Good evening welcome to the regular meeting of the Council
of the Corporation of the City of Elliot Lake Monday,
August 24th 2026 at 7 p. m. Call to Order.
Roll call, all members are present. We would like to
begin by acknowledging that the land on which we are
gathered is in the traditional territories of the Anishinaab egg
of the Robinson here on Treaty, specifically the Serpent River,
Mississauga, and Sagamac First Nations. We save me Gwitsch to
thank Indigenous Peoples for taking care of this land from
time immemorial. We are all called to treat the sacred
land, its plants, animals, stories, and its peoples with honour
and respect. Approval of the agenda may have a motion
that the agenda be approved as presented. Mover. Councillor Saito,
second did councillor bull. All in favor. That's carried. Are
there any declarations of pecuniary interest. Councillor Bolt. Thank you,
your worship. I'd like to declare an indirect pecuniary interest
with regards to it in 11. 1, 11. 3, and
17. 1 as my daughter works for that corporation. Okay,
thank you. Are there any other conflicts. Councillor Man. Thank
you, worship. I'd like to declare under unfinished business, 13
- 1 reported from the Museum Coordinator regarding the letter
for the Monument installation indirect pecuniary interest as my employer
is supporting the installation financially. Okay, thank you. And are
there any further declarations. Going once. Twice. Adoption of the
minutes from previous meeting. May of a motion that the
following minutes be adopted July 27, 2026 regular meeting. A
mover. Councillor Morset, seconded councillor Flintoff. Are there any questions
or comments. Okay, all in favor. That's carried. Public input
session this evening, Mr. Mike Thomas would like to speak
to items 8. 1, 8. 2 and 11. 4. Welcome
Mr. Thomas. Thank you, Mr. Mayor, members of council and
members of staff. I'll go a little bit out of
order. If that's alright. Now start with 8. 2 years
ago, notification on council agenda that BHP had applied for
federal and provincial licences in the industrial waste management facility.
And I don't recall that information coming back to council.
In terms of how that ended up. And since they're
here tonight, I'd like to take the opportunity to ask
if they wouldn't mind sharing with us whether that covered
the entirety of their property and how many hectors or
acres that covers. And whether it is just the buildings
and facilities or whether it includes all the tailing ponds
as well. Thank you. Regardless to item 8. 1 and
11. 4. I was at the meeting where 11. 4
was discussed. And it's interesting that. Even though it's for
Parsons part, and I understand we did get some funding
for that. The issue of the retaining wall, I felt
it should really be combined with what we're hearing about
the Rogers Arena night. And since Mr. Perry is here.
And you'll probably want to hear about them both. That
might be a good idea. Because the retaining wall is
also germane to the south end of the arena. For
the stability of the soil and maybe of course the
back of the building. So I think those two issues
kind of go hand in hand. And then I'd be
remiss if I didn't bring up what I've discussed before
council several times. Is that we've heard that. We've got
the funding to satisfy the totality of the invoices that
we've received. But I haven't seen anything come before the
council or the community is to what happened to the
billings from the first contractor. And I don't want to
say his name. And I always get the letters wrong.
But I think it's ARD and WRD. That we had
the issues with. So it might be helpful. That if
we had the opportunity to have a review of those
invoices and make sure that there's no duplicates or overbuilding,
if there was a way, if we haven't paid all
of the first vendors invoices, that we could put a
moratorium on payment for 90 days until such time. Is
the director of finance and treasure could bring a report
back before this council or the next administration so that
we might look at cost recovery for that. And that
is the totality of my input. And I thank you
for your time. Okay, thank you Mr. Thomas.
Okay. Eight presentations. The first presentation is the Rogers Arena
Project Update. Chris Perry from Perry and Perry Architects. Welcome
back, Mr. Perry. Is that okay?
Thank you. Um, well I have some good news. Uh,
I was on the site today. And all goes well
starting Wednesday. We'll have blades on the ice. September 1st.
It's going to be tight. Uh, I had hoped for
a little bit more of a time contingency. Um, but
I'll share with you where we're at with the project
and how we're going to get to the finish line.
And the, uh, the game winning goal. The progress to
date that was encouraging the rink boards are 99 percent
installed. They are expected to be installed tonight tomorrow morning
at the latest. That includes the rink boards, the glass
and all the netting. The bleachers are going to say
95 percent, possibly the, uh, ice making process, uh, is
satisfactory for them to start the ice making as of
Wednesday morning. This month. Or of this week. Of this
month. We do have a media platform that's going to
be installed while the ice making process is going to
be, uh, happening over the next week. The dehumidification units.
We have both of them operational. There was a concern
that we only have one in time, but we've got
both of them in time. The mechanical trades work the
weekend to make sure that we can get maximize those
units. We want to minimize the humidity in the facility
while we do the ice making. Uh, we did test
the ice making plant. We did that on for one
full day. Uh, just to make sure this was done
a week ago because I was hoping to do it
last week. You could feel the rink or the facility
already cooled down. Uh, within that, uh, 12 hour period.
So it's a testament to the building envelope and the
new insulation and the air tightness that we have in
the arena. All the exterior doors, uh, are installed, including
the overhead door for the Zamboni room. The actual Zamboni
room door to its, uh, fire separated. Garage is coming
in tomorrow. And about as well by
tomorrow morning. That will allow us, uh, for a day
of final cleaning of the arena proper to make sure
that there's minimal dirt and that we have, um, minimal
personnel within the arena so that we can maximize the
ice making process. I've been advised that the ice could
take as quick as seven days. Which will bring us
to the first. I'm recommending that, uh, we wait till
after Labour Day weekend, uh, which would be, I believe,
the eighth Tuesday, at which time that I'd feel more
comfortable that any public use could be happening at that
time. Keep in mind that that public use would be
limited to the arena proper and the change rooms. The
lobby is still under construction. And it is anticipated for
it to be done prior to the September 25th Vikings
Homopenine game. Um, so that work is proceeding. We've been
focusing on the arena. The Vikings and the change rooms
to get those occupiable for the first week of September.
The Vikings room, uh, rubber florin is 95 percent installed
HVAC system is being finished as we speak. And their
locker stalls are coming in this week for installation. Um,
the rest of it is more cosmetic and is scheduled
to be ready for a week of September. Uh, as
I mentioned, the lobby, uh, we're waiting for the aluminum
entrance systems. Uh, the ones that create the vestibule as
well as the barrier between the lobby and the arena
proper. Those were ordered four months ago. And they're coming
in this week. I have been told from the contractor.
And once those are installed, then the tarps and the,
and the barricades of the front lobby will be open.
And you could probably drive by and see that rink
from the outside. Um, I'm quite excited for that, uh,
that moment. The, um, in addition to the, uh, lobby,
we have been proceeding on the, uh, the entrance lobby
canopy that goes from the outside into the lobby and
then back out into the arena. Um, that is all
framed. All the lights are installed. We're just waiting for
the, uh, the red siding material to put on, uh,
to finish it. And that's expected by the end of
this week as well. Installations should take about a week.
Painting's done, fluorines and all the change rooms are done.
Uh, we're just basically at the finishing stages at all
aspects. Uh, I'm not at a comfort level with that
lobby to provide public use until prior to the, uh,
September 25th date. The other big work that you're probably
seeing right now is the exterior site work. Um, there's
a complete new front entrance retaining wall access happening. We
have worked with in detail for accessibility with respect to
accessing the arena from that side of the building. We
have two actual areas to access it. Um, I know
there was some, some discussion about the self baseball field
retaining wall. I'm not involved with that. That's telecam engineering,
but I had shared with, uh, carry, um, director of
Recreation. Recreation and culture. Um, that we can add some
input on the accessibility aspects of that, um, we, we've
got quite a good rapport with the community and the
accessible team to make sure that that's, uh, that's being
maintained and consistent with the arena project. We actually used
the spec the same retaining wall stone on the front
was spectacked in the back. So there is again, uh,
I see it as a connected overall image or vision.
As I had mentioned, uh, well, with the exterior work,
uh, there's lots of work to do on the parking
lot side. We're getting there. It will be done and
ready prior to the 25th. I can't give you exact
dates right now because we're focusing on that ice plant
and the front, uh, you notice there's a big hole
there as well. And we're updating some of the water
lines at the cities right away and getting the proper
curb stops and vowels in place. To make sure it's
current and up to code. For a current and up
to code new building. Um, we did have some challenges.
We had some HydraON challenges. But turned into opportunities. It
allowed us to do some other activities. We were expecting
to have Hydro One in place, the end of July.
It did not happen until I believe after you had
a power schedule power outage. Where they came in and
did that work as well. August 9th, I was a
Sunday. We immediately got our, uh, systems connected with the
new power. We needed that power to get the dehumification
units. Operational. And it's not just plug and play. Once
you're plugged them in, there's controls and wiring and systems
that have to be coronated and set up to get
those mechanical systems operational. And that's where we are, um,
today. Uh, in terms of budget, there has been no,
uh, extraneous or, uh, items that have, uh, incurred any
additional costs. We seem to be within our original mandated
budget that you gave me, uh, don't foresee any at
this time any unforeseens that are going to, uh, uh,
take us beyond that. Um, we're at the finishing line.
We're in the third period. Minute to go. And, uh,
I can't wait to take that final shot. So that's
my report for today. Okay. Thank you very much. Um,
lots of exciting news in that report. Do we have
any questions. Councillor Marset. True, you, your worship. With all
the work that's being done to the building with new
insulation and all of that. Is there going to be
a possible savings to the city with the operational cost?
