384
00:20:01,440 --> 00:20:05,039
replaced or

385
00:20:02,720 --> 00:20:06,559
» Well, yeah, there's uh the only thing up

386
00:20:05,039 --> 00:20:08,880
there now is an altitude valve that's

387
00:20:06,559 --> 00:20:10,559
not used anymore. They they used to uh

388
00:20:08,880 --> 00:20:12,960
run the system a little bit differently.

389
00:20:10,559 --> 00:20:15,039
I think they found that um it it

390
00:20:12,960 --> 00:20:16,960
basically is is almost the same

391
00:20:15,039 --> 00:20:20,000
elevation as the Molton Heights tank. So

392
00:20:16,960 --> 00:20:22,160
we just let the system uh fill it. And

393
00:20:20,000 --> 00:20:25,039
the reason for the seismic valves is in

394
00:20:22,160 --> 00:20:26,400
the event of a big a big seismic event

395
00:20:25,039 --> 00:20:27,440
um you figure your lines are going to

396
00:20:26,400 --> 00:20:29,360
start. You're going to have some line

397
00:20:27,440 --> 00:20:31,679
breaks in there and the seismic valves

398
00:20:29,360 --> 00:20:34,159
will immediately shut to retain whatever

399
00:20:31,679 --> 00:20:35,679
water you have in that tank. So we will

400
00:20:34,159 --> 00:20:37,919
still have the Nolton Heights storage.

401
00:20:35,679 --> 00:20:41,360
we won't have the benefit of the of the

402
00:20:37,919 --> 00:20:43,280
ordering storage. Now, um the other

403
00:20:41,360 --> 00:20:45,679
thing is we we have to go clear across

404
00:20:43,280 --> 00:20:47,760
town to feed the hoarding tank. So, if

405
00:20:45,679 --> 00:20:49,600
there's a more valuable seismic valve to

406
00:20:47,760 --> 00:20:51,760
have and tank to be using, of course,

407
00:20:49,600 --> 00:20:54,159
it's the Nolton Heights tank. And

408
00:20:51,760 --> 00:20:56,080
reality is, um you know, if lines start

409
00:20:54,159 --> 00:20:57,440
breaking, it it's not going to be a

410
00:20:56,080 --> 00:21:01,120
matter of, you know, we just turn on the

411
00:20:57,440 --> 00:21:02,640
water again. But to fix a single line

412
00:21:01,120 --> 00:21:04,799
from the treatment plant down to the

413
00:21:02,640 --> 00:21:07,600
Milton Heights tank still gives us a big

414
00:21:04,799 --> 00:21:09,200
storage area where, you know, residents,

415
00:21:07,600 --> 00:21:11,280
you know, fire department, you know,

416
00:21:09,200 --> 00:21:15,280
somebody can get have a spot to go fill

417
00:21:11,280 --> 00:21:17,440
and we have a storage area um uh for,

418
00:21:15,280 --> 00:21:17,840
you know, for some portable water.

419
00:21:17,440 --> 00:21:21,640
» Okay.

420
00:21:17,840 --> 00:21:21,640
» Yeah. Thank you.

421
00:21:27,120 --> 00:21:31,440
to award the contract to the of the

422
00:21:30,240 --> 00:21:37,640
construction of the city's water

423
00:21:31,440 --> 00:21:37,640
reservoir. And I I don't I don't

424
00:21:38,559 --> 00:21:41,559
page

425
00:21:43,200 --> 00:21:49,200
to accept the the loan response bid uh

426
00:21:46,880 --> 00:21:53,440
for the city of Pakil

427
00:21:49,200 --> 00:21:56,080
um SWR LF water improvement project uh

428
00:21:53,440 --> 00:22:00,880
received on June 17th, 2026 from West

429
00:21:56,080 --> 00:22:03,360
Coast contractors in the amount of

430
00:22:00,880 --> 00:22:05,760
I think lowered that amount Well, we're

431
00:22:03,360 --> 00:22:08,000
now accepting a bid with this motion.

