[0:14] Yes, sir.
[0:20] » It's 6:30. I'll call this meeting to
[0:22] order. First up, pledge of
[0:24] » Allegiance.
[0:28] I pledge algiance to the flag of the
[0:31] United States of America [clears throat]
[0:32] and to the republic for which it stands.
[0:36] One nation under God, indivisible with
[0:39] liberty for all.
[0:48] So, uh, Mayor V and Corbus are
[0:52] unavailable tonight. Uh, so I'll be
[0:54] running the meeting. Um, as comments,
[0:58] uh, the steak feed, uh, had a great
[1:00] turnout. Um, and, uh,
[1:08] okay. And, uh, tomorrow night is the,
[1:11] uh, national night out. Um, I believe we
[1:14] got
[1:17] still use some more. Uh, anyone wanting
[1:20] to help out, please contact the police
[1:22] department and
[1:25] See everybody there?
[1:32] » Uh, no comments.
[1:36] » Yeah. Uh, hopefully everybody enjoyed
[1:38] the steak feed. Hopefully everybody
[1:39] comes out tomorrow night. Uh, Teresa,
[1:42] thanks for all your library uh,
[1:44] Wednesdays for my grandkids. They enjoy
[1:48] that. Mark to your staff down the
[1:50] riverwalk cutting brush along the
[1:53] pathway. Looks really good. So
[1:57] that's your pleasure.
[2:01] » Well, just a couple things. Number one
[2:03] is I have finally totally retired.
[2:07] I turned in my keys and everything to
[2:09] the DA's office on Friday. So,
[2:13] » Officially done. So, um,
[2:20] Cory says, "I am now retired. Don't even
[2:23] think about going back." So, um, anyway,
[2:28] um,
[2:30] won't make national night out tomorrow
[2:32] because I'm teaching reserve officer
[2:34] training academy. So, but they've been
[2:38] great in the past and I hope everybody
[2:40] turns out it's a wonderful experience.
[2:47] Next up is the consent calendar meeting
[2:50] minutes for July 6, 2026.
[3:01] » July 6th of 2026.
[3:03] » Second.
[3:05] All right. Second. Any discussion?
[3:09] All those in favor? I.
[3:11] » Any oppos?
[3:15] Uh, next up is staff reports.
[3:22] Um,
[3:25] so only thing to add in my report, um,
[3:28] you know, I did put in here that we'll
[3:30] have some res revisions the city fire
[3:32] code and, uh, we had to do a public
[3:35] notice for that because it will be by
[3:37] ordinance and the public notices, uh,
[3:39] you know, Liz has already done those. So
[3:42] you'll be seeing those at our September
[3:43] 8th meeting, you know, highlighting
[3:45] September 8th, a Tuesday because of the
[3:48] holiday. So
[3:50] um basically it and you'll get to see
[3:53] them, you know, in the packet, but
[3:54] basically it it um gives some of the
[3:59] items which we have reserved in our code
[4:00] back to the state fire marshall's
[4:02] office. Since we have a resident state
[4:04] fire marshal, it makes um that a lot
[4:07] simple simpler, you know, and and
[4:10] they're more than um willing to help out
[4:13] our fire department, investigative
[4:14] needs, all those kind of things. So,
[4:16] pretty excited about that.
[4:19] And that's all I have unless there's any
[4:22] questions.
[4:29] So, is our new finance.
[4:32] So, uh, I'll actually give the report,
[4:33] but I wanted to introduce Mike Mallerie
[4:35] to the council members and the
[4:37] committee. The department heads all
[4:39] [clears throat] met him. Um, he's been
[4:40] on board for weeks,
[4:42] » Couple weeks. So, um, you
[4:45] [clears throat] know, there's yours in
[4:47] the finance uh, report they're mine, not
[4:49] his, but next month that'll be that'll
[4:53] be his problem. Okay. Um, on the finance
[4:57] report, you know, there's two in here.