Do you think with the electricity and all that stuff.
In my opinion, yes. What that would be, I can't
answer. I don't know what your operational costs were before
to compare it to what they would be. But you
have, it's basically a, um, continuous installation wrap that we
put around the building. So it's, uh, very efficient way
of an economic way to insulate the billing and to
maximize your opportunity with your mechanical systems to work the
best they can. Okay. Another question. With the amount of
rain that we got recently to the building. Can you
share that with the public. That there is no leaks
happening inside the building at all? Correct. Uh, basically the
roofing that's on that building is the same as the
sky dome. And it's one of the best roofing materials.
It's continuous. It's welded seams. It's adhered in a very
unique way to make sure that any uplift or any
movement from wind uplift is minimized. Um, so we didn't
want to skimp on the roofing material, uh, after you
invested a lot of some money in the structural component.
So I've always said that where you want to put
your money is in the roof because it's protecting millions
and millions of dollars beneath it. So we're happy to
say that, uh, survived that wind or the wind in
the rain. Okay. Uh, councillor man. Thank you, worship through
to Mr. Perry. Having toured the facility this afternoon, I
think the work that's been done since our last tour,
which is about a month ago, um, there's been a
significant amount of work done. So thank you to those
that were on site. Um, it was posed during public
question period. So I will ask you now just to
clarify the relationship between the retaining wall on the ball
field site and the structure of the arena. Is there
a relationship. Between that retaining wall? Well, again, I'm not
the, uh, designer engineer of that system or what, but
in general, uh, you want to frost protect your footings.
And it's typically done by cover, whether it's done by
earth cover and or installation. Um, to substitute any loss
of cover. Um, I took a quick look at the
drawings. I'd have to defer to telec engineering to for
any contracted. But in my opinion, it appears that they're
maintaining that cover. Uh, against the building. And, uh, then
my mind that, that's compromising the structure or affecting, but
again, I'd have to. No, absolutely. Thank you. Councillor Flintoff.
Yeah. Thank your worship. Just a comment and one question.
Yeah. I also went on the tour and it was
very impressive. I was talking to one of your head
form. And he said there was 55 trades been in
there working. And they were just inside outside lobby everywhere.
And we're touring around. And I said, so what's your
opinion? And he said to me, this is probably one
of the safest buildings he's ever been a part of
the way to cement the wood, the beams, the micro
everything. So it's, it's looking really, really exciting. My one
question is once I know you're concentrating on the rink
and everything, will you be able to keep all amount
of that staffing on so we can get going like
little bit because the lobby looks like it still has
a little bit of a project in front of it.
Right. As mentioned, the lobby appears to be needing a
lot of work, but all of the mechanical electrical infrastructure
is in place sprinkler systems are all in place and
certified, uh, it's more cosmetic. Um, it's the fluorine. It's
the ceiling work. Um, uh, the canteen, uh, the hood
does not schedule to arrive until mid - September. Um,
that's going to involve some roofing work, but we've already
put in the roof curbs for that. We order that
in advance. And that's, so that's all it's all kind
of ready. It just needs the time and attention. And
so we have not been put in the time and
attention on it basically to get in that arena ready.
Okay. Thank you. Great work. Councillor Lefe. Thank you. Russia
through you to Mr. Perry. Just a question we receive
from the public. I know I asked you and was
satisfied with the question, but I'll ask it again for
the members of the public. Have we tested the ZM
boning machine? Are we sure that it works. Well, we,
we have, uh, weekly meetings with the project team, inclusive,
uh, is the city, obviously in staff. And we usually
brainstorm and troubleshoot all aspects of the project. And even
one's non - related to the construction. And I believe
it was in June or July where we had red
flagged that all of these operational requirements and equipment has
to be confirmed to be operational. And I believe at
that time, uh, the city had got, I can't remember
the name of the, uh, the Zamboni service, uh, we
asked for it to be off the site. But while
it's off the site, have it serviced and make sure
it's operational because we are going to be starting ice
to the end of August. Thank you, your worship. More
of a comment I did to or two today. And
I thought what I saw was amazing what you've done
with that building reorganised washrooms, the change rooms and everything.
I don't know how you got all that space in
there to accommodate everything. And the bleachers look great. They're
going to have the seating. The lighting looks good. It's
a totally new building. So those that, uh, thought this
might be a waste of money. I think you're going
to be pleasantly surprised when you see it. And so
thank the crew and thank you so. Thank you. Councillor.
You're good? Okay. Feel her going to all have big
hugs soon. No, that's very exciting news. It's been a
long trial to get here. Um, we had thought that
we had hit this mark a few times along the
way. But truly going through that arena, I think everybody
will be happy. Of course it's baby steps going in.
I would ask if you notice things to just notify
the city and maybe give a suggestion to help out
if there is something deficient. Got to work together and
make it really good. From what I've seen is, um,
a tremendous amount of, uh, just progress. Especially this whole
summer. And again, I'd like to go councillor bowl. Thank
all the workers that are in there. They worked really
hard. People have noticed. I do have a few questions.
Um, just concerning occupancy. Uh, where are we with that?
So part of our weekly meetings, uh, what we call
in project closeout. Phase or mode. Um, so working with,
uh, Chief Billing official and staff and the fire department,
uh, frequent site visits to make sure that we've got
everything in line with what's required of them, uh, in
addition to building code states what we need to have
in place and operational. Um, and we have a checklist
of that. It's ongoing, uh, certifications and certificates and all
of that. Are to be in place. And we're expecting
to get, uh, for the occupied spaces that cleared and
checked off, uh, prior to the eighth. Okay. Um, this
might be a question from Ms. Kluck. Is there preparation
for staff training? And or do we have still experienced
employees of the arena that are familiar with the plant.
And, you know, humidifying systems. That kind of stuff? Or
is there plan training to occur. Thank you, Thrill. So,
uh, we have one returning employee and the ongoing training
throughout the summer and in past years as well, just
in certifications. And I think they're as ready as they
can be. It's going to be some of its new
and a learning curve. But, um, everyone is ready and
looking forward to it. And there's other employees that have
helped in the past too in other departments that I'm
sure they'll lean on, if needed for expertise. But, um,
our main lead arena operator is ready and trained. And
I think a few different certifications this summer. All right.
Thank you. And then the final thing. So we're opening
the I September 8th, but the lobby is not open
till the 25th. What is the access to get to
the change rooms? And is that going to be open.
Yeah. So the focus was obviously knee change room if
you want to be using the ice. So, uh, we
have a clear delineation between the lobby and the change
rooms. So it's quite an easy, uh, separation. Um, and
again, we still need to work with the chief billion
official and the fire department to make sure that those
areas that are occupiable are meeting the code and that
we have the proper sign - offs for that, uh,
that section. Uh, today the red flags that are going
to inhibit that from happening. Okay. Any other questions.
No, let's have a lot of questions this time. We're
getting so close. I'm trying to give you the puck
and pasta so you can score. Let's go into the
third period. We're going to make the first puck market.
We don't want any overtime. Yeah. So that's great. The
next, um, I guess few steps you'll be back and
forth here quite a bit. Are we going to get
another update or are we going to wait a month.
Uh, well probably another update before 25th. Yeah. Yeah. Okay.
And I'm serious. I'm hoping to have my skates. Bring
your elbow packs. Elmo is up. Okay. Thank you very
much, Chris. Appreciate it.
Okay. Our second presentation is from BHP Elliott Lake. Quirk
TMA DAMS G1 and G2 raise project update. This evening's
presenters, uh, Maxime Morin. I'm assuming Darren Willems, Brittany Shirley
and Stacy Hannam. On virtual support.
The sharing of the screen, I guess. Is that what
you have to do? I have to. People on Zoom.
We're going to share the screen for your presentation. Oh,
okay. Britt. Your, this year able. To share the presentation.
Yeah. I'll go ahead and do that. Maxime is your
green light on still. There we go.
Is that okay for folks in the room there. See
the BHP Elliot Lake slide? Yes. Okay. Perfect.
Do you want to kick it off Maxim? Yeah. I'll
kick this off. Uh, thanks everyone for attending. Do you
want to maximize that maybe? Just maximize it. If you
can. Full screen. Let's see if I'm capable to maximize
that.
Or the top right square. I don't know. Is that
where it is on this one? I have no idea.
Apologies. My computer did an update of this software. Quite
literally today. Um. Looking here. I'm
feeling if I go a hundred percent, it's going to
be very unappealing. Well, that's a little better. Okay. That's
a little better. I apologise. Sorry. Get going. Our agenda
today is to discuss about the quirk TMA DAMS G1
and G2 raise project update. And I'll go in the
next slide to our agenda. We'll go through a land
acknowledgement. Just level high level review of our legacy assets
values and purpose. The history of the CURC facility. The
project update and to go for adoption as well as
the path to completion. Yeah. Just a disclaimer about this
presentation. And all the forward looking statements that it includes.
Um, so just make sure that, uh, nothing in this
presentation should be construed as or ran or either an
offer to sell or to solicitate and offer to buy
or sell BHP securities at any jurisdiction. It'd be treated
Hyrule White upon as per recommendation or advice by BHP.
It's a standard. Disclaimer that we have on all representations.
Um, for land acknowledgement, uh, we'd like to begin by
our meeting by acknowledging that BHP operates around the world.
