Yes, sir.
» It's 6:30. I'll call this meeting to
order. First up, pledge of
» Allegiance.
I pledge algiance to the flag of the
United States of America [clears throat]
and to the republic for which it stands.
One nation under God, indivisible with
liberty for all.
So, uh, Mayor V and Corbus are
unavailable tonight. Uh, so I'll be
running the meeting. Um, as comments,
uh, the steak feed, uh, had a great
turnout. Um, and, uh,
okay. And, uh, tomorrow night is the,
uh, national night out. Um, I believe we
got
still use some more. Uh, anyone wanting
to help out, please contact the police
department and
See everybody there?
» Uh, no comments.
» Yeah. Uh, hopefully everybody enjoyed
the steak feed. Hopefully everybody
comes out tomorrow night. Uh, Teresa,
thanks for all your library uh,
Wednesdays for my grandkids. They enjoy
that. Mark to your staff down the
riverwalk cutting brush along the
pathway. Looks really good. So
that's your pleasure.
» Well, just a couple things. Number one
is I have finally totally retired.
I turned in my keys and everything to
the DA's office on Friday. So,
» Officially done. So, um,
Cory says, "I am now retired. Don't even
think about going back." So, um, anyway,
um,
won't make national night out tomorrow
because I'm teaching reserve officer
training academy. So, but they've been
great in the past and I hope everybody
turns out it's a wonderful experience.
Next up is the consent calendar meeting
minutes for July 6, 2026.
» July 6th of 2026.
» Second.
All right. Second. Any discussion?
All those in favor? I.
» Any oppos?
Uh, next up is staff reports.
Um,
so only thing to add in my report, um,
you know, I did put in here that we'll
have some res revisions the city fire
code and, uh, we had to do a public
notice for that because it will be by
ordinance and the public notices, uh,
you know, Liz has already done those. So
you'll be seeing those at our September
8th meeting, you know, highlighting
September 8th, a Tuesday because of the
holiday. So
um basically it and you'll get to see
them, you know, in the packet, but
basically it it um gives some of the
items which we have reserved in our code
back to the state fire marshall's
office. Since we have a resident state
fire marshal, it makes um that a lot
simple simpler, you know, and and
they're more than um willing to help out
our fire department, investigative
needs, all those kind of things. So,
pretty excited about that.
And that's all I have unless there's any
questions.
So, is our new finance.
So, uh, I'll actually give the report,
but I wanted to introduce Mike Mallerie
to the council members and the
committee. The department heads all
[clears throat] met him. Um, he's been
on board for weeks,
» Couple weeks. So, um, you
[clears throat] know, there's yours in
the finance uh, report they're mine, not
his, but next month that'll be that'll
be his problem. Okay. Um, on the finance
report, you know, there's two in here.
one is the uh unodudited
uh end of July uh report for fiscal year
2627 we run like for two weeks a week um
a month 13 to close out previous fiscal
year stuff. So um
you know nothing
too abnormal there. you'll see that uh
Andrew's fund, you know, has a negative
beginning fund balance and uh well,
that's because we had some building
issues, but that building is being
caught up. So, though obviously that's
going to be this, you know, current
fiscal year, but uh we're okay with
that. I think the water fund um you know
had a better uh beginning fund balance
than we thought and sur fund a little
bit less but you know that kind of stuff
shakes out. Obviously the fire fund um
is in the uh red right now but that is
because we haven't made transfers from
the general fund or you know received
payment from the royal fire district.
Pretty simple stuff though. So that is
» [clears throat]
» Uh basically it and then you know the
starting year report not a whole lot of
expenses in there. Um you know
yeah
anyway that's what I've got
for this month.
So fire.
» Uh the only thing I'd like to add is
that we had we did have the steak feed
um this weekend and we did sell out of
all of our steak meals. So I believe
just over 825 I believe was the number
in total. Uh it was a great turnout. So
I want to thank all the sponsors that
came out and helped uh make that event
happen. That's a huge event for our
department. So I just want to thank
everybody that came out and had a great
time. Um other than that I can answer
any questions that you might have.
Thank you. Next up is uh planning.
I have nothing to add to my report. Let
me know if you have any questions.
Next up is public works.