[5:00] one is the uh unodudited
[5:03] uh end of July uh report for fiscal year
[5:06] 2627 we run like for two weeks a week um
[5:11] a month 13 to close out previous fiscal
[5:14] year stuff. So um
[5:18] you know nothing
[5:20] too abnormal there. you'll see that uh
[5:24] Andrew's fund, you know, has a negative
[5:27] beginning fund balance and uh well,
[5:31] that's because we had some building
[5:33] issues, but that building is being
[5:35] caught up. So, though obviously that's
[5:38] going to be this, you know, current
[5:39] fiscal year, but uh we're okay with
[5:42] that. I think the water fund um you know
[5:45] had a better uh beginning fund balance
[5:49] than we thought and sur fund a little
[5:52] bit less but you know that kind of stuff
[5:54] shakes out. Obviously the fire fund um
[5:57] is in the uh red right now but that is
[6:01] because we haven't made transfers from
[6:02] the general fund or you know received
[6:05] payment from the royal fire district.
[6:06] Pretty simple stuff though. So that is
[6:12] » [clears throat]
[6:12] » Uh basically it and then you know the
[6:15] starting year report not a whole lot of
[6:17] expenses in there. Um you know
[6:22] yeah
[6:24] anyway that's what I've got
[6:27] for this month.
[6:37] So fire.
[6:40] » Uh the only thing I'd like to add is
[6:41] that we had we did have the steak feed
[6:43] um this weekend and we did sell out of
[6:46] all of our steak meals. So I believe
[6:47] just over 825 I believe was the number
[6:50] in total. Uh it was a great turnout. So
[6:53] I want to thank all the sponsors that
[6:54] came out and helped uh make that event
[6:56] happen. That's a huge event for our
[6:58] department. So I just want to thank
[6:59] everybody that came out and had a great
[7:00] time. Um other than that I can answer
[7:03] any questions that you might have.
[7:11] Thank you. Next up is uh planning.
[7:19] I have nothing to add to my report. Let
[7:22] me know if you have any questions.
[7:38] Next up is public works.
[7:43] » Thank you, council. Um, uh, something to
[7:45] add to my report, uh, because a couple
[7:47] things actually we just found out about
[7:49] last week. And, uh, thank you, Haley,
[7:51] for saving the thunder for me. But we
[7:54] did get awarded our, uh, $250,000,
[7:56] uh, small city a lotment grant for
[7:58] paving fur. Uh, that is going to require
[8:01] a substantial city commitment as well.
[8:03] um we won't know really how much until
[8:06] we get further uh into the pre-esign and
[8:08] that activity won't begin until we get a
[8:11] contract uh in hand [clears throat] from
[8:14] ODOT which should be around October I
[8:16] suspect. Um
[8:19] the other thing to to add to is uh uh
[8:22] there's a pre-construction meeting uh
[8:24] tomorrow uh regarding the timber sale up
[8:27] at Ring Creek. So, I don't I don't know
[8:30] have any more details on their schedule
[8:31] up there, but I know that, you know,
[8:33] probably pretty soon uh after this
[8:34] meeting, they're going to get working up
[8:36] there. Uh with that, I'm happy to answer
[8:38] your questions.
[8:58] Next up is
[9:05] I have nothing to add, but I'd be happy
[9:06] to answer any questions you might have.
[9:21] Any questions?
[9:23] Thank you. All right. Next up is police.
[9:30] » Nothing to add to my report. Uh just
[9:32] want to plug uh National Night Out. Uh
[9:35] just hope to see everybody there and if
[9:36] anyone is uh feels inclined to come help
[9:40] out. Uh we'd certainly appreciate that.
[9:43] Otherwise, I'll be happy to answer any
[9:45] questions that the council may have.
[9:58] Last but not least, city recorder.
[10:16] Anyone sign up for public participation?
[10:22] Uh, no sir.
[10:23] » Okay,
[10:24] » Council
[10:26] apologize. I didn't realize there's a
[10:28] sign in process. May I have a moment?
[10:35] » Step up to the microphone. Um, it's uh
[10:38] we'll have three minutes
[10:41] shorter than that.