432
00:22:05,760 --> 00:22:12,360
» Okay. Yeah, we're accept Yeah, we accept

433
00:22:08,000 --> 00:22:12,360
that bid. Yeah. Yeah.

434
00:22:13,679 --> 00:22:19,760
I'll second it. When you list the amount

435
00:22:16,159 --> 00:22:21,280
in the motion or 3,

436
00:22:19,760 --> 00:22:23,840
uh

437
00:22:21,280 --> 00:22:28,240
3,15,895,

438
00:22:23,840 --> 00:22:31,039
right? That was the 3,723,000

439
00:22:28,240 --> 00:22:33,520
was the motion verbatim. But I thought I

440
00:22:31,039 --> 00:22:36,799
thought the amount was that came in was

441
00:22:33,520 --> 00:22:40,400
less than the

442
00:22:36,799 --> 00:22:42,720
that was that was the original bid.

443
00:22:40,400 --> 00:22:44,960
» So we have to accept the bid before we

444
00:22:42,720 --> 00:22:47,039
can award the contract. Correct. Change

445
00:22:44,960 --> 00:22:48,240
the amount with the higher

446
00:22:47,039 --> 00:22:51,919
» Correct. Yeah.

447
00:22:48,240 --> 00:22:52,240
» Okay. So we have to accept the 3.7 bid.

448
00:22:51,919 --> 00:22:55,360
» Right.

449
00:22:52,240 --> 00:22:56,159
» But we're not obligated to pay 3.7 when

450
00:22:55,360 --> 00:22:57,679
we award the contract.

451
00:22:56,159 --> 00:22:59,280
» We're not awarding the contract at that

452
00:22:57,679 --> 00:23:00,880
amount. We're just accepting that the

453
00:22:59,280 --> 00:23:01,200
bid was well responsive.

454
00:23:00,880 --> 00:23:03,280
» Yes.

455
00:23:01,200 --> 00:23:07,200
» Then the contract would be the second

456
00:23:03,280 --> 00:23:11,440
motion which would be 2.9 million.

457
00:23:07,200 --> 00:23:13,919
» Okay. Okay. So correct that. Uh

458
00:23:11,440 --> 00:23:16,080
let me restart. Uh move to accept the

459
00:23:13,919 --> 00:23:18,480
the response bid from the city of Cook

460
00:23:16,080 --> 00:23:20,640
SDWR

461
00:23:18,480 --> 00:23:23,440
water improvement project received June

462
00:23:20,640 --> 00:23:27,159
17th 2026 from West Coast contractors in

463
00:23:23,440 --> 00:23:27,159
the amount of 3,723,000.

464
00:23:29,120 --> 00:23:32,640
Second.

465
00:23:30,720 --> 00:23:37,640
» All right. Motion made and seconded. Any

466
00:23:32,640 --> 00:23:37,640
discussion? All those in favor?

467
00:23:38,000 --> 00:23:43,200
» Hearing none. Motion carries.

468
00:23:41,280 --> 00:23:44,880
All right. I'll move to award the

469
00:23:43,200 --> 00:23:48,159
contract for the construction of the

470
00:23:44,880 --> 00:23:49,840
city's water reservoir and tank uh

471
00:23:48,159 --> 00:23:52,799
reconditioning and repair project to the

472
00:23:49,840 --> 00:23:55,799
West Coast contractors in the amount of

473
00:23:52,799 --> 00:23:55,799
2,988,200

474
00:23:56,640 --> 00:24:01,679
uh 295

475
00:23:59,120 --> 00:24:03,120
pending funding agency approval.

476
00:24:01,679 --> 00:24:05,039
» Second.

477
00:24:03,120 --> 00:24:07,440
» All right. Motion made and seconded. Any

478
00:24:05,039 --> 00:24:12,960
discussion on that?

479
00:24:07,440 --> 00:24:12,960
All those in favor? I. Any opposed?

480
00:24:24,799 --> 00:24:30,080
Next up is agenda item number nine.

