1 00:09:49,600 --> 00:09:54,040 Yeah, we buddy. 2 00:10:02,320 --> 00:10:06,600 » Ready? >> Yes, sir. 3 00:10:06,959 --> 00:10:13,040 Good evening, everyone. We're grateful to have you here for tonight's city 4 00:10:10,800 --> 00:10:18,959 council meeting. Your presence and participation help shape our community. 5 00:10:16,160 --> 00:10:25,760 For the record, today is December 4th, 2025, and the time is 6:30 p.m. I'll 6 00:10:24,000 --> 00:10:30,079 begin with the roll call. So, council, when I call your name, please say here 7 00:10:27,920 --> 00:10:32,320 or present. >> Mayor Maxton 8 00:10:31,360 --> 00:10:34,720 » here. >> Council member Stroop 9 00:10:33,760 --> 00:10:38,800 » here. >> Rhoden is not present. 10 00:10:38,079 --> 00:10:40,399 Overa >> here, 11 00:10:39,519 --> 00:10:42,160 » Pearson >> here, 12 00:10:41,440 --> 00:10:43,839 » Parker >> here, 13 00:10:42,880 --> 00:10:46,880 » and Suarek >> here. 14 00:10:44,560 --> 00:10:49,920 » With six members of council present, a quorum is declared. 15 00:10:48,399 --> 00:10:54,600 » Thank you, Christina. Would everybody please stand and join me in the pledge 16 00:10:51,440 --> 00:10:54,600 of allegiance. 17 00:10:56,399 --> 00:11:05,360 I pledge allegiance to the flag of the United States of America and to the 18 00:11:01,920 --> 00:11:12,880 republic for which it stands, one nation under God, indivisible, with liberty and 19 00:11:08,800 --> 00:11:16,720 justice for all. Thank you. Just a reminder to everybody that's here 20 00:11:14,800 --> 00:11:19,440 tonight, we do live broadcast our meetings and would like to welcome 21 00:11:18,079 --> 00:11:25,680 everybody that's joining us here in the council chambers and all those that are 22 00:11:21,839 --> 00:11:28,800 joining us by the live broadcast. Um, I ask during the meeting for those that 23 00:11:27,200 --> 00:11:32,720 are here in the room. If you do get an opportunity to speak as part of the 24 00:11:30,320 --> 00:11:36,640 meeting, that all comments be made from the podium up here where there is a 25 00:11:34,160 --> 00:11:40,079 microphone. And the reason for that is the individuals that are watching by 26 00:11:38,240 --> 00:11:43,760 live broadcast um cannot hear the comments if you make 27 00:11:42,079 --> 00:11:47,360 them from your seats. So, we do need to make those from the microphone. And if 28 00:11:45,600 --> 00:11:51,519 you do get an opportunity to speak, I'd ask that you introduce yourself. and if 29 00:11:50,240 --> 00:11:55,839 you're a resident, whether you're a resident of Fair Oaks Ranch or not, or 30 00:11:53,360 --> 00:12:01,120 if you're here with an agency uh to speak as part of the meeting, which 31 00:11:57,120 --> 00:12:06,560 agency that you are from. And with that, we'll move on to our 32 00:12:04,399 --> 00:12:11,120 uh citizens and guest forum tonight. And in accordance with the open meetings 33 00:12:08,240 --> 00:12:15,440 act, uh council may not discuss or take action on any item which has not been 34 00:12:12,880 --> 00:12:19,440 posted on the agenda. And I ask all speakers if you would please limit your 35 00:12:17,040 --> 00:12:23,639 comments to five minutes. And we had one individual sign up, Miss Graham. 36 00:12:27,200 --> 00:12:33,040 » Good evening everybody. Christine Graham, Center of Falls Estates, Fair 37 00:12:30,560 --> 00:12:34,959 Oaks Ranch residents. Happy holidays to everybody. 38 00:12:33,600 --> 00:12:40,320 » Thank you. >> Um, first I want to thank Scott for his 39 00:12:37,200 --> 00:12:44,320 weekly weekly memo of uh November 21st regarding the Valero gas station and 40 00:12:42,399 --> 00:12:49,360 convenience store that may be going in over on Deetsz. All I want to do is 41 00:12:47,040 --> 00:12:55,360 simply ask council if you would revisit a reduction to limit the speed limit on 42 00:12:52,399 --> 00:13:02,160 the narrow strip of road. Um TAC doesn't meet again for a couple months. There 43 00:12:57,600 --> 00:13:08,079 already exists a threat to wildlife. Um there are no sidewalks. There are no 44 00:13:04,320 --> 00:13:14,480 pullover lanes. Um it's not uncommon for golf carts, especially during the warmer 45 00:13:11,200 --> 00:13:20,880 months full of kids. parents are on break running down to the HB. 46 00:13:17,600 --> 00:13:27,440 It's an accident waiting to happen. Um if the you know with the uh commercial 47 00:13:24,160 --> 00:13:33,120 entity going in while I realize that you all can't do anything about that um you 48 00:13:30,639 --> 00:13:38,079 can do something about the actual street in our city. So I would ask that you 49 00:13:35,040 --> 00:13:43,600 revisit that and look at reducing the speed limit, putting in sidewalks, um 50 00:13:41,279 --> 00:13:46,839 something to keep people safe. Thank you, 51 00:13:51,920 --> 00:13:58,240 » Mr. Graham. Thank you and thank you for your comments and being here tonight and 52 00:13:55,440 --> 00:14:01,680 happy holidays to you also. Uh, M. Graham was the only one that signed up 53 00:13:59,920 --> 00:14:04,959 to speak as part of citizens to be heard. Is there anybody else here 54 00:14:03,040 --> 00:14:09,440 tonight uh that didn't get an opportunity to sign up that would like 55 00:14:06,639 --> 00:14:15,680 to speak? Okay. Uh, we'll move on. We have one 56 00:14:12,240 --> 00:14:19,199 presentation tonight and it's honoring the service to the 57 00:14:17,600 --> 00:14:25,600 city for 10 years. >> Yes, sir. Thank you, mayor. Um, so 58 00:14:22,000 --> 00:14:29,760 tonight we are um recognizing Roland Rios for 10 years of service. Um, 59 00:14:28,000 --> 00:14:32,880 unfortunately, he had something come up and couldn't make it out tonight, but 60 00:14:31,279 --> 00:14:38,320 we're going to honor and recognize him anyway. Um, so Roland has been with the 61 00:14:35,519 --> 00:14:43,839 city of Fairs Ranch for 10 years and he joined back in 2015 as a utility 62 00:14:41,279 --> 00:14:48,800 technician and just through his hard work and his dedication 63 00:14:46,160 --> 00:14:53,360 um he moved up and earned two promotions within four years which is pretty fast 64 00:14:51,839 --> 00:14:59,680 if you know how hard it is to get through some of those lensures. Um and 65 00:14:56,560 --> 00:15:04,639 then in 2019 he actually advanced to operator 3 which is a lead position out 66 00:15:01,760 --> 00:15:09,600 in the um utilities department. So over the past decade he has just really 67 00:15:07,600 --> 00:15:14,320 become known in his area for being reliable and professional and just his 68 00:15:12,480 --> 00:15:19,680 unwavering commitment not only to his job his team but also to the community. 69 00:15:16,720 --> 00:15:25,600 Um Roland has also been nominated um for employee of the quarter and in 2023 he 70 00:15:22,560 --> 00:15:32,160 was actually honored as um the city's employee of the year that year. So we we 71 00:15:29,680 --> 00:15:36,800 want to recognize Roland for what he truly embodies, the city's core values. 72 00:15:35,199 --> 00:15:40,240 Um and we just thank him for his outstanding service. Even though he 73 00:15:38,160 --> 00:15:44,240 couldn't be here tonight, um we know he was here with us in heart and spirit. So 74 00:15:42,320 --> 00:15:47,600 join me in congratulating Roland for 10 years of service. 75 00:15:50,639 --> 00:15:57,160 And please pass on to Roland how much we appreciate what he's done for the city. 76 00:15:57,600 --> 00:16:04,240 All right, with that, we'll move on to our consent agenda items. Uh we have 77 00:16:02,160 --> 00:16:10,959 four items on the consent agenda. First, the approval of the November 20th, 2025 78 00:16:08,160 --> 00:16:15,519 regular city council meeting minutes. Uh, second, approval of a resolution 79 00:16:12,880 --> 00:16:21,440 casting votes for candidates for the boards of directors for the Bayer and 80 00:16:17,519 --> 00:16:24,399 Kill appraisal districts for 2026. Third, approval of the second reading of 81 00:16:22,880 --> 00:16:29,440 an ordinance of the city council of the city of Fair Oaks Ranch, Texas, amending 82 00:16:27,279 --> 00:16:34,079 the Fair Oaks Ranch Code of Ordinances, Chapter 12, Traffic and Vehicles, 83 00:16:31,680 --> 00:16:41,920 Article 12.01, General Provisions, section 12.01, 01 84 00:16:37,839 --> 00:16:47,279 paragraph 003 by reducing the maximum speed limit on Silver Spur and Post Oak 85 00:16:44,160 --> 00:16:52,240 Trail to 30 miles an hour. And last, approval of a resolution authorizing the 86 00:16:49,360 --> 00:16:57,680 execution of an agreement with the Maya meando group for strategic planning, 87 00:16:55,199 --> 00:17:02,000 facilitation, and plan development. Is there any council member that would like 88 00:16:59,120 --> 00:17:05,800 to remove any of these items from consent to consideration? 