[1:16] Good evening welcome to the regular meeting of the Council
[1:19] of the Corporation of the City of Elliot Lake Monday,
[1:22] August 24th 2026 at 7 p. m. Call to Order.
[1:28] Roll call, all members are present. We would like to
[1:31] begin by acknowledging that the land on which we are
[1:33] gathered is in the traditional territories of the Anishinaab egg
[1:37] of the Robinson here on Treaty, specifically the Serpent River,
[1:42] Mississauga, and Sagamac First Nations. We save me Gwitsch to
[1:47] thank Indigenous Peoples for taking care of this land from
[1:50] time immemorial. We are all called to treat the sacred
[1:53] land, its plants, animals, stories, and its peoples with honour
[1:59] and respect. Approval of the agenda may have a motion
[2:04] that the agenda be approved as presented. Mover. Councillor Saito,
[2:10] second did councillor bull. All in favor. That's carried. Are
[2:17] there any declarations of pecuniary interest. Councillor Bolt. Thank you,
[2:23] your worship. I'd like to declare an indirect pecuniary interest
[2:27] with regards to it in 11. 1, 11. 3, and
[2:32] 17. 1 as my daughter works for that corporation. Okay,
[2:40] thank you. Are there any other conflicts. Councillor Man. Thank
[2:45] you, worship. I'd like to declare under unfinished business, 13
[2:48] - 1 reported from the Museum Coordinator regarding the letter
[2:53] for the Monument installation indirect pecuniary interest as my employer
[2:59] is supporting the installation financially. Okay, thank you. And are
[3:09] there any further declarations. Going once. Twice. Adoption of the
[3:15] minutes from previous meeting. May of a motion that the
[3:18] following minutes be adopted July 27, 2026 regular meeting. A
[3:24] mover. Councillor Morset, seconded councillor Flintoff. Are there any questions
[3:30] or comments. Okay, all in favor. That's carried. Public input
[3:39] session this evening, Mr. Mike Thomas would like to speak
[3:43] to items 8. 1, 8. 2 and 11. 4. Welcome
[3:52] Mr. Thomas. Thank you, Mr. Mayor, members of council and
[3:59] members of staff. I'll go a little bit out of
[4:04] order. If that's alright. Now start with 8. 2 years
[4:09] ago, notification on council agenda that BHP had applied for
[4:17] federal and provincial licences in the industrial waste management facility.
[4:21] And I don't recall that information coming back to council.
[4:25] In terms of how that ended up. And since they're
[4:29] here tonight, I'd like to take the opportunity to ask
[4:32] if they wouldn't mind sharing with us whether that covered
[4:35] the entirety of their property and how many hectors or
[4:38] acres that covers. And whether it is just the buildings
[4:42] and facilities or whether it includes all the tailing ponds
[4:44] as well. Thank you. Regardless to item 8. 1 and
[4:53] 11. 4. I was at the meeting where 11. 4
[4:58] was discussed. And it's interesting that. Even though it's for
[5:04] Parsons part, and I understand we did get some funding
[5:07] for that. The issue of the retaining wall, I felt
[5:12] it should really be combined with what we're hearing about
[5:16] the Rogers Arena night. And since Mr. Perry is here.
[5:20] And you'll probably want to hear about them both. That
[5:22] might be a good idea. Because the retaining wall is
[5:27] also germane to the south end of the arena. For
[5:32] the stability of the soil and maybe of course the
[5:34] back of the building. So I think those two issues
[5:37] kind of go hand in hand. And then I'd be
[5:41] remiss if I didn't bring up what I've discussed before
[5:44] council several times. Is that we've heard that. We've got
[5:50] the funding to satisfy the totality of the invoices that
[5:55] we've received. But I haven't seen anything come before the
[6:01] council or the community is to what happened to the
[6:04] billings from the first contractor. And I don't want to
[6:07] say his name. And I always get the letters wrong.
[6:10] But I think it's ARD and WRD. That we had
[6:13] the issues with. So it might be helpful. That if
[6:19] we had the opportunity to have a review of those
[6:22] invoices and make sure that there's no duplicates or overbuilding,
[6:28] if there was a way, if we haven't paid all
[6:30] of the first vendors invoices, that we could put a
[6:33] moratorium on payment for 90 days until such time. Is
[6:38] the director of finance and treasure could bring a report
[6:40] back before this council or the next administration so that
[6:44] we might look at cost recovery for that. And that
[6:47] is the totality of my input. And I thank you
[6:49] for your time. Okay, thank you Mr. Thomas.
[7:00] Okay. Eight presentations. The first presentation is the Rogers Arena
[7:05] Project Update. Chris Perry from Perry and Perry Architects. Welcome
[7:13] back, Mr. Perry. Is that okay?
[7:23] Thank you. Um, well I have some good news. Uh,
[7:28] I was on the site today. And all goes well
[7:34] starting Wednesday. We'll have blades on the ice. September 1st.
[7:41] It's going to be tight. Uh, I had hoped for
[7:44] a little bit more of a time contingency. Um, but
[7:47] I'll share with you where we're at with the project
[7:50] and how we're going to get to the finish line.
[7:52] And the, uh, the game winning goal. The progress to
[7:57] date that was encouraging the rink boards are 99 percent
[8:02] installed. They are expected to be installed tonight tomorrow morning
[8:06] at the latest. That includes the rink boards, the glass
[8:09] and all the netting. The bleachers are going to say
[8:15] 95 percent, possibly the, uh, ice making process, uh, is
[8:23] satisfactory for them to start the ice making as of
[8:27] Wednesday morning. This month. Or of this week. Of this
[8:31] month. We do have a media platform that's going to
[8:36] be installed while the ice making process is going to
[8:40] be, uh, happening over the next week. The dehumidification units.
[8:45] We have both of them operational. There was a concern
[8:47] that we only have one in time, but we've got
[8:49] both of them in time. The mechanical trades work the
[8:53] weekend to make sure that we can get maximize those
[8:56] units. We want to minimize the humidity in the facility
[8:59] while we do the ice making. Uh, we did test
[9:03] the ice making plant. We did that on for one
[9:06] full day. Uh, just to make sure this was done
[9:08] a week ago because I was hoping to do it
[9:10] last week. You could feel the rink or the facility
[9:16] already cooled down. Uh, within that, uh, 12 hour period.
[9:20] So it's a testament to the building envelope and the
[9:24] new insulation and the air tightness that we have in
[9:28] the arena. All the exterior doors, uh, are installed, including
[9:32] the overhead door for the Zamboni room. The actual Zamboni
[9:36] room door to its, uh, fire separated. Garage is coming
[9:41] in tomorrow. And about as well by
[9:51] tomorrow morning. That will allow us, uh, for a day
[9:56] of final cleaning of the arena proper to make sure
[9:59] that there's minimal dirt and that we have, um, minimal
[10:04] personnel within the arena so that we can maximize the
[10:07] ice making process. I've been advised that the ice could
[10:11] take as quick as seven days. Which will bring us
[10:14] to the first. I'm recommending that, uh, we wait till
[10:19] after Labour Day weekend, uh, which would be, I believe,
[10:22] the eighth Tuesday, at which time that I'd feel more
[10:26] comfortable that any public use could be happening at that
[10:30] time. Keep in mind that that public use would be
[10:32] limited to the arena proper and the change rooms. The
[10:36] lobby is still under construction. And it is anticipated for
[10:38] it to be done prior to the September 25th Vikings
[10:43] Homopenine game. Um, so that work is proceeding. We've been
[10:50] focusing on the arena. The Vikings and the change rooms
[10:52] to get those occupiable for the first week of September.
[10:56] The Vikings room, uh, rubber florin is 95 percent installed
[11:01] HVAC system is being finished as we speak. And their
[11:04] locker stalls are coming in this week for installation. Um,
[11:07] the rest of it is more cosmetic and is scheduled
[11:10] to be ready for a week of September. Uh, as
[11:14] I mentioned, the lobby, uh, we're waiting for the aluminum
[11:18] entrance systems. Uh, the ones that create the vestibule as
[11:21] well as the barrier between the lobby and the arena
[11:24] proper. Those were ordered four months ago. And they're coming
[11:29] in this week. I have been told from the contractor.
[11:34] And once those are installed, then the tarps and the,
[11:37] and the barricades of the front lobby will be open.
[11:40] And you could probably drive by and see that rink
[11:43] from the outside. Um, I'm quite excited for that, uh,
[11:47] that moment. The, um, in addition to the, uh, lobby,
[11:53] we have been proceeding on the, uh, the entrance lobby
[11:57] canopy that goes from the outside into the lobby and
[12:00] then back out into the arena. Um, that is all
[12:03] framed. All the lights are installed. We're just waiting for
[12:06] the, uh, the red siding material to put on, uh,
[12:09] to finish it. And that's expected by the end of
[12:11] this week as well. Installations should take about a week.
[12:16] Painting's done, fluorines and all the change rooms are done.
[12:19] Uh, we're just basically at the finishing stages at all
[12:23] aspects. Uh, I'm not at a comfort level with that
[12:25] lobby to provide public use until prior to the, uh,
[12:31] September 25th date. The other big work that you're probably
[12:36] seeing right now is the exterior site work. Um, there's
[12:41] a complete new front entrance retaining wall access happening. We
[12:49] have worked with in detail for accessibility with respect to
[12:55] accessing the arena from that side of the building. We
[12:59] have two actual areas to access it. Um, I know
[13:04] there was some, some discussion about the self baseball field
[13:09] retaining wall. I'm not involved with that. That's telecam engineering,
[13:14] but I had shared with, uh, carry, um, director of
[13:18] Recreation. Recreation and culture. Um, that we can add some
[13:23] input on the accessibility aspects of that, um, we, we've
[13:28] got quite a good rapport with the community and the
[13:32] accessible team to make sure that that's, uh, that's being
[13:35] maintained and consistent with the arena project. We actually used
[13:39] the spec the same retaining wall stone on the front
[13:44] was spectacked in the back. So there is again, uh,
[13:47] I see it as a connected overall image or vision.
[13:56] As I had mentioned, uh, well, with the exterior work,
[14:01] uh, there's lots of work to do on the parking
[14:03] lot side. We're getting there. It will be done and
[14:06] ready prior to the 25th. I can't give you exact
[14:09] dates right now because we're focusing on that ice plant
[14:13] and the front, uh, you notice there's a big hole
[14:16] there as well. And we're updating some of the water
[14:19] lines at the cities right away and getting the proper
[14:23] curb stops and vowels in place. To make sure it's
[14:28] current and up to code. For a current and up
[14:30] to code new building. Um, we did have some challenges.
[14:36] We had some HydraON challenges. But turned into opportunities. It
[14:40] allowed us to do some other activities. We were expecting
[14:43] to have Hydro One in place, the end of July.
[14:46] It did not happen until I believe after you had
[14:49] a power schedule power outage. Where they came in and
[14:54] did that work as well. August 9th, I was a
[14:56] Sunday. We immediately got our, uh, systems connected with the
[15:03] new power. We needed that power to get the dehumification
[15:06] units. Operational. And it's not just plug and play. Once
[15:10] you're plugged them in, there's controls and wiring and systems
[15:13] that have to be coronated and set up to get
[15:15] those mechanical systems operational. And that's where we are, um,
[15:20] today. Uh, in terms of budget, there has been no,
[15:25] uh, extraneous or, uh, items that have, uh, incurred any
[15:31] additional costs. We seem to be within our original mandated
[15:36] budget that you gave me, uh, don't foresee any at
[15:39] this time any unforeseens that are going to, uh, uh,
[15:43] take us beyond that. Um, we're at the finishing line.
[15:47] We're in the third period. Minute to go. And, uh,
[15:51] I can't wait to take that final shot. So that's
[15:55] my report for today. Okay. Thank you very much. Um,
[16:00] lots of exciting news in that report. Do we have
[16:03] any questions. Councillor Marset. True, you, your worship. With all
[16:08] the work that's being done to the building with new
[16:11] insulation and all of that. Is there going to be
[16:14] a possible savings to the city with the operational cost?
[16:19] Do you think with the electricity and all that stuff.
[16:22] In my opinion, yes. What that would be, I can't
[16:26] answer. I don't know what your operational costs were before
[16:29] to compare it to what they would be. But you
[16:31] have, it's basically a, um, continuous installation wrap that we
[16:36] put around the building. So it's, uh, very efficient way
[16:41] of an economic way to insulate the billing and to
[16:47] maximize your opportunity with your mechanical systems to work the
[16:50] best they can. Okay. Another question. With the amount of
[16:58] rain that we got recently to the building. Can you
[17:01] share that with the public. That there is no leaks
[17:06] happening inside the building at all? Correct. Uh, basically the
[17:11] roofing that's on that building is the same as the
[17:13] sky dome. And it's one of the best roofing materials.
