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Recording in progress.

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Good evening. This is a Greenbelt City Council work session. My name is Emmett Jordan. I'm the mayor, council. Kristen Weaver, mayor, pertain. Silky Pope, council member. Daniel McKinney, council member. Jenny Pompey, council member. Council member. Rodney Roberts, city council. Okay. Any information items or discussion items for the end of the meeting, city manager?

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Okay, hey, you know, we hope these Council work sessions on Mondays and Wednesday several

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times a month to exchange information with community stakeholder groups or to give, collect

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the data information from the staff advisory boards, residents, no votes or formal actions

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are taken at work sessions.

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Our work sessions and our meetings are open to the public except for executive sessions as

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authorized by state laws so that residents and others can observe our deliberations.

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We do strive to provide reasonable opportunities for the public to voice opinions on the matters

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is being discussed, consider it so we'll pause periodically for public comment.

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During these times, if you wish to make a comment, raise your hand after being recognized

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if you'll go to the podium, state your name, and where you live because we need that for

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the minutes. That's one way. If you are on Zoom, you can use the Q&A tab on the bottom

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of your screen to submit a written question, or you can raise your virtual hand. And once

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again, after being recognized and promoted, you'll be able to speak after the state's

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name and where you live. And finally, if you are watching on my stream on Facebook or

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cable TV, you can send us an email at questions at greenbeltmd.gov. So for the public comment,

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please limit your comments to three minutes. And we ask that, let's just speak on the topic,

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one topic related to the question under consideration. And as always, we ask that you avoid questioning

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the motives of others. So tonight we've got a tri-fet work session. We're going to start off with

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a presentation and update on the Phase 2 of the Tribec DEEI audit. After that we have a special

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meeting. We'll convene a special meeting. There's a number of year-end contracts that we have to

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you to liberate on and after that we have a short executive session. So a lot of

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business to take care of but I'm confident that this is going to go pretty

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quickly. City Manager Somerone, how are you tonight? I'm doing great thank you. We

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had a receive exciting news today. Our pool deck repair project was approved by

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My board of public works.

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Thank you so much.

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That's awesome news.

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I've been stressing for a couple of months now.

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Yeah, you look much more relaxed.

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Yes.

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So just for context, council had previously approved $1.5 million

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for the pool deck repair.

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And we saw an opportunity to apply for a program open space funding to take care of that report

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that would have shifted $1.5 million out of ARPA into a program open space.

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So this afternoon, actually this morning, the governor, the state

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treasurer and the comptroller met and approved numerous end-of-the-year projects

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and that included our $1.5 million.

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So really happy to do that.

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We will now kick it into high gear with the team to start planning out the timeline

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and all the communications with communications plan

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and with our recreational, recreational facility user.

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So beginning in January, we'll brief Council on what the project entails

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and we'll prepare for those public messaging campaigns with a resident.

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So residents bear with us for just a couple more weeks to get our plan together

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and we'll make those public and start communicating.

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Yeah, you know, over time we've been pretty successful with the program Open Space Funding.

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So the repairs to the pool, a pretty major project, but with program Open Space Funding

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it's been approved but it would not actually be allocated for quite some time.

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We get it towards the middle or the end of the year, right?

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What we got our letter at three o'clock today from the Board of Public Works and the Department

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of natural resources that are pro-

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The project was approved and we can commence the project now. So any expenditure we have from today, onward, will be reimbursed through the grant. So it's a reimbursable grant. So we have to spend the money and then ask for reimbursed. So I'll plan to put a plan together with their with their treasure and how we'll fund that locally. I was I will fund the expense with local funds and then we'll get reimbursed. Very good, very good.

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that's quite a relief to actually get that approval.

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Okay, well, we're going to move into the work session on just an update and a presentation

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on the DEI audit phase two and our DEI coordinator, Tyra Smith, is here. Tyra, how are you tonight?

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Good evening. I'm doing great. How are y'all doing? I'm doing pretty well. I'm doing pretty well.

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So do you want to frame up the discussion, or I just try best to use, are they on the phone?

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Yeah, they are nice.

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Okay.

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All right.

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Yes, sure.

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So as you know, we wrapped up doing our phase one report, which was an internal audit.

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And from there, we went into our phase two report.

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So in between phase one and phase two, you know, that prompted the creation of our Jedi action

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team.

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And some other things like trainings, I believe back in April, I reported on some trainings

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that I wanted to do with employees that would be geared towards some of the findings that were in our phase one audit.

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So, we've been doing those. Our action team has actually also created a draft GenI vision statement

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and definitions for Justice Equity Diversity and Inclusion and what that would mean for the City of Greenbelt.

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We've done presentations on that with our employees to gain their feedback on that vision and those definitions.

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We're moving into doing that for the community.

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Those definitions went into our city connector.

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There will be available online to seek the community feedback.

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We'll finalize, make some changes to them,

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and then we'll over-up present them to you all to adapt.

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And now, going into the new year, our action team will break into subcommittees.

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will where we will be targeting some of the other recommendations noted in our phase one audit.

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And then one of the main ones would be with our strategic planning which we will now be able to do

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once we have our finalized phase two report with our phase one report.

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So just want to, before we dive into our report today, really want to frame it more so as a story

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and not so much as a report.

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So if you've seen the PowerPoint,

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it's themed, it's anchoring our Roosevelt Center,

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the Greenbelt Center and Newdale Cafe

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with their historical context.

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And I wanted to ask how do we want to move

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with the flow of the presentation today?

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Do we want to try to see to go through

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and stop like every 15 to 20 minutes for questions or?

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Yeah, I think Council, we'd like to, it doesn't look like the presentation is about 20,

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30 minutes, so my preference usually is to kind of work through, and I see that there

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are three representatives from Tribeci online here, and we'll pause if necessary, if there's

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some specific Council questions, but given the time, I think I'd like to kind of work

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through the whole thing and then we'll after council it makes discusses a little bit we can

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open it up to the public and I think that's probably the best way to go.

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I think that sounds good. So then just a little bit about what phase two

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entailed. So Charity came from I will say August through I want to say up to October November

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where we did some formalized focus groups with the community.

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We also did some more informalized like pop-ups with the community where we were going

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to events like our Franklin Parks back to school rally and passing out information and

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trying to get feedback at our Liberty Festival and then some more informalized like going

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to hooking real and just talking to people there in the community where they are.

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And then, like we said, so we gather feedback from our community and

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Travis is going to present today on what that feedback showed us. So online we have Gail Watts

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and Maya, and I believe I saw Jim up there too. But I'm going to pass the mic over to them,

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let them introduce themselves, and then we can dive into the story today.

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Okay. Thank you, Mr. Smith.

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So...

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Aye. Tribes, how are you doing? Doing well, how about yourself? Not too bad, not too bad, so welcome. Thank you. If you want to frame things up and we can put the PowerPoint on the screen, we can kind of move through this. Thank you. It would, unfortunately, we're not there in person with you for this session, but hopefully this will still work as well in terms of sharing what we found.

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So my name's Gail Watts. I am co-founder of Tribacy Consulting. You may all remember also Rina Doyle,

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who is participated in doing a lot of this work and has presented in the past. Unfortunately,

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she's not available to be here with us tonight, but there are two other folks from Tribacy,

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and I'll let them introduce themselves. Hi, everyone. I'm Maya. I'm a coordinator with Tribacy.

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Good evening, I am Jamal Khaewarite, I go by June and I am a consultant with TRIVC.

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So as Tyra laid out, we kind of set this like a movie because we know that stories really resonate with people and Greenbelt like any other community has its story.

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It doesn't necessarily start with just the formation of Greenbelt. There's a history of indigenous people who are here previously.

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But there's a whole story involved. There's been an evolution of the city of Greenbelt.

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And so we wanted to be able to capture what is the experience today?

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What are what are community members saying and feeling and experiencing in the city of Greenbelt?

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Recognizing that that also connects to the history of the city.

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And it will set the stage for our decisions that you all make about the future and where the city is going.

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So, if you could go to the next slide, please.

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So, we have provided you with a document, a record.

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Again, it highlights this story with a movie theme.

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Today, you're going to get the trailer version of the movie.

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But we want to highlight a few particular things.

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In particular, how do you use this document?

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So, the city is on a journey to become healthier,

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to really infuse these concepts of justice, equity, diversity, and inclusion through a strategic

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plan and how do we operationalize these concepts across all city functions and in all city departments?

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This is one component to do that because there are some recommendations and some findings that will

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help shape that strategic plan in the future. As with all this work, we highly encourage that it's

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shared that there's transparency as you're doing this evening with the broader community as well

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as with employees about the kinds of things that we are finding. So this is part of the baseline

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of where the city is right now along with the phase one assessments of structure and culture.

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This completes that process in terms of providing a baseline of where the city is overall.

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Now, just like with the phase one reports, we know that sometimes this can generate some

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reactions and some emotions from folks. Whatever folks may be feeling, we want to emphasize

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a few things. This is what we heard from community members, so it's their voice, it's their perspective.

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It does not negate all of the work that the city has currently done and has done in the past and

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is planning to do in the future.

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This just gives some context as to impact.

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So if you could go to the next slide,

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or highlighted a multitude of projects

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that are currently happening,

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we kind of want to just give you an overview

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of where you are in a process.

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Recognizing that this is never linear,

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it's not like you just go from point A to point B,

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you're dealing with humans,

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and those process are never a straight line.

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It's an ongoing and complicated process.

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So we did internal assessments.

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We completed in phase one.

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Phase two is the community impact assessment.

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And then as I mentioned, she has formed a Jedi action team that has done some work in terms of developing the lens or the framework in a draft form.

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and it's spent quite a bit of time getting feedback from employees about these definitions

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and then we'll move into the community to get further feedback.

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So the combination of the phase one, phase two, and then using this framework, the

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The jet-eye lens, if you will, is what will help set the stage for developing a strategic plan

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that it makes sure these concepts are embedded in all aspects of the city. Moving forward,

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there's certainly implementation setting priorities, providing education and learning opportunities

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to everyone to be able to implement this plan, evaluating the impact, particularly the impact on community members.

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And then, you know, determining accountability, how do we measure growth?

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We think of accountability as an account of our abilities or growth in doing the work.

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And then making modifications is needed.

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So you can go to the next slide.

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So this just highlights what's in the document itself.

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We provide some of that history of the city, which we've heard so often that we put it in

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a little bit of a different context, including the history of some of the Jedi efforts that have been

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taking place, and your partnership with us, Tribacy Consulting. We put this in the context

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of an overall process. What does that look like and why? We'll talk a little bit about our target

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audience, particularly for community engagement, and then the categories of conversations, the things

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that we heard and those have been framed in terms of strengths, gaps, opportunities, and threats,

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and then how to move forward. There are some nuggets of information that are important to

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pull out and identifying root causes that helps, again, formulate that process of a strategic plan.

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You could move on.

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Community impact assessment is a little bit different than some other kinds of

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So we're looking to hear not just the stories and experiences of community members, but we're looking in particular to hear from the folks that are less likely to send counsel emails that are less likely to show up at council meetings or participate in

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in committees or commissions.

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We're looking to hear from those who are less engaged

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and from that determine what is the impact

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of being a resident in the city of Greenbelt.

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So as I mentioned earlier,

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this is sort of the third component

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of an overall assessment of the city.

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And so the three documents will comprise

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the entire assessment process that you can then use

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to create the foundations for your strategic plan.

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You can go on to the next one.

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So we wanted to give a little bit of context as to who we spoke with during our focus groups.

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So of 91 people, 62% identify as being part of the African diaspora,

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21% identify as white, 13% identify as colonized by Spain, 3% identify as

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other unknown, and 1% identify as Asian. And next for age, the largest group of

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people we spoke with were people in their 30s and 40s, and then the next

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largest population where people over 50 and then the smallest group was people in their 20s,

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still missing some representation there.

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We can go to the next one and

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now I'm going to pass

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it over to Tyra to explain a little bit more about why we chose these specific locations for our

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getting all of the different parts of Greenbelt, but mainly we also we wanted

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to talk to you like Gail said, our community members who are less likely to

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engage with council because those voices are the ones that we're not able to

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hear. So we wanted to be sure that when we were collecting our data we were

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getting a broad scope of perspectives and experiences of our residents and then

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And we wanted to go to them.

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So you might look and see like there aren't many,

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like Greenbelt owned, like city owned places here.

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We just wanted to go in the community where they are

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because you know it was much easier

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to talk to people in your own living room

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versus trying to bring them home

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and have them talk to you there.

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So we chose the,

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I just want to add that we did a number of, well, for lack of a better phrase, drive buys if you well. We're literally, we just go to different locations. If somebody was willing to have a chat with us, we would talk with them. And that would be part of our conversations as well. At Hook and Real, we went to karaoke night, danced with people while talking to them about their

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experiences living in Greenbelt, right? Even though design

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church is outside of the official city limits, we were able to

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talk to quite a few people who live in and or visit Greenbelt

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and not their experiences as well. So the whole point was to go

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to people as opposed to expecting them to come to us. Thank

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you, Tyra and Gail. So now we're going to go to our next

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slide and talk a little bit about what topics we actually covered during our

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community conversations. So I'll let everyone read through these. But this is

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by no means an exhaustive list. We definitely didn't have a specific script, but

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these were general like guide posts for our conversations. And yeah, I'll let

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everyone read over them for a minute.

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And I'll say also, um, some of these, um, we didn't

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could necessarily cover all of these topics with every single individual we spoke with our every

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group. Um, so again, just kind of guidepost of some topics we had to cover with people.

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And I'm going to pass it back over to Gail now.

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Thank you. Next slide, please.

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So

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we use the same assessment criteria as we for the phase one assessments for the phase two assessments.

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So you can see the level one through level five on the left with a little bit of explanation.

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And just a note and reminder in the phase one assessments both the structure and the culture were assisted a level one.

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And you will notice here that we're assessing actually the impact of the city of green belt on its residents at a level two, so slightly higher.

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So we probably could have assessed this even higher at a level three, but there were some particular threats that will highlight later that made sure that this state at a level two.

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So if you go on to the next slide, we're going to talk a little bit about the strengths

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and gaps opportunities and threats and give you some highlights of these areas.

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So your strengths probably are not going to be a surprise to you at all.

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Most people talk about the small town feel and that they really enjoy that, the parks and

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trails, the services for senior citizens in particular where things that come up quite frequently.

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would also was a note community policing in Franklin Park was perceived very positively that that was seen in a positive light and those relationships were very meaningful.

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Events the city puts on a lot of events and those events are viewed as very accessible.

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And people really like the fact that we were out there talking to them about their experiences.

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So in the focus groups and even when we just stopped and talked to somebody and said, you know, we were working with the city and we want to hear what it's like to live here.

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People responded very favorably to that and wanted more of that actually.

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Some of the gaps probably also not a surprise for you communication.

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And you notice we put it there twice with multiple exclamation points because this came up from every single person that we talked to and every single focus group and group conversation is that the communication strategies are not effective at reaching the entire community.

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That the city events that are planned while there are a lot of events and those are viewed positively, they're not really viewed as very inclusive.

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and they're not viewed inclusive for a variety of reasons.

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Not only their location, primarily being located in central green belt,

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but there's a feel that they aren't necessarily planned by and for the entire community.

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And so they're seen as old green belt events and not necessarily city of green belt events.

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Another gap thing, I'm sure won't be a surprise, is around recreation.

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I know what you're doing.

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While we know that the city has been making changes and improvements to recreation opportunities outside of old green belt, that is still perceived as a very strong gap. Even people in old green belt can recognize that other parts of the city don't have access to similar or the same kinds of activities. And so those disparities really stand out and do have an effect on folks. Affordability, we heard from folks that,

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And you know, from some who said that when they retire, that they didn't believe that they'd be able to stay in the city of Greenbelt that they would need to move out of the city because they would no longer be able to afford to stay here.

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We heard from a few small business owners in Greenbelt who do not live in the city and they said that they would have liked to have lived in Greenbelt but they couldn't find housing that was affordable for their family.

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And then we also heard some conversations or some comments about safety at night,

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particularly around the parks and trails.

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So you can go to the next line.

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So you've got some opportunities, of course.

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People do want to hear what's going on.

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They want to be engaged in two-way communications, so we all have some recommendations

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about enhancing communication.

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People because they like the small town feel would like more community building activities.

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They would like not only activities in different parts of town, but they want activities that sort of bridge the geographic divide within green belt.

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So part of that conversation came up, transportation improvements, you know, whether that's a shuttle or other ways of getting around within the city of green belt.

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That makes it safer and easier to get from one part of town to the other.

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folks talked quite a bit about wanting more youth and family kinds of engagement as part of that community building activity and also talked quite a bit about wanting more improved community relations.

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I'd like to point out that we generally did not hear negative things about the police even from African American males.

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There's still a, that idea out there very much that police is not policing and in policing

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and the community may not be safe, but we did not hear negative comments.

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And so we wanted to highlight that as something that's kind of unique to the city of Greenbelt

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right now.

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So some of the threats, and as I said, these are some of the reasons why you have a level

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two and not a level three.

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People are quite aware of the explicit divisions.

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those divisions are not only geographical, but they're also felt racially as well.

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And that's, they're seen, people see the inequity between different parts of town.

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Just so you know, it says here centering GHI. People generally use GHI, old green belt and

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central green belt kind of synonymously. So residents are aware of these divisions.

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They feel the divisions and they see the differences in different parts of town and they feel

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that inequity very strongly. So as a result there are some parts of town that really feel a sense

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of exclusion and stigma, particularly in the Franklin Park area. We heard a lot of comments about

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city council when we asked people why don't you go or why wouldn't you go and they said things like

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well why would they they probably wouldn't even listen to me. So why should I bother to go?

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And that stems from the fact that much of the city has not been actively engaged.

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And so there's a feeling of disengagement as a result of that.

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And that disengagement translates into, why should I go to Old Greenbelt?

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Why should I go to City Hall? Why should I participate in things that the city offers?

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So these threats kind of all tie together, and they're also tied to the history of the city itself.

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So if you can move on to the next one,

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so this feedback is really important because this

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is residents telling you what they think and what they feel and what their experiences

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are.

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As I said, this is a baseline.

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So you can use some of the quotes and comments that are made in the report itself as a baseline

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to measure in the future as the city makes changes in terms of how are people affected

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by the changes that you've made.