89 00:17:06,240 --> 00:17:13,439 And with that, can I get a motion to approve the consent agenda? 90 00:17:10,799 --> 00:17:16,400 » So move. >> All right. Emily made the motion and 91 00:17:15,360 --> 00:17:19,120 Scott. >> Yes. 92 00:17:17,280 --> 00:17:23,039 » Seconded. >> All in favor of approval of the consent 93 00:17:21,839 --> 00:17:26,799 agenda, please say I. >> I. 94 00:17:23,439 --> 00:17:33,120 » I. Any opposed? Uh consent agenda is approved. Thank you. 95 00:17:30,240 --> 00:17:37,440 And we have five consideration items up tonight. Uh the first one is a very 96 00:17:35,120 --> 00:17:42,160 special one. Uh consideration and possible action accepting a private 97 00:17:39,280 --> 00:17:46,080 monetary donation to the city of Fairs Ranch Police Department. And I'll turn 98 00:17:44,559 --> 00:17:51,480 it over to Chief. >> Thank you, Mr. and Mrs. Lari. Would you 99 00:17:48,160 --> 00:17:51,480 stay with me? 100 00:17:53,360 --> 00:18:02,320 Come on over. Don't be shy. We're all friends. Good evening, mayor. 101 00:18:00,559 --> 00:18:06,160 » Thank y'all. Good evening, mayor, council members, everyone here tonight, 102 00:18:03,919 --> 00:18:09,679 and those listening at home. Um, I'm Todd Smith, and I'm your chief of 103 00:18:07,520 --> 00:18:14,640 police. Um, I'm here to share some good news about a generous $2,000 donation 104 00:18:12,559 --> 00:18:18,960 from Mr. and Mrs. John Luli to the Pharaoh Trench Police Department. I want 105 00:18:16,640 --> 00:18:23,520 to start by saying how grateful we are to the Latis, not just for this gift, 106 00:18:21,280 --> 00:18:28,000 but for their consistent and continued support. This is now the fourth year in 107 00:18:26,240 --> 00:18:33,120 a row that they've chosen to invest in our department in such a thoughtful way. 108 00:18:30,880 --> 00:18:38,240 and your generosity says a lot about how deeply you care for our officers and our 109 00:18:35,919 --> 00:18:41,200 community and we appreciate that. Now, last year's donation, you know, if 110 00:18:39,440 --> 00:18:44,880 you'll remember, allowed us to brighten our halls with new professional 111 00:18:43,120 --> 00:18:50,960 portraits and even refresh some of the interior paint. This year's contribution 112 00:18:47,360 --> 00:18:55,760 will help us uh finish that project and that we started by extending those 113 00:18:53,280 --> 00:18:59,600 improvements into our entrance lobby. Um, projects like this aren't simply 114 00:18:57,520 --> 00:19:03,360 about making the building look nicer, but they also help build a sense of 115 00:19:01,200 --> 00:19:07,120 pride and connection both within the department and with the community we 116 00:19:04,960 --> 00:19:12,480 serve. Uh, with that in mind, we respectfully ask for your approval to 117 00:19:09,840 --> 00:19:16,320 accept and use the donation as planned. And again, we offer our heartfelt thanks 118 00:19:14,720 --> 00:19:20,960 to Mr. and Mrs. Lotti for their continued generosity. and we appreciate 119 00:19:18,559 --> 00:19:25,039 the council's consideration because support like this truly helps us reflect 120 00:19:22,880 --> 00:19:29,120 the spirit and values of Fair Oaks Ranch. So, thank you and I'm happy to 121 00:19:27,039 --> 00:19:36,640 answer any questions. >> Any questions? 122 00:19:32,160 --> 00:19:40,720 » Any questions from anyone here today? Think I get a motion to approve the 123 00:19:38,320 --> 00:19:43,840 city's acceptance of a private monetary donation to the 124 00:19:42,559 --> 00:19:49,360 city of Fair Oaks Ranch Police Department in the amount of $2,000. 125 00:19:47,360 --> 00:19:53,120 So moved >> Jonathan 126 00:19:51,840 --> 00:19:59,039 » was Jonathan, right? >> I couldn't tell from this side. 127 00:19:55,840 --> 00:20:03,760 » And second from Emily and any further discussion from council. 128 00:20:02,559 --> 00:20:08,919 » Thank you. >> Thank you very much. We appreciate it. 129 00:20:05,760 --> 00:20:08,919 Thank you. 130 00:20:10,960 --> 00:20:17,840 » We're going to take a photo real quick. uh for council while they're getting 131 00:20:16,080 --> 00:20:25,320 organized with the motion on table. All in favor please say I. 132 00:20:19,360 --> 00:20:25,320 » I post the motion is approved. 133 00:20:33,520 --> 00:20:39,600 » Mr. Lotti, I I believe Chief probably said it all, but thank you very much. 134 00:20:38,320 --> 00:20:44,400 Thank you for attending the council meeting and your association with the 135 00:20:42,880 --> 00:20:51,000 city of Fair Oaks Ranch. >> Thank you so very much and we're so 136 00:20:46,000 --> 00:20:51,000 happy to be here and all. 137 00:21:02,559 --> 00:21:08,640 Uh the next item that we have on the agenda is the consideration and possible 138 00:21:06,080 --> 00:21:12,720 action approving a resolution authorizing the execution of an 139 00:21:10,400 --> 00:21:17,280 agreement with Tyler Technology Corporate for public safety software 140 00:21:14,799 --> 00:21:22,320 solutions expenditure of the required funds and execution of all documents by 141 00:21:19,520 --> 00:21:26,320 the city manager and summer. >> Yes. Good evening mayor and council. 142 00:21:23,760 --> 00:21:31,440 Summer Fleming, director of finance. So for your consideration is a resolution 143 00:21:28,799 --> 00:21:36,240 authorizing the execution of a software as a service agreement with Tyler 144 00:21:33,440 --> 00:21:40,720 Technologies for public safety software. This item begins on page 51 of your 145 00:21:38,320 --> 00:21:46,400 agenda packet and the supporting slides begin on page 141. 146 00:21:44,240 --> 00:21:50,320 So as you know oaks Ranch participates in a longstanding interlocal agreement 147 00:21:48,559 --> 00:21:54,640 with the city of Bernie and Kindle County to share a centralized public 148 00:21:52,720 --> 00:21:59,919 safety and utilities communications center. We refer to that as dispatch. 149 00:21:57,200 --> 00:22:05,360 And under that ILA, Bernie operates the dispatch center and manages the computer 150 00:22:02,240 --> 00:22:09,600 aided dispatch system or CAD while each entity, including Fair Oaks Ranch, 151 00:22:07,440 --> 00:22:14,960 maintains its own records management system or RMS. Chief Smith serves as the 152 00:22:13,120 --> 00:22:20,799 city's representative on the board of directors that oversees that centralized 153 00:22:17,200 --> 00:22:26,559 dispatch communications office. So currently the city uses Tyler's on 154 00:22:23,760 --> 00:22:31,840 premises RMS platform and as part of this regional modernization effort. All 155 00:22:29,360 --> 00:22:37,440 three jurisdictions are transitioning to Tyler's cloud-based enterprise public 156 00:22:34,559 --> 00:22:45,120 safety suite. So this migration moves our RMS from an onremise server to a 157 00:22:40,960 --> 00:22:49,280 secure hosted cloud environment. Now the agreement with Tyler 158 00:22:46,640 --> 00:22:53,520 Technologies includes the CAD related upgrade and service costs but those 159 00:22:51,440 --> 00:22:59,120 costs are build directly to the city of Bernie and subsequently cost shared by 160 00:22:56,480 --> 00:23:03,600 the city under the ILA and then the city's RMS subscription and 161 00:23:01,679 --> 00:23:08,440 implementation fees will be build directly to the city by Tyler 162 00:23:05,440 --> 00:23:08,440 Technologies. 163 00:23:08,640 --> 00:23:16,400 So the new software as a service model strengthens the city system in several 164 00:23:13,520 --> 00:23:20,799 ways. It'll improve system reliability, cyber security protection, and disaster 165 00:23:18,720 --> 00:23:26,240 recovery. It'll streamline the integration between CAD, RMS, and the 166 00:23:23,520 --> 00:23:30,559 mobile field applications. It'll enable real time data sharing among 167 00:23:28,159 --> 00:23:35,760 dispatchers, officers, and partner agencies. It'll provide the automatic 168 00:23:33,360 --> 00:23:40,400 update and continuous improvements being cloud-based and it'll strengthen the 169 00:23:38,240 --> 00:23:43,720 regional interoperability between the three jurisdictions. 170 00:23:44,080 --> 00:23:51,120 So, this purchase is through a Sourcewell cooperative contract which 171 00:23:49,120 --> 00:23:55,919 provides competitively bid pricing available to the city as a member. It's 172 00:23:53,760 --> 00:24:01,159 a three-year agreement that representing a total investment to the city of 173 00:23:58,159 --> 00:24:01,159 $213,392. 174 00:24:01,280 --> 00:24:08,960 That includes the onetime implementation cost of almost $77,000 175 00:24:06,559 --> 00:24:11,960 and then annual subscription fees of $45,465. 