[17:20] It's continuous. It's welded seams. It's adhered in a very
[17:23] unique way to make sure that any uplift or any
[17:26] movement from wind uplift is minimized. Um, so we didn't
[17:30] want to skimp on the roofing material, uh, after you
[17:34] invested a lot of some money in the structural component.
[17:37] So I've always said that where you want to put
[17:39] your money is in the roof because it's protecting millions
[17:42] and millions of dollars beneath it. So we're happy to
[17:45] say that, uh, survived that wind or the wind in
[17:49] the rain. Okay. Uh, councillor man. Thank you, worship through
[17:56] to Mr. Perry. Having toured the facility this afternoon, I
[18:01] think the work that's been done since our last tour,
[18:03] which is about a month ago, um, there's been a
[18:08] significant amount of work done. So thank you to those
[18:10] that were on site. Um, it was posed during public
[18:14] question period. So I will ask you now just to
[18:17] clarify the relationship between the retaining wall on the ball
[18:20] field site and the structure of the arena. Is there
[18:23] a relationship. Between that retaining wall? Well, again, I'm not
[18:26] the, uh, designer engineer of that system or what, but
[18:30] in general, uh, you want to frost protect your footings.
[18:35] And it's typically done by cover, whether it's done by
[18:37] earth cover and or installation. Um, to substitute any loss
[18:43] of cover. Um, I took a quick look at the
[18:47] drawings. I'd have to defer to telec engineering to for
[18:50] any contracted. But in my opinion, it appears that they're
[18:55] maintaining that cover. Uh, against the building. And, uh, then
[19:01] my mind that, that's compromising the structure or affecting, but
[19:06] again, I'd have to. No, absolutely. Thank you. Councillor Flintoff.
[19:12] Yeah. Thank your worship. Just a comment and one question.
[19:17] Yeah. I also went on the tour and it was
[19:19] very impressive. I was talking to one of your head
[19:21] form. And he said there was 55 trades been in
[19:25] there working. And they were just inside outside lobby everywhere.
[19:30] And we're touring around. And I said, so what's your
[19:32] opinion? And he said to me, this is probably one
[19:34] of the safest buildings he's ever been a part of
[19:37] the way to cement the wood, the beams, the micro
[19:41] everything. So it's, it's looking really, really exciting. My one
[19:46] question is once I know you're concentrating on the rink
[19:51] and everything, will you be able to keep all amount
[19:53] of that staffing on so we can get going like
[19:56] little bit because the lobby looks like it still has
[19:58] a little bit of a project in front of it.
[20:01] Right. As mentioned, the lobby appears to be needing a
[20:06] lot of work, but all of the mechanical electrical infrastructure
[20:10] is in place sprinkler systems are all in place and
[20:14] certified, uh, it's more cosmetic. Um, it's the fluorine. It's
[20:18] the ceiling work. Um, uh, the canteen, uh, the hood
[20:23] does not schedule to arrive until mid - September. Um,
[20:27] that's going to involve some roofing work, but we've already
[20:30] put in the roof curbs for that. We order that
[20:33] in advance. And that's, so that's all it's all kind
[20:36] of ready. It just needs the time and attention. And
[20:39] so we have not been put in the time and
[20:42] attention on it basically to get in that arena ready.
[20:46] Okay. Thank you. Great work. Councillor Lefe. Thank you. Russia
[20:54] through you to Mr. Perry. Just a question we receive
[20:57] from the public. I know I asked you and was
[20:59] satisfied with the question, but I'll ask it again for
[21:01] the members of the public. Have we tested the ZM
[21:04] boning machine? Are we sure that it works. Well, we,
[21:08] we have, uh, weekly meetings with the project team, inclusive,
[21:12] uh, is the city, obviously in staff. And we usually
[21:16] brainstorm and troubleshoot all aspects of the project. And even
[21:21] one's non - related to the construction. And I believe
[21:24] it was in June or July where we had red
[21:27] flagged that all of these operational requirements and equipment has
[21:31] to be confirmed to be operational. And I believe at
[21:34] that time, uh, the city had got, I can't remember
[21:39] the name of the, uh, the Zamboni service, uh, we
[21:44] asked for it to be off the site. But while
[21:46] it's off the site, have it serviced and make sure
[21:47] it's operational because we are going to be starting ice
[21:50] to the end of August. Thank you, your worship. More
[21:58] of a comment I did to or two today. And
[22:00] I thought what I saw was amazing what you've done
[22:03] with that building reorganised washrooms, the change rooms and everything.
[22:07] I don't know how you got all that space in
[22:09] there to accommodate everything. And the bleachers look great. They're
[22:12] going to have the seating. The lighting looks good. It's
[22:16] a totally new building. So those that, uh, thought this
[22:20] might be a waste of money. I think you're going
[22:22] to be pleasantly surprised when you see it. And so
[22:24] thank the crew and thank you so. Thank you. Councillor.
[22:32] You're good? Okay. Feel her going to all have big
[22:36] hugs soon. No, that's very exciting news. It's been a
[22:40] long trial to get here. Um, we had thought that
[22:45] we had hit this mark a few times along the
[22:48] way. But truly going through that arena, I think everybody
[22:52] will be happy. Of course it's baby steps going in.
[23:00] I would ask if you notice things to just notify
[23:05] the city and maybe give a suggestion to help out
[23:10] if there is something deficient. Got to work together and
[23:14] make it really good. From what I've seen is, um,
[23:19] a tremendous amount of, uh, just progress. Especially this whole
[23:25] summer. And again, I'd like to go councillor bowl. Thank
[23:29] all the workers that are in there. They worked really
[23:31] hard. People have noticed. I do have a few questions.
[23:38] Um, just concerning occupancy. Uh, where are we with that?
[23:44] So part of our weekly meetings, uh, what we call
[23:48] in project closeout. Phase or mode. Um, so working with,
[23:53] uh, Chief Billing official and staff and the fire department,
[23:57] uh, frequent site visits to make sure that we've got
[24:00] everything in line with what's required of them, uh, in
[24:04] addition to building code states what we need to have
[24:05] in place and operational. Um, and we have a checklist
[24:09] of that. It's ongoing, uh, certifications and certificates and all
[24:14] of that. Are to be in place. And we're expecting
[24:16] to get, uh, for the occupied spaces that cleared and
[24:20] checked off, uh, prior to the eighth. Okay. Um, this
[24:27] might be a question from Ms. Kluck. Is there preparation
[24:31] for staff training? And or do we have still experienced
[24:35] employees of the arena that are familiar with the plant.
[24:40] And, you know, humidifying systems. That kind of stuff? Or
[24:44] is there plan training to occur. Thank you, Thrill. So,
[24:50] uh, we have one returning employee and the ongoing training
[24:54] throughout the summer and in past years as well, just
[24:58] in certifications. And I think they're as ready as they
[25:02] can be. It's going to be some of its new
[25:05] and a learning curve. But, um, everyone is ready and
[25:09] looking forward to it. And there's other employees that have
[25:13] helped in the past too in other departments that I'm
[25:16] sure they'll lean on, if needed for expertise. But, um,
[25:20] our main lead arena operator is ready and trained. And
[25:25] I think a few different certifications this summer. All right.
[25:28] Thank you. And then the final thing. So we're opening
[25:31] the I September 8th, but the lobby is not open
[25:34] till the 25th. What is the access to get to
[25:39] the change rooms? And is that going to be open.
[25:43] Yeah. So the focus was obviously knee change room if
[25:45] you want to be using the ice. So, uh, we
[25:47] have a clear delineation between the lobby and the change
[25:50] rooms. So it's quite an easy, uh, separation. Um, and
[25:56] again, we still need to work with the chief billion
[25:59] official and the fire department to make sure that those
[26:02] areas that are occupiable are meeting the code and that
[26:06] we have the proper sign - offs for that, uh,
[26:08] that section. Uh, today the red flags that are going
[26:11] to inhibit that from happening. Okay. Any other questions.
[26:21] No, let's have a lot of questions this time. We're
[26:25] getting so close. I'm trying to give you the puck
[26:28] and pasta so you can score. Let's go into the
[26:31] third period. We're going to make the first puck market.
[26:33] We don't want any overtime. Yeah. So that's great. The
[26:37] next, um, I guess few steps you'll be back and
[26:41] forth here quite a bit. Are we going to get
[26:43] another update or are we going to wait a month.
[26:46] Uh, well probably another update before 25th. Yeah. Yeah. Okay.
[26:53] And I'm serious. I'm hoping to have my skates. Bring
[26:58] your elbow packs. Elmo is up. Okay. Thank you very
[27:04] much, Chris. Appreciate it.
[27:15] Okay. Our second presentation is from BHP Elliott Lake. Quirk
[27:21] TMA DAMS G1 and G2 raise project update. This evening's
[27:29] presenters, uh, Maxime Morin. I'm assuming Darren Willems, Brittany Shirley
[27:35] and Stacy Hannam. On virtual support.
[27:53] The sharing of the screen, I guess. Is that what
[27:55] you have to do? I have to. People on Zoom.
[28:00] We're going to share the screen for your presentation. Oh,
[28:02] okay. Britt. Your, this year able. To share the presentation.
[28:11] Yeah. I'll go ahead and do that. Maxime is your
[28:21] green light on still. There we go.
[28:32] Is that okay for folks in the room there. See
[28:38] the BHP Elliot Lake slide? Yes. Okay. Perfect.
[28:53] Do you want to kick it off Maxim? Yeah. I'll
[28:55] kick this off. Uh, thanks everyone for attending. Do you
[28:58] want to maximize that maybe? Just maximize it. If you
[29:02] can. Full screen. Let's see if I'm capable to maximize
[29:07] that.
[29:28] Or the top right square. I don't know. Is that
[29:33] where it is on this one? I have no idea.
[29:35] Apologies. My computer did an update of this software. Quite
[29:41] literally today. Um. Looking here. I'm
[29:51] feeling if I go a hundred percent, it's going to
[29:53] be very unappealing. Well, that's a little better. Okay. That's
[29:59] a little better. I apologise. Sorry. Get going. Our agenda
[30:05] today is to discuss about the quirk TMA DAMS G1
[30:09] and G2 raise project update. And I'll go in the
[30:14] next slide to our agenda. We'll go through a land
[30:16] acknowledgement. Just level high level review of our legacy assets
[30:22] values and purpose. The history of the CURC facility. The
[30:26] project update and to go for adoption as well as
[30:28] the path to completion. Yeah. Just a disclaimer about this
[30:37] presentation. And all the forward looking statements that it includes.
[30:41] Um, so just make sure that, uh, nothing in this
[30:44] presentation should be construed as or ran or either an
[30:49] offer to sell or to solicitate and offer to buy
[30:53] or sell BHP securities at any jurisdiction. It'd be treated
[30:56] Hyrule White upon as per recommendation or advice by BHP.
[31:01] It's a standard. Disclaimer that we have on all representations.
[31:06] Um, for land acknowledgement, uh, we'd like to begin by
[31:10] our meeting by acknowledging that BHP operates around the world.
[31:13] On land and has been inhabited by indigenous people for
[31:17] thousands of years. We honour this place and honour their
[31:23] contributions. We acknowledge that the land where Elite Lake asset
[31:27] is, is in a traditional territory of a shinabi people
[31:31] and his signatories of the Robertson here on treaty. And
[31:34] we pay our respects to the First Nations ancestors. And
[31:37] we will also be engaged with them in the upcoming
[31:40] weeks. Um, so who is BHP? We are a global
[31:44] resource mining company. Aiming to bring people and resources together
[31:49] to build a better world. Real album is a subsidiary
[31:52] company of EHP. And we have in Elliot Lake, eight
[31:58] decommission uranium mines. That operate, that were closed between 1990
[32:02] and 2000. And all the sites in this area are
[32:06] currently in long - term care and maintenance. Of the
[32:10] mining cycle and activities are both licensed federally and provincially.