[10:42] » Okay. Uh, I want to introduce myself and
[10:45] council. Thank you for just a couple of
[10:46] minutes. My name is Tom Parker. I'm the
[10:49] interim CEO at the hospital. As many of
[10:52] you know, uh Jeff Lang um moved on to a
[10:56] position in uh state of Minnesota,
[10:58] actually where I was born. Um and uh uh
[11:02] I retired from a career in u in hospital
[11:06] uh administration back in January. Um
[11:10] unfortunately or fortunately the uh
[11:12] recruiting firm who is working on the
[11:14] interim placement and I have had a
[11:16] long-standing relationship over the
[11:18] years and they called me and and now I
[11:20] stand before you uh to introduce myself.
[11:23] Um you have a gem of a hospital here. Um
[11:28] it's just such a privilege to work
[11:31] there. I have in my fourth week it's a a
[11:34] fabulous team of people very committed.
[11:37] They work well together. Uh my job here
[11:40] over the next 6 to9 months is to keep
[11:42] things going and hand off to your
[11:44] permanent new CEO a well-running
[11:47] organization. That won't be hard because
[11:50] it is a very good organization and I'm
[11:53] thoroughly enjoying getting to know the
[11:55] staff there. Um and uh uh open to any uh
[12:00] feedback that you may have about your
[12:02] hospital that I can help you with. But
[12:03] again, tonight was just an introduction
[12:05] to you and the staff here. Excuse you.
[12:10] Thank you.
[12:24] Next up is agenda item number eight. Uh
[12:28] award of the
[12:31] funded by SDWR.
[12:37] Thank you, council. And uh you guys
[12:39] should all have received some
[12:41] supplemental information at at meeting
[12:43] time. Um sorry for all the the late
[12:47] additional information, but this is just
[12:48] an ongoing process. Uh we were working
[12:50] on it well into last week. And I think
[12:53] the easiest way to to take you through
[12:55] this is maybe go to page three of that
[12:58] packet. Uh the one that starts with
[13:01] additional information for agenda item
[13:03] 8. So, if you look up at the top uh
[13:07] graph up there, you'll see uh WCC bid
[13:11] cost. The West Coast contractors was the
[13:14] soldier. We went over that last month uh
[13:16] for this project. Um they bid on all
[13:19] three schedules for this project and
[13:21] their total came to uh a little over 3.7
[13:24] million which was um almost 1.2 2
[13:28] million over uh what we had budgeted the
[13:32] budget that we had submitted to the
[13:33] funding agency for construction period.
[13:35] Um through negotiations with them and
[13:39] slightly uh reducing the scope of work,
[13:42] we got that total down uh to just under
[13:45] $3 million for their contract. Um
[13:49] the omitted was the one seismic valve at
[13:52] the ordering tank. Uh we're still
[13:54] putting one in at the Nolton tank. Um we
[13:58] allowed for a change in method for
[14:00] dredging the reservoir from uh from
[14:03] pumped uh to clamshell dredging. Um we
[14:07] extended the project completion uh for a
[14:10] couple months and then we made
[14:12] clarifications with them. Now these were
[14:14] items that we intended to do. It was
[14:16] just maybe not clear in the spec, not
[14:19] clear to the contractor, but when we
[14:21] asked for their their schedule of
[14:22] values, it was clear that they had put
[14:25] stuff in there that they they didn't
[14:26] need to have in there. Um, so all of
[14:29] that uh allowed them to reduce their
[14:32] price to this uh 2.988295.
[14:35] Um, now if you add in uh a couple of
[14:38] other uh construction costs outside of
[14:41] the West Coast work, we come up to just
[14:42] over $3 million. Um so if you look at
[14:46] the graph on the bottom um you can see
[14:49] the the first column that's
[14:53] the the amount and the budget items the
[14:57] that each and of those categories that
[14:58] were submitted to the funding agency. So
[15:02] what we did to increase our construction
[15:04] budget from 2.547 to 3.015
[15:09] uh first of all the engineers reduced
[15:11] their fee by uh by $200,000.