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And so we have here five specific kinds of recommendations.

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The title for the first one, just as community engagement coordinator,

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but basically somebody who's responsible for engaging the community,

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a person whose job description includes building relationships,

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outreach to community groups,

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making those connections, developing engagement plans,

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that that would be

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It would be a critical role for the city itself, especially in reaching the communities that are least engaged. A more robust communication strategy needs to be multifaceted. Thinking about that different parts of the community have different interests and different needs. Not everybody reads a newsletter, you have to think generationally, some folks are far more into technology, others are less engaged through technology. But that also communication needs to be two ways.

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It can't just be communication out from the city about what the city is doing, but

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also opportunities for engagement and providing input in a real way.

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In terms of council engagement, we're just going to suggest that council itself may be

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hold some modified town halls or forums in different parts of the city that are designed

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specifically to build relationships, designed to build those engagements.

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We know that council is frequently out at community events and that those community events

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don't necessarily reach all aspects of the city.

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So having it in different parts of the city as an invitation to participate in city government,

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we think could go a long way.

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And then at some point, having roving locations and times of council meetings itself, I think

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will help bridge that participation in city government.

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Departmental evaluations, we suggest that they be made based on the impact to community.

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So as I said, here is a baseline that's giving you some baseline about different, a few

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different departments at least.

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We generally didn't hear a lot of negative about any of the departments, but it sets a baseline.

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And so therefore, constantly evaluating your departments based on the impact to the different

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parts of town and the community as large will go along ways to infusing these concepts within

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the city. Also, equity in some of the programs, as I said, one of the things that people really

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notice and feel is that there is inequity in the services that are provided. And so it's not

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that people want exactly the same thing in all parts of town. What they want, though, are services

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activities that are geared to their community and their community dynamics. And so, again,

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evaluating programs based on impact to different segments of the community and constantly building

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in getting evaluation and getting input from community members for both departments and

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programs will go along ways to evolving the services that are provided by the city.

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So you can go on to the next slide,

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so you'll see this highlighted in the report, this concept of seven generation principles.

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We draw this from a multitude of indigenous communities, including indigenous communities in this country.

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The idea of connecting the past to the present to the future, so that decision making is made based on thinking about the

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of regenerations in the past and their experiences,

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how that then is impacting current generations,

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which this report is doing today,

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in terms of the current impact,

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and thinking of past and present in terms of,

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well, then what kind of changes do we make

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that are gonna positively impact generations

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that aren't even born yet?

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So across a seven-generation span.

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So we use this reference point of seven generations,

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both in the storytelling of the city of Green Belt, but also in the types of recommendations

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that we made and suggestions for moving forward.

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So, seven-generation principle, again, if it's

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not something that you're familiar with, allows you to think in ways that are really sustainable,

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and also provides a holistic way of making decisions, so that you're constantly

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lessening burdens for future generations while acknowledging what past generations have experienced

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and couch that in the ways it's experienced today. So if you could go on to the next.

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So

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in thinking about this past, present, and future, some of the root causes for what we have found

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in listening to community members is that the history of exclusion is felt today both in the geographic

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and inequities that people experience within the city.

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People are feeling that systemically,

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and that is very much tied to the history.

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So, how is that affecting people today? You have large segments of the community that are feeling disconnected from the city itself. While they may feel connected to their immediate communities, they don't necessarily feel a connection to green belt as a whole. There is an overwhelming impression that the city focuses on old green belt, central green belt, the GHI area. And then, and then, and

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In terms of thinking about the future, anything that the city does to increase the engagement

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particularly of younger generations in building relationships and connection with decision-making

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will reflect positively really on the entire community.

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You're building an environment where future generations are going to see that part of their

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role or responsibility in being a resident in Greenbelt is to be connected to the decisions

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that are made because they see that they have a voice in that process.

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You can go to the next slide and

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I'm going to turn it over to Maya.

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Thank you, Go.

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So we want to anchor this report in community healing as a lens for this work.

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some essential components of community healing are that culturally

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symptonic processes are integral. So culturally symptonic or culturally

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relevant. So storytelling is a tool in many of the targeted demographics that

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we had for the focus groups to advance community healing. Justice must also be a

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process and an outcome and a conduit of transformation

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for community healing, their psychological

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dimensions to community healing.

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So recognizing that we have a collected memory

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as a community and really reflecting on having

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critical consciousness skills, critical thinking skills

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to question existing practices and systems.

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and that ultimately leads us to the community being an agent of change.

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So the community really driving the changes that we want to see.

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So this is sort of the context that we were thinking about in terms of developing the topics and how we approached folks

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in terms of giving opportunity for people to tell their stories and tell their experiences.

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This is reflected in the reason why we went to particular locations within the city to engage people in different ways.

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And it also reflects some of the types of questions that we ask participants to elicit their experiences in ways that may be more reflective of their cultural experiences.

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So, if you would go on to the last slide.

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So, what's next?

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This is the trailer to future work.

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Using phase one and phase two, all three assessment reports

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to refine strategies and address some of the gaps

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that have been highlighted in all three.

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Constantly an ongoing engagement of staff and community

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in a collaborative process will be really significant

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and moving forward, especially when we think about that seven generation principle, as well as community healing, because community healing is a process as much as it is an outcome.

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And then embedding these definitions into the structuring culture of the city itself with a vision for moving forward.

401
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also at the stage for a strategic plan to begin doing all of the implementation work moving forward.

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And so with that, that gives you the highlights of the phase two report and I will turn it back over

403
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to the mayor. Hey, well, thank you so much, Gail. Appreciate the good work and the overview.

404
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Also, the presentation of the information in the context of PowerPoint, very effective.

405
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So council, do you have questions or thoughts?

406
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Yes, please.

407
00:39:36,370 --> 00:39:37,570
Yeah, I have a few thoughts.

408
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I did appreciate the demographics.

409
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I think that I was trying to do a comparison to the census demographics and the ages especially

410
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are not quite in the same categories as the census does.

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But I think clearly that is a closer to representative of the Green Belt population than then we often get in surveys

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Then in fact we just saw in like the wayfinding survey we were talking about

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On Monday, in the sense that it's more African-Americans, especially represented, and I think also younger folks, more middle aged at least, if not young, but more middle aged represented. So, I appreciate that. It still may not be perfect, but it is, I think, closer to Green Belt's actual demographics. I think still a good under-representation of the Asian population, I noticed. There didn't seem like you talked to so many folks there.

414
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so that's just an overall comment. Did you ask a couple of things, did you ask, is there

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information in the full report about what part of the city, the people that you talked to from,

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and also where all of these conducted in English, or where any of them done in Spanish,

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and did you collect information about that, about like primary language?

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There was, we did have a Spanish translator with us, and so a couple of times, and so there were a

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few of the conversations that were in Spanish with a Spanish translator leading those.

420
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The rest were primarily in English.

421
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And did you ask people, I mean, I know you were mostly in East and West, did you actually

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ask and collect data about where they lived in Greenbelt or if they, in fact, did not live

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in Greenbelt?

424
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We always ask folks whether they lived in Greenbelt or whether they were a visitor to

425
00:41:23,020 --> 00:41:27,940
green belt. The majority, by far, the majority of the results you're finding are residents

426
00:41:27,940 --> 00:41:32,500
of green belt. There were, we made a point of also talking to some business owners

427
00:41:32,500 --> 00:41:36,420
in green belt, even though they didn't live in green belt. And we talked to just a few

428
00:41:36,420 --> 00:41:41,340
people who visited green belt in terms of their experiences, but were not residents. But

429
00:41:41,340 --> 00:41:44,240
overwhelmingly, the data is from residents themselves.

430
00:41:45,220 --> 00:41:48,640
And then I guess one other, and then I'll let some of my colleagues get some questions

431
00:41:48,640 --> 00:41:54,640
in, but did you, so it seems like clearly communication and or lack thereof was a big

432
00:41:54,640 --> 00:42:01,300
theme. Is there, are there any particular, did anything come out of those conversations

433
00:42:01,300 --> 00:42:06,860
in terms of ways that we could reach people better like ways that they, if they feel like

434
00:42:06,860 --> 00:42:11,560
they are not being communicated well with, I mean, I think you talked about a few in terms

435
00:42:11,560 --> 00:42:15,620
of like having forums in other parts of the city and things like that, but were there

436
00:42:15,620 --> 00:42:19,120
Are there any other themes that came out in terms of what they would like us to be doing

437
00:42:19,120 --> 00:42:21,020
better to be able to reach them?

438
00:42:22,760 --> 00:42:26,940
Is that any thoughts or is that something that's also in maybe in the report with some

439
00:42:26,940 --> 00:42:27,380
more details?

440
00:42:28,500 --> 00:42:30,680
There are some more details in the report.

441
00:42:31,420 --> 00:42:35,380
Everybody had a different idea depending upon their demographics, right?

442
00:42:35,640 --> 00:42:43,560
So younger folks tend to want something that's more electronic, newsletters tend to resonate

443
00:42:43,560 --> 00:42:49,360
more with the gender, you know, older Gen Zs and baby more generations. So you have to think

444
00:42:49,360 --> 00:42:55,340
that of that in mind, but really because there are so many facets of the city that are

445
00:42:55,340 --> 00:43:00,820
disconnected in certain ways, probably the primary form of communication at least to begin building

446
00:43:00,820 --> 00:43:05,780
that would be to go to communities themselves and having those conversations one-on-one

447
00:43:05,780 --> 00:43:13,420
in small groups or in forums. I think that part of the plan moving forward would be

448
00:43:13,420 --> 00:43:19,880
bringing together community members and staff to help build what that communication strategy would

449
00:43:19,880 --> 00:43:20,500
look like.

450
00:43:23,630 --> 00:43:29,710
Well, thank you, thank you. I've got a couple of thoughts kind of following up on what

451
00:43:29,710 --> 00:43:37,510
what Mira Pro Tem was saying about the demographics. I'm just wondering, I didn't really just knowing

452
00:43:37,510 --> 00:43:44,250
the city really well. It seems like there's a proportion of the Asian population but more

453
00:43:44,250 --> 00:43:50,010
so the North African population. We've got a pretty substantial number of folks that are French

454
00:43:50,010 --> 00:43:57,930
speakers and both in the east and the west and I didn't really see that come up. So was was anyone

455
00:43:57,930 --> 00:44:02,810
in the sample group of 91 of African descent?

456
00:44:04,270 --> 00:44:06,310
Yes, quite a few were.

457
00:44:07,790 --> 00:44:11,690
We did put people together in one lump group,

458
00:44:11,710 --> 00:44:15,370
but that really should be the African diaspora group,

459
00:44:15,670 --> 00:44:21,810
just as they colonized by Spain as sort of the Latin diaspora.

460
00:44:22,270 --> 00:44:25,570
So, yes, within that group, we spoke with immigrants from Africa.

461
00:44:25,570 --> 00:44:30,750
we spoke with a couple of business owners who were also immigrants from the continent.

462
00:44:31,570 --> 00:44:36,570
And so, yes, that included a wide range of folks, not just generational African-Americans.

463
00:44:37,570 --> 00:44:38,290
That's helpful.

464
00:44:39,330 --> 00:44:47,270
And so, another question that I had had to do with the length of time that the folks had

465
00:44:47,270 --> 00:44:51,130
actually lived in Greenbelt or been visiting Greenbelt.

466
00:44:51,130 --> 00:44:59,970
I think that's important when you're talking about communication, it just seems like there are different cohorts for people.

467
00:45:00,000 --> 00:45:29,680
I know that I've lived here for, I don't know, one to three years. They may not have had a chance to really become acclimated with the community. I know in my life, when I've moved from one place to another, it takes, I'm a little slow, but it takes me about five years to really move from one place to another. So when, so is that one of the questions that you actually ask people how long they've been in Greenport? So since we, as Maya talked about, we have these guide posts

468
00:45:29,680 --> 00:45:34,920
of topics. It's amazing once you get people started, they start telling you their life story,

469
00:45:35,160 --> 00:45:41,100
right? So we heard quite a few life stories from some people who've lived here and

470
00:45:41,100 --> 00:45:47,680
dreamed out for most of their life for very long periods of time to those who'd literally just

471
00:45:47,680 --> 00:45:56,220
moved in a few months ago. So we got a pretty good mix of that, but we didn't necessarily get that

472
00:45:56,220 --> 00:46:01,680
information from from everyone to be able to provide you with a chart.

473
00:46:02,260 --> 00:46:08,200
I think that'd be helpful just having a sense the questions about communication and

474
00:46:08,200 --> 00:46:15,080
feeling connected and also just being aware of programming and opportunities.

475
00:46:15,740 --> 00:46:21,840
I think some breaking it into some cohorts might be helpful in us better understanding

476
00:46:21,840 --> 00:46:29,240
the interaction and you know council is is you know we're in the community and we're elected to

477
00:46:29,240 --> 00:46:40,300
represent our constituents so when you talk about gaps I think you know actually focusing you

478
00:46:40,300 --> 00:46:47,200
on staff and making sure that those connections between the public and staff may be a little bit more

479
00:46:47,200 --> 00:46:53,220
remote than the connections between the public and council. I'm not sure that

480
00:46:53,220 --> 00:47:00,000
that's the case but sometimes it seems that way. Hey so and finally I was just

481
00:47:00,000 --> 00:47:07,720
wondering so just specifically the breakdown of the 91 people. How many were

482
00:47:07,720 --> 00:47:09,080
from Greenbelt East?

483
00:47:12,640 --> 00:47:14,220
I don't know that I can give you that number.

484
00:47:17,550 --> 00:47:18,430
So I think that's

485
00:47:18,430 --> 00:47:25,070
important to know. I'd have to go back and go back and let us know that. I'd appreciate that.

486
00:47:25,610 --> 00:47:29,150
Hey, other thoughts and questions or comments or gratitude?

487
00:47:33,010 --> 00:47:35,370
Yes, I'm certainly grateful

488
00:47:35,990 --> 00:47:40,250
for this work and I'm grateful for all the learning that we're doing as part of this.

489
00:47:43,120 --> 00:47:50,760
I agree. Thank you so much. I did have one question, or maybe two questions,

490
00:47:51,860 --> 00:48:01,360
on 16 and 17. So you have, you know, community healing. Do you see that as an outcome or do

491
00:48:01,360 --> 00:48:08,040
you see that as another step in the process? So in that leads me to, you know, your phase

492
00:48:08,580 --> 00:48:15,320
three trailer and what we should expect. Like I'm just trying to think of what are we hoping

493
00:48:15,320 --> 00:48:25,140
to achieve within the next phase of this process and how would you know what are the action steps

494
00:48:25,140 --> 00:48:32,140
that community members will be able to be involved in creating that change. Since you call out

495
00:48:32,140 --> 00:48:37,400
that the community is the agent of the change, what are some of those tactical things that we might be

496
00:48:37,400 --> 00:48:44,620
able to call out for people to get involved in? So community healing we recognize is not a concept

497
00:48:44,620 --> 00:48:51,440
that necessarily a lot of folks are familiar with at least in this country so it is both a process

498
00:48:51,440 --> 00:49:02,180
as well as an outcome. So when you engage in a process that is focused on ways in which

499
00:49:03,100 --> 00:49:10,660
communities naturally engage with one another that focuses on building connections and storytelling

500
00:49:10,660 --> 00:49:25,460
When you focus on processes that are culturally relevant and center the community is having the voice for making change, that in itself is part of a process of creating healing, which is also an outcome.

501
00:49:26,600 --> 00:49:36,280
So we think of all of those points that Maya spoke about as both a process and then thinking about them in terms of the outcome as well.

502
00:49:36,280 --> 00:49:59,800
So in moving forward in terms of the the trailer to phase three, so Tyra had spoken about the the Jedi action team has developed a draft framework for Jedi and defining what each of those concepts mean in the context of green belt specifically and they have run that through and gotten a lot of feedback.

503
00:50:02,260 --> 00:50:28,120
So, the next phase would be to go and get community input. That's part of the engagement strategy. And in that, you begin to hear, again, more community experiences and how those terms need to be defined in ways that are relevant and work for community members. The same kind of process is something that we use over and over again, where a group begins to develop a draft, whether that's a draft,

504
00:50:28,120 --> 00:50:35,320
vision, a draft, a Jedi framework, a draft strategic plan, whatever it may be, taking

505
00:50:35,320 --> 00:50:40,520
it to employees, taking it to community members, refining it, coming back to counsel with

506
00:50:40,520 --> 00:50:45,020
a final version that gets approved, and then everything just constantly repeats that cycle

507
00:50:45,020 --> 00:50:50,840
of developing something, taking it out and getting input, revising, and then finalizing.

508
00:50:51,260 --> 00:50:55,640
So that's an important process, and that is also part of a community healing process.

509
00:50:55,640 --> 00:50:55,740
Yes.

510
00:50:58,260 --> 00:50:59,060
Well, thank you.

511
00:50:59,140 --> 00:50:59,380
Thank you.

512
00:50:59,600 --> 00:51:01,880
We've got a couple of questions from Mayor Potem.

513
00:51:02,020 --> 00:51:02,480
Please go ahead.

514
00:51:02,560 --> 00:51:07,980
This is actually, I think, more a question for the city manager, because one of the suggestions

515
00:51:07,980 --> 00:51:13,380
in there was having a person who's sort of responsible community engagement coordinator.

516
00:51:13,960 --> 00:51:17,280
And I know we're probably not going to be able to add any new positions in the budget next

517
00:51:17,280 --> 00:51:20,900
year, but we have a new position that's constituent services.

518
00:51:21,560 --> 00:51:24,300
Do you see any possibility for that person?

519
00:51:24,440 --> 00:51:26,220
I know that you're already in the process of hiring that.

520
00:51:26,220 --> 00:51:37,060
So the job description is already written, but do you see any possibility of incorporating any aspects of that community engagement role as part of maybe the constituent services role?

521
00:51:37,860 --> 00:51:51,920
Yes, in fact, some of the job description language includes community engagement, so the person will be tasked with representing my office on HOA and civic association meetings that's community engagement.

522
00:51:51,920 --> 00:51:56,420
So getting our folks out to meet with residents where they are.

523
00:51:56,620 --> 00:51:57,140
Right.

524
00:51:57,820 --> 00:51:59,040
And we have some good news.

525
00:51:59,260 --> 00:52:00,740
We finalize our interviews today.