[32:16] The values that we have for a company remain the
[32:19] same as last time that we do that we had,
[32:21] uh, presentation in March. Do what's right, seek better ways
[32:25] and make a difference. Uh, the project that we're going
[32:28] to be talking about today is fits right in within
[32:31] our values and our purposes. Um, making sure that we're
[32:35] doing what's right for our assets that we have. And
[32:39] our purpose is to bring people and resources together to
[32:41] build a better world. And just locally, our purpose is
[32:45] to protect today and improving tomorrow. Uh, just on the
[32:50] legacy assets, overview of North America, there's a, the, our
[32:54] team manages or regional team manages around 23 sites. That
[32:59] are within various stages of the mining cycle. And your
[33:02] primary acquired through mergers and acquisitions, including illegally. Current site
[33:08] activities include tailings management, risk mitigation, technical studies, closure and
[33:13] road mediation projects. As well as general Karen maintenance. Now
[33:22] just another introduction for those who don't know the facility
[33:26] of quirk, which is just 13 kilometers north of Elyt
[33:28] Lake. Currently there is a remediation project that we don
[33:34] as the main dam buttress project. It's continually ongoing. This
[33:38] is a separate engagement. Related to the G1 and G2
[33:42] raises. Uh, but the facility itself, uh, operated in the
[33:46] 50s, mid 50s and again, from the late 60s to
[33:50] 1990 and operated between 2700 and 6400 tons per day,
[33:55] uh, underground with the conventional acid leech milling. The facility
[34:01] itself contains 42 million tons of neutralized tailings and formulang
[34:05] tons of waste rock. And in 1990s, the tailings were
[34:10] flooded by contain eight perimeter dams that you could see
[34:13] around the facility. The quirk TMA has been partitioned into
[34:18] five flooded cells. With four internal dikes with a two
[34:22] to four metre water level drop between cells and overall
[34:26] between say the upstream and downstream end. There's a 14
[34:29] metre difference in elevation from one dam to the other.
[34:33] Um, so tailings are maintained in a saturated state with
[34:35] a water cover to reduce the environmental impact. So covering
[34:39] the level. Covering the fine particles of the tailings and
[34:42] making sure that they're not getting accedized. Um, all contact
[34:47] water for quirk is being contained through our water treatment
[34:50] plan and at South Right corner of the, of the
[34:55] site, the picture there. Uh, and all contact water is
[34:58] conveyed through that treatment plan. It passes through settling ponds
[35:02] that are monitored for compliance and released offsite to the
[35:05] Serpent River. Darren, if you want to talk about the.
[35:14] I'll talk about, uh, the issues that we have with
[35:16] the internal dykes, the main reason we're here. So we've
[35:20] got the internal diches and we've got the perimeter dikes
[35:24] that he showed you in the previous slide. Now the
[35:26] internal Dykes themselves are founded on tailings. Um, tailings are
[35:31] not necessarily a great foundation material. Um, but back in
[35:37] the day when they were built, they were built to
[35:39] the technology, the engineering of the day, built in good
[35:43] faith, um, built around. Industry requirements that required, you know,
[35:48] minimum, um, seismic events to design two things like that.
[35:52] Well, a lot of that has changed. Um, over the
[35:54] last couple of decades, there have been a lot of
[35:57] damn failures in various parts of the world. And with
[36:01] that, it's come a lot of change in the industry,
[36:05] in the, um, uh, industry requirements around DAM. So what
[36:09] used to be acceptable, where we designed these facilities for
[36:13] one in a thousand year seismic events, which, you know,
[36:15] we all know this isn't really a seismic area, but
[36:18] you still have to design for a one in a
[36:20] thousand year event. Since then, that criteria has changed to
[36:24] one in 10, 000 years. So, you know, we've got
[36:26] facilities that have been built. That have been standing for
[36:31] 30 years. But now they don't meet the new requirements.
[36:35] So we're having to go and make some changes. Um,
[36:40] we have perimeter DAMs around the facility. That are built
[36:45] on solid foundation. So they're all built really well. The
[36:50] main dam was the one exception. And that's the one
[36:51] that we are building a buttress around, uh, now that
[36:55] we talked about with you guys last year, the year
[36:58] before. But the issue we have because the internal dychs
[37:01] are founded on poor foundation material and are susceptible to
[37:04] earthquakes. There's a potential that we could have a cascading
[37:09] failure event. Where the upper cells fail. And each dyke
[37:14] continuously fails. And the risk is that we will have
[37:18] an overtopping event of G1 and G2 that he showed
[37:21] you at the bottom of that. Image. And so what
[37:24] we're doing is we're going to build up G1 and
[37:26] G2 so they contain that event. And that prevents downstream
[37:31] of risk to people on the highway to people in
[37:34] the community. People at Quirk Lake and so on. But
[37:41] I think important to highlight is that there is no
[37:43] performance issues with the internal dikes. To date. It's all
[37:49] kind of precautionary works that we're doing. Yeah, it's all
[37:52] really work that's directed around bringing everything up to code.
[37:56] That's probably the best way to put it. And BHP's
[38:02] got a pretty low tolerance for. Any potential for events
[38:07] to happen. Uh, even though we don't expect anything to
[38:10] happen here, uh, we. Want to make sure we do
[38:14] everything to make sure we meet current guidelines. And codes.
[38:19] So that's, that's the driver behind this work. Brittany, if
[38:24] you want to continue with the next slide. Prefer cool
[38:28] for it off. For sure. Um, and just to double
[38:31] check, uh, everyone in the room can hear me. Yes.
[38:35] Okay. Perfect. Thank you so much. Um, and so right
[38:39] now, um, like Darren mentioned, we've identified, um, that issue
[38:45] and we're working through, um, how we're going to address
[38:48] it. And like he said, um, we're going to focus
[38:51] on rather than stabilizing the internal dichs, which has some
[38:56] challenges in themselves. We're going to focus on raising the
[39:00] perimeter dams around the facility. So in the low likelihood
[39:04] of a failure, um, the downstream impact to people is
[39:12] eliminated there. And so in order to do that, the
[39:16] sort of four scope elements we need to look at.
[39:19] And those scope elements are to raise DAM G1. Raise
[39:26] DAM G2. Construct an emergency spillway. And construct a way
[39:32] to convey water through the treatment plant. So with those
[39:38] four options, we had brought in a multi stakeholder decision
[39:42] group. It included, um, operations experts from Maxim's team. It
[39:47] included folks like Darren from a technical point of view.
[39:51] It included our construction team, our environmental. Those sorts of
[40:00] things. And we went through in the end the conceptual
[40:06] figure you see here is where. We landed on sort
[40:11] of our go forward option to bring forward into detailed
[40:15] design. The phase that we're currently in. And so the
[40:19] interesting things out of those workshops in terms of the
[40:23] rays of DAM - G1 and D2 is we very
[40:26] much had to consider how Maxim's team accesses the key
[40:30] infrastructure on site. During the construction as well as after.
[40:35] And so a lot of the considerations and optimizations we
[40:38] did around there were ensuring that he could have access
[40:41] to the treatment plant and his folks could have access
[40:44] to the different valves, the different environmental instruments, uh, the
[40:48] different sampling points all through site. Um, so that was,
[40:51] um, the considerations at the conceptual level, um, in terms
[40:55] of the intake, uh, currently today, this final cell that
[41:00] you see here, this final cell, um, has a gravity
[41:03] fed intake and it goes into the treatment plant. That
[41:07] won't work with the rays or the intake as it
[41:09] is today won't work with the race. Um, and we
[41:12] looked at a couple of different options, some more mechanically
[41:15] complicated than others. And we've settled on our preferred intake
[41:20] to also be, um, a gravity feed intake going forward
[41:25] largely for, um, operational ease and minimizing maintenance. And it
[41:30] has been proven to work very well, um, at the
[41:33] corp facility for us. And then the last, um, option
[41:39] or scope element, we considered in the conceptual design is
[41:42] where the emergencies spillway will discharge. And so, um, currently
[41:48] the court facility does have an emergency spillway. But once
[41:53] again, as we raise those perimeter dams, we raise DAMS
[41:57] - G - 1 - G2. We just need to
[41:58] modify the spillway height and capacity to be appropriate for,
[42:03] uh, what the new facility will. Look like. And we've
[42:08] opted to put it in the location you see here
[42:11] because from. An environmental point of view, option of sort
[42:17] of remobilizing water that we've already treated. And this option
[42:22] won't have that sort of residual impact. Um, this is
[42:26] not a final design. Um, this is the scope elements
[42:30] we're working through detail design on. So this is a
[42:33] conceptual sketch of where we're starting in our detailed design
[42:36] process. Um, so what is our path to getting, getting
[42:43] through this, um, eliminating this risk. So we're currently in
[42:48] 2026. And we're looking to, uh, complete the.
[43:00] Pelt design of the raises, the feed intake. And so
[43:04] that includes, um, the regular. Modelling, um. And verifications. We
[43:11] highly at Lake as well as a development of a
[43:14] specification and issued for construction drawings that can feed both
[43:19] the permit applications as well as our tender processes. Um,
[43:26] so we are aiming to have our permit applications in
[43:31] with the provincial as well as the federal regulator in
[43:36] 2027. Um, and then they'll have the opportunity to review
[43:41] the package, um, technically and provide us any feedback clarifications
[43:47] and challenges they might have with that package. Um, and
[43:52] then we would look to, um, tender our material procurement
[43:57] ahead of time. The largest portion of this project is
[44:01] the raising of the two dams. And so that does,
[44:04] um, require a considerable amount of granular material. Um, and
[44:09] so we wish to tender it fairly early in the
[44:12] process, um, so that we can spread the hauling throughout,
[44:18] um, a longer period of time. Once we have our
[44:23] materials secured with a vendor, we'll then look to tender
[44:27] the main construction work packages for the earthworks as well
[44:32] as the, uh, smaller amount of mechanical components for this
[44:36] project. We're anticipating just based on, uh, applications we've done
[44:43] in the past that it'll take about a year to
[44:47] receive our regulatory approvals. So we're anticipating to receive those
[44:52] in 2028. And if we do receive those and are
[44:57] able to meet the conditions of them, we would look
[44:59] to do construction, um, initiating in the spring of 2028,
[45:05] um, taking a pause over the winter and finish the
[45:08] last component, um, in the construction season of 2029. We,
[45:16] one of the reasons we wish to split the construction
[45:19] season over two seasons is to ensure our operations team
[45:24] maintains, uh, safe and reliable access to the treatment plant.
[45:29] So we can continue to manage the environmental, um, treatment
[45:34] during that time. And so the really at the end
[45:41] of the day, the most important question about this, um,
[45:47] this is a fine project. But how do we ensure
[45:51] that wall we are doing it, we are doing it
[45:55] safely for people and the environment. And also leaving it
[46:01] in its state, um, now and in the future. And
[46:04] so the regulators will, um, provide us, I'm going to
[46:10] say like assurance for this process. Um, all of the
[46:14] plans I'm going to go through, um, are either submitted
[46:17] to our federal or provincial regulator for approval. And then
[46:22] they do frequently come to Elliot Lake to verify that
[46:25] we are indeed doing what we say. So the key
[46:29] plans that we have for people and environmental safety for
[46:33] this project are a DAM safety monitoring program. Um, every
[46:38] time you modify or impact a tailings management facility or
[46:43] a DAM, um, there will be performance monitoring established. We'll
[46:48] know more in detail design what the engineer recommends. It'll
[46:51] likely be a combination of instrumentation survey and some visual
[46:57] monitoring as well. We'll look to develop a project specific
[47:02] construction environmental management plan. Um, this project is primarily occurring
[47:08] on, um, disturbed or already disturbed area. And perhaps I
[47:14] should have, um, highlighted in the last figure, but the
[47:18] footprint print of this project is within REO ADM property.
[47:22] That being said, um, there is still an environmental component
[47:26] to manage particularly around, um, ensuring the continued safe treatment
[47:31] of water. We will ensure that the final structure is
[47:37] safe through our QA and QC program with our engineer
[47:43] of record licensed in Ontario. And so that'll ensure that
[47:46] the project, um, that we are delivering, um, last now
[47:53] and well into the future. Um, we will, um, look
[47:58] to implement a radiation protection program as we will be
[48:02] working adjacent to the tailings management facility with the potential
[48:07] of some excavation of the tailings. We'll need to ensure
[48:10] that the people doing that work are safe. Um, and
[48:13] so that'll include things like decontaminating equipment before it leaves
[48:18] sites, um, ensuring workers are receiving, um, doses that are
[48:25] not dangerous. Um, and ensuring we can provide the proper
[48:29] separation between the radiation hazards and the folks working on
[48:33] site. And then lastly, uh, one of BHP's core values
[48:40] is health and safety and the environment. Um, we do
[48:43] have a standard within our legacy assets group, um, and
[48:47] so that'll be used to manage the key, um, occupational
[48:51] health and safety risks we have on that project. Being
[48:59] that, you know, mobile equipment, our excavates there. Um, yeah,
[49:06] Maxim, would you like to close for us. Just thank
[49:13] you. Uh, one answer. And we're open to any questions
[49:17] or follow - ups. Okay. No, thank you for coming
[49:21] to report to council every year and updating us on
[49:24] all your projects. Are there any questions from councillor Morset?