[15:14] um
[15:16] small thing. Um and if you guys know how
[15:19] these engineering budgets are built and
[15:20] submitted, they're uh there's usually
[15:24] like a formula for it. So you you take
[15:26] your your full project amount and you
[15:28] take about 14% set for design, 2% for
[15:31] bidding, and 4% for construction
[15:34] management, which brings you to 20%.
[15:36] That was their 20%. Well, they were very
[15:38] comfortable saying they could do this to
[15:40] uh based on where they were after
[15:42] design. um for 310,000 instead of
[15:46] 509,000. So that we gained some money
[15:49] there. Um
[15:51] so uh the environmental review
[15:54] um and uh and the permitting and
[15:56] regulatory fees were reduced and that
[16:00] that was when we discovered if we
[16:02] weren't going to be discharging any
[16:03] water overland uh we didn't need, you
[16:05] know, a lot of the permits that we
[16:07] thought we we might need. So that we
[16:08] don't intend to spend any of that money.
[16:11] Um, so we've preliminarily submitted
[16:14] this to the funding agency, this revised
[16:16] budget, and uh, one thing they let us
[16:18] know was that contingency was still
[16:21] going to have to be 10% of the
[16:23] construction cost. So, uh, what we did
[16:27] and and what is typical in these
[16:29] projects, sometimes in these projects,
[16:30] emergency owners put up the contingency
[16:32] first off to maximize the use of the
[16:35] available funding in the hopes that they
[16:37] don't spend that contingency. So, our
[16:39] budget still has $135,000
[16:42] of funded contingency. But what, you
[16:45] know, we'll we will be committing the
[16:48] city and the water fund to is up to an
[16:50] additional $165,000
[16:52] of contingency, which I never hope to
[16:55] spend, but I we're very comfortable with
[16:57] this number considering that the um
[17:00] contingency line in the 2627 water fund
[17:03] is over $400,000. So, you know, we don't
[17:07] want to spend that. We want to save
[17:08] that, stockpile that, build our war
[17:10] chest for other big capital
[17:12] improvements. But um if we need to use
[17:14] it for this one, uh we've told the
[17:16] funding agency that we will. Uh
[17:20] so what's next is um
[17:26] and you can see the breakdown for the um
[17:30] their schedule of values. Um if if
[17:33] anyone's uh interested or or wants to
[17:36] dig into that more, um
[17:39] we're asking council tonight uh is to
[17:43] first of all accept the sole responsive
[17:45] bid uh received from West Coast
[17:47] contractors uh and then to uh
[17:52] uh motion to approve award of the
[17:54] contract uh to West Coast contractors in
[17:58] that stated amount pending funding
[18:00] agency approval. approval of the revised
[18:02] budget and uh project schedule.
[18:06] So, happy to answer any questions you
[18:08] have about the process.
[18:10] Yes, Mark, I have a question. So, the
[18:13] first first page, first thing that jumps
[18:16] out at me is we got $3.491
[18:19] million
[18:20] from the fund and we budgeted and you
[18:25] said that we budgeted 2.5.
[18:29] Can you explain that $900,000? Where's
[18:32] that $900,000 difference? Where's that
[18:34] going? That that is for engineering, uh,
[18:37] labor standards compliance, um,
[18:39] environmental review, federal
[18:41] requirements, um, uh, legal fees,
[18:44] permitting and regulatory fees.
[18:46] » 2.5.
[18:50] » Okay. So, we but we got 3.4 4
[18:55] and they came and their bid was 3.7.
[19:00] Correct.
[19:02] That's not 2.5.
[19:05] Our budget includes the whole project
[19:07] which is permitting, design, and
[19:10] construction 1 2 3.
[19:12] » So the construction budget is only a
[19:14] fraction of the total budget.
[19:17] » So a large a large fraction most of it.
[19:20] But
[19:21] » And the construction budget was what
[19:23] mark 2.5
[19:26] » 2.547 was the original construction
[19:28] budget.
[19:29] » Okay.
[19:49] You mentioned the Oring Heights tank.
[19:52] Yes.
[19:52] » The valve seismic valve. Is that valve
[19:55] okay? That's my neighborhood where I
[19:57] live.
