[9:49] Yeah, we buddy.
[10:02] » Ready?
>> Yes, sir.
[10:06] Good evening, everyone. We're grateful
to have you here for tonight's city
[10:10] council meeting. Your presence and
participation help shape our community.
[10:16] For the record, today is December 4th,
2025, and the time is 6:30 p.m. I'll
[10:24] begin with the roll call. So, council,
when I call your name, please say here
[10:27] or present.
>> Mayor Maxton
[10:31] » here.
>> Council member Stroop
[10:33] » here.
>> Rhoden is not present.
[10:38] Overa
>> here,
[10:39] » Pearson
>> here,
[10:41] » Parker
>> here,
[10:42] » and Suarek
>> here.
[10:44] » With six members of council present, a
quorum is declared.
[10:48] » Thank you, Christina. Would everybody
please stand and join me in the pledge
[10:51] of allegiance.
[10:56] I pledge allegiance to the flag of the
United States of America and to the
[11:01] republic for which it stands, one nation
under God, indivisible, with liberty and
[11:08] justice for all. Thank you.
Just a reminder to everybody that's here
[11:14] tonight, we do live broadcast our
meetings and would like to welcome
[11:18] everybody that's joining us here in the
council chambers and all those that are
[11:21] joining us by the live broadcast. Um, I
ask during the meeting for those that
[11:27] are here in the room. If you do get an
opportunity to speak as part of the
[11:30] meeting, that all comments be made from
the podium up here where there is a
[11:34] microphone. And the reason for that is
the individuals that are watching by
[11:38] live broadcast
um cannot hear the comments if you make
[11:42] them from your seats. So, we do need to
make those from the microphone. And if
[11:45] you do get an opportunity to speak, I'd
ask that you introduce yourself. and if
[11:50] you're a resident, whether you're a
resident of Fair Oaks Ranch or not, or
[11:53] if you're here with an agency uh to
speak as part of the meeting, which
[11:57] agency that you are from.
And with that, we'll move on to our
[12:04] uh citizens and guest forum tonight. And
in accordance with the open meetings
[12:08] act, uh council may not discuss or take
action on any item which has not been
[12:12] posted on the agenda. And I ask all
speakers if you would please limit your
[12:17] comments to five minutes. And we had one
individual sign up, Miss Graham.
[12:27] » Good evening everybody. Christine
Graham, Center of Falls Estates, Fair
[12:30] Oaks Ranch residents. Happy holidays to
everybody.
[12:33] » Thank you.
>> Um, first I want to thank Scott for his
[12:37] weekly weekly memo of uh November 21st
regarding the Valero gas station and
[12:42] convenience store that may be going in
over on Deetsz. All I want to do is
[12:47] simply ask council if you would revisit
a reduction to limit the speed limit on
[12:52] the narrow strip of road. Um TAC doesn't
meet again for a couple months. There
[12:57] already exists a threat to wildlife. Um
there are no sidewalks. There are no
[13:04] pullover lanes. Um it's not uncommon for
golf carts, especially during the warmer
[13:11] months full of kids. parents are on
break running down to the HB.
[13:17] It's an accident waiting to happen. Um
if the you know with the uh commercial
[13:24] entity going in while I realize that you
all can't do anything about that um you
[13:30] can do something about the actual street
in our city. So I would ask that you
[13:35] revisit that and look at reducing the
speed limit, putting in sidewalks, um
[13:41] something to keep people safe.
Thank you,
[13:51] » Mr. Graham. Thank you and thank you for
your comments and being here tonight and
[13:55] happy holidays to you also. Uh, M.
Graham was the only one that signed up
[13:59] to speak as part of citizens to be
heard. Is there anybody else here
[14:03] tonight uh that didn't get an
opportunity to sign up that would like
[14:06] to speak?
Okay. Uh, we'll move on. We have one
[14:12] presentation tonight
and it's honoring the service to the
[14:17] city for 10 years.
>> Yes, sir. Thank you, mayor. Um, so
[14:22] tonight we are um recognizing Roland
Rios for 10 years of service. Um,
[14:28] unfortunately, he had something come up
and couldn't make it out tonight, but
[14:31] we're going to honor and recognize him
anyway. Um, so Roland has been with the
[14:35] city of Fairs Ranch for 10 years and he
joined back in 2015 as a utility
[14:41] technician and just through his hard
work and his dedication
[14:46] um he moved up and earned two promotions
within four years which is pretty fast
[14:51] if you know how hard it is to get
through some of those lensures. Um and
[14:56] then in 2019 he actually advanced to
operator 3 which is a lead position out
[15:01] in the um utilities department. So over
the past decade he has just really
[15:07] become known in his area for being
reliable and professional and just his
[15:12] unwavering commitment not only to his
job his team but also to the community.
[15:16] Um Roland has also been nominated um for
employee of the quarter and in 2023 he
[15:22] was actually honored as um the city's
employee of the year that year. So we we
[15:29] want to recognize Roland for what he
truly embodies, the city's core values.
[15:35] Um and we just thank him for his
outstanding service. Even though he
[15:38] couldn't be here tonight, um we know he
was here with us in heart and spirit. So
[15:42] join me in congratulating Roland for 10
years of service.
[15:50] And please pass on to Roland how much we
appreciate what he's done for the city.
[15:57] All right, with that, we'll move on to
our consent agenda items. Uh we have
[16:02] four items on the consent agenda. First,
the approval of the November 20th, 2025
[16:08] regular city council meeting minutes.
Uh, second, approval of a resolution
[16:12] casting votes for candidates for the
boards of directors for the Bayer and
[16:17] Kill appraisal districts for 2026.
Third, approval of the second reading of
[16:22] an ordinance of the city council of the
city of Fair Oaks Ranch, Texas, amending
[16:27] the Fair Oaks Ranch Code of Ordinances,
Chapter 12, Traffic and Vehicles,
[16:31] Article 12.01,
General Provisions, section 12.01, 01
[16:37] paragraph 003 by reducing the maximum
speed limit on Silver Spur and Post Oak
[16:44] Trail to 30 miles an hour. And last,
approval of a resolution authorizing the
[16:49] execution of an agreement with the Maya
meando group for strategic planning,
[16:55] facilitation, and plan development. Is
there any council member that would like
[16:59] to remove any of these items from
consent to consideration?
