[0:02] Utility Board August 18th 5:00 PM
roll call
[0:10] » present
>> Hamilton
[0:11] » present
>> present
[0:13] » Peterson and Brisley are out.
>> Um item two public comment
[0:22] » not hearing any loyal observer.
All right.
[0:28] Move on to number three. Approval of the
agenda.
[0:33] Motion to approve. Second
[0:41] statement.
>> Gooding.
[0:42] » Yeah. Moved by Gooding, second by
Hamilton.
[0:47] All those in favor say I.
>> I.
[0:50] » I.
Those opposed same.
[0:56] The uh agenda is approved.
Uh approval of the utility board minutes
[1:01] from August 4th.
Any comments or corrections?
[1:09] » Motion to approve.
[1:14] » Second motion made a second by Hamilton
to approve the minutes from the August
[1:19] 4th meeting. Those in favor say I.
>> I.
[1:23] » I. All opposed.
The minutes are approved.
[1:29] All right. Financial administrative
consideration to prove the bills
[1:32] payable.
>> I didn't see anything jumped out.
[1:38] » I just had a question on some of these
payment. What is W4 for um aligned
[1:43] permit American
WS
[1:49] request and then catch Walter Scott?
It's our draft request to Walter Scott
[1:55] and then the other
Walter Scott.
[1:58] » Yes.
>> Thank you.
[2:04] » Any other questions or comments?
Take a entertain a motion to approve.
[2:10] » Motion to approve. Second.
>> Motion to approve by good and second by
[2:14] Hampton. All those in favor? I
>> I
[2:18] » I
know that hearings on the uh
[2:24] bills are approved.
Discussion and consideration to approve
[2:29] resolution 2025-
2026-07
[2:34] ENW appointing city clerk finance
manager.
[2:52] » Congratulations Satie.
>> Thank you. Have you started yet?
[2:57] » Not no yet.
>> When Martha gets back off, [laughter]
[3:03] » I do have one question, Satie.
>> Sure.
[3:06] » Just to clarify for everybody, what more
are you picking up with this?
[3:13] » You understand where I'm going with it?
I mean, what more are you doing going to
[3:16] be doing in
>> So, the biggest thing is going to be
[3:19] bank wreck. I mean, there'll be a few
other smaller things, but I think we're
[3:24] going to we'll see how it goes and
realign some of the job duties amongst
[3:28] everyone in the office.
[3:32] But that'll be the biggest one.
>> Okay.
[3:38] » Thank you.
[3:43] I hear
a motion to approve. We have to have a
[3:47] roll copy.
>> [clears throat]
[3:48] » Y the first until I can approval on it.
>> So I say what to say.
[3:56] » Motion make a motion to approve.
>> Motion to approve.
[3:58] » Second.
>> All right. Now I'll ask Gage for a roll
[4:01] call. Deb
>> present. I
[4:09] » He's
[4:13] only one I guess
[4:22] update.
>> I don't have anything today.
[4:25] » Okay,
to the electric department number five.
[4:31] Yep.
>> Uh yeah, I got some outages to report.
[4:34] Um on August 7th uh
vacation, I got a phone call. There was
[4:40] a blink here at 305 North Third Street.
Um I called So I called Devin. Um he was
[4:46] here. Um he found a well she was down
further down the street um on West
[4:53] Donahue um off of main theater that was
from Don to Davenport. Uh
[4:59] he walked the line, didn't find anything
obvious. Um, I have to leave that as an
[5:03] unknown cause for now. So, but he
refused it and um, everybody was back
[5:08] on. There were 16 customers affected.
Everybody's back on at 230.
[5:13] » It was a [clears throat] big boom.
>> Yeah, those are
[5:17] 15 to 20 amp fuses. Those are loud. So,
yep.
[5:23] On August 9th, uh, in the morning at
9:00, I got a call from the answering
[5:27] service. It was out recorded at 700
Westclair Road.
[5:34] Gabe, I called Gabe. He was then go
check that one out. Um, he found a tree
[5:38] branch on the 100 block of
between
[5:45] 8th and seventh street across two
phases. So, um, he cut the tree out
[5:51] while the line was dead quick and then,
um, he went down the line and had it
[5:56] refused two fuses there. So they were
back on by 10:15. Those are 43 customers
[6:02] affected between those two blocks.
[6:08] And here recently uh last week on the
12th on Wednesday, we had a big storm
[6:16] system come through right away in the
morning. Uh,
[6:22] we got a call at 7:15 a.m. for at 7:25
South 11th Avenue.