481
00:24:27,200 --> 00:24:32,400
Consider resolution 11-2026

482
00:24:30,080 --> 00:24:35,520
adding a new administrator for online

483
00:24:32,400 --> 00:24:38,520
access and authorizing of the city bank

484
00:24:35,520 --> 00:24:38,520
accounts.

485
00:24:40,159 --> 00:24:45,200
standing procedure council. Um, Mr.

486
00:24:43,440 --> 00:24:48,640
Mallalerie wants to be able to, you

487
00:24:45,200 --> 00:24:51,120
know, have all this fun. So, this is the

488
00:24:48,640 --> 00:24:54,240
correct resolution that we've used in

489
00:24:51,120 --> 00:24:57,120
the past to uh give him proper access

490
00:24:54,240 --> 00:24:59,120
and responsibility for our various

491
00:24:57,120 --> 00:25:01,520
accounts.

492
00:24:59,120 --> 00:25:04,520
I move we approve resolution number

493
00:25:01,520 --> 00:25:04,520
11-2026.

494
00:25:07,360 --> 00:25:11,120
Second

495
00:25:09,360 --> 00:25:13,520
motion made and seconded. Any

496
00:25:11,120 --> 00:25:16,520
discussion? All those in favor?

497
00:25:13,520 --> 00:25:16,520
» I

498
00:25:18,000 --> 00:25:23,440
next agenda item 10, authorization to

499
00:25:21,279 --> 00:25:26,400
reallocate funds.

500
00:25:23,440 --> 00:25:29,520
So, uh, I did put on the DS evening, uh,

501
00:25:26,400 --> 00:25:32,799
an additional item just to show council

502
00:25:29,520 --> 00:25:34,880
that in fact, um, on the mortgage, which

503
00:25:32,799 --> 00:25:37,760
is the real estate loan listed here for

504
00:25:34,880 --> 00:25:39,600
city hall, that we're actually ahead on

505
00:25:37,760 --> 00:25:42,559
our payments there, and we did budget a

506
00:25:39,600 --> 00:25:44,559
payment this year, as we do every year,

507
00:25:42,559 --> 00:25:46,799
but we're not actually have one due till

508
00:25:44,559 --> 00:25:51,039
July of 2029.

509
00:25:46,799 --> 00:25:53,600
So, uh, based on the, uh,

510
00:25:51,039 --> 00:25:56,720
oh, the destruction of the charger, so

511
00:25:53,600 --> 00:26:00,080
to speak, um, came became more imminent

512
00:25:56,720 --> 00:26:03,440
than what we had planned. And as you all

513
00:26:00,080 --> 00:26:06,320
probably know, um, no more chargers,

514
00:26:03,440 --> 00:26:09,200
right? So, you know, the next thing is

515
00:26:06,320 --> 00:26:11,760
then you have to get Durango. And, uh,

516
00:26:09,200 --> 00:26:14,400
you know, chargers were relatively

517
00:26:11,760 --> 00:26:16,720
inexpensive, I suppose.

518
00:26:14,400 --> 00:26:19,039
um but you know just they're not

519
00:26:16,720 --> 00:26:20,720
available. So with the combination of

520
00:26:19,039 --> 00:26:23,679
the insurance money that we'll get for

521
00:26:20,720 --> 00:26:26,400
the charger uh being totaled along with

522
00:26:23,679 --> 00:26:28,799
$35,000 that we already had in equipment

523
00:26:26,400 --> 00:26:34,159
reserves for a police car, we will still

524
00:26:28,799 --> 00:26:35,919
need somewhere between 19 and $21,000.

525
00:26:34,159 --> 00:26:39,520
So, what we're asking council to do is

526
00:26:35,919 --> 00:26:45,279
to allow us to re allocate those funds

527
00:26:39,520 --> 00:26:48,480
um to be spent on the Durango.

