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So, I will begin with the mayor's

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agenda. I do not have any agenda items.

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If there's any questions, I'll try to

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answer them. Moving on to the city

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clerk, Chris. Anything?

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>> Nothing tonight.

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>> To our city treasurer, Jamie.

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>> Nothing tonight.

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>> Okay. Going on to our city

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administrator, Blaine Wing. Blaine.

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>> Thank you, mayor. Uh tonight, um Ashley,

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our assistant, uh as well as our labor

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attorney, are going to be walking

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through u the second part of our updates

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in regards to our personnel manual.

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So, let's see.

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Plugged in, but I'm not sure how to Here

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we go.

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>> Micro microphone. Yeah,

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>> I'll I'll make sure I'm speaking into

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the microphone. So, um good evening. Um

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as Blaine had had um introduced me, uh

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essentially we are picking up where we

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left off uh about a month ago at the

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July 27th work session. Um the first

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batch of proposed policy updates for our

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employee handbook included all of the specifically the legal

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recommendations. So the things that had

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changed in our state and federal codes

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that would be advisable to you know

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adopt in writing within our codes. Um,

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as we had further discussion that

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evening, um, and we also let you guys

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know that we planned to return to city

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council for, um, some policy direction

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on specific to some policy updates for

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the handbook. Um what we have in the

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memo uh I just very briefly summarized

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and I'll be able to expand on anything

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that uh council members would like me to expand on. But essentially we have 10

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proposed recommendations uh both uh

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staff driven as well as things that our

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council members had advised we we take a

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look at. So I will just list them and we can dive into any detail as you

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like. Um we are proposing introduction

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of a high deductible health plan and a

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health savings account. Uh this is

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broadly a tool used by uh many

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municipalities as well as private sector

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um groups to help employees pay for

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health insurance costs um and health

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expenses. uh high deductible plan allows

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uh for just that uh using a higher

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deductible in order to reduce the

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premium cost uh paid upfront. So it also

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with the health savings account would

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allow employees to put money aside to

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help them pay for some of those

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expenses.

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So, um, we do need to to kind of have an

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idea whether we'd like to introduce this

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before our health insurance renews. Um,

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that's coming up in January. And, um, we

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just want to see kind of the appetite

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for whether this is something that uh,

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we'd want to add to our benefits. This

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is at the employees expense, but it's

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just something that we would offer if

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anybody wanted to use it.

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We have an insurance opt out benefit.

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Again, this is something that would be a

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voluntary choice for employees who opt

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out of city provided health insurance.

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So often uh there will be a cash

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incentive that goes along with this opt

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out that um you know the city would save

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on future expenditures or and premium

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costs if if our employees aren't

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choosing it. if they have an

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alternative. Um, and if we were to offer

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any kind of benefit or cash stipend, it

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would still um, you know, the city's

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savings would be far greater. Our plans

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are between $8,000 to $34,000

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right now. And so, if just a couple of

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people would opt out of of our insurance

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voluntarily, uh, there may be some

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savings there.

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uh we have listed a pilot for a limited

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flexible work program. This would just

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be a very small increment of uh

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managerial level employees specifically

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the the employees listed are in the memo

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um allowing by permission occasional um

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hours worked in another location.

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The

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>> Can you give us more details on that?

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>> Yeah. What is the purpose of that?

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>> And before you start, Sure. Um, can we

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have our attorney sit on a table instead

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of she's running on her?

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» Okay. Um, so this would be very narrowly

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tailored. Um, it would be for our uh

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salaried FLSA exempt employees. Um, we

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listed them out in the memo.

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The purpose for this is basically uh we

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have technology that allows us to um do

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work. We we already perform work um on

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behalf of the city at times. We make

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sure that agenda items are are being

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completed. We have other

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responsibilities. Um and this would

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essentially um

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provide greater guidance and

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accountability for our our managerial

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staff or supervisory staff that might

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need a little bit of flexibility. So,

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say for instance, I keep using this

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example of, you know, if you're at a

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training that is, you know, an hour from

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here and the training ends at 3:00 in

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the afternoon or 3:30 p.m. Well, is the

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expectation that the supervisor

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goes from, you know, wherever it is they

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travel the hour and they spend the last

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20 minutes here or would it be advisable

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for them to take that time in place to finish doing the workday as long as

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they remain accessible by phone, by

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email? There's things that are going to

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be showing productivity essentially. So,

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it would be a very limited experience.

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Um but it it would be a policy that we

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would set in place uh for just a short

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period of time. We're we're wanting to

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try this um through April next year. Um

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it would have to be approved by a

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supervisor ahead of this work occurring

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and then we would have to also you know

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have an idea of what the work is that

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would be performed. So

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>> now you making reference to salaried

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employees or hourly employees

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>> just just the salaried employees. The

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ones listed specifically

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would be uh proposed through this would

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be the police chief, deputy chiefs,

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finance director, community and economic

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development director, a building

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commissioner, public works director,

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public works superintendent, the

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engineering director, uh the HR

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assistant administrator, and the city

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administrator. Um it received mayor

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approval.

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>> Okay. Now being salary, don't they

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already have that flexibility because

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they

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>> you know they're salary. So they there

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may be times when they have to uh come

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in under circumstances of not normal

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work hours. So

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>> correct.

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>> Wouldn't that flexibility is already in there in their salary? it's it is um

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it's not explicitly put into our

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handbook as a policy. So this would we

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would be looking for well while well

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while there is this expectation that as

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salaried employees we should be

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performing that work making sure that

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we're accountable for the things that

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we're responsible for. Um this would put

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in place a policy to um for certain

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exceptions. If you are have a medical

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appointment at, you know, unexpectedly

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at at 10:00 in the morning, is it

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reasonable for us to allow our

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supervisors to spend time away from the

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office working for those couple of hours

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and then returning after that

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appointment? Right? It it seems logical

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that we would do that anyway, but it's

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not explicitly put into a policy. And we

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thought it might be helpful for us to um

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put one in place to also reduce you know

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unnecessary use of of uh additional paid

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leave you know paid leave if we can

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conduct the work.

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>> Isn't that what they have their

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>> time for sick time?

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>> Yes. So

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>> I mean I asked the question in the

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beginning like what is the purpose? So

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far I don't see a logic answer.

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>> Okay.

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>> To help.

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>> Yes. Thank you. So this is definitely a

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policy decision of the city council

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that's being asked to be considered for

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introduction for those exempt employees

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that hold more of a managerial position

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within the city. Um with respect to

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whether they're FLSA exempt, that that

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is definitely a good point. But what

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that means is regardless of whether they

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work 40 hours, 35 hours, 45 hours,

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they'll get paid the same salary. This

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is a policy that would address allowing

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these employees to work outside of the

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city hall building, their their office

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building here. So on days when maybe

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they have a training or they have some

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other personal appointment instead of

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having to take sick time, they would be

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able to work during that period of time

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as long as they were set up remotely to

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be able to do so. So it allows the

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employees an opportunity to you know be

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more productive if if they can in a in a

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remote environment um to if if the

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council decides that this is the

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direction they would like to go on a

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temporary basis for this trial period to

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see how it works. um policy a policy

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would have to be established because

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there are things that have to be put

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into place like rules regarding how they

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treat the equipment and you know that

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they have to work in an environment

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that's still confidential in nature.

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Those kinds of things would have to be

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established so that the employees that

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could work work remotely are properly

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guided so that you know they protect the

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they can work efficiently they protect

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the interests of the city and um you

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know and they have the right guidance to

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do so.

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>> So are you saying that right now the way

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the contract is written and the way the

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policies are they're not allowed to work

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from home? So we have past finance

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director, we have public work director

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which I can say their names right now.

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For a fact I knew that they used to work

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from home. They people that they're

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responsible they take their laptop with

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them and they work I have people they

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work in the weekend. They used to work

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on the weekend because their salary it

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doesn't matter. It's not overtime. It's

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they're not clocking in clocking out. to

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me. If I'm a manager or director or

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whoever I am, if I am responsible, I

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have a task, I'm going to finish it no

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matter what. So, and not everyone comes

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here on time. I mean, we know that

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nobody comes here at 8:00 a.m. Exactly.

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So, what you're saying is on the topic,

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they don't come on time and they leave

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early and they take lunch, long breaks

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because that's what it happens that we

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have to, you know, pass a policy. So on

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top of because they have a doctor

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appointment or because they're in

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training or how many times a year

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they're going to training and that day

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they can just go home after that. I mean

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for an hour who wants to come here for

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an hour. I understand that part but what

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is there to say in their contract that

271
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they need to go work from home or they cannot work from home. I mean that

272
00:12:32,320 --> 00:12:34,000
doesn't make sense to me. I I feel like

273
00:12:34,000 --> 00:12:36,959
we're opening can of worm of problems

274
00:12:36,959 --> 00:12:38,800
right now because how you supervise

275
00:12:38,800 --> 00:12:41,839
that, you know, and don't tell me Blaine

276
00:12:41,839 --> 00:12:43,120
or you you're going to give them

277
00:12:43,120 --> 00:12:44,240
permission. It's just going to get out

278
00:12:44,240 --> 00:12:46,320
of hand. We've we've done it in the past

279
00:12:46,320 --> 00:12:49,040
and you know I can't address that. That

280
00:12:49,040 --> 00:12:51,839
went out of hand especially through co

281
00:12:51,839 --> 00:12:53,839
when people were working at home

282
00:12:53,839 --> 00:12:55,360
supposedly and they were not working at

283
00:12:55,360 --> 00:12:58,959
home. Um

284
00:12:58,959 --> 00:13:01,839
>> I just don't see it. the the instance

285
00:13:01,839 --> 00:13:05,519
she's referring to is the previous HR

286
00:13:05,519 --> 00:13:08,639
director or whatever title was we were

287
00:13:08,639 --> 00:13:10,800
allowing her to work remotely from home

288
00:13:10,800 --> 00:13:13,440
because it was co and she was at the

289
00:13:13,440 --> 00:13:15,519
jewel cleaning

290
00:13:15,519 --> 00:13:17,360
>> shopping carts

291
00:13:17,360 --> 00:13:20,240
>> okay so not only was she not at home

292
00:13:20,240 --> 00:13:22,399
doing her work for the city but she was

293
00:13:22,399 --> 00:13:25,920
exposing herself to the co which we had

294
00:13:25,920 --> 00:13:28,800
said you could stay home and work so so

295
00:13:28,800 --> 00:13:30,240
and this she wasn't the only one that

296
00:13:30,240 --> 00:13:32,320
did this. But that was the like in my

297
00:13:32,320 --> 00:13:34,800
history of ridiculousness, that's

298
00:13:34,800 --> 00:13:37,200
probably my number one that somebody

299
00:13:37,200 --> 00:13:39,920
would literally be cleaning shopping

300
00:13:39,920 --> 00:13:42,639
carts at the jewel during CO when

301
00:13:42,639 --> 00:13:44,880
they're getting paid to stay home and

302
00:13:44,880 --> 00:13:48,800
safe. It left a very very very sour

303
00:13:48,800 --> 00:13:50,320
taste

304
00:13:50,320 --> 00:13:52,800
>> in people's mouths and justifiably so.

305
00:13:52,800 --> 00:13:55,120
And who was who was responsible for her

306
00:13:55,120 --> 00:13:58,399
and who was monitoring her?

307
00:13:58,399 --> 00:14:00,560
And and that's exactly the reason that

308
00:14:00,560 --> 00:14:01,839
we're not proposing this [clears throat]

309
00:14:01,839 --> 00:14:05,839
as a as a regular schedule of any kind.

310
00:14:05,839 --> 00:14:09,760
There's no expectation of this always

311
00:14:09,760 --> 00:14:13,360
being approved. We, you know, are

312
00:14:13,360 --> 00:14:15,839
understanding and recognizing that

313
00:14:15,839 --> 00:14:19,760
there's a a retention factor of saying,

314
00:14:19,760 --> 00:14:22,160
you know, having having an hour or two

315
00:14:22,160 --> 00:14:24,880
of flexibility, right? Yes, we could use

316
00:14:24,880 --> 00:14:29,440
the paid time that is is provided to um

317
00:14:29,440 --> 00:14:32,160
to these supervisors. Ultimately, the

318
00:14:32,160 --> 00:14:34,399
work will get done because that is the

319
00:14:34,399 --> 00:14:36,320
quality of employees that we have.

320
00:14:36,320 --> 00:14:39,360
>> Hold on. Excuse me one second.

321
00:14:39,360 --> 00:14:40,079
>> Yeah,

322
00:14:40,079 --> 00:14:41,920
>> microphone.

323
00:14:41,920 --> 00:14:45,040
>> No, I don't think so.

324
00:14:45,040 --> 00:14:49,269
>> Are you back?

325
00:14:49,279 --> 00:14:52,629
» Not yet.

326
00:14:52,639 --> 00:14:53,760
» Hello. Okay,

327
00:14:53,760 --> 00:14:55,920
>> there we go.

328
00:14:55,920 --> 00:14:58,949
>> Okay.

329
00:14:58,959 --> 00:15:01,440
» Do you need to repeat anything, Chris?

330
00:15:01,440 --> 00:15:06,079
>> Okay. Okay. Well, um,

331
00:15:06,079 --> 00:15:08,399
as I said, it the intent is not to

332
00:15:08,399 --> 00:15:10,240
establish any kind of regular work

333
00:15:10,240 --> 00:15:13,519
policy. There's no expectations of this

334
00:15:13,519 --> 00:15:16,079
being always approved. It's just a

335
00:15:16,079 --> 00:15:18,399
recognition of the fact that these

336
00:15:18,399 --> 00:15:20,480
employees, many of them are already

337
00:15:20,480 --> 00:15:24,079
working over that period of of 40 hours.

338
00:15:24,079 --> 00:15:26,800
We are going to get the work done. But

339
00:15:26,800 --> 00:15:30,480
it also allows for people to, you know,

340
00:15:30,480 --> 00:15:32,320
basically be get granted permission to

341
00:15:32,320 --> 00:15:34,639
work outside of the office on a very

342
00:15:34,639 --> 00:15:37,440
limited basis with understanding of the

343
00:15:37,440 --> 00:15:40,000
supervisor, the people that may report

344
00:15:40,000 --> 00:15:43,760
to them and that they are responsive to

345
00:15:43,760 --> 00:15:45,920
whoever it is at the workplace rather

346
00:15:45,920 --> 00:15:48,480
than just taking a sick day or taking a

347
00:15:48,480 --> 00:15:51,360
vacation day and not being available.

348
00:15:51,360 --> 00:15:53,519
And so that's that's kind of the idea is

349
00:15:53,519 --> 00:15:55,680
that if we grant a little bit of

350
00:15:55,680 --> 00:15:59,120
flexibility in in the expectation that

351
00:15:59,120 --> 00:16:02,560
you slide the work hours from, you know,

352
00:16:02,560 --> 00:16:06,399
3 to 5:00 p.m. to 7:00 to 9:00 p.m. that

353
00:16:06,399 --> 00:16:09,279
day. You know, we understand that that

354
00:16:09,279 --> 00:16:11,120
work is getting done in somebody's

355
00:16:11,120 --> 00:16:12,560
holding someone holding them

356
00:16:12,560 --> 00:16:14,959
accountable. And so the attempt was just

357
00:16:14,959 --> 00:16:17,440
to put this into a policy rather than

358
00:16:17,440 --> 00:16:20,240
saying um if if it's council's direction

359
00:16:20,240 --> 00:16:22,480
that all work has to be performed here

360
00:16:22,480 --> 00:16:25,519
and there's no exceptions make the make

361
00:16:25,519 --> 00:16:28,000
the time to come back to the office um

362
00:16:28,000 --> 00:16:30,560
if workday is not done.

363
00:16:30,560 --> 00:16:32,480
>> I I think what they were saying down

364
00:16:32,480 --> 00:16:35,440
there is in the case of salary people

365
00:16:35,440 --> 00:16:37,839
>> um they they already have that

366
00:16:37,839 --> 00:16:41,440
flexibility. Um, we all know certain

367
00:16:41,440 --> 00:16:43,360
people like Blaine, you know, work well

368
00:16:43,360 --> 00:16:47,519
over 40 hours and if he's somewhere and

369
00:16:47,519 --> 00:16:49,120
he's got an hour, he's [snorts] already

370
00:16:49,120 --> 00:16:51,279
done his time. Nobody would expect him

371
00:16:51,279 --> 00:16:54,399
to return. I wouldn't. Um, so I'm just a

372
00:16:54,399 --> 00:16:58,720
little fuzzy on who, you know, and you talk about using a day here. In what

373
00:16:58,720 --> 00:17:00,240
particular instance would somebody want

374
00:17:00,240 --> 00:17:04,240
to use a whole day working at home?

375
00:17:04,240 --> 00:17:07,520
>> I would only expect that if there's a,

376
00:17:07,520 --> 00:17:09,760
you know, someone's

377
00:17:09,760 --> 00:17:11,839
lives far away, it's not reasonable for

378
00:17:11,839 --> 00:17:14,160
them to get a car service, for example,

379
00:17:14,160 --> 00:17:16,160
to come here while their car is fixed.

380
00:17:16,160 --> 00:17:17,679
They don't have transportation for the

381
00:17:17,679 --> 00:17:20,959
day. That might be an instance. It could

382
00:17:20,959 --> 00:17:26,470
be um you know, they are

383
00:17:26,480 --> 00:17:28,000
trying to think if there's any other

384
00:17:28,000 --> 00:17:29,977
>> I'll give a couple examples. So,

385
00:17:29,977 --> 00:17:31,760
[clears throat] I just did some uh roof

386
00:17:31,760 --> 00:17:33,280
work because we had a recent storm and

387
00:17:33,280 --> 00:17:35,919
my house got damaged. Um, for me, if I

388
00:17:35,919 --> 00:17:38,799
would have uh not scheduled that that

389
00:17:38,799 --> 00:17:41,280
work right at the beginning of the day,

390
00:17:41,280 --> 00:17:48,559
um, and stayed until uh um, you know, 6 or 8:00

391
00:17:48,559 --> 00:17:52,320
at night, um, that um,

392
00:17:52,320 --> 00:17:54,720
I I would have basically needed to work

393
00:17:54,720 --> 00:17:56,640
the or felt I needed to work the full

394
00:17:56,640 --> 00:17:58,799
eight hours. Another instance is I

395
00:17:58,799 --> 00:18:00,960
recently had an MRI, so I had a medical

396
00:18:00,960 --> 00:18:04,960
appointment. Um, I was only 30 minutes

397
00:18:04,960 --> 00:18:07,600
away from being home. Um, I came back

398
00:18:07,600 --> 00:18:10,080
and worked several more hours and even

399
00:18:10,080 --> 00:18:12,000
though it was after 3:30 to come back

400
00:18:12,000 --> 00:18:14,160
here and work. So, uh, even though I

401
00:18:14,160 --> 00:18:16,559
already had 40 hours for the week, um,

402
00:18:16,559 --> 00:18:19,440
because our our technical policy from

403
00:18:19,440 --> 00:18:21,280
our personnel manual says that the 40

404
00:18:21,280 --> 00:18:22,960
hours needs to be done here even though

405
00:18:22,960 --> 00:18:25,440
I'm a salary fully paid. Um, I might

406
00:18:25,440 --> 00:18:26,720
even be a little bit different because

407
00:18:26,720 --> 00:18:28,799
it says I can work with the mayor on

408
00:18:28,799 --> 00:18:31,840
kind of a set schedule. But again, I

409
00:18:31,840 --> 00:18:33,360
think the directors would follow the

410
00:18:33,360 --> 00:18:35,360
same thing and that's where Ashley along

411
00:18:35,360 --> 00:18:36,799
with our labor attorney have have

412
00:18:36,799 --> 00:18:40,720
drafted it for a very very tight pilot

413
00:18:40,720 --> 00:18:42,640
for basically the directors and

414
00:18:42,640 --> 00:18:44,640
assistants. Uh there are the three

415
00:18:44,640 --> 00:18:46,240
superintendents. There isn't an

416
00:18:46,240 --> 00:18:47,520
assistant there. So that's kind of that

417
00:18:47,520 --> 00:18:49,520
middle management component. There's

418
00:18:49,520 --> 00:18:52,400
about 13 or 15 specific positions that

419
00:18:52,400 --> 00:18:54,320
would be eligible for a pilot.

420
00:18:54,320 --> 00:18:56,720
>> But isn't that your position? You're a

421
00:18:56,720 --> 00:18:59,280
city administrator. you everybody works

422
00:18:59,280 --> 00:19:01,200
a lot of hours as a city administrator.

423
00:19:01,200 --> 00:19:03,520
I mean I've never heard that before. Not

424
00:19:03,520 --> 00:19:05,039
once the administrator have said I'm

425
00:19:05,039 --> 00:19:08,160
overworked you know I mean that's your

426
00:19:08,160 --> 00:19:10,240
job it's you're supposed to be available

427
00:19:10,240 --> 00:19:13,440
24/7. That's the administrator position.

428
00:19:13,440 --> 00:19:16,640
So as a chief, so as this high, you

429
00:19:16,640 --> 00:19:18,960
know, paid salary, that's part of your

430
00:19:18,960 --> 00:19:20,799
position,

431
00:19:20,799 --> 00:19:22,160
you know, and what to say the other

432
00:19:22,160 --> 00:19:24,320
staff. I was saying that department

433
00:19:24,320 --> 00:19:26,640
heads are more important than other

434
00:19:26,640 --> 00:19:29,039
staff that they need to go to an

435
00:19:29,039 --> 00:19:32,320
appointment. An example, like the clerk

436
00:19:32,320 --> 00:19:35,360
or the mayor's assistant, they have the

437
00:19:35,360 --> 00:19:37,120
same right. If they're going to go to an

438
00:19:37,120 --> 00:19:38,400
appointment, maybe they should not use

439
00:19:38,400 --> 00:19:41,760
their personal day and they should go

440
00:19:41,760 --> 00:19:43,440
home from there and work from home. Some

441
00:19:43,440 --> 00:19:44,960
of them have kids, too. Maybe they'll be

442
00:19:44,960 --> 00:19:46,240
they'll have they'll be happy to work

443
00:19:46,240 --> 00:19:47,120
from home.

444
00:19:47,120 --> 00:19:50,400
>> You're opening kind of warm of that. I'm not comfortable with this.

445
00:19:50,400 --> 00:19:53,840
>> Yeah. So, you've I guess intermingled

446
00:19:53,840 --> 00:19:56,000
uh hourly employees with salary

447
00:19:56,000 --> 00:19:57,120
employees with administrative

448
00:19:57,120 --> 00:20:00,400
assistance. Um in addition, yes, I would

449
00:20:00,400 --> 00:20:02,559
say management employees are different.

450
00:20:02,559 --> 00:20:04,799
Um, what I wouldn't want to have happen

451
00:20:04,799 --> 00:20:07,440
is our employees, let's just say, uh, a

452
00:20:07,440 --> 00:20:10,240
director, um, chooses to take 4 hours

453
00:20:10,240 --> 00:20:12,880
for sick time and then we have to wait

454
00:20:12,880 --> 00:20:15,039
at least 2 to 3 weeks for an agenda item

455
00:20:15,039 --> 00:20:16,880
to get completed because they submit,

456
00:20:16,880 --> 00:20:18,720
look, couldn't work from home. I I was

457
00:20:18,720 --> 00:20:19,840
sick. I went to the doctor's

458
00:20:19,840 --> 00:20:22,160
appointment. I don't feel well. Um, I'm

459
00:20:22,160 --> 00:20:23,760
getting paid. I'll use my 4-hour sick

460
00:20:23,760 --> 00:20:25,039
time that that I'm able to do.

461
00:20:25,039 --> 00:20:26,480
>> But what is preventing them from working

462
00:20:26,480 --> 00:20:28,159
from home? See, nobody's answering this

463
00:20:28,159 --> 00:20:30,080
question. We don't have a policy that

464
00:20:30,080 --> 00:20:33,280
says if I'm sick and I'm a director, I

465
00:20:33,280 --> 00:20:35,840
can grab my laptop and work. Do we have

466
00:20:35,840 --> 00:20:37,520
the thing that you're not supposed to

467
00:20:37,520 --> 00:20:39,600
work from home? I mean, as a director,

468
00:20:39,600 --> 00:20:42,000
I'm I'm hoping that we'll do that. If

469
00:20:42,000 --> 00:20:44,559
you're responsible for an agenda item,

470
00:20:44,559 --> 00:20:46,960
>> if council, if you feel we don't need to

471
00:20:46,960 --> 00:20:48,400
have a policy and that it's already

472
00:20:48,400 --> 00:20:50,400
there, I'm I you know, I would defer to

473
00:20:50,400 --> 00:20:52,320
our attorney. I mean, my understanding

474
00:20:52,320 --> 00:20:54,799
is they are wanting so that there's not

475
00:20:54,799 --> 00:20:56,960
an abuse that that did happen before is

476
00:20:56,960 --> 00:20:58,480
to have an actual policy.

477
00:20:58,480 --> 00:21:00,320
>> No, but you're making it sound like the

478
00:21:00,320 --> 00:21:02,159
whole city function is going to stop

479
00:21:02,159 --> 00:21:03,840
because

480
00:21:03,840 --> 00:21:06,080
I mean, you just said that that oh, it's

481
00:21:06,080 --> 00:21:07,919
going to take 4 days and because they're

482
00:21:07,919 --> 00:21:09,600
going to be home, they're not going to

483
00:21:09,600 --> 00:21:12,320
be able to finish the project. I mean,

484
00:21:12,320 --> 00:21:15,440
you guys have plenty of weeks to put

485
00:21:15,440 --> 00:21:17,760
something on the agenda and work on it.

486
00:21:17,760 --> 00:21:19,440
So, I that's the part that I'm not

487
00:21:19,440 --> 00:21:21,600
understanding. We know ahead of time

488
00:21:21,600 --> 00:21:23,360
what's going to be the next work session

489
00:21:23,360 --> 00:21:25,360
and the next work session. I think you

490
00:21:25,360 --> 00:21:27,280
laid them out for like almost a month or

491
00:21:27,280 --> 00:21:29,600
two. You know what's coming up. So we

492
00:21:29,600 --> 00:21:32,720
work on the subject. So if you're home

493
00:21:32,720 --> 00:21:34,640
sick for a couple hours,

494
00:21:34,640 --> 00:21:35,600
>> are you going to tell you're not going

495
00:21:35,600 --> 00:21:37,679
to be able to finish the subject or

496
00:21:37,679 --> 00:21:40,320
>> Yeah. So I'll give example. Last week uh

497
00:21:40,320 --> 00:21:43,280
our engineer Ron uh came to me and and

498
00:21:43,280 --> 00:21:45,679
had a new topic to come up on on Friday.

499
00:21:45,679 --> 00:21:47,840
If he went home sick that was not going

500
00:21:47,840 --> 00:21:50,480
to be on the agenda. we and if he went

501
00:21:50,480 --> 00:21:52,720
home sick, we would miss that and it

502
00:21:52,720 --> 00:21:54,320
would have to be another two more weeks

503
00:21:54,320 --> 00:21:56,080
before we'd be able to get there. He's

504
00:21:56,080 --> 00:21:57,360
the only person that has that

505
00:21:57,360 --> 00:22:00,080
information and again instead of working

506
00:22:00,080 --> 00:22:02,640
from home, he he would, you know, take

507
00:22:02,640 --> 00:22:05,520
the sick time. Um, my understanding is

508
00:22:05,520 --> 00:22:07,679
through our current personnel manual, we

509
00:22:07,679 --> 00:22:10,159
don't have the ability to not get credit

510
00:22:10,159 --> 00:22:12,880
for not basically doing work here on the

511
00:22:12,880 --> 00:22:15,520
premise. My guess is that probably maybe

512
00:22:15,520 --> 00:22:18,799
was strictly uh interpreted due to maybe

513
00:22:18,799 --> 00:22:22,240
a past abuse and um without having a

514
00:22:22,240 --> 00:22:24,799
policy. That's where the labor attorney

515
00:22:24,799 --> 00:22:26,720
is is saying it's better to have a

516
00:22:26,720 --> 00:22:29,120
policy than to just have it open-ended.

517
00:22:29,120 --> 00:22:30,400
If council is comfortable with

518
00:22:30,400 --> 00:22:32,960
open-ended, I'm fine allowing the the

519
00:22:32,960 --> 00:22:35,440
directors, the salaried staff, unless

520
00:22:35,440 --> 00:22:38,480
the attorney advises otherwise.

521
00:22:38,480 --> 00:22:41,039
I I don't I'm not saying it should be

522
00:22:41,039 --> 00:22:43,600
open-ended, and I'm not saying there's

523
00:22:43,600 --> 00:22:46,320
not a um workable solution for a

524
00:22:46,320 --> 00:22:49,520
temporary thing, but it it just sounds

525
00:22:49,520 --> 00:22:51,919
so open-ended here. All these people

526
00:22:51,919 --> 00:22:54,480
having the ability to work from home and

527
00:22:54,480 --> 00:22:56,640
who's going to be monitoring this and I

528
00:22:56,640 --> 00:22:58,159
mean, how are we going to know how many

529
00:22:58,159 --> 00:22:59,600
hours they're doing and what they're

530
00:22:59,600 --> 00:23:02,080
doing? And is this council going to be

531
00:23:02,080 --> 00:23:04,480
made aware of this or is this just going

532
00:23:04,480 --> 00:23:05,600
to be something we hear through the

533
00:23:05,600 --> 00:23:07,120
government? cuz I can see the abuse

534
00:23:07,120 --> 00:23:12,559
happening. Oh, my child was sick, so I I stayed home and I worked from home.

535
00:23:12,559 --> 00:23:14,320
Well, I don't know about anybody up

536
00:23:14,320 --> 00:23:16,480
here, but as a single parent, when your

537
00:23:16,480 --> 00:23:17,919
child's sick, you're taking care of your

538
00:23:17,919 --> 00:23:19,760
child. You're not doing work from home.

539
00:23:19,760 --> 00:23:22,400
So, you know, there's just so many

540
00:23:22,400 --> 00:23:24,960
questionable elements here that that is

541
00:23:24,960 --> 00:23:26,880
open to abuse. And I'm not saying we

542
00:23:26,880 --> 00:23:29,039
can't find a solution, but this just

543
00:23:29,039 --> 00:23:32,640
seems so broadstroke here that all these

544
00:23:32,640 --> 00:23:34,799
people can just work from home. I I'm

545
00:23:34,799 --> 00:23:38,320
not quite sure. I I understand there's

546
00:23:38,320 --> 00:23:40,000
paperwork to do. I understand there's

547
00:23:40,000 --> 00:23:42,880
reports, but I also understand, you

548
00:23:42,880 --> 00:23:45,951
know, there's crime and there's um

549
00:23:45,951 --> 00:23:47,600
[clears throat]

550
00:23:47,600 --> 00:23:49,600
water mane breaks and and there's all

551
00:23:49,600 --> 00:23:52,000
these other things that

552
00:23:52,000 --> 00:23:55,840
you you you can't do from home. So, I I

553
00:23:55,840 --> 00:24:04,159
think that at best this would be a very limited thing. And it's really got to be watched. I mean,

554
00:24:04,159 --> 00:24:06,880
this was so abused in the past. You

555
00:24:06,880 --> 00:24:08,400
cannot blame anybody that was up here at

556
00:24:08,400 --> 00:24:09,919
that time for having a nasty taste in

557
00:24:09,919 --> 00:24:12,400
their mouth because when you see your

558
00:24:12,400 --> 00:24:14,320
taxpayer money going to pay somebody to

559
00:24:14,320 --> 00:24:16,880
work another job, it's it's kind of

560
00:24:16,880 --> 00:24:18,320
maddening.

561
00:24:18,320 --> 00:24:21,039
>> So, so with a I I would agree with that.

562
00:24:21,039 --> 00:24:24,960
and and with a policy, we can uh uh put

563
00:24:24,960 --> 00:24:27,440
into action that somebody isn't able to

564
00:24:27,440 --> 00:24:30,159
work a secondary job. And those are uh

565
00:24:30,159 --> 00:24:33,120
offenses that would be uh able to be

566
00:24:33,120 --> 00:24:34,640
disciplined and potentially up to

567
00:24:34,640 --> 00:24:36,400
termination if they're they're violating

568
00:24:36,400 --> 00:24:38,320
a policy. Uh [clears throat] as this was

569
00:24:38,320 --> 00:24:39,919
written already, it's a very narrow

570
00:24:39,919 --> 00:24:42,799
group. So, this isn't um uh supervisors

571
00:24:42,799 --> 00:24:45,520
that must be watching somebody that that

572
00:24:45,520 --> 00:24:47,679
is here that maybe a chief, a deputy

573
00:24:47,679 --> 00:24:50,080
chief could be handling the day-to-day

574
00:24:50,080 --> 00:24:52,400
operations while the chief is at a

575
00:24:52,400 --> 00:24:55,279
training for 2 hours. Um there's a lot

576
00:24:55,279 --> 00:24:57,440
of this that's already occurring. If the

577
00:24:57,440 --> 00:24:59,520
chief is at a a chief's [clears throat]

578
00:24:59,520 --> 00:25:01,440
meeting for 2 hours, one of the deputy

579
00:25:01,440 --> 00:25:04,240
chiefs are typically here. So, a lot of

580
00:25:04,240 --> 00:25:06,799
that component's already taking place.

581
00:25:06,799 --> 00:25:09,039
Uh I don't think as it's written as a

582
00:25:09,039 --> 00:25:12,080
limited pilot um I think that there

583
00:25:12,080 --> 00:25:14,480
would be the documentation to say okay

584
00:25:14,480 --> 00:25:16,240
we had so many individuals between now

585
00:25:16,240 --> 00:25:17,840
and the end of the fiscal year which is

586
00:25:17,840 --> 00:25:20,400
the April 30th date um that we had so

587
00:25:20,400 --> 00:25:22,400
many individuals this is the time this

588
00:25:22,400 --> 00:25:24,159
is how much how many hours and all that

589
00:25:24,159 --> 00:25:26,400
that's why it's a very uh succinct

590
00:25:26,400 --> 00:25:29,520
amount it's not broadly written for all

591
00:25:29,520 --> 00:25:34,880
um salaried employees it's narrowly it's a very narrow scope

592
00:25:34,880 --> 00:25:36,480
>> did you say you would or wouldn't be

593
00:25:36,480 --> 00:25:37,440
able to document that?

594
00:25:37,440 --> 00:25:38,159
>> No, we would.

595
00:25:38,159 --> 00:25:38,799
>> Yeah, we would.

596
00:25:38,799 --> 00:25:40,559
>> Okay, we would be able to document and

597
00:25:40,559 --> 00:25:43,840
give a give give even monthly reports.

598
00:25:43,840 --> 00:25:46,000
>> Blaine, uh [clears throat] if somebody's

599
00:25:46,000 --> 00:25:47,520
working from home, they still have to

600
00:25:47,520 --> 00:25:49,120
answer their phone, don't they?

601
00:25:49,120 --> 00:25:53,760
>> Yes, they have to answer their phone. We also use Microsoft uh the office

602
00:25:53,760 --> 00:25:55,120
suite. So, they could be

603
00:25:55,120 --> 00:25:56,960
>> So, if one of the aldermen needs to

604
00:25:56,960 --> 00:25:58,640
contact them for something, they're

605
00:25:58,640 --> 00:26:00,159
still going to be able to reach them.

606
00:26:00,159 --> 00:26:01,360
They're just going to answer their phone

607
00:26:01,360 --> 00:26:02,960
from their house versus their office

608
00:26:02,960 --> 00:26:03,440
here.

609
00:26:03,440 --> 00:26:03,840
>> Correct.

610
00:26:03,840 --> 00:26:05,760
>> Okay. Thank you.

611
00:26:05,760 --> 00:26:08,720
I have a question. Uh how much sick time

612
00:26:08,720 --> 00:26:10,799
do you get a year?

613
00:26:10,799 --> 00:26:13,760
>> Um is it days or so broken down?

614
00:26:13,760 --> 00:26:15,600
>> So typically it's uh Yeah. So it's

615
00:26:15,600 --> 00:26:18,799
typically for each month you're earning

616
00:26:18,799 --> 00:26:21,840
up to uh 8 hours. Um and then there's a

617
00:26:21,840 --> 00:26:24,159
max people can car.

618
00:26:24,159 --> 00:26:25,039
>> Yeah. Basically

619
00:26:25,039 --> 00:26:26,080
>> 12 days a year.

620
00:26:26,080 --> 00:26:26,559
>> Yes.

621
00:26:26,559 --> 00:26:29,039
>> Is what it comes to. So my question then

622
00:26:29,039 --> 00:26:31,360
being okay, say you're going to be

623
00:26:31,360 --> 00:26:33,679
working from home. I don't have to use

624
00:26:33,679 --> 00:26:36,908
my sick day or sick time. So, let's

625
00:26:36,908 --> 00:26:38,559
[clears throat] say you do that all year

626
00:26:38,559 --> 00:26:40,080
and at the end of the year, what happens

627
00:26:40,080 --> 00:26:42,799
to those 12 days? Cuz you never use the

628
00:26:42,799 --> 00:26:45,520
sick day or any sick time and you work

629
00:26:45,520 --> 00:26:47,360
from home instead. So, what happens to

630
00:26:47,360 --> 00:26:49,200
the sick time?

631
00:26:49,200 --> 00:26:51,200
>> Well, the sick time would continue to

632
00:26:51,200 --> 00:26:54,559
roll over to the the maximum level that

633
00:26:54,559 --> 00:26:56,000
you can acrewue that.

634
00:26:56,000 --> 00:26:58,400
>> And what's the maximum level? Uh I have

635
00:26:58,400 --> 00:27:01,440
to check the the actual book to to get

636
00:27:01,440 --> 00:27:04,799
account finance. Mike know Glenn is

637
00:27:04,799 --> 00:27:06,880
going to find that. But ultimately

638
00:27:06,880 --> 00:27:11,120
remember that the city um when employees

639
00:27:11,120 --> 00:27:14,080
leave the the city, they're not paid out

640
00:27:14,080 --> 00:27:17,279
sick days. So it's either employees are

641
00:27:17,279 --> 00:27:19,120
using that sick time and they're being

642
00:27:19,120 --> 00:27:22,559
paid for those those sick days or they

643
00:27:22,559 --> 00:27:24,000
choose not to use them and they're not

644
00:27:24,000 --> 00:27:28,159
paid for that sick time. So there's, you

645
00:27:28,159 --> 00:27:30,960
know, an advantage for our employees to

646
00:27:30,960 --> 00:27:33,200
stay healthy, to stay present, to stay

647
00:27:33,200 --> 00:27:37,200
productive and not use sick time. Um,

648
00:27:37,200 --> 00:27:38,799
you know, I think that there's an

649
00:27:38,799 --> 00:27:42,640
understanding too in the, you know,

650
00:27:42,640 --> 00:27:45,279
way in which we can draft a policy too.

651
00:27:45,279 --> 00:27:47,279
Like one of the things I feel very

652
00:27:47,279 --> 00:27:49,520
strongly about is that if you are not

653
00:27:49,520 --> 00:27:51,919
capable of performing your work

654
00:27:51,919 --> 00:27:54,559
effectively and with your full

655
00:27:54,559 --> 00:27:57,039
concentration, you shouldn't be doing

656
00:27:57,039 --> 00:27:58,799
remote work. Exactly. Right. You should

657
00:27:58,799 --> 00:28:00,880
be taking sick time. You should be

658
00:28:00,880 --> 00:28:03,520
caring for a dependent. You should be

659
00:28:03,520 --> 00:28:05,520
taking your vacation time. Whatever it

660
00:28:05,520 --> 00:28:08,080
is, that's the expectation, right? You

661
00:28:08,080 --> 00:28:10,640
need to take those those sick hours to

662
00:28:10,640 --> 00:28:12,320
go to your doctor's appointment or

663
00:28:12,320 --> 00:28:15,039
whatever the case is. that that's the

664
00:28:15,039 --> 00:28:16,640
expectation. But if there's hours on

665
00:28:16,640 --> 00:28:18,880
outside of those things where it's not

666
00:28:18,880 --> 00:28:21,919
practical for you to travel back and

667
00:28:21,919 --> 00:28:24,399
forth, then that's what this is for,

668
00:28:24,399 --> 00:28:26,799
right? Yeah. This is not in place of,

669
00:28:26,799 --> 00:28:28,640
you know, like just like Ashley said,

670
00:28:28,640 --> 00:28:30,559
this is not an opportunity for someone

671
00:28:30,559 --> 00:28:32,240
that's sick and can't be working

672
00:28:32,240 --> 00:28:34,320
efficiently to just not take their sick

673
00:28:34,320 --> 00:28:36,799
day and and not fully complete their

674
00:28:36,799 --> 00:28:39,760
work. This is this is a flexible benefit

675
00:28:39,760 --> 00:28:42,640
that's you know being brought forward to

676
00:28:42,640 --> 00:28:44,640
the city council for those management

677
00:28:44,640 --> 00:28:47,360
employees on a temporary basis and and

678
00:28:47,360 --> 00:28:53,120
staff will monitor and provide input and information to the city council to

679
00:28:53,120 --> 00:28:56,000
see if if the policy is working. But

680
00:28:56,000 --> 00:28:57,840
that is something a policy would say. It

681
00:28:57,840 --> 00:28:59,679
would say something along the lines like

682
00:28:59,679 --> 00:29:01,760
this is not to be used in place of a

683
00:29:01,760 --> 00:29:04,559
sick day. and the the supervisor that

684
00:29:04,559 --> 00:29:05,520
would authorize [clears throat]

685
00:29:05,520 --> 00:29:08,559
that remote day shouldn't be allowing a

686
00:29:08,559 --> 00:29:10,480
remote day for someone that's sick. That

687
00:29:10,480 --> 00:29:12,480
would be the on the supervisor to say,

688
00:29:12,480 --> 00:29:14,000
"No, you're you're not going to be

689
00:29:14,000 --> 00:29:16,480
capable of working. You should take your

690
00:29:16,480 --> 00:29:17,440
sick day."

691
00:29:17,440 --> 00:29:19,440
>> I have a question. I have a question.

692
00:29:19,440 --> 00:29:22,000
So, would this um the use of flexible

693
00:29:22,000 --> 00:29:24,480
time as you're thinking of it, would

694
00:29:24,480 --> 00:29:27,360
that need to be approved in advance?

695
00:29:27,360 --> 00:29:28,399
>> It would.

696
00:29:28,399 --> 00:29:31,039
>> And a reason would need to be given?

697
00:29:31,039 --> 00:29:34,240
>> Yes. And what would the acceptable

698
00:29:34,240 --> 00:29:36,480
reasons be?

699
00:29:36,480 --> 00:29:40,080
>> Yeah. Um, a couple of examples and we

700
00:29:40,080 --> 00:29:43,679
can we can clarify and we would if this

701
00:29:43,679 --> 00:29:46,880
is, you know, something you consider, we

702
00:29:46,880 --> 00:29:48,880
can bring the actual policy language

703
00:29:48,880 --> 00:29:51,679
forward. A couple of them would be, like

704
00:29:51,679 --> 00:29:54,320
I said, uh, authorized training, right?

705
00:29:54,320 --> 00:29:57,120
That book ends kind of the workday.

706
00:29:57,120 --> 00:29:59,520
There are medical or similar employee

707
00:29:59,520 --> 00:30:02,000
employ appointments for the employee or

708
00:30:02,000 --> 00:30:04,880
a dependent scheduled at a time where

709
00:30:04,880 --> 00:30:07,760
it's possible to perform work away for a

710
00:30:07,760 --> 00:30:08,960
period of time.

711
00:30:08,960 --> 00:30:10,240
>> Sorry to interrupt. Could you explain

712
00:30:10,240 --> 00:30:13,440
that one a little more? So if there is

713
00:30:13,440 --> 00:30:17,520
um you know someone all if you say I

714
00:30:17,520 --> 00:30:20,240
have to be the one to take a dependent

715
00:30:20,240 --> 00:30:23,760
to an appointment you know a parent a

716
00:30:23,760 --> 00:30:26,559
child the you know spouse um take them

717
00:30:26,559 --> 00:30:28,720
to an appointment at noon

718
00:30:28,720 --> 00:30:29,120
>> right

719
00:30:29,120 --> 00:30:31,760
>> for a for a doctor's appointment or

720
00:30:31,760 --> 00:30:33,360
something. So, so they go to a doctor's

721
00:30:33,360 --> 00:30:34,960
of medical appointment, you need to

722
00:30:34,960 --> 00:30:36,799
provide transportation, whatever they're

723
00:30:36,799 --> 00:30:37,520
ill,

724
00:30:37,520 --> 00:30:38,880
>> so you take them.

725
00:30:38,880 --> 00:30:41,360
>> Um, is the expectation that we have

726
00:30:41,360 --> 00:30:43,600
someone come in before that appointment

727
00:30:43,600 --> 00:30:45,919
and then drive back home and and do the

728
00:30:45,919 --> 00:30:47,279
appointment and then come back to the

729
00:30:47,279 --> 00:30:50,320
office or is it reasonable to say, "Hey,

730
00:30:50,320 --> 00:30:53,200
my supervisor is allowing me to work,

731
00:30:53,200 --> 00:30:55,440
you know, from home in the morning. I'll

732
00:30:55,440 --> 00:30:57,840
return to the office after that's done."

733
00:30:57,840 --> 00:31:01,279
in that that particular situation

734
00:31:01,279 --> 00:31:03,279
>> of taking a dependent

735
00:31:03,279 --> 00:31:04,000
>> Yeah.

736
00:31:04,000 --> 00:31:05,919
>> um to a doctor's appointment,

737
00:31:05,919 --> 00:31:07,760
>> how would that generally be scheduled?

738
00:31:07,760 --> 00:31:11,440
Now, what kind of time away would be

739
00:31:11,440 --> 00:31:13,279
used to do that?

740
00:31:13,279 --> 00:31:16,559
>> Yeah. Um it's up to the employee if they

741
00:31:16,559 --> 00:31:18,799
would end up choosing to use a sick a

742
00:31:18,799 --> 00:31:21,360
sick day essentially. They may return to

743
00:31:21,360 --> 00:31:23,760
the office after anyway, but it would

744
00:31:23,760 --> 00:31:28,000
allow for us to have some accountability

745
00:31:28,000 --> 00:31:29,840
>> for the time that that it's possible for

746
00:31:29,840 --> 00:31:30,720
them to work.

747
00:31:30,720 --> 00:31:35,039
>> So, so you said I think before that if someone was actually sick and

748
00:31:35,039 --> 00:31:37,279
wouldn't have come in to work otherwise,

749
00:31:37,279 --> 00:31:37,760
>> correct?

750
00:31:37,760 --> 00:31:39,600
>> That they wouldn't be allowed to work

751
00:31:39,600 --> 00:31:40,480
remotely.

752
00:31:40,480 --> 00:31:40,880
>> Yeah.

753
00:31:40,880 --> 00:31:42,880
>> Cuz they are sick. But if they have an

754
00:31:42,880 --> 00:31:44,960
appointment, doctor's appointment for a

755
00:31:44,960 --> 00:31:45,760
dependent

756
00:31:45,760 --> 00:31:48,681
>> Mhm.

757
00:31:48,691 --> 00:31:49,279
» [snorts]

758
00:31:49,279 --> 00:31:52,880
>> I anywhere I've worked as you you either

759
00:31:52,880 --> 00:31:55,679
schedule personal time, stick time

760
00:31:55,679 --> 00:31:57,600
>> and I think any

761
00:31:57,600 --> 00:31:59,679
>> hourly employee is probably under that

762
00:31:59,679 --> 00:32:01,519
same

763
00:32:01,519 --> 00:32:03,679
>> um understanding.

764
00:32:03,679 --> 00:32:06,399
>> Yeah. Um [snorts]

765
00:32:06,399 --> 00:32:08,559
I just and you know usually appointments

766
00:32:08,559 --> 00:32:11,200
can be scheduled in advance and we know

767
00:32:11,200 --> 00:32:13,120
doctor's appointments usually are

768
00:32:13,120 --> 00:32:17,039
>> and I would think for the employees

769
00:32:17,039 --> 00:32:20,399
um ability to not use a lot of sick time

770
00:32:20,399 --> 00:32:22,720
that they would either schedule it in

771
00:32:22,720 --> 00:32:24,320
the morning where they could still come

772
00:32:24,320 --> 00:32:26,159
to work for the majority of their work

773
00:32:26,159 --> 00:32:30,000
hours or toward the afternoons when they

774
00:32:30,000 --> 00:32:31,760
could work the majority of their day

775
00:32:31,760 --> 00:32:34,240
prior to the appointment. Sure.

776
00:32:34,240 --> 00:32:38,240
>> So I I still think that this can be used

777
00:32:38,240 --> 00:32:41,039
in a way that would obiate the use of

778
00:32:41,039 --> 00:32:42,799
sick time, which

779
00:32:42,799 --> 00:32:44,480
>> my understanding is it's not supposed to

780
00:32:44,480 --> 00:32:46,240
be that way.

781
00:32:46,240 --> 00:32:47,840
>> Sick time, whether it's for yourself or

782
00:32:47,840 --> 00:32:50,080
for anyone. It's you're using sick time.

783
00:32:50,080 --> 00:32:52,240
>> Yeah. So again, the challenge for these

784
00:32:52,240 --> 00:32:53,919
management employees is their work that

785
00:32:53,919 --> 00:32:55,519
we want to have done. If they're it's

786
00:32:55,519 --> 00:32:57,279
fine for them to use the sick time, a

787
00:32:57,279 --> 00:32:59,679
comp time, uh it wouldn't be comp time

788
00:32:59,679 --> 00:33:02,080
for these salary employees. it would be

789
00:33:02,080 --> 00:33:05,039
uh personal time or uh sick time.

790
00:33:05,039 --> 00:33:08,320
However, then we've in essence paid for

791
00:33:08,320 --> 00:33:10,480
them to be off and not doing that.

792
00:33:10,480 --> 00:33:11,919
That's fine if that's what council wants

793
00:33:11,919 --> 00:33:14,640
to do. Um it does also sound council

794
00:33:14,640 --> 00:33:16,399
would like and I know I would like that

795
00:33:16,399 --> 00:33:19,279
employee if they were sitting at a uh uh

796
00:33:19,279 --> 00:33:21,519
their their kids dentist appointment to

797
00:33:21,519 --> 00:33:24,080
be able to be performing work um sitting

798
00:33:24,080 --> 00:33:25,919
there for an hour or two hours and then

799
00:33:25,919 --> 00:33:28,640
coming back. Um, yes, there wouldn't be

800
00:33:28,640 --> 00:33:30,399
the time that they are maybe driving

801
00:33:30,399 --> 00:33:32,080
there, driving back, but maybe they came

802
00:33:32,080 --> 00:33:33,760
in to work 2 hours early, picked up

803
00:33:33,760 --> 00:33:37,200
their kid, went went there, did work while they were there for the 2

804
00:33:37,200 --> 00:33:39,440
hours. Um, or they went went home after

805
00:33:39,440 --> 00:33:40,880
they picked up their kid because it was

806
00:33:40,880 --> 00:33:42,799
3:30 and instead instead of coming back

807
00:33:42,799 --> 00:33:45,200
till 4:30, they spent that extra hour

808
00:33:45,200 --> 00:33:47,679
actually doing the work at at home

809
00:33:47,679 --> 00:33:50,240
instead of writing off it as personal

810
00:33:50,240 --> 00:33:52,480
time or sick time.

811
00:33:52,480 --> 00:33:53,279
these

812
00:33:53,279 --> 00:33:56,320
>> I I just think that um as city employees

813
00:33:56,320 --> 00:33:59,519
whether hourly salary um union or

814
00:33:59,519 --> 00:34:02,640
non-union um

815
00:34:02,640 --> 00:34:05,440
being here physically isn't is

816
00:34:05,440 --> 00:34:07,360
important. Um whether you're a

817
00:34:07,360 --> 00:34:09,440
supervisor, department head, and you

818
00:34:09,440 --> 00:34:13,040
have people that report to you. Um it's

819
00:34:13,040 --> 00:34:15,679
not the same when when someone is

820
00:34:15,679 --> 00:34:18,639
working remotely. Um I hate to say it,

821
00:34:18,639 --> 00:34:20,320
but employees know their boss isn't

822
00:34:20,320 --> 00:34:22,240
there. They're working from home. And

823
00:34:22,240 --> 00:34:25,119
there can be a tendency for

824
00:34:25,119 --> 00:34:27,839
I'm not going to say I'm purposely but

825
00:34:27,839 --> 00:34:30,079
things might get a little more lax. And

826
00:34:30,079 --> 00:34:32,560
the and the other thing is we provide

827
00:34:32,560 --> 00:34:34,960
services. Contractors come in,

828
00:34:34,960 --> 00:34:37,440
businesses uh owners come in, residents

829
00:34:37,440 --> 00:34:40,240
come in, they need to talk to something

830
00:34:40,240 --> 00:34:42,399
that's important enough to a department

831
00:34:42,399 --> 00:34:44,399
head or a city administrator or

832
00:34:44,399 --> 00:34:46,560
assistant city administrator,

833
00:34:46,560 --> 00:34:48,079
then they're not here to talk to them.

834
00:34:48,079 --> 00:34:50,320
So that's that's services not being

835
00:34:50,320 --> 00:34:53,839
provided. That's the downside of of

836
00:34:53,839 --> 00:34:55,760
flexible remote work schedules.