[6:31] They didn't have any power. We got
there, they had a branch in the yard
[6:35] come down on the service line and ripped
it out of our transformer legs on the
[6:40] pole. So, had to get that one, which
that was just a quick prehook up for
[6:45] that. They were back on by 8:30. The
next house next door at 18:03. They were
[6:52] also without power reported at 7:30 a.m.
Uh we had to wait to put that one back
[6:57] up because it really didn't do any
damage to our line, but it ripped their
[7:01] uh their mast and their meter socket off
the house actually. So, we had to wait
[7:06] for an electrician on that one before we
get get them hooked back up properly.
[7:10] So, we got them back up and going at
12:45 in the afternoon.
[7:15] That's all I got.
>> Thank you. Department update, Colin. Uh,
[7:21] not so much for any. Um, we had new
electric install here at the uh the new
[7:26] storage units that we're putting up on
East Franklin Street and North 12th
[7:30] Avenue
and uh
[7:35] did complete a pool change out on 6th
Street and then
[7:41] run more services here.
So,
[7:46] » thank you.
[7:50] Item seven, water department.
Do water breaks?
[7:54] » Yes, we did have another breakdown
[7:59] from 7:31. Uh on 84, we had a break
right here in front of city hall. We
[8:05] were operating a hydrant to pull a water
sample from and as soon as we got the
[8:08] hydrant turned up, water started coming
out of the road. So, shut that down
[8:13] really quick. So, we were able to
respond to it within seconds. Um,
[8:19] yeah, ended up taking us nine hours. We
had to the blowout was on the bottom of
[8:24] the pipe. It was right next to a bell,
so we had to cut the bell out and splice
[8:27] a new pipe in. Um, just took us a while
cuz the sand and the residual water just
[8:33] kept coming back in. [clears throat] So,
excavating to find the break just just
[8:37] took a little extra time. So, about
10,000 gallons lost. The same set of
[8:42] residents that were affected by the
break on 7:31 were also affected by this
[8:46] break.
Yeah, big team effort. Everybody stepped
[8:50] up helped out a lot when public works
helped us with trucks and closing the
[8:54] road down electric guys later and they
help get equipment and stuff moved
[9:00] around. So
the team makes it go easy. So So that
[9:06] one had a boil order. Did the other one
too? Is they both had boil orders?
[9:11] Does that have I mean do you typically
have to do a boiler on your main?
[9:14] » Yeah. So if the if the main drops below
20 PSI we were supposed to do a boil
[9:18] order and because we had to splice both
of those brakes both they shut down. So
[9:24] we obviously at zero PSI so
I never really have any concerns cuz we
[9:30] flushed after every break.
Yeah. Both uh we had two consecutive
[9:35] passing back TE's and each break we had
consecutive passing back TE's. Good.
[9:42] Thank your water test results.
>> Yeah. Uh July's bacteria was good. The
[9:46] fluoride was good. We were right at uh
the recommended levels. And our
[9:51] disinfectant byproducts, which is our
dhalmethanes and haloidic acids.
[9:57] Those are all under the MCL compliance.
Okay. Thank you.
[10:04] Uh item C is discussion and
consideration to begin the well drilling
[10:08] permit process.
>> Yeah. So I think this is something
[10:12] that's becoming more urgent as we keep
moving forward. Um it is one of the
[10:17] projects that we included into the rate
study and that has been approved to kind
[10:23] of for us to move forward. The biggest
thing that we need to decide to start
[10:27] this process is the first thing that has
to happen is a wellsight survey that the
[10:31] DNR will conduct and we just need to get
the ball rolling by pretty much choosing
[10:36] who you want to set up.
Be our consultant pretty much our
[10:40] engineering consultant. Sh's been our
the main state around here. They've
[10:44] helped us I think they helped with the
design of the the treatment plant. I'm
[10:48] pretty sure they've been a part of here
in Eldidge. Um ISG obviously has kind of
[10:54] come in as a new engineering firm that
we've been working with recently. So
[10:58] they're another candidate that we could
possibly use in these upcoming projects.
[11:04] But the biggest one is just choosing
who we want to use as consultants and
[11:09] then they'll move forward. They'll
submit the the proper paperwork for the
[11:13] DNR to come here to a site survey.
[11:22] So, so we're just [clears throat] you
got dollars here and everything. So, are
[11:26] we approving that every item on here
just item one the board would just be
[11:33] choosing who we want to use as
consultant? This isn't like there's no
[11:38] like dollar amount here that we need to
get.
[11:42] » So, you're just starting the process.
So, we're just starting the process.