176 00:24:12,320 --> 00:24:22,000 So this is an annual increase of $21,000 over our current on premises RMS 177 00:24:19,120 --> 00:24:26,960 platform. Again, while that's a notable increase, that cloud-based model shifts 178 00:24:24,480 --> 00:24:31,679 the responsibility for system updates, security patches, server maintenance to 179 00:24:29,039 --> 00:24:36,400 Tyler Technologies, which means that we will have greater reliability and more 180 00:24:33,679 --> 00:24:41,279 frequent improvements. Funding for the first year has been provided in the 181 00:24:38,400 --> 00:24:46,080 fiscal year 2526 public safety NIT budgets. 182 00:24:44,240 --> 00:24:50,640 This agreement has been reviewed and approved by legal counsel. So staff 183 00:24:48,480 --> 00:24:55,840 recommends approval of this resolution authorizing the city manager to execute 184 00:24:52,880 --> 00:25:01,120 this software as a service agreement for our RMS upgrade. And I'm happy to answer 185 00:24:58,720 --> 00:25:04,880 any financial or contractual questions council may have. And Chief Smith is 186 00:25:03,200 --> 00:25:07,880 here who can address any operational questions. 187 00:25:08,159 --> 00:25:11,520 » Uh summer. 188 00:25:10,320 --> 00:25:15,760 » Yes. >> Is this under operations now or 189 00:25:13,440 --> 00:25:22,720 operating now or is there when it's going to start? if it isn't yet or 190 00:25:19,279 --> 00:25:29,279 » it has not it has not started yet. Um the city of Bernie approved their 191 00:25:24,559 --> 00:25:32,640 contract with Tyler on October 27th and yes and Kendall County is taking 192 00:25:31,200 --> 00:25:38,400 their agreement to the commissioner's court next week on December 9th. Um if 193 00:25:35,600 --> 00:25:44,400 ours is approved and theirs is next week each entity will begin the RMS 194 00:25:41,760 --> 00:25:50,400 upgrade to the cloud-based from the server. Um Brian has a better idea of 195 00:25:48,080 --> 00:25:55,679 how the implementation is going to work, but it's going to be multiple pieces. 196 00:25:52,720 --> 00:26:01,440 We'll have our RMS on premise upgraded to the cloud. I think that probably take 197 00:25:58,400 --> 00:26:07,440 a couple months. Meanwhile, the CAD is also going to be being upgraded at the 198 00:26:03,440 --> 00:26:12,799 centralized dispatch center. Um it it's a couple months. I know Brian when I 199 00:26:09,120 --> 00:26:16,880 talked to him, we're currently using the on premise. you know, it's housed on a 200 00:26:14,720 --> 00:26:21,600 server on site. We'll continue doing that up until the transition. So, we'll 201 00:26:18,960 --> 00:26:26,159 we'll pay the cost for the on premises uh platform up until we're actually 202 00:26:23,600 --> 00:26:29,159 operational on the cloud-based platform. 203 00:26:29,840 --> 00:26:35,760 » Jonathan, so question for Chief, I think. Um, and I I did ask this question 204 00:26:34,480 --> 00:26:39,360 before, so I think I know the answer, but our system as it stands right now 205 00:26:37,600 --> 00:26:43,200 won't communicate once they do the upgrades, right? like we have to upgrade 206 00:26:41,360 --> 00:26:48,320 to match what everybody else has so that we can continue business as usual. 207 00:26:45,279 --> 00:26:52,720 » That is correct. We're three of us all operating as one if you will. 208 00:26:50,080 --> 00:26:56,320 » Yeah. >> Uh Chief, 209 00:26:54,320 --> 00:26:58,159 » this everybody will go live at the same time. 210 00:26:57,279 --> 00:27:01,440 » Yes. >> Okay. So that's 211 00:26:59,520 --> 00:27:07,360 » Yeah, I'm sure the CAD implementation and upgrade has to probably be in place 212 00:27:03,679 --> 00:27:11,120 first. Meanwhile, all the RMS upgrades are happening so that way they can all 213 00:27:09,840 --> 00:27:15,679 talk to each other. >> I don't have the IT lingo, but 214 00:27:13,279 --> 00:27:18,000 » yeah, they'll be tested together before we're turn loose. 215 00:27:17,520 --> 00:27:21,840 » I'm sorry. >> Yes, I'm sorry. They'll be tested 216 00:27:19,279 --> 00:27:25,279 together before we're turn loose effectively. 217 00:27:23,679 --> 00:27:27,440 » Yeah, it would seem that would be the way that it should be. 218 00:27:26,480 --> 00:27:31,039 » Yes. >> Okay. Thank you. 219 00:27:28,320 --> 00:27:36,000 » Sure. >> Do we have any indication 220 00:27:33,200 --> 00:27:40,640 of what's going to happen next week with Kendall County. 221 00:27:38,000 --> 00:27:43,520 » I mean, are we optimistic that that's going to go through? 222 00:27:41,520 --> 00:27:47,520 » I think we are. Yeah. Clayton, the our procurement manager, has actually been 223 00:27:44,960 --> 00:27:51,840 in contact with the procurement person for the county and we actually 224 00:27:49,600 --> 00:27:57,360 coordinated on on our agenda items and the discussion. Um, everybody's IT um 225 00:27:55,919 --> 00:28:00,480 specialists have been coordinating on this project. Also, we've actually been 226 00:27:58,960 --> 00:28:04,080 working on this since June during the budget process. So Kendall County said 227 00:28:02,799 --> 00:28:07,720 that they are confident that theirs will be approved as well. 228 00:28:10,080 --> 00:28:16,159 » What happens if it's not approved? What if Kendall County decides not to 229 00:28:14,480 --> 00:28:19,679 approve? Does that stop the whole system for all 230 00:28:18,399 --> 00:28:23,440 three entities or >> No, the city of Bernie has already 231 00:28:21,679 --> 00:28:30,240 approved there. So they're getting the CAD upgrade. you know, I don't know how 232 00:28:27,440 --> 00:28:37,679 not upgrading their RMS if they would continue to be able to use 233 00:28:32,640 --> 00:28:40,640 uh the centralized dispatch location um >> which is run by Bernie. 234 00:28:39,919 --> 00:28:42,720 » Yes. >> Okay. 235 00:28:41,200 --> 00:28:46,480 » Now, there is the board of directors with representatives from each entity 236 00:28:44,720 --> 00:28:52,960 that are on that that make the decisions for software updates and how the 237 00:28:48,960 --> 00:28:57,440 platform is run. Sure. But yeah, I I am not sure how that would work if Kendall 238 00:28:54,960 --> 00:29:00,320 County did not upgrade theirs. Um, we don't have any indication that that's 239 00:28:58,799 --> 00:29:05,600 the case. Again, we've been working on this project um, coordinated with them 240 00:29:03,039 --> 00:29:10,960 for since June. So, >> okay. 241 00:29:07,200 --> 00:29:15,279 Anybody else? Any other questions? I know you're good. I was asking any 242 00:29:13,360 --> 00:29:20,399 questions. >> I'll leave that there. 243 00:29:18,559 --> 00:29:26,559 » Is there anybody here tonight that has any questions. 244 00:29:23,679 --> 00:29:31,919 Okay. And can I get a motion to approve a resolution authorizing the execution 245 00:29:28,640 --> 00:29:37,360 of a software as a service agreement with Tyler Technologies Incorporated for 246 00:29:33,760 --> 00:29:42,000 public soft safety software expenditure of the required funds and execution of 247 00:29:40,159 --> 00:29:46,640 all applicable documents by the city manager 248 00:29:44,000 --> 00:29:53,320 » from Dale and a second >> from Ruben. And any other discussion 249 00:29:50,000 --> 00:29:53,320 from council? 250 00:29:54,000 --> 00:29:58,960 Motion on the table. All in favor, please say I. 251 00:29:56,720 --> 00:30:02,320 » I. Any opposed? >> Uh motion is approved. 252 00:30:01,279 --> 00:30:05,640 » Thank you. >> Thanks, Summer. 253 00:30:07,760 --> 00:30:15,039 Our next item is the consideration and possible action approving a resolution 254 00:30:13,440 --> 00:30:18,080 authorizing the execution of an interlocal agreement with Bear County 255 00:30:16,559 --> 00:30:22,640 for the repair and maintenance of old Fredericksburg Road. 256 00:30:21,360 --> 00:30:27,720 And Graham, I think you have a presentation as part of this. 257 00:30:24,159 --> 00:30:27,720 » I do. Yes, sir. 258 00:30:29,600 --> 00:30:34,480 » Uh, good evening, mayor and council. I'm Grant Watanabi, public works director, 259 00:30:32,880 --> 00:30:37,520 and I'll be presenting an interlocal agreement with Bear County for the 260 00:30:36,000 --> 00:30:44,159 repair and maintenance of Old Fredericksburg Road. For reference, this 261 00:30:40,240 --> 00:30:48,600 agenda item starts on page 147, and this presentation starts on page 160. 262 00:30:50,159 --> 00:30:56,240 So, starting off with a bit of history first. Back in January of 2024, Bear 263 00:30:54,640 --> 00:31:00,640 County notified the city that it would cease maintenance as Old Fredericksburg 264 00:30:58,320 --> 00:31:07,840 Road. Their stance was that it should have been annexed uh by the city back in 265 00:31:03,440 --> 00:31:13,039 2017 in accordance with section 43.106 of the Texas government code 266 00:31:11,440 --> 00:31:17,360 which I'll cover in more detail on the next slide. 