[19:58] » Is that at some point that'll get
[20:01] replaced or
[20:02] » Well, yeah, there's uh the only thing up
[20:05] there now is an altitude valve that's
[20:06] not used anymore. They they used to uh
[20:08] run the system a little bit differently.
[20:10] I think they found that um it it
[20:12] basically is is almost the same
[20:15] elevation as the Molton Heights tank. So
[20:16] we just let the system uh fill it. And
[20:20] the reason for the seismic valves is in
[20:22] the event of a big a big seismic event
[20:25] um you figure your lines are going to
[20:26] start. You're going to have some line
[20:27] breaks in there and the seismic valves
[20:29] will immediately shut to retain whatever
[20:31] water you have in that tank. So we will
[20:34] still have the Nolton Heights storage.
[20:35] we won't have the benefit of the of the
[20:37] ordering storage. Now, um the other
[20:41] thing is we we have to go clear across
[20:43] town to feed the hoarding tank. So, if
[20:45] there's a more valuable seismic valve to
[20:47] have and tank to be using, of course,
[20:49] it's the Nolton Heights tank. And
[20:51] reality is, um you know, if lines start
[20:54] breaking, it it's not going to be a
[20:56] matter of, you know, we just turn on the
[20:57] water again. But to fix a single line
[21:01] from the treatment plant down to the
[21:02] Milton Heights tank still gives us a big
[21:04] storage area where, you know, residents,
[21:07] you know, fire department, you know,
[21:09] somebody can get have a spot to go fill
[21:11] and we have a storage area um uh for,
[21:15] you know, for some portable water.
[21:17] » Okay.
[21:17] » Yeah. Thank you.
[21:27] to award the contract to the of the
[21:30] construction of the city's water
[21:31] reservoir. And I I don't I don't
[21:38] page
[21:43] to accept the the loan response bid uh
[21:46] for the city of Pakil
[21:49] um SWR LF water improvement project uh
[21:53] received on June 17th, 2026 from West
[21:56] Coast contractors in the amount of
[22:00] I think lowered that amount Well, we're
[22:03] now accepting a bid with this motion.
[22:05] » Okay. Yeah, we're accept Yeah, we accept
[22:08] that bid. Yeah. Yeah.
[22:13] I'll second it. When you list the amount
[22:16] in the motion or 3,
[22:19] uh
[22:21] 3,15,895,
[22:23] right? That was the 3,723,000
[22:28] was the motion verbatim. But I thought I
[22:31] thought the amount was that came in was
[22:33] less than the
[22:36] that was that was the original bid.
[22:40] » So we have to accept the bid before we
[22:42] can award the contract. Correct. Change
[22:44] the amount with the higher
[22:47] » Correct. Yeah.
[22:48] » Okay. So we have to accept the 3.7 bid.
[22:51] » Right.
[22:52] » But we're not obligated to pay 3.7 when
[22:55] we award the contract.
[22:56] » We're not awarding the contract at that
[22:57] amount. We're just accepting that the
[22:59] bid was well responsive.
[23:00] » Yes.
[23:01] » Then the contract would be the second
[23:03] motion which would be 2.9 million.
[23:07] » Okay. Okay. So correct that. Uh
[23:11] let me restart. Uh move to accept the
[23:13] the response bid from the city of Cook
[23:16] SDWR
[23:18] water improvement project received June
[23:20] 17th 2026 from West Coast contractors in
[23:23] the amount of 3,723,000.
[23:29] Second.
[23:30] » All right. Motion made and seconded. Any
[23:32] discussion? All those in favor?
[23:38] » Hearing none. Motion carries.
[23:41] All right. I'll move to award the
[23:43] contract for the construction of the
[23:44] city's water reservoir and tank uh
[23:48] reconditioning and repair project to the
[23:49] West Coast contractors in the amount of
[23:52] 2,988,200
[23:56] uh 295
[23:59] pending funding agency approval.
[24:01] » Second.
[24:03] » All right. Motion made and seconded. Any
[24:05] discussion on that?