526
00:52:00,740 --> 00:52:06,880
So we're going through the last steps of getting some commitments from candidates.

527
00:52:07,160 --> 00:52:08,340
So great.

528
00:52:08,540 --> 00:52:08,940
Congratulations.

529
00:52:09,160 --> 00:52:09,340
It's exciting.

530
00:52:09,940 --> 00:52:10,840
Only good news today.

531
00:52:10,840 --> 00:52:11,140
Wow.

532
00:52:11,500 --> 00:52:11,720
Yeah.

533
00:52:11,900 --> 00:52:12,900
Don't say that.

534
00:52:13,020 --> 00:52:13,260
Oh, man.

535
00:52:13,480 --> 00:52:14,440
I didn't think so.

536
00:52:14,920 --> 00:52:16,520
There's so four hours to midday.

537
00:52:18,860 --> 00:52:22,260
We have a couple of comments from the public, Mr. Orleans, you had your hand up.

538
00:52:26,990 --> 00:52:35,610
Booylin is resident, other than Gail and the two people from Trebessie with Gail.

539
00:52:36,490 --> 00:52:38,550
May I inquire how many people are online tonight?

540
00:52:40,760 --> 00:52:43,100
Potentially how many residents are online tonight?

541
00:52:43,560 --> 00:52:45,000
There are four listed attendees.

542
00:52:46,300 --> 00:52:51,380
Yeah, that would not include anyone that was viewing on Facebook or on Kable TV.

543
00:52:51,380 --> 00:52:54,780
and will not. Yeah, so that's just the people who are signed into Zoom.

544
00:52:57,620 --> 00:53:07,220
I think the question of civic engagement should begin with all of us asking ourselves,

545
00:53:08,220 --> 00:53:20,260
why so few residents, whether it's Old Town or East or West, participate in City Council meetings

546
00:53:20,260 --> 00:53:24,500
meetings and work sessions and the Averis advisory bodies meetings.

547
00:53:25,950 --> 00:53:31,760
One reason that has come up tonight in the report, which I presume is now available, and

548
00:53:31,760 --> 00:53:34,180
I'll be inquiring for a copy tomorrow.

549
00:53:35,640 --> 00:53:44,000
But one reason is transportation, and while it's transportation would not prevent someone

550
00:53:44,000 --> 00:53:51,900
from watching the meeting on Zoom or streaming or Facebook or whatever by electronic means.

551
00:53:52,480 --> 00:53:58,460
One reason people don't come to the municipal building, which is set up for meetings,

552
00:53:59,300 --> 00:54:08,940
transmitting out electronically, is that it's difficult to get here at 730 or previously 8 o'clock.

553
00:54:09,140 --> 00:54:12,640
And more even more difficult maybe to get home unless they have a car.

554
00:54:12,640 --> 00:54:22,300
And the question has been suggested to Council for many years that Council do more to facilitate

555
00:54:22,740 --> 00:54:28,460
the opportunities for residents, especially West and East, to come into Old Town for meetings

556
00:54:28,460 --> 00:54:33,600
and other community activities, and Council has rejected that suggestion.

557
00:54:34,180 --> 00:54:36,660
We have very pretty landscaping in Greenbelt.

558
00:54:36,800 --> 00:54:41,060
We're shortly probably going to have a lot of informational kiosks in Greenbelt.

559
00:54:41,060 --> 00:54:48,820
But folks from West and East, any of you may be old-town who don't have a car, I would

560
00:54:48,820 --> 00:54:51,400
suggest need assistance coming to the municipal building.

561
00:54:51,600 --> 00:54:54,500
And I believe this was alluded to in the report.

562
00:54:56,060 --> 00:54:59,780
It's also along been suggested a council that.

563
00:55:00,000 --> 00:55:09,760
The city, city management, sponsored by the council, have outreach in various parts of town,

564
00:55:10,640 --> 00:55:17,800
Shromb Hills. We can find a location in either Franklin Park proper or if necessary Green

565
00:55:17,800 --> 00:55:23,460
Belt Station, so-called, where we can have community branches on a nice day. Tables can

566
00:55:23,460 --> 00:55:36,140
be set up, there can be food prepared by the families or maybe home made plates, dishes

567
00:55:36,140 --> 00:55:42,940
that are prepared by people with their ethnic background and mind. And again, the city

568
00:55:42,940 --> 00:55:48,020
has not accepted that suggestion. I look forward to reading the report. I think the three

569
00:55:48,020 --> 00:55:56,920
folks from Tribeci, much of this, of course, requires city councils budgeting to do so.

570
00:55:57,380 --> 00:55:58,420
I look forward to that as well.

571
00:55:59,560 --> 00:55:59,820
Thank you.

572
00:55:59,940 --> 00:56:00,180
Thank you.

573
00:56:00,600 --> 00:56:06,000
Hey, one point that did come up in the report was this idea of getting around moving the meetings

574
00:56:06,000 --> 00:56:07,900
around to different sections of the city.

575
00:56:08,740 --> 00:56:16,080
And that is something that we did consciously before COVID kind of fell off during COVID and before

576
00:56:16,080 --> 00:56:20,460
that a little bit. And also things have changed around a little bit because we are zooming

577
00:56:20,460 --> 00:56:29,080
and doing so many other hybrid technologies. We really couldn't do that. But we used to

578
00:56:29,080 --> 00:56:33,880
move our meetings around anytime we had a meeting with Franklin Park. We would hold it in the

579
00:56:33,880 --> 00:56:39,580
Recreation Center. We would go around to the different HOAs in Greenbelt East. So that is something

580
00:56:39,580 --> 00:56:44,680
that we need to get back to and then kind of adapt it to the new technology because I do think

581
00:56:44,680 --> 00:56:49,960
That I'm always surprised at the number of people that will say, hey, I was watching

582
00:56:49,960 --> 00:56:57,040
cable TV and I saw the last meeting and I saw what you said, you know, here's a lot.

583
00:56:58,120 --> 00:56:58,900
Yeah, remember that.

584
00:56:59,100 --> 00:57:02,580
Well, I would just like to point out that I think as we were going, you know, just about

585
00:57:02,580 --> 00:57:08,660
a year ago, as we were going through the process of filling the vacancy after Councilmember Gordon

586
00:57:08,660 --> 00:57:15,420
passed away. There were several of us who very strongly advocated for bringing those listening

587
00:57:15,420 --> 00:57:19,360
sessions to all three parts of the city. We didn't have great attendance at the one in Franklin

588
00:57:19,360 --> 00:57:23,640
Park, but we did have, I think, very good attendance at the one in Greenville East. And so I think

589
00:57:23,640 --> 00:57:29,920
that is something that under the right circumstances has, we have actually done. And I know that

590
00:57:29,920 --> 00:57:34,440
many council members have also been involved on some of the community walks that the police chief

591
00:57:34,440 --> 00:57:39,060
has done, I think there's still more work to be done, but I would argue that there have

592
00:57:39,060 --> 00:57:43,220
been some attempts and certainly I was one who very strongly advocated for those three

593
00:57:43,220 --> 00:57:47,820
listening sessions in all three parts of the city during that specific incident. So I think,

594
00:57:47,820 --> 00:57:52,360
I think you're right, Mr. Orleans, we can do more, but I think I don't think I would agree

595
00:57:52,360 --> 00:57:55,140
with the characterization that we have done nothing in that regard.

596
00:57:56,640 --> 00:58:01,520
Let's move to another comment. Bob Rand is online. Bob, are you there?

597
00:58:03,160 --> 00:58:11,000
I am. Can you hear me? Yeah, good evening. Okay, I'm Bob Ran 19 Ridge Road. Again, I want to

598
00:58:11,000 --> 00:58:16,260
applaud the leadership of Tyrus Smith and other staff and working with privacy to better understand

599
00:58:16,260 --> 00:58:22,540
the city and its residents and develop a vision for healing and growth for Greenbelt. I'm excited

600
00:58:22,540 --> 00:58:28,020
to see how these phase two efforts build on the initial phase one work. As a resident,

601
00:58:28,560 --> 00:58:31,720
I'm grateful for the progress I'm seeing through this process.

602
00:58:32,020 --> 00:58:37,120
I'm not sure how many other cities are doing this, but it's really exciting to be in a city that's taking this on.

603
00:58:37,860 --> 00:58:44,680
I noticed in the slides that the Jedi phases overview that there's a lot more work to do.

604
00:58:45,520 --> 00:58:50,580
I encourage staff to recommend funding in the fiscal year 26 budget

605
00:58:50,580 --> 00:58:56,560
and for council to approve the funds to continue working with tribacy

606
00:58:56,560 --> 00:59:00,760
to develop a strategic plan and implement it.

607
00:59:01,080 --> 00:59:04,000
I'll be looking for that line item in the proposed budget

608
00:59:04,000 --> 00:59:04,800
in early spring.

609
00:59:05,440 --> 00:59:05,760
Thank you.

610
00:59:06,380 --> 00:59:07,460
Thank you, Mr. Rand.

611
00:59:09,650 --> 00:59:12,510
So at this time, I don't see any other comments.

612
00:59:13,970 --> 00:59:15,690
Ms. Smith, would you like to say anything?

613
00:59:17,230 --> 00:59:20,270
Yeah, no, just thank you all for being here tonight

614
00:59:20,270 --> 00:59:22,210
and giving us opportunity to do this work.

615
00:59:22,930 --> 00:59:24,750
Very exciting world ahead of us.

616
00:59:25,310 --> 00:59:26,830
Thank you and happy holidays.

617
00:59:26,830 --> 00:59:32,650
it had behind us. And to the to Gail and the Tribe SET team, you know, thank you for your

618
00:59:32,650 --> 00:59:42,710
good work. So we're looking forward to just seeing the entire report. And so thank you so much.

619
00:59:43,050 --> 00:59:50,110
Thank you all. Just a final reminder from the Tribe SET team, I think today marks the end face one

620
00:59:50,710 --> 00:59:57,630
officially. So I wanted to just add the face two, excuse me. So I just wanted to add that as we

621
00:59:57,630 --> 00:59:59,930
cloud. Thank you so much.

622
01:00:00,530 --> 01:00:29,990
And best regards for the holidays. City manager's on the road. Would you like to? Thank you, Mr. Mayor. Thank you, Council for supporting this very important work. Okay. Okay. Well, at this time, we're going to move into the next phase of our gathering tonight, which is a special meeting. And we've got a number of items, given that today is December the 18th. And this mayor pro-10 pointed out a little bit earlier.

623
01:00:29,990 --> 01:00:37,230
this is the last time that Council is going to be gathered in 2025. So this is a very special.

624
01:00:44,830 --> 01:00:50,410
But we got some business to take care of just in regard to the end of the year contracts

625
01:00:50,410 --> 01:00:55,030
with the American Rescue Plan Act. So I'm going to ban the gamble. I hear by call the special

626
01:00:55,030 --> 01:00:58,590
meeting of Greenbelt City Council to order. Madam Clerk, will you call the roll, please?

627
01:01:03,760 --> 01:01:04,560
Ms. McKenny?

628
01:01:04,800 --> 01:01:05,280
Yes.

629
01:01:05,700 --> 01:01:07,020
Ms. Weaver.

630
01:01:07,240 --> 01:01:08,680
I'm sorry, Mayor Proc and Weaver.

631
01:01:09,060 --> 01:01:09,220
Here.

632
01:01:10,300 --> 01:01:11,020
Ms. Pol.

633
01:01:11,360 --> 01:01:11,880
Yes, here.

634
01:01:12,580 --> 01:01:13,880
Ms. Pompey?

635
01:01:13,900 --> 01:01:14,220
Here.

636
01:01:14,540 --> 01:01:15,140
Mr. Robert.

637
01:01:15,660 --> 01:01:15,860
Here.

638
01:01:16,280 --> 01:01:16,920
Ms. Miso.

639
01:01:17,340 --> 01:01:17,540
Here.

640
01:01:17,940 --> 01:01:18,420
Ms. Jordan.

641
01:01:18,960 --> 01:01:19,440
I'm here.

642
01:01:20,360 --> 01:01:20,700
Okay.

643
01:01:21,020 --> 01:01:24,520
Well, let's, let's dive right in. I don't know if we can do it.

644
01:01:24,660 --> 01:01:25,080
I move.

645
01:01:25,460 --> 01:01:28,060
Would someone like to move that we adopt the agenda as presented?

646
01:01:28,520 --> 01:01:30,080
I think we do we have some things to add?

647
01:01:30,280 --> 01:01:37,820
Yes, so we have a couple of things that we want to put before the council, Mr. George is passing that around.

648
01:01:38,600 --> 01:01:42,260
We have a GPS probe that we want to add to the list.

649
01:01:42,440 --> 01:01:45,320
This was on one of the projects on the list.

650
01:01:45,460 --> 01:01:50,300
Now that money has viewed up, we're able to move that into the queue.

651
01:01:50,560 --> 01:01:56,140
We have HVAC system for the animal control project.

652
01:01:56,140 --> 01:02:01,400
And then we have been looking to resolve the sound issues in the Council Chamber.

653
01:02:01,620 --> 01:02:06,640
We have two proposals, ones for 13,000 others for 26,000.

654
01:02:07,220 --> 01:02:13,040
We're having some heartburn about spending that kind of money on microphones, but

655
01:02:13,040 --> 01:02:15,420
it's the options that we have before us.

656
01:02:16,140 --> 01:02:23,440
So we want to add those as discussion item, I think, well, because they exceed the $10,000,

657
01:02:23,440 --> 01:02:30,900
We would the $10,000 we would need councils approval to be able to move forward with those items very good very good

658
01:02:30,900 --> 01:02:39,760
So let's dive right in yeah, we also need to talk about the Brayden field art is that that's already on the agenda

659
01:02:39,760 --> 01:02:42,960
Oh, it's okay. It's just not listed as one of the contracts

660
01:02:42,960 --> 01:02:48,440
There is a contract for it. It's on the on the

661
01:02:48,440 --> 01:02:50,860
I thought it was in the agenda.

662
01:02:51,620 --> 01:02:53,720
Well, I thought I pulled the one right off the website.

663
01:02:53,940 --> 01:02:58,420
But let me, let me, that one, yeah.

664
01:02:58,740 --> 01:02:59,140
No bottom.

665
01:03:00,020 --> 01:03:01,580
Oh, that's the one I pulled up that time.

666
01:03:02,500 --> 01:03:05,360
Fifth on page nine of the 19 page packet.

667
01:03:05,600 --> 01:03:07,780
No, I guess I didn't have the most recent one I found.

668
01:03:07,860 --> 01:03:08,980
Okay, I apologize for that.

669
01:03:09,180 --> 01:03:12,500
No, I think I didn't, I think I hadn't refreshed my,

670
01:03:13,540 --> 01:03:15,120
the window for council meetings,

671
01:03:15,120 --> 01:03:17,020
so I think it was not pulling up the most recent one

672
01:03:17,020 --> 01:03:17,640
when I pull through that.

673
01:03:18,700 --> 01:03:24,220
So, we're adding to the agenda, the GPS probe.

674
01:03:24,580 --> 01:03:34,660
The GPS probe, and as part of our, our, our, our effort to document and map our assets

675
01:03:34,660 --> 01:03:36,080
energy, our system.

676
01:03:37,200 --> 01:03:37,540
Energy.

677
01:03:37,800 --> 01:03:38,120
Our assets.

678
01:03:38,960 --> 01:03:39,220
Sorry?

679
01:03:39,560 --> 01:03:40,480
We said energy assets.

680
01:03:40,760 --> 01:03:41,620
All of our assets.

681
01:03:41,860 --> 01:03:42,520
All of our.

682
01:03:43,020 --> 01:03:43,480
All of our.

683
01:03:45,740 --> 01:03:45,740
All of

684
01:03:50,410 --> 01:03:51,670
our.

685
01:03:54,170 --> 01:03:58,270
So these items are all under Council discussion more or less.

686
01:03:59,330 --> 01:04:02,390
So really it's not just added a couple of things to the discussion.

687
01:04:03,170 --> 01:04:09,730
So I'll just make a motion to approve the agenda for the special meeting as presented

688
01:04:09,730 --> 01:04:10,610
as modified.

689
01:04:11,350 --> 01:04:11,970
I'll second that.

690
01:04:12,270 --> 01:04:12,490
Okay.

691
01:04:12,690 --> 01:04:13,290
I'll enable.

692
01:04:13,510 --> 01:04:14,190
Please say aye.

693
01:04:14,670 --> 01:04:14,930
Aye.

694
01:04:15,310 --> 01:04:15,730
Opposed?

695
01:04:16,190 --> 01:04:16,930
Motion carries.

696
01:04:17,730 --> 01:04:19,010
Well, let's dive right in.

697
01:04:19,010 --> 01:04:26,070
And Mr. George, thank you so much for being here with us tonight, this very special last

698
01:04:26,070 --> 01:04:27,590
session of 2024.

699
01:04:29,010 --> 01:04:34,830
So let's, you want to talk about, or Mr. Somerone, would you like to talk about the

700
01:04:35,470 --> 01:04:38,370
ARPA American Rescue Plan and the year contracts?

701
01:04:39,330 --> 01:04:45,110
First, we can just reiterate that this process, the funding that we received, which was a little

702
01:04:45,110 --> 01:04:56,270
a little bit more than $22 million and has all of the funding has to be encumbered or allocated by the 31st of December.

703
01:04:56,270 --> 01:04:59,970
correct. Although we can we'll be

704
01:05:00,000 --> 01:05:11,280
We'll be able to actually implement the programs between now and two years from now, but this is really the last opportunity to make any modifications. So. That's correct, Mr. Mayor.

705
01:05:12,460 --> 01:05:22,760
In the many of the contracts that have been approved, particularly at the last meeting, there were contracts, MOUs, and grant agreements that encumber the funds.

706
01:05:22,920 --> 01:05:27,800
Some of those expenditures are going to happen through December of 2026.

707
01:05:27,800 --> 01:05:35,060
So a good example will be, or food subsidy programs, which the Greenbelt News Review highlighted in today's paper.

708
01:05:35,800 --> 01:05:39,900
Those programs, that funding is being allocated in December of 2024.

709
01:05:40,440 --> 01:05:43,180
But those expenditures are going to carry through to 2026.