[17:06] And with that, can I get a motion to
approve the consent agenda?
[17:10] » So move.
>> All right. Emily made the motion and
[17:15] Scott.
>> Yes.
[17:17] » Seconded.
>> All in favor of approval of the consent
[17:21] agenda, please say I.
>> I.
[17:23] » I. Any opposed? Uh consent agenda is
approved. Thank you.
[17:30] And we have five consideration items up
tonight. Uh the first one is a very
[17:35] special one. Uh consideration and
possible action accepting a private
[17:39] monetary donation to the city of Fairs
Ranch Police Department. And I'll turn
[17:44] it over to Chief.
>> Thank you, Mr. and Mrs. Lari. Would you
[17:48] stay with me?
[17:53] Come on over. Don't be shy. We're all
friends. Good evening, mayor.
[18:00] » Thank y'all. Good evening, mayor,
council members, everyone here tonight,
[18:03] and those listening at home. Um, I'm
Todd Smith, and I'm your chief of
[18:07] police. Um, I'm here to share some good
news about a generous $2,000 donation
[18:12] from Mr. and Mrs. John Luli to the
Pharaoh Trench Police Department. I want
[18:16] to start by saying how grateful we are
to the Latis, not just for this gift,
[18:21] but for their consistent and continued
support. This is now the fourth year in
[18:26] a row that they've chosen to invest in
our department in such a thoughtful way.
[18:30] and your generosity says a lot about how
deeply you care for our officers and our
[18:35] community and we appreciate that. Now,
last year's donation, you know, if
[18:39] you'll remember, allowed us to brighten
our halls with new professional
[18:43] portraits and even refresh some of the
interior paint. This year's contribution
[18:47] will help us uh finish that project and
that we started by extending those
[18:53] improvements into our entrance lobby.
Um, projects like this aren't simply
[18:57] about making the building look nicer,
but they also help build a sense of
[19:01] pride and connection both within the
department and with the community we
[19:04] serve. Uh, with that in mind, we
respectfully ask for your approval to
[19:09] accept and use the donation as planned.
And again, we offer our heartfelt thanks
[19:14] to Mr. and Mrs. Lotti for their
continued generosity. and we appreciate
[19:18] the council's consideration because
support like this truly helps us reflect
[19:22] the spirit and values of Fair Oaks
Ranch. So, thank you and I'm happy to
[19:27] answer any questions.
>> Any questions?
[19:32] » Any questions from anyone here today?
Think I get a motion to approve the
[19:38] city's acceptance
of a private monetary donation to the
[19:42] city of Fair Oaks Ranch Police
Department in the amount of $2,000.
[19:47] So moved
>> Jonathan
[19:51] » was Jonathan, right?
>> I couldn't tell from this side.
[19:55] » And second from Emily and any further
discussion from council.
[20:02] » Thank you.
>> Thank you very much. We appreciate it.
[20:05] Thank you.
[20:10] » We're going to take a photo real quick.
uh for council while they're getting
[20:16] organized with the motion on table. All
in favor please say I.
[20:19] » I post the motion is approved.
[20:33] » Mr. Lotti, I I believe Chief probably
said it all, but thank you very much.
[20:38] Thank you for attending the council
meeting and your association with the
[20:42] city of Fair Oaks Ranch.
>> Thank you so very much and we're so
[20:46] happy to be here and all.
[21:02] Uh the next item that we have on the
agenda is the consideration and possible
[21:06] action approving a resolution
authorizing the execution of an
[21:10] agreement with Tyler Technology
Corporate for public safety software
[21:14] solutions expenditure of the required
funds and execution of all documents by
[21:19] the city manager and summer.
>> Yes. Good evening mayor and council.
[21:23] Summer Fleming, director of finance. So
for your consideration is a resolution
[21:28] authorizing the execution of a software
as a service agreement with Tyler
[21:33] Technologies for public safety software.
This item begins on page 51 of your
[21:38] agenda packet and the supporting slides
begin on page 141.
[21:44] So as you know oaks Ranch participates
in a longstanding interlocal agreement
[21:48] with the city of Bernie and Kindle
County to share a centralized public
[21:52] safety and utilities communications
center. We refer to that as dispatch.
[21:57] And under that ILA, Bernie operates the
dispatch center and manages the computer
[22:02] aided dispatch system or CAD while each
entity, including Fair Oaks Ranch,
[22:07] maintains its own records management
system or RMS. Chief Smith serves as the
[22:13] city's representative on the board of
directors that oversees that centralized
[22:17] dispatch communications office.
So currently the city uses Tyler's on
[22:23] premises RMS platform and as part of
this regional modernization effort. All
[22:29] three jurisdictions are transitioning to
Tyler's cloud-based enterprise public
[22:34] safety suite. So this migration moves
our RMS from an onremise server to a
[22:40] secure hosted cloud environment.
Now the agreement with Tyler
[22:46] Technologies includes the CAD related
upgrade and service costs but those
[22:51] costs are build directly to the city of
Bernie and subsequently cost shared by
[22:56] the city under the ILA and then the
city's RMS subscription and
[23:01] implementation fees will be build
directly to the city by Tyler
[23:05] Technologies.
[23:08] So the new software as a service model
strengthens the city system in several
[23:13] ways. It'll improve system reliability,
cyber security protection, and disaster
[23:18] recovery. It'll streamline the
integration between CAD, RMS, and the
[23:23] mobile field applications. It'll enable
real time data sharing among
[23:28] dispatchers, officers, and partner
agencies. It'll provide the automatic
[23:33] update and continuous improvements being
cloud-based and it'll strengthen the
[23:38] regional interoperability between the
three jurisdictions.
[23:44] So, this purchase is through a
Sourcewell cooperative contract which
[23:49] provides competitively bid pricing
available to the city as a member. It's
[23:53] a three-year agreement that representing
a total investment to the city of
[23:58] $213,392.
[24:01] That includes the onetime implementation
cost of almost $77,000
[24:06] and then annual subscription fees of
$45,465.
