1 00:00:29,100 --> 00:00:35,140 And this is the Public and Protective Services Committee for January 21st, 2025. 2 00:00:35,840 --> 00:00:41,100 Our final committee for the day. And on this committee, we have Councillor Blackmore, 3 00:00:41,380 --> 00:00:46,000 Councillor Berg, and, of course, Mayor Clayton with myself, Councillor Bosch. 4 00:00:46,700 --> 00:00:52,540 So we'll call to order. And I need adoption of the agenda, please. Councillor Berg. 5 00:00:55,690 --> 00:00:59,570 Here, I just pushed the wrong buttons like Councillor Bressig instructed me to 6 00:00:59,570 --> 00:01:04,790 committee adopt the agenda as presented. Thank you Councillor Berg. Call to 7 00:01:04,790 --> 00:01:05,830 question and 8 00:01:10,600 --> 00:01:16,460 that is carried. We'll move on to reports and we will go to Chief 9 00:01:16,460 --> 00:01:22,300 Lemieux for reports. Thank you Madam Chair. So with regards to the police 10 00:01:22,300 --> 00:01:26,720 transition I'm pleased to report the 12 GPPS recruits are scheduled to 11 00:01:26,720 --> 00:01:29,560 complete their basic training at the end of February with their field 12 00:01:29,560 --> 00:01:34,080 training starting in March and council will get an invite to formal an 13 00:01:34,080 --> 00:01:39,800 invite to their formal recruit or sorry graduation ceremony. In enforcement 14 00:01:39,800 --> 00:01:43,840 services one new officer has begun work with enforcement services this 15 00:01:43,840 --> 00:01:47,460 reporting period. City enforcement has had an increase in number of officers 16 00:01:47,460 --> 00:01:51,200 hired in the past four months. We continue to manage the training needs 17 00:01:51,200 --> 00:01:54,420 of our new officers by pairing them with experienced officers and we 18 00:01:54,420 --> 00:01:58,140 anticipate and strive to have more cars on the road once training 19 00:01:58,140 --> 00:02:02,980 requirements have been met. With regards to downtown patrol, foot patrols in the downtown 20 00:02:02,980 --> 00:02:09,040 core have been ongoing from GPPS's or sorry enforcement services and we continue to engage 21 00:02:09,040 --> 00:02:14,240 with the vulnerable population. For mobile outreach, needle mitigation efforts have 22 00:02:14,240 --> 00:02:22,400 led to the collection of over 1,300 needles in Q4 of 2024. A report from the RCMP on Thursday, 23 00:02:22,400 --> 00:02:29,380 November 28, 2024, Grand Prairie RCMP drug section with the assistance of the Crime Reduction Unit 24 00:02:29,380 --> 00:02:35,380 executed a simultaneous search warrant at properties in Mount View area at City of Grand 25 00:02:35,380 --> 00:02:39,820 Prairie and a residence in Claremont. As a result, the following items were seized by police. 26 00:02:40,140 --> 00:02:48,280 1.4 kilogram of cocaine, 991 grams of meth, 3 kilograms of pills which turned out to be 27 00:02:48,280 --> 00:02:54,540 highly potent opioids, 203 cartons of illicit cigarettes, 28 00:02:55,120 --> 00:02:59,860 revolver with ammunition, and $25,000 in Canadian currency. 29 00:03:00,320 --> 00:03:03,120 Resident of grandparent has been charged with 10 offenses 30 00:03:03,120 --> 00:03:09,340 and has been remanded in custody until this person appears 31 00:03:09,340 --> 00:03:11,520 in front of the court. 32 00:03:12,740 --> 00:03:15,320 From housing and community development, 33 00:03:15,320 --> 00:03:21,080 With regards to the Passionate Heart Awards, nominations are now open until November 28th. 34 00:03:22,600 --> 00:03:28,020 The awards will be presented on Friday, February the 14th at 11.30 a.m. 35 00:03:28,440 --> 00:03:31,340 and the events at the Bunnett's Energy Center. 36 00:03:31,620 --> 00:03:34,260 And more details can be found on the City of GP website. 37 00:03:35,900 --> 00:03:42,140 Community Knowledge Campus, some really good news there on January 13th of this year. 38 00:03:42,140 --> 00:03:48,500 the Easting Center achieved a significant milestone surpassing 10,000 membership for the first 39 00:03:48,500 --> 00:03:51,140 – 10,000 members for the first time in its history. 40 00:03:51,500 --> 00:03:56,040 This accomplishment reflects the community's growing commitment to health and wellness as 41 00:03:56,040 --> 00:03:57,700 an integral part of their lifestyle. 42 00:03:59,900 --> 00:04:04,200 And more than a sports and recreation facility, the Easting Center is where community is 43 00:04:04,200 --> 00:04:08,520 being – is built between guests, staff, members, users, groups, tenants, and visitors 44 00:04:08,520 --> 00:04:09,820 from near and far. 45 00:04:09,820 --> 00:04:18,440 So certainly we see administrations really pleased with this outcome and thanks Council for their continued support in that area. 46 00:04:19,220 --> 00:04:31,720 In terms of tournaments and events at the Eastlake Center on campus on January 18, 19, the Piranhas Winterfest swim meet was held and hosted 200 athletes plus coaches, volunteers and spectators. 47 00:04:32,360 --> 00:04:38,000 And also GP Sport Connection tried a day welcome opportunities for squash, table tennis and arctic sports. 48 00:04:38,000 --> 00:04:42,720 in the aquatics world a permanent head lifeguard position has been filled 49 00:04:42,720 --> 00:04:47,040 ensuring consistent leadership for aquatics service delivery and the 50 00:04:47,040 --> 00:04:50,360 partnership with the Grand Prairie Catholic School District Celtic 51 00:04:50,360 --> 00:04:54,800 Academy is nearing completion so between October 2024 and January 2025 52 00:04:54,800 --> 00:04:58,700 four hundred four hundred and ten grade nine four to nine students will 53 00:04:58,700 --> 00:05:03,400 have participated in swim swim lessons as part of this program and from the 54 00:05:03,400 --> 00:05:11,200 fitness center foot traffic the first two weeks of January 2025 saw 13,000 55 00:05:11,200 --> 00:05:15,280 patrons using the fitness center concourse and track this is a 15% 56 00:05:15,280 --> 00:05:21,580 increase when comparing to the same period in 2024 so a really good success 57 00:05:21,580 --> 00:05:26,960 there also from sport development wellness and culture there was an 58 00:05:26,960 --> 00:05:30,980 active active communities initiative grant the Grand Prairie Pickleball 59 00:05:30,980 --> 00:05:35,400 Club was a sole recipient in the region to receive this provincial grant and it received 60 00:05:35,400 --> 00:05:41,760 just over $67,000 to assess with repairs and damage to the outdoor courts. 61 00:05:42,780 --> 00:05:46,640 And the city received another grant for the Challengers Baseball Program. 62 00:05:46,960 --> 00:05:51,020 The programming team will be partnering with local community group to host an inclusive 63 00:05:51,020 --> 00:05:55,280 providing an inclusive program providing an opportunity for children with cognitive 64 00:05:55,280 --> 00:05:58,280 and physical disabilities to participate in baseball. 