710
01:05:43,960 --> 01:05:46,620
And speaking, part of the strategy, at least with those programs,

711
01:05:46,620 --> 01:05:54,420
were that we wanted to adhere, and we took into serious consideration the recommendations

712
01:05:54,420 --> 01:05:59,660
are the people first coalition to put some of this money into serving a residence.

713
01:06:00,060 --> 01:06:04,020
And we allocated that funding for the next two years for those projects.

714
01:06:04,220 --> 01:06:08,180
Other projects, we just need to make sure they income with the funds.

715
01:06:08,820 --> 01:06:13,700
So many projects that are before you tonight, they're going to get spent, those funds are going to get spent right away.

716
01:06:13,860 --> 01:06:21,640
In fact, the first one, the office furniture to go, that's to make the improvements to the chairs here in the council chamber.

717
01:06:21,640 --> 01:06:28,900
and getting tables that are more conducive to how the space is being utilized for meetings and functions

718
01:06:28,900 --> 01:06:33,640
and the space will be smaller tables that are collapsible and to themselves

719
01:06:33,640 --> 01:06:40,040
will change the look and feel of these tables so that they get better usage.

720
01:06:40,960 --> 01:06:45,840
The PROPAC is the sheltered trailer that search requested.

721
01:06:45,840 --> 01:07:02,320
It took and taken us a while to get that trailer and the outfitting, it's before you for 14,738, a little bit above the 11,500 that they had initially requested and this is the proposal.

722
01:07:02,860 --> 01:07:12,300
So we as reported at the last council meeting, we were down to 70, 75,000 dollars of opera money left to spend.

723
01:07:12,300 --> 01:07:15,860
And so we really don't have that much money left to spend.

724
01:07:16,760 --> 01:07:19,280
Okay. Well, we can just kind of go through each of these.

725
01:07:19,700 --> 01:07:23,820
And if there is no discussion, you know, we can just vote.

726
01:07:24,740 --> 01:07:30,720
So the first item, which is the quote from office furniture to go.

727
01:07:31,300 --> 01:07:34,480
Would someone like to make a motion, or is there any additional discussion?

728
01:07:35,240 --> 01:07:38,120
Well, we can, I think we should probably make the motion and then we can discuss, right?

729
01:07:38,120 --> 01:07:52,100
Right, I move that Council approve the use of $14,000 and $120 from ARPA funding for office furniture to go for replacement of tables and chairs in the council room.

730
01:07:53,020 --> 01:07:53,780
Is there a second?

731
01:07:54,260 --> 01:07:54,520
Second.

732
01:07:55,220 --> 01:08:02,620
I think Council Member Niesel was fast on the microphone, so we'll give her the second discussion.

733
01:08:02,620 --> 01:08:07,580
Okay. Mr. Mayor, this furniture is very similar actually, it's the same type of product

734
01:08:07,580 --> 01:08:14,760
that council approved for the senior senior and a friendly furniture for the ground floor

735
01:08:14,760 --> 01:08:21,480
east. So we put that equipment to use in that, in the community center, we like the use

736
01:08:21,480 --> 01:08:25,360
and feel of it, so we're buying more of it for this space.

737
01:08:25,360 --> 01:08:30,220
There will be for here for the more sessions and such.

738
01:08:30,380 --> 01:08:44,180
I've heard pretty good feedback at concerts of different activities in the community center about just just having just a lot more functional furniture is more comfortable.

739
01:08:45,160 --> 01:08:48,560
These tables also how old are these tables?

740
01:08:54,160 --> 01:08:58,400
Well, Mr. Mayor, you've been here 15 years, was this a choir bike?

741
01:08:58,740 --> 01:08:59,580
Actually, no.

742
01:09:00,240 --> 01:09:01,420
They're not older than that.

743
01:09:02,480 --> 01:09:09,120
So I think we've got a really good use of the furniture and we should be proud of being able to use this furniture for so long.

744
01:09:09,400 --> 01:09:14,000
I think the chairs of some of them, not all of them have really come to the end of their useful life.

745
01:09:14,480 --> 01:09:14,960
Yeah,

746
01:09:17,780 --> 01:09:22,880
and so it looks like in the, in the quote, it's four chair dollies and 60 stackable

747
01:09:22,880 --> 01:09:26,180
chairs, which seems like more than we have in here right now. Are they all intended?

748
01:09:26,180 --> 01:09:32,260
Will they all fit back there? They, they should. Yes. Okay, without the table, thinking

749
01:09:32,260 --> 01:09:38,400
of the council meeting, 60 chairs, we can fit in here. I think. Yes, 60 chairs do fit in here

750
01:09:38,400 --> 01:09:44,060
for the FBI announcement, we had 90 chairs placed in this room.

751
01:09:44,940 --> 01:09:50,140
And it looks like the tables are ones that, do they, that, like, sort of fold down so

752
01:09:50,140 --> 01:09:53,680
they'd be easier to get them out of the way, which is one of the problems with these.

753
01:09:53,920 --> 01:09:59,980
So, yeah, that, that seems like a, definitely a much more flexible furniture for this

754
01:10:01,020 --> 01:10:28,760
We also looked at power modules for the tables and we looked at the integrated ones that caught the price point is significantly higher. So we decided to do with the power modules, the power modules or essentially power strips that are attached to the tables or embedded into the table. We're going to go with off the shell power modules that clamp onto the table and then we can daisy chain them to the to the table. So we could provide power at the tables.

755
01:10:28,760 --> 01:10:30,920
So I won't have to bring my extension cord in here.

756
01:10:32,280 --> 01:10:38,300
So real problem for when we have a work session and folks are sitting here from whatever

757
01:10:38,300 --> 01:10:44,800
agency they cannot, there's no place for them to plug in their laptops to make a presentation.

758
01:10:45,120 --> 01:10:46,760
So that's addressing a real problem.

759
01:10:47,380 --> 01:10:50,700
If there's no further discussion, let's go ahead and take a vote.

760
01:10:51,020 --> 01:10:52,840
All in favor, please say aye.

761
01:10:53,280 --> 01:10:53,540
Aye.

762
01:10:54,080 --> 01:10:54,520
Opposed?

763
01:10:55,160 --> 01:10:55,680
No.

764
01:10:56,140 --> 01:10:56,840
No, okay.

765
01:10:56,960 --> 01:10:57,180
Thank you.

766
01:10:57,180 --> 01:10:58,140
So,

767
01:11:00,690 --> 01:11:02,350
next up, you have the pro-pack?

768
01:11:03,290 --> 01:11:08,770
Yes, this is the cert trailer that the cert team has sent a price doubt for us.

769
01:11:10,430 --> 01:11:15,270
We support, well, the council have previously approved this allocation,

770
01:11:15,430 --> 01:11:20,590
because the cost has increased from the amount previously granted by council.

771
01:11:20,710 --> 01:11:22,990
We felt obligated to bring this back to council.

772
01:11:24,910 --> 01:11:26,610
How much did the price increase?

773
01:11:27,370 --> 01:11:29,490
It's only, yeah, $3,200.

774
01:11:31,150 --> 01:11:32,790
Seems like mostly that's freight.

775
01:11:33,990 --> 01:11:36,450
We were shocked by the delivery charges.

776
01:11:36,850 --> 01:11:39,830
In fact, we talked about sending someone down to pick it up.

777
01:11:39,990 --> 01:11:43,330
Like, almost 30% of the cost of the units.

778
01:11:43,970 --> 01:11:51,030
Right. So the team has had some conversations about whether this is the right place to order it.

779
01:11:51,030 --> 01:11:56,410
Um, given given the time we're sort of stuck with this offer.

780
01:11:56,570 --> 01:12:01,190
However, we would not rule out swapping it out if we can get it from our local provider

781
01:12:01,190 --> 01:12:05,330
that will save us thousands and shipping.

782
01:12:05,710 --> 01:12:08,450
So gave us for no, it's not in the car.

783
01:12:08,670 --> 01:12:09,290
I don't care.

784
01:12:09,470 --> 01:12:09,890
South Carolina.

785
01:12:10,210 --> 01:12:10,350
Yeah.

786
01:12:12,130 --> 01:12:13,550
We didn't price it.

787
01:12:13,650 --> 01:12:15,650
We took the recommendation from cert.

788
01:12:17,110 --> 01:12:17,590
Okay.

789
01:12:17,810 --> 01:12:18,630
Is there a motion or?

790
01:12:19,050 --> 01:12:20,490
Yeah, please go ahead.

791
01:12:20,490 --> 01:12:28,810
I move that we authorize $14,738.80 from ProPAC Inc for a shelter trailer for the cert team.

792
01:12:28,910 --> 01:12:30,390
Yes, and I, of course, will second that.

793
01:12:30,510 --> 01:12:31,770
Did you want to make the money?

794
01:12:31,770 --> 01:12:33,430
No, no, that's fine, I'll second that.

795
01:12:34,650 --> 01:12:40,890
Mayor Pro Tem, given the concern about the shipping charge, would you like to approve that subject

796
01:12:40,890 --> 01:12:44,730
to, if we cannot find out a local distributor?

797
01:12:45,310 --> 01:12:55,850
So I would ask if we can modify that approval to be up to 4,738 with the caveat that if we find make that a friendly amendment.

798
01:12:56,050 --> 01:12:56,990
Yeah, that's fine.

799
01:12:57,450 --> 01:12:58,510
Does that make sense?

800
01:12:58,670 --> 01:13:09,550
Yeah, so up to 14,738,80 from propound ink or a local supplier if one can be, if one can be determined.

801
01:13:09,550 --> 01:13:12,310
That modification is okay with you Ms. Pope.

802
01:13:12,590 --> 01:13:12,970
It's fine.

803
01:13:13,150 --> 01:13:13,410
Okay.

804
01:13:13,950 --> 01:13:15,330
Any additional discussion?

805
01:13:16,750 --> 01:13:18,210
All in favor, please say aye.

806
01:13:18,850 --> 01:13:19,010
Aye.

807
01:13:20,390 --> 01:13:20,870
Opposed?

808
01:13:24,210 --> 01:13:24,410
Okay.

809
01:13:24,570 --> 01:13:25,110
I'm sorry.

810
01:13:25,370 --> 01:13:26,530
Mr. Hartman, did you have a comment?

811
01:13:36,780 --> 01:13:38,580
Michael Hartman, two court-gardenway.

812
01:13:39,020 --> 01:13:39,840
Just two questions.

813
01:13:40,100 --> 01:13:42,820
One, I noticed that there's no tax on the furniture,

814
01:13:43,300 --> 01:13:47,320
but there's a $658 tax on the pro-pack.

815
01:13:48,180 --> 01:13:51,520
I'm wondering why there's tax on one

816
01:13:51,520 --> 01:13:54,660
One thing, one purchase and none on the other, both are out of state.

817
01:13:55,480 --> 01:14:00,640
But anyway, the other question I have is the furniture that we have now that we're replacing.

818
01:14:01,220 --> 01:14:04,180
What is a plan to do with the furniture?

819
01:14:04,360 --> 01:14:13,060
Will it go to community forklift or another reuse location or what are the plans for the furniture now?

820
01:14:13,060 --> 01:14:23,280
So, do we have a policy, I mean in the past, we've tried to, you know, vehicles and other city equipment.

821
01:14:23,840 --> 01:14:28,800
Sometimes we are able to resell it to other organizations.

822
01:14:29,320 --> 01:14:35,820
I don't know that we have a policy on just some sort of productive reuse of city assets.

823
01:14:36,700 --> 01:14:37,940
Maybe that's something we can look at.

824
01:14:38,740 --> 01:14:59,520
The city, the city as a practice likes to squeeze out every use of the equipment that we have, hence the table has been here for so long, so we really do not replace things until they break and at that point, usually they're not able to be sold for these for these are still in good conditions, so we will go through a vendor that's got deals to sell all of our to sell this equipment, so we would.

825
01:15:00,000 --> 01:15:29,800
Actual vendor to announce it and send it through gov deals. The tax one, I think, that's just an oversight from the vendor. We do not pay taxes, sells tax in the state, even for vendors that are out of state. So that would just be an oversight. We'll have that, how that corrected. The search engine didn't have our tax exempt cert on hand when they reached out to their vendor. But when we, when we, when we process that we, we always

826
01:15:33,790 --> 01:15:40,150
Let's move on to the next item, which is the Braden Athletic Complex Public Art Project.

827
01:15:41,610 --> 01:15:42,350
Excuse me.

828
01:15:42,830 --> 01:15:43,490
Thank you.

829
01:15:43,650 --> 01:15:44,250
Thank you, Mr. Mayor.

830
01:15:44,410 --> 01:15:45,770
We have Nicole joining us.

831
01:15:45,870 --> 01:15:52,970
Nicole DeWalt, who has been instrumental in designing the public art policy and our process.

832
01:15:53,630 --> 01:15:56,350
So she's joined us online for this presentation.

833
01:15:57,050 --> 01:15:57,710
Mr. Walder, are you there?

834
01:15:58,790 --> 01:15:59,510
Good evening.

835
01:15:59,510 --> 01:16:09,810
Hey, good evening, good evening. I was not able to join the call last night. Do you want to talk a little bit about the project and some of the outcomes from the discussion last night?

836
01:16:10,990 --> 01:16:20,010
Sure. We are making great strides. We had 11 responses to our initial request for qualifications for this project.

837
01:16:20,010 --> 01:16:30,190
And of those, we selected four finalists, and those are the individuals who were able to join us last night and make some presentations for the community.

838
01:16:30,810 --> 01:16:47,550
As you know, as you had participated, we were able to conduct a stakeholder survey to provide some initial feedback to the artists going into this process, and then we followed up with a second survey for meeting attendees afterwards to gain some additional input.

839
01:16:47,550 --> 01:16:54,270
So we really value all the community participation that we've had along the way, including that of the

840
01:16:54,910 --> 01:17:01,430
Project Committee panelists themselves, who are doing just a super job of reviewing extensive

841
01:17:01,430 --> 01:17:09,330
materials from each of the design packets, and really embracing this opportunity for stewardship

842
01:17:09,330 --> 01:17:14,250
of the project on behalf of the community and with their participation. So it's going very well.

843
01:17:14,250 --> 01:17:21,270
We have our next meeting tomorrow night, and we are hoping to select a winner to offer a contract

844
01:17:22,630 --> 01:17:26,910
Okay, and as I said, I really wanted to be in on the call last night

845
01:17:26,910 --> 01:17:31,050
I was not able to do that. It's health things. No worries. Thank you. I'm just wondering

846
01:17:31,050 --> 01:17:36,390
I know at some point this had was related to the

847
01:17:36,930 --> 01:17:41,450
Sun dial that used to be between the youth center and the test courts

848
01:17:41,450 --> 01:17:45,570
but that's not the only site under consideration, is that correct?

849
01:17:45,790 --> 01:17:52,390
No, actually, yeah. The sundial was kind of the launching point of the project,

850
01:17:52,390 --> 01:18:00,350
and boy has it expanded in scope from that initial vision. I think Roy Brayden would be tickled

851
01:18:00,350 --> 01:18:05,910
by what we've been able to do with this project as part of the renovation. The two sites that we

852
01:18:05,910 --> 01:18:13,130
had suggested to the artists for consideration were one where the pathway winds down behind

853
01:18:13,130 --> 01:18:19,730
the youth center and meets with the walking path behind the library on the tennis court side

854
01:18:19,730 --> 01:18:25,470
of the complex. There's a grassy area that seems like it would be a great place for a welcoming

855
01:18:25,470 --> 01:18:32,530
element so that we're identifying as the primary entrance point for the complex. We are also

856
01:18:32,530 --> 01:18:39,870
So looking at a secondary entrance, which is the one across from St. Hughes, former

857
01:18:39,870 --> 01:18:41,270
St. Louis school off-cross that.

858
01:18:43,030 --> 01:18:50,470
So if the artist wished to offer us one artwork, we were suggesting that one closer to the

859
01:18:50,470 --> 01:18:50,990
youth center.

860
01:18:51,490 --> 01:18:56,110
If they felt that the budget supported them in doing two elements, we would be able to add

861
01:18:56,110 --> 01:18:58,210
that second element on the St. Hughes side.

862
01:18:59,030 --> 01:19:06,470
Yeah, yeah, that's, that's very creative. There was a tree there before, right? That grassy area next to the tennis court.

863
01:19:06,470 --> 01:19:07,070
I believe so.

864
01:19:07,980 --> 01:19:15,470
So I'm thinking just in terms of our discussions with the, the Prince George's County Library System.

865
01:19:15,650 --> 01:19:25,470
Now that path that comes down adjacent to the library reaching down to the tennis courts where the peace pole is.

866
01:19:27,010 --> 01:19:32,810
That's where the library kiosk project is going to be, and I believe that's moving forward, is it not?

867
01:19:33,270 --> 01:19:33,370
I

868
01:19:36,320 --> 01:19:37,360
have any information about that.

869
01:19:37,460 --> 01:19:39,300
The Story Walk project?

870
01:19:39,680 --> 01:19:39,800
Yes.

871
01:19:40,480 --> 01:19:41,280
Yeah, it's moving forward.

872
01:19:41,500 --> 01:19:44,920
They've got the sensitive impact.

873
01:19:45,180 --> 01:19:51,580
I think they're just waiting right now on weather to make sure they have enough dry weather so they can get the post site in the concrete set.

874
01:19:51,580 --> 01:19:59,980
Those sites would be along the walkway or would they be in the parking lot where the EV charging stations are gonna

875
01:20:00,560 --> 01:20:29,660
They're along the walkway. There are going to be some along where the EV charging is going to be, we're going to position them so they're not in conflict with each other. Right, and they would stretch down to just before where the Peace poll is. Okay. Let's get a little busy over there. Yeah, go ahead. Well, I was going to say Council Member Pompey and I were able to attend the session last night and it was very interesting for very different concepts, but all very interesting and certainly

876
01:20:30,920 --> 01:20:32,620
different strengths for each of them.

877
01:20:33,700 --> 01:20:37,740
So I think I enjoyed the presentations last night, very different perspectives from all

878
01:20:37,740 --> 01:20:38,360
four of the artists.

879
01:20:38,600 --> 01:20:41,020
And it kind of made me, I don't know, I liked all four.

880
01:20:41,480 --> 01:20:46,800
I think I had some that I liked better than others, but it seemed they all had something

881
01:20:46,800 --> 01:20:49,640
to offer, which I thought was really interesting.