528
00:26:45,279 --> 00:26:51,200
» We um Why do we have it budgeted if it

529
00:26:48,480 --> 00:26:52,880
wasn't due until 2029? because we were

530
00:26:51,200 --> 00:26:53,279
paying ahead, which is a good

531
00:26:52,880 --> 00:26:56,400
» Okay

532
00:26:53,279 --> 00:26:58,960
» Thing to do on mortgages, but

533
00:26:56,400 --> 00:27:03,000
um it's nice to be ahead on something,

534
00:26:58,960 --> 00:27:03,000
but yeah.

535
00:27:03,600 --> 00:27:08,559
» Move we approve reallocation of up to

536
00:27:06,240 --> 00:27:10,240
$21,000

537
00:27:08,559 --> 00:27:14,279
replacement vehicle for the police

538
00:27:10,240 --> 00:27:14,279
department. Second

539
00:27:24,640 --> 00:27:31,720
uh consider northwest natural easement

540
00:27:27,520 --> 00:27:31,720
on GP lot number 10.

541
00:27:34,960 --> 00:27:38,720
So, uh again, I think I can get us to

542
00:27:37,120 --> 00:27:42,080
this pretty quickly. If you go to the

543
00:27:38,720 --> 00:27:46,400
last page of this, uh agenda item, this

544
00:27:42,080 --> 00:27:49,600
colorful diagram that I put together. Um

545
00:27:46,400 --> 00:27:52,159
so what you're looking at there is uh

546
00:27:49,600 --> 00:27:55,840
what is commonly known to us as GP lot

547
00:27:52,159 --> 00:27:58,000
10. Uh and that's the approximately 79

548
00:27:55,840 --> 00:28:01,200
acre parcel that is just to the south of

549
00:27:58,000 --> 00:28:04,399
the ODOT office on Highway 42.