837
00:34:55,760 --> 00:34:57,440
>> I would actually say the opposite. So,

838
00:34:57,440 --> 00:34:59,520
if they're able to talk to that person

839
00:34:59,520 --> 00:35:00,800
instead of they're going to say, "I'm

840
00:35:00,800 --> 00:35:03,440
sorry, that person is homesick or that

841
00:35:03,440 --> 00:35:05,359
person took a personal day." We actually

842
00:35:05,359 --> 00:35:07,280
could connect them up and and have a

843
00:35:07,280 --> 00:35:09,599
conversation cuz we're paying them to to

844
00:35:09,599 --> 00:35:11,839
be available. Uh, and I, you know, I'

845
00:35:11,839 --> 00:35:14,320
I've I've done that as well, you know,

846
00:35:14,320 --> 00:35:19,280
to say, "Okay, yep. I'm happy to take a phone call even though I'm even off on

847
00:35:19,280 --> 00:35:22,000
vacation or or or somewhere else. So, I

848
00:35:22,000 --> 00:35:23,760
think the department director, so if the

849
00:35:23,760 --> 00:35:27,040
chief had a training and was uh you

850
00:35:27,040 --> 00:35:29,200
know, working from home for an hour

851
00:35:29,200 --> 00:35:33,520
would be happy to to talk to somebody on on the phone compared to I'm sorry,

852
00:35:33,520 --> 00:35:35,680
he's unavailable. He's taking personal

853
00:35:35,680 --> 00:35:39,190
time.

854
00:35:39,200 --> 00:35:43,040
I I just I I could see where it could be

855
00:35:43,040 --> 00:35:46,320
abused and um and I'm I'm sorry that's

856
00:35:46,320 --> 00:35:49,079
how I look at it. Um you know

857
00:35:49,079 --> 00:35:50,720
[clears throat] during co that was a

858
00:35:50,720 --> 00:35:53,200
different situation flexible work,

859
00:35:53,200 --> 00:36:00,240
remote working became common place and people took full advantage of it and

860
00:36:00,240 --> 00:36:03,119
I know there was a lot of people uh

861
00:36:03,119 --> 00:36:05,920
abusing that. Um, we've heard some

862
00:36:05,920 --> 00:36:09,680
examples here today. Um, I just don't

863
00:36:09,680 --> 00:36:11,760
really quite see, and I'm not here every

864
00:36:11,760 --> 00:36:18,079
day, but see where the the need um is so

865
00:36:18,079 --> 00:36:22,240
great to to come up with the policy to

866
00:36:22,240 --> 00:36:25,910
allow this. Now,

867
00:36:25,920 --> 00:36:27,839
» I just want to follow up with council.

868
00:36:27,839 --> 00:36:29,359
Uh, the amount of sick time you can

869
00:36:29,359 --> 00:36:31,119
acrew over the lifetime of your

870
00:36:31,119 --> 00:36:33,119
employment is 1,120

871
00:36:33,119 --> 00:36:36,000
hours. Um, I do want to say with regard

872
00:36:36,000 --> 00:36:37,680
to having employment, outside

873
00:36:37,680 --> 00:36:39,920
employment, that already is covered in

874
00:36:39,920 --> 00:36:42,560
the handbook under section 5.9, you are

875
00:36:42,560 --> 00:36:44,240
not allowed to have outside employment

876
00:36:44,240 --> 00:36:46,480
during working regular scheduled working

877
00:36:46,480 --> 00:36:48,400
hours. So, that's a violation of the

878
00:36:48,400 --> 00:36:51,520
company policy. And with regard to uh

879
00:36:51,520 --> 00:36:54,560
both being work and uh being remotely, I

880
00:36:54,560 --> 00:36:57,280
see both sides of the the coin there. as

881
00:36:57,280 --> 00:37:00,960
a a director myself. Uh while I I can do

882
00:37:00,960 --> 00:37:02,560
a lot of my work, you know, just

883
00:37:02,560 --> 00:37:04,800
basically be a computer everywhere, I

884
00:37:04,800 --> 00:37:07,440
prefer to be here because I want to be

885
00:37:07,440 --> 00:37:10,400
with my staff to get the immediate

886
00:37:10,400 --> 00:37:15,200
response to have the interaction and I I don't like working away from them

887
00:37:15,200 --> 00:37:17,040
because of that that connection that you

888
00:37:17,040 --> 00:37:19,760
have with staff and that real time uh

889
00:37:19,760 --> 00:37:22,640
response. But there are circumstances

890
00:37:22,640 --> 00:37:26,640
where it it would be beneficial to have

891
00:37:26,640 --> 00:37:28,800
that flexibility and I think that might

892
00:37:28,800 --> 00:37:31,280
be inherent already in the system as

893
00:37:31,280 --> 00:37:33,599
long as you don't get you know abused by

894
00:37:33,599 --> 00:37:35,119
it but I think you have a lot of

895
00:37:35,119 --> 00:37:37,440
controls already in place. Looks like it

896
00:37:37,440 --> 00:37:39,359
was already addressed uh with the

897
00:37:39,359 --> 00:37:40,720
concerns that you had about the

898
00:37:40,720 --> 00:37:43,280
employment that was addressed. Um, and

899
00:37:43,280 --> 00:37:46,640
again with the uh the sick time, uh I

900
00:37:46,640 --> 00:37:48,160
understand that, but if somebody takes

901
00:37:48,160 --> 00:37:49,760
sick time, they're probably not going to

902
00:37:49,760 --> 00:37:51,680
work because it's it's their sick time.

903
00:37:51,680 --> 00:37:53,200
They're burning out, so they're probably

904
00:37:53,200 --> 00:37:54,400
going to say, "Well, I'm just going to

905
00:37:54,400 --> 00:37:55,839
take care of me." And sometimes that's

906
00:37:55,839 --> 00:37:58,000
necessary, but other times, if they're

907
00:37:58,000 --> 00:38:00,320
um just taking the child to the hospital

908
00:38:00,320 --> 00:38:02,079
or whatever, and some of those are very

909
00:38:02,079 --> 00:38:03,520
short notice, like we had I had an

910
00:38:03,520 --> 00:38:06,240
employee that had a her daughter had a

911
00:38:06,240 --> 00:38:08,400
car accident and so they had to meet her

912
00:38:08,400 --> 00:38:09,760
at the hospital because they, you know,

913
00:38:09,760 --> 00:38:11,359
didn't know what was happening with her.

914
00:38:11,359 --> 00:38:13,119
So, uh, we were trying to be flexible

915
00:38:13,119 --> 00:38:14,560
with her at that point in time. So, go

916
00:38:14,560 --> 00:38:15,680
take care of your family. That's the

917
00:38:15,680 --> 00:38:17,200
most important thing. Those kind of

918
00:38:17,200 --> 00:38:18,800
things happen, but you want to make sure

919
00:38:18,800 --> 00:38:21,280
that they and she stayed on her phone

920
00:38:21,280 --> 00:38:23,760
even though she doesn't have a um a

921
00:38:23,760 --> 00:38:26,079
company phone, but she was available for

922
00:38:26,079 --> 00:38:28,720
us to use. Uh, you know, should we have

923
00:38:28,720 --> 00:38:30,640
any questions, but I think you'll see

924
00:38:30,640 --> 00:38:32,400
that your employees, your good

925
00:38:32,400 --> 00:38:34,400
employees, your valued employees will

926
00:38:34,400 --> 00:38:37,280
respond accordingly to that. And uh uh

927
00:38:37,280 --> 00:38:39,599
if they're not responding, then they're

928
00:38:39,599 --> 00:38:40,960
not good employees and they should be

929
00:38:40,960 --> 00:38:42,640
disciplined.

930
00:38:42,640 --> 00:38:46,800
>> Qu uh follow up on your uh sick time. Um

931
00:38:46,800 --> 00:38:47,599
yes, sir.

932
00:38:47,599 --> 00:38:50,960
>> Uh what's the limit to approval in terms

933
00:38:50,960 --> 00:38:53,520
of days? 100 something.

934
00:38:53,520 --> 00:38:55,040
>> You said thousand hours.

935
00:38:55,040 --> 00:38:56,480
>> Do a little calculator here. Hold on a

936
00:38:56,480 --> 00:39:03,030
second here. Have to go math.

937
00:39:03,040 --> 00:39:05,599
» Does it change? Um

938
00:39:05,599 --> 00:39:06,800
>> 181 days.

939
00:39:06,800 --> 00:39:07,359
>> Thank you.

940
00:39:07,359 --> 00:39:08,079
>> There you [clears throat] go.

941
00:39:08,079 --> 00:39:10,960
>> 181 days is a gap. So what happens when

942
00:39:10,960 --> 00:39:13,680
an employee leaves leaves the city and

943
00:39:13,680 --> 00:39:15,280
they have

944
00:39:15,280 --> 00:39:16,880
>> they can sell that back.

945
00:39:16,880 --> 00:39:18,960
>> So they do get paid back for acred sick

946
00:39:18,960 --> 00:39:19,440
days.

947
00:39:19,440 --> 00:39:20,160
>> They do.

948
00:39:20,160 --> 00:39:21,680
>> I think Ashley said they lose.

949
00:39:21,680 --> 00:39:25,200
>> I just I apologize. So that you know

950
00:39:25,200 --> 00:39:27,599
>> not using sick time

951
00:39:27,599 --> 00:39:29,599
>> but get still getting paid for them at

952
00:39:29,599 --> 00:39:32,437
the end even though they were

953
00:39:32,437 --> 00:39:33,280
[snorts]

954
00:39:33,280 --> 00:39:35,280
using time away that traditionally would

955
00:39:35,280 --> 00:39:36,960
have been sick time used.

956
00:39:36,960 --> 00:39:38,720
>> But but please understand that when you

957
00:39:38,720 --> 00:39:40,480
use sick time you use uh three

958
00:39:40,480 --> 00:39:42,720
consecutive days you need a doctor's

959
00:39:42,720 --> 00:39:44,960
excuse.

960
00:39:44,960 --> 00:39:46,960
>> You can't agree you can't use more than

961
00:39:46,960 --> 00:39:49,920
24 hours or sorry yeah 24 hours without

962
00:39:49,920 --> 00:39:51,359
a doctor's excuse. You need that.

963
00:39:51,359 --> 00:39:55,040
>> That's a good policy. Yes,

964
00:39:55,040 --> 00:39:57,920
>> I have a question because I'm I'm

965
00:39:57,920 --> 00:39:59,520
hearing

966
00:39:59,520 --> 00:40:02,880
scenarios. I'm not hearing anything that

967
00:40:02,880 --> 00:40:04,640
definitely happened that may warrant

968
00:40:04,640 --> 00:40:08,079
this policy. Um

969
00:40:08,079 --> 00:40:10,640
I mean is is there anything going on now

970
00:40:10,640 --> 00:40:13,440
that would would would what what

971
00:40:13,440 --> 00:40:18,000
prompted this to come about? Um because

972
00:40:18,000 --> 00:40:20,240
I I hear you guys telling me some

973
00:40:20,240 --> 00:40:21,280
whatifs and

974
00:40:21,280 --> 00:40:26,000
>> Sure. you know and and what ifs

975
00:40:26,000 --> 00:40:28,400
is not normal.

976
00:40:28,400 --> 00:40:31,359
Yeah, we well part of it is that we've

977
00:40:31,359 --> 00:40:33,920
gone through a review not only of our

978
00:40:33,920 --> 00:40:37,040
handbook but of you know comparable

979
00:40:37,040 --> 00:40:39,440
policies right and in doing so we've

980
00:40:39,440 --> 00:40:41,680
come across other communities that have

981
00:40:41,680 --> 00:40:45,040
a remote policy and in place it's become

982
00:40:45,040 --> 00:40:47,839
common yes co was a different

983
00:40:47,839 --> 00:40:51,520
circumstance this was a very narrow an

984
00:40:51,520 --> 00:40:55,520
attempted very narrowly tailoring

985
00:40:55,520 --> 00:40:58,560
a couple of instances throughout, you

986
00:40:58,560 --> 00:41:00,800
know, the course of a year. Someone may

987
00:41:00,800 --> 00:41:04,160
never request to use this. It might be

988
00:41:04,160 --> 00:41:06,400
necessary, you know, to deal with a

989
00:41:06,400 --> 00:41:08,800
storm damage where, you know, you have a

990
00:41:08,800 --> 00:41:11,200
contractor come in your house every, you

991
00:41:11,200 --> 00:41:14,800
know, one once a day for two days and

992
00:41:14,800 --> 00:41:16,880
then you need to be responsive for that,

993
00:41:16,880 --> 00:41:20,079
but maybe it's unpredictable time. So,

994
00:41:20,079 --> 00:41:22,960
you know, if you have a delivery of some

995
00:41:22,960 --> 00:41:24,960
kind, yes, you could take a vacation

996
00:41:24,960 --> 00:41:26,880
day, but otherwise, while that is

997
00:41:26,880 --> 00:41:29,520
happening, it's allowing us to have our

998
00:41:29,520 --> 00:41:32,160
staff be be responsive in a way that we

999
00:41:32,160 --> 00:41:34,560
can hold them accountable.

1000
00:41:34,560 --> 00:41:36,480
>> I'll add I've told directors that they

1001
00:41:36,480 --> 00:41:38,853
have to come in early or stay late

1002
00:41:38,853 --> 00:41:40,000
[clears throat] to for those sort of

1003
00:41:40,000 --> 00:41:41,839
appointments so that they are physically

1004
00:41:41,839 --> 00:41:43,920
here during those hours. Having a

1005
00:41:43,920 --> 00:41:46,000
policy, a limited policy like this would

1006
00:41:46,000 --> 00:41:48,480
allow somebody that has a service

1007
00:41:48,480 --> 00:41:49,680
provider coming in [clears throat] from

1008
00:41:49,680 --> 00:41:53,359
8 o'clock until 10 o'clock to be able to

1009
00:41:53,359 --> 00:41:54,880
bring their laptop home knowing that

1010
00:41:54,880 --> 00:41:56,319
they could, you know, be working,

1011
00:41:56,319 --> 00:41:58,000
waiting for their maybe their internet

1012
00:41:58,000 --> 00:41:59,839
provider to come in as they switch

1013
00:41:59,839 --> 00:42:02,880
service. Um, I've I've again told

1014
00:42:02,880 --> 00:42:04,640
directors they have to put in the time

1015
00:42:04,640 --> 00:42:06,560
physically here because we don't have a

1016
00:42:06,560 --> 00:42:08,560
policy that would allow me to do that.

1017
00:42:08,560 --> 00:42:10,400
If council's saying it's already built

1018
00:42:10,400 --> 00:42:13,200
in, I'm I'm fine adjusting that. But to

1019
00:42:13,200 --> 00:42:15,280
me, I've directed directors and I've

1020
00:42:15,280 --> 00:42:17,440
directed them to direct their staff,

1021
00:42:17,440 --> 00:42:19,839
their subordinate staff to do that. Um,

1022
00:42:19,839 --> 00:42:22,240
this is again not going down to the

1023
00:42:22,240 --> 00:42:24,079
level that a position like a utility

1024
00:42:24,079 --> 00:42:26,160
billing person could be uh working

1025
00:42:26,160 --> 00:42:28,480
remote. There are certain positions that

1026
00:42:28,480 --> 00:42:30,560
I feel are absolutely critical that they

1027
00:42:30,560 --> 00:42:33,200
need to be fully functioning in here.

1028
00:42:33,200 --> 00:42:35,520
Um, are there other positions, the

1029
00:42:35,520 --> 00:42:37,040
higher level positions that are probably

1030
00:42:37,040 --> 00:42:39,359
putting on average 40, 50, 60 hours a

1031
00:42:39,359 --> 00:42:41,280
week in? Yeah. Some are even working

1032
00:42:41,280 --> 00:42:44,640
constantly on weekends. 2 hours to be

1033
00:42:44,640 --> 00:42:48,400
able to still be performing work um uh

1034
00:42:48,400 --> 00:42:50,960
would be, you know, valuable to allow

1035
00:42:50,960 --> 00:42:53,680
that good employee to do it. I think it

1036
00:42:53,680 --> 00:42:56,000
would be more not the sick sick option

1037
00:42:56,000 --> 00:42:58,000
but more of the personal time that they

1038
00:42:58,000 --> 00:42:59,760
would not be eating up or taking a

1039
00:42:59,760 --> 00:43:02,319
vacation day or two hours or four hours

1040
00:43:02,319 --> 00:43:05,599
of uh personal time. Um those would be

1041
00:43:05,599 --> 00:43:07,040
the examples I guess I would typically

1042
00:43:07,040 --> 00:43:09,280
see not the the sick time kind of

1043
00:43:09,280 --> 00:43:10,240
examples.

1044
00:43:10,240 --> 00:43:10,800
>> Okay. And

1045
00:43:10,800 --> 00:43:12,319
>> could we get copies of other

1046
00:43:12,319 --> 00:43:14,880
municipalities policy on this?

1047
00:43:14,880 --> 00:43:15,599
>> Sure.

1048
00:43:15,599 --> 00:43:18,160
>> To see what other municipalities have.

1049
00:43:18,160 --> 00:43:21,040
>> Yeah. before going forward. You know, I

1050
00:43:21,040 --> 00:43:22,960
think we can come back in another work

1051
00:43:22,960 --> 00:43:24,400
session on this. Correct.

1052
00:43:24,400 --> 00:43:27,040
>> Yes. Yes. The intent was just it was to

1053
00:43:27,040 --> 00:43:30,480
get feedback um you know, essentially

1054
00:43:30,480 --> 00:43:32,319
testing the waters and seeing what kind

1055
00:43:32,319 --> 00:43:35,599
of stipulations would be necessary to

1056
00:43:35,599 --> 00:43:37,359
put something like this in place. If

1057
00:43:37,359 --> 00:43:39,040
there's certain language that we need to

1058
00:43:39,040 --> 00:43:42,480
look for and just generally if if people

1059
00:43:42,480 --> 00:43:46,079
are, you know, in favor or opposed and

1060
00:43:46,079 --> 00:43:47,520
we don't know that yet. So, we'll come

1061
00:43:47,520 --> 00:43:49,520
back.

1062
00:43:49,520 --> 00:43:52,720
>> Question. Um, now based on what what

1063
00:43:52,720 --> 00:43:55,760
I've heard and what I've read,

1064
00:43:55,760 --> 00:43:58,319
I I don't see where we need a policy. I

1065
00:43:58,319 --> 00:44:01,680
think we need to maybe tweak the 40hour

1066
00:44:01,680 --> 00:44:04,400
at city hall language a little bit to

1067
00:44:04,400 --> 00:44:09,510
give some flexibility. Um,

1068
00:44:09,520 --> 00:44:11,920
because the the other the everything

1069
00:44:11,920 --> 00:44:15,520
else is already in place. That's uh uh

1070
00:44:15,520 --> 00:44:20,160
and and and on the flip side of that,

1071
00:44:20,160 --> 00:44:23,119
what is the the disciplinary aspect of

1072
00:44:23,119 --> 00:44:27,680
that? We haven't talked about that. Um

1073
00:44:27,680 --> 00:44:29,680
no one has addressed that.

1074
00:44:29,680 --> 00:44:33,280
>> Yeah. So with the updates to the the

1075
00:44:33,280 --> 00:44:35,599
proposed policy updates, we brought some

1076
00:44:35,599 --> 00:44:38,720
of the code of conduct uh was section

1077
00:44:38,720 --> 00:44:42,480
5.2 I think in the handbook. Um we

1078
00:44:42,480 --> 00:44:44,000
brought those with some legal

1079
00:44:44,000 --> 00:44:45,520
recommendations

1080
00:44:45,520 --> 00:44:50,000
uh prior but we would ensure that you

1081
00:44:50,000 --> 00:44:52,400
know anything within this type of policy

1082
00:44:52,400 --> 00:44:55,520
would also be applicable to violating a

1083
00:44:55,520 --> 00:44:58,720
code of conduct. There's a great number

1084
00:44:58,720 --> 00:45:02,160
of um items within that code of conduct

1085
00:45:02,160 --> 00:45:04,480
that we would hold our supervisors to or

1086
00:45:04,480 --> 00:45:06,880
whoever this this policy applied to.

1087
00:45:06,880 --> 00:45:09,040
>> Okay. And was it really necessary to

1088
00:45:09,040 --> 00:45:11,119
bring the attorney in on this? I mean,

1089
00:45:11,119 --> 00:45:14,000
it's a handbook. We can make operations

1090
00:45:14,000 --> 00:45:18,000
and adjustments uh ourselves instead of

1091
00:45:18,000 --> 00:45:19,760
acrewing a legal bill.

1092
00:45:19,760 --> 00:45:22,960
>> Understood. Um part of the reason that

1093
00:45:22,960 --> 00:45:25,520
Attorney Wolf is here is just if there

1094
00:45:25,520 --> 00:45:28,079
are questions that relate to something

1095
00:45:28,079 --> 00:45:32,560
that the council may want input on um

1096
00:45:32,560 --> 00:45:34,880
that we're not violating some type of

1097
00:45:34,880 --> 00:45:37,359
law or creating a concern um from a

1098
00:45:37,359 --> 00:45:39,920
labor law perspective.

1099
00:45:39,920 --> 00:45:42,240
But understood. Um we can keep moving

1100
00:45:42,240 --> 00:45:44,000
the conversation along. I think we have

1101
00:45:44,000 --> 00:45:47,359
guidance about um about the flexible

1102
00:45:47,359 --> 00:45:51,359
work item. I will very just very briefly

1103
00:45:51,359 --> 00:45:53,119
there's another one other item that I'd

1104
00:45:53,119 --> 00:45:57,920
like um some feedback on is um we have a

1105
00:45:57,920 --> 00:45:59,920
artificial intelligence use policy

1106
00:45:59,920 --> 00:46:00,400
again.

1107
00:46:00,400 --> 00:46:03,280
>> Right. But I didn't did you answer the

1108
00:46:03,280 --> 00:46:05,839
disciplinary aspect of this policy what

1109
00:46:05,839 --> 00:46:09,040
it would do? I mean, if if you found a

1110
00:46:09,040 --> 00:46:10,240
person,

1111
00:46:10,240 --> 00:46:10,720
>> yeah,

1112
00:46:10,720 --> 00:46:13,280
>> maybe violating the order or let's say a

1113
00:46:13,280 --> 00:46:15,359
person with their kid at the doctor

1114
00:46:15,359 --> 00:46:17,839
since we using that

1115
00:46:17,839 --> 00:46:19,200
>> and they don't want to answer their

1116
00:46:19,200 --> 00:46:20,800
phone because they're at the kid with

1117
00:46:20,800 --> 00:46:23,040
they're at the doctor's office and and

1118
00:46:23,040 --> 00:46:25,119
you have an obnoxious

1119
00:46:25,119 --> 00:46:28,400
supervisor who insist that you do what

1120
00:46:28,400 --> 00:46:30,240
they want you to do even though you're

1121
00:46:30,240 --> 00:46:30,960
off.

1122
00:46:30,960 --> 00:46:32,880
>> Sure. you know, and if it doesn't

1123
00:46:32,880 --> 00:46:35,040
happen, then you got this you got the

1124
00:46:35,040 --> 00:46:38,400
disciplinary part to deal with. Uh I I

1125
00:46:38,400 --> 00:46:41,920
see that avenue in this as well. And I'm

1126
00:46:41,920 --> 00:46:43,760
if we're going to do this, it's not to

1127
00:46:43,760 --> 00:46:45,040
punish or

1128
00:46:45,040 --> 00:46:48,319
>> or micromanage people. It's flexibility.

1129
00:46:48,319 --> 00:46:51,599
if if flexibility is the true essence of

1130
00:46:51,599 --> 00:46:53,200
what we're trying to do.

1131
00:46:53,200 --> 00:46:56,800
>> Yeah, it's it's um anything that we

1132
00:46:56,800 --> 00:47:01,440
would find that would violate the the

1133
00:47:01,440 --> 00:47:04,319
aspects of the policy or any other part

1134
00:47:04,319 --> 00:47:06,240
of our employee handbook, we would

1135
00:47:06,240 --> 00:47:09,200
handle initially by depending on the

1136
00:47:09,200 --> 00:47:13,520
severity of of it, you know, up to, you

1137
00:47:13,520 --> 00:47:17,359
know, written warnings, a suspension,

1138
00:47:17,359 --> 00:47:19,119
other thing. I mean they can escalate.

1139
00:47:19,119 --> 00:47:20,640
Initially it would be a counseling and

1140
00:47:20,640 --> 00:47:23,760
saying what are you doing? Why you know

1141
00:47:23,760 --> 00:47:25,359
we're we're under the impression that

1142
00:47:25,359 --> 00:47:26,640
you're supposed to be working. You're

1143
00:47:26,640 --> 00:47:31,920
not. We would have to um you know

1144
00:47:31,920 --> 00:47:34,079
essentially take action with a at least

1145
00:47:34,079 --> 00:47:36,400
a written discipline and also

1146
00:47:36,400 --> 00:47:39,359
termination of of their access to this

1147
00:47:39,359 --> 00:47:41,359
benefit. You know, that would be my

1148
00:47:41,359 --> 00:47:44,400
immediate reaction is that you say

1149
00:47:44,400 --> 00:47:46,240
you're doing something you're not um

1150
00:47:46,240 --> 00:47:48,277
you're not allowed to do this.

1151
00:47:48,277 --> 00:47:48,640
[clears throat]

1152
00:47:48,640 --> 00:47:50,480
>> So, if the employee is supposed to be

1153
00:47:50,480 --> 00:47:52,400
working and they were instead conducting

1154
00:47:52,400 --> 00:47:54,000
their own personal

1155
00:47:54,000 --> 00:47:56,800
>> right uh business, that would be a

1156
00:47:56,800 --> 00:48:01,119
violation of the code of conduct as it stands even today without any

1157
00:48:01,119 --> 00:48:02,880
changes. they're not meeting the

1158
00:48:02,880 --> 00:48:05,839
prescribed standards of work by using

1159
00:48:05,839 --> 00:48:08,480
work time to perform their own personal

1160
00:48:08,480 --> 00:48:10,560
duties or

1161
00:48:10,560 --> 00:48:12,560
>> legally what what discipline is

1162
00:48:12,560 --> 00:48:14,640
allowable because I I think just asking

1163
00:48:14,640 --> 00:48:16,000
them what are you doing is not

1164
00:48:16,000 --> 00:48:18,640
acceptable. I mean somebody has this and

1165
00:48:18,640 --> 00:48:21,680
we they're told this is the only thing

1166
00:48:21,680 --> 00:48:23,200
you can use this for. This is how you

1167
00:48:23,200 --> 00:48:24,800
use it and then they're cleaning

1168
00:48:24,800 --> 00:48:27,760
shopping carts at the jewel. Um just

1169
00:48:27,760 --> 00:48:29,119
saying what are you doing isn't

1170
00:48:29,119 --> 00:48:31,200
acceptable to me.

1171
00:48:31,200 --> 00:48:33,440
No, I'm saying they could be disciplined

1172
00:48:33,440 --> 00:48:35,280
for that. It would fall under a

1173
00:48:35,280 --> 00:48:37,520
violation of the code of conduct and you

1174
00:48:37,520 --> 00:48:40,079
and the city could implement discipline

1175
00:48:40,079 --> 00:48:42,240
against that employee. What kind of

1176
00:48:42,240 --> 00:48:45,359
discipline? You know, I wouldn't be able

1177
00:48:45,359 --> 00:48:48,720
to tell right now and discipline is like

1178
00:48:48,720 --> 00:48:52,240
a a take considered on a fact by fact

1179
00:48:52,240 --> 00:48:54,480
basis. So, you'd have to look at the

1180
00:48:54,480 --> 00:48:57,520
employees history of employment um you

1181
00:48:57,520 --> 00:48:58,559
know and whether they've been

1182
00:48:58,559 --> 00:49:01,280
disciplined before or violated similar

1183
00:49:01,280 --> 00:49:03,680
rules of this nature, but you would

1184
00:49:03,680 --> 00:49:05,839
certainly be able to discipline that

1185
00:49:05,839 --> 00:49:09,119
employee for a violation um of the

1186
00:49:09,119 --> 00:49:10,880
policy

1187
00:49:10,880 --> 00:49:12,880
>> and that would have to be a definite

1188
00:49:12,880 --> 00:49:15,119
fact that it was a violation, not

1189
00:49:15,119 --> 00:49:18,000
someone's assumption.

1190
00:49:18,000 --> 00:49:20,559
>> Yeah. So, again, I I can note I had this

1191
00:49:20,559 --> 00:49:22,160
sort of policy when I was in Oakbrook.

1192
00:49:22,160 --> 00:49:24,960
somebody used this and then they went uh

1193
00:49:24,960 --> 00:49:30,079
to I think it was uh um gurnie to uh one

1194
00:49:30,079 --> 00:49:32,800
of the amusement parks. So it was pretty

1195
00:49:32,800 --> 00:49:34,800
easy to see that they were documented on

1196
00:49:34,800 --> 00:49:36,640
their social media for the time that

1197
00:49:36,640 --> 00:49:38,800
they were supposed to be working. Um we

1198
00:49:38,800 --> 00:49:40,640
looked at that as a theft of time that

1199
00:49:40,640 --> 00:49:42,079
they filled out. There was numerous

1200
00:49:42,079 --> 00:49:44,079
violations and that person actually

1201
00:49:44,079 --> 00:49:46,000
first got removed from being able to do

1202
00:49:46,000 --> 00:49:48,319
this and actually got suspended. So

1203
00:49:48,319 --> 00:49:50,720
there was uh the various codes of

1204
00:49:50,720 --> 00:49:52,720
conduct. there was, you know, falsifying

1205
00:49:52,720 --> 00:49:55,200
documentation, there was theft of time,

1206
00:49:55,200 --> 00:49:57,520
there was d and so that's where on the

1207
00:49:57,520 --> 00:50:00,000
scale once we had the actual photos and

1208
00:50:00,000 --> 00:50:02,960
the video and confirmation

1209
00:50:02,960 --> 00:50:05,839
um you know uh collaboration and some

1210
00:50:05,839 --> 00:50:07,680
like a full investigation was done.

1211
00:50:07,680 --> 00:50:11,280
there were penalties and um it was very

1212
00:50:11,280 --> 00:50:13,280
strict and severe and quite honestly I

1213
00:50:13,280 --> 00:50:14,640
didn't see any issues for the next 3

1214
00:50:14,640 --> 00:50:16,960
years because everybody was very strict

1215
00:50:16,960 --> 00:50:19,280
on I'm going to take these two hours uh

1216
00:50:19,280 --> 00:50:21,520
while my kids doing this or there were

1217
00:50:21,520 --> 00:50:24,480
very few individuals that even requested

1218
00:50:24,480 --> 00:50:28,800
uh to take this flexible time um because

1219
00:50:28,800 --> 00:50:30,960
they didn't want to have any didn't even

1220
00:50:30,960 --> 00:50:32,480
want to have to deal with the scrutiny.

1221
00:50:32,480 --> 00:50:35,280
But is there anything in this thing in

1222
00:50:35,280 --> 00:50:37,520
this

1223
00:50:37,520 --> 00:50:40,240
pilot that said if you're working

1224
00:50:40,240 --> 00:50:42,800
remotely, you must work from home?

1225
00:50:42,800 --> 00:50:44,079
>> It doesn't say that you have to work

1226
00:50:44,079 --> 00:50:46,000
from home. So it's it's a flexible.

1227
00:50:46,000 --> 00:50:48,160
>> They could have been working at Great

1228
00:50:48,160 --> 00:50:51,280
America with their laptop.

1229
00:50:51,280 --> 00:50:52,480
>> I I [clears throat]

1230
00:50:52,480 --> 00:50:54,000
guess they could have, but we had video

1231
00:50:54,000 --> 00:50:56,880
of them at on a roller coaster and some

1232
00:50:56,880 --> 00:50:57,440
other stuff.

1233
00:50:57,440 --> 00:50:58,880
>> As long as they got the laptop, they

1234
00:50:58,880 --> 00:51:02,000
work. I mean to to to to me, you know,

1235
00:51:02,000 --> 00:51:03,760
that that that would be quite a stretch

1236
00:51:03,760 --> 00:51:05,599
if they're answering their phones and

1237
00:51:05,599 --> 00:51:07,119
per, you know, writing a report and

1238
00:51:07,119 --> 00:51:09,680
doing that sort of stuff. Now, um you

1239
00:51:09,680 --> 00:51:13,599
know, to to me, um you know, the reason

1240
00:51:13,599 --> 00:51:15,359
that we'd be even looking at this is

1241
00:51:15,359 --> 00:51:16,960
more of like our engineer who's going to

1242
00:51:16,960 --> 00:51:18,880
be spending two hours working on getting

1243
00:51:18,880 --> 00:51:21,040
a report completed for us, but for that

1244
00:51:21,040 --> 00:51:22,800
Friday for an appointment that he may

1245
00:51:22,800 --> 00:51:24,880
have had earlier in the day. So instead

1246
00:51:24,880 --> 00:51:26,240
of having to come back for the two

1247
00:51:26,240 --> 00:51:28,079
hours, he'd be able to get that report

1248
00:51:28,079 --> 00:51:30,880
completed, you know, uh, you know, maybe

1249
00:51:30,880 --> 00:51:32,240
at his sister's house or maybe, you

1250
00:51:32,240 --> 00:51:33,440
know, somewhere if he was going on

1251
00:51:33,440 --> 00:51:35,200
vacation for the, you know, for a long

1252
00:51:35,200 --> 00:51:37,280
weekend, um, instead of having coming

1253
00:51:37,280 --> 00:51:41,119
back to physically be at at city hall,

1254
00:51:41,119 --> 00:51:42,960
>> couldn't we do that with Jeff?

1255
00:51:42,960 --> 00:51:45,680
>> I'm I'm fine with you guys just giving

1256
00:51:45,680 --> 00:51:47,520
us the authority and and the attorney's

1257
00:51:47,520 --> 00:51:50,079
nodding saying that's fine.

1258
00:51:50,079 --> 00:51:52,000
>> Can I make one correction? Sorry. With

1259
00:51:52,000 --> 00:51:54,800
regard to the uh sick time, it does not

1260
00:51:54,800 --> 00:51:56,559
get paid out when you terminate, but you

1261
00:51:56,559 --> 00:51:59,520
can roll it over into your retirement uh

1262
00:51:59,520 --> 00:52:00,400
when you retire.

1263
00:52:00,400 --> 00:52:01,920
>> When they retire, same thing. You're

1264
00:52:01,920 --> 00:52:02,319
getting

1265
00:52:02,319 --> 00:52:04,079
>> that's that was my money.

1266
00:52:04,079 --> 00:52:05,200
>> Okay. Thank you, Glenn. Does that make

1267
00:52:05,200 --> 00:52:05,359
sense?

1268
00:52:05,359 --> 00:52:07,839
>> I think it's it's not when they leave

1269
00:52:07,839 --> 00:52:10,480
just they resign and and and I will

1270
00:52:10,480 --> 00:52:13,760
apologize for my casual uh response

1271
00:52:13,760 --> 00:52:15,440
about the what are you doing? That was

1272
00:52:15,440 --> 00:52:17,760
not my intent. We would, you know, take

1273
00:52:17,760 --> 00:52:20,880
it seriously. I I just I do believe if

1274
00:52:20,880 --> 00:52:22,319
we do something, we do need to have it

1275
00:52:22,319 --> 00:52:23,920
crafted into a policy because we need to

1276
00:52:23,920 --> 00:52:26,640
be able to enforce discipline. And maybe

1277
00:52:26,640 --> 00:52:28,640
it's just bitter taste left in my mouth,

1278
00:52:28,640 --> 00:52:31,200
but you know, I I'm going to have long

1279
00:52:31,200 --> 00:52:32,640
years to recover from what we went

1280
00:52:32,640 --> 00:52:35,040
through then. And it was just when I

1281
00:52:35,040 --> 00:52:36,960
went to that person's supervisor, who

1282
00:52:36,960 --> 00:52:38,880
was the city administrator, and asked

1283
00:52:38,880 --> 00:52:40,559
her what was going on, it was like, "Oh,

1284
00:52:40,559 --> 00:52:43,119
I'll have a talk with her."

1285
00:52:43,119 --> 00:52:43,599
>> Yeah.

1286
00:52:43,599 --> 00:52:45,200
>> She was aware of it. She knew she was

1287
00:52:45,200 --> 00:52:46,960
doing it and it was okay. And to me,

1288
00:52:46,960 --> 00:52:48,160
that's unacceptable.

1289
00:52:48,160 --> 00:52:50,480
>> Yeah. Well, unfortunately, I I think

1290
00:52:50,480 --> 00:52:52,319
having a policy could be helpful, but

1291
00:52:52,319 --> 00:52:54,160
let's grab some policies that was

1292
00:52:54,160 --> 00:52:56,079
requested from other communities that

1293
00:52:56,079 --> 00:52:58,319
have gone past CO again. Hopefully,

1294
00:52:58,319 --> 00:53:00,160
we'll never have that come back in our

1295
00:53:00,160 --> 00:53:02,640
lifetimes, but uh have policies,

1296
00:53:02,640 --> 00:53:04,640
flexible work policies that are in in

1297
00:53:04,640 --> 00:53:07,359
place now so that council can look at it

1298
00:53:07,359 --> 00:53:10,480
um that that HR can recommend and if

1299
00:53:10,480 --> 00:53:13,119
council is okay with it just being um

1300
00:53:13,119 --> 00:53:15,839
adjustments in our current code um or if

1301
00:53:15,839 --> 00:53:18,480
a new policy with uh the full penalties

1302
00:53:18,480 --> 00:53:22,480
and uh I guess other restrictions could be you know brought forward.

1303
00:53:22,480 --> 00:53:26,160
Again, this is a work session so that we can hear the comments and feedback

1304
00:53:26,160 --> 00:53:28,559
and then come back. And I think grabbing

1305
00:53:28,559 --> 00:53:30,640
some other policies is probably a good

1306
00:53:30,640 --> 00:53:31,599
next step.

1307
00:53:31,599 --> 00:53:32,880
>> Blaine, in the meantime,

1308
00:53:32,880 --> 00:53:34,400
>> yeah,

1309
00:53:34,400 --> 00:53:36,720
>> if you have some common sense flex time

1310
00:53:36,720 --> 00:53:39,680
that you want to pass along to one of

1311
00:53:39,680 --> 00:53:43,119
your uh report directs, it's fine with

1312
00:53:43,119 --> 00:53:44,079
me.

1313
00:53:44,079 --> 00:53:44,800
>> Good to know. Thank you.

1314
00:53:44,800 --> 00:53:46,079
>> Are you saying we don't have common

1315
00:53:46,079 --> 00:53:49,990
sense?

1316
00:53:50,000 --> 00:53:51,599
» What's that? Are you saying we don't

1317
00:53:51,599 --> 00:53:53,520
have common sense?

1318
00:53:53,520 --> 00:53:58,240
>> I said a common sense flexible decision.

1319
00:53:58,240 --> 00:53:59,839
Do you know what that means?

1320
00:53:59,839 --> 00:54:01,920
>> No, I'm stupid. [snorts]

1321
00:54:01,920 --> 00:54:04,000
>> Okay.

1322
00:54:04,000 --> 00:54:06,720
>> Well, I have a couple of other things.

1323
00:54:06,720 --> 00:54:08,640
I'm actually going to focus and just

1324
00:54:08,640 --> 00:54:10,800
list the the things on the right hand

1325
00:54:10,800 --> 00:54:12,400
side and we'll come back to the last

1326
00:54:12,400 --> 00:54:15,839
item. Um other changes that we're

1327
00:54:15,839 --> 00:54:19,920
proposing are uh overtime payment

1328
00:54:19,920 --> 00:54:23,040
examples. So the last discussion uh

1329
00:54:23,040 --> 00:54:24,720
there were some questions brought up by

1330
00:54:24,720 --> 00:54:28,000
council uh related to some confusing

1331
00:54:28,000 --> 00:54:31,440
passages and in the explanation um the

1332
00:54:31,440 --> 00:54:34,960
adisement from our our labor attorney is

1333
00:54:34,960 --> 00:54:37,440
working through just a a revision of

1334
00:54:37,440 --> 00:54:39,680
that language and uh we wanted to

1335
00:54:39,680 --> 00:54:42,240
include charts within the example so

1336
00:54:42,240 --> 00:54:43,839
it's very easy to read and understand

1337
00:54:43,839 --> 00:54:46,640
how overtime would be paid. um

1338
00:54:46,640 --> 00:54:49,520
confidentiality policy update. Um the

1339
00:54:49,520 --> 00:54:51,119
recommendation

1340
00:54:51,119 --> 00:54:53,599
uh or request was from council was to

1341
00:54:53,599 --> 00:54:55,920
add a stipulation within the

1342
00:54:55,920 --> 00:54:59,520
confidentiality policy um within the

1343
00:54:59,520 --> 00:55:01,440
handbook. Our handbook is pretty

1344
00:55:01,440 --> 00:55:03,680
sufficient uhly covering those things,

1345
00:55:03,680 --> 00:55:06,319
but we are going to add uh we're

1346
00:55:06,319 --> 00:55:09,760
proposing to add a short paragraph that

1347
00:55:09,760 --> 00:55:13,280
explicitly recognizes um when we're we

1348
00:55:13,280 --> 00:55:15,200
have employees that are invited to sit

1349
00:55:15,200 --> 00:55:18,720
in on u confidential or executive

1350
00:55:18,720 --> 00:55:21,200
information that there's a standard for

1351
00:55:21,200 --> 00:55:23,839
them to uphold that matches very closely

1352
00:55:23,839 --> 00:55:25,280
to the the policy approval.

1353
00:55:25,280 --> 00:55:27,760
>> Does that also go for things they view

1354
00:55:27,760 --> 00:55:30,720
on print? um they're printing things for

1355
00:55:30,720 --> 00:55:33,680
people or they're um that should be held

1356
00:55:33,680 --> 00:55:35,359
to the same level.

1357
00:55:35,359 --> 00:55:39,520
>> Yes, you'll be able to review the full content of of that and make

1358
00:55:39,520 --> 00:55:42,880
sure that it's in a written format too.

1359
00:55:42,880 --> 00:55:44,960
>> Am I understanding correctly?

1360
00:55:44,960 --> 00:55:47,760
>> Things that the the employees

1361
00:55:47,760 --> 00:55:50,720
>> view that are in print fashion, not just

1362
00:55:50,720 --> 00:55:51,440
audio.

1363
00:55:51,440 --> 00:55:52,400
>> Yes.

1364
00:55:52,400 --> 00:55:55,119
>> Uh held to the same confidentiality

1365
00:55:55,119 --> 00:55:55,680
level.

1366
00:55:55,680 --> 00:55:57,599
>> Yes. Yes. you know, if they happen to

1367
00:55:57,599 --> 00:55:59,839
view a report or a note or an email or

1368
00:55:59,839 --> 00:56:02,079
whatever from somebody,

1369
00:56:02,079 --> 00:56:03,680
>> they don't get to go tell everybody else

1370
00:56:03,680 --> 00:56:04,559
what was in it.

1371
00:56:04,559 --> 00:56:06,000
>> Correct. Correct.

1372
00:56:06,000 --> 00:56:06,319
>> Mhm.

1373
00:56:06,319 --> 00:56:08,960
>> That's correct. Any information that's

1374
00:56:08,960 --> 00:56:10,960
disclosed in the closed in the

1375
00:56:10,960 --> 00:56:12,799
privileged closed session or in the

1376
00:56:12,799 --> 00:56:14,640
closed session would be held to that

1377
00:56:14,640 --> 00:56:17,520
confidentiality standard. It's it's the

1378
00:56:17,520 --> 00:56:21,680
same standard that's been applied in by

1379
00:56:21,680 --> 00:56:25,440
resolution to the city council. And so

1380
00:56:25,440 --> 00:56:27,920
um that standard was then applied to the

1381
00:56:27,920 --> 00:56:30,559
employees in the handbook.

1382
00:56:30,559 --> 00:56:32,720
>> So you're talking about close session.

1383
00:56:32,720 --> 00:56:35,760
Um if a council I know this is a little

1384
00:56:35,760 --> 00:56:38,799
bit out of the context, but since you're

1385
00:56:38,799 --> 00:56:40,480
here and you're the only one can answer

1386
00:56:40,480 --> 00:56:44,480
the question. Um if a council person

1387
00:56:44,480 --> 00:56:47,119
wants to listen to executive session, it

1388
00:56:47,119 --> 00:56:49,119
only has to be at city hall, right? You

1389
00:56:49,119 --> 00:56:50,960
cannot give them a flash card to take

1390
00:56:50,960 --> 00:56:53,680
home and listen to it, right? I believe

1391
00:56:53,680 --> 00:56:56,000
that is correct. You you have the

1392
00:56:56,000 --> 00:56:58,720
opportunity to listen to the closed

1393
00:56:58,720 --> 00:57:01,040
session, but you can't leave with that

1394
00:57:01,040 --> 00:57:02,559
confidential information.

1395
00:57:02,559 --> 00:57:05,839
>> Okay. Hopefully that person returns back

1396
00:57:05,839 --> 00:57:08,480
what they took from here. Okay.

1397
00:57:08,480 --> 00:57:10,240
>> Okay. [snorts]

1398
00:57:10,240 --> 00:57:13,200
Uh we have a couple of other items. Uh

1399
00:57:13,200 --> 00:57:16,079
the personnel evaluation form update

1400
00:57:16,079 --> 00:57:18,000
references just the addition of our

1401
00:57:18,000 --> 00:57:21,359
personnel evaluation form to section 16.

1402
00:57:21,359 --> 00:57:23,680
Uh there were parts of that form uh that

1403
00:57:23,680 --> 00:57:25,920
were missing from our last iteration of

1404
00:57:25,920 --> 00:57:28,240
the handbook and so we would add that

1405
00:57:28,240 --> 00:57:30,880
despite um you know wanting to to

1406
00:57:30,880 --> 00:57:33,839
potentially uh make some changes to it.

1407
00:57:33,839 --> 00:57:35,760
Its current form would be added to this

1408
00:57:35,760 --> 00:57:40,000
handbook um as well as uh address the

1409
00:57:40,000 --> 00:57:41,760
anniversary of employees getting their

1410
00:57:41,760 --> 00:57:45,440
evaluation um on a on a set cycle. We

1411
00:57:45,440 --> 00:57:48,400
would add that language. um minor safety

1412
00:57:48,400 --> 00:57:51,359
and equipment policy updates, adding um

1413
00:57:51,359 --> 00:57:53,839
you know a couple of revisions to use of

1414
00:57:53,839 --> 00:57:59,040
a city vehicle as well as um as well as

1415
00:57:59,040 --> 00:58:00,880
personal use of like equipment or

1416
00:58:00,880 --> 00:58:03,200
appliances, refrigerator, microwave,

1417
00:58:03,200 --> 00:58:07,359
those types of things to ensure that our facility can accommodate any kind of

1418
00:58:07,359 --> 00:58:09,839
electrical usage.

1419
00:58:09,839 --> 00:58:10,240
>> Um

1420
00:58:10,240 --> 00:58:11,520
>> can you repeat that one more time? Say

1421
00:58:11,520 --> 00:58:11,920
that again.

1422
00:58:11,920 --> 00:58:15,280
>> Yeah. Yeah. So, so we in this building,

1423
00:58:15,280 --> 00:58:19,839
we want to make sure that any use of

1424
00:58:19,839 --> 00:58:22,240
additional things that um we're plugging

1425
00:58:22,240 --> 00:58:25,280
into our offices or common space um can

1426
00:58:25,280 --> 00:58:28,079
accommodate uh the facilities electrical

1427
00:58:28,079 --> 00:58:32,319
load. Um it's really common in really

1428
00:58:32,319 --> 00:58:34,640
most of the facilities I've worked in

1429
00:58:34,640 --> 00:58:37,839
that um spaces where you have uh

1430
00:58:37,839 --> 00:58:39,839
connecting offices or rooms if you're

1431
00:58:39,839 --> 00:58:43,119
plugging into many devices or um all at

1432
00:58:43,119 --> 00:58:47,119
once it can uh it can stop a breaker

1433
00:58:47,119 --> 00:58:47,839
flip a breaker.

1434
00:58:47,839 --> 00:58:49,440
>> I've never heard of flip a thing but

1435
00:58:49,440 --> 00:58:50,559
okay

1436
00:58:50,559 --> 00:58:52,480
>> I my understanding is it it has occurred

1437
00:58:52,480 --> 00:58:54,880
here and so we just want

1438
00:58:54,880 --> 00:58:56,799
>> because we do things the right way with

1439
00:58:56,799 --> 00:58:59,200
electricity. Yeah. Well, and you know,

1440
00:58:59,200 --> 00:59:01,760
we can prevent that if there's just a a

1441
00:59:01,760 --> 00:59:03,920
quick evaluation and saying, "Yep, we

1442
00:59:03,920 --> 00:59:06,240
should be able to manage that." Um, go

1443
00:59:06,240 --> 00:59:08,319
ahead and put in your your little mini

1444
00:59:08,319 --> 00:59:10,000
fridge or your microwave or something

1445
00:59:10,000 --> 00:59:11,200
like that if that's what

1446
00:59:11,200 --> 00:59:13,760
>> how you manage that like how you

1447
00:59:13,760 --> 00:59:14,240
>> Yeah.

1448
00:59:14,240 --> 00:59:16,079
>> Do you have like an equipment that tells

1449
00:59:16,079 --> 00:59:17,920
you how much volts or how much

1450
00:59:17,920 --> 00:59:19,280
electricity you're using?

1451
00:59:19,280 --> 00:59:21,520
>> Yes. So the expectation would be if

1452
00:59:21,520 --> 00:59:23,200
employees are bringing their personal

1453
00:59:23,200 --> 00:59:25,359
equipment that they would have that

1454
00:59:25,359 --> 00:59:28,480
information available and and basically

1455
00:59:28,480 --> 00:59:31,119
we would make sure that someone trained

1456
00:59:31,119 --> 00:59:33,280
in our building facilities takes a look

1457
00:59:33,280 --> 00:59:35,359
at it uh to make sure that it's not

1458
00:59:35,359 --> 00:59:36,640
going to overload a circuit.

1459
00:59:36,640 --> 00:59:38,319
>> So what happen if [clears throat] uh

1460
00:59:38,319 --> 00:59:40,400
certain employees

1461
00:59:40,400 --> 00:59:42,960
they're okay with bringing stuff and

1462
00:59:42,960 --> 00:59:45,359
other employee wasn't able to do it

1463
00:59:45,359 --> 00:59:48,319
because of the electricity. So we say to

1464
00:59:48,319 --> 00:59:50,400
this one, you're okay. You're good to

1465
00:59:50,400 --> 00:59:53,520
have your coffee machine or your, you

1466
00:59:53,520 --> 00:59:55,440
know, fan. And the other employee will

1467
00:59:55,440 --> 00:59:59,599
say no to that because

1468
00:59:59,599 --> 01:00:00,559
it's

1469
01:00:00,559 --> 01:00:02,240
>> Can I can I step in just for a quick

1470
01:00:02,240 --> 01:00:04,640
second? Uh the the main problem we have

1471
01:00:04,640 --> 01:00:06,319
is with space heaters. They draw the

1472
01:00:06,319 --> 01:00:08,640
most uh voltage from or you know power

1473
01:00:08,640 --> 01:00:11,040
amperage from the circuit and that has

1474
01:00:11,040 --> 01:00:13,119
tendency to blower circuit breakers. But

1475
01:00:13,119 --> 01:00:16,640
you can tell based on on the back of a

1476
01:00:16,640 --> 01:00:18,960
um heater or whatever appliance you have

1477
01:00:18,960 --> 01:00:20,880
how much amperage is drawing. And then

1478
01:00:20,880 --> 01:00:23,280
you got to see they get uh we we check

1479
01:00:23,280 --> 01:00:26,160
with our our building department and see

1480
01:00:26,160 --> 01:00:28,160
what circuits you know how many circuits

1481
01:00:28,160 --> 01:00:30,559
or outlets are on that circuit to see

1482
01:00:30,559 --> 01:00:32,480
how many devices are plugged in and

1483
01:00:32,480 --> 01:00:34,160
whether that circuit's going to pop when

1484
01:00:34,160 --> 01:00:37,200
we uh plug that device in. But it's it's

1485
01:00:37,200 --> 01:00:39,280
generally the space heaters that people

1486
01:00:39,280 --> 01:00:41,760
>> would that go for fridges as well.

1487
01:00:41,760 --> 01:00:43,680
>> Yeah. Anything that draws amperage, we

1488
01:00:43,680 --> 01:00:45,599
have to check to make sure because

1489
01:00:45,599 --> 01:00:46,880
again, it's not just [clears throat] you

1490
01:00:46,880 --> 01:00:48,480
don't just have one circuit per each

1491
01:00:48,480 --> 01:00:51,200
outlet. An outlet can be several outlets

1492
01:00:51,200 --> 01:00:52,480
that have circuits. So, you have to look

1493
01:00:52,480 --> 01:00:54,400
at what's being hooked up to that

1494
01:00:54,400 --> 01:00:56,720
particular circuit. And if it's too much

1495
01:00:56,720 --> 01:00:58,720
of a draw, then so you can actually tell

1496
01:00:58,720 --> 01:01:00,319
one employee, well, you got the same

1497
01:01:00,319 --> 01:01:02,240
heater, but we got too many things on

1498
01:01:02,240 --> 01:01:04,319
this particular circuit. You can plug it

1499
01:01:04,319 --> 01:01:05,680
in, but it have to go over here or

1500
01:01:05,680 --> 01:01:07,200
something like that. But that that's

1501
01:01:07,200 --> 01:01:08,240
what you're looking at. You're looking

1502
01:01:08,240 --> 01:01:09,839
at how much load you're putting on a

1503
01:01:09,839 --> 01:01:12,400
particular circuit.

1504
01:01:12,400 --> 01:01:13,440
Does that make sense?

1505
01:01:13,440 --> 01:01:14,000
>> Yeah.

1506
01:01:14,000 --> 01:01:16,160
>> Which item are we speaking to?

1507
01:01:16,160 --> 01:01:18,799
>> Sure. Um, this is the safety and

1508
01:01:18,799 --> 01:01:21,200
equipment policy updates.

1509
01:01:21,200 --> 01:01:23,040
>> What number?

1510
01:01:23,040 --> 01:01:23,520
>> Okay.

1511
01:01:23,520 --> 01:01:27,599
>> Uh, yes, it would be. Yes. Number nine.

1512
01:01:27,599 --> 01:01:30,559
>> So, this would be added to section 9

1513
01:01:30,559 --> 01:01:32,400
safety and equipment use. It'd be its

1514
01:01:32,400 --> 01:01:34,799
own separate. Um,

1515
01:01:34,799 --> 01:01:36,480
>> is there more detail to that number

1516
01:01:36,480 --> 01:01:38,240
nine?