267 00:31:14,720 --> 00:31:22,799 The specific section of oversburg road that pertains to this ILA runs from the 268 00:31:20,000 --> 00:31:28,120 I 10 frontage road to detail road and is highlighted in green on the uh map to 269 00:31:25,039 --> 00:31:28,120 the left. 270 00:31:32,240 --> 00:31:40,720 So, Texas Government Code section 43.106 requires municipalities to annex the 271 00:31:38,720 --> 00:31:47,600 county road and the rightaway when annexing adjacent properties. The city 272 00:31:43,760 --> 00:31:52,559 did annex adjacent property in 2017 to the I guess it's the east of Old 273 00:31:50,159 --> 00:31:56,399 Frederick'sville Road. However, the city did not annex the county road and 274 00:31:54,559 --> 00:32:02,720 runaway since it's located within the San Antonio ETJ or extr territorial 275 00:32:00,000 --> 00:32:06,960 jurisdiction. Uh, this was confirmed by the city of 276 00:32:04,480 --> 00:32:10,640 San Antonio and the Texas government code does not address roads that are 277 00:32:08,880 --> 00:32:14,200 already within the jurisdiction of another municipality. 278 00:32:17,600 --> 00:32:23,120 So, here's a few photos of the current road condition. Uh you can see there's 279 00:32:20,960 --> 00:32:27,919 degragation of the paved shoulder which has progressed over time and is now 280 00:32:25,360 --> 00:32:32,240 impacting the travel lane. Uh there's quite a few potholes due to base failure 281 00:32:30,080 --> 00:32:36,480 in several locations and likely a reduction in service life 282 00:32:34,480 --> 00:32:40,440 due to the saw's utility project which happened about two years ago. 283 00:32:43,600 --> 00:32:50,559 So the proposed repair project includes about 1500 linear feet of full depth 284 00:32:49,039 --> 00:32:54,240 reclamation. This is on the southern side of the project where the conditions 285 00:32:52,000 --> 00:32:58,720 a little bit worse. And it also includes about 2400 linear feet of Milan overlay 286 00:32:57,039 --> 00:33:05,720 with base repair and this is toward the northern end of this project. The total 287 00:33:01,519 --> 00:33:05,720 cost of this project is 617,647. 288 00:33:06,000 --> 00:33:11,760 And under the proposed interlocal agreement, the bear county will cover 289 00:33:09,600 --> 00:33:17,399 twothirds of this cost and the city will cover one-third of this cost or about 290 00:33:14,399 --> 00:33:17,399 $25,882. 291 00:33:19,039 --> 00:33:25,440 Bear cult bear county will also manage the repair project under its existing 292 00:33:22,799 --> 00:33:30,080 contracts and the city will assume long-term maintenance responsibility 293 00:33:27,200 --> 00:33:34,399 upon completion of the repair project. And lastly, Bear County will assist the 294 00:33:32,000 --> 00:33:38,679 city in its petitions to San Antonio to release the ETJ for annexation. 295 00:33:41,679 --> 00:33:49,039 Now, there's several benefits to our citizens. First, it aligns with priority 296 00:33:45,919 --> 00:33:53,519 3.4 of our strategic plan to enhance and ensure roadway uh reliable roadway 297 00:33:51,519 --> 00:33:56,880 improvement initiatives. Second, it demonstrates regional 298 00:33:55,120 --> 00:34:00,880 cooperation between the city and Bear County to address infrastructure 299 00:33:58,480 --> 00:34:06,000 challenges. In this case, it provides a solution for a road that hasn't been 300 00:34:02,559 --> 00:34:10,000 properly maintained for a while. And uh thirdly, it addresses long-term safety 301 00:34:08,320 --> 00:34:14,000 and reliability concerns of old Frederick Street road, which is used by 302 00:34:12,240 --> 00:34:17,560 Fair Oaks Ranch residents and motorists on a daily basis. 303 00:34:20,720 --> 00:34:27,119 In summary, staff is seeking city council approval of the EIA and if 304 00:34:25,440 --> 00:34:33,760 approved tonight, Bear County is expected to consider the same ILA on 305 00:34:29,679 --> 00:34:38,320 February 17th uh at their commissioner's court meeting. 306 00:34:36,320 --> 00:34:43,359 Um following that, construction is anticipated to start in the March or 307 00:34:40,159 --> 00:34:48,399 April time frame of next year. And that concludes my presentation and I'm be 308 00:34:45,679 --> 00:34:53,839 happy to take any questions. Brian, any time frame on the con the 309 00:34:51,200 --> 00:34:57,520 start to finish of the construction then in the March when it's going to start 310 00:34:55,280 --> 00:34:59,599 March April but what kind of time period? 311 00:34:57,920 --> 00:35:04,800 » Um if the project starts in March or April time frame I estimate four to six 312 00:35:03,359 --> 00:35:09,040 months this should this one should move fairly quickly. 313 00:35:07,040 --> 00:35:11,760 » And so timing is good. So school probably be out too to reduce some of 314 00:35:10,800 --> 00:35:16,040 the traffic. >> That would be a benefit. Correct. 315 00:35:19,839 --> 00:35:27,119 the expectation that they'll approve it as well. 316 00:35:23,839 --> 00:35:31,119 » That is our expectation. Yes, sir. >> It's fully supported by their public 317 00:35:29,599 --> 00:35:37,359 works department. >> Yes, sir. 318 00:35:33,280 --> 00:35:43,040 In fact, uh I believe the Bear County Public Works Department has already 319 00:35:38,640 --> 00:35:46,800 invested $110,000 in this project uh for the design development 320 00:35:45,920 --> 00:35:52,119 required. >> That's correct. Bear County fully funded 321 00:35:48,400 --> 00:35:52,119 the design for this project. 322 00:35:54,560 --> 00:35:58,119 » Any other questions? 323 00:36:00,079 --> 00:36:08,720 » I think it's a good deal. um you know what we've been through and for Bear 324 00:36:05,280 --> 00:36:13,680 County to to work with us and actually it's uh our Bear County Commissioner 325 00:36:10,480 --> 00:36:17,760 Grant Moody has extended and and been able to work with us when the initial 326 00:36:16,240 --> 00:36:22,160 stance uh was that they were done with any work 327 00:36:19,680 --> 00:36:26,160 on that road. So they've really reached out to help us in 328 00:36:24,160 --> 00:36:30,960 this process to transition the road over to Fair Oaks Ranch. 329 00:36:28,400 --> 00:36:35,760 um concern for me. I think we identify it as a connector street as part of our 330 00:36:32,960 --> 00:36:41,440 city. Uh but this is also a residential street for the seven homes that are on 331 00:36:38,079 --> 00:36:46,400 that that seat street and this part of the city. I think we owe it to our 332 00:36:43,280 --> 00:36:51,280 residents to provide quality essential services. one being roads uh 333 00:36:49,280 --> 00:36:56,720 for our residents, those that utilize it to I don't know go to 334 00:36:54,720 --> 00:37:02,079 HB or those that are going to the school, but also those that live on that 335 00:36:58,800 --> 00:37:07,599 street that travel that every day. Grant, what one of the concerns that 336 00:37:04,000 --> 00:37:13,599 came up is through this ILA, I mean, we're signing up to say that we have 337 00:37:09,280 --> 00:37:19,200 full responsibility for for taking maintenance responsibilities for this 338 00:37:15,359 --> 00:37:22,680 road. uh some risk in that that uh we do have to get the 339 00:37:23,440 --> 00:37:32,240 ETJ released from the city of San Antonio. Scott, any idea on do you 340 00:37:29,040 --> 00:37:38,240 anticipate any challenges with that or >> I do not anticipate any challenges. Um 341 00:37:35,839 --> 00:37:43,520 this issue first came up. I I spoke directly with the city of San Antonio's 342 00:37:41,599 --> 00:37:47,920 planning director and assistant planning director about if and when this came to 343 00:37:46,160 --> 00:37:51,839 pass, would they be amendable to leasing the road portion only? And while of 344 00:37:50,640 --> 00:37:57,200 course the city would have to go through its process, they indicated that um they 345 00:37:54,720 --> 00:38:03,200 would be amendable to that road portion only. They don't maintain 346 00:37:59,520 --> 00:38:07,040 it now. I think they'd be >> I don't foresee any challenges, although 347 00:38:05,119 --> 00:38:10,960 they would have to take formal action to release that. 348 00:38:08,560 --> 00:38:15,680 » So, minus this ILA, I mean, even if the ILA wasn't approved, San Antonio doesn't 349 00:38:13,599 --> 00:38:19,280 maintain the road and the county has been pretty adamant in their position 350 00:38:17,839 --> 00:38:21,359 that they're not going to do any further maintenance on the road. 351 00:38:21,040 --> 00:38:26,880 » Correct. >> Unless it's covered under this ILA. 352 00:38:24,640 --> 00:38:30,079 » Yes, that's correct. Any 353 00:38:28,720 --> 00:38:33,079 other questions from anyone here tonight? 