» Thank you, council. Um, uh, something to
add to my report, uh, because a couple
things actually we just found out about
last week. And, uh, thank you, Haley,
for saving the thunder for me. But we
did get awarded our, uh, $250,000,
uh, small city a lotment grant for
paving fur. Uh, that is going to require
a substantial city commitment as well.
um we won't know really how much until
we get further uh into the pre-esign and
that activity won't begin until we get a
contract uh in hand [clears throat] from
ODOT which should be around October I
suspect. Um
the other thing to to add to is uh uh
there's a pre-construction meeting uh
tomorrow uh regarding the timber sale up
at Ring Creek. So, I don't I don't know
have any more details on their schedule
up there, but I know that, you know,
probably pretty soon uh after this
meeting, they're going to get working up
there. Uh with that, I'm happy to answer
your questions.
Next up is
I have nothing to add, but I'd be happy
to answer any questions you might have.
Any questions?
Thank you. All right. Next up is police.
» Nothing to add to my report. Uh just
want to plug uh National Night Out. Uh
just hope to see everybody there and if
anyone is uh feels inclined to come help
out. Uh we'd certainly appreciate that.
Otherwise, I'll be happy to answer any
questions that the council may have.
Last but not least, city recorder.
Anyone sign up for public participation?
Uh, no sir.
» Okay,
» Council
apologize. I didn't realize there's a
sign in process. May I have a moment?
» Step up to the microphone. Um, it's uh
we'll have three minutes
shorter than that.
» Okay. Uh, I want to introduce myself and
council. Thank you for just a couple of
minutes. My name is Tom Parker. I'm the
interim CEO at the hospital. As many of
you know, uh Jeff Lang um moved on to a
position in uh state of Minnesota,
actually where I was born. Um and uh uh
I retired from a career in u in hospital
uh administration back in January. Um
unfortunately or fortunately the uh
recruiting firm who is working on the
interim placement and I have had a
long-standing relationship over the
years and they called me and and now I
stand before you uh to introduce myself.
Um you have a gem of a hospital here. Um
it's just such a privilege to work
there. I have in my fourth week it's a a
fabulous team of people very committed.
They work well together. Uh my job here
over the next 6 to9 months is to keep
things going and hand off to your
permanent new CEO a well-running
organization. That won't be hard because
it is a very good organization and I'm
thoroughly enjoying getting to know the
staff there. Um and uh uh open to any uh
feedback that you may have about your
hospital that I can help you with. But
again, tonight was just an introduction
to you and the staff here. Excuse you.
Thank you.
Next up is agenda item number eight. Uh
award of the
funded by SDWR.
Thank you, council. And uh you guys
should all have received some
supplemental information at at meeting
time. Um sorry for all the the late
additional information, but this is just
an ongoing process. Uh we were working
on it well into last week. And I think
the easiest way to to take you through
this is maybe go to page three of that
packet. Uh the one that starts with
additional information for agenda item
8. So, if you look up at the top uh
graph up there, you'll see uh WCC bid
cost. The West Coast contractors was the
soldier. We went over that last month uh
for this project. Um they bid on all
three schedules for this project and
their total came to uh a little over 3.7
million which was um almost 1.2 2
million over uh what we had budgeted the
budget that we had submitted to the
funding agency for construction period.
Um through negotiations with them and
slightly uh reducing the scope of work,
we got that total down uh to just under
$3 million for their contract. Um
the omitted was the one seismic valve at
the ordering tank. Uh we're still
putting one in at the Nolton tank. Um we
allowed for a change in method for
dredging the reservoir from uh from
pumped uh to clamshell dredging. Um we
extended the project completion uh for a
couple months and then we made
clarifications with them. Now these were
items that we intended to do. It was
just maybe not clear in the spec, not
clear to the contractor, but when we
asked for their their schedule of
values, it was clear that they had put
stuff in there that they they didn't
need to have in there. Um, so all of
that uh allowed them to reduce their
price to this uh 2.988295.
Um, now if you add in uh a couple of
other uh construction costs outside of
the West Coast work, we come up to just
over $3 million. Um so if you look at
the graph on the bottom um you can see
the the first column that's
the the amount and the budget items the
that each and of those categories that
were submitted to the funding agency. So
what we did to increase our construction
budget from 2.547 to 3.015
uh first of all the engineers reduced
their fee by uh by $200,000.
um
small thing. Um and if you guys know how
these engineering budgets are built and
submitted, they're uh there's usually
like a formula for it. So you you take
your your full project amount and you
take about 14% set for design, 2% for
bidding, and 4% for construction
management, which brings you to 20%.
That was their 20%. Well, they were very
comfortable saying they could do this to
uh based on where they were after
design. um for 310,000 instead of
509,000. So that we gained some money
there. Um
so uh the environmental review
um and uh and the permitting and
regulatory fees were reduced and that
that was when we discovered if we
weren't going to be discharging any
water overland uh we didn't need, you
know, a lot of the permits that we
thought we we might need. So that we
don't intend to spend any of that money.