[11:45] We'll get forms and things submitted and
then
[11:48] » and then you get your bids and stuff
>> and then right as as we continue working
[11:51] with whatever consulting firm we want to
work with, they'll obviously help us
[11:56] progress through this bus
>> and the fee for them we pay we pay them
[12:01] an annual fee for doing things or
they'll charge us by the hour for you. I
[12:06] think in this project we would end up be
a portion to us the bid process would be
[12:11] their engineering
just trying to understand what we're
[12:15] what we're approving.
>> Yeah.
[12:17] » So it's basically just you guys telling
me to reach out to SH. So the other
[12:24] thing too is we're meeting with SH
battery this Friday to discuss future
[12:29] projects. They've taken a peek at the uh
the per that we have conducted. They
[12:35] took a they took a look that look at
that. So we're going to sit down with
[12:38] them and go through that VR and
see what they agreed with and what they
[12:43] don't agree with.
>> Okay.
[12:47] » So those are my questions have any
questions or comments?
[12:50] » The funding for project like this just
looking at the well cost of 1.6 million.
[12:55] How does that work?
the uh
[13:01] it's in it was in this forecast scene
that we got from PFM
[13:06] and you can ask the specifics but they
showed us the rate increases as we and
[13:12] it also showed the date approximately
what years that each of the amounts
[13:16] would come into the bud.
>> So we we would have to bond out for
[13:19] that.
>> You have to answer that. not
[13:23] [clears throat]
>> so the the clear well the clear well and
[13:25] the chlorine reconditioning projects
have been accounted for in the rates
[13:30] study and I think those were I think we
allotted $200,000 and
[13:35] 20 25 and 26 and 26 and 27 and then for
the new thing it's I'm pretty sure it's
[13:43] accounted for 27 28
or 26 and 27
[13:51] I I'm sorry. I thought one was the uh
the long formula.
[13:57] » So what the the anticipation with this
one is I mean the SRF bond rule SRF.
[14:06] There were two different it7
to 275 for the clear well and the
[14:12] detention
and area 450 and the 2627 forecast.
[14:19] They have them highlighted green and
purple and purple I thought was the one
[14:22] that might have to go in.
I just want to get to your answer. I
[14:26] know
[14:33] I know the two projects that were
included in that race study were the new
[14:37] well and clears
[14:44] projects.
Um, but I know that ISG had already
[14:49] recommended using this the SRF funds or
the FRS loans and rolling that into a
[14:55] construction loan that we can include
any of these projects into and that's
[15:01] something that the consulting firm that
we use that will assist us with that
[15:04] process.
So it's not worth a bomb then right on
[15:10] on this page they show the uh proposed
electric inter fund loan is 1.5 million
[15:16] for the well site then they have
upcoming loan bond issuances and
[15:20] proposed water revenue bond series 2027
920,000 bond issue for clear well
[15:26] detention fix
[15:31] and then they go the cash flow and
payment up till 2031
[15:37] had discussion with Nevada because
electric has some upcoming projects that
[15:42] may be larger.
They want us to see the SR funding
[15:45] instead.
>> Okay. So that's a discussion that we
[15:48] want to have as a large as like a full
group and then maybe for the user to
[15:52] talk about as well.
>> So at this point we're just getting
[15:54] started then we'll come back and discuss
funding. So pretty much we're just so I
[15:59] would just basically have whatever
consulting firm you want to work with.
[16:03] They would submit the initiation forms
for the DNR to come do a wellite survey
[16:07] and then that starts the process.
>> I think we're behind the eight long to
[16:11] get it started.
>> Yeah.
[16:14] Even straight from the DNR they said
that on the low end it's three years.
[16:19] » Wow.
>> So could get moving.
[16:22] » There's no question.
Is there is there a firm that you would
[16:27] would prefer to work with? I mean, one
that's
[16:32] I guess I can't favor one or the other,
but I would say Shadre's been here is a
[16:39] I mean, they intimately know everything
in our system and we're working with
[16:44] them in every facet and every
department. So, I think they're pretty
[16:49] much on retainer for both utilities,
right? Yeah, they're currently
[16:52] conducting our electric system study,
too.
[16:57] » And ISG did perform the engineering
report that they found some of these
[17:04] things, but I think previously shy of do
the same things. And I'm willing to bet
[17:09] when we talked to them on Friday, they
probably would say that a lot of these
[17:12] projects were things that they wish they
recommended as well.