65 00:05:58,960 --> 00:06:05,180 And at the Ernie Radburn Pavilion, I'm happy to announce that we have a new concession operator, 66 00:06:05,380 --> 00:06:10,260 so the concession operator for the Ernie Radburn Pavilion had a soft launch the weekend of the 67 00:06:10,260 --> 00:06:15,580 Grand North Winter Festival, and Moscow Eats will have a grand opening in the near future, 68 00:06:15,700 --> 00:06:20,380 and council will be invited to attend. And from events and entertainment, 69 00:06:20,720 --> 00:06:25,940 the Grand North Winter Festival was hosted January 10th to the 12th with over 6,000 guests 70 00:06:25,940 --> 00:06:30,920 during the festivities. And we thank all of our event sponsors, so TC Energy, 71 00:06:31,180 --> 00:06:36,660 Ice Carving, Windsor Ford, Little Chippers, Aquatara Ice Slide, The Office, Snow Maze, 72 00:06:37,200 --> 00:06:43,220 Canadian Tire, Ice Oval, Smashing Suns Equipment, and Operator Donation, and Travel Alberta. 73 00:06:45,420 --> 00:06:51,000 Torianka celebrated their 50th annual Malenka with a sold-out show at the Bose on January the 74 00:06:51,000 --> 00:06:57,100 15th and the Grand Prix Storm Celebrated Minor Hockey Night on Saturday, January the 15th 75 00:06:57,100 --> 00:07:01,340 with over 39 hockey teams and 650 players in attendance. 76 00:07:02,140 --> 00:07:08,080 And lastly, the 90s dance mix tour will be in a Bose Saturday, January 25th and tickets 77 00:07:08,080 --> 00:07:09,320 are available online. 78 00:07:09,780 --> 00:07:12,500 That is my report, Madam Chair, and I'd be happy to answer any questions. 79 00:07:13,320 --> 00:07:14,360 Thank you, Chief Lemieux. 80 00:07:14,640 --> 00:07:17,420 Always an extensive report on what's going on. 81 00:07:17,420 --> 00:07:24,180 So, is there any questions from committee? No, I just have a couple quick questions for 82 00:07:24,180 --> 00:07:30,760 you Chief Lumeo. The field training timeline for our new recruits, what does that look like? 83 00:07:31,520 --> 00:07:36,640 So basically that's a process where a new recruit that's gone through all the basic 84 00:07:36,640 --> 00:07:43,180 training is paired with an experienced police officer. That training period can be up 85 00:07:43,180 --> 00:07:47,720 the six months so I'm gonna say three to six months. Okay thank you. And then 86 00:07:47,720 --> 00:07:51,840 once again the nominations for the Passion Heart Awards is is that closed or 87 00:07:51,840 --> 00:07:57,020 is that still open? I'm gonna look to Tammy I had the wrong date on my report 88 00:07:57,020 --> 00:07:58,660 I apologize I believe it's still open. 89 00:08:02,080 --> 00:08:05,160 January 20th. Our report said November. 90 00:08:05,380 --> 00:08:09,960 Sorry. So that's why we just wanted to fix that up. And thank you for the 91 00:08:09,960 --> 00:08:10,360 report. 92 00:08:17,240 --> 00:08:21,680 Chief, sorry I didn't really give you a heads up for this so if you want to 93 00:08:21,680 --> 00:08:26,420 get me the information through email that's fine. I had received an anonymous 94 00:08:26,420 --> 00:08:33,880 email, a letter through the mail in regards to snow removal on sidewalks 95 00:08:33,880 --> 00:08:39,000 and so can you remind council and just for those who might be watching I 96 00:08:39,000 --> 00:08:40,720 can't respond to this person because it was anonymous. 97 00:08:41,220 --> 00:08:43,060 But what's the expectation for residents 98 00:08:43,060 --> 00:08:46,240 in regards to moving snow and ice on the sidewalk 99 00:08:46,240 --> 00:08:47,820 in front of their private properties? 100 00:08:48,520 --> 00:08:51,760 Yeah, so the bylaw does state that it's 101 00:08:51,760 --> 00:08:55,700 responsible to the homeowner to clear the snow and ice 102 00:08:55,700 --> 00:08:58,460 off the sidewalk that's adjacent to their property. 103 00:08:59,460 --> 00:09:00,620 I'll have to double check. 104 00:09:00,800 --> 00:09:01,780 I believe there's a timeline. 105 00:09:02,080 --> 00:09:04,120 I believe it's 24 hours after the snow falls. 106 00:09:04,240 --> 00:09:05,480 So I will confirm that. 107 00:09:05,660 --> 00:09:07,760 But basically, it is the responsibility of the homeowner. 108 00:09:07,760 --> 00:09:14,220 And if a neighbor didn't feel that their neighbor, if a homeowner didn't feel their neighbor 109 00:09:14,220 --> 00:09:20,920 was doing the appropriate removal, would the best process for them to be to call 311? 110 00:09:21,480 --> 00:09:22,740 That is correct, yes. 111 00:09:22,980 --> 00:09:23,180 Great. 112 00:09:23,420 --> 00:09:24,000 Thanks so much. 113 00:09:24,140 --> 00:09:24,700 That's all I needed. 114 00:09:25,560 --> 00:09:26,820 Thank you, Chief Lemieux. 115 00:09:27,220 --> 00:09:27,540 Okay. 116 00:09:27,760 --> 00:09:33,680 We're going to move on to 4.2, community, group, and family support services funding. 117 00:09:34,260 --> 00:09:35,820 And Chief Lemieux, can you introduce that? 118 00:09:35,880 --> 00:09:36,740 I will introduce that. 119 00:09:36,740 --> 00:09:43,600 Thank you, Madam Chair. So on June 17, 2024, there was a motion made at Council that basically 120 00:09:43,600 --> 00:09:47,080 said Council Director of Administration to support Council through a strategic plan 121 00:09:47,080 --> 00:09:55,180 to examine community group funding. And so what we have in front of you today is a report that 122 00:09:55,180 --> 00:10:02,480 proposes some direction for future decisions with regards to community group funding, 123 00:10:02,480 --> 00:10:07,800 funding, and it speaks to FCSS funding along with community group funding. 124 00:10:08,340 --> 00:10:13,820 And so Katie and Tammy are here, they've worked together on preparing this report. 125 00:10:14,240 --> 00:10:20,540 We do not have a draft policy change for you at this time, we're just looking for direction 126 00:10:20,540 --> 00:10:24,340 or are we on the right track and so we want to have that conversation and get some 127 00:10:24,340 --> 00:10:28,400 direction from committee and then we'll come back with the amendments to the policies 128 00:10:28,400 --> 00:10:29,080 as required. 129 00:10:29,080 --> 00:10:32,720 So I'll turn it over to Katie and Tammy for their presentation. 130 00:10:33,060 --> 00:10:39,160 Thank you, Chief Lehua. Welcome, ladies. I know this is an extensive set of 131 00:10:39,160 --> 00:10:44,160 programming for both sides, FCSS and community funding. So please go ahead. 132 00:10:44,840 --> 00:10:47,100 Thank you, Chair Bosch. Over the last six months, 133 00:10:47,260 --> 00:10:52,440 administration has been conducting research into various forms of funding. 134 00:10:52,440 --> 00:10:54,060 I'm just going to play here on my 135 00:10:57,460 --> 00:11:00,140 and we've reviewed other municipalities within Alberta 136 00:11:00,140 --> 00:11:04,720 primarily and one also across the country and that's specifically to community group 137 00:11:04,720 --> 00:11:08,540 funding and we're presenting ideas today for committee consideration. 138 00:11:09,320 --> 00:11:13,100 So we will first start with the current state of community group funding. 139 00:11:13,400 --> 00:11:17,560 So we're funding support for organizations who provide programs and services that 140 00:11:17,560 --> 00:11:19,620 enhance and enrich the city and its residents. 