[24:07] All those in favor? I. Any opposed?
[24:24] Next up is agenda item number nine.
[24:27] Consider resolution 11-2026
[24:30] adding a new administrator for online
[24:32] access and authorizing of the city bank
[24:35] accounts.
[24:40] standing procedure council. Um, Mr.
[24:43] Mallalerie wants to be able to, you
[24:45] know, have all this fun. So, this is the
[24:48] correct resolution that we've used in
[24:51] the past to uh give him proper access
[24:54] and responsibility for our various
[24:57] accounts.
[24:59] I move we approve resolution number
[25:01] 11-2026.
[25:07] Second
[25:09] motion made and seconded. Any
[25:11] discussion? All those in favor?
[25:13] » I
[25:18] next agenda item 10, authorization to
[25:21] reallocate funds.
[25:23] So, uh, I did put on the DS evening, uh,
[25:26] an additional item just to show council
[25:29] that in fact, um, on the mortgage, which
[25:32] is the real estate loan listed here for
[25:34] city hall, that we're actually ahead on
[25:37] our payments there, and we did budget a
[25:39] payment this year, as we do every year,
[25:42] but we're not actually have one due till
[25:44] July of 2029.
[25:46] So, uh, based on the, uh,
[25:51] oh, the destruction of the charger, so
[25:53] to speak, um, came became more imminent
[25:56] than what we had planned. And as you all
[26:00] probably know, um, no more chargers,
[26:03] right? So, you know, the next thing is
[26:06] then you have to get Durango. And, uh,
[26:09] you know, chargers were relatively
[26:11] inexpensive, I suppose.
[26:14] um but you know just they're not
[26:16] available. So with the combination of
[26:19] the insurance money that we'll get for
[26:20] the charger uh being totaled along with
[26:23] $35,000 that we already had in equipment
[26:26] reserves for a police car, we will still
[26:28] need somewhere between 19 and $21,000.
[26:34] So, what we're asking council to do is
[26:35] to allow us to re allocate those funds
[26:39] um to be spent on the Durango.
[26:45] » We um Why do we have it budgeted if it
[26:48] wasn't due until 2029? because we were
[26:51] paying ahead, which is a good
[26:52] » Okay
[26:53] » Thing to do on mortgages, but
[26:56] um it's nice to be ahead on something,
[26:58] but yeah.
[27:03] » Move we approve reallocation of up to
[27:06] $21,000
[27:08] replacement vehicle for the police
[27:10] department. Second
[27:24] uh consider northwest natural easement
[27:27] on GP lot number 10.
[27:34] So, uh again, I think I can get us to
[27:37] this pretty quickly. If you go to the
[27:38] last page of this, uh agenda item, this
[27:42] colorful diagram that I put together. Um
[27:46] so what you're looking at there is uh
[27:49] what is commonly known to us as GP lot
[27:52] 10. Uh and that's the approximately 79
[27:55] acre parcel that is just to the south of
[27:58] the ODOT office on Highway 42.
[28:01] So, what Northwest intends to do is
[28:04] reroute some of that gas line and
[28:07] they're going to uh just continue along
[28:09] the river right at about Ring Creek and
[28:12] the and cut up through the Jacobson
[28:13] property there where we access our river
[28:15] pumps and then follow Highway 42 up to
[28:19] their transfer station just south of ODO
[28:21] up to GP lot 10. Um,
[28:24] in order to get to their station,
[28:26] however, they need to get around a uh a
[28:29] wetlands area. [clears throat] uh that
[28:30] you can see from this diagram. So the
[28:32] yellow is approximately what they're
[28:35] looking for for easement uh from the
[28:37] city. Um so that's through uh partial
[28:40] number 202. Uh partial number 203, which
[28:44] is just to the south, is also owned by
[28:45] the city, but is almost entirely
[28:48] encumbered by a Northwest Nashville
[28:50] easement for their transfer station. Um
[28:52] so uh they they asked the city uh to
[28:57] grant them this easement to run the
[28:58] pipeline through 203 or 202 and um what
[29:04] staff or I asked them uh was uh maybe in
[29:08] lie of some payment for that would they
[29:11] consider improving their access to on
[29:14] the southwest portion of this station so
[29:17] that could be used as the uh primary
[29:19] access and the gain for us there is um
[29:25] anyone if the city or you know anybody
[29:27] we sell the property to wants to develop
[29:29] that lot 202 in the future they don't
[29:31] have to worry for you know lengths of
[29:33] time about u the gas company trying to
[29:36] get in there and I' I'd like to steer
[29:38] them towards that that other access but
[29:41] what that would involve for them is
[29:42] installing a new gate um and putting
[29:45] some fill and rock and and basically
[29:47] improving that road uh and where that is
[29:50] is right It's basically the blue part
[29:52] there is what they'd have to improve.