[49:28] True you, your worship. Does PhP work in the wintertime.
[49:35] And are those, uh, dams monitored during the wintertime. Or
[49:40] all year round. Um, like in terms of. Okay.
[49:50] Um, in terms of this BHP work in the winter,
[49:53] I'll maybe let Maxim colour that statement a little bit
[49:56] more from an operations point of view. For projects, we,
[50:00] um, we sometimes work in the winter, uh, we generally
[50:04] don't do earthworks projects in the winter. It's just challenging
[50:09] in the northern Ontario climate, uh, but we, yeah, so
[50:13] we try to plan around the more. Uh, mild, uh,
[50:17] summer season. And then Maxime, do you want to speak
[50:19] a little bit more to, uh, what your team does
[50:23] in the winter. Yeah. From the operations team, like we,
[50:28] we don't stop all year. We're 365 days a year.
[50:31] Uh, we have some DAM inspections that occur, uh, snow
[50:36] free conditions and some that require at least one inspection
[50:39] during a winter. We have some instrumentation that stays within
[50:43] the DEMS all year long. And, uh, but yeah, it's
[50:48] definitely part of our, uh, long - term care and
[50:50] maintenance plan is to make sure that things are operating
[50:53] and still, uh. In top shape during the winter as
[50:57] well. Any other questions. Councillor flintoff. Uh, thank you. Thank
[51:05] you. Worship through you. I think to Maxine, is there
[51:08] hauling going on there out there right now with material.
[51:13] Yes, hauling going on right now. And so I think
[51:18] it was Maxim who alluded to it, um, during this
[51:23] slide, um, there is this dam that's sort of in
[51:26] this trapezoid shape here called MainDAM. And that's a different
[51:31] project that is currently under construction. Um, that project is
[51:37] to make a buttress. Because like Darren had said, uh,
[51:41] the perimeter dams are founded on bedrock. Um, the exception
[51:46] is main dam, uh, so currently a buttress is being
[51:49] constructed there to improve the stability. So yes, there is
[51:53] hauling, but it is associated with a different project. So
[51:58] just to follow up, so the main DAM project is
[52:01] one that you presented to us a couple of years
[52:03] ago. That one's in the works. And this is going
[52:06] to be a whole new project. Starting up. Okay. Thank
[52:12] you. Yes. That's correct. Any other questions councillor CIDL. Uh,
[52:19] thank you, you worship. Um, with your internal dykes now
[52:22] with you raising DAM G2 and G1. Is there any
[52:28] evidence of the internal DICE. Giving away it all where
[52:33] we're going to be worried about the height of the
[52:35] dam's G1 and G2? I can take care of that,
[52:40] uh, question. Um. Yeah, so with, with the rays of
[52:44] G1, G2, really nothing will change inside the facility. Um,
[52:48] one thing we're doing right now, just to help construction
[52:52] is we're reducing the amount of water that we flow
[52:55] through the facility. So we, we add water to the
[52:58] facility at gravel pit lake at the top end and
[53:00] it flows through. And we're, we've cut back on that.
[53:04] Because we don't want to have to treat as much
[53:05] water because we've had to make some adjustments to our
[53:08] discharge line and things like that. So we've got a
[53:10] lot less load on our internal lakes right now because
[53:13] the water levels are down. So, uh, if anything, the
[53:16] situation's improved because of, because of that reducing. Okay. Thank
[53:22] you. Any other questions. Um, so the most dangerous part
[53:30] of this part, it sounds like you're going to be
[53:33] digging up tailings. Um, have, have you been through that
[53:37] sort of process at other spots before? Or is Elliot
[53:40] Lake unique in that. Yeah. We're not really digging up
[53:43] any. Tailing. So the tailings will all stay. Where they
[53:45] are. Um. We're just building up. G1 and G. And.
[53:50] Proving MaineDai. To contain everything. If it were to fail.
[53:55] Okay. Yeah. And then in terms of just tailings, um,
[54:02] it's just something like in terms of the plans and
[54:05] the that we're going to develop to safely execute this
[54:08] project just due to the locations of DAMS - G1
[54:11] and G2. Um, there is, we just need to plan.
[54:16] We need to plan for, um, the incidental contact of
[54:20] the tailings to ensure that we have plans in place
[54:23] if we do. And that's something that we have, um,
[54:28] good baseline plans established and can retain the appropriate radiation
[54:33] scientists, um, to plan specifically for what we could encounter
[54:37] in those areas. Okay. Um, I'm not sure if you
[54:41] heard public input earlier. Um, concerning your permits and applications.
[54:49] It sounds like it's pretty laid out for this project.
[54:51] And I'm pretty sure it was late over the last
[54:52] one. Could you perhaps update that or did you hear
[54:56] about you heard it? Okay. Perfect first. One. So happened
[55:02] to come out. Thank you. Um, yeah, so I believe
[55:05] the question was related to our waste facility operating license
[55:08] that is currently being modernized. So an application was submitted
[55:13] around two years ago. So our waste facility operating license
[55:17] is actually under a previous act and legislation. So it
[55:21] does take quite a while to modernize it to today's
[55:23] legislative standards. So that is in the process. We've gone
[55:27] through most of the technical reviews. It's just understanding how
[55:30] we license going forward. And so that is still under
[55:33] discussion with CNSC at the moment. And there was also
[55:36] a question related to how many hectares. Are involved. And
[55:41] I don't have that number off the top of my
[55:43] head. So I would have to get back to you,
[55:46] but it does involve the tailings facilities as well as
[55:49] all of our treatment infrastructure. So all of the bounds
[55:52] of our site. And all the land too. Correct. Yeah.
[55:57] Okay. Well, that's it for my questions. Thank you very
[56:00] much once again for presenting. I expect you'll present the
[56:06] council when you have updated this current plan. Conceptualization stage
[56:11] and then planning stages. But yeah, happy to have you
[56:14] anytime. Thank you. Thank you. Thank you.
[56:40] So the delegations consent agenda. Introduction and consideration of corporate
[56:46] reports. 11. 1 report from the Manager of Environmental Services
[56:51] regarding landfill site operation contract. 2013 - 06. Rate Adjustment
[56:59] proposal. May have a motion that the Report of the
[57:02] Manager Environmental Services regarding the rate adjustment proposal provided by
[57:06] beam is construction for the landfill site operations be received.
[57:11] And the Council approved entering into an extension agreement with
[57:15] beamSconstruction ink for the provision of landfill site operation services
[57:19] commencing July 1st, 2026, and ending December 31st, 2026. And
[57:28] that council approved a rate increase of 10 percent over
[57:31] the current annual rate effect of July 1st, 2026 through
[57:36] December 31st, 2026, and that the appropriate bylaw be passed.
[57:43] We have a mover. Councillor Mann, seconded councillor of faith.
[57:48] Mr. Irving, please. Good evening, your worship. And through you
[57:52] to members of council, the landfill site operations has been
[57:55] provided by BeamESh Construction since August of 2013. The current
[58:00] contract extension expired June 30th, 2026. And this extension will
[58:04] cover the period of July 1st, 2026, and end on
[58:07] December 31st, 2026. The extension will also grant BEMS
[58:11] construction, 356 dollars and 57 cents plus
[58:21] HST monthly or 292, 278 dollars and 84 cents annually.
[58:28] The new monthly price dating back to July 1st, 2026
[58:32] will be 26, 792
[58:35] dollars, 64 cents annually. With the
[58:45] current LAN fill expansion still within the approval stages with
[58:49] a most recently requested baseline water quality assessment report completed
[58:53] by PENSHON Limited and submitted to the Ministry of Environment
[58:56] Conservation and PRX. There's currently a few unknown variables pertaining
[59:00] to the expansion. This is inclusive of desired changes to
[59:04] the operation scope of work, such as how waste is
[59:07] managed within the landfill with development of cells and a
[59:10] specified unloading and sorting area. Staff is recommending the execution
[59:19] of the extension with a 10 percent increase. This will
[59:23] age in AID and bridging the municipality to 2027 while
[59:27] ensuring adequate landfill operational services are provided. During this time,
[59:31] BMISH will prepare or revise proposal and staff will investigate
[59:34] other alternatives such as the competitive process of issuing a
[59:38] request for proposal. The length of the future RFP or
[59:41] contract extension will be determined based on the current stage
[59:45] of the landfill expansion. For example, should it still not
[59:48] be completed. The contract will be for a short period
[59:50] of time to compensate for the required scope of work
[59:53] adjustments. And I'm open to any questions. Okay. Thank you,
[59:59] Mr. Irving. Do I have any questions. Councillor Madden? Thank
[1:00:03] you, worship - through to Mr. Irving. I will support
[1:00:07] the recommendation tonight. Obviously, we're two months into this term
[1:00:10] already. And that's the second part of my question. Will
[1:00:14] you have sufficient time before this now. Term contract elapses
[1:00:21] by the end of this year in order to get
[1:00:24] a longer range plan or at least come back to
[1:00:27] council with alternatives? Thank you. Three of your worship. I
[1:00:32] don't expect the expansion to happen by the end of
[1:00:35] the year. So it might just be continuous short -
[1:00:38] term six - month extension agreements until the expansion actually
[1:00:42] takes place. And then the whole scope of work would
[1:00:45] adjust. That's what. Mean as well. Additional increases in January.
[1:00:56] It could. Thank you. Councillor Flintoff. Thank you, our ship
[1:01:02] - free to Mr. Irving. So just so I can
[1:01:04] understand this. So there's two contracts going on. Like there's
[1:01:08] going to be the contract for the operation of the
[1:01:11] landfill. And then they're working on a separate contract for
[1:01:15] the expansion or will they be combined. Three year worship.
[1:01:20] So the expansion is actually submitted originally in 2017. And
[1:01:26] it was to expand the whole site, essentially double the
[1:01:29] size of the landfill. So the operations is the only
[1:01:33] contract that's actually taking place currently. It's just with the
[1:01:38] expansion taking place, the whole operations out there is going
[1:01:41] to change. There's going to be designated cells out there.
[1:01:44] There's going to be an unloading area. And there's also
[1:01:47] going to be a sorting area. So that will change
[1:01:50] the scope of work within the RFP from 2013. Does
[1:01:56] that answer your question? Yeah. Yeah. So basically, as Councillor
[1:02:00] Man had said this contract's going to go sort of
[1:02:04] along like this, we do the expansion. Then we're going
[1:02:07] to have to look at the whole new thing. You
[1:02:10] are correct. Okay. Thank you. Councillor Faith. Okay, your worship
[1:02:16] through you. So you made a comment that you don't
[1:02:18] expect the expansion until next summer. So would it not
[1:02:21] make more sense to extend this contract to say next
[1:02:24] June so that we could lock in a price. For
[1:02:27] a year rather than just six months? Three year worship.
[1:02:31] B is just one of the to prepare six month
[1:02:33] extension. And then look at a Revised proposal. To touch
[1:02:38] on councillor man's comment. There's probably going to be a
[1:02:42] price increase come January considering there was no price increase
[1:02:45] for three years. Okay. Any other questions. Nope that sounds
[1:02:53] okay to me too. Um, of course you'd like to
[1:02:57] lock in longer. Cheaper rake, but got to play fair.
[1:03:01] So, um, any other comments. Okay. All in favor. That's
[1:03:08] carried. 11. 2 report from Manager of IT.
[1:03:18] Regarding card access controls, supply and installation for municipal facilities.
[1:03:23] We have a motion that council approved entering into an
[1:03:26] agreement with smart tech installations limited. For the supply and
[1:03:32] installation of card access control systems for 23 doors across
[1:03:37] nine municipal facilities in the amount of 49, 639 dollars,
[1:03:45] and that the additional 4, 639 dollars and 54 cents
[1:03:51] required above the 45, 000 previously approved in the 2026
[1:03:55] capital budget. Be funded from the IT operational budget that
[1:04:00] the appropriate bylaw be passed. Um, over. Council man, second
[1:04:06] hit councillor bull. Uh, Mr. Deshaw. Thank you, worship. So
[1:04:12] this report recommends council approve and agreement with smart tech
[1:04:15] installations for CARD access control on 23 doors across nine
[1:04:19] facilities at a cost of 49, 639 dollars plus HSD.