Um, so we've preliminarily submitted
this to the funding agency, this revised
budget, and uh, one thing they let us
know was that contingency was still
going to have to be 10% of the
construction cost. So, uh, what we did
and and what is typical in these
projects, sometimes in these projects,
emergency owners put up the contingency
first off to maximize the use of the
available funding in the hopes that they
don't spend that contingency. So, our
budget still has $135,000
of funded contingency. But what, you
know, we'll we will be committing the
city and the water fund to is up to an
additional $165,000
of contingency, which I never hope to
spend, but I we're very comfortable with
this number considering that the um
contingency line in the 2627 water fund
is over $400,000. So, you know, we don't
want to spend that. We want to save
that, stockpile that, build our war
chest for other big capital
improvements. But um if we need to use
it for this one, uh we've told the
funding agency that we will. Uh
so what's next is um
and you can see the breakdown for the um
their schedule of values. Um if if
anyone's uh interested or or wants to
dig into that more, um
we're asking council tonight uh is to
first of all accept the sole responsive
bid uh received from West Coast
contractors uh and then to uh
uh motion to approve award of the
contract uh to West Coast contractors in
that stated amount pending funding
agency approval. approval of the revised
budget and uh project schedule.
So, happy to answer any questions you
have about the process.
Yes, Mark, I have a question. So, the
first first page, first thing that jumps
out at me is we got $3.491
million
from the fund and we budgeted and you
said that we budgeted 2.5.
Can you explain that $900,000? Where's
that $900,000 difference? Where's that
going? That that is for engineering, uh,
labor standards compliance, um,
environmental review, federal
requirements, um, uh, legal fees,
permitting and regulatory fees.
» 2.5.
» Okay. So, we but we got 3.4 4
and they came and their bid was 3.7.
Correct.
That's not 2.5.
Our budget includes the whole project
which is permitting, design, and
construction 1 2 3.
» So the construction budget is only a
fraction of the total budget.
» So a large a large fraction most of it.
But
» And the construction budget was what
mark 2.5
» 2.547 was the original construction
budget.
» Okay.
You mentioned the Oring Heights tank.
Yes.
» The valve seismic valve. Is that valve
okay? That's my neighborhood where I
live.
» Is that at some point that'll get
replaced or
» Well, yeah, there's uh the only thing up
there now is an altitude valve that's
not used anymore. They they used to uh
run the system a little bit differently.
I think they found that um it it
basically is is almost the same
elevation as the Molton Heights tank. So
we just let the system uh fill it. And
the reason for the seismic valves is in
the event of a big a big seismic event
um you figure your lines are going to
start. You're going to have some line
breaks in there and the seismic valves
will immediately shut to retain whatever
water you have in that tank. So we will
still have the Nolton Heights storage.
we won't have the benefit of the of the
ordering storage. Now, um the other
thing is we we have to go clear across
town to feed the hoarding tank. So, if
there's a more valuable seismic valve to
have and tank to be using, of course,
it's the Nolton Heights tank. And
reality is, um you know, if lines start
breaking, it it's not going to be a
matter of, you know, we just turn on the
water again. But to fix a single line
from the treatment plant down to the
Milton Heights tank still gives us a big
storage area where, you know, residents,
you know, fire department, you know,
somebody can get have a spot to go fill
and we have a storage area um uh for,
you know, for some portable water.
» Okay.
» Yeah. Thank you.
to award the contract to the of the
construction of the city's water
reservoir. And I I don't I don't
page
to accept the the loan response bid uh
for the city of Pakil
um SWR LF water improvement project uh
received on June 17th, 2026 from West
Coast contractors in the amount of
I think lowered that amount Well, we're
now accepting a bid with this motion.
» Okay. Yeah, we're accept Yeah, we accept
that bid. Yeah. Yeah.
I'll second it. When you list the amount
in the motion or 3,
uh
3,15,895,
right? That was the 3,723,000
was the motion verbatim. But I thought I
thought the amount was that came in was
less than the
that was that was the original bid.
» So we have to accept the bid before we
can award the contract. Correct. Change
the amount with the higher
» Correct. Yeah.
» Okay. So we have to accept the 3.7 bid.
» Right.
» But we're not obligated to pay 3.7 when
we award the contract.
» We're not awarding the contract at that
amount. We're just accepting that the
bid was well responsive.
» Yes.
» Then the contract would be the second
motion which would be 2.9 million.