[24:12] So this is an annual increase of $21,000
over our current on premises RMS
[24:19] platform. Again, while that's a notable
increase, that cloud-based model shifts
[24:24] the responsibility for system updates,
security patches, server maintenance to
[24:29] Tyler Technologies, which means that we
will have greater reliability and more
[24:33] frequent improvements. Funding for the
first year has been provided in the
[24:38] fiscal year 2526 public safety NIT
budgets.
[24:44] This agreement has been reviewed and
approved by legal counsel. So staff
[24:48] recommends approval of this resolution
authorizing the city manager to execute
[24:52] this software as a service agreement for
our RMS upgrade. And I'm happy to answer
[24:58] any financial or contractual questions
council may have. And Chief Smith is
[25:03] here who can address any operational
questions.
[25:08] » Uh
summer.
[25:10] » Yes.
>> Is this under operations now or
[25:13] operating now or is there when it's
going to start? if it isn't yet or
[25:19] » it has not it has not started yet. Um
the city of Bernie approved their
[25:24] contract with Tyler on October 27th
and yes and Kendall County is taking
[25:31] their agreement to the commissioner's
court next week on December 9th. Um if
[25:35] ours is approved and theirs is next week
each entity will begin the RMS
[25:41] upgrade to the cloud-based from the
server. Um Brian has a better idea of
[25:48] how the implementation is going to work,
but it's going to be multiple pieces.
[25:52] We'll have our RMS on premise upgraded
to the cloud. I think that probably take
[25:58] a couple months. Meanwhile, the CAD is
also going to be being upgraded at the
[26:03] centralized dispatch center. Um it it's
a couple months. I know Brian when I
[26:09] talked to him, we're currently using the
on premise. you know, it's housed on a
[26:14] server on site. We'll continue doing
that up until the transition. So, we'll
[26:18] we'll pay the cost for the on premises
uh platform up until we're actually
[26:23] operational on the cloud-based
platform.
[26:29] » Jonathan, so question for Chief, I
think. Um, and I I did ask this question
[26:34] before, so I think I know the answer,
but our system as it stands right now
[26:37] won't communicate once they do the
upgrades, right? like we have to upgrade
[26:41] to match what everybody else has so that
we can continue business as usual.
[26:45] » That is correct. We're three of us all
operating as one if you will.
[26:50] » Yeah.
>> Uh Chief,
[26:54] » this everybody will go live at the same
time.
[26:57] » Yes.
>> Okay. So that's
[26:59] » Yeah, I'm sure the CAD implementation
and upgrade has to probably be in place
[27:03] first. Meanwhile, all the RMS upgrades
are happening so that way they can all
[27:09] talk to each other.
>> I don't have the IT lingo, but
[27:13] » yeah, they'll be tested together before
we're turn loose.
[27:17] » I'm sorry.
>> Yes, I'm sorry. They'll be tested
[27:19] together before we're turn loose
effectively.
[27:23] » Yeah, it would seem that would be the
way that it should be.
[27:26] » Yes.
>> Okay. Thank you.
[27:28] » Sure.
>> Do we have any indication
[27:33] of what's going to happen next week with
Kendall County.
[27:38] » I mean, are we optimistic that that's
going to go through?
[27:41] » I think we are. Yeah. Clayton, the our
procurement manager, has actually been
[27:44] in contact with the procurement person
for the county and we actually
[27:49] coordinated on on our agenda items and
the discussion. Um, everybody's IT um
[27:55] specialists have been coordinating on
this project. Also, we've actually been
[27:58] working on this since June during the
budget process. So Kendall County said
[28:02] that they are confident that theirs will
be approved as well.
[28:10] » What happens if it's not approved? What
if Kendall County decides not to
[28:14] approve?
Does that stop the whole system for all
[28:18] three entities or
>> No, the city of Bernie has already
[28:21] approved there. So they're getting the
CAD upgrade. you know, I don't know how
[28:27] not upgrading their RMS
if they would continue to be able to use
[28:32] uh the centralized dispatch location um
>> which is run by Bernie.
[28:39] » Yes.
>> Okay.
[28:41] » Now, there is the board of directors
with representatives from each entity
[28:44] that are on that that make the decisions
for software updates and how the
[28:48] platform is run. Sure. But yeah, I I am
not sure how that would work if Kendall
[28:54] County did not upgrade theirs. Um, we
don't have any indication that that's
[28:58] the case. Again, we've been working on
this project um, coordinated with them
[29:03] for since June. So,
>> okay.
[29:07] Anybody else? Any other questions?
I know you're good. I was asking any
[29:13] questions.
>> I'll leave that there.
[29:18] » Is there anybody here tonight that has
any questions.
[29:23] Okay. And can I get a motion to approve
a resolution authorizing the execution
[29:28] of a software as a service agreement
with Tyler Technologies Incorporated for
[29:33] public soft safety software expenditure
of the required funds and execution of
[29:40] all applicable documents by the city
manager
[29:44] » from Dale and a second
>> from Ruben. And any other discussion
[29:50] from council?
[29:54] Motion on the table. All in favor,
please say I.
[29:56] » I. Any opposed?
>> Uh motion is approved.
[30:01] » Thank you.
>> Thanks, Summer.
[30:07] Our next item is the consideration and
possible action approving a resolution
[30:13] authorizing the execution of an
interlocal agreement with Bear County
[30:16] for the repair and maintenance of old
Fredericksburg Road.
[30:21] And Graham, I think you have a
presentation as part of this.
[30:24] » I do. Yes, sir.
[30:29] » Uh, good evening, mayor and council. I'm
Grant Watanabi, public works director,
[30:32] and I'll be presenting an interlocal
agreement with Bear County for the
[30:36] repair and maintenance of Old
Fredericksburg Road. For reference, this
[30:40] agenda item starts on page 147, and this
presentation starts on page 160.
[30:50] So, starting off with a bit of history
first. Back in January of 2024, Bear
[30:54] County notified the city that it would
cease maintenance as Old Fredericksburg
[30:58] Road. Their stance was that it should
have been annexed uh by the city back in
[31:03] 2017 in accordance with section 43.106
of the Texas government code
[31:11] which I'll cover in more detail on the
next slide.