882
01:20:50,460 --> 01:20:58,160
And I think the idea, Mr. Samarona or Mr. Waldo, you can correct me, but I think the ideas

883
01:20:58,160 --> 01:21:05,340
is now authorizing a contract, but it's to be one of those four, but to be selected by the committee.

884
01:21:05,880 --> 01:21:08,480
But we have to get, we have to get this vote done now.

885
01:21:08,880 --> 01:21:15,080
Correct. Unfortunately, the timing is such that we need to encumber these funds and we don't have

886
01:21:15,080 --> 01:21:22,200
a final recommendation for the team yet. So we ask for a leap of faith from council that the

887
01:21:22,200 --> 01:21:26,220
committee is going to make the right decision and the best decision.

888
01:21:26,220 --> 01:21:33,120
I think any of them, I think any of them would be, any of them would, would add something.

889
01:21:33,280 --> 01:21:35,640
I think there's different strengths and weaknesses to each one.

890
01:21:36,940 --> 01:21:37,720
Councilmember Poppy.

891
01:21:38,660 --> 01:21:48,720
Yeah, I want to recommend that we budget up to $50,000 for design materials, testing,

892
01:21:48,720 --> 01:21:55,160
fabrication insurance delivery and installation of artwork and artist travel slash lodging as applicable.

893
01:21:55,780 --> 01:22:06,300
Second that. Any further discussion? Well, I would still like to take the presentations with the

894
01:22:06,300 --> 01:22:11,740
four designs or online someplace so people can look, I'd like to take a look maybe in the packet here.

895
01:22:13,260 --> 01:22:18,020
But I'm thinking it's getting kind of busy up there towards the youth center.

896
01:22:18,020 --> 01:22:26,440
So, I don't know if the installations on the St. Hugh side would be secondary or contingent,

897
01:22:26,500 --> 01:22:32,000
but just I might to kind of weigh in on that side possibly, but it's up to the committee.

898
01:22:33,560 --> 01:22:34,900
Is there any further discussion?

899
01:22:38,050 --> 01:22:38,150
Thank you.

900
01:22:38,150 --> 01:22:38,190
Okay.

901
01:22:38,250 --> 01:22:39,110
All in the favor, please say aye.

902
01:22:39,470 --> 01:22:39,810
Aye.

903
01:22:40,550 --> 01:22:40,930
Opposed?

904
01:22:41,950 --> 01:22:42,390
Okay.

905
01:22:42,530 --> 01:22:42,850
It passes.

906
01:22:43,490 --> 01:22:43,990
The call.

907
01:22:44,150 --> 01:22:44,990
Thank you for your work.

908
01:22:45,070 --> 01:22:46,590
This sounds really, really exciting.

909
01:22:47,470 --> 01:22:47,990
Thank you.

910
01:22:47,990 --> 01:22:51,770
You're most welcome and I really appreciate the participation of several council members

911
01:22:51,770 --> 01:22:53,130
in the process.

912
01:22:53,130 --> 01:22:54,810
It's really been a pleasure working with you.

913
01:22:55,510 --> 01:22:59,310
And maybe Mr. Walg, you could, since I know, I think, I believe it was recorded last night,

914
01:22:59,390 --> 01:23:03,190
maybe you could just send that link out to council if others want to take a look.

915
01:23:05,410 --> 01:23:05,810
Absolutely.

916
01:23:07,050 --> 01:23:07,450
Great.

917
01:23:07,570 --> 01:23:07,850
Thank you, Nicole.

918
01:23:08,870 --> 01:23:09,390
You're welcome.

919
01:23:10,510 --> 01:23:11,410
Well, let's see.

920
01:23:11,490 --> 01:23:14,350
I guess that's going to take us to the GPS probe.

921
01:23:17,250 --> 01:23:24,210
GPS Pro. We have a lot of our assets mapped, but we have still have some work to do, and we need

922
01:23:24,210 --> 01:23:31,690
the right equipment to do it. So we've got these options. In speaking with Tim, the price, the

923
01:23:31,690 --> 01:23:39,010
quotes are set up in a way that we can order and procure the items below $10,000, but we're just

924
01:23:39,010 --> 01:23:43,770
disclosing it to you that we're following through with the GPS project and we're going to be moving

925
01:23:43,770 --> 01:23:50,870
and forward with that, or want to move forward with that, update our GIS maps and make improvements

926
01:23:50,870 --> 01:23:51,510
to the system.

927
01:23:51,730 --> 01:23:59,410
I envision a solution, and I think you've heard from me before that, if a resident has

928
01:23:59,410 --> 01:24:05,590
an issue with either a sidewalk or a dead tree or a branch, hang in there the public right

929
01:24:05,590 --> 01:24:10,030
away that creates a nuisance or a danger or risk, they could open an app.

930
01:24:10,030 --> 01:24:15,790
see, click it, or take a picture and just submit it, and being able to report that.

931
01:24:16,250 --> 01:24:21,710
In order to build out those database, of those things that people can report on, we need

932
01:24:21,710 --> 01:24:28,610
to have good GPS, GIS, data, database, and data sets to, for people to be able to tag

933
01:24:28,610 --> 01:24:29,670
and report issues on.

934
01:24:30,930 --> 01:24:37,890
So, the probe would be under the auspices of public works, or would reside in administration,

935
01:24:37,890 --> 01:24:44,690
because a lot of several of our departments are working with GIS layers and I agree with

936
01:24:44,690 --> 01:24:49,450
you. I think that there's a lot more that we could do, that we need to do, that we

937
01:24:49,450 --> 01:24:54,630
should be doing with GIS labor layers, making them available to the public. I know the

938
01:24:54,630 --> 01:24:59,970
tree canopy, we've got a GIS layer on that and we certainly have a lot of that.

939
01:25:00,180 --> 01:25:06,620
Yes, from public works on that as well. In some ways, all the departments are touching GIS data.

940
01:25:08,000 --> 01:25:15,600
Our now economic development office, we're looking at software solutions like the RGIS Business

941
01:25:15,600 --> 01:25:20,700
and Analytics. We took a demo of that and there's great data sets available through that

942
01:25:20,700 --> 01:25:27,800
through that program. So our economic development office is going to be using more GIS data.

943
01:25:27,800 --> 01:25:35,100
the powerhouse when it comes to GIS data collection and use our planning and

944
01:25:35,100 --> 01:25:38,540
community development because of the work that they do and public works,

945
01:25:39,760 --> 01:25:44,840
specifically Kevin and public works. Did that answer your question?

946
01:25:45,160 --> 01:25:46,200
Yes it did, yes it did.

947
01:25:47,140 --> 01:25:49,240
What someone want to make a motion on this?

948
01:25:51,860 --> 01:25:55,960
Just a question, is this two separate units, should it be altogether one motion for

949
01:25:55,960 --> 01:25:56,440
both of them?

950
01:25:56,440 --> 01:26:01,840
I think one motion, both of them, that gives us the discretion of finalize whether we take

951
01:26:01,840 --> 01:26:11,680
the unit in that accuracy correction model, both, or work with the vendor to adjust when

952
01:26:11,680 --> 01:26:16,500
it needs to be adjusted. Because you're looking at one model that's

953
01:26:16,500 --> 01:26:21,320
subscription-based and there's an ongoing annual expense, we want to roll that as a packet for

954
01:26:21,320 --> 01:26:28,700
the next two years, or go with the one model and pay for the accuracy corrections for

955
01:26:28,700 --> 01:26:29,440
the two years.

956
01:26:29,980 --> 01:26:30,120
Okay.

957
01:26:30,380 --> 01:26:33,360
And that's still you're still trying to determine which one is best.

958
01:26:33,640 --> 01:26:33,700
Right.

959
01:26:34,600 --> 01:26:40,220
So we will stay within the funding that Council allocates for that.

960
01:26:41,080 --> 01:26:43,280
Tim, what was the number that you were proposing?

961
01:26:50,950 --> 01:26:51,950
Is that the sum of these two?

962
01:26:52,110 --> 01:26:52,390
The sum.

963
01:26:54,760 --> 01:26:55,380
Oh, no.

964
01:26:56,100 --> 01:26:57,320
Oh, I missed the third one.

965
01:27:04,880 --> 01:27:07,960
I got 12.746, too?

966
01:27:08,120 --> 01:27:21,020
Yeah, okay, so I move that we authorize up to $12,746.20 to Duncan and Parnell for GIS units

967
01:27:22,880 --> 01:27:28,540
exact details to be determined by the staff and the best value for the city.

968
01:27:28,540 --> 01:27:29,700
This is our second.

969
01:27:29,880 --> 01:27:30,100
Second.

970
01:27:30,480 --> 01:27:31,140
This is public.

971
01:27:31,320 --> 01:27:31,480
Second.

972
01:27:31,740 --> 01:27:33,000
Any additional discussion?

973
01:27:34,700 --> 01:27:34,760
Okay.

974
01:27:36,830 --> 01:27:38,250
So, please, Mr. Orleans.

975
01:27:42,100 --> 01:27:43,580
I'll go along with this resident again.

976
01:27:44,320 --> 01:27:51,080
That which Mr. George provided me, and which returned him to answer a question from Mr.

977
01:27:51,380 --> 01:27:56,460
Sonoron, has a lot of information on it, but it doesn't say what this stuff is going to

978
01:27:56,460 --> 01:27:56,700
do.

979
01:27:57,340 --> 01:28:01,500
And I'm just wondering if there should not be at least one more page that is describing

980
01:28:01,500 --> 01:28:06,060
I mean, what these numbers and that amount of money is going to do,

981
01:28:08,590 --> 01:28:09,190
of course,

982
01:28:09,190 --> 01:28:12,630
as soon as it's being proposed and council is about to approve it,

983
01:28:12,670 --> 01:28:15,490
there must be a good thing, but it would be helpful to know what it is.

984
01:28:16,810 --> 01:28:22,010
I, I, I, so much in generally speaking, or always that there is in the agenda,

985
01:28:22,210 --> 01:28:25,990
there are usually comments that sort of describe what something is in plain English.

986
01:28:26,190 --> 01:28:31,470
And because this quote is coming to us, it was passed out tonight, we don't quite have that.

987
01:28:33,250 --> 01:28:35,110
But would you like to?

988
01:28:35,750 --> 01:28:36,430
Yes, absolutely.

989
01:28:36,610 --> 01:28:37,210
Thank you, Mr. Mayor.

990
01:28:37,410 --> 01:28:58,630
The project we presented by a while back the need or a gap in our services or functions is to being able to collect GIS data on assets things like stop signs, maintenance, means you name it.

991
01:28:58,630 --> 01:29:04,730
If there's a physical asset in the city that the city is responsible for somehow maintaining, reporting,

992
01:29:05,050 --> 01:29:10,710
we want to have that on a GIS map that we can track and do things with the data.

993
01:29:11,350 --> 01:29:15,430
In order to get that level of accuracy for GIS mapping,

994
01:29:15,670 --> 01:29:22,850
we need these specialized equipment probes that you can mark a spot, digital mark,

995
01:29:22,850 --> 01:29:29,090
And it loads that core GPS coordinates to a data set that we can then do things with.

996
01:29:29,610 --> 01:29:30,790
We have several maps.

997
01:29:30,970 --> 01:29:31,450
Oh, there you go.

998
01:29:31,470 --> 01:29:35,590
Yeah, I think this is not from this company, but this is that R580.

999
01:29:35,710 --> 01:29:38,170
So it's this sort of thing on a pole.

1000
01:29:38,450 --> 01:29:41,470
Yes. So both of these have these two meter poles.

1001
01:29:41,710 --> 01:29:43,330
So they're about six feet poles.

1002
01:29:43,470 --> 01:29:44,190
And that's what they are.

1003
01:29:44,790 --> 01:29:49,990
So you walk around with these things and you have a device that you mark that asset.

1004
01:29:49,990 --> 01:29:53,830
So if you want to take locations of let's say all the maintenance

1005
01:29:54,890 --> 01:29:59,910
holes in the city you stand over the maintenance hole in the center you put the probe and you mark

1006
01:30:00,180 --> 01:30:16,820
And as you're collecting that data set, it records that location. And then you put attributes. Is it a water main? Is it a sewer main? Whatever it is, right. And so you can, you can tag it. And then I get slowed it up to a database and to a map.

1007
01:30:19,190 --> 01:30:31,730
Well, and I think you might ask, well, so why can't you just use your phone, but I believe these are a lot more accurate. And I think that's when you're trying to pinpoint these things very precisely. Your phone is not necessarily going

1008
01:30:31,730 --> 01:30:38,230
to give you the accuracy enough. I think iPhones can get maybe up to four, down to three or four meters,

1009
01:30:38,490 --> 01:30:43,450
but three or four meters can be, I mean, if you've got a whole bunch of trees, for example,

1010
01:30:44,610 --> 01:30:48,630
there can be a lot of trees within that three or four meter accuracy, so this is more accurate.

1011
01:30:48,810 --> 01:30:52,410
By the way, if you have two maintenance holes, one could be gas, one could be water,

1012
01:30:52,530 --> 01:30:58,490
one could be electric, you want to know which one's which. So for the level of work we do,

1013
01:30:58,490 --> 01:31:06,930
we need something precise. The R580 is subfoot kit that gets down to the foot of accuracy.

1014
01:31:08,290 --> 01:31:13,750
Yeah, I think it depends on the software package that you're using, the ATHA, the Anacostia

1015
01:31:13,750 --> 01:31:20,370
Trails Heritage Area. They have a GIS layer and a phone app that they've been using to actually

1016
01:31:20,370 --> 01:31:27,530
map out the historic markers throughout the area. So my hope, and we talked about this a few years

1017
01:31:27,530 --> 01:31:32,570
back is to actually get more of this information and get it out to the public a little bit more

1018
01:31:32,570 --> 01:31:38,010
so they can look and see. And as she stated, if they know that there's a problem with a water

1019
01:31:38,010 --> 01:31:42,630
main leak and it's going across the street, you know, being able to pinpoint that and tell public

1020
01:31:42,630 --> 01:31:47,830
works exactly where the problem is, that's what I'm hoping will happen. So this equipment's a step

1021
01:31:47,830 --> 01:31:54,090
in the right direction. Let's go ahead. And we have some recent examples with water, with water

1022
01:31:54,090 --> 01:31:59,250
main breaks that we had recently. We had the Sherrywood lane there are the waters coming from

1023
01:31:59,250 --> 01:32:07,170
four different areas on the road. Trying to explain that to the representatives and email

1024
01:32:07,170 --> 01:32:13,450
and phone gets a little cumbersome. We had an issue that Miss Pope reported to us on Springfield

1025
01:32:13,450 --> 01:32:19,870
Drive that we can't figure out where this leak is. There's water present but there's no visible

1026
01:32:19,870 --> 01:32:28,490
coming, water coming from anywhere. So it's still wet, it's still wet. And in WSSC, I think

1027
01:32:28,490 --> 01:32:34,650
you all know, I love WSSC, they're a great partner. They have so much work to do with the

1028
01:32:34,650 --> 01:32:38,950
age infrastructure. They can't get to everything and not everything's a priority. So something

1029
01:32:38,950 --> 01:32:46,610
this doesn't, there's not top of the priority when you have big mains that are, that they need

1030
01:32:46,610 --> 01:32:54,030
to repair. So for us, we can help accelerate the work having that GPS data. I'm being able

1031
01:32:54,030 --> 01:33:02,670
to pinpoint what the issue is. So right on Spring Hill Drive, we located the valve. And

1032
01:33:02,670 --> 01:33:08,070
we've located other valves that are showing that they're leaking. So being able to pinpoint

1033
01:33:08,070 --> 01:33:13,550
those valves and send it to the team and say, hey, there's an issue there. Check. When

1034
01:33:13,550 --> 01:33:21,850
And I'll just find out, just one more example, Mayor Proton Weaver reported a light pole that was down.

1035
01:33:22,290 --> 01:33:29,310
I happened to have the PEPCO GIS map on my phone and computer so I could locate that pole number.

1036
01:33:29,470 --> 01:33:31,810
And I sent it to the scene team and said, that's the pole number.

1037
01:33:31,890 --> 01:33:35,490
So I didn't have to give any more information and say, go look at that, it's damage.

1038
01:33:35,950 --> 01:33:39,650
So that's an example of why these things are helpful to have.

1039
01:33:40,450 --> 01:33:46,450
Let's go ahead and take a vote. All in favor. Please say aye. Aye. Opposed? The motion carries.

1040
01:33:47,710 --> 01:33:49,850
And that's going to bring us to the next item,

1041
01:33:52,360 --> 01:33:56,480
which is that the police station, animal shelters.

1042
01:34:04,130 --> 01:34:10,030
Mr. Summerone, Mr. George, motion. Was the bush moved for this? Okay. For the animal shelter now.

1043
01:34:10,270 --> 01:34:11,930
Yeah. Okay. I have a question.

1044
01:34:12,650 --> 01:34:15,550
Do you want to start or do you want to go ahead?

1045
01:34:15,770 --> 01:34:20,890
So the general, as you know, we've been working on trying to fix the animal shelter

1046
01:34:20,890 --> 01:34:21,310
issues.

1047
01:34:21,650 --> 01:34:25,710
The facility needs significant improvements.

1048
01:34:26,410 --> 01:34:33,110
The HFAC system is problematic, the subfloor is problematic, the roof is problematic, Tim

1049
01:34:33,110 --> 01:34:35,370
is there anything that's now?

1050
01:34:36,690 --> 01:34:39,710
So maybe the kennels inside, those are well maintained.

1051
01:34:39,710 --> 01:34:47,430
So obviously there's some work needed. We look into replacing them with prefabricated shelters.

1052
01:34:47,870 --> 01:34:54,150
The challenge we run into is the permitting, the engineering of adding to the sites.

1053
01:34:54,330 --> 01:34:59,970
It's in a wet area problematic. The vendor will take it on. We found a company.

1054
01:35:00,000 --> 01:35:12,280
On track to say we'll do it at a cost of $400,000. I think that we, $400,000 is money that we currently

1055
01:35:12,280 --> 01:35:18,020
don't have available in opera. If it was available, I think we would, we would argue, we would

1056
01:35:18,020 --> 01:35:25,300
try to make the case for it. But the money is not available. So the team has figured out

1057
01:35:25,300 --> 01:35:32,440
a way to repair the subfloor of the roof and the HVAC system and get more years out

1058
01:35:32,440 --> 01:35:34,640
of the existing facility.