550
00:28:01,200 --> 00:28:07,039
So, what Northwest intends to do is

551
00:28:04,399 --> 00:28:09,919
reroute some of that gas line and

552
00:28:07,039 --> 00:28:12,000
they're going to uh just continue along

553
00:28:09,919 --> 00:28:13,760
the river right at about Ring Creek and

554
00:28:12,000 --> 00:28:15,760
the and cut up through the Jacobson

555
00:28:13,760 --> 00:28:19,279
property there where we access our river

556
00:28:15,760 --> 00:28:21,600
pumps and then follow Highway 42 up to

557
00:28:19,279 --> 00:28:24,880
their transfer station just south of ODO

558
00:28:21,600 --> 00:28:26,640
up to GP lot 10. Um,

559
00:28:24,880 --> 00:28:29,120
in order to get to their station,

560
00:28:26,640 --> 00:28:30,720
however, they need to get around a uh a

561
00:28:29,120 --> 00:28:32,559
wetlands area. [clears throat] uh that

562
00:28:30,720 --> 00:28:35,200
you can see from this diagram. So the

563
00:28:32,559 --> 00:28:37,120
yellow is approximately what they're

564
00:28:35,200 --> 00:28:40,559
looking for for easement uh from the

565
00:28:37,120 --> 00:28:44,159
city. Um so that's through uh partial

566
00:28:40,559 --> 00:28:45,919
number 202. Uh partial number 203, which

567
00:28:44,159 --> 00:28:48,000
is just to the south, is also owned by

568
00:28:45,919 --> 00:28:50,080
the city, but is almost entirely

569
00:28:48,000 --> 00:28:52,960
encumbered by a Northwest Nashville

570
00:28:50,080 --> 00:28:57,279
easement for their transfer station. Um

571
00:28:52,960 --> 00:28:58,720
so uh they they asked the city uh to

572
00:28:57,279 --> 00:29:04,640
grant them this easement to run the

573
00:28:58,720 --> 00:29:08,799
pipeline through 203 or 202 and um what

574
00:29:04,640 --> 00:29:11,440
staff or I asked them uh was uh maybe in

575
00:29:08,799 --> 00:29:14,480
lie of some payment for that would they

576
00:29:11,440 --> 00:29:17,679
consider improving their access to on

577
00:29:14,480 --> 00:29:19,919
the southwest portion of this station so

578
00:29:17,679 --> 00:29:25,039
that could be used as the uh primary

579
00:29:19,919 --> 00:29:27,200
access and the gain for us there is um

580
00:29:25,039 --> 00:29:29,200
anyone if the city or you know anybody

581
00:29:27,200 --> 00:29:31,840
we sell the property to wants to develop

582
00:29:29,200 --> 00:29:33,600
that lot 202 in the future they don't

583
00:29:31,840 --> 00:29:36,720
have to worry for you know lengths of

584
00:29:33,600 --> 00:29:38,960
time about u the gas company trying to

585
00:29:36,720 --> 00:29:41,520
get in there and I' I'd like to steer

586
00:29:38,960 --> 00:29:42,960
them towards that that other access but

587
00:29:41,520 --> 00:29:45,840
what that would involve for them is

588
00:29:42,960 --> 00:29:47,600
installing a new gate um and putting

589
00:29:45,840 --> 00:29:50,480
some fill and rock and and basically

590
00:29:47,600 --> 00:29:52,720
improving that road uh and where that is

591
00:29:50,480 --> 00:29:54,480
is right It's basically the blue part

592
00:29:52,720 --> 00:29:57,200
there is what they'd have to improve.

593
00:29:54,480 --> 00:30:00,159
The red part we've already improved um

594
00:29:57,200 --> 00:30:02,000
and we we use that uh you know both for

595
00:30:00,159 --> 00:30:04,559
maintenance access back there and our

596
00:30:02,000 --> 00:30:07,679
Riverwalk users like to use it too as a

597
00:30:04,559 --> 00:30:09,360
loop. Um the yellow valve in there I

598
00:30:07,679 --> 00:30:11,279
marked was another thing I asked them

599
00:30:09,360 --> 00:30:12,559
that that valve box was too low and we

600
00:30:11,279 --> 00:30:15,120
haven't been able to fill that little

601
00:30:12,559 --> 00:30:16,320
corner in there and uh they I actually

602
00:30:15,120 --> 00:30:17,760
just saw a work order for them to come

603
00:30:16,320 --> 00:30:20,480
out and do that. So, they intend to

604
00:30:17,760 --> 00:30:24,880
raise that valve box up and they intend

605
00:30:20,480 --> 00:30:26,320
to uh improve that access as well. Um,

606
00:30:24,880 --> 00:30:28,320
they'd like to get going on this

607
00:30:26,320 --> 00:30:31,200
project. However, they didn't have the

608
00:30:28,320 --> 00:30:33,760
easements for me to bring to you to to

609
00:30:31,200 --> 00:30:35,919
improve since this is for somebody

610
00:30:33,760 --> 00:30:37,840
else's benefit, not the city's benefit.

611
00:30:35,919 --> 00:30:40,399
It goes beyond staff level approval.

612
00:30:37,840 --> 00:30:43,039
This easement and and goes to council.