141 00:11:20,060 --> 00:11:23,620 We currently have two year funding agreements which expire this year. 142 00:11:23,620 --> 00:11:27,380 so they'll have funding through to the end of December 31st, and then we have enhancement 143 00:11:27,380 --> 00:11:31,960 funding for programs or projects that contribute to quality of life and enhance the livability 144 00:11:31,960 --> 00:11:36,600 of the community up to $15,000, and those are one-year funding agreements, and those 145 00:11:36,600 --> 00:11:39,140 also go till the end of December 31st of this year. 146 00:11:39,900 --> 00:11:44,200 Emergency funding to address immediate short-term financial relief to meet payroll demands, 147 00:11:44,380 --> 00:11:48,940 pay monthly bills, or address emergency facility needs are also available, and 148 00:11:48,940 --> 00:11:52,120 the funding source is typically identified as the requests come in. 149 00:11:52,120 --> 00:11:57,960 Our current operating budget for community group funding is 4.3 million in cash, which 150 00:11:57,960 --> 00:12:01,920 is approximately 1.71% of the total city budget in 2025. 151 00:12:02,680 --> 00:12:10,380 We also have over 5.6 million in gift and kind as of the end of 2024 and roughly $627,000 152 00:12:10,700 --> 00:12:15,220 in maintenance and capital improvements provided to community groups through corporate facilities 153 00:12:15,220 --> 00:12:18,240 maintenance and that was as the end of 2023. 154 00:12:18,240 --> 00:12:19,080 For 155 00:12:24,640 --> 00:12:32,040 FCSS funding current state, so FCSS operates with a budget of about 2.6 million 156 00:12:32,040 --> 00:12:35,720 that's funded through three primary streams. 157 00:12:36,520 --> 00:12:39,860 Our provincial contribution is 1.35 million per year. 158 00:12:40,420 --> 00:12:44,980 Our service revenue, which is all home support fees is about 115,000 159 00:12:44,980 --> 00:12:48,440 and our municipal contribution is 1.1 million. 160 00:12:48,880 --> 00:12:50,900 Just to give you a bit of a breakdown there, 161 00:12:50,900 --> 00:12:57,320 So, for the 1.6 million of internal staff cost is really the operations of community 162 00:12:57,320 --> 00:12:58,280 social development. 163 00:12:58,700 --> 00:13:04,400 So, it funds about 20 different positions with the majority of the funding going towards 164 00:13:04,400 --> 00:13:11,780 our home support program, which has 14 staff and supports 216 residents every month in 165 00:13:11,780 --> 00:13:12,240 their home. 166 00:13:12,780 --> 00:13:17,740 Again, with the internal operations of the staff, we are overseeing the operations 167 00:13:17,740 --> 00:13:20,100 of the building manager of Cedar Point 168 00:13:20,100 --> 00:13:23,020 and keeping the front reception open 169 00:13:23,810 --> 00:13:25,060 following the city's hours. 170 00:13:26,040 --> 00:13:28,680 And with the community agency support, 171 00:13:28,900 --> 00:13:31,980 that is the approximately $1 million a year 172 00:13:31,980 --> 00:13:34,000 that we put out through an RFP process 173 00:13:34,000 --> 00:13:37,840 that funds currently 15 community group agencies 174 00:13:37,840 --> 00:13:39,980 with 19 different programs. 175 00:13:40,500 --> 00:13:42,820 However, there is a more of a breakdown 176 00:13:43,470 --> 00:13:45,560 on the details of all of the programs 177 00:13:45,560 --> 00:13:48,660 that are funded in your admin report in table three. 178 00:13:53,160 --> 00:13:56,740 So today administration is looking for direction from committee on policy 179 00:13:56,740 --> 00:14:00,140 changes to be presented for 2026 funding applications. 180 00:14:00,760 --> 00:14:03,940 We have conducted significant research and identified best practices 181 00:14:04,420 --> 00:14:07,500 and this framework will prioritize diverse funding streams, 182 00:14:07,800 --> 00:14:10,620 community impact, and alignment with council strategic goals. 183 00:14:11,100 --> 00:14:14,600 For smaller grants simplifying grant processes will enable more 184 00:14:14,600 --> 00:14:17,920 organizations to access funding and for larger multi-year 185 00:14:17,920 --> 00:14:22,200 grants, a focus on community impact ensures resources are allocated effectively. 186 00:14:22,940 --> 00:14:26,280 So there's a bit of an outline here of some of the recommendations, so the smaller grants 187 00:14:26,280 --> 00:14:31,140 we're looking at up to $10,000, which is slightly down from the $15,000 it currently is. 188 00:14:31,460 --> 00:14:34,780 We would reduce the application requirements and the reporting requirements. 189 00:14:35,520 --> 00:14:39,940 And then medium-sized grants would be more for pilot projects and seed funding, and that 190 00:14:39,940 --> 00:14:43,440 would be up to a maximum of two years, so that would be specifically to respond 191 00:14:43,440 --> 00:14:45,940 to unmet complex or emerging community needs. 192 00:14:45,940 --> 00:14:59,160 And it would have funding agreement as well as reporting requirements and then large grants for community partners and organizations operating city-owned facilities would be to a maximum of two years with enhanced reporting requirements. 193 00:15:01,100 --> 00:15:06,440 It's also recommended that capital grants are only funded to a maximum of 50% of the total 194 00:15:06,960 --> 00:15:11,700 project costs with 50% required as matching, and this is consistent with many other grants, 195 00:15:11,900 --> 00:15:17,520 provincial grants in particular. We would remove the FCSS funding from the current community 196 00:15:17,520 --> 00:15:24,920 group funding policy and create a new standalone policy for FCSS, and oh, sorry, this is Tammy. 197 00:15:27,040 --> 00:15:27,840 Yes, 198 00:15:31,220 --> 00:15:37,920 with the removal of the funding from policy, the FCSS from policy 315 and the creation 199 00:15:37,920 --> 00:15:44,140 of a standalone policy, it would give government a broader community group funding. 200 00:15:44,620 --> 00:15:49,620 However, FCSS is guided by specific provincial mandates from the Family and Community Support 201 00:15:49,620 --> 00:15:54,460 Services Act and regulation that prioritizes prevention and social services. 202 00:15:54,460 --> 00:16:00,800 So, with this proposed change and having the standalone policy, it would create and allow 203 00:16:00,800 --> 00:16:06,820 to – for us to meet our provincial mandates and focus on preventative social services 204 00:16:06,820 --> 00:16:15,280 and ensure that City Council has input into the funding policy and the guidelines that 205 00:16:15,280 --> 00:16:16,560 we normally could follow. 206 00:16:16,760 --> 00:16:23,060 And as Katie had mentioned, we've looked at – we did a scan of all the other municipalities 207 00:16:23,060 --> 00:16:28,500 municipalities, and we are two of the municipalities that don't have a standalone FCSS policy. 208 00:16:29,100 --> 00:16:33,820 And then that's a very small municipality, which is Canmore, so it's very consistent 209 00:16:33,820 --> 00:16:39,100 across the FCSS networks to have a standalone FCSS policy. 