[31:14] The specific section of oversburg road
that pertains to this ILA runs from the
[31:20] I 10 frontage road to detail road and is
highlighted in green on the uh map to
[31:25] the left.
[31:32] So, Texas Government Code section 43.106
requires municipalities to annex the
[31:38] county road and the rightaway when
annexing adjacent properties. The city
[31:43] did annex adjacent property in 2017 to
the I guess it's the east of Old
[31:50] Frederick'sville Road. However, the city
did not annex the county road and
[31:54] runaway since it's located within the
San Antonio ETJ or extr territorial
[32:00] jurisdiction.
Uh, this was confirmed by the city of
[32:04] San Antonio and the Texas government
code does not address roads that are
[32:08] already within the jurisdiction of
another municipality.
[32:17] So, here's a few photos of the current
road condition. Uh you can see there's
[32:20] degragation of the paved shoulder which
has progressed over time and is now
[32:25] impacting the travel lane. Uh there's
quite a few potholes due to base failure
[32:30] in several locations
and likely a reduction in service life
[32:34] due to the saw's utility project which
happened about two years ago.
[32:43] So the proposed repair project includes
about 1500 linear feet of full depth
[32:49] reclamation. This is on the southern
side of the project where the conditions
[32:52] a little bit worse. And it also includes
about 2400 linear feet of Milan overlay
[32:57] with base repair and this is toward the
northern end of this project. The total
[33:01] cost of this project is 617,647.
[33:06] And under the proposed interlocal
agreement, the bear county will cover
[33:09] twothirds of this cost and the city will
cover one-third of this cost or about
[33:14] $25,882.
[33:19] Bear cult bear county will also manage
the repair project under its existing
[33:22] contracts and the city will assume
long-term maintenance responsibility
[33:27] upon completion of the repair project.
And lastly, Bear County will assist the
[33:32] city in its petitions to San Antonio to
release the ETJ for annexation.
[33:41] Now, there's several benefits to our
citizens. First, it aligns with priority
[33:45] 3.4 of our strategic plan to enhance and
ensure roadway uh reliable roadway
[33:51] improvement initiatives.
Second, it demonstrates regional
[33:55] cooperation between the city and Bear
County to address infrastructure
[33:58] challenges. In this case, it provides a
solution for a road that hasn't been
[34:02] properly maintained for a while. And uh
thirdly, it addresses long-term safety
[34:08] and reliability concerns of old
Frederick Street road, which is used by
[34:12] Fair Oaks Ranch residents and motorists
on a daily basis.
[34:20] In summary, staff is seeking city
council approval of the EIA and if
[34:25] approved tonight, Bear County is
expected to consider the same ILA on
[34:29] February 17th uh at their commissioner's
court meeting.
[34:36] Um following that, construction is
anticipated to start in the March or
[34:40] April time frame of next year. And that
concludes my presentation and I'm be
[34:45] happy to take any questions.
Brian, any time frame on the con the
[34:51] start to finish of the construction then
in the March when it's going to start
[34:55] March April but what kind of time
period?
[34:57] » Um if the project starts in March or
April time frame I estimate four to six
[35:03] months this should this one should move
fairly quickly.
[35:07] » And so timing is good. So school
probably be out too to reduce some of
[35:10] the traffic.
>> That would be a benefit. Correct.
[35:19] the expectation that they'll approve it
as well.
[35:23] » That is our expectation. Yes, sir.
>> It's fully supported by their public
[35:29] works department.
>> Yes, sir.
[35:33] In fact, uh I believe the Bear County
Public Works Department has already
[35:38] invested $110,000 in this project uh for
the design development
[35:45] required.
>> That's correct. Bear County fully funded
[35:48] the design for this project.
[35:54] » Any other questions?
[36:00] » I think it's a good deal. um you know
what we've been through and for Bear
[36:05] County to to work with us and actually
it's uh our Bear County Commissioner
[36:10] Grant Moody has extended and and been
able to work with us when the initial
[36:16] stance
uh was that they were done with any work
[36:19] on that road. So
they've really reached out to help us in
[36:24] this process to transition the road over
to Fair Oaks Ranch.
[36:28] um concern for me. I think we identify
it as a connector street as part of our
[36:32] city. Uh but this is also a residential
street for the seven homes that are on
[36:38] that that seat street and this part of
the city. I think we owe it to our
[36:43] residents to provide quality
essential services. one being roads uh
[36:49] for our residents, those that utilize it
to I don't know go to
[36:54] HB or those that are going to the
school, but also those that live on that
[36:58] street that travel that every day.
Grant, what one of the concerns that
[37:04] came up is through this ILA, I mean,
we're signing up to say that we have
[37:09] full responsibility for for taking
maintenance responsibilities for this
[37:15] road. uh some risk in that that uh we do
have to get the
[37:23] ETJ released from the city of San
Antonio. Scott, any idea on do you
[37:29] anticipate any challenges with that or
>> I do not anticipate any challenges. Um
[37:35] this issue first came up. I I spoke
directly with the city of San Antonio's
[37:41] planning director and assistant planning
director about if and when this came to
[37:46] pass, would they be amendable to leasing
the road portion only? And while of
[37:50] course the city would have to go through
its process, they indicated that um they
[37:54] would be amendable to that
road portion only. They don't maintain
[37:59] it now. I think they'd be
>> I don't foresee any challenges, although
[38:05] they would have to take formal action to
release that.
[38:08] » So, minus this ILA, I mean, even if the
ILA wasn't approved, San Antonio doesn't
[38:13] maintain the road and the county has
been pretty adamant in their position
[38:17] that they're not going to do any further
maintenance on the road.
[38:21] » Correct.
>> Unless it's covered under this ILA.
[38:24] » Yes, that's correct.
Any
[38:28] other questions from anyone here
tonight?
[38:35] Then can I get a motion to approve a
resolution authorizing the execution of
[38:38] an interlocal agreement with Bear County
for the repair and maintenance of Old
[38:42] Fredericksburg Road, expenditure of the
required funds, and execution of all
[38:47] applicable documents by the city
manager.