On land and has been inhabited by indigenous people for
thousands of years. We honour this place and honour their
contributions. We acknowledge that the land where Elite Lake asset
is, is in a traditional territory of a shinabi people
and his signatories of the Robertson here on treaty. And
we pay our respects to the First Nations ancestors. And
we will also be engaged with them in the upcoming
weeks. Um, so who is BHP? We are a global
resource mining company. Aiming to bring people and resources together
to build a better world. Real album is a subsidiary
company of EHP. And we have in Elliot Lake, eight
decommission uranium mines. That operate, that were closed between 1990
and 2000. And all the sites in this area are
currently in long - term care and maintenance. Of the
mining cycle and activities are both licensed federally and provincially.
The values that we have for a company remain the
same as last time that we do that we had,
uh, presentation in March. Do what's right, seek better ways
and make a difference. Uh, the project that we're going
to be talking about today is fits right in within
our values and our purposes. Um, making sure that we're
doing what's right for our assets that we have. And
our purpose is to bring people and resources together to
build a better world. And just locally, our purpose is
to protect today and improving tomorrow. Uh, just on the
legacy assets, overview of North America, there's a, the, our
team manages or regional team manages around 23 sites. That
are within various stages of the mining cycle. And your
primary acquired through mergers and acquisitions, including illegally. Current site
activities include tailings management, risk mitigation, technical studies, closure and
road mediation projects. As well as general Karen maintenance. Now
just another introduction for those who don't know the facility
of quirk, which is just 13 kilometers north of Elyt
Lake. Currently there is a remediation project that we don
as the main dam buttress project. It's continually ongoing. This
is a separate engagement. Related to the G1 and G2
raises. Uh, but the facility itself, uh, operated in the
50s, mid 50s and again, from the late 60s to
1990 and operated between 2700 and 6400 tons per day,
uh, underground with the conventional acid leech milling. The facility
itself contains 42 million tons of neutralized tailings and formulang
tons of waste rock. And in 1990s, the tailings were
flooded by contain eight perimeter dams that you could see
around the facility. The quirk TMA has been partitioned into
five flooded cells. With four internal dikes with a two
to four metre water level drop between cells and overall
between say the upstream and downstream end. There's a 14
metre difference in elevation from one dam to the other.
Um, so tailings are maintained in a saturated state with
a water cover to reduce the environmental impact. So covering
the level. Covering the fine particles of the tailings and
making sure that they're not getting accedized. Um, all contact
water for quirk is being contained through our water treatment
plan and at South Right corner of the, of the
site, the picture there. Uh, and all contact water is
conveyed through that treatment plan. It passes through settling ponds
that are monitored for compliance and released offsite to the
Serpent River. Darren, if you want to talk about the.
I'll talk about, uh, the issues that we have with
the internal dykes, the main reason we're here. So we've
got the internal diches and we've got the perimeter dikes
that he showed you in the previous slide. Now the
internal Dykes themselves are founded on tailings. Um, tailings are
not necessarily a great foundation material. Um, but back in
the day when they were built, they were built to
the technology, the engineering of the day, built in good
faith, um, built around. Industry requirements that required, you know,
minimum, um, seismic events to design two things like that.
Well, a lot of that has changed. Um, over the
last couple of decades, there have been a lot of
damn failures in various parts of the world. And with
that, it's come a lot of change in the industry,
in the, um, uh, industry requirements around DAM. So what
used to be acceptable, where we designed these facilities for
one in a thousand year seismic events, which, you know,
we all know this isn't really a seismic area, but
you still have to design for a one in a
thousand year event. Since then, that criteria has changed to
one in 10, 000 years. So, you know, we've got
facilities that have been built. That have been standing for
30 years. But now they don't meet the new requirements.
So we're having to go and make some changes. Um,
we have perimeter DAMs around the facility. That are built
on solid foundation. So they're all built really well. The
main dam was the one exception. And that's the one
that we are building a buttress around, uh, now that
we talked about with you guys last year, the year
before. But the issue we have because the internal dychs
are founded on poor foundation material and are susceptible to
earthquakes. There's a potential that we could have a cascading
failure event. Where the upper cells fail. And each dyke
continuously fails. And the risk is that we will have
an overtopping event of G1 and G2 that he showed
you at the bottom of that. Image. And so what
we're doing is we're going to build up G1 and
G2 so they contain that event. And that prevents downstream
of risk to people on the highway to people in
the community. People at Quirk Lake and so on. But
I think important to highlight is that there is no
performance issues with the internal dikes. To date. It's all
kind of precautionary works that we're doing. Yeah, it's all
really work that's directed around bringing everything up to code.
That's probably the best way to put it. And BHP's
got a pretty low tolerance for. Any potential for events
to happen. Uh, even though we don't expect anything to
happen here, uh, we. Want to make sure we do
everything to make sure we meet current guidelines. And codes.
So that's, that's the driver behind this work. Brittany, if
you want to continue with the next slide. Prefer cool
for it off. For sure. Um, and just to double
check, uh, everyone in the room can hear me. Yes.
Okay. Perfect. Thank you so much. Um, and so right
now, um, like Darren mentioned, we've identified, um, that issue
and we're working through, um, how we're going to address
it. And like he said, um, we're going to focus
on rather than stabilizing the internal dichs, which has some
challenges in themselves. We're going to focus on raising the
perimeter dams around the facility. So in the low likelihood
of a failure, um, the downstream impact to people is
eliminated there. And so in order to do that, the
sort of four scope elements we need to look at.
And those scope elements are to raise DAM G1. Raise
DAM G2. Construct an emergency spillway. And construct a way
to convey water through the treatment plant. So with those
four options, we had brought in a multi stakeholder decision
group. It included, um, operations experts from Maxim's team. It
included folks like Darren from a technical point of view.
It included our construction team, our environmental. Those sorts of
things. And we went through in the end the conceptual
figure you see here is where. We landed on sort
of our go forward option to bring forward into detailed
design. The phase that we're currently in. And so the
interesting things out of those workshops in terms of the
rays of DAM - G1 and D2 is we very
much had to consider how Maxim's team accesses the key
infrastructure on site. During the construction as well as after.
And so a lot of the considerations and optimizations we
did around there were ensuring that he could have access
to the treatment plant and his folks could have access
to the different valves, the different environmental instruments, uh, the
different sampling points all through site. Um, so that was,
um, the considerations at the conceptual level, um, in terms
of the intake, uh, currently today, this final cell that
you see here, this final cell, um, has a gravity
fed intake and it goes into the treatment plant. That
won't work with the rays or the intake as it
is today won't work with the race. Um, and we
looked at a couple of different options, some more mechanically
complicated than others. And we've settled on our preferred intake
to also be, um, a gravity feed intake going forward
largely for, um, operational ease and minimizing maintenance. And it
has been proven to work very well, um, at the
corp facility for us. And then the last, um, option
or scope element, we considered in the conceptual design is
where the emergencies spillway will discharge. And so, um, currently
the court facility does have an emergency spillway. But once
again, as we raise those perimeter dams, we raise DAMS
- G - 1 - G2. We just need to
modify the spillway height and capacity to be appropriate for,
uh, what the new facility will. Look like. And we've
opted to put it in the location you see here
because from. An environmental point of view, option of sort
of remobilizing water that we've already treated. And this option
won't have that sort of residual impact. Um, this is
not a final design. Um, this is the scope elements
we're working through detail design on. So this is a
conceptual sketch of where we're starting in our detailed design
process. Um, so what is our path to getting, getting
through this, um, eliminating this risk. So we're currently in
2026. And we're looking to, uh, complete the.
Pelt design of the raises, the feed intake. And so
that includes, um, the regular. Modelling, um. And verifications. We
highly at Lake as well as a development of a
specification and issued for construction drawings that can feed both
the permit applications as well as our tender processes. Um,
so we are aiming to have our permit applications in
with the provincial as well as the federal regulator in
2027. Um, and then they'll have the opportunity to review
the package, um, technically and provide us any feedback clarifications
and challenges they might have with that package. Um, and
then we would look to, um, tender our material procurement
ahead of time. The largest portion of this project is
the raising of the two dams. And so that does,
um, require a considerable amount of granular material. Um, and
so we wish to tender it fairly early in the
process, um, so that we can spread the hauling throughout,
um, a longer period of time. Once we have our
materials secured with a vendor, we'll then look to tender
the main construction work packages for the earthworks as well
as the, uh, smaller amount of mechanical components for this
project. We're anticipating just based on, uh, applications we've done
in the past that it'll take about a year to
receive our regulatory approvals. So we're anticipating to receive those
in 2028. And if we do receive those and are
able to meet the conditions of them, we would look
to do construction, um, initiating in the spring of 2028,
um, taking a pause over the winter and finish the
last component, um, in the construction season of 2029. We,
one of the reasons we wish to split the construction
season over two seasons is to ensure our operations team
maintains, uh, safe and reliable access to the treatment plant.
So we can continue to manage the environmental, um, treatment
during that time. And so the really at the end
of the day, the most important question about this, um,
this is a fine project. But how do we ensure
that wall we are doing it, we are doing it
safely for people and the environment. And also leaving it
in its state, um, now and in the future. And
so the regulators will, um, provide us, I'm going to
say like assurance for this process. Um, all of the
plans I'm going to go through, um, are either submitted
to our federal or provincial regulator for approval. And then
they do frequently come to Elliot Lake to verify that
we are indeed doing what we say. So the key
plans that we have for people and environmental safety for
this project are a DAM safety monitoring program. Um, every
time you modify or impact a tailings management facility or
a DAM, um, there will be performance monitoring established. We'll
know more in detail design what the engineer recommends. It'll
likely be a combination of instrumentation survey and some visual
monitoring as well. We'll look to develop a project specific
construction environmental management plan. Um, this project is primarily occurring
on, um, disturbed or already disturbed area. And perhaps I
should have, um, highlighted in the last figure, but the
footprint print of this project is within REO ADM property.