210 00:16:39,760 --> 00:16:47,600 And with that, we're also to ensure that Council has the ability to have more opportunity 211 00:16:47,600 --> 00:16:54,140 to select the the priorities that we fund every year every four years we do a gap 212 00:16:54,140 --> 00:16:59,120 analysis and we would present that gap analysis to counsel so that they could use 213 00:16:59,120 --> 00:17:03,120 that information to select their priorities for FCSS funding which then 214 00:17:03,120 --> 00:17:08,520 would be put into an as a city of Grand Prairie FCSS funding framework which 215 00:17:08,520 --> 00:17:10,200 then would go out with the RFP. 216 00:17:12,550 --> 00:17:15,970 Okay thank you for the report you're 217 00:17:15,970 --> 00:17:17,030 We have more, okay, go ahead. 218 00:17:17,710 --> 00:17:18,330 Thank you. 219 00:17:18,790 --> 00:17:21,850 So this slide here just outlines the organizations 220 00:17:21,850 --> 00:17:23,770 within the city that are currently operating 221 00:17:23,770 --> 00:17:24,770 city-owned facilities. 222 00:17:25,310 --> 00:17:27,030 So these would be the groups that we would put 223 00:17:27,030 --> 00:17:28,970 in that larger bucket of funding 224 00:17:29,390 --> 00:17:30,990 that would have the two years of funding. 225 00:17:31,290 --> 00:17:33,510 And primarily it would be operating expenses 226 00:17:33,510 --> 00:17:34,750 for all of these organizations. 227 00:17:34,790 --> 00:17:36,410 So we just wanted to put them up here 228 00:17:36,410 --> 00:17:38,970 so that council was aware of all of the organizations 229 00:17:38,970 --> 00:17:41,490 that we have operating city-owned facilities. 230 00:17:44,590 --> 00:17:46,590 So currently with community group funding, 231 00:17:46,590 --> 00:17:50,430 funding. As mentioned before, it was a two-year funding cycle which was approved by Council 232 00:17:50,430 --> 00:17:56,750 in June of 2023 and that funded 2024 and 2025. And then the one-year enhancement funding 233 00:17:56,750 --> 00:18:03,410 was approved in June of 2024 for this current year. It's recommended for 2026 just to fund 234 00:18:03,410 --> 00:18:08,230 all levels of funding for just the one year so that we can be aligned with the FCS 235 00:18:08,230 --> 00:18:12,990 funding and then go back to two years of funding in 2027. So then Council would 236 00:18:12,990 --> 00:18:16,950 see all of the large grants at the same time to fund on the same years. 237 00:18:18,960 --> 00:18:25,420 And currently with the FCSS funding cycle, it's always been a four-year funding cycle. 238 00:18:25,580 --> 00:18:30,180 We're currently in that four-year funding cycle and it ends December 31, 2026. 239 00:18:31,380 --> 00:18:37,340 At this time, when we put the, if it's recommended for us to develop a new policy and funding 240 00:18:37,340 --> 00:18:43,620 guidelines, there's lots of opportunities for us to reduce the four years to either 241 00:18:43,620 --> 00:18:50,380 two, one, two, three, four, and maybe to even follow some of the recommendations that the 242 00:18:50,380 --> 00:18:54,820 community group funding is to look at a seed funding opportunity, because we have been seeing 243 00:18:54,820 --> 00:18:59,360 lately over the years that we are having more organizations come forward or more programs 244 00:18:59,360 --> 00:19:04,060 come forward looking for that startup, which FCS could look at. 245 00:19:04,060 --> 00:19:13,860 So within the policy change, we would recommend anywhere from a two to four year funding years. 246 00:19:16,460 --> 00:19:21,220 So this is the current timeline for community group funding for the next funding cycle. 247 00:19:21,380 --> 00:19:25,760 So in March is typically when we develop a media release and any marketing materials. 248 00:19:26,220 --> 00:19:33,140 We'll start drafting the application form and set up the grant application portal because everything is online now. 249 00:19:33,140 --> 00:19:36,760 so that's new in 2025, which will help get all the applications 250 00:19:36,760 --> 00:19:39,020 improperly in all the paperwork without a lot of the back 251 00:19:39,020 --> 00:19:40,660 and forth that we've had in previous years. 252 00:19:41,360 --> 00:19:44,200 In April, we'll have some application support sessions 253 00:19:44,200 --> 00:19:46,500 to answer any questions for community groups 254 00:19:46,500 --> 00:19:48,000 that need help filling out the form. 255 00:19:48,280 --> 00:19:49,640 We'll walk them through the new portal, 256 00:19:50,180 --> 00:19:52,780 and applications would be due April 30th. 257 00:19:53,060 --> 00:19:55,820 After that, we do a financial review 258 00:19:55,820 --> 00:19:58,440 with our finance department, and each department 259 00:19:58,440 --> 00:20:00,340 that's connected to these community groups 260 00:20:00,340 --> 00:20:01,980 also provides an analysis, so that 261 00:20:01,980 --> 00:20:03,260 That would be the first two weeks of May. 262 00:20:03,700 --> 00:20:10,160 We submit the report end of May, and then we would have a CCW in June where final approval 263 00:20:10,160 --> 00:20:15,380 of the 2026 funding would occur, and that's in alignment with our budget deadlines. 264 00:20:18,370 --> 00:20:22,830 For the FCSS funding timelines, it's a little bit longer. 265 00:20:23,170 --> 00:20:29,250 So we would get started in quarter one of 2025, drafting the policy and seeking council 266 00:20:29,250 --> 00:20:30,010 approval. 267 00:20:30,010 --> 00:20:36,050 by quarter three we would be starting some community engagements just to get 268 00:20:36,050 --> 00:20:42,290 some feedback on gaps and analysis that's happening in our community. After by 269 00:20:42,290 --> 00:20:48,170 quarter one of 2026 we would come back with the findings of the gap analysis to 270 00:20:48,170 --> 00:20:55,270 council to seek further input into direction. Then from there we would 271 00:20:55,270 --> 00:21:02,130 develop the framework based on council's direction, proceed with the RFP. The RFP would be live 272 00:21:02,130 --> 00:21:08,350 until May. We would then review all of the submissions by June and then we would come 273 00:21:08,350 --> 00:21:13,810 back to council with an in-camera session just to have that discussion to let council 274 00:21:14,530 --> 00:21:21,810 aware of the RFP results and contracts would be completed by September of 26 and new funding 275 00:21:21,810 --> 00:21:24,250 would be given out in January of 2027. 