» Okay. Okay. So correct that. Uh
let me restart. Uh move to accept the
the response bid from the city of Cook
SDWR
water improvement project received June
17th 2026 from West Coast contractors in
the amount of 3,723,000.
Second.
» All right. Motion made and seconded. Any
discussion? All those in favor?
» Hearing none. Motion carries.
All right. I'll move to award the
contract for the construction of the
city's water reservoir and tank uh
reconditioning and repair project to the
West Coast contractors in the amount of
2,988,200
uh 295
pending funding agency approval.
» Second.
» All right. Motion made and seconded. Any
discussion on that?
All those in favor? I. Any opposed?
Next up is agenda item number nine.
Consider resolution 11-2026
adding a new administrator for online
access and authorizing of the city bank
accounts.
standing procedure council. Um, Mr.
Mallalerie wants to be able to, you
know, have all this fun. So, this is the
correct resolution that we've used in
the past to uh give him proper access
and responsibility for our various
accounts.
I move we approve resolution number
11-2026.
Second
motion made and seconded. Any
discussion? All those in favor?
» I
next agenda item 10, authorization to
reallocate funds.
So, uh, I did put on the DS evening, uh,
an additional item just to show council
that in fact, um, on the mortgage, which
is the real estate loan listed here for
city hall, that we're actually ahead on
our payments there, and we did budget a
payment this year, as we do every year,
but we're not actually have one due till
July of 2029.
So, uh, based on the, uh,
oh, the destruction of the charger, so
to speak, um, came became more imminent
than what we had planned. And as you all
probably know, um, no more chargers,
right? So, you know, the next thing is
then you have to get Durango. And, uh,
you know, chargers were relatively
inexpensive, I suppose.
um but you know just they're not
available. So with the combination of
the insurance money that we'll get for
the charger uh being totaled along with
$35,000 that we already had in equipment
reserves for a police car, we will still
need somewhere between 19 and $21,000.
So, what we're asking council to do is
to allow us to re allocate those funds
um to be spent on the Durango.
» We um Why do we have it budgeted if it
wasn't due until 2029? because we were
paying ahead, which is a good
» Okay
» Thing to do on mortgages, but
um it's nice to be ahead on something,
but yeah.
» Move we approve reallocation of up to
$21,000
replacement vehicle for the police
department. Second
uh consider northwest natural easement
on GP lot number 10.
So, uh again, I think I can get us to
this pretty quickly. If you go to the
last page of this, uh agenda item, this
colorful diagram that I put together. Um
so what you're looking at there is uh
what is commonly known to us as GP lot
10. Uh and that's the approximately 79
acre parcel that is just to the south of
the ODOT office on Highway 42.
So, what Northwest intends to do is
reroute some of that gas line and
they're going to uh just continue along
the river right at about Ring Creek and
the and cut up through the Jacobson
property there where we access our river
pumps and then follow Highway 42 up to
their transfer station just south of ODO
up to GP lot 10. Um,
in order to get to their station,
however, they need to get around a uh a
wetlands area. [clears throat] uh that
you can see from this diagram. So the
yellow is approximately what they're
looking for for easement uh from the
city. Um so that's through uh partial
number 202. Uh partial number 203, which
is just to the south, is also owned by
the city, but is almost entirely
encumbered by a Northwest Nashville
easement for their transfer station. Um
so uh they they asked the city uh to
grant them this easement to run the
pipeline through 203 or 202 and um what
staff or I asked them uh was uh maybe in
lie of some payment for that would they
consider improving their access to on
the southwest portion of this station so
that could be used as the uh primary
access and the gain for us there is um
anyone if the city or you know anybody
we sell the property to wants to develop
that lot 202 in the future they don't
have to worry for you know lengths of
time about u the gas company trying to
get in there and I' I'd like to steer
them towards that that other access but
what that would involve for them is
installing a new gate um and putting
some fill and rock and and basically
improving that road uh and where that is
is right It's basically the blue part
there is what they'd have to improve.
The red part we've already improved um
and we we use that uh you know both for
maintenance access back there and our
Riverwalk users like to use it too as a
loop. Um the yellow valve in there I
marked was another thing I asked them
that that valve box was too low and we
haven't been able to fill that little
corner in there and uh they I actually
just saw a work order for them to come
out and do that. So, they intend to
raise that valve box up and they intend
to uh improve that access as well. Um,
they'd like to get going on this
project. However, they didn't have the
easements for me to bring to you to to
improve since this is for somebody
else's benefit, not the city's benefit.