That being said, um, there is still an environmental component
to manage particularly around, um, ensuring the continued safe treatment
of water. We will ensure that the final structure is
safe through our QA and QC program with our engineer
of record licensed in Ontario. And so that'll ensure that
the project, um, that we are delivering, um, last now
and well into the future. Um, we will, um, look
to implement a radiation protection program as we will be
working adjacent to the tailings management facility with the potential
of some excavation of the tailings. We'll need to ensure
that the people doing that work are safe. Um, and
so that'll include things like decontaminating equipment before it leaves
sites, um, ensuring workers are receiving, um, doses that are
not dangerous. Um, and ensuring we can provide the proper
separation between the radiation hazards and the folks working on
site. And then lastly, uh, one of BHP's core values
is health and safety and the environment. Um, we do
have a standard within our legacy assets group, um, and
so that'll be used to manage the key, um, occupational
health and safety risks we have on that project. Being
that, you know, mobile equipment, our excavates there. Um, yeah,
Maxim, would you like to close for us. Just thank
you. Uh, one answer. And we're open to any questions
or follow - ups. Okay. No, thank you for coming
to report to council every year and updating us on
all your projects. Are there any questions from councillor Morset?
True you, your worship. Does PhP work in the wintertime.
And are those, uh, dams monitored during the wintertime. Or
all year round. Um, like in terms of. Okay.
Um, in terms of this BHP work in the winter,
I'll maybe let Maxim colour that statement a little bit
more from an operations point of view. For projects, we,
um, we sometimes work in the winter, uh, we generally
don't do earthworks projects in the winter. It's just challenging
in the northern Ontario climate, uh, but we, yeah, so
we try to plan around the more. Uh, mild, uh,
summer season. And then Maxime, do you want to speak
a little bit more to, uh, what your team does
in the winter. Yeah. From the operations team, like we,
we don't stop all year. We're 365 days a year.
Uh, we have some DAM inspections that occur, uh, snow
free conditions and some that require at least one inspection
during a winter. We have some instrumentation that stays within
the DEMS all year long. And, uh, but yeah, it's
definitely part of our, uh, long - term care and
maintenance plan is to make sure that things are operating
and still, uh. In top shape during the winter as
well. Any other questions. Councillor flintoff. Uh, thank you. Thank
you. Worship through you. I think to Maxine, is there
hauling going on there out there right now with material.
Yes, hauling going on right now. And so I think
it was Maxim who alluded to it, um, during this
slide, um, there is this dam that's sort of in
this trapezoid shape here called MainDAM. And that's a different
project that is currently under construction. Um, that project is
to make a buttress. Because like Darren had said, uh,
the perimeter dams are founded on bedrock. Um, the exception
is main dam, uh, so currently a buttress is being
constructed there to improve the stability. So yes, there is
hauling, but it is associated with a different project. So
just to follow up, so the main DAM project is
one that you presented to us a couple of years
ago. That one's in the works. And this is going
to be a whole new project. Starting up. Okay. Thank
you. Yes. That's correct. Any other questions councillor CIDL. Uh,
thank you, you worship. Um, with your internal dykes now
with you raising DAM G2 and G1. Is there any
evidence of the internal DICE. Giving away it all where
we're going to be worried about the height of the
dam's G1 and G2? I can take care of that,
uh, question. Um. Yeah, so with, with the rays of
G1, G2, really nothing will change inside the facility. Um,
one thing we're doing right now, just to help construction
is we're reducing the amount of water that we flow
through the facility. So we, we add water to the
facility at gravel pit lake at the top end and
it flows through. And we're, we've cut back on that.
Because we don't want to have to treat as much
water because we've had to make some adjustments to our
discharge line and things like that. So we've got a
lot less load on our internal lakes right now because
the water levels are down. So, uh, if anything, the
situation's improved because of, because of that reducing. Okay. Thank
you. Any other questions. Um, so the most dangerous part
of this part, it sounds like you're going to be
digging up tailings. Um, have, have you been through that
sort of process at other spots before? Or is Elliot
Lake unique in that. Yeah. We're not really digging up
any. Tailing. So the tailings will all stay. Where they
are. Um. We're just building up. G1 and G. And.
Proving MaineDai. To contain everything. If it were to fail.
Okay. Yeah. And then in terms of just tailings, um,
it's just something like in terms of the plans and
the that we're going to develop to safely execute this
project just due to the locations of DAMS - G1
and G2. Um, there is, we just need to plan.
We need to plan for, um, the incidental contact of
the tailings to ensure that we have plans in place
if we do. And that's something that we have, um,
good baseline plans established and can retain the appropriate radiation
scientists, um, to plan specifically for what we could encounter
in those areas. Okay. Um, I'm not sure if you
heard public input earlier. Um, concerning your permits and applications.
It sounds like it's pretty laid out for this project.
And I'm pretty sure it was late over the last
one. Could you perhaps update that or did you hear
about you heard it? Okay. Perfect first. One. So happened
to come out. Thank you. Um, yeah, so I believe
the question was related to our waste facility operating license
that is currently being modernized. So an application was submitted
around two years ago. So our waste facility operating license
is actually under a previous act and legislation. So it
does take quite a while to modernize it to today's
legislative standards. So that is in the process. We've gone
through most of the technical reviews. It's just understanding how
we license going forward. And so that is still under
discussion with CNSC at the moment. And there was also
a question related to how many hectares. Are involved. And
I don't have that number off the top of my
head. So I would have to get back to you,
but it does involve the tailings facilities as well as
all of our treatment infrastructure. So all of the bounds
of our site. And all the land too. Correct. Yeah.
Okay. Well, that's it for my questions. Thank you very
much once again for presenting. I expect you'll present the
council when you have updated this current plan. Conceptualization stage
and then planning stages. But yeah, happy to have you
anytime. Thank you. Thank you. Thank you.
So the delegations consent agenda. Introduction and consideration of corporate
reports. 11. 1 report from the Manager of Environmental Services
regarding landfill site operation contract. 2013 - 06. Rate Adjustment
proposal. May have a motion that the Report of the
Manager Environmental Services regarding the rate adjustment proposal provided by
beam is construction for the landfill site operations be received.
And the Council approved entering into an extension agreement with
beamSconstruction ink for the provision of landfill site operation services
commencing July 1st, 2026, and ending December 31st, 2026. And
that council approved a rate increase of 10 percent over
the current annual rate effect of July 1st, 2026 through
December 31st, 2026, and that the appropriate bylaw be passed.
We have a mover. Councillor Mann, seconded councillor of faith.
Mr. Irving, please. Good evening, your worship. And through you
to members of council, the landfill site operations has been
provided by BeamESh Construction since August of 2013. The current
contract extension expired June 30th, 2026. And this extension will
cover the period of July 1st, 2026, and end on
December 31st, 2026. The extension will also grant BEMS
construction, 356 dollars and 57 cents plus
HST monthly or 292, 278 dollars and 84 cents annually.
The new monthly price dating back to July 1st, 2026
will be 26, 792
dollars, 64 cents annually. With the
current LAN fill expansion still within the approval stages with
a most recently requested baseline water quality assessment report completed
by PENSHON Limited and submitted to the Ministry of Environment
Conservation and PRX. There's currently a few unknown variables pertaining
to the expansion. This is inclusive of desired changes to
the operation scope of work, such as how waste is
managed within the landfill with development of cells and a
specified unloading and sorting area. Staff is recommending the execution
of the extension with a 10 percent increase. This will
age in AID and bridging the municipality to 2027 while
ensuring adequate landfill operational services are provided. During this time,
BMISH will prepare or revise proposal and staff will investigate
other alternatives such as the competitive process of issuing a
request for proposal. The length of the future RFP or
contract extension will be determined based on the current stage
of the landfill expansion. For example, should it still not
be completed. The contract will be for a short period
of time to compensate for the required scope of work
adjustments. And I'm open to any questions. Okay. Thank you,
Mr. Irving. Do I have any questions. Councillor Madden? Thank
you, worship - through to Mr. Irving. I will support
the recommendation tonight. Obviously, we're two months into this term
already. And that's the second part of my question. Will
you have sufficient time before this now. Term contract elapses
by the end of this year in order to get
a longer range plan or at least come back to
council with alternatives? Thank you. Three of your worship. I
don't expect the expansion to happen by the end of
the year. So it might just be continuous short -
term six - month extension agreements until the expansion actually
takes place. And then the whole scope of work would
adjust. That's what. Mean as well. Additional increases in January.
It could. Thank you. Councillor Flintoff. Thank you, our ship
- free to Mr. Irving. So just so I can
understand this. So there's two contracts going on. Like there's
going to be the contract for the operation of the
landfill. And then they're working on a separate contract for
the expansion or will they be combined. Three year worship.
So the expansion is actually submitted originally in 2017. And
it was to expand the whole site, essentially double the
size of the landfill. So the operations is the only
contract that's actually taking place currently. It's just with the
expansion taking place, the whole operations out there is going
to change. There's going to be designated cells out there.