1059
01:35:35,380 --> 01:35:41,000
So this two unit replacement, this replaces both units that provide heating and cooling

1060
01:35:41,440 --> 01:35:42,340
to the current place.

1061
01:35:42,560 --> 01:35:44,880
It comes at a hefty price tag.

1062
01:35:45,080 --> 01:35:52,340
Part of the cost driver is the use of this crane to get the units out, the old units out

1063
01:35:52,340 --> 01:35:53,600
in the new units then.

1064
01:35:53,600 --> 01:35:54,580
So

1065
01:35:57,200 --> 01:35:59,060
this is a temporary solution.

1066
01:35:59,940 --> 01:36:05,140
Well, these two units, they will run for 20 years.

1067
01:36:05,780 --> 01:36:05,860
Right.

1068
01:36:07,240 --> 01:36:12,560
But the animal shelter, I think long term, we need to find a solution.

1069
01:36:13,020 --> 01:36:15,700
So this doesn't resolve that long term.

1070
01:36:15,960 --> 01:36:19,340
I think a permanent fix is having an entirely new structure.

1071
01:36:19,700 --> 01:36:25,220
This buys us time and allows us to continue services uninterrupted.

1072
01:36:26,420 --> 01:36:26,900
uninterrupted.

1073
01:36:28,360 --> 01:36:32,280
I mean, so we're going to have to find a solution for this.

1074
01:36:32,380 --> 01:36:35,320
I mean, $400,000 is probably not the solution at this time.

1075
01:36:35,940 --> 01:36:40,340
But, you know, we did have $22 million in offer funds.

1076
01:36:40,640 --> 01:36:44,760
And we did not spend any on the shelter or the dock park.

1077
01:36:45,300 --> 01:36:50,080
I think we really have to go ahead and find.

1078
01:36:50,340 --> 01:36:54,020
Now we're putting these two HVAC units on there.

1079
01:36:54,020 --> 01:36:59,740
And I mean, of course they're needed, but I'm just worried like you put these new systems

1080
01:36:59,740 --> 01:37:02,720
in there and everything else is around it is kind of fallen apart.

1081
01:37:03,380 --> 01:37:04,820
So that's kind of my concern.

1082
01:37:05,540 --> 01:37:12,120
So are we going to, of course, I'm assuming fixing whatever is there to fix in the animal

1083
01:37:12,120 --> 01:37:17,640
shelter up first and then those units go in or how is that going to happen and how are

1084
01:37:17,640 --> 01:37:19,920
Are we planning for replacing the shelter?

1085
01:37:21,820 --> 01:37:28,700
And are these two units, because they're now new, are they transferable to a new animal

1086
01:37:28,700 --> 01:37:35,280
shelter if we, if we, if we, if we receive a new, in the next few years, a new building?

1087
01:37:37,460 --> 01:37:39,580
The, I'll answer the first part of your question.

1088
01:37:39,720 --> 01:37:40,500
What else are we doing?

1089
01:37:40,960 --> 01:37:45,280
What I expect, or hope, is to do it all at the, around the same time, doing the subfloor

1090
01:37:45,280 --> 01:37:48,480
in the roof repairs and have the HVACs.

1091
01:37:48,480 --> 01:37:52,620
I think the HVACs, because they're system that's attached to the exterior of the building

1092
01:37:52,620 --> 01:37:57,720
they could be done at any point, but we'll try to get all the work done around the same

1093
01:37:57,720 --> 01:38:04,860
time to minimize the disturbance to the animals in the space and the team that's working

1094
01:38:04,860 --> 01:38:05,560
in the space.

1095
01:38:05,920 --> 01:38:09,320
I'm assuming the animals will be moved somewhere else, somewhere else when the work happens.

1096
01:38:09,740 --> 01:38:11,480
You know, fortunately, does it this week?

1097
01:38:11,480 --> 01:38:19,920
we are two dogs that we had had been picked up by an adoption agency. So from K9 perspective,

1098
01:38:19,920 --> 01:38:25,760
we are doing great. Our last two animals were picked up, and we were concerned that

1099
01:38:26,440 --> 01:38:30,920
there might have been adoptable. We were going to ask you to help us.

1100
01:38:33,780 --> 01:38:40,700
So there are two K9s, it will be great to start the work this week, but there are some things we

1101
01:38:40,700 --> 01:38:42,220
we just couldn't anticipate that.

1102
01:38:42,420 --> 01:38:46,200
So we would do that work to minimize the impact to animals.

1103
01:38:46,780 --> 01:38:48,280
Obviously, there would not be in the space

1104
01:38:48,280 --> 01:38:49,240
when we're doing the work.

1105
01:38:50,000 --> 01:38:52,080
So we would have to find some accommodation.

1106
01:38:52,320 --> 01:38:54,860
We do have an external candle that has heating.

1107
01:38:56,280 --> 01:38:57,820
The advocacy is not a permanent candle.

1108
01:38:58,100 --> 01:39:00,460
It will be temporary for any candidates that we have.

1109
01:39:01,140 --> 01:39:04,280
But more importantly, I think we have the relationships

1110
01:39:04,280 --> 01:39:06,900
with the county and we would ask the county to help us

1111
01:39:06,900 --> 01:39:09,440
as we, if we need that assistance.

1112
01:39:12,300 --> 01:39:16,760
The second question or the second part of your question is, can they be moved to somewhere else?

1113
01:39:17,020 --> 01:39:17,680
I think it depends.

1114
01:39:17,940 --> 01:39:23,600
If we have another temporary prefab building such as this one, I think we will look at the

1115
01:39:24,000 --> 01:39:28,480
feasibility of transferring these, this HVAC to that, to a new new shelter.

1116
01:39:28,940 --> 01:39:34,880
If we were to build an annexed concrete structure to the armory, let's say, just hypothetically,

1117
01:39:35,160 --> 01:39:36,380
it's not in a concept plan.

1118
01:39:36,540 --> 01:39:38,580
I don't think it would be...

1119
01:39:39,440 --> 01:39:42,560
I don't know, I don't know that that's would be the best solution.

1120
01:39:42,920 --> 01:39:47,780
Well, I'm thinking about if we're replacing what we have right now with a similar

1121
01:39:48,860 --> 01:39:54,020
it all has to do, it all has to do with the square foot of the building.

1122
01:39:54,300 --> 01:39:54,880
Well, that's what I'm saying.

1123
01:39:55,180 --> 01:39:59,980
If we were like, when we saw it for a certain square foot for the same-

1124
01:40:00,000 --> 01:40:27,920
Basically, when we're talking about it, so that's what I'm, that was my question. If we're doing something like that, if we're not building, you know, a concrete structure or attaching us to another building that's already there, then of course you probably couldn't be doing that. But if we're replacing it, that was, you know, can we move it then? That's my question. But we do have to, you know, find a permanent solution for this animal shelter. Definitely do.

1125
01:40:27,920 --> 01:40:32,960
Yeah, I notice that Chief Bowers is on the line, so maybe we could move the animals to his garage.

1126
01:40:34,880 --> 01:40:38,300
It doesn't currently have permission to speak, so they just leave it that way.

1127
01:40:42,960 --> 01:40:47,600
Well, it sounds like he volunteered. He accepted the assignment, so great.

1128
01:40:48,820 --> 01:40:50,660
Okay, let's see, did someone make a motion?

1129
01:40:51,500 --> 01:40:52,240
No, we haven't made a motion.

1130
01:40:52,420 --> 01:40:53,600
Let's hope that you like to make a motion.

1131
01:40:54,180 --> 01:41:02,860
Yeah, I make the motion that we approve the purchase and installation of the two A-Track units and at the animal shelter.

1132
01:41:03,120 --> 01:41:04,280
No, the amount is.

1133
01:41:04,940 --> 01:41:10,680
Oh, in the amount of $23,745. Thank you.

1134
01:41:11,060 --> 01:41:11,540
Is there a second?

1135
01:41:11,920 --> 01:41:12,100
Second.

1136
01:41:12,780 --> 01:41:14,560
Councillor Member Pompey has seconded.

1137
01:41:14,900 --> 01:41:15,960
Additional discussion?

1138
01:41:19,570 --> 01:41:21,190
A all in favor, please say aye.

1139
01:41:21,550 --> 01:41:21,750
Aye.

1140
01:41:22,390 --> 01:41:22,810
Opposed?

1141
01:41:24,030 --> 01:41:25,790
that motion carries unanimously.

1142
01:41:26,210 --> 01:41:26,530
Thank you.

1143
01:41:27,330 --> 01:41:29,430
And finally, that's going to bring us

1144
01:41:29,430 --> 01:41:36,410
to this audio-visual audio proposal, city manager.

1145
01:41:36,710 --> 01:41:37,310
Thank you, Mr. Mayor.

1146
01:41:37,590 --> 01:41:41,370
We are having some challenges with the microphones.

1147
01:41:42,590 --> 01:41:47,530
Now, the team provided me a background on how we ended up

1148
01:41:47,530 --> 01:41:49,970
with a shirt mics, and this is a major improvement

1149
01:41:49,970 --> 01:41:55,850
from what we used to have the bucket, the this conference of microphones.

1150
01:41:56,590 --> 01:42:01,170
So we're looking at a two-prong approach to solving our sound issues in the room.

1151
01:42:01,950 --> 01:42:07,310
One is having permanently installed microphones, or microphones that don't move from the

1152
01:42:07,310 --> 01:42:07,690
diast.

1153
01:42:07,970 --> 01:42:13,290
So the seven microphones would just stay up there, because one of the challenges that's affecting

1154
01:42:13,290 --> 01:42:18,550
the microphones is the constant moving of the microphones, the playing in the wire.

1155
01:42:18,550 --> 01:42:24,210
you can see this when it's taped up. There's another one with a broken nozzle.

1156
01:42:24,550 --> 01:42:30,470
The top is damaged. So, we're looking at a set up. We'll have permanent

1157
01:42:32,870 --> 01:42:38,510
microphones at the dias and then more portable microphones here at the work

1158
01:42:38,510 --> 01:42:44,450
session set up. The two proposals that we receive, one, the one that's in front of

1159
01:42:44,450 --> 01:42:53,510
used at $11,272, that's a permanent installation with Goosenec microphones that will be permanently

1160
01:42:53,510 --> 01:43:00,710
attached. And then we can use these as are portables for the work sessions. That way, we

1161
01:43:00,710 --> 01:43:06,070
can make sure that that sound up there is tested and won't be affected with the move and

1162
01:43:06,070 --> 01:43:11,930
these will become more permanent. We receive the second proposal, which upgrades the

1163
01:43:11,930 --> 01:43:17,190
to the latest technology that's available by, by, by, by sure.

1164
01:43:17,410 --> 01:43:24,850
There's also a competitor, televict microphone and, and those two are, are identical technologies to give you perspective.

1165
01:43:24,850 --> 01:43:30,350
If you, I know many of you have been to the four cities meeting at College Park.

1166
01:43:30,710 --> 01:43:40,190
They have these wireless televict microphones that allow for your smart card to be connected to it.

1167
01:43:40,190 --> 01:43:44,510
And you can vote on the device to display.

1168
01:43:45,110 --> 01:43:50,810
And if the mayor wants to mute everybody or give them time, just at a click of the moderators

1169
01:43:50,810 --> 01:43:52,890
microphone, they can control that.

1170
01:43:53,310 --> 01:43:53,970
That's the latest.

1171
01:43:54,150 --> 01:43:57,070
That's where the technology is right now.

1172
01:43:57,930 --> 01:43:58,910
So, it's not the future.

1173
01:43:59,250 --> 01:44:05,470
It's where conference rooms audio is set up, this park was two years ago.

1174
01:44:08,600 --> 01:44:12,480
So that's what's been presented to us as a solution.

1175
01:44:12,740 --> 01:44:17,760
They're wireless, wireless, they have all of these components that you can even track

1176
01:44:17,760 --> 01:44:19,900
voting by member and whatnot.

1177
01:44:20,930 --> 01:44:23,900
The downside to it is that it costs 26,000.

1178
01:44:25,160 --> 01:44:33,940
So the question before council is, do you envision any setup with the wireless mics?

1179
01:44:33,940 --> 01:44:43,940
I like the the the sure wireless system because it comes with its own access point, so you can those can become a portable system.

1180
01:44:44,060 --> 01:44:50,880
So if you wanted to take the meeting to anywhere in the city, the microphones will make it easier.

1181
01:44:50,880 --> 01:44:59,940
We bought the PIO mics last year and those served the purpose that we needed for the

1182
01:45:00,000 --> 01:45:29,620
Listening sessions, but the sound are not great, not as good as these short mics. And if we're going to use them repeatedly, the pile microphones wouldn't, wouldn't be the right solution for us. So something like the sure mics that college podcasts would be more of the technology we need. So, question before council, what's your appetite for the expenditure? We can spend up to, we can spend the 26,000 and just entirely upgrade to these wireless microphones.

1183
01:45:29,620 --> 01:45:39,540
or we can try to put together a solution that helps provide a portable solution for a council.

1184
01:45:39,940 --> 01:45:41,300
And the portable solution we're thinking.

1185
01:45:42,000 --> 01:45:49,000
This solution here, this would be for the permanent installation of microphones at the Dias,

1186
01:45:49,240 --> 01:45:53,680
and we will use these as the portable ones and try to get as much life out of them.

1187
01:45:53,680 --> 01:46:04,730
I'm sorry. Let me just make sure I understand. So it would be this 11,000 plus an additional 26 or one or the other.

1188
01:46:04,950 --> 01:46:07,010
Do you have the details on the 26?

1189
01:46:08,270 --> 01:46:18,450
I can pull that up if you want it. That'd be great. And we can, you know, the wireless solution.

1190
01:46:19,170 --> 01:46:27,330
It's not something that's new, it's something that people have been using actively in municipal

1191
01:46:27,330 --> 01:46:30,810
government, state government, and in the private sector for quite some time.

1192
01:46:31,670 --> 01:46:37,510
So it really would be more flexible to have a wireless solution.

1193
01:46:37,830 --> 01:46:44,490
These wires that are all strung together, we seem to just constantly have a lot of problems

1194
01:46:44,490 --> 01:46:44,950
with that.

1195
01:46:45,510 --> 01:46:46,230
On the one hand.

1196
01:46:46,230 --> 01:46:52,890
On the other hand, our technology is changing and as far as a permanent installation on the

1197
01:46:52,890 --> 01:46:58,630
day, I think there's some other things that would be helpful.

1198
01:46:58,910 --> 01:47:06,490
I mean, we're all using these laptops, which it's kind of convenient, but in other settings,

1199
01:47:06,690 --> 01:47:12,630
it would be nice to have a permanently installed screen or something at each station is a little

1200
01:47:12,630 --> 01:47:22,470
larger. So I think a more comprehensive approach would be a good, better use of the funding.

1201
01:47:23,310 --> 01:47:28,930
So if it's a choice between the two, I think I would take the incremental approach as opposed

1202
01:47:30,250 --> 01:47:30,890
to...

1203
01:47:30,890 --> 01:47:33,350
Yeah, I think I would as well.

1204
01:47:35,150 --> 01:47:43,010
So the proposal in front of us has the seven wired in mounted ones, and then four wireless,

1205
01:47:43,250 --> 01:47:45,690
but these are just less sophisticated wireless ones.

1206
01:47:46,350 --> 01:47:53,710
So would those be used, what do you envision those four being used for?

1207
01:47:53,830 --> 01:47:57,850
For the folks out here, so that would be one there.

1208
01:47:57,850 --> 01:48:05,470
When the podium, and then we typically have one or two on my side and then the presenters for the work sessions.

1209
01:48:06,030 --> 01:48:06,130
Right.

1210
01:48:06,870 --> 01:48:14,710
So someone could come to the podium and they can pick up a microphone and then walk over to the screen and actually point at something that they were talking about.

1211
01:48:15,570 --> 01:48:26,470
And the but for work sessions, if they're hardwired into the dius, we'd still be using these for work sessions with all of council sitting at these tables.

1212
01:48:31,260 --> 01:48:36,040
But we still have to use these for work sessions like this when we are all sitting at the

1213
01:48:36,040 --> 01:48:36,600
table here.

1214
01:48:40,190 --> 01:48:41,670
There are comments from council?

1215
01:48:44,100 --> 01:48:44,600
No.

1216
01:48:45,460 --> 01:48:46,580
Mayor Perotam covered mine.

1217
01:48:46,680 --> 01:48:50,980
I just wanted to make sure that the microphone was going to be addressed at the podium.

1218
01:48:52,600 --> 01:48:53,260
So it will?

1219
01:48:53,700 --> 01:48:53,880
Yes.

1220
01:48:54,140 --> 01:48:58,960
Well, we've been trying to do away with that microphone.

1221
01:48:59,640 --> 01:48:59,900
Yeah.

1222
01:48:59,900 --> 01:49:04,280
Yeah, it's a pretty old microphone, the one that's up there right now.

1223
01:49:04,860 --> 01:49:06,340
Try to get as much life out of things.

1224
01:49:07,300 --> 01:49:09,200
That's about 15 years old, that way.

1225
01:49:09,740 --> 01:49:11,880
Mr. Hartman, you had a question or a comment?

1226
01:49:21,820 --> 01:49:23,660
Michael Hartman, two quick, right away.

1227
01:49:24,440 --> 01:49:25,980
I have a question about the microphone.

1228
01:49:26,340 --> 01:49:29,520
Some of the council members are very soft spoken.

1229
01:49:30,220 --> 01:49:32,580
Our city manager is a very soft spoken.

1230
01:49:33,080 --> 01:49:35,880
Other council members have very booming voices.

1231
01:49:35,880 --> 01:49:44,160
is, what kind of modulation capabilities do these microphones have so that if someone

1232
01:49:44,160 --> 01:49:53,760
is soft-spoken, they can be picked up or modulated, and if someone is like at the sound board,

1233
01:49:55,000 --> 01:49:59,600
And are they connected to a sound board, for example, where someone could, good, good,

1234
01:50:00,000 --> 01:50:29,980
Increased the volume from a central location. Who is running the audio visual? I don't know. It doesn't really looking at this quote. It does something say something about it. It does, Mr. Mayor. There's a two items under that modulates the sound. So one is a what's called a DSP with the digital signal processor. It's a processing software that works wind conjunction with the iPad and the iPad.