1517
01:01:38,240 --> 01:01:40,000
>> Yes. So,

1518
01:01:40,000 --> 01:01:41,119
>> all I'm saying

1519
01:01:41,119 --> 01:01:45,440
>> we have a we have a very short drafted

1520
01:01:45,440 --> 01:01:47,760
um language I can read to you if there's

1521
01:01:47,760 --> 01:01:49,119
any feedback.

1522
01:01:49,119 --> 01:01:51,680
>> Why wasn't that included in the packet?

1523
01:01:51,680 --> 01:01:54,960
>> Um we opted to give this broad overview

1524
01:01:54,960 --> 01:01:57,280
with the intent to give you all the the

1525
01:01:57,280 --> 01:01:59,599
written policies. I didn't want to, you

1526
01:01:59,599 --> 01:02:01,839
know, have have our time or the

1527
01:02:01,839 --> 01:02:04,000
attorney's time going into great depth

1528
01:02:04,000 --> 01:02:05,839
if there are things that council's not

1529
01:02:05,839 --> 01:02:08,799
supportive of of even introducing.

1530
01:02:08,799 --> 01:02:11,359
Well, it's hard to come up with a

1531
01:02:11,359 --> 01:02:12,960
opinion on something without all the

1532
01:02:12,960 --> 01:02:15,440
information prior to review it. So, I

1533
01:02:15,440 --> 01:02:17,599
I'm not going to be able to,

1534
01:02:17,599 --> 01:02:19,520
>> you know, this is going to take up just

1535
01:02:19,520 --> 01:02:21,920
as much time or more if we

1536
01:02:21,920 --> 01:02:24,079
>> versus if we had it already to read over

1537
01:02:24,079 --> 01:02:26,160
and have questions ready.

1538
01:02:26,160 --> 01:02:29,920
>> Understood. Um well it it would be that

1539
01:02:29,920 --> 01:02:33,359
paragraph would be provided to you and

1540
01:02:33,359 --> 01:02:36,640
you know when we return this particular

1541
01:02:36,640 --> 01:02:39,839
policy um or provision is basically a

1542
01:02:39,839 --> 01:02:42,319
practice of the city that is just being

1543
01:02:42,319 --> 01:02:45,119
put in writing so that employees have

1544
01:02:45,119 --> 01:02:47,280
all employees have the right direction

1545
01:02:47,280 --> 01:02:51,119
and instruction as to how they can um

1546
01:02:51,119 --> 01:02:54,160
use or bring in personal these personal

1547
01:02:54,160 --> 01:02:57,200
appliances. And before installing them,

1548
01:02:57,200 --> 01:02:59,200
just making sure that it that it's okay.

1549
01:02:59,200 --> 01:03:00,640
>> We're putting another kitchen in the

1550
01:03:00,640 --> 01:03:03,920
basement, you know, something like that.

1551
01:03:03,920 --> 01:03:04,640
>> Yeah. I mean,

1552
01:03:04,640 --> 01:03:05,520
>> we have a fridge.

1553
01:03:05,520 --> 01:03:07,359
>> This is just

1554
01:03:07,359 --> 01:03:10,160
probably not a good idea. [laughter]

1555
01:03:10,160 --> 01:03:10,799
>> We had that.

1556
01:03:10,799 --> 01:03:11,599
>> Imagine that.

1557
01:03:11,599 --> 01:03:13,599
>> Oh goodness. U

1558
01:03:13,599 --> 01:03:15,520
>> I'm unaware of a kitchen going into the

1559
01:03:15,520 --> 01:03:18,240
>> I was going to say

1560
01:03:18,240 --> 01:03:19,680
right under Niagara Falls.

1561
01:03:19,680 --> 01:03:22,390
>> Okay. [laughter]

1562
01:03:22,400 --> 01:03:25,599
» Okay. Um I will w I will wrap up.

1563
01:03:25,599 --> 01:03:27,359
>> Can I ask you one thing?

1564
01:03:27,359 --> 01:03:28,240
>> Sure.

1565
01:03:28,240 --> 01:03:30,319
>> With with with what you guys are

1566
01:03:30,319 --> 01:03:32,880
pointing out here like

1567
01:03:32,880 --> 01:03:36,319
>> uh number five clocking in and out

1568
01:03:36,319 --> 01:03:38,400
>> section 4.2 4.8.

1569
01:03:38,400 --> 01:03:38,799
>> Yes.

1570
01:03:38,799 --> 01:03:41,200
>> It would be helpful to have those

1571
01:03:41,200 --> 01:03:42,720
current sections and what you're

1572
01:03:42,720 --> 01:03:43,920
proposing

1573
01:03:43,920 --> 01:03:45,839
>> to change because

1574
01:03:45,839 --> 01:03:47,599
>> it's almost impossible to make a

1575
01:03:47,599 --> 01:03:50,160
decision based on what I'm looking at.

1576
01:03:50,160 --> 01:03:54,079
>> Sure. The Go ahead. So these provisions

1577
01:03:54,079 --> 01:03:56,480
in particular really require the city

1578
01:03:56,480 --> 01:03:58,559
council direction before we make any

1579
01:03:58,559 --> 01:04:01,200
revisions to the personnel manual. And

1580
01:04:01,200 --> 01:04:04,319
so this item was uh saved for last

1581
01:04:04,319 --> 01:04:06,480
because this is something that requires

1582
01:04:06,480 --> 01:04:09,280
city council direction before we draft

1583
01:04:09,280 --> 01:04:11,760
>> any changes to the policy. And then

1584
01:04:11,760 --> 01:04:13,280
after we get some direction from the

1585
01:04:13,280 --> 01:04:15,520
city council, we'll we'll put that in

1586
01:04:15,520 --> 01:04:17,039
writing consistent with the direction

1587
01:04:17,039 --> 01:04:20,240
that we get. But with respect to the

1588
01:04:20,240 --> 01:04:22,079
workday, there was some discussion at

1589
01:04:22,079 --> 01:04:24,960
the last work session regarding the

1590
01:04:24,960 --> 01:04:27,760
allowance for um accommodating a

1591
01:04:27,760 --> 01:04:32,000
different hours for a workday. And so

1592
01:04:32,000 --> 01:04:34,160
before we make any changes, we wanted to

1593
01:04:34,160 --> 01:04:36,559
get the specific direction from the city

1594
01:04:36,559 --> 01:04:40,079
council as to whether or not um you know

1595
01:04:40,079 --> 01:04:43,440
the policy can be amended so that the

1596
01:04:43,440 --> 01:04:46,559
work hours can be altered at the

1597
01:04:46,559 --> 01:04:49,200
discretion of either the director or

1598
01:04:49,200 --> 01:04:51,440
whatever is being proposed.

1599
01:04:51,440 --> 01:04:54,160
>> Right. Is is there essentially a desire

1600
01:04:54,160 --> 01:04:57,119
to keep the language as is where it it

1601
01:04:57,119 --> 01:05:00,400
permits a director to adjust the workday

1602
01:05:00,400 --> 01:05:03,200
schedule? Is it something that would

1603
01:05:03,200 --> 01:05:05,440
need to be raised beyond a director

1604
01:05:05,440 --> 01:05:10,240
level or um you know is that at a point

1605
01:05:10,240 --> 01:05:12,160
in time where city council wants to

1606
01:05:12,160 --> 01:05:14,880
prescribe a a particular direction on

1607
01:05:14,880 --> 01:05:17,119
the workday? My understanding is it was

1608
01:05:17,119 --> 01:05:21,440
adjusted in prior handbooks to this to

1609
01:05:21,440 --> 01:05:22,559
this version.

1610
01:05:22,559 --> 01:05:23,680
>> I have a version of it

1611
01:05:23,680 --> 01:05:25,599
>> right here. The previous one.

1612
01:05:25,599 --> 01:05:27,200
>> Okay.

1613
01:05:27,200 --> 01:05:30,559
>> This is the Yeah, this is the current um

1614
01:05:30,559 --> 01:05:32,880
language here. And this is the only

1615
01:05:32,880 --> 01:05:34,480
language I pulled out of the current

1616
01:05:34,480 --> 01:05:36,559
book because I expected that people

1617
01:05:36,559 --> 01:05:37,839
would want to read it.

1618
01:05:37,839 --> 01:05:39,839
>> Well, it was still pending from last

1619
01:05:39,839 --> 01:05:41,440
meeting. There was not good

1620
01:05:41,440 --> 01:05:44,000
clarification about it, but it reads I

1621
01:05:44,000 --> 01:05:47,839
mean you know about union so um

1622
01:05:47,839 --> 01:05:50,400
>> it's um [clears throat]

1623
01:05:50,400 --> 01:05:52,480
I just want all the staff to be treated

1624
01:05:52,480 --> 01:05:53,440
equally.

1625
01:05:53,440 --> 01:05:54,000
>> Mhm.

1626
01:05:54,000 --> 01:05:54,960
>> You know

1627
01:05:54,960 --> 01:05:58,799
>> and I think it's only fair that if we're

1628
01:05:58,799 --> 01:06:00,880
not picking on nobody if certain

1629
01:06:00,880 --> 01:06:02,799
department are allowed to do this that

1630
01:06:02,799 --> 01:06:04,720
everyone else should be allowed to do

1631
01:06:04,720 --> 01:06:07,520
it.

1632
01:06:07,520 --> 01:06:10,000
So

1633
01:06:10,000 --> 01:06:18,160
it it and this is my interpretation of the policy that it would or should

1634
01:06:18,160 --> 01:06:23,599
allow each of our departments that are here and operating

1635
01:06:23,599 --> 01:06:28,160
um the ability to to change the workday

1636
01:06:28,160 --> 01:06:33,680
as as the policy directs. Um, you know,

1637
01:06:33,680 --> 01:06:37,760
we always want to provide service um,

1638
01:06:37,760 --> 01:06:40,400
you know, for all of our open hours. So,

1639
01:06:40,400 --> 01:06:42,319
you know, departments should not be

1640
01:06:42,319 --> 01:06:44,240
permitting this if there's no one in

1641
01:06:44,240 --> 01:06:47,839
their department there to to cover this.

1642
01:06:47,839 --> 01:06:50,240
I think, you know, there's at me at

1643
01:06:50,240 --> 01:06:53,839
minimum one or more staff people in each

1644
01:06:53,839 --> 01:06:58,160
of our responsive city hall departments

1645
01:06:58,160 --> 01:07:00,640
as well as public works, more than one

1646
01:07:00,640 --> 01:07:04,319
individual that this could apply to. Um,

1647
01:07:04,319 --> 01:07:07,200
and so we do have discretion to to

1648
01:07:07,200 --> 01:07:09,440
implement this if we all want to work

1649
01:07:09,440 --> 01:07:12,240
together. Um my discussions with

1650
01:07:12,240 --> 01:07:16,000
department heads about this has has been

1651
01:07:16,000 --> 01:07:23,520
that they are open to a coordination of allowing for this

1652
01:07:23,520 --> 01:07:25,280
um just at least to make sure at least

1653
01:07:25,280 --> 01:07:27,839
one person in each department is is

1654
01:07:27,839 --> 01:07:30,559
there and and able to serve the public.

1655
01:07:30,559 --> 01:07:32,559
Um but if there are other

1656
01:07:32,559 --> 01:07:34,640
interpretations or this is being read

1657
01:07:34,640 --> 01:07:36,720
differently then you know we can make

1658
01:07:36,720 --> 01:07:37,520
clarifications

1659
01:07:37,520 --> 01:07:39,839
>> from the union from the union contract.

1660
01:07:39,839 --> 01:07:42,480
Sure.

1661
01:07:42,480 --> 01:07:46,549
Oh, that's what you have. Okay.

1662
01:07:46,559 --> 01:07:48,960
And if you might want to have the

1663
01:07:48,960 --> 01:07:51,920
attorney look at it and read it or

1664
01:07:51,920 --> 01:07:54,240
it says states

1665
01:07:54,240 --> 01:07:56,720
>> clearly that our hours operations from

1666
01:07:56,720 --> 01:08:01,839
4:00 to 8:30 public works and um

1667
01:08:01,839 --> 01:08:04,079
other department the police uh I mean

1668
01:08:04,079 --> 01:08:06,240
building department um and water they

1669
01:08:06,240 --> 01:08:07,520
can start at 7.

1670
01:08:07,520 --> 01:08:08,319
>> Yep.

1671
01:08:08,319 --> 01:08:10,400
>> Till 3:30. It's very clear right there

1672
01:08:10,400 --> 01:08:12,559
and I highlighted it for you.

1673
01:08:12,559 --> 01:08:15,280
>> Yes. So that provision is only

1674
01:08:15,280 --> 01:08:17,520
applicable to those employees that fall

1675
01:08:17,520 --> 01:08:19,199
under that collective bargaining

1676
01:08:19,199 --> 01:08:20,239
agreement.

1677
01:08:20,239 --> 01:08:23,040
>> Um what our personnel policy says is

1678
01:08:23,040 --> 01:08:25,520
only that you have an 8 and 1 half hour

1679
01:08:25,520 --> 01:08:27,839
workday. It doesn't have those hours of

1680
01:08:27,839 --> 01:08:31,440
work identified. So as written, it's

1681
01:08:31,440 --> 01:08:34,239
allowed for that flexibility to take

1682
01:08:34,239 --> 01:08:36,000
place with respect to those employees

1683
01:08:36,000 --> 01:08:39,359
that are non-union employees. But um you

1684
01:08:39,359 --> 01:08:42,000
have other unions, not just the public

1685
01:08:42,000 --> 01:08:46,159
work the public works unions and those

1686
01:08:46,159 --> 01:08:48,400
employees would be governed by the

1687
01:08:48,400 --> 01:08:49,839
provisions that fall under their

1688
01:08:49,839 --> 01:08:51,440
specific collective bargaining

1689
01:08:51,440 --> 01:08:54,880
agreement. So this is this is the

1690
01:08:54,880 --> 01:08:56,480
standard that you're reading from the

1691
01:08:56,480 --> 01:08:57,920
collective bargaining agreement that

1692
01:08:57,920 --> 01:09:00,880
applies to all public works employees.

1693
01:09:00,880 --> 01:09:02,640
So those that are in a collective

1694
01:09:02,640 --> 01:09:04,239
bargaining agreement would not be

1695
01:09:04,239 --> 01:09:07,040
afforded any flexibility with respect to

1696
01:09:07,040 --> 01:09:08,239
their work.

1697
01:09:08,239 --> 01:09:10,560
>> There there are additional clerical

1698
01:09:10,560 --> 01:09:12,400
>> there. So also clerical if you can read

1699
01:09:12,400 --> 01:09:14,400
it please or if you want I can read it

1700
01:09:14,400 --> 01:09:16,239
for you.

1701
01:09:16,239 --> 01:09:18,640
>> So they would be governed by whatever

1702
01:09:18,640 --> 01:09:20,319
the terms of the collective bargaining

1703
01:09:20,319 --> 01:09:22,159
agreement are with respect to their work

1704
01:09:22,159 --> 01:09:24,799
hours and work day.

1705
01:09:24,799 --> 01:09:27,120
I just am a little confused because I I

1706
01:09:27,120 --> 01:09:29,359
thought at one point we set the hours of

1707
01:09:29,359 --> 01:09:31,440
operation and people were supposed to

1708
01:09:31,440 --> 01:09:32,799
work those out and when they got hired

1709
01:09:32,799 --> 01:09:34,640
for a job, those were their hours. I

1710
01:09:34,640 --> 01:09:36,719
guess I'm totally confused as to why now

1711
01:09:36,719 --> 01:09:39,040
all of a sudden people aren't wanting to

1712
01:09:39,040 --> 01:09:40,560
work the hours of the job they were

1713
01:09:40,560 --> 01:09:43,279
hired to do. I mean, if we tell people

1714
01:09:43,279 --> 01:09:44,719
that these are the hours that we're

1715
01:09:44,719 --> 01:09:46,080
open,

1716
01:09:46,080 --> 01:09:47,359
>> these are the hours you're coming in, we

1717
01:09:47,359 --> 01:09:49,120
shouldn't be limiting them to only one

1718
01:09:49,120 --> 01:09:51,440
employee who may or may not have the

1719
01:09:51,440 --> 01:09:54,159
answers because the other two employees

1720
01:09:54,159 --> 01:09:56,480
decided they wanted custom hours. I I'm

1721
01:09:56,480 --> 01:09:58,800
just really kind of lost at how this all

1722
01:09:58,800 --> 01:10:01,360
came about because I know in the in the

1723
01:10:01,360 --> 01:10:03,280
work I worked in my life, when I applied

1724
01:10:03,280 --> 01:10:04,960
for a job, they told me what my hours

1725
01:10:04,960 --> 01:10:06,560
were. I didn't come back to them later

1726
01:10:06,560 --> 01:10:07,840
and say, "Hey, you know, I'm kind of

1727
01:10:07,840 --> 01:10:09,280
thinking I'd like to change my hours.

1728
01:10:09,280 --> 01:10:10,880
I'm not a morning person. I'd like to

1729
01:10:10,880 --> 01:10:13,600
come in about 10:00. I don't understand

1730
01:10:13,600 --> 01:10:15,040
how this happened or why it would happen

1731
01:10:15,040 --> 01:10:17,440
when this is a public building here to

1732
01:10:17,440 --> 01:10:19,520
serve the public and it's open these

1733
01:10:19,520 --> 01:10:22,719
certain hours and the people here to

1734
01:10:22,719 --> 01:10:26,239
work should be working those hours.

1735
01:10:26,239 --> 01:10:28,400
>> And again, if we want to allow this

1736
01:10:28,400 --> 01:10:30,560
policy to change, then we should allow

1737
01:10:30,560 --> 01:10:32,719
it to all staff. You can't pick and

1738
01:10:32,719 --> 01:10:34,239
choose

1739
01:10:34,239 --> 01:10:36,880
>> and or clarify the policy. So exactly

1740
01:10:36,880 --> 01:10:38,480
what you're saying, you know, older

1741
01:10:38,480 --> 01:10:41,040
person overlin if you want to have uh

1742
01:10:41,040 --> 01:10:44,320
the the the established work hours be

1743
01:10:44,320 --> 01:10:46,880
the the work hours for all employees,

1744
01:10:46,880 --> 01:10:48,800
then we need we would provide some

1745
01:10:48,800 --> 01:10:50,800
clarification in the employee handbook

1746
01:10:50,800 --> 01:10:52,719
so that it would be clear to those

1747
01:10:52,719 --> 01:10:54,880
non-bargaining unit employees what those

1748
01:10:54,880 --> 01:10:56,560
hours of work were that were

1749
01:10:56,560 --> 01:10:58,320
established. So this was definitely a

1750
01:10:58,320 --> 01:11:01,280
big topic at our last, you know, city

1751
01:11:01,280 --> 01:11:03,920
council work session and so we're here

1752
01:11:03,920 --> 01:11:06,080
to, you know, get the consensus.

1753
01:11:06,080 --> 01:11:07,440
>> Correct. But we didn't have the policy

1754
01:11:07,440 --> 01:11:10,400
and now I brought it. So

1755
01:11:10,400 --> 01:11:13,280
>> So you're are you recommending that we

1756
01:11:13,280 --> 01:11:14,560
match the

1757
01:11:14,560 --> 01:11:16,560
>> I'm not recommending. I just want to

1758
01:11:16,560 --> 01:11:19,360
make sure since some staff were upset.

1759
01:11:19,360 --> 01:11:19,600
>> Okay.

1760
01:11:19,600 --> 01:11:20,960
>> And they came to me.

1761
01:11:20,960 --> 01:11:21,360
>> Yeah.

1762
01:11:21,360 --> 01:11:22,800
>> I'm not sure if they came to anyone

1763
01:11:22,800 --> 01:11:23,199
else.

1764
01:11:23,199 --> 01:11:23,840
>> Mhm. [clears throat]

1765
01:11:23,840 --> 01:11:26,480
>> That everybody will be treated equally.

1766
01:11:26,480 --> 01:11:26,800
Okay.

1767
01:11:26,800 --> 01:11:28,320
>> And I think Chris feels the same way for

1768
01:11:28,320 --> 01:11:29,760
her department.

1769
01:11:29,760 --> 01:11:31,199
>> You know, it's not fair for certain

1770
01:11:31,199 --> 01:11:32,400
people,

1771
01:11:32,400 --> 01:11:35,440
>> you know, come at certain point time

1772
01:11:35,440 --> 01:11:38,000
when others have to follow the policy.

1773
01:11:38,000 --> 01:11:39,840
>> So, so we have to be careful. So, we're

1774
01:11:39,840 --> 01:11:42,480
in union negotiations with the local

1775
01:11:42,480 --> 01:11:45,120
150. If union employees are talking to

1776
01:11:45,120 --> 01:11:47,840
council trying to step outside of our

1777
01:11:47,840 --> 01:11:49,199
>> some of them are not union.

1778
01:11:49,199 --> 01:11:52,159
>> Okay. So, um, but if union employees are

1779
01:11:52,159 --> 01:11:53,920
trying to negotiate directly with

1780
01:11:53,920 --> 01:11:56,000
council compared to at the negotiation,

1781
01:11:56,000 --> 01:11:57,920
>> nobody's negotiating, Bla, you're you're

1782
01:11:57,920 --> 01:12:00,560
twisting the words, it's just a comment.

1783
01:12:00,560 --> 01:12:03,060
How come some employees are allowed

1784
01:12:03,060 --> 01:12:05,360
[snorts] to do this and some are not?

1785
01:12:05,360 --> 01:12:07,920
And if this is our policy, we're not

1786
01:12:07,920 --> 01:12:10,960
interfering with union negotiation. So,

1787
01:12:10,960 --> 01:12:13,280
let's not twist the words in here. And

1788
01:12:13,280 --> 01:12:15,280
I've came to you about this about nine

1789
01:12:15,280 --> 01:12:17,840
months ago and then I went to Ashley the

1790
01:12:17,840 --> 01:12:19,199
same thing because we didn't see any

1791
01:12:19,199 --> 01:12:24,719
changes and it keeps being put on hold.

1792
01:12:24,719 --> 01:12:26,080
Well, I wouldn't say it's being put on

1793
01:12:26,080 --> 01:12:27,760
hold. It's actually been brought before

1794
01:12:27,760 --> 01:12:30,239
council to talk about to set. It's

1795
01:12:30,239 --> 01:12:32,880
already set in the union contract and

1796
01:12:32,880 --> 01:12:34,480
now we're trying to get clarification

1797
01:12:34,480 --> 01:12:37,760
for our non-UN employees. If if each

1798
01:12:37,760 --> 01:12:40,320
council member wants it to to either

1799
01:12:40,320 --> 01:12:43,360
mirror or strengthen what is in the

1800
01:12:43,360 --> 01:12:45,199
union contract and mirror that for our

1801
01:12:45,199 --> 01:12:47,280
non-UN employees, this would be the time

1802
01:12:47,280 --> 01:12:49,440
to do it.

1803
01:12:49,440 --> 01:12:51,440
>> I'm just confused as to what happened to

1804
01:12:51,440 --> 01:12:53,760
the policy we set up that said we were

1805
01:12:53,760 --> 01:12:55,040
open these hours and the people would

1806
01:12:55,040 --> 01:12:57,199
work these hours. Where'd that go?

1807
01:12:57,199 --> 01:12:59,679
>> So, when you guys set the current

1808
01:12:59,679 --> 01:13:02,320
personnel manual, you you put this

1809
01:13:02,320 --> 01:13:04,880
provision in or approved this provision.

1810
01:13:04,880 --> 01:13:06,560
Ashley nor I were here when this

1811
01:13:06,560 --> 01:13:08,960
provision got put in there but that this

1812
01:13:08,960 --> 01:13:10,960
provision allows some flexibility for

1813
01:13:10,960 --> 01:13:13,280
our non-UN employees

1814
01:13:13,280 --> 01:13:15,280
and council when you approve that

1815
01:13:15,280 --> 01:13:16,880
personnel

1816
01:13:16,880 --> 01:13:18,640
handbook at that time I believe the last

1817
01:13:18,640 --> 01:13:21,520
one was updated in 2024 um I don't know

1818
01:13:21,520 --> 01:13:24,080
what what it stated before that um but

1819
01:13:24,080 --> 01:13:27,360
this is the current one um this is it it

1820
01:13:27,360 --> 01:13:33,590
affords this flexibility

1821
01:13:33,600 --> 01:13:35,840
» I have One comment on this. Looking at

1822
01:13:35,840 --> 01:13:38,080
this says full-time employees generally

1823
01:13:38,080 --> 01:13:42,159
be scheduled for an 8 and 1/2 hour day.

1824
01:13:42,159 --> 01:13:44,480
>> Why is there a 60minute meal period? It

1825
01:13:44,480 --> 01:13:46,320
should be 30.

1826
01:13:46,320 --> 01:13:46,880
>> Correct.

1827
01:13:46,880 --> 01:13:49,920
>> My guess is from previous uh

1828
01:13:49,920 --> 01:13:51,679
>> Yeah, because they used to work there.

1829
01:13:51,679 --> 01:13:53,520
They were here for 9 hours.

1830
01:13:53,520 --> 01:13:54,400
>> Yeah.

1831
01:13:54,400 --> 01:13:56,320
>> So they're no longer here 9 hours. It's

1832
01:13:56,320 --> 01:13:58,719
8 and a half. So it should be 30 minute

1833
01:13:58,719 --> 01:13:59,760
meal period.

1834
01:13:59,760 --> 01:14:02,480
>> Yep. Or it should be 9 hours. So again,

1835
01:14:02,480 --> 01:14:06,080
neither Ashley nor I nor Melissa drafted

1836
01:14:06,080 --> 01:14:07,520
this language. This is the current

1837
01:14:07,520 --> 01:14:10,159
language that is there and that's why

1838
01:14:10,159 --> 01:14:12,719
it's here for comments and discussion

1839
01:14:12,719 --> 01:14:14,000
with with council.

1840
01:14:14,000 --> 01:14:16,159
>> And it should also say unpaid meal

1841
01:14:16,159 --> 01:14:18,640
break.

1842
01:14:18,640 --> 01:14:20,400
>> It's unpaid. Correct.

1843
01:14:20,400 --> 01:14:20,800
>> Correct.

1844
01:14:20,800 --> 01:14:21,280
>> Yes.

1845
01:14:21,280 --> 01:14:24,560
>> It's not specified in there.

1846
01:14:24,560 --> 01:14:26,719
>> I'm just, you know, it's a technicality,

1847
01:14:26,719 --> 01:14:29,040
but it should be in there. Well,

1848
01:14:29,040 --> 01:14:31,600
>> but if it's should be 60 minutes unpaid

1849
01:14:31,600 --> 01:14:34,640
if they're here 8 and 1 half hours.

1850
01:14:34,640 --> 01:14:36,320
>> Correct. It would either need to be 30

1851
01:14:36,320 --> 01:14:37,360
minutes of nonpaid

1852
01:14:37,360 --> 01:14:38,239
>> or 9 hour day.

1853
01:14:38,239 --> 01:14:40,560
>> 9 hour and then 1 hour of non-paid.

1854
01:14:40,560 --> 01:14:41,040
Correct.

1855
01:14:41,040 --> 01:14:42,080
>> Correct.

1856
01:14:42,080 --> 01:14:43,840
>> Do they get any other breaks during the

1857
01:14:43,840 --> 01:14:44,400
day?

1858
01:14:44,400 --> 01:14:45,280
>> Two.

1859
01:14:45,280 --> 01:14:45,600
>> Yes.

1860
01:14:45,600 --> 01:14:46,719
>> Believe there's 15

1861
01:14:46,719 --> 01:14:47,440
>> 15inut.

1862
01:14:47,440 --> 01:14:49,199
>> Is that in there?

1863
01:14:49,199 --> 01:14:51,440
>> It's not in this section. There is a

1864
01:14:51,440 --> 01:14:54,400
separate section that's currently called

1865
01:14:54,400 --> 01:14:58,400
break and lunch periods. And so that

1866
01:14:58,400 --> 01:15:00,400
calls for

1867
01:15:00,400 --> 01:15:02,560
each department head shall establish a

1868
01:15:02,560 --> 01:15:04,880
reasonable

1869
01:15:04,880 --> 01:15:06,640
meal period.

1870
01:15:06,640 --> 01:15:07,199
>> That's

1871
01:15:07,199 --> 01:15:10,159
>> um and two break periods of no more than

1872
01:15:10,159 --> 01:15:13,679
15 minutes each workday. Um it does

1873
01:15:13,679 --> 01:15:16,400
specify that the two 15-minute breaks

1874
01:15:16,400 --> 01:15:18,480
are paid time, but they're expected to

1875
01:15:18,480 --> 01:15:21,280
be ready to call back at any time. What

1876
01:15:21,280 --> 01:15:23,199
we're recommending as part of our

1877
01:15:23,199 --> 01:15:25,840
adjustment to this is that that

1878
01:15:25,840 --> 01:15:28,719
reasonable period is specified as

1879
01:15:28,719 --> 01:15:31,520
typically 60 minutes but no less than 20

1880
01:15:31,520 --> 01:15:34,719
minutes. So those are where it's

1881
01:15:34,719 --> 01:15:37,360
>> or to provide consistency, right? This

1882
01:15:37,360 --> 01:15:38,960
provision that we're looking at here.

1883
01:15:38,960 --> 01:15:41,199
Yeah. Can they combine their uh break

1884
01:15:41,199 --> 01:15:44,080
times? Like instead of taking 15 in the

1885
01:15:44,080 --> 01:15:46,560
morning, 15 in the afternoon or half

1886
01:15:46,560 --> 01:15:49,199
hour lunch, can they combine their break

1887
01:15:49,199 --> 01:15:52,159
times or lump their break times with

1888
01:15:52,159 --> 01:15:53,520
lunch or whatever?

1889
01:15:53,520 --> 01:15:55,679
>> No. There's a provision that says they

1890
01:15:55,679 --> 01:15:57,600
can't do that. They can't use those

1891
01:15:57,600 --> 01:16:01,360
break times to elongate their their

1892
01:16:01,360 --> 01:16:03,840
lunch time. Those break times are are

1893
01:16:03,840 --> 01:16:07,040
paid break times under the law. if you

1894
01:16:07,040 --> 01:16:09,840
take that 15 minutes amount of time

1895
01:16:09,840 --> 01:16:12,080
that's considered, you know, dimminimous

1896
01:16:12,080 --> 01:16:13,920
enough that you would still pay that

1897
01:16:13,920 --> 01:16:17,847
employee. So, I believe there is um

1898
01:16:17,847 --> 01:16:18,400
[snorts]

1899
01:16:18,400 --> 01:16:20,320
they're they're not supposed to do that

1900
01:16:20,320 --> 01:16:21,760
like they're not supposed to shorten

1901
01:16:21,760 --> 01:16:24,159
their workday with their lunch or break

1902
01:16:24,159 --> 01:16:25,440
time or

1903
01:16:25,440 --> 01:16:27,679
>> that was my next question. Yeah.

1904
01:16:27,679 --> 01:16:29,120
>> Okay.

1905
01:16:29,120 --> 01:16:30,880
Just wanted to make sure on that that

1906
01:16:30,880 --> 01:16:32,880
it's clear, you know, as to how the

1907
01:16:32,880 --> 01:16:34,480
break time and lunch period and

1908
01:16:34,480 --> 01:16:36,400
combining or not, you know, because

1909
01:16:36,400 --> 01:16:38,960
there's places where I've heard people

1910
01:16:38,960 --> 01:16:41,120
can combine their

1911
01:16:41,120 --> 01:16:42,800
>> break time together. If they want to

1912
01:16:42,800 --> 01:16:44,159
take a half hour in the morning, they

1913
01:16:44,159 --> 01:16:45,760
let them. Or if they want to take it the

1914
01:16:45,760 --> 01:16:47,120
half hour in the afternoon or if they

1915
01:16:47,120 --> 01:16:48,640
want to take it with their lunch, they

1916
01:16:48,640 --> 01:16:51,120
can do it. But I'm wanting to know what

1917
01:16:51,120 --> 01:16:54,000
our current policy says as to what can

1918
01:16:54,000 --> 01:16:56,880
be done. And you know, just so you know,

1919
01:16:56,880 --> 01:16:59,199
I I was correct on the shortening their

1920
01:16:59,199 --> 01:17:00,239
workday. Yeah.

1921
01:17:00,239 --> 01:17:02,880
>> Um but with respect to their lunch

1922
01:17:02,880 --> 01:17:05,600
period, they can tag on to their lunch

1923
01:17:05,600 --> 01:17:08,480
period according to the policy. Now, so

1924
01:17:08,480 --> 01:17:10,080
if the council wants to keep that,

1925
01:17:10,080 --> 01:17:12,480
that's fine. If you want to change that

1926
01:17:12,480 --> 01:17:15,600
so that they um that they would take a

1927
01:17:15,600 --> 01:17:18,560
full hour and be paid for a half hour if

1928
01:17:18,560 --> 01:17:20,800
your lunch period, that 30-minute lunch

1929
01:17:20,800 --> 01:17:23,360
is not paid. Aren't employees required

1930
01:17:23,360 --> 01:17:25,280
to punch out for lunch?

1931
01:17:25,280 --> 01:17:25,520
>> Yes.

1932
01:17:25,520 --> 01:17:28,080
>> So, how would they punch in and out if

1933
01:17:28,080 --> 01:17:30,159
they're attaching

1934
01:17:30,159 --> 01:17:33,600
>> paid break time to an unpaid lunch time?

1935
01:17:33,600 --> 01:17:37,520
>> Yeah. If there if that's the case, um in

1936
01:17:37,520 --> 01:17:42,159
my in my past iteration, um you'd have

1937
01:17:42,159 --> 01:17:44,880
to verify the time sheet essentially to

1938
01:17:44,880 --> 01:17:47,120
make sure that is reflective of the

1939
01:17:47,120 --> 01:17:50,719
unpaid time versus a paid break time.

1940
01:17:50,719 --> 01:17:53,840
and and you can only really do that by

1941
01:17:53,840 --> 01:17:56,960
the clock in clock out verification.

1942
01:17:56,960 --> 01:17:59,520
So if

1943
01:17:59,520 --> 01:18:01,199
I'm sorry if that wasn't clear. Um

1944
01:18:01,199 --> 01:18:03,120
>> so if they're taking an hour

1945
01:18:03,120 --> 01:18:05,840
>> potentially an hour and a half or an

1946
01:18:05,840 --> 01:18:07,920
hour if it's an hour a half hour unpaid

1947
01:18:07,920 --> 01:18:09,360
half hour paid together.

1948
01:18:09,360 --> 01:18:10,320
>> Correct.

1949
01:18:10,320 --> 01:18:11,679
>> And they want to leave

1950
01:18:11,679 --> 01:18:12,080
>> Mhm.

1951
01:18:12,080 --> 01:18:14,560
>> the building for an hour lunch. How are

1952
01:18:14,560 --> 01:18:17,760
they punch back in after a half hour?

1953
01:18:17,760 --> 01:18:19,760
>> They I mean they wouldn't be able to.

1954
01:18:19,760 --> 01:18:22,719
You have to punch back in and they

1955
01:18:22,719 --> 01:18:24,960
understand that's [snorts] Yeah. and

1956
01:18:24,960 --> 01:18:26,960
then make some kind of note.

1957
01:18:26,960 --> 01:18:28,719
>> Yeah. Yeah, there would be notes. I

1958
01:18:28,719 --> 01:18:31,120
believe there's notes in Time Cook.

1959
01:18:31,120 --> 01:18:31,840
>> Make notes.

1960
01:18:31,840 --> 01:18:34,960
>> Yeah. Yeah. The understanding. So,

1961
01:18:34,960 --> 01:18:36,960
>> didn't you say when you read something a

1962
01:18:36,960 --> 01:18:40,239
little earlier that they they were

1963
01:18:40,239 --> 01:18:42,239
supposed to be available to come back to

1964
01:18:42,239 --> 01:18:44,800
work during their break if needed? What

1965
01:18:44,800 --> 01:18:46,800
did you read earlier?

1966
01:18:46,800 --> 01:18:50,320
Yes, it's it says in our current policy

1967
01:18:50,320 --> 01:18:52,239
the two 15minute break times are

1968
01:18:52,239 --> 01:18:54,480
considered paid working time and

1969
01:18:54,480 --> 01:18:56,800
employees are considered to be available

1970
01:18:56,800 --> 01:18:58,640
for any assignment during a break

1971
01:18:58,640 --> 01:18:59,199
period.

1972
01:18:59,199 --> 01:19:00,560
>> Okay. Well, how can they do that if

1973
01:19:00,560 --> 01:19:01,600
they're gone?

1974
01:19:01,600 --> 01:19:04,400
>> That it's a good point.

1975
01:19:04,400 --> 01:19:06,960
>> They're off of off out of the building.

1976
01:19:06,960 --> 01:19:07,520
That's not

1977
01:19:07,520 --> 01:19:10,719
>> this is the problem with these different

1978
01:19:10,719 --> 01:19:13,280
>> it has to be cohesive and it has to make

1979
01:19:13,280 --> 01:19:14,560
sense and it doesn't make sense and

1980
01:19:14,560 --> 01:19:16,400
there's so many things that contradict

1981
01:19:16,400 --> 01:19:18,719
other things and this is the part of the

1982
01:19:18,719 --> 01:19:21,280
problem and that's why people just do

1983
01:19:21,280 --> 01:19:22,800
whatever they want because they can find

1984
01:19:22,800 --> 01:19:25,520
an excuse if they look hard enough.

1985
01:19:25,520 --> 01:19:28,239
>> You have to have it clear and concise.

1986
01:19:28,239 --> 01:19:30,080
And if your breaks are paid that means

1987
01:19:30,080 --> 01:19:31,520
you need to be available if something

1988
01:19:31,520 --> 01:19:33,440
comes up. And you can't do that if

1989
01:19:33,440 --> 01:19:36,159
you're taking our lunches, you know, at

1990
01:19:36,159 --> 01:19:40,239
Pizza Hut or whatever. [clears throat]

1991
01:19:40,239 --> 01:19:44,159
>> Okay, that's correct. So, should we is

1992
01:19:44,159 --> 01:19:46,159
the council ready to give some consensus

1993
01:19:46,159 --> 01:19:48,719
on on some of these items so we can

1994
01:19:48,719 --> 01:19:51,120
draft the policy according to the

1995
01:19:51,120 --> 01:19:51,920
direction

1996
01:19:51,920 --> 01:19:52,400
>> right

1997
01:19:52,400 --> 01:19:54,960
>> of the city council. uh with respect to

1998
01:19:54,960 --> 01:19:57,280
the actual hours of work which are not

1999
01:19:57,280 --> 01:20:00,719
specifically established in the um

2000
01:20:00,719 --> 01:20:03,440
handbook as they are as as you see in

2001
01:20:03,440 --> 01:20:05,040
collective bargaining agreements. Would

2002
01:20:05,040 --> 01:20:08,080
we like to set specified hours of work

2003
01:20:08,080 --> 01:20:12,080
in the employee handbook?

2004
01:20:12,080 --> 01:20:13,199
>> She has it.

2005
01:20:13,199 --> 01:20:16,800
>> I have it here.

2006
01:20:16,800 --> 01:20:19,040
>> Thank you. And if not, the other option

2007
01:20:19,040 --> 01:20:21,040
would be to have, you know, Ashley,

2008
01:20:21,040 --> 01:20:22,800
myself, and the attorney come back with

2009
01:20:22,800 --> 01:20:24,480
recommendations with each one of these.

2010
01:20:24,480 --> 01:20:27,040
So you guys have actual policies saying,

2011
01:20:27,040 --> 01:20:28,640
"Here's our current policy, and here's

2012
01:20:28,640 --> 01:20:31,040
our our staff recommendation." Again,

2013
01:20:31,040 --> 01:20:33,040
neither Ashley nor I created this

2014
01:20:33,040 --> 01:20:35,520
personnel handbook. Um, we have a new

2015
01:20:35,520 --> 01:20:37,600
attorney also reviewing. Again, this has

2016
01:20:37,600 --> 01:20:39,440
been revised and revised almost every

2017
01:20:39,440 --> 01:20:42,560
other year. Um, our hope is actually to,

2018
01:20:42,560 --> 01:20:44,239
you know, they've spent a great deal of

2019
01:20:44,239 --> 01:20:46,080
time going through the whole book, um,

2020
01:20:46,080 --> 01:20:48,239
to get this updated. So, annual updates

2021
01:20:48,239 --> 01:20:50,080
will be almost, you know, very quick

2022
01:20:50,080 --> 01:20:51,760
because they'll just be state and

2023
01:20:51,760 --> 01:20:54,159
federal kind of changes that we really

2024
01:20:54,159 --> 01:20:57,120
almost have to approve. Um, so I

2025
01:20:57,120 --> 01:20:59,199
understand this is a little bit more

2026
01:20:59,199 --> 01:21:01,440
time at this initial juncture. This

2027
01:21:01,440 --> 01:21:03,920
occurs almost at every job I go to, we

2028
01:21:03,920 --> 01:21:05,199
spend a little bit more time on the in

2029
01:21:05,199 --> 01:21:06,800
the front end, but then every year

2030
01:21:06,800 --> 01:21:08,560
afterwards, it's pretty quick because

2031
01:21:08,560 --> 01:21:10,719
it's just a state and federal changes.

2032
01:21:10,719 --> 01:21:13,256
>> Can you ask a quick question for me? Um,

2033
01:21:13,256 --> 01:21:14,960
[clears throat] for the staff that they

2034
01:21:14,960 --> 01:21:18,400
feel they're not uh able to change their

2035
01:21:18,400 --> 01:21:21,360
hours, can

2036
01:21:21,360 --> 01:21:26,239
this will open to like a lawsuit for us?

2037
01:21:26,239 --> 01:21:28,800
Like they feel that they're not

2038
01:21:28,800 --> 01:21:30,320
>> I I I think I understand what you're

2039
01:21:30,320 --> 01:21:31,280
saying. Yeah.

2040
01:21:31,280 --> 01:21:34,000
>> Um, with respect to like are you talking

2041
01:21:34,000 --> 01:21:35,600
about maybe like a discriminatory

2042
01:21:35,600 --> 01:21:36,880
practice

2043
01:21:36,880 --> 01:21:38,960
>> correct? Because they feel like how come

2044
01:21:38,960 --> 01:21:40,960
certain departments and they cannot

2045
01:21:40,960 --> 01:21:42,239
>> Yeah. [clears throat] That would that

2046
01:21:42,239 --> 01:21:44,159
would not fall under any kind of

2047
01:21:44,159 --> 01:21:47,120
unlawful discrimination um because it's

2048
01:21:47,120 --> 01:21:49,840
not targeted toward any protected class.

2049
01:21:49,840 --> 01:21:52,480
You can you can have different work

2050
01:21:52,480 --> 01:21:54,960
arrangements for different departments

2051
01:21:54,960 --> 01:21:56,719
because of the way those departments

2052
01:21:56,719 --> 01:21:58,320
operate. Just like in your collective

2053
01:21:58,320 --> 01:22:00,000
bargaining agreement, there were

2054
01:22:00,000 --> 01:22:01,760
different hours with respect to certain

2055
01:22:01,760 --> 01:22:04,719
public works employees versus ready to

2056
01:22:04,719 --> 01:22:06,719
bargain. That's that's how it's been

2057
01:22:06,719 --> 01:22:08,159
written in the book. I'm talking about

2058
01:22:08,159 --> 01:22:10,880
the employees that their hours are from

2059
01:22:10,880 --> 01:22:12,639
8 to 4:30.

2060
01:22:12,639 --> 01:22:14,880
>> That's what I'm talking about.

2061
01:22:14,880 --> 01:22:17,360
>> So, the employees that they supposed to

2062
01:22:17,360 --> 01:22:20,159
work from 8 to 4:30 that they come

2063
01:22:20,159 --> 01:22:22,239
earlier, they change their schedule.

2064
01:22:22,239 --> 01:22:22,800
>> Yeah.

2065
01:22:22,800 --> 01:22:25,040
>> The rest of employees are feeling

2066
01:22:25,040 --> 01:22:27,440
>> Yeah. As long as there's

2067
01:22:27,440 --> 01:22:31,440
a objective, not a a legal work related

2068
01:22:31,440 --> 01:22:35,040
reason to change those hours, the the

2069
01:22:35,040 --> 01:22:37,280
management is allowed that discretion to

2070
01:22:37,280 --> 01:22:40,080
be able to make those accommodations. So

2071
01:22:40,080 --> 01:22:42,880
if one employee gets their work hours

2072
01:22:42,880 --> 01:22:44,880
changed because of a work-related reason

2073
01:22:44,880 --> 01:22:47,760
for operations of the city, that's not

2074
01:22:47,760 --> 01:22:50,480
an illegal practice and that does not

2075
01:22:50,480 --> 01:22:53,199
subject the city to any kind of

2076
01:22:53,199 --> 01:22:55,280
discrimination liability.

2077
01:22:55,280 --> 01:22:55,920
>> I'm sorry.

2078
01:22:55,920 --> 01:22:57,040
>> Hold on. I have one more question on

2079
01:22:57,040 --> 01:22:58,000
that.

2080
01:22:58,000 --> 01:23:00,639
>> So, since the city have done a policy in

2081
01:23:00,639 --> 01:23:03,280
the past that work hours are from 8:00

2082
01:23:03,280 --> 01:23:05,440
to 4:30

2083
01:23:05,440 --> 01:23:09,920
and that group falls under those hours

2084
01:23:09,920 --> 01:23:11,760
since they're changing the time without

2085
01:23:11,760 --> 01:23:15,600
the council approval. Is that okay?

2086
01:23:15,600 --> 01:23:17,520
>> That wouldn't be illegal discrimination.

2087
01:23:17,520 --> 01:23:19,840
whether that's okay. It it sounds like

2088
01:23:19,840 --> 01:23:22,080
that there may be a practice of not

2089
01:23:22,080 --> 01:23:24,480
following the policy, which is why we're

2090
01:23:24,480 --> 01:23:26,400
bringing it to the attention. We want to

2091
01:23:26,400 --> 01:23:27,920
make sure that we're doing everything

2092
01:23:27,920 --> 01:23:30,400
now and and so that this administration

2093
01:23:30,400 --> 01:23:32,560
is now, you know, following the

2094
01:23:32,560 --> 01:23:35,040
direction of the city council. But would

2095
01:23:35,040 --> 01:23:37,360
that equate to illegal discrimination?

2096
01:23:37,360 --> 01:23:39,920
No. a a failure a simple failure to

2097
01:23:39,920 --> 01:23:42,560
follow the policy as long as it was for

2098
01:23:42,560 --> 01:23:45,440
valid work related operational reasons

2099
01:23:45,440 --> 01:23:47,760
would would not then you know subject

2100
01:23:47,760 --> 01:23:50,560
>> they're still failing the policy of not

2101
01:23:50,560 --> 01:23:52,080
following the hours

2102
01:23:52,080 --> 01:23:52,719
>> correct

2103
01:23:52,719 --> 01:23:54,387
>> yeah

2104
01:23:54,387 --> 01:23:55,520
[clears throat]

2105
01:23:55,520 --> 01:24:00,159
>> question do do we have any any instances

2106
01:24:00,159 --> 01:24:01,679
>> because I was just listening to what she

2107
01:24:01,679 --> 01:24:02,560
was saying where

2108
01:24:02,560 --> 01:24:04,880
>> a person would need to come in hours 8

2109
01:24:04,880 --> 01:24:06,960
to 4:30 they would need to come in at

2110
01:24:06,960 --> 01:24:09,360
7:00 clock because there's nothing going

2111
01:24:09,360 --> 01:24:13,199
on here at 7 a.m. Is there

2112
01:24:13,199 --> 01:24:15,040
>> Well,

2113
01:24:15,040 --> 01:24:18,000
the the only thing, you know, if there

2114
01:24:18,000 --> 01:24:20,639
is some type of

2115
01:24:20,639 --> 01:24:23,120
This speaks to me on two ways, right?

2116
01:24:23,120 --> 01:24:26,080
Either um out of the ordinary

2117
01:24:26,080 --> 01:24:28,239
circumstances where we would want to

2118
01:24:28,239 --> 01:24:30,880
alter everyone's schedule potentially.

2119
01:24:30,880 --> 01:24:33,199
Um it's not been typical for us even

2120
01:24:33,199 --> 01:24:34,960
when we're responding to kind of

2121
01:24:34,960 --> 01:24:37,120
emergency situations, but that might be

2122
01:24:37,120 --> 01:24:38,960
a point in time where we for a set

2123
01:24:38,960 --> 01:24:41,600
period of time alter schedules for

2124
01:24:41,600 --> 01:24:43,760
employees to say we really need you here

2125
01:24:43,760 --> 01:24:45,520
early. We're responding with public

2126
01:24:45,520 --> 01:24:47,440
works and public safety. Their schedules

2127
01:24:47,440 --> 01:24:50,080
are different than the city hall, you

2128
01:24:50,080 --> 01:24:53,280
know, rules and and time frames. We want

2129
01:24:53,280 --> 01:24:55,199
to make sure we're prepared before

2130
01:24:55,199 --> 01:24:56,960
people come in the door or whatever the

2131
01:24:56,960 --> 01:25:00,239
case is. Um, another instance may be

2132
01:25:00,239 --> 01:25:04,080
operational in um certain periods of

2133
01:25:04,080 --> 01:25:06,880
time uh in a quarter or a month where

2134
01:25:06,880 --> 01:25:10,560
there's a set um issue that needs to get

2135
01:25:10,560 --> 01:25:17,360
done. If there's um an overabundance of utility shut offs, for example, is

2136
01:25:17,360 --> 01:25:19,920
there a reason to come in when public

2137
01:25:19,920 --> 01:25:22,560
works is also there early and work

2138
01:25:22,560 --> 01:25:25,280
through some things, have a meeting um

2139
01:25:25,280 --> 01:25:27,040
walk through whatever that data and

2140
01:25:27,040 --> 01:25:29,760
information is um among staff before the

2141
01:25:29,760 --> 01:25:32,480
doors open to the public. It's just

2142
01:25:32,480 --> 01:25:34,239
>> our inspectors might be another one. So,

2143
01:25:34,239 --> 01:25:36,400
I mean there are different inspectors in

2144
01:25:36,400 --> 01:25:38,880
the building department. uh a lot of uh

2145
01:25:38,880 --> 01:25:41,360
the trades are working before 8:00 so

2146
01:25:41,360 --> 01:25:43,120
they might start at 7. So I mean there

2147
01:25:43,120 --> 01:25:44,480
are different examples that we could

2148
01:25:44,480 --> 01:25:47,520
give you.

2149
01:25:47,520 --> 01:25:49,920
>> Okay.

2150
01:25:49,920 --> 01:25:53,760
I was asking just out of curiosity

2151
01:25:53,760 --> 01:25:55,760
because I know

2152
01:25:55,760 --> 01:25:57,520
>> I mean I've been here for a little

2153
01:25:57,520 --> 01:25:59,360
while. I

2154
01:25:59,360 --> 01:26:02,639
>> uh I know some people get

2155
01:26:02,639 --> 01:26:05,120
kind of leniences that others don't. I

2156
01:26:05,120 --> 01:26:06,400
just want to make sure we're not

2157
01:26:06,400 --> 01:26:07,920
targeting anyone.

2158
01:26:07,920 --> 01:26:09,600
>> We always want to tie back. I mean, if

2159
01:26:09,600 --> 01:26:11,360
this is the policy and we continue to

2160
01:26:11,360 --> 01:26:14,239
keep it, it it should be for specific

2161
01:26:14,239 --> 01:26:16,239
job related reasons. It shouldn't just

2162
01:26:16,239 --> 01:26:18,560
be a regular schedule just because,

2163
01:26:18,560 --> 01:26:20,320
right? And we want to make sure that if

2164
01:26:20,320 --> 01:26:22,080
there's a business reason for our staff

2165
01:26:22,080 --> 01:26:25,120
to come in early, then it's allowed by

2166
01:26:25,120 --> 01:26:27,199
the current policy.

2167
01:26:27,199 --> 01:26:30,639
So, but if if um the kind of the will of

2168
01:26:30,639 --> 01:26:34,400
the council at this moment is to

2169
01:26:34,400 --> 01:26:39,040
you know return I did I hear any

2170
01:26:39,040 --> 01:26:41,760
consensus for whether we would like to

2171
01:26:41,760 --> 01:26:43,440
change this. We want us to come back

2172
01:26:43,440 --> 01:26:46,480
with some examples. What?

2173
01:26:46,480 --> 01:26:47,040
>> No.