There's going to be an unloading area. And there's also
going to be a sorting area. So that will change
the scope of work within the RFP from 2013. Does
that answer your question? Yeah. Yeah. So basically, as Councillor
Man had said this contract's going to go sort of
along like this, we do the expansion. Then we're going
to have to look at the whole new thing. You
are correct. Okay. Thank you. Councillor Faith. Okay, your worship
through you. So you made a comment that you don't
expect the expansion until next summer. So would it not
make more sense to extend this contract to say next
June so that we could lock in a price. For
a year rather than just six months? Three year worship.
B is just one of the to prepare six month
extension. And then look at a Revised proposal. To touch
on councillor man's comment. There's probably going to be a
price increase come January considering there was no price increase
for three years. Okay. Any other questions. Nope that sounds
okay to me too. Um, of course you'd like to
lock in longer. Cheaper rake, but got to play fair.
So, um, any other comments. Okay. All in favor. That's
carried. 11. 2 report from Manager of IT.
Regarding card access controls, supply and installation for municipal facilities.
We have a motion that council approved entering into an
agreement with smart tech installations limited. For the supply and
installation of card access control systems for 23 doors across
nine municipal facilities in the amount of 49, 639 dollars,
and that the additional 4, 639 dollars and 54 cents
required above the 45, 000 previously approved in the 2026
capital budget. Be funded from the IT operational budget that
the appropriate bylaw be passed. Um, over. Council man, second
hit councillor bull. Uh, Mr. Deshaw. Thank you, worship. So
this report recommends council approve and agreement with smart tech
installations for CARD access control on 23 doors across nine
facilities at a cost of 49, 639 dollars plus HSD.
But right now most city buildings are on mechanical keys.
There's no record of who enters a building. A lost
key can't be turned off. And every lost key means
re - keying. City hall, the fire hall and the
airport have CARD access today. But on two separate data
systems. This project replaces all of that with one system.
Staff carry a single fob that works at the facilities.
They're authorized for access can be granted or revoked in
minutes. And every entry is logged. The financial impact, council
approved 45, 000 dollars in the 2026 capital budget. Staff
evaluated quotes from four vendors and SmartTech was the lowest
compliant bid at 49, 639 dollars. The software for this
runs on our existing servers. There are no subscription or
licensing fees. And we don't pay the contractor until each
building is installed, tested and accepted. All sites are scheduled
to be completed by the end of October of this
year. The scheduled sites are City Hall. The fire hall,
Collins Hall, the pool, public works building, the parks building,
the airport, the water treatment plant and the wastewater treatment
plant. The Heritage Centre will proceed under a separate agreement
with its own grant funding. And the arena may proceed
as a future phase. A rough estimate for the arena
for six card access doors. Is about 18, 000 dollars.
Approving the recommendation today will provide modern auditable access control
across the city's principal facilities under a written agreement with
smart tech installations limited. And I'm happy to answer any
questions. Okay. Thank you Mr. Deshaw. Any questions or comments,
councillor men. Thank you worship through you to Mr. DeJon.
Thank you very much for your report. I know this
has been something that's been in the works for a
while. So if we can minimize keys and increase our
logging ability to track usage into facilities, especially where we
have multi - use agreements with other groups and open
facilities, I think this is great. So happy to support
it tonight. Okay. Any other questions or comments. Council more
set through you, your worship. The only question I have
is what happened if there's power outage. To the city
or any of those buildings. Can they still access the
building somehow? Through your worship, the existing access with the
mechanical keys will still be there. It's just the actual
entry of the door. That you can use the mechanical
keys as a backup. And it always allows you to
exit the building in case of a power outage. So
the only access is the access in. The access out
is always open. Hope that answers your question. Mr. KF.
Generator. Are all. Close to after Billy. No, they're not,
but the actual swipe door installation have their own backup
battery panel. I don't know if it sort of brings
the question if there's keypads to get rid of mechanical
keys, but then you can still use mechanical keys. Yeah.
I understand. Are you going to collect all the mechanical
keys that you can before giving out fobs. I think
you're a worship. The existing keys that are out there,
we can't do anything about, but it will prevent us
from having to give keys to new people to enter
those buildings. Or change the logs. Yes, correct. Okay. Any
other. Sorry just for context. Um, we have had a
locksmith in and we are looking at Rekine All Building.
So that will be coming to council at a future
meeting. Sounds good. Any other questions. Le Fave.
Thank you. Your worship through you. I think you mentioned
it, but this will streamline this software for all key
access doors. Your worship. Yes. That's correct. All under one
centralized system for every facility. And we administer that on
site, correct? Yes, correct. Perfect. Okay. Any more comments. Okay.
Thank you again, Mr. Desha. Tub of a vote, all
in favor. Not carried.
Back and away. 11. 3. Report from the director of
public works regarding RDS 2026 - 01. Surface treatment 2026
tender results and additional budget authorization. We have motion that
council received the tender evaluation results for contract RDS -
2026 - 1, surface treatment 2026. And the Council Award,
the contract to Beamers Construction Inc. as the lowest compliant
bidder in the amount of 952, 795 dollars in 80
cents, excluding HST. And the council approved an additional budget
allocation of 203, 927 dollars in 80 cents, excluding HST.
To be funded from the public works reserve to fully
fund the project based on the submitted tender pricing and
that the mayor and Cleric be authorized to execute the
necessary contract documents. A mover. Councillor Flintoff, seconded councillor Morris
set. And welcome Mr. Derek Young. Our new director of
public works. Thank you, you worship. Uh, yes, this is
a tender that was issued prior to my arrival. Um,
but the closed one I arrived. And the tender results
were reviewed. For the work on Null Road and Statenrock.
It includes grading, shaping, compacting, placing upcross dashbolt and so
forth. Um, the city staff and the consultant TOLOC both
reviewed the submitted bids. And decided that the beamish one
was the most compliant. Although it was over budget by
203, 927, 080 cents, excluding HST. In order to get
the work done to mitigate any future damage to the
area and the road would recommend that this work be
carried out. Okay. Thank you very much. Any questions. Councillor
Morset. Through you your worship. Does this work start from
the highway down all the way down to DENLOP shore
to the end, which is 14 kilometers in? Or is
it certain section. Of the nubshore? Because I thought they
did some work. In the last two years with grading
there. Street year, your worship. Um, this is the first
live kilometers. I've done my Lake Road. And I believe
it's the first four kilometers of Stamrock that are going
to be redone. The score kilometers? Focal Optimus on one
and five kilometers under there. So nine o'clock is the
total. Flintoff. Thank you, worship, through you. Just a comment,
uh, the original approved amount of the 748, 000 dollars
for this, but that was all a grant money. Is
that right? Through you, uh. No, there is, uh,
grand funding for, um, part of. Most of the road.
Yes. But, uh, but, uh. Sorry. Sorry, Anna. Maybe I
shouldn't have asked. No, no, no, no, no. Could you
repeat the question one? Okay, my question is the original
748, 000 dollars that we approved. Most of that was
grant money. I know the rest isn't. That's correct. So,
so that's all from the, uh, the AMO gas tax
program. Okay. Great. And in the first report, Mr. Young,
um, it was showing, this makes more sense now that
you've said this, but it was originally showing four kilometers
for dun lobstures and four kilometers for Stanrock. So maybe
another reason we're a little bit over. It makes more
sense to do the five kilometers because of that then
not automatically pair up to the other part of the
road that's done. That's correct. Three of you, you worship.
That's correct. Okay. That's good. Great. Councillor Seidel. Uh, thank
you, worship. But between Councillor Mooret set and councillor Flint
off, all my questions are answered. Okay. So one of
the things what I wanted to make sure were the,
um, TIPN char was going to start right at the
high weight and go right to where it was. Downlop
shores wrote. So basically the first five kilometers. Well, first
five kilometers plus it were already down another four kilometers.
So basically the first 10 kilometers of Dunlop shores are
going to be tip and shared. Councillor Lefebvre. Thank you,
Grisha. 3U. So just to clarify, we're doing the 5
kilometers will join to the part that's already been asphalted.
And then so how much will be left to do
on Dunlop Shores when all of this is said and
done. Through your worship. I believe there was another 4
kilometers to be done at the end. And then Stanrock.
Will be completed or there's still some left there. Too.
You'll worship, I'm not sure on that. Gabe, you can
come back with that information, but I think there is
for sure. Any other questions? Okay. Councillor Seidel. Thank you,
your worship through you. Uh, my other question would be
for Stanrock Road. Statenrock Road is much wider than what
Dunlop Shores wrote. Will it be the whole width of
the road or will it just be, um. A set
perimeter? How wide is going to be? Three of you,
your workshop. It's too much. What's currently there? Okay. So
it'll be the whole width of the road then. Yes.
Okay. Thank you. And if we pass this this evening,
when does the construction start.
I think the ACEO. Get your contractor is ready to
go. They were looking for permission to start last week.