613
00:30:40,399 --> 00:30:44,880
um they said in of that they would like

614
00:30:43,039 --> 00:30:47,039
us that would allow them to keep moving

615
00:30:44,880 --> 00:30:51,760
on their project is to sign the letter

616
00:30:47,039 --> 00:30:54,559
of intent uh included in this packet. Um

617
00:30:51,760 --> 00:30:57,120
and uh they also included a workspace

618
00:30:54,559 --> 00:30:58,240
agreement. I don't think I think that's

619
00:30:57,120 --> 00:31:00,240
something that's probably within the

620
00:30:58,240 --> 00:31:02,240
city manager's preview to agree. It's

621
00:31:00,240 --> 00:31:04,480
just a temporary workspace agreement

622
00:31:02,240 --> 00:31:06,559
around the pipeline, but I included in

623
00:31:04,480 --> 00:31:08,960
here nonetheless for you guys to uh make

624
00:31:06,559 --> 00:31:12,399
a motion on. Uh so I guess what we're

625
00:31:08,960 --> 00:31:15,679
asking tonight is to uh authorize the

626
00:31:12,399 --> 00:31:18,159
the signing of this letter of intent uh

627
00:31:15,679 --> 00:31:21,679
to to grant the easement, you know, with

628
00:31:18,159 --> 00:31:24,720
the the understanding uh here in written

629
00:31:21,679 --> 00:31:26,559
in that um in that agreement that they

630
00:31:24,720 --> 00:31:28,480
will be improving their access to the

631
00:31:26,559 --> 00:31:31,120
southern southwest corner of the

632
00:31:28,480 --> 00:31:34,080
station. Uh and when they have these

633
00:31:31,120 --> 00:31:35,120
easements ready, which did they actually

634
00:31:34,080 --> 00:31:35,760
send those over?

635
00:31:35,120 --> 00:31:37,919
» We did.

636
00:31:35,760 --> 00:31:40,720
» Okay.

637
00:31:37,919 --> 00:31:43,200
Okay. Yeah. So, we we just we just got

638
00:31:40,720 --> 00:31:46,080
those and then we'll be bringing those

639
00:31:43,200 --> 00:31:47,760
uh you know to council, but uh at next

640
00:31:46,080 --> 00:31:50,559
month's meeting, but this will allow

641
00:31:47,760 --> 00:31:52,000
them to p uh p continue with their work

642
00:31:50,559 --> 00:31:56,360
on schedule here. They're trying to get

643
00:31:52,000 --> 00:31:56,360
this done pretty quick. Um

644
00:31:56,799 --> 00:32:01,159
any questions you guys have about this?

645
00:32:04,240 --> 00:32:09,200
Instead of buying the easement, they're

646
00:32:06,559 --> 00:32:12,799
agreeing to improve that road and fix

647
00:32:09,200 --> 00:32:13,519
that switch or whatever.

648
00:32:12,799 --> 00:32:15,840
» I'm sorry.

649
00:32:13,519 --> 00:32:18,240
» Instead of paying us money for the

650
00:32:15,840 --> 00:32:20,880
easement, they're agreeing to improve

651
00:32:18,240 --> 00:32:21,360
the road and then also do that extra

652
00:32:20,880 --> 00:32:23,919
work,

653
00:32:21,360 --> 00:32:25,919
» The access. Yeah, the Yeah, the road to

654
00:32:23,919 --> 00:32:28,880
that access point and install the gate

655
00:32:25,919 --> 00:32:31,679
and make that their primary access. Um,

656
00:32:28,880 --> 00:32:37,039
and I should add that um, real market

657
00:32:31,679 --> 00:32:40,080
value on this 24 2600 square ft uh, is

658
00:32:37,039 --> 00:32:42,240
less than $2,000. And I think a standard

659
00:32:40,080 --> 00:32:44,159
um, for easements like this is not a

660
00:32:42,240 --> 00:32:45,840
very restrictive easement. I think we'll

661
00:32:44,159 --> 00:32:47,600
be allowed to pave over it and put

662
00:32:45,840 --> 00:32:50,240
concrete curb and things like that, new

663
00:32:47,600 --> 00:32:52,159
buildings certainly um, which probably

664
00:32:50,240 --> 00:32:55,279
wouldn't go in this area anyway. If you

665
00:32:52,159 --> 00:32:57,760
see how this lot would be developed,

666
00:32:55,279 --> 00:33:01,440
I think that those are typically, you

667
00:32:57,760 --> 00:33:04,399
know, 75 down to 50%, usually in the 50%

668
00:33:01,440 --> 00:33:06,000
level of real real market value uh for

669
00:33:04,399 --> 00:33:08,799
that square footage, which would put it

670
00:33:06,000 --> 00:33:10,720
at about $1,000. And uh I can promise

671
00:33:08,799 --> 00:33:13,279
you I'll be doing more than $1,000 worth

672
00:33:10,720 --> 00:33:14,720
of work on the access, but not not too

673
00:33:13,279 --> 00:33:16,240
much more. You know, it doesn't involve

674
00:33:14,720 --> 00:33:18,080
too much, but it will be put in a new

675
00:33:16,240 --> 00:33:20,159
gate, uh bringing in some fill, bringing

676
00:33:18,080 --> 00:33:22,080
in some rock. So it would be to the

677
00:33:20,159 --> 00:33:23,279
benefit of the city to let them have

678
00:33:22,080 --> 00:33:27,559
this easement.