[38:50] So move
>> Ruben
[38:51] » second.
>> Jonathan and any further
[38:56] any further comments from councel
[39:01] with the motion on the table. All in
favor please say I.
[39:04] » I. Any opposed?
Motion is approved. Thanks Grant.
[39:09] » Thank you councel.
[39:16] And our next item is a consideration and
possible action approving the first
[39:19] reading of an ordinance amending the
budget for the fiscal year beginning
[39:22] October 1st, 2025
and ending September 30th, 2026.
[39:28] » Yes. Thank you, Mayor Summer Fleming
again, director of finance. This item
[39:32] starts on page 167 of the agenda packet.
So, this amendment is largely procedural
[39:38] in nature and ensures that the city's
budget accurately reflects prior year
[39:42] commitments, multi-year capital
projects, and recently approved council
[39:46] actions. First, the amendment
reappropriates open purchase orders that
[39:50] were still outstanding at the end of
fiscal year 2425.
[39:54] These incumbrances total $132,890
in the general fund and $124,422
[40:02] in the utility fund.
Second, the amendment includes rollovers
[40:07] of appropriations for continuing capital
projects that span multiple fiscal
[40:10] years. This includes about $327,000
in the strategic and capital projects
[40:16] fund, 2.66 million in the water capital
fund, and $1 million in the wastewater
[40:21] capital fund. So these amounts are
carried forward into the new fiscal year
[40:26] to ensure that the city can complete the
projects, contracts, and obligations
[40:30] that were initiated in the prior year
but remain unfinished. And then lastly,
[40:35] this amendment incorporates council's
recent approvals, including the ILA with
[40:40] Bear County for the repair and
maintenance of old Frederickburg Road.
[40:44] So, this amendment appropriates the
city's cost share of $25,882
[40:50] from available fund balance in the
strategic and capital projects fund. And
[40:55] then it also recognizes the $10,000
donation from the Fair Oaks Ranch
[40:59] Homeowners Association that council
accepted on November 6 to support the
[41:03] city's Oakwilt program along with that
corresponding uh program expenditure of
[41:08] those funds. And all of these
adjustments are detailed in exhibit A
[41:12] which is attached to the ordinance
and I can answer any questions you might
[41:17] have.
>> Any questions from council?
[41:23] » Everybody good? Any questions from
anyone here tonight?
[41:28] Uh then can I get a motion to approve
the first reading of an ordinance
[41:32] amending the budget for the fiscal year
beginning October 1st, 20125 and ending
[41:37] on September 30th, 2026.
>> So moved.
[41:43] » Scott in a second.
>> Second,
[41:46] » Jonathan, any further discussion from
council
[41:51] that I feel like if Keith were here, he
definitely would have beat us to some
[41:54] moved.
[41:58] Uh with motion on the table, all in
favor, please say I. I.
[42:02] » I. Any opposed?
>> Uh the motion is approved. Thanks.
[42:06] » Thank you.
[42:10] » And our last consideration item tonight
is the consideration and possible action
[42:16] improvement resolution
authorizing the execution of an
[42:20] emergency interconnect agreement with
San Antonio Water System. Steve.
[42:25] » Yes, sir. Uh, good evening, mayor and
council. I'm Steven Frerieded, assistant
[42:29] director of public works, and tonight
I'll be presenting to you the emergency
[42:33] interconnect agreement with SAWS for
your consideration and possible
[42:37] approval.
[42:41] As you may recall in November, I
provided a project update on the SAWS
[42:45] emergency interconnect project. Tonight,
we are looking specifically at the
[42:49] agreement itself, which is required
before we can connect to the SAW system.
[42:55] This agreement formalizes the terms
under which saws may provide the city
[43:00] with temporary potable water during
qualifying emergency conditions such as
[43:05] system pressure loss, mechanical
failure, or an extended power outage.
[43:11] The interconnect will be located on
Lesley Feifer Drive with sawzone
[43:16] metering at the point of delivery.
Overall, this project enhances the city
[43:21] system resiliency by establishing a
controlled method for receiving
[43:25] emergency water into pressure zone C,
which is the area served by the
[43:29] interconnect.
Under the agreement, the city is
[43:33] responsible for design, permitting,
construction, and obtaining all required
[43:38] approvals from both SAWs and TCQ prior
to making the connection.
[43:53] On this slide, I'd like to highlight the
major terms included in the agreement
[43:57] itself. To begin, SAWS retains priority
to serve their existing customers first.
[44:04] Next, activation can only be performed
by SAWS personnel at the city's request.
[44:11] Usage is restricted to essential indoor
domestic use only.
[44:17] Each activation is limited to 30
consecutive days unless SAWS approves an
[44:21] extension.
The city is responsible for installing
[44:25] and maintaining certified backflow
prevention assemblies, including annual
[44:30] testing.
The agreement includes a 10-year term,
[44:34] which either party may terminate with
notice. And finally, the document
[44:39] includes standard protections found in
typical utility contracts.
[44:46] From a financial standpoint, the
agreement is straightforward. SAS will
[44:51] assess a $613 monthly meter availability
fee based on the 8 in meter connection.
[44:58] During an activation event, billing
follows the highest residential rate
[45:02] between SAWs and the city. Currently,
our rate is the higher
[45:08] Lastly, no impact fees are charged for
an emergency interconnect.
[45:14] Uh, additionally, all design,
permitting, construction costs are
[45:18] included in our existing water utility
capital allocations.
[45:27] Staff recommendations are the approval
of the resolution authorizing the city
[45:31] manager to execute the emergency
interconnect agreement with SAS. This
[45:36] agreement is an important step towards
strengthening our emergency preparedness
[45:40] and our ability to maintain water
service during significant system
[45:44] disruptions.
And that concludes my presentation. I'll
[45:48] be happy to answer any questions.
[45:54] Everybody good?
[45:58] » Steve, one of the comments you made as
part of the ILA that it's uh we have to
[46:01] agree to only indoor use during the time
meaning that no landscape watering, no
[46:08] filling pools,
and really
[46:12] my understanding would be this would be
an emergency
[46:16] condition that we would be under anyway.