It goes beyond staff level approval.
This easement and and goes to council.
um they said in of that they would like
us that would allow them to keep moving
on their project is to sign the letter
of intent uh included in this packet. Um
and uh they also included a workspace
agreement. I don't think I think that's
something that's probably within the
city manager's preview to agree. It's
just a temporary workspace agreement
around the pipeline, but I included in
here nonetheless for you guys to uh make
a motion on. Uh so I guess what we're
asking tonight is to uh authorize the
the signing of this letter of intent uh
to to grant the easement, you know, with
the the understanding uh here in written
in that um in that agreement that they
will be improving their access to the
southern southwest corner of the
station. Uh and when they have these
easements ready, which did they actually
send those over?
» We did.
» Okay.
Okay. Yeah. So, we we just we just got
those and then we'll be bringing those
uh you know to council, but uh at next
month's meeting, but this will allow
them to p uh p continue with their work
on schedule here. They're trying to get
this done pretty quick. Um
any questions you guys have about this?
Instead of buying the easement, they're
agreeing to improve that road and fix
that switch or whatever.
» I'm sorry.
» Instead of paying us money for the
easement, they're agreeing to improve
the road and then also do that extra
work,
» The access. Yeah, the Yeah, the road to
that access point and install the gate
and make that their primary access. Um,
and I should add that um, real market
value on this 24 2600 square ft uh, is
less than $2,000. And I think a standard
um, for easements like this is not a
very restrictive easement. I think we'll
be allowed to pave over it and put
concrete curb and things like that, new
buildings certainly um, which probably
wouldn't go in this area anyway. If you
see how this lot would be developed,
I think that those are typically, you
know, 75 down to 50%, usually in the 50%
level of real real market value uh for
that square footage, which would put it
at about $1,000. And uh I can promise
you I'll be doing more than $1,000 worth
of work on the access, but not not too
much more. You know, it doesn't involve
too much, but it will be put in a new
gate, uh bringing in some fill, bringing
in some rock. So it would be to the
benefit of the city to let them have
this easement.
» Yes, it will be. Yeah.
to approve the signing of a letter of
intent and temporary working space
agreement between the city of Kquil and
Northwest Natural Gas Company related to
the easements on uh 28s 13 uh W01
DD 00220
GP lot 10. [clears throat]
All right, move a seconded. Any
discussion? All those in favor? I
» I
carries
um for get of the order. Our next city
council meeting will be Tuesday,
September 8th, I believe, is Labor Day.
» Yes.
» Uh anything else go to the order.
» 7:04 I journ the regular meeting and at
7:04 I will Let's
consent calendar meeting minutes for
July 6, 2026.
» I move we approve the consent calendar.
Second
motion made and seconded. Any
discussion? All those in favor?
» [snorts]
» Uh next up is consider request for UR.
Um
so the chief has you know tried to get
new written bids since the last um time
this item was considered and we just at
this point have the one. Nobody else is
you know
Mark has reached out uh he talked to a
gentleman and he said he was coming.
I've not seen him, but um had um Steve
Dazar also talked with a couple people
and they said, "Yep, yep, yep." And
nobody showed up. Um this is
uh Mike at Skuon or however you say
that. He did say that uh I know here we
said we get a contract, but he said,
"You know what? I'm going to wait till
the UR says go ahead." That way it's not
like, "Well, here's my contract waved in
front of you." So he said once there's
approval then he'll send a contract and
then we can sign everything. Um but like
he said he's going to keep it fair
throughout. If somebody else wants to
bid on it, bid on it. But this is 3
months now we've had it open and we
still haven't got anybody committed to
come take a look. And I'm not sure why.
So
» What's his bid?
» What's that?
» How much?
» Uh his bid was just under 70,000.
» 65880.
So, where it gets a little different,
you know, um it's a 7in pad, 5,500 PSI,
so that's where the cost really goes up.
Um
the weight of the trucks are not getting
any lighter. So, that's why that
concrete expense is so high.
I'll make a motion uh [clears throat]
toward
the uh project to is it school own
is it award the contract or is it accept
the bid
» At this point it'll be accept the bid I
believe right you don't have a contract
in front of us
» Well so you all can accept the bid
tonight and close the bidding on this
project and then you'll have to you
approve the contract to award it and
that would be at the next uh UR meeting.
» Okay,
» Let's accept the bid.
» All right. Uh I move to accept the bid
from Scooon uh contracting uh for
» 65880
» $65,880.
Second
motion in
All those in favor I
carries.
Uh, anything for the good of the order?