354 00:38:35,040 --> 00:38:40,960 Then can I get a motion to approve a resolution authorizing the execution of 355 00:38:38,560 --> 00:38:44,640 an interlocal agreement with Bear County for the repair and maintenance of Old 356 00:38:42,640 --> 00:38:49,119 Fredericksburg Road, expenditure of the required funds, and execution of all 357 00:38:47,359 --> 00:38:51,359 applicable documents by the city manager. 358 00:38:50,720 --> 00:38:53,119 So move >> Ruben 359 00:38:51,920 --> 00:39:01,240 » second. >> Jonathan and any further 360 00:38:56,960 --> 00:39:01,240 any further comments from councel 361 00:39:01,920 --> 00:39:07,520 with the motion on the table. All in favor please say I. 362 00:39:04,800 --> 00:39:12,520 » I. Any opposed? Motion is approved. Thanks Grant. 363 00:39:09,119 --> 00:39:12,520 » Thank you councel. 364 00:39:16,240 --> 00:39:20,880 And our next item is a consideration and possible action approving the first 365 00:39:19,520 --> 00:39:24,800 reading of an ordinance amending the budget for the fiscal year beginning 366 00:39:22,320 --> 00:39:30,480 October 1st, 2025 and ending September 30th, 2026. 367 00:39:28,640 --> 00:39:35,839 » Yes. Thank you, Mayor Summer Fleming again, director of finance. This item 368 00:39:32,160 --> 00:39:39,839 starts on page 167 of the agenda packet. So, this amendment is largely procedural 369 00:39:38,160 --> 00:39:44,240 in nature and ensures that the city's budget accurately reflects prior year 370 00:39:42,400 --> 00:39:48,880 commitments, multi-year capital projects, and recently approved council 371 00:39:46,560 --> 00:39:52,640 actions. First, the amendment reappropriates open purchase orders that 372 00:39:50,960 --> 00:39:58,800 were still outstanding at the end of fiscal year 2425. 373 00:39:54,800 --> 00:40:04,640 These incumbrances total $132,890 in the general fund and $124,422 374 00:40:02,400 --> 00:40:09,200 in the utility fund. Second, the amendment includes rollovers 375 00:40:07,040 --> 00:40:14,400 of appropriations for continuing capital projects that span multiple fiscal 376 00:40:10,960 --> 00:40:19,119 years. This includes about $327,000 in the strategic and capital projects 377 00:40:16,320 --> 00:40:24,480 fund, 2.66 million in the water capital fund, and $1 million in the wastewater 378 00:40:21,920 --> 00:40:28,640 capital fund. So these amounts are carried forward into the new fiscal year 379 00:40:26,640 --> 00:40:32,560 to ensure that the city can complete the projects, contracts, and obligations 380 00:40:30,720 --> 00:40:37,440 that were initiated in the prior year but remain unfinished. And then lastly, 381 00:40:35,599 --> 00:40:41,680 this amendment incorporates council's recent approvals, including the ILA with 382 00:40:40,079 --> 00:40:46,000 Bear County for the repair and maintenance of old Frederickburg Road. 383 00:40:44,240 --> 00:40:52,160 So, this amendment appropriates the city's cost share of $25,882 384 00:40:50,160 --> 00:40:58,000 from available fund balance in the strategic and capital projects fund. And 385 00:40:55,040 --> 00:41:01,599 then it also recognizes the $10,000 donation from the Fair Oaks Ranch 386 00:40:59,520 --> 00:41:06,240 Homeowners Association that council accepted on November 6 to support the 387 00:41:03,599 --> 00:41:10,480 city's Oakwilt program along with that corresponding uh program expenditure of 388 00:41:08,560 --> 00:41:16,000 those funds. And all of these adjustments are detailed in exhibit A 389 00:41:12,720 --> 00:41:19,119 which is attached to the ordinance and I can answer any questions you might 390 00:41:17,839 --> 00:41:23,000 have. >> Any questions from council? 391 00:41:23,520 --> 00:41:30,400 » Everybody good? Any questions from anyone here tonight? 392 00:41:28,640 --> 00:41:34,000 Uh then can I get a motion to approve the first reading of an ordinance 393 00:41:32,079 --> 00:41:42,079 amending the budget for the fiscal year beginning October 1st, 20125 and ending 394 00:41:37,839 --> 00:41:45,280 on September 30th, 2026. >> So moved. 395 00:41:43,359 --> 00:41:49,599 » Scott in a second. >> Second, 396 00:41:46,240 --> 00:41:53,359 » Jonathan, any further discussion from council 397 00:41:51,839 --> 00:41:57,720 that I feel like if Keith were here, he definitely would have beat us to some 398 00:41:54,720 --> 00:41:57,720 moved. 399 00:41:58,880 --> 00:42:04,640 Uh with motion on the table, all in favor, please say I. I. 400 00:42:02,319 --> 00:42:09,640 » I. Any opposed? >> Uh the motion is approved. Thanks. 401 00:42:06,480 --> 00:42:09,640 » Thank you. 402 00:42:10,960 --> 00:42:18,560 » And our last consideration item tonight is the consideration and possible action 403 00:42:16,240 --> 00:42:22,000 improvement resolution authorizing the execution of an 404 00:42:20,319 --> 00:42:27,680 emergency interconnect agreement with San Antonio Water System. Steve. 405 00:42:25,359 --> 00:42:31,520 » Yes, sir. Uh, good evening, mayor and council. I'm Steven Frerieded, assistant 406 00:42:29,280 --> 00:42:35,760 director of public works, and tonight I'll be presenting to you the emergency 407 00:42:33,520 --> 00:42:40,359 interconnect agreement with SAWS for your consideration and possible 408 00:42:37,359 --> 00:42:40,359 approval. 409 00:42:41,040 --> 00:42:47,839 As you may recall in November, I provided a project update on the SAWS 410 00:42:45,280 --> 00:42:51,280 emergency interconnect project. Tonight, we are looking specifically at the 411 00:42:49,440 --> 00:42:58,000 agreement itself, which is required before we can connect to the SAW system. 412 00:42:55,680 --> 00:43:02,480 This agreement formalizes the terms under which saws may provide the city 413 00:43:00,240 --> 00:43:07,760 with temporary potable water during qualifying emergency conditions such as 414 00:43:05,599 --> 00:43:13,599 system pressure loss, mechanical failure, or an extended power outage. 415 00:43:11,040 --> 00:43:19,040 The interconnect will be located on Lesley Feifer Drive with sawzone 416 00:43:16,000 --> 00:43:23,920 metering at the point of delivery. Overall, this project enhances the city 417 00:43:21,440 --> 00:43:28,400 system resiliency by establishing a controlled method for receiving 418 00:43:25,520 --> 00:43:32,160 emergency water into pressure zone C, which is the area served by the 419 00:43:29,920 --> 00:43:36,079 interconnect. Under the agreement, the city is 420 00:43:33,920 --> 00:43:41,920 responsible for design, permitting, construction, and obtaining all required 421 00:43:38,480 --> 00:43:45,640 approvals from both SAWs and TCQ prior to making the connection. 422 00:43:53,440 --> 00:44:01,200 On this slide, I'd like to highlight the major terms included in the agreement 423 00:43:57,599 --> 00:44:07,359 itself. To begin, SAWS retains priority to serve their existing customers first. 424 00:44:04,800 --> 00:44:14,319 Next, activation can only be performed by SAWS personnel at the city's request. 425 00:44:11,359 --> 00:44:19,040 Usage is restricted to essential indoor domestic use only. 426 00:44:17,040 --> 00:44:23,599 Each activation is limited to 30 consecutive days unless SAWS approves an 427 00:44:21,440 --> 00:44:28,000 extension. The city is responsible for installing 428 00:44:25,839 --> 00:44:31,920 and maintaining certified backflow prevention assemblies, including annual 429 00:44:30,240 --> 00:44:36,480 testing. The agreement includes a 10-year term, 430 00:44:34,640 --> 00:44:40,960 which either party may terminate with notice. And finally, the document 431 00:44:39,040 --> 00:44:45,079 includes standard protections found in typical utility contracts. 432 00:44:46,640 --> 00:44:55,040 From a financial standpoint, the agreement is straightforward. SAS will 433 00:44:51,200 --> 00:45:00,880 assess a $613 monthly meter availability fee based on the 8 in meter connection. 434 00:44:58,319 --> 00:45:05,040 During an activation event, billing follows the highest residential rate 435 00:45:02,640 --> 00:45:10,960 between SAWs and the city. Currently, our rate is the higher 436 00:45:08,480 --> 00:45:15,920 Lastly, no impact fees are charged for an emergency interconnect. 437 00:45:14,079 --> 00:45:20,800 Uh, additionally, all design, permitting, construction costs are 438 00:45:18,079 --> 00:45:24,440 included in our existing water utility capital allocations. 439 00:45:27,599 --> 00:45:33,680 Staff recommendations are the approval of the resolution authorizing the city 440 00:45:31,839 --> 00:45:38,000 manager to execute the emergency interconnect agreement with SAS. This 441 00:45:36,160 --> 00:45:42,079 agreement is an important step towards strengthening our emergency preparedness 442 00:45:40,240 --> 00:45:46,800 and our ability to maintain water service during significant system 443 00:45:44,240 --> 00:45:53,000 disruptions. And that concludes my presentation. I'll 444 00:45:48,960 --> 00:45:53,000 be happy to answer any questions. 