[29:54] The red part we've already improved um
[29:57] and we we use that uh you know both for
[30:00] maintenance access back there and our
[30:02] Riverwalk users like to use it too as a
[30:04] loop. Um the yellow valve in there I
[30:07] marked was another thing I asked them
[30:09] that that valve box was too low and we
[30:11] haven't been able to fill that little
[30:12] corner in there and uh they I actually
[30:15] just saw a work order for them to come
[30:16] out and do that. So, they intend to
[30:17] raise that valve box up and they intend
[30:20] to uh improve that access as well. Um,
[30:24] they'd like to get going on this
[30:26] project. However, they didn't have the
[30:28] easements for me to bring to you to to
[30:31] improve since this is for somebody
[30:33] else's benefit, not the city's benefit.
[30:35] It goes beyond staff level approval.
[30:37] This easement and and goes to council.
[30:40] um they said in of that they would like
[30:43] us that would allow them to keep moving
[30:44] on their project is to sign the letter
[30:47] of intent uh included in this packet. Um
[30:51] and uh they also included a workspace
[30:54] agreement. I don't think I think that's
[30:57] something that's probably within the
[30:58] city manager's preview to agree. It's
[31:00] just a temporary workspace agreement
[31:02] around the pipeline, but I included in
[31:04] here nonetheless for you guys to uh make
[31:06] a motion on. Uh so I guess what we're
[31:08] asking tonight is to uh authorize the
[31:12] the signing of this letter of intent uh
[31:15] to to grant the easement, you know, with
[31:18] the the understanding uh here in written
[31:21] in that um in that agreement that they
[31:24] will be improving their access to the
[31:26] southern southwest corner of the
[31:28] station. Uh and when they have these
[31:31] easements ready, which did they actually
[31:34] send those over?
[31:35] » We did.
[31:35] » Okay.
[31:37] Okay. Yeah. So, we we just we just got
[31:40] those and then we'll be bringing those
[31:43] uh you know to council, but uh at next
[31:46] month's meeting, but this will allow
[31:47] them to p uh p continue with their work
[31:50] on schedule here. They're trying to get
[31:52] this done pretty quick. Um
[31:56] any questions you guys have about this?
[32:04] Instead of buying the easement, they're
[32:06] agreeing to improve that road and fix
[32:09] that switch or whatever.
[32:12] » I'm sorry.
[32:13] » Instead of paying us money for the
[32:15] easement, they're agreeing to improve
[32:18] the road and then also do that extra
[32:20] work,
[32:21] » The access. Yeah, the Yeah, the road to
[32:23] that access point and install the gate
[32:25] and make that their primary access. Um,
[32:28] and I should add that um, real market
[32:31] value on this 24 2600 square ft uh, is
[32:37] less than $2,000. And I think a standard
[32:40] um, for easements like this is not a
[32:42] very restrictive easement. I think we'll
[32:44] be allowed to pave over it and put
[32:45] concrete curb and things like that, new
[32:47] buildings certainly um, which probably
[32:50] wouldn't go in this area anyway. If you
[32:52] see how this lot would be developed,
[32:55] I think that those are typically, you
[32:57] know, 75 down to 50%, usually in the 50%
[33:01] level of real real market value uh for
[33:04] that square footage, which would put it
[33:06] at about $1,000. And uh I can promise
[33:08] you I'll be doing more than $1,000 worth
[33:10] of work on the access, but not not too
[33:13] much more. You know, it doesn't involve
[33:14] too much, but it will be put in a new
[33:16] gate, uh bringing in some fill, bringing
[33:18] in some rock. So it would be to the
[33:20] benefit of the city to let them have
[33:22] this easement.