276 00:21:27,280 --> 00:21:29,880 And on the last slide here we just have a summary of the 277 00:21:29,880 --> 00:21:33,900 recommendations which are also outlined in the report. I won't go through them line by line but 278 00:21:33,900 --> 00:21:37,760 they are all there for your consideration and we are open to questions now. 279 00:21:39,980 --> 00:21:41,400 Wow, thank you. That 280 00:21:41,400 --> 00:21:47,380 was a significant report and a lot going on for both of these funding streams. So first we 281 00:21:47,380 --> 00:21:52,440 will go with Councillor Burke have a question. I actually have a handful of them so I can bump 282 00:21:52,440 --> 00:21:57,620 out if needed. So the first one actually, and it was related to that slide, was the first point 283 00:21:58,380 --> 00:22:04,600 where one of council's strategic priorities is quality of life. And in the same line, 284 00:22:04,680 --> 00:22:12,880 it's saying that we are proposing cutting some funding from $15,000 to $10,000 for small 285 00:22:12,880 --> 00:22:19,580 organizations. So my question is how many organizations would be negatively impacted 286 00:22:19,580 --> 00:22:24,500 impacted, or do we expect to be negatively impacted, but also on the flip side, how many 287 00:22:24,500 --> 00:22:29,160 organizations would be positively affected by receiving $10,000? 288 00:22:30,400 --> 00:22:33,060 Thank you, Council Member Katie, are you taking this one? 289 00:22:33,120 --> 00:22:33,400 I am. 290 00:22:33,480 --> 00:22:34,180 Thank you, Chair Bosch. 291 00:22:34,580 --> 00:22:38,320 So currently under the enhancement funding, the one-year funding, the majority of the 292 00:22:38,320 --> 00:22:39,820 groups are 10,000 or less. 293 00:22:40,460 --> 00:22:44,640 Within that current stream, there are a number of other groups that if they were not 294 00:22:44,640 --> 00:22:48,580 identified as a council priority that would be impacted, I wouldn't be able 295 00:22:48,580 --> 00:22:53,800 give you an exact number because it would depend what council wanted to prioritize there but 296 00:22:54,580 --> 00:23:01,660 there's roughly 12 groups not operating city-owned facilities that potentially could be impacted. 297 00:23:02,220 --> 00:23:07,340 Okay so but based on last year's budget or how many would be negatively impacted? 298 00:23:09,960 --> 00:23:15,360 Out of the one-year funding none, out of the two-year funding there potentially could be a few 299 00:23:15,360 --> 00:23:18,240 but again it would be up to council discretion. 300 00:23:18,240 --> 00:23:25,600 concern that those organizations that would get cut would be detailing where those cuts 301 00:23:25,600 --> 00:23:29,180 are coming from within their organizations and I'm sure that every one of them has a 302 00:23:29,180 --> 00:23:31,300 good argument as to why they need that fund. 303 00:23:31,420 --> 00:23:38,800 So I'm really cautious about cutting that back and so that's a concern of mine. 304 00:23:40,360 --> 00:23:43,680 And then another follow-up question if I may. 305 00:23:43,980 --> 00:23:45,460 I'll give you one more and then we'll move on to others. 306 00:23:45,460 --> 00:23:45,820 Sounds good. 307 00:23:45,820 --> 00:23:49,840 How many pots of $25,000 are we looking at? 308 00:23:51,240 --> 00:23:52,600 Thank you, Chair Bosch. 309 00:23:52,900 --> 00:23:54,780 So it would depend. 310 00:23:55,200 --> 00:23:57,240 I know that's not a very clear answer, 311 00:23:57,240 --> 00:24:00,820 but currently the overall budget for community group funding, 312 00:24:01,260 --> 00:24:03,980 if you remove the libraries, about $2.1 million. 313 00:24:04,480 --> 00:24:06,640 If you look at the contractual obligations 314 00:24:06,640 --> 00:24:10,220 in those operating city-owned facilities, that's about $670,000. 315 00:24:10,600 --> 00:24:13,880 So the remainder is a combination of safety, 316 00:24:13,880 --> 00:24:18,360 housing and social services economy and some other support groups that fit in 317 00:24:18,360 --> 00:24:22,100 there. So my question actually is more around the medium-sized grants pilot 318 00:24:22,100 --> 00:24:27,100 project seed funding for 25,000. That's an unknown? Yeah, that would be an 319 00:24:27,100 --> 00:24:30,280 unknown at this point because we've never had a seed funding for that amount. 320 00:24:30,320 --> 00:24:33,140 Everything has just been applied for whatever amount you need and then 321 00:24:33,140 --> 00:24:36,100 we'll make recommendations based on what we have in the budget and we 322 00:24:36,100 --> 00:24:41,200 don't have an amount approved for 2026 yet. Okay. Thank you. Mayor Clayton. 323 00:24:41,980 --> 00:24:47,140 Thanks, Chair Bosch. Appreciate the report. It's obviously a lot of work went into this. 324 00:24:47,460 --> 00:24:56,500 I think there's a lot here to unpack for Council as well. And so in your report, you know, 325 00:24:56,540 --> 00:25:02,140 it's Committee Direct Administration to go through these various steps. What do you 326 00:25:02,140 --> 00:25:07,900 see as a timeline in regards to this actually coming substantiated? And then I have some 327 00:25:07,900 --> 00:25:13,180 specific questions. So if you could tell me the timeline you're expecting first and then I can ask 328 00:25:13,180 --> 00:25:18,420 a couple specifics if the chair will allow. Yeah thank you chair Bosch. So we would work on amending 329 00:25:18,420 --> 00:25:23,640 policy 315 right away because it would have impact on community group funding for 2026 330 00:25:24,220 --> 00:25:30,440 and then I believe FCSS would be right behind it with their policy as well. So we would need 331 00:25:30,440 --> 00:25:35,300 to have these approved in order to make recommendations for June community group funding. 332 00:25:36,620 --> 00:25:38,640 Can I ask a couple of specifics? 333 00:25:39,260 --> 00:25:44,300 So following Echoing Councilberg's comments in regards to $25,000 projects in the seed 334 00:25:44,300 --> 00:25:52,460 money, give me some examples of – I think I can probably picture some examples of SCSS 335 00:25:53,140 --> 00:25:58,780 seed projects, seed funding projects, but tell me a community group's example. 336 00:25:59,640 --> 00:26:00,000 Yeah. 337 00:26:00,220 --> 00:26:02,680 So this is just completely off the top. 338 00:26:02,680 --> 00:26:03,760 That's a large amount first. 339 00:26:03,980 --> 00:26:04,000 Yeah. 340 00:26:04,000 --> 00:26:08,020 making some estimate some guesses so one of our groups say is technical search 341 00:26:08,020 --> 00:26:11,340 and rescue say they wanted to bring in a specific program for two years to get 342 00:26:11,340 --> 00:26:14,900 people trained up or a specific opportunity that they wanted to bring in 343 00:26:14,900 --> 00:26:19,240 for a one-time funding any of our groups I could I would say would have 344 00:26:19,240 --> 00:26:23,200 that opportunity say Nighthawk wanted to add a special program for skiing or 345 00:26:23,200 --> 00:26:26,500 snowboarding that was a one-time emerging need within the community 346 00:26:27,020 --> 00:26:31,340 that would be an idea and so the the recommendation regards to aligning 347 00:26:31,340 --> 00:26:36,560 with council priorities. So do you foresee if these changes were implemented that at 348 00:26:36,560 --> 00:26:41,440 the beginning of a term once council identifies their strategic priorities that you would 349 00:26:41,440 --> 00:26:46,240 then pick organizations that align and they would be funded for the full four years based 350 00:26:46,240 --> 00:26:49,380 on the term and the alignment with council's priorities? 