1235
01:50:29,980 --> 01:50:34,440
Mypad is on there that allows for individual controls of the microphones.

1236
01:50:34,900 --> 01:50:37,480
So the microphones can be adjusted on an individual channel.

1237
01:50:39,700 --> 01:50:42,520
Is that like you're using the iPhone as a soundboard?

1238
01:50:43,140 --> 01:50:51,640
That the one who is running the audio visual can then up the volume remotely, actually.

1239
01:50:51,900 --> 01:50:54,120
Correct, for the individual microphones.

1240
01:50:54,480 --> 01:50:54,600
Right.

1241
01:50:55,000 --> 01:50:55,140
Okay.

1242
01:50:55,860 --> 01:50:56,560
Thank you.

1243
01:50:56,560 --> 01:51:07,730
I don't especially like the fact that it's tied to one technology, an Apple iPod, an iPad and kind of don't like that so much.

1244
01:51:08,270 --> 01:51:11,990
Did it's tied to the iPad? Yes, it's sort of proprietary.

1245
01:51:11,990 --> 01:51:23,180
The app, I think the app is agnostic or the switch

1246
01:51:25,360 --> 01:51:41,740
that's the processor and the software itself is processor or agnostic or they're a proprietary system, but the app that runs off the iPad, I think that could be used on another device.

1247
01:51:42,500 --> 01:51:48,200
But I wouldn't be too concerned that it's stuck with the iPad because the core technology

1248
01:51:48,200 --> 01:51:54,640
of it is proprietary, that being the sure mics and the digital signal processing unit.

1249
01:51:57,240 --> 01:52:01,440
So the iPad is just the digital interface with it.

1250
01:52:02,420 --> 01:52:04,080
But that makes sense.

1251
01:52:05,240 --> 01:52:11,660
I'm not sure that that totally gets to Mr. Hartman's question, but it does to some extent.

1252
01:52:11,660 --> 01:52:20,200
I think, yeah, there's something called normalization that's in a software patch that would actually kind of moderate everybody's voice, so it's pretty much the same.

1253
01:52:20,860 --> 01:52:23,560
So it's not really clear. Mr. Hartman.

1254
01:52:25,060 --> 01:52:30,840
I can ask the, the Pipino is actually the vendor that did the design of the sound and building.

1255
01:52:31,320 --> 01:52:37,620
Oh, sorry, in this, in the space. So we're working with the vendor that designed our sound and video system here.

1256
01:52:37,620 --> 01:52:42,860
And so we can speak with them about what kind of normalization of the sound can be done

1257
01:52:42,860 --> 01:52:49,240
or adjustment, automatic adjustment of the sound so that the volume of the languages

1258
01:52:49,240 --> 01:52:51,600
can be equal or similar.

1259
01:52:52,460 --> 01:52:53,880
Mr. Harmon, I apologize.

1260
01:52:54,560 --> 01:52:58,340
Also, what's the compatibility with our hearing aids?

1261
01:52:59,580 --> 01:53:05,060
Your sound system could be compatible with hearing aids, a considerable loop system, for

1262
01:53:05,060 --> 01:53:05,440
example.

1263
01:53:05,440 --> 01:53:10,780
or something like that that would help people were hearing aids would be able to hear better

1264
01:53:11,520 --> 01:53:17,260
you know the sound the style is modulated yes we actually looked at that as a separate solution

1265
01:53:17,260 --> 01:53:25,560
tyra tyra and i worked on um we purchased uh interpretation equipment um but that's language

1266
01:53:25,560 --> 01:53:30,060
interpretation so they're the these interpretation devices and it's part of that project we were looking

1267
01:53:30,060 --> 01:53:37,760
at creating a sound output at the mixer in the studio room that could put out a radio

1268
01:53:37,760 --> 01:53:44,780
over the air, and that if anybody that wanted a head unit, a headphone to listen to the

1269
01:53:44,780 --> 01:53:49,720
conversation here, they could check out a unit, and we would have the mixer put the sound

1270
01:53:49,720 --> 01:53:55,820
out through the radio frequency, and so you could be sitting in the audience and have a

1271
01:53:55,820 --> 01:54:02,420
head unit where you're getting the sound directly put into it for that is that's one solution

1272
01:54:02,420 --> 01:54:07,180
and then the other one would be a loop system where it would be compatible with hearing aids

1273
01:54:07,180 --> 01:54:11,420
it wouldn't be have headsets that would be a person's own hearing aid.

1274
01:54:12,040 --> 01:54:15,200
So we could transmit the sound directly to people's hearing aids?

1275
01:54:15,240 --> 01:54:16,560
Well, it's picked up.

1276
01:54:17,020 --> 01:54:18,020
Oh, it's picked up that way.

1277
01:54:18,480 --> 01:54:18,680
Okay.

1278
01:54:19,000 --> 01:54:25,140
We did not look at that but that's something that we looked at the the interpretation

1279
01:54:25,140 --> 01:54:29,100
because the description said it could be used in that way, so.

1280
01:54:29,340 --> 01:54:30,920
Thank you.

1281
01:54:31,980 --> 01:54:33,140
Okay, Mr. Orleans.

1282
01:54:37,260 --> 01:54:45,200
I don't know what council is going to be voting on whether it's this $11,000 proposal or the 26,000 proposal.

1283
01:54:46,320 --> 01:54:47,920
That was alluded to earlier.

1284
01:54:48,560 --> 01:54:55,940
If it's the latter, then that should be distributed to the public so that we know more detail about that.

1285
01:54:55,940 --> 01:54:59,300
but in any event, Mr. Shalom was not here.

1286
01:54:59,300 --> 01:54:59,980
Okay.

1287
01:55:00,000 --> 01:55:27,720
What we Mr. George was, certainly three members of council were, about four years ago, the city paid, and I don't remember what the price was, nor do I remember the vendor, but the city paid quite a lot of money to have the entire audio, video, visual technology in the room changed. New technology was purchased, it was supposed to be top shelf technology, I believe at the time.

1288
01:55:27,720 --> 01:55:37,960
I don't know why I experienced it's lacking in recent months, but I don't know why it's

1289
01:55:37,960 --> 01:55:39,140
not sufficient today.

1290
01:55:39,620 --> 01:55:45,040
If it's because new technology has outpaced the technology purchase three or four years

1291
01:55:45,040 --> 01:55:51,440
ago, then we ought to write into our contracts with vendors that if they're installing the latest

1292
01:55:51,440 --> 01:55:59,440
technology and it's superseded by improvements during a normal course of time, they should pay the

1293
01:55:59,440 --> 01:56:07,060
cost of improving and updating the technology, not the city paying again. I don't understand any

1294
01:56:07,060 --> 01:56:12,380
of this, whatever, but if you're going to be voting on the 26k proposal, information should be

1295
01:56:12,380 --> 01:56:18,100
distributed. One last thing, as was pointed out by the Mayor Pro Tem, Greenville Council is not the

1296
01:56:18,100 --> 01:56:26,640
only body that utilizes this room, any new money spent, new technology should reflect the fact

1297
01:56:26,640 --> 01:56:31,820
that other meetings occur in this room, and that technology should be compatible with the

1298
01:56:31,820 --> 01:56:33,960
uses of those meetings as well.

1299
01:56:36,140 --> 01:56:40,880
Well, thank you. Thank you. I'll just say that it's been a challenging

1300
01:56:40,880 --> 01:56:47,180
evolution that's kind of brought us to this point. As Mr. Orleans correctly pointed out,

1301
01:56:47,180 --> 01:56:55,660
I guess it was five years ago, 2000, right before the pandemic, we were advised to invest

1302
01:56:55,660 --> 01:56:59,480
in the technology update, and it was problematic.

1303
01:57:00,220 --> 01:57:05,880
If you remember, if you were around during that time, we had constant problems with feedback

1304
01:57:05,880 --> 01:57:11,980
to the point where our meetings were completely inaudible, and it did not work in the hybrid

1305
01:57:11,980 --> 01:57:12,860
setting at all.

1306
01:57:12,860 --> 01:57:37,400
So we have to change a few things around, so it's not been a smooth transition for us and hopefully this new technology, this new microphone system or permanently installing these wireless devices will put us in a position where we can evolve more smoothly going forward.

1307
01:57:37,400 --> 01:58:07,140
As to the utilization of the room, this is Council Chambers, and some of the modifications that we've been made here, I've advocated for making some similar modifications to the multi-purpose room in the community center because that is a space where there are a lot of meetings, presentations, some of them very, very engaging and important for the community to hear and to be able to record those or the live stream, those out would, or the live stream, a speaker,

1308
01:58:07,140 --> 01:58:09,100
your end of the room would be very, very powerful.

1309
01:58:11,540 --> 01:58:12,060
So...

1310
01:58:12,060 --> 01:58:15,380
In Mr. Mayor, just, I understand and appreciate

1311
01:58:15,380 --> 01:58:16,720
the feedback from Mr. Arlene.

1312
01:58:16,960 --> 01:58:20,360
Certainly we would, anything we want council to vote on,

1313
01:58:20,420 --> 01:58:23,980
we want you to have it with as much notice,

1314
01:58:24,300 --> 01:58:25,780
advance notice as possible.

1315
01:58:26,320 --> 01:58:29,480
Now we usually bring something to council

1316
01:58:29,480 --> 01:58:31,400
that solves a problem for a council.

1317
01:58:31,920 --> 01:58:35,160
And we're running down to the last minute

1318
01:58:35,160 --> 01:58:36,520
on using this upper money.

1319
01:58:36,520 --> 01:58:38,620
And we wanted to use it the best way that we can.

1320
01:58:38,780 --> 01:58:40,480
So that's why we're rushing this to you.

1321
01:58:41,000 --> 01:58:45,420
But certainly we can, we don't have to make a decision on this today.

1322
01:58:45,640 --> 01:58:49,620
We can, if we want to use the ARPA money, then we need it to today.

1323
01:58:49,780 --> 01:58:55,800
But I think we have a solution that works that we can,

1324
01:58:56,040 --> 01:58:58,400
again, try to get as much life out of it as possible.

1325
01:58:58,600 --> 01:59:02,280
I will be replacing that goose neck that it's in front of my spoke

1326
01:59:02,280 --> 01:59:05,160
because she's got a broken microphone there,

1327
01:59:05,160 --> 01:59:12,160
not a one-hundred-of-field slide it by hand and I'm broken, I'm broken, thought tape on

1328
01:59:12,160 --> 01:59:16,140
there. You know, we try to cover it up with the, you know, color as close as possible

1329
01:59:16,140 --> 01:59:21,700
to the microphone but we'll make that repair and I think we can get more life out of these

1330
01:59:21,700 --> 01:59:23,780
and we can talk through it a little bit more.

1331
01:59:26,120 --> 01:59:29,600
So we don't have to make a decision on this

1332
01:59:29,600 --> 01:59:37,780
today but we'll just acknowledge that there are issues with it and we will solve it as things break,

1333
01:59:37,960 --> 01:59:43,820
we can replace these as individual units until we make a more informed decision.

1334
01:59:46,970 --> 01:59:53,750
I think that is a solution. I think that solves the challenge up there but if we wanted to take a look

1335
01:59:53,750 --> 01:59:59,970
at a more comprehensive approach to our sound system, we can we can

1336
02:00:00,000 --> 02:00:29,980
We can wait and see whether the system that college park is more conducive to a college park is the same microphones on the diocese as they do on the tables. So that's just one solution that they adopted for for anything. Now they also have a brand new building. Yeah. Okay. Let's spend a lot of two years there. Well, two year, okay. Compared to this one, it's brand new. Yes. Yes. I mean, it's a very modern. I mean, it's a very modern.

1337
02:00:29,980 --> 02:00:32,640
modern building, it's stated or it.

1338
02:00:32,780 --> 02:00:37,280
I mean, of course, they have the best of everything, you know?

1339
02:00:37,320 --> 02:00:39,700
Of course, the university helped a little bit with that.

1340
02:00:39,780 --> 02:00:41,140
Yeah, well, yes, of course.

1341
02:00:41,680 --> 02:00:42,840
We don't have an university here.

1342
02:00:43,720 --> 02:00:45,520
But anyways, we need to, yeah.

1343
02:00:45,760 --> 02:00:46,100
An opportunity.

1344
02:00:46,620 --> 02:00:47,200
Yeah, I don't know.

1345
02:00:47,440 --> 02:00:51,480
Part of me thinks it's going backward to do another,

1346
02:00:51,700 --> 02:00:55,460
or at least not moving forward to do another wired system at the same time.

1347
02:00:55,700 --> 02:00:57,740
There's a pretty big price difference between

1348
02:00:57,740 --> 02:01:05,500
between 11,000 and 26,000, is there any overlap between the two proposals in the sense that

1349
02:01:05,500 --> 02:01:16,340
if we did the lower price thing now, for example, could we sort of phase it in and do something

1350
02:01:16,340 --> 02:01:22,840
now and maybe we have some of these wireless mics and then later on, we buy another set of

1351
02:01:22,840 --> 02:01:27,120
wireless mics to trade things out, but these aren't the really fancy wireless mics, right?

1352
02:01:27,380 --> 02:01:30,620
These, the four sure wireless beta 58 microphone systems.

1353
02:01:31,180 --> 02:01:39,640
No, in fact, those microphones, if you think being wired is a step back, those microphones

1354
02:01:39,640 --> 02:01:43,980
are a step back because it's just the stand in the microphone with a mute button.

1355
02:01:43,980 --> 02:01:53,400
And the microphones that we have now are run over Ethernet, they have an audio jack.

1356
02:01:53,800 --> 02:02:01,400
So if you wanted to connect your headsets to it, you can select which mics to pick

1357
02:02:01,400 --> 02:02:04,300
from up to four and it's got an integrated speaker.

1358
02:02:04,880 --> 02:02:06,960
We just don't use some of those functions, right?

1359
02:02:07,480 --> 02:02:07,800
Right.

1360
02:02:08,520 --> 02:02:12,340
Yeah, I don't know why we would, you're right, it does have an integrated speaker, I don't

1361
02:02:12,340 --> 02:02:22,720
I don't know why you were trying to think what circumstances that would be useful to use the integrated speaker, but yeah, well, you'd have to have headphones on or something to keep from feedback.

1362
02:02:23,780 --> 02:02:27,940
Let's try and draw this discussion to a close. We do have a motion on the floor.

1363
02:02:28,320 --> 02:02:31,040
What was the motion? I don't think we have a motion.

1364
02:02:31,920 --> 02:02:40,320
I have a question. I wanted to ask for the wireless touchscreen mics that bid.

1365
02:02:41,000 --> 02:02:51,500
Does that also include replacing the mic up here and the one that you sent us in the $26,000?

1366
02:02:56,080 --> 02:03:04,460
Yes, we have item, there's an item titled MXW2.

1367
02:03:04,640 --> 02:03:05,880
Let me share that on the screen.

1368
02:03:06,240 --> 02:03:11,420
I want to make sure that Mr. Orleens is able to see what we're seeing.

1369
02:03:11,420 --> 02:03:12,400
So

1370
02:03:15,320 --> 02:03:23,920
the there's four wireless short wireless microphones handheld with cartridge. Those are the 595.

1371
02:03:24,660 --> 02:03:36,160
Those are wireless mics like the short mics that we have. The big price of the driver here are those, the cost difference of those wireless mics.

1372
02:03:36,160 --> 02:03:45,540
The 11,000 proposal puts a per unit cost at 341 on these conference units with a touch

1373
02:03:45,540 --> 02:03:51,700
screen and voting integration, those microphones cost $1,415.

1374
02:03:52,280 --> 02:04:00,520
Do our profundings allow for the wireless mics the larger?

1375
02:04:00,520 --> 02:04:00,640
Here,

1376
02:04:03,100 --> 02:04:11,120
the upper funding allocation that we're using for this purchase is loss revenue allocation so that can go towards any expense.

1377
02:04:11,640 --> 02:04:13,140
I mean, is there enough money, is what I'm saying?

1378
02:04:13,180 --> 02:04:17,040
Yeah, we will carve it out, we will carve it out.

1379
02:04:17,160 --> 02:04:22,480
So we're down to the $70,000 to $75,000 that we're working with.

1380
02:04:22,900 --> 02:04:26,940
So we wouldn't bring it to you unless this was possible.

1381
02:04:26,940 --> 02:04:39,560
So if for whatever reason, we, let's say we didn't agree to this or the expenses didn't line up and we have money left over.

1382
02:04:39,980 --> 02:04:44,200
There are a lot of deferred projects that we can buy equipment for.

1383
02:04:44,360 --> 02:04:47,400
So for example, one of the things that the Chief and I, and

1384
02:04:47,400 --> 02:04:56,880
this is the reason why Chief is online is because we, one of the budget items he's bringing to next year's budget is personal protective equipment.

1385
02:04:56,880 --> 02:04:59,980
for the officers that include the meta-

1386
02:05:00,000 --> 02:05:28,040
Local kit, the shields, the face shields, they're bringing that to the budget, to the budget process for next year. And it's equipment that we have to pay for next year. So, if we have any money left over here, we would buy that equipment and replace what the officers need because that's an expense we have. I don't know if you want to promote chief, Mayor Pro Tem.

1387
02:05:28,040 --> 02:05:37,560
And he can he can speak more intelligently about what that protective personal protective equipment is chief you there?

1388
02:05:39,690 --> 02:05:41,570
He's rejoining it takes a second.

1389
02:05:41,830 --> 02:05:42,150
Oh,

1390
02:05:44,230 --> 02:05:58,150
so any money that we don't use, we are looking at what expenses we're anticipating in 2026 that are mandatory expenses, such as the personal protective equipment.

1391
02:05:58,150 --> 02:06:02,850
and we would look to pay for those things, because we're going to pay for them.

1392
02:06:04,170 --> 02:06:09,090
Well, as far as the mics go, I realize there's a really stark cost difference here,

1393
02:06:09,270 --> 02:06:14,190
but I also do not think that these mics are very effective for many reasons.

1394
02:06:14,410 --> 02:06:16,730
There have been many times in the dias where they just don't work.