679
00:33:23,279 --> 00:33:27,559
» Yes, it will be. Yeah.

680
00:33:34,240 --> 00:33:37,679
to approve the signing of a letter of

681
00:33:35,679 --> 00:33:39,440
intent and temporary working space

682
00:33:37,679 --> 00:33:41,519
agreement between the city of Kquil and

683
00:33:39,440 --> 00:33:49,440
Northwest Natural Gas Company related to

684
00:33:41,519 --> 00:33:53,200
the easements on uh 28s 13 uh W01

685
00:33:49,440 --> 00:33:56,473
DD 00220

686
00:33:53,200 --> 00:33:56,473
GP lot 10. [clears throat]

687
00:33:57,760 --> 00:34:02,480
All right, move a seconded. Any

688
00:33:59,600 --> 00:34:04,480
discussion? All those in favor? I

689
00:34:02,480 --> 00:34:07,480
» I

690
00:34:04,480 --> 00:34:07,480
carries

691
00:34:08,159 --> 00:34:14,079
um for get of the order. Our next city

692
00:34:11,599 --> 00:34:17,520
council meeting will be Tuesday,

693
00:34:14,079 --> 00:34:18,639
September 8th, I believe, is Labor Day.

694
00:34:17,520 --> 00:34:23,159
» Yes.

695
00:34:18,639 --> 00:34:23,159
» Uh anything else go to the order.

696
00:34:25,520 --> 00:34:34,440
» 7:04 I journ the regular meeting and at

697
00:34:29,599 --> 00:34:34,440
7:04 I will Let's

698
00:34:35,440 --> 00:34:41,079
consent calendar meeting minutes for

699
00:34:37,359 --> 00:34:41,079
July 6, 2026.

700
00:34:47,280 --> 00:34:53,919
» I move we approve the consent calendar.

701
00:34:51,679 --> 00:34:55,520
Second

702
00:34:53,919 --> 00:35:00,280
motion made and seconded. Any

703
00:34:55,520 --> 00:35:00,280
discussion? All those in favor?

704
00:35:01,264 --> 00:35:07,720
» [snorts]

705
00:35:02,240 --> 00:35:07,720
» Uh next up is consider request for UR.

706
00:35:09,119 --> 00:35:12,720
Um

707
00:35:10,640 --> 00:35:15,920
so the chief has you know tried to get

708
00:35:12,720 --> 00:35:19,440
new written bids since the last um time

709
00:35:15,920 --> 00:35:22,320
this item was considered and we just at

710
00:35:19,440 --> 00:35:24,320
this point have the one. Nobody else is

711
00:35:22,320 --> 00:35:26,720
you know

712
00:35:24,320 --> 00:35:28,400
Mark has reached out uh he talked to a

713
00:35:26,720 --> 00:35:32,960
gentleman and he said he was coming.