445 00:45:54,160 --> 00:45:57,560 Everybody good? 446 00:45:58,079 --> 00:46:05,680 » Steve, one of the comments you made as part of the ILA that it's uh we have to 447 00:46:01,920 --> 00:46:10,160 agree to only indoor use during the time meaning that no landscape watering, no 448 00:46:08,079 --> 00:46:13,760 filling pools, and really 449 00:46:12,000 --> 00:46:18,800 my understanding would be this would be an emergency 450 00:46:16,560 --> 00:46:22,160 condition that we would be under anyway. So, we'd be limiting water use at that 451 00:46:20,800 --> 00:46:25,920 time. >> That's correct. 452 00:46:22,800 --> 00:46:30,000 » And enforcing it. So, it's not like something that's going to happen, you 453 00:46:27,599 --> 00:46:34,560 know, possibly tomorrow and we're switching over. Nobody knows about it. 454 00:46:31,760 --> 00:46:39,440 This will be in tough times already. Yes, sir. Most likely with messaging 455 00:46:36,560 --> 00:46:42,960 pushed out from the city to conserve and reduce outdoor consumption. Essential 456 00:46:42,240 --> 00:46:45,359 use only. >> Okay. Hopefully, we don't need it. 457 00:46:44,880 --> 00:46:48,359 » Correct. >> Right. 458 00:46:49,359 --> 00:46:57,680 » If it is needed, how is the decision made to jump on and fire it up? 459 00:46:56,400 --> 00:47:02,000 » Uh the decision would be >> or who makes that? 460 00:46:58,720 --> 00:47:06,240 » The staff decision would be made. We'd uh be reaching out to SAWs, 461 00:47:04,800 --> 00:47:10,640 essentially checking with them, making sure they would be able to provide us 462 00:47:08,480 --> 00:47:14,960 water at that time, but their staff would turn the connection on. 463 00:47:13,040 --> 00:47:19,440 » But you you'd have some type of triggers that you're looking at that we're not 464 00:47:16,560 --> 00:47:25,520 filling up our water tanks at a capacity that we need to support water flow, 465 00:47:23,280 --> 00:47:29,520 health and conservation water flow to our residents. 466 00:47:26,480 --> 00:47:33,280 » Yes, sir. you know, if we need something additional, I believe y'all probably 467 00:47:31,680 --> 00:47:37,920 have some triggers that y'all would be looking at. 468 00:47:36,240 --> 00:47:41,040 And if getting close to those, you'll probably notify saws and say, "Hey, 469 00:47:39,520 --> 00:47:45,440 we're looking at this. We're getting close." 470 00:47:41,920 --> 00:47:48,480 » Right. We'd have a feeling where we would need the water and reach out to 471 00:47:47,040 --> 00:47:51,599 them ahead of time. Yes. >> Which would also allow us time to start 472 00:47:50,000 --> 00:47:56,240 notifying residents that this is possibly coming. 473 00:47:54,400 --> 00:48:00,000 This would only serve really the south side and if 474 00:47:57,520 --> 00:48:05,680 » so if that happens then southside off into this then it 475 00:48:01,920 --> 00:48:11,480 alleviates use for everyone else. >> Correct. Yes sir. Everything south of 476 00:48:07,440 --> 00:48:11,480 detail corn pretty much. 477 00:48:12,240 --> 00:48:16,520 » All right. Any other questions? 478 00:48:16,560 --> 00:48:21,079 » Any questions from anyone here tonight? 479 00:48:22,480 --> 00:48:28,720 Uh, can I get a motion to approve a resolution authorizing the execution of 480 00:48:26,400 --> 00:48:33,440 emergency interconnect agreement with San Antonio water system expenditure of 481 00:48:31,680 --> 00:48:36,880 the required funds and execution of all applicable documents by the city 482 00:48:34,880 --> 00:48:43,280 manager? Move Ruben and a second 483 00:48:40,160 --> 00:48:46,839 from Emily. Any other further comments from council? 484 00:48:47,680 --> 00:48:54,000 Motion on the table. All in favor, please say I. I. Any opposed? 485 00:48:52,160 --> 00:48:55,119 Uh, the motion is approved. Thanks, Steve. 486 00:48:54,720 --> 00:48:58,359 » Thank you. >> Good explanation. 487 00:48:59,920 --> 00:49:06,640 » And the last item that we have on the agenda tonight is a report from staff, 488 00:49:04,000 --> 00:49:12,160 but really from Carol's going to kick it off, 489 00:49:08,319 --> 00:49:18,240 » an update on the >> 3351 traffic study. 490 00:49:14,400 --> 00:49:22,720 » Yes, sir. Um, good evening all. Just a quick summary by way of background. On 491 00:49:20,079 --> 00:49:28,160 March 21st, the city received a citizen request to reduce the speed limit on 492 00:49:24,720 --> 00:49:33,200 Ralph Air Road um within the city limits to 45 miles per hour. The requesttor 493 00:49:30,880 --> 00:49:38,160 cited safety concerns related to the increased merging and exiting activity 494 00:49:35,520 --> 00:49:42,640 from the feeder roads. Ralphair Road is owned and maintained by 495 00:49:40,319 --> 00:49:48,319 Texot, so the city alone does not have jurisdiction over setting its speed 496 00:49:44,559 --> 00:49:52,079 limits. On May 7th, TESAC reviewed the request and voted to recommend that the 497 00:49:50,240 --> 00:49:56,800 city council consider submitting a formal request to Texot for a track 498 00:49:54,640 --> 00:50:01,359 study to evaluate lowering the speed limit within our city limits. 499 00:49:59,680 --> 00:50:05,920 Following that, on June 5th, city council accepted TEAC's recommendation 500 00:50:04,000 --> 00:50:10,400 and authorized the preparation of a resolution for their consideration 501 00:50:08,240 --> 00:50:16,079 authorizing the city manager to submit a request to Tech Stop. Shortly after that 502 00:50:13,760 --> 00:50:20,240 council meeting, staff met with Texot, who informed us that they had recently 503 00:50:18,079 --> 00:50:26,640 received a similar request from Camp Stanley that they were going to be 504 00:50:23,680 --> 00:50:30,880 performing. The study included the city limits of Fair Oaks Ranch. They 505 00:50:28,960 --> 00:50:36,400 indicated they would share these results with us once the study was completed. 506 00:50:33,839 --> 00:50:41,119 So, we are here tonight with Andreas Gonzalez, Tex DOT area engineer, who 507 00:50:39,280 --> 00:50:47,000 will report on that recent traffic vehicle report and its findings. Thank 508 00:50:44,000 --> 00:50:47,000 you. 509 00:50:47,119 --> 00:50:54,640 » Thank you. Good evening, um, council. As Carol stated, I'm Andreas Gonzalez, work 510 00:50:52,160 --> 00:51:00,720 with Texas Department of Transportation. My role with text is air engineer. So I 511 00:50:58,079 --> 00:51:06,319 kind of look after uh four counties including Kendall, Kerr, Bander and 512 00:51:03,359 --> 00:51:11,839 Ualda counties and really just um everything tech um state road related 513 00:51:08,880 --> 00:51:15,440 maintenance construction. Um I you know dive a little bit into design and 514 00:51:13,920 --> 00:51:20,160 provide input in planning kind of thing but uh just point of contact for 515 00:51:17,440 --> 00:51:26,480 everything that you know relates to our state roads. So, as stated, I'll go 516 00:51:23,119 --> 00:51:30,000 briefly over I'm going to go over a little bit of kind of how these studies 517 00:51:27,920 --> 00:51:35,440 are done. I'm not a expert on traffic studies, but I know a little bit. Um, 518 00:51:33,119 --> 00:51:40,319 the speed study was conducted in uh from IH10. It's basically the the north 519 00:51:37,839 --> 00:51:44,480 limits of the city of Fair Oaks city limits. 520 00:51:41,839 --> 00:51:50,160 Um, as you know, the current speed limit out there is uh begins at 45 mile an 521 00:51:46,720 --> 00:51:55,280 hour from I 10 uh to about uh the northern end of uh Camp Stanley property 522 00:51:52,720 --> 00:51:59,839 and then it turns into 55 and it goes all the way up uh to the to the north 523 00:51:57,040 --> 00:52:05,599 end of the the city limits. The typical practice um follows a 524 00:52:03,680 --> 00:52:11,200 manual. It's called procedures for establishing speed zones manual for 525 00:52:07,440 --> 00:52:16,079 text. Um there are several criteria, but the the gist of it is there's typically 526 00:52:13,760 --> 00:52:21,760 two locations picked within a within a certain stretch um for each bound. So in 527 00:52:20,160 --> 00:52:26,720 this case, two locations northbound, two locations southbound. 