2174
01:26:47,040 --> 01:26:48,639
>> Say you want this item

2175
01:26:48,639 --> 01:26:50,800
>> because I

2176
01:26:50,800 --> 01:26:53,520
based on I think I heard what the

2177
01:26:53,520 --> 01:26:55,040
attorney was saying. Some of this stuff

2178
01:26:55,040 --> 01:26:56,639
could have been done by decision

2179
01:26:56,639 --> 01:26:57,920
management

2180
01:26:57,920 --> 01:27:01,440
>> without council consent. So I'm kind of

2181
01:27:01,440 --> 01:27:03,600
confused on why all of this comes to the

2182
01:27:03,600 --> 01:27:07,840
council when uh

2183
01:27:07,840 --> 01:27:10,080
you know managers have to have some

2184
01:27:10,080 --> 01:27:12,320
coonies and make a decision that may not

2185
01:27:12,320 --> 01:27:16,239
be popular. Um, I do understand that the

2186
01:27:16,239 --> 01:27:18,159
structure of it needs to be approved by

2187
01:27:18,159 --> 01:27:20,480
the council, but shouldn't those

2188
01:27:20,480 --> 01:27:24,800
recommendations come to us, uh, what it

2189
01:27:24,800 --> 01:27:27,120
is and what you're proposing and then we

2190
01:27:27,120 --> 01:27:28,880
make a decision on what it's going to be

2191
01:27:28,880 --> 01:27:31,120
as opposed to

2192
01:27:31,120 --> 01:27:33,120
we're going through this back and forth

2193
01:27:33,120 --> 01:27:38,719
right now with uh, this I I mean in in

2194
01:27:38,719 --> 01:27:40,639
the world I worked in, that's the way it

2195
01:27:40,639 --> 01:27:42,560
was done. So, I'm trying to figure out

2196
01:27:42,560 --> 01:27:43,920
why is it

2197
01:27:43,920 --> 01:27:46,480
>> so different, you know, right now

2198
01:27:46,480 --> 01:27:48,400
>> the the actual employee [clears throat]

2199
01:27:48,400 --> 01:27:50,320
handbook is something that does have to

2200
01:27:50,320 --> 01:27:53,600
be approved by the city council as as

2201
01:27:53,600 --> 01:27:57,199
you you know recognized. Um, this was I

2202
01:27:57,199 --> 01:27:59,199
ensured that this topic was brought

2203
01:27:59,199 --> 01:28:01,120
forward to the city council today

2204
01:28:01,120 --> 01:28:02,800
because of our last discussion at the

2205
01:28:02,800 --> 01:28:05,840
work session because it was a topic that

2206
01:28:05,840 --> 01:28:07,760
I I thought was important to the city

2207
01:28:07,760 --> 01:28:10,080
council and and we wanted guidance

2208
01:28:10,080 --> 01:28:13,760
first. But if the guidance now is that

2209
01:28:13,760 --> 01:28:16,480
we'll propose clarifying language within

2210
01:28:16,480 --> 01:28:18,880
this pol, you know, within the handbook,

2211
01:28:18,880 --> 01:28:21,520
we we can do that as well. and and I'll

2212
01:28:21,520 --> 01:28:24,000
get the recommendation of the you know

2213
01:28:24,000 --> 01:28:25,760
administrator and the assistant

2214
01:28:25,760 --> 01:28:28,719
administrator in you know drafting a

2215
01:28:28,719 --> 01:28:30,239
policy for ultimate council

2216
01:28:30,239 --> 01:28:33,280
consideration but this this particular

2217
01:28:33,280 --> 01:28:36,159
uh section was brought forward by at my

2218
01:28:36,159 --> 01:28:38,400
request I ensured that the topics that

2219
01:28:38,400 --> 01:28:40,480
we discussed at the last at last work

2220
01:28:40,480 --> 01:28:42,560
session were brought brought forward

2221
01:28:42,560 --> 01:28:43,520
here today.

2222
01:28:43,520 --> 01:28:46,480
>> I think um I agree with alderman

2223
01:28:46,480 --> 01:28:49,600
Jefferson. I would uh you heard concerns

2224
01:28:49,600 --> 01:28:52,159
at the previous meeting. So I would have

2225
01:28:52,159 --> 01:28:54,080
thought that maybe based on what you

2226
01:28:54,080 --> 01:28:56,239
were hearing.

2227
01:28:56,239 --> 01:28:58,239
The administration could have come up

2228
01:28:58,239 --> 01:29:00,960
with a revised policy that addresses

2229
01:29:00,960 --> 01:29:03,440
address some of those concerns and maybe

2230
01:29:03,440 --> 01:29:05,440
take at least a first attempt at

2231
01:29:05,440 --> 01:29:08,400
rewriting the policy.

2232
01:29:08,400 --> 01:29:12,800
um bringing to us for for discussion and

2233
01:29:12,800 --> 01:29:16,159
comment and maybe tweaking it one way or

2234
01:29:16,159 --> 01:29:18,159
another. But

2235
01:29:18,159 --> 01:29:21,840
uh you know we're not here every day to

2236
01:29:21,840 --> 01:29:24,239
know how that city all the different

2237
01:29:24,239 --> 01:29:26,880
departments operate and what hours are

2238
01:29:26,880 --> 01:29:29,440
best for any of the certain departments.

2239
01:29:29,440 --> 01:29:31,120
I mean some of us probably know that

2240
01:29:31,120 --> 01:29:34,719
better than others. Um, but I believe

2241
01:29:34,719 --> 01:29:37,840
that the the employees that are here at

2242
01:29:37,840 --> 01:29:39,840
our front line,

2243
01:29:39,840 --> 01:29:42,719
um, representatives to

2244
01:29:42,719 --> 01:29:44,480
residents, whether it be at the window

2245
01:29:44,480 --> 01:29:47,360
or on the phone, should be here and

2246
01:29:47,360 --> 01:29:50,239
present during the hours that we're open

2247
01:29:50,239 --> 01:29:52,400
to provide those services. If you're

2248
01:29:52,400 --> 01:29:55,040
here at leave at 3:00, that's one less

2249
01:29:55,040 --> 01:29:57,360
person that could be at the window for

2250
01:29:57,360 --> 01:30:00,719
another hour and a half. Um,

2251
01:30:00,719 --> 01:30:03,440
but I just I just don't see it as a

2252
01:30:03,440 --> 01:30:04,960
council's

2253
01:30:04,960 --> 01:30:08,960
place to to basically come up with word

2254
01:30:08,960 --> 01:30:11,360
for word what this policy comes comes

2255
01:30:11,360 --> 01:30:13,600
out to be in the end cuz ultimately

2256
01:30:13,600 --> 01:30:14,960
there are going to be employees who are

2257
01:30:14,960 --> 01:30:17,120
not going to be happy with it cuz either

2258
01:30:17,120 --> 01:30:19,120
you're saying the ones that were able to

2259
01:30:19,120 --> 01:30:21,120
adjust their schedules are no longer

2260
01:30:21,120 --> 01:30:26,320
allowed to do it which may happen or I

2261
01:30:26,320 --> 01:30:29,199
mean the flip side is the people that

2262
01:30:29,199 --> 01:30:31,199
are saying that it's not fair that they

2263
01:30:31,199 --> 01:30:33,520
can't adjust their schedules, they're

2264
01:30:33,520 --> 01:30:34,880
still not going to be able to adjust it

2265
01:30:34,880 --> 01:30:36,960
because everyone can't leave at 3:00 or

2266
01:30:36,960 --> 01:30:38,560
3:30.

2267
01:30:38,560 --> 01:30:43,520
And and I really don't uh like that it

2268
01:30:43,520 --> 01:30:45,199
ultimately

2269
01:30:45,199 --> 01:30:49,600
will come down to council's decision

2270
01:30:49,600 --> 01:30:51,760
rather than department heads or managers

2271
01:30:51,760 --> 01:30:54,000
that manage manage these employees. and

2272
01:30:54,000 --> 01:30:56,080
they they

2273
01:30:56,080 --> 01:30:57,920
managers have a have to make hard

2274
01:30:57,920 --> 01:31:00,000
decisions and their employees are not

2275
01:31:00,000 --> 01:31:01,440
always going to like them. But I don't

2276
01:31:01,440 --> 01:31:03,360
really appreciate the fact that it's

2277
01:31:03,360 --> 01:31:06,000
going to come down to this was a council

2278
01:31:06,000 --> 01:31:08,800
decision and managers could throw up

2279
01:31:08,800 --> 01:31:10,480
their hands saying I had nothing to do

2280
01:31:10,480 --> 01:31:15,760
with it. This was a council. And that seems to happen a lot. And I I I

2281
01:31:15,760 --> 01:31:17,360
really think that a lot of the leg work

2282
01:31:17,360 --> 01:31:21,120
on a lot of this type of discussion on

2283
01:31:21,120 --> 01:31:24,560
policy is is really

2284
01:31:24,560 --> 01:31:28,800
should be done outside of of council's

2285
01:31:28,800 --> 01:31:31,679
presence. I I appreciate if you want us

2286
01:31:31,679 --> 01:31:33,600
involved and ultimately if you need us

2287
01:31:33,600 --> 01:31:36,000
to approve something, but bring us some

2288
01:31:36,000 --> 01:31:39,600
kind of uh rough draft of what you would

2289
01:31:39,600 --> 01:31:41,760
like us to read and we could start a

2290
01:31:41,760 --> 01:31:44,000
discussion based off of that. Not just I

2291
01:31:44,000 --> 01:31:46,880
mean clearly the the what's up there on

2292
01:31:46,880 --> 01:31:49,280
the screen is is

2293
01:31:49,280 --> 01:31:52,639
it's it's useless. It's it's it's filled

2294
01:31:52,639 --> 01:31:56,080
with loopholes and and

2295
01:31:56,080 --> 01:32:00,880
ambiguity and and no uh um detail. So

2296
01:32:00,880 --> 01:32:04,080
anyone could pick that apart. Um but

2297
01:32:04,080 --> 01:32:06,480
certainly I think that there would be

2298
01:32:06,480 --> 01:32:08,800
the ability from our managers and

2299
01:32:08,800 --> 01:32:11,679
administrators to come up with something

2300
01:32:11,679 --> 01:32:14,960
between that and where we ultimately

2301
01:32:14,960 --> 01:32:17,840
what we ultimately want to implement.

2302
01:32:17,840 --> 01:32:21,440
But um I think as a as a service as a

2303
01:32:21,440 --> 01:32:24,080
public service whether uh staff are

2304
01:32:24,080 --> 01:32:26,639
union or non-union the city should have

2305
01:32:26,639 --> 01:32:29,600
the ability to to change schedules based

2306
01:32:29,600 --> 01:32:32,960
on operations of the city. Is that not

2307
01:32:32,960 --> 01:32:36,080
allowed or is there anything in the CBA

2308
01:32:36,080 --> 01:32:38,560
that says that other than I understand

2309
01:32:38,560 --> 01:32:40,719
public emergencies, water man breaks,

2310
01:32:40,719 --> 01:32:43,120
everyone can't say sorry I can't come in

2311
01:32:43,120 --> 01:32:45,440
but I just look at things like where we

2312
01:32:45,440 --> 01:32:50,000
have a weekend event, city event and

2313
01:32:50,000 --> 01:32:52,639
everyone's schedule is Monday through

2314
01:32:52,639 --> 01:32:54,639
Friday. We don't have anybody working on

2315
01:32:54,639 --> 01:32:57,280
weekends. And if we call them in on a

2316
01:32:57,280 --> 01:32:58,639
scheduled event that we know about

2317
01:32:58,639 --> 01:33:00,719
months in advance,

2318
01:33:00,719 --> 01:33:02,960
it's either overtime

2319
01:33:02,960 --> 01:33:04,880
or you're relying on volunteers to do

2320
01:33:04,880 --> 01:33:07,760
it, which we shouldn't always have to. I

2321
01:33:07,760 --> 01:33:10,960
mean, it's great and appreciated, but um

2322
01:33:10,960 --> 01:33:12,320
again, the the [clears throat] ability

2323
01:33:12,320 --> 01:33:15,360
to adjust schedules based on operational

2324
01:33:15,360 --> 01:33:18,560
need, whether it's union or non-union,

2325
01:33:18,560 --> 01:33:20,880
should should be

2326
01:33:20,880 --> 01:33:23,600
the the discretion of the city.

2327
01:33:23,600 --> 01:33:26,639
>> So, um got a few things to unpack here.

2328
01:33:26,639 --> 01:33:28,400
So, with our union contracts, we would

2329
01:33:28,400 --> 01:33:30,080
have to negotiate that in our current

2330
01:33:30,080 --> 01:33:32,159
local 150 contract that has our public

2331
01:33:32,159 --> 01:33:33,679
works and some of the other employees

2332
01:33:33,679 --> 01:33:35,280
that we're talking about. We don't have

2333
01:33:35,280 --> 01:33:37,280
that flexibility. with our non-unions,

2334
01:33:37,280 --> 01:33:39,679
we do have that flexibility. We could

2335
01:33:39,679 --> 01:33:41,679
ask for that flexibility with our

2336
01:33:41,679 --> 01:33:44,800
upcoming negotiations. So, um it's not

2337
01:33:44,800 --> 01:33:46,400
to say that we can't get it, but that

2338
01:33:46,400 --> 01:33:49,520
would be something that we need to to to

2339
01:33:49,520 --> 01:33:53,840
negotiate with the union. Um our draft

2340
01:33:53,840 --> 01:33:55,760
policies happy to work. Uh, I think

2341
01:33:55,760 --> 01:33:58,159
where Ashley was coming was u our

2342
01:33:58,159 --> 01:34:00,719
current attorneys cost us $275 an hour.

2343
01:34:00,719 --> 01:34:03,280
And so to have her draft 10 policies,

2344
01:34:03,280 --> 01:34:06,880
even if one hour per policy could could

2345
01:34:06,880 --> 01:34:09,280
cost a big deal of money. So on this

2346
01:34:09,280 --> 01:34:11,920
particular policy, um, since there were

2347
01:34:11,920 --> 01:34:14,080
comments from council, she was hoping to

2348
01:34:14,080 --> 01:34:17,360
get some guidance. Um, again, happy to

2349
01:34:17,360 --> 01:34:20,560
have Ashley and myself again um, pull

2350
01:34:20,560 --> 01:34:22,800
other communities. I've helped write

2351
01:34:22,800 --> 01:34:25,120
three or four different um personnel

2352
01:34:25,120 --> 01:34:27,199
manuals for other municipalities in

2353
01:34:27,199 --> 01:34:29,760
Illinois. Um we can come back to to

2354
01:34:29,760 --> 01:34:32,080
council with that and then hand it over

2355
01:34:32,080 --> 01:34:34,239
to the attorney. We were just trying to

2356
01:34:34,239 --> 01:34:37,760
I guess wisely use the attorney's time.

2357
01:34:37,760 --> 01:34:40,800
Um, we can also draft policies that do

2358
01:34:40,800 --> 01:34:44,080
empower um the department directors, do

2359
01:34:44,080 --> 01:34:46,880
empower the supervisors and and empower

2360
01:34:46,880 --> 01:34:50,000
the uh management uh team, myself,

2361
01:34:50,000 --> 01:34:52,719
Ashley uh and others in the future. So,

2362
01:34:52,719 --> 01:34:54,639
if council just wants to make the policy

2363
01:34:54,639 --> 01:34:56,480
decisions, we're happy to bring policies

2364
01:34:56,480 --> 01:34:58,719
that would give us the ability to make

2365
01:34:58,719 --> 01:35:00,480
decisions so that it isn't just on

2366
01:35:00,480 --> 01:35:03,040
council. council can set the policy and

2367
01:35:03,040 --> 01:35:05,679
then we're happy to uh to play within

2368
01:35:05,679 --> 01:35:08,080
the parameters given.

2369
01:35:08,080 --> 01:35:10,080
>> Our finance director has been trying for

2370
01:35:10,080 --> 01:35:11,920
a while.

2371
01:35:11,920 --> 01:35:14,000
>> Thank you guys. [clears throat] Um I

2372
01:35:14,000 --> 01:35:15,360
want to address this because I feel a

2373
01:35:15,360 --> 01:35:16,639
lot of this is directed at my

2374
01:35:16,639 --> 01:35:21,040
department. Uh when I adjusted the hours

2375
01:35:21,040 --> 01:35:23,760
or or working hours for my department,

2376
01:35:23,760 --> 01:35:26,960
it was purely I guess selfish for my

2377
01:35:26,960 --> 01:35:30,000
reasons for my department. Um, I didn't

2378
01:35:30,000 --> 01:35:31,840
consider other employees, other

2379
01:35:31,840 --> 01:35:33,840
departments. What I looked at is how to

2380
01:35:33,840 --> 01:35:35,199
get the best performance for my

2381
01:35:35,199 --> 01:35:38,800
department. So, when you guys talk about

2382
01:35:38,800 --> 01:35:41,520
uh there's nothing that no work is done

2383
01:35:41,520 --> 01:35:43,760
between 7 and 8, well, there's there's

2384
01:35:43,760 --> 01:35:46,239
no customers at that point in time, but

2385
01:35:46,239 --> 01:35:49,760
my staff uh half my staff comes in at

2386
01:35:49,760 --> 01:35:52,719
7:00 to get a lot of work done. So

2387
01:35:52,719 --> 01:35:55,600
whether it's AP, payroll, utility

2388
01:35:55,600 --> 01:35:57,440
billing, preparing the shut offs, that's

2389
01:35:57,440 --> 01:36:00,880
unin uninterrupted time that they get to

2390
01:36:00,880 --> 01:36:02,320
perform their work that they won't have

2391
01:36:02,320 --> 01:36:04,400
the rest of the day because they have to

2392
01:36:04,400 --> 01:36:05,920
man the desk. Now I know there's other

2393
01:36:05,920 --> 01:36:08,320
departments within city hall that don't

2394
01:36:08,320 --> 01:36:11,679
have to man a desk, but uh my department

2395
01:36:11,679 --> 01:36:14,000
has a lot and there's four people to

2396
01:36:14,000 --> 01:36:15,840
juggle those things, but it's an

2397
01:36:15,840 --> 01:36:17,120
interruption every day. I don't know if

2398
01:36:17,120 --> 01:36:19,040
you ever tried to work on something that

2399
01:36:19,040 --> 01:36:21,120
takes concentration, but if you have to

2400
01:36:21,120 --> 01:36:23,840
get up and stop every 5 minutes to go

2401
01:36:23,840 --> 01:36:25,760
answer a customer thing, it's very

2402
01:36:25,760 --> 01:36:27,520
difficult to do. So, they appreciate

2403
01:36:27,520 --> 01:36:30,000
that time where there's no customer

2404
01:36:30,000 --> 01:36:32,480
service. Now, I I told my staff to do

2405
01:36:32,480 --> 01:36:34,480
this. We have to maintain the city's

2406
01:36:34,480 --> 01:36:37,120
hours because city council set the hours

2407
01:36:37,120 --> 01:36:39,199
for city hall. So, we have to maintain

2408
01:36:39,199 --> 01:36:43,040
that. So, uh there is a full staff from

2409
01:36:43,040 --> 01:36:46,880
8 to 3:30. So, we do have that one hour

2410
01:36:46,880 --> 01:36:50,400
um that is only half staff. It's at the

2411
01:36:50,400 --> 01:36:52,800
uh end of the day. However, I told him I

2412
01:36:52,800 --> 01:36:54,880
said, "Look, when we have the the bill

2413
01:36:54,880 --> 01:36:57,600
pay periods, when that closes out,

2414
01:36:57,600 --> 01:36:59,760
everybody comes in to pay. So, on those

2415
01:36:59,760 --> 01:37:01,920
days that people are coming in to pay,

2416
01:37:01,920 --> 01:37:03,920
there is no early shift. Everybody works

2417
01:37:03,920 --> 01:37:06,719
from 8 to 4:30 on those days because we

2418
01:37:06,719 --> 01:37:09,040
need that time because everybody comes

2419
01:37:09,040 --> 01:37:11,520
in at the end of the hour. So again,

2420
01:37:11,520 --> 01:37:14,880
this is all designed to make my

2421
01:37:14,880 --> 01:37:17,440
department work the most efficient. So I

2422
01:37:17,440 --> 01:37:19,440
they come in early to get their work

2423
01:37:19,440 --> 01:37:21,760
done uninterrupted and on the days

2424
01:37:21,760 --> 01:37:23,840
that's required for customer service,

2425
01:37:23,840 --> 01:37:25,840
they stay late. They do not come in

2426
01:37:25,840 --> 01:37:28,080
early on those days so they can uh

2427
01:37:28,080 --> 01:37:30,239
answer the stuff because there are long

2428
01:37:30,239 --> 01:37:32,159
lines out there. We have all our windows

2429
01:37:32,159 --> 01:37:34,639
going. I mean that's the whole point. So

2430
01:37:34,639 --> 01:37:36,639
the idea is to make sure that they're

2431
01:37:36,639 --> 01:37:38,960
we're operating. This is this is my

2432
01:37:38,960 --> 01:37:41,007
suggestion, my design. It

2433
01:37:41,007 --> 01:37:42,880
[clears throat] was not because of the

2434
01:37:42,880 --> 01:37:45,520
employees wanted this. I did this to get

2435
01:37:45,520 --> 01:37:47,840
the most work out of them. So that was

2436
01:37:47,840 --> 01:37:49,280
the decision. So if I did something

2437
01:37:49,280 --> 01:37:51,600
wrong, let me know. But I think I'm

2438
01:37:51,600 --> 01:37:54,639
running the department very efficiently

2439
01:37:54,639 --> 01:37:57,920
to get the most for the city. That's the

2440
01:37:57,920 --> 01:37:58,960
whole purpose for that.

2441
01:37:58,960 --> 01:38:00,320
>> Thanks for explaining. But it wasn't

2442
01:38:00,320 --> 01:38:02,560
directed to you personally or to your

2443
01:38:02,560 --> 01:38:05,520
staff or any looking. But with that

2444
01:38:05,520 --> 01:38:09,199
said, since your staff has to do minutes

2445
01:38:09,199 --> 01:38:11,280
and that means a lot of concentration,

2446
01:38:11,280 --> 01:38:13,600
especially taking executive session,

2447
01:38:13,600 --> 01:38:15,840
listening to all these, it's hard,

2448
01:38:15,840 --> 01:38:17,840
especially getting up. Maybe your staff

2449
01:38:17,840 --> 01:38:19,920
can do the same thing, rotate, some of

2450
01:38:19,920 --> 01:38:23,840
them will come at 7:00 till 3:30 and

2451
01:38:23,840 --> 01:38:25,520
some, as long you have someone there

2452
01:38:25,520 --> 01:38:28,560
till 4:30 to answer the phones and the

2453
01:38:28,560 --> 01:38:32,080
door. So, I think it's only fair for

2454
01:38:32,080 --> 01:38:33,840
everybody. If uh this is your department

2455
01:38:33,840 --> 01:38:35,840
and this is one employee would like to

2456
01:38:35,840 --> 01:38:38,719
do the minutes before all the

2457
01:38:38,719 --> 01:38:42,310
interruption.

2458
01:38:42,320 --> 01:38:44,080
Okay. Does anybody on city council have

2459
01:38:44,080 --> 01:38:48,000
a problem with staff putting together

2460
01:38:48,000 --> 01:38:50,080
uh recommendations that were brought up

2461
01:38:50,080 --> 01:38:52,880
tonight for review for city from city

2462
01:38:52,880 --> 01:38:55,600
council at a future work session? To my

2463
01:38:55,600 --> 01:38:57,440
left. Anybody?

2464
01:38:57,440 --> 01:38:57,840
>> No.

2465
01:38:57,840 --> 01:39:00,000
>> To my right?

2466
01:39:00,000 --> 01:39:00,320
>> No.

2467
01:39:00,320 --> 01:39:01,360
>> Okay. So Blaine.

2468
01:39:01,360 --> 01:39:03,600
>> Okay. You have your direction. Unless

2469
01:39:03,600 --> 01:39:04,320
you have your direction.

2470
01:39:04,320 --> 01:39:06,080
>> Thank you all of you.

2471
01:39:06,080 --> 01:39:09,679
>> All right. Bring something up.

2472
01:39:09,679 --> 01:39:11,280
>> Thank you for coming today because it's

2473
01:39:11,280 --> 01:39:13,840
always easier to see talk in person.

2474
01:39:13,840 --> 01:39:17,910
>> Thank you.

2475
01:39:17,920 --> 01:39:22,080
» Okay. Uh next item for

2476
01:39:22,080 --> 01:39:24,159
discussion. Blame.

2477
01:39:24,159 --> 01:39:25,600
>> I'm going to come up to the podium as

2478
01:39:25,600 --> 01:39:39,830
well.

2479
01:39:39,840 --> 01:40:05,990
Thank you.

2480
01:40:06,000 --> 01:40:08,320
» All right. As I think Ashley's passing

2481
01:40:08,320 --> 01:40:10,000
all those, I have one. So,

2482
01:40:10,000 --> 01:40:11,360
>> take

2483
01:40:11,360 --> 01:40:17,119
>> um Yeah. So, um our intern is going to

2484
01:40:17,119 --> 01:40:19,119
be talking about the specific uh

2485
01:40:19,119 --> 01:40:21,520
compensation components, but uh for this

2486
01:40:21,520 --> 01:40:24,480
overall discussion um I do feel a few

2487
01:40:24,480 --> 01:40:27,280
things are kind of intertwined. So I

2488
01:40:27,280 --> 01:40:30,639
wanted to uh kind of uh go through a few

2489
01:40:30,639 --> 01:40:33,040
slides for us to have this kind of

2490
01:40:33,040 --> 01:40:37,360
context and then um I I will uh be

2491
01:40:37,360 --> 01:40:40,080
introducing our intern who used the data

2492
01:40:40,080 --> 01:40:42,480
that uh our administrative assistant uh

2493
01:40:42,480 --> 01:40:44,560
Marbel put together and then our intern

2494
01:40:44,560 --> 01:40:47,119
then contacted other municipalities and

2495
01:40:47,119 --> 01:40:49,840
used other resources. Uh I know the IML

2496
01:40:49,840 --> 01:40:52,560
has a tool and uh um there are a few

2497
01:40:52,560 --> 01:40:55,280
other uh tools that allow us to get some

2498
01:40:55,280 --> 01:40:57,920
of the uh the data for our elected

2499
01:40:57,920 --> 01:41:01,440
official positions. So [clears throat]

2500
01:41:01,440 --> 01:41:04,159
why uh is this discussion occurring?

2501
01:41:04,159 --> 01:41:07,360
Again, um um I'm I'm going to be talking

2502
01:41:07,360 --> 01:41:09,760
about the schedule and our current

2503
01:41:09,760 --> 01:41:11,280
positions

2504
01:41:11,280 --> 01:41:13,679
for elected positions are tied into per

2505
01:41:13,679 --> 01:41:16,639
meeting compared to a compensation that

2506
01:41:16,639 --> 01:41:19,040
is set monthly or kind of an annual

2507
01:41:19,040 --> 01:41:21,119
compensation.

2508
01:41:21,119 --> 01:41:21,920
Excuse me.

2509
01:41:21,920 --> 01:41:22,880
>> Bless you.

2510
01:41:22,880 --> 01:41:25,760
>> Thank you. Um so, um through my few

2511
01:41:25,760 --> 01:41:26,719
slides, I'm going to be talking about

2512
01:41:26,719 --> 01:41:28,480
the meeting schedule, the open meetings

2513
01:41:28,480 --> 01:41:32,000
act requirement compensation. Again I

2514
01:41:32,000 --> 01:41:34,080
feel that these are these issues are

2515
01:41:34,080 --> 01:41:37,040
intertwined and do uh affect the other.

2516
01:41:37,040 --> 01:41:38,960
Um so when we look at our current

2517
01:41:38,960 --> 01:41:41,840
meeting schedule um we have you know

2518
01:41:41,840 --> 01:41:43,760
weeks one through four potentially a

2519
01:41:43,760 --> 01:41:46,080
week five depending on on the month we

2520
01:41:46,080 --> 01:41:48,159
have council meeting work session

2521
01:41:48,159 --> 01:41:50,320
meeting a work session and potentially

2522
01:41:50,320 --> 01:41:52,159
an additional work session or a special

2523
01:41:52,159 --> 01:41:54,800
meeting. So typically um there's four

2524
01:41:54,800 --> 01:41:59,360
regular meetings. Um sometimes there's a

2525
01:41:59,360 --> 01:42:02,320
um what I'll be proposing um um for

2526
01:42:02,320 --> 01:42:05,199
council's consideration in the future is

2527
01:42:05,199 --> 01:42:07,360
again when we're we're in the context of

2528
01:42:07,360 --> 01:42:09,760
compensation is breaking away from a

2529
01:42:09,760 --> 01:42:12,639
model that is per meeting but looking at

2530
01:42:12,639 --> 01:42:16,560
a monthly stipen model. Um again with an

2531
01:42:16,560 --> 01:42:18,960
updated schedule. Uh, and I'll note here

2532
01:42:18,960 --> 01:42:20,800
staff is proposing to delay the

2533
01:42:20,800 --> 01:42:22,719
implementation of changing the schedule

2534
01:42:22,719 --> 01:42:26,880
all the way until uh uh May 1st of 2029.

2535
01:42:26,880 --> 01:42:30,400
So it would not impact so um our current

2536
01:42:30,400 --> 01:42:32,639
elected officials that still have two

2537
01:42:32,639 --> 01:42:34,880
and a half years left because if we

2538
01:42:34,880 --> 01:42:36,880
reduced the number of meetings and

2539
01:42:36,880 --> 01:42:38,880
they're paid per meeting, there would

2540
01:42:38,880 --> 01:42:40,800
actually be a reduction if we

2541
01:42:40,800 --> 01:42:43,440
implemented that sooner. So with the

2542
01:42:43,440 --> 01:42:45,440
proposed schedule, uh what I'll be

2543
01:42:45,440 --> 01:42:48,639
looking at uh is a schedule of a council

2544
01:42:48,639 --> 01:42:50,159
meeting, a work session, a council

2545
01:42:50,159 --> 01:42:52,639
meeting, and then reserving. So we would

2546
01:42:52,639 --> 01:42:54,480
not be filling that fourth week or that

2547
01:42:54,480 --> 01:42:56,960
as needed, but those could potentially

2548
01:42:56,960 --> 01:43:00,159
still uh occur. Uh again some of the

2549
01:43:00,159 --> 01:43:03,280
benefits um for having a regular three

2550
01:43:03,280 --> 01:43:04,719
meeting per month compared to a four

2551
01:43:04,719 --> 01:43:06,639
meeting would be more implementation

2552
01:43:06,639 --> 01:43:10,560
time more focused discussions um uh a

2553
01:43:10,560 --> 01:43:12,880
reduction in redundancy and greater

2554
01:43:12,880 --> 01:43:15,440
staff efficiency get on the staff

2555
01:43:15,440 --> 01:43:18,000
efficiency and productivity here. So

2556
01:43:18,000 --> 01:43:20,000
currently what staff is doing for our

2557
01:43:20,000 --> 01:43:22,400
meetings are prep uh preparation for a

2558
01:43:22,400 --> 01:43:24,080
meeting a meeting preparation for a

2559
01:43:24,080 --> 01:43:25,920
meeting preparation you know so we got

2560
01:43:25,920 --> 01:43:27,520
meeting preparation meeting preparation

2561
01:43:27,520 --> 01:43:30,880
there's this schedule um that kind of uh

2562
01:43:30,880 --> 01:43:32,880
hamster wheel that what we're doing the

2563
01:43:32,880 --> 01:43:35,280
proposed is preparation meeting

2564
01:43:35,280 --> 01:43:37,331
implementation meeting completion

2565
01:43:37,331 --> 01:43:38,719
[snorts] and then we start that cycle

2566
01:43:38,719 --> 01:43:40,960
over again so what's the key difference

2567
01:43:40,960 --> 01:43:43,119
again it's more time implementing what

2568
01:43:43,119 --> 01:43:45,199
council's direction is and less time

2569
01:43:45,199 --> 01:43:47,119
preparing for reoccurring meetings

2570
01:43:47,119 --> 01:43:50,719
Sorry, sorry to interrupt. Um,

2571
01:43:50,719 --> 01:43:52,880
>> this information regarding uh meeting

2572
01:43:52,880 --> 01:43:54,880
schedule and and so forth, what you're

2573
01:43:54,880 --> 01:43:56,639
going over now, was that in our packet

2574
01:43:56,639 --> 01:43:58,239
provided on Friday?

2575
01:43:58,239 --> 01:44:00,320
>> No. So, this was the stuff that I listed

2576
01:44:00,320 --> 01:44:02,080
in our packet saying that if time

2577
01:44:02,080 --> 01:44:03,600
permits, I'm going to be talking about

2578
01:44:03,600 --> 01:44:04,800
the scheduling. So,

2579
01:44:04,800 --> 01:44:06,560
>> what we were handed just now,

2580
01:44:06,560 --> 01:44:08,800
>> correct? And and again, I'm going over

2581
01:44:08,800 --> 01:44:11,440
this for context. the information that

2582
01:44:11,440 --> 01:44:14,639
was emailed to uh council over the

2583
01:44:14,639 --> 01:44:16,639
weekend is regarding the compensation,

2584
01:44:16,639 --> 01:44:17,040
right?

2585
01:44:17,040 --> 01:44:19,840
>> But if we don't have, I guess, a context

2586
01:44:19,840 --> 01:44:23,040
of potentially thinking about the

2587
01:44:23,040 --> 01:44:26,480
scheduling of of of a change in

2588
01:44:26,480 --> 01:44:29,040
schedule, that could influence uh

2589
01:44:29,040 --> 01:44:31,440
council's discussion regarding uh the

2590
01:44:31,440 --> 01:44:33,119
compensation.

2591
01:44:33,119 --> 01:44:35,600
>> Well, I I understand that. Why Why

2592
01:44:35,600 --> 01:44:37,119
couldn't we have gotten this on Friday

2593
01:44:37,119 --> 01:44:37,679
as well?

2594
01:44:37,679 --> 01:44:40,719
>> I created this two hours ago.

2595
01:44:40,719 --> 01:44:43,520
So, I couldn't provide it to you um on

2596
01:44:43,520 --> 01:44:46,560
Friday, Saturday, or Sunday. Um I've

2597
01:44:46,560 --> 01:44:51,760
been working through um our process to see I also had a conversation this

2598
01:44:51,760 --> 01:44:53,760
afternoon with uh with the clerk to see

2599
01:44:53,760 --> 01:44:57,600
if even reducing a uh schedule would be

2600
01:44:57,600 --> 01:45:00,639
uh feasible or practical. Um and again,

2601
01:45:00,639 --> 01:45:02,320
we have all the way until the end of

2602
01:45:02,320 --> 01:45:04,719
October, October 28th, as I'll be noting

2603
01:45:04,719 --> 01:45:07,760
here in in a moment with a a time frame.

2604
01:45:07,760 --> 01:45:10,239
So by having this at tonight's meeting,

2605
01:45:10,239 --> 01:45:12,800
we have uh about two full months to have

2606
01:45:12,800 --> 01:45:13,920
the discussion.

2607
01:45:13,920 --> 01:45:16,080
>> So we had like a year we've been asking

2608
01:45:16,080 --> 01:45:18,857
for this to be on discussion.

2609
01:45:18,857 --> 01:45:19,520
[clears throat]

2610
01:45:19,520 --> 01:45:24,320
And I agree with Mark and Tina was a big

2611
01:45:24,320 --> 01:45:26,880
vocal about stuff where it's handed to

2612
01:45:26,880 --> 01:45:29,600
us right at last minute in the meeting.

2613
01:45:29,600 --> 01:45:31,600
We don't get the chance to review it.

2614
01:45:31,600 --> 01:45:32,000
>> Sure.

2615
01:45:32,000 --> 01:45:34,000
>> You know, it's already 8:45.

2616
01:45:34,000 --> 01:45:34,400
>> Yep.

2617
01:45:34,400 --> 01:45:36,239
>> So that mean we got to rush through all

2618
01:45:36,239 --> 01:45:39,600
this. We have two staff member here that

2619
01:45:39,600 --> 01:45:41,280
I don't know if our finance has anything

2620
01:45:41,280 --> 01:45:43,440
on his agenda for tonight. He'll be

2621
01:45:43,440 --> 01:45:46,239
sitting through this. Our our other

2622
01:45:46,239 --> 01:45:48,239
director will be sitting here through

2623
01:45:48,239 --> 01:45:50,080
all these discussions so he can do one

2624
01:45:50,080 --> 01:45:52,159
report and that's how I feel. It's

2625
01:45:52,159 --> 01:45:53,920
always time crush time crush and we have

2626
01:45:53,920 --> 01:45:55,360
to make a fast decision. We'll be

2627
01:45:55,360 --> 01:45:56,880
waiting for this for a year.

2628
01:45:56,880 --> 01:45:58,800
>> Yeah. So tonight there isn't a decision

2629
01:45:58,800 --> 01:46:02,400
on this. This is a discussion. Um and so

2630
01:46:02,400 --> 01:46:04,159
um I wanted to present this so that

2631
01:46:04,159 --> 01:46:06,400
council would have again up to 60 days

2632
01:46:06,400 --> 01:46:10,960
to uh discuss this particular uh uh

2633
01:46:10,960 --> 01:46:13,679
portion. [clears throat] Uh again, I'm

2634
01:46:13,679 --> 01:46:17,199
not expecting council to uh there's no

2635
01:46:17,199 --> 01:46:20,080
vote. Um, there is several other

2636
01:46:20,080 --> 01:46:22,480
meetings between now and when a decision

2637
01:46:22,480 --> 01:46:25,119
needs to be made, but if there was never

2638
01:46:25,119 --> 01:46:27,280
a conversation or thought or even

2639
01:46:27,280 --> 01:46:29,199
discussion with council about adjusting

2640
01:46:29,199 --> 01:46:31,600
the time schedule, I think council would

2641
01:46:31,600 --> 01:46:35,280
be missing an opportunity. I I I

2642
01:46:35,280 --> 01:46:37,040
have a lot of concern going from two

2643
01:46:37,040 --> 01:46:39,920
work sessions to one just due to the

2644
01:46:39,920 --> 01:46:43,360
fact that our work sessions

2645
01:46:43,360 --> 01:46:46,000
run so long and I don't know how we

2646
01:46:46,000 --> 01:46:47,840
could accomplish what we do in two work

2647
01:46:47,840 --> 01:46:50,800
sessions in one. I know you have the

2648
01:46:50,800 --> 01:46:52,960
preparation current and proposed, but if

2649
01:46:52,960 --> 01:46:56,159
you're proposing if you're preparing for

2650
01:46:56,159 --> 01:46:59,520
the amount of

2651
01:46:59,520 --> 01:47:02,639
um items that would have showed up in

2652
01:47:02,639 --> 01:47:05,119
two meetings and putting them in one

2653
01:47:05,119 --> 01:47:08,400
meeting, then that preparation time for

2654
01:47:08,400 --> 01:47:10,800
one meeting is going to take twice as

2655
01:47:10,800 --> 01:47:12,800
long.

2656
01:47:12,800 --> 01:47:14,880
And you know what I'm saying? You're not

2657
01:47:14,880 --> 01:47:17,199
just simply getting rid of a meeting and

2658
01:47:17,199 --> 01:47:18,719
everything that's prepared for it.

2659
01:47:18,719 --> 01:47:21,520
you're going to have to squeeze

2660
01:47:21,520 --> 01:47:25,119
the the items that would have been more

2661
01:47:25,119 --> 01:47:30,000
um um more would have made more sense to

2662
01:47:30,000 --> 01:47:31,920
have in a second meeting. Now you're

2663
01:47:31,920 --> 01:47:34,239
going to put them in in one meeting and

2664
01:47:34,239 --> 01:47:35,760
some of our meetings we don't get out of

2665
01:47:35,760 --> 01:47:40,000
here already till 11 12:00. I I have a

2666
01:47:40,000 --> 01:47:41,679
hard time seeing

2667
01:47:41,679 --> 01:47:42,960
>> Yeah. that we're going to be able to

2668
01:47:42,960 --> 01:47:44,880
accomplish the same amount of work in

2669
01:47:44,880 --> 01:47:47,760
one meeting that we do now in two

2670
01:47:47,760 --> 01:47:49,920
especially, you know, we're expecting a

2671
01:47:49,920 --> 01:47:51,280
lot of growth. We're seeing it

2672
01:47:51,280 --> 01:47:52,960
happening. We're going to that means

2673
01:47:52,960 --> 01:47:56,639
more um projects going to come in for

2674
01:47:56,639 --> 01:47:58,719
approval hopefully. Hopefully more

2675
01:47:58,719 --> 01:48:00,880
developers are going to come in for

2676
01:48:00,880 --> 01:48:03,040
discussions with council and feedback

2677
01:48:03,040 --> 01:48:06,719
for for development. I mean, it's it's I

2678
01:48:06,719 --> 01:48:09,119
don't see the workload going down. I see

2679
01:48:09,119 --> 01:48:10,560
it increasing.

2680
01:48:10,560 --> 01:48:14,159
>> So, I I don't really I [snorts] don't

2681
01:48:14,159 --> 01:48:17,679
really feel that there's logically in

2682
01:48:17,679 --> 01:48:20,800
real life that two meetings shrunk down

2683
01:48:20,800 --> 01:48:23,040
to one,

2684
01:48:23,040 --> 01:48:25,520
but in the same amount of time as as one

2685
01:48:25,520 --> 01:48:27,679
of those two meetings, how it's possible

2686
01:48:27,679 --> 01:48:29,040
to accomplish everything.

2687
01:48:29,040 --> 01:48:31,280
>> Sure. So, uh, other communities like

2688
01:48:31,280 --> 01:48:32,719
where I came from in Neapville actually

2689
01:48:32,719 --> 01:48:35,040
only have two meetings, not not what I'm

2690
01:48:35,040 --> 01:48:35,600
proposing.

2691
01:48:35,600 --> 01:48:37,679
>> That's fine. I I to be honest, I don't

2692
01:48:37,679 --> 01:48:40,159
care what anyone else does. I see what

2693
01:48:40,159 --> 01:48:41,920
happens here in Crest Hill. Great.

2694
01:48:41,920 --> 01:48:43,760
>> We have two work sessions a month.

2695
01:48:43,760 --> 01:48:45,520
>> Yep.

2696
01:48:45,520 --> 01:48:47,760
>> Are they ever an hour or less? Very

2697
01:48:47,760 --> 01:48:51,119
rarely. Are they Are they ever 2 3 4

2698
01:48:51,119 --> 01:48:55,600
hours? Quite often. So h unless we're

2699
01:48:55,600 --> 01:48:58,960
going to eliminate some of the steps and

2700
01:48:58,960 --> 01:49:00,320
some of the things that are coming to

2701
01:49:00,320 --> 01:49:02,560
council and council just won't be

2702
01:49:02,560 --> 01:49:05,600
involved in them, I don't see how

2703
01:49:05,600 --> 01:49:08,639
logistically timewise those the same

2704
01:49:08,639 --> 01:49:10,560
amount of work, the same things that

2705
01:49:10,560 --> 01:49:12,639
we're accomplishing now in two meetings

2706
01:49:12,639 --> 01:49:13,760
will happen in one.

2707
01:49:13,760 --> 01:49:15,840
>> I actually think we'll get more done. So

2708
01:49:15,840 --> 01:49:19,760
between now and 2029 we will have um

2709
01:49:19,760 --> 01:49:21,840
basically a cadence so that the meeting

2710
01:49:21,840 --> 01:49:23,679
schedules and the meeting agendas won't

2711
01:49:23,679 --> 01:49:26,320
be fluctuating. So instead of having

2712
01:49:26,320 --> 01:49:28,320
three items and then 10 or 12 the next

2713
01:49:28,320 --> 01:49:30,159
and then four items and then you know

2714
01:49:30,159 --> 01:49:33,040
kind of that that uh uneven pattern it

2715
01:49:33,040 --> 01:49:36,400
would be set across uh the the table. Uh

2716
01:49:36,400 --> 01:49:39,600
again looking at um this being a few

2717
01:49:39,600 --> 01:49:41,840
years out, this allows us to address

2718
01:49:41,840 --> 01:49:44,239
what are those annual contracts to be

2719
01:49:44,239 --> 01:49:46,239
multi-year contracts so that council is

2720
01:49:46,239 --> 01:49:48,560
addressing the policies on items that

2721
01:49:48,560 --> 01:49:50,320
are good for two or three years instead

2722
01:49:50,320 --> 01:49:52,239
of bringing things back every year for

2723
01:49:52,239 --> 01:49:53,760
just one item.

2724
01:49:53,760 --> 01:49:55,840
So I think the the amount of the work

2725
01:49:55,840 --> 01:49:59,280
you're spec referring to as contracts

2726
01:49:59,280 --> 01:50:01,760
that are one year or two or three year I

2727
01:50:01,760 --> 01:50:05,760
think that's that's um that's [snorts]

2728
01:50:05,760 --> 01:50:09,199
it's about 30% of council's uh annual

2729
01:50:09,199 --> 01:50:12,239
work is items that could be multi-year

2730
01:50:12,239 --> 01:50:17,840
contracts that we've been addressing on uh and an annual basis. So

2731
01:50:17,840 --> 01:50:19,600
>> how much time does it actually take to

2732
01:50:19,600 --> 01:50:23,119
discuss those things versus

2733
01:50:23,119 --> 01:50:26,239
plan unit development that comes in. Um,

2734
01:50:26,239 --> 01:50:29,440
>> you know, there's just so many so many

2735
01:50:29,440 --> 01:50:32,000
examples of of things that come to the

2736
01:50:32,000 --> 01:50:34,560
city that ultimately come before council

2737
01:50:34,560 --> 01:50:37,840
in two meetings. Unless there's going to

2738
01:50:37,840 --> 01:50:39,840
be a different way of handling a lot of

2739
01:50:39,840 --> 01:50:41,920
the a lot of those things that they

2740
01:50:41,920 --> 01:50:44,719
don't come to the council, I don't I I

2741
01:50:44,719 --> 01:50:46,639
just have a hard time seeing two

2742
01:50:46,639 --> 01:50:49,199
meetings getting shrunk into one. I

2743
01:50:49,199 --> 01:50:50,639
don't know if am I the only one that's

2744
01:50:50,639 --> 01:50:50,960
thinking

2745
01:50:50,960 --> 01:50:52,560
>> No, I agree with you.

2746
01:50:52,560 --> 01:50:54,719
>> Well, I mean, on the surface that I I I

2747
01:50:54,719 --> 01:50:56,320
agree with you, but I'd also like to

2748
01:50:56,320 --> 01:50:58,080
hear what he has to present because if

2749
01:50:58,080 --> 01:51:00,560
we can become more efficient, I think

2750
01:51:00,560 --> 01:51:04,159
that's a win-win for everybody. [snorts]

2751
01:51:04,159 --> 01:51:06,639
>> I'm happy to to conclude. I just have a

2752
01:51:06,639 --> 01:51:08,960
few more slides and uh then we'll be

2753
01:51:08,960 --> 01:51:10,719
getting into the conversation for the

2754
01:51:10,719 --> 01:51:12,560
compensation. And if council does not

2755
01:51:12,560 --> 01:51:15,760
want to uh proceed looking at a an

2756
01:51:15,760 --> 01:51:17,600
adjustment in schedule, that is

2757
01:51:17,600 --> 01:51:20,800
council's uh you know choice. For me, I

2758
01:51:20,800 --> 01:51:22,960
do feel it's part of my responsibility

2759
01:51:22,960 --> 01:51:25,520
to share with council my recommendation.

2760
01:51:25,520 --> 01:51:28,080
And I do feel that uh we're not being as

2761
01:51:28,080 --> 01:51:31,760
efficient as we can be and uh again, you

2762
01:51:31,760 --> 01:51:32,880
know, the staff time and the

2763
01:51:32,880 --> 01:51:35,920
productivity uh I do think can be with a

2764
01:51:35,920 --> 01:51:37,760
modified schedule. again, not dropping

2765
01:51:37,760 --> 01:51:40,080
down to two that other communities have,

2766
01:51:40,080 --> 01:51:43,679
but since our history has uh uh really

2767
01:51:43,679 --> 01:51:46,480
locked us in since 1960 to a four to

2768
01:51:46,480 --> 01:51:48,719
five meeting schedule, um I know that

2769
01:51:48,719 --> 01:51:51,679
this is going to be a change. Um but if

2770
01:51:51,679 --> 01:51:52,800
we don't start to have this

2771
01:51:52,800 --> 01:51:54,480
conversation, at least tonight, it's

2772
01:51:54,480 --> 01:51:55,760
going to be too late and then it's two

2773
01:51:55,760 --> 01:51:57,440
years and then it's another and so it's

2774
01:51:57,440 --> 01:52:01,360
really looking at four years from this period of time. And so that's why I

2775
01:52:01,360 --> 01:52:03,599
felt again even just a few hours ago

2776
01:52:03,599 --> 01:52:06,960
before um to add this item for tonight's

2777
01:52:06,960 --> 01:52:09,599
discussion. Uh again, time and staff

2778
01:52:09,599 --> 01:52:11,920
productivity is the item that I I was uh

2779
01:52:11,920 --> 01:52:13,520
suggesting and again I see the key

2780
01:52:13,520 --> 01:52:15,199
difference being more time actually

2781
01:52:15,199 --> 01:52:18,239
implementing what council uh directs uh

2782
01:52:18,239 --> 01:52:21,280
instead of preparing for re meetings. Um

2783
01:52:21,280 --> 01:52:24,639
the next item um I am anticipating that

2784
01:52:24,639 --> 01:52:26,960
our city attorney uh along with other

2785
01:52:26,960 --> 01:52:29,440
community attorneys are advising their

2786
01:52:29,440 --> 01:52:32,880
uh their um communities that the ad hoc

2787
01:52:32,880 --> 01:52:35,040
committees are going to need to meet the

2788
01:52:35,040 --> 01:52:38,400
open meetings act. So my assumption is

2789
01:52:38,400 --> 01:52:41,920
as of January 1st of 2027

2790
01:52:41,920 --> 01:52:44,800
is all of our ad hoc committees will now

2791
01:52:44,800 --> 01:52:46,639
need to meet the public notice, the

2792
01:52:46,639 --> 01:52:49,360
public access, the agendas, the minutes,

2793
01:52:49,360 --> 01:52:52,000
the record ret uh retention as well as

2794
01:52:52,000 --> 01:52:54,639
the open meeting acts compliance. So key

2795
01:52:54,639 --> 01:52:57,520
takeaways here is as the ad hack

2796
01:52:57,520 --> 01:52:59,760
committees become fully subject to the

2797
01:52:59,760 --> 01:53:01,760
open meetings act um they are going to

2798
01:53:01,760 --> 01:53:03,840
function very similarly to our city

2799
01:53:03,840 --> 01:53:05,440
council meetings and to our work

2800
01:53:05,440 --> 01:53:09,599
sessions. Um looking at that um our

2801
01:53:09,599 --> 01:53:11,280
current compensation structure and again

2802
01:53:11,280 --> 01:53:13,040
I'm just focusing on one and we'll have

2803
01:53:13,040 --> 01:53:14,800
more of a conversation here in a few

2804
01:53:14,800 --> 01:53:18,080
minutes um as our intern walks through

2805
01:53:18,080 --> 01:53:20,639
um the survey information regarding each

2806
01:53:20,639 --> 01:53:23,440
of the elected uh positions. Um just

2807
01:53:23,440 --> 01:53:25,599
looking at the compensation for the

2808
01:53:25,599 --> 01:53:27,119
current council members, our current

2809
01:53:27,119 --> 01:53:31,760
council um for uh members earn $200 per

2810
01:53:31,760 --> 01:53:34,000
meeting uh for the council meeting um

2811
01:53:34,000 --> 01:53:37,599
$55 for a work session and then zero for

2812
01:53:37,599 --> 01:53:39,920
the committee meetings. Typically,

2813
01:53:39,920 --> 01:53:42,159
again, that would uh break out uh

2814
01:53:42,159 --> 01:53:44,000
moneywise as two council meetings would

2815
01:53:44,000 --> 01:53:46,800
be $400, two work sessions would uh

2816
01:53:46,800 --> 01:53:50,320
equate to 110. Um, so that would be 510.

2817
01:53:50,320 --> 01:53:52,159
If we did happen to have a third work

2818
01:53:52,159 --> 01:53:53,760
session, that would be an additional

2819
01:53:53,760 --> 01:53:57,360
$55. So that would get us to $565.

2820
01:53:57,360 --> 01:53:59,840
What I'd be proposing uh for council's

2821
01:53:59,840 --> 01:54:02,320
consideration uh with the new model and

2822
01:54:02,320 --> 01:54:04,960
attendance would be uh proposing a

2823
01:54:04,960 --> 01:54:08,159
monthly stipen looking at a uh monthly

2824
01:54:08,159 --> 01:54:10,719
stipen of $900. So that would equate to

2825
01:54:10,719 --> 01:54:14,560
$10,800 annually. Uh and again, as part

2826
01:54:14,560 --> 01:54:17,040
of this would be attendance. So meetings

2827
01:54:17,040 --> 01:54:18,560
that are missed for council meetings,

2828
01:54:18,560 --> 01:54:21,119
there would be a deduction of two $2 250

2829
01:54:21,119 --> 01:54:23,040
per meeting. Missed work sessions would

2830
01:54:23,040 --> 01:54:25,840
be a deduction of uh $100 per meeting.

2831
01:54:25,840 --> 01:54:27,840
And a miss committee meeting would be

2832
01:54:27,840 --> 01:54:30,719
$50 per meeting. Again, instead of per

2833
01:54:30,719 --> 01:54:33,440
meetings, this would be looking at a

2834
01:54:33,440 --> 01:54:36,400
all-encompassing a monthly stipen that

2835
01:54:36,400 --> 01:54:38,080
would cover all the meetings. So our

2836
01:54:38,080 --> 01:54:40,320
council meetings, our work sessions,

2837
01:54:40,320 --> 01:54:42,560
committee meetings, uh constituent

2838
01:54:42,560 --> 01:54:46,080
engagement, meeting uh preparation, um

2839
01:54:46,080 --> 01:54:48,159
community activities, researching

2840
01:54:48,159 --> 01:54:51,840
various policies and review, etc.

2841
01:54:51,840 --> 01:54:55,119
Um last two slides annually compensation

2842
01:54:55,119 --> 01:54:57,199
uh the comparison again um this will be

2843
01:54:57,199 --> 01:54:58,880
noted in a moment the compensation

2844
01:54:58,880 --> 01:55:00,480
comparison presentation that will go

2845
01:55:00,480 --> 01:55:02,080
into detail for each of the elected

2846
01:55:02,080 --> 01:55:04,480
positions but just as an example right

2847
01:55:04,480 --> 01:55:08,000
now our current calendar for 26 um has

2848
01:55:08,000 --> 01:55:10,800
our council member positions um with the

2849
01:55:10,800 --> 01:55:13,040
max of $6,340

2850
01:55:13,040 --> 01:55:15,599
for the year for each of the positions.

2851
01:55:15,599 --> 01:55:17,520
Um, the new proposed or what I'm

2852
01:55:17,520 --> 01:55:19,360
suggesting for council's consideration

2853
01:55:19,360 --> 01:55:22,320
would be the 10,800. Again, noting that

2854
01:55:22,320 --> 01:55:24,159
the clerk and the treasurer's current

2855
01:55:24,159 --> 01:55:26,960
max, again, utilizing the 2026 calendar

2856
01:55:26,960 --> 01:55:30,159
as uh as an example, the max for those

2857
01:55:30,159 --> 01:55:33,119
positions is at 10,575.