1395
02:06:17,250 --> 02:06:21,950
People are trying to talk, like I even think about our last council meeting that we had.

1396
02:06:22,110 --> 02:06:26,000
Almost everybody on the dias had trouble at some point just speaking into it and

1397
02:06:26,000 --> 02:06:32,580
it to work. And only because I've seen those mics, like, and use those mics in College Park,

1398
02:06:32,580 --> 02:06:37,840
I know that they're effective and that they work. They've been working there for a few years.

1399
02:06:38,280 --> 02:06:45,320
I mean, my personal, I personally lean towards getting the wireless mics because I just feel

1400
02:06:45,320 --> 02:06:50,940
like we'll get so much more utility out of them. Then we would, if we were to sort of keep these

1401
02:06:50,940 --> 02:06:56,480
and hardwires something into our dius, so that's just my thinking on that.

1402
02:06:57,040 --> 02:07:01,600
I just feel like we could use these so much better, because these are just their wires

1403
02:07:01,600 --> 02:07:02,220
everywhere.

1404
02:07:02,620 --> 02:07:07,340
It's just, I don't know, I see people tripping on them and getting caught in them and

1405
02:07:07,960 --> 02:07:08,320
anyway.

1406
02:07:08,980 --> 02:07:09,700
Do you want to make a motion?

1407
02:07:10,800 --> 02:07:12,540
I don't know if we want to hear from Chief first.

1408
02:07:12,900 --> 02:07:13,400
Oh, I'm sorry.

1409
02:07:13,680 --> 02:07:14,140
The Chief first.

1410
02:07:14,780 --> 02:07:15,500
I don't want that.

1411
02:07:15,620 --> 02:07:16,100
Preempt him.

1412
02:07:16,340 --> 02:07:17,160
Chief balance, are you there?

1413
02:07:27,510 --> 02:07:29,030
I see Mr. Roberts has a question.

1414
02:07:29,030 --> 02:07:30,150
Mr. Roberts, please go ahead.

1415
02:07:31,150 --> 02:07:34,210
Well, I believe that the last time we went through this,

1416
02:07:34,430 --> 02:07:39,190
we spent the, I think it was what Mr. Orleans was talking

1417
02:07:39,190 --> 02:07:39,510
about.

1418
02:07:40,280 --> 02:07:46,430
We spent about $125,000, and they had wireless microphones

1419
02:07:47,240 --> 02:07:51,370
for a while, and they didn't work, so they got rid of them.

1420
02:07:52,770 --> 02:07:57,750
So I'm wondering what would be different now and why we would

1421
02:07:57,750 --> 02:08:03,450
have to, you know, spend this money now when we spent so much money before. That's my problem.

1422
02:08:04,950 --> 02:08:13,290
And I think if these ones here were properly fastened and you didn't, you know,

1423
02:08:13,290 --> 02:08:21,350
you had good wiring and stuff, they're fine to me. I'm certainly not voting to spend 25,000 or 26,000

1424
02:08:22,450 --> 02:08:31,570
you know, what you want there. That's nasty much. And if we're going to do that, I think we need to...

1425
02:08:31,570 --> 02:08:42,510
The other thing I'm concerned about is, you know, who are we working with now? Did you say we're working with the same people that did the last $125,000?

1426
02:08:42,510 --> 02:08:47,050
Well, I think they didn't do the job the first time.

1427
02:08:47,670 --> 02:08:49,430
Why would we go back there?

1428
02:08:50,330 --> 02:08:51,590
That's what I want to know.

1429
02:08:51,830 --> 02:08:57,550
There's a guy that does work for the cafe over there.

1430
02:08:59,910 --> 02:09:04,730
See him having any problems with their mics and all that kind of stuff.

1431
02:09:06,330 --> 02:09:13,670
And no reason that we should spend $125,000 in that not work.

1432
02:09:13,670 --> 02:09:19,970
and then get the same person to come out and supposedly fix it again. If anything, they

1433
02:09:19,970 --> 02:09:25,810
ought to come out and fix it, period, for what we already paid them. That's my opinion.

1434
02:09:26,610 --> 02:09:27,050
Thank you.

1435
02:09:34,500 --> 02:09:43,120
I find myself a little bit agreeing with Councilmember Roberts here because technology does change so

1436
02:09:43,120 --> 02:09:52,020
quickly. It is really, really hard to want to do a wired solution. I also recognize that the

1437
02:09:52,020 --> 02:09:56,980
largest problem is these moving around and that problem isn't going to go away when they're used

1438
02:09:56,980 --> 02:09:57,720
for other events.

1439
02:09:58,480 --> 02:09:59,980
So it...

1440
02:10:00,340 --> 02:10:14,940
And then all of this in all of it, we are taking $11,000 that could be used for other ARPA funds. So I am finding this a very, very hard proposal to get behind personally because all I really want is for that mic to work.

1441
02:10:18,180 --> 02:10:30,260
I know that this is a deferred maintenance issue. And then I'm also trying to balance in my head something that a member of the public brought up to me that a lot of these quotes at this

1442
02:10:30,260 --> 02:10:33,780
This 12th hour are going to be very, very high.

1443
02:10:34,560 --> 02:10:38,360
Now, do we know what inflation is going to look like in the new year?

1444
02:10:38,660 --> 02:10:40,600
Will these costs continue to rise?

1445
02:10:40,800 --> 02:10:41,160
Who knows?

1446
02:10:41,540 --> 02:10:45,780
But that's also kind of clinking around in my head, just as a counterpoint.

1447
02:10:48,660 --> 02:10:49,000
Okay.

1448
02:10:49,740 --> 02:10:52,340
Well, we've got two proposals in front of us.

1449
02:10:52,400 --> 02:10:53,920
We've got some alternative ideas.

1450
02:10:55,020 --> 02:10:57,600
I'd like to ask you, would someone like to make a motion?

1451
02:10:58,020 --> 02:10:59,540
We also have Chief Bowers, I think.

1452
02:10:59,580 --> 02:11:00,560
Is Chief Bowers with you?

1453
02:11:00,560 --> 02:11:05,600
Yeah, I think he rejoined and I think can maybe speak now.

1454
02:11:06,140 --> 02:11:06,980
She powers.

1455
02:11:07,460 --> 02:11:08,220
How are you tonight?

1456
02:11:09,220 --> 02:11:10,120
Good evening, Mayor Counsel.

1457
02:11:10,260 --> 02:11:10,640
I apologize.

1458
02:11:10,820 --> 02:11:12,840
I was having an assortment of technology issues.

1459
02:11:12,840 --> 02:11:18,280
My iPad wouldn't let the microphone work, and I'm struggling to get the other computer

1460
02:11:18,280 --> 02:11:18,740
up and running.

1461
02:11:18,960 --> 02:11:20,660
But thank you for allowing me to speak tonight.

1462
02:11:20,960 --> 02:11:24,700
I know the city manager mentioned the personal protective equipment that we potentially need

1463
02:11:24,700 --> 02:11:28,920
to buy next year, that if there's additional funds, we can make that purchase this year.

1464
02:11:28,920 --> 02:11:52,740
It is the CBN equipment, the basically gas mask medical equipment, and any of the type of personal protective equipment officers would need to handle large scale events or hazardous material type events, which most of what we have now is expired and needs to be replaced.

1465
02:11:52,740 --> 02:12:02,120
a little bit that we do have is at a date. Most of it was purchased right after the 9-11, so it's about 20 plus years old, so it's all in need of replacement.

1466
02:12:05,380 --> 02:12:08,080
What's the price tag that you're looking at?

1467
02:12:09,460 --> 02:12:16,340
I believe Mr. Solomon has the quotes that I sent him earlier today. It's about $500.580 per unit.

1468
02:12:17,520 --> 02:12:18,520
How many units?

1469
02:12:19,120 --> 02:12:28,760
We have a fifth, we're, Council has budgeted us for 53 officers, we need 53 units, so it comes out to around $30,000.

1470
02:12:32,150 --> 02:12:35,270
So is that, is that one that's like in their vehicles?

1471
02:12:36,890 --> 02:12:38,710
The chief of those in the vehicle?

1472
02:12:39,510 --> 02:12:43,810
Yes, all the equipment is maintained in their patrol vehicles when they're out every day.

1473
02:12:44,670 --> 02:12:53,290
So it's not something that could be just when they're on duty and so you have fewer units for the officers on duty, it would be just stay in there.

1474
02:12:53,550 --> 02:13:01,070
There are signs of a unit. The benefit of this one, of this equipment that the chief has identified is that it's on a per unit basis.

1475
02:13:01,730 --> 02:13:11,850
So we can buy it at unit increments. So we can buy us whatever we can afford on $180 and 47 in increments.

1476
02:13:14,670 --> 02:13:20,070
Okay, and what would be the shelf life of these, the new, you call it PPE?

1477
02:13:20,810 --> 02:13:25,590
What would, how long would, would this equipment last until it expired?

1478
02:13:26,930 --> 02:13:28,090
Chief, how long have you had this?

1479
02:13:28,130 --> 02:13:31,830
The government will last about 10 to 15 years with the exception of the filters, and those

1480
02:13:31,830 --> 02:13:34,590
are fairly low cost and they need to replace every five years.

1481
02:13:37,120 --> 02:13:37,900
Councilmember Pope.

1482
02:13:38,180 --> 02:13:44,570
So my question would be, do we have to, does, so we don't have to buy all at once, but

1483
02:13:44,570 --> 02:13:49,990
but does every officer need its own? Is it like specifying each person?

1484
02:13:51,030 --> 02:13:51,270
Yes, ma'am.

1485
02:13:51,270 --> 02:13:55,810
The equipment is fitted for each officer. So each officer is issued a piece of equipment.

1486
02:13:55,970 --> 02:14:00,310
It's test fitted and sealed to that officer, so we make sure that it works perfectly for

1487
02:14:00,310 --> 02:14:04,630
that individual. And then the next person gets an issued item and it's fitted and tested

1488
02:14:04,630 --> 02:14:07,390
as well. So each person has to have their own item.

1489
02:14:08,130 --> 02:14:08,870
All right. Thank you.

1490
02:14:11,610 --> 02:14:14,410
Okay, Council, so let's make a decision.

1491
02:14:14,610 --> 02:14:17,050
We don't really, and this is sort of a last minute proposal.

1492
02:14:17,050 --> 02:14:21,590
We haven't really been provided with all of the information that we might need.

1493
02:14:21,970 --> 02:14:29,510
For example, maybe there is some way to just address the wireless microphones on the podium.

1494
02:14:30,610 --> 02:14:35,710
I don't know at this time, but I do know that we are here now.

1495
02:14:35,710 --> 02:14:41,610
we can make a decision and this is the last opportunity that we'll have to make use of this

1496
02:14:41,610 --> 02:14:49,250
ARPA funding that is available, particularly from the lost revenue source, which means that it

1497
02:14:49,250 --> 02:14:56,650
can be used for any number of projects. So is there a council member that would like to make a motion

1498
02:14:56,650 --> 02:14:58,510
or Mr. Summerrun that you have some occasional.

1499
02:14:58,830 --> 02:14:59,970
Yes, just to just to just

1500
02:15:00,000 --> 02:15:28,360
Just to clarify, we don't have to buy the microphones. We're trying to bring solutions to solve challenges that we have with the funding that we have. We don't have to make that decision about the microphones. If we don't make the decision about the microphones, we would use whatever funding is available to buy things that we know we need to buy next year. So, the money, though, I don't want you to think the money that somehow is not going to get used properly or is going to be wasted.

1501
02:15:28,360 --> 02:15:30,740
that we're going to use every penny of it

1502
02:15:30,740 --> 02:15:31,640
and as best as we can.

1503
02:15:32,680 --> 02:15:34,600
OK, and if there's no motion,

1504
02:15:34,780 --> 02:15:36,040
I mean, we can just move forward.

1505
02:15:36,300 --> 02:15:37,680
I have another you have a motion.

1506
02:15:37,860 --> 02:15:39,600
No, I first I have a comment,

1507
02:15:39,600 --> 02:15:40,960
and then I can make the motion.

1508
02:15:41,560 --> 02:15:43,260
So at this point, I think I would,

1509
02:15:43,600 --> 02:15:45,400
I may personally, my personal opinion

1510
02:15:45,400 --> 02:15:47,360
is, you know, the personal protective gear

1511
02:15:47,360 --> 02:15:49,080
for our officers is very important.

1512
02:15:49,780 --> 02:15:52,440
Yeah, because they're out and they may need that.

1513
02:15:52,680 --> 02:15:55,040
And then that's that's that is the sense of urgency

1514
02:15:55,040 --> 02:15:58,060
that I have, especially if our equipment is outdated

1515
02:15:58,060 --> 02:16:02,880
an old, right? Because we would not want any of our officers to get hurt in any situation.

1516
02:16:03,260 --> 02:16:09,440
They may have to encounter out there. So I would prefer maybe to wait on the microphone issue

1517
02:16:09,440 --> 02:16:14,620
until we can agree with something and discuss that further. But I would like to move that we

1518
02:16:16,420 --> 02:16:27,860
go ahead and approve the amount for the personal protective equipment for our police

1519
02:16:27,860 --> 02:16:28,280
These officers.

1520
02:16:30,200 --> 02:16:35,280
Just a point of information, Mr. Summerone, did you not just say that if we did not vote

1521
02:16:35,280 --> 02:16:40,240
on these microphones, the funding would be available from the lost revenue, ARPA funding,

1522
02:16:40,380 --> 02:16:42,080
and you would go ahead and purchase these?

1523
02:16:42,600 --> 02:16:42,740
Yes.

1524
02:16:43,580 --> 02:16:46,680
No, this does not require a council action.

1525
02:16:46,980 --> 02:16:51,600
No, because it's not a contract, and we would buy it on a per unit basis, so we're not obligating

1526
02:16:51,600 --> 02:16:57,900
the city to a contract that exceeds $10,000.

1527
02:16:58,040 --> 02:17:01,080
We will buy as many as we need to.

1528
02:17:01,360 --> 02:17:06,680
Yeah, I don't know that that needs to be a motion, but I think I'm not comfortable with

1529
02:17:06,680 --> 02:17:07,000
the microphone.

1530
02:17:07,180 --> 02:17:11,500
I think we should fix that microphone, but I don't know.

1531
02:17:11,780 --> 02:17:18,720
I don't want to spend $26,000, but I also don't think that doing more wired mics is the solution

1532
02:17:18,720 --> 02:17:19,120
either.

1533
02:17:20,160 --> 02:17:21,040
I know.

1534
02:17:21,040 --> 02:17:38,560
Yeah. I think we're in a good place. We're in a good place to move forward. We have, we got our marching orders not spent $26,000 on wireless mics that we're not right now, not right now. No, I get it. I get it.

1535
02:17:38,560 --> 02:17:42,360
And we will move to replace those two microphones.

1536
02:17:42,700 --> 02:17:50,140
I know I've said it previously and just things sort of not slipped or there are other burning

1537
02:17:50,140 --> 02:17:50,900
issues that come up.

1538
02:17:50,960 --> 02:17:59,480
But we will work to replace the two wire mics in the room and I will look to see what's

1539
02:17:59,480 --> 02:18:05,800
the replacement options for these so that we're not making a significant investment on replacing

1540
02:18:05,800 --> 02:18:06,760
these entirely.

1541
02:18:06,760 --> 02:18:19,740
But we have some contingency plans that what happens with the goose next breaking and the head units breaking and we have a contingency plan for replacing those maybe maybe there's some improvements so we will look at those things.

1542
02:18:20,520 --> 02:18:25,080
And we're certainly replaced the goose next are broken and damaged.

1543
02:18:25,080 --> 02:18:40,360
Thank you. I appreciate that. So it's been an interesting discussion and clearly we do have some audio in the needs that need to be addressed, but you know, $26,000 now. It's not the time.

1544
02:18:41,600 --> 02:18:46,720
So if there's no other business before us, we can close the special meeting.

1545
02:18:46,720 --> 02:18:51,320
But it was the motion needed for the second equipment to per unit basis.

1546
02:18:51,540 --> 02:18:52,040
Okay, gotcha.

1547
02:18:52,140 --> 02:18:52,340
Okay.

1548
02:18:52,420 --> 02:18:52,700
Thank you.

1549
02:18:53,360 --> 02:18:53,680
All right.

1550
02:18:53,920 --> 02:18:54,140
Thanks.

1551
02:18:55,080 --> 02:18:55,220
Okay.

1552
02:18:55,680 --> 02:19:00,620
So I'd like to move to our executive session.

1553
02:19:00,800 --> 02:19:01,620
We're not going to move to a adjourn.

1554
02:19:02,980 --> 02:19:03,180
Okay.

1555
02:19:03,540 --> 02:19:09,500
So I, where's the, I don't know, do I have the actual language of the motion?

1556
02:19:18,860 --> 02:19:24,060
I move that council go into closed session in accordance with Section 3-305B1 of the general

1557
02:19:24,060 --> 02:19:28,040
provisions article of the annotated code of the public general laws of Maryland, one to

1558
02:19:28,040 --> 02:19:32,680
discuss the appointment, performance evaluation of appointees, employees, or officials over

1559
02:19:32,680 --> 02:19:36,420
whom this public body has jurisdiction, or any other personnel matter that affects one

1560
02:19:36,420 --> 02:19:37,640
or more specific individuals.

1561
02:19:38,160 --> 02:19:40,940
The purpose of this meeting is to discuss the city manager's evaluation.

1562
02:19:41,580 --> 02:19:45,980
In addition, the council, city manager Jose Marron, and director of human resources, Duane

1563
02:19:45,980 --> 02:19:47,300
Martinez, will be in the meeting.

1564
02:19:47,900 --> 02:19:51,460
Note that council will not return to open session following this closed session.

1565
02:19:52,400 --> 02:19:52,880
Okay.

1566
02:19:54,240 --> 02:19:57,560
Okay, Madame, if there's no discussion, Madame Clerk, will you call the roll, please?

1567
02:19:59,100 --> 02:19:59,440
Yes.

1568
02:20:00,560 --> 02:20:05,620
Yes. Yes. Yes. Yes. Yes. Yes. Yes.

1569
02:20:09,480 --> 02:20:09,780
Yes. Yes.

1570
02:20:12,220 --> 02:20:20,080
Okay. And it's 9.50 right now. So this, the open session is closed. Special meeting.