528 00:52:24,160 --> 00:52:31,760 Um and then it's done by radar. Uh so it's basically put a radar out there and 529 00:52:29,520 --> 00:52:37,839 and the gist of the radar is to measure how fast the the population is driving 530 00:52:34,400 --> 00:52:42,480 the road. It's a concept called 85th um percentile. You may have heard it 531 00:52:39,359 --> 00:52:48,240 before. So basically means we determine the first step in kind of determining 532 00:52:43,920 --> 00:52:52,640 the speed limit zones is determining um how comfortable 85% of the people feel 533 00:52:50,960 --> 00:52:57,599 driving the road. That's just the starting point. Um there's a lot of 534 00:52:55,359 --> 00:53:02,240 other criteria considered. There's crashes considered. Um driveway is 535 00:53:00,240 --> 00:53:07,359 considered shoulder width uh considerations and then several other 536 00:53:04,400 --> 00:53:13,359 criteria that you know u gets mentioned in the manual um along with any input 537 00:53:11,200 --> 00:53:17,920 that our maintenance sections may have or our area office or myself may have or 538 00:53:16,559 --> 00:53:22,480 uh really the public you know things like that. So um several things cons get 539 00:53:20,559 --> 00:53:27,520 considered. Let's see here. Oh, uh, two hours per 540 00:53:24,800 --> 00:53:31,680 location is the standard or it's either two hours per location or a certain 541 00:53:29,040 --> 00:53:38,559 number of of vehicles counted. That's basically for lower ADT um, roads. In 542 00:53:36,079 --> 00:53:44,160 this case, it's a 2h hour. A pre a preference on the date uh is 543 00:53:41,200 --> 00:53:48,559 basically non- peak hour and preferably Tuesday through Thursday. The reason for 544 00:53:46,800 --> 00:53:55,200 that is Fridays and Mondays are typically, you know, you can you can 545 00:53:50,800 --> 00:53:59,440 find um um um different scenarios with drivers. It's not the average kind of 546 00:53:56,720 --> 00:54:04,079 driver, if you will. So, that's basically the gist of it uh 547 00:54:01,680 --> 00:54:10,240 of of how it gets done. It was done this year. There was one done in 24 actually 548 00:54:07,119 --> 00:54:17,280 that I um talked to you guys about in the past. Uh the results were different. 549 00:54:13,040 --> 00:54:23,599 So, um, diving into the results, uh, basically the results warrant a 5 550 00:54:20,000 --> 00:54:30,240 mph reduction on the entire limits of where it's 55 mph currently. So, um, 551 00:54:27,599 --> 00:54:35,119 that's a that's a change. Now, the process is, 552 00:54:32,960 --> 00:54:39,680 you know, there's two different scenarios basically for the city and the 553 00:54:36,880 --> 00:54:44,319 non- city limits. Since this area encompasses both uh outside and inside 554 00:54:42,319 --> 00:54:49,200 city limits, we have to go through the basically non non city uh communication 555 00:54:47,680 --> 00:54:53,440 side if you will. So if you're in the city, you can basically go uh to Texas 556 00:54:51,760 --> 00:54:55,839 and Austin, make our case. If they agree, we go to the city and then 557 00:54:54,640 --> 00:55:00,079 there's a city ordinance and we can change a speed limit. Um since we're 558 00:54:58,319 --> 00:55:06,319 outside of the city limits, then we have to go basically first step is um text 559 00:55:03,119 --> 00:55:10,559 dot um traffic division in Austin uh get agree uh u concurrence from them and 560 00:55:08,960 --> 00:55:14,480 then go to Texas Transportation Commission, get it under on their agenda 561 00:55:13,119 --> 00:55:17,760 and then they pass it and then that's when we go back and actually change the 562 00:55:16,240 --> 00:55:24,160 signs. Um so speaking to my traffic team, we're 563 00:55:20,960 --> 00:55:29,599 looking at a rough timeline of u April to actually change the signs. Um, we're 564 00:55:26,960 --> 00:55:34,400 trying to get onto the January uh, transportation commission agenda and 565 00:55:32,079 --> 00:55:39,680 then from there basically um, I would say a three-month turnaround is uh, 566 00:55:37,040 --> 00:55:44,520 fairly conservative. So hopefully by uh, April is when we're looking at changing 567 00:55:41,359 --> 00:55:44,520 the signs 568 00:55:45,359 --> 00:55:51,680 questions at this point. >> Anything? 569 00:55:49,440 --> 00:55:57,040 » Oh, just since you're up there. So, the 85th percentile thing, I'm I'm reading 570 00:55:55,040 --> 00:56:00,319 some stuff that it's kind of being looked at as possibly outdated and 571 00:55:58,880 --> 00:56:04,480 there's something new that might be better. Uh 572 00:56:02,720 --> 00:56:07,200 are you guys working on anything other than basing these off of other than the 573 00:56:06,640 --> 00:56:10,000 85th? >> I think I've heard uh traffic division 574 00:56:08,720 --> 00:56:13,680 and obviously other ones that are in charge. U right now it's still kind of 575 00:56:11,760 --> 00:56:20,000 the starting point, the official kind of uh tool we use. Uh that being said u you 576 00:56:17,440 --> 00:56:23,520 know we do uh acknowledge that the 85th percentile is it's just a starting 577 00:56:21,920 --> 00:56:27,839 point. There's a lot more you know factors to look at. You know I don't 578 00:56:26,160 --> 00:56:30,720 have a I don't have an answer for you to be honest. I I I think they are looking 579 00:56:29,359 --> 00:56:36,160 at something. This is traffic division up in Austin. U but right now this is 580 00:56:33,440 --> 00:56:40,000 what we use. >> Sure. 581 00:56:36,960 --> 00:56:43,520 » So for us we're looking at going from 55 down to 50 582 00:56:41,839 --> 00:56:48,240 » based on the information you provided. Yes. 583 00:56:44,960 --> 00:56:53,440 So really the the report to staff or to council. So we had requested as Carol 584 00:56:51,680 --> 00:56:59,119 mentioned we had requested a traffic study and the information came back to 585 00:56:57,200 --> 00:57:02,960 us that a traffic study had already been conducted. 586 00:57:00,880 --> 00:57:07,200 Uh but at the time the information that was provided to us was 587 00:57:05,599 --> 00:57:09,680 I don't think was the information that you just had. It was different 588 00:57:08,400 --> 00:57:15,920 » the 24 one that I mentioned. >> Right. Right. And so, uh, really what 589 00:57:12,480 --> 00:57:20,720 the one of the points for tonight was, uh, did we want to go back to staff and 590 00:57:17,920 --> 00:57:25,920 say we wanted to continue and request a traffic study? And I believe based on 591 00:57:23,599 --> 00:57:29,680 Andre's information, a traffic study has been conducted. This 592 00:57:28,480 --> 00:57:35,440 first time we've received the information. Not sure if it may staff 593 00:57:32,400 --> 00:57:38,000 may have received it earlier today, but um, 594 00:57:36,160 --> 00:57:40,799 » I mentioned it, but I haven't sent the reporter. 595 00:57:38,640 --> 00:57:44,559 » Right. So, one of the concerns or considerations 596 00:57:42,960 --> 00:57:48,319 tonight was do we want to pursue a traffic study? And I think the answer to 597 00:57:46,160 --> 00:57:51,839 that is no. I think the the information is there. 598 00:57:50,400 --> 00:57:55,119 And finally, when the report on this one's put together, we will have that 599 00:57:53,359 --> 00:57:58,880 information. And then really from Andre's 600 00:57:57,119 --> 00:58:04,319 information, I think he's just providing it as a courtesy tonight is attending 601 00:58:01,920 --> 00:58:07,760 our council meeting, letting us know the preliminary information of what he 602 00:58:05,920 --> 00:58:14,079 received off that they still have some work to do uh to finalize what the speed 603 00:58:11,680 --> 00:58:18,520 limit is going to be on the road. Is that fair? 604 00:58:15,280 --> 00:58:18,520 » Yes, sir. 605 00:58:18,720 --> 00:58:22,160 » Carol, anything else you need from us on this? 606 00:58:20,880 --> 00:58:26,079 » No. And I'm going to be working with legal because I I do believe that we 607 00:58:24,240 --> 00:58:30,400 will need a city ordinance so that they can enforce the section that's in our 608 00:58:28,319 --> 00:58:35,440 city. But I I will double check with our legal team to and if so, you will see an 609 00:58:32,960 --> 00:58:40,079 ordinance in the future as soon as text lets us know that the 50 is a definite 610 00:58:37,760 --> 00:58:48,079 go and when it will happen so we can have an ordinance in place. 