[1:04:25] But right now most city buildings are on mechanical keys.
[1:04:28] There's no record of who enters a building. A lost
[1:04:31] key can't be turned off. And every lost key means
[1:04:34] re - keying. City hall, the fire hall and the
[1:04:37] airport have CARD access today. But on two separate data
[1:04:40] systems. This project replaces all of that with one system.
[1:04:44] Staff carry a single fob that works at the facilities.
[1:04:47] They're authorized for access can be granted or revoked in
[1:04:50] minutes. And every entry is logged. The financial impact, council
[1:04:54] approved 45, 000 dollars in the 2026 capital budget. Staff
[1:04:59] evaluated quotes from four vendors and SmartTech was the lowest
[1:05:02] compliant bid at 49, 639 dollars. The software for this
[1:05:12] runs on our existing servers. There are no subscription or
[1:05:15] licensing fees. And we don't pay the contractor until each
[1:05:18] building is installed, tested and accepted. All sites are scheduled
[1:05:22] to be completed by the end of October of this
[1:05:24] year. The scheduled sites are City Hall. The fire hall,
[1:05:29] Collins Hall, the pool, public works building, the parks building,
[1:05:33] the airport, the water treatment plant and the wastewater treatment
[1:05:36] plant. The Heritage Centre will proceed under a separate agreement
[1:05:40] with its own grant funding. And the arena may proceed
[1:05:43] as a future phase. A rough estimate for the arena
[1:05:47] for six card access doors. Is about 18, 000 dollars.
[1:05:51] Approving the recommendation today will provide modern auditable access control
[1:05:55] across the city's principal facilities under a written agreement with
[1:05:58] smart tech installations limited. And I'm happy to answer any
[1:06:01] questions. Okay. Thank you Mr. Deshaw. Any questions or comments,
[1:06:06] councillor men. Thank you worship through you to Mr. DeJon.
[1:06:10] Thank you very much for your report. I know this
[1:06:12] has been something that's been in the works for a
[1:06:14] while. So if we can minimize keys and increase our
[1:06:18] logging ability to track usage into facilities, especially where we
[1:06:21] have multi - use agreements with other groups and open
[1:06:25] facilities, I think this is great. So happy to support
[1:06:27] it tonight. Okay. Any other questions or comments. Council more
[1:06:33] set through you, your worship. The only question I have
[1:06:36] is what happened if there's power outage. To the city
[1:06:42] or any of those buildings. Can they still access the
[1:06:46] building somehow? Through your worship, the existing access with the
[1:06:50] mechanical keys will still be there. It's just the actual
[1:06:53] entry of the door. That you can use the mechanical
[1:06:56] keys as a backup. And it always allows you to
[1:06:58] exit the building in case of a power outage. So
[1:07:00] the only access is the access in. The access out
[1:07:03] is always open. Hope that answers your question. Mr. KF.
[1:07:12] Generator. Are all. Close to after Billy. No, they're not,
[1:07:17] but the actual swipe door installation have their own backup
[1:07:19] battery panel. I don't know if it sort of brings
[1:07:27] the question if there's keypads to get rid of mechanical
[1:07:30] keys, but then you can still use mechanical keys. Yeah.
[1:07:37] I understand. Are you going to collect all the mechanical
[1:07:40] keys that you can before giving out fobs. I think
[1:07:45] you're a worship. The existing keys that are out there,
[1:07:48] we can't do anything about, but it will prevent us
[1:07:50] from having to give keys to new people to enter
[1:07:52] those buildings. Or change the logs. Yes, correct. Okay. Any
[1:08:01] other. Sorry just for context. Um, we have had a
[1:08:05] locksmith in and we are looking at Rekine All Building.
[1:08:08] So that will be coming to council at a future
[1:08:09] meeting. Sounds good. Any other questions. Le Fave.
[1:08:19] Thank you. Your worship through you. I think you mentioned
[1:08:21] it, but this will streamline this software for all key
[1:08:24] access doors. Your worship. Yes. That's correct. All under one
[1:08:30] centralized system for every facility. And we administer that on
[1:08:33] site, correct? Yes, correct. Perfect. Okay. Any more comments. Okay.
[1:08:41] Thank you again, Mr. Desha. Tub of a vote, all
[1:08:45] in favor. Not carried.
[1:08:55] Back and away. 11. 3. Report from the director of
[1:09:04] public works regarding RDS 2026 - 01. Surface treatment 2026
[1:09:12] tender results and additional budget authorization. We have motion that
[1:09:17] council received the tender evaluation results for contract RDS -
[1:09:21] 2026 - 1, surface treatment 2026. And the Council Award,
[1:09:27] the contract to Beamers Construction Inc. as the lowest compliant
[1:09:30] bidder in the amount of 952, 795 dollars in 80
[1:09:36] cents, excluding HST. And the council approved an additional budget
[1:09:41] allocation of 203, 927 dollars in 80 cents, excluding HST.
[1:09:49] To be funded from the public works reserve to fully
[1:09:52] fund the project based on the submitted tender pricing and
[1:09:56] that the mayor and Cleric be authorized to execute the
[1:09:58] necessary contract documents. A mover. Councillor Flintoff, seconded councillor Morris
[1:10:06] set. And welcome Mr. Derek Young. Our new director of
[1:10:11] public works. Thank you, you worship. Uh, yes, this is
[1:10:15] a tender that was issued prior to my arrival. Um,
[1:10:19] but the closed one I arrived. And the tender results
[1:10:23] were reviewed. For the work on Null Road and Statenrock.
[1:10:28] It includes grading, shaping, compacting, placing upcross dashbolt and so
[1:10:31] forth. Um, the city staff and the consultant TOLOC both
[1:10:37] reviewed the submitted bids. And decided that the beamish one
[1:10:44] was the most compliant. Although it was over budget by
[1:10:48] 203, 927, 080 cents, excluding HST. In order to get
[1:10:55] the work done to mitigate any future damage to the
[1:10:58] area and the road would recommend that this work be
[1:11:01] carried out. Okay. Thank you very much. Any questions. Councillor
[1:11:08] Morset. Through you your worship. Does this work start from
[1:11:12] the highway down all the way down to DENLOP shore
[1:11:16] to the end, which is 14 kilometers in? Or is
[1:11:20] it certain section. Of the nubshore? Because I thought they
[1:11:23] did some work. In the last two years with grading
[1:11:27] there. Street year, your worship. Um, this is the first
[1:11:32] live kilometers. I've done my Lake Road. And I believe
[1:11:35] it's the first four kilometers of Stamrock that are going
[1:11:38] to be redone. The score kilometers? Focal Optimus on one
[1:11:41] and five kilometers under there. So nine o'clock is the
[1:11:43] total. Flintoff. Thank you, worship, through you. Just a comment,
[1:11:52] uh, the original approved amount of the 748, 000 dollars
[1:11:59] for this, but that was all a grant money. Is
[1:12:01] that right? Through you, uh. No, there is, uh,
[1:12:12] grand funding for, um, part of. Most of the road.
[1:12:20] Yes. But, uh, but, uh. Sorry. Sorry, Anna. Maybe I
[1:12:24] shouldn't have asked. No, no, no, no, no. Could you
[1:12:27] repeat the question one? Okay, my question is the original
[1:12:29] 748, 000 dollars that we approved. Most of that was
[1:12:34] grant money. I know the rest isn't. That's correct. So,
[1:12:38] so that's all from the, uh, the AMO gas tax
[1:12:41] program. Okay. Great. And in the first report, Mr. Young,
[1:12:47] um, it was showing, this makes more sense now that
[1:12:51] you've said this, but it was originally showing four kilometers
[1:12:55] for dun lobstures and four kilometers for Stanrock. So maybe
[1:12:58] another reason we're a little bit over. It makes more
[1:13:01] sense to do the five kilometers because of that then
[1:13:05] not automatically pair up to the other part of the
[1:13:08] road that's done. That's correct. Three of you, you worship.
[1:13:11] That's correct. Okay. That's good. Great. Councillor Seidel. Uh, thank
[1:13:20] you, worship. But between Councillor Mooret set and councillor Flint
[1:13:25] off, all my questions are answered. Okay. So one of
[1:13:28] the things what I wanted to make sure were the,
[1:13:31] um, TIPN char was going to start right at the
[1:13:34] high weight and go right to where it was. Downlop
[1:13:37] shores wrote. So basically the first five kilometers. Well, first
[1:13:42] five kilometers plus it were already down another four kilometers.
[1:13:45] So basically the first 10 kilometers of Dunlop shores are
[1:13:48] going to be tip and shared. Councillor Lefebvre. Thank you,
[1:13:58] Grisha. 3U. So just to clarify, we're doing the 5
[1:14:02] kilometers will join to the part that's already been asphalted.
[1:14:06] And then so how much will be left to do
[1:14:08] on Dunlop Shores when all of this is said and
[1:14:10] done. Through your worship. I believe there was another 4
[1:14:14] kilometers to be done at the end. And then Stanrock.
[1:14:22] Will be completed or there's still some left there. Too.
[1:14:27] You'll worship, I'm not sure on that. Gabe, you can
[1:14:29] come back with that information, but I think there is
[1:14:31] for sure. Any other questions? Okay. Councillor Seidel. Thank you,
[1:14:38] your worship through you. Uh, my other question would be
[1:14:40] for Stanrock Road. Statenrock Road is much wider than what
[1:14:44] Dunlop Shores wrote. Will it be the whole width of
[1:14:48] the road or will it just be, um. A set
[1:14:51] perimeter? How wide is going to be? Three of you,
[1:14:55] your workshop. It's too much. What's currently there? Okay. So
[1:15:00] it'll be the whole width of the road then. Yes.
[1:15:03] Okay. Thank you. And if we pass this this evening,
[1:15:09] when does the construction start.
[1:15:20] I think the ACEO. Get your contractor is ready to
[1:15:24] go. They were looking for permission to start last week.
[1:15:27] So they're ready to start immediately. Okay. Well, that's even
[1:15:30] more exciting. Okay. Any other questions. All in favor. And
[1:15:37] I just carried. Uh, 11. 4 report from the director
[1:15:41] of Recreation and Culture regarding Parsons, Park and Rogers Arena
[1:15:45] Retaining Wall. We have a motion that counsel approve 350,
[1:15:50] 000 dollars for the completion of the Parsons Park in
[1:15:53] Rogers Arena Retaining Wall that the funds be drawn from
[1:15:56] the buildings and facilities reserve. A mover. Councillor Bo seconded,
[1:16:01] councillors Le Favre. Ms. Kluck. Thank you, your worship here
[1:16:07] to provide an update on the Parsons Park Retaining Wall
[1:16:10] and Bleacher Reconstruction Project and the request for the approval
[1:16:15] of the additional funding required to move forward with this
[1:16:18] project. So the project originated from an inspection in late
[1:16:22] 2024 when staff identified structural and safety concerns with the
[1:16:25] retaining wall bleachers and access area between Park Baldimmond and
[1:16:30] the south end of Rogers Arena, the area has shifted
[1:16:33] over time. And the existing wood cribbing and seating has
[1:16:37] deteriorated beyond lifespan. There's also concerns with fall protection accessibility
[1:16:43] and drainage from the arena roof, which currently directs water
[1:16:46] onto the ball diamond, which can result in unsafe plan
[1:16:49] conditions. One of the most important considerations for this project
[1:16:52] is that the retaining wall is not simply standalone park
[1:16:56] structure. And it supports directly or indirectly with the Rogers
[1:17:00] Arena, including the area containing the washrooms and the entrance
[1:17:05] of the junior A dressing room. So as a result
[1:17:08] addressing this infrastructure is important to protecting the arena itself
[1:17:11] as well. This is the engaged with teleking engineering to
[1:17:14] assess the area and their assessment confirmed the bleachers were
[1:17:18] structurally unsound and required reconstruction or replacement. And they also
[1:17:26] provided a design that would address the structural concerns well,
[1:17:30] improving the accessibility, drainage, railing, step, and access to the
[1:17:34] spectator areas on the visitor dugout side. So the project
[1:17:38] has been brought forward to the Recreational Standing Committee in
[1:17:40] February, 2025. And as well presented to the accessible advisory
[1:17:44] committee, uh, in the same month for feedback. Since then,
[1:17:49] um, because of the connection between the retaining wall and
[1:17:51] the structure of Rogers Arena staff of engaged with Perry
[1:17:56] and Perry to oversee this project to ensure that the
[1:17:58] work is coordinated with the broader arena retrofit. Peri and
[1:18:04] Perry has obtained updated pricing with the current estimate of
[1:18:08] the project to be approximately 350, 000. So, um, this
[1:18:12] approximately includes an approximate amount of 330 for the job
[1:18:16] with an additional 20, 000 dollar contingency. This would include
[1:18:20] the earthworks construction work, uh, removals, aswalt, landscaping, uh, galvanized
[1:18:26] steel handrails and foundation work for the project. This is
[1:18:32] also an important connection between the project and the planned
[1:18:35] improvements for the Parsons Park through the J's care grant.