[33:23] » Yes, it will be. Yeah.
[33:34] to approve the signing of a letter of
[33:35] intent and temporary working space
[33:37] agreement between the city of Kquil and
[33:39] Northwest Natural Gas Company related to
[33:41] the easements on uh 28s 13 uh W01
[33:49] DD 00220
[33:53] GP lot 10. [clears throat]
[33:57] All right, move a seconded. Any
[33:59] discussion? All those in favor? I
[34:02] » I
[34:04] carries
[34:08] um for get of the order. Our next city
[34:11] council meeting will be Tuesday,
[34:14] September 8th, I believe, is Labor Day.
[34:17] » Yes.
[34:18] » Uh anything else go to the order.
[34:25] » 7:04 I journ the regular meeting and at
[34:29] 7:04 I will Let's
[34:35] consent calendar meeting minutes for
[34:37] July 6, 2026.
[34:47] » I move we approve the consent calendar.
[34:51] Second
[34:53] motion made and seconded. Any
[34:55] discussion? All those in favor?
[35:01] » [snorts]
[35:02] » Uh next up is consider request for UR.
[35:09] Um
[35:10] so the chief has you know tried to get
[35:12] new written bids since the last um time
[35:15] this item was considered and we just at
[35:19] this point have the one. Nobody else is
[35:22] you know
[35:24] Mark has reached out uh he talked to a
[35:26] gentleman and he said he was coming.
[35:28] I've not seen him, but um had um Steve
[35:32] Dazar also talked with a couple people
[35:35] and they said, "Yep, yep, yep." And
[35:37] nobody showed up. Um this is
[35:42] uh Mike at Skuon or however you say
[35:45] that. He did say that uh I know here we
[35:48] said we get a contract, but he said,
[35:50] "You know what? I'm going to wait till
[35:51] the UR says go ahead." That way it's not
[35:53] like, "Well, here's my contract waved in
[35:55] front of you." So he said once there's
[35:57] approval then he'll send a contract and
[35:59] then we can sign everything. Um but like
[36:01] he said he's going to keep it fair
[36:02] throughout. If somebody else wants to
[36:03] bid on it, bid on it. But this is 3
[36:06] months now we've had it open and we
[36:08] still haven't got anybody committed to
[36:10] come take a look. And I'm not sure why.
[36:13] So
[36:14] » What's his bid?
[36:16] » What's that?
[36:16] » How much?
[36:17] » Uh his bid was just under 70,000.
[36:20] » 65880.
[36:21] » 65880.
[36:25] So, where it gets a little different,
[36:26] you know, um it's a 7in pad, 5,500 PSI,
[36:31] so that's where the cost really goes up.
[36:33] Um
[36:35] the weight of the trucks are not getting
[36:37] any lighter. So, that's why that
[36:39] concrete expense is so high.
[36:55] I'll make a motion uh [clears throat]
[36:57] toward
[36:59] the uh project to is it school own
[37:07] is it award the contract or is it accept
[37:10] the bid
[37:11] » At this point it'll be accept the bid I
[37:13] believe right you don't have a contract
[37:15] in front of us
[37:16] » Well so you all can accept the bid
[37:19] tonight and close the bidding on this
[37:21] project and then you'll have to you
[37:24] approve the contract to award it and
[37:25] that would be at the next uh UR meeting.
[37:28] » Okay,
[37:28] » Let's accept the bid.
[37:30] » All right. Uh I move to accept the bid
[37:33] from Scooon uh contracting uh for
[37:39] » 65880
[37:41] » $65,880.
[37:44] Second
[37:46] motion in
[37:50] All those in favor I
[37:54] carries.
[37:56] Uh, anything for the good of the order?