611 00:58:43,760 --> 00:58:52,160 » Any questions from anyone here tonight? Hey, Andre, I'd like to just say thank 612 00:58:50,400 --> 00:58:57,440 you for being here tonight and providing the information. Um, he mentioned all 613 00:58:54,799 --> 00:59:01,200 the counties that he works with. Um he also has spent a lot of time with us 614 00:58:59,119 --> 00:59:06,240 with the design for Ralphair Road for its expansion and has always been 615 00:59:03,440 --> 00:59:12,720 available for any issues that we've had uh just recently with the 616 00:59:09,359 --> 00:59:18,720 um access road on I 10 and the light that had some complications with it for 617 00:59:15,520 --> 00:59:24,000 a time period. Um Andre is the individual that we contact and we have 618 00:59:20,960 --> 00:59:26,559 gotten almost immediate response in anything that we've brought to him. So, 619 00:59:25,440 --> 00:59:30,880 thank you very much. >> Thank you. Yeah, we're still working on 620 00:59:28,000 --> 00:59:36,960 that. It's it's working, but uh we don't really have the uh permanent fix u out 621 00:59:34,799 --> 00:59:41,680 there yet. So, that was unfortunate situation that um that line got hit out 622 00:59:39,680 --> 00:59:46,240 there, but working on it. We're also working on the 3351 project, the bridge 623 00:59:43,680 --> 00:59:49,920 project. Uh we're actually still on time on that. Just so you all know, next week 624 00:59:48,319 --> 00:59:55,119 we're going to have a um the final traffic switch. It should only be a 15 625 00:59:52,640 --> 00:59:59,599 minute or so disruption. Uh, I believe you guys will receive an email about it 626 00:59:57,040 --> 01:00:05,920 tomorrow. U, but it's the last traffic switch to finish out the the um the 627 01:00:03,280 --> 01:00:11,520 concrete rails and then we're looking at u March, end of March time frame to wrap 628 01:00:08,960 --> 01:00:13,520 it up uh completely. So, just thought I'd give you 629 01:00:11,920 --> 01:00:17,760 » Oh, when you say that, so they're going to 630 01:00:15,280 --> 01:00:21,119 so right now all the traffic is on the northbound side, 631 01:00:18,960 --> 01:00:25,040 » right? And so they're going to switch it to the southbound side so that they can 632 01:00:23,599 --> 01:00:29,839 put the concrete rails up on >> on the other side. Yes. Correct. And 633 01:00:26,880 --> 01:00:33,200 finish it up, sir. >> That's good information to know. 634 01:00:31,119 --> 01:00:34,880 » Great information. >> Well, thank you, sir. I do appreciate 635 01:00:34,559 --> 01:00:39,760 it. >> Thank you. 636 01:00:36,880 --> 01:00:43,119 » And I know you're a busy man and uh you probably come out here and spend a 637 01:00:41,680 --> 01:00:48,480 council meeting with us. I just want to say how much I appreciate it. 638 01:00:46,880 --> 01:00:52,880 That's all the items that we have on the agenda tonight. Um, 639 01:00:51,520 --> 01:00:54,640 does any council member have any announcements that they would like to 640 01:00:54,079 --> 01:00:56,400 make? >> True. 641 01:00:55,760 --> 01:01:03,040 » All right. >> All right. Dale's birthday is Saturday. 642 01:01:00,799 --> 01:01:06,760 » I think it's it's 50, right, Dale? >> Yeah, that's close enough. 643 01:01:08,160 --> 01:01:12,880 » Thank you, John. >> I believe he'll be turning 70. 644 01:01:10,559 --> 01:01:21,119 » Yes. your 20th anniversary of 50. 645 01:01:17,599 --> 01:01:24,160 » That's a lot of math. >> Well, everybody, please reach out to 646 01:01:22,480 --> 01:01:27,599 Dale on Saturday and wish him happy birthday. Wish you all the best. 647 01:01:26,160 --> 01:01:31,040 » Thank you. >> Anybody else? It's a good one. Thanks, 648 01:01:30,000 --> 01:01:36,319 John. >> There's good news on Councilman Ruden's 649 01:01:33,599 --> 01:01:41,520 wife, Nancy. All the prayers that have gone out for 650 01:01:37,839 --> 01:01:49,839 that uh are working wonders. So, uh, Keith, if you're listening, tell 651 01:01:45,440 --> 01:01:53,920 Nancy we're still thinking about her. >> That's why, uh, Council Member Roden was 652 01:01:52,160 --> 01:01:58,240 not able to join us tonight, but everything is going well in Ontario. 653 01:01:55,599 --> 01:02:02,720 » Going well. Yes. Anybody else? Two good announcements. 654 01:02:00,720 --> 01:02:07,440 Thank you. >> We have some boring announcements 655 01:02:04,319 --> 01:02:11,520 compared to those. Uh, city council normally conducts our 656 01:02:09,520 --> 01:02:15,359 meetings on the first third Thursday of every month. Uh, for the upcoming 657 01:02:13,680 --> 01:02:19,599 holiday period, the meeting that was scheduled for December 18th and the 658 01:02:17,760 --> 01:02:23,760 meeting scheduled for January 1st have been cancelled. Uh, our next city 659 01:02:22,079 --> 01:02:30,880 council meeting after tonight will be held on January 15, uh, 2026. 660 01:02:29,200 --> 01:02:36,720 And for everybody's information, city hall will be closed the 24th and 25th of 661 01:02:33,920 --> 01:02:43,880 December for the Christmas holiday and will also be closed on January 1st in 662 01:02:39,599 --> 01:02:43,880 observance of the New Year's holiday. 663 01:02:43,920 --> 01:02:50,960 And the city of Fair Oaks Ranch along with the Fair Oaks Ranch Homeowners 664 01:02:47,839 --> 01:02:57,440 Association is sponsoring the Santa at the Ranch holiday event. Uh that'll take 665 01:02:54,240 --> 01:03:01,599 place this Sunday, September 7th, from 2:00 to 5:00 pm right here in the 666 01:02:59,119 --> 01:03:07,520 parking lot of City Hall. Uh ask everybody to come join us. Bring family, 667 01:03:03,440 --> 01:03:12,960 bring friends, uh for this Christmas uh or for this holiday event. It'll have a 668 01:03:10,319 --> 01:03:18,480 Christmas market, live music. Uh there's going to be a band here, games, crafts, 669 01:03:15,680 --> 01:03:23,280 and a visit from Santa himself. Should be a good time for all families. So 670 01:03:20,319 --> 01:03:28,240 please come out and join us. And our police department is still 671 01:03:24,960 --> 01:03:34,000 sponsoring the blue Santa event. There's drop off points all throughout the city. 672 01:03:30,640 --> 01:03:41,039 And I believe we've uh also include silver Santa as part of it. 673 01:03:37,200 --> 01:03:46,000 Um which is uh blankets and things needed for seniors uh can also be 674 01:03:43,680 --> 01:03:52,000 dropped off. Uh you'll see at all the locations around the city. Uh there'll 675 01:03:48,400 --> 01:03:59,119 be one box for blue Santa and one for silver Santa to drop off any items. 676 01:03:55,280 --> 01:04:02,400 Um drop off locations are they're going to pick up all the they pick them up 677 01:04:00,799 --> 01:04:07,760 every day, but they'll pick up the boxes on December 14th uh so that they can 678 01:04:05,440 --> 01:04:14,319 start getting things ready for the Christmas distribution. So last day to 679 01:04:10,640 --> 01:04:18,559 drop off items is December 14th. And then last, weather permitting, Camp 680 01:04:16,240 --> 01:04:23,359 Bulis is scheduled to do some prescribed burns. Uh these are to be conducted 681 01:04:21,359 --> 01:04:28,880 between the 8th and the 19th of December. Uh the burns will only take 682 01:04:26,160 --> 01:04:33,200 place between 10:00 a.m. and 6:00 pm during those days. And during these 683 01:04:31,359 --> 01:04:38,559 periods, especially in Fairs Ranch, you may smell or see the smoke coming from 684 01:04:36,480 --> 01:04:42,000 uh Camp Bullis. And the reason that they do the 685 01:04:39,839 --> 01:04:47,039 prescribed burns is to remove the thick and dead vegetation this time of year, 686 01:04:44,880 --> 01:04:52,400 which will reduce the risk of future catastrophic wildfires. So, they're 687 01:04:49,839 --> 01:04:56,160 doing their part to protect us. And the last announcement I have is happy 688 01:04:54,160 --> 01:05:00,720 holidays and wish everybody the best, family and friends, uh, during the 689 01:04:58,160 --> 01:05:05,359 holiday period and a happy new year to you also. 690 01:05:02,640 --> 01:05:09,920 Scott, anything else? Uh, excuse me, one announcement, Mr. Mayor. The the city 691 01:05:07,280 --> 01:05:14,559 has Understandably been getting a few questions about the gateway feature. Um, 692 01:05:12,640 --> 01:05:19,039 fortunately relative to the incident from a few weeks ago. Fortunately, the 693 01:05:17,440 --> 01:05:23,039 feature was built to a very high standard. So, there was no permanent 694 01:05:20,640 --> 01:05:28,319 damage done to that structure. Uh, we called out the contractor right away 695 01:05:25,039 --> 01:05:33,359 when when it occurred uh to ascertain what the repairs would be for the the uh 696 01:05:30,720 --> 01:05:38,319 cosmetic damage that was done. Uh, so that's already in progress. I I expect 697 01:05:36,079 --> 01:05:42,240 that pro that repair to start next week, so it'll be very soon. I'll have this 698 01:05:40,319 --> 01:05:47,599 update in the memo for you tomorrow as well. But just want to let you and rest 699 01:05:45,039 --> 01:05:51,520 of the public know that that's has been under progress right away and will be 700 01:05:49,200 --> 01:05:56,000 completed very soon. >> Thanks, guys. And good news in it, too. 701 01:05:53,440 --> 01:06:00,720 Nobody was hurt. No one was hurt. >> Individual that hit it was not injured 702 01:05:58,240 --> 01:06:05,599 and uh we did get insurance information, so it is covered as 703 01:06:02,960 --> 01:06:11,760 » part of the repairs. All right. Anything I missed, 704 01:06:09,760 --> 01:06:13,200 » council Christine, anything else we need? 705 01:06:12,400 --> 01:06:16,319 » No, sir. >> Sure. 706 01:06:14,400 --> 01:06:18,960 » Pretty sure >> Scott, anything else from 707 01:06:18,079 --> 01:06:24,280 » Nothing further. >> I have time now is 7:26 and we are 708 01:06:21,280 --> 01:06:24,280 adjourned.