2858
01:55:33,119 --> 01:55:36,320
So, that $900 per month is very close

2859
01:55:36,320 --> 01:55:40,000
equating to to that. Looking at the my

2860
01:55:40,000 --> 01:55:42,000
final slide, which is the compensation

2861
01:55:42,000 --> 01:55:44,880
and a uh meeting schedule. Uh this is

2862
01:55:44,880 --> 01:55:47,119
kind of with the transition time. We are

2863
01:55:47,119 --> 01:55:50,000
currently in that 2026 window. So this

2864
01:55:50,000 --> 01:55:51,760
is the time for council to be

2865
01:55:51,760 --> 01:55:54,159
discussing. Uh in addition, council

2866
01:55:54,159 --> 01:55:55,840
would need to make a decision regarding

2867
01:55:55,840 --> 01:55:57,760
either compensation andor schedule

2868
01:55:57,760 --> 01:56:02,719
before October 28th of 2026. Um again,

2869
01:56:02,719 --> 01:56:04,960
if that is voted and approved to change

2870
01:56:04,960 --> 01:56:08,239
the compensation andor the schedule, um

2871
01:56:08,239 --> 01:56:10,320
the transition period would would take

2872
01:56:10,320 --> 01:56:12,400
place, but there would not be a change

2873
01:56:12,400 --> 01:56:16,000
for except for the four individuals. Um

2874
01:56:16,000 --> 01:56:19,360
that would uh occur after the sworn in

2875
01:56:19,360 --> 01:56:22,880
after May 1st of 2027. again through the

2876
01:56:22,880 --> 01:56:24,560
proposal that I'm talking about with the

2877
01:56:24,560 --> 01:56:26,639
schedule for our calendar for the

2878
01:56:26,639 --> 01:56:29,280
meetings that still wouldn't occur until

2879
01:56:29,280 --> 01:56:33,599
May 1st of 2029. Again, May 1st of 2029,

2880
01:56:33,599 --> 01:56:36,639
not 27, not 28, all the way until May

2881
01:56:36,639 --> 01:56:38,960
1st of 2029. So about 2 and a half years

2882
01:56:38,960 --> 01:56:41,599
from now. Again, at that period of time,

2883
01:56:41,599 --> 01:56:44,400
I'd be asking prior again to the 180

2884
01:56:44,400 --> 01:56:47,520
days to move forward the council member

2885
01:56:47,520 --> 01:56:49,920
the other four positions to the same

2886
01:56:49,920 --> 01:56:51,599
schedule so that there would be the full

2887
01:56:51,599 --> 01:56:54,080
stipen model, not on a per meeting

2888
01:56:54,080 --> 01:56:57,520
schedule, but on a uh an overall group.

2889
01:56:57,520 --> 01:57:00,400
Again, um I would recommend council to

2890
01:57:00,400 --> 01:57:02,239
have a discussion regarding adjusting

2891
01:57:02,239 --> 01:57:04,719
the the council schedule. I'm happy to

2892
01:57:04,719 --> 01:57:07,280
answer questions. Yes. Um, and

2893
01:57:07,280 --> 01:57:10,080
>> I have one ordinance 1263.

2894
01:57:10,080 --> 01:57:10,400
>> Y,

2895
01:57:10,400 --> 01:57:14,159
>> it's an ordinance uh that is with the

2896
01:57:14,159 --> 01:57:16,960
respect to compensation of alderman and

2897
01:57:16,960 --> 01:57:19,679
it reads the same for clerk, treasurer,

2898
01:57:19,679 --> 01:57:22,320
mayor. They're all each separate, but it

2899
01:57:22,320 --> 01:57:26,480
says here from and after

2900
01:57:26,480 --> 01:57:28,480
2003,

2901
01:57:28,480 --> 01:57:31,360
it has for each alderman elected in 2003

2902
01:57:31,360 --> 01:57:34,320
shall be paid $55 per city council work

2903
01:57:34,320 --> 01:57:37,360
session or city council committee

2904
01:57:37,360 --> 01:57:41,679
meeting from and after May 1st of 2005.

2905
01:57:41,679 --> 01:57:44,719
Each alderman elected in 2005 shall be

2906
01:57:44,719 --> 01:57:48,000
paid $55 per city council work session

2907
01:57:48,000 --> 01:57:50,480
or committee meeting. And none of us

2908
01:57:50,480 --> 01:57:52,320
have ever gotten paid for a committee

2909
01:57:52,320 --> 01:57:54,080
meeting. It's right here in the

2910
01:57:54,080 --> 01:57:56,320
ordinance that we should get paid for a

2911
01:57:56,320 --> 01:57:57,760
committee meeting.

2912
01:57:57,760 --> 01:57:59,679
>> And why is that? So why haven't we been

2913
01:57:59,679 --> 01:58:00,800
getting paid?

2914
01:58:00,800 --> 01:58:03,360
>> And should we get paid for

2915
01:58:03,360 --> 01:58:04,239
>> how far back?

2916
01:58:04,239 --> 01:58:06,000
>> Yeah, I'm not aware that city council

2917
01:58:06,000 --> 01:58:08,320
has had a committee meeting. Uh the

2918
01:58:08,320 --> 01:58:10,239
attorney can can talk about that. I

2919
01:58:10,239 --> 01:58:11,920
think what you're thinking of a

2920
01:58:11,920 --> 01:58:14,159
committee meeting being is an ad hoc

2921
01:58:14,159 --> 01:58:15,920
committee.

2922
01:58:15,920 --> 01:58:18,800
So those are you just sent the thing to

2923
01:58:18,800 --> 01:58:21,119
me and

2924
01:58:21,119 --> 01:58:25,520
>> Angelo here that we had a finance

2925
01:58:25,520 --> 01:58:27,199
committee meeting. Wasn't it called the

2926
01:58:27,199 --> 01:58:29,520
finance committee meeting?

2927
01:58:29,520 --> 01:58:29,840
>> Yes.

2928
01:58:29,840 --> 01:58:31,840
>> So it's saying committee meeting and

2929
01:58:31,840 --> 01:58:34,159
that's what it says here in the

2930
01:58:34,159 --> 01:58:36,320
ordinance that we would get paid for the

2931
01:58:36,320 --> 01:58:38,560
committee meeting.

2932
01:58:38,560 --> 01:58:41,360
that that is not I mean I refer to the

2933
01:58:41,360 --> 01:58:43,840
attorney but again I've been here and my

2934
01:58:43,840 --> 01:58:45,760
understanding is those sort of ad hoc

2935
01:58:45,760 --> 01:58:47,520
meetings are ad hoc committee meetings

2936
01:58:47,520 --> 01:58:50,000
and not meeting the definition again

2937
01:58:50,000 --> 01:58:53,520
since 2005 all the way through

2938
01:58:53,520 --> 01:58:55,280
ad hoc

2939
01:58:55,280 --> 01:58:56,800
committee meetings it's just saying

2940
01:58:56,800 --> 01:58:58,400
committee meetings

2941
01:58:58,400 --> 01:59:00,960
>> well annually currently the meetings the

2942
01:59:00,960 --> 01:59:03,040
committees that are set are ad hoc

2943
01:59:03,040 --> 01:59:05,920
committees for one year

2944
01:59:05,920 --> 01:59:08,639
>> isn't ad hoc meetings like the civil

2945
01:59:08,639 --> 01:59:09,520
service and

2946
01:59:09,520 --> 01:59:11,760
>> no that is a comm the civil service is a

2947
01:59:11,760 --> 01:59:13,280
commission so is the planning

2948
01:59:13,280 --> 01:59:14,800
commission.

2949
01:59:14,800 --> 01:59:17,920
>> So right but those are ad hoc committees

2950
01:59:17,920 --> 01:59:20,000
appointed by the people appointed by the

2951
01:59:20,000 --> 01:59:21,920
mayor that would make them ad hoc.

2952
01:59:21,920 --> 01:59:24,320
>> It um those are actually through our

2953
01:59:24,320 --> 01:59:26,320
code that those are set as actual

2954
01:59:26,320 --> 01:59:28,480
commissions not committees. So you have

2955
01:59:28,480 --> 01:59:31,840
the um uh planning commission and the

2956
01:59:31,840 --> 01:59:33,920
civil service commission. Those are

2957
01:59:33,920 --> 01:59:36,560
different than committees.

2958
01:59:36,560 --> 01:59:38,639
I'd like the city attorney to weigh in

2959
01:59:38,639 --> 01:59:41,760
on this. Committee meetings are paid at

2960
01:59:41,760 --> 01:59:45,119
$50, but they haven't been. If there's

2961
01:59:45,119 --> 01:59:48,719
many committees across the council here,

2962
01:59:48,719 --> 01:59:51,119
it doesn't specify ad hoc or not. Just

2963
01:59:51,119 --> 01:59:53,360
says committee meeting.

2964
01:59:53,360 --> 01:59:56,080
I wasn't here in 2005, so I have no idea

2965
01:59:56,080 --> 01:59:59,119
what the heck this meant. Um, I've not

2966
01:59:59,119 --> 02:00:02,080
been asked to research the potential

2967
02:00:02,080 --> 02:00:03,840
like

2968
02:00:03,840 --> 02:00:08,719
uh back pay issue, but um this is the

2969
02:00:08,719 --> 02:00:11,360
first I'm hearing of it, so I honestly

2970
02:00:11,360 --> 02:00:13,520
can't weigh in.

2971
02:00:13,520 --> 02:00:16,080
>> Well, I'm sure you employees of the

2972
02:00:16,080 --> 02:00:18,960
city, they'd be getting it paid

2973
02:00:18,960 --> 02:00:20,639
and we would be told we would have to

2974
02:00:20,639 --> 02:00:23,840
pay them. We've seen it happen many a

2975
02:00:23,840 --> 02:00:26,880
time here, you know, for an employee.

2976
02:00:26,880 --> 02:00:28,639
Well, this is what it was done before.

2977
02:00:28,639 --> 02:00:30,239
They should have got paid for this or

2978
02:00:30,239 --> 02:00:31,840
they should have got paid for that. And

2979
02:00:31,840 --> 02:00:34,480
then we have to pay here. It's us and

2980
02:00:34,480 --> 02:00:37,040
it's saying

2981
02:00:37,040 --> 02:00:38,719
right here's the ordinance I got right

2982
02:00:38,719 --> 02:00:40,239
in front of me and I read it to you word

2983
02:00:40,239 --> 02:00:43,840
for word and it says committee meeting

2984
02:00:43,840 --> 02:00:45,599
doesn't say [snorts] anything else. says

2985
02:00:45,599 --> 02:00:48,000
this council committee meeting doesn't

2986
02:00:48,000 --> 02:00:51,760
specify or say that it's a finance or uh

2987
02:00:51,760 --> 02:00:54,000
you know

2988
02:00:54,000 --> 02:00:56,320
whatever any other kind of committee we

2989
02:00:56,320 --> 02:00:59,199
have here it's not specified just says

2990
02:00:59,199 --> 02:01:01,280
committee meeting and there has been

2991
02:01:01,280 --> 02:01:03,599
committee meetings and we haven't gotten

2992
02:01:03,599 --> 02:01:04,639
paid for

2993
02:01:04,639 --> 02:01:06,400
>> again I would have to I was not here in

2994
02:01:06,400 --> 02:01:09,199
'05 uh similar to what the attorney was

2995
02:01:09,199 --> 02:01:11,360
stating uh I went back on our past

2996
02:01:11,360 --> 02:01:14,000
practice and we had not been paying uh

2997
02:01:14,000 --> 02:01:17,360
elected officials for ad hoc committees

2998
02:01:17,360 --> 02:01:18,960
for meetings.

2999
02:01:18,960 --> 02:01:20,480
>> Well, then we ain't been found the

3000
02:01:20,480 --> 02:01:22,960
ordinance here.

3001
02:01:22,960 --> 02:01:25,760
>> Again, I was not here from uh ' 05

3002
02:01:25,760 --> 02:01:28,239
through 20, you know, to June of 2025

3003
02:01:28,239 --> 02:01:31,040
when I started.

3004
02:01:31,040 --> 02:01:32,560
>> I think we we

3005
02:01:32,560 --> 02:01:33,920
>> Scott, can I ask you about this thing

3006
02:01:33,920 --> 02:01:35,520
you handed us?

3007
02:01:35,520 --> 02:01:39,830
>> Yeah.

3008
02:01:39,840 --> 02:01:42,159
» Okay. So what you say is whatever we

3009
02:01:42,159 --> 02:01:43,440
vote on the change but you don't want

3010
02:01:43,440 --> 02:01:45,599
the change to take effect until the

3011
02:01:45,599 --> 02:01:46,400
second cycle.

3012
02:01:46,400 --> 02:01:48,480
>> Right. Exactly. It would be easier I

3013
02:01:48,480 --> 02:01:51,840
think for you know payroll for you know

3014
02:01:51,840 --> 02:01:55,360
finance to have where everybody starts

3015
02:01:55,360 --> 02:01:58,320
at the same time in 29.

3016
02:01:58,320 --> 02:01:59,440
>> Yeah. Again

3017
02:01:59,440 --> 02:02:01,520
>> instead of trying to split it up and pay

3018
02:02:01,520 --> 02:02:03,360
part of council one way and the other

3019
02:02:03,360 --> 02:02:05,599
part of council another way. if we make

3020
02:02:05,599 --> 02:02:09,199
it effective of May of 2029, this way

3021
02:02:09,199 --> 02:02:10,880
everyone would get that raise at the

3022
02:02:10,880 --> 02:02:12,560
same time in that pay schedule.

3023
02:02:12,560 --> 02:02:14,560
>> I I I don't disagree with that. However,

3024
02:02:14,560 --> 02:02:16,239
I've been advised by council otherwise,

3025
02:02:16,239 --> 02:02:17,840
and I'll allow council to

3026
02:02:17,840 --> 02:02:19,599
>> Well, council can weigh in on it, but

3027
02:02:19,599 --> 02:02:20,159
I'm just

3028
02:02:20,159 --> 02:02:22,239
>> No, no, I'm sorry. our city attorney

3029
02:02:22,239 --> 02:02:25,440
council. Uh I I've been advised by our

3030
02:02:25,440 --> 02:02:28,320
city attorney um that again if somebody

3031
02:02:28,320 --> 02:02:30,480
and I'll let him elaborate that if uh

3032
02:02:30,480 --> 02:02:33,440
somebody in the term can't uh be in

3033
02:02:33,440 --> 02:02:35,760
office. So maybe now is a good time for

3034
02:02:35,760 --> 02:02:38,159
you to jump in on that that regard.

3035
02:02:38,159 --> 02:02:41,520
>> I mean traditionally it's done in the

3036
02:02:41,520 --> 02:02:43,360
staggered way. You did it that way in

3037
02:02:43,360 --> 02:02:47,119
2005. The the the next election the

3038
02:02:47,119 --> 02:02:49,119
first race kicked in. the next election

3039
02:02:49,119 --> 02:02:52,080
took place thereafter. I'm not saying

3040
02:02:52,080 --> 02:02:54,159
you can't do it that way. I'm what I've

3041
02:02:54,159 --> 02:02:55,920
advised is that's the way it's

3042
02:02:55,920 --> 02:02:58,159
traditionally been done. And I think

3043
02:02:58,159 --> 02:02:59,920
every community that we've ever had

3044
02:02:59,920 --> 02:03:02,639
that's made raises, it's not been four

3045
02:03:02,639 --> 02:03:04,560
years out for everybody at the same

3046
02:03:04,560 --> 02:03:08,400
time. Again, if you if the council's

3047
02:03:08,400 --> 02:03:11,119
decision or pleasure is to do it all at

3048
02:03:11,119 --> 02:03:13,520
once, Scott, if the rest of the council

3049
02:03:13,520 --> 02:03:15,040
wants to go along with it, I can take a

3050
02:03:15,040 --> 02:03:17,520
look into it. I think that's probably it

3051
02:03:17,520 --> 02:03:19,280
right here. I handed it to you and it's

3052
02:03:19,280 --> 02:03:22,560
from the IML that it desired that all

3053
02:03:22,560 --> 02:03:24,480
elected officials be on the same pay

3054
02:03:24,480 --> 02:03:26,960
grade. A pay schedule could be adopted

3055
02:03:26,960 --> 02:03:29,199
prior to the commencement of the term of

3056
02:03:29,199 --> 02:03:31,119
any of the impacted officials that would

3057
02:03:31,119 --> 02:03:33,280
have a future effective date that

3058
02:03:33,280 --> 02:03:35,360
follows the provision of setting their

3059
02:03:35,360 --> 02:03:37,920
compensation in the previous example in

3060
02:03:37,920 --> 02:03:39,599
order setting pay for all officials

3061
02:03:39,599 --> 02:03:42,000
could be effective in May of 29th. So

3062
02:03:42,000 --> 02:03:43,840
there would be no difference or there

3063
02:03:43,840 --> 02:03:45,520
will be a delay.

3064
02:03:45,520 --> 02:03:46,320
>> Correct.

3065
02:03:46,320 --> 02:03:48,080
>> Right. So that can be done.

3066
02:03:48,080 --> 02:03:50,159
>> I didn't say it couldn't be done. I just

3067
02:03:50,159 --> 02:03:53,199
said that traditionally you did it this

3068
02:03:53,199 --> 02:03:56,320
way in 2005. All my other communities

3069
02:03:56,320 --> 02:03:58,480
have done it in a staggered way. If you

3070
02:03:58,480 --> 02:03:59,920
decide not to stagger it.

3071
02:03:59,920 --> 02:04:01,520
>> Will be up to council to decide.

3072
02:04:01,520 --> 02:04:02,880
Council's decision. Yes.

3073
02:04:02,880 --> 02:04:05,360
>> Exactly. But it's an option. I'm just,

3074
02:04:05,360 --> 02:04:07,199
you know, putting it out there. If

3075
02:04:07,199 --> 02:04:09,280
council wants to do that, fine. If

3076
02:04:09,280 --> 02:04:11,679
council doesn't and they want to have

3077
02:04:11,679 --> 02:04:13,679
where we've been doing it like we've

3078
02:04:13,679 --> 02:04:15,440
been doing it where some are being paid

3079
02:04:15,440 --> 02:04:17,599
one way and some being paid the other

3080
02:04:17,599 --> 02:04:20,000
that's fine. It would be up to council.

3081
02:04:20,000 --> 02:04:21,760
>> What are you reading this from?

3082
02:04:21,760 --> 02:04:22,239
>> This here

3083
02:04:22,239 --> 02:04:24,000
>> I I had one question in regards to

3084
02:04:24,000 --> 02:04:25,679
that's why I asked that.

3085
02:04:25,679 --> 02:04:27,280
>> Um

3086
02:04:27,280 --> 02:04:29,119
all this information it's very nice and

3087
02:04:29,119 --> 02:04:32,400
I appreciate it. But my question was

3088
02:04:32,400 --> 02:04:34,880
looking at the current salaries for the

3089
02:04:34,880 --> 02:04:38,719
older people that's on this sheet. This

3090
02:04:38,719 --> 02:04:42,560
amount seems to put us in a position

3091
02:04:42,560 --> 02:04:45,280
where we should be, but if this is not

3092
02:04:45,280 --> 02:04:50,239
going to go into effect until 2029,

3093
02:04:50,239 --> 02:04:53,040
I I I think we need to to adjust that

3094
02:04:53,040 --> 02:04:55,840
alderman salary because most of these

3095
02:04:55,840 --> 02:04:58,800
places get bumps all the time. And Crest

3096
02:04:58,800 --> 02:05:00,400
Hill, unfortunately, as he just said,

3097
02:05:00,400 --> 02:05:02,880
hasn't had one in 21 years. So if we

3098
02:05:02,880 --> 02:05:05,840
don't institute this until 2029

3099
02:05:05,840 --> 02:05:10,159
that that's going to take us to um

3100
02:05:10,159 --> 02:05:12,560
what how many years

3101
02:05:12,560 --> 02:05:13,840
20

3102
02:05:13,840 --> 02:05:16,639
>> 25

3103
02:05:16,639 --> 02:05:20,000
yeah along. So perhaps we need to raise

3104
02:05:20,000 --> 02:05:23,119
this this the statement to accommodate

3105
02:05:23,119 --> 02:05:25,360
the fact that if if it if it's not going

3106
02:05:25,360 --> 02:05:28,560
to take place for four years. Do you

3107
02:05:28,560 --> 02:05:29,119
understand what I'm saying?

3108
02:05:29,119 --> 02:05:31,360
>> Three more years of lagging.

3109
02:05:31,360 --> 02:05:35,280
>> Yeah. Yeah, it the the comparison or the

3110
02:05:35,280 --> 02:05:38,400
recommendation I think are in today's

3111
02:05:38,400 --> 02:05:41,920
market relative to other municipalities.

3112
02:05:41,920 --> 02:05:45,119
But if it's not instituted for

3113
02:05:45,119 --> 02:05:46,080
>> two to four years,

3114
02:05:46,080 --> 02:05:50,159
>> two and a half to three years, then

3115
02:05:50,159 --> 02:05:52,880
we want to be we want to be competitive,

3116
02:05:52,880 --> 02:05:57,440
right? But and comparable. So without

3117
02:05:57,440 --> 02:05:59,199
you know

3118
02:05:59,199 --> 02:06:01,920
looking at

3119
02:06:01,920 --> 02:06:05,199
two and a half years from now and unless

3120
02:06:05,199 --> 02:06:08,239
you're going to also propose but I don't

3121
02:06:08,239 --> 02:06:12,400
see it any annual um adjustment uh

3122
02:06:12,400 --> 02:06:14,639
increase due to inflation or cola

3123
02:06:14,639 --> 02:06:16,159
whatever you want to call it. I I'm glad

3124
02:06:16,159 --> 02:06:18,239
you asked that question because I did

3125
02:06:18,239 --> 02:06:23,040
ask our our attorney u to review the CPI

3126
02:06:23,040 --> 02:06:26,159
adjustment. Uh uh and I know he'll be

3127
02:06:26,159 --> 02:06:30,159
able to again en enlighten counsel on uh

3128
02:06:30,159 --> 02:06:31,679
his research. And again, that's been

3129
02:06:31,679 --> 02:06:33,440
some of the the hard work that was put

3130
02:06:33,440 --> 02:06:35,199
in over the last nine months as we've

3131
02:06:35,199 --> 02:06:37,440
been going through looking at the the

3132
02:06:37,440 --> 02:06:39,440
comparable data and having the

3133
02:06:39,440 --> 02:06:42,960
attorney's uh law office look at um are

3134
02:06:42,960 --> 02:06:46,960
we able to build in a uh in a annual or

3135
02:06:46,960 --> 02:06:50,400
even a uh per cycle adjustment or even a

3136
02:06:50,400 --> 02:06:52,800
percentage adjustment um and those sort

3137
02:06:52,800 --> 02:06:55,360
of things. Uh I do think it's worth so

3138
02:06:55,360 --> 02:06:57,840
that the the public can also see what uh

3139
02:06:57,840 --> 02:07:00,719
what council has uh been given is the

3140
02:07:00,719 --> 02:07:02,719
comparable information. I think there's

3141
02:07:02,719 --> 02:07:05,520
maybe eight to 10 slides that again

3142
02:07:05,520 --> 02:07:07,760
between our administrative assistant and

3143
02:07:07,760 --> 02:07:09,679
our our new intern. I'll let her

3144
02:07:09,679 --> 02:07:11,360
introduce herself. Again, I think this

3145
02:07:11,360 --> 02:07:13,040
is the first time she's been actually on

3146
02:07:13,040 --> 02:07:16,079
the front side of our our council. uh um

3147
02:07:16,079 --> 02:07:17,840
she's been in the in the back room uh

3148
02:07:17,840 --> 02:07:20,159
running the AV equip equipment several

3149
02:07:20,159 --> 02:07:22,159
uh several of our meetings, but she has

3150
02:07:22,159 --> 02:07:24,800
put together a brief presentation uh

3151
02:07:24,800 --> 02:07:27,199
again just showing where we stand

3152
02:07:27,199 --> 02:07:30,639
currently with um with comparison to

3153
02:07:30,639 --> 02:07:33,599
some of our neighboring communities and

3154
02:07:33,599 --> 02:07:37,280
um then again the attorney uh uh has

3155
02:07:37,280 --> 02:07:40,159
done some research on to the uh possible

3156
02:07:40,159 --> 02:07:43,599
annual adjustments or percentages. So,

3157
02:07:43,599 --> 02:07:45,119
if if you wouldn't mind putting kind of

3158
02:07:45,119 --> 02:07:47,440
a pin on that one and allowing uh Shay

3159
02:07:47,440 --> 02:07:50,239
to to uh to kind of just uh walk through

3160
02:07:50,239 --> 02:07:52,400
her slides and uh again, I'll just sit

3161
02:07:52,400 --> 02:07:53,920
off to the side here.

3162
02:07:53,920 --> 02:07:55,599
>> And also, can we uh

3163
02:07:55,599 --> 02:07:56,400
>> Sure.

3164
02:07:56,400 --> 02:07:58,880
>> put a little note to come back to the

3165
02:07:58,880 --> 02:08:00,719
committee thing. Scott was talking about

3166
02:08:00,719 --> 02:08:03,599
>> Sure. Happy to do that. Yep.

3167
02:08:03,599 --> 02:08:06,159
>> Well, hello council. I haven't met many

3168
02:08:06,159 --> 02:08:09,119
of you oneonone, but my name is Kish. I

3169
02:08:09,119 --> 02:08:12,079
am your city intern. I know I'm usually

3170
02:08:12,079 --> 02:08:13,840
back there, but a lot of the times if

3171
02:08:13,840 --> 02:08:16,880
you guys come in, I'm the back office

3172
02:08:16,880 --> 02:08:19,920
right next to Ashley. Um, over the last

3173
02:08:19,920 --> 02:08:22,800
few weeks, I was given the task to look

3174
02:08:22,800 --> 02:08:25,599
at a bunch of different municipalities

3175
02:08:25,599 --> 02:08:28,000
and their compensation for their mayor,

3176
02:08:28,000 --> 02:08:30,159
treasurer, uh, all their persons,

3177
02:08:30,159 --> 02:08:33,360
trustees, v village mayors, however you

3178
02:08:33,360 --> 02:08:34,960
want to go about it,

3179
02:08:34,960 --> 02:08:35,920
>> and the clerk.

3180
02:08:35,920 --> 02:08:39,040
not forget the clerk.

3181
02:08:39,040 --> 02:08:40,639
Just a little background about this

3182
02:08:40,639 --> 02:08:43,760
presentation. Um, the information that

3183
02:08:43,760 --> 02:08:45,840
is presented in here is based off the

3184
02:08:45,840 --> 02:08:48,159
population. So, we took the four largest

3185
02:08:48,159 --> 02:08:49,840
towns, Joliet, Bowling Brook,

3186
02:08:49,840 --> 02:08:52,639
Planefield, and Romeoville, and kind of

3187
02:08:52,639 --> 02:08:54,400
took them out of this. So, the simple

3188
02:08:54,400 --> 02:08:56,000
reason is we wanted to be reasonable

3189
02:08:56,000 --> 02:08:58,639
based on the size of where we sit

3190
02:08:58,639 --> 02:09:00,239
populationwise, and we don't want to

3191
02:09:00,239 --> 02:09:02,320
make sure it's right in the middle for

3192
02:09:02,320 --> 02:09:04,880
where we sit as a municipality. You will

3193
02:09:04,880 --> 02:09:06,480
also see that we have home rule versus

3194
02:09:06,480 --> 02:09:09,280
non-home rule. um two on there are made

3195
02:09:09,280 --> 02:09:11,599
home rule through referendum

3196
02:09:11,599 --> 02:09:13,599
um which is just a process of just

3197
02:09:13,599 --> 02:09:15,920
signing and people taking that down to

3198
02:09:15,920 --> 02:09:18,719
Congress. You also see at the bottom

3199
02:09:18,719 --> 02:09:20,960
that the information is based off of 24

3200
02:09:20,960 --> 02:09:23,360
council meetings and 28 work sessions.

3201
02:09:23,360 --> 02:09:25,440
So the information that I calculated is

3202
02:09:25,440 --> 02:09:27,679
based off of the whole calendar year of

3203
02:09:27,679 --> 02:09:30,719
2026. It's no meetings missed just to

3204
02:09:30,719 --> 02:09:33,520
keep that noted.

3205
02:09:33,520 --> 02:09:35,520
This is a little bit of the population.

3206
02:09:35,520 --> 02:09:37,599
This population the information was

3207
02:09:37,599 --> 02:09:40,639
gathered from July 1st to 2025. Highest

3208
02:09:40,639 --> 02:09:43,679
is New Linux lowest is Manuka and the

3209
02:09:43,679 --> 02:09:47,119
average about where we sit is that

3210
02:09:47,119 --> 02:09:51,270
20,580.

3211
02:09:51,280 --> 02:09:53,520
This is a breakdown of what our elected

3212
02:09:53,520 --> 02:09:55,920
officials monthly compensation is at

3213
02:09:55,920 --> 02:09:57,440
this moment right now. As you will see,

3214
02:09:57,440 --> 02:10:00,719
our all the persons are making $400

3215
02:10:00,719 --> 02:10:04,000
monthly and then 55 per work session

3216
02:10:04,000 --> 02:10:06,159
meeting. And then you will go down and

3217
02:10:06,159 --> 02:10:08,800
you have our city clerk and our

3218
02:10:08,800 --> 02:10:13,199
treasurer both making $7667.

3219
02:10:13,199 --> 02:10:15,199
And our mayor, including his liquor

3220
02:10:15,199 --> 02:10:19,430
commission, is making $1,666.667.

3221
02:10:19,440 --> 02:10:21,760
On top of that, they both all get that

3222
02:10:21,760 --> 02:10:24,065
extra $55 for the work sessions.

3223
02:10:24,065 --> 02:10:25,840
[snorts]

3224
02:10:25,840 --> 02:10:27,360
Um, now we're going to go into the

3225
02:10:27,360 --> 02:10:29,280
compensation. Uh, one thing I want you

3226
02:10:29,280 --> 02:10:31,679
guys to note that these are estimated

3227
02:10:31,679 --> 02:10:34,400
full annual compensations amounts. These

3228
02:10:34,400 --> 02:10:37,040
are not just their base salaries.

3229
02:10:37,040 --> 02:10:38,800
Uh the second thing to note, the village

3230
02:10:38,800 --> 02:10:40,960
of Frankfurt is also in the process of

3231
02:10:40,960 --> 02:10:43,679
reviewing theirs as well. Uh we spent a

3232
02:10:43,679 --> 02:10:45,360
lot of time communicating back and

3233
02:10:45,360 --> 02:10:46,719
forth, getting a lot of their

3234
02:10:46,719 --> 02:10:48,719
information and looking at some of the

3235
02:10:48,719 --> 02:10:50,320
things that they are expecting to change

3236
02:10:50,320 --> 02:10:52,079
too. So you will see they kind of sit a

3237
02:10:52,079 --> 02:10:53,280
little lower than us, but they are

3238
02:10:53,280 --> 02:10:55,119
getting ready to also make that jump to

3239
02:10:55,119 --> 02:10:58,320
kind of come to the meeting.

3240
02:10:58,320 --> 02:11:00,079
First thing we'll look over is our

3241
02:11:00,079 --> 02:11:02,400
mayor's compensation. As you can see,

3242
02:11:02,400 --> 02:11:05,360
Monuka sits very low and Lockport sits

3243
02:11:05,360 --> 02:11:08,560
very very high on this uh chart here.

3244
02:11:08,560 --> 02:11:13,030
The average compensation is $19,71343

3245
02:11:13,040 --> 02:11:17,520
and that's a year. The median is $19,50

3246
02:11:17,520 --> 02:11:19,760
for a whole year. I just would like to

3247
02:11:19,760 --> 02:11:22,639
note, I think it was Maru who talked

3248
02:11:22,639 --> 02:11:24,560
about it with the annual increase, the

3249
02:11:24,560 --> 02:11:27,599
2% or the CPI annual increase. Uh

3250
02:11:27,599 --> 02:11:30,079
Lockport and Shorewood both have those.

3251
02:11:30,079 --> 02:11:32,239
they're using here on the chart that

3252
02:11:32,239 --> 02:11:33,840
I've given you guys and you guys were

3253
02:11:33,840 --> 02:11:35,360
given. You will also see that I think

3254
02:11:35,360 --> 02:11:37,440
there are also two other municipalities

3255
02:11:37,440 --> 02:11:40,639
who have a 2% uh annual increase as well

3256
02:11:40,639 --> 02:11:43,199
on their um and that's only for their

3257
02:11:43,199 --> 02:11:44,719
mayor and their older persons. So the

3258
02:11:44,719 --> 02:11:46,079
treasurer and the clerk do not get that

3259
02:11:46,079 --> 02:11:49,119
annual increase

3260
02:11:49,119 --> 02:11:51,760
for older persons. You guys will see uh

3261
02:11:51,760 --> 02:11:54,079
Chris Hill kind of sits very low on this

3262
02:11:54,079 --> 02:11:57,360
list. Uh where Shanahan they sit the

3263
02:11:57,360 --> 02:11:59,119
highest and manuka they sit very very

3264
02:11:59,119 --> 02:12:03,760
low. Uh the average is $8,36142

3265
02:12:03,760 --> 02:12:07,679
and the median is $8,55550

3266
02:12:07,679 --> 02:12:10,480
a year.

3267
02:12:10,480 --> 02:12:13,679
When you come down to our clerk, um our

3268
02:12:13,679 --> 02:12:18,639
clerk is sitting right at kind of like a little bit higher end. Uh Shortwoods

3269
02:12:18,639 --> 02:12:20,480
is very high. Manuka could not get an

3270
02:12:20,480 --> 02:12:22,159
estimate because they have it's a

3271
02:12:22,159 --> 02:12:24,880
full-time position. So they don't have

3272
02:12:24,880 --> 02:12:26,639
um like deputy and kind of a little

3273
02:12:26,639 --> 02:12:27,920
smaller there. So, they don't really

3274
02:12:27,920 --> 02:12:29,760
have all those positions to kind of

3275
02:12:29,760 --> 02:12:34,239
fill. Uh, but the average $8,6162.

3276
02:12:34,239 --> 02:12:36,880
The median is sitting right at 6,000 as

3277
02:12:36,880 --> 02:12:38,800
you'll see as Mokina, Lockport, and

3278
02:12:38,800 --> 02:12:42,719
Linux and Shanahan all have that.

3279
02:12:42,719 --> 02:12:44,719
And then we come down to the treasure.

3280
02:12:44,719 --> 02:12:47,040
Our treasurer makes uh the most sitting

3281
02:12:47,040 --> 02:12:51,109
at 10,575

3282
02:12:51,119 --> 02:12:54,639
and Lockport is sitting at $2,000 a

3283
02:12:54,639 --> 02:12:56,719
year. Uh if you also look at the chart I

3284
02:12:56,719 --> 02:12:59,360
gave you, there is one more municipality

3285
02:12:59,360 --> 02:13:02,159
um that is also making that $2,000.

3286
02:13:02,159 --> 02:13:04,560
Everybody else has a their financial

3287
02:13:04,560 --> 02:13:07,599
director. So like for us with Glenn um

3288
02:13:07,599 --> 02:13:10,800
holds the treasur position

3289
02:13:10,800 --> 02:13:13,760
and then that would kind of end our

3290
02:13:13,760 --> 02:13:16,079
slideshow to any question in the

3291
02:13:16,079 --> 02:13:21,669
presentation open to any questions.

3292
02:13:21,679 --> 02:13:23,440
can also come to I guess the comments

3293
02:13:23,440 --> 02:13:26,560
from the attorney in regards to the

3294
02:13:26,560 --> 02:13:28,960
Mark's question in regards to the uh

3295
02:13:28,960 --> 02:13:32,079
annual adjustment or the CPI or

3296
02:13:32,079 --> 02:13:34,480
percentage. So, attorney stiff if you

3297
02:13:34,480 --> 02:13:35,599
want to comment on that.

3298
02:13:35,599 --> 02:13:39,360
>> Uh obviously there are several

3299
02:13:39,360 --> 02:13:42,960
communities that have built-in raises.

3300
02:13:42,960 --> 02:13:45,920
Um the best that we could come up with

3301
02:13:45,920 --> 02:13:49,360
is that it's uh obviously subject to

3302
02:13:49,360 --> 02:13:52,400
possible challenge because you would be

3303
02:13:52,400 --> 02:13:55,599
obviously having raises voted on at this

3304
02:13:55,599 --> 02:13:58,880
point that would take an effect

3305
02:13:58,880 --> 02:14:02,320
uh each year during someone's term. I

3306
02:14:02,320 --> 02:14:04,320
think you can make a counter argument as

3307
02:14:04,320 --> 02:14:07,280
well, which is probably why these uh

3308
02:14:07,280 --> 02:14:10,000
other municipalities have done it. So I

3309
02:14:10,000 --> 02:14:12,159
can't tell you that it's ironclad. I can

3310
02:14:12,159 --> 02:14:14,800
tell you that uh others do it and I

3311
02:14:14,800 --> 02:14:16,639
think that there is a defensible

3312
02:14:16,639 --> 02:14:20,159
argument but it's not I guess 100%

3313
02:14:20,159 --> 02:14:21,920
bulletproof that it's not subject to

3314
02:14:21,920 --> 02:14:25,910
challenge.

3315
02:14:25,920 --> 02:14:28,383
» So does that address your question mark?

3316
02:14:28,383 --> 02:14:28,560
[snorts]

3317
02:14:28,560 --> 02:14:29,520
>> Well yeah. Okay.

3318
02:14:29,520 --> 02:14:31,119
>> I mean if there's four other

3319
02:14:31,119 --> 02:14:33,199
municipalities doing it I don't think

3320
02:14:33,199 --> 02:14:34,000
anyone could

3321
02:14:34,000 --> 02:14:37,760
>> and Juliet I mean unless you're going to

3322
02:14:37,760 --> 02:14:41,760
challenge all of them it would be

3323
02:14:41,760 --> 02:14:43,760
you know, couldn't just pick one to

3324
02:14:43,760 --> 02:14:46,079
challenge, right?

3325
02:14:46,079 --> 02:14:47,920
The defense would be these other four

3326
02:14:47,920 --> 02:14:50,159
are doing it.

3327
02:14:50,159 --> 02:14:52,400
>> Well, a challenge of one could

3328
02:14:52,400 --> 02:14:54,320
invalidate all of them. It doesn't have

3329
02:14:54,320 --> 02:14:56,639
to be you. Whoever's deciding to

3330
02:14:56,639 --> 02:14:58,320
challenge it could challenge one. It

3331
02:14:58,320 --> 02:15:01,440
could be a class action uh of some sort

3332
02:15:01,440 --> 02:15:05,119
as well. But

3333
02:15:05,119 --> 02:15:09,280
as we know from the uh case that went to

3334
02:15:09,280 --> 02:15:12,639
the Supreme Court, I mean uh on the

3335
02:15:12,639 --> 02:15:17,040
invalidation of our our tiff, uh they

3336
02:15:17,040 --> 02:15:19,599
made it so ours was invalidated, but

3337
02:15:19,599 --> 02:15:21,679
then they changed the rules so none of

3338
02:15:21,679 --> 02:15:24,560
the other ones uh across the state that

3339
02:15:24,560 --> 02:15:27,920
did the same thing would be invalidated.

3340
02:15:27,920 --> 02:15:29,520
>> But there's not been a challenge of

3341
02:15:29,520 --> 02:15:33,119
other municipalities doing it. That's the difference.

3342
02:15:33,119 --> 02:15:34,000
>> Yeah. [snorts]

3343
02:15:34,000 --> 02:15:34,480
>> Yeah.

3344
02:15:34,480 --> 02:15:34,880
>> Okay.

3345
02:15:34,880 --> 02:15:38,149
>> I mean,

3346
02:15:38,159 --> 02:15:39,840
I don't hit the ball and can't say that

3347
02:15:39,840 --> 02:15:44,800
they won't be, but thus far those uh

3348
02:15:44,800 --> 02:15:46,560
CPI/anual

3349
02:15:46,560 --> 02:15:48,800
raises have been on the books for years

3350
02:15:48,800 --> 02:15:51,920
and have not been challenged.

3351
02:15:51,920 --> 02:15:54,239
>> I believe Juliet's actually doing theirs

3352
02:15:54,239 --> 02:15:56,960
as a uh percentage if I remember

3353
02:15:56,960 --> 02:15:58,719
correctly from the results. [snorts]

3354
02:15:58,719 --> 02:16:00,880
So compared to a consumer price index,

3355
02:16:00,880 --> 02:16:05,199
they just did a flat 2%. So um depending

3356
02:16:05,199 --> 02:16:07,280
on if council wants to go where the

3357
02:16:07,280 --> 02:16:09,599
other the majority of other communities

3358
02:16:09,599 --> 02:16:12,560
that have a increase built in, uh the

3359
02:16:12,560 --> 02:16:15,679
CPI seems to be the more common versus a

3360
02:16:15,679 --> 02:16:20,159
just a flat 2% um increase. Um and I

3361
02:16:20,159 --> 02:16:21,760
think there was the other question. I

3362
02:16:21,760 --> 02:16:24,079
think attorney uh Stiff's office is

3363
02:16:24,079 --> 02:16:25,760
going to have to look into the question

3364
02:16:25,760 --> 02:16:28,079
that Scott asked and the DR wanted to

3365
02:16:28,079 --> 02:16:31,599
come back to in regards to the 2005 uh

3366
02:16:31,599 --> 02:16:33,920
committee uh definition. I think they'll

3367
02:16:33,920 --> 02:16:35,519
have to do some research on to the

3368
02:16:35,519 --> 02:16:37,599
actual uh probably the minutes from the

3369
02:16:37,599 --> 02:16:41,040
meetings and what the intention um you

3370
02:16:41,040 --> 02:16:44,240
know back then in 2005 what it was if

3371
02:16:44,240 --> 02:16:46,319
that can be ascertained and then have a

3372
02:16:46,319 --> 02:16:49,439
legal opinion on that.

3373
02:16:49,439 --> 02:16:50,479
>> I have a quick question.

3374
02:16:50,479 --> 02:16:54,399
>> Yeah. Uh when you said earlier um

3375
02:16:54,399 --> 02:16:57,439
help me here um

3376
02:16:57,439 --> 02:16:59,599
about you get paid for one or two

3377
02:16:59,599 --> 02:17:01,280
meetings. What happened with special

3378
02:17:01,280 --> 02:17:03,120
work sessions when we have interviews

3379
02:17:03,120 --> 02:17:05,439
and we call them special work sessions?

3380
02:17:05,439 --> 02:17:05,760
>> Yeah,

3381
02:17:05,760 --> 02:17:06,719
>> special meetings.

3382
02:17:06,719 --> 02:17:09,439
>> Yep. I know um Mike has also looked that

3383
02:17:09,439 --> 02:17:11,760
up. I'm trying to remember what the uh

3384
02:17:11,760 --> 02:17:13,760
the

3385
02:17:13,760 --> 02:17:16,080
Glenn if you remember where our um the

3386
02:17:16,080 --> 02:17:18,240
special meeting cost was or if you

3387
02:17:18,240 --> 02:17:19,760
remember 55

3388
02:17:19,760 --> 02:17:22,719
>> I think it's still $55.

3389
02:17:22,719 --> 02:17:24,880
No special needs are more than that.

3390
02:17:24,880 --> 02:17:27,120
>> Yeah. Well, work sessions are 55. We

3391
02:17:27,120 --> 02:17:28,399
have a special city council meeting.

3392
02:17:28,399 --> 02:17:30,240
>> We have a special council meeting

3393
02:17:30,240 --> 02:17:30,800
different

3394
02:17:30,800 --> 02:17:33,359
>> special

3395
02:17:33,359 --> 02:17:35,519
work session. I thought

3396
02:17:35,519 --> 02:17:37,599
>> special meeting

3397
02:17:37,599 --> 02:17:40,319
different type of meetings. special

3398
02:17:40,319 --> 02:17:43,599
meeting special meeting.

3399
02:17:43,599 --> 02:17:46,319
>> I think a special council meeting where

3400
02:17:46,319 --> 02:17:48,559
you're actually taking action would be

3401
02:17:48,559 --> 02:17:49,920
at the $200.

3402
02:17:49,920 --> 02:17:51,040
>> Exactly.

3403
02:17:51,040 --> 02:17:52,160
>> A special work.

3404
02:17:52,160 --> 02:17:54,160
>> What happen if something like that

3405
02:17:54,160 --> 02:17:57,760
happens comes up because it does

3406
02:17:57,760 --> 02:18:01,120
>> uh again um under what the proposed it

3407
02:18:01,120 --> 02:18:03,120
would be covered underneath the overall

3408
02:18:03,120 --> 02:18:06,399
monthly stipen. So if uh again what I

3409
02:18:06,399 --> 02:18:09,200
proposed was the $900 would cover all

3410
02:18:09,200 --> 02:18:11,519
meetings, all committees, all the whole

3411
02:18:11,519 --> 02:18:13,840
kind of you know any work that council

3412
02:18:13,840 --> 02:18:15,760
members are doing to prepare for these

3413
02:18:15,760 --> 02:18:17,439
meetings, preparing for work sessions,

3414
02:18:17,439 --> 02:18:19,359
preparing for council meetings, if

3415
02:18:19,359 --> 02:18:20,880
they're meeting with constituents, if

3416
02:18:20,880 --> 02:18:22,960
they're planning um or attending

3417
02:18:22,960 --> 02:18:25,280
different events, activities, any of the

3418
02:18:25,280 --> 02:18:26,880
work that you're basically doing, you're

3419
02:18:26,880 --> 02:18:29,920
getting compensated at that $900 amount.

3420
02:18:29,920 --> 02:18:33,519
Um the majority of uh the research that

3421
02:18:33,519 --> 02:18:36,399
uh um Shay shared with me is most

3422
02:18:36,399 --> 02:18:38,000
communities are breaking away or have

3423
02:18:38,000 --> 02:18:40,639
broken away already from a per meeting

3424
02:18:40,639 --> 02:18:43,760
um to do a flat monthly uh component. Um

3425
02:18:43,760 --> 02:18:47,280
I know in the past that when um some

3426
02:18:47,280 --> 02:18:48,639
communities have had issues with

3427
02:18:48,639 --> 02:18:50,559
attendance. They've addressed that by

3428
02:18:50,559 --> 02:18:52,080
having the deduction. So if somebody

3429
02:18:52,080 --> 02:18:54,399
misses a meeting that they get basically

3430
02:18:54,399 --> 02:18:56,639
zapped a deduction. Um, and that's where

3431
02:18:56,639 --> 02:18:59,679
I suggested a deduction of $250 for the

3432
02:18:59,679 --> 02:19:01,679
meeting, uh, for a council meeting. That

3433
02:19:01,679 --> 02:19:04,719
would be a regular or a special one. Um,

3434
02:19:04,719 --> 02:19:08,160
a $100 deduction for the, uh, work

3435
02:19:08,160 --> 02:19:11,599
session, and then $50 for the, uh,

3436
02:19:11,599 --> 02:19:12,960
committee meetings.

3437
02:19:12,960 --> 02:19:15,200
>> Will you still be eligible the way we

3438
02:19:15,200 --> 02:19:17,599
have it right now? You missed three

3439
02:19:17,599 --> 02:19:18,960
meetings, I think.

3440
02:19:18,960 --> 02:19:21,359
>> Yeah. So, so, so in the future there, it

3441
02:19:21,359 --> 02:19:22,800
would be the all-encompassing. So

3442
02:19:22,800 --> 02:19:25,599
there's no um you get uh if you miss it,

3443
02:19:25,599 --> 02:19:27,280
you're just getting the deduction. So

3444
02:19:27,280 --> 02:19:30,160
there's no longer a a an issue for

3445
02:19:30,160 --> 02:19:31,760
finance. It's really easy on our

3446
02:19:31,760 --> 02:19:34,160
attendance. Um the clerk will note that

3447
02:19:34,160 --> 02:19:36,240
you're here or you're not. So if you're

3448
02:19:36,240 --> 02:19:38,719
not here when finance is is is

3449
02:19:38,719 --> 02:19:40,479
processing [snorts] it, there's not a do

3450
02:19:40,479 --> 02:19:42,800
we need to get uh an absent like an

3451
02:19:42,800 --> 02:19:44,719
approved absence or anything like that.

3452
02:19:44,719 --> 02:19:46,160
If you're not here, you're not here. I

3453
02:19:46,160 --> 02:19:47,599
think somebody should be allowed to miss

3454
02:19:47,599 --> 02:19:50,000
one or two.

3455
02:19:50,000 --> 02:19:52,960
>> Um, in in the chart regarding missed

3456
02:19:52,960 --> 02:19:55,439
meetings, um, it [clears throat] says

3457
02:19:55,439 --> 02:19:59,120
it's currently that the mayor and clerk

3458
02:19:59,120 --> 02:20:00,399
are allowed to miss four and the

3459
02:20:00,399 --> 02:20:02,880
alderman are allowed to miss two. I

3460
02:20:02,880 --> 02:20:04,000
thought we were all the same.

3461
02:20:04,000 --> 02:20:06,880
>> We were where did who where did that

3462
02:20:06,880 --> 02:20:08,960
information come from? Um, if you look

3463
02:20:08,960 --> 02:20:14,160
in the ordinance for Crystal, it will it

3464
02:20:14,160 --> 02:20:17,280
says uh the mayor can miss up to four

3465
02:20:17,280 --> 02:20:18,800
and the

3466
02:20:18,800 --> 02:20:19,120
>> four

3467
02:20:19,120 --> 02:20:21,280
>> the mayor can speak up to four can miss

3468
02:20:21,280 --> 02:20:23,520
up to four but the alderman persons they

3469
02:20:23,520 --> 02:20:26,000
can only miss up to two and that was

3470
02:20:26,000 --> 02:20:27,040
decided back in like

3471
02:20:27,040 --> 02:20:28,080
>> I don't remember that either

3472
02:20:28,080 --> 02:20:30,880
>> 20 2005 I can grab my

3473
02:20:30,880 --> 02:20:32,399
>> 2005

3474
02:20:32,399 --> 02:20:35,040
>> that we changed it

3475
02:20:35,040 --> 02:20:41,520
the updated one the one that I was given that it was only two for now.

3476
02:20:41,520 --> 02:20:42,640
>> We wouldn't have

3477
02:20:42,640 --> 02:20:44,479
>> I got I got the ordinance pulled up now.

3478
02:20:44,479 --> 02:20:45,760
It says you can miss up the four

3479
02:20:45,760 --> 02:20:48,399
>> four.

3480
02:20:48,399 --> 02:20:51,439
>> See, he just said

3481
02:20:51,439 --> 02:20:53,760
>> Glenn just said two regular meeting.

3482
02:20:53,760 --> 02:20:55,040
>> I got the ordinance pulled up right now.

3483
02:20:55,040 --> 02:20:56,560
>> That's why we have them there. section

3484
02:20:56,560 --> 02:20:58,160
2.12

3485
02:20:58,160 --> 02:21:00,319
uh 010

3486
02:21:00,319 --> 02:21:05,200
um paragraph B uh persons

3487
02:21:05,200 --> 02:21:06,880
blah blah blah alder runs should be

3488
02:21:06,880 --> 02:21:09,600
allowed uh four paid absence per year

3489
02:21:09,600 --> 02:21:12,630
>> four

3490
02:21:12,640 --> 02:21:14,640
» so again I don't know if we need to look

3491
02:21:14,640 --> 02:21:16,319
at the code to see if that potentially

3492
02:21:16,319 --> 02:21:19,280
could like could influence pay versus an

3493
02:21:19,280 --> 02:21:21,600
ordinance change again I was not here

3494
02:21:21,600 --> 02:21:25,200
back in 2005 or or when does that say

3495
02:21:25,200 --> 02:21:26,080
when the

3496
02:21:26,080 --> 02:21:26,640
this

3497
02:21:26,640 --> 02:21:28,720
>> uh this last update. I'm trying to see

3498
02:21:28,720 --> 02:21:30,560
if I got date on here. It looks like it

3499
02:21:30,560 --> 02:21:32,160
was

3500
02:21:32,160 --> 02:21:33,680
93.

3501
02:21:33,680 --> 02:21:34,880
>> I know we had discussions

3502
02:21:34,880 --> 02:21:37,439
>> 93 2002.

3503
02:21:37,439 --> 02:21:40,720
Um there's 96. It's been updated several

3504
02:21:40,720 --> 02:21:41,200
times.

3505
02:21:41,200 --> 02:21:43,359
>> I know we had discussions on

3506
02:21:43,359 --> 02:21:43,680
>> Yeah.

3507
02:21:43,680 --> 02:21:46,399
>> the four absences. What does that mean

3508
02:21:46,399 --> 02:21:48,960
>> for of any meeting or a combination of

3509
02:21:48,960 --> 02:21:50,720
work session? And I think somewhere

3510
02:21:50,720 --> 02:21:52,240
along the line, I think this was since

3511
02:21:52,240 --> 02:21:54,240
you've been here, Blaine, that we came

3512
02:21:54,240 --> 02:21:56,399
up with a dollar amount,

3513
02:21:56,399 --> 02:21:59,600
>> like $800 or $900 total for the year.

3514
02:21:59,600 --> 02:22:02,319
>> I I think there was a policy before I

3515
02:22:02,319 --> 02:22:03,920
was here that Glenn I I think

3516
02:22:03,920 --> 02:22:06,399
recommended that the maximum could be

3517
02:22:06,399 --> 02:22:07,840
>> there was a work session back in

3518
02:22:07,840 --> 02:22:09,520
February. We took a vote on this the

3519
02:22:09,520 --> 02:22:11,600
work session, although it never went to

3520
02:22:11,600 --> 02:22:13,760
uh the council meeting, but uh I just

3521
02:22:13,760 --> 02:22:15,359
considered it guidance, right?