[17:23] obtain a motion to um
[17:28] approve
it's a process started I don't know what
[17:33] the right language is yeah it begin the
well well drilling process which
[17:38] includes getting
into firm get
[17:44] motion to approve second
a Voice vote. No voice in. So all those
[17:50] in favor say I.
>> I.
[17:52] » I
[17:55] department update.
>> Not much. Uh our one of our operators,
[18:01] Tanner and his wife, Haley, they had
their baby. So Tanner is out for the
[18:04] next uh 3 weeks. He'll be back on the
31st. So congratulations to them,
[18:09] obviously. Um our new truck is here in
Davenport now. We're just waiting for
[18:15] the spray-on bed liner and the custom
formats, like the printed floor mats. As
[18:21] soon as those get done, they're going to
deliver it. So, like maybe later this
[18:23] week or early next week that we'll get
that truck.
[18:26] » Okay.
>> Um then we don't have to worry about
[18:28] that. Uh, we're potentially I think the
plan right now is for the truck that we
[18:33] were going to get rid of is that we're
going to
[18:36] possibly move that vehicle over to
public works and parks and then get rid
[18:41] of a truck that they have that's
significantly older and will be done.
[18:45] So, we'll see how that is for as soon as
we get new as soon as we get the new
[18:50] truck. Otherwise, we just been keeping
up with maintenance and making large
[18:55] flow.
>> I have a question. Never know if I can
[18:59] what I can ask with um can I ask you can
I ask him about the service rules?
[19:04] » So service rules are in process right?
I thought we we were going to move
[19:09] forward with getting service rules.
I have not received an update as far as
[19:15] how far is but they're working. We we've
had a couple meetings about it.
[19:22] » So I have a question. Do you plan or
have they talked about the is there a
[19:25] curtailment plan part of the service
rules or is that something that would be
[19:29] discussed and handled separately
[19:35] and we really don't have a big enough we
don't have a lot of big users that we
[19:39] would look at curtailment but with the
fact that you talked last week about
[19:43] well five you were having issues
and their demand was high if we
[19:49] » if we do have issues like that in the
future how do we curtail do you have a
[19:52] plan I So we do there is a a portion of
it is water conservation and when I was
[19:58] make creating the document
I was using other municipalities that
[20:02] have water conservation programs in like
in place I used them as a template and
[20:08] it seemed like pretty much everybody was
like almost word for word the same
[20:12] conservation plan. So I pretty much just
took all those and plugged them into
[20:16] this rules of service.
So, I don't think there's going to be an
[20:21] issue with the water conservation plan.
I think there were some questions on
[20:24] their end about it, but it's going to
hopefully it will be in place that if we
[20:29] got to a point where we had to start
slowing people down, we could
[20:33] find with the wells we have if if we
lost that well permanently or you had
[20:38] and we did have reduction below demand
besides coffers. I mean to me
[20:43] conservation is not going to get us much
[20:47] and and again the biggest user the
biggest use other than when Manassa is
[20:51] busy as a school system correct the
waste treatment plan
[20:55] » waste treat okay that's something really
okay just discussion I just
[21:02] » we don't really have many like
commercial industrial production places
[21:06] that use a lot of
>> right there so it's basically the
[21:10] plans yeah waste Water and the schools
are the two biggest.
[21:14] » Yep.
Reason I asked is when we were talking
[21:18] about if we ever did hook up with
American Water, it was bulk when they
[21:21] cut us off, then we would then have to
make sure we had a curtail on the plan
[21:25] if we grew that far and I didn't know if
we had one.
[21:28] » Yeah. Um I guess as far as restricting
large users, I don't know if there's
[21:34] something in there like that or we just
purely restrict large users. Well, I
[21:38] think yeah, you appealed and if and then
making sure we have something in place
[21:41] that if they are watering their lawns
and you've said no that we have that
[21:45] worked out with the city that we can
um write a ticket.
[21:50] » Yeah. Anyway, it's probably something
way out there, but it's something that I
[21:54] » Well, I think that was the other issue,
too, is that
[21:57] so I think as as a utility, we're not
allowed or able to issue citations,
[22:06] » right? then we just would we work with
the city. So it is it's just something
[22:10] to think about as they do your service
rules. Maybe have a conversation with
[22:14] them on if there's anything we should do
in in addition to just a conservation
[22:18] program.
>> Yeah. All right.
[22:25] » Thanks.
>> Y
[22:28] we've come to item eight.
Is there a motion to adjourn? Motion to
[22:34] second.
Motion to uh forget I forget to do this.
[22:43] Motion to adjourn my getting second by
Hamilton.
[22:48] All those in favor say I. I.
Negative.
[22:54] I are