351 00:26:49,860 --> 00:26:50,000 Amy? 352 00:26:50,320 --> 00:26:53,320 Yeah. Thank you just for two years. We would do two years and then another two 353 00:26:53,320 --> 00:26:53,560 years. 354 00:26:53,560 --> 00:27:02,980 Okay. And if I can, stop me when you want. As identified early in your report, community 355 00:27:02,980 --> 00:27:15,660 group funding with, if you add up operational dollars in cash, maintenance, gift-in-kind, 356 00:27:16,820 --> 00:27:23,340 sorry not gift-in-kind, but funding agreements, and then you look at FCSS, they're both approximately 357 00:27:23,340 --> 00:27:30,460 $4 million. So they're both approximately 4%. So collectively, FCSS and community group 358 00:27:30,460 --> 00:27:36,720 funding right now is costing us about 8% of our budget. So to me, because that's a significant 359 00:27:36,720 --> 00:27:46,560 amount, the gap analysis is of extreme importance to council. And so I'm kind of curious about 360 00:27:46,560 --> 00:27:55,400 So in the timeline of making these changes, I think Council will want to see the gap analysis 361 00:27:56,290 --> 00:27:59,960 maybe prior to making some of these decisions. 362 00:28:00,240 --> 00:28:07,140 And for me, it's similar to what Council approved in regards to a food security coordinator 363 00:28:07,140 --> 00:28:11,540 to find efficiencies and operational efficiencies and opportunities. 364 00:28:12,100 --> 00:28:15,740 There may be overlap in some of these community groups. 365 00:28:16,280 --> 00:28:19,420 There may be efficiencies and missing gaps. 366 00:28:20,220 --> 00:28:24,380 And so council in my opinion has to have a better understanding of that. 367 00:28:24,740 --> 00:28:27,340 And so I'm just wondering when you see the gap analysis 368 00:28:27,340 --> 00:28:29,600 and when that opportunity for conversation might be. 369 00:28:30,500 --> 00:28:32,040 Thank you, Chair Bosch. 370 00:28:32,460 --> 00:28:36,280 We have outlined in the timelines that we were hoping to bring it back 371 00:28:36,280 --> 00:28:38,500 by quarter four of this year. 372 00:28:38,500 --> 00:28:43,980 So that's not going to meet the timeline of the changes, like, because we have to do 373 00:28:43,980 --> 00:28:49,300 community engagement and we have to meet with all of our stakeholders, it would take 374 00:28:49,300 --> 00:28:50,220 us a while. 375 00:28:50,520 --> 00:28:55,660 We can potentially speed that up, but we wouldn't be even able to start this until about quarter 376 00:28:55,660 --> 00:28:59,760 two based on some of the other projects that we currently have to complete by the 377 00:28:59,760 --> 00:29:00,180 end of. 378 00:29:00,800 --> 00:29:02,700 And I get that. 379 00:29:02,880 --> 00:29:06,780 I guess some of my concern is if you want council to approve a funding category 380 00:29:06,780 --> 00:29:09,620 for $25,000 seed money projects. 381 00:29:10,300 --> 00:29:12,680 I don't even know if that's needed, necessary, like, 382 00:29:13,140 --> 00:29:13,500 do you know what I mean? 383 00:29:13,920 --> 00:29:15,700 I don't feel like I have enough information 384 00:29:15,700 --> 00:29:18,020 necessary to make some of these decisions today. 385 00:29:19,260 --> 00:29:19,740 Okay. 386 00:29:20,880 --> 00:29:23,000 We will go to CEO Burke. 387 00:29:24,820 --> 00:29:26,500 And part of the presentation, 388 00:29:26,800 --> 00:29:27,700 the work they've done here 389 00:29:27,700 --> 00:29:29,320 is really to set up the next council. 390 00:29:29,600 --> 00:29:32,220 We were locked into some funding timelines previously, 391 00:29:33,040 --> 00:29:34,740 so we were faced with that option 392 00:29:34,740 --> 00:29:39,300 of looking at do we terminate some of those agreements early or do we look at how we set 393 00:29:39,300 --> 00:29:43,260 up the next one. So, appreciate that there would be some decisions made this year before 394 00:29:43,260 --> 00:29:48,500 the gap analysis was made, but that's why we're recommending a shorter window for community 395 00:29:48,500 --> 00:29:52,580 of funding of the year so that we could sync those up into future years and believe 396 00:29:52,580 --> 00:29:56,700 this is about using the knowledge of this council to set up a process for the next 397 00:29:56,700 --> 00:29:58,740 Council and not just start. 398 00:30:00,000 --> 00:30:04,700 We're starting from scratch when we do have existing agreements in place. So that was a thinking behind this from administration. 399 00:30:05,260 --> 00:30:10,800 Thank you. I'm going to move to Councillor Blackmore and then we'll go back to Councillor Berg and Mayor Clayton. 400 00:30:12,540 --> 00:30:25,900 A couple of questions. One's a follow-up for Mayor Clayton's concern. If we move ahead with this and then the gap analysis indicates that we didn't move far enough or we moved too far, 401 00:30:25,900 --> 00:30:29,620 or we can, at that time, adapt and amend. 402 00:30:30,120 --> 00:30:30,720 Correct? 403 00:30:31,120 --> 00:30:31,380 Correct. 404 00:30:31,700 --> 00:30:31,820 Yeah. 405 00:30:32,540 --> 00:30:41,500 I'm most interested in the FCSS funding, and I know that it's currently at just over $1 406 00:30:41,500 --> 00:30:43,480 million in the budget. 407 00:30:43,980 --> 00:30:52,760 I'm wondering if that remains 80% provincial dollars in 20% city, or if we are beefing 408 00:30:52,760 --> 00:30:55,520 up that part of money to meet the needs of our community. 409 00:30:56,140 --> 00:30:56,560 Tammy? 410 00:30:57,020 --> 00:30:58,460 Thank you, Chair Bosch. 411 00:30:58,800 --> 00:31:04,580 Currently, it's a 77-23 split for the 1.1 million. 412 00:31:04,960 --> 00:31:06,500 So we are beefing it up. 413 00:31:06,700 --> 00:31:07,780 We had 3%. 414 00:31:07,780 --> 00:31:08,360 Exactly. 415 00:31:08,880 --> 00:31:09,080 Thank you. 416 00:31:10,940 --> 00:31:13,540 77% and 23%. 417 00:31:13,540 --> 00:31:14,240 23. 418 00:31:14,540 --> 00:31:14,780 Okay. 419 00:31:14,900 --> 00:31:15,860 That was my question too. 420 00:31:15,980 --> 00:31:17,020 6% actually. 421 00:31:17,680 --> 00:31:18,680 We need to add the two together. 422 00:31:22,240 --> 00:31:22,740 Okay. 423 00:31:23,140 --> 00:31:23,760 Councillor Berg? 424 00:31:24,520 --> 00:31:29,780 Yeah, thanks Chair Bosch. So one quick question and then a comment and actually my question is for 425 00:31:29,780 --> 00:31:36,900 Chief Waitway. Heading into the 2024 budget, I had asked for an extra 27,500 for community 426 00:31:36,900 --> 00:31:41,960 groups. Was that this pot of money that that went to? Do you recall? It's fair if you don't. 427 00:31:43,120 --> 00:31:47,360 Thank you for the question to the Chair. It would have. If you approved increased 428 00:31:47,360 --> 00:31:51,340 community group, that's exactly what Ms. Beiberdorf was discussing, same pot. 429 00:31:51,340 --> 00:32:02,900 Okay, thank you. And I guess it's my comment similar to Mayor Clayton where on one hand, we're shaving off a potential of $15,000 to groups down to 10. 430 00:32:03,280 --> 00:32:08,480 That's a concern for me. On the other hand, to me, the only reason we would do that is for budget considerations. 