[1:18:39] So, um, the retaining wall work needs to be completed
[1:18:41] before the fence and dugout replacements can proceed. This existing
[1:18:45] fence will need to be removed and it'll allow the
[1:18:49] retaining access to the retaining wall to take place. And
[1:18:51] then once that is complete, the contractor for the fence
[1:18:55] can then begin to, uh, work towards the other field
[1:18:58] improvements. So, um, originally it was estimated between to be
[1:19:03] cost between 100 and 150, 000 dollars while we were
[1:19:07] initially working with TELIC. But at this point after receiving
[1:19:11] cost estimates, uh, the project is estimated to be 350,
[1:19:13] 000. So ultimately the project is about safety, improving accessibility
[1:19:18] to both sides of the field and protecting the city's
[1:19:21] infrastructure. It allows to safely maintain access to the visitor's
[1:19:25] dugout spectator areas and the washroom while protecting the south
[1:19:29] end of the Rogers arena and allowing for, uh, planned
[1:19:33] person park improvements to move forward. So staff are recommending
[1:19:37] the approval from council for the additional funds to move
[1:19:40] forward with this project. Okay. Thank you. Uh, any questions
[1:19:44] or comments. Councillor Bo, thank you, your worship through you
[1:19:48] to Ms. Kluck. Uh, I agree this work has to
[1:19:51] be done. I'm just kind of curious how the price
[1:19:54] jumped from 150, 000 to 200 or 350, 000. Was
[1:20:00] there something that with Tullic missed the first time. You're
[1:20:04] your ship. I'm not entirely sure. I think it's when
[1:20:07] we work with telekin engaged often, it's their estimate of
[1:20:12] projects they've been working on. And so that was what
[1:20:14] we used for a foundational for foundation when budgeting. And
[1:20:19] at this point after receiving the breakdown from, um, Chris
[1:20:23] Perry, it all broke down from just the handrails itself
[1:20:27] to being, um, close to 100, 000 dollars. It's just
[1:20:31] everything, um, is pretty, pretty costly. So. Uh, that's the
[1:20:36] price difference that we got. Yeah. Follow up. Uh, so
[1:20:42] we budgeted 85, 000. Is that included in the 350
[1:20:46] or is that on top? So are we looking at
[1:20:48] a higher total cost? Um, three worshipped. Uh, it would
[1:20:52] be, that's a total. So it would be the extra
[1:20:55] additional 270, 000 or 265, 000. On. That. Okay. That's
[1:21:03] pretty expensive handrails, I'd say. But thanks. For flintoff. Thank
[1:21:12] you, our ship 3 to Ms. Klug. When we originally
[1:21:15] were discussing this back a couple of years ago, if
[1:21:18] I remember, I think it was basically the retaining wall
[1:21:22] was only our conversation. Let's repair the retaining model. Let's
[1:21:25] not safe. When you did your explanation, you were saying
[1:21:28] landscaping, you know, seemed like a lot more than the
[1:21:33] original request. So I don't think we can quite compare
[1:21:37] apples to apples to when the original thing item came
[1:21:40] in to what you're asking us tonight. That's sort of
[1:21:45] the way I took it from where you had explained
[1:21:48] it. And then the other question that I have is,
[1:21:52] so Jay's cares grant, they will not, they won't come
[1:21:56] in here until we get the retaining wall, all the
[1:21:59] accessibility. Cause I don't even think that word came into
[1:22:01] play on the original retaining wall repair. So you start
[1:22:05] putting all that into it. It can get to 350.
[1:22:07] I'm not. So would they wait until we get all
[1:22:09] that done? Then they would show up after the fact.
[1:22:13] Um, through you, your worship. So just a comment on
[1:22:15] the first, about the retaining wall and the earth works.
[1:22:20] Yeah. We don't want to, we make sure want to
[1:22:22] make it done right. And that's why we engage with,
[1:22:24] uh, Chris Perry to, to ensure that it wouldn't be
[1:22:28] missed because we are moving earth away from, from the
[1:22:30] facility. We want to make sure that they oversee everything,
[1:22:34] um, it's not something we were looking at pricing of
[1:22:38] the bricks itself directly. And we're just with the additional
[1:22:42] handrails, which was probably one of our question marks. We
[1:22:45] weren't sure on pricing, but, um, obviously everything did come
[1:22:49] in at a higher price. But there's option potentially maybe
[1:22:51] for 20, 000 dollars cheaper to go with a cheaper
[1:22:53] steel, but then we're looking at painting it and more
[1:22:55] maintenance throughout the year. So we, we did go with
[1:22:58] galvanized to decrease maintenance in the air. But, um, and
[1:23:02] then for your second comment, uh, when applying for the
[1:23:06] JSCare, this was a big component for, uh, through the
[1:23:08] grant application was that this will, there is a phase
[1:23:11] one already going to, uh, improve the access to the
[1:23:14] field and phase two would be replacing that, that fencing.
[1:23:18] So we, we can't address the fencing until we get
[1:23:21] that retaining wall fixed. So we have the six months,
[1:23:25] which would put us into, we have an additional six
[1:23:29] months after that contract, which I believe is sometime in
[1:23:31] November to complete it. So our, our plan with Chris
[1:23:34] Perry since to get them to do it to complete
[1:23:36] it in September with the ongoing work that they are
[1:23:40] doing at the arena. I'm not sure if that pushes
[1:23:42] it. But with a, we have contractors lined up ready
[1:23:44] to work in October and are ready to go once
[1:23:48] we know. But it's just, uh, trying to, trying to
[1:23:50] get this project approved so we can have more timelines
[1:23:52] for both to complete them both. Just follow up. I
[1:23:57] would, I would support this. It is a little more
[1:24:00] than originally thought, but it sounds like it's a little
[1:24:02] more of a project. And you tie all that in
[1:24:05] with the Rogers centre and the G's. It's going to
[1:24:07] be, it's going to look sharp. People be coming and
[1:24:11] liking it. Thank you. Councillor Le Favre. Thank you. Where's
[1:24:17] your two just to add to, um, Councillor Flintoffs. I
[1:24:20] agree. I think the discussion was when we had brought
[1:24:24] it to the accessibility committee, the grade wasn't completely accessible.
[1:24:28] So there was changes in the design which would have
[1:24:30] added to the additional cost. So we're now going to
[1:24:33] have bleachers that are fully accessible that follows in line
[1:24:37] with the entire arena. So the price is justified in
[1:24:40] my mind. Yeah. I think that's the main thing. Um,
[1:24:47] he discussed how the front is being done. They want
[1:24:50] to do it similar to the back. But the slope
[1:24:55] in the back is higher. So it requires handrails. And
[1:24:59] it's no joke. They're still handrails. They're super expensive. But
[1:25:05] I think this project, the way it's set up now,
[1:25:10] the retaining wall is actually part of the structure of
[1:25:12] the dugout and support for the fence around home base.
[1:25:20] This will be all taken out with this project. And
[1:25:23] then I think that adds more money for our blue
[1:25:26] jays. Grant money to do more for the dugouts and,
[1:25:31] and home base and behind. So it is a little
[1:25:36] more money, but then it's got your right drainage, which
[1:25:40] was addressed. We're brought up earlier. We wanted to put
[1:25:43] that together with the grading of the side of the
[1:25:46] urina. So I think this all ties in nicely. Unfortunately,
[1:25:50] we'll cost more for the railings is the main thing.
[1:25:54] But it's going to be great. Councillor Bowl. Oh, two
[1:25:59] hardship. I'm not against it. I just wanted to make
[1:26:02] that. Apparent that I think it's a great idea, but
[1:26:06] we're still going to have, I think we discussed a
[1:26:08] little accessibility feature. On the bottom for an access to
[1:26:14] that area for everyone to be able to watch. Yeah.
[1:26:18] Yeah. Through your worship. Yeah. We have the points that
[1:26:20] were brought up from the accessibility committee and a lot
[1:26:22] can be approach or dealt with after the install, but
[1:26:26] it still, once we know the measurements between the fencing
[1:26:31] and the slope of the retaining wall, we'll have a
[1:26:33] better idea to how big of or how high in
[1:26:37] many rows of bleachers we can also insert. So once
[1:26:41] we can, and we'll have that integrated seating as well,
[1:26:44] uh, down below. Okay. Thank you. And also understand that
[1:26:47] it was going to save us a little bit of
[1:26:49] money because we're going to be using the same people
[1:26:52] that are doing the front. Do the back when they're
[1:26:54] done. And I believe baseball season is done. So the
[1:27:01] summer summer leagues are, there are some fall leagues, but,
[1:27:03] uh, they will be based out of the burly fields
[1:27:07] while we complete these projects. Okay. Any other questions. All
[1:27:13] in favor that's carried. 11. 5 report from the director
[1:27:22] of finance and treasure regarding electricity supply agreement with silver
[1:27:26] birch power corp, uh, migration of residential rate sites to
[1:27:31] market base pricing through NPN capital markets. We have a
[1:27:35] motion that council authorized the director of finance and city
[1:27:38] treasurer to enter into an electricity supply agreement with silver
[1:27:43] birch power corp. Through the brokerage services of MPN, capital
[1:27:49] markets to transition all city on sites currently build under
[1:27:52] the residential electricity price plan to the Ontario electricity market
[1:27:58] price. And that council authorized the director of finance and
[1:28:01] city treasurer to execute the supply agreement. And any related
[1:28:04] documents required to give effect to this recommendation on terms
[1:28:09] and conditions satisfactory to the director of finance and city
[1:28:13] treasurer. Mover. Councillor Flint off, seconded councillor of faith. Mr.
[1:28:20] Alt. Thank you, Merrin. Council. You know in the era
[1:28:25] of recession, and increasing costs, um, our department, uh, within
[1:28:32] procurement is focused on taking, uh, operational cost increases or
[1:28:37] operating cost pressures and transitioning them to operating cost relief
[1:28:42] or operating cost decreases. Uh, and so, uh, we wanted
[1:28:46] to, uh, look at, uh, within our operating, uh, budget
[1:28:52] kind of more generally different areas where we see, have
[1:28:55] seen some increases to date since January, obviously energy is
[1:29:00] one of those areas. And we want to find a
[1:29:03] way that we could save some money, uh, on, uh,
[1:29:07] in our analysis, uh, with our new procurement department, um,
[1:29:11] we realised that many of our sites, of course, do
[1:29:16] have, uh, the commercial rate through hydro one, uh, but
[1:29:20] many more, uh, do not, um, Hydra one has some
[1:29:25] pretty strict policy on, on what qualifies as residential or
[1:29:30] commercial. So HydraONE provides the service. And they also provide
[1:29:36] the actual energy commodity for all of our sites to
[1:29:39] date through the government of Mike Harris in 1999, initial
[1:29:44] steps were taken to deregulate energy, which was completed in
[1:29:48] 2002, uh, to offer consumers, including our city, uh, more
[1:29:52] choice when it comes to energy. And of course, more
[1:29:55] competition lowers prices, pretty much all of the time. Uh,
[1:30:00] in this case, we have a choice not of the
[1:30:03] service. We still have to buy energy service through HydraONE.
[1:30:07] But where we have choices in the commodity, the underlying
[1:30:09] commodity. And through a review of various, uh, energy suppliers,
[1:30:15] which are privately owned businesses. We've realised a very favorable
[1:30:20] contract with silver birch power corporation, uh, through MPN capital
[1:30:26] markets as the broker, uh, which is going to offer
[1:30:29] us the commodity at the, uh, for lack of better
[1:30:33] terms, the general rate or the commercial rate. This will
[1:30:36] lower our amount of energy expense per year. Um, by
[1:30:42] over 40, 000 dollars. And again, in the era of
[1:30:49] rising energy costs, of course, indirectly contributing to that, things
[1:30:52] like the carbon tax, things like the, uh, recessionary economic
[1:30:56] conditions we currently are seeing is putting pressure on energy.