3522
02:22:15,359 --> 02:22:16,720
>> And you're allowed to have four

3523
02:22:16,720 --> 02:22:19,760
absences. And what we we allow you to do

3524
02:22:19,760 --> 02:22:22,000
is to if you get paid, let's say, two of

3525
02:22:22,000 --> 02:22:24,160
those absences early in the year at

3526
02:22:24,160 --> 02:22:26,000
their work session rates and then you

3527
02:22:26,000 --> 02:22:28,479
took two more council meetings, you can

3528
02:22:28,479 --> 02:22:32,240
trade the other two um work sessions for

3529
02:22:32,240 --> 02:22:35,359
two more um council meetings and we'll

3530
02:22:35,359 --> 02:22:36,640
just pay you the difference is what

3531
02:22:36,640 --> 02:22:36,960
we'll do.

3532
02:22:36,960 --> 02:22:39,840
>> I I could have swore the final decision

3533
02:22:39,840 --> 02:22:42,560
we made was four meetings and it was the

3534
02:22:42,560 --> 02:22:45,520
first four you missed. uh we we because

3535
02:22:45,520 --> 02:22:47,920
of the way it been past practice and

3536
02:22:47,920 --> 02:22:49,600
that's where we we came up with that

3537
02:22:49,600 --> 02:22:51,840
meeting when they had that that thing it

3538
02:22:51,840 --> 02:22:54,640
was discussed it was not 100% vote but

3539
02:22:54,640 --> 02:22:57,280
it was the majority said that

3540
02:22:57,280 --> 02:22:59,600
>> this guidance was okay to swap it out if

3541
02:22:59,600 --> 02:23:01,040
you want so to speak

3542
02:23:01,040 --> 02:23:03,359
>> so is that in the policy or the

3543
02:23:03,359 --> 02:23:04,960
>> policy not by ordinance or anything

3544
02:23:04,960 --> 02:23:06,640
>> not by ordinance it's just by guidance

3545
02:23:06,640 --> 02:23:08,240
because the ordinance doesn't specify

3546
02:23:08,240 --> 02:23:09,040
that

3547
02:23:09,040 --> 02:23:09,439
>> that

3548
02:23:09,439 --> 02:23:12,319
>> when this came when this came up

3549
02:23:12,319 --> 02:23:13,439
>> the decision

3550
02:23:13,439 --> 02:23:15,520
or the recommendation was you couldn't

3551
02:23:15,520 --> 02:23:18,800
change the ordinance now because the

3552
02:23:18,800 --> 02:23:20,399
ordinance

3553
02:23:20,399 --> 02:23:22,560
you're all sitting it it could have

3554
02:23:22,560 --> 02:23:24,720
affected

3555
02:23:24,720 --> 02:23:26,960
your pay. So we didn't want to change

3556
02:23:26,960 --> 02:23:29,040
the ordinance because it would have been

3557
02:23:29,040 --> 02:23:31,120
a potential

3558
02:23:31,120 --> 02:23:34,880
deduction or reduction in pay. So Glenn

3559
02:23:34,880 --> 02:23:39,840
came up with a guidance that interpreted

3560
02:23:39,840 --> 02:23:42,880
how the absences, still four absences,

3561
02:23:42,880 --> 02:23:44,640
but it was determined how you could

3562
02:23:44,640 --> 02:23:47,120
apply those, whether they were applied

3563
02:23:47,120 --> 02:23:49,840
first to the the council meetings or

3564
02:23:49,840 --> 02:23:55,040
versus the uh work sessions and Glenn's

3565
02:23:55,040 --> 02:23:57,359
guidance was submitted. And that's what

3566
02:23:57,359 --> 02:24:00,640
you approved was that he would going

3567
02:24:00,640 --> 02:24:02,720
forward use that guidance when he was

3568
02:24:02,720 --> 02:24:05,120
issuing pay for missed meetings that

3569
02:24:05,120 --> 02:24:07,680
were excused. And that's the guidance

3570
02:24:07,680 --> 02:24:09,439
that we've been under thus far. We did

3571
02:24:09,439 --> 02:24:11,439
not change the ordinance because again,

3572
02:24:11,439 --> 02:24:14,720
you have to do that 180 days before

3573
02:24:14,720 --> 02:24:16,160
anybody that's going to be taking

3574
02:24:16,160 --> 02:24:19,359
office. So that's the guidance that has

3575
02:24:19,359 --> 02:24:21,760
been uh

3576
02:24:21,760 --> 02:24:25,600
the city's operational uh guidance I

3577
02:24:25,600 --> 02:24:28,319
guess since we had that discussion and I

3578
02:24:28,319 --> 02:24:30,080
can't remember exactly when that was but

3579
02:24:30,080 --> 02:24:31,359
it was before

3580
02:24:31,359 --> 02:24:34,640
>> February I believe 2004

3581
02:24:34,640 --> 02:24:39,120
or 20 25 24 25

3582
02:24:39,120 --> 02:24:40,800
>> So is that where that number came up

3583
02:24:40,800 --> 02:24:43,040
with? I didn't imagine that was the $800

3584
02:24:43,040 --> 02:24:46,399
or $900 total for the four absences.

3585
02:24:46,399 --> 02:24:48,720
Yes, 800. That's the maximum you can

3586
02:24:48,720 --> 02:24:51,920
get. The maximum four council meetings.

3587
02:24:51,920 --> 02:24:53,439
>> If you missed if you missed work

3588
02:24:53,439 --> 02:24:55,120
sessions,

3589
02:24:55,120 --> 02:24:57,680
but you also missed four regular council

3590
02:24:57,680 --> 02:24:59,600
meetings, you could choose to apply it

3591
02:24:59,600 --> 02:25:01,600
to the regular council meetings and then

3592
02:25:01,600 --> 02:25:06,640
therefore get the 800 versus uh 110 if

3593
02:25:06,640 --> 02:25:09,840
you miss two uh work sessions and then

3594
02:25:09,840 --> 02:25:13,120
two uh regular meetings. Correct.

3595
02:25:13,120 --> 02:25:14,399
because the ordinance is actually

3596
02:25:14,399 --> 02:25:16,800
written that and I can't quote you the

3597
02:25:16,800 --> 02:25:18,720
language now but it's it's it's somewhat

3598
02:25:18,720 --> 02:25:20,720
confusing and we talked about whether we

3599
02:25:20,720 --> 02:25:23,280
could actually change it because you

3600
02:25:23,280 --> 02:25:26,640
know it's not within 180 days of the new

3601
02:25:26,640 --> 02:25:29,520
term. So we

3602
02:25:29,520 --> 02:25:31,040
>> determined that [clears throat]

3603
02:25:31,040 --> 02:25:33,600
>> if the guidance was what the council

3604
02:25:33,600 --> 02:25:36,000
could live with, that was a a fair, I

3605
02:25:36,000 --> 02:25:38,240
think, interpretation of what whomever

3606
02:25:38,240 --> 02:25:41,600
meant when they wrote this back in 2005

3607
02:25:41,600 --> 02:25:45,120
or whatever the the the date of the

3608
02:25:45,120 --> 02:25:47,200
original ordinance.

3609
02:25:47,200 --> 02:25:49,680
questions uh you got where you know with

3610
02:25:49,680 --> 02:25:51,920
this new proposed compensation model and

3611
02:25:51,920 --> 02:25:54,640
tenants could we have where like you

3612
02:25:54,640 --> 02:25:57,040
could miss one council meeting, one work

3613
02:25:57,040 --> 02:25:59,359
session and one committee meeting and

3614
02:25:59,359 --> 02:26:01,600
still get paid.

3615
02:26:01,600 --> 02:26:03,439
>> Again, this was just a recommendation

3616
02:26:03,439 --> 02:26:05,920
council sets, you know, so you you guys

3617
02:26:05,920 --> 02:26:07,439
can give me, you know, so I mean I'm

3618
02:26:07,439 --> 02:26:08,399
happy to answer questions.

3619
02:26:08,399 --> 02:26:09,680
>> I would think that would make it easy

3620
02:26:09,680 --> 02:26:11,680
instead of saying three meetings.

3621
02:26:11,680 --> 02:26:13,680
>> Sure. One of each spells it out, you get

3622
02:26:13,680 --> 02:26:15,600
one of each where you would get paid for

3623
02:26:15,600 --> 02:26:19,429
>> one of each. I like that.

3624
02:26:19,439 --> 02:26:21,200
» Can I [snorts] ask a clarifying question

3625
02:26:21,200 --> 02:26:22,399
on

3626
02:26:22,399 --> 02:26:25,840
>> from this XL? Um

3627
02:26:25,840 --> 02:26:27,920
the uh I just want to make sure this

3628
02:26:27,920 --> 02:26:30,640
isn't a typo, but playing field was like

3629
02:26:30,640 --> 02:26:34,160
double our population. Um they get paid

3630
02:26:34,160 --> 02:26:37,439
$100 per meeting. Is it just any meeting

3631
02:26:37,439 --> 02:26:39,600
that you are looking at?

3632
02:26:39,600 --> 02:26:41,920
>> No. Or is it

3633
02:26:41,920 --> 02:26:44,000
>> plum is not on our list. This is you

3634
02:26:44,000 --> 02:26:44,560
talk about

3635
02:26:44,560 --> 02:26:45,760
>> Oh, I mean it's on the list.

3636
02:26:45,760 --> 02:26:46,800
>> You talk about this one.

3637
02:26:46,800 --> 02:26:47,920
>> It's on this list.

3638
02:26:47,920 --> 02:26:48,880
>> Great on the spread.

3639
02:26:48,880 --> 02:26:50,319
>> I just I'm just wondering if

3640
02:26:50,319 --> 02:26:51,920
>> Yeah.

3641
02:26:51,920 --> 02:26:54,080
>> Seems really low compared to a lot of

3642
02:26:54,080 --> 02:26:55,840
the other

3643
02:26:55,840 --> 02:26:59,120
>> playfield does get paid $100 per

3644
02:26:59,120 --> 02:27:01,760
meeting. So when I called and I spoke

3645
02:27:01,760 --> 02:27:04,240
with um Oh, I forget her name. My

3646
02:27:04,240 --> 02:27:07,040
apologies. We talked and at first when I

3647
02:27:07,040 --> 02:27:08,720
read it, I did not think it was right

3648
02:27:08,720 --> 02:27:10,240
and so I called to get a little

3649
02:27:10,240 --> 02:27:13,840
verification. Yes. But they're I guess

3650
02:27:13,840 --> 02:27:16,080
their council is also feeling the same

3651
02:27:16,080 --> 02:27:17,520
way of that needs to be.

3652
02:27:17,520 --> 02:27:20,479
>> Their trustes their trustees are feeling

3653
02:27:20,479 --> 02:27:22,800
that that kind of needs to be changed.

3654
02:27:22,800 --> 02:27:25,040
>> So they're going to go ahead and pro

3655
02:27:25,040 --> 02:27:26,399
most likely revisit that.

3656
02:27:26,399 --> 02:27:29,200
>> Well, as I said before, because this is

3657
02:27:29,200 --> 02:27:32,720
not going to take effect till

3658
02:27:32,720 --> 02:27:34,800
>> possibly 29

3659
02:27:34,800 --> 02:27:35,920
would have to decide.

3660
02:27:35,920 --> 02:27:38,160
>> I know, but it's either 27 or 29. So

3661
02:27:38,160 --> 02:27:40,960
it's in the future. I just think that I

3662
02:27:40,960 --> 02:27:42,399
think that the amount looks good for

3663
02:27:42,399 --> 02:27:44,880
today, but I think knowing that it's not

3664
02:27:44,880 --> 02:27:49,040
going to go into effect till 27 or 29

3665
02:27:49,040 --> 02:27:52,240
that perhaps

3666
02:27:52,240 --> 02:27:53,920
um

3667
02:27:53,920 --> 02:27:56,800
making it $1,000 a month would be more

3668
02:27:56,800 --> 02:27:59,280
appropriate.

3669
02:27:59,280 --> 02:28:00,880
And then if they wanted to miss one

3670
02:28:00,880 --> 02:28:02,640
meeting of each, that's I don't have

3671
02:28:02,640 --> 02:28:04,560
problem with that.

3672
02:28:04,560 --> 02:28:08,960
Unless unless you reran the numbers for

3673
02:28:08,960 --> 02:28:12,309
those

3674
02:28:12,319 --> 02:28:14,479
communities on our chart that have the

3675
02:28:14,479 --> 02:28:17,280
built-in raises, so you'll know what

3676
02:28:17,280 --> 02:28:20,080
those communities will be, what what

3677
02:28:20,080 --> 02:28:23,040
those numbers will be in 27 and 29.

3678
02:28:23,040 --> 02:28:28,560
>> The challenge is is most of them have a CPI, so I I would have to only Joliet

3679
02:28:28,560 --> 02:28:31,359
has the said 2%. So, I would have to

3680
02:28:31,359 --> 02:28:34,319
take a guess at the CPI.

3681
02:28:34,319 --> 02:28:34,720
>> Yeah.

3682
02:28:34,720 --> 02:28:36,880
>> Which I'd probably use like 2%, but I

3683
02:28:36,880 --> 02:28:37,920
mean I would

3684
02:28:37,920 --> 02:28:39,920
>> it would not be exact, but it'd be at

3685
02:28:39,920 --> 02:28:43,520
least something closer to what the other

3686
02:28:43,520 --> 02:28:47,040
communities would be in those years.

3687
02:28:47,040 --> 02:28:49,120
>> So, again, tonight is a work session.

3688
02:28:49,120 --> 02:28:51,040
We're taking feedback so that we can

3689
02:28:51,040 --> 02:28:53,520
come up. We, you know, provided some

3690
02:28:53,520 --> 02:28:55,760
initial history along with some

3691
02:28:55,760 --> 02:28:57,520
suggestions and guidance. There's

3692
02:28:57,520 --> 02:28:58,880
clearly a few questions that the

3693
02:28:58,880 --> 02:29:02,560
attorney needs to look into. Um, but you

3694
02:29:02,560 --> 02:29:04,880
know, again, we have about two months.

3695
02:29:04,880 --> 02:29:06,479
So, I would like to not wait.

3696
02:29:06,479 --> 02:29:09,520
>> The mayor and the clerk and all that

3697
02:29:09,520 --> 02:29:11,439
tonight or that next meeting.

3698
02:29:11,439 --> 02:29:14,479
>> You guys could choose to uh again those

3699
02:29:14,479 --> 02:29:16,800
are locked in for another two and a half

3700
02:29:16,800 --> 02:29:19,920
years. So you can choose to do that

3701
02:29:19,920 --> 02:29:23,680
>> with this or with the you know the next

3702
02:29:23,680 --> 02:29:26,000
basically you have you know another two

3703
02:29:26,000 --> 02:29:28,000
years to basically do that.

3704
02:29:28,000 --> 02:29:29,600
>> What about the recommendation for the

3705
02:29:29,600 --> 02:29:30,560
mayor? You didn't give us

3706
02:29:30,560 --> 02:29:32,080
recommendation.

3707
02:29:32,080 --> 02:29:33,760
>> Um

3708
02:29:33,760 --> 02:29:35,520
so for me the only uh the only one I

3709
02:29:35,520 --> 02:29:38,479
gave a recommendation on was for the uh

3710
02:29:38,479 --> 02:29:41,520
the council uh member positions is

3711
02:29:41,520 --> 02:29:43,840
that's the only one that uh was below

3712
02:29:43,840 --> 02:29:46,560
the average. All of the other ones were

3713
02:29:46,560 --> 02:29:48,640
um was the third highest May.

3714
02:29:48,640 --> 02:29:51,359
>> Yeah. So, you know, there was not a

3715
02:29:51,359 --> 02:29:52,720
>> Yeah, but they can't reduce it

3716
02:29:52,720 --> 02:29:55,200
>> since 200

3717
02:29:55,200 --> 02:29:58,640
whatever it was 21 years ago.

3718
02:29:58,640 --> 02:29:59,680
>> I mean,

3719
02:29:59,680 --> 02:30:01,600
>> 25.

3720
02:30:01,600 --> 02:30:02,399
>> That's good. That's

3721
02:30:02,399 --> 02:30:04,319
>> okay. They still need to get a raise. I

3722
02:30:04,319 --> 02:30:06,960
mean, you can't just say because you're

3723
02:30:06,960 --> 02:30:08,960
comparing to other municipalities like

3724
02:30:08,960 --> 02:30:12,399
it doesn't make sense to me.

3725
02:30:12,399 --> 02:30:14,240
>> That is up to council. again the the

3726
02:30:14,240 --> 02:30:17,120
numbers if I would have done this for a

3727
02:30:17,120 --> 02:30:20,319
uh uh I guess city employees if I was

3728
02:30:20,319 --> 02:30:21,760
looking this as employees we'd first

3729
02:30:21,760 --> 02:30:24,080
look at our external comparables then we

3730
02:30:24,080 --> 02:30:26,240
look at our internal comparables and

3731
02:30:26,240 --> 02:30:30,319
again the uh looking at the the mayor

3732
02:30:30,319 --> 02:30:33,040
position there's that is on the top

3733
02:30:33,040 --> 02:30:35,040
three of the ones that are paid even if

3734
02:30:35,040 --> 02:30:37,439
they were not um in HR that would be

3735
02:30:37,439 --> 02:30:39,280
considered like if it was over it would

3736
02:30:39,280 --> 02:30:41,760
be a a red circled one to say that

3737
02:30:41,760 --> 02:30:44,319
they're overpaid that isn't this one is

3738
02:30:44,319 --> 02:30:48,479
not at over the the average. So it's

3739
02:30:48,479 --> 02:30:51,439
something that we'd say that is in line.

3740
02:30:51,439 --> 02:30:52,399
Again, I don't know what

3741
02:30:52,399 --> 02:30:53,840
>> the council decides.

3742
02:30:53,840 --> 02:30:55,200
>> Oh, exactly. But that's why I didn't

3743
02:30:55,200 --> 02:30:56,560
give a recommendation. You asked the

3744
02:30:56,560 --> 02:30:57,359
question why I didn't give a

3745
02:30:57,359 --> 02:30:58,080
recommendation.

3746
02:30:58,080 --> 02:31:00,560
>> Mayor makes $126,000.

3747
02:31:00,560 --> 02:31:03,040
You know, you have Frank for $36,000 per

3748
02:31:03,040 --> 02:31:04,160
mayor. [clears throat]

3749
02:31:04,160 --> 02:31:07,840
>> So, but you can also suggest

3750
02:31:07,840 --> 02:31:10,160
>> the percentage or CPI rider on there

3751
02:31:10,160 --> 02:31:11,760
without making change. Uh, you just put

3752
02:31:11,760 --> 02:31:16,240
that on on there, not change 11.

3753
02:31:16,240 --> 02:31:17,520
>> Yeah,

3754
02:31:17,520 --> 02:31:19,760
>> you could have a CPI. You could wait

3755
02:31:19,760 --> 02:31:20,560
again.

3756
02:31:20,560 --> 02:31:22,720
>> What were you going to say?

3757
02:31:22,720 --> 02:31:24,560
>> I was going to say when I look at when I

3758
02:31:24,560 --> 02:31:27,200
look at the mayor compensation

3759
02:31:27,200 --> 02:31:29,359
on this one, the blue one, pretty much

3760
02:31:29,359 --> 02:31:31,600
right in the middle between the low ones

3761
02:31:31,600 --> 02:31:34,800
and the high ones.

3762
02:31:34,800 --> 02:31:36,720
And

3763
02:31:36,720 --> 02:31:39,359
to me, I think it's a fair salary. I

3764
02:31:39,359 --> 02:31:41,280
think based on our population when we

3765
02:31:41,280 --> 02:31:43,040
look at everything else when you look at

3766
02:31:43,040 --> 02:31:45,120
our median income we're certainly not

3767
02:31:45,120 --> 02:31:49,040
Frankfurt or Moina and they are much

3768
02:31:49,040 --> 02:31:51,439
lower in regards to the mayor's

3769
02:31:51,439 --> 02:31:53,040
compensation.

3770
02:31:53,040 --> 02:31:56,720
So I know it's been 25 years because it

3771
02:31:56,720 --> 02:31:58,800
was 2001 I believe that the mayor the

3772
02:31:58,800 --> 02:32:00,880
clerk and the treasurer

3773
02:32:00,880 --> 02:32:03,920
was given a raise and in 2005 it started

3774
02:32:03,920 --> 02:32:05,600
with

3775
02:32:05,600 --> 02:32:08,160
>> for the alderman.

3776
02:32:08,160 --> 02:32:11,439
So, as far as I'm concerned, I'm right

3777
02:32:11,439 --> 02:32:13,359
in the middle. It should just stay like

3778
02:32:13,359 --> 02:32:16,080
that and life goes on. I don't think

3779
02:32:16,080 --> 02:32:18,000
that there needs to be an increase for

3780
02:32:18,000 --> 02:32:19,760
the mayor's salary.

3781
02:32:19,760 --> 02:32:21,760
>> I I agree. The mayor's salary is right

3782
02:32:21,760 --> 02:32:23,840
in the middle and it's a good spot to be

3783
02:32:23,840 --> 02:32:26,080
and I think the CPI rider on that

3784
02:32:26,080 --> 02:32:27,600
current position right now would keep

3785
02:32:27,600 --> 02:32:30,319
you in that spot in in the right in the

3786
02:32:30,319 --> 02:32:32,080
middle. Everybody else has got that CPI

3787
02:32:32,080 --> 02:32:33,920
rider. all the other municipalities,

3788
02:32:33,920 --> 02:32:34,880
you're going to stay right in the

3789
02:32:34,880 --> 02:32:36,960
center. Basically,

3790
02:32:36,960 --> 02:32:38,399
>> not fall behind. If you don't do

3791
02:32:38,399 --> 02:32:42,389
anything, you're going to fall behind.

3792
02:32:42,399 --> 02:32:43,680
» He said, "Put the CPI."

3793
02:32:43,680 --> 02:32:45,439
>> Do the CPI. That's

3794
02:32:45,439 --> 02:32:46,000
>> CPI,

3795
02:32:46,000 --> 02:32:47,840
>> right? Just do a CPI.

3796
02:32:47,840 --> 02:32:48,080
>> Okay.

3797
02:32:48,080 --> 02:32:49,120
>> CPI.

3798
02:32:49,120 --> 02:32:50,960
>> I just want everybody to be treated

3799
02:32:50,960 --> 02:32:52,160
equally fair.

3800
02:32:52,160 --> 02:32:54,319
>> Sure.

3801
02:32:54,319 --> 02:32:55,920
>> Clerk position was the next one if you

3802
02:32:55,920 --> 02:33:01,910
want to talk about that.

3803
02:33:01,920 --> 02:33:03,760
It's kind of in the same position, you

3804
02:33:03,760 --> 02:33:06,080
know,

3805
02:33:06,080 --> 02:33:09,200
>> the CPI to it.

3806
02:33:09,200 --> 02:33:10,080
>> Then the treasure

3807
02:33:10,080 --> 02:33:12,160
>> y

3808
02:33:12,160 --> 02:33:12,720
>> treasure

3809
02:33:12,720 --> 02:33:14,996
>> position.

3810
02:33:14,996 --> 02:33:15,200
[snorts]

3811
02:33:15,200 --> 02:33:17,520
>> That's the only one that's that high. So

3812
02:33:17,520 --> 02:33:19,920
I guess we just could keep that one the

3813
02:33:19,920 --> 02:33:21,920
same because it's the highest.

3814
02:33:21,920 --> 02:33:23,760
>> It's up to you guys.

3815
02:33:23,760 --> 02:33:26,560
>> Well, it's the highest because certain

3816
02:33:26,560 --> 02:33:27,840
>> Well, the communities don't have a

3817
02:33:27,840 --> 02:33:28,319
treasur.

3818
02:33:28,319 --> 02:33:30,000
>> No, certain city they don't have a

3819
02:33:30,000 --> 02:33:32,800
treasure. It's the finance director

3820
02:33:32,800 --> 02:33:33,520
handles that,

3821
02:33:33,520 --> 02:33:34,319
>> right? Exactly.

3822
02:33:34,319 --> 02:33:36,000
>> But they both put their signature

3823
02:33:36,000 --> 02:33:39,600
online. The clerk and the treasur

3824
02:33:39,600 --> 02:33:41,120
and we're not home rule. I mean, that's

3825
02:33:41,120 --> 02:33:42,560
how it's been. Are you going to add the

3826
02:33:42,560 --> 02:33:44,960
CPI to the older people, too?

3827
02:33:44,960 --> 02:33:46,399
>> Right. Right now, those are the notes I

3828
02:33:46,399 --> 02:33:47,680
have for each one. There's a

3829
02:33:47,680 --> 02:33:49,200
recommendation. I mean, there there

3830
02:33:49,200 --> 02:33:50,880
hasn't been more direction, but somebody

3831
02:33:50,880 --> 02:33:53,520
at least noted that the $1,000 for the

3832
02:33:53,520 --> 02:33:56,160
city council members with the CPI, the

3833
02:33:56,160 --> 02:33:58,240
mayor with the CPI, the clerk with the

3834
02:33:58,240 --> 02:34:00,080
CPI, and the treasur. Well, that was

3835
02:34:00,080 --> 02:34:02,560
just my I said there nobody else spoke

3836
02:34:02,560 --> 02:34:05,120
up about the $1,000. I just thought it's

3837
02:34:05,120 --> 02:34:06,399
going to be delayed. So, I think

3838
02:34:06,399 --> 02:34:07,439
>> because it's going to be delayed.

3839
02:34:07,439 --> 02:34:08,560
>> Well, I know, but nobody else said

3840
02:34:08,560 --> 02:34:09,680
anything.

3841
02:34:09,680 --> 02:34:11,840
>> I agree. I agree. And you agree. I don't

3842
02:34:11,840 --> 02:34:14,080
know.

3843
02:34:14,080 --> 02:34:15,120
>> It's not just

3844
02:34:15,120 --> 02:34:16,560
>> Here's my only thought. Now, I'm going

3845
02:34:16,560 --> 02:34:22,150
to make a blanket statement.

3846
02:34:22,160 --> 02:34:24,720
I would just suggest

3847
02:34:24,720 --> 02:34:31,280
that council think about the increase

3848
02:34:31,280 --> 02:34:34,080
of $1,000

3849
02:34:34,080 --> 02:34:39,510
is going to probably raise

3850
02:34:39,520 --> 02:34:40,880
well it's going to be more than that.

3851
02:34:40,880 --> 02:34:43,920
It's going to be up what's

3852
02:34:43,920 --> 02:34:46,479
almost doubling doubling the price of

3853
02:34:46,479 --> 02:34:49,040
what you're making now.

3854
02:34:49,040 --> 02:34:51,359
Just remember

3855
02:34:51,359 --> 02:34:55,830
probably going to raise some

3856
02:34:55,840 --> 02:34:59,280
flags with some social medias and with

3857
02:34:59,280 --> 02:35:01,280
some newspapers.

3858
02:35:01,280 --> 02:35:03,040
So you may just want to think about that

3859
02:35:03,040 --> 02:35:05,120
for a while before we talk about it

3860
02:35:05,120 --> 02:35:08,960
again. Maybe in a few weeks here. That

3861
02:35:08,960 --> 02:35:12,399
might be a

3862
02:35:12,399 --> 02:35:15,120
maybe a little bit of a controversial

3863
02:35:15,120 --> 02:35:17,680
topic because when you look at what

3864
02:35:17,680 --> 02:35:20,160
everybody else is making that is going

3865
02:35:20,160 --> 02:35:22,560
to be a big big jump.

3866
02:35:22,560 --> 02:35:24,800
>> I understand but you also stated that

3867
02:35:24,800 --> 02:35:27,359
for the last 21 years this council have

3868
02:35:27,359 --> 02:35:28,640
not gotten a raise.

3869
02:35:28,640 --> 02:35:31,200
>> I'm not so I'm not debating that.

3870
02:35:31,200 --> 02:35:33,920
>> The council put many many hours and we

3871
02:35:33,920 --> 02:35:36,080
even put money from our pockets to

3872
02:35:36,080 --> 02:35:39,600
certain events to All I'm saying is

3873
02:35:39,600 --> 02:35:42,479
>> and anyone is welcome to run. I mean

3874
02:35:42,479 --> 02:35:45,040
this is an open this is not just for the

3875
02:35:45,040 --> 02:35:47,600
existing council. Anyone maybe this will

3876
02:35:47,600 --> 02:35:49,520
motivate people to run because probably

3877
02:35:49,520 --> 02:35:51,040
they're going to do it for the money.

3878
02:35:51,040 --> 02:35:52,800
Obviously for all these years some of us

3879
02:35:52,800 --> 02:35:54,960
been here over 20 years. We've been

3880
02:35:54,960 --> 02:35:56,640
doing it for the work and for the

3881
02:35:56,640 --> 02:35:59,040
commitment you know and some of us we

3882
02:35:59,040 --> 02:36:01,840
don't even miss meetings. So we are here

3883
02:36:01,840 --> 02:36:03,840
dedicated and if the people of Crestell

3884
02:36:03,840 --> 02:36:05,439
don't think we deserve that then they

3885
02:36:05,439 --> 02:36:09,349
can vote us out.

3886
02:36:09,359 --> 02:36:12,080
This is a proposed

3887
02:36:12,080 --> 02:36:14,479
number from Blaine,

3888
02:36:14,479 --> 02:36:16,160
not us. Mayor,

3889
02:36:16,160 --> 02:36:20,640
>> I proposed $900, not not,00.

3890
02:36:20,640 --> 02:36:23,439
>> Well, I'm looking at 10,800 a year.

3891
02:36:23,439 --> 02:36:25,680
>> Correct. So,

3892
02:36:25,680 --> 02:36:31,120
>> a month is to a the year change would be

3893
02:36:31,120 --> 02:36:32,960
>> So, that would be $100 more

3894
02:36:32,960 --> 02:36:35,040
>> over $4,000 increase. [clears throat] I

3895
02:36:35,040 --> 02:36:36,240
mean that's

3896
02:36:36,240 --> 02:36:36,560
>> correct

3897
02:36:36,560 --> 02:36:39,280
>> probably 80% increase. I mean I think if

3898
02:36:39,280 --> 02:36:41,979
you just want to look at numbers but um

3899
02:36:41,979 --> 02:36:47,280
[clears throat] you know I did a little calculation based on if we got

3900
02:36:47,280 --> 02:36:51,359
any increase since uh

3901
02:36:51,359 --> 02:36:54,640
2005 a 2% yearly increase would bring us

3902
02:36:54,640 --> 02:36:59,750
up to currently we'd be getting $8,624.

3903
02:36:59,760 --> 02:37:04,560
So that's if we got 2% which is low year

3904
02:37:04,560 --> 02:37:09,200
of per year increase since 2005

3905
02:37:09,200 --> 02:37:12,160
which hasn't happened obviously. So a

3906
02:37:12,160 --> 02:37:15,520
lot of this is is is you know and I

3907
02:37:15,520 --> 02:37:17,200
think what the research showed is just

3908
02:37:17,200 --> 02:37:19,920
trying to get

3909
02:37:19,920 --> 02:37:22,399
to what the market and what's comparable

3910
02:37:22,399 --> 02:37:27,600
to um municipalities around us.

3911
02:37:27,600 --> 02:37:28,319
>> Um

3912
02:37:28,319 --> 02:37:30,080
>> I agree. you know, I would throw out the

3913
02:37:30,080 --> 02:37:37,040
ones that are uh you know, from

3914
02:37:37,040 --> 02:37:40,560
Romeo and higher who are double our our

3915
02:37:40,560 --> 02:37:42,080
population

3916
02:37:42,080 --> 02:37:44,880
and um you know, drop Manuka out of

3917
02:37:44,880 --> 02:37:47,280
there. They're almost half of our

3918
02:37:47,280 --> 02:37:49,600
population. But you that's you know what

3919
02:37:49,600 --> 02:37:53,120
comparables are. um

3920
02:37:53,120 --> 02:37:55,520
we're still, you know, fair for the

3921
02:37:55,520 --> 02:37:59,920
amount of time that goes into what we do

3922
02:37:59,920 --> 02:38:01,359
and we don't get any additional

3923
02:38:01,359 --> 02:38:03,920
compensation. We don't get a a monthly

3924
02:38:03,920 --> 02:38:06,560
gas allowance. We don't get a cell

3925
02:38:06,560 --> 02:38:09,680
phone. Um

3926
02:38:09,680 --> 02:38:11,200
you know, a lot of a lot of what we're

3927
02:38:11,200 --> 02:38:14,880
doing is is is on our own time and and

3928
02:38:14,880 --> 02:38:17,200
I'm not complaining about it. We all

3929
02:38:17,200 --> 02:38:20,720
knew what we were signing up for. Um,

3930
02:38:20,720 --> 02:38:22,880
but you want if you want to have uh

3931
02:38:22,880 --> 02:38:24,880
attract other people to potentially want

3932
02:38:24,880 --> 02:38:28,479
to get involved. Um, I think you got to

3933
02:38:28,479 --> 02:38:31,680
be, you know,

3934
02:38:31,680 --> 02:38:35,040
uh, marketable compensation.

3935
02:38:35,040 --> 02:38:38,080
Um, you know, it's not 19

3936
02:38:38,080 --> 02:38:41,760
1960 anymore. It's not 2005 anymore.

3937
02:38:41,760 --> 02:38:44,080
um

3938
02:38:44,080 --> 02:38:49,280
can't find it now but the the

3939
02:38:49,280 --> 02:38:51,600
with rate of inflation

3940
02:38:51,600 --> 02:38:53,760
with uh

3941
02:38:53,760 --> 02:38:57,040
what our salary is now.

3942
02:38:57,040 --> 02:38:59,600
Hold on a second.

3943
02:38:59,600 --> 02:39:01,760
Sorry, I got my phone. That's a picture

3944
02:39:01,760 --> 02:39:10,309
I took. Um

3945
02:39:10,319 --> 02:39:11,200
uh

3946
02:39:11,200 --> 02:39:15,439
in in 2026, the salary that was in 2005

3947
02:39:15,439 --> 02:39:18,800
is um over $12,000

3948
02:39:18,800 --> 02:39:21,359
if you count inflation.

3949
02:39:21,359 --> 02:39:25,840
Um you know,

3950
02:39:25,840 --> 02:39:27,840
that's all I had to say about that. So,

3951
02:39:27,840 --> 02:39:31,200
if you're worried about controversy,

3952
02:39:31,200 --> 02:39:34,960
um you know, anyone wants to run for

3953
02:39:34,960 --> 02:39:36,640
office, they're always welcome.

3954
02:39:36,640 --> 02:39:39,439
>> Mark, can I bring up CPI? You had said

3955
02:39:39,439 --> 02:39:42,160
you had figured it out at 2%.

3956
02:39:42,160 --> 02:39:42,800
>> It's higher

3957
02:39:42,800 --> 02:39:43,840
>> this year.

3958
02:39:43,840 --> 02:39:46,240
>> No, that's low. Last year was 3%.

3959
02:39:46,240 --> 02:39:47,760
>> That's what I mean. It's higher. So, I I

3960
02:39:47,760 --> 02:39:49,359
was cons I was being conserv

3961
02:39:49,359 --> 02:39:51,439
>> conservative. Yeah. Yes. Yes.

3962
02:39:51,439 --> 02:39:52,479
>> Currently right now.

3963
02:39:52,479 --> 02:39:54,479
>> Glenn just looked it up for me. So far

3964
02:39:54,479 --> 02:39:57,120
this year it's at 2.5.

3965
02:39:57,120 --> 02:39:59,790
>> Joe, what was you starting to say?

3966
02:39:59,790 --> 02:40:01,600
[clears throat] Uh I I just was agreeing

3967
02:40:01,600 --> 02:40:04,720
with Mark's comments and and um uh the

3968
02:40:04,720 --> 02:40:07,840
concern Tina has is legitimate, but we

3969
02:40:07,840 --> 02:40:10,240
can look at this again in two years. You

3970
02:40:10,240 --> 02:40:13,840
know, you'll have time before the 2029

3971
02:40:13,840 --> 02:40:16,399
kicks in. Uh

3972
02:40:16,399 --> 02:40:20,960
you know, for Tina's concern,

3973
02:40:20,960 --> 02:40:22,800
>> that's if council wants to either wait

3974
02:40:22,800 --> 02:40:24,479
or if we're just going to do it right

3975
02:40:24,479 --> 02:40:27,040
now for the group of four. Um if we're

3976
02:40:27,040 --> 02:40:30,319
doing it just for the four then um it

3977
02:40:30,319 --> 02:40:31,439
would be staggered.

3978
02:40:31,439 --> 02:40:33,120
>> You still have to do it now because

3979
02:40:33,120 --> 02:40:34,160
>> still have to do it.

3980
02:40:34,160 --> 02:40:36,080
>> You have to have it done for the cycle.

3981
02:40:36,080 --> 02:40:37,920
Even if you're going to wait to pay it,

3982
02:40:37,920 --> 02:40:40,160
>> you have to do it for for the four.

3983
02:40:40,160 --> 02:40:41,040
Yeah,

3984
02:40:41,040 --> 02:40:43,120
>> but you you could delay it as what Scott

3985
02:40:43,120 --> 02:40:44,399
has recommended.

3986
02:40:44,399 --> 02:40:45,680
>> I understand that you can delay

3987
02:40:45,680 --> 02:40:47,200
everybody getting paid, but you have to

3988
02:40:47,200 --> 02:40:48,479
make the move now.

3989
02:40:48,479 --> 02:40:50,640
>> Correct. Before October 28th. No, I

3990
02:40:50,640 --> 02:40:53,280
understand. But I think uh what what Joe

3991
02:40:53,280 --> 02:40:55,520
is saying for the other four along with

3992
02:40:55,520 --> 02:40:56,800
the

3993
02:40:56,800 --> 02:41:00,479
>> clerk, treasurer, and um the mayor

3994
02:41:00,479 --> 02:41:01,359
position

3995
02:41:01,359 --> 02:41:03,120
>> that could all wait for two more years

3996
02:41:03,120 --> 02:41:04,319
because they still have two and a half

3997
02:41:04,319 --> 02:41:06,800
years. They have up to 180 days. So

3998
02:41:06,800 --> 02:41:08,880
council could still make an adjustment

3999
02:41:08,880 --> 02:41:09,840
if you wanted to,

4000
02:41:09,840 --> 02:41:13,840
>> but it wouldn't be uniform then.

4001
02:41:13,840 --> 02:41:15,116
>> Yeah, it won't be uniform.

4002
02:41:15,116 --> 02:41:15,200
[clears throat]

4003
02:41:15,200 --> 02:41:17,680
>> It would be on that staggered pattern.

4004
02:41:17,680 --> 02:41:19,600
>> No, it will be uniform. You got to do it

4005
02:41:19,600 --> 02:41:21,280
now.

4006
02:41:21,280 --> 02:41:23,120
Not saying you can't do it now.

4007
02:41:23,120 --> 02:41:25,120
>> Yeah,

4008
02:41:25,120 --> 02:41:27,040
>> we've bed batted this about so many

4009
02:41:27,040 --> 02:41:28,560
times and never done anything about it.

4010
02:41:28,560 --> 02:41:33,520
And now 20 21 years have gone by and

4011
02:41:33,520 --> 02:41:37,840
um some people up here, been up here all

4012
02:41:37,840 --> 02:41:39,520
most all that time, if not all that

4013
02:41:39,520 --> 02:41:41,040
time.

4014
02:41:41,040 --> 02:41:44,000
And um very dedicated in doing a lot for

4015
02:41:44,000 --> 02:41:46,880
this community. and we keep seem to keep

4016
02:41:46,880 --> 02:41:49,680
putting this off and um who knows who

4017
02:41:49,680 --> 02:41:51,359
will be sitting here when this goes into

4018
02:41:51,359 --> 02:41:52,319
effect but

4019
02:41:52,319 --> 02:41:53,920
>> yeah probably some of us won't be even

4020
02:41:53,920 --> 02:41:55,520
here so we're getting it ready for the

4021
02:41:55,520 --> 02:41:56,160
next people

4022
02:41:56,160 --> 02:41:58,240
>> get it done now

4023
02:41:58,240 --> 02:42:01,040
>> you've you've put a good study together

4024
02:42:01,040 --> 02:42:03,120
tells you're right there with the number

4025
02:42:03,120 --> 02:42:07,359
108 is a fair number it's very fair I'd

4026
02:42:07,359 --> 02:42:09,359
have no problem discussing that with

4027
02:42:09,359 --> 02:42:11,520
anybody none

4028
02:42:11,520 --> 02:42:13,120
>> well I think that's the important part

4029
02:42:13,120 --> 02:42:15,120
Joe is the only people we have to answer

4030
02:42:15,120 --> 02:42:17,200
to our our constituents. We don't have

4031
02:42:17,200 --> 02:42:19,040
to answer to the mayor or or city

4032
02:42:19,040 --> 02:42:20,560
administrator or anybody. We just have

4033
02:42:20,560 --> 02:42:23,439
to answer to the residents. So, if they

4034
02:42:23,439 --> 02:42:26,319
have questions about salary, I mean,

4035
02:42:26,319 --> 02:42:28,479
that's it. That's that's who we talk to.

4036
02:42:28,479 --> 02:42:29,840
We can explain.

4037
02:42:29,840 --> 02:42:31,280
>> And you know, so many people when they

4038
02:42:31,280 --> 02:42:31,600
find

4039
02:42:31,600 --> 02:42:33,920
>> We have to remember too that we keep

4040
02:42:33,920 --> 02:42:36,560
saying ourselves, but we we cannot give

4041
02:42:36,560 --> 02:42:38,720
ourselves raises. So this is for like

4042
02:42:38,720 --> 02:42:40,960
you said the next group of people next

4043
02:42:40,960 --> 02:42:41,760
election

4044
02:42:41,760 --> 02:42:43,280
>> cuz none of us are going to be here for

4045
02:42:43,280 --> 02:42:45,840
a long time or forever. I mean it's none

4046
02:42:45,840 --> 02:42:48,800
of us. But talking about the size I want

4047
02:42:48,800 --> 02:42:50,640
to agree with Nate we have to answer the

4048
02:42:50,640 --> 02:42:52,000
res. A lot of resident they get shocked

4049
02:42:52,000 --> 02:42:54,080
when they find out we only make $400.

4050
02:42:54,080 --> 02:42:56,240
They're like really only. I'm like yeah

4051
02:42:56,240 --> 02:42:58,720
only. I mean they don't believe it. So

4052
02:42:58,720 --> 02:43:00,399
people thought that we make a lot of

4053
02:43:00,399 --> 02:43:02,080
money. We don't.

4054
02:43:02,080 --> 02:43:04,160
>> Yeah. When I got elected years ago my

4055
02:43:04,160 --> 02:43:06,240
grandmother she's in Chicago. She goes,

4056
02:43:06,240 --> 02:43:08,080
"Oh, you won't have to fix cars no

4057
02:43:08,080 --> 02:43:09,680
more." I said, "That won't even buy

4058
02:43:09,680 --> 02:43:13,120
groceries for my family." So, [laughter]

4059
02:43:13,120 --> 02:43:18,080
I still fix cars. So, I think the only other thing that

4060
02:43:18,080 --> 02:43:19,439
wasn't clear is if we're going to push

4061
02:43:19,439 --> 02:43:21,359
it all. So, if that that is the

4062
02:43:21,359 --> 02:43:24,880
consensus to push it to 2029.

4063
02:43:24,880 --> 02:43:27,680
So, it would be in like voted on during

4064
02:43:27,680 --> 02:43:30,479
this time period, but be delayed for all

4065
02:43:30,479 --> 02:43:32,560
of those positions until 2029.

4066
02:43:32,560 --> 02:43:34,560
>> So, we can get all paid equally in the

4067
02:43:34,560 --> 02:43:34,960
same time.

4068
02:43:34,960 --> 02:43:37,040
>> Yes. All with the CPI going into effect

4069
02:43:37,040 --> 02:43:38,000
as of

4070
02:43:38,000 --> 02:43:40,080
>> well no so because not certain council

4071
02:43:40,080 --> 02:43:42,080
gets paid more money correct for two

4072
02:43:42,080 --> 02:43:44,160
more years and the others they have to

4073
02:43:44,160 --> 02:43:47,910
wait

4074
02:43:47,920 --> 02:43:50,399
» that's how Scott want it remember

4075
02:43:50,399 --> 02:43:51,439
>> say that again

4076
02:43:51,439 --> 02:43:53,760
>> Scott said it's not fair that's the four

4077
02:43:53,760 --> 02:43:55,840
people that they're going to get elected

4078
02:43:55,840 --> 02:43:56,800
to get paid

4079
02:43:56,800 --> 02:43:59,359
>> yeah said to vote on it now but it

4080
02:43:59,359 --> 02:44:01,200
starts in 209

4081
02:44:01,200 --> 02:44:01,600
>> correct

4082
02:44:01,600 --> 02:44:02,880
>> right

4083
02:44:02,880 --> 02:44:04,319
>> so there would be a delay

4084
02:44:04,319 --> 02:44:06,160
>> so we won't be getting anything if we

4085
02:44:06,160 --> 02:44:07,439
get elected.

4086
02:44:07,439 --> 02:44:10,160
>> Yes. So the four whoever gets elected

4087
02:44:10,160 --> 02:44:14,000
for the this next term, there's four council members that would be

4088
02:44:14,000 --> 02:44:15,840
delayed. They would still be on the same

4089
02:44:15,840 --> 02:44:16,640
schedule.

4090
02:44:16,640 --> 02:44:17,200
>> Correct.

4091
02:44:17,200 --> 02:44:19,920
>> Now, do we want to change some of the

4092
02:44:19,920 --> 02:44:22,240
other discussions was in regards to

4093
02:44:22,240 --> 02:44:24,240
having one absence for a council

4094
02:44:24,240 --> 02:44:26,080
meeting, one absence for a work session,

4095
02:44:26,080 --> 02:44:28,880
and one uh for any any committee

4096
02:44:28,880 --> 02:44:29,439
meeting.

4097
02:44:29,439 --> 02:44:30,720
>> Yep.

4098
02:44:30,720 --> 02:44:31,279
>> That's fine.

4099
02:44:31,279 --> 02:44:32,960
>> Well, committee is a committee. Well,

4100
02:44:32,960 --> 02:44:35,120
the committee one I think still needs to

4101
02:44:35,120 --> 02:44:36,880
get some weigh in from the attorney.

4102
02:44:36,880 --> 02:44:38,399
We're we're currently not getting paid

4103
02:44:38,399 --> 02:44:40,399
for it. So, you can miss them all now

4104
02:44:40,399 --> 02:44:41,359
and it wouldn't matter.

4105
02:44:41,359 --> 02:44:43,439
>> Well, this is going to be for the future

4106
02:44:43,439 --> 02:44:46,800
where you will be getting paid for them

4107
02:44:46,800 --> 02:44:49,439
because they're included in whatever the

4108
02:44:49,439 --> 02:44:49,920
study

4109
02:44:49,920 --> 02:44:53,520
>> salaries. Yeah. So, beginning in 29, I

4110
02:44:53,520 --> 02:44:55,760
mean, we're going to look back at what

4111
02:44:55,760 --> 02:44:57,520
we're going to do for the past, but I

4112
02:44:57,520 --> 02:44:59,600
think this ordinance is going to need to

4113
02:44:59,600 --> 02:45:02,160
say how many committee meetings you can

4114
02:45:02,160 --> 02:45:07,269
miss, if any, without a deduction.

4115
02:45:07,279 --> 02:45:09,200
» So, I guess we do throw a poll on each

4116
02:45:09,200 --> 02:45:11,760
one.

4117
02:45:11,760 --> 02:45:14,800
>> So, what you've proposed here is not

4118
02:45:14,800 --> 02:45:16,560
accurate. The schedule you're going to

4119
02:45:16,560 --> 02:45:19,120
hold off till 29.

4120
02:45:19,120 --> 02:45:20,399
>> Is that what I'm hearing? what the group

4121
02:45:20,399 --> 02:45:20,720
is.

4122
02:45:20,720 --> 02:45:22,160
>> Is there going to be a vote on that or

4123
02:45:22,160 --> 02:45:22,479
is it

4124
02:45:22,479 --> 02:45:24,399
>> again? Tonight is just discussion. We'll

4125
02:45:24,399 --> 02:45:26,399
have to draft it up with the attorney

4126
02:45:26,399 --> 02:45:27,439
>> and then there'll be more discuss.

4127
02:45:27,439 --> 02:45:28,800
>> We're going to actually vote on it now,

4128
02:45:28,800 --> 02:45:30,640
Joe, but it won't the pay won't take

4129
02:45:30,640 --> 02:45:32,240
effect till 29.

4130
02:45:32,240 --> 02:45:34,160
>> I understand that. How about if four

4131
02:45:34,160 --> 02:45:36,080
people in here think it should start in

4132
02:45:36,080 --> 02:45:36,800
27?

4133
02:45:36,800 --> 02:45:37,920
>> Well, they got to ask that question.

4134
02:45:37,920 --> 02:45:38,880
>> That's why we got a vote.

4135
02:45:38,880 --> 02:45:40,640
>> Okay. That's why I said, do we need to

4136
02:45:40,640 --> 02:45:41,200
have a vote?

4137
02:45:41,200 --> 02:45:42,160
>> Yeah, we need to have a vote.

4138
02:45:42,160 --> 02:45:43,760
>> That's what I started to say, but I got

4139
02:45:43,760 --> 02:45:46,399
booed again. I don't see why, you know,

4140
02:45:46,399 --> 02:45:52,479
why for people that could go which is traditional to do it that way.

4141
02:45:52,479 --> 02:45:54,640
Why we're changing it because Scott made

4142
02:45:54,640 --> 02:45:57,359
a comment.

4143
02:45:57,359 --> 02:45:57,680
>> Okay.

4144
02:45:57,680 --> 02:45:59,760
>> Is that what happened in 2005? Those

4145
02:45:59,760 --> 02:46:01,840
that were here to remember it was a

4146
02:46:01,840 --> 02:46:03,279
staggered

4147
02:46:03,279 --> 02:46:05,920
>> four got it right away. The other four

4148
02:46:05,920 --> 02:46:07,600
it was two years later during the next

4149
02:46:07,600 --> 02:46:08,399
election.

4150
02:46:08,399 --> 02:46:08,960
>> Right.

4151
02:46:08,960 --> 02:46:11,760
>> Okay.

4152
02:46:11,760 --> 02:46:13,760
I still think that's a fine line because

4153
02:46:13,760 --> 02:46:16,399
the fact that somebody somebody's pay

4154
02:46:16,399 --> 02:46:18,000
will change while they're sitting all

4155
02:46:18,000 --> 02:46:18,720
their person.

4156
02:46:18,720 --> 02:46:19,200
>> Exactly.

4157
02:46:19,200 --> 02:46:21,120
>> Right. But I guess if you're saying it's

4158
02:46:21,120 --> 02:46:24,640
in place before they're elected,

4159
02:46:24,640 --> 02:46:25,200
>> that's

4160
02:46:25,200 --> 02:46:26,399
>> Well, how will their pay change while

4161
02:46:26,399 --> 02:46:26,640
they're

4162
02:46:26,640 --> 02:46:28,479
>> Well, your your term would your term

4163
02:46:28,479 --> 02:46:30,000
would be four years. If you got elected

4164
02:46:30,000 --> 02:46:32,399
in 27, your pay is changing during your

4165
02:46:32,399 --> 02:46:35,359
term at 29.

4166
02:46:35,359 --> 02:46:37,040
>> The way you're the way this is being

4167
02:46:37,040 --> 02:46:38,720
presented.

4168
02:46:38,720 --> 02:46:40,960
So yes, you start at one rate and then

4169
02:46:40,960 --> 02:46:43,040
two years later it goes up. But that was

4170
02:46:43,040 --> 02:46:43,680
agreed to.

4171
02:46:43,680 --> 02:46:45,359
>> But it was already agreed on.

4172
02:46:45,359 --> 02:46:46,880
>> But what I what I'm saying though is you

4173
02:46:46,880 --> 02:46:49,680
know I I understand that but

4174
02:46:49,680 --> 02:46:51,600
that those those people technically are

4175
02:46:51,600 --> 02:46:54,240
getting a disadvantage because they you

4176
02:46:54,240 --> 02:46:56,240
know work two years of their career

4177
02:46:56,240 --> 02:46:59,439
their elected office getting paid less

4178
02:46:59,439 --> 02:47:01,200
than

4179
02:47:01,200 --> 02:47:02,800
their entire four-year term like the

4180
02:47:02,800 --> 02:47:03,359
other people.

4181
02:47:03,359 --> 02:47:05,840
>> Oh, I I guess I don't know which the

4182
02:47:05,840 --> 02:47:08,165
best way to go. I see what you're saying

4183
02:47:08,165 --> 02:47:09,279
[clears throat]

4184
02:47:09,279 --> 02:47:09,840
>> now.

4185
02:47:09,840 --> 02:47:11,520
>> It' be very interesting to see kind of

4186
02:47:11,520 --> 02:47:13,760
how the rest of the rest of the

4187
02:47:13,760 --> 02:47:16,319
community is doing.

4188
02:47:16,319 --> 02:47:17,920
>> Yeah, I thought that was going to be

4189
02:47:17,920 --> 02:47:19,520
part of our, you know, when we're

4190
02:47:19,520 --> 02:47:20,960
checking with other communities, how

4191
02:47:20,960 --> 02:47:23,600
they've rolled this out. I thought we

4192
02:47:23,600 --> 02:47:26,479
might get some feedback on that.

4193
02:47:26,479 --> 02:47:28,080
Yeah, mo most of them are doing the

4194
02:47:28,080 --> 02:47:33,600
staggered because the attorneys have felt that if you are actually

4195
02:47:33,600 --> 02:47:36,720
sitting in the office that you are now

4196
02:47:36,720 --> 02:47:38,720
getting that raise. And again, that's

4197
02:47:38,720 --> 02:47:41,120
why I had attorney stiff

4198
02:47:41,120 --> 02:47:42,880
note that's how it was done in the past

4199
02:47:42,880 --> 02:47:45,120
and that's how he's recommending. Not

4200
02:47:45,120 --> 02:47:46,319
saying that you can't do it the other

4201
02:47:46,319 --> 02:47:48,479
way, but that's his firm's

4202
02:47:48,479 --> 02:47:49,200
recommendation.