431 00:32:08,480 --> 00:32:15,360 But on the other hand, we've got this $25,000 black hole that we don't know how many 25,000s we're giving out. 432 00:32:17,240 --> 00:32:21,080 So, there's an argument there that is too vague for me. 433 00:32:21,400 --> 00:32:27,920 So, I guess as a committee, I'm willing to move this to Council for further debate, but 434 00:32:27,920 --> 00:32:33,160 I'm just not in favour of cutting back that extra $5,000 at this time, but that's just 435 00:32:33,160 --> 00:32:33,360 me. 436 00:32:34,940 --> 00:32:35,600 Thank you. 437 00:32:35,920 --> 00:32:40,160 I do have a question in regard – what I have written down here is for the $4.3 438 00:32:40,160 --> 00:32:45,960 million for community group funding is 1.1 or 1.71 of the overall city budget. 439 00:32:46,580 --> 00:32:56,300 So are we looking at roughly 4% for both? Yep. Great. Okay. That was just a 440 00:32:56,300 --> 00:33:03,400 clerical question. And then the gap analysis. I 441 00:33:07,050 --> 00:33:08,290 would look forward to seeing 442 00:33:08,290 --> 00:33:12,770 something out of that prior to changing everything. I think I think setting 443 00:33:12,770 --> 00:33:17,030 up a new council, they would need as much information as possible. 444 00:33:17,410 --> 00:33:24,370 And I say this only because in certain organizations that we're giving money to, I've heard over 445 00:33:24,370 --> 00:33:29,890 this past year, some of our counselors are concerned of exactly what does this organization 446 00:33:29,890 --> 00:33:32,810 do and why we're giving them so much money. 447 00:33:32,930 --> 00:33:36,750 So I think there needs to be an understanding for some of us. 448 00:33:36,870 --> 00:33:42,230 Maybe others know everything about each organization, but I don't think that's fully clear 449 00:33:42,230 --> 00:33:49,470 and especially going into a new council year I think some of those questions 450 00:33:49,470 --> 00:33:57,170 will be asked and then following with that do you find it's typical like status 451 00:33:57,170 --> 00:34:01,790 quo money going to organizations year after year after year so I think we 452 00:34:01,790 --> 00:34:06,110 have to look at that and potentially through this gap analysis do you have 453 00:34:06,110 --> 00:34:09,870 thoughts on on that part yeah I can I can respond to the community group 454 00:34:09,870 --> 00:34:14,070 funding piece and the amounts they get year-over-year. We have seen increases in 455 00:34:14,070 --> 00:34:16,930 a lot of the groups that are operating city-owned facilities as their 456 00:34:16,930 --> 00:34:21,570 expenses increase. Some of the other ones have remained fairly consistent. We've 457 00:34:21,570 --> 00:34:26,310 had small incremental increases a few times but in general they're kind of 458 00:34:26,310 --> 00:34:30,170 staying the same. And through FCSS what would you say? Thank you for the 459 00:34:30,170 --> 00:34:36,010 question to the Chair. A very similar response. In the last funding cycle we 460 00:34:36,010 --> 00:34:43,530 We did fund two new innovative projects, one that's doing amazing and something that we 461 00:34:43,530 --> 00:34:48,790 had never, we found that the reimagining family justice for the supports in the community 462 00:34:48,790 --> 00:34:55,370 to work with families and they just received $26.2 million to the Alberta Law Foundation 463 00:34:55,370 --> 00:34:58,470 to use Grand Prairie as that pilot. 464 00:34:58,750 --> 00:35:03,010 So we are seeing innovation happening in our community with some of the programs, 465 00:35:03,010 --> 00:35:09,110 but to most of the programs have been probably funded for 50, 50 years in our 466 00:35:09,110 --> 00:35:13,250 community and they look to that as their core funding. That is the concern. So if 467 00:35:13,250 --> 00:35:16,650 you want to put seed money into new programming, something's got to give the 468 00:35:16,650 --> 00:35:23,170 pots only so big. So Mayor Clayton. Thanks Chair Bosch. I just wanted to check in 469 00:35:23,170 --> 00:35:30,550 on a number you mentioned. 77% is City of Grand Prairie tax dollar 470 00:35:30,550 --> 00:35:35,230 revenue that's used for funding and 23% is provincial funding. 471 00:35:35,970 --> 00:35:42,930 Thank you for the question, Chair. The question I answered was around the 1.1 million that 472 00:35:42,930 --> 00:35:47,710 or the 1 million that we give to the community. That's the difference. There are 77% of 473 00:35:47,710 --> 00:35:52,510 that. 1 million is FCSS contribution and the difference is the city. 474 00:35:52,850 --> 00:35:56,370 But do you have a total for what the city is contributing right now? Can you tell 475 00:35:56,370 --> 00:35:59,370 me that total and the provincial total? 476 00:35:59,370 --> 00:36:06,690 So the total of the provincial contribution plus the revenue is 56% and the municipality 477 00:36:06,690 --> 00:36:08,530 makes up the 44 difference. 478 00:36:09,050 --> 00:36:09,530 Great. 479 00:36:09,730 --> 00:36:10,050 Thank you. 480 00:36:10,870 --> 00:36:13,350 I think for me that's another part of it. 481 00:36:14,010 --> 00:36:19,710 With many sectors of our business, the province is downloading onto municipalities on a regular 482 00:36:19,710 --> 00:36:20,210 basis. 483 00:36:21,250 --> 00:36:27,070 I don't know when we have an unknown amount of $25,000 seed amounts, I mean obviously 484 00:36:27,070 --> 00:36:32,710 council can set it to a maximum. I don't want to see us ever contributing more than we're 485 00:36:32,710 --> 00:36:39,030 already contributing. You know, it's an extreme amount of money and a lot of these programs 486 00:36:39,890 --> 00:36:45,470 fall under provincial mandates. And so I'm really concerned, like the next council 487 00:36:45,470 --> 00:36:50,990 needs to keep a really tight eye on this. This number, if it grows, it's substantial. 488 00:36:50,990 --> 00:36:58,990 And we already, as a municipality, are providing significant mental health projects and programming. 489 00:36:59,350 --> 00:37:04,290 We're providing above and beyond in regards to supports such as mobile outreach. 490 00:37:04,810 --> 00:37:08,270 We're going above and beyond in regards to our supports and health care. 491 00:37:08,570 --> 00:37:09,970 And it's just on and on and on. 492 00:37:10,330 --> 00:37:16,810 And so when a province decides to not support community safety initiatives such as photo radar, 493 00:37:16,810 --> 00:37:23,030 I just continually worry about this downhill approach that it's being 494 00:37:23,030 --> 00:37:27,750 dumped on municipalities and so this is something that we need to keep on. I 495 00:37:27,750 --> 00:37:32,010 appreciate that the time that will be required to do the gap analysis but it's 496 00:37:32,010 --> 00:37:36,090 something that requires a lot of attention from the next council so I'm 497 00:37:36,090 --> 00:37:40,330 optimistic that the gap analysis will be very thorough and provide 498 00:37:40,330 --> 00:37:47,330 recommendations that may not see or that may see changes in how we operate 499 00:37:47,330 --> 00:37:52,110 FCSS as well as community group funding. I agree. Thank you. Councillor Brachmore. 