[1:30:59] And this takes that bad news and converts it to
[1:31:03] a piece of good news by, you know, allowing us
[1:31:06] to hopefully realise some operating surplus. Uh, so, uh, I'd
[1:31:10] be happy to answer any questions on this report that's
[1:31:13] going to, uh, lower the expenses of the city. Well,
[1:31:16] continuing to enable us to meet the demands, uh, of
[1:31:19] the present state. Thank you. Thank you, Mr. Alt. Any
[1:31:23] questions or comments, Councillor Maone. Thank you, worship through you.
[1:31:28] Um, initially, I had some concerns about this. Typically vendors
[1:31:33] and brokers want there. Slice as well. Um, but I
[1:31:37] did go and speak to Mr. Realtime Friday regarding this.
[1:31:41] And he's assured me that, um, there's definitely some savings.
[1:31:45] What further comforted me this is there is no term.
[1:31:48] And this can be cancelled at any point in time.
[1:31:51] So if there are concerns within implementation that it can
[1:31:54] be easily cancelled. So for that reason alone, I will
[1:31:57] support it this evening. Thank you. Councillor Flintoff. Thank your
[1:32:04] ship through you to Mr. Alt. So this is based
[1:32:06] on the market conditions up for the price of the
[1:32:09] electricity. Who would there be somebody from the city that
[1:32:12] would be monitoring and say, Oh, Mr. Alt, our Hydro
[1:32:15] bill is starting to get a lot higher than it
[1:32:17] used to be or how would that work? So thank
[1:32:20] you. So this is a veryte. So this basically, so
[1:32:23] right now we have a lot of sites that don't
[1:32:25] consume a lot of energy, right? It's because they're small
[1:32:28] sites. So we have some that consume a lot of
[1:32:29] energy. Like Mr. Irving's where he works in the water
[1:32:33] treatment plant. That consumes a lot of energy. So it's
[1:32:36] already at the commercial rate. Other facilities like here in
[1:32:40] City Hall don't really consume that much energy. We don't
[1:32:43] really have too many machines here. And so because of
[1:32:45] that, we're actually built at the residential rate. And there's
[1:32:48] about a two cent per kilowatt. Difference. And that adds
[1:32:53] up quite substantially. So what we're saying is, well, Hydro
[1:32:56] 1 and we have tried because we don't meet the
[1:32:59] thrust hold for energy use at this site. We're not
[1:33:02] billed as a customer where build as 65 different customers.
[1:33:06] Because of every site has their own account with HydraONE.
[1:33:09] So on all the smaller sites, we don't qualify for
[1:33:12] the cheaper rate through the monopoly of HydroNot, not as
[1:33:17] a service, but as the commodity. So what we're saying
[1:33:20] is, uh, with silver birch power, we negotiated them to
[1:33:24] offer the energy to us at whatever the Ontario Energy
[1:33:27] Market Rate is. So it is a variable rate that
[1:33:30] will be the same as the commercial rate. So I
[1:33:33] would move the same as our commercial sites do. We
[1:33:35] give, I think it's two 100th of a cent per
[1:33:39] kilowatt hour as a commission. Uh, which is outlined in
[1:33:43] the, uh, in the report. And of course, this is
[1:33:46] a month - to - month contract. But compared to
[1:33:48] what we were able to do, uh, with HydroNowON directly,
[1:33:51] there was savings. And compared to the other contracts, they
[1:33:53] would have had us locked in at fixed rates, which
[1:33:55] of course open us up to uncertainty. And for long
[1:33:58] periods of time. This is a matching contract. It matches
[1:34:03] the Ontario energy market price. And it's months to months.
[1:34:06] So if we have any issue with customer service, we
[1:34:08] can cancel at any time, then go back to the
[1:34:10] way it was. Uh, but this again is making use
[1:34:13] of the competitive forces to lower, uh, costs incurred by
[1:34:17] the city that ultimately lowers taxes. Great. Thanks. We'll explain.
[1:34:26] The faith. Thank you. We're ship through you. Just kudos
[1:34:30] to the procurement team for, you know, looking at ways
[1:34:33] to save on operational cost. So I think, you know,
[1:34:36] I think it's job well done. Any other questions. Okay.
[1:34:44] All in favor. That's carried. Uh, memo from the director
[1:34:51] of finance and treasure regarding digital system analysis, ERP replacement
[1:34:56] project. Status update and revised delivery timeline. We have a
[1:35:01] motion that the memo from the director of finance city
[1:35:03] treasurer regarding digital systems and analysis, ERP. Placement, project status
[1:35:09] update and revised delivery timeline B received. Uh, move. Councillor
[1:35:14] Bowe, seconded councillor Morset. Mr. Alt. Thank you Mayor and
[1:35:20] council and through all of you tonight. Uh, you know,
[1:35:22] uh, as you know, our city operates with a digital
[1:35:26] infrastructure system, which we call an enterprise resource planning system
[1:35:30] or ERP. This system controls pretty much everything. It has
[1:35:35] payroll functions, procurement functions, uh, accounts payable and receivable taxes,
[1:35:40] water, uh, pretty much all of the information that comes
[1:35:44] in to City Hall in some way touches the ERP
[1:35:48] system. Uh, our ERP system was a class leading ERP
[1:35:53] system, uh, for much of its useful life. And we've
[1:35:56] had great planes here at our city, uh, for more
[1:36:00] than two decades. Um, obviously technology has changed rapidly, especially
[1:36:05] in the past five years with the growth of AI
[1:36:08] and other ways and new ways of managing information too.
[1:36:12] So that we take, uh, take more insights from the
[1:36:15] data. And, uh, great planes is of course at its
[1:36:19] end of life. As we discussed in the capital budget,
[1:36:22] we did put money in there to do a digital
[1:36:24] systems analysis because as we move from what is an
[1:36:28] on - prem or on - premise, uh, EOP system
[1:36:31] to something in the cloud, uh, you know, the vendors
[1:36:34] that all offer something very, uh, unique. And there aren't
[1:36:38] actually many cities in Ontario that have moved to a
[1:36:41] new system quite yet, despite the end of life date
[1:36:44] for great planes, fast approaching. So to make sure that
[1:36:48] we do the job and we do the job right.
[1:36:51] We engaged MNP, which is a global, uh, firm based
[1:36:56] in Canada. Uh, that specializes in accounting and digital, uh,
[1:37:00] cloud financial systems. And we engaged this team, uh, experts
[1:37:06] from, uh, on our team include people, uh, such as
[1:37:11] Wendy, Guinez, who was the former chief technology officer of
[1:37:16] the city of Edmonton. We have individuals also on the
[1:37:21] team that are emerging leaders in technology that come with
[1:37:24] backgrounds and computer science, business analytics. Um, and even finance
[1:37:29] and accounting. And, uh, we, uh, want to make sure
[1:37:33] that we do, uh, a job where everybody's voice at
[1:37:36] the city is going to be heard. So in dealing
[1:37:38] with the scope of that project, uh, we want to
[1:37:41] make sure, uh, that there was sufficient time to understand
[1:37:44] where the city is currently at before we start talking
[1:37:48] about where we want to go. And so the, uh,
[1:37:52] timeline that was ultimately agreed in this project is well
[1:37:55] underway in interviews have already, uh, occurred. The timeline has
[1:37:59] us ending in January. So the final report would be,
[1:38:03] or a draft report would be ready at the end
[1:38:04] of December. And then obviously, uh, council presentation and some
[1:38:09] revisions and such made in January. And so with that,
[1:38:14] we just want to update you on the timeline. Initially,
[1:38:16] we were targeting an earlier timeline. But again, we wanted
[1:38:20] to make sure there was sufficient understanding of the current
[1:38:23] state and the current workflows, uh, before we start talking
[1:38:26] about, um, the future state and the future workflows. And
[1:38:30] this, I think, would help change management at the city.
[1:38:33] So this is the bones of the city. It's the
[1:38:36] backbone of the city. All information coming into city hall
[1:38:39] rather be your water bill or tax bill or even
[1:38:41] internal matters, um, in some way, shape or form flows
[1:38:44] through the ERP. So we want to make sure we
[1:38:46] do a really good job at ensuring that whatever it's
[1:38:49] selected works, uh, with that, I just wanted to give
[1:38:53] a memo to council, uh, and also thank our director
[1:38:57] of information technology Robin Scott as for all of the
[1:39:01] time and effort to also often this file. Thank you.
[1:39:04] Okay. Thank you. Any questions or comments. Of help.
[1:39:15] Thank you. Worship through you. Uh, thank you for this
[1:39:17] update. This project's been something I've been keeping an eye
[1:39:20] on. This is probably the largest IT project undertaking this
[1:39:25] city will ever take. So we have to be very
[1:39:27] careful that we walk slowly and not try and boil
[1:39:31] the ocean. Um, so I'm glad to see that we're
[1:39:35] engaging some experts from across the country that have experience
[1:39:38] with city, uh, IT. So I would support you're not
[1:39:45] asking for support. But I think having the additional time
[1:39:48] to make sure that work is done properly is very
[1:39:51] prudent. Any other questions or comments. Okay. All in favor.
[1:40:01] Let's. Carry it. Uh, there's no presentation of committee reports
[1:40:07] unfinished business 13. 1. Report from the Museum Creator. Cuorator.
[1:40:15] Take a lot fast. Regarding letter monument installation location of
[1:40:20] a motion, the council approved the updates to the project
[1:40:23] plan for the proposed public art letter monument. And that
[1:40:27] council approve option B is the site for the proposed
[1:40:29] public art letter monument to be located within the green
[1:40:33] belt adjacent. To the shoulder of how we 108 near
[1:40:37] the intersection of Highway 108 and hillside drive north. Uh,
[1:40:42] mover. Second did councillor ball. Mr. Mato, please. Thank you
[1:40:50] through you your worship and good evening to you in
[1:40:52] all of council. At the last meeting of council in
[1:40:55] July, we presented a public art initiative on behalf of
[1:40:58] the Arts and Culture Working Group. This project consists of
[1:41:02] individual coloured steel letters, spelling Elliott Lake, which each with
[1:41:06] each letter standing approximately five feet in height and the
[1:41:09] entire structure spanning approximately 42 feet in length. The original
[1:41:13] location proposed for this project was the hillside at the
[1:41:16] intersection of hillside drive north and Highway 108 chosen for
[1:41:21] its vantage point and the fact that the letters would
[1:41:23] be legible, both driving up and down hillside drive north
[1:41:27] as well as north on Highway 108. This location, however,
[1:41:31] raised some safety concerns as it was anticipated people would
[1:41:33] cross the street to access the structure for photo opportunities,
[1:41:37] while the project itself was approved in principle. Um, staff
[1:41:40] were directed to return to council with alternate location options
[1:41:44] for consideration. Staff in the working group surveyed many potential
[1:41:47] sites to see if they met the criteria that the
[1:41:50] structure would be located on our property in a high
[1:41:53] traffic area that it would be, I have a visually
[1:41:55] appealing backdrop and that it would not obstruct the view
[1:41:58] of drivers. We wanted the structure to be in proximity
[1:42:02] of a sidewalk or pathway accessible to anyone who wanted
[1:42:05] to take photographs as well. Due to the approximately 42
[1:42:09] foot span of the structure, individuals would need to stand
[1:42:12] approximately 33 feet away to capture the entire art piece
[1:42:15] in a photo taken on any, basically any standard camera
[1:42:19] or mobile phone. With this in mind, staff would like
[1:42:22] to present three options to council for deliberation on the
[1:42:25] installation site. Option A is the original proposed location on
[1:42:30] the hillside of hillside drive north and highway 108. Well,
[1:42:33] the elevation of this location provides high visibility. The sidewalk
[1:42:36] is on the opposite side of the street from the
[1:42:37] structure. So individuals would need to take photographs from further
[1:42:40] away causing the letters to look smaller in scale, which
[1:42:43] may not be ideal. Option B is the recommended option
[1:42:47] of staff and the working group, which would see the
[1:42:49] structure installed within the green belt adjacent to the shoulder
[1:42:52] of highway 108 near the intersection of Hyway 108 and
[1:42:55] hillside drive north, basically across from the chev wheel. Well,
[1:43:00] with this option, the letters would only be legible from
[1:43:02] Highway 108. And you would see the back of them
[1:43:05] while travelling down, uh, hillside drive north. The letters would
[1:43:09] still be highly visible and appear larger as they are
[1:43:11] not high on the hill. This option would also allow
[1:43:14] individuals to capture photos safely from the walkway adjacent to
[1:43:17] highway 108, allowing closer proximity to the structure. Option C
[1:43:22] was proposed during the public input session of the July
[1:43:25] 27th Council meeting and would see the structure installed within
[1:43:28] the green bell to adjacent to the shoulder. By 108.