So, we'd be limiting water use at that
[46:20] time.
>> That's correct.
[46:22] » And enforcing it. So, it's not like
something that's going to happen, you
[46:27] know, possibly tomorrow and we're
switching over. Nobody knows about it.
[46:31] This will be in tough times already.
Yes, sir. Most likely with messaging
[46:36] pushed out from the city to conserve and
reduce outdoor consumption. Essential
[46:42] use only.
>> Okay. Hopefully, we don't need it.
[46:44] » Correct.
>> Right.
[46:49] » If it is needed, how is the decision
made to jump on and fire it up?
[46:56] » Uh the decision would be
>> or who makes that?
[46:58] » The staff decision would be made. We'd
uh be reaching out to SAWs,
[47:04] essentially checking with them, making
sure they would be able to provide us
[47:08] water at that time, but their staff
would turn the connection on.
[47:13] » But you you'd have some type of triggers
that you're looking at that we're not
[47:16] filling up our water tanks at a capacity
that we need to support water flow,
[47:23] health and conservation water flow to
our residents.
[47:26] » Yes, sir. you know, if we need something
additional, I believe y'all probably
[47:31] have some triggers that y'all would be
looking at.
[47:36] And if getting close to those, you'll
probably notify saws and say, "Hey,
[47:39] we're looking at this. We're getting
close."
[47:41] » Right. We'd have a feeling where we
would need the water and reach out to
[47:47] them ahead of time. Yes.
>> Which would also allow us time to start
[47:50] notifying residents that this is
possibly coming.
[47:54] This would only serve really the south
side and if
[47:57] » so if that happens then
southside off into this then it
[48:01] alleviates use for everyone else.
>> Correct. Yes sir. Everything south of
[48:07] detail corn pretty much.
[48:12] » All right. Any other questions?
[48:16] » Any questions from anyone here tonight?
[48:22] Uh, can I get a motion to approve a
resolution authorizing the execution of
[48:26] emergency interconnect agreement with
San Antonio water system expenditure of
[48:31] the required funds and execution of all
applicable documents by the city
[48:34] manager?
Move Ruben and a second
[48:40] from Emily. Any other further comments
from council?
[48:47] Motion on the table. All in favor,
please say I. I. Any opposed?
[48:52] Uh, the motion is approved. Thanks,
Steve.
[48:54] » Thank you.
>> Good explanation.
[48:59] » And the last item that we have on the
agenda tonight is a report from staff,
[49:04] but really from Carol's going to kick it
off,
[49:08] » an update on the
>> 3351 traffic study.
[49:14] » Yes, sir. Um, good evening all. Just a
quick summary by way of background. On
[49:20] March 21st, the city received a citizen
request to reduce the speed limit on
[49:24] Ralph Air Road um within the city limits
to 45 miles per hour. The requesttor
[49:30] cited safety concerns related to the
increased merging and exiting activity
[49:35] from the feeder roads.
Ralphair Road is owned and maintained by
[49:40] Texot, so the city alone does not have
jurisdiction over setting its speed
[49:44] limits. On May 7th, TESAC reviewed the
request and voted to recommend that the
[49:50] city council consider submitting a
formal request to Texot for a track
[49:54] study to evaluate lowering the speed
limit within our city limits.
[49:59] Following that, on June 5th, city
council accepted TEAC's recommendation
[50:04] and authorized the preparation of a
resolution for their consideration
[50:08] authorizing the city manager to submit a
request to Tech Stop. Shortly after that
[50:13] council meeting, staff met with Texot,
who informed us that they had recently
[50:18] received a similar request from Camp
Stanley that they were going to be
[50:23] performing. The study included the city
limits of Fair Oaks Ranch. They
[50:28] indicated they would share these results
with us once the study was completed.
[50:33] So, we are here tonight with Andreas
Gonzalez, Tex DOT area engineer, who
[50:39] will report on that recent traffic
vehicle report and its findings. Thank
[50:44] you.
[50:47] » Thank you. Good evening, um, council. As
Carol stated, I'm Andreas Gonzalez, work
[50:52] with Texas Department of Transportation.
My role with text is air engineer. So I
[50:58] kind of look after uh four counties
including Kendall, Kerr, Bander and
[51:03] Ualda counties and really just um
everything tech um state road related
[51:08] maintenance construction. Um I you know
dive a little bit into design and
[51:13] provide input in planning kind of thing
but uh just point of contact for
[51:17] everything that you know relates to our
state roads. So, as stated, I'll go
[51:23] briefly over I'm going to go over a
little bit of kind of how these studies
[51:27] are done. I'm not a expert on traffic
studies, but I know a little bit. Um,
[51:33] the speed study was conducted in uh from
IH10. It's basically the the north
[51:37] limits of the city of Fair Oaks city
limits.
[51:41] Um, as you know, the current speed limit
out there is uh begins at 45 mile an
[51:46] hour from I 10 uh to about uh the
northern end of uh Camp Stanley property
[51:52] and then it turns into 55 and it goes
all the way up uh to the to the north
[51:57] end of the the city limits.
The typical practice um follows a
[52:03] manual. It's called procedures for
establishing speed zones manual for
[52:07] text. Um there are several criteria, but
the the gist of it is there's typically
[52:13] two locations picked within a within a
certain stretch um for each bound. So in
[52:20] this case, two locations northbound, two
locations southbound.
[52:24] Um and then it's done by radar. Uh so
it's basically put a radar out there and
[52:29] and the gist of the radar is to measure
how fast the the population is driving
[52:34] the road. It's a concept called 85th um
percentile. You may have heard it
[52:39] before. So basically means we determine
the first step in kind of determining
[52:43] the speed limit zones is determining um
how comfortable 85% of the people feel
[52:50] driving the road. That's just the
starting point. Um there's a lot of
[52:55] other criteria considered. There's
crashes considered. Um driveway is
[53:00] considered shoulder width uh
considerations and then several other
[53:04] criteria that you know u gets mentioned
in the manual um along with any input
[53:11] that our maintenance sections may have
or our area office or myself may have or
[53:16] uh really the public you know things
like that. So um several things cons get
[53:20] considered.