So they're ready to start immediately. Okay. Well, that's even
more exciting. Okay. Any other questions. All in favor. And
I just carried. Uh, 11. 4 report from the director
of Recreation and Culture regarding Parsons, Park and Rogers Arena
Retaining Wall. We have a motion that counsel approve 350,
000 dollars for the completion of the Parsons Park in
Rogers Arena Retaining Wall that the funds be drawn from
the buildings and facilities reserve. A mover. Councillor Bo seconded,
councillors Le Favre. Ms. Kluck. Thank you, your worship here
to provide an update on the Parsons Park Retaining Wall
and Bleacher Reconstruction Project and the request for the approval
of the additional funding required to move forward with this
project. So the project originated from an inspection in late
2024 when staff identified structural and safety concerns with the
retaining wall bleachers and access area between Park Baldimmond and
the south end of Rogers Arena, the area has shifted
over time. And the existing wood cribbing and seating has
deteriorated beyond lifespan. There's also concerns with fall protection accessibility
and drainage from the arena roof, which currently directs water
onto the ball diamond, which can result in unsafe plan
conditions. One of the most important considerations for this project
is that the retaining wall is not simply standalone park
structure. And it supports directly or indirectly with the Rogers
Arena, including the area containing the washrooms and the entrance
of the junior A dressing room. So as a result
addressing this infrastructure is important to protecting the arena itself
as well. This is the engaged with teleking engineering to
assess the area and their assessment confirmed the bleachers were
structurally unsound and required reconstruction or replacement. And they also
provided a design that would address the structural concerns well,
improving the accessibility, drainage, railing, step, and access to the
spectator areas on the visitor dugout side. So the project
has been brought forward to the Recreational Standing Committee in
February, 2025. And as well presented to the accessible advisory
committee, uh, in the same month for feedback. Since then,
um, because of the connection between the retaining wall and
the structure of Rogers Arena staff of engaged with Perry
and Perry to oversee this project to ensure that the
work is coordinated with the broader arena retrofit. Peri and
Perry has obtained updated pricing with the current estimate of
the project to be approximately 350, 000. So, um, this
approximately includes an approximate amount of 330 for the job
with an additional 20, 000 dollar contingency. This would include
the earthworks construction work, uh, removals, aswalt, landscaping, uh, galvanized
steel handrails and foundation work for the project. This is
also an important connection between the project and the planned
improvements for the Parsons Park through the J's care grant.
So, um, the retaining wall work needs to be completed
before the fence and dugout replacements can proceed. This existing
fence will need to be removed and it'll allow the
retaining access to the retaining wall to take place. And
then once that is complete, the contractor for the fence
can then begin to, uh, work towards the other field
improvements. So, um, originally it was estimated between to be
cost between 100 and 150, 000 dollars while we were
initially working with TELIC. But at this point after receiving
cost estimates, uh, the project is estimated to be 350,
000. So ultimately the project is about safety, improving accessibility
to both sides of the field and protecting the city's
infrastructure. It allows to safely maintain access to the visitor's
dugout spectator areas and the washroom while protecting the south
end of the Rogers arena and allowing for, uh, planned
person park improvements to move forward. So staff are recommending
the approval from council for the additional funds to move
forward with this project. Okay. Thank you. Uh, any questions
or comments. Councillor Bo, thank you, your worship through you
to Ms. Kluck. Uh, I agree this work has to
be done. I'm just kind of curious how the price
jumped from 150, 000 to 200 or 350, 000. Was
there something that with Tullic missed the first time. You're
your ship. I'm not entirely sure. I think it's when
we work with telekin engaged often, it's their estimate of
projects they've been working on. And so that was what
we used for a foundational for foundation when budgeting. And
at this point after receiving the breakdown from, um, Chris
Perry, it all broke down from just the handrails itself
to being, um, close to 100, 000 dollars. It's just
everything, um, is pretty, pretty costly. So. Uh, that's the
price difference that we got. Yeah. Follow up. Uh, so
we budgeted 85, 000. Is that included in the 350
or is that on top? So are we looking at
a higher total cost? Um, three worshipped. Uh, it would
be, that's a total. So it would be the extra
additional 270, 000 or 265, 000. On. That. Okay. That's
pretty expensive handrails, I'd say. But thanks. For flintoff. Thank
you, our ship 3 to Ms. Klug. When we originally
were discussing this back a couple of years ago, if
I remember, I think it was basically the retaining wall
was only our conversation. Let's repair the retaining model. Let's
not safe. When you did your explanation, you were saying
landscaping, you know, seemed like a lot more than the
original request. So I don't think we can quite compare
apples to apples to when the original thing item came
in to what you're asking us tonight. That's sort of
the way I took it from where you had explained
it. And then the other question that I have is,
so Jay's cares grant, they will not, they won't come
in here until we get the retaining wall, all the
accessibility. Cause I don't even think that word came into
play on the original retaining wall repair. So you start
putting all that into it. It can get to 350.
I'm not. So would they wait until we get all
that done? Then they would show up after the fact.
Um, through you, your worship. So just a comment on
the first, about the retaining wall and the earth works.
Yeah. We don't want to, we make sure want to
make it done right. And that's why we engage with,
uh, Chris Perry to, to ensure that it wouldn't be
missed because we are moving earth away from, from the
facility. We want to make sure that they oversee everything,
um, it's not something we were looking at pricing of
the bricks itself directly. And we're just with the additional
handrails, which was probably one of our question marks. We
weren't sure on pricing, but, um, obviously everything did come
in at a higher price. But there's option potentially maybe
for 20, 000 dollars cheaper to go with a cheaper
steel, but then we're looking at painting it and more
maintenance throughout the year. So we, we did go with
galvanized to decrease maintenance in the air. But, um, and
then for your second comment, uh, when applying for the
JSCare, this was a big component for, uh, through the
grant application was that this will, there is a phase
one already going to, uh, improve the access to the
field and phase two would be replacing that, that fencing.
So we, we can't address the fencing until we get
that retaining wall fixed. So we have the six months,
which would put us into, we have an additional six
months after that contract, which I believe is sometime in
November to complete it. So our, our plan with Chris
Perry since to get them to do it to complete
it in September with the ongoing work that they are
doing at the arena. I'm not sure if that pushes
it. But with a, we have contractors lined up ready
to work in October and are ready to go once
we know. But it's just, uh, trying to, trying to
get this project approved so we can have more timelines
for both to complete them both. Just follow up. I
would, I would support this. It is a little more
than originally thought, but it sounds like it's a little
more of a project. And you tie all that in
with the Rogers centre and the G's. It's going to
be, it's going to look sharp. People be coming and
liking it. Thank you. Councillor Le Favre. Thank you. Where's
your two just to add to, um, Councillor Flintoffs. I
agree. I think the discussion was when we had brought
it to the accessibility committee, the grade wasn't completely accessible.
So there was changes in the design which would have
added to the additional cost. So we're now going to
have bleachers that are fully accessible that follows in line
with the entire arena. So the price is justified in
my mind. Yeah. I think that's the main thing. Um,
he discussed how the front is being done. They want
to do it similar to the back. But the slope
in the back is higher. So it requires handrails. And
it's no joke. They're still handrails. They're super expensive. But
I think this project, the way it's set up now,
the retaining wall is actually part of the structure of
the dugout and support for the fence around home base.
This will be all taken out with this project. And
then I think that adds more money for our blue
jays. Grant money to do more for the dugouts and,
and home base and behind. So it is a little
more money, but then it's got your right drainage, which
was addressed. We're brought up earlier. We wanted to put
that together with the grading of the side of the
urina. So I think this all ties in nicely. Unfortunately,
we'll cost more for the railings is the main thing.
But it's going to be great. Councillor Bowl. Oh, two
hardship. I'm not against it. I just wanted to make
that. Apparent that I think it's a great idea, but
we're still going to have, I think we discussed a
little accessibility feature. On the bottom for an access to
that area for everyone to be able to watch. Yeah.
Yeah. Through your worship. Yeah. We have the points that
were brought up from the accessibility committee and a lot
can be approach or dealt with after the install, but
it still, once we know the measurements between the fencing
and the slope of the retaining wall, we'll have a
better idea to how big of or how high in
many rows of bleachers we can also insert. So once
we can, and we'll have that integrated seating as well,
uh, down below. Okay. Thank you. And also understand that
it was going to save us a little bit of
money because we're going to be using the same people
that are doing the front. Do the back when they're
done. And I believe baseball season is done. So the
summer summer leagues are, there are some fall leagues, but,
uh, they will be based out of the burly fields
while we complete these projects. Okay. Any other questions. All
in favor that's carried. 11. 5 report from the director
of finance and treasure regarding electricity supply agreement with silver
birch power corp, uh, migration of residential rate sites to
market base pricing through NPN capital markets. We have a
motion that council authorized the director of finance and city
treasurer to enter into an electricity supply agreement with silver
birch power corp. Through the brokerage services of MPN, capital
markets to transition all city on sites currently build under
the residential electricity price plan to the Ontario electricity market
price. And that council authorized the director of finance and
city treasurer to execute the supply agreement. And any related
documents required to give effect to this recommendation on terms
and conditions satisfactory to the director of finance and city
treasurer. Mover. Councillor Flint off, seconded councillor of faith. Mr.
Alt. Thank you, Merrin. Council. You know in the era
of recession, and increasing costs, um, our department, uh, within
procurement is focused on taking, uh, operational cost increases or
operating cost pressures and transitioning them to operating cost relief
or operating cost decreases. Uh, and so, uh, we wanted
to, uh, look at, uh, within our operating, uh, budget
kind of more generally different areas where we see, have
seen some increases to date since January, obviously energy is
one of those areas. And we want to find a
way that we could save some money, uh, on, uh,
in our analysis, uh, with our new procurement department, um,
we realised that many of our sites, of course, do
have, uh, the commercial rate through hydro one, uh, but
many more, uh, do not, um, Hydra one has some
pretty strict policy on, on what qualifies as residential or
commercial. So HydraONE provides the service. And they also provide
the actual energy commodity for all of our sites to
date through the government of Mike Harris in 1999, initial
steps were taken to deregulate energy, which was completed in
2002, uh, to offer consumers, including our city, uh, more
choice when it comes to energy. And of course, more
competition lowers prices, pretty much all of the time. Uh,
in this case, we have a choice not of the
service. We still have to buy energy service through HydraONE.