500 00:37:54,530 --> 00:37:58,110 My only comment is that the organizations that are funded through 501 00:37:58,110 --> 00:38:02,530 FCSS particularly the ones who've been funded for many many years do 502 00:38:02,530 --> 00:38:07,130 provide very core services to the community of Grand Prairie and they 503 00:38:07,130 --> 00:38:11,530 provide those services at a price that no government would be able to 504 00:38:11,530 --> 00:38:17,530 provide. And so I've always been really proud of the non-profit community in 505 00:38:17,530 --> 00:38:22,570 Grand Prairie and how hard those people work to provide really good service to 506 00:38:22,570 --> 00:38:30,030 our citizens and I don't actually expect to see significant differences that 507 00:38:30,030 --> 00:38:36,630 will arise through a gap analysis. I am confident that we have 508 00:38:36,630 --> 00:38:44,230 been spending that money appropriately for the last 30 to 50 years and I encourage counsel 509 00:38:44,230 --> 00:38:50,610 if you don't understand what one of those organizations does to reach out to them and ask for a tour 510 00:38:50,610 --> 00:38:55,530 and ask for a meeting to determine what it is they do, I think you would be amazed 511 00:38:55,530 --> 00:39:01,810 at the amount of work they do in very painful, often very painful situations. 512 00:39:01,810 --> 00:39:05,930 So, I'm not worried about the FCSS funding at all. 513 00:39:07,570 --> 00:39:08,890 Okay, Mayor Kwayne. 514 00:39:09,350 --> 00:39:11,170 Just my last comment. 515 00:39:12,170 --> 00:39:22,590 I absolutely agree with Councillor Blackmore that the organisations, the output of the work that's done from these nonprofits is exceptional and very required. 516 00:39:23,030 --> 00:39:28,250 My concern is the downloading from the province and the municipalities continue to have to pay more of this 517 00:39:28,250 --> 00:39:30,930 as these programs become more, 518 00:39:31,720 --> 00:39:33,310 the needs become more acute, 519 00:39:33,630 --> 00:39:35,350 which requires more personnel, 520 00:39:35,950 --> 00:39:37,450 which requires more expenses. 521 00:39:37,950 --> 00:39:41,410 These programs will continue to require more focus 522 00:39:41,410 --> 00:39:42,130 and more money, 523 00:39:42,310 --> 00:39:45,270 and it can't be on the back of municipalities continually. 524 00:39:45,990 --> 00:39:46,270 Thanks. 525 00:39:46,750 --> 00:39:50,490 All right, so we have a motion in front of us. 526 00:39:50,570 --> 00:39:53,070 Are we looking for this to go to council 527 00:39:53,070 --> 00:39:54,570 or except for information? 528 00:39:55,630 --> 00:39:56,330 Administration. 529 00:39:56,330 --> 00:39:56,530 administration. 530 00:39:56,870 --> 00:39:57,510 Okay. 531 00:39:57,990 --> 00:39:59,070 Councillor Backmar, go ahead. 532 00:39:59,730 --> 00:40:05,990 I would move that this committee direct administration to draft amendments to policy 315 to remove 533 00:40:05,990 --> 00:40:13,410 FCSS funding, to create a new FCSS funding policy that align with the FCSS Funding Act, 534 00:40:14,090 --> 00:40:19,690 create funding categories for seed funding up to $25,000 per project to a maximum of 535 00:40:19,690 --> 00:40:25,770 two years, recommend core funding to community assets that align with council priorities 536 00:40:25,770 --> 00:40:32,110 and organizations operating city-owned facilities to amend enhancement funding to a maximum 537 00:40:32,110 --> 00:40:40,410 of $10,000 per organization per year and recommend one-year funding for the 2026 budget year 538 00:40:40,410 --> 00:40:44,530 to align, only to align with the FCS funding timelines. 539 00:40:45,690 --> 00:40:51,650 And in speaking to that, when this comes back before council, there's a good chance 540 00:40:51,650 --> 00:41:01,150 that we're going to not approve all of it. But I think administration has done a significant 541 00:41:01,150 --> 00:41:07,490 amount of work to bring this forward and it is better to continue down that path and make 542 00:41:07,490 --> 00:41:13,310 changes at a later date when we have more information than it is to halt the process 543 00:41:13,310 --> 00:41:17,830 right now. So I would ask Council this committee to support this motion. 544 00:41:19,350 --> 00:41:26,290 Okay. Mayor Quing. I appreciate the motion. I'm happy to support this as it will come 545 00:41:26,290 --> 00:41:30,990 back to council for consideration. The one item in there, item number three, the funding 546 00:41:30,990 --> 00:41:39,030 categories for seed money for projects, is one that I would think that council may 547 00:41:39,030 --> 00:41:44,770 want to have consideration of a limit. So, not asking administration necessarily put 548 00:41:44,770 --> 00:41:48,170 a limit there, but Council, when it comes back, may want to consider that. Thanks. 549 00:41:48,550 --> 00:41:52,950 So I have a question in regards to this is going to administration. Is it coming back 550 00:41:52,950 --> 00:41:54,910 to Council? At what point is it coming back? 551 00:41:57,270 --> 00:41:59,470 Okay, once they establish policies? Okay. 552 00:42:00,210 --> 00:42:03,710 Is there any further comments to this, Councillor Berg? 553 00:42:04,610 --> 00:42:10,450 Yeah, similar to Mayor Clayton. I'm going to ask for a cap as well, but also just 554 00:42:10,450 --> 00:42:15,910 have that discussion of leaving the $15,000 cap where it is. But again, that'll 555 00:42:15,910 --> 00:42:19,970 be up to council to decide but at this point that's I'll move it forward to 556 00:42:19,970 --> 00:42:25,450 council. Thank you and look forward to the continuation of work on this and we 557 00:42:25,450 --> 00:42:26,870 will call the question and 558 00:42:35,480 --> 00:42:38,540 that is carried. Thank you both Tammy and Katie 559 00:42:38,540 --> 00:42:45,060 for the report it was extensive and much more work to do. Thank you. We will 560 00:42:45,060 --> 00:42:51,160 go directly to the outstanding items list. Chief Lemieux. Thank you Madam 561 00:42:51,160 --> 00:42:56,420 Chair so a couple changes to the outstanding items list on number 1332 562 00:42:56,420 --> 00:43:01,640 food security backbone organization and item 1328 food security were dealt with 563 00:43:01,640 --> 00:43:06,040 in the fourth quarter 2024 so I would ask that we remove those from the 564 00:43:06,040 --> 00:43:11,680 outstanding items list. Thank you Chief Lemieux, Councillor Burke. If I may 565 00:43:11,680 --> 00:43:15,800 business I'd like to move committee received the January 21st 2025 566 00:43:15,800 --> 00:43:20,740 outstanding items list as amended for information. Thank you that is in 567 00:43:20,740 --> 00:43:21,680 order and we'll call the question. 568 00:43:28,280 --> 00:43:30,560 And that is carried. And with that, we will 569 00:43:30,560 --> 00:43:35,140 adjourn the Public and Protective Services Committee meeting. Have a good day.