Let's see here. Oh, uh, two hours per
[53:24] location is the standard or it's either
two hours per location or a certain
[53:29] number of of vehicles counted. That's
basically for lower ADT um, roads. In
[53:36] this case, it's a 2h hour.
A pre a preference on the date uh is
[53:41] basically non- peak hour and preferably
Tuesday through Thursday. The reason for
[53:46] that is Fridays and Mondays are
typically, you know, you can you can
[53:50] find um um um different scenarios with
drivers. It's not the average kind of
[53:56] driver, if you will.
So, that's basically the gist of it uh
[54:01] of of how it gets done. It was done this
year. There was one done in 24 actually
[54:07] that I um talked to you guys about in
the past. Uh the results were different.
[54:13] So, um, diving into the results,
uh, basically the results warrant a 5
[54:20] mph reduction on the entire limits of
where it's 55 mph currently. So, um,
[54:27] that's a that's a change.
Now, the process is,
[54:32] you know, there's two different
scenarios basically for the city and the
[54:36] non- city limits. Since this area
encompasses both uh outside and inside
[54:42] city limits, we have to go through the
basically non non city uh communication
[54:47] side if you will. So if you're in the
city, you can basically go uh to Texas
[54:51] and Austin, make our case. If they
agree, we go to the city and then
[54:54] there's a city ordinance and we can
change a speed limit. Um since we're
[54:58] outside of the city limits, then we have
to go basically first step is um text
[55:03] dot um traffic division in Austin uh get
agree uh u concurrence from them and
[55:08] then go to Texas Transportation
Commission, get it under on their agenda
[55:13] and then they pass it and then that's
when we go back and actually change the
[55:16] signs.
Um so speaking to my traffic team, we're
[55:20] looking at a rough timeline of u April
to actually change the signs. Um, we're
[55:26] trying to get onto the January uh,
transportation commission agenda and
[55:32] then from there basically um, I would
say a three-month turnaround is uh,
[55:37] fairly conservative. So hopefully by uh,
April is when we're looking at changing
[55:41] the signs
[55:45] questions at this point.
>> Anything?
[55:49] » Oh, just since you're up there. So, the
85th percentile thing, I'm I'm reading
[55:55] some stuff that it's kind of being
looked at as possibly outdated and
[55:58] there's something new that might be
better. Uh
[56:02] are you guys working on anything other
than basing these off of other than the
[56:06] 85th?
>> I think I've heard uh traffic division
[56:08] and obviously other ones that are in
charge. U right now it's still kind of
[56:11] the starting point, the official kind of
uh tool we use. Uh that being said u you
[56:17] know we do uh acknowledge that the 85th
percentile is it's just a starting
[56:21] point. There's a lot more you know
factors to look at. You know I don't
[56:26] have a I don't have an answer for you to
be honest. I I I think they are looking
[56:29] at something. This is traffic division
up in Austin. U but right now this is
[56:33] what we use.
>> Sure.
[56:36] » So for us we're looking at going from 55
down to 50
[56:41] » based on the information you provided.
Yes.
[56:44] So really the the report to staff or to
council. So we had requested as Carol
[56:51] mentioned we had requested a traffic
study and the information came back to
[56:57] us that a traffic study had already been
conducted.
[57:00] Uh but at the time the information that
was provided to us was
[57:05] I don't think was the information that
you just had. It was different
[57:08] » the 24 one that I mentioned.
>> Right. Right. And so, uh, really what
[57:12] the one of the points for tonight was,
uh, did we want to go back to staff and
[57:17] say we wanted to continue and request a
traffic study? And I believe based on
[57:23] Andre's information,
a traffic study has been conducted. This
[57:28] first time we've received the
information. Not sure if it may staff
[57:32] may have received it earlier today, but
um,
[57:36] » I mentioned it, but I haven't sent the
reporter.
[57:38] » Right. So,
one of the concerns or considerations
[57:42] tonight was do we want to pursue a
traffic study? And I think the answer to
[57:46] that is no.
I think the the information is there.
[57:50] And finally, when the report on this
one's put together, we will have that
[57:53] information.
And then really from Andre's
[57:57] information, I think he's just providing
it as a courtesy tonight is attending
[58:01] our council meeting, letting us know the
preliminary information of what he
[58:05] received off that they still have some
work to do uh to finalize what the speed
[58:11] limit is going to be on the road. Is
that fair?
[58:15] » Yes, sir.
[58:18] » Carol, anything else you need from us on
this?
[58:20] » No. And I'm going to be working with
legal because I I do believe that we
[58:24] will need a city ordinance so that they
can enforce the section that's in our
[58:28] city. But I I will double check with our
legal team to and if so, you will see an
[58:32] ordinance in the future as soon as text
lets us know that the 50 is a definite
[58:37] go and when it will happen so we can
have an ordinance in place.
[58:43] » Any questions from anyone here tonight?
Hey, Andre, I'd like to just say thank
[58:50] you for being here tonight and providing
the information. Um, he mentioned all
[58:54] the counties that he works with. Um he
also has spent a lot of time with us
[58:59] with the design for Ralphair Road for
its expansion and has always been
[59:03] available for any issues that we've had
uh just recently with the
[59:09] um access road on I 10 and the light
that had some complications with it for
[59:15] a time period. Um Andre is the
individual that we contact and we have
[59:20] gotten almost immediate response in
anything that we've brought to him. So,
[59:25] thank you very much.
>> Thank you. Yeah, we're still working on
[59:28] that. It's it's working, but uh we don't
really have the uh permanent fix u out
[59:34] there yet. So, that was unfortunate
situation that um that line got hit out
[59:39] there, but working on it. We're also
working on the 3351 project, the bridge
[59:43] project. Uh we're actually still on time
on that. Just so you all know, next week
[59:48] we're going to have a um the final
traffic switch. It should only be a 15
[59:52] minute or so disruption. Uh, I believe
you guys will receive an email about it
[59:57] tomorrow. U, but it's the last traffic
switch to finish out the the um the
[1:00:03] concrete rails and then we're looking at
u March, end of March time frame to wrap
[1:00:08] it up uh completely. So, just thought
I'd give you
[1:00:11] » Oh, when you say that, so they're going
to
[1:00:15] so right now all the traffic is on the
northbound side,
[1:00:18] » right? And so they're going to switch it
to the southbound side so that they can
[1:00:23] put the concrete rails up on
>> on the other side. Yes. Correct. And
[1:00:26] finish it up, sir.