But where we have choices in the commodity, the underlying
commodity. And through a review of various, uh, energy suppliers,
which are privately owned businesses. We've realised a very favorable
contract with silver birch power corporation, uh, through MPN capital
markets as the broker, uh, which is going to offer
us the commodity at the, uh, for lack of better
terms, the general rate or the commercial rate. This will
lower our amount of energy expense per year. Um, by
over 40, 000 dollars. And again, in the era of
rising energy costs, of course, indirectly contributing to that, things
like the carbon tax, things like the, uh, recessionary economic
conditions we currently are seeing is putting pressure on energy.
And this takes that bad news and converts it to
a piece of good news by, you know, allowing us
to hopefully realise some operating surplus. Uh, so, uh, I'd
be happy to answer any questions on this report that's
going to, uh, lower the expenses of the city. Well,
continuing to enable us to meet the demands, uh, of
the present state. Thank you. Thank you, Mr. Alt. Any
questions or comments, Councillor Maone. Thank you, worship through you.
Um, initially, I had some concerns about this. Typically vendors
and brokers want there. Slice as well. Um, but I
did go and speak to Mr. Realtime Friday regarding this.
And he's assured me that, um, there's definitely some savings.
What further comforted me this is there is no term.
And this can be cancelled at any point in time.
So if there are concerns within implementation that it can
be easily cancelled. So for that reason alone, I will
support it this evening. Thank you. Councillor Flintoff. Thank your
ship through you to Mr. Alt. So this is based
on the market conditions up for the price of the
electricity. Who would there be somebody from the city that
would be monitoring and say, Oh, Mr. Alt, our Hydro
bill is starting to get a lot higher than it
used to be or how would that work? So thank
you. So this is a veryte. So this basically, so
right now we have a lot of sites that don't
consume a lot of energy, right? It's because they're small
sites. So we have some that consume a lot of
energy. Like Mr. Irving's where he works in the water
treatment plant. That consumes a lot of energy. So it's
already at the commercial rate. Other facilities like here in
City Hall don't really consume that much energy. We don't
really have too many machines here. And so because of
that, we're actually built at the residential rate. And there's
about a two cent per kilowatt. Difference. And that adds
up quite substantially. So what we're saying is, well, Hydro
1 and we have tried because we don't meet the
thrust hold for energy use at this site. We're not
billed as a customer where build as 65 different customers.
Because of every site has their own account with HydraONE.
So on all the smaller sites, we don't qualify for
the cheaper rate through the monopoly of HydroNot, not as
a service, but as the commodity. So what we're saying
is, uh, with silver birch power, we negotiated them to
offer the energy to us at whatever the Ontario Energy
Market Rate is. So it is a variable rate that
will be the same as the commercial rate. So I
would move the same as our commercial sites do. We
give, I think it's two 100th of a cent per
kilowatt hour as a commission. Uh, which is outlined in
the, uh, in the report. And of course, this is
a month - to - month contract. But compared to
what we were able to do, uh, with HydroNowON directly,
there was savings. And compared to the other contracts, they
would have had us locked in at fixed rates, which
of course open us up to uncertainty. And for long
periods of time. This is a matching contract. It matches
the Ontario energy market price. And it's months to months.
So if we have any issue with customer service, we
can cancel at any time, then go back to the
way it was. Uh, but this again is making use
of the competitive forces to lower, uh, costs incurred by
the city that ultimately lowers taxes. Great. Thanks. We'll explain.
The faith. Thank you. We're ship through you. Just kudos
to the procurement team for, you know, looking at ways
to save on operational cost. So I think, you know,
I think it's job well done. Any other questions. Okay.
All in favor. That's carried. Uh, memo from the director
of finance and treasure regarding digital system analysis, ERP replacement
project. Status update and revised delivery timeline. We have a
motion that the memo from the director of finance city
treasurer regarding digital systems and analysis, ERP. Placement, project status
update and revised delivery timeline B received. Uh, move. Councillor
Bowe, seconded councillor Morset. Mr. Alt. Thank you Mayor and
council and through all of you tonight. Uh, you know,
uh, as you know, our city operates with a digital
infrastructure system, which we call an enterprise resource planning system
or ERP. This system controls pretty much everything. It has
payroll functions, procurement functions, uh, accounts payable and receivable taxes,
water, uh, pretty much all of the information that comes
in to City Hall in some way touches the ERP
system. Uh, our ERP system was a class leading ERP
system, uh, for much of its useful life. And we've
had great planes here at our city, uh, for more
than two decades. Um, obviously technology has changed rapidly, especially
in the past five years with the growth of AI
and other ways and new ways of managing information too.
So that we take, uh, take more insights from the
data. And, uh, great planes is of course at its
end of life. As we discussed in the capital budget,
we did put money in there to do a digital
systems analysis because as we move from what is an
on - prem or on - premise, uh, EOP system
to something in the cloud, uh, you know, the vendors
that all offer something very, uh, unique. And there aren't
actually many cities in Ontario that have moved to a
new system quite yet, despite the end of life date
for great planes, fast approaching. So to make sure that
we do the job and we do the job right.
We engaged MNP, which is a global, uh, firm based
in Canada. Uh, that specializes in accounting and digital, uh,
cloud financial systems. And we engaged this team, uh, experts
from, uh, on our team include people, uh, such as
Wendy, Guinez, who was the former chief technology officer of
the city of Edmonton. We have individuals also on the
team that are emerging leaders in technology that come with
backgrounds and computer science, business analytics. Um, and even finance
and accounting. And, uh, we, uh, want to make sure
that we do, uh, a job where everybody's voice at
the city is going to be heard. So in dealing
with the scope of that project, uh, we want to
make sure, uh, that there was sufficient time to understand
where the city is currently at before we start talking
about where we want to go. And so the, uh,
timeline that was ultimately agreed in this project is well
underway in interviews have already, uh, occurred. The timeline has
us ending in January. So the final report would be,
or a draft report would be ready at the end
of December. And then obviously, uh, council presentation and some
revisions and such made in January. And so with that,
we just want to update you on the timeline. Initially,
we were targeting an earlier timeline. But again, we wanted
to make sure there was sufficient understanding of the current
state and the current workflows, uh, before we start talking
about, um, the future state and the future workflows. And
this, I think, would help change management at the city.
So this is the bones of the city. It's the
backbone of the city. All information coming into city hall
rather be your water bill or tax bill or even
internal matters, um, in some way, shape or form flows
through the ERP. So we want to make sure we
do a really good job at ensuring that whatever it's
selected works, uh, with that, I just wanted to give
a memo to council, uh, and also thank our director
of information technology Robin Scott as for all of the
time and effort to also often this file. Thank you.
Okay. Thank you. Any questions or comments. Of help.
Thank you. Worship through you. Uh, thank you for this
update. This project's been something I've been keeping an eye
on. This is probably the largest IT project undertaking this
city will ever take. So we have to be very
careful that we walk slowly and not try and boil
the ocean. Um, so I'm glad to see that we're
engaging some experts from across the country that have experience
with city, uh, IT. So I would support you're not
asking for support. But I think having the additional time
to make sure that work is done properly is very
prudent. Any other questions or comments. Okay. All in favor.
Let's. Carry it. Uh, there's no presentation of committee reports
unfinished business 13. 1. Report from the Museum Creator. Cuorator.
Take a lot fast. Regarding letter monument installation location of
a motion, the council approved the updates to the project
plan for the proposed public art letter monument. And that
council approve option B is the site for the proposed
public art letter monument to be located within the green
belt adjacent. To the shoulder of how we 108 near
the intersection of Highway 108 and hillside drive north. Uh,
mover. Second did councillor ball. Mr. Mato, please. Thank you
through you your worship and good evening to you in
all of council. At the last meeting of council in
July, we presented a public art initiative on behalf of
the Arts and Culture Working Group. This project consists of
individual coloured steel letters, spelling Elliott Lake, which each with
each letter standing approximately five feet in height and the
entire structure spanning approximately 42 feet in length. The original
location proposed for this project was the hillside at the
intersection of hillside drive north and Highway 108 chosen for
its vantage point and the fact that the letters would
be legible, both driving up and down hillside drive north
as well as north on Highway 108. This location, however,
raised some safety concerns as it was anticipated people would
cross the street to access the structure for photo opportunities,
while the project itself was approved in principle. Um, staff
were directed to return to council with alternate location options
for consideration. Staff in the working group surveyed many potential
sites to see if they met the criteria that the
structure would be located on our property in a high
traffic area that it would be, I have a visually
appealing backdrop and that it would not obstruct the view
of drivers. We wanted the structure to be in proximity
of a sidewalk or pathway accessible to anyone who wanted
to take photographs as well. Due to the approximately 42
foot span of the structure, individuals would need to stand
approximately 33 feet away to capture the entire art piece
in a photo taken on any, basically any standard camera
or mobile phone. With this in mind, staff would like
to present three options to council for deliberation on the
installation site. Option A is the original proposed location on
the hillside of hillside drive north and highway 108. Well,
the elevation of this location provides high visibility. The sidewalk
is on the opposite side of the street from the
structure. So individuals would need to take photographs from further
away causing the letters to look smaller in scale, which
may not be ideal. Option B is the recommended option
of staff and the working group, which would see the
structure installed within the green belt adjacent to the shoulder
of highway 108 near the intersection of Hyway 108 and
hillside drive north, basically across from the chev wheel. Well,
with this option, the letters would only be legible from
Highway 108. And you would see the back of them
while travelling down, uh, hillside drive north. The letters would
still be highly visible and appear larger as they are
not high on the hill. This option would also allow
individuals to capture photos safely from the walkway adjacent to
highway 108, allowing closer proximity to the structure. Option C
was proposed during the public input session of the July
27th Council meeting and would see the structure installed within
the green bell to adjacent to the shoulder. By 108.