[1:43:31] But on the opposite side of hillside drive north across
[1:43:35] from the minors Memorial. Staff do like this location. However,
[1:43:40] installation would need to be a top or retaining wall,
[1:43:42] which we do not know the longevity or the integrity
[1:43:45] of. And the adjacent walkway is a bit too close
[1:43:47] to the structure that you would not be able to
[1:43:49] capture the entire structure in a photo taken with a
[1:43:52] standard like mobile phone when you're using the walkway unless
[1:43:56] you're taking it, um, at an angle or across the
[1:43:59] street in the minor's Memorial parking lot. The green belt
[1:44:02] in option B does allow us to push the structure
[1:44:05] back a bit further to allow for better photocap string
[1:44:07] capabilities. But the tree line in the backdrop of option
[1:44:10] C does prevent this. It should be noted that with
[1:44:14] all options, the closest city parking facilities to all three
[1:44:17] proposed locations is at the minor's Memorial Park. So individuals
[1:44:21] wanting to access the structure in closer proximity would be
[1:44:24] required to cross the highway if they were driving and
[1:44:27] wanted to park to visit the structure. On further note,
[1:44:30] staff wanted to inform council of some design changes to
[1:44:33] the project. Originally, each letter was to be decorated with
[1:44:37] black decals, which depicted different designs celebrating Elliot Lake, like
[1:44:40] iconic landmarks, natural landscapes, wildlife and recreational activities. These designs
[1:44:45] were to be based off of the artwork of Linda
[1:44:48] Finn as this art project is being completed in her
[1:44:50] honour from funds that were donated in her memory. As
[1:44:54] staff worked with the working group to narrowed down silhouettes,
[1:44:56] it did become a parent that the original vision would
[1:44:59] likely not transpose properly to the final product. With the
[1:45:02] DECL designs looking obscure or messy from a distance. And
[1:45:05] perhaps compromising the legibility of the letters. Another deficit of
[1:45:09] the silhouettes is that it would pay improper homage to
[1:45:13] Linda's work, which is so recognisable due to her techniques
[1:45:16] colours and skills, boiling them down to just silhouettes or
[1:45:19] line art kind of detracts from her skill and doesn't
[1:45:24] make it identifiably Linda Finn's work. So instead, the working
[1:45:27] group would like to install Memorial Bench in plaque accompanying
[1:45:30] them monument to honour Linda's legacy and her contributions to
[1:45:34] the community. These changes to the project scope do not
[1:45:37] affect the approved budget of the project as the fees
[1:45:40] for the bench or the decals are virtually interchangeable. In
[1:45:44] summary, the purpose of this report is to have staff
[1:45:47] is to have council approve these updates to the project
[1:45:49] plan and to recommend option B as the installation location
[1:45:53] to have it installed within the green belts adjacent to
[1:45:56] highway 108 near the intersection of Highway 108 and Hillside
[1:45:59] Drive North. Thank you so much for your time and
[1:46:02] let me know if you have any questions. Okay. Thank
[1:46:04] you very much. Any questions or comments. Councillor Morset. You
[1:46:12] worship, I got, um, two questions. First, will the project
[1:46:17] be done. By the fall like we wanted it to
[1:46:20] have it done. Three of your worship to Councillor Morisset.
[1:46:25] I can confirm that KES have already started manufacturing the
[1:46:29] letters and our plan is still for a fall installation
[1:46:32] if everything goes according to our timeline. And the second,
[1:46:37] um, still going to be some potential people crossing the
[1:46:42] highway. Could there be some kind of signage. Alerting the
[1:46:48] people maybe to slow down or crosswalk or watch for
[1:46:52] pedestrian type signage put up. Uh, around that area. Do
[1:47:00] your worship. That's not something I have an answer for
[1:47:02] immediately, but definitely something we can look into to increase
[1:47:05] the safety of the overall project. Thank you. That's a
[1:47:10] friend of. That. Thank you, worship more of just a
[1:47:14] comment. I like the new location. Uh, and at the
[1:47:17] end of the day, all three are good. But any
[1:47:21] way you take this, you're crossing the highway. So I
[1:47:25] think by going over there, you can save some money,
[1:47:29] get a Memorial bench, people can sit. It seems a
[1:47:31] little bit more out of the way. And, uh, I'd
[1:47:35] support this. Thanks. Councillor Seido. Uh, thank you. You worship
[1:47:41] through you. Um, I like council Flint off. I do
[1:47:44] agree with this area. I think it's before hillside north
[1:47:49] where you turn up. Um, a couple of questions that
[1:47:52] I have. One would be have we got any locates
[1:47:56] and is there any critical infrastructure underneath this. For one
[1:48:01] question. And the second would be, how are we attaching
[1:48:04] this as a ground? Are we, this is going to
[1:48:06] be a hundred percent permanent. And are we going to
[1:48:09] go down to attach these below the frost level. You're
[1:48:14] your worship to address the first question. Locates have not
[1:48:17] been completed at this time. But once we do select
[1:48:19] the final location, we'll perform all the necessary assessments and
[1:48:23] locates needed. And, uh, we're pretty sure that we'll be
[1:48:28] able to find like a feasible location within that green
[1:48:30] belt, even though it's not maybe directly where the conceptual
[1:48:34] design indicates. But, um, we're hoping that we could find
[1:48:37] a suitable area for installation. And then if not, we
[1:48:40] would of course move to another. We would still proceed
[1:48:42] with a project at another reasonable location. And then for
[1:48:47] the second question, um, the letters will be installed through
[1:48:54] Sono tubes. The idea is to have them permanently installed.
[1:48:57] They will be fixed. We won't be removing them during
[1:49:00] like the winter season, for example. They will be permanently
[1:49:03] installed. However, the way that they are installed is that
[1:49:06] there will be like welded metal rods at the base
[1:49:09] of each letter that will connect into tubes permanently cemented
[1:49:12] in the sono tubes and bolted in. So there is
[1:49:15] the opportunity to remove them if for whatever reason we
[1:49:18] have to do maintenance and whatnot. And I do believe
[1:49:22] that they have taken into consideration the frost level. That
[1:49:26] would be down to our installation team, which is being
[1:49:28] done in - house, uh, through our parks department. Um,
[1:49:31] and we'll make sure that we do all those necessary
[1:49:35] background checks and whatnot. Okay. Thank you. Any other councillor
[1:49:41] Lefebvre? Thank you, worship through you. I would agree with
[1:49:45] Councillor Flintolf. I think no matter where this location is,
[1:49:49] there will be people trying to attempt to get across
[1:49:51] the highway. Um, I do like the better location. And
[1:49:56] kudos to your team. I think you presented the feedback
[1:50:00] was well received. You went and looked at alternate it
[1:50:04] alternative options. And you presented something that we hadn't even
[1:50:07] thought of in the past. So kudos to your team
[1:50:10] and I liked a new location. Thank you,
[1:50:19] yourship, through you. Uh, I think it's a good location.
[1:50:25] And is it going to, how close it will, you're
[1:50:27] not sure exactly where it's going to be located. It'll
[1:50:29] be further away from the pathway. And he rough idea
[1:50:33] how far. Through Ju Yourship approximately 33 feet is what
[1:50:39] we're aiming for. It is dependent on, of course, locates
[1:50:43] and where the parks deems the most suitable. Um, the
[1:50:46] area is relatively flat. So we do have a lot
[1:50:48] of room to play around with on that particular green
[1:50:51] belt. And, um, we're kind of aiming for the 33
[1:50:53] feet because that's the minimum capture distance that we've calculated.
[1:50:57] So we'll make sure that when we're installing, we'll do
[1:51:00] once the structure is actually completed, we'll have the very
[1:51:03] accurate, um, total length. Right now it's estimated at approximately
[1:51:06] 42 feet. So perhaps that capture distance will be reduced
[1:51:09] if, for example, the letters are convened installed closer together.
[1:51:13] Um, but right now we're aiming for vote 33 feet
[1:51:16] away from the pathway. Okay. Thank you. And have you
[1:51:19] thought about any kind of maybe some solar lighting to
[1:51:22] light it up at night? So maybe deter. Certain individuals.
[1:51:29] From damaging it or? Yes. That's definitely something we've considered.
[1:51:34] And it depends perhaps with contingency. We'll have enough room
[1:51:37] in the budget to develop that this year. Or if
[1:51:40] not budget for it in future years. Okay. Thank you.
[1:51:45] Yeah. I like the, the, the B location. It sets
[1:51:49] up well for this, but also I guess in the
[1:51:53] future with the historical society considering having little monuments or,
[1:52:00] um, updates of the history of LA Lake. You could
[1:52:05] be putting on some of the silhouettes from Linda Finn
[1:52:09] in and around the park. Like as an expansion down
[1:52:12] the road. So there's lots of room there. When you
[1:52:15] do your locates, check everywhere. And then, uh, but yeah,
[1:52:19] we can start with this. I think it's good. Let's
[1:52:23] have a vote all in favor. Not carried. Thank you.
[1:52:32] Uh, there's no notice of motion. General announcements. Earlier this
[1:52:38] month, we wished local athlete Tyreen Assir. Well, as she
[1:52:43] headed off to Resent Elliot Lake and Ontario at the
[1:52:47] special Olympics, Canada summer games in medicine, hide Alberta. And
[1:52:52] Tyrena returned with some brand new hardware. She had an
[1:52:57] amazing performance claiming gold in the four by 400 metre
[1:53:01] relay. Um, she claimed bronze in both the 400 metre
[1:53:07] and many Javelin events. And also an impressive fourth place
[1:53:13] finish in the running long jump. So please join us
[1:53:16] in celebrating such extraordinary hard work and dedication. Tyrena, you
[1:53:22] competed and represented Ontario and Elliot Lake with class and
[1:53:27] sportsmanship. And we are all proud to help you celebrate
[1:53:30] your accomplishment. Congratulations. And Councillor Man. Thank you, Risher. Um,
[1:53:39] just to advise, um, I was able to attend or
[1:53:44] on behalf of ADSAP last week at the, uh, the
[1:53:47] annual AMO conference. I was able to attend a couple
[1:53:50] of municipal delegations with Councillor Bowe. And I just want
[1:53:54] to acknowledge Mr. Antunes for the work he did on
[1:53:56] the four delegations we had with ministry stuff. Thank you.
[1:54:01] Thank you. Whether or. Announcements. Okay. There's no addendum. Introduction
[1:54:09] and consideration bylaws. 17. 1 bylaw 26. Or dash 52.
[1:54:19] Being a bylaw to authorize an extension agreement with beamish
[1:54:22] construction for the landfill site operations for the period of
[1:54:25] July 1st, 2026 to December 31st, 2026 may have a
[1:54:31] motion, a bylaw - 26 - 52 be passed. A
[1:54:35] mover. Councillor fave, second did councillor sidal, all in favor.
[1:54:41] That's carried. And 17. 2 by - law - 26
[1:54:46] - 53 being a by - law to authorize entering
[1:54:50] into an agreement with SmartTEC installations limited for card access
[1:54:54] controls, supply and installation. We have a motion that Bylaw
[1:55:00] 26 - 53 be passed. Mover. Council LeFab, seconded councillor
[1:55:06] Flint off, all in favor. That's carried. Close session. There's
[1:55:12] one item for closed session this evening. Um, memo from
[1:55:15] the Manager of Economic Development regarding letter of intent to
[1:55:18] purchase land on Oakland Boulevard July 2026. As this matter
[1:55:23] deals with a proposed or pending disposition of land by
[1:55:27] the municipality or local board may be discussed in closed
[1:55:30] session as per provisions under section 239 2C of the
[1:55:35] Municipal Act 2001. We have a motion, a council proceed
[1:55:40] into closed session as per the provisions under Section 239,
[1:55:45] the municipal act at the hour of 854 PM. Mover.
[1:55:52] Councillors, uh, Lefebvre, seconded councillor Bo, all in favor. That's
[1:55:58] good.
[2:14:31] Okay, I have a motion of the council returned to
[2:14:33] open session at the hour of 913 PM. Movert. Councillor
[2:14:38] five, second did councillor Bowe, all in favor. It's carried.
[2:14:43] Confirmatory bylaw, I have a motion that Bylaw 26 -
[2:14:47] 54 be passed. Mover. Councillor Marsette, second did Councillor Man,
[2:14:54] all in favor. That's carried. Adjournment, we have a motion
[2:14:57] that the meeting adjourned at the hour of 913 PM.
[2:15:01] Movert. Councillor Marsette, seconded councillor flintoff, all in favor. That's
[2:15:08] carried. Thank you very much.