>> That's good information to know.
[1:00:31] » Great information.
>> Well, thank you, sir. I do appreciate
[1:00:34] it.
>> Thank you.
[1:00:36] » And I know you're a busy man and uh you
probably come out here and spend a
[1:00:41] council meeting with us. I just want to
say how much I appreciate it.
[1:00:46] That's all the items that we have on the
agenda tonight. Um,
[1:00:51] does any council member have any
announcements that they would like to
[1:00:54] make?
>> True.
[1:00:55] » All right.
>> All right. Dale's birthday is Saturday.
[1:01:00] » I think it's it's 50, right, Dale?
>> Yeah, that's close enough.
[1:01:08] » Thank you, John.
>> I believe he'll be turning 70.
[1:01:10] » Yes.
your 20th anniversary of 50.
[1:01:17] » That's a lot of math.
>> Well, everybody, please reach out to
[1:01:22] Dale on Saturday and wish him happy
birthday. Wish you all the best.
[1:01:26] » Thank you.
>> Anybody else? It's a good one. Thanks,
[1:01:30] John.
>> There's good news on Councilman Ruden's
[1:01:33] wife, Nancy.
All the prayers that have gone out for
[1:01:37] that uh are working wonders.
So, uh, Keith, if you're listening, tell
[1:01:45] Nancy we're still thinking about her.
>> That's why, uh, Council Member Roden was
[1:01:52] not able to join us tonight, but
everything is going well in Ontario.
[1:01:55] » Going well. Yes.
Anybody else? Two good announcements.
[1:02:00] Thank you.
>> We have some boring announcements
[1:02:04] compared to those.
Uh, city council normally conducts our
[1:02:09] meetings on the first third Thursday of
every month. Uh, for the upcoming
[1:02:13] holiday period, the meeting that was
scheduled for December 18th and the
[1:02:17] meeting scheduled for January 1st have
been cancelled. Uh, our next city
[1:02:22] council meeting after tonight will be
held on January 15, uh, 2026.
[1:02:29] And for everybody's information, city
hall will be closed the 24th and 25th of
[1:02:33] December for the Christmas holiday and
will also be closed on January 1st in
[1:02:39] observance of the New Year's holiday.
[1:02:43] And the city of Fair Oaks Ranch along
with the Fair Oaks Ranch Homeowners
[1:02:47] Association is sponsoring the Santa at
the Ranch holiday event. Uh that'll take
[1:02:54] place this Sunday, September 7th, from
2:00 to 5:00 pm right here in the
[1:02:59] parking lot of City Hall. Uh ask
everybody to come join us. Bring family,
[1:03:03] bring friends, uh for this Christmas uh
or for this holiday event. It'll have a
[1:03:10] Christmas market, live music. Uh there's
going to be a band here, games, crafts,
[1:03:15] and a visit from Santa himself. Should
be a good time for all families. So
[1:03:20] please come out and join us.
And our police department is still
[1:03:24] sponsoring the blue Santa event. There's
drop off points all throughout the city.
[1:03:30] And I believe we've uh also include
silver Santa as part of it.
[1:03:37] Um which is uh blankets and things
needed for seniors uh can also be
[1:03:43] dropped off. Uh you'll see at all the
locations around the city. Uh there'll
[1:03:48] be one box for blue Santa and one for
silver Santa to drop off any items.
[1:03:55] Um drop off locations are they're going
to pick up all the they pick them up
[1:04:00] every day, but they'll pick up the boxes
on December 14th uh so that they can
[1:04:05] start getting things ready for the
Christmas distribution. So last day to
[1:04:10] drop off items is December 14th.
And then last, weather permitting, Camp
[1:04:16] Bulis is scheduled to do some prescribed
burns. Uh these are to be conducted
[1:04:21] between the 8th and the 19th of
December. Uh the burns will only take
[1:04:26] place between 10:00 a.m. and 6:00 pm
during those days. And during these
[1:04:31] periods, especially in Fairs Ranch, you
may smell or see the smoke coming from
[1:04:36] uh Camp Bullis.
And the reason that they do the
[1:04:39] prescribed burns is to remove the thick
and dead vegetation this time of year,
[1:04:44] which will reduce the risk of future
catastrophic wildfires. So, they're
[1:04:49] doing their part to protect us. And the
last announcement I have is happy
[1:04:54] holidays and wish everybody the best,
family and friends, uh, during the
[1:04:58] holiday period and a happy new year to
you also.
[1:05:02] Scott, anything else? Uh, excuse me, one
announcement, Mr. Mayor. The the city
[1:05:07] has Understandably been getting a few
questions about the gateway feature. Um,
[1:05:12] fortunately relative to the incident
from a few weeks ago. Fortunately, the
[1:05:17] feature was built to a very high
standard. So, there was no permanent
[1:05:20] damage done to that structure. Uh, we
called out the contractor right away
[1:05:25] when when it occurred uh to ascertain
what the repairs would be for the the uh
[1:05:30] cosmetic damage that was done. Uh, so
that's already in progress. I I expect
[1:05:36] that pro that repair to start next week,
so it'll be very soon. I'll have this
[1:05:40] update in the memo for you tomorrow as
well. But just want to let you and rest
[1:05:45] of the public know that that's has been
under progress right away and will be
[1:05:49] completed very soon.
>> Thanks, guys. And good news in it, too.
[1:05:53] Nobody was hurt. No one was hurt.
>> Individual that hit it was not injured
[1:05:58] and uh we did get insurance information,
so it is covered as
[1:06:02] » part of the repairs.
All right. Anything I missed,
[1:06:09] » council Christine, anything else we
need?
[1:06:12] » No, sir.
>> Sure.
[1:06:14] » Pretty sure
>> Scott, anything else from
[1:06:18] » Nothing further.
>> I have time now is 7:26 and we are
[1:06:21] adjourned.