4203
02:47:49,200 --> 02:47:50,720
>> I didn't think of that, Nate. Thanks for

4204
02:47:50,720 --> 02:47:53,920
bringing that up.

4205
02:47:53,920 --> 02:47:56,000
>> That's why he's in finance. Yeah. Well,

4206
02:47:56,000 --> 02:47:59,830
there you go.

4207
02:47:59,840 --> 02:48:01,680
» Again, we don't need the answer tonight.

4208
02:48:01,680 --> 02:48:03,279
We can bring that forward and then you

4209
02:48:03,279 --> 02:48:05,279
guys can vote on if you want to do it

4210
02:48:05,279 --> 02:48:07,120
staggered. Again, the attorney can have

4211
02:48:07,120 --> 02:48:09,840
more information. Uh again, we can list

4212
02:48:09,840 --> 02:48:11,680
out which communities did do it

4213
02:48:11,680 --> 02:48:14,240
staggered and which ones are doing it uh

4214
02:48:14,240 --> 02:48:17,200
delayed if that's helpful. Uh again,

4215
02:48:17,200 --> 02:48:18,880
she's gathered a lot of that information

4216
02:48:18,880 --> 02:48:20,560
already. So, now she can just one more

4217
02:48:20,560 --> 02:48:22,880
slide to say which communities did it

4218
02:48:22,880 --> 02:48:24,880
delayed and which ones did it staggered.

4219
02:48:24,880 --> 02:48:28,880
I have a note of it not on me but in my

4220
02:48:28,880 --> 02:48:31,279
office of which how they've done it and

4221
02:48:31,279 --> 02:48:33,439
most of them are doing it staggered

4222
02:48:33,439 --> 02:48:34,160
they're not waiting.

4223
02:48:34,160 --> 02:48:36,960
>> So if you stagger it

4224
02:48:36,960 --> 02:48:39,600
for a salary

4225
02:48:39,600 --> 02:48:41,760
what happens to the other four that are

4226
02:48:41,760 --> 02:48:44,560
not getting the money.

4227
02:48:44,560 --> 02:48:47,840
>> They would be staying the way that we

4228
02:48:47,840 --> 02:48:49,200
have it right now system

4229
02:48:49,200 --> 02:48:51,920
>> but they wouldn't get paid for a work

4230
02:48:51,920 --> 02:48:53,760
session then. Correct.

4231
02:48:53,760 --> 02:48:56,240
>> Yeah. No, no. Our current way has uh

4232
02:48:56,240 --> 02:48:57,760
council meetings, the work session, and

4233
02:48:57,760 --> 02:48:59,680
special meetings. And then apparently

4234
02:48:59,680 --> 02:49:02,560
there's something about uh committee

4235
02:49:02,560 --> 02:49:04,560
meetings, which again the attorney's

4236
02:49:04,560 --> 02:49:06,160
going to have to there be two different

4237
02:49:06,160 --> 02:49:08,800
system there would be at that point

4238
02:49:08,800 --> 02:49:11,600
>> again old and yeah for two years.

4239
02:49:11,600 --> 02:49:12,319
>> Yeah.

4240
02:49:12,319 --> 02:49:14,080
>> I mean it really is exactly how it was

4241
02:49:14,080 --> 02:49:17,040
in 2005

4242
02:49:17,040 --> 02:49:19,359
>> and again the state set these rules. So

4243
02:49:19,359 --> 02:49:22,399
this is not like using anything. Right.

4244
02:49:22,399 --> 02:49:24,319
Because the past they used to hook it in

4245
02:49:24,319 --> 02:49:28,160
with the mayor, clerk, and treasurer.

4246
02:49:28,160 --> 02:49:29,600
>> I didn't think about it the way you said

4247
02:49:29,600 --> 02:49:30,880
it because

4248
02:49:30,880 --> 02:49:32,720
>> whoever gets elected, they're only going

4249
02:49:32,720 --> 02:49:35,439
to get two years while the other group

4250
02:49:35,439 --> 02:49:35,840
get

4251
02:49:35,840 --> 02:49:37,680
>> correct.

4252
02:49:37,680 --> 02:49:38,479
>> But again,

4253
02:49:38,479 --> 02:49:39,120
>> very good point.

4254
02:49:39,120 --> 02:49:42,080
>> Let's just say that the [snorts] whole

4255
02:49:42,080 --> 02:49:44,880
four people it the seats turn over. You

4256
02:49:44,880 --> 02:49:47,439
have four new people on the council.

4257
02:49:47,439 --> 02:49:49,279
They didn't vote for the raise that they

4258
02:49:49,279 --> 02:49:51,680
will get two years in, right? They they

4259
02:49:51,680 --> 02:49:53,600
didn't vote for it. The rules are that

4260
02:49:53,600 --> 02:49:56,399
you can't vote for it during your term

4261
02:49:56,399 --> 02:49:59,200
and that vote will have taken place two

4262
02:49:59,200 --> 02:50:04,790
years before they took office.

4263
02:50:04,800 --> 02:50:06,479
» There's arguments both ways. Again, you

4264
02:50:06,479 --> 02:50:07,840
guys are just going to need to decide.

4265
02:50:07,840 --> 02:50:09,760
We'll write it up with the attorney. And

4266
02:50:09,760 --> 02:50:11,040
uh I think that's all we need on this

4267
02:50:11,040 --> 02:50:13,840
item unless there's other comments.

4268
02:50:13,840 --> 02:50:14,399
>> Okay.

4269
02:50:14,399 --> 02:50:20,150
>> I got to buy a drink here.

4270
02:50:20,160 --> 02:50:21,120
Thanks, Shay.

4271
02:50:21,120 --> 02:50:21,680
>> Of course.

4272
02:50:21,680 --> 02:50:22,880
>> Thank you.

4273
02:50:22,880 --> 02:50:23,439
>> Nice job.

4274
02:50:23,439 --> 02:50:25,520
>> Thank you.

4275
02:50:25,520 --> 02:50:27,680
>> Okay.

4276
02:50:27,680 --> 02:50:29,279
>> We have nothing under engineering,

4277
02:50:29,279 --> 02:50:30,880
nothing under police, nothing under

4278
02:50:30,880 --> 02:50:32,960
public works, finance.

4279
02:50:32,960 --> 02:50:33,920
>> Oh, yeah.

4280
02:50:33,920 --> 02:50:34,560
>> Glenn.

4281
02:50:34,560 --> 02:50:38,080
>> Yeah. Okay. Um,

4282
02:50:38,080 --> 02:50:40,720
I've been doing all the research.

4283
02:50:40,720 --> 02:50:42,160
>> Wait a minute. I forgot economic

4284
02:50:42,160 --> 02:50:43,680
development, didn't I? [laughter]

4285
02:50:43,680 --> 02:50:44,479
>> We could skip you.

4286
02:50:44,479 --> 02:50:47,120
>> You could skip that. Wow. trying to get

4287
02:50:47,120 --> 02:50:48,720
to say anything. I was going to let

4288
02:50:48,720 --> 02:50:50,240
Glenn get out of here. So,

4289
02:50:50,240 --> 02:50:52,080
>> hang on, Glenn. I tried to get you out

4290
02:50:52,080 --> 02:50:53,279
of here. [laughter]

4291
02:50:53,279 --> 02:50:54,160
>> Sneak it in.

4292
02:50:54,160 --> 02:50:55,439
>> Dan,

4293
02:50:55,439 --> 02:50:57,040
>> you got two things.

4294
02:50:57,040 --> 02:50:59,840
>> Sure. Um, the first one is the plan

4295
02:50:59,840 --> 02:51:02,319
commission recommendation for text

4296
02:51:02,319 --> 02:51:05,359
amendments to chapter 15.12 sign code of

4297
02:51:05,359 --> 02:51:08,240
the city of Crest Hill ordinances.

4298
02:51:08,240 --> 02:51:11,279
Um, that's from the city here. So, this

4299
02:51:11,279 --> 02:51:14,800
has um been a few month history here. I

4300
02:51:14,800 --> 02:51:16,960
then came to a city council work session

4301
02:51:16,960 --> 02:51:19,439
and looked for some direction on this.

4302
02:51:19,439 --> 02:51:21,760
Um and then we had two meetings with

4303
02:51:21,760 --> 02:51:23,120
planning commission to really kind of

4304
02:51:23,120 --> 02:51:25,279
work through the fine details of the

4305
02:51:25,279 --> 02:51:28,800
sign code update. Um and that was in

4306
02:51:28,800 --> 02:51:31,680
July 9th we kind of did an overview

4307
02:51:31,680 --> 02:51:33,279
initial discussion with plane

4308
02:51:33,279 --> 02:51:36,319
commission. Um and then August 13th we

4309
02:51:36,319 --> 02:51:40,160
did the formal um public hearing. So, it

4310
02:51:40,160 --> 02:51:42,080
is just kind of an overview of this.

4311
02:51:42,080 --> 02:51:44,880
Since I've been here, since been here,

4312
02:51:44,880 --> 02:51:47,040
um it's been very apparent our sign code

4313
02:51:47,040 --> 02:51:50,399
is outdated. Um there's been signs that

4314
02:51:50,399 --> 02:51:52,720
we really kind of cringe at that are

4315
02:51:52,720 --> 02:51:54,880
just do not look good. They don't fit

4316
02:51:54,880 --> 02:51:56,720
very well with with some of the

4317
02:51:56,720 --> 02:51:58,399
improvements we're trying to make in the

4318
02:51:58,399 --> 02:52:00,720
community. Um but we're going to force

4319
02:52:00,720 --> 02:52:02,720
to approve them. Um and those can be on

4320
02:52:02,720 --> 02:52:04,319
existing developments or new

4321
02:52:04,319 --> 02:52:07,600
developments. Um so what we tried to do

4322
02:52:07,600 --> 02:52:09,600
kind of combing through this is update

4323
02:52:09,600 --> 02:52:12,080
our zoning code um for a number of

4324
02:52:12,080 --> 02:52:14,640
reasons clarification

4325
02:52:14,640 --> 02:52:17,680
um changing technologies and again just

4326
02:52:17,680 --> 02:52:19,120
trying to improve the overall

4327
02:52:19,120 --> 02:52:22,640
appearance. So I won't go through every

4328
02:52:22,640 --> 02:52:24,960
um every part of this because the

4329
02:52:24,960 --> 02:52:27,200
ordinances and your books are [snorts]

4330
02:52:27,200 --> 02:52:29,680
in the packet. um plan commission had

4331
02:52:29,680 --> 02:52:32,080
some pretty heavil he heavy discussion.

4332
02:52:32,080 --> 02:52:34,080
Um but just kind of some of the main

4333
02:52:34,080 --> 02:52:36,640
points would be that if the goal is to

4334
02:52:36,640 --> 02:52:38,960
improve the overall layout of the sign

4335
02:52:38,960 --> 02:52:42,800
code um the current sign code setup is

4336
02:52:42,800 --> 02:52:45,520
kind of scattered as we add added things

4337
02:52:45,520 --> 02:52:48,080
ad hoc throughout the year. Um it just

4338
02:52:48,080 --> 02:52:50,720
kind of became a mess. So, we looked at

4339
02:52:50,720 --> 02:52:53,439
reorganizing that into very clear

4340
02:52:53,439 --> 02:52:55,600
sections that would allow anybody to

4341
02:52:55,600 --> 02:52:57,120
kind of look at the sign code and more

4342
02:52:57,120 --> 02:53:00,640
easily figure out um what the rules are.

4343
02:53:00,640 --> 02:53:02,720
Um we added [snorts] some additional

4344
02:53:02,720 --> 02:53:06,880
sign design standards. Um so, basically

4345
02:53:06,880 --> 02:53:09,040
not allowing pole signs now and doing

4346
02:53:09,040 --> 02:53:11,920
some more solid base brick signs. Um

4347
02:53:11,920 --> 02:53:14,000
that's pretty standard practice kind of

4348
02:53:14,000 --> 02:53:15,840
across most communities that you'll see

4349
02:53:15,840 --> 02:53:19,040
around here. Romeoville, Planefield. Um

4350
02:53:19,040 --> 02:53:20,720
the goal is to kind of just start

4351
02:53:20,720 --> 02:53:22,800
improving our streetscape appearance

4352
02:53:22,800 --> 02:53:24,800
with with signs that are fairly

4353
02:53:24,800 --> 02:53:27,439
noticeable. Um when you look at our main

4354
02:53:27,439 --> 02:53:29,359
commercial corridors,

4355
02:53:29,359 --> 02:53:31,840
um kind of the trade-off is that there's

4356
02:53:31,840 --> 02:53:33,760
while there's some additional

4357
02:53:33,760 --> 02:53:36,240
requirements, um there's actually a

4358
02:53:36,240 --> 02:53:38,080
little more flexibility built in here

4359
02:53:38,080 --> 02:53:41,359
for temporary sign allowances, um for

4360
02:53:41,359 --> 02:53:43,760
the size. And so we really try to

4361
02:53:43,760 --> 02:53:45,439
balance those two things to one make

4362
02:53:45,439 --> 02:53:47,120
sure we're kind of improving the look of

4363
02:53:47,120 --> 02:53:49,520
these but also making sure we're not

4364
02:53:49,520 --> 02:53:51,279
getting overly restrictive and

4365
02:53:51,279 --> 02:53:54,479
businesses can't can advertise.

4366
02:53:54,479 --> 02:53:58,560
Um we kind of included some additional

4367
02:53:58,560 --> 02:54:00,240
definitions

4368
02:54:00,240 --> 02:54:03,279
um clarifying kind of our non-conforming

4369
02:54:03,279 --> 02:54:05,279
sign provisions

4370
02:54:05,279 --> 02:54:07,279
um and again just kind of cleaning up

4371
02:54:07,279 --> 02:54:08,960
streamlining some of the procedures

4372
02:54:08,960 --> 02:54:11,600
approval process. [clears throat] Um,

4373
02:54:11,600 --> 02:54:13,760
one thing that this code makes clear is

4374
02:54:13,760 --> 02:54:15,279
that we're not going to add on any

4375
02:54:15,279 --> 02:54:16,720
additional costs to our current

4376
02:54:16,720 --> 02:54:18,640
businesses or property owners. So, if

4377
02:54:18,640 --> 02:54:20,479
you have a non-conforming sign, you are

4378
02:54:20,479 --> 02:54:22,160
allowed to keep it as long as you're

4379
02:54:22,160 --> 02:54:24,880
utilizing it. Um, you can maintain it.

4380
02:54:24,880 --> 02:54:27,200
You can switch out sign panels. You can

4381
02:54:27,200 --> 02:54:29,040
do all of that with a sign. So, we're

4382
02:54:29,040 --> 02:54:30,960
not making businesses across the

4383
02:54:30,960 --> 02:54:33,439
community change today. But what it's

4384
02:54:33,439 --> 02:54:35,439
going to do is kind of over time as we

4385
02:54:35,439 --> 02:54:37,359
get redevelopment, as we get new

4386
02:54:37,359 --> 02:54:39,279
development, you'll slowly start to

4387
02:54:39,279 --> 02:54:43,279
change and see this happen. Um, you can

4388
02:54:43,279 --> 02:54:46,319
even kind of see that in Juliet now. Um

4389
02:54:46,319 --> 02:54:48,800
you'll still drive by and still still

4390
02:54:48,800 --> 02:54:51,120
see some outdated signs as you go

4391
02:54:51,120 --> 02:54:53,760
through there, but you start to see um

4392
02:54:53,760 --> 02:54:55,680
stuff with more kind of a solid base

4393
02:54:55,680 --> 02:54:57,279
landscaping

4394
02:54:57,279 --> 02:54:59,760
um reasonable sizes and not something

4395
02:54:59,760 --> 02:55:02,720
that's huge and massive um that you can

4396
02:55:02,720 --> 02:55:04,479
see from blocks and blocks away. And

4397
02:55:04,479 --> 02:55:07,200
again, that's what businesses tend to

4398
02:55:07,200 --> 02:55:09,040
want is the biggest thing. But we kind

4399
02:55:09,040 --> 02:55:10,560
of got to balance. We got a lot of

4400
02:55:10,560 --> 02:55:12,399
commercial properties, especially when

4401
02:55:12,399 --> 02:55:14,240
you talk about like Planefield Road,

4402
02:55:14,240 --> 02:55:17,840
Broadway. Um, we want to make sure every

4403
02:55:17,840 --> 02:55:19,840
business, every property kind of has

4404
02:55:19,840 --> 02:55:23,600
some equal equal requirements. So, um, I

4405
02:55:23,600 --> 02:55:25,439
want to thank Ottopa. She did a lot of

4406
02:55:25,439 --> 02:55:28,960
the initial kind of sign um, research on

4407
02:55:28,960 --> 02:55:30,800
this and kind of pulling together the

4408
02:55:30,800 --> 02:55:33,120
comparables. Um, she did a really good

4409
02:55:33,120 --> 02:55:36,160
job doing that. So, um I want to applaud

4410
02:55:36,160 --> 02:55:38,880
her and as well as plan commission which

4411
02:55:38,880 --> 02:55:41,520
brought us a lot of good feedback um

4412
02:55:41,520 --> 02:55:44,080
even allowed us to tweak some of some of

4413
02:55:44,080 --> 02:55:47,200
the requirements um to get a better fit

4414
02:55:47,200 --> 02:55:50,080
within the sign code. So, um this is

4415
02:55:50,080 --> 02:55:52,160
just the work session but and that's

4416
02:55:52,160 --> 02:55:54,720
just a general overview but I am open to

4417
02:55:54,720 --> 02:55:57,760
any questions obviously trying to help

4418
02:55:57,760 --> 02:56:00,399
move this along. So, um, and if there

4419
02:56:00,399 --> 02:56:02,880
any questions come up between now and

4420
02:56:02,880 --> 02:56:04,479
then the next council meeting as well,

4421
02:56:04,479 --> 02:56:06,880
feel free to send those our way.

4422
02:56:06,880 --> 02:56:08,800
>> As far as the non Oh, sorry. Do you have

4423
02:56:08,800 --> 02:56:09,520
your hand up?

4424
02:56:09,520 --> 02:56:10,560
>> That's okay.

4425
02:56:10,560 --> 02:56:12,640
>> As far as the non-conforming uses, like

4426
02:56:12,640 --> 02:56:14,000
what what happens if there's like storm

4427
02:56:14,000 --> 02:56:15,279
damage or something like that? Is that

4428
02:56:15,279 --> 02:56:18,319
considered they'd have to redo it as a

4429
02:56:18,319 --> 02:56:19,359
monument sign?

4430
02:56:19,359 --> 02:56:23,520
>> It is more than 50% of the value of the

4431
02:56:23,520 --> 02:56:26,399
replacement of the sign. Um, so if it is

4432
02:56:26,399 --> 02:56:28,399
completely destroyed, you would have to

4433
02:56:28,399 --> 02:56:30,720
build it back to the way it is. If

4434
02:56:30,720 --> 02:56:32,960
there's some extenduating circumstances,

4435
02:56:32,960 --> 02:56:36,240
they still have options like variations,

4436
02:56:36,240 --> 02:56:38,960
but the goal is that over time, if they

4437
02:56:38,960 --> 02:56:40,240
were going to spend all the money to put

4438
02:56:40,240 --> 02:56:42,160
the sign back, they should be putting it

4439
02:56:42,160 --> 02:56:43,520
back to our current standards.

4440
02:56:43,520 --> 02:56:46,399
>> Okay. Thank you.

4441
02:56:46,399 --> 02:56:49,040
As uh speaking of

4442
02:56:49,040 --> 02:56:50,880
variances,

4443
02:56:50,880 --> 02:56:53,840
um several times during this people

4444
02:56:53,840 --> 02:56:56,640
comment on how the commission how you

4445
02:56:56,640 --> 02:56:58,800
should hold firm to the new standards

4446
02:56:58,800 --> 02:57:02,800
and not not give any variances which

4447
02:57:02,800 --> 02:57:04,399
>> to make a blanket statement like that.

4448
02:57:04,399 --> 02:57:05,840
You can't because the essence of

4449
02:57:05,840 --> 02:57:07,840
variances is for unusual search

4450
02:57:07,840 --> 02:57:10,240
circumstances. But when you go to page

4451
02:57:10,240 --> 02:57:12,399
62 for variations, it says request for

4452
02:57:12,399 --> 02:57:14,560
variations shall comply and then

4453
02:57:14,560 --> 02:57:17,120
everything is lined out and it says

4454
02:57:17,120 --> 02:57:21,680
section 12.6, but I couldn't find that.

4455
02:57:21,680 --> 02:57:25,040
>> Um, I'd have to some some of it's

4456
02:57:25,040 --> 02:57:26,479
confusing because the way we move

4457
02:57:26,479 --> 02:57:28,720
sections around, so if something's lined

4458
02:57:28,720 --> 02:57:30,880
out, it probably just been moved to a

4459
02:57:30,880 --> 02:57:34,000
different section. Um,

4460
02:57:34,000 --> 02:57:35,439
>> well, I just want to make sure that that

4461
02:57:35,439 --> 02:57:40,880
section was still there for I mean, who does you can't predict what kind of

4462
02:57:40,880 --> 02:57:43,279
unique situation might fall upon a

4463
02:57:43,279 --> 02:57:45,279
business and I didn't want it just

4464
02:57:45,279 --> 02:57:47,040
totally ripped out of there and

4465
02:57:47,040 --> 02:57:50,240
>> it is not I think it got moved under the

4466
02:57:50,240 --> 02:57:53,920
um administrative section on it and we

4467
02:57:53,920 --> 02:57:56,080
can clarify that with the ordinance

4468
02:57:56,080 --> 02:57:58,399
we're going to be bringing. it'll have a

4469
02:57:58,399 --> 02:58:01,200
clean copy in there because the red line

4470
02:58:01,200 --> 02:58:02,720
version is very hard to read obviously

4471
02:58:02,720 --> 02:58:05,200
when you're replacing a large section in

4472
02:58:05,200 --> 02:58:07,200
moving stuff around. So, it didn't work

4473
02:58:07,200 --> 02:58:09,920
very well here. Um, you can still apply

4474
02:58:09,920 --> 02:58:13,359
for a variance. That's so we can um

4475
02:58:13,359 --> 02:58:15,600
double check and make sure that's still

4476
02:58:15,600 --> 02:58:17,600
in there and still referred there. So,

4477
02:58:17,600 --> 02:58:20,000
yes, you can still apply for a variance.

4478
02:58:20,000 --> 02:58:22,240
>> Um, the one thing I brought up to plan

4479
02:58:22,240 --> 02:58:24,880
commission is that and I'll bring it up

4480
02:58:24,880 --> 02:58:27,359
here too because

4481
02:58:27,359 --> 02:58:29,680
you as the elected officials will hear a

4482
02:58:29,680 --> 02:58:32,399
lot of the feedback from businesses. Um,

4483
02:58:32,399 --> 02:58:34,240
one of the tough things is kind of

4484
02:58:34,240 --> 02:58:35,760
changing a code to [snorts] be a little

4485
02:58:35,760 --> 02:58:37,200
stricter in the beginning because

4486
02:58:37,200 --> 02:58:39,200
somebody new coming in is going to go, I

4487
02:58:39,200 --> 02:58:41,439
want to be like everybody else, right?

4488
02:58:41,439 --> 02:58:43,359
Um, I want the tall sign. I want to

4489
02:58:43,359 --> 02:58:44,720
match everyone else. So, they're going

4490
02:58:44,720 --> 02:58:46,960
to want to naturally go, well, let me

4491
02:58:46,960 --> 02:58:49,680
apply for them areas. Um, that's why

4492
02:58:49,680 --> 02:58:51,600
we're taking this comprehensive look to

4493
02:58:51,600 --> 02:58:53,760
go, where do we want to go? if we want

4494
02:58:53,760 --> 02:58:55,680
to start changing, we need to do that

4495
02:58:55,680 --> 02:58:59,520
con consistently over time. Um, so

4496
02:58:59,520 --> 02:59:01,040
that's where I want to be careful that

4497
02:59:01,040 --> 02:59:03,200
we don't just have people applying for

4498
02:59:03,200 --> 02:59:05,279
variances to match what's existing when

4499
02:59:05,279 --> 02:59:07,760
we're trying to change. But there is

4500
02:59:07,760 --> 02:59:10,080
obviously still unique situations out

4501
02:59:10,080 --> 02:59:12,560
there, grade differences,

4502
02:59:12,560 --> 02:59:13,359
um, just unique

4503
02:59:13,359 --> 02:59:14,720
>> well and you'll always present your

4504
02:59:14,720 --> 02:59:17,200
feedback on a variance, you know, yay

4505
02:59:17,200 --> 02:59:20,319
nay. So that's we have that to to to

4506
02:59:20,319 --> 02:59:23,600
rely on. But I mean there's just strange

4507
02:59:23,600 --> 02:59:25,520
things. I mean, you know, if their

4508
02:59:25,520 --> 02:59:28,560
parcel is 30 feet below road level and

4509
02:59:28,560 --> 02:59:30,000
they want their sign, I mean, you just

4510
02:59:30,000 --> 02:59:31,520
don't know.

4511
02:59:31,520 --> 02:59:34,240
>> Setbacks are definitely in in heights

4512
02:59:34,240 --> 02:59:36,000
and stuff like that can definitely come

4513
02:59:36,000 --> 02:59:37,680
up. What we don't want to have is just

4514
02:59:37,680 --> 02:59:39,359
somebody going, well, I want to match

4515
02:59:39,359 --> 02:59:40,640
the previous code,

4516
02:59:40,640 --> 02:59:41,040
>> right?

4517
02:59:41,040 --> 02:59:43,439
>> Um, but we still you still always have

4518
02:59:43,439 --> 02:59:46,240
to have that option um to apply for

4519
02:59:46,240 --> 02:59:47,760
variance or apply [clears throat] for

4520
02:59:47,760 --> 02:59:50,080
relief. So I believe that's still

4521
02:59:50,080 --> 02:59:51,680
supposed to be referring back to the

4522
02:59:51,680 --> 02:59:56,870
section on variances in this

4523
02:59:56,880 --> 02:59:59,600
» I I Tina real quick

4524
02:59:59,600 --> 03:00:03,439
>> I think I think variations just it now

4525
03:00:03,439 --> 03:00:06,319
just refers back to the variance

4526
03:00:06,319 --> 03:00:08,800
procedure in the zoning code. So

4527
03:00:08,800 --> 03:00:10,640
>> everything else is that used to be in

4528
03:00:10,640 --> 03:00:12,800
the sign code is lined out and it simply

4529
03:00:12,800 --> 03:00:15,920
just kicks variations back to the zoning

4530
03:00:15,920 --> 03:00:16,399
code.

4531
03:00:16,399 --> 03:00:19,200
>> Yeah. So now that's jogging memory which

4532
03:00:19,200 --> 03:00:21,040
is it was repeated language from the

4533
03:00:21,040 --> 03:00:23,040
zoning code. I don't like doing that

4534
03:00:23,040 --> 03:00:25,359
because why not just refer to one

4535
03:00:25,359 --> 03:00:27,439
section and trying to have dup

4536
03:00:27,439 --> 03:00:29,520
duplicative language in two sections and

4537
03:00:29,520 --> 03:00:31,439
then you change one and forget to change

4538
03:00:31,439 --> 03:00:34,399
the other. Um so we did just point back.

4539
03:00:34,399 --> 03:00:37,120
>> So everything is lined out except the

4540
03:00:37,120 --> 03:00:39,279
one sentence that's hard to see because

4541
03:00:39,279 --> 03:00:41,200
it's in a sea of lineouts but it says

4542
03:00:41,200 --> 03:00:42,960
request for variation shall comply with

4543
03:00:42,960 --> 03:00:44,399
section 12.6

4544
03:00:44,399 --> 03:00:46,000
variations of the Crest Hill zoning

4545
03:00:46,000 --> 03:00:48,800
ordinance period.

4546
03:00:48,800 --> 03:00:50,160
>> Thanks. [snorts]

4547
03:00:50,160 --> 03:00:50,800
>> Thank you.

4548
03:00:50,800 --> 03:00:52,640
>> Good job on that.

4549
03:00:52,640 --> 03:00:53,200
>> Good.

4550
03:00:53,200 --> 03:00:55,040
>> Any other questions? All right. We'll do

4551
03:00:55,040 --> 03:00:57,840
a draw vote for uh approval of the

4552
03:00:57,840 --> 03:00:59,680
ordinance

4553
03:00:59,680 --> 03:01:02,000
>> approving comprehensive text amendments

4554
03:01:02,000 --> 03:01:04,560
chapter 15.12

4555
03:01:04,560 --> 03:01:11,030
>> of the Crest Hill

4556
03:01:11,040 --> 03:01:13,040
» City Code. Scott,

4557
03:01:13,040 --> 03:01:14,160
>> yes.

4558
03:01:14,160 --> 03:01:14,960
>> Angelo,

4559
03:01:14,960 --> 03:01:16,560
>> yes.

4560
03:01:16,560 --> 03:01:17,120
>> Claudia,

4561
03:01:17,120 --> 03:01:17,439
>> yes.

4562
03:01:17,439 --> 03:01:17,840
>> Dina,

4563
03:01:17,840 --> 03:01:18,160
>> yes.

4564
03:01:18,160 --> 03:01:18,479
>> Mark,

4565
03:01:18,479 --> 03:01:18,880
>> yes.

4566
03:01:18,880 --> 03:01:19,279
>> Nate,

4567
03:01:19,279 --> 03:01:19,600
>> yes.

4568
03:01:19,600 --> 03:01:20,080
>> Joe,

4569
03:01:20,080 --> 03:01:20,479
>> yes.

4570
03:01:20,479 --> 03:01:21,680
>> All right, we'll have it on the agenda

4571
03:01:21,680 --> 03:01:24,560
for EA.

4572
03:01:24,560 --> 03:01:27,040
And the second item I have is the plane

4573
03:01:27,040 --> 03:01:28,960
commission recommendation for

4574
03:01:28,960 --> 03:01:31,279
preliminary and final plat subdivision

4575
03:01:31,279 --> 03:01:34,479
special use for outdoor recreational

4576
03:01:34,479 --> 03:01:39,520
um plaza and public park/playground

4577
03:01:39,520 --> 03:01:41,760
in multiple variations requested from

4578
03:01:41,760 --> 03:01:44,080
the Crest Hill zoning ordinance with

4579
03:01:44,080 --> 03:01:48,640
respect to real property at 2590

4580
03:01:48,640 --> 03:01:51,439
to 2660

4581
03:01:51,439 --> 03:01:53,920
uh city center boulevard in Crest Hill,

4582
03:01:53,920 --> 03:01:57,680
Illinois. Uh this is for our city center

4583
03:01:57,680 --> 03:02:01,200
park uh newly named uh Crest Hill

4584
03:02:01,200 --> 03:02:04,000
Commons. Um this is really kind of the

4585
03:02:04,000 --> 03:02:06,160
zoning approvals for that park that

4586
03:02:06,160 --> 03:02:07,760
we've been given direction by the city

4587
03:02:07,760 --> 03:02:12,800
council on. Um the

4588
03:02:12,800 --> 03:02:17,279
goal here is again to clean up both the

4589
03:02:17,279 --> 03:02:20,880
plat approvals for um subdividing.

4590
03:02:20,880 --> 03:02:22,720
Currently we're sitting on that parcel.

4591
03:02:22,720 --> 03:02:24,720
So, it's currently one parcel that will

4592
03:02:24,720 --> 03:02:27,120
be divided into four. Um, you'll have

4593
03:02:27,120 --> 03:02:30,160
the city the city hall parcel and the

4594
03:02:30,160 --> 03:02:32,640
police department parcel. Um, you'll

4595
03:02:32,640 --> 03:02:35,120
have the overall kind of public plaza

4596
03:02:35,120 --> 03:02:38,560
parcel. Then you'll have the smaller

4597
03:02:38,560 --> 03:02:41,439
park district parcel that's actually

4598
03:02:41,439 --> 03:02:43,439
surrounded by ours. And then you kind of

4599
03:02:43,439 --> 03:02:45,279
have the remaining space that's that's

4600
03:02:45,279 --> 03:02:49,120
north of us here. So, um, the zoning

4601
03:02:49,120 --> 03:02:52,319
code as well as kind of our our standard

4602
03:02:52,319 --> 03:02:54,800
practice zoning district regulations,

4603
03:02:54,800 --> 03:02:57,279
which relate to all the B3 zoning

4604
03:02:57,279 --> 03:02:59,120
districts obviously don't take into

4605
03:02:59,120 --> 03:03:02,080
account. One, publiclyowned property,

4606
03:03:02,080 --> 03:03:04,160
two, a separate parcel that'll be a

4607
03:03:04,160 --> 03:03:05,680
playground that's going to be owned by a

4608
03:03:05,680 --> 03:03:07,920
different zoning district. Um, so

4609
03:03:07,920 --> 03:03:10,399
overall, just kind of a unique situation

4610
03:03:10,399 --> 03:03:12,800
here that our zoning code just doesn't

4611
03:03:12,800 --> 03:03:14,720
take into account. So that's why we kind

4612
03:03:14,720 --> 03:03:16,960
of have to follow our own rules and we

4613
03:03:16,960 --> 03:03:19,120
went through the public process to look

4614
03:03:19,120 --> 03:03:21,920
at um the same standards that we would

4615
03:03:21,920 --> 03:03:24,319
with any other variants or any other

4616
03:03:24,319 --> 03:03:27,439
special use um to make sure we're

4617
03:03:27,439 --> 03:03:29,840
following those and to get approval for

4618
03:03:29,840 --> 03:03:32,960
the overall plat subdivision. So, um,

4619
03:03:32,960 --> 03:03:34,319
similar to the other one, plan

4620
03:03:34,319 --> 03:03:36,720
commission reviewed this at the last

4621
03:03:36,720 --> 03:03:39,760
city council meeting in August, uh, and

4622
03:03:39,760 --> 03:03:41,439
gave a unanimous recommendation of

4623
03:03:41,439 --> 03:03:42,960
approval for all three of those

4624
03:03:42,960 --> 03:03:45,279
requests. The subdivision, the special

4625
03:03:45,279 --> 03:03:46,880
use, and then there's a group of

4626
03:03:46,880 --> 03:03:49,680
variations mostly related to that

4627
03:03:49,680 --> 03:03:52,720
internal lot that um, council's given

4628
03:03:52,720 --> 03:03:55,359
direction um, and the previous IGA with

4629
03:03:55,359 --> 03:03:58,160
the park district to um, transfer that

4630
03:03:58,160 --> 03:04:00,399
use. Obviously for them they want to

4631
03:04:00,399 --> 03:04:02,399
have control of over the property for

4632
03:04:02,399 --> 03:04:07,120
insurance reasons, grant reasons. Um

4633
03:04:07,120 --> 03:04:10,000
there are all applicable easements with

4634
03:04:10,000 --> 03:04:13,279
that plat subdivision as well. So cross

4635
03:04:13,279 --> 03:04:16,880
access, cross parking, um

4636
03:04:16,880 --> 03:04:18,720
and more that just kind of make sure

4637
03:04:18,720 --> 03:04:21,920
everything works correctly. So um that

4638
03:04:21,920 --> 03:04:26,560
is all I had. Anyone has any questions?

4639
03:04:26,560 --> 03:04:28,080
Otherwise, most of this has been

4640
03:04:28,080 --> 03:04:30,319
direction from the council already. So,

4641
03:04:30,319 --> 03:04:32,319
none of this is really new. It's just

4642
03:04:32,319 --> 03:04:35,760
making sure we follow our own rules.

4643
03:04:35,760 --> 03:04:36,960
>> Any questions?

4644
03:04:36,960 --> 03:04:44,630
>> No, I'm Deb. I have something else.

4645
03:04:44,640 --> 03:04:45,920
» You got a question?

4646
03:04:45,920 --> 03:04:48,880
>> No, I'm

4647
03:04:48,880 --> 03:04:49,359
ahead.

4648
03:04:49,359 --> 03:04:51,439
>> No, not

4649
03:04:51,439 --> 03:04:52,240
want to do it now.

4650
03:04:52,240 --> 03:04:53,520
>> Yeah.

4651
03:04:53,520 --> 03:04:56,240
Since we're talking about um stuff like

4652
03:04:56,240 --> 03:04:58,479
that, it was brought to my attention. Is

4653
03:04:58,479 --> 03:05:02,560
there a way um since we with the storms

4654
03:05:02,560 --> 03:05:04,560
we have a lot of damages and and a lot

4655
03:05:04,560 --> 03:05:06,800
of the resident are applying for permits

4656
03:05:06,800 --> 03:05:08,960
to like fix the roof or whatever. Is

4657
03:05:08,960 --> 03:05:10,640
there a way we can look into something

4658
03:05:10,640 --> 03:05:12,640
at least we can give the resident like a

4659
03:05:12,640 --> 03:05:17,359
break 50% or something if it's God's act

4660
03:05:17,359 --> 03:05:20,240
like the storm something happened? Do

4661
03:05:20,240 --> 03:05:21,760
you are you aware of any other

4662
03:05:21,760 --> 03:05:25,200
municipalities or anyone else who

4663
03:05:25,200 --> 03:05:27,600
>> I'm not being maybe a little more

4664
03:05:27,600 --> 03:05:30,560
lenient on repairs and stuff like that.

4665
03:05:30,560 --> 03:05:33,439
I I've seen some of that to go okay if

4666
03:05:33,439 --> 03:05:36,720
replacing an eight or 16 ft section of

4667
03:05:36,720 --> 03:05:39,058
fence where a tree went on.

4668
03:05:39,058 --> 03:05:39,200
[clears throat]

4669
03:05:39,200 --> 03:05:40,880
>> We'll count that as maintenance and just

4670
03:05:40,880 --> 03:05:42,880
go check to make sure it's secure.

4671
03:05:42,880 --> 03:05:44,640
You're not pouring any more posts or

4672
03:05:44,640 --> 03:05:47,920
anything. Um, I haven't seen any other

4673
03:05:47,920 --> 03:05:50,479
communities just flat out wa be used for

4674
03:05:50,479 --> 03:05:52,160
things like storm damage or anything

4675
03:05:52,160 --> 03:05:56,160
like that. Um, mostly because ours and

4676
03:05:56,160 --> 03:05:58,560
most other communities have some pretty

4677
03:05:58,560 --> 03:06:00,960
the the residential permit fees are

4678
03:06:00,960 --> 03:06:03,520
meant to really just cover some baseline

4679
03:06:03,520 --> 03:06:04,160
cost.

4680
03:06:04,160 --> 03:06:04,560
>> Okay.

4681
03:06:04,560 --> 03:06:06,560
>> Um, they really don't even cover the

4682
03:06:06,560 --> 03:06:09,359
full cost of inspection, staff time to

4683
03:06:09,359 --> 03:06:11,439
process permits or anything like that.

4684
03:06:11,439 --> 03:06:13,359
They're pretty minimal to begin with.

4685
03:06:13,359 --> 03:06:15,279
Um, but if there is any unique

4686
03:06:15,279 --> 03:06:16,960
situations where somebody's maybe just

4687
03:06:16,960 --> 03:06:18,640
doing a repair or something, we'll

4688
03:06:18,640 --> 03:06:22,319
gladly work with people to to get

4689
03:06:22,319 --> 03:06:23,439
repairs done. So,

4690
03:06:23,439 --> 03:06:24,160
>> okay,

4691
03:06:24,160 --> 03:06:26,240
>> if somebody's replacing, you know, an

4692
03:06:26,240 --> 03:06:28,560
entire fence or an entire roof, we still

4693
03:06:28,560 --> 03:06:30,479
need to be able to do the inspections

4694
03:06:30,479 --> 03:06:33,359
and stuff. And again, those permits are

4695
03:06:33,359 --> 03:06:35,520
usually less than 100 bucks in most

4696
03:06:35,520 --> 03:06:36,560
cases.

4697
03:06:36,560 --> 03:06:37,680
>> Okay. Thank you,

4698
03:06:37,680 --> 03:06:40,560
>> Dan. on this plat for the park. I meant

4699
03:06:40,560 --> 03:06:43,840
to ask the portion that's getting deeded

4700
03:06:43,840 --> 03:06:45,359
to

4701
03:06:45,359 --> 03:06:49,760
the other party. Is that

4702
03:06:49,760 --> 03:06:51,680
like This looks like lot three and lot

4703
03:06:51,680 --> 03:06:53,279
four both point to the same place on

4704
03:06:53,279 --> 03:06:55,840
this map. So, I'm a little confused.

4705
03:06:55,840 --> 03:07:01,510
>> Um, give me one sec.

4706
03:07:01,520 --> 03:07:04,880
I think lot three is our overall lot and

4707
03:07:04,880 --> 03:07:06,960
lot four is supposed to be the internal

4708
03:07:06,960 --> 03:07:09,359
>> and and is that just the playground area

4709
03:07:09,359 --> 03:07:11,520
or does it go all the way to the street?

4710
03:07:11,520 --> 03:07:13,680
>> Uh it's just the playground area. So

4711
03:07:13,680 --> 03:07:16,720
it's it's wholly surrounded by our

4712
03:07:16,720 --> 03:07:18,160
parcel.

4713
03:07:18,160 --> 03:07:26,150
>> Okay. Thank you. Yeah.

4714
03:07:26,160 --> 03:07:26,880
» Okay.

4715
03:07:26,880 --> 03:07:28,240
>> I don't know if you want to give

4716
03:07:28,240 --> 03:07:30,640
direction on that one. That'll be on the

4717
03:07:30,640 --> 03:07:31,439
>> for number two

4718
03:07:31,439 --> 03:07:33,600
>> for the September 8th

4719
03:07:33,600 --> 03:07:35,600
>> for the plan commission recommendation

4720
03:07:35,600 --> 03:07:37,520
for preliminary final plaza subdivision

4721
03:07:37,520 --> 03:07:39,120
special use for outdoor recreational

4722
03:07:39,120 --> 03:07:41,920
plaza public playground park multiple

4723
03:07:41,920 --> 03:07:43,600
variations requested from the Crest

4724
03:07:43,600 --> 03:07:45,120
zoning ordinance with respect to real

4725
03:07:45,120 --> 03:07:49,680
property located at 20590 to 20660 city

4726
03:07:49,680 --> 03:07:51,120
center boulevard and Crest Hill. The

4727
03:07:51,120 --> 03:07:54,160
application of the city of Crest Hill.

4728
03:07:54,160 --> 03:07:55,200
>> Joe,

4729
03:07:55,200 --> 03:07:55,600
>> yes.

4730
03:07:55,600 --> 03:07:57,359
>> Nate, yes. Mark [snorts] Tina, yes.

4731
03:07:57,359 --> 03:07:58,240
Claudia Dell.

4732
03:07:58,240 --> 03:07:59,040
>> Yes.

4733
03:07:59,040 --> 03:07:59,680
>> Angelo.

4734
03:07:59,680 --> 03:08:02,880
>> Yes.

4735
03:08:02,880 --> 03:08:05,920
>> Okay. That'll be all on September 8th

4736
03:08:05,920 --> 03:08:06,560
also.

4737
03:08:06,560 --> 03:08:08,479
>> Sounds good. That's all I have unless

4738
03:08:08,479 --> 03:08:12,080
there's any questions.

4739
03:08:12,080 --> 03:08:14,560
>> No questions. All right. Moving on to

4740
03:08:14,560 --> 03:08:16,160
finance department. Glenn,

4741
03:08:16,160 --> 03:08:19,680
>> save the best for last, right?

4742
03:08:19,680 --> 03:08:20,479
>> Anyway, um

4743
03:08:20,479 --> 03:08:23,439
>> he said that. Yeah, this is a um

4744
03:08:23,439 --> 03:08:25,520
discussion for a draft of residential

4745
03:08:25,520 --> 03:08:27,760
utility billing assistance pilot

4746
03:08:27,760 --> 03:08:30,560
program. I'd say that actually most of

4747
03:08:30,560 --> 03:08:33,040
this is done by Blaine. He he designed

4748
03:08:33,040 --> 03:08:35,040
most of the stuff. So Bla, if you want

4749
03:08:35,040 --> 03:08:38,240
to talk about this, this is

4750
03:08:38,240 --> 03:08:40,319
definitely was a joint joint effort. I

4751
03:08:40,319 --> 03:08:42,560
know uh between finance uh we talked

4752
03:08:42,560 --> 03:08:45,040
with public works uh and uh with our

4753
03:08:45,040 --> 03:08:48,560
attorney. Um, as the city continues to

4754
03:08:48,560 --> 03:08:50,399
get more and more residents reaching out

4755
03:08:50,399 --> 03:08:53,680
to city council members as well as uh

4756
03:08:53,680 --> 03:08:56,880
requesting um requests through our

4757
03:08:56,880 --> 03:08:59,359
utility building staff uh for a payment

4758
03:08:59,359 --> 03:09:02,960
plan. Um I felt it was time that this

4759
03:09:02,960 --> 03:09:06,319
item get uh brought before council. Um

4760
03:09:06,319 --> 03:09:07,439
the city [clears throat] currently does

4761
03:09:07,439 --> 03:09:10,080
not have a payment plan option. Uh as

4762
03:09:10,080 --> 03:09:12,160
such uh staff started reviewing how

4763
03:09:12,160 --> 03:09:15,120
other communities uh have addressed um

4764
03:09:15,120 --> 03:09:17,600
some of these more common themes uh that

4765
03:09:17,600 --> 03:09:20,880
were occurring. Staff from um again from

4766
03:09:20,880 --> 03:09:22,399
finance and administration along with

4767
03:09:22,399 --> 03:09:24,479
public works and also conversations with

4768
03:09:24,479 --> 03:09:26,640
our city attorney met several times over

4769
03:09:26,640 --> 03:09:29,600
the past few weeks and uh provided this

4770
03:09:29,600 --> 03:09:31,600
initial draft pilot program for

4771
03:09:31,600 --> 03:09:34,479
discussion this evening. Um staff uh

4772
03:09:34,479 --> 03:09:36,319
also talked with or met with several

4773
03:09:36,319 --> 03:09:40,720
residents as well as um some u council

4774
03:09:40,720 --> 03:09:43,920
members um that had again council

4775
03:09:43,920 --> 03:09:46,479
members that were noted by their uh

4776
03:09:46,479 --> 03:09:49,200
constituents in their various wards um

4777
03:09:49,200 --> 03:09:51,760
that had residents that experienced

4778
03:09:51,760 --> 03:09:54,399
higher bills for various reasons. um

4779
03:09:54,399 --> 03:09:56,479
some of those uh residents, well

4780
03:09:56,479 --> 03:09:58,000
actually all of those residents have

4781
03:09:58,000 --> 03:09:59,920
requested a waiver of the late fee

4782
03:09:59,920 --> 03:10:03,680
component um and to be placed on a

4783
03:10:03,680 --> 03:10:07,040
payment plan. Um so tonight uh for for

4784
03:10:07,040 --> 03:10:09,840
discussion um I wasn't sure if some of

4785
03:10:09,840 --> 03:10:11,520
them were going to show up or not, but

4786
03:10:11,520 --> 03:10:13,120
uh I promised all of those individuals

4787
03:10:13,120 --> 03:10:15,120
that I'd provide them with an update on

4788
03:10:15,120 --> 03:10:17,439
council's discussion this evening. And

4789
03:10:17,439 --> 03:10:20,880
then there is uh attached in council's

4790
03:10:20,880 --> 03:10:23,200
packet on page I want to say it starts

4791
03:10:23,200 --> 03:10:27,120
on 130 a a draft residential utility

4792
03:10:27,120 --> 03:10:30,000
billing assistance pilot program. Uh

4793
03:10:30,000 --> 03:10:33,680
again um what is being recommended is a

4794
03:10:33,680 --> 03:10:36,479
short period uh time to do this pilot.

4795
03:10:36,479 --> 03:10:38,800
It would be effective upon adoption

4796
03:10:38,800 --> 03:10:40,960
through the end of this calendar year.

4797
03:10:40,960 --> 03:10:44,240
So up to December 31st. Um there are two

4798
03:10:44,240 --> 03:10:45,279
components. [snorts and clears throat]

4799
03:10:45,279 --> 03:10:48,160
Um, one section is a one-time late fee

4800
03:10:48,160 --> 03:10:52,479
waiver and the other is um the payment

4801
03:10:52,479 --> 03:10:55,520
uh plan. So, um I know it's a couple

4802
03:10:55,520 --> 03:10:59,439
pages uh here for for council. Um and

4803
03:10:59,439 --> 03:11:01,600
again, if you'd like I could walk

4804
03:11:01,600 --> 03:11:03,680
through or Glenn could walk through kind

4805
03:11:03,680 --> 03:11:05,680
of a reader digest version of the

4806
03:11:05,680 --> 03:11:07,840
policy. But I do believe, you know,

4807
03:11:07,840 --> 03:11:10,080
since the community has been, you know,

4808
03:11:10,080 --> 03:11:12,960
in place since 1960, that having some

4809
03:11:12,960 --> 03:11:16,240
sort of a a payment plan option that

4810
03:11:16,240 --> 03:11:20,319
staff would be able to objectively

4811
03:11:20,319 --> 03:11:22,960
uh implement would be very h helpful.

4812
03:11:22,960 --> 03:11:25,600
Um, again, residents have from various

4813
03:11:25,600 --> 03:11:28,000
wards have reached out to several of you

4814
03:11:28,000 --> 03:11:30,000
as well as now had conversations with

4815
03:11:30,000 --> 03:11:32,560
myself and several other uh you with the

4816
03:11:32,560 --> 03:11:34,160
finance director and other staff

4817
03:11:34,160 --> 03:11:37,200
members. So, um, we did spend a little

4818
03:11:37,200 --> 03:11:40,319
bit of time drafting, uh, this two-part,

4819
03:11:40,319 --> 03:11:42,479
um, pilot,

4820
03:11:42,479 --> 03:11:46,560
um, for tonight's discussion.

4821
03:11:46,560 --> 03:11:48,319
>> If you don't mind, just give a brief

4822
03:11:48,319 --> 03:11:50,960
little overview of, uh, the part one,

4823
03:11:50,960 --> 03:11:52,800
which is what's going to be, uh,

4824
03:11:52,800 --> 03:11:55,680
probably used utilized most often by the

4825
03:11:55,680 --> 03:11:59,040
residents. And this is just the onetime

4826
03:11:59,040 --> 03:12:02,240
uh, late fee waiver. uh is basically a

4827
03:12:02,240 --> 03:12:05,279
percentage of your your water usage uh

4828
03:12:05,279 --> 03:12:07,600
for for not having your bill paid up on

4829
03:12:07,600 --> 03:12:11,279
time and uh u most place most people do

4830
03:12:11,279 --> 03:12:13,760
this and the thing with is a one-time

4831
03:12:13,760 --> 03:12:16,960
thing. So the chronic late payers won't

4832
03:12:16,960 --> 03:12:20,479
be able to use it. We we track that now

4833
03:12:20,479 --> 03:12:22,160
uh you know if we're going to pay

4834
03:12:22,160 --> 03:12:23,680
somebody we're going to have a way to do

4835
03:12:23,680 --> 03:12:25,279
this. Now there's there's two different

4836
03:12:25,279 --> 03:12:26,640
types of customers you have. You have

4837
03:12:26,640 --> 03:12:28,640
your residents who actually own their

4838
03:12:28,640 --> 03:12:31,760
place and then you have um tenants who

4839
03:12:31,760 --> 03:12:34,960
rent from a landlord. The landlord is

4840
03:12:34,960 --> 03:12:36,479
ultimately responsible for the water

4841
03:12:36,479 --> 03:12:39,040
bill. So, it's really their account. So,

4842
03:12:39,040 --> 03:12:40,800
uh you know, it's important we keep in

4843
03:12:40,800 --> 03:12:42,720
touch with them as well and let them

4844
03:12:42,720 --> 03:12:46,319
know what's happening so they know their tenants are late pays because

4845
03:12:46,319 --> 03:12:47,680
they're they're the ones on the hooks

4846
03:12:47,680 --> 03:12:49,760
for that. So, again, it'll be a one-time

4847
03:12:49,760 --> 03:12:52,240
thing and uh that's what's going to be

4848
03:12:52,240 --> 03:12:54,720
used most often. The second part of the

4849
03:12:54,720 --> 03:12:57,760
uh this plan is to come up with a

4850
03:12:57,760 --> 03:13:00,720
utility payment plan should they have a

4851
03:13:00,720 --> 03:13:04,560
an unfortunate financial hiccup in their

4852
03:13:04,560 --> 03:13:07,040
uh daily stuff. You know, these can be

4853
03:13:07,040 --> 03:13:08,319
somewhat large. [snorts]

4854
03:13:08,319 --> 03:13:10,080
Um and what we're probably talking about

4855
03:13:10,080 --> 03:13:14,960
is the continuous flow issues. And um uh

4856
03:13:14,960 --> 03:13:16,720
a lot of people are unaware of that

4857
03:13:16,720 --> 03:13:18,479
until we make the call and say, "Hey,

4858
03:13:18,479 --> 03:13:19,760
you got a continuous flow." They're

4859
03:13:19,760 --> 03:13:21,279
like, "Nothing's running." I'm like,

4860
03:13:21,279 --> 03:13:23,359
"Check everything because we got flow

4861
03:13:23,359 --> 03:13:24,880
coming." And then they'll eventually

4862
03:13:24,880 --> 03:13:26,640
find it and say, "Oh, yeah, thanks." You

4863
03:13:26,640 --> 03:13:28,560
know, whatever. But then they still have

4864
03:13:28,560 --> 03:13:30,720
that enormous bill they have to get rid

4865
03:13:30,720 --> 03:13:33,359
of. Now, we don't like to, you know, I

4866
03:13:33,359 --> 03:13:36,479
don't want people to get um used to

4867
03:13:36,479 --> 03:13:38,560
paying this because their expenses

4868
03:13:38,560 --> 03:13:40,080
still, you know, their monthly bill

4869
03:13:40,080 --> 03:13:42,239
still happens every month, you know, or

4870
03:13:42,239 --> 03:13:43,920
every other month now because we're on a

4871
03:13:43,920 --> 03:13:47,439
bimonthly cycle. But, uh, so you know,

4872
03:13:47,439 --> 03:13:49,200
I'm trying to keep that as short as

4873
03:13:49,200 --> 03:13:51,120
possible because they're they're still

4874
03:13:51,120 --> 03:13:52,800
gonna have to make their current

4875
03:13:52,800 --> 03:13:54,479
payments and they got to make current on

4876
03:13:54,479 --> 03:13:57,359
that. So, if we give them a payment plan

4877
03:13:57,359 --> 03:13:59,040
for their past due balance, this will

4878
03:13:59,040 --> 03:14:01,040
only be a for past due balance. So,

4879
03:14:01,040 --> 03:14:03,439
let's say you had a bill that was

4880
03:14:03,439 --> 03:14:05,920
exorbitant. You had $1,000 worth of

4881
03:14:05,920 --> 03:14:07,680
water bills and your bill is normally

4882
03:14:07,680 --> 03:14:10,000
like 400 bucks. you're like, "Okay,

4883
03:14:10,000 --> 03:14:12,000
well, I'll take that that past due

4884
03:14:12,000 --> 03:14:13,600
balance and I'll put we'll schedule a

4885
03:14:13,600 --> 03:14:15,040
plan out there and say this is what your

4886
03:14:15,040 --> 03:14:16,239
payments are going to be. You got to

4887
03:14:16,239 --> 03:14:19,920
make so much on this date, so much on this date." And we

4888
03:14:19,920 --> 03:14:21,359
want to make that as short as possible

4889
03:14:21,359 --> 03:14:23,600
because again, they still got bills

4890
03:14:23,600 --> 03:14:27,520
coming. And then uh they there's a

4891
03:14:27,520 --> 03:14:29,200
second part of that component, which is

4892
03:14:29,200 --> 03:14:31,279
their current bill. They have to make

4893
03:14:31,279 --> 03:14:32,880
current with that. So part of this

4894
03:14:32,880 --> 03:14:34,720
program is not only do you have to make

4895
03:14:34,720 --> 03:14:37,200
those scheduled payments for your past

4896
03:14:37,200 --> 03:14:39,120
due balance on time, but you have to

4897
03:14:39,120 --> 03:14:40,960
remain current with their current usage

4898
03:14:40,960 --> 03:14:43,279
going forward. So again, that's what

4899
03:14:43,279 --> 03:14:45,040
we're saying about the regular thing.