But on the opposite side of hillside drive north across
from the minors Memorial. Staff do like this location. However,
installation would need to be a top or retaining wall,
which we do not know the longevity or the integrity
of. And the adjacent walkway is a bit too close
to the structure that you would not be able to
capture the entire structure in a photo taken with a
standard like mobile phone when you're using the walkway unless
you're taking it, um, at an angle or across the
street in the minor's Memorial parking lot. The green belt
in option B does allow us to push the structure
back a bit further to allow for better photocap string
capabilities. But the tree line in the backdrop of option
C does prevent this. It should be noted that with
all options, the closest city parking facilities to all three
proposed locations is at the minor's Memorial Park. So individuals
wanting to access the structure in closer proximity would be
required to cross the highway if they were driving and
wanted to park to visit the structure. On further note,
staff wanted to inform council of some design changes to
the project. Originally, each letter was to be decorated with
black decals, which depicted different designs celebrating Elliot Lake, like
iconic landmarks, natural landscapes, wildlife and recreational activities. These designs
were to be based off of the artwork of Linda
Finn as this art project is being completed in her
honour from funds that were donated in her memory. As
staff worked with the working group to narrowed down silhouettes,
it did become a parent that the original vision would
likely not transpose properly to the final product. With the
DECL designs looking obscure or messy from a distance. And
perhaps compromising the legibility of the letters. Another deficit of
the silhouettes is that it would pay improper homage to
Linda's work, which is so recognisable due to her techniques
colours and skills, boiling them down to just silhouettes or
line art kind of detracts from her skill and doesn't
make it identifiably Linda Finn's work. So instead, the working
group would like to install Memorial Bench in plaque accompanying
them monument to honour Linda's legacy and her contributions to
the community. These changes to the project scope do not
affect the approved budget of the project as the fees
for the bench or the decals are virtually interchangeable. In
summary, the purpose of this report is to have staff
is to have council approve these updates to the project
plan and to recommend option B as the installation location
to have it installed within the green belts adjacent to
highway 108 near the intersection of Highway 108 and Hillside
Drive North. Thank you so much for your time and
let me know if you have any questions. Okay. Thank
you very much. Any questions or comments. Councillor Morset. You
worship, I got, um, two questions. First, will the project
be done. By the fall like we wanted it to
have it done. Three of your worship to Councillor Morisset.
I can confirm that KES have already started manufacturing the
letters and our plan is still for a fall installation
if everything goes according to our timeline. And the second,
um, still going to be some potential people crossing the
highway. Could there be some kind of signage. Alerting the
people maybe to slow down or crosswalk or watch for
pedestrian type signage put up. Uh, around that area. Do
your worship. That's not something I have an answer for
immediately, but definitely something we can look into to increase
the safety of the overall project. Thank you. That's a
friend of. That. Thank you, worship more of just a
comment. I like the new location. Uh, and at the
end of the day, all three are good. But any
way you take this, you're crossing the highway. So I
think by going over there, you can save some money,
get a Memorial bench, people can sit. It seems a
little bit more out of the way. And, uh, I'd
support this. Thanks. Councillor Seido. Uh, thank you. You worship
through you. Um, I like council Flint off. I do
agree with this area. I think it's before hillside north
where you turn up. Um, a couple of questions that
I have. One would be have we got any locates
and is there any critical infrastructure underneath this. For one
question. And the second would be, how are we attaching
this as a ground? Are we, this is going to
be a hundred percent permanent. And are we going to
go down to attach these below the frost level. You're
your worship to address the first question. Locates have not
been completed at this time. But once we do select
the final location, we'll perform all the necessary assessments and
locates needed. And, uh, we're pretty sure that we'll be
able to find like a feasible location within that green
belt, even though it's not maybe directly where the conceptual
design indicates. But, um, we're hoping that we could find
a suitable area for installation. And then if not, we
would of course move to another. We would still proceed
with a project at another reasonable location. And then for
the second question, um, the letters will be installed through
Sono tubes. The idea is to have them permanently installed.
They will be fixed. We won't be removing them during
like the winter season, for example. They will be permanently
installed. However, the way that they are installed is that
there will be like welded metal rods at the base
of each letter that will connect into tubes permanently cemented
in the sono tubes and bolted in. So there is
the opportunity to remove them if for whatever reason we
have to do maintenance and whatnot. And I do believe
that they have taken into consideration the frost level. That
would be down to our installation team, which is being
done in - house, uh, through our parks department. Um,
and we'll make sure that we do all those necessary
background checks and whatnot. Okay. Thank you. Any other councillor
Lefebvre? Thank you, worship through you. I would agree with
Councillor Flintolf. I think no matter where this location is,
there will be people trying to attempt to get across
the highway. Um, I do like the better location. And
kudos to your team. I think you presented the feedback
was well received. You went and looked at alternate it
alternative options. And you presented something that we hadn't even
thought of in the past. So kudos to your team
and I liked a new location. Thank you,
yourship, through you. Uh, I think it's a good location.
And is it going to, how close it will, you're
not sure exactly where it's going to be located. It'll
be further away from the pathway. And he rough idea
how far. Through Ju Yourship approximately 33 feet is what
we're aiming for. It is dependent on, of course, locates
and where the parks deems the most suitable. Um, the
area is relatively flat. So we do have a lot
of room to play around with on that particular green
belt. And, um, we're kind of aiming for the 33
feet because that's the minimum capture distance that we've calculated.
So we'll make sure that when we're installing, we'll do
once the structure is actually completed, we'll have the very
accurate, um, total length. Right now it's estimated at approximately
42 feet. So perhaps that capture distance will be reduced
if, for example, the letters are convened installed closer together.
Um, but right now we're aiming for vote 33 feet
away from the pathway. Okay. Thank you. And have you
thought about any kind of maybe some solar lighting to
light it up at night? So maybe deter. Certain individuals.
From damaging it or? Yes. That's definitely something we've considered.
And it depends perhaps with contingency. We'll have enough room
in the budget to develop that this year. Or if
not budget for it in future years. Okay. Thank you.
Yeah. I like the, the, the B location. It sets
up well for this, but also I guess in the
future with the historical society considering having little monuments or,
um, updates of the history of LA Lake. You could
be putting on some of the silhouettes from Linda Finn
in and around the park. Like as an expansion down
the road. So there's lots of room there. When you
do your locates, check everywhere. And then, uh, but yeah,
we can start with this. I think it's good. Let's
have a vote all in favor. Not carried. Thank you.
Uh, there's no notice of motion. General announcements. Earlier this
month, we wished local athlete Tyreen Assir. Well, as she
headed off to Resent Elliot Lake and Ontario at the
special Olympics, Canada summer games in medicine, hide Alberta. And
Tyrena returned with some brand new hardware. She had an
amazing performance claiming gold in the four by 400 metre
relay. Um, she claimed bronze in both the 400 metre
and many Javelin events. And also an impressive fourth place
finish in the running long jump. So please join us
in celebrating such extraordinary hard work and dedication. Tyrena, you
competed and represented Ontario and Elliot Lake with class and
sportsmanship. And we are all proud to help you celebrate
your accomplishment. Congratulations. And Councillor Man. Thank you, Risher. Um,
just to advise, um, I was able to attend or
on behalf of ADSAP last week at the, uh, the
annual AMO conference. I was able to attend a couple
of municipal delegations with Councillor Bowe. And I just want
to acknowledge Mr. Antunes for the work he did on
the four delegations we had with ministry stuff. Thank you.
Thank you. Whether or. Announcements. Okay. There's no addendum. Introduction
and consideration bylaws. 17. 1 bylaw 26. Or dash 52.
Being a bylaw to authorize an extension agreement with beamish
construction for the landfill site operations for the period of
July 1st, 2026 to December 31st, 2026 may have a
motion, a bylaw - 26 - 52 be passed. A
mover. Councillor fave, second did councillor sidal, all in favor.
That's carried. And 17. 2 by - law - 26
- 53 being a by - law to authorize entering
into an agreement with SmartTEC installations limited for card access
controls, supply and installation. We have a motion that Bylaw
26 - 53 be passed. Mover. Council LeFab, seconded councillor
Flint off, all in favor. That's carried. Close session. There's
one item for closed session this evening. Um, memo from
the Manager of Economic Development regarding letter of intent to
purchase land on Oakland Boulevard July 2026. As this matter
deals with a proposed or pending disposition of land by
the municipality or local board may be discussed in closed
session as per provisions under section 239 2C of the
Municipal Act 2001. We have a motion, a council proceed
into closed session as per the provisions under Section 239,
the municipal act at the hour of 854 PM. Mover.
Councillors, uh, Lefebvre, seconded councillor Bo, all in favor. That's
good.
Okay, I have a motion of the council returned to
open session at the hour of 913 PM. Movert. Councillor
five, second did councillor Bowe, all in favor. It's carried.
Confirmatory bylaw, I have a motion that Bylaw 26 -
54 be passed. Mover. Councillor Marsette, second did Councillor Man,
all in favor. That's carried. Adjournment, we have a motion
that the meeting adjourned at the hour of 913 PM.
Movert. Councillor Marsette, seconded councillor flintoff, all in favor. That's
carried. Thank you very much.