714
00:35:28,400 --> 00:35:35,280
I've not seen him, but um had um Steve

715
00:35:32,960 --> 00:35:37,359
Dazar also talked with a couple people

716
00:35:35,280 --> 00:35:42,000
and they said, "Yep, yep, yep." And

717
00:35:37,359 --> 00:35:45,760
nobody showed up. Um this is

718
00:35:42,000 --> 00:35:48,880
uh Mike at Skuon or however you say

719
00:35:45,760 --> 00:35:50,240
that. He did say that uh I know here we

720
00:35:48,880 --> 00:35:51,359
said we get a contract, but he said,

721
00:35:50,240 --> 00:35:53,520
"You know what? I'm going to wait till

722
00:35:51,359 --> 00:35:55,680
the UR says go ahead." That way it's not

723
00:35:53,520 --> 00:35:57,280
like, "Well, here's my contract waved in

724
00:35:55,680 --> 00:35:59,040
front of you." So he said once there's

725
00:35:57,280 --> 00:36:01,119
approval then he'll send a contract and

726
00:35:59,040 --> 00:36:02,320
then we can sign everything. Um but like

727
00:36:01,119 --> 00:36:03,440
he said he's going to keep it fair

728
00:36:02,320 --> 00:36:06,000
throughout. If somebody else wants to

729
00:36:03,440 --> 00:36:08,000
bid on it, bid on it. But this is 3

730
00:36:06,000 --> 00:36:10,480
months now we've had it open and we

731
00:36:08,000 --> 00:36:13,280
still haven't got anybody committed to

732
00:36:10,480 --> 00:36:14,079
come take a look. And I'm not sure why.

733
00:36:13,280 --> 00:36:16,240
So

734
00:36:14,079 --> 00:36:16,880
» What's his bid?

735
00:36:16,240 --> 00:36:17,680
» What's that?

736
00:36:16,880 --> 00:36:20,240
» How much?

737
00:36:17,680 --> 00:36:21,920
» Uh his bid was just under 70,000.

738
00:36:20,240 --> 00:36:24,920
» 65880.

739
00:36:21,920 --> 00:36:24,920
» 65880.

740
00:36:25,040 --> 00:36:31,280
So, where it gets a little different,

741
00:36:26,720 --> 00:36:33,920
you know, um it's a 7in pad, 5,500 PSI,

742
00:36:31,280 --> 00:36:35,599
so that's where the cost really goes up.

743
00:36:33,920 --> 00:36:37,520
Um

744
00:36:35,599 --> 00:36:39,119
the weight of the trucks are not getting

745
00:36:37,520 --> 00:36:43,880
any lighter. So, that's why that

746
00:36:39,119 --> 00:36:43,880
concrete expense is so high.

747
00:36:55,520 --> 00:36:59,040
I'll make a motion uh [clears throat]

748
00:36:57,440 --> 00:37:05,320
toward

749
00:36:59,040 --> 00:37:05,320
the uh project to is it school own

750
00:37:07,680 --> 00:37:11,599
is it award the contract or is it accept

751
00:37:10,320 --> 00:37:13,920
the bid

752
00:37:11,599 --> 00:37:15,599
» At this point it'll be accept the bid I

753
00:37:13,920 --> 00:37:16,640
believe right you don't have a contract

754
00:37:15,599 --> 00:37:19,680
in front of us

755
00:37:16,640 --> 00:37:21,599
» Well so you all can accept the bid

756
00:37:19,680 --> 00:37:24,079
tonight and close the bidding on this

757
00:37:21,599 --> 00:37:25,839
project and then you'll have to you

758
00:37:24,079 --> 00:37:28,240
approve the contract to award it and

759
00:37:25,839 --> 00:37:28,800
that would be at the next uh UR meeting.

760
00:37:28,240 --> 00:37:30,160
» Okay,

761
00:37:28,800 --> 00:37:33,359
» Let's accept the bid.

762
00:37:30,160 --> 00:37:39,200
» All right. Uh I move to accept the bid

763
00:37:33,359 --> 00:37:41,520
from Scooon uh contracting uh for

764
00:37:39,200 --> 00:37:44,079
» 65880

765
00:37:41,520 --> 00:37:46,079
» $65,880.

766
00:37:44,079 --> 00:37:49,480
Second

767
00:37:46,079 --> 00:37:49,480
motion in

768
00:37:50,640 --> 00:37:56,079
All those in favor I

769
00:37:54,240 --> 00:38:00,520
carries.

770
00:37:56,079 --> 00:38:00,520
Uh, anything for the good of the order?