4900
03:14:45,040 --> 03:14:46,800
Any missed payments, whether it's part

4901
03:14:46,800 --> 03:14:48,640
of the scheduled payments that they have

4902
03:14:48,640 --> 03:14:50,239
or part of their current payment, if

4903
03:14:50,239 --> 03:14:52,080
they miss that, they're coming off the

4904
03:14:52,080 --> 03:14:54,640
program. Everything becomes due, water

4905
03:14:54,640 --> 03:14:56,720
shut offs, everything can happen just

4906
03:14:56,720 --> 03:14:59,200
like it normally would. But we're trying

4907
03:14:59,200 --> 03:15:02,239
to give them some leeway to help catch

4908
03:15:02,239 --> 03:15:04,319
up for that unfortunate incident they

4909
03:15:04,319 --> 03:15:06,080
had. But that that's what this is

4910
03:15:06,080 --> 03:15:07,600
designed for. And like I said, we worked

4911
03:15:07,600 --> 03:15:10,560
with Blaine, we worked with Mike, um uh

4912
03:15:10,560 --> 03:15:13,279
Regina was a good part of this. And uh

4913
03:15:13,279 --> 03:15:15,680
everybody put their ideas together to

4914
03:15:15,680 --> 03:15:18,319
come up with something that was [snorts]

4915
03:15:18,319 --> 03:15:22,560
uh helps the the residents while trying

4916
03:15:22,560 --> 03:15:24,720
to keep it minimal. We we don't want

4917
03:15:24,720 --> 03:15:26,800
them to get useless or have a long-term

4918
03:15:26,800 --> 03:15:28,239
plan out there because they won't be

4919
03:15:28,239 --> 03:15:29,840
able to keep up on their water bills and

4920
03:15:29,840 --> 03:15:32,000
that and that's the current issue. They

4921
03:15:32,000 --> 03:15:33,359
have to remain current on that and

4922
03:15:33,359 --> 03:15:35,279
that's the whole thing. And the final

4923
03:15:35,279 --> 03:15:37,040
thing I want to note on the last page I

4924
03:15:37,040 --> 03:15:39,200
do uh talk about uh reporting back to

4925
03:15:39,200 --> 03:15:40,880
council. So at the conclusion of this

4926
03:15:40,880 --> 03:15:43,359
pilot program, staff shall prepare a

4927
03:15:43,359 --> 03:15:45,279
report. So just after the end of the

4928
03:15:45,279 --> 03:15:47,120
year, we'd prepare a report that would

4929
03:15:47,120 --> 03:15:49,439
say this is the number of late waiver

4930
03:15:49,439 --> 03:15:51,359
fees that were requested. These were the

4931
03:15:51,359 --> 03:15:52,960
number that were approved. These are the

4932
03:15:52,960 --> 03:15:54,800
late the number of payment plans that

4933
03:15:54,800 --> 03:15:57,279
were approved. Um, and these were the

4934
03:15:57,279 --> 03:15:59,760
amounts, any default rates, and then any

4935
03:15:59,760 --> 03:16:01,600
other recommendations for modification

4936
03:16:01,600 --> 03:16:03,600
and that sort of stuff. So, this is a

4937
03:16:03,600 --> 03:16:05,600
very tight pilot, only a couple months

4938
03:16:05,600 --> 03:16:08,160
because we're on a a twomonth cycle. Um,

4939
03:16:08,160 --> 03:16:11,359
but I do believe that this overall

4940
03:16:11,359 --> 03:16:14,560
twoprong approach um will help out our

4941
03:16:14,560 --> 03:16:16,479
residents. So, I'm hopeful that that

4942
03:16:16,479 --> 03:16:18,560
council will at least give some good

4943
03:16:18,560 --> 03:16:20,880
feedback tonight and then um you know,

4944
03:16:20,880 --> 03:16:22,960
we could bring this forward quite soon

4945
03:16:22,960 --> 03:16:25,760
for council to uh consider and vote on.

4946
03:16:25,760 --> 03:16:29,279
>> I just have one question about um it

4947
03:16:29,279 --> 03:16:30,960
shall automatically expire in December

4948
03:16:30,960 --> 03:16:32,720
31st, 2026.

4949
03:16:32,720 --> 03:16:34,319
>> Yep.

4950
03:16:34,319 --> 03:16:36,160
Unless council takes action. So,

4951
03:16:36,160 --> 03:16:38,239
>> I know, but maybe it would be better to

4952
03:16:38,239 --> 03:16:40,720
get a report a little earlier so we

4953
03:16:40,720 --> 03:16:42,800
could decide. I mean, if we're going to

4954
03:16:42,800 --> 03:16:46,319
get the report after we the timeline,

4955
03:16:46,319 --> 03:16:47,680
what are we going to be judging our

4956
03:16:47,680 --> 03:16:48,239
extension?

4957
03:16:48,239 --> 03:16:50,160
>> Yeah, I think I would like to say that

4958
03:16:50,160 --> 03:16:53,120
that's when the last enrollment in

4959
03:16:53,120 --> 03:16:54,640
there. Their payment plans might

4960
03:16:54,640 --> 03:16:56,960
actually go further than that. So,

4961
03:16:56,960 --> 03:16:58,160
there's still going to be people

4962
03:16:58,160 --> 03:17:00,319
probably on the program is should it

4963
03:17:00,319 --> 03:17:01,920
have these payment plans that take them

4964
03:17:01,920 --> 03:17:03,200
out, you know, because

4965
03:17:03,200 --> 03:17:05,359
>> No, no, no. What I'm saying is

4966
03:17:05,359 --> 03:17:07,120
>> at the conclusion of the pilot program,

4967
03:17:07,120 --> 03:17:08,800
staff shall prepare a report to the city

4968
03:17:08,800 --> 03:17:10,720
council summarizing. Well, the

4969
03:17:10,720 --> 03:17:13,520
conclusion is December 31st unless we

4970
03:17:13,520 --> 03:17:15,600
vote on it. But without knowledge about

4971
03:17:15,600 --> 03:17:17,439
how it went or what had happened, how

4972
03:17:17,439 --> 03:17:18,640
are we going to vote on it prior to

4973
03:17:18,640 --> 03:17:20,960
December 31st is all I'm saying is is it

4974
03:17:20,960 --> 03:17:22,319
possible to get a report?

4975
03:17:22,319 --> 03:17:22,960
>> Yes.

4976
03:17:22,960 --> 03:17:24,960
>> Sooner than that, so we have something

4977
03:17:24,960 --> 03:17:27,200
to vote on if we want to extend it.

4978
03:17:27,200 --> 03:17:28,960
>> I totally agree. And we should give you

4979
03:17:28,960 --> 03:17:31,279
progress reports from once you you allow

4980
03:17:31,279 --> 03:17:33,200
us to start this program. We can give

4981
03:17:33,200 --> 03:17:35,279
you, you know, bi-weekly reports if you

4982
03:17:35,279 --> 03:17:36,319
want that. That's fine.

4983
03:17:36,319 --> 03:17:38,319
>> Yeah, that would be wonderful. That

4984
03:17:38,319 --> 03:17:38,800
would be great.

4985
03:17:38,800 --> 03:17:40,239
>> Because if we're allowing a payment

4986
03:17:40,239 --> 03:17:44,080
program that's up to a 12 months,

4987
03:17:44,080 --> 03:17:45,840
really can't weigh in on how effective

4988
03:17:45,840 --> 03:17:48,720
the program is until 12 months.

4989
03:17:48,720 --> 03:17:50,960
>> We really we really don't expect to hit

4990
03:17:50,960 --> 03:17:53,279
that in this period of time. Actually,

4991
03:17:53,279 --> 03:17:54,800
if you're lucky, you may have one of

4992
03:17:54,800 --> 03:17:58,000
those per year because of the levels.

4993
03:17:58,000 --> 03:17:58,399
It's just

4994
03:17:58,399 --> 03:18:00,399
>> I don't know. I mean, because right now

4995
03:18:00,399 --> 03:18:02,800
what what there is no

4996
03:18:02,800 --> 03:18:05,200
we're expecting full payment. There's no

4997
03:18:05,200 --> 03:18:06,720
>> lean.

4998
03:18:06,720 --> 03:18:09,680
We know approximately how many um people

4999
03:18:09,680 --> 03:18:12,399
hit these these problems. So like

5000
03:18:12,399 --> 03:18:14,800
currently right now I had a um a

5001
03:18:14,800 --> 03:18:19,920
commercial account that hit it and they had a run on for two and a half

5002
03:18:19,920 --> 03:18:22,160
months and it was $3,400.

5003
03:18:22,160 --> 03:18:24,160
So uh in one [clears throat] one cycle

5004
03:18:24,160 --> 03:18:26,720
and then another $1,600. But that's a

5005
03:18:26,720 --> 03:18:28,399
commercial account. Most of them, you

5006
03:18:28,399 --> 03:18:31,920
know, and they had he has five meters.

5007
03:18:31,920 --> 03:18:35,040
So it was it was unusual. So that's what

5008
03:18:35,040 --> 03:18:36,319
I'm saying. when you get those, they're

5009
03:18:36,319 --> 03:18:38,319
going to be unusual accounts like we did

5010
03:18:38,319 --> 03:18:40,160
in January. It's like, are you kidding

5011
03:18:40,160 --> 03:18:41,279
me? That never happens.

5012
03:18:41,279 --> 03:18:44,399
>> But this pilot program will only be um

5013
03:18:44,399 --> 03:18:46,800
available to residential.

5014
03:18:46,800 --> 03:18:48,399
>> Correct. Correct. This is a residential

5015
03:18:48,399 --> 03:18:50,319
program. And Mark, I'd also note the

5016
03:18:50,319 --> 03:18:51,840
first three residents that I talked to

5017
03:18:51,840 --> 03:18:53,279
and I asked them what would they be able

5018
03:18:53,279 --> 03:18:55,439
to pay. Most of them are able to pay

5019
03:18:55,439 --> 03:18:57,760
right now in in that three-month window.

5020
03:18:57,760 --> 03:18:59,760
They realize that they have these

5021
03:18:59,760 --> 03:19:01,600
upcoming normal bills that they'll have

5022
03:19:01,600 --> 03:19:04,479
as well for for usage. So most of them I

5023
03:19:04,479 --> 03:19:06,239
mean one even said I'm working overtime

5024
03:19:06,239 --> 03:19:07,680
right now so I'm really hoping that

5025
03:19:07,680 --> 03:19:10,080
council does approve a payment plan

5026
03:19:10,080 --> 03:19:11,920
because she's trying to get as much

5027
03:19:11,920 --> 03:19:15,279
money as she can and and that waiver um

5028
03:19:15,279 --> 03:19:17,680
would also help her so she's not getting

5029
03:19:17,680 --> 03:19:20,479
>> penalized for penalized even further and

5030
03:19:20,479 --> 03:19:22,800
so that's why the waiver in talking even

5031
03:19:22,800 --> 03:19:25,520
with these different residents um we

5032
03:19:25,520 --> 03:19:27,600
adjusted kind of our strategy to have a

5033
03:19:27,600 --> 03:19:29,359
two-part component so the waiver of the

5034
03:19:29,359 --> 03:19:32,319
fee along with the payment plan option

5035
03:19:32,319 --> 03:19:33,840
bless

5036
03:19:33,840 --> 03:19:35,760
We're hopeful that most of them will

5037
03:19:35,760 --> 03:19:37,279
probably be in that threemonth window.

5038
03:19:37,279 --> 03:19:39,200
Again, during the cost, it could have

5039
03:19:39,200 --> 03:19:41,040
some that go a little bit longer,

5040
03:19:41,040 --> 03:19:43,120
>> but if we implement this soon, we would

5041
03:19:43,120 --> 03:19:45,279
then have October, November, and

5042
03:19:45,279 --> 03:19:47,279
December. And so, if we have a good, I

5043
03:19:47,279 --> 03:19:49,279
guess, test for council to at least

5044
03:19:49,279 --> 03:19:49,840
consider.

5045
03:19:49,840 --> 03:19:52,239
>> And let me understand that um that the

5046
03:19:52,239 --> 03:19:53,600
payments that we're working on are not

5047
03:19:53,600 --> 03:19:55,520
monthly payments. These the residents

5048
03:19:55,520 --> 03:19:57,120
here are trying to catch up. They're

5049
03:19:57,120 --> 03:19:58,880
paying weekly. So, that's what I'm

5050
03:19:58,880 --> 03:20:00,720
saying. It's a it's a quick turnaround.

5051
03:20:00,720 --> 03:20:02,720
they want to get back on track as well.

5052
03:20:02,720 --> 03:20:06,560
>> No, I'm I'm in full support of a um

5053
03:20:06,560 --> 03:20:09,680
billing assistance program. Um cuz

5054
03:20:09,680 --> 03:20:12,000
believe me, I hear a lot about water

5055
03:20:12,000 --> 03:20:16,160
bills and how high they are and and it's it's you know,

5056
03:20:16,160 --> 03:20:16,640
>> yeah,

5057
03:20:16,640 --> 03:20:19,439
>> it's it's hard for a lot of people. So,

5058
03:20:19,439 --> 03:20:22,160
um I'm I'm definitely in support of this

5059
03:20:22,160 --> 03:20:26,720
program. I'm just wondering if you know

5060
03:20:26,720 --> 03:20:28,319
what are we going to have two billing

5061
03:20:28,319 --> 03:20:30,880
cycles before December 31st.

5062
03:20:30,880 --> 03:20:31,359
>> Correct.

5063
03:20:31,359 --> 03:20:34,720
>> I mean, it's it's kind of hard to get a

5064
03:20:34,720 --> 03:20:37,120
consensus of how any program is going

5065
03:20:37,120 --> 03:20:40,239
when you have two

5066
03:20:40,239 --> 03:20:42,399
data points. I mean, I would I'd be in

5067
03:20:42,399 --> 03:20:45,120
support of a little bit longer

5068
03:20:45,120 --> 03:20:46,479
a little longer. That's fine. We can do

5069
03:20:46,479 --> 03:20:47,840
that. That's fine. you know, there's not

5070
03:20:47,840 --> 03:20:49,520
going to, you know, depending on how we

5071
03:20:49,520 --> 03:20:51,920
present this as an available option to

5072
03:20:51,920 --> 03:20:54,239
residents, there's always people that

5073
03:20:54,239 --> 03:20:55,520
are going to say, "I didn't know it was

5074
03:20:55,520 --> 03:20:57,680
available." And unless, and if they

5075
03:20:57,680 --> 03:21:00,160
missed it by two months, now they're,

5076
03:21:00,160 --> 03:21:01,920
you know, if they hear about it, they

5077
03:21:01,920 --> 03:21:03,680
could still get into it and still get,

5078
03:21:03,680 --> 03:21:06,880
you know, even if it's into the first

5079
03:21:06,880 --> 03:21:08,960
one or two billing cycles of the

5080
03:21:08,960 --> 03:21:10,000
following year.

5081
03:21:10,000 --> 03:21:11,920
>> Yeah. My my true hope actually is that

5082
03:21:11,920 --> 03:21:14,640
the pilot is successful and that we are

5083
03:21:14,640 --> 03:21:17,439
able to place it as a program.

5084
03:21:17,439 --> 03:21:17,840
>> Yeah.

5085
03:21:17,840 --> 03:21:20,800
>> Um and so to me looking at two billing

5086
03:21:20,800 --> 03:21:23,439
cycles would allow us to to not have a

5087
03:21:23,439 --> 03:21:25,120
mad rush I guess.

5088
03:21:25,120 --> 03:21:27,920
>> Um if we you know but if you want to

5089
03:21:27,920 --> 03:21:30,160
extend it maybe another we're on a

5090
03:21:30,160 --> 03:21:31,840
twomon schedule. So if you want to

5091
03:21:31,840 --> 03:21:33,279
extend it maybe another two months that

5092
03:21:33,279 --> 03:21:35,279
would get basically six months instead

5093
03:21:35,279 --> 03:21:38,960
of the fourmonth window. Um

5094
03:21:38,960 --> 03:21:41,920
but again my hope is to bring as the

5095
03:21:41,920 --> 03:21:44,399
pilot would expire to bring back these

5096
03:21:44,399 --> 03:21:47,120
reports and again as was noted you know

5097
03:21:47,120 --> 03:21:49,760
having monthly reports to council um you

5098
03:21:49,760 --> 03:21:51,439
know so that there's not just this this

5099
03:21:51,439 --> 03:21:53,680
deadline and then hopefully say we feel

5100
03:21:53,680 --> 03:21:55,439
that this is a good program to have

5101
03:21:55,439 --> 03:21:57,359
again as we've researched with other

5102
03:21:57,359 --> 03:22:00,800
communities they have some sort of staff

5103
03:22:00,800 --> 03:22:03,920
allowed kind of discretion to to put

5104
03:22:03,920 --> 03:22:05,680
people on payment plans or to do that

5105
03:22:05,680 --> 03:22:07,920
forgiveness one time. Most of the

5106
03:22:07,920 --> 03:22:09,439
communities that do it is a one-time

5107
03:22:09,439 --> 03:22:10,880
forgiveness for the fee.

5108
03:22:10,880 --> 03:22:13,040
>> Okay. Um, another question I had or I

5109
03:22:13,040 --> 03:22:15,040
guess it's more of a comment on

5110
03:22:15,040 --> 03:22:17,920
regarding the onetime late fee waiver.

5111
03:22:17,920 --> 03:22:20,479
Um,

5112
03:22:20,479 --> 03:22:22,160
number three under conditions where it

5113
03:22:22,160 --> 03:22:24,640
says the the customer customer must

5114
03:22:24,640 --> 03:22:26,720
verbally request the waiver with a

5115
03:22:26,720 --> 03:22:29,040
written request preferred. I think the

5116
03:22:29,040 --> 03:22:32,640
written request is has to be

5117
03:22:32,640 --> 03:22:35,439
>> I agree. has to be gotten it because

5118
03:22:35,439 --> 03:22:37,600
verbally, you know,

5119
03:22:37,600 --> 03:22:38,160
>> I understand

5120
03:22:38,160 --> 03:22:39,680
>> people don't remember. Someone told

5121
03:22:39,680 --> 03:22:41,279
someone this, they don't remember that

5122
03:22:41,279 --> 03:22:42,960
way. You know, you got to have something

5123
03:22:42,960 --> 03:22:45,439
in writing to say they they got their

5124
03:22:45,439 --> 03:22:48,720
one time waiver on this date and it goes

5125
03:22:48,720 --> 03:22:49,680
in the file.

5126
03:22:49,680 --> 03:22:51,439
>> I'm in completing [clears throat]

5127
03:22:51,439 --> 03:22:52,000
there was more.

5128
03:22:52,000 --> 03:22:53,520
>> That's the one comment I have on that.

5129
03:22:53,520 --> 03:22:55,120
>> Yeah. The the challenge with that again

5130
03:22:55,120 --> 03:22:57,359
talking with our our utility billing

5131
03:22:57,359 --> 03:23:00,000
staff are the majority are phone calls

5132
03:23:00,000 --> 03:23:02,800
and so we're not

5133
03:23:02,800 --> 03:23:05,439
getting a written document

5134
03:23:05,439 --> 03:23:07,680
>> and we don't have emails for everybody.

5135
03:23:07,680 --> 03:23:09,040
That's correct. That's one of the

5136
03:23:09,040 --> 03:23:11,120
problems. and and that I've been I've

5137
03:23:11,120 --> 03:23:12,239
been working with my staff because this

5138
03:23:12,239 --> 03:23:14,160
is my issue because I'm right on on

5139
03:23:14,160 --> 03:23:15,920
board with you right there and I want my

5140
03:23:15,920 --> 03:23:17,279
staff to get something in writing

5141
03:23:17,279 --> 03:23:20,160
because I'm I'm fearful of the the time

5142
03:23:20,160 --> 03:23:22,080
somebody comes back a year or two later

5143
03:23:22,080 --> 03:23:24,319
and says, you know, hey, I never asked

5144
03:23:24,319 --> 03:23:26,080
for that. Who said that? I didn't do

5145
03:23:26,080 --> 03:23:27,920
that. So, that's why I want to get that.

5146
03:23:27,920 --> 03:23:30,800
I do want to get that um in writing,

5147
03:23:30,800 --> 03:23:32,640
whether it's via email or something like

5148
03:23:32,640 --> 03:23:34,960
that or they come down and just give us

5149
03:23:34,960 --> 03:23:36,399
something that says this is what it is.

5150
03:23:36,399 --> 03:23:37,840
I just want something attached to the

5151
03:23:37,840 --> 03:23:39,520
file. Well, I I think worst case

5152
03:23:39,520 --> 03:23:41,680
scenario, you have the employee document

5153
03:23:41,680 --> 03:23:44,000
who they spoke with and what day and

5154
03:23:44,000 --> 03:23:45,680
notate their account with that

5155
03:23:45,680 --> 03:23:46,319
information.

5156
03:23:46,319 --> 03:23:48,080
>> That was that's what's in there. And

5157
03:23:48,080 --> 03:23:49,760
then that's why we wrote, again, this is

5158
03:23:49,760 --> 03:23:52,399
a pilot to say what is preferred. So, if

5159
03:23:52,399 --> 03:23:54,720
we can get the individual's uh email

5160
03:23:54,720 --> 03:23:56,080
address and then we could send them

5161
03:23:56,080 --> 03:23:58,880
confirmation that also can be a copy to

5162
03:23:58,880 --> 03:24:01,680
the file. Again, these are we've this is

5163
03:24:01,680 --> 03:24:03,600
a brand new pilot program. We've never

5164
03:24:03,600 --> 03:24:05,120
done this. So, we're going to learn a

5165
03:24:05,120 --> 03:24:10,000
few things as staff interact with with the the customers.

5166
03:24:10,000 --> 03:24:10,800
>> My hope is

5167
03:24:10,800 --> 03:24:12,560
>> question um go ahead.

5168
03:24:12,560 --> 03:24:14,640
>> My hope is that because we're giving

5169
03:24:14,640 --> 03:24:16,399
them a break on the money, they're going

5170
03:24:16,399 --> 03:24:18,319
to be willing to come down and either

5171
03:24:18,319 --> 03:24:19,760
give us something in writing to avoid

5172
03:24:19,760 --> 03:24:22,080
that fee. So, I I think it's it's

5173
03:24:22,080 --> 03:24:24,000
incentive for them to do it

5174
03:24:24,000 --> 03:24:25,200
>> and they could email it to you

5175
03:24:25,200 --> 03:24:27,520
>> or an email, whatever. Yeah. Just as

5176
03:24:27,520 --> 03:24:28,640
long as they give us something to write.

5177
03:24:28,640 --> 03:24:29,840
>> No, I'm just saying they don't have to

5178
03:24:29,840 --> 03:24:31,040
leave their house if they email it to

5179
03:24:31,040 --> 03:24:31,279
you.

5180
03:24:31,279 --> 03:24:32,960
>> That's correct. Yeah.

5181
03:24:32,960 --> 03:24:36,319
On page 131 on the bottom says approval

5182
03:24:36,319 --> 03:24:38,479
authority uh outstanding balance

5183
03:24:38,479 --> 03:24:41,279
approval authority from 100 to,000

5184
03:24:41,279 --> 03:24:44,000
utility bill uh billing supervisor and

5185
03:24:44,000 --> 03:24:46,239
then it goes to finance assistant and

5186
03:24:46,239 --> 03:24:48,960
then console after five. Is there a way

5187
03:24:48,960 --> 03:24:52,399
that you can be on on all these

5188
03:24:52,399 --> 03:24:56,080
especially the utility one as well? Um

5189
03:24:56,080 --> 03:24:57,840
that the finance manager will make that

5190
03:24:57,840 --> 03:24:58,800
decision as well.

5191
03:24:58,800 --> 03:24:59,520
>> Yeah, sure.

5192
03:24:59,520 --> 03:25:00,720
>> I'm sorry. Too bad.

5193
03:25:00,720 --> 03:25:02,399
>> Yes, I can do that. I can do that.

5194
03:25:02,399 --> 03:25:04,319
That's fine. I don't have a problem with

5195
03:25:04,319 --> 03:25:06,800
that. Trying to keep it low, but yeah,

5196
03:25:06,800 --> 03:25:09,120
$1,000 isn't a lot and it's going to be

5197
03:25:09,120 --> 03:25:10,960
very minimal, but yes, I can do that.

5198
03:25:10,960 --> 03:25:12,880
It's fine. I like I said, I'm there all

5199
03:25:12,880 --> 03:25:13,760
the time. I like to work.

5200
03:25:13,760 --> 03:25:15,040
>> No, I know you are, but I'm just

5201
03:25:15,040 --> 03:25:15,920
>> So, but yeah,

5202
03:25:15,920 --> 03:25:17,520
>> to have everybody.

5203
03:25:17,520 --> 03:25:20,160
>> Yep. I agree. [clears throat]

5204
03:25:20,160 --> 03:25:23,359
>> Um, I just got a couple concerns. Um,

5205
03:25:23,359 --> 03:25:28,479
one one uh with the waiver of the fee,

5206
03:25:28,479 --> 03:25:31,920
couldn't we isn't it possible that we

5207
03:25:31,920 --> 03:25:35,840
that can be put on the bill like the fee

5208
03:25:35,840 --> 03:25:38,000
late fee waiver

5209
03:25:38,000 --> 03:25:40,160
so that we wouldn't have to get caught

5210
03:25:40,160 --> 03:25:42,399
up with all this something in writing or

5211
03:25:42,399 --> 03:25:45,760
whatever. We have a the bill the bill

5212
03:25:45,760 --> 03:25:48,560
itself would specify that the fee was

5213
03:25:48,560 --> 03:25:49,359
waved.

5214
03:25:49,359 --> 03:25:52,239
>> Yes. Well, that's the whole thing. um in

5215
03:25:52,239 --> 03:25:53,840
discussing with this, you know, while

5216
03:25:53,840 --> 03:25:55,760
they can request the make the request

5217
03:25:55,760 --> 03:25:58,080
ahead of time, I I can't wave the fee

5218
03:25:58,080 --> 03:25:59,520
till it actually hits the bill because I

5219
03:25:59,520 --> 03:26:02,000
want to show that there was a fee on

5220
03:26:02,000 --> 03:26:03,920
here, how much the fee was and how much

5221
03:26:03,920 --> 03:26:06,399
we're waving. I do want that in there.

5222
03:26:06,399 --> 03:26:08,800
Uh so we can keep that on balance as to

5223
03:26:08,800 --> 03:26:10,960
what happened because again, this is a

5224
03:26:10,960 --> 03:26:13,520
one-time lifetime, you know, Crest Hill

5225
03:26:13,520 --> 03:26:16,720
resident program. So you you take it now

5226
03:26:16,720 --> 03:26:18,399
and you have another bro you another

5227
03:26:18,399 --> 03:26:20,960
issue two years from now like you don't

5228
03:26:20,960 --> 03:26:22,640
get it anymore. So that's the whole

5229
03:26:22,640 --> 03:26:25,040
thing. So uh well at least that's how

5230
03:26:25,040 --> 03:26:26,319
it's designed now.

5231
03:26:26,319 --> 03:26:27,760
>> But Derel I think what what you're

5232
03:26:27,760 --> 03:26:30,080
asking uh I think in our upcoming bills

5233
03:26:30,080 --> 03:26:31,680
we'd be able to put something in there

5234
03:26:31,680 --> 03:26:33,439
or provide our email address so that

5235
03:26:33,439 --> 03:26:35,520
they would just have to email us to to

5236
03:26:35,520 --> 03:26:37,200
say so they would be able to check off

5237
03:26:37,200 --> 03:26:39,120
basically that they'd like that waiver

5238
03:26:39,120 --> 03:26:41,120
waved so we'd have something in writing.

5239
03:26:41,120 --> 03:26:41,520
That's what you're

5240
03:26:41,520 --> 03:26:43,520
>> saying. I think what he's mean what he

5241
03:26:43,520 --> 03:26:46,080
meant is something that will stay on the

5242
03:26:46,080 --> 03:26:48,479
water bill that

5243
03:26:48,479 --> 03:26:50,640
>> the late fee was waved.

5244
03:26:50,640 --> 03:26:51,439
>> That's a good idea.

5245
03:26:51,439 --> 03:26:54,000
Let me see if I can

5246
03:26:54,000 --> 03:26:55,840
I got to see if I have permanently that

5247
03:26:55,840 --> 03:26:56,560
it it was

5248
03:26:56,560 --> 03:26:58,560
>> it will be on but that's what he meant.

5249
03:26:58,560 --> 03:26:59,120
>> Okay,

5250
03:26:59,120 --> 03:27:02,160
>> that's a good idea.

5251
03:27:02,160 --> 03:27:03,840
If I got space on the bill, I'll squeeze

5252
03:27:03,840 --> 03:27:06,239
that on there. But it's it's all for how

5253
03:27:06,239 --> 03:27:08,479
much space I have. And and my second

5254
03:27:08,479 --> 03:27:12,160
concern is the period of time we looking

5255
03:27:12,160 --> 03:27:19,200
to recapture the the funds. Um

5256
03:27:19,200 --> 03:27:22,960
is it h how is that going to be

5257
03:27:22,960 --> 03:27:26,000
structured? Because I know everybody may

5258
03:27:26,000 --> 03:27:28,239
not make the same type of money, you

5259
03:27:28,239 --> 03:27:32,399
know. um h how do we make it where

5260
03:27:32,399 --> 03:27:34,080
we're not putting the person in a

5261
03:27:34,080 --> 03:27:36,720
financial bind even though they're

5262
03:27:36,720 --> 03:27:38,239
already late?

5263
03:27:38,239 --> 03:27:43,200
>> So, we're going to be working with the residents um individually on that.

5264
03:27:43,200 --> 03:27:45,920
There's no set mod on that because

5265
03:27:45,920 --> 03:27:48,239
everybody has different income and

5266
03:27:48,239 --> 03:27:50,479
different, you know, uh flexibilities in

5267
03:27:50,479 --> 03:27:53,680
their financial thing. I can't say

5268
03:27:53,680 --> 03:27:56,000
oneizefits-all kind of thing. So, we're

5269
03:27:56,000 --> 03:27:57,920
going to work with them because we don't

5270
03:27:57,920 --> 03:28:00,239
want to see them fail. We want we want

5271
03:28:00,239 --> 03:28:02,000
to get them back online, back in the

5272
03:28:02,000 --> 03:28:04,000
program because again, they didn't most

5273
03:28:04,000 --> 03:28:05,760
of them didn't do anything to get them

5274
03:28:05,760 --> 03:28:08,319
to this spot. Something happened to them

5275
03:28:08,319 --> 03:28:10,239
and we want to get them adjusted. That's

5276
03:28:10,239 --> 03:28:11,920
the whole idea of trying to do this

5277
03:28:11,920 --> 03:28:14,880
program is we want to get them happy

5278
03:28:14,880 --> 03:28:17,120
again on the program, paying

5279
03:28:17,120 --> 03:28:18,640
appropriately, and that that's the whole

5280
03:28:18,640 --> 03:28:20,640
idea. And if we go to monthly billing

5281
03:28:20,640 --> 03:28:23,040
like Bls to do, that'll help out a lot.

5282
03:28:23,040 --> 03:28:24,479
>> Yeah. And Derel, you might remember for

5283
03:28:24,479 --> 03:28:26,319
the resident that we met with. Instead

5284
03:28:26,319 --> 03:28:28,720
of me suggesting a dollar amount, it was

5285
03:28:28,720 --> 03:28:30,720
asking her, "What do you think you could

5286
03:28:30,720 --> 03:28:32,640
can what payment plan can you afford?"

5287
03:28:32,640 --> 03:28:34,000
And she's like, "All right." She thought

5288
03:28:34,000 --> 03:28:35,359
about it. By the end of the meeting, she

5289
03:28:35,359 --> 03:28:37,520
gave us a number that she felt every two

5290
03:28:37,520 --> 03:28:39,920
weeks that she could pay. So to me,

5291
03:28:39,920 --> 03:28:41,680
that's where, you know, Glenn and his

5292
03:28:41,680 --> 03:28:43,520
staff would say, "Okay, instead of we

5293
03:28:43,520 --> 03:28:45,600
need a $100 every, you know, every two

5294
03:28:45,600 --> 03:28:47,439
weeks, we need to work with that

5295
03:28:47,439 --> 03:28:48,720
resident because they know what their

5296
03:28:48,720 --> 03:28:50,479
budget is, and what could they, we don't

5297
03:28:50,479 --> 03:28:53,120
want to put them in any worse shape. We

5298
03:28:53,120 --> 03:28:55,359
want them to come up with that number,

5299
03:28:55,359 --> 03:28:56,160
>> right?

5300
03:28:56,160 --> 03:28:58,560
>> But their repayment has to occur within

5301
03:28:58,560 --> 03:28:59,680
the 12-month period."

5302
03:28:59,680 --> 03:29:01,359
>> Oh, most definitely. I mean, they they

5303
03:29:01,359 --> 03:29:03,920
can't we're not going to work with them

5304
03:29:03,920 --> 03:29:06,640
to the extent that they're they're

5305
03:29:06,640 --> 03:29:10,399
having any um um

5306
03:29:10,399 --> 03:29:13,520
any amount forgiven.

5307
03:29:13,520 --> 03:29:15,680
>> Correct. The goal is again not to go to

5308
03:29:15,680 --> 03:29:17,760
collections or not to shut them off. Uh

5309
03:29:17,760 --> 03:29:19,520
and if they do happen to come back with

5310
03:29:19,520 --> 03:29:21,040
a payment plan that's over the 12

5311
03:29:21,040 --> 03:29:22,160
months, that's where it would go to

5312
03:29:22,160 --> 03:29:24,239
council if that's what they chose to

5313
03:29:24,239 --> 03:29:26,080
request. So, if somebody's on the high

5314
03:29:26,080 --> 03:29:28,560
end, let's just say near, you know, the

5315
03:29:28,560 --> 03:29:30,720
5,000 mark, they come in at $4,800

5316
03:29:30,720 --> 03:29:33,520
because they had a huge uh constant

5317
03:29:33,520 --> 03:29:37,040
flow, um, you know, and they say, "Look,

5318
03:29:37,040 --> 03:29:39,760
I, you know, I I there's not a a way I

5319
03:29:39,760 --> 03:29:42,239
can get this in the 12 months. I I need

5320
03:29:42,239 --> 03:29:44,319
18 months." I'm going to say, "Well,

5321
03:29:44,319 --> 03:29:47,760
based on our pilot policy, I I my

5322
03:29:47,760 --> 03:29:49,359
position doesn't have the authority. I

5323
03:29:49,359 --> 03:29:50,720
need to bring that to council. Would you

5324
03:29:50,720 --> 03:29:53,600
like to bring it to council?" So, um,

5325
03:29:53,600 --> 03:29:55,520
our, you know, and that's where Glenn is

5326
03:29:55,520 --> 03:29:57,680
saying most likely we've been able to

5327
03:29:57,680 --> 03:30:00,720
catch most of these when they're in that

5328
03:30:00,720 --> 03:30:03,920
thousand to maybe $2,500, uh, realm. So,

5329
03:30:03,920 --> 03:30:05,200
hopefully we can get them on payment

5330
03:30:05,200 --> 03:30:08,160
plans. Again, that's only going to be

5331
03:30:08,160 --> 03:30:10,560
easier once it's on monthly bill cycles

5332
03:30:10,560 --> 03:30:12,399
so that we catch it quicker so that the

5333
03:30:12,399 --> 03:30:14,800
amounts are lower. Um, but our hope

5334
03:30:14,800 --> 03:30:16,399
again, and that's why we structured it

5335
03:30:16,399 --> 03:30:18,720
for 12 months or up to 12 months, our

5336
03:30:18,720 --> 03:30:20,800
hope is really within a couple months.

5337
03:30:20,800 --> 03:30:23,359
>> Yes. but not to go over 12 months.

5338
03:30:23,359 --> 03:30:25,120
That's why this policy says not more

5339
03:30:25,120 --> 03:30:26,880
than 12 months unless it's going to come

5340
03:30:26,880 --> 03:30:27,680
to council.

5341
03:30:27,680 --> 03:30:29,520
>> Yeah. The target is to keep most of them

5342
03:30:29,520 --> 03:30:33,349
under three months

5343
03:30:33,359 --> 03:30:35,120
» ideally.

5344
03:30:35,120 --> 03:30:37,600
>> So I think the sooner the better we

5345
03:30:37,600 --> 03:30:39,200
start this program.

5346
03:30:39,200 --> 03:30:40,399
>> Well, we'll be happy to bring it to

5347
03:30:40,399 --> 03:30:42,160
council for this upcoming meeting and

5348
03:30:42,160 --> 03:30:42,880
you guys

5349
03:30:42,880 --> 03:30:44,800
>> could could vote for it or any

5350
03:30:44,800 --> 03:30:46,960
adjustments we could do do that put

5351
03:30:46,960 --> 03:30:48,399
together by September 8th.

5352
03:30:48,399 --> 03:30:50,319
>> We Yes.

5353
03:30:50,319 --> 03:30:51,920
Everybody in favor of that council?

5354
03:30:51,920 --> 03:30:52,800
>> Yeah.

5355
03:30:52,800 --> 03:30:54,479
>> Okay. Let's have it ready for September

5356
03:30:54,479 --> 03:30:56,880
8th because I know there's a lot of

5357
03:30:56,880 --> 03:30:58,399
>> a lot of people out there waiting in

5358
03:30:58,399 --> 03:31:00,960
line.

5359
03:31:00,960 --> 03:31:03,279
>> Okay. Anything else?

5360
03:31:03,279 --> 03:31:06,160
>> All right. Any questions of finance? All

5361
03:31:06,160 --> 03:31:08,399
right. Uh public comment. Anyone like to

5362
03:31:08,399 --> 03:31:09,760
address any council? Please step to the

5363
03:31:09,760 --> 03:31:11,120
podium. Say your name for the record.

5364
03:31:11,120 --> 03:31:13,359
Address is optional. Let the record show

5365
03:31:13,359 --> 03:31:14,800
no one has approached the podium. Mike,

5366
03:31:14,800 --> 03:31:15,920
is there a need for an executive

5367
03:31:15,920 --> 03:31:16,399
session?

5368
03:31:16,399 --> 03:31:17,840
>> There is not. I had a question for

5369
03:31:17,840 --> 03:31:21,200
Blaine before you adjourn. May I

5370
03:31:21,200 --> 03:31:22,160
>> go ahead?

5371
03:31:22,160 --> 03:31:24,239
>> Um, is tonight's meeting being um

5372
03:31:24,239 --> 03:31:27,600
recorded and or um streamed, televised

5373
03:31:27,600 --> 03:31:28,239
live?

5374
03:31:28,239 --> 03:31:30,800
>> It is being televised live through our

5375
03:31:30,800 --> 03:31:35,439
uh AT&T and Comcast. It's uh being uh so

5376
03:31:35,439 --> 03:31:37,840
it's recorded and then will be posted on

5377
03:31:37,840 --> 03:31:40,239
the uh city's YouTube page.

5378
03:31:40,239 --> 03:31:41,760
>> Okay. Is there a problem with streaming

5379
03:31:41,760 --> 03:31:44,640
live to YouTube? Um there there is

5380
03:31:44,640 --> 03:31:47,040
currently with us using the microphones

5381
03:31:47,040 --> 03:31:49,439
and our our equipment. We've still not

5382
03:31:49,439 --> 03:31:52,319
figured out um what that specific issue

5383
03:31:52,319 --> 03:31:54,319
is. It does get disconnect either our

5384
03:31:54,319 --> 03:31:56,880
microphones or the live stream. We're

5385
03:31:56,880 --> 03:31:58,960
not sure why, but um

5386
03:31:58,960 --> 03:32:01,120
>> I thought that was kind of the goal

5387
03:32:01,120 --> 03:32:03,279
because I thought we did have it.

5388
03:32:03,279 --> 03:32:05,520
>> We did we did have it live for one work

5389
03:32:05,520 --> 03:32:07,600
session and one for for one council

5390
03:32:07,600 --> 03:32:09,439
meeting. there was a power outage. Um,

5391
03:32:09,439 --> 03:32:11,200
and we're not sure if that damaged a

5392
03:32:11,200 --> 03:32:13,200
portion of equipment that is not

5393
03:32:13,200 --> 03:32:15,760
allowing it to happen now, but um, I

5394
03:32:15,760 --> 03:32:17,439
know staff has been continuing to work

5395
03:32:17,439 --> 03:32:19,359
on it. U, we're told that the new

5396
03:32:19,359 --> 03:32:21,439
equipment would allow us to live stream,

5397
03:32:21,439 --> 03:32:23,920
broadcast, and record all at the same

5398
03:32:23,920 --> 03:32:26,399
time. Again, we've not gotten that RFP

5399
03:32:26,399 --> 03:32:28,960
out yet to get vendors to do that. U,

5400
03:32:28,960 --> 03:32:31,439
but we're we're working on that.

5401
03:32:31,439 --> 03:32:34,319
>> Okay. I I I think that's important to be

5402
03:32:34,319 --> 03:32:36,640
able to get live on uh, YouTube. But uh

5403
03:32:36,640 --> 03:32:39,200
I also noticed that the August 10th work

5404
03:32:39,200 --> 03:32:42,399
session two weeks ago um is not on

5405
03:32:42,399 --> 03:32:46,160
YouTube. Is there any do we know what

5406
03:32:46,160 --> 03:32:47,040
happened there?

5407
03:32:47,040 --> 03:32:49,680
>> Yeah, it w it was one of the things that

5408
03:32:49,680 --> 03:32:53,920
was impacted um just in our process of

5409
03:32:53,920 --> 03:32:57,279
recording. Um there's a couple of

5410
03:32:57,279 --> 03:33:02,720
basically we have to set everything just so it did broadcast um that

5411
03:33:02,720 --> 03:33:05,680
meeting. um the recording failed for

5412
03:33:05,680 --> 03:33:07,760
whatever reason. We did everything we

5413
03:33:07,760 --> 03:33:10,640
could to both check the computers, the

5414
03:33:10,640 --> 03:33:13,439
discs, the the other things to capture

5415
03:33:13,439 --> 03:33:17,840
that. Um one thing that we could do um

5416
03:33:17,840 --> 03:33:19,840
based on the fact that we did get audio

5417
03:33:19,840 --> 03:33:22,560
recording is to still post a record of

5418
03:33:22,560 --> 03:33:26,000
the the audio recording. It's not a the

5419
03:33:26,000 --> 03:33:29,040
video that we would want, but failing a

5420
03:33:29,040 --> 03:33:32,000
recording, we would we would put that

5421
03:33:32,000 --> 03:33:34,239
together to post. Okay. Who's handling

5422
03:33:34,239 --> 03:33:37,120
audio video responsibilities now in the

5423
03:33:37,120 --> 03:33:38,319
city?

5424
03:33:38,319 --> 03:33:40,720
>> Yeah, it's it's been a combination of

5425
03:33:40,720 --> 03:33:46,000
effort between myself and um and so but

5426
03:33:46,000 --> 03:33:52,960
I went through extensive training. I've sat through um we worked with Bill

5427
03:33:52,960 --> 03:33:56,399
I worked with Bill for at least an hour

5428
03:33:56,399 --> 03:33:59,359
um post that August 10th meeting to

5429
03:33:59,359 --> 03:34:01,439
attempt to see if I could one recover

5430
03:34:01,439 --> 03:34:03,279
anything and also to ensure that

5431
03:34:03,279 --> 03:34:06,080
everything is being um put together in

5432
03:34:06,080 --> 03:34:09,040
the right order the right way. Um I've

5433
03:34:09,040 --> 03:34:12,160
since put together you know training

5434
03:34:12,160 --> 03:34:15,680
materials. We have both video and and

5435
03:34:15,680 --> 03:34:17,200
screenshotted

5436
03:34:17,200 --> 03:34:19,439
information to at least keep our

5437
03:34:19,439 --> 03:34:22,080
equipment running as it has been running

5438
03:34:22,080 --> 03:34:24,479
until we get the

5439
03:34:24,479 --> 03:34:27,359
you know the new new things in place.

5440
03:34:27,359 --> 03:34:29,359
>> Okay. You mentioned tonight's meeting is

5441
03:34:29,359 --> 03:34:32,239
live on AT&T and Comcast.

5442
03:34:32,239 --> 03:34:32,640
>> Yes.

5443
03:34:32,640 --> 03:34:34,960
>> Is it also being recorded so it will be

5444
03:34:34,960 --> 03:34:36,399
uploaded to YouTube?

5445
03:34:36,399 --> 03:34:39,680
>> Yes. I I when I took a break from here,

5446
03:34:39,680 --> 03:34:41,359
I was back there

5447
03:34:41,359 --> 03:34:43,359
>> um again taking an opportunity to check

5448
03:34:43,359 --> 03:34:45,680
and and make sure we're we're capturing

5449
03:34:45,680 --> 03:34:47,920
what we're capturing. Um and once we

5450
03:34:47,920 --> 03:34:49,680
conclude the meeting, I'll be checking

5451
03:34:49,680 --> 03:34:51,439
it again. We'll we'll make sure we got a

5452
03:34:51,439 --> 03:34:52,880
recording tonight still.

5453
03:34:52,880 --> 03:34:55,359
>> So, will it be up available to view

5454
03:34:55,359 --> 03:34:56,399
tonight?

5455
03:34:56,399 --> 03:34:59,200
>> I don't know if it will be tonight. Um

5456
03:34:59,200 --> 03:35:01,200
sometimes it does take a little bit of

5457
03:35:01,200 --> 03:35:07,200
time to um convert the video in order to get it to do it. we can start that

5458
03:35:07,200 --> 03:35:09,600
process and then have it ready early

5459
03:35:09,600 --> 03:35:10,640
tomorrow. Okay.

5460
03:35:10,640 --> 03:35:13,439
>> Um that would be the my first goal to do

5461
03:35:13,439 --> 03:35:15,920
that. But um just because our meetings

5462
03:35:15,920 --> 03:35:17,840
run long, I'm not sure how long it'll

5463
03:35:17,840 --> 03:35:18,239
take.

5464
03:35:18,239 --> 03:35:20,080
>> Yeah. Typically from from Bill's

5465
03:35:20,080 --> 03:35:22,319
training, the length of time for the

5466
03:35:22,319 --> 03:35:23,760
meeting. So if it's three hours, it

5467
03:35:23,760 --> 03:35:25,840
takes three hours for the the the tape

5468
03:35:25,840 --> 03:35:28,560
to encode so that we could upload it to

5469
03:35:28,560 --> 03:35:32,319
YouTube. So um even if we concluded now,

5470
03:35:32,319 --> 03:35:34,160
it wouldn't be until at least tomorrow.

5471
03:35:34,160 --> 03:35:35,680
So

5472
03:35:35,680 --> 03:35:38,160
>> I have requested uh via email like to

5473
03:35:38,160 --> 03:35:40,399
put this on the agenda so we can figure

5474
03:35:40,399 --> 03:35:44,800
uh a solution a permanent solution where

5475
03:35:44,800 --> 03:35:47,600
>> I mean the HR should not be doing the

5476
03:35:47,600 --> 03:35:50,319
stuff. I mean right now she's saving us

5477
03:35:50,319 --> 03:35:52,560
but it just seems like a

5478
03:35:52,560 --> 03:35:56,080
>> consulate uh un unfortunately with uh

5479
03:35:56,080 --> 03:35:58,319
again even getting the answers so that

5480
03:35:58,319 --> 03:36:01,760
council could uh discuss that. Um, you

5481
03:36:01,760 --> 03:36:03,439
know, we we plan on bringing this for

5482
03:36:03,439 --> 03:36:05,279
council as soon as we have that. I know

5483
03:36:05,279 --> 03:36:07,760
we've uh been working on a request for

5484
03:36:07,760 --> 03:36:09,120
proposal so that we could have

5485
03:36:09,120 --> 03:36:11,760
information for council to discuss. Um,

5486
03:36:11,760 --> 03:36:14,319
again, Ashley is HR, but she's also our

5487
03:36:14,319 --> 03:36:15,840
assistant administrator and that's

5488
03:36:15,840 --> 03:36:18,960
typically for most assistants. Um, it is

5489
03:36:18,960 --> 03:36:22,080
a typical area um in the audio video.

5490
03:36:22,080 --> 03:36:23,279
That's what I did when I was an

5491
03:36:23,279 --> 03:36:25,520
assistant in two other communities. So,

5492
03:36:25,520 --> 03:36:27,359
um, I've been helping and then we've

5493
03:36:27,359 --> 03:36:29,279
also pulled in other staff members. So

5494
03:36:29,279 --> 03:36:31,520
we have the planning commission. So AIFA

5495
03:36:31,520 --> 03:36:34,160
has been uh working along with Dan uh

5496
03:36:34,160 --> 03:36:36,000
and other staff members to learn our

5497
03:36:36,000 --> 03:36:38,399
current system. Again unfortunately our

5498
03:36:38,399 --> 03:36:40,160
system has a [snorts] lot of components

5499
03:36:40,160 --> 03:36:42,319
that are already at the end of life. And

5500
03:36:42,319 --> 03:36:44,560
so when we had that power disruption um

5501
03:36:44,560 --> 03:36:46,560
it did cause quite a quite a problem

5502
03:36:46,560 --> 03:36:49,680
>> but we need people that they know I you

5503
03:36:49,680 --> 03:36:52,000
know the IT and the professional video

5504
03:36:52,000 --> 03:36:53,680
recording all that. Yeah.

5505
03:36:53,680 --> 03:36:57,120
>> You know that you know it's not her job.

5506
03:36:57,120 --> 03:36:59,279
you know, she's already taking so many

5507
03:36:59,279 --> 03:37:02,319
roles on top of running a planning

5508
03:37:02,319 --> 03:37:03,760
commission, roll calling, all that,

5509
03:37:03,760 --> 03:37:06,080
which was the clerk. They used to do

5510
03:37:06,080 --> 03:37:06,560
that.

5511
03:37:06,560 --> 03:37:08,720
>> So now she's doing video and she's a

5512
03:37:08,720 --> 03:37:10,960
planner. So we keep adding all these

5513
03:37:10,960 --> 03:37:12,800
jobs on certain people that going to get

5514
03:37:12,800 --> 03:37:14,800
burned out. Yeah. You know,

5515
03:37:14,800 --> 03:37:16,239
>> don't disagree. And that's why through

5516
03:37:16,239 --> 03:37:17,920
the request for proposal, we're looking

5517
03:37:17,920 --> 03:37:19,840
for companies that will also provide

5518
03:37:19,840 --> 03:37:21,920
service for the city so that we'd have a

5519
03:37:21,920 --> 03:37:26,160
professional uh ability to have uh um a

5520
03:37:26,160 --> 03:37:28,640
company to do that. I I've also been in

5521
03:37:28,640 --> 03:37:32,479
touch with uh um our local university

5522
03:37:32,479 --> 03:37:34,960
and once our system is upgraded to the

5523
03:37:34,960 --> 03:37:37,439
modern equipment, they have told us that

5524
03:37:37,439 --> 03:37:38,960
they could have students that actually

5525
03:37:38,960 --> 03:37:40,800
could could assist once we have our

5526
03:37:40,800 --> 03:37:42,720
equipment running and that could be a

5527
03:37:42,720 --> 03:37:45,040
learning um component for them to get

5528
03:37:45,040 --> 03:37:48,000
future jobs. So we could have companies

5529
03:37:48,000 --> 03:37:52,160
um as well as uh other avenues to ensure

5530
03:37:52,160 --> 03:37:54,880
that we are covered for recordings in

5531
03:37:54,880 --> 03:37:57,200
here as well as uh for events.

5532
03:37:57,200 --> 03:38:01,190
>> Okay.

5533
03:38:01,200 --> 03:38:04,399
Meeting is adjourned at 10:38 p.m.

5534
03:38:04,399 --> 03:38:08,040
Thank you and good evening.